HomeMy WebLinkAboutPACKET Community Development Community Services 2012-12-20Preparation date: December 10, 2012
* Revision date:
NOTE: The Community Development / Community Services Committee reserves the right to consider
other appropriate items not available at the time the agenda was prepared.
AGENDA
TOWN OF ESTES PARK
COMMUNITY DEVELOPMENT / COMMUNITY SERVICES COMMITTEE
December 20, 2012
9:00 a.m.
Board Room, Town Hall
1. PUBLIC COMMENT
2. COMMUNITY SERVICES
a) RECOMMENDATIONS TO THE TOWN BOARD
i) 2013 Road Closures for Events.
b) REPORTS
i) Video Sales Report. Coordinator Winslow.
ii) January Event Report. Coordinator Winslow.
iii) Fairgrounds and Events Quarterly Report. Coordinator Winslow.
iv) Senior Center Quarterly Report. Manager Mitchell.
v) Verbal Updates and Committee Questions.
• State of Event Cost Development
3. COMMUNITY DEVELOPMENT
a) RECOMMENDATIONS TO THE TOWN BOARD
i) None.
b) REPORTS
i) Community Development Monthly Report. Director Chilcott.
ii) Verbal Updates and Committee Questions.
4. ADMINISTRATION
a) RECOMMENDATIONS TO THE TOWN BOARD
i) None
b) REPORTS
i) Verbal Updates and Committee Questions.
• Shuttle Trolley Update
• Update on Standard Policy Format
• Future Financial Updates by Department
• Policy Review Update
Town of Estes Park, Larimer County, Colorado, November 15, 2012
Minutes of a Regular meeting of the COMMUNITY DEVELOPMENT /
COMMUNITY SERVICES COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in Town Hall in said Town of Estes Park on the
15th day of November, 2012.
Committee: Chair Ericson, Trustees Elrod and Norris
Attending: Chair Ericson, Trustees Elrod and Norris
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Richardson, Director Chilcott, Coordinator Winslow,
Manager Salerno, and Deputy Town Clerk Deats
Absent: None
Chair Ericson called the meeting to order at 8:00 a.m.
PUBLIC COMMENT.
None
COMMUNITY SERVICES DEPARTMENT.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
Visitor Center Quarterly Report – Mgr. Salerno reported that 30,000 fewer people
have utilized the Visitors Center during 2012, with 3rd quarter numbers down in
July and August and rebounding in September. She said this trend mirrors sales
tax, lodging numbers, and Rocky Mountain National Park visitation during these
months, and noted that repeat visitors to the area and visitors from Front Range
communities may not be as likely to stop at the Visitors Center for information.
As technology changes, the number of telephone calls to the Visitors Center
continues to decline with 3rd quarter numbers being 27.5% lower than the same
period in 2011. The number of Ambassadors is currently down, however, four
new volunteers are scheduled to receive training.
Verbal Updates –
o Community Services / Special Event Report – Staff is preparing for
seasonal events such as the Tree Lighting on November 17th, the Catch the
Glow Parade on November 23rd, and the Catch the Glow Fireworks on November
24th. No events are scheduled during the month of December 2012. Staff is
planning for 2013 activities including submitting a bid for the Pro Cycle Challenge
along with the cities of Loveland and Fort Collins. Museum staff toured the
Colorado History Museum and were provided with an inside look at the
operations of a larger museum facility. The Senior Center hosted a successful
Veteran’s Day lunch on November 12, 2012.
o Status of Event Financials – Staff is preparing a report to bring forward to
the Committee in February 2013. The report will contain a summary of event by
event costs, with detailed expenses available for review, as well. Coordinator
Winslow said that the online ticket sales process utilized for the Rooftop Rodeo
and Scottish Festival was a success, with the additional revenue received
covering the cost of the system software.
o Stall Barn Update – The contract for the civil site work and sewer
installation was approved at the Town Board meeting on November 13, 2012.
The Committee requested that staff maintain an open line of communication with
the Board during the project.
Community Development / Community Services – November 15, 2012 – Page 2
COMMUNITY DEVELOPMENT DEPARTMENT.
TEMPORARY POLICY TO EXTEND TIMEFRAMES FOR BUILDING PERMITS AND
APPLICATIONS.
In 2010 and 2011 due to the downturn in the economy, the Town Board approved a
temporary policy extending the expiration dates for applications and building permits to
December 31, 2012. Staff reported that currently there are 350 permits that remain
open and fall within the following categories: permits that have not been paid for;
permits paid for, but no work has begun; permits paid for with work unfinished; and
unpaid permits with work started or completed and incomplete inspections. Staff is
requesting an extension of the expiration date to March 31, 2013, to provide time to
work with contractors and property owners to determine the status of these permits and
get them finalized. Without the extension permits would expire and become violations
against contractor licenses. Application could be made for new permits resulting in
additional fees, or the expired permits would be officially non-approved and closed. In
addition, in cases of unpaid permits where the applicant chooses not to proceed with
the permitted work, staff recommends that the plan fees be waived. Discussion is
summarized: staff will prioritize the open permits and address those related to life
safety issues first; permits fall under the codes and regulations that were in place when
application was made; three months should be an adequate timeframe to complete this
project; and consider implementing a policy in the future that would require a deposit
when permit applications are submitted to cover plan review fees. The Committee
recommends the temporary policy to extend timeframes for building permits and
applications be brought before the full Town Board as an action item at the
November 27, 2012, Town Board meeting.
REPORTS.
Reports provided for informational purposes and made a part of the proceedings.
