HomeMy WebLinkAboutPACKET Town Board 2019-03-26The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
The Town of Estes Park will make reasonable accommodations for access to Town services,
programs, and activities and special communication arrangements for persons with disabilities.
Please call (970) 577-4777. TDD available.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, March 26, 2019
7:00 p.m.
Public reception for Citizens Information Academy graduates will be held at 6:30 p.m., prior
to the Town Board Meeting.
AGENDA
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
GRADUATION CEREMONY: 2019 CITIZENS INFORMATION ACADEMY (CIA)
PARTICIPANTS. Mayor Jirsa, Public Information Officer Rusch and Town Administrator
Lancaster - Present Participation Certificates.
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1. Bills.
2.Town Board Minutes dated March 12, 2019 and Town Board Study Session Minutes
dated March 12, 2019.
3.Estes Valley Planning Commission Minutes dated February 19, 2019 and Study
Session Minutes dated February 19, 2019 (acknowledgment only).
4.Parks Advisory Board Minutes dated February 21, 2019 (acknowledgement only).
5.Transportation Advisory Board Minutes dated February 20, 2019 (acknowledgement
only).
6.Continue the Public Hearing date of March 26, 2019 to April 9, 2019 for a New Beer &
Wine Liquor License filed by Stanley Wellness Center, LLC dba Aspire Residences at
the Stanley Hotel, 520 Steamer Drive, Estes Park, CO 80517, due to failure of
publication of the legal notice by the Trail Gazette.
7.Resolution 06-19 Setting the Public Hearing date of April 9, 2019 for a New Lodging &
Entertainment Liquor License filed by Hansen & Dale Properties, Inc., dba the Inn on
Fall River, 1660 Fall River Road, Estes Park, CO 80517.
8.Appointments to the Transportation Advisory Board.
Tom Street, Reappointment, 3-year term expiring March 31, 2022.
Linda Hanick, Reappointment, 3-year term expiring March 31, 2022.
Prepared 03-15-2019
*Revised 03-22-2019
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NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
LIQUOR ITEMS:
1. TRANSFER OF A HOTEL & RESTAURANT LIQUOR LICENSE HELD BY NICKY’S
RESTAURANT & LOUNGE LTD dba NICKY’S RESTAURANT & LOUNGE TO
PARK RESORTS PROPERTIES LLC DBA NICKY'S STEAKHOUSE & LOUNGE,
1350 FALL RIVER ROAD, ESTES PARK, CO 80517. Town Clerk Williamson.
ACTION ITEMS:
1. FAMILY ADVISORY BOARD FOCUS AREA. Assistant Town Administrator
Machalek.
Review and consider approval of the Family Advisory Board's Focus Area for 2019.
2. RESOLUTION 04-19 CONTRACT WITH CDOT TO RESURFACE EAST ELKHORN
AVENUE. Director Muhonen.
CDOT payment to the Town of Estes Park for repaving Elkhorn Avenue from US 36 to
Moraine Avenue.
3. RESOLUTION 07-19 SUPPLEMENTAL BUDGET APPROPRIATIONS TO THE 2019
BUDGET. Director Hudson.
Roll over project budgets and outstanding purchase orders into 2019 and new budget
appropriations.
4. RESOLUTION 08-19 BUDGET AMENDMENT FOR BROADBAND “SEED MONEY”.
Director Hudson.
To appropriate funds out of the Light & Power Enterprise Fund reserve to start a
Municipal Broadband System.
5. RESOLUTION 09-19 BOND REIMBURSEMENT. Director Hudson.
To allow broadband costs paid out of the "seed money" to be reimbursed out of bond
proceeds expected to be issued in 2019.
6. DESIGN CONTRACTS FOR US36 AND COMMUNITY DRIVE ROUNDABOUT.
Director Muhonen.
7. APPROVAL OF THE FIRST AMENDMENT TO THE EMPLOYMENT AGREEMENT
FOR TOWN ADMINISTRATOR LANCASTER. Attorney White.
8. INTERVIEW COMMITTEE FOR TRANSPORTATION ADVISORY BOARD. Town
Clerk Williamson.
REQUEST TO ENTER EXECUTIVE SESSION:
24-6-402(4)(f), C.R.S. – For discussion of a personnel matter; not involving any specific
employees who have requested discussion of the matter in open session; any member of the
Town Board (or body); the appointment of any person to fill an office of the Town Board (or
body); or personnel policies that do not require discussion of matters personal to particular
employees – Town Administrator Position.
ADJOURN.
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Town of Estes Park, Larimer County, Colorado, March 12, 2019
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer
County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 12th
day of March, 2019.
Present: Todd Jirsa, Mayor
Cody Rex Walker, Mayor Pro Tem
Trustees Carlie Bangs
Marie Cenac
Patrick Martchink
Ron Norris
Ken Zornes
Also Present: Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Bunny Victoria Beers, Recording Secretary
Absent: None
Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
AGENDA APPROVAL.
A motion was made to add Consent Item nine for the Contract with ESM Consulting
Services Inc for Town Administrator Recruitment Assistance not to exceed $11,500. It
was moved and seconded (Walker/Cenac) to approve the addition, and it passed
unanimously.
It was moved and seconded (Norris/Martchink) to approve the Agenda with the
addition of Consent Item nine, and it passed unanimously.
PUBLIC COMMENTS.
Connie Phipps/Town citizen received the Stormwater Utility letter sent by staff and agreed
there are drainage problems but not to the extent portrayed by the Town reports. She
stated the proposed plans are disproportionate to the actuality. She added the Downtown
Estes Loop project would address stormwater issues. She asked the Board to consider
additional review of all issues and the proposed cost to address stormwater before
making decisions.
Charlie Dickey/Town citizen stated on April 11, 2019 a meeting would take place at the
Ridgeline Hotel, Timberline Room to discuss proposals for the establishment of a
Chamber of Commerce. He anticipated the Chamber to be in operation in 2020.
Nancy Almond/Estes Valley Investment in Childhood Success (EVICS) Director
discussed issues low income families face related to childcare. The EVICS Childcare
Scholarship Program for low income families is budgeted at $25,000 annually. As of
March 2019 $11,570 in grants have been disbursed to 20 local children. The program
was designed to provide temporary assistance to local families. She added in 2018 the
program provided a record year amount of $38,000 to local families. Larimer County
provides childcare assistance and currently has a wait list of 250 children driving the
increase in local funding requests. She encouraged the Board to speak at the April 2,
2019 Speak Up for Kids Day and discuss solutions for childcare.
TOWN BOARD COMMENTS
Trustee Cenac stated Visit Estes Park elected the following officers: with Sean
Jergens/President, Trustee Cenac/Vice President, Deborah Gibson/Treasurer, Pat
Murphry/Secretary. Monthly meetings have been moved to the first Tuesday of the month
at 6pm at the Visit Estes Park office. She added staff is developing a three-year strategic
plan and continues efforts to increase group sales marketing. Additionally, a transparency
site has been developed to show a metrics dashboard and provide updates to the public DRAFT
Board of Trustees – March 12, 2019 – Page 2
on current projects. She added the Rooftop Rodeo is July 8th through 13th and tickets can
be purchased beginning April 1st.
Trustee Bangs stated the Transportation Advisory Board would be conducting a
community outreach meeting on March 20, 2019 related to the Safe Streets Policy. Sister
Cities would meet on March 13, 2019. She reiterated the childcare issues which exist for
local families and requested members of the community inform the Board and Task Force
on the best method to engage feedback.
Trustee Norris stated the Town’s Capital Improvement Plan was distributed and has been
an ongoing project for several years and commended staff on their efforts. The Planning
Commission meeting would be held on March 19, 2019. Beginning in April 2019 the Study
Session meetings would be held at 3:30 p.m. with the regular Planning Commission
meetings taking place at 6:00 p.m. to allow more community members the opportunity to
attend. The Family Advisory Board reviewed the 2018 recommendations to the Town
Board and adopted a Focus Area for 2019 to identify barriers to family success in Estes
Park with intentions to conduct public outreach before providing information to the Town
Board. The Childcare and Housing Taskforce continues outreach to local citizens and
entities and would bring back key discussion areas to the Board at a future meeting.
TOWN ADMINISTRATOR REPORT.
Policy Governance Quarterly Report: Town Administrator Lancaster reported overall
compliance with Policies 3.1 through 3.11 with exception to 3.1 where he reported partial
compliance. He stated the partial compliance was due to the need for improvement in
customer service. He added there are departments and divisions which execute high
levels of customer service and others which do not. He added the fund balance goal of
20% is currently at 50% confirming financial balance.
1. CONSENT AGENDA:
1. Bills.
2. Town Board Minutes dated February 12, 2019 and February 26, 2019, Town
Board Study Session Minutes dated February 12, 2019.
3. Special Town Board Minutes dated February 19, 2019.
4. Family Advisory Board Minutes dated February 7, 2019 (acknowledgment
only).
5. Letter of Support for the 2019 Great Outdoors Colorado Connect Initiative
Grant for Fall River Trail.
6. Letter of support for the People for Bikes Grant Application for Fall River Trail.
7. Acceptance of Town Administrator Policy Governance Monitoring Report.
8. Resolution 05-19 Setting the Public Hearing date of March 26, 2019 for a New
Beer & Wine Liquor License filed by Stanley Wellness Center, LLC dba Aspire
Residences at the Stanley Hotel, 520 Steamer Drive, Estes Park, CO 80517.
9. Contract with ESM Consulting Services Inc for Town Administrator Recruitment
Assistance not to exceed $11,540.
It was moved and seconded (Zornes/Norris) to approve the Consent Agenda
Items, and it passed unanimously.
2. REPORTS AND DISCUSSION ITEMS:
1. LARIMER COUNTY BEHAVIORAL HEALTH UPDATE. Lori Stolen/Behavioral
Health Services Director provided an overview of health initiatives with the
passing of Larimer County Issue 1A. Three funding paths have been established
to spend the approximate $15.5 million collected through the 1A tax. For the first
two years funds would be applied towards the design of a new facility estimated
at approximately $28.9 million. She stated the County is currently in the process
of writing the RFP to hire consultants to develop plans for the facility. The facility
would be utilizing County owned land at Trilby Road and Taft Hill. The next DRAFT
Board of Trustees – March 12, 2019 – Page 3
funding phase would be applied toward client assistance and care coordination
to ensure cost is not a barrier for treatment. The third funding path is through
distributed services. She added the County Commissioners have approved $1
million in collected funds be disbursed directly back to the community. A Policy
Advisory Council and Technical Advisory Committee have been established to
make decisions on fund spending. She welcome community input on benefits
and where needs are and how improvements can be made.
