HomeMy WebLinkAboutPACKET Community Development Community Services 2014-08-28
Thursday, August 28, 2014
Community Development & 8:00 a.m.
Community Services Committee Board Room
1. PUBLIC COMMENT
2. COMMUNITY SERVICES
a) RECOMMENDATIONS TO THE TOWN BOARD
i. Sidewalk Sale. Director Winslow
b) REPORTS
i. August & September Event Report. Coordinator Jacobson
ii. Shuttle Update. Coordinator Wells
iii. Verbal Updates and Committee Questions.
3. COMMUNITY DEVELOPMENT
a) RECOMMENDATIONS TO THE TOWN BOARD
i. None.
b) REPORTS
i. Verbal Flood Recovery Update. Director Chilcott
ii. Verbal Updates and Committee Questions.
4. ADJOURN
AGENDA
Town of Estes Park, Larimer County, Colorado, July 24, 2014
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the
24th day of July, 2014.
Committee: Chair Ericson, Trustees Holcomb and Phipps
Absent: Chair Ericson
Also Attending: Administrator Lancaster, Director Winslow, Manager
Salerno, Coordinators Jacobson, Hoerner, and Wells, Chief
Building Official Birchfield, Planner Shirk, Code Compliance
Officer Reichardt and Recording Secretary Limmiatis
Trustee Phipps called the meeting to order at 8:05 a.m.
PUBLIC COMMENT.
None.
COMMUNITY SERVICES DEPARTMENT.
PUMPKINS & PILSNERS IN BOND PARK.
Coordinator Jacobson presented a new event, Pumpkins and Pilsners, to be hosted in
Bond Park on October 11, 2014 by Families for Estes to raise funds for biannual free
family events, the new Senior Center partnership (F.A.S.T. - Families and Seniors
Together), and to support the Community Recreation / Senior Center. The event would
coincide with the Surprise Sidewalk Sale, potentially boost visitation during the fall
season, attract local families, and feature a wide variety of children’s activities, music,
food and beer. The Committee recommended the approval of the Pumpkins and
Pilsners Event in Bond Park to be included as an Action Item at the August 12,
2014 Town Board Meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
Visitor Center Quarterly Report – Manager Salerno reported a decrease in traffic at
the Visitor Center during the second quarter which mirrored the activity of Rocky
Mountain National Park. The reconstruction of Highways 34 and 36 should be
considered a factor in the decreased visitation. New Ambassadors provided positive
feedback on the improved training received this year.
Museum Quarterly Report – Coordinator Hoerner updated the Committee on
increased attendance, the upcoming change of temporary exhibits, and the success
of various new programs including the Downtown Walking History Tours, the Two
Wheelin’ History Tours, and Meet Me @ the Museum.
July & August Event Report – Coordinator Jacobson informed the Committee of the
success of the July 4th events and thanked Western Heritage for their exceptional
work on the Rooftop Rodeo and Professional Bull Riding Events. Director Winslow
stated a decrease in attendance could be attributed to a trend in guests staying for
shorter time periods. She introduced Trayce Ferguson/President and Chris
Coleman/Show Manager of the Colorado Hunter Jumper Association, who both
complimented the new facilities at the fairgrounds and noted an increase in entries.
Coleman expressed a commitment to make the horse shows technically correct,
increase attendance and participation, engage the Town, local businesses and
community, and improve the national reputation of the show. Coordinator Jacobson
updated the Committee on the upcoming events of the Arapahoe Celebration, the
16th Annual Volunteer Luncheon, Simply Bluegrass and the Heritage Festival.
Event Benefit & Cost Report – Director Winlsow presented the Event Benefit and
Cost Report which was produced in conjunction with data from Visit Estes Park to
determine which events are providing the highest benefit to the Town. This
Community Development / Community Services – July 24, 2014 – Page 2
information would be reevaluated and combined with the previous presentations on
the topic to provide the full scope to the Board at the October Budget Study
Sessions.
Shuttle Update - Coordinator Wells stated ridership has increased approximately
21% for the month of June, which could be attributed to the YMCA World
Conference, and residential ridership has increased from Ranch Meadows and the
Good Samaritan areas. The free trolley and the brown route will be offered as a field
trip for Good Samaritan residents today. Some confusion occurred early in the
season with the Fun Tyme Trolley, but this has not been an ongoing issue.
COMMUNITY DEVELOPMENT DEPARTMENT.