Community Development Monthly Report –
o Trends in building permits and building safety inspections continue in line
with previous months with 77 inspections completed by contracted
inspector Brice Miller during scheduled vacation time taken by staff, and a
one-stop process being implemented for building permits.
o Staff continues to work on resolving issues at the Courtyard Shops
property. The building has sold and the new owner is aware of the
requirements that need to be met. Town Attorney White will follow up with
additional steps if a change of use application for the property is not
submitted this week.
o Building Division staff is preparing for the regular community assistance
visit by the Federal Emergency Management Agency (FEMA) during
which a review of records for compliance with the FEMA National Flood
Insurance Program (NFIP) will be conducted. In addition
recommendations will be provided for participation in the NFIP Community
Rating System which can provide savings on flood insurance policies to
property owners.
o A community meeting entitled Enhancing Planning and Building Services,
was held on November 12th, with a second meeting scheduled for
December 4th from 3:30 p.m. – 5:30 p.m. at the museum meeting room.
o Nancy Hills was appointed to the Estes Valley Planning Commission to
complete the term of Commissioner Rex Poggenpohl.
o Staff will investigate anonymous complaints related to code compliance
issues both when a life safety issue is involved, and/or when determined
to have a significant community impact.
o Staff is working with local realtors to address concerns related to off-site
signage.
o Future reports on Economic Development will be provided by Assistant
Town Administrator Richardson.
Community Development / Community Services – November 15, 2012 – Page 3
ADMINISTRATION.
Reports provided for informational purposes and made a part of the proceedings.
2013 Full-Time Equivalent (FTE) Summary Report Compared to 2012 – As
reported at the November 13, 2012, Town Board meeting, the proposed FTE for
2013 is 112, down two from 2012’s FTE of 114.
2013 Budget Updates – The budget was presented at the public hearing during
the November 13, 2012, meeting of the Town Board.
Status of Policy Development – Policies currently being addressed include: the
personnel/employee manual, capital improvement component of the CAMP;
comprehensive finance policy; and social media.
There being no further business, Chair Ericson adjourned the meeting at 9:41 a.m.
Cynthia Deats, Deputy Town Clerk
To: Community Development/Community Services Committee
Town Administrator Lancaster
From: Bo Winslow, Fairgrounds and Events Manager
Date: December 20, 2012
RE: Road Closures for Events
Background:
There are a number of events that historically receive permission from the Town of
Estes Park to close sections of public roadways. They are as follows:
Frost Giant Races
The Events Department has received an application from the Estes Valley Recreation
and Park District for the annual Frost Giant 5K and 10K races. As part of that
application, the Events staff is requesting approval to close MacGregor Avenue
between Elkhorn Avenue and Park Lane on Sunday, January, 27, 2013, between the
hours of 7:30 a.m. and 3 p.m. This request is similar to previous race requests and the
Frost Giant will be conducted as it has been in the past.
Parade of the Years
The Estes Park Car Club requests permission to close the 100 block of MacGregor
Avenue, Sunday, May 19th, 2013, from 7 a.m. to 1 p.m. Antique cars will be parked and
on display along MacGregor Avenue between Elkhorn Avenue and Park Lane. This is a
free event and part of the two-day Parade of Years celebration.
Art Market
The Art Center of Estes Park will hold their annual Art Market in Bond Park on Memorial
Day weekend, May 25-27, 2013. This is a juried show featuring over 90 booths. There
will also be several food and entertainment booths to complement the show. The Art
Center is requesting the closure of the 100 block of MacGregor Avenue and the south
Memo
Community Services
side parking on Park lane from Friday, May 24th through Monday, May 27th so vendors
may set up and tear down.
Estes Park Marathon
The Estes Park Marathon Committee is requesting the use of MacGregor Avenue for a
fun run on Saturday, June 15th, 2013. The fun run will take place from 2 p.m. until 3
p.m. The run would go up and down MacGregor Avenue on the east side of the street.
The west side of the road would also be closed to allow people who have parked in the
area to safely leave. Race officials will monitor all activity. The road would be blocked
off at Elkhorn Avenue, Park Lane and Wonderview. Signage would inform people of the
race and the closures.
Scandinavian Festival
The Scandinavian Festival is June 22-23, 2013. This is a festival to celebrate
Scandinavian history, traditions, food, dance and much more. The festival is requesting
the closure of the 100 block of MacGregor Avenue and the south side parking of Park
Lane from Friday, June 21nd through Sunday, June 23th, 2013.
Coolest Car Show
The Coolest Car Show will be Thursday, July 4th, 2013 and has been hosted in and
around Bond Park since 2005. The car show is an event that raises money for the
Friends of the Museum.
The car show will be located in the street, using all of Park Lane and all of MacGregor
Avenue (from Elkhorn Avenue up to Wonderview), using both sides of MacGregor
Avenue for parking as far up as needed for show cars. There shall be appropriate
signage advising of the road closures ahead. There shall be a person directing traffic
as cars come south on MacGregor Avenue to assist with turn around and parking. All
roads are blocked by temporary barriers and are able to be moved in the case of
emergency.
Estes Park Midsummer Festival
Mid Summer Festival was a new event in 2012. The dates for 2013 are Friday, July 19-
Sunday, July 21. This event has made several changes from last year to try to draw
more people into the event. It will continue to be a family event with music, bands, beer,
local arts and crafts and games for kids. This event is sponsored by the Longs Peak
Rotary Club. The organizer is requesting the closure of the 100 block of MacGregor
Avenue and the south side parking of Park Lane. This closure will take place all day on
July 19-21.
Estes Park Heritage Festival
The Estes Park Heritage Festival will be held Saturday, August 17th through Sunday,
August 18th, 2013, in Bond Park. This festival brings alive the history of our western
heritage in an exciting two-day event. The Heritage Festival has been sponsored by the
Town of Estes Park and the Estes Valley Historical Society. The festival is requesting
the closure of MacGregor Avenue from Elkhorn Avenue to Park Lane from Friday,
August 16th through Sunday, August 18th, 2013.
Labor Day Arts and Crafts Show
The Sunrise Rotary Club has conducted the Labor Day Arts and Crafts show for the
past 5 years. This show is Saturday, August 31st through Monday, September 2nd,
2013. The show has approximately 100 vendor booths selling a variety of arts and
crafts. The club is requesting the closure of the 100 block of MacGregor Avenue and
the south side parking on Park lane from Friday, August 30 – Monday, September 2nd,
2013.
