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Home My WebLink AboutPACKET Community Development Community Services 2014-06-26 Thursday, June 26, 2014 Community Development & 8:00 a.m. Community Services Committee Town Hall Board Room *Revised: 1. PUBLIC COMMENT 2. COMMUNITY SERVICES a) RECOMMENDATIONS TO THE TOWN BOARD i. None b) REPORTS i. Senior Services Quarterly Report. Coordinator Claypool ii. June & July Event Report. Coordinator Jacobson iii. Event Benefit & Cost Report. Director Winslow iv. Shuttle Update. Coordinator Wells v. Verbal Updates and Committee Questions. 3. COMMUNITY DEVELOPMENT a) RECOMMENDATIONS TO THE TOWN BOARD i. Falcon Ridge Fee Waiver Director Chilcott b) REPORTS i. Courtyard Shop Update Director Chilcott & CBO Birchfield ii. Verbal Updates and Committee Questions. 4. ADJOURN AGENDA Community Services Memo To: Community Development / Community Services Committee From: Lori Mitchell, Senior Services Manager Date: June 26, 2014 RE: Senior Services Quarterly Report Quarterly report: N’ Balance grant Senior Services and the Office on Aging (OOA) are collaborating on an OOA fall prevention initiative. The OOA awarded Senior Services a $6,240 grant to operate four Consortium for Older Adult Wellness N’ Balance courses at the Senior Center throughout 2014-2015. The grant also funded instructor training for two Estes Park staff to participate in a four-day intensive course in Fort Collins. Program Coordinator Kelly Claypool and local yoga instructor and business owner Diana Laughlin will be fully trained N’ Balance instructors and provide all onsite instruction at the Senior Center. The grant also funded class supplies and instructor wages for one year. As a result, Senior Services will be able to offer free balance classes for one year. Blizzard box grant The Office on Aging awarded a $4400 grant to Senior Services to provide 200 emergency food boxes (known as blizzard boxes) to citizens age 60 and over in Estes Park. This program will be available to the community in October. Office on Aging – senior nutrition study Senior Services staff participated in the Office on Aging’s recent study on senior nutrition programs in Larimer County; the OOA is working to understand the future of senior meal programs in the County. It’s hopeful that there will be shared data amongst all participants. Families for Estes – F.A.S.T. collaboration The Families for Estes group and members of Estes Park Senior Citizens Center, Inc. have created an informal partnership called Families and Seniors Together (F.A.S.T.) Their draft mission statement is to support and promote inter-generational, meaningful and FUN events that foster learning opportunities and an understanding across generations. They’re looking at a fall social event. Estes Park Senior Citizens Center, Inc. – special events Three fundraising breakfast buffets will be held on Saturdays: June 14, August 9 and September 13 from 7:00 a.m. to 11:00 a.m. – drop in - only $8 per person; a community BBQ will be held on Saturday, July 12 from noon to 3:00 p.m. – drop in - only $8 per person; and an EPSCC Inc. members-only ice cream social is August 26 – FREE! 2 How do 2014 attendance numbers look? January through May – all visits to the Senior Center and Senior Services programs: Overall number of visits was 11,804 as compared to 11,699 in the same period in 2013. January through May – attendance at drop-in and planned programs: Year-to-date, planned programs are operating at 90% capacity; overall, we have a 13% increase in attendance to all programs with 6,595 visits to all programs in the first five months as compared to 5,852 in the same period in 2013. January through May meal programs: Meals on Wheels: year-to-date, we’ve provided 1,865 Meals on Wheels as compared to 2,283 for the same period in 2013. Dining room: year-to-date, we’ve provided 2,468 dining room meals as compared to 2,573 for the same period in 2013. What’s new in planned programs? In the March report, staff provided a list of planned programs January through May. This report features planned programs in June, July and August.  Mindfulness, Stress Reduction and Overall Wellness – a one-time program offered by the Aspen Club of the University of Colorado Health;  Legal and Financial Planning for Alzheimer’s disease – a one-time panel presentation by the Alzheimer’s Association and local attorneys;  Community Flood Recovery and Mountain Outreach – a once a month group by the Mountain Outreach Team for those in need of a helping hand;  Being Prepared for Your Mountain Adventure – a one-time program offered by the Aspen Club and Rocky Mountain National Park;  History of the Salud Clinic and the Neighborhood Health Center movement a one-time program by Mark Richards, past-president of the Salud Foundation;  China Travelogue – a one-time program by Betty Hull, featuring recent travels;  Common Cents Counts – Healthier Living and Healthier Finances – a one- time program offered by the Estes Valley Library and the Salud Clinic;  Putting Your Garden to Rest – a popular one-time program offered by the Colorado State University Extension;  Advance Directives – a one-time program presented by the Aspen Club;  Getting the most out of your iPad or Getting the most out of your iPhone – regular classes in partnership with Estes Park Internet Computer Users Group; additionally, there are two monthly tutor sessions for help with iPad and iPhone;  The Great Courses: