Loading...
HomeMy WebLinkAboutPACKET Community Development Community Services 2012-07-26Preparation date: July 16, 2012 * Revision date: NOTE: The Community Development / Community Services Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE July 26, 2012 8:00 a.m. Board Room, Town Hall 1. PUBLIC COMMENT 2. COMMUNITY SERVICES a) RECOMMENDATIONS TO THE TOWN BOARD i) Museum Collection Inventory Contract Position. Manager Fortini. b) REPORTS i) Senior Center Quarterly Report. Manager Mitchell. ii) Museum Quarterly Report. Manager Fortini. iii) Visitor Center Quarterly Report. Manager Salerno. iv) Upcoming Event Report. Manager Winslow. v) Verbal Updates and Committee Questions. 3. COMMUNITY DEVELOPMENT a) RECOMMENDATIONS TO THE TOWN BOARD i) Estes Park Housing Authority Fee Waiver Request for the Pines Condominiums. Director Chilcott. b) REPORTS i) Community Development Monthly Report. Director Chilcott. ii) Verbal Updates and Committee Questions. 4. ADMINISTRATION a) RECOMMENDATIONS TO THE TOWN BOARD i) None. b) REPORTS i) Public Information Quarterly Report. Public Information Officer Rusch. ii) Verbal Updates and Committee Questions. Community Services Memo To: Community Development/Community Services Committee Town Administrator Lancaster, Assistant Town Administrator Richardson From: Derek Fortini, Museum Manager and Curator of Exhibits Date: July 26, 2012 RE: Collection Inventory Temporary Employee Background: In light of recent discussion about the Collections and Research Center and Master Plan for the Estes Park Museum, staff has taken the initiative to conduct a complete inventory of objects within its collection by the end of 2012. The PastPerfect database that the Museum has been using since 2004 references 24,194 objects within the collection (with an average annual growth of 500 objects). It is known that after fifty years of collecting (first by a volunteer staff and in more recent years a professional museum curator), turn over in staff, conversion from paper records to the current database, moving many objects from on-site storage to the Light and Power warehouse (initial move in 1992), changes in mission statements, and changes in collection practices, that this number may or may not be correct. In order to accurately speak about the collection and any future planning, it is necessary to complete an inventory. Inventorying began to take place with the grant funded Digitization Technician position that lasted from October 2010 until May of 2011. The Technician digitized 5,611 photographs over 1,100 hours as well as update d their physical location in the database. From that process, the Technician was able to identify how many photographs were truly missing, discovered many photographs that were thought to be missing and are now accounted for, discovered unaccessioned photographs, and also found duplicate/non-original photographs which some, upon completion of the inventory, will be deaccessioned and disposed of. The Curator of Education and Collections has been diligently working on inventorying the remaining collection with eight volunteers beginning in January of 2012. This daunting task involves scheduling, supervising and training volunteers. Working as a team, volunteers are assigned to a section of the collection (usually a cabinet or shelf), they systematically remove objects, check the physical location to the “home location” in the database (and revise the appropriate one), take a photograph of the object, replace the object to its proper location, and download the photograph into the database (along with some editing such as cropping). Any discrepancy is noted by the volunteer, addressed with the Curator at the end of their shift, and followed up on by the Curator as quickly as possible. Each object is unique, so all discrepancies must be addressed with knowledge of the collection policy and with current museum practice and professionalism. To date, volunteers have completed an inventory of 3,211 objects in 84 hours. Combined with the photographs inventoried and compared to the estimated 24,194 objects, about 36% of the inventory is complete. The Museum has also recentl y completed a staff analysis. Based on the results of the analysis, the remaining 15,400 objects to be inventoried will not be completed this year because of the amount of time the Curator of Education and Collections can afford towards collections care. With the importance of having a comprehension of the current number of objects in the collection, staff has analyzed the time and money it would take to hire a contracted position to complete the inventory by the end of 2012. It is estimated that it would take 445 hours to complete the inventory. If a position was contracted for an appealing rate of $15 per hour, the total cost to the Town would be $8,113.01. Once the inventory is complete, not only will the Museum be able to confidently know the exact number of objects within the collection , but it will also be able to take the next steps to refine its collection to meet its mission. Whereas the original museum formed to preserve and interpret the pioneer history of the Estes area, the Museum now collects, interprets and preserves local history. It is known for a fact that there are a number of objects that do not fit our mission and are taking up space in a collection that has reached maximum capacity, although to what extent is not known. While the next step of deaccessioning will take an incredible amount of attention, it is first necessary to account for what we currently have through a successful inventory project. In order to be more proactive, staff now vigilantly practices taking proper consideration of any potential donation making sure it meets the mission of the institution. Once accepted, objects are properly accessioned into the collection and recorded into the database with provenance and background reports, recorded home locations, and multiple (if necessary) photographs. Current staff has devised a suitable method to adhere to this important process so that the collection, from this point forward, is coherent and accounted for. Once the inventory and future deaccessioning process take place, it would be a long time before either of these projects (inventorying and deaccessioning) would need to be completed again and probably never to the same extent. It is a common duty of curators of collections to conduct intermittent inventories, so upon completion of the overall inventory, this can be a task absorbed by the Museum’s Curator. Budget: $15.00/hr. for 445 hrs. 222-5700-457.11-03 $6,675.00 Gross Salary $413.85 FICA 6.20% $96.79 FICA/Medicare 1.45% $914.48 PERA $12.90 Work Comp $8,113.01 Total Cost In review with Finance Director McFarland the Community Service’s Fund is carrying a fund balance of approximately $315,000. The cost of this position is an unbudgeted amount, but it can be funded by drawing down the current Community Service’s fund balance to $306,887. Recommendation: I recommend forwarding this to the Town Board, to be included on the next Town Board Consent Agenda for approval; (OR), I recommend forwarding this to the Town Board to be included as an Action Item at the next available Town Board meeting. Community Services Memo To: Community Development / Community Services Committee From: Lori Mitchell, Senior Center Manager Date: July 26, 2012 RE: Senior Center Quarterly Report Background: Programs, Events and Travel The Senior Center offers a wide variety of monthly planned programs and daily drop-in opportunities. Attendance at planned programs is running at 96% of capacity year-to- date in 2012. Planned programs include free and fee-based programs such as adult education series, large and small group one-time presentations and classes, medical education programs, and day trips. Drop-in events include art studios and craft groups, pool (billiards), Medicare counseling, blood pressure clinics, card games, bridge lessons, coffee hours, Wii games, public computer and Wi-Fi use, fitness programs such as Tri Fit, Tai Chi and ZUMBA, and much more. Overall, attendance at drop-in opportunities is running even with the same period in 2011. The Senior Center offers six drop-in fitness classes weekly and had 1,972 visits to those classes in the first six months of 2012. Classes feature professional instruction by local fitness professionals. Second /Third Quarter 2012 