HomeMy WebLinkAboutPACKET Community Development Community Services 2012-06-28Preparation date: June 18, 2012
* Revision date: June 20, 2012
NOTE: The Community Development / Community Services Committee reserves the right to consider
other appropriate items not available at the time the agenda was prepared.
AGENDA
TOWN OF ESTES PARK
COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE
June 28, 2012
8:00 a.m.
Board Room, Town Hall
1. PUBLIC COMMENT
2. COMMUNITY SERVICES
a) RECOMMENDATIONS TO THE TOWN BOARD
i) None.
b) REPORTS
i) Fairgrounds Quarterly Report. Manager Winslow.
ii) July Event Schedule. Manager Winslow.
iii) Board-Level Policy Issues.
iv) Verbal Updates and Committee Questions.
3. COMMUNITY DEVELOPMENT
a) RECOMMENDATIONS TO THE TOWN BOARD
i) Estes Park Medical Center Fee Waiver. Director Chilcott.
b) REPORTS
i) Community Development Monthly Report. Director Chilcott.
ii) Board-Level Policy Issues.
iii) Verbal Updates and Committee Questions.
4. ADMINISTRATION
a) RECOMMENDATIONS TO THE TOWN BOARD
i) None.
b) REPORTS
i) Board-Level Policy Issues.
ii) Verbal Updates and Committee Questions.
*
To: Community Development/Community Services Committee
Administrator Lancaster
DTA Richardson
From: Bo Winslow, Fairgrounds and Events Manager
Date: June 28, 2012
RE: Quarterly Report
Report:
In the second quarter staff has most of the event calendar put together for the 2012
season. There are always a few late events that come in and they are addressed on an
individual basis.
Jazz Fest took place on May 19th and 20th. While the talent was great, the weather took
a toll on the attendance. Rain all day Saturday kept guest attendance low. The Town
hires a promoter to produce this event. This individual is very well connected in the jazz
world and brings in world class talent. This event has a large draw from the Denver
area.
Jazz Fest:
2007 2008 2009 2010 2011 2012
1,395 1,235 1,500 1,250 628 433
The Safety Fair is another May event. This event is a great community event that
educates the public about the different public safety agencies around the area.
Weather was a factor for this event and seemed to bring numbers down slightly.
Safety Fair:
2007 2008 2009 2010 2011 2012
400 750 500 400 500 350
Memo
Community Services
The Estes Park DeMolay brought a circus into Town. This was a fundraising effort for
the youth group and preliminary numbers indicate a successful event. The circus was
very easy to work with and left the facility in great shape.
April and May staff spend most of their time working on Wool Market, Rodeo, and
preparing the facilities for use. With Wool Market, staff is processing animal and
workshop registrations, finalizing contracts with teachers, judges, vendors, and
superintendants. Wool Market is one of the top 3 fiber shows in the nation and
continues to meet the goal; bring people to Town in early June.
2007 2008 2009 2010 2011 2012
Wool Market 8,600 7,258 7,850 8,000 7,511 7326
Workshops 291 227 224 200 280 *144
*Wool Market classes are down this year. Staff looked into this and agreed overall
participation to be down, however the amount of participants taking 2 day classes was
up which accounts for part of the difference.
Ride the Rockies came through Town June 14 and 15. Several local service clubs
pulled together and did an outstanding job hosting this group. The riders left Granby on
June 14 and entered RMNP where they were exposed to beautiful scenery and friendly
Park Service Staff. We heard many comments on how the Park Service went out of
their way to accommodate the riders with traffic control and other assistance as needed.
Cyclists made their way into Town on a road that had recently been swept by our
Streets Department, accompanied by beautiful flowers that the Parks Department
planted, greeted by the PD at 34/36 and then on to the finish at the schools. After
check in, the participants had many choices of things to do. Many took advantage of
what our local community has to offer. Quite a few participated both in the community
offerings and the entertainment at the Fairgrounds. Staff put together live music from 1 -
9 on Thursday. As we look at success of an event, we look at many things;
attendance, exposure in the community, and if the expec tations of the guest are being
met. Staff had the opportunity to visit with many of the participants in this ride as well as
many local businesses and received positive feedback from many. The support of our
local community and Town Departments makes events like Ride the Rockies a true
possibility in the future.
