Loading...
HomeMy WebLinkAboutPACKET Community Development Community Services 2015-09-24 Thursday, September 24, 2015 Community Development & 8:00 a.m. Community Services Committee Town Hall Board Room 1. PUBLIC COMMENT 2. COMMUNITY DEVELOPMENT a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 3. COMMUNITY SERVICES a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Fairgrounds & Events Director Search Update. Administrator Lancaster ii. Reorganization of Community Services Department. Administrator Lancaster iii. Shuttle Report. Coordinator Wells iv. Senior Services Quarterly Report Coordinator Headley v. Event Report. Coordinator Jacobson vi. Verbal Updates and Committee Questions. 4. ADJOURN AGENDA Town of Estes Park, Larimer County, Colorado, August 27, 2015 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 27th day of August, 2015. Committee: Chair Ericson, Trustees Holcomb and Phipps Absent: Trustee Phipps Also Attending: Town Administrator Lancaster, Directors Chilcott, Winslow and Fortini, Manager Mitchell, Coordinators Jacobson and Wells, and Recording Secretary Limmiatis Trustee Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None. COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings.  Verbal Updates and Committee Questions – Director Chilcott updated the Committee on the Downtown Plan consultant interview process, an upcoming public meeting regarding vacation home regulations, the high volume of building inspections being completed daily, staffing and the construction status of Falcon Ridge. COMMUNITY SERVICES DEPARTMENT. SURPRISE SIDEWALK SALE RESOLUTION. Director Winslow requested the approval of the bi-annual Surprise Sidewalk Sale to take place on October 10 and 11, 2015. The event allows downtown merchants to place wares and signage on the sidewalk as long as a four foot clearance is maintained. Any business not located within the downtown district may reserve a space in Bond Park to participate in the event. The Committee recommended the approval of the Surprise Sidewalk Sale Resolution to be included on the consent agenda at the September 8, 2015, Town Board meeting. REPORTS. Reports provided for informational purposes and made a part of the proceedings.  Shuttle Report – Shuttle Coordinator Wells provided updated ridership counts for the summer shuttle season and stated ridership should be equivalent to the 2014 season. The countdown to 500,000 passengers has begun with approximately 2,000 remaining. The Mayor is on call to present the rider with a gift bag containing several prizes from the Town, Shuttle Committee and local merchants. On September 2, 2015 the Visitor Center would host an open house in celebration of the 10th Shuttle Season as Ridership Appreciation Day. The Committee inquired about the potential of year round shuttle operation. Coordinator Wells stated many grants are available each year, but further research needs to be conducted to evaluate the community’s needs.  Event Report – Coordinator Jacobson described the successes seen by the Movie in the Mountains series and the Estes Park Wine Festival. Administrator Lancaster shared feedback regarding the Wine Festival’s inability for reentry and access to food vendors. Coordinator Jacobson would report the feedback to the promoter who continues to work on improving the event for next year. Community Development / Community Services – August 27, 2015 – Page 2  Verbal Updates and Committee Questions – Director Fortini informed the Committee of the progress of the Museum Master Plan. Manager Mitchell invited the Committee and public to attend a Grand Friends Event at the Senior Center on August 29, 2015, stated the Senior Center had the highest attendance on record during June and July, and provided an update on the progress of the Community Center. The Committee thanked Director Winslow for his years of service with the Town and wished him the best in his future endeavors. There being no further business, Trustee Ericson adjourned the meeting at 9:27 a.m. Barbara Jo Limmiatis, Recording Secretary 1 To: Community Development/Community Services Committee Town Administrator Lancaster From: Brian Wells, Shuttle Coordinator Date: September 24, 2015 RE: 2015 Peak Season Review for the Estes Park FREE Shuttles Update: Peak season shuttle service ended Sunday, September 13 coinciding with the end of Scot Fest. The Elkhorn Express is running its fall weekend of service. 