Planned Programs and Events - Our process allows for other programs to be added throughout the summer season: • The Great Courses: Masterworks of American Art – an ongoing 12-week study series facilitated by Betty Dutton • The Great Courses: A History of Impressionism – 12-week summer series facilitated by Betty Dutton • Veterans Administration Panel: Updates and Answers –a one-time program presented by the Cheyenne VA Medical Center and the Larimer County Veterans Service Office • Recreational Group Drumming – a summer-long monthly class taught by music therapist Nancy Bell • Beginner Line Dancing – a summer-long weekly class taught by Gib Mattson • The Civil War: 1862 – a Very Bloody Affair – a four-part series taught by Jeff Arnold and the Park School District Adult Outreach Program • Caregiver Tips: Successful Communication – a one-time program by the Alzheimer’s Association • The Science of Hope – a one-time program by the Alzheimer’s Association • Medicare 101 – a one-time program presented by the Aspen Club of the Poudre Valley Health System • Supreme Court Discussion Group – a weekly discussion group facilitated by Eric Waples • Matter of Balance – an eight-part fall prevention series taught by the Aspen Club of the Poudre Valley Health System • American Cancer Society – Award Winning Research – a one-time program presented by Dr. Jacob Gump, PhD • Inn to Inn Hiking – a one-time program by Phoebe Novic and sponsored by the Aspen Club of the Poudre Valley Health System • Tapestry Weaving demonstration – a one-time demonstration by artist Karen Crislip • Preserving the Harvest – a one-time program by CSU/Larimer County Extension on preserving summer garden foods • Mitigating the Signs of Aging – a one-time program by Dr. Dean Miller and the Alzheimer’s Association August programs: • The Great Courses: A History of Impressionism – 12-week summer series facilitated by Betty Dutton • Recreational Group Drumming – a summer-long monthly class taught by music therapist Nancy Bell • Beginner Line Dancing – a summer-long weekly class taught by Gib Mattson • National Geographic Expeditions – Antarctica – a one-time program presented by Senior Center member Anita Tannuzzo, based on personal travels • Preserving the Harvest – a one-time program presented by Edie McSherry, Food Safety Educator, CSU Extension • Moose, Elk and Big Horns – a one-time program presented by Joann Thomas, Rocky Mountain Nature Association and the Aspen Club of the Poudre Valley Health System Other 2012 Events: • Summer Breakfast Buffets – staff assists Estes Park Senior Citizens Center, Inc. with their four fundraising breakfasts. The events are offered June 9, July 14, August 11 and September 1 from 7:00 a.m.to 11:00 a.m. at the Senior Center. This is the 15th year EPSCC, Inc. has conducted this fundraiser. Several Front Range Senior Center groups visit the Estes Park Senior Center in the summer for meals and breakfasts. These groups also spend the day engaged in tourism activities such as shopping, museum tours and visits to the Park. • Fine Art Raffle - EPSCC, Inc. is holding a summer-long raffle to raise funds for the Senior Center’s Meals on Wheels program. Karen Crislip donated a $3500 Fine Art Tapestry for the raffle. Tickets are on sale for $5 through September 1, 2012. 2012 Day Trips These are the day trips offered the first eight months of 2012. Numerous additional trips are planned for the remaining months of the year. • Stock Show and ProRodeo – Denver, Colorado • Candlelight Dinner Playhouse – Anything Goes – Johnstown, Colorado • The Lincoln Center – 100 Years of Broadway – Fort Collins, Colorado • Butterfly Pavilion – Westminster, Colorado • Rustic Ranch and the Blue Parrot – Broomfield and Louisville, Colorado • Candlelight Dinner Playhouse – Oklahoma – Johnstown, Colorado • Kirkland Museum – Denver, Colorado • Boulder’s Dinner Theatre - Cinderella – Boulder, Colorado • Colorado Rockies baseball – Rockies vs. Braves – Denver, Colorado • Colorado Chocolate Festival – Denver, Colorado • Black Hawk and Central City – (three trips) • Eaton Grove and the Olde Wash Museum • Gold Hill Inn – Nederland area • Colorado Rockies baseball – Rockies vs. Reds – Denver, Colorado • Colorado Rockies baseball - Rockies vs. Nationals – Denver, Colorado • Central City Opera – LaBoheme - Central City, Colorado • Colorado Rockies baseball – Rockies vs. Giants – Denver, Colorado • Buell Theatre - Jersey Boys– Denver, Colorado (two trips) • History Colorado Center – Denver, Colorado • Colorado Rockies baseball – Rockies vs. Dodgers – Denver, Colorado • Denver Zoo – Elephant Passage – Denver, Colorado Event promotion Senior Center events, programs and trips are promoted in several ways. We use an extensive email subscriber list of 560 members, provide news releases for the two local papers, post all materials on the website and promote via other senior newspapers in the area. Events are also promoted via printed flyers and announcements at the Center. Overall Attendance Through the first six months of 2012, the Senior Center had 11,978 visits, which is eight percent or 1,134 down from the same six-month period in 2011. Current Meal Program Data In addition to noon dining room meals and Meals on Wheels, the Senior Center offers a special themed luncheon monthly. Themed luncheons for the second quarter of this year include: Mother’s Day and Father’s Day luncheons. These events are celebrated with special party menus, favors and entertainment. After the six five months of 2012, the Meals on Wheels program is running 236 meals or 9% ahead of the same period in 2011. The increase is primarily due to a larger number of new customers using the service on a short-term basis during recuperative periods. After the first six months of 2012, dining room meals are down 5% or 197 meals as compared to the same period in 2011; additionally, the use of the convenient take-out meal program continues to increase. United Way funding award As part of a competitive grant process, staff recently submitted a formal proposal and provided a presentation to United Way of Larimer County for their upcoming three-year (2012-2015) grant cycle. After applications were submitted, the United Way announced a change in their funding policies. As a result, all current applicant agencies received drastically reduced one- year awards and the United Way stated they will be convening their Board in fall 2012 to examine their funding practices. Currently, the 2012-2013, one-year award to the Senior Center will be $5100 which represents a shortfall of $3900 from the $9,000 expected. The Senior Center has been successful in receiving over $110,000 in grants via United Way since 1998 for operating revenue for the meal programs, serving over 180,000 cumulative meals in that time period. Staff will address the revenue shortfall during the 2013 budget process. Budget: N/A Recommendation: N/A 0 100 200 300 400 500 600 700 800 900 1000 JFMAMJJASOND 2010 2009 2011 2012 2008 Senior Center 6.30.12 page 1Meals on Wheels, dining room and take-out meals Meals on Wheels Current month = June = 477 2008 Total = 4,736 2009 Total = 4,430 2010 Total = 4,493 2011 Total = 5,158 2012 YTD = 2,880 Dining room meals Previous month, May = 546 = 52% capacity Current month, June = 612 = 61% capacity Includes take-out meals ( 22 ), member ( 573 ) and non-member meals ( 17 ) 2008 Total = 8,265 2009 Total = 8,125 2010 Total = 7,936 2011 Total = 7,674 2012 YTD = 3,321 0 100 200 300 400 500 600 JFMAMJJASOND 2010 2009 2011 2012 2008 Month to month comparison June 2008 386 2009 347 2010 373 2011 480 2012 477 Month to month comparison June 2008 754 2009 787 2010 711 2011 631 2012 612 Annual meal totals Meals on Wheels and Senior Center dining room - combined Senior Center 6.30.12 page 2Meals on Wheels, dining room and take-out meals Month to month comparison June 2008 1,140 2009 1,134 2010 1,084 2011 1,111 2012 1,089 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 11,356 13,937 14,730 13,926 16,644 13,001 12,555 12,429 12,832 6,201 YTD 0 200 400 600 800 1000 1200 1400 JFMAMJJASOND 2010 2009 2011 2012 2008 Combined meal totals – monthly comparison 0 500 1000 1500 2000 2500 JFMAMJJASOND Attendance at activities and programs Current month June = 1,543 (number of visits, drop-in and planned programs combined) 2008 Total = 14,441 2009 Total = 15,981 2010 Total = 16,722 2011 Total = 17,653 2012 YTD = 