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Home My WebLink AboutPACKET Community Development Community Services 2013-03-21Preparation date: March 12, 2013 * Revision date: NOTE: The Community Development / Community Services Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE March 21, 2013 8:00 a.m. Board Room, Town Hall 1. PUBLIC COMMENT 2. COMMUNITY DEVELOPMENT a) RECOMMENDATIONS TO THE TOWN BOARD i) None. b) REPORTS i) Community Development Monthly Report. Director Chilcott. ii) Verbal Updates and Committee Questions. 3. COMMUNITY SERVICES a) RECOMMENDATIONS TO THE TOWN BOARD i) Surprise Sidewalk Sale Resolution. Director Winslow. ii) Purchase of Bleachers. Director Winslow. b) REPORTS i) Senior Center Quarterly Report. Manager Mitchell. ii) Special Events Quarterly Report. Manager Winslow. iii) Shuttle Committee Report. Coordinator Wells. iv) Ambassador Report. President Osterman. v) Verbal Updates and Committee Questions. 4. ADMINISTRATION a) RECOMMENDATIONS TO THE TOWN BOARD i) None. b) REPORTS i) Policy Development Process Update. ii) Verbal Updates and Committee Questions. Page 1 of 2 To: Community Development/Community Services Committee Town Administrator Lancaster From: Alison Chilcott, Community Development Director Date: March 21, 2013 RE: Community Development Monthly Report Background: BUILDING SAFETY: Promote a safe built environment to (1) minimize loss of life and injury to the general public and emergency responders; and (2) reduce property damage and destruction. 9 Building permit reports are attached. Number of permits issued was low compared to month-to-date last year. However, valuation is up 265 percent, with issuance of permits for three single-family dwellings, one duplex, and one mixed-use building at Black Canyon Inn. 9 Expired Permits: Permits with extended expiration dates will expire on March 31st unless closed or withdrawn. Staff continues to work with property owners and contractors to close out permits where possible and inspection activity has been high. Eighty-one permits remain open, down from 208 last month. Fall River Village permits will expire, resulting in the need to pull new permits and comply with current building codes. ESTES VALLEY LONG RANGE MASTER PLANNING: Create more convenient, equitable, healthy, efficient, and attractive places for present and future generations. Articulate a desired future to inform decision-making today. 9 Staff has begun drafting the modernized Comprehensive Plan. PLANNING FOR THE PRESENT: Provide for the coordinated and harmonious development of the Estes Valley, which will, in accordance with present and future needs, best promote health, safety, order, convenience, prosperity and general welfare, as well as efficiency and economy. 9 Development applications under review can be viewed at www.estes.org/CurrentApplications. Development activity continues to increase and includes review of commercial developments, such as the Open Air Adventure Park on Prospect Village Drive, and Elkhorn Tubing Hill on West Elkhorn Avenue. Community Development Memo Page 2 of 2 9 Staff will begin a series of educational forums. The first in the series, Public Participation in Development Review, is scheduled for April 17th (see attached brochure). Prior to this meeting a public participation user/citizen guide will be created. Ideas for future forums are welcomed. ENHANCING PLANNING AND BUILDING SERVICES 9 A thank you note to Enhancing Planning and Building Services participants is attached. It describes what we asked, what we heard, and what we are doing. ENHANCING CODE COMPLIANCE SERVICES 9 Enhancing Code Compliance Services community meetings are scheduled in March and April (brochure attached). ADDITIONAL UPDATES Board and Commissions 9 Applications for the five-member Estes Park Board of Appeals have been received. An interview team will be created and interviews scheduled. Recommended appointments will be forwarded to the Town Board for consideration in April. Staff Development/Training to Support Core Services 9 Community Development Director Chilcott attended the Rocky Mountain Land Use Institute in Denver. Highlights included attending refresher courses on land use law, ethics, and how to use social media effectively to improve transparency in planning. 9 Senior Building Permit Technician Charlie Phillips and Building Inspector Claude Traufield attended the annual Colorado Chapter of the International Code Council (ICC) training in Denver. Charlie Philips is now certified as Building Permit Technician after passing the ICC exam. Claude Traufield’s training included topics such as structural aspects of buildings and why they fail. Technology - Permitting Software and Geographic Information Systems (GIS) to Support Core Services 9 Community Development relies on GIS to quickly retrieve information for customers, such as zoning, floodplain, and geohazard information for a particular property. Jill Fischer, with Invision GIS, has begun work updating the Town’s GIS maps and making them more user-friendly. Finances 9 January 2013 income and expenses (Planning – 1600 and Building Safety - 