Cowboy Mounted Shooting was back again for its second year. This is a great group to
work with and is very appreciative of what the Town has to offer. Cowboy Mounted
shooting is one of the fastest growing equestrian sports and demonstrates that in their
increase in numbers from last year.
Cowboy Mounted Shooting:
2007 2008 2009 2010 2011 2012
New in '11 350 400
Staff continues to work with all the events in Town such as Cowboy Sing-A-Longs and
Performance Park concert series. The Art Market had their art show in Bond Park and
attendance was similar to last year with an estimated 20,000 attending the event.
Staff continues to work on the development of both Bond Park and new projects at the
fairgrounds. Show managers in both areas are excited about the projects and look
forward to the finished product.
To: Community Development/Community Services Committee
Administrator Lancaster
DTA Richardson
From: Bo Winslow, Fairgrounds and Events Manager
Date: June 28, 2012
RE: Event Report
Report:
The month of July is one of the busiest times for the Fairgrounds and Events
Department. Below you will see the schedule for the month with many long standing
traditional events taking place.
7/1 7/1 Jug Band Bash Performance Park
7/1 7/3 Cowboy Sing-Along Bond Park
7/4 7/4 Coolest Car Show in Coloardo Bond Park
7/4 7/4 Fireworks Over Lake Estes Lake Estes
7/4 7/4 Village Band Concert Performance Park
7/5 7/5 Estes Valley Farmers Market Fairgrounds
7/5 7/5 Thursday Night Live Performance Park
7/8 7/8 Jazz Concert Performance Park
7/8 7/9 Cowboy Sing-Along Bond Park
7/9 7/9 Rodeo Kick-Off Performance: Ron Ball** Performance Park
7/10 7/10 Rodeo Parade Elkhorn Ave
7/10 7/15 Rooftop Rodeo Fairgrounds
7/10 7/10 Freedom Rally Performance Park
7/12 7/12 Estes Valley Farmers Market Fairgrounds
7/12 7/12 Thursday Night Live Performance Park
Community Services Memo
7/13 7/13 Family Dance Night Performance Park
7/15 7/15 Rocky Ridge Music Center - Orchestra
Concert
Performance Park
7/18 7/18 Wed. Night Concert Series: King of Swing Performance Park
7/18 7/19 Half-Penny Horse Show Fairgrounds
7/19 7/19 Estes Valley Farmers Market Fairgrounds
7/19 7/19 Thursday Night Live Performance Park
7/20 7/21 Relay for Life EPHS - Track
7/20 7/22 Copper Penny Horse Show Fairgrounds
7/20 7/22 Mid Summer Festival* Bond Park
7/22 7/24 Cowboy Sing-Along Bond Park
7/24 7/24 Big Band Bash Performance Park
7/25 7/25
Wed. Night Concert Series: Visual Faith
Ministry
Performance Park
7/25 7/29 Hunter Jumper Festival I Fairgrounds
7/26 7/26 Estes Valley Farmers Market Fairgrounds
7/26 7/26 Thursday Night Live Performance Park
7/27 7/27 Cool Night's Cruz-In
Northeast CVB Parking
Lot
7/28 7/28 $25,000 HJ I Grand Prix Fairgrounds
7/28 7/28 Grand Prix Block Party* Fairgrounds
7/29 7/31 Cowboy Sing-Along Bond Park
**New in 2011
* New in 2012
Page 1
To: Community Development/Community Services Committee
Town Administrator Lancaster
From: Alison Chilcott, Community Development Director
Date: June 28, 2012
RE: Estes Park Medical Center Fee Waiver
Background:
The Estes Park Medical Center (EPMC) has submitted a special review/location and
extent review application to construct an MRI addition. EPMC is requesting waiver of
the $2,000 application fee.
The Community Development/Community Services Committee may waive this fee in
accordance with the fee waiver policy. A summary of the fee waiver policy is attached
along with February 26, 2008 Town Board minutes describing the most recent policy
amendment.
Budget:
General Fund Revenue: Charges for Services — Application Fees - Inside
Account #: 101-1600-341.30-00
$2,000 in reduced revenue.
Recommendation
I move approval/denial of the requested fee waiver.