Fine Arts Guild
The Estes Park Fine Arts Guild has conducted their art show in Bond Park for many
years. This year the show is scheduled for Saturday, September 14th through Sunday,
September 15th, 2013. The show is requesting the closure of the 100 block of
MacGregor Avenue and the south side parking on Park Lane from Friday, September
13th through Sunday, September 15th, 2013.
Autumn Gold
Autumn Gold is a fall event hosted by the Sunrise Valley Rotary Club. This event
benefits vocational scholarships and various local and international projects. The event
will be celebrating its 21st year. There will be brats, cold brew and talented musicians.
This is a family event with activities such as face painting and soap bubbles to mention
a few. The event is Saturday, September 21st and Sunday September 22nd. The Event
is requesting the closure of the 100 block of MacGregor and the south sided parking on
Park Lane. Closures would be from Friday, September 20-22.
Elk Fest
Elk Fest will be held September 28-29, 2013. The committee is requesting the closure
of the 100 block of MacGregor Avenue and the south side parking of Park Lane from
Friday, September 27th through Sunday, September 29, 2013. The vendor area is set
up in the street at this location. This festival also features food concessions, music,
educational seminars and tours to view the elk. Included on the elk viewing tour is a
Department of Wildlife (DOW) volunteer explaining to the participants how to safely view
wildlife.
Longs Peak Scottish-Irish Highland Festival
Organizers of the Longs Peak Scottish-Irish Highland Festival would like to request the
closure of Manford Avenue from its intersection with Community Drive eastward toward
the high school. The organizers would also like to request the closure of Community
Drive from Highway 36 to Community Drive in front of the Schools. This closure would
be in effect Thursday September 5th through Monday, September 9th, 2013. (School
traffic will be allowed access as appropriate.)
The Fairgrounds at Stanley Park – Road Shoulder Closures
The Events Department is requesting closure of the north and south shoulders of
Manford Avenue to the white line of the roadway for the following events: Estes Park
Wool Market (June 8-9), Rooftop Rodeo (July 9-14) , and the Longs Peak Scottish-Irish
Festival (Sept. 5 – Sept. 8). This closure promotes public safety and restricts congestive
parking along Manford Avenue.
Parades
Estes Park Western Heritage presents a parade each year to kick off the week of rodeo.
In 2013 the parade will be Tuesday, July 9th at 10:30 a.m. The parade route is West
Elkhorn starting at West Park center, east to Highway 36, to Highway 7 and then left on
4th Street to the Fairgrounds.
The Scottish Highland Festival also has an annual parade and this year it will be on
Saturday, August 31st at 9:30 a.m. The parade route is West Elkhorn starting at West
Park center, east to Highway 34, then stopping at the Visitor Center.
The Homecoming Parade for the Park R3 School district is in October with a date to be
determined. The parade route is W est Elkhorn starting at West Park center, east to
Highway 36, to Highway 7 and then left on 4th Street to the Fairgrounds.
The Catch the Glow Parade will once again be the day after Thanksgiving, Friday,
November 29th at 5:30 p.m. The parade route is West Elkhorn starting at West Park
center, east to Highway 36, to Highway 7 and then left on 4th Street to the Fairgrounds.
The Events Department is requesting the closure of the parade route for each of these
parades.
Please note that all businesses directly affected by road closures will be notified in
advance.
Reference: 100 Block of Elkhorn is the area west of the Municipal Building with the
pavers.
Budget: N/A
Staff Recommendation:
To approve the road closures listed above for the 2013 event season.
Sample Motion:
I recommend the list of road closure be included on the consent agenda at the
January 8th Town Board Meeting
To: Community Development/Community Services Committee
Town Administrator Lancaster
From: Teri Salerno, Visitor Services Manager
Date: December 20, 2012
RE: Visitor Services Special Report: Video Sales in July – November, 2012
Video Sales at the Visitor Center:
In response to a Town Board directed retail policy change at the end of June 2012, the
Visitor Center now sells and displays DVDs that promote Rocky Mountain National Park
and the Estes Park area. Installed in July of this year, an 80-inch TV screen continually
plays the DVD Rivers of the Rockies without the soundtrack. The Visitor Center
currently sells five different DVDs produced by Nick Molle’, with 50% of the proceeds
coming to the Town:
• Rivers of the Rockies – Blue Ray and regular version: $24.95 & $19.95
• Climb Longs Peak - $19.95
• Estes Park and Rocky Mountain National Park - $19.95
• Footprints on the Rockies - $19.95
• Real Rocky - $19.95
The Visitor Center also sells post cards, calendars and books from both the Rocky
Mountain Nature Association and the Estes Park Museum. The Town receives 50% of
the proceeds on the sale of post cards and calendars and nets 25-45% from the sale of
books.
The table below illustrates the total collected and percentage of sales attributed to video
sales per month since the start of these sales on July 20 (July stats were not calculated
since DVD sales began late in the month). On average, approximately 15% of the total
sales August through November are from DVD sales, with a total of 121 videos sold and
sales equaling $2,545.
Community Services Memo
Month Total DVDs
sold + $
% of Monthly
Sales
Postcards: %
of Monthly
Sales + $
Calendars: %
of Monthly
Sales + $
Books: % of
Monthly
Sales + $
Total
Monthly
Sales*
July 7 / $140 Not calculated due to partial month … $5,464
August 31 / $643 14% 17% / $805 56%/$2,659 13% / $642 $5,588
September 47 / $1,019 16% 12% / $764 62%/$3,842 10% / $624 $6,860
October 31 / $638 19% 14% / $483 58%/$1,952 9% / $302 $3,876
November 5 / $105 7% 14% / $199 68% / $988 11% / $168 $1,611
TOTAL: $23,399
* Total monthly sales deposit includes sales tax collected and post card stamp sales (sold at face value with no income to the town).
The percentage of sales was calculated without including these totals.
For comparison, the table below is provided to depict retail sales per month for the
same months DVDs have been sold in 2012.