SIGN CODE REVISIONS – ELIMINATING CREATIVE SIGN PROGRAM & REVIEW
BOARD. Chief Building Official Birchfield stated the Community Development
Department would request the elimination of the Creative Sign Program and Review
Board which has not been utilized since formation. This item was presented as a report
only. No action was recommended.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
Community Development Quarterly Report – Chief Building Official (CBO) Birchfield
updated the Committee on the activity of the Community Development Department
including grant applications, high traffic volume, a small fire in a restaurant
downtown, and working with Attorney White on abatement and mitigation issues.
Planner Shirk stated the Comprehensive Plan updates were delayed due to the
2013 flood, but work has resumed. The Neighborhood Plans are almost complete
and would be presented to the Planning Commission in October 2014. Focus would
then turn to the Transportation Plan and would be coordinated with Public Works.
The 2002 Transportation Alternatives Plan, which helped lay the groundwork for the
FLAP grant and funding for the parking structure at the Visitor Center, would be
used to provide guidance for the Transportation Plan revisions to be presented this
fall. The Economics section would be updated in conjunction with the Economic
Development Corporation and input from local business owners. The Introduction
would be completed last to summarize all the revisions. Planner Shirk informed the
Committee of progress on the Park River West Condominiums, the Harmony
Foundation, the Mountain River development, the O’Reilly redevelopment, the
Stanley Wellness Center, the Visitor Center Parking Structure Development Plans,
the antenna sites which have been approved for AT&T, a stockpiling area for
Sombrero Ranch, the approval of the grading permit for reconstruction of Olympus
Lane West, the work being done with Estes Valley Recreation and Parks District on
the proposed Community Recreation Center, the grant funding for a playground in
Carriage Hills, and the Comfort Inn redevelopment.
Code Compliance Officer (CCO) Reichardt updated the Committee on the public
outreach and education of the Code Compliance Policy that has taken place since
community meetings were held in 2013. Revisions were made to the Code
Compliance Policy to define the purpose and help prioritize cases. Staff continues to
take proactive measures to address community concerns, initiate outreach and
education, and work with the Estes Land Stewardship Association (ELSA), Rocky
Mountain National Park and Larimer County in regards to noxious weeds. CCO
Reichardt extended his work week to include Saturdays and evening hours to make
himself more accessible to the community and to complete outreach in the
downtown area. A positive response was received from the outreach efforts by
downtown business owners regarding the sign code and outdoor advertising. Staff
attempts to resolve code compliance issues voluntarily rather than take enforcement
action and has seen a decrease in violations. Vacation homes remain a difficult
issue to enforce. Staff continuously reviews the online listings to make contact with
Community Development / Community Services – July 24, 2014 – Page 3
those not licensed or in violation of the codes and works closely with the Town
Clerk’s office to identify non-compliant vacation homes.
Verbal Updates and Committee Questions – Administrator Lancaster commended
the Community Development Department on their hard work and creative thinking to
resolve the issues with the downtown restaurant that experienced the fire. CBO
Birchfield stated it would not have been possible without the empowering
management philosophy of Administrator Lancaster.
There being no further business, Trustee Phipps adjourned the meeting at 9:56 a.m.
Barbara Jo Limmiatis, Recording Secretary
Memo
Community Services
To: Community Development/Community Services Committee
Administrator Lancaster
From: Bo Winslow, Community Services Director
Date: August 21, 2014
RE: Surprise Sidewalk Sale Resolution
Background:
The Surprise Sidewalk Sale has become a much-anticipated shoulderseason event in
Estes Park. The Fall Surprise Sidewalk Sale is October 11-12, 2014. The sale is open to
all Estes Park businesses. Businesses that are located out of the downtown area may
reserve a space Bond Park.
Due to Ordinance 15-91 pertaining to “containment” within the CD District, and
subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning Districts,
Section 4, specifically Paragraph D.1.a. Outdoor Sales, Use, Storage and Activity in the
CD Zoning District, Number (3) Exceptions), it is necessary for the Town Board to approve
a variance to allow this sale to occur. (Please see attached Estes Valley Development
Code citation - Attachment A.) The proposed resolution is attached. Also attached is the
Estes Valley Development Code Zoning District Citation referred to as Attachment (A).
Staff will insure that business owners are educated on the regulations.
Sandwich boards are prohibited in the Estes Park Municipal Code (17.66.170 Community
special events signs and Stanley Park special events signs). Staff recommends allowing
these signs as long as they don’t encroach in the required four-foot clearance.
Budget:
It is expected to cost approximately $100 in staff time and printing fees for posters. This
is a budgeted expense for the Events Division in account 222-5500-455.26-03.