2300) are in line with the budget. There are no significant deviations. MONTHPERMITS ISSUED 2012VALUATION2012FEES COLLECTED 2012FEES WAIVED 2012PROJECT NAMEFOR WAIVED FEESMONTHPERMITS ISSUED 2013VALUATION2013FEES COLLECTED 2013FEES WAIVED 2013PROJECT NAMEFOR WAIVED FEESJanuary41 $595,132 $9,857 $125EP Library DistrictJanuary18 $160,770 $3,554 $0February32 $653,004 $6,981 $3,124The NeighborhoodBlack Canyon Inn-permit delayFebruary28 $2,385,369 $23,196 $589Museum Minor RemodelCVB Log ReplacementMarch43 $977,106 $17,008 $0MarchApril35 $895,145 $12,058 $2,338The NeighborhoodAprilMay49 $1,115,163 $15,582 $727Moraine Ave Parking LotMayJune34 $1,446,563 $16,779 $0JuneJuly42 $1,210,534 $11,294 $7,082The Neighborhood (2) ($5998)Light & Power Bldg. Roof ($624)Police Dept A/C ($125)Library A/C ($335)JulyAugust52 $1,619,191 $22,040 $0AugustSeptember36 $910,985 $10,689 $126Town of Estes Park A/CSeptemberOctober38 $986,249 $8,992 $896Town of Estes Park Police Dept. RemodelOctoberNovember66 $2,946,388 $36,884 $1,098Town of Estes Park Pavilion - E ElkhornBoy Scouts Temp ShelterNovemberDecember17 $806,856 $12,582 $0DecemberYEAR TO DATE 485 $14,162,316 $180,746 $15,516 YEAR TO DATE 46 $2,546,139 $26,750 $589% Change from 2011-3% 19% 10%% Change from 2012-13% 265% 232%TOWN OF ESTES PARK BUILDING PERMIT SUMMARY20132012 2008 2009 2010 2011 2012Number Issued593 372 419 499 485% change from previous year6% -37% 13% 19% -3%Valuation$35,473,383 $15,255,616 $11,233,978$11,904,278$14,162,316% change from previous year14% -57% -26% 6% 19%Fees Collected$287,648 $149,877 $155,535$164,699$180,746% change from previous year-17% -48% 4% 6% 10%Fees Waived$42,972 $26,909 $8,599 $23,776 $15,516PROJECTS WITH SIGNIFICANT VALUATION OR COMMUNITY IMPORTANCE2008 $6,030,8552008 $7,527,9062009 $3,026,7162009 $2,829,3972010 $2,223,2562010 $1,936,9362011 $250,0002012 $828,1562012 $1,092,9472013 $846,513FIVE-YEAR TRENDSafeway Pharmacy RemodelEstes Park Medical Center - MRI AdditionOur Lady of the Mountains Catholic ChurchEstes Park Medical CenterMarys Lake Road Bridge (county project)Stanley Park Grandstands4-Unit Mixed-Use Building at Black Canyon Inn CondominiumsSafeway RemodelSafeway Fueling Facility & Hail Damage RoofingSilver Saddle/Best Western Expansion 2013 BUILDING PERMITS - DETAILED REPORTJANUARY FEBRUARY MARCH APRIL YEAR TO DATERESIDENTIAL PERMITS(101) New Single Family DetachedAttached33 Square-footage 7,0767,076 Valuation $922,300922,300(103) New Duplex - *One duplex, two permits22 Square-footage 40004,000 Valuation $438,420438,420(104) New 3-4 Family - *Mixed Use Bldg11 Square-footage 47594,759 Valuation $589,975589,9750(438) Add/Alt/Conv Garages/Carports0 Square-footage - if applicable0 Valuation0(434) Add/Alt/Conv12 1123 Square-footage - if applicable0 Valuation $60,732 $79,291$140,023Total New Square Footage1583515,835Total Remodel/Add Square Footage0 # PERMITS 17 12 VALUATION $2,029,986 $60,732COMMERCIAL PERMITS(213) New Hotels, Motels, Cabins0 Square-footage0 Valuation0Minor Repair/Remodel 1 1(318) New Rec. Bldg. - *Mixed Use Bldg0Boiler/Furnace/Heater1(319) New Religious Bldg.19781,978Stove/Fireplace(434) Residential Add/Alt/Conv also includes the Misc permits belowCurrent Month Year to DateCommercial Additions, Alterations, Misc. Permits, 16, 35%Residential Additions, Alterations, Misc. Permits, 23, 51%Demolition, 1, 2%New 3‐4 Family, 1, 1%New Duplex, 2, 4%New Rec. Bldg., 0, 0%Building Permits Year to Date(322) New Service & Repair256538256,538Roof15(324) New Offices, Banks, Prof0Water Heater 1 1(327) New Retail0AC/Cooler Square-footage0Water/Service Line/Plumbing Valuation0Gas Line/Propane2(437) Add/Alt/Conv51116Sewer Line Square-footage 1669 2561,925Window/Siding 2 3 Valuation $96,537 $98,845$195,382SolarTOTAL513Total New Square Footage0Total Remodel/Add Square Footage0# PERMITS 12 5Minor Repair/Remodel 1 2VALUATION $355,383 $96,537Boiler/Furnace 1 1Oven Hood/FireplaceDEMOLITION PERMITSRoof13# PERMITS 101Water HeaterVALUATION $3,500 3,500AC/CoolerWater/Service Line/Plumbing/BackflowGas Pipe/LineTOTAL # PERMITS182846Construction TrailerTOTAL VALUATION$160,770$2,385,369$2,546,139SolarAntennaOTHER PERMITS NOT INCLUDED IN VALUATIONWindow/SidingFLOODPLAIN DEV. PERMITS00TOTAL36**Note: 50.00 charge for FPDPs0VALUATION0NOTES: New square footage = new construction (example: new home, new detached garage, etc)GRADING PERMITS00Remodel/Alt/Add square footage = remodel of existing structure or addition to an existing structureVALUATION0Add/Alt/Conv = additions, remodels, misc permits(437) Commercial Add/Alt/Conv also includes the Misc Permits below Current Month Year to Date Building Safety services are provided within the Town of Estes Park limits; Planning services are provided within the entire Estes Valley Want to Learn about How Participate in Development Review? What: When: Where: Town Hall Board Room 170 MacGregor Avenue What is development review? Imagine — public review of new hotels, commercial redevelopment, multi‐family projects, etc for compliance with adopted development standards. Why attend? Attend if you have questions like . . . • How do I learn about a proposed development? • How