Community Development
Memo
Policy Manual - 2011 Page 2 of 2
Town of Estes Park Community Development Department
170 MacGregor Ave · Room 210 · PO Box 1200, Estes Park, CO 80517
ph. 970-577-3721 · fx. 970-586-0249 www.estes.org/ComDev
FEE WAIVERS
The following entities may be exempted from building permit fees, development
review fees, and sign code fees (except for direct expenses incurred in outsourcing):
1. Public funded government construction (federal, state, county, local); including
tax districts/special districts ( e.g. hospital, library, parks and recreation); or
2. Private non-profit organizations providing low-income health and human services
or low-income housing.
The following criteria will be used to qualify private non-profit projects:
a. A critical service is being provided.
b. The permitted project or building will serve or support a currently underserved
and needy segment of the community.
c. The population being served is the general public and is not subject to any
pre-qualification other than a needs based qualification.
d. Low-income housing is deed-restricted.
Waiver Request Decision-Making Body
≤$3,000 per project; or
≤$3,000 per affordable housing unit
Community Development/Community
Services Committee
>$3,000 Town Board
BoardofTrustees—February26,2008—Page44.APPROVALOFFEEWAIVERSCHEDULEANDHABITATFORHUMANITYANNEXATIONFEEWAIVER.DirectorJosephstatedattheNovember2007CommunityDevelopmentCommitteemeetingafeewaiverpolicywasdiscussedandrecommendedtotheBoardforfinalapprovalattheNovember27,2007Boardmeeting.Hereviewedtheapprovedcriteriausedtoqualifyanentityfordevelopmentand/orbuildingfeewaivers.StaffrequestsanamendmenttothepolicytoprovideacappeddollaramountgrantedattheCommitteelevelof$2,500perprojector$2,500perunitofamulti-unitaffordablehousingdevelopment.Ifaparticularprojectmeritsamoresubstantialsubsidy,thenitshouldbeconsideredapartoftheannualbudgetprocess.TrusteeBlackhurstcommentedthepolicyisacceptable;however,herecommendedthecapbeequaltothehighestdevelopmentreviewfeeof$3,000.Afterfurtherdiscussion,itwasmovedandseconded(Blackhurst/Eisenlauer)toapproveanamendmenttotheCommunityDevelopmentFeeWaiverPolicylimitingrequestsapprovedattheCommitteelevelto$3,000perprojector$3,000peraffordablehousingunit,anditpassedunanimously.TownClerkWilliamsonstatedanannexationpetitionandapplicationfromHabitatforHumanitywasreceivedonDecember11,2007fortheKundtzAddition.Paymentoftheannexationfeewasnotincluded;however,theClerk’sofficebeganprocessingtherequestwiththeknowledgethattheapplicantwouldcomeforwardtorequestafeewaiver.MatthewHeiser/HabitatforHumanitystatedfeewaivershavealreadybeengrantedforthecurrentproject;however,thisisthefirstprojectinwhichHabitathasrequestedannexation.Itwasmovedandseconded(Eisenlauer/Blackhurst)toapprovetheannexationfeewaiverfortheKundtzAdditionat$1,350.00,anditpassedunanimously.thQUARTERSALESTAXREPORT.FinanceOfficerMcFarlandstated2007salestaxwas$7.23million,whichwas5%greaterthantheoriginalbudget.Thiswasthelargestyear-over-yearincreaseinthepast10yearswith3.4%realgrowth.Inthepasttenyears,salestaxhasincreased24%adjustedforCPI.Thesummermonthscontinuetogrowfasterthantheoffseasonmonthswithlodgingincreasingby6%.In2008,staffwillbeginananalysisofhoweachvendoriscategorizedandmakeadjustmentswithinthefirstquarter.Recategorizingisnecessarytoallowforchangesinthemarketplaceandintechnology.Ahighlevelofaccuracyisrequiredtoassureamaximumreturnoninvestmentwithadvertisingdollars.6.ORDINANCE#3-08AMENDINGSECTION2.56.020COMPENSATIONOFMAYORANDTHEBOARDOFTRUSTEES.AdministratorHalburntcommentedtheMayorandTrusteesalarieswerelastincreasedin2000.TheTownBoardsalarieswerecomparedtotheregionalandresortTownsusedduringtheyearlyemployeesalarysurveyandincludesAvon,Breckenridge,FortCollins,Frisco,Longmont,LovelandandSteamboat.TheaveragesalaryforMayoris$11,049and$6,591forTrustee.TherecommendationistoincreasetheMayorsalaryto$6,000,MayorProTemto$5,000andTrusteeto$4,000peryear.TheincreasesincompensationwouldnotbeapplicabletoTrusteescurrentlyservingperstatestatutethatindicatesaboardcannotincreaseordecreasethecompensationduringthemiddleofa
Page 1 of 3
To: Community Development/Community Services Committee
Town Administrator Lancaster
From: Alison Chilcott, Community Development Director
Date: June 28, 2012
RE: Community Development Monthly Report
Background:
This report describes activities above and beyond the day-to-day provision of core
services from May 19th through June 20th. Building and Financial reports are through
May.