7,246 Senior Center / program attendance 6.30.12 page 3 Current month – June “Planned programs” potential or ideal capacity 561 “Planned programs/% utilization” *454 or 81% capacity *programs as a % of ideal capacity/actual “Drop-in” programs utilization 1,089 Average programs capacity YTD 2012 = 96% Previous month - May “Planned programs” potential or ideal capacity 322 “Planned programs/% utilization” *279 or 87% capacity *programs as a % of ideal capacity/actual “Drop-in” programs utilization 850 Month to month comparison June 2008 1,617 2009 1,485 2010 1,646 2011 1,815 2012 1,543 Average programs capacity 2011 = 108% Average programs capacity 2010 = 104% Average programs capacity 2009 = 102% Average programs capacity 2008 = 95% January TOEP meetings (40) County commissioners (13 ) NARFE (4) Mayor (30 ) Sister Cities ( 6) February February TOEP meetings (14) County commissioners (8 ) NARFE (4) Mayor (32 ) Sister Cities ( 8) SCINC (6) March TOEP meetings (38) County commissioners (14) NARFE (4) Mayor (30 ) April Special Transit (20) County commissioners (19 ) NARFE (4) Mayor (34 ) Sister Cities ( 7) SCINC (3) Museum Friends (5) May County commissioners (9 ) NARFE (7) Mayor (34 ) Sister Cities ( 8) SCINC (3) TOEP meetings (8) June County commissioners (10) Mayor (30 ) Sister Cities ( 9) SCINC (3) TOEP meetings (22) Low Vision support group (2) 2012 non-rental users = 469 2008 non-rental users = 270 2009 non-rental users = 888 2010 non-rental users = 1040 2011 non-rental users = 939 0 500 1000 1500 2000 2500 3000 3500 4000 2009 2010 2011 2012 2008 Year to date = 11,978 June = 2,730 Year total = 29,070 June = 3,080 Year total = 25,283 June = 2,806 Senior Center / overall attendance 6.30.12 page 4 2012 Senior Center rental users January (0) February (0) March (0) April (0) May (0) June (0) 2012 Senior Center rental users= 0 2008 rental users = 599 2009 rental users = 191 2010 rental users = 374 2011 rental users= 308 ---------------------------------------------------- 2012 Hydroplant picnic grounds rental users June 4 events – 278 users 2012 Hydroplant rentals/ users = 278 2008 = 23 events / 1,642 users 2009 = 21 events / 1,451 users 2010 = 17 events / 1,036 users 2011 = 20 events / 1,514 users --------------------------------------------------- 2012 Museum meeting room users are reported in Museum quarterly report Year total = 17,562 June = 1,912 Year total = 18,661 June = 1,888 2012 Senior Center non-rental users Community Services Memo To: Community Development/Community Services Committee Town Administrator Lancaster From: Derek Fortini, Museum Manager and Curator of Exhibits Date: July 26, 2012 RE: Museum Quarterly Report Background: Attendance Highlights Month of April There were two outreach programs at the high school: one for the career fair and the other in a civics class. The civics class presentation included Manager Winslow and was for 11th and 12th graders. The presentation entailed how the Town Government is structured and the Museum and Fairgrounds roles in offering non-traditional services. Month of May The percent utilization was up because more chaperones attended each of the third grade tours than was expected. Another event of note was offering the “Circle Tour,” which was the first of its kind for our institution. The tour completed the full circle and tied our local history in with the surrounding towns of Allenspark and Lyons. It was very well received by participants and generated one of our largest revenues for a single program. Month of June Each year the Museum tries to offer volunteer only tours of other institutions as a gesture of thanks to volunteers. For 2012, the Museum invited its volunteers to the Reliance Fire Museum. The two tours were led by the Reliance Fire Museum director at no charge and the experience was very much enjoyed by those who attended. This opportunity is not only a benefit to our volunteers, but allows staff to network with local organizations. Collection Highlights Purchased Painting The Museum was contacted by an individual earlier this year who was interested in selling a 1911 gouache (a form of watercolor) painting by Richard H. Tallant to the Museum. After some negotiating, the Museum was offered the painting at a relatively meager price of $500. The Estes Park Museum Friends and Foundation, Inc., who recently raised funds for accession opportunities, purchased the painting and then turned around and donated it to the Museum in June of 2012. Although there are not any immediate plans to put the p ainting on display, the work fills a gap in the Museum collection. Tallant was a prominent painter of the area. His gouache pieces are more rare than his oil paintings, and this specific piece depicts a cabin, which, of the six other pieces by him in the collection (4 oils and 2 gouaches), no structures are depicted. This was a great opportunity to strengthen the collection with this asset. Exhibits: Ongoing Temporary Exhibits A Sweet Past Time is on display in the Main Gallery of the Museum from April 27, 2012 through November 4, 2012. Candy has a history as old as humankind. Ancient peoples ate honey, and the term “candy” has been in use since the thirteenth century. By the mid-1800s, there were over 400 candy-producing factories in the U.S. The first Estes Park confectionary, the Kandy Kitchen, opened in 1905, the same year downtown Estes Park was platted. Today there are at least nine Estes Park shops dedicated to chocolate and candy. Unwrap the history of Estes Park and explore A Sweet Past Time, a temporary exhibit featuring original Estes Park equipment, photographs and activities for all ages. Stanley: An Estes Park Legacy is on display in the National Park Service Headquarters Building on the Museum grounds from August 5, 2011 through September 9, 2012. The temporary exhibit uses objects on loan from the Stanley Museum, the private nonprofit which is based in Kingfield, Maine. The exhibit celebrates the achievements of Freelan Oscar (F. O.) Stanley. Seeking dry mountain air to alleviate the symptoms of his tuberculosis, F. O. Stanley drove his Stanley Steamer Automobile to Estes Park in 1903. He quickly became enamored of the area and made it his summer residence. In the years to follow, he had a tremendous influence in transforming Estes Park from a rustic village to a modern town. Upcoming Exhibits Opening September 28, 2012 from 5 p.m. to 7 p.m., Beyond the Baldpate: The Photographic Works of Charles Mace will be on display in the National Park Service Headquarters Building on the Museum grounds through September 8, 2013. Estes Park’s professional photographer Charles Mace spent a lifetime capturing images as a photojournalist. He freelanced for the Rocky Mountain News and the Denver Post, contributed to Life Magazine and the New York Times, and served as Signal Corps photographer during World War I. Some of the compelling images he captured cover the walls of the Baldpate Inn, which he helped his brother build in 1917. Join the Estes Park Museum for this unique opportunity to witness never-before-seen and newly-discovered images kept in private collections, including original glass plate slides, large format photograph reproductions, and some of Mace’s personal memorabilia, in Beyond the Baldpate: The Photographic Works of Charles Mace. Temporary Loan to Stanley Hotel Museum & Archive Room The Estes Park Museum was approached by the Museum Curator of the Stanley Hotel Museum & Archive Room, located in the lower level of the Stanley Hotel earlier this year with a request to loan artifacts to their display. The Museum began a one year loan of 28 objects and some reproduced photographs, postcards, and documents in June of 2012. Many of the objects are secondary to F. O. Stanley and help interpret his contributions to the community. Upcoming Programs August 13, 9 a.m. – 12 p.m., Major Sites Tour: Estes Valley and Rocky Mountain National Park. Estes Park Historian Laureate Jim Pickering will guide a caravan tour to various sites in Estes Park and Rocky Mountain National Park. The cost of the tour is $8 for Estes Park Museum Friends & Foundation, Inc. members and $12 for non-members made payable by cash or check the day of the tour. Space is limited, registration required. Call the Museum's general line at 970-586-6256. September 15, 10:30 – 11:30 a.m., Historical Predators of Estes Park (family program). A guest educational