do I comment on a proposed development? • Why does the Town review development on private land? • What does the Estes Valley Planning Commission do? How do share my thoughts with the Commission? • Is Town Board involved in develop‐ ment review? Can I provide my comments directly to a Town Trustee? Please bring your questions! Public Participation In Development Review Wednesday April 17, 2013 3:30—5:00 p.m. Refreshments provided We look forward to seeing you! Join Town of Estes Park Community Development staff for the first in a series of educational forums Ideas for a forum? Please share. Thank You Enhancing Planning & Building Services Participants! Building Safety services are provided within the Town of Estes Park limits; Planning services are provided within the entire Estes Valley Thank you for participating in the Enhancing Planning and Building Services community meetings in November and December! We Asked What do we do well? What would you like to see more of or less of? What do you hope for in working with the Community Development Department? We Heard Community Development is a competent resource center. As a department we are thorough, receptive, transparent, reasonable, consistent, and seek to find commonality. Community visioning and long‐range planning is needed. Code compliance services are needed. You want quicker access to information (online, by phone, by email, and in person) You want simpler codes, more guidance on how to understand codes, and how codes interrelate, such as the Development Code and Fire Code. You requested that staff help customers get from point A to point Z without surprises. More guidance is needed on who you need to talk to about what. You requested increased interagency and interdepartmental coordination and communication. We Will Host community meetings to talk about a vision for the next 100 years. Please read article by Town Administrator Frank Lancaster Healthy communities don’t happen by accident (page 2 below). Ask what a successful code compliance program looks like to you? We hope you will participate in one of the Enhancing Code Compliance Services meetings (page 3 below). Continue to listen to our customers about what we are doing well and what we can do better. Town Administrator Lancaster and Director Chilcott will call customers to learn about their experiences with permitting and development review services Discuss the Community Development Department’s Core Values and Customer Bill of Rights with all Town Departments (page 4 –5 below). A Town customer service policy will be created. Create user guides to development review, permitting and inspections. Continue to create and foster partnerships with transparency and open communication. All your comments are valuable. We are working on more improvements based on your feedback. Thank you again for your time and input! Frank Lancaster Town Administrator Alison Chilcott, AICP Community Development Director Building Safety services are provided within the Town of Estes Park limits; Planning services are provided within the entire Estes Valley The Community Development Department Encourages Your Participation & Input! What: When: Where: Town Hall Room 203 170 MacGregor Avenue What does a successful code compliance program look like to you ? What is important to you? Clean residential neighborhoods Safe buildings Weed‐free properties Sign code compliance Dark‐sky lighting Vacation home compliance . . . How can we partner to maintain a safe, healthy, clean community? Enter into a dialogue with staff. Let’s talk about what’s possible! We are committed to creating a successful code compliance program for the Estes Valley and look forward to your participation and input. Multiple opportunities to express your views. Refreshments provided. Enhancing Code Compliance Services March 28, 2013 5:30—7:30 p.m. or April 2, 2013 3:30—5:30 p.m. We look forward to seeing you! Community Meeting Sponsored by Town of Estes Park Community Development Department Meet Phil Kleisler, Code Compliance Officer/Planner & Frank Lancaster, Town Administrator Professionally facilitated To: Community Development/Community Services Committee Town Administrator Lancaster Assistant Town Administer Richardson From: Bo Winslow, Director of Community Services Date: March 21, 2013 RE: Surprise Sidewalk Sale Resolution Background: The Surprise Sidewalk Sale has become a much-anticipated shoulderseason event in Estes Park. The Spring Surprise Sidewalk Sale is May 4 and 5, 2013. The sale is open to all EstesPark businesses. Businesses that are located out of the downtown area may reserve a space in Lot 2, the Children’s Lot (also known as the Dairy Queen Lot), if Bond Park is under construction and not available. Due to Ordinance 15-91 pertaining to “containment” within the CD District, and subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning Districts, Section 4, specifically Paragraph D.1.a. Outdoor Sales, Use, Storage and Activity in the CD Zoning District, Number (3) Exceptions), it is necessary for the Town Board to approve a variance to allow this sale to occur. (Please see attached