OUTREACH/COMMUNICATION –EXTERNAL CUSTOMERS
9 Staff will create an additional display rack containing fire safety/fire wise information.
9 Lynn Pollard, Pollard Consulting has presented a proposal for services based on
staff input.
OUTREACH/COMMUNICATION –INTERNAL CUSTOMERS
9 Dave Shirk initiated conversations with Public Works and Utilities to improve
construction plan review; reducing time spent on review and improving service
delivery.
STAFF DEVELOPMENT/TRAINING
9 Nothing to report.
ADDRESSING
9 Will Birchfield, Chief Building Official began working with Stanley Village to correct
numerous address discrepancies.
BUILDING CODES, PERMITS, AND INSPECTIONS
9 Building permit reports are attached. The volume of permits continues to increase,
valuation remains be down, and fee collection remains up compared to 2011 year-
to-date.
9 Inspections jumped from an average of 13 per day in 2011 to 17 per day in 2012.
The Insurance Services Office (ISO) industry standard is eight per day. Per Will
Birchfield, Chief Building Official, many building officials say a good inspector can
Community Development
Memo
Page 2 of 3
complete up to 15 inspections per day if they have no other responsibilities. At 17
per day plus additional responsibilities, Building Inspector Traufield is very efficient.
Inspector Traufield has reduced/eliminated on-site education opportunities with
contractors to ensure all daily inspections are completed so jobs can keep moving.
FLOODPLAIN MANAGEMENT
9 The Federal Emergency Management Agency (FEMA) has approved a floodplain
map revision for a section of Fish Creek. Chief Building Official Birchfield, is the
Town’s floodplain manager and is reviewing the revised documents and updating
Town records.
SIGNS
9 Nothing to report.
CODE COMPLIANCE
9 Community Development has been proactive in determining the status of building
permits and development approvals and communicating with the Mary’s Lake Lodge
owners. Consulting costs thus far total approximately $2,500. Staff time is not
included. Staff anticipates that the end result will be a code compliant property.
9 Van Horn Engineering assessed the safety risk of a large excavated area near the
Mary Lakes Lodge Main Lodge. Staff notified the Lodge owner, court-appointed
receiver, and unit owners of the risk. The Building Safety Division red-tagged a
garage with an undermined driveway due to a life safety risk. This is the first time
this year staff red-tagged a structure.
CURRENT PLANNING
9 Activity continues to increase. Karen Thompson, Secretary III, continues to assist
customers with general planning questions, often serving as “Planner on
Call/Planner of the Day.” A temporary is assisting Karen Thompson with secretarial
needs.
9 Estes Valley Development Code amendments are on hold pending direction from
the new Town Board.
9 The Planning Group determined the 2010 Estes Valley population – 8,691.
STRATEGIC/COMPREHENSIVE PLANNING
9 Over the past couple years the Planning Commission has spent a significant amount
of time discussing if and how to update the 16-year old Estes Valley Comprehensive
Plan. On June 19th John Lanterman, with the Planning Group gave a comprehensive
planning “primer” and facilitated a discussion on comprehensive planning in the
Estes Valley.
9 Over the next few months the Planning Commission will decide if the Commission
will request funding and pursue grants for a limited update to the comprehensive
plan.