ranger from Rocky Mountain National Park will discuss how wolves, grizzly bears and wolverines once roamed the northern Rocky Mountains. A demonstration with skulls and pelts reveal special adaptations that made these creatures supreme hunters. The ranger will guide discussion as to whether the historical predators were friends or foes to mountain communities like Estes Park. No reservations necessary. Free. September 29, 10 a.m. – 1:30 p.m., Allenspark History Tour with Edie DeWeese. Join historian Edie DeWeese for a special tour of Allenspark, a quaint mountain town established in 1897. DeWeese, a fourth-generation Allensparker and co- author of Weaving Mountain Memories: Recollections of the Allenspark Area, offers a tour with stories passed-down through her family and research. Tour highlights include the site where Alonzo Allen built his 1864 cabin and the Clara Belle mill site. Participants will also learn about Dolly Hacker who may have pushed her husband down a mine shaft. Ride along with DeWeese and enjoy an outing full of facts, lore and beautiful scenery. Bottled water, snacks and transportation will be provided. Registration required, limit to 14 participants. Cost is $25 for Friends of the Estes Park Museum members and $30 for non - members. Registration opens Monday, September 3. Call the Museum's general line at 970-586-6256. October 13, 2 – 3:30 p.m., Wellness with Native Plants: Herbal Tea (workshop). Rebecca Luna, owner and founder of Rebecca’s Herbal Apothecary in Boulder returns to lead a workshop on making herbal tea with native plants. Participants will learn about edible and medicinal plants native to Estes Park and create a unique blend of dried herbs to bring home with them at the end of the program. Cost is $12 per person. Space is limited; registration opens Monday, September 24. Call the Museum's general line at 970-586-6256. Solar Bollards The Estes Park Museum Friends & Foundation, Inc. have financed the installation of five solar bollards they purchased last year. Placement of the bollards is along the pathway conne cting the Museum parking lot to the Senior Center Parking lot (which is also designated the Museum overflow parking lot). These efficient lights will help with safety concerns about visitors from programs and rentals departing the Museum during evenings when it is dark outside. History on Call History on Call is a cell phone tour with stops located throughout the downtown area (connected to some shuttle routes). This being the second year, an additional stop was added at the Fairgrounds to total six sites. Participants use their own cell phone to dial the number on the sign, enter the stop number, and hear historic information about the spot they are standing on. The sixth stop at the Fairgrounds is being introduced this year as a new variable to test use of History on Call outside the downtown area. The Museum will report the result of the use of History on Call at the October CDCS Committee Meeting. All board members are encouraged to try History on Call and give the Museum feedback. Estes Park Museum  Quarter II  2012    April 2012 Attendance  Gallery/Office Visitors 408  Hydroplant Visitors 0  Programs and Tours—Museum 196  Programs and Tours—Hydroplant 0  Group Meetings and Rentals 268  Total April Attendance  872  May 2012 Attendance  Gallery/Office Visitors 1,177  Hydroplant Visitors 35  Programs and Tours—Museum 167  Programs and Tours—Hydroplant 119  Group Meetings and Rentals 172  Total  May Attendance 1,670  June 2012 Attendance  Gallery/Office Visitors 1,644  Hydroplant Visitors 407  Programs and Tours—Museum 612  Programs and Tours—Hydroplant 17  Group Meetings and Rentals 394  Total June Attendance  3,074     Total Quarter II Attendance 5,616                                                      2008 7,718  2009 7,339  2010 5,186  2011 6,278  2012 8,051  Total Attendance Year‐to‐Date:           From November through April, the Estes Park Museum is open Friday, Saturday and Sunday.  From May through October,  the Museum is open seven days a week.  The Historic Fall River Hydroplant is open from Memorial Day through Labor  Day, Tuesday through Sunday.  Estes Park Museum  April, 2012    Total April Attendance  Estes Park  Museum 872 477459 703 883 0 100 200 300 400 500 600 700 800 900 1,000 2008 2009 2010 2011 2012 April 2012 Attendance  Gallery/Office Visitors 408  Hydroplant Visitors 0  Programs and Tours—Museum 196  Programs and Tours—Hydroplant 0  Group Meetings and Rentals 268  Total Attendance & Programs—Museum & Hydroplant 872  Programs and Tours Capacity 200  Programs and Tours Percentage Utilization 98  Museum & Hydroplant Programs/Tours‐Detail:  4‐2 High School Career Fair 50  4‐27 High School Civics Class 60  4‐27 A Sweet Past Time Exhibit Opening 86  Group Meetings and Rentals‐Detail:  4‐3 Museum Staff‐Seasonal Interviews 5  4‐9 Museum Meeting 2  4‐10 CVB Ambassadors 43  4‐10 Veterans Administration‐Senior Center Program 36  4‐12 Historic Tour Committee 6  4‐12 Restorative Justice 7  4‐13 Estes Park Police Department Interviews 10  4‐17 Estes Park Museum Friends Liaison Meeting 5  4‐17 Coolest Car Show in Colorado  11  4‐18 New Estes Park Museum Friends Board Orientation 22  4‐19 Rooftop Rodeo Committee Meeting 58  4‐20 Rooftop Rodeo Committee Training 19  4‐23 Transit Hub Group 12  4‐24 Transit Hub Group 12  4‐26 Estes Park Museum Friends Board Meeting 20      Total Attendance Year‐to‐Date:   2008 3,467 2009 3,573 2010 2,024 2011 2,450 2012 3,307   From November through April, the Estes Park Museum is open Friday, Saturday and Sunday.  From May through October,  the Museum is open seven days a week.  The Historic Fall River Hydroplant is open from Memorial Day through Labor  Day, Tuesday through Sunday.      Estes Park Museum  May, 2012    Total May Attendance  Estes Park  Museum 1,670 1,100 1,303 1,499 1,747 0 500 1,000 1,500 2,000 2008 2009 2010 2011 2012 May 2012 Attendance  Gallery/Office Visitors 1,177  Hydroplant Visitors 35  Programs and Tours—Museum 167  Programs and Tours—Hydroplant 119  Group Meetings and Rentals 172  Total Attendance & Programs—Museum & Hydroplant 1,670  Programs and Tours Capacity 204  Programs and Tours Percentage Utilization 140  Museum & Hydroplant Programs/Tours‐Detail:  5‐8 Estes Park Third Grade Gallery Tour 55  5‐9 Estes Park Third Grade Gallery Tour 57  5‐10 Estes Park Third Grade Gallery Tour 26  5‐14 Estes Park Third Grade Hydroplant Tour 58  5‐15 Estes Park Third Grade Hydroplant Tour 61  5‐17 Circle Tour 29  Group Meetings and Rentals‐Detail:  5‐8 Coolest Car Show in Colorado 11  5‐9 Visit Estes Park 13  5‐10 Historic Tour Committee 6  5‐15 Estes Park Museum Friends Executive Meeting 3  5‐15 Estes Park Museum Friends Liaison Meeting 5  5‐16 Amy Spallinger‐Civil Rights Training 25  5‐17 Historic Tour Committee 6  5‐17 Rooftop Rodeo Committee 53  5‐22 Coolest Car Show in Colorado 11  5‐24 Estes Park Museum Friends Board 14  5‐29 Children’s Book Committee 5  5‐31 Shuttle Committee Meeting 14  5‐31 Historic Tour Committee 6      Total Attendance Year‐to‐Date:   2008 5,214 2009 5,072 2010 3,327 2011 3,550 2012 4,977   From November through April, the Estes Park Museum is open Friday, Saturday and Sunday.  From May through October,  the Museum is open seven days a week.  The Historic Fall River Hydroplant is open from Memorial Day through Labor  Day, Tuesday through Sunday.      Estes Park Museum  June, 2012      From November through April, the Estes Park  Museum is open Friday, Saturday and Sunday.   From May through October, the Museum is  open seven days a week.  The Historic Fall River  Hydroplant is open from Memorial Day through  Labor Day, Tuesday through Sunday.                      