How to Look at and Understand Great Art – free DVD lectures held at the Senior Center;  Rich Reads to Make Kids Rich –offered by the Estes Valley Library; this program features great gift/book ideas with money lessons for kids and grandchildren; presented by Marsha Yelick, Kerry Aiken;  Ensight Skills Center Onsite Rehabilitation Program – Ensight will perform vision screening at the Senior Center four times a year in their mobile van. This free program introduces services and support options for those with visual impairments. Pre-registration assistance is being provided by Senior Services; 3  Beginner and Intermediate Balance Classes – offered in partnership with Mountain Top Physical Therapy at the Senior Center;  Medicare Counseling – monthly - University of Colorado Health Aspen Club;  AARP Safe Driving Class – several times annually;  Community Coffee Hours – a new free community coffee hour offered monthly on the third Friday at 10:00 a.m. to introduce citizens to Senior Services programs and events and promote community connection. A wide variety of drop-in opportunities continue Drop-in opportunities include: Religion & Philosophy study group, Supreme Court discussion, Rocky Rollers Wii bowling, crafters group, mah-jongg, art studio, bridge lessons, pool, games, puzzles, blood pressure clinics, coffee and Wi-Fi, six fitness classes weekly including Tri Fit, Chair Yoga, Tai Chi and ZUMBA, and more. Day trips (June – July – August)  Black Hawk & Central City  Candlelight Dinner Theatre  Denver Botanic Gardens & Chihuly glass (two trips)  Rockies baseball (three trips) Special luncheons (June – July – September) These popular events feature good food, prizes or favors and party décor:  Father’s Day (60 attending)  Rodeo Luncheon July 8  Scottish Fest Sept. 4 Rental properties Senior Services staff manages the Town’s three rental properties; the Senior Center, the Museum meeting room and the Hydroplant Picnic Grounds. Rental use appears to be increasing this year with most of the increase stemming from a demand for meeting and program space and for space for wedding and family events.  In 2013, there were seven rentals at the Senior Center; year-to-date 2014, there are 13 rentals;  In 2013, there were 20 rentals at the Picnic Grounds; year-to-date 2014, there are 25 rentals;  As of the end of May, revenue for those two sites is at 85% of total revenue expected for 2014. Expenses have gone up slightly with higher trash and janitorial fees for the Picnic Grounds.  In 2013, the Museum meeting room had four rentals; year-to-date, there are 11 rentals. Revenue for this site is at 76% of expected for the year. Budget: N/A Recommendation: N/A 0 100 200 300 400 500 600 700 800 900 1000 J F M A M J J A S O N D 2010 2014 2011 2012 2013 Senior Services 5.31.14 page 1 Meals on Wheels, dining room and take-out meals Meals on Wheels Current month = May = 545 2010 Total = 4,493 2011 Total = 5,158 2012 Total = 5,551 2013 Total = 5,166 2014 YTD = 1,865 Dining room meals Previous month, April = 526 = 50% capacity Current month, May = 525 = 52% capacity Includes take-out meals (10), member (493) & non-member meals (22) 2010 Total = 7,936 2011 Total = 7,674 2012 Total = 7,164 2013 Total = 6,412 2014 YTD = 2,468 0 100 200 300 400 500 600 J F M A M J J A S O N D 2010 2014 2011 2012 2013 Month to month comparison May 2010 332 2011 430 2012 5610 2013 462 2014 545 Month to month comparison May 2010 671 2011 604 2012 546 2013 509 2014 525 Annual meal totals Meals on Wheels and Fourth Street Café (dining room) -combined Senior Services 5.31.14 page 2 Meals on Wheels, dining room and take-out meals Month to month comparison May 2010 1,003 2011 1,034 2012 1,107 2013 971 2014 1,070 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 11,356 13,937 14,730 13,926 16,644 13,001 12,555 12,429 12,832 12,715 11,578 4,333 0 200 400 600 800 1000 1200 1400 J F M A M J J A S O N D 2010 2014 2011 2012 2013 Combined meal totals –monthly comparison 0 500 1000 1500 2000 2500 J F M A M J J A S O N D Attendance at activities and programs Current month = May = 1,294 (number of visits, drop-in and planned programs combined) 2010 Total =16,722 2011 Total = 17,653 2012 Total = 15,927 2013 Total = 14,553 2014 YTD = 6,595 Senior Services / program attendance 5.31.14 page 3 Current month -May “Planned programs” potential or ideal capacity 323 “Planned programs/% utilization” *290 or 90% capacity *programs as a % of ideal capacity/actual “Drop-in” programs utilization 1,004 Average programs capacity 2013 = 89% Average programs capacity 2012 = 99% Previous month -April “Planned programs” potential or ideal capacity 441 “Planned programs/% utilization” *355 or 80% capacity *programs as a % of ideal capacity/actual “Drop-in” programs utilization 984 Month to month comparison May 2010 1,298 2011 1,462 2012 1,129 2013 1,108 2014 1,294 Average programs capacity 2014 YTD = 90% Average programs capacity 2011 = 108% Average programs capacity 2010 = 104% January TOEP meetings (10) County Commissioners (13 ) Sister Cities (6) Eagle Rock Wisdom of Elders class (26) February Mayor (25) County Commissioner (17) Eagle Rock Wisdom of Elders class (36) Rec District mtg. (27) March Mayor (36) TOEP meetings (27) County Commissioner (11) April Mayor (49) TOEP meetings (28) Creative Arts (4) SCINC/EPIC (6) County Commissioner (6) ICMA (2) May Mayor (35) County Commissioners (7) June Mayor TOEP meetings County Commissioner Sister Cities July