HomeMy WebLinkAboutTB Study Session 2012-10-23
Town of Estes Park, Larimer County, Colorado, October 23, 2012
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held in the Board
Room in said Town of Estes Park on the 23rd day of October, 2012.
Board: Mayor Pinkham, Mayor Pro Tem Blackhurst, Trustees, Elrod,
Ericson, Koenig, Norris and Phipps
Attending: All
Also Attending: Town Administrator Lancaster, Director Zurn and Town Clerk
Williamson
Absent: Assistant Town Administrator Richardson
Mayor Pinkham called the meeting to order at 4:30 p.m.
VISIT ESTES PARK (LMD) BRANDING
Peggy Campbell/President and Kirby Nelson provided an overview of the Brand
blueprint, new logo and tag lines to be used in the branding effort. Culturalization would
be the next phase and include the entire community from businesses to the local
citizens. The new logo would be trademarked and uses of the logo clearly defined in
order to not oversaturate its use. It was suggested the Town Board may want to review
and update the Mission and Vision for the Town to take into consideration the branding
message.
FAIRGROUND – STALL BARN, MPEC & SEWER LINE
Director Zurn stated the pre-bid meeting was held with six firms in attendance to review
the site infrastructure and earthwork to support the facilities, including the extension of
the Upper Thompson Sanitation District (UTSD) sanitary sewer line from the manhole
located along Community Drive through the Fairgrounds site to the Northwest quadrant.
Staff continues to work with UTSD on the tap fees for the new seasonal use of the stall
barn and/or MPEC facilities.
Drawings for the stall barn are nearing completion. The energy code and building code
requirements for assembly use requires extensive insulation which has added $2 to $3
per square foot with overall cost of approximately $60,000.
The 2013 budget would include funds for the civil site work and sanitary sewer
improvements. The stall barn and MPEC structures would not be added to the budget
until the Board decides which building to move forward with in 2013. The current
timeline requires the Board award a contract for either building on December 11, 2012
in order to complete construction before the 2013 season; however, the MPEC pro
forma would not be completed until the end of January 2013. Discussion followed:
Trustee Ericson stated the stall barn should be built with Community Reinvestment
funds and the MPEC should move forward to the citizen for consideration; Trustee
Norris stated funding is the critical path for both projects and should be determined
before making a decision; Trustee Phipps stated alternate funding options should be
discussed; Mayor Pro Tem Blackhurst commented the MPEC is a larger facility that
would house more stalls and provide the Town with more options; and Trustee Koenig
stated both projects are needed to meet the number of stalls required, and therefore,
she would like to investigate funding both projects;
Director Zurn recommended pushing bid openings for both the stall barn and MPEC to
January to preserve the bid prices for 90 days thereby providing additional time for
consideration on which project to build.
Town Board Study Session – October 23, 2012 – Page 2
Administrator Lancaster stated financial options would be brought forward in January for
the Board’s consideration. He would recommend the Board review the pro forma before
making a decision with the knowledge that neither project would be completed by June
1, 2013 if a decision is not made in December. The consensus of the Board was to wait
for the pro forma in January and to discuss financing options.
POLICY GOVERNANCE I
Policy 1.6 & 1.7 – Committee Principles & Boards and Commissions
The Board discussed term limits: Mayor Pro Tem Blackhurst and Trustee Koenig would
not be in favor of term limits for volunteer positions in which individuals have a desire
and subject knowledge to serve the public; Separate taxing districts should have the
right to make a decision on reappointment; Trustee Ericson would be in favor of defined
term limits; and Trustee Norris stated he would be open to no term limits. After further
discussion it was the consensus of the Board to remove term limits.
A statement shall be added to state the Board would determine the length of the term.
Policy 1.8 Board Liaison Roles
The Board discussed the need for a liaison for each Board appointed Committee or
Board. The Board requested the removal of the word “shall” and replace with “may
appoint” a liaison. The Mayor would make the final decision on which Trustee would be
appointed to special committees or assignments.
There being no further business, Mayor Pinkham adjourned the meeting at 6:45 p.m.
Jackie Williamson, Town Clerk