Month 2007 2008 2009 2010 2011
July $8,691 $6,197 $7,977 $7,546 $7,414
August $7,562 $6,134 $7,750 $6,249 $6,471
September $7,014 $6,426 $7,074 $6,796 $6,917
October $4,086 $4,192 $4,434 $4,357 $5,025
November $1,522 $1,527 $1,575 $1,635 $1,337
TOTAL: $28,875 $24,476 $28,810 $26,583 $27,164
Note: The years 2005 and 2006 have been omitted in the table above because sales records from those years include income from
stakeholder sales and services. The division of Stakeholder Services was managed by Visitor Services until a Stakeholder Services
Manager was hired by the CVB in January of 2007. Going forward from that time, proceeds from the sale of stakeholder services
was recorded separately, allowing for separate retail records in Visitor Services.
As illustrated in the tables above, total sales July – November were down over the same
time-period since 2007. It is not surprising total sales are down, given the significant
decrease in foot traffic in the Visitor Center in 2012. Retail sales could have potentially
been even lower without the addition of the sale of DVDs that began in July.
The table below illustrates the total retail sales each year since the creation of the
Convention and Visitors Bureau in 2004. There were no retail sales until 2005; at that
time, the Visitor Center was stationed in the old information building while the new
Visitor Center was built. Visitor Services commenced operations at the new Center in
April, 2006.
2005 $17,675
2006 $39,299
2007 $43,554
2008 $36,485
2009 $42,582
2010 $40,175
2011 $39,192
2012 thru 12-8-12 $33,720*
*Estimate for year-end 2012 total = $34,200
Budget: N/A
Recommendation: N/A
To: Community Development/Community Services Committee
Administrator Lancaster
DTA Richardson
From: Bo Winslow, Community Services Coordinator
Date: December 20, 2012
RE: Fairgrounds and Events - Quarterly Report
Report:
The fourth quarter is a quarter where staff spends time wrapping up summer and fall
events. Staff works on evaluating and debriefing events. Staff looks at events from the
following standpoints:
• Is the event a good fit for the town
• Does the event bring in out of town guests
• Is the event multiple days
• Does the event generate direct/indirect/both revenues
• Cost to conduct event
• Does the event promote overnight stays
• Is the event unique to Estes
Staff also spends this quarter working on the holiday events. The Tree Lighting
Ceremony and the Catch the Glow parade both were great successes with attendance
up at each one. The fireworks also seemed to meet many of our goals. Staff talked
with several downtown businesses who said business was up from the same date last
year in regards to all three events. Staff spent about two months working on the Catch
the Glow parade and about two weeks storing it for the next year. Each year the Town
builds about 20 floats, five new floats and the others receive a slight remodel.
As 2012 winds down, staff is working on the 2013 event calendar. Many Wool Market
deadlines come forth the 1st of January. The Jazz Fest producer has been contacted
and is starting to work on the line up. Staff will be training this quarter as well, attending
the PRCA Convention and the League of Agricultural and Equine Centers Convention.
Both are excellent trainings for staff to learn more about the industry we are in. Staff will
also be working with the contractor hired for the site and sewer project.
Memo
Community Services
To: Community Development/Community Services Committee
Administrator Lancaster
DTA Richardson
From: Bo Winslow, Community Services Coordinator
Date: December 20, 2012
RE: Fairgrounds and Events – January Event Report
Report:
January once again kicks of the year with a great event, Winter Festival. This event is
in its fourth year and continues to grow. The events success is measured by the
amount of people that attend the event, the fact that it is bringing in people to stay
overnight in town for multiple days, it is a great fit for the town and is a unique event you
can’t just get anywhere.
The organizers of this event work to keep the event fresh and new each year, always
wanting to add something different and exciting. This is also an easy event for staff to
support as the organizer brings in many volunteers and has a detailed plan for event
setup and operation.
Memo
Community Services
Community Services Memo
To: Community Development / Community Services Committee
From: Lori Mitchell, Senior Center Manager
Date: December 20, 2012
RE: Senior Center Quarterly Report
Background:
Recent Grant Awards
Staff worked with the Colorado Senior Pro Charity Rodeo Association to secure a $2075
grant award to support the Senior Center’s Meals on Wheels program in 2012. In
addition, the group collected a large amount of non-perishable foods for the local Blue
Santa program.
Through an application process, the Community Thrift Shop recently awarded the
Senior Center’s Meals on Wheels program with a $4000 grant for 2013 services.
The Estes Park Quota Club recently awarded the Senior Center’s Meals on Wheels
program with a $500 grant to purchase new delivery bags and meal trays.
Staff is currently distributing 199 blizzard boxes to seniors in Estes Park. The boxes
were purchased with a $4400 grant award from the Larimer County Office on Aging.
Programs, Events and Travel
The Senior Center offers a wide variety of monthly planned programs and daily drop-in
opportunities. Attendance at planned programs is running at 99% of capacity year-to-
date in 2012. Planned programs include free and fee-based programs such as adult
education series, large and small group one-time presentations and classes, medical
education programs, and day trips. Overall, attendance at planned programs is 15%
down compared to the same 11-month period in 2011. However, attendance at planned
programs in October and November exceeded average capacity at 119% and 117%
respectively.
In general, the change is due to a 17% reduction in attendance at summer fundraising
breakfasts, and slightly lower numbers of attendees at series classes and programs.
Staff makes every effort at selecting and offering topics that are of general interest and
relevance to the senior community – taking requests from seniors in the planning
process.
Drop-in events include art studios and craft groups, pool (billiards), Medicare
counseling, blood pressure clinics, card games, bridge lessons, coffee hours, Wii
games, public computer and Wi-Fi use, fitness programs such as Tri Fit, Tai Chi and
ZUMBA, and much more. Overall, attendance at drop-in opportunities is 6% or 771
lower than the same period in 2011.