3. PLANNING COMMISSION ITEMS:
1. CONSENT ITEMS:
A. ESTES VALLEY PLANNING COMMISSION BYLAW AMENDMENT.
Changes to the Bylaws were presented including: consistency with the IGA
and all amendments; to allow the Planning Commission the ability to amend
meeting times yearly; the needs and desires of the community; to remove any
unnecessary or redundant bylaw sections; and to clean up inconsistencies in
language and titles. Staff recommended the changes to the Bylaws as
presented. It was moved and seconded (Norris/Bangs) to approve the
Estes Valley Planning Commission Bylaw Amendment, and it passed
unanimously.
4. ACTION ITEMS:
ORDINANCE 04-19 PLATTE RIVER POWER AUTHORITY ORGANIC
CONTRACT & POWER SUPPLY AGREEMENT. Mayor Jirsa opened the public
hearing. Director Bergsten stated the agreement would ensure a long-term
supply of safe, reliable, environmentally responsible service and competitive
prices for energy services to the community. He introduced Joe Wilson General
Council and Jason Frisbie General Manager and CEO for Platte River Power
Authority. History of the authority and the service provided to customers since
1973 was presented to the Board. They reviewed the two foundational
documents between the four owner communities (Estes Park, Loveland,
Longmont & Fort Collins) which are effective through 2050. Changes to the
contract would extend the agreement through 2060 and would include minor
edits and clarifications to the organic contract. The power supply agreement
would contain new language providing context to introduce the Resource
Diversification Policy; noting intermittent resources present system management
challenges/opportunities; described how PSA’s may be revised and modified in
the future; and introduced the possibilities of future modifications to the
agreement. Mayor Jirsa closed the public meeting and Attorney White read the
ordinance into the public record. It was moved and seconded (Cenac/Walker)
to approve Ordinance 04-19, and it passed unanimously.
2. ORDINANCE 02-19 AMENDING MUNICIPAL CODE §13.06.010 TO ENABLE
BROADBAND SERVICES. Mayor Jirsa opened the public hearing. Director
Bergsten stated the change would enable broadband services to the community.
The Estes Park Economic Development Corporation facilitated numerous
community authored publications on the advantages of Broadband. He provided
a brief history of the Estes Park Broadband timeline which began in 2014. Two
customers are currently running successfully through the pilot program. In the
first phase seed funding would be transferred from the Light & Power Enterprise
Fund in the amount of $3 to $4 million. Key activities of the first phase would
include: establishing a Broadband Division; a fund startup phase; hiring and
training of new staff; startup marketing, communication and branding; activation
in two neighborhoods; and updates to construction costs and proforma. Phase
two would incorporate continued network build-out, full-scale marketing and
sales and potential bandwidth and call center IGA’s. Director Bergsten stated the
project is not an increase to taxes and is funded as a voluntary fee based
enterprise. Staff recommended approval of the ordinance to enable Broadband
services and change the name of the Light & Power Enterprise to Power &
Communications Enterprise. DRAFT
Board of Trustees – March 12, 2019 – Page 4
Board questions have been summarized: How staff intends to manage and
monitor progress to ensure staff is on target; the approximate number of new
positions created through the service; effects, benefits, quality and reliability of
future development of 5G cell signal for the Estes Valley; regular progress
updates provided to the Board; and whether staff would coordinate installation
with other construction projects.
Those speaking in favor of enabling Broadband services: Michael Bertrand/Town
citizen, David Batey/County citizen, Charlie Dickey/Estes Valley Partners for
Commerce President, Greg Rosener/Town citizen, and Kent Smith/Town citizen.
Mayor Jirsa closed the public meeting and Attorney White read the ordinance
into the public record. It was moved and seconded (Martchink/Bangs) to
approve Ordinance 02-19, and it passed unanimously.
3. ORDINANCE 03-19 REENACTING MUNICIPAL CODE CHAPTER 9.18
RELATING TO MICROMOBILITY. Mayor Jirsa opened the public hearing. Staff
presented Ordinance 03-19 allowing ebikes and Electric Mobility Scooters (EMS)
on most Town trails, roadways, and sidewalks. Staff highlighted changes
including: removing redundant provisions present in model traffic code; streets
with speed limits; citizen input which stated the content limited students riding to
school on sidewalks where a bike lane was not present; tour groups using
devices must be 10 or less; Storage of devices not in use must be secured within
a building. Mayor Jirsa closed the public meeting and Attorney White read the
ordinance into the public record. It was moved and seconded
(Martchink/Zornes) to approve Ordinance 03-19, and it passed unanimously.
4. FAMILY ADVISORY BOARD INTERVIEW COMMITTEE APPOINTMENT.
Assistant Town Administrator stated the posting would be open for another
month to fill a single position on the Family Advisory Board. It was moved and
seconded (Walker/Martchink) to appoint Trustees Norris and Zornes to the
Family Advisory Board Interview Committee, and it passed unanimously.
5. REPORT AND DISCUSSION ITEMS:
1. 2018 MUSEUM ANNUAL REPORT. Director Fortini presented an overview of
goals which were met in 2018. Highlights included: a temporary community
photography exhibit titled “My Estes Park: Through the Lens”; fundraising efforts
for the new Collections and Research Facility of which $505,000 have been
collected by the Friends of the Museum; digitization of newspaper articles from
1925-1952 hosted through Colorado Historic Newspapers; temporary exhibit
focusing on Estes Park in the 1920’s; and the State grant award to stabilize the
Birch Ruins and surrounding area. Staff continues to move artifacts to the
Museum Annex building including larger artifacts and artifacts stored at the Light
& Power warehouse. Director Fortini provided an overview of Policy 1205
Collections Management specifically for deaccessioning of Museum items.
Deaccessioning is the formal process of removing items within the Museum’s
possession. He stated the policy adheres to American Association of Museums
Guidelines to deaccession items ethically and within the Museums Mission. He
added any funds acquired to sell artifacts must be applied towards collections.
The Museum’s preference would be to give items to another community. The
Museum remodel is anticipated to be completed in April with a reopening of the
Gallery on May 31, 2019. New hours of operation would be Wednesday through
Saturday 10:00 a.m. to 4:00 p.m. year-round. An overview of attendance
comparisons was provided with a total of 8,647 visitors served in 2018 over
seven months of operation. Staff continue to align strategic initiatives and
identified outcome areas based on the mission statement.
John Meisner/Town Citizen stated concern for the policy and deaccessioning of
items process which may lead to items being resold online for profit. He also DRAFT
Board of Trustees – March 12, 2019 – Page 5
questioned the three hundred donations which were made to the Museum in
2018.
Director Fortini stated every item deaccessioned is tracked. Item donations
require paperwork which gives full rights of the item over to the Museum and are
tracked and logged by staff. He added the first method of disposal of items is
sharing with another institution through PastPerfect a database utilized by staff
to track and trace conditions and display of items. To his knowledge since his
time at the Museum not one item has been sold. Inventory control is in place to
ensure items are not being disposed of and resold. There are private collections
with museum quality artifacts which have not belonged to a museum and are
sold online. Although larger museums allocate acquisition funding to monitor
items of historical significance, Director Fortini stated this has not occurred due
to size and limited staffing of the Museum.
Whereupon Mayor Jirsa adjourned the meeting at 9:20 p.m.
Todd Jirsa, Mayor
Bunny Victoria Beers, Recording Secretary DRAFT
Town of Estes Park, Larimer County, Colorado March 12, 2019
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 12th day of March, 2019.
Board: Mayor Jirsa, Mayor Pro Tem Walker, Trustees Bangs,
Cenac, Martchink, Norris and Zornes
Attending: Mayor Jirsa, Mayor Pro Tem Walker, Trustees Bangs,
Cenac, Martchink, Norris and Zornes
Also Attending: Town Administrator Lancaster, Assistant Town Administrator
Machalek, Town Attorney White, and Recording Secretary
Disney
Absent: None
Mayor Jirsa called the meeting to order at 5:30 p.m.
DOWNTOWN ESTES LOOP UPDATE. The Project Technical Advisory Committee
provided an update on the progress of the Downtown Estes Loop since December
2018. Right-of-way (ROW) offers have been made for all seven full acquisitions and
three property owners have agreed to purchase terms. CDOT’s condemnation requests
for three parcels have been approved by the Transportation Commission, an additional
request for a fourth parcel would be made March 21, 2019. Consultant Relocation
Agents have met with residents and designs have been focused on finalizing landscape
design, intersection markings, wayfinding signage and roundabout details. The
hydraulic final approach would be determined in conjunction with regulatory agencies
and the project expansion to include Riverside and Rockwell Bridges would be
evaluated contingent upon funding. The projected schedule would anticipate completion
of construction documents in 2019, ROW acquisitions would be expected to continue
into 2020 and construction would begin in Summer 2021. Trustees discussed design
and signage of the roundabout planned for the Moraine Avenue and Crags Drive
intersection, if utility relocations were expected and the disadvantages of relocating
residents and private property acquisitions.
FOLLOW UP OF FACILITATED LISTENING SESSION WITH CONTRACTORS.
Director Hunt presented a follow up of the Facilitated Listening Session held February
26, 2019. The session’s discussion consisted of the need for a new Chief Building
Official, necessary time and resources for the Building division, streamlined processes
and improved and expedited plan review. Staff has interviewed candidates for Chief
Building Official and expects the position would be filled in April 2019. Performance
reviews, including process examination and benchmarking would be conducted by
SAFEBuilt CO LLC. The first site visit would be March 14, 2019 with a final report
provided to the Board in July 2019. Streamlined processes have begun and should
have a cumulative effect on issues in the Building division. Trustees discussed how
improvements would be tracked and the potential holding a second facilitated listening
session after improvements have taken effect.