Recommendation:
I recommend this be placed on the consent agenda at the Town Board meeting on
September 9, 2014.
RESOLUTION NO. -14
WHEREAS, on July 23, 1991, the Board of Trustees adopted Ordinance 15-91
pertaining to “containment” within the C-D District, and subsequent adoption of the Estes
Valley Development Code (Chapter 4, Zoning Districts, Section 4.4, specifically
Paragraph D.1.a.:Outdoor Sales, Use, Storage and Activity in the C-D Zoning District,
Number (3) Exceptions)
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
That the following guidelines shall be adopted for the “Surprise Sidewalk Sale
Days” being sponsored by the Events Department that is scheduled October 11-12, 2014:
1. Hours of operation shall be from 9 a.m. – 5:30 p.m.
2. The Sale Weekend is available to all EstesPark businesses.
3. The Sale Weekend will be held rain or shine.
4. Businesses will be allowed to sell merchandise in front of their stores only
during the hours specified above.
5. Sidewalk displays, including signage, shall provide a minimum clearance of
four feet for pedestrian ways and handicapped accessibility. Displays
and/or merchandise will not be allowed in any street.
6. Those merchants without sidewalk frontage may contact the Events
Division at 586-6104 to reserve a space in Bond Park (10x10 spaces only).
7. Advertising posters will be provided.
8. All participating businesses must possess a current Town Business
License.
BE IT FURTHER RESOLVED, that every business is urged to participate in this
Surprise Sidewalk Sale Days annual event.
DATED this day of , 2014.
TOWN OF ESTESPARK
Mayor
ATTEST:
Town Clerk
Community Services Memo
To: Community Development/ Community Services Committee
Town Administrator Lancaster
From: Lexy Jacobson, Event Coordinator
Date: August 28, 2014
RE: Fairgrounds and Events Division- August and September Event Update
Report:
As the summer season comes to an end, staff will start to transition into our fall lineup of
events! We have a couple new events joining us including The Universal
Consciousness Festival, The Rocky Mountain Jubilee and Pumpkins and Pilsners! We
are also looking forward to the new additions to Elk Fest and Rocky Mountain Mud
Volleyball.
Where we’ve been….
July
Performance Park July 24th Thursday Night Live
Visitor Center July 25th Cool Nights Cruz-In
Performance Park July 25th Girls Night Out
Performance Park July 31st Thursday Night Live
Fairgrounds July 30th-Aug 3rd Hunter Jumper Festival 2***
August
Downtown Aug 2nd Rocky Mountain Half Marathon
Performance Park Aug 2nd Taste of Shakespeare: Comedy of Errors
Fairgrounds August 8-10th Paint Horse Show
Bond Park August 9th Arapahoe Celebration of 1914 Expedition
Performance Park Aug 11th Estes Park Jazz Big Band Concert
Performance Park Aug 14th Plein Air Rockies Kid's Paint Out
Fairgrounds August 15-17th Dressage Horse Show
Performance Park Aug 14th Plein Air Rockies Quick Draw
Performance Park Aug 16th The Performance Park Summer Series
Performance Park August 17th Bike in Movie
Performance Park August 21st Thursday Night Live
Visitor Center August 22nd Cool Nights Cruz-In
Fairgrounds August 23-24th Heritage Festival
The 2nd Annual Rocky Mountain Half Marathon took place on August 2nd, at the historic Stanley
Hotel. Their number of race participants were up from last year and more than half were out of
town guests. Following the race we did receive some negative feedback, however they are all
things that can be improved for next year. Our staff will continue to work with their team on
making adjustments to their permits and overall logistics of the race to ensure a great
community event! They already have plans to come back in 2015 and host their event at the
Fairgrounds.
We hosted the Arapahoe Celebration of 1914, in Bond Park, on August 9th. This was a one-
time, first year event that partnered with the 100th Year Anniversary of RMNP. Our staff was
surprised at the overall turnout, as many of the conversations beforehand did not align.
Although it is a good lesson to learn and be aware of as we continue our efforts with the Event
Criteria and Events Focus Committee.
This past weekend the annual Heritage Festival took place. The event is in its 2nd year at the
Fairgrounds, originally in Bond Park. While we believe this is a better atmosphere for the event,
it will still take time for folks to make the adjustment. We will rely heavily on our shuttle systems
and marketing efforts to help with the transition. Our staff is currently reviewing the Heritage
Festival and making plans for the direction of the event for the future.
Where we are….