Page 3 of 3
BOARDS AND COMMISSIONS
9 Reported in other sections.
OFFICE ORGANIZATION/RECORDS MANAGEMENT
9 Some records are being scanned and filed electronically.
TECHNOLOGY - PERMITTING SOFTWARE, GEOGRAPHIC INFORMATION (GIS)
9 In addition to assisting Community Development, Consultant Karlin Goggin is
assisting Utilities with data cleanup prior to Sungard conversion.
FINANCES
9 Community Development (1600) Revenue: is at 162% of budget due to upfront
payment from Larimer County for Planning Services. Revenue from application
review is under budget. In addition, at least $4,000 in potential fee waivers is
pending.
9 Protective Inspections (2300) Revenue: is at 107% of budget due to an increase
in building permits and plan review, bringing in approximately $4,000 in additional
revenue.
9 Community Development (1600) Expenses: are at 85% of budget. Staff has
reduced legal expenses and reallocated funds to other consulting needs; Pollard
Consulting, The Planning Group, and Simplicity Organizing.
9 Protective Inspections (2300) Expenses: are at 101% of budget (<$1,000 over)
primarily due to increased use of professional consultant services. To absorb year-
to-day consulting expenses, staff will eliminate at least $12,000 from other areas of
the budget. The training budget will be reduced. Purchases of computer hardware
and a high-efficiency filing system will be pushed to future years.
This reallocation of funds is not sufficient to pay the $4,000 estimated cost of Lynn
Pollard’s services to facilitate meetings on Enhancing Planning and Building
Services (partnership building). Additional discussions about whether to proceed
with these services will be needed.
ECONOMIC DEVELOPMENT
9 No update.
2012 BUILDING PERMITS - DETAILED REPORTJANUARY FEBRUARY MARCH APRIL May YEAR TO DATERESIDENTIAL PERMITS(101) New Single Family Detached12 25 Square-footage 5,495 5,742 6,78218,019 Valuation $368,500 $537,940 $498,660$1,405,100(103) New Duplex11 Square-footage 1929 Valuation $202,962$202,962(104) New 3-4 Family112 Square-footage 3714 7949 Valuation $302,438 $711,109$1,013,547(438) Add/Alt/Conv Garages/Carports112 Square-footage - if applicable 315 440 Valuation $8,808 $14,973$23,781(434) Add/Alt/Conv26 7 25 21 26105 Square-footage - if applicable 1,097 798 9,697 504 1,04413,140 Valuation $122,417 $52,462 $258,627 $192,085 $134,548$760,139Total New Square Footage5495 5742 5643 6782 794931611Total Remodel/Add Square Footage1097 798 10012 504 148413895 # PERMITS 27 9 28 23 28 115 VALUATION$490,917 $590,402 $772,835 $690,745 $860,630$3,405,529COMMERCIAL PERMITS(213) New Hotels, Motels, Cabins Square-footage ValuationMinor Repair/Remodel211(318) New Rec. Bldg.Boiler/Furnace/Heater26(319) New Religious Bldg.Stove/Fireplace5(322) New Service & RepairRoof932(434) Residential Add/Alt/Conv also includes the Misc permits belowCurrent Month Year to DateSingle‐Family Dwellings, 5, 3%Commercial Additions, Alterations, Misc. Permits, 72, 37%Residential Additions, Alterations, Misc. Permits, 105, 53%Demolition, 11, 6%New 3‐4 Family, 2, 1%New Duplex, 1, 0%Garage/Carport Additions, Alterations, 1, 0%Building Permits Year to Date(322) New Service & RepairRoof932(324) New Offices, Banks, ProfWater Heater14(327) New RetailAC/Cooler Square-footageWater/Service Line/Plumbing 2 2 ValuationGas Line/Propane13(437) Add/Alt/Conv9191411 1972Sewer Line Square-footage 5981 1380 3656 4,804 