TOWN ADMINISTRATOR REPLACEMENT PROCESS. Director Williamson presented
the Town Administrator Replacement Process. Town Administrator Lancaster provided
the Town Board with his six-month notice on February 26, 2019. Staff proposed
contracting with ESM Consulting Services, Inc. to complete a full recruitment process
with a proposed timeline which would have a new Town Administrator identified and on
staff with a month or two of overlap prior to Lancaster’s final day. Trustees discussed
the recruitment process and regional scope, candidate prescreening and if an executive
session should be held to determine recruitment process. It was determined to add the DRAFT7
Town Board Study Session – March 12, 2019 – Page 2
Contract with ESM Consulting Services Inc, for Town Administrator Recruitment
Assistance to the Consent Agenda for approval at the Town Board Meeting.
TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS.
Trustee Martchink requested additional outreach be done concerning the taxing
structure of Estes Park and Town Administrator Lancaster stated this could be covered
in a “Lancaster Column.” Trustee Norris stated he would not be able to attend the next
Estes Valley Planning Commission. Town Administrator Lancaster stated Policy 107
Board Emails was due for review and questioned if the Board had any changes, it was
determined no changes were needed and the policy would be reviewed in a year. At
Town Administrator Lancaster’s request Director Muhonen remarked on concerns the
Stormwater Master Plan could have on stream ecosystems and fish habitats. Director
Muhonen stated restoration of waterways and bridges improve ecosystem resilience
and vitality. The Town has been committed to protecting and restoring river habitats,
and would include this in future project designs and construction. Director Williamson
provided an update on the Town Attorney recruitment and stated the job opening closed
March 11, 2019 and the Town received 15 applications 5 of which have municipal
experience. It was determined the Board would review candidate credentials to select
candidates for interviews.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Lancaster stated the discussion on Removing 500 Foot Limit for
Liquor Licenses was tentatively scheduled for March 26, 2019 pending confirmation of
the Update on Film Center Plans for the same date.
There being no further business, Mayor Jirsa adjourned the meeting at 6:47 p.m.
Kimberly Disney, Recording Secretary DRAFT8
RECORD OF PROCEEDINGS
Estes Valley Planning Commission
February 19, 2019
Board Room, Estes Park Town Hall
Commission: Chair Bob Leavitt, Vice-Chair Sharry White, Commissioners Nick Smith,
Robert Foster, Steve Murphree, Frank Theis
Attending: Leavitt, White, Smith, and Theis
Also Attending: Director Randy Hunt, Town Attorney Greg White, Senior Planner Jeff
Woeber, Planner I Robin Becker, Town Board Liaison Ron Norris,
Larimer County Liaison Michael Whitley, Code Compliance Officer Linda
Hardin, Recording Secretary Karin Swanlund
Absent: Foster, Murphree
Chair Leavitt called the meeting to order at 1:30 p.m. There were approximately 40 people in
attendance.
1.OPEN MEETING
2.APPROVAL OF AGENDA
It was moved and seconded (Theis/White) to approve the agenda as presented and
the motion passed 4-0.
3.PUBLIC COMMENT
None
4.CONSENT AGENDA
Approval of February 19, 2019 Planning Commission meeting minutes.
Approval of February 19, 2019 Study Session minutes
It was moved and seconded (White/Smith) to approve the agenda as presented and
the motion passed 4-0.
5.RESOLUTION: JOINT PLANNING AREA and PROPOSAL TO ADDRESS THE LACK
OF REPRSENTATION
Chair Leavitt briefly outlined the proposed Resolution in Support of the Continuance of the
Joint Planning Area.
Public Comment:
Tom Gootz, 2855 Grey Fox, in complete support of continuing the Joint Planning Area.
Mike Kennedy, 2550 Devils Gulch Road, inherent problem of the town and county not
having the same objectives; town wants commercial developments, county citizens want
to preserve their residential tranquility. Joint areas don’t address opposing views.
Citizens of county need support and advice independent of the town.
Dave Converse, 2119 McGraw Ranch Road, in support of the resolution.
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RECORD OF PROCEEDINGS
Estes Valley Planning Commission
February 19, 2019
Board Room, Estes Park Town Hall
Jim Swaney, 1579 Jacob Road, doesn’t object to the joint process, but does not agree
with how it is conducted.
Commission comments:
Smith supports the Joint Planning Area but agrees with some of the concerns of County
residents. White supports the IGA continuation stating it works well for the Estes Valley.
Theis supports the resolution and noted that it can be frustrating using a different building
department, but the same planning department. The Planning Commission is the
sounding board for the public and without the IGA, county residents would have to go to
the Larimer County Planning Commission. Leavitt stated that we are one valley in terms
of a community and people and concerns are across the entire valley. Separating land
use planning from all the other joint planning seems to be backwards. There are issues
that need to be addressed and resolved in the IGA, but the Joint Planning Area should
stand.
It was moved and seconded (Theis/White) to approve the Joint Planning Area
Resolution as presented and the motion passed 4-0.
Chair Leavitt reviewed the Proposal to Address the Lack of Representation, breaking it
down into two parts.
1)Modify the Estes Park development codes to have all development projects with
community wide impacts be reviewed and approved by the EVPC rather than the
Community Development Staff.
2)Requirement that all appeals of development plan decisions be reviewed and
approved by both the Town Trustees and County Commissioners in separate
hearings, which is already being done for Code changes. Development decisions are
quasi-judicial, Code changes are legislative in nature
Attorney W hite stated that point number two is not legally sustainable as written in
Colorado. Ultimate power to approve land use is retained individually between the Town
Board and the County Commissioners.
Leavitt added that perhaps this would be an advisory role, rather than an approval role
for the governing bodies to weigh in on. Theis stated that he thinks the resolution needs
to be refined. White recommended a continuance to March.
It was moved and seconded (White/Smith) to continue the Proposal to Address the
Lack of Representation Resolution as presented to the March 19, 2019 meeting.
The motion passed 4-0.
6.PLANNING COMMISSION BY-LAWS
Planner Becker reviewed the objective of the By-Law’s amendment. The previous update
was done in 2014. This update’s main focus is on Planning Commission meeting start
times to allow for a greater number of public to attend. Staff recommended April as a date
for notification of the new times, to be effective with the May 21 meeting.
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RECORD OF PROCEEDINGS
Estes Valley Planning Commission
February 19, 2019
Board Room, Estes Park Town Hall
Commission Discussion:
99% of changes are a cleaning up of previous by-law versions. The intent is to move to
evening meetings and monitor attendance for six months. Another change is following the
State Statutes on dealing with conflicts of interest.
It was moved and seconded (Theis/Smith) to approve the updated By-Laws and the
motion passed 4-0.
7.ESTABLISH START TIME FOR PLANNING COMMISSION MEETINGS AND STUDY
SESSION
This change came about from public requests of wanting to attend meetings but unable to
due to the afternoon time.
It was moved and seconded (Leavitt/White) to set the Study Session start time to 3:30
p.m. and meeting start time to 6:00 p.m., ending by 10:00 p.m. unless otherwise
voted to extend, for the remainder of the year, with a review after six months,
effective May 1, 2019 and the motion passed 4-0.
8.CODE AMENDMENT: VACATION HOMES AND BED AND BREAKFAST INNS
Request to continue to March, 2019 meeting.
It was moved and seconded (Theis/White) to continue the Vacation Homes and Bed
and Breakfast Code Amendments to March. The motion passed 4-0.
9.CODE AMENDMENT: COMPREHENSIVE PLAN CONSISTENCY
Director Hunt stated that it is staffs request to continue the item to a later meeting, but to
review and allow public comment at this meeting. There is no time line or deadline for this
subject. He reviewed the code amendment and the recent discussions regarding it. This
would remove some but not all comprehensive plan references and review criteria from the
Development Code. Traditional planning, broadly speaking, has two types of actions to be
taken: Ministerial, which are administrative actions, would remove comp plan references
as criteria (variances, development plans, temporary uses/structures, Location and Extent
reviews, final subdivision plats) and Legislative, which are discretionary actions, would
keep comp plan references.
Public Comment:
Tom Gootz, concerned about what has already been taken out of the Comprehensive
Plan, specifically Section 7.8, Wildlife Habitats. In 2008 an updated map of Wildlife Habitat
areas, protecting Big Horn Sheep and Raptors was published. This is not what people
want. There are far reaching effects that must be paid attention to.
Committee Discussion:
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RECORD OF PROCEEDINGS
Estes Valley Planning Commission
February 19, 2019
Board Room, Estes Park Town Hall
Need a closer look to fully understand the ministerial changes. Theis agreed in principle
with Tom Gootz on the wrongful removal of wildlife habitat, and we need to be sure a
requirement of wildlife habitats are in plan reviews. It is unknown at this point what comp
plan will look like in the future.
It was moved and seconded (White/Theis) to continue the Code Amendment of
Comprehensive Plan Consistency to March, 2019. The motion passed 4-0.
10. CODE AMENDMENT: PARK AND RECREATION FACILITIES
Chair Leavitt stated that he authored the conceptual plan written in an effort to generate
discussion not a proposal, and in an attempt to avoid unintended consequences. He
added that he didn’t sign his name, and Director Hunt was not involved.
Staff recommended continuance of the Park and Recreation Code Amendment.
Public Comment:
Mike Kennedy, asked why we are putting emphasis on commercial development in
residential districts.
Mark Gunther, 421 Ridgeview Lane, hopes that any future code changes would be such
that if we are looking at a commercial project in a residential area the code not allow it.
Geoff Letchworth, 1726 Devils Gulch Road, there is no protection for open space land
becoming developed.
Tom Gootz, Table 4.1 includes many Commercial uses allowed in Residential zones and
this needs to be considered.
Ed Degan, 2534 Devils Gulch, delineation between residential and commercial is what
people like and want.
Virginia Page, 1861 Raven Ave, residential should mean residential, protect Estes Park or
it won’t be Estes Park anymore.
Diane Ernst, 148 Stanley Circle, appreciates what was said at the Study Session. Thanks
to the Planning Commission for hearing the public.
Commission Discussion:
It was agreed that this is an incomplete process, and the emails have been received and
heard and taken seriously, give and take will be necessary to make this all work.