August
Fairgrounds August 30-31st Colorado Senior Pro Charity Rodeo
Fairgrounds August 30th Chuck Wagon Cook Off
Event Center/Pavilion August 30th John Denver Tribute Concert
Performance Park August 30th Tom Oates Premiere
Event Center August 31st Nashville in the Rockies
Bond Park August 30-Sept 1st Labor Day Crafts Show
Fairgrounds August 31st Alpaca Market
The 2nd Annual Chuck Wagon Cook Off joins us again at the Fairgrounds. In a new location,
located on “The Porch” of the Pavilion, we will offer folks an authentic dining experience. The
event committee had difficulty gaining wagon participation for this year’s event. However, we
joined forces and formulated a creative plan to still host the event. We are excited to work more
with this event in the future and maximize its potential.
The Event Center will see two concerts over Labor Day weekend; the annual John Denver
Tribute Concert and Nashville in the Rockies. Traditionally these events were scheduled in
different venues; John Denver in the grandstands and Nashville in the Rockies at Performance
Park. All parties agreed that these events would be more successful indoors at the Event
Center. Both events will take place back to back and offer true mountain music!
Where we’re going….
September
Fairgrounds September 4th-7th Longs Peak Scottish Festival
Stanley Park September 6th Scottish Festival Parade
Performance Park September 7th Summit Church Workshop Service
Events Center September 13th Universal Consciousness Festival
Bond Park September 13-14th Fine Arts Guild Art Show
Fairgrounds September 13-14th Barrel Racing
Event Center September 12 Rocky Mountain Jubilee
Bond Park Sept. 20th-21st Autumn Gold
Fairgrounds Sept. 20th Flood Mud Volleyball Tournament
Performance Park Sept 20th The Performance Park Summer Series
As we approach the 1 year anniversary of the September 2013 Flood, we are fortunate to have
two events scheduled to help support post flood recovery.
Marsha Hobert and her team have come together to produce a Rocky Mountain Jubilee! This
event was designed to take the time to reflect and recognize those who were affected by the
flood. This is a FREE event for all to join in non-stop music, dancing and community spirit. The
event will be held at the Event Center on September 12th!
The 2nd Annual Rocky Mountain Mud Volleyball, formally known as Flood Mud, will be joining us
on September 20th! We are happy to see this event back, as we believe it is a time to highlight
athletics with altitude and raise awareness for post flood recovery. Last year this group was able
to raise $10,000 and with the new additions and advanced advertising this number is sure to
increase. Gather your friends and family for a day in the mud, with live entertainment, a fire
truck hose off station and an “Aces Breakfast”. See you there!
1
To: Community Development/Community Services Committee
Town Administrator Lancaster
From: Brian Wells, Shuttle Coordinator
Date: August 28, 2014
RE: 2014 Season update for the Estes Park FREE Shuttles
Update:
2014 Shuttle Season Ridership Numbers:
(See page three.)
There are eleven days remaining in the 2014 daily shuttle service operating
schedule which wraps up on Sunday, September 7.
The remaining Elkhorn Express special service days for 2014 include:
Sat-Sun September 13-14 Fine Arts Guild of the Rockies (Bond Park)
September 20-21 Autumn Gold (Bond Park)
September 27-28
October 4-5 Elk Fest (Bond Park)
Friday November 28 Catch-the-Glow Parade
2015 Shuttle Service Requests: Requests due in writing to the Shuttle Committee by
August 1, 2014.
Shuttle Committee: Looking at activities related to promoting the 10th Year of the
Estes Park Free Shuttles in 2015. We anticipate carrying the 500,000th passenger since
service began in 2006.
Community Services Memo
2
Feedback:
Date e-mail received: August 13, 2014 at 1:56:56 PM MDT
Subject: Free Shuttle Service
I would like to let you know how much I have appreciated the Estes Park Free Shuttles!
I used the brown shuttles several times to connect to the NP transportation or to go into
town. The shuttles are on schedule, the buses (are) clean and the drivers are friendly
and helpful. This is a great service!
Thanks,
Judy J.
White Bear Lake, MN
In Progress:
Evaluation of real time passenger information and collecting bids for future service. Our
current contract expires in October 2014.
Evaluate need for workforce access to downtown area earlier in the morning and later in
the evening. Also look at feasibility/opportunity for downtown employees parking at the
Fairgrounds Park-in-Ride.
Completion of a Federal Transit Authority (FTA) “practice” grant application through
CDOT in preparation for a possible 2016 application.
Background:
N/A
Shuttle Committee Recommendation:
N/A
Recommended Motion:
N/A
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