Mayor TOEP meetings County Commissioner Sister Cities August Mayor TOEP meetings County Commissioner Sister Cities September Mayor TOEP meetings County Commissioner Sister Cities October Mayor TOEP meetings County Commissioner Sister Cities November Mayor TOEP meetings County Commissioner Sister Cities December Mayor TOEP meetings County Commissioner Sister Cities 2014 non-rental users = 365 2008 non-rental users = 270 2009 non-rental users = 888 2010 non-rental users = 1040 2011 non-rental users = 939 2012 non-rental users = 864 2013 non-rental users = 1,009 0 500 1000 1500 2000 2500 3000 3500 4000 4500 2014 2010 2011 2012 2013 Year total = 31,590 May = 2,498 Year total = 34,228 May = 2,602 Year total = 29,776 May = 2,451 Senior Services / overall attendance 5.31.14 page 4 2014 Senior Center rental users January Kaiser Perm. (3) February Kaiser Perm. (8) Wedding party (65) Church group (31) March Kaiser Perm. (3) Church group (65) April Church group (66) CO. Educ. Initiative (15) May Church group (57) Parade of Years (15) 2014 Senior Center rental users YTD = 338 2008 rental users = 599 2009 rental users = 191 2010 rental users = 374 2011 rental users= 308 2012 rental users = 254 2013 rental users = 290 2014 Hydroplant picnic grounds rental /non-rental users 2014 YTD = 3 events / 210 users 2008 = 23 events / 1,642 users 2009 = 21 events / 1,451 users 2010 = 17 events / 1,036 users 2011 = 20 events / 1,514 users 2012 = 26 events / 1,661 users 2013 = 25 events / 1,357 users Year total = 29,668 May = 2,406 YTD = 11,804 May = 2,604 2014 Senior Center non-rental users Overall attendance reflects all visits to the Senior Center, and to Senior Services programs and services Community Services Memo To: Community Development/ Community Services Committee Town Administrator Lancaster From: Lexy Jacobson, Event Coordinator Date: June 26, 2014 RE: Fairgrounds and Events Division- June Event Update Report: Our staff is continuing their efforts to “hit homeruns” within our current event calendar. We believe with our collaborative approach and current staff in place, this is an obtainable goal! We are focusing on organization and over communicating in order to remain ahead of the curve. Where we’ve been…. JUNE Fairgrounds May 31st-June 1st Barrel Racing Bond Park June 5th – Sept 25 (Thursdays) Estes Valley Farmers Market Fairgrounds/MPEC/Pavilion June 5th-8th Estes Park Wool Market Fairgrounds June 14th-15th Cowboy Mounted Shooting Performance Park June 14th-15th Big Band Bash Performance Park June 19th Thursday Night Live Performance Park June 21st The Performance Park Summer Series Downtown June 21st Kids Fun Run! And Festival Fairgrounds June 21st-22nd Ranch Horse Versatility Performance Park June 22nd Summit Church Worship Service Downtown June 22nd Estes Park Marathon The Farmers Market debuted at Bond Park at the beginning of June. We have had a great response from both the promoter and our community. There have been early conversations about future Markets, including live entertainment and extended hours. Staff continues to evaluate and keep a close ear for feedback on the new location! We featured the first event in both of our new facilities, the Event Center and Pavilion, for the Estes Park Wool Market. It was truly a team effort to feature these facilities and we are proud to have seen what they can do! The event was a bit of a struggle with the weather, and we saw this with our event attendance at 5,038 guests. Our vendors reported back with higher sales than previous years, while others saw a slight decrease. We will be evaluating our workshops, featured shows, and entertainment to adjust our bottom line. The Estes Park Band Boosters featured the Big Band Bash at Performance Park! There was a great response to the hand selected entertainers and new additions to the event. It was reported that crowds were four times what they were in previous years. We are anxious to see this event grow! Where we are…. JUNE Fairgrounds June 25-26, 28- 29th Miniature Horse Show Visitors Center June 25th Bike to Work Day Performance Park June 26th Thursday Night Live Visitors Center June 27th Cool Nights Cruz-In Performance Park June 27th Kids Camp Family Night Performance Park June 27th Bike-In Movie Performance Park June 28th Scott August Concert Fairgrounds June 27th-28th Westernaires Elkhorn June 28th Elkhorn Dash, 1 Miler Bond Park June 28th-29th Scandinavian Midsummer Festival In an effort to support Bike Estes, the Town and Friends of the Library is sponsoring a Bike-In Movie at Performance Park. We featured this same activity last year for the Pro Challenge and saw a great response. These are unique, family friendly events that add to the guest and community experience. We would like to look into creating a series for next summer and continuing our partnership with the Friends of the Library! The Estes Park Marathon is featuring the first Elkhorn Dash, 1 Miler! Staff is currently working with our other departments on the necessary road closures and signage to ensure safety on the route. The race will kick off at 7:30 a.m. Returning to Bond Park is the Scandinavian Midsummer Festival. The festival was in between ownership last year and hosted a smaller event at Performance Park. With the new partnership between the Town and their event committee, we have returned the festival to its full capacity and look forward to raising the Maypole! Where we’re going…. JULY Fairgrounds July 3rd Estes