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HomeMy WebLinkAboutPACKET Community Development Community Services 2015-08-27 Thursday, August 27, 2015 Community Development & 8:00 a.m. Community Services Committee Town Hall Board Room 1. PUBLIC COMMENT 2. COMMUNITY DEVELOPMENT a) RECOMMENDATIONS TO THE TOWN BOARD i. None. b) REPORTS i. Verbal Updates and Committee Questions. 3. COMMUNITY SERVICES a) RECOMMENDATIONS TO THE TOWN BOARD i. Surprise Sidewalk Sale Resolution. Director Winslow b) REPORTS i. Shuttle Report. Coordinator Wells ii. Event Report. Coordinator Jacobson iii. Verbal Updates and Committee Questions. 4. ADJOURN AGENDA Town of Estes Park, Larimer County, Colorado, July 23, 2015 Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the 23rd day of July, 2015. Committee: Chair Ericson, Trustees Holcomb and Phipps Absent: Trustee Phipps Also Attending: Town Administrator Lancaster, Directors Chilcott, Winslow and Fortini, Manager Salerno, Coordinators Jacobson and Wells, and Recording Secretary Limmiatis Trustee Ericson called the meeting to order at 8:00 a.m. PUBLIC COMMENT. Bob Beers of the Model A Ford Club of Colorado informed the Committee the National Convention of Model A Fords would be traveling through Estes Park on June 23, 2016. COMMUNITY DEVELOPMENT DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings.  Community Development Quarterly Report – Director Chilcott updated the Committee on building activity, the progress on the adoption of the International Building Codes, flood plain management, the Moraine Avenue bridge grant application status, the Downtown Neighborhood Plan consultant selection process, the sign code, fee schedules, and vacation rental activity. COMMUNITY SERVICES DEPARTMENT. REPORTS. Reports provided for informational purposes and made a part of the proceedings.  Museum Quarterly Report – Director Fortini informed the Committee of the success of the Pioneer of the Peaks program, the completion of the 2013 Flood oral history collection and the status of the Museum Master Plan.  Visitor Services Quarterly Report – Manager Salerno described the increases seen in attendance through the second quarter, the need for more information about the National Forests that surround Estes Park and the increase in ambassadors on staff through the summer.  Shuttle Update – Shuttle Coordinator Wells stated record ridership was achieved on the Fourth of July holiday. Concerns have been received regarding the #10 stop of the Brown route and would be monitored closely to determine if changes need to be made. The trolleys have experienced major mechanical issues. Replacement buses are running in their place until a solution can be identified.  Event Report – Coordinator Jacobson informed the Committee of the sold out performances at the Rooftop Rodeo, the upcoming Wine Festival and the increase in participants at the Hunter Jumper Horse Shows.  Verbal Updates and Committee Questions – Manager Lynch updated the Committee on the Events Center bookings. Administrator Lancaster stated staff continues to investigate solutions for the placement of multiple banners, examine the best location for a second sign and the need for an electronic variable message sign. There being no further business, Trustee Ericson adjourned the meeting at 9:55 a.m. Barbara Jo Limmiatis, Recording Secretary   Memo Community Services To: Community Development/Community Services Committee Administrator Lancaster From: Bo Winslow, Community Services Director Date: August 27, 2015 RE: Surprise Sidewalk Sale Resolution Background: The Surprise Sidewalk Sale has become a much-anticipated shoulder season event in Estes Park. The Fall Surprise Sidewalk Sale is October 10-11, 2015. The sale is open to all Estes Park businesses. Businesses that are located out of the downtown area may reserve a space Bond Park. Due to Ordinance 15-91 pertaining to “containment” within the CD District, and subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning Districts, Section 4, specifically Paragraph D.1.a. Outdoor Sales, Use, Storage and Activity in the CD Zoning District, Number (3) Exceptions), it is necessary for the Town Board to approve a variance to allow this sale to occur. (Please see attached Estes Valley Development Code citation - Attachment A.) The proposed resolution is attached. Also attached is the Estes Valley Development Code Zoning District Citation referred to as Attachment (A). Staff will insure that business owners are educated on the regulations. Sandwich boards are prohibited in the Estes Park Municipal Code (17.66.170 Community special events signs and Stanley Park special events signs). Staff recommends allowing these signs as long as they don’t encroach in the required four-foot clearance. Budget: It is expected to cost approximately $100 in staff time and printing fees for posters. This is a budgeted expense for the Events Division in account 101-5500-455.26-03. Recommendation: I recommend this be placed on the consent agenda at the Town Board meeting on September 8, 2015.     RESOLUTION NO. -15 WHEREAS, on July 23, 1991, the Board of Trustees adopted Ordinance 15-91 pertaining to “containment” within the C-D District, and subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning Districts, Section 4.4, specifically Paragraph D.1.a.:Outdoor Sales, Use, Storage and Activity in the C-D Zoning District, Number (3) Exceptions) NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following guidelines shall be adopted for the “Surprise Sidewalk Sale Days” being sponsored by the Events Department that is scheduled October 10-11, 2015: 1. Hours of operation shall be from 9 a.m. – 5:30 p.m. 2. The Sale Weekend is available to all Estes Park businesses. 