HomeMy WebLinkAboutMINUTES Town Board Study Session 2019-03-12RECORD OF PROCEEDINGS
Town of Estes Park,Larimer County,Colorado March 12,2019
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park,Larimer County,Colorado.Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 121h day of March,2019.
Board:Mayor Jirsa,Mayor Pro Tern Walker,Trustees Bangs,
Cenac,Martchink,Norris and Zornes
Attending:Mayor Jirsa,Mayor Pro Tern Walker,Trustees Bangs,
Cenac,Martchink,Norris and Zornes
Also Attending:Town Administrator Lancaster,Assistant Town Adrninistrator
Machalek,Town Attorney White,and Recording Secretary
Disney
Absent:None
Mayor Jirsa called the rneeting to order at 5:30 p.m.
DOWNTOWN ESTES LOOP UPDATE.The Project Technical Advisory Cornrnittee
provided an update on the progress of the Downtown Estes Loop since December
2018.Right-of-way (ROW)offers have been made for all seven full acquisitions and
three property owners have agreed to purchase terms.CDOT’s condernnation requests
for three parcels have been approved by the Transportation Commission,an additional
request for a fourth parcel would be made March 21,2019.Consultant Relocation
Agents have met with residents and designs have been focused on finalizing landscape
design,intersection markings,wayfinding signage and roundabout details.The
hydraulic final approach would be determined in conjunction with regulatory agencies
and the project expansion to include Riverside and Rockwell Bridges would be
evaluated contingent upon funding.The projected schedule would anticipate completion
of construction documents in 2019,ROW acquisitions would be expected to continue
into 2020 and construction would begin in Summer 2021.Trustees discussed design
and signage of the roundabout planned for the Moraine Avenue and Crags Drive
intersection,if utility relocations were expected and the disadvantages of relocating
residents and private property acquisitions.
FOLLOW UP OF FACILITATED LISTENING SESSION WITH CONTRACTORS.
Director Hunt presented a follow up of the Facilitated Listening Session held February
26,2019.The session’s discussion consisted of the need for a new Chief Building
Official,necessary time and resources for the Building division,streamlined processes
and improved and expedited plan review.Staff has interviewed candidates for Chief
Building Official and expects the position would be filled in April 2019.Performance
reviews,including process examination and benchmarking would be conducted by
SAFEBuiIt CO LLC.The first site visit would be March 14,2019 with a final report
provided to the Board in July 2019.Streamlined processes have begun and should
have a cumulative effect on issues in the Building division.Trustees discussed how
improvements would be tracked and the potential holding a second facilitated listening
session after improvements have taken effect.
TOWN ADMINISTRATOR REPLACEMENT PROCESS.Director Williamson presented
the Town Administrator Replacement Process.Town Administrator Lancaster provided
the Town Board with his six-month notice on February 26,2019.Staff proposed
contracting with ESM Consulting Services,Inc.to complete a full recruitment process
with a proposed timeline which would have a new Town Administrator identified and on
staff with a month or two of overlap prior to Lancaster’s final day.Trustees discussed
the recruitment process and regional scope,candidate prescreening and if an executive
session should be held to determine recruitment process.It was determined to add the
RECORD OF PROCEEDINGS
Town Board Study Session —March 12,2019—Page 2
Contract with ESM Consulting Services nc,for Town Administrator Recruitment
Assistance to the Consent Agenda for approval at the Town Board Meeting.
TRUSTEE &ADMINSTRATOR COMMENTS &QUESTIONS.
Trustee Martchink requested additional outreach be done concerning the taxing
structure of Estes Park and Town Administrator Lancaster stated this could be covered
in a “Lancaster Column.”Trustee Norris stated he would not be able to attend the next
Estes Valley Planning Commission.Town Administrator Lancaster stated Policy 107
Board Emails was due for review and questioned if the Board had any changes,it was
determined no changes were needed and the policy would be reviewed in a year.At
Town Administrator Lancaster’s request Director Muhonen remarked on concerns the
Stormwater Master Plan could have on stream ecosystems and fish habitats.Director
Muhonen stated restoration of waterways and bridges improve ecosystem resilience
and vitality.The Town has been committed to protecting and restoring river habitats,
and would include this in future project designs and construction.Director Williamson
provided an update on the Town Attorney recruitment and stated the job opening closed
March 11,2019 and the Town received 15 applications 5 of which have municipal
experience.It was determined the Board would review candidate credentials to select
candidates for interviews.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Lancaster stated the discussion on Removing 500 Foot Limit for
Liquor Licenses was tentatively scheduled for March 26,2019 pending confirmation of
the Update on Film Center Plans for the same date.
There being no further business,Mayor Jirsa adjourned the meeting at 6:47 p.m.
Secretary