Recreation does not have to mean commercial. No code can anticipate every scenario
that may come up. It is the hope of the PC to clarify as best we can and allow for
temporary uses and keep residential residential. A complete proposal will be forthcoming.
The moratorium is in place until April. Theis thinks there should be little if any commercial
in residential areas.
It was moved and seconded (Theis/White) to continue the Code Amendment for Park
and Recreation Facilities to March, 2019. The motion passed 4-0.
12
RECORD OF PROCEEDINGS
Estes Valley Planning Commission
February 19, 2019
Board Room, Estes Park Town Hall
11. REPORTS:Director Hunt
A)Two amendments for later study session: minimum number of parking spaces for
development reviews, and Neighborhood and Community meeting notification updates
and sign requirements.
B)Planning Technician will be hired to help with work load.
C)Planning Commission vacancy for a Town resident.
There being no further business, Chair Leavitt adjourned the meeting at 3:00 p.m.
_________________________________
Bob Leavitt, Chair
__________________________________
Karin Swanlund, Recording Secretary
13
Town of Estes Park, Larimer County, Colorado February 19, 2019
Minutes of a Study Session meeting of the PLANNING COMMISSION of the Estes
Valley, Larimer County, Colorado. Meeting held Rooms 202/203 of Town Hall.
Commission: Chair Leavitt, Vice Chair White, Commissioners, Foster, Murphree, Smith,
Theis
Attending: Leavitt, Theis, Murphree, Smith, White
Also Attending: Town Attorney White, Director Hunt, Senior Planner Woeber, Planner I
Becker, Town Board Liaison Norris, County Liaison Whitley, Code
Compliance Officer Hardin and Recording Secretary Swanlund
Absent: Foster
Chair Leavitt called the meeting to order at 11:00 a.m.
There were 3 people in attendance. This study session was streamed and recorded on the Town of
Estes Park YouTube channel.
Code Amendment: Vacation Homes & Bed and Breakfast Inns
Chair Leavitt noted that Town Clerk Jackie W illiamson has concerns about the amendments and
would like a deferral on voting until March. Code Compliance Officer Hardin and Director Hunt
agreed to continue the Code Amendment to the March 19 meeting however Hardin made note that
she will not be in attendance for that meeting.
Code Amendment: Consistency with Comprehensive Plan
Director Hunt reviewed the Consistency with Comp Plan amendment, stating that it is the same
material that was in the January meeting. Ministerial is not discretionary, no comp plan reference
required. Legislative are discretionary proposals and would retain the comp plan reference.
Chair Leavitt had several areas of concern, including wildlife corridors, making sure we don’t remove
or replace things with regulatory implications, denied development plans need to have elements of
the development code cited in the reasons, and whether or not the IGA will have an effect on this
subject. The recommendation of not moving forward with this at this time was made as it is not
holding up any current development plans.
Michael Whitley explained that in Larimer County anything approved at staff level doesn’t require
consistency with comp plan, the Development Code is the sole criteria.
There was consensus to continue the amendment.
Code Amendment: Park and Recreation Facilities (conceptual)
Chair Leavitt made note that he was the author of the Conceptual Amendment, not Director Hunt or
the Planning Commission. His motive for this was to keep consistency and generate discussion, and
avoid contradictions and vagueness. The intent is a starting point for discussion. Today’s public
hearing is not based on a full-fledged proposal but is a place to hear public comment. Last month this
was only a discussion item, which was a new mechanism for the PC study sessions.
14
Planning Commission Study Session February 19, 2019 – Page 2
Whitley explained that Larimer County handles code amendments with a monthly work session
between Commissioners and Planning Commission. Often, the agreement is to not pursue the Code
Amendment. For high-level amendments, the process is to get feedback, bring back for more
discussion, have open house public meetings, bring back again for a public hearing.
Conceptual idea is basically a laundry list of things to be done, leaning toward a narrower approach
and make modifications if necessary. The intent is to steer away from special reviews by putting in
code language that provides restrictions. Main public concerns are with the ambiguity of the terms
commercial and noncommercial and the difference between public and private. Temporary uses
have a lot of latitude. Contractors and developers are going to find loop holes. A possible solution
for commercial entities may be a new Park/Recreation zone. Whitley stated that City of Greeley
Regulations separate out true parks and rec facilities which allows taking non-park and rec out of
certain definitions. Working with table 4.1, grandfathering and temporary use are the main goals.
Moratoriums are temporary, you have to pursue a solution. It was agreed to continue the item to a
later meeting.
Lunch 12:05-12:25
By-Laws revision
Planner Becker reviewed the updated By-Laws based on what was discussed at the December and
January study session. There were no questions or comments on the new version.
Meeting start times were discussed. Study session start time of 3:30 p.m., leaving a break for dinner,
and regular meeting starting at 6:00 p.m. was agreed upon. A vote on this would make it a “normal”
meeting time for the rest of the year. Public attendance will be tracked to see if the later time draws
more interest with a review after six months. Plan is to begin the later meetings in April or May to
give time for public notification.
Becker also passed out handouts regarding parking thresholds and neighborhood and community
meetings, which will be study session items in March.
Joint Planning Area Resolution
Leavitt wrote this resolution (attached) to let the Town Board know the Planning Commission’s
thoughts on the IGA. The hope is to vote on this at the public meeting today, so it can be entered into
the joint Town/County meeting being held this evening. It is hard to imagine planning without it being
Valley wide. The issue is governance. There are plenty of reasons to keep the Joint Planning Area
and losing it would be problematic for people living outside of town limits. Attorney White discussed
what it was like prior to the IGA. RMNP kicked off the proposal due to the threat of development in
the County. Citizens came up with the Comp Plan, funded through EPURA with help from a
Consultant. The zoning plan was part of the comp plan, it was a 6 year process and implemented in
2000. Leavitt reviewed two components in addition to the resolution; modify the Development Code
to have all projects with community wide impact be reviewed by the EVPC, and all appeals of
Development Plan decisions be reviewed and approved by both the Town Board and County
Commissioners. Attorney White stated that zoning power can’t be given to someone else therefore
making component two likely illegal.
Hunt added, from the role of the Department head of CD, that we are not compensated appropriately
by the County, with 56% of work being in town and 44% county.
15
Planning Commission Study Session February 19, 2019– Page 3
Consultant Report
Woeber spoke on Ayres and Associates, the consultants that are working on our parking standards in
the Development Code. A more detailed report will be available in March.
Going paperless
Director Hunt proposed getting rid of the paper notebooks and move to electronic devices: Individuals
will be polled and asked which format they prefer. If electronic is preferred, the town will not be able
to provide the hardware unless all members agree.
Chair Leavitt adjourned the meeting at 1:15 p.m.
_____________________________________
Bob Leavitt, Chair
Karin Swanlund, Recording Secretary
16
Town of Estes Park, Larimer County, Colorado, February 14, 2018
Minutes of a regular meeting of the Parks Advisory Board of the Town of Estes Park,
Larimer County, Colorado. Meeting held in the Administration Conference Room, Room
150, of Town Hall on the 14th day of February, 2019.
Present Merle Moore
Vicki Papineau
Geoffrey Elliot
Dewain Lockwood
Ron Wilcocks
Also
Present: Brian Berg, Parks Supervisor
Megan Van Hoozer, Public Works Administrative Assistant
Patrick Martchink, Town Board Liaison
Kevin McEachern, Public Works Operations Manager
Absent: Rex Poggenpohl
Wade Johnston
Chair Merle Moore called the meeting to order at 8:35 a.m.
Chair Moore introduced the new member in attendance, Ron Wilcocks. Wilcocks shared
some personal history and the existing PAB members introduced themselves.
PUBLIC COMMENT
No public was in attendance.
GENERAL BUSINESS
A motion was made and seconded (Papineau/Lockwood) to approve the January
meeting minutes with suggested edits and all were in favor.
PAB OFFICER ELECTIONS
Moore opened the floor to nominations for PAB Chair and Co-Chair seats. Member
Papineau nominated Merle Moore for another term and nominated Wade Johnston for
another term of PAB Co-Chair, although Johnston is absent for today’s meeting.
Member Elliot self-nominated for PAB Co-Chair with scheduling uncertainties this year
for Johnston. Papineau withdrew the original motion for Johnston as Co-Chair and
nominated Geoffrey Elliot. Member Lockwood seconded Papineau’s motion and all
were in favor.
MRS WALSH’S GARDEN ADVISORY COMMITTEE (MWGAC) UPDATE
Berg reported that February’s meeting discussion involved the Mission Statement for
MWG, eventually determining they’d go with the 2009 Mission Statement with minor
wording edits.
The MWGAC is also working toward establishing their goals for the garden. They’re
discussing whether the garden will contain strictly Estes Valley native plant species
17
Parks Advisory Board – February 14, 2019 – Page 2
where Estes Valley residents are able to see what types of plantings work in this
climate. If it contains only those plants in Rocky Mountain National Park it limits the
palate of what can be provided in the garden. Discussions to continue next month.
They’ll also be discussing whether the included plants need to be grown or if they can
be purchased.
Planning continues for the hillside located just west of the MW G patio area. This should
be a primary focal point and be made showier. All ideas are shared on the MWGAC
Google Drive.
Chair Moore invited PAB members to the Google group if anyone is interested in adding
or viewing the ideas developed to date.
PARKS DIVISION UPDATE
Supervisor Berg met with Abi from Visit Estes Park (VEP). The new VEP CEO may start
attending PAB as able. VEP wanted to donating a climbing wall however the School
District determined it would be too dangerous. The thinking has been extended to the
Carboard Duct Tape Boat Race which has been held at the Estes Valley Community
Center swimming pool. The same company that has the climbing wall could also rent a
15,000-gallon pool. Berg is speaking with the Events Center about having the pool
located at the Pavilion with no drainage available.
Berg reported the following updates from the Town’s Parks Division:
x Working with VEP’s new Board to get all websites linked together related to
events, parks, etc. VEP can promote what the Parks Division is doing and
providing consistent information to all. MWG will be in VEP’s Visitor Guide this
year.
x Hard work is occurring to construct the Sensory Garden. The recent ProGreen
offered new ideas so a few changes are in the works.
x The Town will be entering America In Bloom again this year.
x Berg attended the CSU career fair.