Estes Valley Development Code citation.) The proposed resolution is attached. Also attached is the Estes Valley Development Code Zoning District Citation referred to as Attachment (A). Staff will insure that business owners are educated on the regulations. Sandwich boards are prohibited in the Estes Park Municipal Code (17.66.170 Community special events signs and Stanley Park special events signs). Staff recommends allowing these signs as long as they don’t encroach in the required four- foot clearance. Budget: It is expected to cost approximately $200 in printing fees for posters. This is a budgeted expense for the Events Division in account 222-5500-455.26-03. Community Services Memo Recommendation: I recommend approval of Resolution # __-13 to the Town Board, to be included as an Action Item at the April 9, 2013 Town Board meeting. RESOLUTION NO. -13 WHEREAS, on July 23, 1991, the Board of Trustees adopted Ordinance 15-91 pertaining to “containment” within the C-D District, and subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning Districts, Section 4.4, specifically Paragraph D.1.a.:Outdoor Sales, Use, Storage and Activity in the C-D Zoning District, Number (3) Exceptions) NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following guidelines shall be adopted for the “Surprise Sidewalk Sale Days” being sponsored by the Events Department that is scheduled May 4 and 5, 2013: 1. Hours of operation shall be from 9 a.m. – 5:30 p.m. 2. The Sale Weekend is available to all EstesPark businesses. 3. The Sale Weekend will be held rain or shine. 4. Businesses will be allowed to sell merchandise in front of their stores only during the hours specified above. 5. Sidewalk displays, including signage, shall provide a minimum clearance of four feet for pedestrian ways and handicapped accessibility. Displays and/or merchandise will not be allowed in any street. 6. Those merchants without sidewalk frontage may contact the Events Division at 586-6104 to reserve a space in Parking Lot 2, the Children’s Lot, if Bond Park is under construction (10x10 spaces only). 7. Advertising posters will be provided. 8. All participating businesses must possess a current Town Business License. BE IT FURTHER RESOLVED, that every business is urged to participate in this Surprise Sidewalk Sale Days annual event. DATED this day of , 2013. TOWN OF ESTESPARK Mayor ATTEST: Town Clerk To: Community Development/Community Services Committee Town Administrator Lancaster Assistant Town Administrator Lowell Richardson From: Bo Winslow, Director Date: March 21, 2013 RE: Bleacher Purchase Background: The Town’s insurance carrier, CIRSA, advised staff the portable bleachers that are used for events are a liability they are concerned about. The liability is similar to the issues with the old grandstand bleachers. They no longer meet code. Once CIRSA identifies something as a liability they have the right to refuse coverage if there is an incident. Staff determined bleacher needs for the facility, both present and future as well as researched the products available. Speedy Bleacher Company manufactures a great quality portable bleacher that many of the other fairgrounds we work with use. These bleachers are known for their durability and quality of construction. While there is only one manufacturer of the bleacher, there are two vendors that sell them. Attached are price quotes from both vendors. Budget: Budgeted in the 2013 CRF are the bleachers for the amount of $42,000. The vendor with the lowest price is Kay Park Recreation, for the amount of $41,385.65. Staff Recommendation: Staff recommends approval to purchase bleachers from Kay Park Recreation for the sum of $41,385.55 to the Town Board, to be included on the consent agenda at the April 9 Town Board. Memo Community Services Sales Quote Quote Date: Date Printed: 1301 Pine Street P.O. Box 477 Janesville, IA 50647 Quote ID: 03/13/2013 03131301CO Page 1 of 1 www.kaypark.com Quote To: Contact: Phone: Ship To: Item List Price Disc (%)Net Price Qty Item Total Fax: E-Mail: Prepared By: Carrier: Payment Terms: 03/13/2013 TOWN OF ESTES PARK ESTES, CO 80517 , CO 80517 ROSTECK, LORRAINE KAYMEGAN 970-232-5014 MLINDEMAN@ESTES.ORG ¨24 Hour Call Ahead ¨Liftgate ¨Residential Delivery XDIRCT BGHTB4 Model and Description (Below)Color Information (If Applicable) $39,070.65SPBL4510F4 $39,070.6511.$41,127.00 5 % QUOTE SPBL4510F4 SPEEDY BLEACHER 45 FT, 10ROW W/FULL FOOTBOARDS Sub-Total: Freight: Total Amount: $39,070.65 $2,315.00 $41,385.65 Total Weight: 13000 Lbs. þ Freight charges do not include off loading unless liftgate is checked.þ Freight charges may vary due to fuel surcharges.þ Quote valid for 30 days.