3. The Sale Weekend will be held rain or shine. 4. Businesses will be allowed to sell merchandise in front of their stores only during the hours specified above. 5. Sidewalk displays, including signage, shall provide a minimum clearance of four feet for pedestrian ways and handicapped accessibility. Displays and/or merchandise will not be allowed in any street. 6. Those merchants without sidewalk frontage may contact the Events Division at 586-6104 to reserve a space in Bond Park (10x10 spaces only). 7. Advertising posters will be provided. 8. All participating businesses must possess a current Town Business License. BE IT FURTHER RESOLVED, that every business is urged to participate in this Surprise Sidewalk Sale Days annual event. DATED this day of , 2015. TOWN OF ESTESPARK Mayor ATTEST: Town Clerk 1 To: Community Development/Community Services Committee Town Administrator Lancaster From: Brian Wells, Shuttle Coordinator Date: August 27, 2015 RE: 2015 Free Shuttle season update Update: July 2015 Ridership: Blue Red Brown Silver Gold Total 8,278 5,896 10,580 3,555 9,488 37,797 Ridership Year-to-Date (through August 16): Blue Red Brown Silver Gold Total 13,258 8,890 16,543 5,024 14,382 58,097 22.8% 15.3% 28.5% 8.6% 24.8% Countdown to 500,000 Passengers: As of August 16 only 9,716 more to go (490,284). Special Service Opportunities:  The trial period for a Downtown Employee shuttle scheduled in July resulted in one passenger (non-worker) riding over the five week period. Subsequent trial service on Thursday mornings for the remainder of the season was cancelled.  We will offer post-Tattoo (Scot Fest) shuttle service from the Manford Ave. bus shelter on Thur., Fri. and Sat. nights. Community Services Memo 2 Community Awareness: Visit Estes Park is adding the 2016 Free Shuttle map and schedule to their 2016 visitor guide. Ridership Appreciation Day: Wednesday, September 2, 2015 from 9:30 a.m. to Noon at the E.P.V.C. Next Shuttle Committee Meeting: Tuesday, September 22, 2015 at 9:30 a.m. Additional verbal updates: Will report as needed. Please contact me with any questions: Brian Wells, Shuttle Coordinator Office: 970-577-3963 E-Mail: bwells@estes.org Background: N/A Shuttle Committee Recommendation: N/A Recommended Motion: N/A Community Services Memo To: Community Development/ Community Services Committee Town Administrator Lancaster From: Lexy Jacobson, Event Coordinator Date: August 27, 2015 RE: Fairgrounds and Events Division- August and September Event Update Report: Highlight of Past Events: The Movie in the Mountains series continues to see success after hosting the 2nd movie showing on July 28th. Families for Estes was able to fundraise for than in month one and our pizza vendor again sold out after doubling her product. This showing of “Hook” saw upwards of 120 people enjoying the FREE event! We look forward to working with the Estes Valley Library in August to help support their adult summer reading program. The Estes Park Wine Festival took place for the first time in Estes Park on August 15th and 16th. The feedback from the event overall has been positive and we hope to see this event continue. Participants enjoyed tastings, commercial vendors, live entertainment and gourmet foods! The promoter of the event, Tim Bowers, is reporting 1,100 guests on Saturday, 800 on Sunday and 100 designated driver tickets throughout the weekend; what a successful event. Upcoming Events: August/September Events Complex 8/28-8/30 Handmade in CO Expo Event Center 8/29-8/30 Senior Pro Charity Rodeo Bond Park 8/30 Cool Nights Cruz-In Downtown Estes Park 9/5-9/6 Fill the Boot Bond Park 9/5-9/7 Labor Day Arts and Craft Festival Events Complex 9/5-9/6 Alpaca Market Bond Park 9/9 Meet and Greet Events Complex 9/10-9/13 Longs Peak Scottish Irish Highland Festival Downtown Estes Park 9/12 Longs Peak Scottish Irish Highland Parade Events Complex 9/17-9/20 Dressage Bond Park 9/19-9/20 Fine Arts and Crafts Festival Performance Park 9/20 Fine Arts Guild of the Rockies: Summer Series Bond Park 9/23 Meet and Greet The Estes Park Car Club is introducing a new event for the fall; a Meet and Greet to socialize with vintage and classic car enthusiasts. Their organization has seen great success with their monthly Cruz-In’s that they would like to expand and offer more of an opportunity to learn more about their vehicles. The event will occur twice in September, 9/9 and 9/23, and will look at offer more dates in 2016. The Handmade in CO Expo joins us this weekend, 9/28-9/30, at the Event Center. Staff had an opportunity to meet with the promoter, Steve Wallis, and we are confident that the event will have something for everyone! Featuring over 50 vendors, guests can enjoy hand crafted, unique CO items, enjoy live entertainment and more. Again, the event is in partnership with non-profit organization, Imagine, and 10% of all exhibitor fees will be donated back to support their cause! Where we’re going: September Bond Park 9/26-9/27 Autumn Gold Events Complex 9/26-9/27 Hunter Jumper Performance Park 9/29 Movie in the Mountains Series Celebrate the 23rd Annual Autumn Gold festival on September 26th and 27th in Bond Park. The festival will feature over 5 bands, brats and beer and fun for the whole family. One of the highlights of the festival is the popular raffle with the winner taking home the grand prize of $5,000. All raffles tickets that are sold go to benefit vocational scholarships and various local and international projects.