Total June Attendance  Estes Park  Museum 3,074 2,728 1,859 2,267 2,504 0 1,000 2,000 3,000 4,000 5,000 2008 2009 2010 2011 2012 June 2012 Attendance  Gallery/Office Visitors 1,644  Hydroplant Visitors 407  Programs and Tours—Museum 612  Programs and Tours—Hydroplant 17  Group Meetings and Rentals 394  Total Attendance & Programs—Museum & Hydroplant 3,074  Programs and Tours Capacity 647  Programs and Tours Percentage Utilization 97  Museum & Hydroplant Programs/Tours‐Detail:  6‐5 Reliance Fire Museum Tour 12  6‐7 Rocky Mountain Rustic Architecture Lecture 31  6‐9 Reliance Fire Museum Tour 3  6‐24 Car Club Hydroplant Tour 17  6‐30 Estes Park Museum Friends‐Historic Home Tour 566  Group Meetings and Rentals‐Detail:  6‐4 Senior Center Fitness Class 15  6‐5 Food Safety Education  23  6‐5 Coolest Car Show in Colorado 11  6‐6 Estes Valley Community Services Coalition  20  6‐7 Historic Tour 6  6‐8 Rooftop Royalty Clinic  15  6‐12 CVB Ambassadors  42  6‐12 Coolest Car Show in Colorado 11  6‐14 Historic Tour 6  6‐17 Postcard Club 15  6‐18 Estes Park Museum Friends Executive Meeting 4  6‐19 Coolest Car Show in Colorado 11  6‐20 Estes Park Museum Friends Meeting 5  6‐21 Historic Tour 6  6‐21 Rooftop Rodeo Committee 55  6‐25 Visitor Center Volunteer Training 7  6‐25 Coolest Car Show  11  6‐26 Estes Park Police Department Interviews 22  6‐26 Coolest Car Show 11  6‐27 Estes Park Police Department Interviews 15  6‐28 Estes Park Police Department Interviews 8  6‐28 Estes Park Museum Friends Board Meeting 13  6‐28 Susan Abern‐Association Management of  Estes Valley 62    Total Attendance Year‐to‐Date:   2008 7,718 2009 7,339 2010 5,186 2011 6,278 2012 8,051               From November through April, the Estes Park Museum is open Friday, Saturday and Sunday.  From May through October,  the Museum is open seven days a week.  The Historic Fall River Hydroplant is open from Memorial Day through Labor  Day, Tuesday through Sunday.  To: Community Development/Community Services Committee Town Administrator Lancaster From: Teri Salerno, Visitor Services Manager Date: July 18, 2012 RE: Visitor Services Quarterly Report Second Quarter Visitor Center Traffic: The Visitor Center experienced a slight increase of .63% in foot traffic in April, May and June over the second quarter last year. In 2011, we saw 100,558 people come through our doors, for an average of 1,117 people per day. This year we had 101,192 visitors during our second quarter, an average of 1,124 people each day. April was slightly up (+5.4%), May was significantly up (+17.8) and June was down (-8.1%) over the same months in 2011. Overall, through the first half of 2012, counts are slightly down .65%. Rocky Mountain National Park had more visitors each month during the second quarter: April +18.4%; May + 23.5%; and June +8.4% with an overall percentage increase of 15.7% for the first half of 2012 over the same time period in 2011. It is interesting that RMNP is seeing such a large percentage increase while the EP Visitor Center counts are relatively flat at this point in time. It could be attributed to the fact that many visitors to RMNP are repeat visitors who do not need to stop at the Visitor Center for information; they have their plans made in advance. As mentioned in our last quarterly report, this year Visitor Services staff began to track the percentage of the total number of people who enter the Visitor Center through the doors that directly access the public restrooms. With the heavier use of the public restrooms in the center in recent years, these percentages could prove insightful down the road. We are beginning to see a pattern that is hovering around 50% entering the building through that entrance. Through the first half of the year, the percent averages around 55%. It is interesting to note that this is what staff had estimated, so it is helpful to receive confirmation of this observation. Community Services Memo Visitor Center Traffic 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total 2012 31,464 101,192 132,656 2011 32,960 100,558 212,458 55,716 401,692 2010 19,877 76,080 179,627 49,394 324,978 2009 21,492 78,442 164,098 37,807 301,839 2008 16,797 64,642 144,648 37,433 263,520 2007 18,060 68,195 158,669 31,116 276,040 2006 8,999 54,602 139,046 29,522 232,169 Second Quarter Telephone Calls: Visitor Services staff answered approximately 14% less telephone calls during the second quarter of 2012 over the same time period in 2011. This is similar to the 17% decrease we saw in calls in the second quarter last year over the first quarter in 2010. The Visitor Center received 5,112 calls April - June in 2012, an average of 57 calls per day. In 2011 we fielded 5,946, for an average of 66 calls per day. Once again, this is the lowest number of calls received in the second quarter since 2006; the trend of decreasing calls continues. As technology changes, the trend of fewer telephone calls will most likely continue and level out at some point in time. We anticipate that the Visit Estes Park staff will consider adding live-chat to the new website that we understand will be launched by the LMD in 2013. This addition to the website could allow the Visitor Services team the opportunity to provide to the public the same level of personal customer service now provided via the telephone, but instead using newer technology. We look forward to the new website and the potential opportunities for Visitor Services to expand our ability to provide excellent service to the public. Visitor Center Telephone Calls 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total 2012 2,357 5,112 7,469 2011 3,119 5,946 8,779 2,855 20,699 2010 3,934 7,162 9,772 3,224 24,092 2009 3,931 7,608 11,035 3,796 26,370 2008 3,538 6,615 10,122 3,281 23,556 2007 3,899 6,575 10,521 3,360 24,355 2006 3,891 6,127 9,298 3,002 22,318 Retail Sales Retail sales through the end of June total $12,536, which is similar to totals in previous years at the half-way mark. Our biggest retail sales months are July – September; therefore, we will gain some ground in the coming quarter. Additionally, we anticipate increased sales for the year with the six DVDs created by Nick Molle’ now available for sale at the Visitor Center. Total Retail Sales Revenue by year 2005 $17,675 2006 $39,299 2007 $43,554 2008 $36,485 2009 $42,582 2010 $40,175 2011 $39,192 2012 thru June 30 $12,536 Volunteer Ambassadors: The number of volunteer Ambassadors currently totals 65, in spite of the new volunteers who have completed training and are now on the roster. We like to keep the total number of volunteers around 75 during this time of year; therefore we are short volunteers for the first time since 2004, when the Convention & Visitors Bureau was created and the town assumed the responsibility of the Visitor Information Center. Visitor Services staff is currently filling in the vacant holes in the Ambassador schedule, and some Ambassadors are volunteering more than one shift per week. The extra help being provided by the current Ambassadors is greatly appreciated by the Visitor Services team. Budget: N/A Recommendation: None To: Community Development/Community Services Committee Administrator Lancaster DTA Richardson From: Bo Winslow, Fairgrounds and Events Manager Date: July 26, 2012 RE: Event Report Report: Staff is in the process of finishing with rodeo and shifting to the Hunter Jumper Shows. There are no days between shows and quite a bit of work needs to take place in a short amount of time. Streets and Parks come together to help the Fairgrounds staff make this turnover take place. Elkfest has deadlines approaching for the event in the fall. The office is working to process all applications for the event as well as book the entertainment and educational seminars. 8/1 8/1 Wed. Night Concert Series: Ron Ball Performance Park 7/31 8/4 Hunter Jumper Festival II Fairgrounds 8/2 8/2 Estes Valley Farmers Market Fairgrounds 8/2 8/2 Thursday Night Live Performance Park 8/3 8/3 Marshall Tucker Band Concert* Fairgrounds 8/4 8/4 $25,000 HJ II Grand Prix Fairgrounds 8/5 8/7 Cowboy Sing-Along Bond Park 8/7 8/11 Hunter Jumper Festival III Fairgrounds 8/8 8/8 Wed. Night Concert Series: Elk Hollow Performance Park 8/9 8/9 Estes Valley Farmers Market Fairgrounds 8/9 8/9 Thursday Night Live Performance Park 8/11 8/11 $25,000 HJ III Grand Prix - 1pm Fairgrounds 8/12 8/14 Cowboy Sing-Along Bond Park Memo Community Services 8/15 8/15 Wed. Night Concert Series: The Wild O)kapis Marimba Band Performance Park 8/16 8/16 Estes Valley Farmers Market Fairgrounds 8/16 8/16 Plein Air Rockies - Kids Paint Out Performance Park 8/16 8/16 Thursday Night Live Performance Park 8/16 8/19 Dressage Horse Show Fairgrounds 8/17 8/18 Colorado Senior Pro Rodeo Fairgrounds 8/18 8/19 Heritage Festival Bond Park 8/18 8/18 Larimer County Search and Rescue Benefit* Performance Park 8/19 8/19 Draft Horse Show Fairgrounds 8/19 8/21 Cowboy Sing-Along Bond Park 8/22 8/22 Wed. Night Concert Series: Lisa Bell Performance Park 8/23 8/23 Estes Valley Farmers Market Fairgrounds 8/23 8/23 Thursday Night Live Performance Park 8/23 8/26 Bio