Fourth Quarter 2012 Planned Programs and Events
Holiday decorating party – an annual event to decorate the Senior Center
Holiday caroling sing-a-long – an annual event with piano and songs
Holiday Decorations – a one-time class taught by Senior Center members
Moving Forward through the Holiday Blues – a support group or individual counseling
sessions to assist during the holiday season – by Betsy Baier, LCSW
White Elephant Gift Exchange – a popular and fun annual event
Medicare counseling and Prescription Drug Plan counseling – over 155 people received
free assistance in 2012 at the Senior Center via the Aspen Club’s counseling program.
This is a 16% increase from last year.
Recreational Group Drumming – taught by music therapist Nancy Bell, the class is now
a monthly regular offering due to popular response.
Supreme Court Discussion Group – a weekly discussion group facilitated by Eric Waples
continues monthly.
Flu shot clinic – 91 seniors received flu shots at the annual one-day clinic sponsored by
the Family Medical Clinic at the Senior Center.
Behavior or Just Communication – a one-time program by Emmalie Connor, Alzheimer’s
Association
You Are the Author of Your Own Life Story – 10 people enrolled in a four-week class
presented by the Park School District Outreach Program
Paper Magic! – a three-part class taught by Senior Center members
AARP Safe Driving Class – 15 people participated in the inaugural session held at the
Senior Center. In 2013, the class will occur on the fourth Thursday of each month.
Senior Center volunteer appreciation – 40 volunteers attended an annual appreciation
coffee – gifts and refreshments were provided.
58 people attended the annual Oktoberfest luncheon and 50 people participated in the
annual Halloween party.
Veteran’s Day luncheon – 104 people attended the Nov. 12 event sponsored by
Catering for All Occasions featured free lunch for veterans and a reduced price of $3 for
all others. Ten staff from several Divisions of the Town served and bussed tables and
greeted Veterans and guests.
Thanksgiving Feast and pie auction was held Nov. 20 – There were 116 in attendance
and the auction raised nearly $400 for Estes Park Senior Citizens Center, Inc.
Holiday Feast – Dec. 18 – an annual holiday luncheon is planned with a traditional
menu. This event always sells out quickly. Tickets go on sale December 1.
New Year’s Eve toast and celebration – an annual toast at the Café on Dec. 31
Fourth Quarter 2012 Day Trips
These are the trips offered in the fourth quarter as well as trips for the first month of
2013 as they are being promoted now.
White Fence Farm – Lakewood, Colorado
Candlelight Dinner Playhouse – Fiddler on the Roof – Johnstown, Colorado
Boulder’s Dinner Theatre – 42nd Street – Boulder, Colorado
Buell Theatre – White Christmas – Denver, Colorado
A Day in Pompeii – Denver Museum of Nature and Science (January 2013)
Buell Theatre – War Horse – Denver, Colorado (January 2013)
Becoming Van Gogh – Denver Art Museum (January 2013)
Overall Attendance
Through the first eleven months of 2012, the Senior Center had 24,584 visits, which is
ten percent or 2,865 down from the same eleven-month period in 2011.
Current Meal Program Data
After the eleven months of 2012, the Meals on Wheels program is running 498
meals or 11% ahead of the same period in 2011.
After the first eleven months of 2012, dining room meals are down 7% or 483
meals as compared to the same period in 2011.
Additionally, the use of the convenient take-out meal program continues to
increase – year-to-date, there have been 180 take-out meals served compared to
166 total take-out meals in 2011.
Non-member meals are also increasing with 454 served year-to-date compared
with 489 total non-member meals in 2011.
Catering for All Occasions, the Town’s independent food service contractor and the
Town’s Fourth Street Café collaborated to offer several promotions through the fourth
quarter. Promotions proved successful with good participation by current and new
customers. The Café is open to the public, easy to use and has an inviting atmosphere.
October promotion: one week of free meals
November promotion: one free meal ticket given away daily
December promotion: all meals only $5 during December (compared to the
normal $7 non-member price).
Birthday promotion: Have lunch at the Café within 5 days of your birthday and
receive $2 off the meal. Bring in 5 friends to celebrate with a birthday luncheon
and each receives $2 off the meal.
Buy 20 meal tickets at one time; receive 2 free tickets – a 10% savings.
Budget: N/A
Recommendation: N/A
0
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200
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400
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JFMAMJJASOND
2010 2009 2011 2012 2008
Senior Center 11.30.12 page 1Meals on Wheels, dining room and take-out meals
Meals on Wheels Current month = November = 435
2008 Total = 4,736
2009 Total = 4,430
2010 Total = 4,493
2011 Total = 5,158
2012 YTD = 5,210
Dining room meals
Previous month, October = 722 = 65% capacity
Current month, November = 671 =74% capacity
Includes take-out meals ( 7 ), member (559) and non-member meals ( 105 )
2008 Total = 8,265
2009 Total = 8,125
2010 Total = 7,936
2011 Total = 7,674
2012 YTD = 6,661
0
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JFMAMJJASOND
2010 2009 2011 2012 2008
Month to
month
comparison
November
2008
354
2009
341
2010
413
2011
392
2012
435
Month to
month
comparison
November
2008
563
2009
706
2010
692
2011
757
2012
671
Annual meal totals
Meals on Wheels and Senior Center dining room - combined
Senior Center 11.30.12 page 2Meals on Wheels, dining room and take-out meals
Month to
month
comparison
November
2008
917
2009
1,047
2010
1,105
2011
1,149
2012
1,106
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
11,356 13,937 14,730 13,926 16,644 13,001 12,555 12,429 12,832 11,871
YTD
0
200
400
600
800
1000
1200
1400
JFMAMJJASOND
2010 2009 2011 2012 2008
Combined meal totals – monthly comparison
0
500
1000
1500
2000
2500
JFMAMJJASOND
Attendance at activities and programs
Current month November = 1,200
(number of visits, drop-in and planned programs combined)