þ Site preparation not included. Total Weight: 13000 Lbs. þ Assembly preparation not included. Community Services Memo To: Community Development / Community Services Committee From: Lori Mitchell, Senior Center Manager Date: March 28, 2013 RE: Senior Center quarterly report Background: Programs, events and travel The Senior Center offers a wide variety of monthly planned programs and daily drop-in opportunities. After the first two months of 2013, attendance at planned programs is at 98% of capacity. Planned programs include free and fee-based programs such as adult education series, large and small group one-time presentations and classes, medical education programs, and day trips Drop-in events include art studios and craft groups, pool (billiards) and ping-pong, Supreme Court discussion, Religion and Philosophy discussion, Medicare counseling, blood pressure clinics, mah-jongg, card games, bridge lessons, coffee hours, Wii games, public computer and Wi-Fi use. Also included in drop-in offerings are seven weekly fitness programs that include Tri Fit, Tai Chi and ZUMBA and new in 2013, a Chair Yoga class. After the first two months of 2013, attendance at drop-in opportunities is 6% greater than the same period in 2012. Spring 2013 planned programs  The Music of J.S. Bach- a six-week series offered twice daily at the Estes Valley Library Hondius room; sponsored by the Senior Center; taught by Dr. Derald DeYoung  Recreational Group Drumming – twice-monthly class taught by music therapist Nancy Bell  Legal and Financial Planning for Alzheimer’s – a one-time panel presentation by the Alzheimer’s Association  Memory Loss, Diabetes and Heart Disease: Is there a link? – a one-time program by the Alzheimer’s Association  Living with Middle Stage Alzheimer’s – a one-time program by the Alzheimer’s Association  American Red Cross Preparedness Party – a one-time emergency preparedness seminar co-sponsored with the Aspen Club of the University of Colorado Health  The Civil War – the Union Resurgent – a four-part class series co-sponsored with the Park School District Outreach Program  The World’s Greatest Paintings – a 12-week DVD series facilitated by Betty Dutton  The Upside of Downsizing – a one-time program co-sponsored with the Aspen Club of the University of Colorado Health  Creating a Paper Trail for Your Heirs – a one-time program co-sponsored with the Common Cents Counts program of the Estes Valley Library  Introduction to the I Pad – a one-time program co-sponsored with EPICUG  AARP Safe Driving Course –a monthly course on the fourth Thursday  Colon cancer prevention – a one-time information booth sponsored by Salud Clinic Spring 2013 luncheons  Mardi Gras luncheon – Feb. 12  Valentine’s luncheon – Feb. 14  St. Patrick’s luncheon – March 12  Mother’s Day luncheon – May 7 Spring 2013 day trips  A Day in Pompeii – Denver Museum of Nature and Science  Buell Theatre – War Horse – Denver  Becoming Van Gogh – Denver Art Museum  Molly Brown House Museum – Denver  The Unsinkable Molly Brown – Candlelight Dinner Theater  Mammoths and Mastodons – Denver Museum of Nature and Science  Black Hawk and Central City – two trips  Cinzzetti’s Italian Market - Northglenn  Georgia O’Keefe exhibit – Denver Art Museum  Rockies vs. Giants – Coors Field, Denver  Les Misérables – Buell Theater, Denver Overall attendance Beginning in 2013, overall attendance figures will reflect all visits to the Center as tallied via the door counter plus the number of Meals on Wheels provided in the community. This new calculation more accurately reflects the use of all services provided by the Senior Center. After the first two months of 2013, overall attendance (4,768) is running 7% or 295 ahead of the same period in 2012. Meal programs After the first two months of 2013:  The Meals on Wheels program is running nine meals ahead of the same two- month period in 2012 with 907 meals provided.  Fourth Street Café meals are running 3% or 31 meals ahead of the same two- month period in 2012 with 1,113 meals provided. Budget: N/A Recommendation: N/A 0 100 200 300 400 500 600 700 800 900 1000 JFMAMJJASOND 2010 2009 2011 2012 2013 Senior Center 2.28.13 page 1Meals on Wheels, dining room and take-out meals Meals on Wheels Current month = February = 435 2009 Total = 4,430 2010 Total = 4,493 2011 Total = 5,158 2012 Total = 5,551 2013 YTD = 907 Dining room meals Previous month, January = 552 =52% capacity Current month, February = 561 = 58% capacity Includes take-out meals ( 5 ), member (515 )and non-member meals ( 41 ) 2009 Total = 8,125 2010 Total = 7,936 2011 Total = 7,674 2012 Total = 7,164 2013 YTD = 1,113 0 100 200 300 400 500 600 JFMAMJJASOND 2010 2009 2011 2012 2013 Month to month comparison February 2009 461 2010 271 2011 388 2012 441 2013 435 Month to month comparison February 2009 577 2010 584 2011 530 2012 550 2013 561 Annual meal totals Meals on Wheels and Senior Center dining room - combined Senior Center 2.28.13 page 2Meals on Wheels, dining room and take-out meals Month to month comparison February 2009 1,038 2010 855 2011 918 2012 991 2013 996 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 11,356 13,937 14,730 13,926 16,644 13,001 12,555 12,429 12,832 12,715 2,020 YTD 0 200 400 600 800 1000 1200 1400 JFMAMJJASOND 2010 2009 2011 2012 2013 Combined meal totals – monthly comparison 0 500 1000 1500 2000 2500 JFMAMJJASOND Attendance at activities and programs Current February = 1,392 (number of visits, drop-in and planned programs combined) 2009 Total = 15,981 2010 Total = 16,722 2011 Total = 17,653 2012 Total = 15,927 2013 YTD = 2,787 