Blitz* Fairgrounds 8/25 8/25 Plein Air Rockies - Quick Draw Performance Park 8/26 8/26 Jazz Concert Performance Park 8/26 8/28 Cowboy Sing-Along Bond Park 8/29 8/29 Wed. Night Concert Series: Kim Lankford Performance Park 8/30 8/30 Estes Valley Farmers Market Fairgrounds 8/31 8/31 Cool Night's Cruz-In Northeast CVB Parking Lot * New in 2012 Page 1 To: Community Development/Community Services Committee Town Administrator Lancaster From: Alison Chilcott, Community Development Director Date: July 26, 2012 RE: Estes Park Housing Authority Fee Waiver Request for The Pines Condominiums Background: The Estes Park Housing Authority is requesting waiver of $4,670 in development applications fees for the following applications: ▪ A minor subdivision application to subdivide Lot 2, Pine Knolls Subdivision into two lots. ▪ Preliminary and Final Condominium map applications to condominiumize proposed Lot 2A ▪ Preliminary and Final Condominium map applications to condominiumize proposed Lot 2B If approved, The Pines Condominium Association will be dissolved, the underlying lot subdivided into two lots, and two new condominium associations will be created, one for each lot. Staff’s understanding is that this will improve saleability of individual units. The Pines is located at 1155 South Saint Vrain Avenue (Highway 7). The attached June 19th letter from Rita Kurelja, Estes Park Housing Authority Director describes the requested fee waiver. Community Development Memo Page 2 In order for the applications and fee waiver request to be considered as a package at one Town Board meeting, staff recommends the fee waiver be listed as an Action Item at the August 28th Town Board meeting, the same meeting the subdivision and condominium applications will be reviewed. Since this request is in excess of $3,000 Town Board is the decision-making body. Budget: General Fund Revenue: Charges for Services — Application Fees - Inside Account #: 101-1600-341.30-00 $4,670 in reduced revenue. Recommendation I recommend approval/denial of the requested fee waiver to be included as an Action Item at the August 28th Town Board meeting. June19,2012EstesParkTo:DirectorAlisonChilcottCommunityDevelopment/CommunityServicesCommitteeRe:RequestforFeeWaiverTheEstesParkHousingAuthorityisrespectfullyrequestingthewaivingoffeesasrelatedtothePreApplication,MinorLandSubdivisionandPreliminaryandFinalCondoMaps,forthesubdivisionofthePinesHOA.BACKGROUNDIn2006TheTownofEstesParkloanedtheEstesParkHousingAuthority$3,100,000forthepurposeofpurchasingandrehabilitatingthePineKnollApartments.All48unitsatthetimeofpurchasewherecondominiumized.TheHousingAuthority’sintentwastokeep25oftheunitsforlowincomeseniorrentalsandtosell23oftheunitstoindividuals.Theproceedsfromthesalesweretopayoff/downthedebtwiththelawnthusallowingforoperationoftheseniorpropertyatbelowmarketrents.Currently16ofthe23unitsavailableforsalehavebeensold.Thesalesthathaveoccurredhavebeentoeithercashbuyersorlocalbanksandinhouse5yearloans.RuralDevelopmenthasalsomadeafewloansontheseunits,buttheirguidelineshavealsochangedandthesearenolongerallowedwiththecurrentownershippercentage.ThelastEPHAsaleonthepropertywasOctober2010.PROBLEMAlongwithmanyotherchangestothelending‘world’,thefinancingofcondominiumswaspartic:ularityhardhit.Aregulationbylendersandtheirunderwritersthataddressesthenumberofunitsanyoneentitycanhashadatremendousimpactonsales.Lendersrequirethatanyoneentityownnomorethan10(sometinies5)percentofallunitsintheIIOA.WiththeEstesParkHousingAuthorityowningandrentingsome25ofthed8units,theprojectdidnotqualifyforlongtermfinancingforindividuals.Thisaffectedone’sabilitytoobtainalongtermfavorablemortgageaswellastheabilitytorefinance.Saleshavebeenseriouslyimpacted.1of2I-hrnsirigAtithcrity170MacGregorAvenue,P.O.Box1200•EstesPark,CO80517•(970)577-3730•Fax(970)586-0249 ..SOLUTIONBysubdividingtheproperty,dissolvingtheonecurrentHOAandforming2separateHomeownerAssociations,thisproblemcanbeeliminatedatapointinthefuture.Italwayshas,andwillcontinuetobetheintentoftheHousingAuthoritytomaintainthe25rentalstoservetheneedsoflowincomeseniors.Inordertofulfillthislongtermstrategy,itisnecessarytohave2distinctHOAs,onefortheseniorrentalsandonefortheHomeowners.COSTTheEstesParkHousingAuthorityhascommittedtobearingthecostofthissubdivisionprocess.WebelieveitisinthebestinterestoftheseniorcommunityaswellastheoverallfinancialhealthoftheentirePinescommunity.Inordertokeepthesecoststoaminimum,wewouldasktheCommunityDevelopment/CommunityServicescommitteetowaivethefollowingfees:1.Pre-applicationfee$5002.MinorLandSubdivision$12003.PreliminaryCondoMapmrThePinesNorth$12004.PreliminaryCondoMapforThePinesSouth$12005.FinalCondoMapforPinesNorth$2855.FinalCondoMapforPinesSouth$285TOTAL$4670.00Shouldyouhaveanyquestionsonthismatterorneedclarification,pleasedonothesitatetocontactmeSincerely,,RitaKureljaExecutiveDirectorEstesParkHousingAuthority2of2 Page 1 of 4 To: Community Development/Community Services Committee Town Administrator Lancaster From: Alison Chilcott, Community Development Director Date: July 26, 2012 RE: Community Development Monthly Report Background: This report describes activities above and beyond the day-to-day provision of core services from June 21st through July 19th. Building and Financial reports are through May. WOODLAND HEIGHTS FIRE  Per Community Development records, the June 23rd Woodland Heights Fire destroyed 27 dwelling units in 25 structures (24 single-family homes and one triplex) within the Estes Valley. Three additional homes sustained damage. Another property owner’s garage was destroyed, while their home sustained no damage.  Beginning on Monday, June 25th, Community Development staff began preparing to assist property owners with the re-building process. Staff created a re-building guide and an FAQ in coordination with Larimer County Building. Staff took immediate action on erosion control to prevent damage to adjacent Rocky Mountain National Park. This was a coordinated effort between the Town (Community Development, Streets, and Fairground), RMNP, and Van Horn Engineering.  In the aftermath of a fire, weeds can return in place of natural vegetation. Staff will continue coordination with the Larimer County Weed District and Estes Land Stewardship Association to distribute information to property owners. Minimizing emergence of weeds in the fire area reduces the likelihood of weeds spreading to adjacent property, e.g., Rocky Mountain National Park.  In July and August, Community Development will be working with Larimer County to establish a Woodland Heights re-building program, addressing needs such as temporary housing and temporary use of RVs as residences. In the meantime, if a property owner whose home was damaged or destroyed by the fire chooses to live on their property in an RV with proper sanitation, we will not pursue a code violation. Community Development Memo Page 2 of 4 OUTREACH/COMMUNICATION –EXTERNAL CUSTOMERS  Community Development is contracting with Lynn Pollard, Pollard Consulting to facilitate community meetings on Enhancing Planning and Building Services. We want to hear from customers about what is working, what more can be provided, and how we can better partner with our customers/stakeholders. This will involve flyers and notices to encourage broad community participation. Meeting dates are pending, likely in September. OUTREACH/COMMUNICATION –INTERNAL CUSTOMERS  Community Development is responsible for collecting and analyzing population, housing, land use, and economic data. In 2008, Community Development contracted to update the statistics in the 1996 Estes Valley Comprehensive Plan. Minimal data analysis has occurred since 2008.  With the release of detailed 2010 Census data this year, Community Development can now provide additional information about our population, housing, land use, economic basis, etc. (if funded). We will be asking internal users about their information needs. We want to convert data to information that can inform decision- making.  Ideally, data analysis occurs more frequently than once every four or five years. This could also involve coordination with geographical information staff to visually represent critical information for decision makers (see attached population map as an example). STAFF DEVELOPMENT/TRAINING  Dave Shirk, Planner attended training titled “How to Supervise People.” Dave Shirk serves as Acting Community Development Director when needed.  