2008 Total = 14,441
2009 Total = 15,981
2010 Total = 16,722
2011 Total = 17,653
2012 YTD = 15,044
Senior Center / program attendance 11.30.12 page 3
Current month – November
“Planned programs” potential or ideal capacity 337
“Planned programs/% utilization” *394 or 117% capacity
*programs as a % of ideal capacity/actual
“Drop-in” programs utilization 806
Average programs capacity YTD 2012 = 99%
Previous month - October
“Planned programs” potential or ideal capacity 406
“Planned programs/% utilization” *484 or 119% capacity
*programs as a % of ideal capacity/actual
“Drop-in” programs utilization 897
Month to
month
comparison
November
2008
940
2009
1,256
2010
1,146
2011
1,168
2012
1,200
Average programs capacity 2011 = 108%
Average programs capacity 2010 = 104%
Average programs capacity 2009 = 102%
Average programs capacity 2008 = 95%
January
TOEP meetings (40)
County commissioners (13 )
NARFE (4)
Mayor (30 )
Sister Cities ( 6)
February
February
TOEP meetings (14)
County commissioners (8 )
NARFE (4)
Mayor (32 )
Sister Cities ( 8)
SCINC (6)
March
TOEP meetings (38)
County commissioners (14)
NARFE (4)
Mayor (30 )
April
Special Transit (20)
County commissioners (19 )
NARFE (4)
Mayor (34 )
Sister Cities ( 7)
SCINC (3)
Museum Friends (5)
May
County commissioners (9 )
NARFE (7)
Mayor (34 )
Sister Cities ( 8)
SCINC (3)
TOEP meetings (8)
June
County commissioners (10)
Mayor (30 )
Sister Cities ( 9)
SCINC (3)
TOEP meetings (22)
Low Vision support group (2)
July
County commissioners (6)
Sister Cities ( 5)
TOEP meetings (20)
August
County commissioners (10)
Mayor (27 )
Sister Cities ( 8)
TOEP meetings (4)
September
County commissioners (8)
Mayor (34 )
Sister Cities ( 10)
TOEP meetings (2)
NARFE (10)
October
County commissioners (12 )
Mayor (22 )
Sister Cities ( 8)
TOEP meetings (36)
Low Vision group (12)
November
County commissioners (8 )
Mayor (30 )
Sister Cities ( 8)
TOEP meetings (31)
NAFE (12)
Restorative Justice (6)
2012 non-rental users =
790
2008 non-rental users = 270
2009 non-rental users = 888
2010 non-rental users = 1040
2011 non-rental users = 939
0
500
1000
1500
2000
2500
3000
3500
4000
2009
2010
2011
2012
2008
Year to date
= 24,584
November =
1,926
Year total =
29,070
November =
2,133
Year total =
25,283
November =
2,030
Senior Center / overall attendance 11.30.12 page 4
2012 Senior Center rental users
January thru June (0)
July (120)
August (35)
September (76)
October (5)
November (18)
2012 Senior Center rental users = 254
2008 rental users = 599
2009 rental users = 191
2010 rental users = 374
2011 rental users= 308
----------------------------------------------------
2012 Hydroplant picnic grounds
rental users
June 4 events = 278 users
July 7 events = 399 users
August 10 events = 694 users
September 2 events = 195 users
October 2 events = 95 users
2012 Hydroplant rentals/ users = 1,661
2008 = 23 events / 1,642 users
2009 = 21 events / 1,451 users
2010 = 17 events / 1,036 users
2011 = 20 events / 1,514 users
---------------------------------------------------
2012 Museum meeting room users
are reported in Museum quarterly
report
Year total =
17,562
November = 1,103
Year total =
18,661
November =
1,492
2012 Senior Center non-rental users
Community Development
Memo
To: Community Development/Community Services Committee
Town Administrator Lancaster
From: Alison Chilcott, Community Development Director
Date: December 20, 2012
RE: Community Development Monthly Report
Background:
BUILDING SAFETY: Promote a safe built environment to (1) minimize loss of life and injury to the
general public and emergency responders; and (2) reduce property damage and destruction.
9 Building permit reports are attached. Number of permits is up 5%, valuation 24%,
and collected fees 12% year-to-date.
9 Daily inspection workload remains high averaging 16 per day through the end of
November. The Building Division has completed 3,841 inspections year-to-date.
9 On December 4, 2012, Community Development Director Alison Chilcott and Chief
Building Official Will Birchfield met with Steve Carlyle and Steve Robinson to discuss
the current status of “compliance” at the Courtyard Shops. A complete Change of
Use application including a code analysis is due by January 15, 2013.
9 Staff have met the new Fire Marshall Mark Robinson. We look forward to a great
working relationship.
9 In November, Town Board approved an extension of the temporary policy extending
application and building permit expiration dates due to the economic downtown. The
extension expires on March 31st 2013. Staff will be reporting monthly on progress
made in closing out permits. The November 6 report showed 365 open permits; the
December 5th had 336; 30 permits closed. This includes 74 owner-pulled permits.
Once the inspection backlog is eliminated, staff will determine next steps.
ADDRESSING: Enhance public safety through the easy and rapid location of properties by law
enforcement, fire, rescue, and emergency medical personnel within the Town of Estes Park.
9 No update.
Page 1 of 3
Page 2 of 3
FLOODPLAIN MANAGEMENT: Minimize death, injury, and losses to public and private property
due to flooding.
9 The Federal Emergency Management Agency (FEMA) Community Assistance visit
is expected after the New Year to review for compliance with the FEMA National
Flood Insurance Program (NFIP).
SIGNAGE: Protect the health, safety, and welfare of the public by (1) ensuring the signage is safe and
(2) is compatible with adjacent land uses and the total visual environment of the Estes Valley.
9 No update.
STRATEGIC/COMPREHENSIVE PLANNING: Create more convenient, equitable, healthful,
efficient, and attractive places for present and future generations. Articulate a desired future to inform
decision-making today.
9 The Estes Park Town Board of Trustees and the Estes Valley Planning Commission
discussed modernization of the Estes Valley Comprehensive Plan at a joint work
session on November 15th. All members of Town Board and Planning Commission
expressed support for modernizing the Estes Valley Comprehensive Plan,
specifically to review and update facts, remove obsolete references, and remove
information that is no longer relevant.