Park Go 4th Festival Performance Park July 3rd Thursday Night Live Performance Park July 4th Estes Park Village Band Patriotic Concert MPEC/Pavilion July 4th Coolest Car Show Fairgrounds July 4th-5th Professional Bull Riding Fairgrounds July 4th-6th Arabians Lake Estes July 4th Fireworks Over Lake Estes Downtown July 8th Rooftop Rodeo Parade Performance Park July 10th Thursday Night Live Fairgrounds July 8th-13th Rooftop Rodeo Fairgrounds July 16th-20th Copper Penny Horse Show*** The Estes Park Board of Realtors and the Town have joined forces to feature the Go 4 th Festival! In an effort to raise funds for their scholarship program, we have created a vibrant, fun for all age’s atmosphere to add to the 4 th of July series in Estes Park. Join us for tunes, treats and toasts. New this year, at the Fairgrounds, is PBR (Professional Bull Riding). Sanctioned in 1992, PBR holds the title of being the fastest growing sport in the country with more than 1,200 bull riders from the U.S., Australia, Brazil, Canada, and Mexico. Ticket sales are encouraging with more than 350 already sold! July 4th and 5th is sure to display the combination of raw sport and quality entertainment. The Coolest Car Show will be moving locations to the Event Center. The Friends of the Museum will be featuring close to 100 classic, vintage, antique and alternative fuel cars. Our hope is that the new location will offer participants less harm to their cars with indoor exhibition space and guests will have more opportunity to spectate. A trolley has been reserved for the event to encourage traffic from the Event Center to Downtown, as well as the necessary signage at Bond Park advertising the new location. See you July 4th. Community Services Memo To: Community Development/Community Services Committee Town Administrator Lancaster From: Bo Winslow, Director Date: June 26, 2014 RE: Event Benefit & Cost Report Report: Attached is an event benefit and cost report on events in the community the Town is a part of.  The cost report is generated from HTE with the assistance from the Finance Dept. o Revenues are tracked by project codes assigned to each event o O & M is tracked by project codes as well o Personnel is tracked by a percentage of time staff works on each event.  The event benefit report is the work of the Event Advisory Team, with staff scoring each event based on knowledge and experience o The Event Advisory Team identified important characteristics/competencies each event should have o Each event was then evaluated by staff based on these characteristics/competencies o Staff has identified through their review of these documents a need to look at all event venues differently. (This will be explained in the verbal report) See attached report Rooftop Rodeo27Overall Event Experience ‐ 5Multigenerational ‐5Fun Factor ‐ 5Value & Quality ‐ 5Complimenting Other Events ‐ 5Access to Events ‐ 5Competition for $$ ‐ 4Parking/Transportation ‐ 4Unique ‐ 4Total Score out of 50 possible ‐ 432009 2010 2011 2012 2013149,840$ 172,569$ 186,319$ 195,427$ 173,498$ Total RevenuesExpenses Personnel 48,627$ 57,249$ 52,356$ 53,060$ 38,998$ O & M 132,929$ 145,159$ 158,429$ 165,747$ 183,661$ 181,556$ 202,408$ 210,785$ 218,807$ 222,659$ Total Expenses(31,716)$ (29,839)$ (24,466)$ (23,380)$ (49,161)$ Profit/Loss10,773 11,642 13,489 14,015 14,714Event Attendance 6728 6527 5882 7528 8400Volunteer HoursEvent description and benefit: This event is a Town event that is managed by the Town and Estes Park Western Heritage. Through an MOU between the two, responsibilities, revenues and expenses are shared. Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 1 Senior Rodeo27Overall Event Experience ‐ 3Multigenerational ‐ 4Fun Factor ‐ 3Value & Quality ‐ 3Complimenting Other Events ‐ 1Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 5Total Score out of 50 possible ‐ 352013Total Revenues 7,851$ ExpensesPersonnel 3,900$ O & M 1,027$ Total Expenses 4,927$ Profit/Loss 2,924$ Event Attendance 1,100Volunteer HoursEvent description and benefit: This is a private event conducted by outside organization ‐ supported by the town with staff time and facility rental.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 1 Art Market27Overall Event Experience ‐ 4Multigenerational ‐ 4Fun Factor ‐ 2Value & Quality ‐ 3Complimenting Other Events ‐ 1Access to Events ‐ 3Competition for $$ ‐ 1Parking/Transportation ‐ 2Unique ‐ 2Total Score out of 50 possible ‐ 2420132,610$ Total RevenuesExpenses Personnel 1,950$ O & M76$ 2,026$ Total Expenses584$ Profit/LossEvent Attendance 12,000Volunteer HoursEvent description and benefit: Local Non Profit fundraising event. Supported by the Town with staff time and facility rentalEvent Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 2 Barrel Race27Overall Event Experience ‐ 2Multigenerational ‐ 3Fun Factor ‐ 2Value & Quality ‐ 3Complimenting Other Events ‐ 2Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 2Total Score out of 50 possible ‐ 312013Total Revenues 402$ ExpensesPersonnel 3,900$ O & M76$ Total Expenses 3,976$ Profit/Loss (3,498)$ Event Attendance 126Volunteer Hours 250Event description and benefit: Private event, fundraiser for Estes Park Western Heritage. Supported by Town with staff time and facility use. Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 2 Cowboy Mounted Shooting27Overall Event Experience ‐ 4Multigenerational ‐ 5Fun Factor ‐ 4Value & Quality ‐ 4Complimenting Other Events ‐ 1Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 5Total Score out of 50 possible ‐ 4020132,095$ Total RevenuesExpenses Personnel 1,950$ O & M 151$ 2,101$ Total Expenses(6)$ Profit/Loss205Event AttendanceVolunteer HoursEvent description and benefit: Private event supported by Town with staff time and facility rentalEvent Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 2 Chuck Wagon Cookoff27Overall Event Experience ‐ 4Multigenerational ‐ 4Fun Factor ‐ 4Value & Quality ‐ 4Complimenting Other Events ‐ 2Access to Events ‐ 5Competition for $$ ‐ 4Parking/Transportation ‐ 5Unique ‐ 5Total Score out of 50 possible ‐ 392013Total Revenues 1,317$ ExpensesPersonnel 975$ O & M 5,881$ Total Expenses 6,856$ Profit/Loss (5,539)$ Event Attendance 250Volunteer HoursEvent description and benefit: Town Sponsored and supported with staff time and financiallyEvent Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 2 Red White Cool27Overall Event Experience ‐ 3Multigenerational ‐5Fun Factor ‐ 4Value & Quality ‐ 4Complimenting Other Events ‐ 4Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 4Total Score out of 50 possible ‐ 402013Total Revenues‐$ ExpensesPersonnel 1,950$ O & M 1,434$ Total Expenses 3,384$ Profit/Loss (3,384)$ Event Attendance 150Volunteer Hours 25Event description and benefit: This is a fundraising event for local non profit. Town supported with staff time and misc expenses. Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐1 Fall Back Beer Festival27Overall Event Experience ‐ 4Multigenerational ‐ 3Fun Factor ‐ 3Value & Quality ‐ 4Complimenting Other Events ‐ 2Access to Events ‐ 5Competition for $$ ‐ 3Parking/Transportation ‐ 4Unique ‐ 4Total Score out of 50 possible ‐ 372013Total Revenues 3,625$ ExpensesPersonnel 975$ O & M 920$ Total Expenses 1,895$ Profit/Loss 1,730$ Event Attendance 300Volunteer HoursEvent description and benefit: Event conducted by Town to support winter economy.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of year ‐ 5 Fireworks27Overall Event Experience ‐ 5Multigenerational ‐ 5Fun Factor ‐ 5Value & Quality ‐ 5Complimenting Other Events ‐ 3Access to Events ‐ 1Competition for $$ ‐ 5Parking/Transportation ‐ 1Unique ‐ 3Total Score out of 50 possible ‐ 342013Total Revenues‐$ ExpensesPersonnel 975$ O & M 30,809$ Total Expenses 31,784$ Profit/Loss (31,784)$ Event AttendanceVolunteer HoursEvent description and benefit: Town conducted event with sponsorship support from local non profit.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 1 John Denver Tribute Concert27Overall Event Experience ‐ 5Multigenerational ‐ 3Fun Factor ‐ 5Value & Quality ‐ 5Complimenting Other Events ‐ 1Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 4Total Score out of 50 possible ‐ 392013Total Revenues 11,728$ ExpensesPersonnel 1,950$ O & M 10,924$ Total Expenses 12,874$ Profit/Loss (1,146)$ Event Attendance 500Volunteer HoursEvent description and benefit: Private event supported by the Town with staff time and facility rental.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 1 Tree Lighting Ceremony27Overall Event Experience ‐ 5Multigenerational ‐ 5Fun Factor ‐ 5Value & Quality ‐ 5Complimenting Other Events ‐ 1Access to Events ‐ 4Competition for $$ ‐ 5Parking/Transportation ‐ 4Unique ‐ 5Total Score out of 50 possible ‐ 442013Total Revenues‐$ ExpensesPersonnel 1,950$ O & M 697$ Total Expenses 2,647$ Profit/Loss (2,647)$ Event Attendance 800Volunteer HoursEvent description and benefit: This event is sponsored and conducted by the Town.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 5 Ranch Horse Versatility27Overall Event Experience ‐ 4Multigenerational ‐ 3Fun Factor ‐ 3Value & Quality ‐ 4Complimenting Other Events ‐ 1Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 4Total Score out of 50 possible ‐ 352013Total Revenues 6,626$ ExpensesPersonnel 1,950$ O & M76$ Total Expenses 2,026$ Profit/Loss 4,600$ Event Attendance 450Volunteer HoursEvent description and benefit: This is a private event. The town supports with staff time and facility rental.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 1 Tinsel Tavern Tour27Overall Event Experience ‐3Multigenerational ‐ 4Fun Factor ‐ 4Value & Quality ‐ 4Complimenting Other Events ‐ 3Access to Events ‐ 5Competition for $$ ‐ 4Parking/Transportation ‐ 5Unique ‐ 5Total Score out of 50 possible ‐ 422013Total Revenues 1,310$ ExpensesPersonnel 1,950$ O & M 2,128$ Total Expenses 4,078$ Profit/Loss (2,768)$ Event Attendance 50Volunteer HoursEvent description and benefit: This event is sponsored and conducted by the Town and VEP. The event was created to supplement winter events post flood.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐5 US Pro Challenge27Overall Event Experience ‐ 3Multigenerational ‐ 4Fun Factor ‐ 4Value & Quality ‐ 4Complimenting Other Events ‐ 5Access to Events ‐ 1Competition for $$ ‐ 2Parking/Transportation ‐ 1Unique ‐ 4Total Score out of 50 possible ‐ 312013Total Revenues 1,200$ ExpensesPersonnel 11,699$ O & M 24,016$ Total Expenses 35,715$ Profit/Loss (34,515)$ Event AttendanceVolunteer HoursEvent description and benefit: This event is sponsored and conducted by the Town with partnership from other Northern Colorado communities.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 3 Wed. @ Perf. Park27Overall Event Experience ‐ 3Multigenerational ‐ 3Fun Factor ‐ 4Value & Quality ‐ 4Complimenting Other Events ‐ 2Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 4Total Score out of 50 possible ‐ 362013Total Revenues‐$ ExpensesPersonnel 11,699$ O & M 5,276$ Total Expenses 16,975$ Profit/Loss (16,975)$ Event AttendanceVolunteer HoursEvent description and benefit: These events are sponsored and conducted by the Town.