Senior Center / program attendance 2.28.13 page 3 Current month – February “Planned programs” potential or ideal capacity 541 “Planned programs/% utilization” *532 or 98% capacity *programs as a % of ideal capacity/actual “Drop-in” programs utilization 860 Average programs capacity YTD 2013 = 92% Average programs capacity 2012 = 99% Previous month - January “Planned programs” potential or ideal capacity 551 “Planned programs/% utilization” *467 or 85% capacity *programs as a % of ideal capacity/actual “Drop-in” programs utilization 928 Month to month comparison February 2009 1,241 2010 1,277 2011 1,156 2012 1,255 2013 1,392 Average programs capacity 2011 = 108% Average programs capacity 2010 = 104% Average programs capacity 2009 = 102% January TOEP meetings (40) County commissioners (18 ) Mayor (30 ) Low Vision support group (8) Museum meetings (18) February County commissioners (10 ) Mayor (22 ) PD meetings (10) Sister Cities (6) March April May June July August September October November December 2013 non-rental users YTD = 162 2009 non-rental users = 888 2010 non-rental users = 1040 2011 non-rental users = 939 2012 non-rental users = 864 0 500 1000 1500 2000 2500 3000 3500 4000 4500 2009 2010 2011 2012 2013 Year total 31,590 February 2,093 Year total 34,228 February 2,216 Year total 29,776 February 1,638 Senior Center / overall attendance - all services 2.28.13 page 4 2012 Senior Center rental users January (0) February (0) 2013 Senior Center rental users = 0 2009 rental users = 191 2010 rental users = 374 2011 rental users= 308 2012 rental users = 254 ---------------------------------------------------- 2013 Hydroplant picnic grounds rental users January (0) 2013 Hydroplant rentals/ users = 0 2009 = 21 events / 1,451 users 2010 = 17 events / 1,036 users 2011= 20 events / 1,514 users 2012 = 26 events / 1,661 users --------------------------------------------------- 2013 Museum meeting room users are reported in Museum quarterly report Year YTD = 4,768 February = 2,123 Year total 23,091 February 1,781 2013 Senior Center non-rental users To: Community Development/Community Services Committee Town Administrator Lancaster Assistant Town Administrator Lowell Richardson From: Bo Winslow, Director Date: March 21, 2013 RE: Quarterly Report Report: Staff is finishing up the planning for the season, with a few events to manage as well. Staff kicked the year off with Winter Festival at the Fairgrounds. Attendance at Winter Festival was up this year from 6,000 in 2012 to an estimated 9,000. As this event continues to grow, it not only brings more people to Estes Park, but it also provides great business opportunities for the locals. This year the festival supported an event on Monday of the holiday weekend at the ice skating rink, to try to draw guests to the downtown area and also keep people in town one more day. Over 250 people attended the Monday event. - Maintenance staff is working on judging platforms, stall repairs, as well as a few other projects to help offset some of the tasks during our busy summer months. We are also spending time interviewing our seasonal team, with most interviews already completed; it looks like we have a great summer staff in place. - Inside the office, staff is working diligently on preparing the 2013 event season. Wool Market is primarily where a lot of time is spent. This includes, but is not limited to, making sure contracts are in place, the website has the current information, judges are hired and superintendants get their paper work turned in. Our Events Coordinator is working hard on all of this, as well as finishing the bookings at Performance Park and processing other event applications that come through our office. The online permitting process has been a great success. Staff is able to work with applicants to fill forms out correctly and there have been great suggestions on some updates as well. Memo Community Services - Rodeo is coming together as always. The PRCA application has been turned in and we are waiting approval. Estes Park Western Heritage is working hard on the rodeo. Plans are coming together and staff is pleased with where we are at this early in the year. - All shows but one (Ride the Rockies) will return from 2012 with several new events joining the summer schedule. New this year: -Crossroads Garage Sale – May 19 -Rocky Mountain Bazaar - June 8-9 -Ranch Horse Competition – June 15-16 -EP Event Derby – June 22-23 -Paint and Quarter Horse Show – August 9-11 -Chuck Wagon Cook-Off – August 10 -USA Pro Challenge – August 24 - Staff continues to work on updating the Town’s new website to show the summer of 2013 events. Our Events Coordinator, Lexy Jacobson, has been working with the web team to place the most current and accurate information possible on the site. - Matt Lemke, our Operations Supervisor, attended Arena/Dirt Management School in January. This school addressed many concerns and issues in the field of arena materials and how to take care of them. We look forward to putting the knowledge to work this summer as we start to prepare our arenas for the event season. - With construction fast approaching, staff