CURRENT PLANNING: Provide for the coordinated and harmonious development of the Estes
Valley, which will, in accordance with present and future needs, best promote health, safety, order,
convenience, prosperity and general welfare, as well as efficiency and economy in the process of
development.
9 The Stanley Historic District Technical Review Committee reviewed and approved a
preliminary application to build an events venue at the Stanley Hotel campus. The
application was reviewed for compliance the Stanley Historic District Master Plan
created in 1994, not the Estes Valley Development Code.
9 Development applications under review can be viewed at
www.estes.org/CurrentApplications.
9 Senior Planner Dave Shirk is creating new handouts to assist the public, such as
Recording Plans and Pre-Construction Meetings. These will be posted at
www.estes.org/PlanningForms.
9 Senior Planner Dave Shirk is drafting a policy to simplify supplemental condominium
map review. Review currently takes three weeks, requires a public Town Board
hearing, and requires a $285 application fee. Our goal is to reduce the timeframe,
review without a public hearing, and reduce the applicant cost.
NUISANCES: Eliminate nuisances detrimental to the health, safety, convenience, and general welfare
of the citizens, on private property within the Estes Valley, such as waste accumulation, unsanitary
conditions, and noxious weeds.
9 No update.
Page 3 of 3
ENHANCING PLANNING AND BUILDING SERVICES
9 Two community meetings about Enhancing Planning and Building Services were
held on November 12th and December 4th. Approximately 65 people participated in
the meetings. Feedback and next steps will be determined in January.
ADDITIONAL UPDATES
Board and Commissions
9 Commissioner Tucker and Commissioner Gresslin’s terms expire on December 31,
2012. The positions have been advertized, applications received, and interviews
scheduled for December 17th. Four applications have been submitted.
Commissioner Tucker has reapplied, while Commissioner Gresslin has not. Please
thank Commissioner Gresslin for his service on the Commission this year.
Woodlands Heights Fire
9 Rebuilding after the Woodland Heights fire is continuing with ten permits approved to
date (eight new dwellings, one dwelling rehab, and one garage).
Staff Development/Training to Support Core Services
9 Alison Chilcott and Karen Thompson attended Developing Emotional Intelligence
training by Fred Pryor.
9 Charlie Phillips, Senior Building Permit Technician is developing his computer skills,
attending free computer training at the Loveland Library.
9 Staff completed the Code Compliance Officer/Planner I job description and began
advertizing the new 2013 position.
Technology - Permitting Software and Geographic Information Systems GIS) to
Support Core Services
9 Don Widrig created a code compliance database, with Community Development
input. For the first time staff will have the ability to automatically generate notices of
request and notices of violation citing applicable rules and regulations.
Office Organization/Records Management
9 The Building Division had a significant backlog of inspection records to file. This
impacted our ability to determine the status of permits (open/closed) and provide
accurate information to customers. This backlog is almost eliminated. Moving
forward our goal is keep current with filing.
9 By mid-January, the Community Development lobby will become a copy room and
the old copy room an office for the Code Compliance Officer/Planner I. This is a low
cost option to accommodate the new staff person.
9 The Building Division office space is improving for staff and customers. Will
Birchfield, Chief Building Official now has a much more functional office area with
new furniture.
Finances
9 There are no significant expenditure or revenue changes since last month’s report.
MONTHPERMITS ISSUED 2011VALUATION2011FEES COLLECTED 2011FEES WAIVED 2011PROJECT NAMEFOR WAIVED FEESMONTHPERMITS ISSUED 2012VALUATION2012FEES COLLECTED 2012FEES WAIVED 2012PROJECT NAMEFOR WAIVED FEESJanuary42 $818,537 $10,659 $11,203Habitat for HumanityJanuary41 $595,132 $9,857 $125EP Library DistrictFebruary22 $861,828 $10,483 $0February32 $653,004 $6,981 $3,124The NeighborhoodBlack Canyon Inn-permit delayMarch37 $1,119,002 $12,736 $1,530Transit Hub March43 $977,106 $17,008 $0April40 $651,230 $6,799 $783Transit Hub & Community Non-ProfitApril35 $895,145 $12,058 $2,338The NeighborhoodMay55 $1,128,365 $18,033 $5,839Town Hall RemodelMay49 $1,115,163 $15,582 $727Moraine Ave Parking LotJune44 $780,550 $14,059 $50EPMCJune34 $1,446,563 $16,779 $0July37 $2,164,558 $27,292 $72Habitat for HumanityJuly42 $1,210,534 $11,294 $7,082The Neighborhood (2) ($5998)Light & Power Bldg. Roof ($624)Police Dept A/C ($125)Library A/C ($335)August42 $1,085,383 $16,782 $3,066The Neighborhood Attainable Housing ($2,936) & Homeowner Waiver of Expired Permit FeeAugust52 $1,619,191 $22,040 $0September39 $845,076 $12,022 $1,233UTSD ProjectSenior Center Cherokee Draw September36 $910,985 $10,689 $126Town of Estes Park A/COctober56 $938,862 $14,741 $0October38 $986,249 $8,992 $896Town of Estes Park Police Dept. RemodelNovember32 $389,465 $6,642 $0November66 $2,946,388 $36,884 $1,098Town of Estes Park Pavilion - E ElkhornBoy Scouts Temp ShelterDecember53 $1,121,422 $14,451 $0DecemberTHROUGH THIS MONTH LAST YEAR 446 $10,782,856 $150,248 $23,776 YEAR TO DATE 468 $13,355,460 $168,164 $15,516% Change from 20115% 24% 12%2011 TOTALS 499 $11,904,278 $164,699 $23,7762012TOWN OF ESTES PARK BUILDING PERMIT SUMMARY2011Note‐ Permit fees are not always paid in the same month the permits are issued.Fees Reported: Plan review, building permitPermit total does not include Grading or Floodplain permits.