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 1 Jazz Fest27Overall Event Experience ‐ 4Multigenerational ‐ 2Fun Factor ‐ 3Value & Quality ‐ 5Complimenting Other Events ‐ 3Access to Events ‐ 4Competition for $$ ‐ 5Parking/Transportation ‐ 4Unique ‐ 4Total Score out of 50 possible ‐ 382009 2010 2011 2012 2013Total Revenues 2,500$ 2,800$ 2,500$ 2,500$ 2,525$ ExpensesPersonnel 7,481$ 8,808$ 8,055$ 8,163$ 7,800$ O & M 27,152$ 28,997$ 31,396$ 33,536$ 25921Total Expenses 34,633$ 37,805$ 39,451$ 41,699$ 33,721$ Profit/Loss (32,133)$ (35,005)$ (36,951)$ (39,199)$ (31,196)$ Event Attendance 1,500 1,250 *628 *433 1200Volunteer Hours N/A N/A N/A N/AEvent description and benefit: This event is sponsored and conducted by the Town through assistance from a promoter that is hired by the Town.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 4 Wool Market27Overall Event Experience ‐ 5Multigenerational ‐ 5Fun Factor ‐ 4Value & Quality ‐ 4Complimenting Other Events ‐ 5Access to Events ‐ 4Competition for $$ ‐ 4Parking/Transportation ‐ 3Unique ‐ 5Total Score out of 50 possible ‐ 432009 2010 2011 2012 2013Total Revenues 74,745$ 87,276$ 82,120$ 70,054$ $71,302ExpensesPersonnel 44,886$ 52,846$ 48,329$ 48,978$ $46,797O & M 55,162$ 71,317$ 68,568$ 78,992$ $74,190Total Expenses 100,048$ 124,163$ 116,897$ 127,970$ $120,987Profit/Loss (25,303)$ (36,887)$ (34,777)$ (57,916)$ ($49,685)Event Attendance 7,850 8,000 7,791 7,470Volunteer Hours 1,052 7,151 6,797 7251Event description and benefit: This event is sponsored and conducted by the Town.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 4 Miniature Horse Show27Overall Event Experience ‐ 2Multigenerational ‐ 4Fun Factor ‐ 3Value & Quality ‐ 3Complimenting Other Events ‐ 2Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 2Total Score out of 50 possible ‐ 322009 2010 2011 2012 2013Total Revenues 7,624$ 6,254$ 3,781$ 2,990$ $4,174ExpensesPersonnel 3,741$ 4,404$ 4,027$ 4,082$ $3,900O & M 4,286$ 4,403$ 4,788$ 6,724$ $275Total Expenses 8,027$ 8,807$ 8,815$ 10,806$ $4,175Profit/Loss (403)$ (2,553)$ (5,034)$ (7,816)$ ($1)Event Attendance 283 275 250 200 250Volunteer Hours N/A N/A N/A N/AEvent description and benefit: Private event supported by staff time and facility rentalEvent Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 1 Elk Fest27Overall Event Experience ‐ 5Multigenerational ‐ 5Fun Factor ‐ 4Value & Quality ‐ 4Complimenting Other Events ‐ 2Access to Events ‐ 3Competition for $$ ‐ 3Parking/Transportation ‐ 3Unique ‐ 5Total Score out of 50 possible ‐ 392009 2010 2011 2012 2013Total Revenues 16,542$ 18,971$ 17,218$ 19,584$ $15,446ExpensesPersonnel 18,703$ 22,019$ 20,137$ 20,408$ $17,549O & M 11,219$ 12,038$ 13,025$ 13,807$ $22,203Total Expenses 29,922$ 34,057$ 33,162$ 34,215$ $39,752Profit/Loss (13,380)$ (15,086)$ (15,944)$ (14,631)$ ($24,306)Event Attendance 10,000 11,000 11,500 15,000 7,000Volunteer Hours 826 560 199 150 100Event description and benefit: Town sponsored and conducted event. Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 4 Arabians27Overall Event Experience ‐ 3Multigenerational ‐ 3Fun Factor ‐ 3Value & Quality ‐ 3Complimenting Other Events ‐ 2Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 3Total Score out of 50 possible ‐ 332009 2010 2011 2012 2013Total Revenues 13,569$ 10,733$ 5,428$ 2,654$ $1,515ExpensesPersonnel 3,741$ 4,404$ 4,027$ 8,163$ $7,800O & M 8,070$ 8,838$ 8,878$ 6,820$ $270Total Expenses 11,811$ 13,242$ 12,905$ 14,983$ $8,070Profit/Loss 1,758$ (2,509)$ (7,477)$ (12,329)$ ($6,555)Event Attendance 500 400 168 60 180Volunteer Hours N/A N/A N/A N/AEvent description and benefit: Private event supported by staff time and facility rentalEvent Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 1 Catch the Glow Parade27Overall Event Experience ‐ 5Multigenerational ‐ 5Fun Factor ‐ 5Value & Quality ‐ 5Complimenting Other Events ‐ 4Access to Events ‐ 4Competition for $$ ‐ 5Parking/Transportation ‐ 3Unique ‐ 4Total Score out of 50 possible ‐ 452009 2010 2011 2012 2013Total Revenues 8,150$ 1,850$ 6,000$ 7,591$ $7,275ExpensesPersonnel 33,665$ 39,634$ 36,247$ 36,734$ $27,298O & M 31,756$ 31,930$ 36,011$ 38,730$ $19,343Total Expenses 65,421$ 71,564$ 72,258$ 75,464$ $46,641Profit/Loss (57,271)$ (69,714)$ (66,258)$ (67,873)$ ($39,366)Event Attendance 25,000 22,000 20,000 28,000 32,000Volunteer Hours 233 67 206 195 150Event description and benefit: Town sponsored and conducted. Contractor hired to construct floats.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 5 Dressage27Overall Event Experience ‐ 4Multigenerational ‐ 3Fun Factor ‐ 3Value & Quality ‐ 4Complimenting Other Events ‐ 2Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 4Total Score out of 50 possible ‐ 372009 2010 2011 2012 2013Total Revenues 10,155$ 10,601$ 12,262$ 12,494$ $23,150ExpensesPersonnel 3,741$ 4,404$ 4,027$ 4,082$ $3,900O & M 4,190$ 4,290$ 4,658$ 6,820$ $8,099Total Expenses 7,931$ 8,694$ 8,685$ 10,902$ $11,999Profit/Loss 2,224$ 1,907$ 3,577$ 1,592$ $11,151Event Attendance 400 538 527 550 590Volunteer Hours N/A N/A N/A N/AEvent description and benefit: Private event, supported by the Town with staff time and facility rental.