OTHER BUSINESS
Mountain Heritage Festival: Member Elliot provided an update on the 2019 Mountain
Heritage Festival (May 3, 2019) planning. The committee is reaching out to those
entities that were involved in last year’s festival and has added a few more names
(family groups, etc.). The committee is looking forward to some exciting things this year.
There will be another meeting later this month to will dive into advertising and
publicizing the festival.
Berg provided Member Wilcocks with a brief history of the Mountain Heritage Festival.
He stated the festival continues to grow each year. Typically, there is a minimum of 600
grade school students, 100 middle school students, and many home-schooled students.
The Parks Division will be checking into having the barbed wire fencing located at
Centennial Knoll-Willows removed.
Berg was asked if there are any plans for more musical instrument installations. Berg
stated there are none planned for the Riverwalk Proper but there are plans to install four
in the Sensory Garden being constructed.
18
Parks Advisory Board – February 14, 2019 – Page 3
The question was also posed regarding creation of a virtual Riverwalk tour. Trustee
Liaison Martchink stated that Visit Estes Park may be able to help and/or provide
resources to launch this idea. Berg reported that the Town has done a few similar things
and will look into that option.
Member Elliot asked how the businesses are responding to the installation of the
Sensory Garden. Berg stated he’s only received positive feedback, even with sidewalk
closure. Berg reached out to Events Center early on to provide updates for the Whiskey
Warm-up and Duck Race events that take place in this location.
Manager McEachern informed the PAB that the downtown tripping hazards have been
addressed.
Chair Moore stated that the east side of the Hwy 36 tunnel always ices over and needs
attention. This is a very touchy area and Berg will see if anything additional can be done
to address the situation.
Member Wilcocks wanted to clarify the scope of a current project. He requested more
information about an urban arboretum. Chair Moore stated this evolved from discussion
about utilizing plantings within town and labeling them which has begun. Berg explained
that the original Tree Board had a vision of an arboretum extending from the Visitor
Center to the bird sanctuary at Lake Estes. The Town was unable to make it work due
to needed irrigation along the route. The project could be considered again and Berg
will look at as an option moving forward. Chair Moore suggested looking at utilizing
more native plants which would require less water. Berg agrees and thinks this is a
good idea.
Member Wilcocks informed the PAB that he’s also a member of the Transportation
Advisory Board (TAB) and they’ve been discussing the Trails Master Plan. He is willing
to funnel information back and forth for information and inclusiveness. He wants all
properly involved so he’ll help in any way he can. PAB would appreciate updates as
they occur.
A motion was made and seconded (Elliot/Lockwood) to adjourn the meeting at 9:31 and
all were in favor.
Recording Secretary
Megan Van Hoozer, Public Works
19
20
Town of Estes Park, Larimer County, Colorado, February 20, 2019
Minutes of a regular meeting of the Transportation Advisory Board of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Room 202 of Town Hall on the 20th
day of February, 2019.
Present: Gordon Slack
Tom Street
Belle Morris
Stan Black
Amy Hamrick
Ann Finley
Janice Crow
Linda Hanick
Ron Wilcocks
Also Present: Trustee Carlie Bangs, Town Board Liaison
Greg Muhonen, Public Works Director
Vanessa Solesbee, Parking & Transit Manager
Megan Van Hoozer, Public Works Administrative Assistant
John Hannon, Rocky Mountain National Park
David Hook, Engineering Manager
Absent:
Chair Morris called the meeting to order at 12:01 p.m.
PUBLIC COMMENT:
No public comment.
APPROVAL OF MINUTES:
A motion was made and seconded (Slack/Hanick) to approve the January meeting
minutes and all were in favor.
TAB OFFICER ELECTIONS:
Chair Morris announced the resignation of Member Hamrick from the TAB upon term
expiration 3/31/19. Hamrick hopes to get involved again in the future but is unable to
commit to the next term. Co-Chair Street indicated his intention to reapply for his TAB
seat.
Member Slack made a motion for sitting Chair Morris to be reelected for another term with
Street continuing as Co-chair. Member Finley seconded the motion and all were in favor.
PARKING WARRANT DISCUSSION:
Manager Solesbee announced that the Shuttle Committee is aware of the current TAB
seat openings. While she’d like to see the two committees work together, at this time the
Shuttle Committee meets only as needed and this will continue until further notice.
Solesbee will continue to bring information back and forth. Chair Morris would like more
collaboration and engagement between the groups. Member Black suggested inviting
someone to apply for Hamrick’s vacating seat. Solesbee stated that she may request
more shuttle committee members apply to TAB in the future but not at this point.
Rocky Mountain National Park (RMNP) representative, John Hannon is also a member
of the Shuttle Committee and feels there would be a lot of value to merging the groups.
Member Crow feels this is a great time for the groups to be combined. Solesbee will
further discuss with the shuttle committee and will bring an update to the group next
month. 21
Transportation Advisory Board – February 20, 2019 – Page 2
Crow asked if Solesbee was planning to disband the Shuttle Committee now that the new
Parking & Transit Division (P&T) has been created. Solesbee stated she’d not yet decided
but is planning to have discussions with the committee in March. Crow stated that the
Shuttle Committee performs outreach to all agencies, including the Town. Solesbee
stated that the committee will determine their own fate and what they decide their next
steps will be. To expand TAB membership seats, it would need approval from the Town
Board.
Solesbee provided a recap to the TAB on the topic of a Paid Parking Warrant process.
This discussion is a result of what has been asked of Solesbee in her new P&T role with
the Town of Estes Park. Solesbee is attempting to accomplish management of a public
asset and identification of a revenue source (paid parking) for parking management and
future goals. A revenue stream is needed for progress. All plans and goals came from the
Downtown Parking Management Plan (DPMP) and all options are being considered, not
only paid parking (i.e., paid parking, establishment of an assessment district, charging for
transit, etc.). For 2019 the P&T Division will continue to collect data with occupancy study,
real time parking availability (update next month), continued enforcement. This data
needs provided to the TB for an informed decision to be made. Solesbee walked through
the presentation created for the paid parking warrant process with the TAB.
Case studies from other municipalities show their established criteria is relevant and
important to their individual communities, to which they’ve also assigned ratings. Estes
Park is attempting to do this with the individual parking lots. Solesbee requested the TAB
provide the high-level categories of what is important to Estes Park, including what was
provided in the DPMP.
Solesbee provided questions to the group: What is important to the TAB? Is it land use;
walkability; individual values of parking spaces? Member Hanick asked what outreach
efforts are planned for 2019. In December, 2018 Solesbee started visiting with the
individual business owners. Public outreach on this process is expected to begin in March
or April with citizens.
Discussion is needed to have the regularly scheduled TAB meeting in April host a
community outreach event by inviting folks to come and discuss the paid parking warrant
process. A presentation to the Town Board is scheduled for April 23. Charley Dickey plans
to send out a survey related to the paid parking warrant process. Another series of
outreach efforts are planned to occur prior to Fall. It is important to inform the public prior
to Town Board presentations. Member Wilcocks requested further elaboration on the
category definitions. Solesbee stated we’re looking only at individual lots and pulling
pieces of data already collected. Discussions continued on needed metrics for the Estes
Park paid parking warrant process.
Member Slack stated the criticality of taking into account the seasonality of parking
availability. Wilcocks stated the Town should use same metrics/measurements each year
and watch trends. Solesbee mentioned the importance to also look at the customer
experience for both residents and visitors within the measurement criteria. Other
suggested categories include proximity to downtown, walkability/accessibility, transit
accessibility, congestion, proximity/impact to private parking, and parking during high
volume events.
Hamrick suggested that a category for proximity to a “specific asset” (i.e. post office)
which would be more citizen driven. Solesbee will think about getting to the bottom of ‘trip
purpose’ preference for citizens. Solesbee confirmed that, if implemented, paid parking
would be only seasonally enforced (May-October).
Solesbee will provide a completed draft of what was discussed today to the next TAB
meeting and will send out a week prior for review time.
22
Transportation Advisory Board – February 20, 2019 – Page 3
COMPLETE STREETS POLICY REVIEW (D. Hook):
Chair Morris and Manager Hook presented the Complete Streets Policy to the Town
Board at a study session and received positive feedback. A question that came up was
how much community feedback had been received. Since a majority of the feedback was
provided during the Downtown Plan process, the Town Board suggested additional
outreach occur prior to requesting adoption of the policy. Hook stated that the Town Board
did account for the TAB recommendation being the citizen representation however
additional outreach is desired. The goal for today is to come up with an outreach plan.
This will not be presented at another study session but as an action item for a Town Board
meeting once needed outreach is performed. For an outreach idea Member Finley asked
about a potential piggy-back on other events, like having an informational table set up at
an already established event as was done for the Downtown Parking Management Plan
during the 2018 Farmers Market.
Trustee Liaison Bangs clarified that the Town Board primarily wants an opportunity for
the public to provide feedback on this policy proposal, not necessarily by hosting a big
event. Member Crow also stated a preference for further public outreach.
Muhonen stated the TAB request was simple. The TAB requested a checklist be required
for future projects. Unsure about the community’s level of interest on the checklist but
suggests scheduling a public meeting and recreating the presentation. The goal is to
convey what the checklist is for and why it’s important. TAB wants to ensure the
evaluation of projects continues moving forward. The request to the Town Board is for
approval of the checklist and to provide an avenue for comments.
The Public Works staff will assist the TAB in scheduling and coordinating the public
meeting with the TAB to partner in the presentation. The group determined the best dates
for this event would be either Tuesday, March 19 or Wednesday, March 20. Scheduling
will be finalized and an invitation will be sent to all TAB members.
TRAILS MASTER PLAN:
Discussion on the Trails Master Plan is postponed until the March TAB meeting due to
time constraints.
PROJECT UPDATES (G. Muhonen – Public Works Administration)
Muhonen deferred his project update time to Rocky Mountain National Park (RMNP)
Representative, John Hannon. Hannon reported the RMNP staff are 35 days behind
where they would be had it not been for the government shutdown. The shutdown had a
heavy impact on staffing, contracting and other timelines. Hannon stated that RMNP is
still hoping to join in the construction of the Fall River Trail to connect to the Aspenglen
Campground at the time construction begins. There are definite advantages to there
being a contractor on-site and piggy backing on the chosen bid. The larger RMNP trail
portion which extends Beaver Meadows is dependent on funding, priority shifting, and
may need identified in another forum or slated as a new visitor entrance. It is off the radar
at this time due to lack of identified funding and the capacity of the staff to perform the
needed work. Cheri Yost is performing visitor use planning.