70416,525Window/Siding38 Valuation $89,915 $56,152 $200,671 $189,400 $254,533$790,671SolarTOTAL20 71Total New Square FootageTotal Remodel/Add Square Footage5981 1380 3656 4804 70416525# PERMITS 9 19 14 11 19 72Minor Repair/Remodel110VALUATION $89,915 $56,152 $200,671 $189,400.00 $254,533.00 $790,671Boiler/Furnace47Oven Hood/FireplaceDEMOLITION PERMITSRoof25# PERMITS 5411011Water Heater1VALUATION $14,300 6,450 3,600 15,000 $0.00 $39,350AC/Cooler15Water/Service Line/Plumbing/Backflow 2 2Gas Pipe/Line3TOTAL # PERMITS 41 32 43 35 47 198Construction TrailerTOTAL VALUATION $595,132 $653,004 $977,106 $895,145 $1,116,163.00 $4,235,550SolarAntennaOTHER PERMITS NOT INCLUDED IN VALUATIONWindow/Siding1FLOODPLAIN DEV. PERMITS00TOTAL944**Note: 50.00 charge for FPDPsVALUATION$0$0NOTES: New square footage = new construction (example: new home, new detached garage, etc)GRADING PERMITS00Remodel/Alt/Add square footage = remodel of existing structure or addition to an existing structureVALUATION$0$0Add/Alt/Conv = additions, remodels, misc permits(437) Commercial Add/Alt/Conv also includes the Misc Permits below Current Month Year to Date
MONTHPERMITS ISSUED 2011VALUATION2011FEES COLLECTED 2011FEES WAIVED 2011PROJECT NAMEFOR WAIVED FEESMONTHPERMITS ISSUED 2012VALUATION2012FEES COLLECTED 2012FEES WAIVED 2012PROJECT NAMEFOR WAIVED FEESJanuary42 $818,537 $10,659 $11,203Habitat for HumanityJanuary41 $595,132 $9,857 $125EP Library DistrictFebruary22 $861,828 $10,483 $0February32 $653,004 $6,981 $3,124The NeighborhoodBlack Canyon Inn-permit delayMarch37 $1,119,002 $12,736 $1,530Transit Hub March43 $977,105 $17,008 $0April40 $651,230 $6,799 $783Transit Hub & Community Non-ProfitApril35 $895,145 $12,058 $2,338The NeighborhoodMay55 $1,128,365 $18,033 $5,839Town Hall RemodelMay47 $1,116,163 $15,582 $727Moraine Ave Parking LotJune44 $780,550 $14,059 $50EPMCJuneJuly37 $2,164,558 $27,292 $72Habitat for HumanityJulyAugust42 $1,085,383 $16,782 $3,066The Neighborhood Attainable Housing ($2,936) & Homeowner Waiver of Expired Permit FeeAugustSeptember39 $845,076 $12,022 $1,233UTSD ProjectSenior Center Cherokee Draw SeptemberOctober56 $938,862 $14,741 $0OctoberNovember32 $389,465 $6,642 $0NovemberDecember53 $1,121,422 $14,451 $0DecemberTHROUGH THIS MONTH LAST YEAR 196 $4,578,962 $58,710 $19,355 YEAR TO DATE 198 $4,236,549 $61,486 $6,314% Change from 20111% -7% 5%2011 TOTALS 499 $11,904,278 $164,699 $23,7762012TOWN OF ESTES PARK BUILDING PERMIT SUMMARY2011Note‐ Permit fees are not always paid in the same month the permits are issued.Fees Reported: Plan review, building permitPermit total does not include Grading or Floodplain permits.
2007 2008 2009 2010 2011Number Issued562 593 372 419 499% change from previous year21% 6% -37% 13% 19%Valuation$31,086,880 $35,473,383 $15,255,616 $11,233,978$11,904,278% change from previous year-26% 14% -57% -26% 6%Fees Collected$345,545 $287,648 $149,877 $155,535$164,699% change from previous year4% -17% -48% 4% 6%Fees Waived$11,916 $42,972 $26,909 $8,599 $23,7762007$02008 $6,030,8552008 $7,527,9062009 $3,026,7162009 $2,829,3972010 $2,223,2562010 $1,936,9362011 $250,0002012FIVE-YEAR TRENDPROJECTS WITH SIGNIFICANT VALUATION OR COMMUNITY IMPORTANCENoneOur Lady of the Mountains Catholic ChurchEstes Park Medical CenterMarys Lake Road Bridge (county project)Stanley Park GrandstandsNone YTDSafeway RemodelSafeway Fueling Facility & Hail Damage RoofingSafeway Pharmacy Remodel