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of year ‐ 2 Hunter Jumper27Overall Event Experience ‐ 3Multigenerational ‐ 3Fun Factor ‐ 2Value & Quality ‐ 3Complimenting Other Events ‐ 3Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 3Total Score out of 50 possible ‐ 342009 2010 2011 2012 2013Total Revenues 189,421$ 179,829$ 152,957$ 145,400$ $119,186ExpensesPersonnel 29,924$ 35,230$ 32,219$ 32,652$ $31,198O & M 91,662$ 91,328$ 98,020$ 97,943$ $69,631Total Expenses 121,586$ 126,558$ 130,239$ 130,595$ $100,829Profit/Loss 67,835$ 53,271$ 22,718$ 14,805$ $18,357Event Attendance 4,200 3,500 3,000 3,680 2,800Volunteer Hours N/A N/A N/A N/AEvent description and benefit: Private event, supported by the Town with staff time and facility rentalEvent Benefit: Rated on scale of 1‐5 with 5 being bestTime of year ‐ 2 Scottish Festival27Overall Event Experience ‐ 5Multigenerational ‐ 4Fun Factor ‐ 5Value & Quality ‐ 4Complimenting Other Events ‐ 5Access to Events ‐ 3Competition for $$ ‐ 3Parking/Transportation ‐ 2Unique ‐ 5Total Score out of 50 possible ‐ 342009 2010 2011 2012 2013Total Revenues 1,077$ 2,038$ 1,587$ $2,227 $3,153ExpensesPersonnel 14,962$ 17,615$ 16,110$ $16,326 $15,599O & M 48,844$ 51,284$ 55,632$ $60,193 $38,972Total Expenses 63,806$ 68,899$ 71,742$ $76,519 $54,571Profit/Loss (62,729)$ (66,861)$ (70,155)$ ($74,292) ($51,418)Event Attendance 50,000 80,000 45,000 65,000 70,000Volunteer Hours N/A N/A N/A N/AEvent description and benefit: Private event, supported by the Town with staff time, actual sponsorship dollars and donated facility donation.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 3 Downtown Events27Overall Event Experience ‐ 5Multigenerational ‐ 5Fun Factor ‐ 5Value & Quality ‐ 5Complimenting Other Events ‐ 2Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 5Total Score out of 50 possible ‐432009 2010 2011 2012 2013Total Revenues 656$ 16,610$ 968$ 290$ $3,410ExpensesPersonnel 26,184$ 30,827$ 28,192$ 28,571$ $27,298O & M 26,250$ 27,498$ 30,441$ 33,737$ $5,712Total Expenses 52,434$ 58,325$ 58,633$ 62,308$ $33,010Profit/Loss (51,778)$ (41,715)$ (57,665)$ (62,018)$ ($29,600)Event Attendance 110,073 125,984 122,640 123,968 124,652Volunteer Hours N/A N/A N/A N/AEvent description and benefit: These are misc events in the Downtown area that are Town events such as Cowboy Brad and music at Performance Park. Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 1 Special Events/Misc27Overall Event Experience ‐naMultigenerational ‐naFun Factor ‐naValue & Quality ‐naComplimenting Other Events ‐naAccess to Events ‐naCompetition for $$ ‐naParking/Transportation ‐naUnique ‐naTotal Score out of 50 possible ‐2009 2010 2011 2012 2013Total Revenues‐$ ‐$ 2,033$ 1,074$ $4,102ExpensesPersonnel 100,994$ 118,903$ 108,740$ 81,631$ $77,995O & M 124,909$ 124,892$ 135,212$ 110,650$ $216,055Total Expenses 225,903$ 243,795$ 243,952$ 192,281$ $294,050Profit/Loss (225,903)$ (243,795)$ (241,919)$ (191,207)$ ($289,948)Event Attendance N/A N/A N/A N/AVolunteer Hours N/A N/A N/A N/AEvent description and benefit: These are small numerous events and expenses and revenues not directly associated with a specific event.Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐na Draft Horse Show27Overall Event Experience ‐ 5Multigenerational ‐ 5Fun Factor ‐ 4Value & Quality ‐ 4Complimenting Other Events ‐ 4Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 5Total Score out of 50 possible ‐ 442009 2010 2011 2012 2013Total Revenues‐$ $52ExpensesPersonnel 4,082$ $975O & M 6,820$ $3,137Total Expenses 10,902$ $4,112Profit/Loss (10,902)$ ($4,060)Event Attendance 1,500 1500Volunteer Hours 75 85Event description and benefit: Private event, sponsored by the Town with actual sponsorship money, staff time and facility donation. Event Benefit: Rated on scale of 1‐5 with 5 being bestTime of year ‐ 2 Westernaires27Overall Event Experience ‐ 4Multigenerational ‐ 5Fun Factor ‐ 5Value & Quality ‐ 5Complimenting Other Events ‐ 2Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 5Total Score out of 50 possible ‐ 432009 2010 2011 2012 2013Total Revenues 8,254$ $18,850ExpensesPersonnel 8,163$ $3,900O & M 7,928$ $6,681Total Expenses 16,091$ $10,581Profit/Loss (7,837)$ $8,269Event Attendance 600 600Volunteer Hours N/ATime of year ‐ 2Event description and benefit: Private event. Shared revenues from ticket sales.Event Benefit: Rated on scale of 1‐5 with 5 being best Winterfestival27Overall Event Experience ‐ 4Multigenerational ‐ 4Fun Factor ‐ 5Value & Quality ‐ 4Complimenting Other Events ‐ 5Access to Events ‐ 5Competition for $$ ‐ 5Parking/Transportation ‐ 5Unique ‐ 5Total Score out of 50 possible ‐ 452009 2010 2011 2012 2013Total Revenues‐$ $4,188ExpensesPersonnel 8,163$ $7,800O & M 1,768$ $4,830Total Expenses 9,931$ $12,630Profit/Loss (9,931)$ ($8,442)Event Attendance 9000 10000Volunteer Hours N/AEvent description and benefit: Private event supported by the Town with staff time, facility donation and actual sponsorship dollarsEvent Benefit: Rated on scale of 1‐5 with 5 being bestTime of Year ‐ 5 Page 1 To: Community Development/Community Services Committee Town Administrator Lancaster From: Alison Chilcott, Community Development Director Phil Kleisler, Planner II Date: June 26, 2014 RE: Falcon Ridge Fee Waiver Request Background: The Estes Park Housing Authority is requesting a waiver of $56,422 (Table 1) in development application and review fees associated with the Falcon Ridge Development Plan and Minor Subdivision. The Falcon Ridge project will include 66 