HomeMy WebLinkAboutTB Study Session 2011-02-08
Town of Estes Park, Larimer County, Colorado, February 8, 2011
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
Rooms 202 & 203 in said Town of Estes Park on the 8th day of
February, 2011.
Board: Mayor Pinkham, Mayor Pro Tem Levine, Trustees
Blackhurst, Elrod, Ericson, Koenig and Miller
Also Attending: Town Administrator Halburnt, Deputy Town Administrator
Richardson, Town Attorney White, Finance Officer
McFarland, Town Clerk Williamson
Absent: None
Mayor Pinkham called the meeting to order at 5:30 p.m.
TOWN ADMINISTRATOR EVALUATION PROCESS.
Trustee Blackhurst reviewed the Administrator evaluation model proposed to the Town
Board. The model endorses a process that would be easy to understand for both
parties, encourages the exchange of information about roles and activities, and
concentrates on measurable performance goals established by the Town Board on an
annual basis. There are four areas in the Town Administrator’s job duties that can be
directly measured by the Town Board, including recommendation of the annual budget,
administration of the annual budget, and advise the Board of the financial condition of
the future needs and recommend actions concerning the affairs of the town. He
recommended the Town Board meet with the Town Administrator in mid-September of
each year to establish goals for the next fiscal year. The evaluation of the Town
Administrator would occur during the month of November with a 6 month review in June
of each year. In January of the following year, the Board and Administrator would meet
to discuss how the Board can facilitate the duties of the Administrator. The next step
would be to develop an evaluation form based on the goals established at the Board
retreat. He recommended training be conducted with the Board on how to conduct a
performance review.
Trustee Miller stated the Town Administrator evaluation should go beyond goals and
objectives and include input from the community on job performance and relationship
with outside agencies. Trustee Elrod agreed and stated the ability to communicate with
the community and other agencies is important as well as their perception of job
performance. Mayor Pinkham questioned how this would be measured.
Board discussion followed. Trustee Koenig stated the model presented provides an
effective way to evaluate the Administrator and supported moving forward. Trustee
Ericson recommended the model include personal goals for the Administrator, i.e.
obtaining a degree. Trustee Elrod stated the Board should review and develop a job
description for the Town Administrator to ensure it is valid.
FUTURE AGENDA ITEMS.
The Board discussed the upcoming list of agenda items for the study sessions and
provided comments on the items. Trustee Blackhurst expressed concern with recent
items that have been discussed at the sessions and stated the items should have been
presented at the Town Board meetings or Committee meetings. Mayor Pro Tem Levine
and Trustee Miller agreed and stated unless the item is time sensitive it should go to
Committee for review prior to the Town Board. Trustee Ericson commented the study
sessions provide the Board with an informal setting to discuss items.
Town Board Study Session – February 8, 2011 – Page 2
The following items were discussed and would be scheduled as follows:
Raw water rights Report at Town Board
SOPA business plan Report at Town Board
Town owned property Study Session
Economic council Study Session
Mayor’s right to vote Study Session
MPEC Report at Town Board and a Study Session to
review in depth
HPO report Report at Town Board on March 8th
Volunteer background checks Study Session
The Board requested a legal opinion on what could be done with the Town owned
properties, i.e. what can and cannot be done without a vote. The Board also thanked
staff for the comprehensive document outlining all Town owned properties.
The Mayor stated the community garden should be discussed at a study session.
Trustee Blackhurst recommended the item be addressed by the Community
Development department to establish where the garden could be established and then
presented to the Community Development Committee if appropriate.
Trustee Miller recommended establishing a Utility Finance Ad-Hoc Committee to review
the expenses and revenues of the utilities to determine if other sources of revenue
could be established besides rate increases.
There being no further business, Mayor Pinkham adjourned the meeting at 6:30 p.m.
Jackie Williamson, Town Clerk