Claude Traufield attended the Colorado Association of Plumbing and Mechanical Officials quarterly meeting. This is a networking and training opportunity. ADDRESSING  No significant update. BUILDING CODES, PERMITS, AND INSPECTIONS  Building permit reports are attached. The number of permits issued is down slightly compared to this time last year; however, valuation and fee collection is up. Building activity began trending steadily upward in 2010 and continues today.  Daily inspection workload remains high averaging 15 per day through the end of June. When the office is short-staffed due to training, sick leave, vacations, etc., staff does their best to meet our internal customer service goals. However, at times this is not possible. Our priorities are inspections, plan reviews, and life safety code compliance. Sometimes phone calls and emails are not returned as promptly as staff desires. Page 3 of 4 FLOODPLAIN MANAGEMENT  Activities are ongoing.  Flood plain determinations are provided at no cost to the customer. These determinations are often requested with property ownership transfers and re- financing, and are being requested more frequently because of tighter lending regulations. SIGNS  Sign permit activity increased significantly in June. This is typical for the summer season. CODE COMPLIANCE  Community Development is continuing to focus on life safety concerns at distressed properties.  The Courtyard Shops has numerous open permits and probable work without permits. This is a mixed use, multi-story building. Mixing residential use with restaurant use with limited egress in case of emergency creates significant life safety hazards. The property is now bank-owned. Staff is pro-actively compiling the status of open permits. A future property owner will need this information to bring the property into code compliance. We have no record of any residential units being permitting in this building. However, the building has at least 12 residential units below the restaurant.  An interagency, interdepartmental walk-through of the building with a potential buyer is schedule for Friday, July 20th. Staff wants to work in a cooperative manner with any potential buyer. CURRENT PLANNING  Development activity is increasing with more pre-application meetings, development plan reviews, amended plat reviews, and inquiries about possible larger scale development/re-development. STRATEGIC/COMPREHENSIVE PLANNING  On July 17th, Planning Commission discussed the Action Plan contained within the Estes Valley Comprehensive Plan focusing on which actions were still relevant and could be pursued to completion. An updated Action Plan will be presented to the Town Board and can be used in strategic planning.  Trustee Erickson presented the Transportation Visioning Committee report to the Planning Commission. The report was well received. BOARDS AND COMMISSIONS  One vacancy remains on the Creative Sign Design Review Board. This Board has met twice since its formation in early 2011. At this time, staff is not focusing efforts on filling this position or on Board training and development. Page 4 of 4 OFFICE ORGANIZATION/RECORDS MANAGEMENT  Community Development will be reorganizing the lobby to create a small additional workspace for consultants, contract employees, and customer use. TECHNOLOGY - PERMITTING SOFTWARE, GEOGRAPHIC INFORMATION (GIS)  Will Birchfield, Chief Building Official, met with Ed Stoner in Larimer County Planning to discuss conversion of the Town permitting system to Permits Plus. Our current permitting system, PTWin, crashes occasionally which causes data corruption. It is very likely future system crashes will result in additional data corruption. Staff can input data into PTWin, but cannot compile that data into useable information. Given Sungard implementation has been delayed, staff is evaluating stopgap measures. FINANCES  No major expenditure or revenue changes since last month’s report. ECONOMIC DEVELOPMENT  No update. This has not been a part of our day-to-day operations since the Advertizing Division was removed from Community Development Department, and transitioned in the CVB and Visit Estes. MONTHPERMITS ISSUED 2011VALUATION2011FEES COLLECTED 2011FEES WAIVED 2011PROJECT NAMEFOR WAIVED FEESMONTHPERMITS ISSUED 2012VALUATION2012FEES COLLECTED 2012FEES WAIVED 2012PROJECT NAMEFOR WAIVED FEESJanuary42 $818,537 $10,659 $11,203Habitat for HumanityJanuary41 $595,132 $9,857 $125EP Library DistrictFebruary22 $861,828 $10,483 $0February32 $653,004 $6,981 $3,124The NeighborhoodBlack Canyon Inn-permit delayMarch37 $1,119,002 $12,736 $1,530Transit Hub March43 $977,105 $17,008 $0April40 $651,230 $6,799 $783Transit Hub & Community Non-ProfitApril35 $895,145 $12,058 $2,338The NeighborhoodMay55 $1,128,365 $18,033 $5,839Town Hall RemodelMay47 $1,116,163 $15,582 $727Moraine Ave Parking LotJune44 $780,550 $14,059 $50EPMCJune34 $1,446,564 $16,779 $0July37 $2,164,558 $27,292 $72Habitat for HumanityJulyAugust42 $1,085,383 $16,782 $3,066The Neighborhood Attainable Housing ($2,936) & Homeowner Waiver of Expired Permit FeeAugustSeptember39 $845,076 $12,022 $1,233UTSD ProjectSenior Center Cherokee Draw SeptemberOctober56 $938,862 $14,741 $0OctoberNovember32 $389,465 $6,642 $0NovemberDecember53 $1,121,422 $14,451 $0DecemberTHROUGH THIS MONTH LAST YEAR 240 $5,359,512 $72,769 $19,405 YEAR TO DATE 232 $5,683,113 $78,265 $6,314% Change from 2011-3% 6% 8%2011 TOTALS 499 $11,904,278 $164,699 $23,7762012TOWN OF ESTES PARK BUILDING PERMIT SUMMARY2011Note‐ Permit fees are not always paid in the same month the permits are issued.Fees Reported: Plan review, building permitPermit total does not include Grading or Floodplain permits.   2007 2008 2009 2010 2011Number Issued562 593 372 419 499% change from previous year21% 6% -37% 13% 19%Valuation$31,086,880 $35,473,383 $15,255,616 $11,233,978$11,904,278% change from previous year-26% 14% -57% -26% 6%Fees Collected$345,545 $287,648 $149,877 $155,535$164,699% change from previous year4% -17% -48% 4% 6%Fees Waived$11,916 $42,972 $26,909 $8,599 $23,7762007$02008 $6,030,8552008 $7,527,9062009 $3,026,7162009 $2,829,3972010 $2,223,2562010 $1,936,9362011 $250,0002012FIVE-YEAR TRENDPROJECTS WITH SIGNIFICANT VALUATION OR COMMUNITY IMPORTANCENoneOur Lady of the Mountains Catholic ChurchEstes Park Medical CenterMarys Lake Road Bridge (county project)Stanley Park GrandstandsNone YTDSafeway RemodelSafeway Fueling Facility & Hail Damage RoofingSafeway Pharmacy Remodel 2012 BUILDING PERMITS - DETAILED REPORTJANUARY FEBRUARY MARCH APRIL MAY JUNE YEAR TO DATERESIDENTIAL PERMITS(101) New Single Family DetachedAttached12 2 3 210 Square-footage 5,495 5,742 6,782 7,949 13,35339,321 Valuation $368,500 $537,940 $498,660 $711,109 $1,099,495$3,215,704(103) New Duplex11 Square-footage 1929 Valuation $202,962$202,962(104) New 3-4 Family11 Square-footage 3714 Valuation $302,438$302,438(438) Add/Alt/Conv Garages/Carports112 Square-footage - if applicable 315 440 Valuation $8,808 $14,973$23,781(434) Add/Alt/Conv26 7 25 21 26 19124 Square-footage - if applicable 1,097 798 9,697 504 1,044 58013,720 Valuation $122,417 $52,462 $258,627 $192,085 $134,548 $178,553$938,692Total New Square Footage5495 5742 5643 6782 7949 1335344964Total Remodel/Add Square Footage1097 798 10012 504 1484 58014475 # PERMITS 27 9 28 23 28 21 136 VALUATION $490,917 $590,402 $772,835 $690,745 $860,630 $1,278,048 $4,683,577COMMERCIAL PERMITS(213) New Hotels, Motels, Cabins Square-footage ValuationMinor Repair/Remodel11(318) New Rec. Bldg.Boiler/Furnace/Heater39(319) New Religious Bldg.Stove/Fireplace5(322) New Service & RepairRoof436(324) New Offices, Banks, ProfWater Heater26(327) New RetailAC/Cooler11Square-footageWater/Service Line/Plumbing2(434) Residential Add/Alt/Conv also includes the Misc permits belowCurrent Month Year to DateSingle‐Family Dwellings, 10, 4%Commercial Additions, Alterations, Misc. Permits, 83, 36%Residential Additions, Alterations, Misc. Permits, 124, 53%Demolition, 13, 6%New 3‐4 Family, 1, 1%New Duplex, 1, 0%Garage/Carport Additions, Alterations, 1, 0%Building Permits Year to Date Square-footageWater/Service Line/Plumbing2 ValuationGas Line/Propane14(437) Add/Alt/Conv9191411 19 1183Sewer Line Square-footage 5981 1380 3656 4,804 704 32216,847Window/Siding412 Valuation $89,915 $56,152 $200,671 $189,400 $254,533 $68,015$858,686SolarTOTAL15 86Total New Square FootageTotal Remodel/Add Square Footage5981 1380 3656 