HomeMy WebLinkAboutTB Study Session 2014-05-13 Town of Estes Park, Larimer County, Colorado, May 13, 2014
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Rooms 202/203 in said Town of Estes Park on the 13th day of May, 2014.
Committee: Mayor Pinkham, Mayor Pro Tem Koenig, Trustees Ericson,
Holcomb, Nelson, Norris, and Phipps
Attending: All
Also Attending: Town Administrator Lancaster, Town Attorney White, and
Recording Secretary Limmiatis
Absent: None
Mayor Pinkham called the meeting to order at 4:06 p.m.
TRUSTEE COMMENTS & QUESTIONS.
Trustee Norris stated the discussion on the Town’s role in attainable housing should
include seasonal workforce housing related to economic development, and informed the
Board only one line of fiber from Town remains after the September flood which carries
all telephone and internet communication with no redundancy. Administrator Lancaster
stated a request to establish another line of fiber would be included in the Community
Development Block Grant Relief grants. Trustee Ericson requested to meet the
Assistant Town Attorney at the next Study Session and inquired about changing the
start time of Board Meetings to 6:00 p.m. Discussion was heard. The Board resolved to
keep the meeting time at 7:00 p.m.
FUTURE STUDY SESSION AGENDA ITEMS.
Trustee Phipps requested clarification on the Review of the Capital Investment Plan and
an update on accepting art in public places. Administrator Lancaster stated all capital
issues would be discussed under the Capital Investment Plan and the Parks Advisory
Board would be formulating a policy on the acceptance of public art.
Trustee Ericson requested a report on the financial issues with FEMA, including how
much money has been received, spent, and remains pending. Administrator Lancaster
stated Finance Officer McFarland and Grants Specialist Crosser would complete a
report next month.
REVIEW POLICY GOVERNANCE.
Administrator Lancaster reviewed Policy Governance including: high performance
government, the Administrator’s role, basic assumptions, concepts, governance
process, board/staff linkages, staff limitations, and the ends. The Board discussed
values, keeping an open mind, representing all community members of Estes Park, staff
requests, working with Leadership and the Town Attorney, constituent perceptions,
being overly prepared, and defining roles.
TRUSTEE ROLES AND RESPONSIBILITIES.
Town Attorney White explained the Trustee’s roles and responsibilities in relation to
Quasi-judicial hearings versus legislative matters, Open Meetings, Open Records,
Conflict of Interest and Amendment 41. The Board discussed making information a part
of public record, reaching consensus, differentiating between personal and official
opinions, appropriate email usage, work product, attorney/client privilege, abstaining
versus recusing oneself, and executive sessions.
There being no further business, Mayor Pinkham adjourned the meeting at 6:33 p.m.
Town Board Study Session – May 13, 2014 – Page 2
Barbara Jo Limmiatis, Recording Secretary