multi-family attainable housing units along Red Tail Hawk Drive. The attached letter from the Estes Park Housing Authority further describes the request. The fee waiver policy adopted by Town Board is also attached. Staff recommends the fee waiver be listed as an Action Item at the July 22nd Town Board meeting, the same meeting the Minor Subdivision application will be reviewed. Since this request is in excess of $3,000 Town Board is the decision-making body. Budget: General Fund Revenue: Charges for Services — Application Fees - Inside Account #: 101-1600-341.30-00 ($49,617) Account #: 101-2300-322.10.00 ($6,805) $56,422 in reduced revenue. Fees cover a portion of the Town’s expense to process the applications. Recommendation: Consideration of the fee waiver request that will be included as an Action Item at the July 22, 2014 Town Board meeting. Sample Motion: I move to recommend approval/denial of the requested fee waiver. Community Development Memo Page 2 Table 1: Estimated Review Fees Schedule/Estimates Review Fee Development Applications Development Plan $2,000 Development Agreement $1,500 Minor Subdivision $1,200 Fee Waiver Administration $300 Improvement Agreement/Letter of Credit Set Up, Phased Release, Final Release, Expiration of Warranty $1,000 Building Permit/Review Fees Building Safety Review (permit, plan reviews, sign permit, grading permit)$49,617 Planning Division Review (plan reviews, grading permit)$805 Total Development Application Fees $5,000 Total Improvement Agreement & Building Permit Fees $51,422 Total Fees $56,422 izistes IPajdk: Housinp- err* -A^LXttlLO rxty April 16,2014 Mr.Dave Shirk Town of Estes Park PO Box 1200 Estes Park,CO 80517 Mr.Shirk: On behalf of the Estes Park Housing Authority I respectfully request waiver of the following fees associated with our Falcon Ridge project. The fees for which we are requesting waivingof are: 1.Development Plan:$2000 2.Development Agreement:$1500 3.Minor Land Subdivision:$1200 Total:$4,700 FALCON RIDGE OVERVIEW The Falcon Ridge apartments will consist of 45 Rental Units, 1, 2, and 3 Bedrooms.All units will be affordable and will serve households that earn less than 60%of the Area Median Income.These units will be Developed by the Estes Park Housing Authority and financed through a variety of vehicles, including the Low Income Housing Tax Credit program,the CDBG-Disaster Relief program and the Federal Home Loan grant program. SUBDIVISION This development will occur on Lot 4 of the Good Samaritan Subdivision which is a 5.55 acre piece of land,currently owned by the Estes Park Housing Authority.Our wish at this time is to only build 45 of the allowed 61 units and reserve the right to build the remaining 21 units at a later date.Due to the nature of our financing a subdivision would be necessary in order to preserve our funding options in the future. Page 1 of 2 To: Community Development/Community Services Committee Town Administrator Lancaster From: Alison Chilcott, Community Development Director Date: June 26, 2014 RE: Courtyard Shops Code Compliance Update Objective: Update the Community Development/Community Services Committee on life safety concerns at the Courtyard Shops building. Present Situation: The Courtyard Shops is a mixed-use, 24-unit development located on Virginia Drive in the Commercial Downtown zone district. The building was constructed in 1978 and includes various retail stores, a restaurant, a salon and residential dwelling units. Staff have worked with three building owners in the past two years on issues ranging from zoning code violations to life safety building/fire code violations. Due to a change of use to residential occupancies, sprinkler and alarm systems must be installed throughout the building. Community Development staff has provided regular progress reports to the Committee. Progress stopped in mid-summer and we have provided deadlines to the property owner. Town staff and the Fire Marshall met with the building owner on November 14, 2013, to state the Town’s official position in this matter. Work was required to start on the sprinkler system by January 1, 2014 and a portion of the sprinkler system was required to be operational by May 1, 2014. The Town will Community Development Memo Page 2 of 2 consider addressing residential and accommodation occupancy of the premises if work these deadlines are not met. A prior report mentioned proceeding with “eviction.” To clarify, the Town does not have authority to evict. The building owner understood the significance of these life safety requirements and indicated his desire to meet the above deadlines. On January 6, 2014 Town staff and the Fire Marshal verified that work has begun on the sprinkler system. The contractors started installing the system at the Overlook Restaurant and plan to work their way down through the remainder of the building. Work has stalled. The May 1st deadline which was extended for two weeks has not been met. Staff is initiating code enforcement actions, with legal advice from the Town Attorney. Staff will keep the Committee updated on this matter. Proposal: Report only. No action needed at this time. Advantages: A safe building, with reduced potential for loss of life, injury and property damage. Disadvantages: Residents face loss of occupancy if the property owner does not meet deadlines. Action Recommended: Report only. No action needed at this time. Budget: N/A Level of Public Interest: Low Sample Motion: N/A