is working with all our show managers to let them know of the project. Everyone is very excited and looking forward to the finished product. Staff will need to work with each manager and the contractor on how we will handle the event and the project simultaneously. - Many Town Departments have been extremely helpful as we look ahead to our big plans. It is working together that helps make this such a great place. We could not do what we do without the support from the other Town Departments. The Fairgrounds and Events team is excited about the plans in place. We feel confident this is going to be another great year of events. The team is working hard to address all the details necessary for a successful year and is excited to make it happen. To: Community Development/Community Services Committee Town Administrator Lancaster Assistant Town Administrator Lowell Richardson From: Brian Wells, Shuttle Coordinator Date: March 21, 2013 RE: Information update for 2013 Estes Park FREE Shuttles Report: 2013 Operating Schedule: Continuous operation of all routes commences on Friday, June 21st and runs through Sunday September 8th with an additional weekend of September 14-15. Service Hours: Red, Blue, Silver, and Gold (downtown only trolley): 9:00 a.m. until 10:00 p.m. Brown: 8:00 a.m. until 10:00 p.m. (additional hour at the end from 2012) Special Events/Weekends: Scot Fest (Sept. 6-8); Fine Arts & Crafts (Sept. 14-15); Autumn Gold (Sept. 21-22); Elk Fest (Sept. 28-29); Catch the Glow Parade (Nov. 29); Winterfest (Jan 2014). Route Changes: Red and Blue Routes no longer have stops on Elkhorn Ave. (Downtown). Silver Route: added a stop at the Estes Park Conference Center and the stop at the Aquatic Center moved to the Stonebridge Apartments on Graves Ave. Community Services Memo Blue: added stops at Good Samaritan Estes Park Village, Salud Family Health Center, and Crossroads Ministry (all on Dry Gulch Road). Red Route: added stops at Aspen Winds on Fall River and Maxwell Inn (formerly Mountain Sage Inn). The Maxwell Inn stop connects with the Gold Route at this location. Gold Route: (trolley) Uses 2012 Red Route stops plus new/older stops at Maxwell Inn, Elkhorn Lodge, Mrs. Walsh’s Garden and the Grubsteak Restaurant. Brown Route: no changes. Additional Tasks: Preparation of the shuttle map/brochure is winding down and we expect completion by the end of March. Staff is working on making changes to the Dispatch program that allows GPS tracking of the shuttles and real-time-passenger-information to riders. New and replacement shuttle stop signs will go to production by April 1st. Working with the E.P. Street Department to determine where permanent shuttle signs can be placed allowing us to be rid of the “sandbag” look. Transportation Contract Pending: Rocky Mountain Transit Management is in the process of delivering a contract for the 2013 Shuttle Season. We anticipate taking the contract to the Town Board on April 9, 2013 for review and approval. Attachments: PDF of 2013 Shuttle Route Map; 2013 Estes Park FREE Shuttle Bear Lake Rd Mall RdTunnel Rd Dry Gulch RdBig H o r n D r i Community DrBig T h o m p s o n A v e St Vrain AveW E l k h o r n A v e Moraine AveRiverside Dr MacGrego r Ave Park Entrance Rd e Bear Lake Rd Marys Lake RdMarys Lake Rd Fish Creek RddR keerC hsiF Fall R i v e r R d Fal l R i v e r R d S. S t . Vra in AveS St Vrain Ave34 36 36 34 34 34 W Wo n d e r v i e w A v e St Country Club Dr - 4 1 15 9 10 3 2 13 9 8 7 5 4 Fall River Big Th o m ps o n Lake Estes Mar y s L a k e 5 66 7 located off the map Beaver M e a d o w s Visitor Ce n t e r ( N P S ) Park En t r a n c e Moraine P a r k Visitor Ce n t e r ( N P S ) Fall Riv e rVisitor Ce n t e r ( N P S ) Call 970-577-9900 for more information Estes Park Visitor Center Fairgrounds Park-n-RideBarlow Plaza Performance Park Park-n-Ride Restroom Visitor Center Estes Park Town Hall Rocky Mountain National Park Legend Bear Lake Route Hiker Shuttle Express Moraine Park Route Estes Park Shuttle Routes Rocky Mountain National Park Shuttle Routes (Park Entrance Fees Apply) Blue Route and Stops Brown Route and Stops Red Route and Stops Silver R oute and Stops 2013 Park Shuttle Stops June 21 through September 8 & 14-15, 2013 Gold, Blue, Red and Silver Routes operate 9 a.m. -10 p.m., Brown Route operates 8 a.m. – 10 p.m. For a disabled accessible bus, call 970-577-7477 or 970-577-9900 0 0 .3 5 0 .7 10.1 7 Miles 34 1417 rD nroH giBnigriVirD aFar View Dr Mac Gr ego r AveBoyd Ln S p ru ce D rE Won derview Ave Sunny AcresCt12 11 16 F a ll R ive rB ig T h o m p s o n 6 56 34 34 4 3 17 114 36 13 1 112 Barlow Plaza Town Hall Visitor Center Downtown Inset 5 6 7 11 Shuttles may be delayed by heavy trac, inclement weather, and wildlife. 