2015 Shuttle Season Ridership Numbers: Total: 516,442 Community Services Memo 2 3 Remaining 2015 Service Schedule: The free trolley special service days include: Sat-Sun September 19-20 Fine Arts & Crafts (394 passengers) Sat-Sun September 26-27 Autumn Gold October 3-4 Elk Fest Saturday October 31 Fall Back Beer Festival Friday November 27 Catch-the-Glow Parade Saturday November 28 Santa’s Workshop Saturday December 12 Tinsel & Taverns 500,000th Passenger: The Estes Park Free Shuttles celebrate the 500,000th rider, Megan Roberts, from Estes Park, as she rode the Blue Route on Saturday, Aug 29. Mayor Bill Pinkham and Rocky Mountain Transit driver Robert Hirning presented a ridership recognition certificate to the lucky rider. 4 Rider Appreciation Day was held, Wednesday, September 2nd at the Estes Park Visitor Center. Members of the Shuttle Committee visited with many passengers that day; even a few first time riders. Shuttle Committee: Reviewing routes and stops based on passenger and driver feedback. Background: N/A Shuttle Committee Recommendation: N/A Recommended Motion: N/A Community Services Memo To: Community Development / Community Services Committee From: Lori Mitchell, Senior Services Manager Date: September 24, 2015 RE: Senior Services Quarterly Report Quarterly report: Attendance: Overall, how do 2015 numbers look year-to-date? Significant increases continue in numbers of visits to all programs, services and rentals. January through August - all visits to the Senior Center and Senior Services programs:  29,343 as compared to 22,473 in the same period in 2014, a 31% increase. January through August - attendance at drop-in and planned programs:  Planned programs operating at 93% capacity;  13,626 program visits in the first 8 months as compared to 11,965 in the same period in 2014, a 22% increase. January through August - meal programs:  Meals on Wheels: 4,389 meals as compared to 3,425 for the same period in 2014, a 28% increase;  Dining room: 4,749 meals as compared to 4,301 for the same period in 2014, a 10% increase. January through August – Senior Center non-rentals and rentals  Non-rentals, use of facility for meetings: 576 users as compared to 754 for the same period in 2014;  Rentals: 2,931 users as compared to 712 for the same period in 2014. Senior Services staff continues to develop new opportunities based on the feedback from the Master Plan and implementing and promoting program ideas and requests from citizens. New programming includes Art Spa: a simple art class to foster creativity; Introduction to Meditation; Larimer County Extension classes, Tai Chi for Health, Shakespeare, History classes and more. 2 Estes Park Senior Citizens Center, Inc. N’ Balance grant and classes Senior Services staff works with EPSCC, Inc. on their four summer breakfast fundraisers and on the three FAST events. FAST stands for Families and Seniors Together and is a partnership with Families and Seniors Together. The recent FAST magic show and ice cream social was held with over 100 in attendance. It’s exciting to see multigenerational attendance at these events. Intergenerational activities promote a spirit of community well-being. For the second year in a row, Senior Services was awarded a grant from the Larimer County Office on Aging (LCOA) to conduct free N’ Balance classes for seniors as part of the LCOA’s fall prevention initiative. The 2015-16 grant award of $3,590 will fund three eight- week classes and help purchase additional supplies. Town of Estes Park Program Coordinator Kelly Claypool and private instructor Diana Laughlin are professionally certified N’ Balance instructors. 