Member Slack asked about coordinating DMS messaging. RMNP still plan for
coordinated messaging on Town signs. Hannon will work with Solesbee moving forward
to coordinate messaging. Master planning efforts on permanent RMNP dynamic message
signs and how they work with to continue. Signage could potentially link all the way to I-
25.
Muhonen shared with the TAB the Micromobility Device draft report and Ordinance with
supporting links prior to today’s meeting. There is no intention of requiring a minimum age
or helmets. Muhonen asked for discussion if there is a different opinion. Member Finley
asked why these wouldn’t be required. Muhonen stated that this type of requirement
would be too much government oversight and would require increased enforcement.
Finley’s concerned that not only could the scooter rental business be sued but the Town 23
Transportation Advisory Board – February 20, 2019 – Page 4
as well. In other communities there’s a limit to 15 mph for scooter business rentals.
Co-chair Street stated the discussion includes bicycles and e-bicycles and that a limit of
15 mph is too slow. He further stated that scooters and bicycles are different and should
be in different categories. The speed restriction should be stated and enforced by scooter
vendors through their rentals. Enforcement would most likely only occur with a repeat
offender and actionable enforcement would be applied when needed.
A motion was made and seconded (Wilcocks/Hanick) to proceed in taking this draft
ordinance and supporting language to the next Town Board Study Session and all were
in favor.
OTHER BUSINESS
With no other business to discuss, Chair Morris adjourned the meeting at 2:06 p.m.
Recording Secretary
Megan Van Hoozer, Public Works Department
24
RESOLUTION #05-19
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New BEER & WINE Liquor License, filed
by Stanley Wellness Center, LLC dba Aspire Residence at the Stanley Hotel, 520 Steamer
Drive, Estes Park, Colorado, is February 18, 2019.
It is hereby ordered that a public hearing on said application shall be held in the Board
Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, March 26, 2019, at
7:00 P.M., and that the neighborhood boundaries for the purpose of said application and
hearing shall be the area included within a radius of 3.5 miles, as measured from the center of
the applicant's property.
DATED this day of
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
CONTINUED TO APRIL 9, 2019
25
26
RESOLUTION 06-19
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a New LODGING & ENTERTAINMENT
Liquor License, filed by Hansen & Dale Properties Inc. dba The Inn on Fall River, 1660 Fall
River Road, Estes Park, Colorado, is March 6, 2019.
It is hereby ordered that a public hearing on said application shall be held in the
Board Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, April 9, 2019,
at 7:00 P.M., and that the neighborhood boundaries for the purpose of said application and
hearing shall be the area included within a radius of 3.5 miles, as measured from the center
of the applicant's property.
DATED this day of
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
27
28
TOWN CLERK Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Jackie Williamson, Town Clerk
Date: March 26, 2019
RE: Transportation Advisory Board Appointment
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
To reappoint two members to the Transportation Advisory Board due to term expiration.
Present Situation:
Members Tom Street and Linda Hanick terms expire March 31, 2019. Administrative Services
advertised for the positions on the board and received applications from Tom Street and Linda
Hanick. Amy Hamrick chose not to renew her term.
Proposal:
Trustee Carlie Bangs, Liaison to the Transportation Advisory Board, recommends the
reappointment of Tom Street and Linda Hanick at this time. The additional open position will
continue to be advertised through March with the intent to interview and bring forward an
appointment in April.
Advantages:
Filling the positions would ensure a quorum.
Disadvantages:
If the appointments are not made, the positions would remain vacant until the positions can be
re-advertised and interviews conducted.
Action Recommended:
To reappoint Tom Street and Linda Hanick each for a three-year term expiring March 31, 2022.
Budget:
None.
Level of Public Interest.
Low.
Sample Motion:
I move to approve/deny the reappointments of Tom Street and Linda Hanick to three-year
appointments expiring on March 31, 2022. 29
30
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Jackie Williamson
Date: March 26, 2019
RE: Liquor Licensing: Transfer of Ownership from Nicky’s Steakhouse and
Lounge LLC dba Nicky’s Steakhouse and Lounge to Park Resorts
Properties LLC dba Nicky’s Steakhouse and Lounge, 1350 Fall River
Road, Hotel and Restaurant Liquor License.
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Transfer an existing liquor license located at 1350 Fall River Road to the applicant, Park
Resorts Properties LLC.
Present Situation:
A Hotel and Restaurant Liquor License is currently held at the location referenced
above by Nicky’s Steakhouse and Lounge LLC dba Nicky’s Steakhouse and Lounge.
The applicant is requesting a transfer of the license and submitted a complete
application to the Town Clerk’s office on February 28, 2019. A temporary permit was
issued on February 28, 2019. The temporary permit authorizes the transferee to
continue the sale of alcohol beverages as permitted under the permanent license while
the application to transfer ownership of the license is pending. The applicant has
submitted all necessary paperwork and fees and is aware of the TIPS training
requirement.
Proposal:
Town Board review and consideration of the application to transfer the existing license
to Park Resorts Properties LLC dba Nicky’s Steakhouse & Lounge.
Advantages:
The transfer of the license provides the business owner with the opportunity to continue
operating an existing, liquor-licensed establishment without an interruption of service to
its clientele.
TOWN CLERK’S OFFICE Memo
31
Disadvantages:
The business owner is denied the opportunity to continue operating an existing liquor-
licensed business during the licensing process.
Action Recommended:
Approval to transfer the existing Hotel and Restaurant Liquor License to Park Resorts
Properties LLC dba Nicky’s Steakhouse and Lounge.
Budget:
The fee paid to the Town of Estes Park for a Hotel and Restaurant Liquor License
transfer is $1319. The fee covers the administrative costs related to processing the
application, background checks, and business licensing. In addition, the renewal fee
payable to the Town for a Hotel and Restaurant Liquor License is $869 per year.
Level of Public Interest:
Low
Sample Motion:
I move to approve/deny the Transfer Application for a Hotel and Restaurant Liquor
License filed by Park Resorts Properties LLC dba Nicky’s Steakhouse and Lounge.
Attachments
Procedures for Transfer
Form DR 8404
Form DR 8404-I for John Thomason
32
April 2003
PROCEDURE FOR TRANSFER OF LIQUOR LICENSE
TOWN CLERK.
Will present the application and confirm the following:
The application was filed February 28, 2019 .
The Town has received all necessary fees and hearing costs.
The applicant is filing as an LLC .
There is a police report with regard to the investigation of the applicants.
Status of T.I.P.S. Training:
X Unscheduled Completed Pending Confirmation
MOTION:
I move the Transfer Application filed by Park Resorts Properties, LLC doing business as
Nicky’s Steakhouse & Lounge for a Hotel & Restaurant License be approved/denied.
33
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36
37
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ADMINISTRATION Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Travis Machalek, Assistant Town Administrator
Date: March 26, 2019
RE: Family Advisory Board Focus Area
Objective:
Present the 2019 Family Advisory Board (FAB) Focus Area for Town Board
consideration.
Present Situation:
The current FAB Focus Area is childcare. Now that the FAB recommendations on
childcare are being considered by the Ad Hoc Task Force, the FAB is ready to select a
new Focus Area in accordance with their bylaws.
Proposal:
At their March 7th meeting, the FAB unanimously voted to select “identifying barriers to
family success in Estes Park” as their Focus Area for 2019. Per the FAB Bylaws, this
Focus Area must be approved by the Town Board.
Advantages:
•Provides direction for the FAB.
Disadvantages:
•None
Action Recommended:
Staff recommends approval of the new Focus Area for the FAB.
Finance/Resource Impact:
No additional financial/resource impact at this time.
Level of Public Interest
Medium
Sample Motion:
I move to approve/deny changing the Family Advisory Board’s Focus Area to
“identifying barriers to family success in Estes Park”.
41
42
PUBLIC WORKS Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Greg Muhonen, PE, Public Works Director
Date: March 26, 2019
RE: Resolution 04-19 Contract with CDOT to resurface East Elkhorn Avenue
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seeks Town Board approval of the attached Resolution authorizing
resurfacing a portion of Elkhorn Avenue using funds provided by the Colorado
Department of Transportation (CDOT).
Present Situation:
CDOT owns Elkhorn Avenue between Wonderview Avenue and Moraine
Avenue. The existing pavement is potholed, severely rutted, and unsafe for
pedestrians, cyclists, and motorists crossing or traveling this roadway.
CDOT desires the Town resurface a 0.4 mile long segment of Elkhorn Avenue by
completing milling, patching, paving, restriping and traffic minimization to remedy
the distress in the existing pavement surface.
CDOT agrees to provide 100% of the funding in the estimated amount not to
exceed four hundred thousand dollars ($400,000) to reimburse the Town for the
design and construction of the work.
The PW staff has reviewed the estimated scope and cost of the work and is
willing to accept the responsibility to complete the Project during the 2019 paving
season (prior to October 31, 2019).
Proposal:
CDOT has prepared and delivered the attached Contract (OLA # 331001923) which
sets forth the terms and conditions for the Town to complete this resurfacing work (as
an inclusion in our 2019 Street Improvement Program) and for CDOT to deliver
$400,000 to the Town, subject to the Town’s receipt of favorable bids for this work.
contractors. The Town Attorney has accepted written assurances from Region 4
43
Engineering staff confirming CDOT will continue maintaining this portion of East Elkhorn
Ave in spite of the language contained in Section 12 of the Contract.
Advantages:
Resurfacing this segment will resolve the existing safety concerns and portray a
positive image of properly maintained street infrastructure to our residents and
visitors.
The Town is in an advantageous position to complete this work more
expeditiously than CDOT by including the work in our 2019 street paving
contract.
CDOT is paying for the work, and has agreed to further negotiate the funding
and/or work scope if bids exceed the Engineer’s cost estimate.
CDOT will continue to own, operate, and maintain East Elkhorn Avenue.