4804 70416525# PERMITS 9 19 14 11 19 11 83Minor Repair/Remodel10VALUATION $89,915 $56,152 $200,671 $189,400.00 $254,533.00 $68,016.00 $858,687Boiler/Furnace18Oven Hood/FireplaceDEMOLITION PERMITSRoof27# PERMITS 541102 13Water Heater1VALUATION $14,300 6,450 3,600 15,000 $0.00 $100,500.00 $139,850AC/Cooler116Water/Service Line/Plumbing/Backflow 1 3Gas Pipe/Line14TOTAL # PERMITS 41 32 43 35 47 34 232Construction TrailerTOTAL VALUATION $595,132 $653,004 $977,106 $895,145 $1,116,163.00 $1,446,564.00 $5,682,114SolarAntennaOTHER PERMITS NOT INCLUDED IN VALUATIONWindow/Siding12FLOODPLAIN DEV. PERMITS00TOTAL751**Note: 50.00 charge for FPDPsVALUATION$0$0NOTES: New square footage = new construction (example: new home, new detached garage, etc)GRADING PERMITS011Remodel/Alt/Add square footage = remodel of existing structure or addition to an existing structureVALUATION$0$3,000.00 $3,000Add/Alt/Conv = additions, remodels, misc permits(437) Commercial Add/Alt/Conv also includes the Misc Permits below Current Month Year to Date Page 1 To: Community Development and Community Services Committee Town Administrator Lancaster From: Kate Rusch, Public Information Officer Date: July 26, 2012 RE: Public Information Quarterly Report On-going Responsibilities  The PIO assists elected officials and all departments with management of events and information including news releases, articles, letters, brochures and website management. News releases issued since the last committee report are listed near the end of this memo.  The PIO receives and responds to all feedback and inquiries received via www.estes.org and provides responses to inquiries and complaints received through other public forums including the monthly Mayor’s Coffee-Chats.  The PIO provides on-going assistance to the news media.  The PIO compiles the periodic email newsletter “EMPLOYEE ADVISORY” to make staff aware of Town projects, new employees, current issues and events.  The PIO supervises the Administration Executive Assistant. Special Projects  Coordination of the 2012 shuttle map, web page, signage design and fabrication, and local promotion  Assistance with Town’s Volunteer Recognition event May 1  Completion of the 2012 Community Profile; available at www.estes.org/communityinfo and at Town Hall  “Constant Contact” implementation for Town news subscribers  Follow-up on recovery outreach and communications improvements after debriefings on the Woodland Heights Fire  Continued improvements to Channel 12 slides Training and Conferences  Northern Colorado Public Communicators  Local PIOs and communicators group  Emergency Services PIOs of Colorado training Administration Memo Page 2  National Information Officers Association training Web Team and Website The web team continues to enhance and improve www.estes.org and meets regularly to discuss training and maintenance topics. This month the PIO met with each team member individually to plan for ongoing improvements to department pages. 2012 Visitation for www.estes.org The attached report shows Google Analytics for www.estes.org for second quarter of 2012, beginning April 16. Colorado Interactive, the web contractor through the Statewide Internet Portal Authority, has recently enabled Google Analytics to track website visitation. Visitation was recorded beginning April 16. The website received 77,220 visits during this partial second quarter. Visitation for www.estesgovtv.com The second attached report shows Google Analytics for www.estesgovtv.com for the second quarter of 2012. The site links from www.estes.org, and hosts streaming video of official town meetings. During the second quarter, there were 228 visits to the site by 109 unique visitors. Public Information Team and Newsletters The next issue of the Town Bugle will be produced for mailing in September. The PIO is also working with Community Development staff to produce a special issue of the Bugle to highlight the services of the department. News Releases The following news releases were issued since the last committee report. July 16, 2012 Mayor's message to the community following the Woodland Heights Fire July 13, 2012 Open burning restrictions reduced to Level 1 at noon July 13 July 12, 2012 Police Department welcomes three new officers July 10, 2012 Tips to deter and respond to shoplifting July 6, 2012 Street closures in effect July 10 for Rooftop Rodeo Parade July 5, 2012 2012 Community Profile is a quick reference for local information July 5, 2012 Town adopts 2010 Model Traffic Code with local amendments July 2, 2012 Estes Park Visitor Center greets record number of visitors June 27, 2012 2012 Water Quality Report for 2011 calendar year June 27, 2012 Woodland Heights Fire recovery meeting June 28 June 26, 2012 Estes Park postpones fireworks display June 26, 2012 Estes Park's free shuttles begin daily service Friday, June 29 June 22, 2012 Town offices closed on July 4 June 22, 2012 Mayor's Coffee-Chat canceled on July 4; next meeting August 1 June 18, 2012 Town air curtain burner facility to close indefinitely June 19 June 15, 2012 Governor's ban includes exemption for municipal fireworks displays June 13, 2012 Kiowa Ridge purchase terminated Page 3 June 13, 2012 Click It or Ticket to boost seat belt use June 12, 2012 Free shuttles run June 15-17, June 22-24 and daily beginning June 29 June 4, 2012 Dispose of beetle-infested trees and noxious weeds free of charge June 4, 2012 Public input sought on parking and transit enhancements at June 15 open house May 24, 2012 Community Service Officers begin work Memorial weekend May 24, 2012 Pride Award scholarship awarded to Carly Bowles May 21, 2012 Parking enforcement begins May 28, Memorial Day May 21, 2012 Town offices will be closed Memorial Day May 21, 2012 The next Mayor's Coffee-Chat is June 6 May 18, 2012 Police seek help as armed robbery investigation continues May 16, 2012 Suspect to be arrested on marijuana cultivation charge May 16, 2012 Suspect arrested on felony theft charges May 14, 2012 Free shuttles begin operating in June May 14, 2012 Road paving schedule moved up May 9, 2012 Town pursues several projects for completion by early June May 8, 2012 Town seeks public input on Bond Park designs May 8, 2012 Police to host Safety Expo May 19 May 7, 2012 Join us for the annual Arbor Day celebration May 18 May 7, 2012 The 2012 Tree Symposium takes place May 16 May 3, 2012 Pride Award recipients announced May 3, 2012 Town Board to consider Platte River Power Authority leasing of surplus water May 1, 2012 May is Building Safety Month May 1, 2012 Food tax refunds offered to qualified residents in May April 27, 2012 Town honors its 563 volunteers April 27, 2012 Light and Power continues tree-trimming in Allenspark area April 25, 2012 New Town Board members seated: Mayor Pro Tem and committees appointed April 25, 2012 Light and Power wraps up Glen Haven circuit upgrades as Allenspark upgrades begin April 20, 2012 Next Mayor's Coffee-Chat to be held at the Art Center of Estes Park April 18, 2012 Water main and streets project update Tow n of Estes  Park ­ http://w w w .est… Tow n of Estes Park [DEFAULT] © 2012 Google Total Vis its  Sec ond Quarter 77,220 % of T otal: 1 00.0 0% (77,220) Vis its Unique Vis itors 57,696 % of T otal: 1 00.0 0% (57,696) Avg. num ber of pages  viewed per vis it 2.18 Si te Avg: 2.1 8 (0.00%) Vis its and Avg. Vis it Duration by top c ities Ci ty Visits Avg. Visit Dura tion Denver 10,042 00:01:42 Estes  Park 5,858 00:03:07 Ft Collins 1,870 00:01:41 Boulder 1,439 00:01:44 Colorado Springs 1,355 00:01:19 Longmont 1,204 00:01:56 Vis its by Traffic  Type 65.60%organic 50,661 Visits 18.60%re ferral 14,364 Visits 15.79%dire ct 12,195 Visits  Visits May 2012 June 2012 1,5001,5001,500 3,0003,0003,000 Se cond Quarte r 2012 for w w w .e ste s.org Apr 1, 2012 ­ Jun 30, 2012 http://este sgov tv .pegcentral.c om ­ … estesgovtv.pegcentral.com [D… © 2012 Google Row s 1 ­ 2 of  2 Ex plore r Site Usage 1. Returning Visitor 146 64.04% 2. New Visitor 82 35.96%  Visits Apr 15 A pr 29 May 13 May 27 Jun 10 202020 404040 Visits Pages / Visit Avg. Visit Duration % New Visits Bounce Rate 228  % of Total : 100.00% (228) 2.40  Si te Avg: 2.40 (0.00%) 00:03:36  Si te Avg: 00:03:36 (0.00%) 35.96%  Site Avg: 35.96% (0.00%) 42.11%  Site Avg: 42.1 1% (0.00%) Vis itor  Type V is its V is its Contr ibution to total: Vis its % of vis its : 100.00% New vs Ret urning Apr 1, 2012 ­ Jun 30, 2012