3 Blizzard boxes arriving soon Programs, events and trips The December 2014 report featured programs for January 2015. The March 2015 report featured programs for February, March and April. The June report featured programs for May, June, July and August. This report features programs for September, October, November and December. Of note, there will be program additions as the year progresses. SEPTEMBER  Sept. 9: Heart health update: Heart failure – EPMC Dr. Chad Stoltz  Sept. 10: Scottish-Irish luncheon – table service by Estes Valley Library staff  Sept. 14-Oct. 26: Chair Yoga six-week series – Diana Laughlin, Instructor  Sept. 15-Nov. 15: N’ Balance fall prevention eight-week series – grant funded class  Sept. 14-Jan. 11: The Great Courses: How to Look at and Understand Great Art  Sept. 15: Identifying Native Grasses Part 2 – by CSU Extension in Larimer County  Sept. 17-Oct. 22: Introduction to Meditation – six-week series by Mary Jo Heyen  Sept. 18: Community Coffee Hour – sponsored by Estes Park Medical Center  Sept. 19: Breakfast fundraiser – sponsored by Estes Park Senior Citizens Center, Inc.  Sept. 21: Blood pressure clinic – by Estes Park Home Care  Sept. 24: AARP Driver Safety Program – taught by AARP instructor Catie Davis  Sept. 24: Colorado Rockies vs. Pirates baseball – trip cancelled – low registration OCTOBER  Oct. 6: Oktoberfest luncheon with Jim Erhlich on the accordion  Oct. 7: Long-Term Care Overview – by Estes Park Medical Center  Oct. 7 and 28: Behind the Scenes at the Denver Zoo – day trip hosted by Judy Fontius  Oct. 9: Fire Prevention – by Mark Robertson, Fire Marshall  Oct. 13: Art Spa: Tape and paint art fun – taught by Beth Headley  Oct. 14: A Brief History of Computers – by David Born  Oct. 16: Flu Shot Clinic – by Estes Park Medical Center  Oct. 18: West Side Story – day trip to Candlelight Dinner Playhouse  Oct. 19: Blood pressure clinic – by Estes Park Medical Center  Oct. 20: 2016 Medicare Updates – by University of Colorado Health Aspen Club Each fall, Senior Services distributes 200 blizzard boxes to Estes Park residents, age 60 or over as a result of a grant from the Larimer County Office on Aging (LCOA). Staff collaborated with Loveland Meals on Wheels to obtain nutritional analysis of the food boxes as required by the LCOA. This year, the $3,912 grant will fund 200 boxes each containing a two-day supply (six meals) for use during inclement weather, illness or other time of need. Senior Services staff and volunteers deliver the boxes throughout the community. 4  Thursdays thru Oct. 22: Introduction to Meditation classes – by Mary Jo Heyen  Thursdays thru Nov. 5: N’ Balance classes  Mondays thru January 11: The Great Courses – How to Look at and Understand Great Art  Oct. 29: Prescription Drug Plan counseling – by University of Colorado Health Aspen Club  Oct. 29: AARP Driver Safety Program – taught by AARP instructor Catie Davis  Oct. 30: FREE Halloween luncheon / costume contest – sponsored by Estes Park Medical Center November  Nov. 4: Wellness program – by Dr. Frank Dumont, Estes Park Medical Center  Thursdays thru Nov. 5: N’ Balance classes  Nov. 10: Art Spa: art and expression class - taught by Beth Headley  Nov. 11: Annual Veteran’s Day luncheon – table service by Town staff; patriotic songs by young students of Lifelong Learning  Nov. 12: AARP Driver Safety Program – taught by AARP instructor Catie Davis  Nov. 24: Annual Thanksgiving Feast and Baked Goods Silent Auction – table service by Estes Park Middle School student council December  Dec. 4: Holiday decorating party  Dec. 8: Art Spa: art and expression class – taught by Beth Headley  Dec. 9: Holiday luncheon – free meal sponsored by Estes Park Medical Center  TBD: White Elephant Gift Exchange or similar  Dec. 15: Annual Holiday Feast – table service by Estes Valley Sunrise Rotary  Dec. 31: New Year’s Eve toast and luncheon RECURRING Programs – a sampling of what we mean by ‘drop-in’ opportunities  2nd and 3rd Thursdays: iPad and iPhone tutoring  Fourth Wednesdays: Medicare counseling  Third Mondays: Blood pressure clinic  Tri Fit Fitness: weekly on M-W-F  ZUMBA Fitness: weekly on T and Th  Tai Chi: weekly on Wednesday  Community Bridge: weekly on Thursday  Supreme Court Discussion: weekly on Tuesday  Third Wednesday: Religion and Philosophy Group  Mah Jongg: twice weekly – Mondays