Disadvantages:
Our PW Engineering staff is numerically small and will need consultant support to
manage the construction concurrently with our other street resurfacing work.
Paving work must be completed during warm weather months which will
inconvenience roadway users during the estimated two week construction period.
Action Recommended:
Public Works staff recommends approval of Resolution #04-19 which authorizes the
Mayor to sign the CDOT Contract for this work.
Finance/Resource Impact:
This resolution obligates the Town to complete work on the CDOT roadway network,
and obligates CDOT to pay the cost. The 2019 budget must be amended to include this
revenue and offsetting expense.
Level of Public Interest
Public interest on this item is moderate.
Sample Motion:
I move for the approval/denial of Resolution #04-19.
Attachments:
Resolution 04-19
CDOT Outline Agreement (OLA #331001923) - Link
44
RESOLUTION 04-19
Colorado Department of Transportation (CDOT) Contract OLA 3331001923
WHEREAS, CDOT owns and maintains US Highway 36 through the Town
known as Elkhorn Avenue; and
WHEREAS, CDOT desires to resurface a 0.4 mile long segment of Elkhorn
Avenue by completing milling, patching, paving, restriping and traffic minimization to
remedy the distress in the existing pavement surface between Wonderview Avenue and
Moraine Avenue (the “Project”); and
WHEREAS, CDOT agrees to provide 100% of the funding in the estimated
amount not to exceed four hundred thousand dollars ($400,000) to reimburse the Town
for the design and construction of the Project; and
WHEREAS, the Town has reviewed the estimated scope and cost of the work
and accepts the responsibility to complete the Project during the 2019 paving season
(prior to October 31, 2019); and
WHEREAS, the Town (with Consultant support) is adequately staffed and
suitably equipped to more advantageously perform the Project.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO:
1. The Outline Agreement (OLA #331001923) between the Town of Estes Park and
the Colorado Department of Transportation attached hereto as Exhibit A and
incorporated herein by reference is approved and the Town agrees to construct
the resurfacing improvements to Elkhorn Avenue as described in the Contract.
DATED this day of , 2019.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
45
This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon.
Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you.
0 100 200Feet
1 in = 183 ft±Town of Estes ParkPublic Works
Public Works Department
Printed: 2/21/2019Created By: ryan barr
Legend
Proposed Work
Mill and Overlay Asphalt
Thermoplastic Crosswalks
Mill Asphalt and Place Concrete
46
FINANCE DEPT Memo
To:Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Duane Hudson, Finance Director
Date:3/26/19
RE: Resolution # 07-19, Supplemental Budget Appropriations to the 2019
Budget
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Re-appropriate remaining balances on uncompleted 2018 purchase orders in 2019 to
fund completion of the acquisition of goods or services ordered in 2018 and roll over
uncompleted projects underway but not completed in 2018. This amendment also
includes some additional appropriations for new items identified in 2019.
Present Situation:
At the end of each year, the Town will have certain purchases, contracts or projects
already in progress that were not completed within the fiscal year just ending. 2018 was
no exception to this process with several purchase orders and special projects still in
process at year end.
Purchase orders (PO’s) were entered into the 2018 accounting records to encumber the
2018 budgets for specific purchases. At the end of 2018, the balances left on the PO’s
need to be rolled over into the 2019 budget as a budget amendment to complete these
transactions. This is a standard accounting process common to governmental entities
that use purchase orders.
Uncompleted projects that were budgeted in 2018 but were not completed within the
year also need to be evaluated. A PO is only pulled on a contract or actual outstanding
order from a specific vendor. However, not all of a project’s budget is contracted and
recorded by a PO.
The Town follows the practice of budgeting for the full project up front when possible,
requiring the funding to be clearly identified and budgeted before the project can start.
The 2019 budget was developed with the expectation that these projects would be
completed and the appropriations would be fully utilized in 2018. Since the projects
were not completed, the unused appropriations fall to fund balance and must be re-
Res 07-19 Page 1 of 4
47
appropriated in 2019 to allow completion of the project. Also, any grants associated
with these projects must also be rolled over into 2019 to help pay for the project costs.
This is a standard accounting process common to governmental entities that perform
significant capital projects each year.
There are a few additional items that were not included in the original 2019 budget for
various reasons. Some were not known while others were not included due to
uncertainty over available funding.
The following contains explanations of the more significant items to be rolled forward or
added to 2019:
Summary of Supplemental Appropriations:
Wage Estimate Correction: - Increase of $21,373
I discovered an error in the formulas used to calculate seasonal wages for 8 part time /
seasonal positions. These 8 were set up in the payroll system differently than the other
part time / seasonal positions, resulting in understating the budget. Also included is a
one-time wage adjustment which was unknown at the time of the budget preparation.
These wages estimate corrections impacted three funds, the General Fund, Light and
Power Fund, and Water Fund as disclosed below.
General Fund – Increase of $2,175,430
This includes 26 PO’s totaling $317,494. These include the Laserfiche document
management system, some ADA improvements, security cameras, a street plow, and
several other smaller items. The General Fund increase also includes $908,127 in
project rollovers such as the streets shop roof replacement, Town Hall window
replacements, event center acoustic improvements, completion of the first electric
trolley acquisition, and parking services equipment. Related grant revenue increases
were included as well. Other amendments totaling $949,809 are included. These
include completion of the second bus acquisition and transferring $400,000 to the
Community Reinvestment Fund for Board Room audio/visual system improvements and
a facility needs assessment. The wage estimate correction mentioned above resulted in
an increase of $65,684 in the General Fund.
The General Fund changes reflect the rollover of the remaining balance of the $240,000
Parking Division seed money appropriated in 2018. $196,775.49 was left of the original
seed money after the 2018 incremental costs for this new division, a portion of which
was included in the original budget as personnel costs. The rest of the funding is
included in this budget amendment.
Community Reinvestment Fund – Increase of $2,067,283
This includes PO rollovers of $417,524, including the museum remodel contract,
Moraine Ave Bridge, and Community Drive / US 36 intersection engineering. Project
rollovers totaling $849,759 include Community Drive intersection improvement
construction, Moraine Ave Bridge, and the museum collections and research facility
projects. Additional appropriations include $400,000 in a new item for resurfacing East
Elkhorn Ave (funding provided by CDOT), $300,000 for Board Room audio/visual
system improvements and $100,000 for a facility needs assessment. The
Res 07-19 Page 2 of 4
48
accompanying funding and interfund transfers have been reflected in the revenue
adjustments.
Larimer County Open Space Fund – Increase of $294,251
This includes two PO’s, $190,537 to Larimer County Engineering for the open space
work done as part of the Fish Creek Road Repair project and $39,572 to Structures, Inc.
for final trail expenses on Moraine Ave Bridge. Project rollovers of $59,000, primarily
from the Moraine Ave Bridge project are also included.
Street Improvement Fund – Increase of $2,844,029
This includes PO rollovers of $107,272 primarily for 2018 STIP projects. Project
rollovers totaled $2,736,757, including $2,414,183 left on the LOOP project funding, and
$277,445 for Brodie Ave improvements.
Light and Power Fund – Increase of $1,320,496
This includes PO rollovers of $206,562 for various supply and material orders. Project
rollovers of $1,106,227 include funding for the Glen Haven Fiber install for PRPA, line
rebuilds, and other smaller projects. The wage estimate correction mentioned above
increased appropriations by $7,707.
Water Fund – Increase of $1,675,767
This includes PO rollovers of $284,352 for Park Entrance Mutual Pipeline and Water
Company (PEMPWCO) improvements, water plant SCADA improvements, etc. Project
rollovers of $1,443,432 include additional amounts for PEMPWCO, Prospect Mountain
Water District, and Mall Road/Hwy 36 crossing. The wage estimate correction
mentioned above resulted in a decrease in wage appropriations in the Water Fund by
$52,017.
The changes in the other funds are detailed out in the attached schedules.
Proposal:
Staff is seeking approval of Resolution #07-19 to approve these budget amendments.
Advantages:
The Town will be able to operate in compliance with statutory requirements regarding
municipal budget law. The Town will also be able to complete the acquisitions and
construction projects already underway at year end.
Disadvantages:
None.
Action Recommended:
Staff recommends approval of the 2019 supplemental budget appropriation resolution to
roll PO balances forward from 2018, roll over the remaining project budgets as
mentioned above, and the other miscellaneous amendments.
Res 07-19 Page 3 of 4
49
Finance/Resource Impact:
Rollover of uncompleted 2018 purchase orders and project budgets were factored into
the development of the 2019 budget. Full use of the existing 2018 PO’s and project
budgets were reflected within the ending fund balance projections so rollover of these
will not negatively impact the original projected fund balances.
Level of Public Interest
Limited
Sample Motion:
I move for the approval/denial of Resolution # 07-19 appropriating additional sums of
money for the Town of Estes Park for the budget year ended December 31, 2019.
Attachments:
Attachment A: Resolution 07-19 Supplemental Budget Appropriations to the 2019
Budget.
Attachment B: Recaps of Proposed Budget Adjustments and Supporting Documents
Attachment C: Schedule of Account Details (by link only)
Res 07-19 Page 4 of 4
50
RESOLUTION FOR
SUPPLEMENTAL BUDGET APPROPRIATIONS TO THE 2019 BUDGET
NO. 07-19
WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the 2019
annual budget in accordance with the Local Government Budget Law on November 27th, 2018;
and
WHEREAS, the Town of Estes Park’s accounting system incorporates a purchase order
system that encumbers the budget appropriation when commitments for the purchase of goods
or services are made; and
WHEREAS, encumbrances that were not liquidated in the fiscal year ended December
31, 2018 are to be re-appropriated in the next fiscal year; and
WHEREAS, appropriations for certain projects underway that have not been encumbered
with a purchase order are to be rolled over to facilitate completion of these projects; and
WHEREAS, additional projects and activities have been identified that were not known or
included in the original annual budget; and
WHEREAS, it is not only required by law, but also necessary to appropriate the revenues
provided in the budget to and for the purposes described below, so as not to impair the
operations of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO:
That the appropriations be increased by $10,447,933 for the funds specified below and
these amounts are hereby appropriated from additional revenue or available fund balance of
each fund.