2007 2008 2009 2010 2011Number Issued562 593 372 419 499% change from previous year21% 6% -37% 13% 19%Valuation$31,086,880 $35,473,383 $15,255,616 $11,233,978$11,904,278% change from previous year-26% 14% -57% -26% 6%Fees Collected$345,545 $287,648 $149,877 $155,535$164,699% change from previous year4% -17% -48% 4% 6%Fees Waived$11,916 $42,972 $26,909 $8,599 $23,7762007$02008 $6,030,8552008 $7,527,9062009 $3,026,7162009 $2,829,3972010 $2,223,2562010 $1,936,9362011 $250,0002012 $828,1562012 $1,092,947FIVE-YEAR TRENDPROJECTS WITH SIGNIFICANT VALUATION OR COMMUNITY IMPORTANCENoneOur Lady of the Mountains Catholic ChurchEstes Park Medical CenterMarys Lake Road Bridge (county project)Stanley Park GrandstandsSilver Saddle/Best Western ExpansionEstes Park Medical Center - MRI AdditionSafeway RemodelSafeway Fueling Facility & Hail Damage RoofingSafeway Pharmacy Remodel
2012 BUILDING PERMITS - DETAILED REPORTJANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBEROCTOBER NOVEMBER YEAR TO DATERESIDENTIAL PERMITS(101) New Single Family DetachedAttached12 23 2 4 2 2 3 425 Square-footage 5,495 5,742 6,782 7,949 13,353 9,905 7,178 4,592 9,903 14,08884,987 Valuation $368,500 $537,940 $498,660 $711,109 $1,099,495 $916,546 $518,679 $284,459 $615,117 $1,155,740$6,706,245(103) New Duplex11 Square-footage 1929 Valuation $202,962$202,962(104) New 3-4 Family11 Square-footage 3714 Valuation $302,438$302,438(438) Add/Alt/Conv Garages/Carports11 215 Square-footage - if applicable 315 440 288 11141043 Valuation $8,808 $14,973 $12,699 $75,000$111,480(434) Add/Alt/Conv26 7 25 21 26 19 26 42 23 23 25263 Square-footage - if applicable 1,097 798 9,697 504 1,044 580 4,379 876 5,685 1,629 1,47527,764Vl ti$122 417$52 462$258 627$192 085$134 548$178 553$175 945$228 921$460 172$200 115$497 919$2 501 763Single‐Family Dwellings, 25, 6%Residential Additions, Alterations, Misc. Permits, 263, 56%Demolition, 17, 4%New 3‐4 Family, 1, 0%New Duplex, 1, 0%Garage/Carport Additions, Alterations, 5, 1%New Commercial Retail, 1, 0%Building Permits Year to Date Valuation$122,417$52,462$258,627$192,085$134,548$178,553$175,945$228,921$460,172$200,115$497,919$2,501,763Total New Square Footage5495 5742 5643 6782 7949 13353 9905 7178 4592 9903 1408890630Total Remodel/Add Square Footage1097 798 10012 504 1484 580 4379 1164 6799 1629 147529921 # PERMITS 27 9 28 23 30 21 30 46 26 26 29 295 VALUATION$490,917 $590,402 $772,835 $690,745 $860,630 $1,278,048 $1,092,491 $760,299 $819,631 $815,232 $1,653,659 $9,824,888COMMERCIAL PERMITS(213) New Hotels, Motels, Cabins Square-footage ValuationMinor Repair/Remodel 1 19(318) New Rec. Bldg.Boiler/Furnace/Heater 3 15(319) New Religious Bldg.Stove/Fireplace7(322) New Service & RepairRoof762(324) New Offices, Banks, ProfWater Heater11(327) New Retail11AC/Cooler10 Square-footage296296Water/Service Line/Plumbing12 Valuation$31,729$31,729Gas Line/Propane 1 6(437) Add/Alt/Conv91914111811126101035155Sewer Line(434) Residential Add/Alt/Conv also includes the Misc permits belowCurrent Month Year to DateCommercial Additions, Alterations, Misc. Permits, 155, 33%(437) Add/Alt/Conv91914111811126101035155Sewer Line Square-footage 5981 1380 3656 4,804 408 322 0 4278 972530,554Window/Siding19 Valuation $89,915 $56,152 $200,671 $189,400 $222,804 $68,015 $118,044 $858,892 $87,773 $150,617 $1,262,729$3,305,012SolarTOTAL12 161Total New Square FootageTotal Remodel/Add Square Footage5981 1380 3656 4804 7049,72526250# PERMITS 9 19 14 11 19 1112 6 10 10 35156Minor Repair/Remodel11VALUATION$89,915 $56,152 $200,671 $189,400 $254,533 $68,015 $118,044 $858,892 $87,773 $150,617 $1,262,729 $3,336,741Boiler/Furnace 8 21Oven Hood/Fireplace 5 5DEMOLITION PERMITSRoof111# PERMITS 54110200 1 2 117Water Heater 8 12VALUATION$14,300 6,450 3,600 15,000 $0 $100,500 $3,581 $20,400 $30,000 $193,831AC/Cooler525.Water/Service Line/Plumbing/Backflow6Gas Pipe/Line4TOTAL # PERMITS 41 32 43 35 49 34 42 52 36 38 65 402Construction TrailerTOTAL VALUATION $595,132 $653,004 $977,106 $895,145 $1,115,163 $1,446,563 $1,210,534 $1,619,191 $910,985 $986,249 $2,946,388 $13,355,460SolarAntennaOTHER PERMITS NOT INCLUDED IN VALUATIONWindow/Siding2FLOODPLAIN DEV. PERMITS00011TOTAL27 97**Note: 50.00 charge for FPDPs(437) Commercial Add/Alt/Conv also includes the Misc Permits below Current Month Year to DateNote: 50.00 charge for FPDPsVALUATION$0$2,000 $2,000NOTES: New square footage = new construction (example: new home, new detached garage, etc)GRADING PERMITS0110 1 0 03Remodel/Alt/Add square footage = remodel of existing structure or addition to an existing structureVALUATION$0$3,000$0 $0 $0 $0$3,000Add/Alt/Conv = additions, remodels, misc permits