and Fridays  Rocky Rollers Wii Bowling Group – weekly on Monday  Palette Pals Art Studio: weekly on Mondays  Friday Flames Decorating Crew: weekly on Fridays Budget: N/A Recommendation: N/A 0 100 200 300 400 500 600 700 800 900 J F M A M J J A S O N D 2015 2014 2011 2012 2013 + 10% YTD or 448 more meals as compared to last year, same 8 month period Senior Services 08.31.15 page 1 Meals on Wheels, dining room and take-out meals Meals on Wheels Current month = August = 611 2011 Total = 5,158 2012 Total = 5,551 2013 Total = 5,166 2014 Total = 5,095 2015 YTD = 4,389 Dining room meals Previous month, July = 731 = 69% capacity Current month, August = 589 = 58% capacity Includes take-out meals (9), member (521) & non-member meals (58) 2011 Total = 7,674 2012 Total = 7,164 2013 Total = 6,412 2014 Total = 6,518 2015 YTD = 4,749 0 100 200 300 400 500 600 700 800 900 J F M A M J J A S O N D 2015 2014 2011 2012 2013 Month to month comparison August 2011 444 2012 506 2013 538 2014 478 2015 611 Month to month comparison August 2011 850 2012 715 2013 651 2014 627 2015 589 + 28% YTD or 964 more meals as compared to last year, same 8 month period Annual meal totals Meals on Wheels and Fourth Street Café (dining room) -combined Senior Services 08.31.15 page 2 Meals on Wheels, dining room and take-out meals Month to month comparison August 2011 1,294 2012 1,221 2013 1,189 2014 1,105 2015 1,200 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 11,356 13,937 14,730 13,926 16,644 13,001 12,555 12,429 12,832 12,715 11,578 11,613 2015 2016 2017 9,138 0 200 400 600 800 1000 1200 1400 1600 1800 J F M A M J J A S O N D 2015 2014 2011 2012 2013 Combined meal totals –monthly comparison + 18% or 1,412 more meals as compared to last year, same 8 month period 0 500 1000 1500 2000 2500 J F M A M J J A S O N D Attendance at activities and programs Current month = August = 2,248 (number of visits, drop-in and planned programs combined) 2011 Total = 17,653 2012 Total = 15,927 2013 Total = 14,553 2014 Total = 17,413 2015 YTD = 14,626 +22% or 2,661 more visits as compared to last year, same 8 month period Senior Services / program attendance 08.31.15 page 3 Current month –August “Planned programs” potential or ideal capacity 837 “Planned programs/% utilization” *831 or 99% capacity *programs as a % of ideal capacity/actual “Drop-in” programs utilization 1,672 Average programs capacity 2015 = 93% YTD Average programs capacity 2014 = 97% Average programs capacity 2013 = 89% Average programs capacity 2012 = 99% Average programs capacity 2011 = 108% Previous month -July “Planned programs” potential or ideal capacity 564 “Planned programs/% utilization” *582 or 103% capacity *programs as a % of ideal capacity/actual “Drop-in” programs utilization 1,672 Month to month comparison August 2011 2,264 2012 1,971 2013 1,672 2014 1,932 2015 2,248 0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 2014 2015 2011 2012 2013 +31% or 6,870 more visits as compared to last year, same 8 month period Year total = 31,590 Aug. = 3,543 Year total = 34,228 Aug. = 4,098 Year YTD = 29,343 Aug. = 4,593 Senior Services / overall attendance 08.31.15 page 4 Year total = 29,668 Aug. = 3,102 Year total = 34,272 Aug. = 3,737 Overall attendance reflects all visits to the Senior Center and to Senior Services programs and services 29776 34228 31590 29668 34272 29343 26000 27000 28000 29000 30000 31000 32000 33000 34000 35000 Overall annual attendance trends 2010 2011 2012 2013 2014 2015 2015 Senior Center rental users January Latter Day Saints (240) The Fellowship (44) February LDS (172) The Fellowship (46) March LDS (330) The Fellowship (29) April LDS (125) The Fellowship (27) May LDS (320) The Fellowship (61) June LDS (283) The Fellowship (66) RM Llama Assoc. (53) Trail Ridge Quilters (243) July LDS (463) The Fellowship (67) August LDS (327) The Fellowship (35) September October November December 2015: 46 events / 2,931 users 2008 rental users = 599 2009 rental users = 191 2010 rental users = 374 2011 rental users = 308 2012 rental users = 254 2013 rental users = 290 2014 rental users = 1,639 January Mayor (30) County Comm. (13 ) February Mayor (18) County Comm.