HomeMy WebLinkAboutTB Study Session 2010-02-23
Town of Estes Park, Larimer County, Colorado, February 23,
2010
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
Rooms 202 & 203 in said Town of Estes Park on the 23rd day of
February.
Board: Mayor Pinkham, Trustees Blackhurst, Eisenlauer, Ericson,
Levine, Homeier and Miller
Also Attending: Town Administrator Halburnt, Deputy Town Administrator
Richardson, Town Attorney White, Directors Kilsdonk and
Zurn, Manager Winslow, Town Clerk Williamson
Absent: None
Mayor Pinkham called the meeting to order at 5:35 p.m.
GRANDSTAND MISCELLANEOUS FEES.
Deputy Town Administrator Richardson reviewed three of the miscellaneous items
including folding chairs for the box seats, a new sound system and landscaping. The
approximately 400 bariatric chairs are estimated at a cost of $75/chair. The Special
Event Department has been working with Ward Durrett, a local contractor, on the new
sound system to insure proper integration with the existing systems throughout the
property. Mr. Durrett was also chosen to provide the sound system because he would
be available on short notice to repair the sound system when needed, unlike a valley
contractor with a minimum of a two hour call back. Landscaping for the project could be
delayed for the phased project as long as the Stanley Fairground Master Plan is in
place.
Board comments are summarized: questioned if the miscellaneous items should be
purchased from a capital account; landscaping should be completed with the project;
concerned with the sole sourcing of the sound system; the three items should be
delayed to pay for project over runs.
Manager Winslow stated all sound for the property has in the past and would in the
future be routed through the grandstand sound system, therefore, it is necessary to
replace the sound system with the new structure.
OPEN DISCUSSION.
Code of Conduct
The Board reviewed the proposed Code of Conduct prepared by Trustees Blackhurst
and Miller. Suggested changes included adding Town Ordinances to the first
paragraph, under Leadership adding an additional bullet stating “Trustees vote as
individuals but govern as a group” and reorder bullets one and two under Leadership. It
was also suggested the Code be placed at the front of each Trustee notebook and to
use the Mayor’s first draft as a training tool for newly elected officials during orientation.
Grandstand Architectural Fees
Trustee Ericson stated EPURA contracted for $61,000 in architectural fees prior to the
approval of the grandstand construction contract. These costs should be added to the
final project cost. Deputy Town Administrator Richardson stated the base bid for
architectural fees was $74,000 including the $61,000 in expenditures and to date the
billables are $191,000 with $17,000 added from the Ad Hoc Design Committee.
Town Board Study Session – February 23, 2010 – Page 2
Discussions with the architect have been held to try and understand the costs. At this
time the architect has agreed to complete the concession stand design pro bono.
SOPA
Mayor Pinkham and Trustee Eisenlauer met with Chris Wood/SOPA member to discuss
a final fundraising date for the construction of the Performing Art Theater to be built on
Town property at the corner of Manford Ave. and Community Dr. The Town through an
Agreement with SOPA has allocated funds for the site work for the property once SOPA
raised the necessary funds to construct the building. The Board would like to determine
if the funds being set aside could be used for an upcoming project. The FOSH
Agreement states the Town must decide by May 14, 2011 if an art facility can be built,
and if not, distribute the funds to local non-profits by 2014. The Board agreed that the
SOPA Board should provide an update during an upcoming Study Session on the
current financial state. Trustee Miller requested a history of the Town’s commitment to
the project.
Health Insurance
Administrator Halburnt stated the Town should look at self insurance in the future. The
loss incurred last year could not have been covered by the Town’s medical fund.
There being no further business, Mayor Pinkham adjourned the meeting at 6:47 p.m.
Jackie Williamson, Town Clerk