10 9 8 5 1 4 Ma n f o r d A v e 17 2 3 56Gold Route and Stops 8 7 9 10 11 4 13 5 6 12 14 16 15 12 234 1110 11 7 8 3 2 9 1 1 1 2 6 123 4 214 Graves Ave 12 2 11 459 6 8 3 10 2 1 Bond Park Town of Estes ParkTown of Estes ParkCD/CS presentationMarch 21, 2013 The Shuttle CommitteeThe Shuttle CommitteeThe Shuttle Committee met in 2012 and earlier in 2013 to review the 2012 season and make plans for this year, including the examination and evaluation of the routes, schedules signage and printed materials used toschedules, signage, and printed materials used to promote the system.fThe inclusion of a Trolley, serving a downtown only route is only one of the positive additions to the Estes Park FREE Shuttle Service for 2013.The committee’s membership is comprised of representatives from all facets of the public and privaterepresentatives from all facets of the public and private sector. Shuttle Committee MembersShuttle Committee MembersJerry Miller – ChairmanMark Elrod –Town Trustee2013Mark Elrod Town TrusteeJohn Hannon – Rocky Mountain National ParkKerrie Hill – Estes Park Medical Center Lindsay Lamson – Visit Estes Park/Destination Marketing Organizationy/ggLynette Lott – Estes Area Lodging Association (EALA)Sandy Osterman – AmbassadorsJulie Pieper – Downtown businessesGary Van Horn – Estes Park Center YMCA of the RockiesJoe Walsh – Rocky Mountain Transit ManagementTown of Estes Park Staff:ALowell Richardson – Interim Town AdministratorBo Winslow – Director, Community Services DepartmentKate Rusch – Public Information OfficerTeri Salerno Manager Visitor ServicesTeri Salerno –Manager, Visitor ServicesLaurie Button – Administrative SupportBrian Wells – Shuttle Coordinator 2013 Shuttle Calendar2013 Shuttle CalendarFull daily schedule to begin Friday, June 21st Red, Blue, Silver & Gold Routes: 9 a.m. to 10 p.m.,, pBrown Route: 8 a.m. to 10 p.m.Full daily schedule to end Sunday, Sept. 8thAdditional full-service on Saturday & Sunday, Sept. 14-15thSpecial events/weekends: Scots Fest (Sept. 6-8)(p)Fine Arts & Crafts (Sept. 14-15)Autumn Gold (Sept. 21-22) NEWElk Fest (Sept. 28-29)Catch the Glow Parade (Nov. 29)Winterfest (Jan. 2014) Service ComparisonService ComparisonYearService DaysService No of RoutesYearService DaysService HoursNo. of Routes2013 82 4346 52012 79 4030 42011 79 2992 42010681952320106819523 Schedule Change SummarySchedule Change SummaryDaily service begins on Friday, June 21strather than Friday, June 29thin 2012June 29in 2012.One weekend of service is added: Sept. 14-15 during the Fine Arts and Crafts FestivalThe Brown Route runs one hour longer in the evening.The Red and Blue Routes will no longer travel downtown onThe Red and Blue Routes will no longer travel downtown on Elkhorn Ave. The downtown only route, served with a trolley, does not yyoperate on a set schedule to allow for traffic delays but the route is estimated to operate two times an hour.New stops were added to increase accessibility by local residents and summer workers. 2013 Shuttle Routes2013 Shuttle RoutesGold Route*1. EP Visitor Center2. Bond Park/Town Hall3. Local’s Grill11. The Trading Post12. Barlow Plaza13EP Visitor Center4. The Ore Cart Rock Shop5. Tregent Park6West Park Center13.EP Visitor Center•The Gold Route will not dti ifi t 6.West Park Center7. Maxwell Inn8. Elkhorn Lodgeadvertise specific route times to allow for delays.9. Mrs. Walsh’s Garden10. The Grubsteak Restaurant*Stops in gold are new20-30-minute roundtrip 2013 Shuttle Routes2013 Shuttle RoutesRed Route*1. EP Visitor Center2. Timber Creek Chalets3. McGregor Mountain Lodge11. Maxwell Inn12. EP Visitor Centergg4. Fall River Visitor Center5. Estes Park Condos6Aspen Winds on Fall River•The Maxwell Inn stop t ith th Gld 6.Aspen Winds on Fall River7. Boulder Brook on Fall River8. Stonebrook Resortconnects with the Gold Routestop, acting as a mini-hub.•Th Rd R t l 9. Nicky’s Motor Lodge10. Riverwood on Fall River•The Red Route no longer stops downtown on Elkhorn Ave.*Stops in red are new 30-minute roundtrip 2013 Shuttle Routes2013 Shuttle RoutesBlue Route*1. Visitor Center2. Budget Host3B W9. Salud Family Health Center10 Crossroads Ministry3.Best Western4. Grumpy Gringo5. Lake Estes Marina10. Crossroads Ministry11. Rodeway Inn12. Lake Front Street at Rh Md6. West of Olympus Lodge7. KOA Campground8.Good Samaritan Estes Park Ranch Meadows13. Lower Stanley Village14. The Stanley Hotel8.Good Samaritan Estes Park Village15. Visitor CenterThe Blue Route no longer stops downtown on Elkhorn Ave.*Stops in blue are new 30-minute roundtrip 2013 Shuttle Routes2013 Shuttle RoutesBrown Route* 1Vi i C12Beaver Meadows Visitor 1.Visitor Center2. Mary’s Lake Lodge3. Mary’s Lake Campground12.Beaver Meadows Visitor Center - RMNP13. National Park Village14Intersection of Prospect 4. National Park Village5. Alpine Trail Ridge Inn6. Elk Meadow Lodge & RV Park14.Intersection of Prospect Park Drive &West Riverside Drive15Crags Lodge entrance 7. YMCA entrance on Route 668. Estes Park Campground9.Estes Park Center -YMCA15.Crags Lodge entrance at Audubon Street and West Riverside Drive16.Piccadilly Square9.Estes Park Center YMCA10. Glacier Lodge11. Rockmount Cottages16.Piccadilly Square17. Barlow Plaza18. Visitor Center*No new stops 60-minute roundtrip Proposed Shuttle RoutesProposed Shuttle RoutesSilver Route*1. Fairgrounds Park-n-Ride2.Visitor Center.Vs o Ce e3. E.P. Conference Center4. Stonebridge Apts. on Graves AveAve.5. Solitude Cabins6. Fairgrounds Park-n-Ride*Stops in silver are new 20-minute roundtrip 2013 Shuttle Map2013 Shuttle Map