(14) TOEP mtgs. (4) March Mayor (40) County Comm. (16) TOEP mtgs. (53) April Mayor (38) County Comm. (12) EDC (10) SCINC (9) League of Wm Voters (6) May Mayor (50) County Comm. (20) SCINC (4) TOEP mtgs. (20) June Mayor (50) County Comm. (14) VIA (10) 2015 Senior Center non-rentals July Mayor (40) County Comm.(10) TOEP mtgs. (16) Platte River (7) August Mayor (48) County Comm.(15) TOEP mtgs. (9) September Mayor County Commissioner October Mayor County Commissioner November Mayor County Commissioner December Mayor County Commissioner 2015: 29 events/ 576 users 2008 non-rental users = 270 2009 non-rental users = 888 2010 non-rental users = 1,040 2011 non-rental users = 939 2012 non-rental users = 864 2013 non-rental users = 1,009 2014 non-rental users = 1,178 Senior Services / overall attendance 08.31.15 page 5 Community Services Memo To: Community Development/ Community Services Committee Town Administrator Lancaster From: Lexy Jacobson, Event Coordinator Date: September 24, 2015 RE: Fairgrounds and Events Division- September and October Event Update Report: Highlight of Past Events: The 5th Annual Colorado Senior Pro Charity Rodeo joined us the last weekend in August. The event hosted over 100 riders, all over 40 years of age, throughout the weekend and overall saw an increase in attendance when compared to 2014. The event promoters continue to compliment the Estes Park Community and look forward to hosting year six in Estes Park as they continue their mission of raising funds for charity. The Longs Peak Scottish Irish Highland Festival continues to be a high volume weekend in Estes Park. We have heard comments that this was one of the first years that downtown business owners saw the crowds downtown after the festival. The return of crowd favorite, Albannach, was a huge draw the whole weekend with a sold out show on Saturday night in the Event Center. Event staff has been informed that weekend attendance will be shared by the end of September; please stay tuned. We would like to thank the other Town Departments that were able to assist with set up, tear down and execution of the event! Upcoming Events: September/October Bond Park 9/26-9/27 Autumn Gold Performance Park 9/29 Movie in the Mountains- Final Showing! Downtown 10/3 Rut Run: 5K Foot Race Bond Park 10/3-10/4 Elk Fest Downtown 10/10-10/11 Surprise Sidewalk Sale Bond Park 10/17 Pumpkins and Pilsners The Annual Elk Fest is proud to announce the first edition of the Rut Run; a 5K foot race in downtown Estes Park. The Town has partnered with the Estes Park Marathon to help produce the event and offer support where we can; other partners include Estes Park News, Rotary and Biggins BBQ. As of 9/25 the race had over 50 participants! We hope to see this number continue to grow before the event on October 3rd. The 2nd Annual Pumpkins and Pilsners, hosted by Families for Estes, will take place in Bond Park on October 17th. This is a family friendly, Oktoberfest atmosphere complete with live entertainment, kid’s activities, pumpkins sales and carving, food vendors and a beer garden. In year one the event saw great success and was able to raise over $6,000 for their organization. The town continues to partner with Families for Estes to help support their event by offering in kind services; facility rental, equipment, tractor rides, etc. We wish them the best in year two! Where we’re going: October/November Event Center 10/23 Town Chili Cook Off Event Center 10/31 Fall Back Beer Fest Downtown 10/31 Halloween Celebration George Hix Memorial Riverside Plaza 11/21 Tree Lighting Ceremony The Town Philanthropy Committee is excited to announce the 2nd Town Chili Cook Off. The event is for all Town employees and their guests in an effort to raise funds for the Estes United Campaign. The Town saw great success earlier this year with a similar initiative and was able to raise $1,035 to be donated back to another organization. The committee continues to recruit chili cooks, volunteers and all the necessary supplies for the event. Help us spread the word and reach 100% event participation before the event on October 23rd.