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
101 General Fund 18,627,476 2,175,430 20,802,906
204 Community Reinvestment Fund 989,163 2,067,283 3,056,446
211 Conservation Trust Fund 31,678 8,768 40,446
220 Larimer County Open Space Fund 1,212,836 194,251 1,407,087
236 Emergency Response System Fund 400,580 0 400,580
238 Community Center Fund 768,392 0 768,392
244 Trails Fund 675,073 0 675,073
260 Street Fund 2,384,855 2,844,029 5,228,884
502 Light & Power Fund 18,236,404 1,320,496 19,556,900
503 Water Fund 8,084,521 1,675,767 9,760,288
606 Medical Insurance Fund 2,352,416 0 2,352,416
Attachment A Page 1 of 2
51
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
612 Fleet Maintenance Fund 485,334 0 485,334
625 Information Technology Fund 838,198 62,329 900,527
635 Vehicle Replacement Fund 532,214 99,580 631,794
645 Risk Management Fund 273,947 0 273,947
Total All Funds 55,893,087 10,447,933 66,341,020
ADOPTED this 126th day of March, 2019.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
Attachment A Page 2 of 2
52
TOWNOFESTESPARKRECAPOFPROPOSEDBUDGETADJUSTMENTSFORYEARENDED12Ͳ31Ͳ2019RESOLUTION08Ͳ19ASOFMarch26,2019101204211220236238244260GENERALFUNDCOMMUNITYREINVESTMENTCONSERVATIONTRUSTLARIMERCOUNTYOPENSPACEEMERGENCYRESPONSECOMMUNITYCENTERTRAILSSTREETRevenues,AsAmended$18,709,655 $1,796,663$32,300 $1,167,000 $402,089 $768,392 $386,196 $1,859,142Expenses,AsAmended20,802,906 3,056,44640,446 1,407,087400,580768,392675,073 5,228,884Net(2,093,251) (1,259,783)(8,146) (240,087)1,5090(288,877) (3,369,742)EstimatedBeginningFundBalance,1/1/198,611,821 1,270,86870,626497,73079,4150573,468 3,599,024EstimatedEndingFundBalance,12/31/19$6,518,570$11,085$62,480 $257,643$80,924$0 $284,591 $229,282BudgetReservesNonspendablePrepaidFundBal&RestrDonations60,000TotalRestrictedFundBalance60,00031.0%502503606612625635645LIGHT&POWER WATERMEDICALINSURANCEFLEETINFORMATIONTECHNOLOGYVEHICLEREPLACEMENTRISKMANAGEMENT TOTALRevenues,AsAmended$17,409,629 $5,767,964 $2,451,407 $503,053 $848,231 $465,898 $273,947 $52,841,566Expenses,AsAmended19,556,9009,760,288 2,352,416485,334900,527631,794273,947 66,341,020Net(2,147,271) (3,992,324)98,99117,719(52,296) (165,896)0 (13,499,454)EstimatedBeginningFundBalance,1/1/198,142,313 9,160,785 1,026,051474,707280,499305,9390 34,093,246EstimatedEndingFundBalance,12/31/19$5,995,042 $5,168,461 $1,125,042 $492,426 $228,203 $140,043$0 $20,593,792Attachment B - Page 1 of 1153
TOWNOFESTESPARK
SUMMARYOFANTICIPATEDREVENUEADJUSTMENTS
FORYEARENDED12Ͳ31Ͳ2019
RESOLUTION08Ͳ19
ASOFMarch26,2019
Fund/Dept FundName CurrentBudget Amendment
Budget
AsAmended
101 GENERALFUND 18,327,389382,26618,709,655
204 COMMUNITYREINVESTMENT996,663800,0001,796,663
211 CONSERVATIONTRUST 32,300 Ͳ32,300
220 LARIMERCOUNTYOPENSPACE 1,167,000Ͳ1,167,000
236 EMERGENCYRESPONSE 402,089Ͳ402,089
238 COMMUNITYCENTER 768,392Ͳ768,392
244 TRAILS 386,196Ͳ386,196
260 STREET 1,859,142Ͳ1,859,142
502 LIGHT&POWER 17,347,30062,32917,409,629
503 WATER 5,767,964Ͳ5,767,964
606 MEDICALINSURANCE 2,451,407Ͳ2,451,407
612 FLEET 503,053Ͳ503,053
625 INFORMATIONTECHNOLOGY 848,231Ͳ848,231
635 VEHICLEREPLACEMENT 465,898Ͳ465,898
645 RISKMANAGEMENT 273,947Ͳ273,947
TOTAL 51,596,9711,244,59552,841,566
Attachment B - Page 2 of 11 54
TOWNOFESTESPARK
SUMMARYOFSUPPLEMENTALAPPROPRIATIONS
FORYEARENDED12Ͳ31Ͳ2019
RESOLUTION08Ͳ19
ASOFMarch26,2019
Fund/Dept FundName CurrentBudget Amendment
BudgetAs
Amended
101 GENERALFUND
101Ͳ1100 Legislative 293,575Ͳ293,575
101Ͳ1200 Judicial 80,747Ͳ80,747
101Ͳ1300 Executive 362,38726,246388,633
101Ͳ1400 AdminSvcs 478,24838,147516,395
101Ͳ1500 Finance 538,4074,304542,711
101Ͳ1600 ComDev(Planning)1,189,26126,1761,215,437
101Ͳ1700 Facilities 1,171,053343,7701,514,823
101Ͳ1800 EmployeeBenefits 194,180Ͳ194,180
101Ͳ1900 CommunityServiceGrants 1,163,935Ͳ1,163,935
101Ͳ2100 PoliceͲPatrol 3,733,4844,6973,738,181
101Ͳ2155 PoliceͲCommunications 981,596Ͳ981,596
101Ͳ2175 PoliceͲCommSvcs 363,28415,067378,351
101Ͳ2300 BuildingSafetyDivison 601,229Ͳ601,229
101Ͳ2400 Engineering 357,579Ͳ357,579
101Ͳ2600 VisitorCenter 575,49326,907602,400
101Ͳ3100 Streets 1,161,572143,4731,305,045
101Ͳ5200 Parks 1,232,60912,9371,245,546
101Ͳ5304 SeniorCenter 224Ͳ224
101Ͳ5500 SpecialEvents 2,089,20874,9092,164,117
101Ͳ5600 Transportation 555,481923,0001,478,481
101Ͳ5690 ParkingServices 113,898135,797249,695
101Ͳ5700 Museum 400,863Ͳ400,863
101Ͳ9000 Transfers 989,163400,0001,389,163
101 GENERALFUND 18,627,4762,175,43020,802,906
204 COMMUNITYREINVESTMENT989,1632,067,2833,056,446
211 CONSERVATIONTRUST 31,6788,76840,446
220 LARIMERCOUNTYOPENSPACE 1,212,836194,2511,407,087
236 EMERGENCYRESPONSE 400,580Ͳ400,580
238 COMMUNITYCENTER 768,392Ͳ768,392
244 TRAILS 675,073Ͳ675,073
260 STREET 2,384,8552,844,0295,228,884
502 LIGHT&POWER 18,236,4041,320,49619,556,900
503 WATER 8,084,5211,675,7679,760,288
606 MEDICALINSURANCE 2,352,416Ͳ2,352,416
612 FLEET 485,334Ͳ485,334
625 INFORMATIONTECHNOLOGY 838,19862,329900,527
635 VEHICLEREPLACEMENT 532,21499,580631,794
645 RISKMANAGEMENT 273,947 Ͳ273,947
TOTALALLFUNDS 55,893,08710,447,93366,341,020
Attachment B - Page 3 of 11 55
TOWNOFESTESPARKSUMMARYOFPO'STOROLLOVERFORYEARENDED12Ͳ31Ͳ2019RESOLUTION08Ͳ19ASOFMarch26,2019PO#DATE VENDOR#VENDORNAMEACCOUNTNUMBER PROJECT ACCOUNTNUMBERPROJECT OUTSTANDING036712 11/30/2018 0004811 ESMCONSULTINGSERVICESINC101Ͳ1400Ͳ414.22Ͳ98101Ͳ1400Ͳ414.22Ͳ983,147.00036714 11/28/2018 0005796 PEAKPERFORMANCEIMAGINGSOLUTI 101Ͳ1400Ͳ414.37Ͳ01 DOCMGT101Ͳ1400Ͳ414.37Ͳ01DOCMGT35,000.00036734 12/18/2018 0006128 BECKTOTALOFFICEINTERIORS101Ͳ1500Ͳ415.26Ͳ23101Ͳ1500Ͳ415.26Ͳ231,760.00036655 10/8/2018 0000644 AYRESASSOCIATES101Ͳ1600Ͳ416.22Ͳ03101Ͳ1600Ͳ416.22Ͳ0314,541.42036535 5/31/2018 0003890 RGANDASSOCIATESLLC101Ͳ1600Ͳ416.22Ͳ13101Ͳ1600Ͳ416.22Ͳ1311,634.50036743 12/27/2018 0004661 INVISIONGISLLC101Ͳ1700Ͳ417.22Ͳ24101Ͳ1700Ͳ417.22Ͳ2420,966.25036202 1/8/2018 0005596 RLHENGINEERINGINC101Ͳ1700Ͳ417.25Ͳ02 SNRCTR 101Ͳ1700Ͳ417.25Ͳ02SNRCTR958.98036418 4/23/2018 0000214 CORNERSTONECONCRETE,INC.101Ͳ1700Ͳ417.25Ͳ02 ADA 101Ͳ1700Ͳ417.25Ͳ02ADA7,824.00036737 12/19/2018 0004087 TRANEU.S.INC101Ͳ1700Ͳ417.25Ͳ02101Ͳ1700Ͳ417.25Ͳ024,796.00036738 12/19/2018 0005909 DISTINCTIVEWELDINGINC.101Ͳ1700Ͳ417.25Ͳ02 ADA 101Ͳ1700Ͳ417.25Ͳ02ADA8,575.56036746 12/28/2018 0005847 IFMAͲINTERNATIONALFACILITYMGM 101Ͳ1700Ͳ417.27Ͳ04101Ͳ1700Ͳ417.27Ͳ041,400.00036694 11/8/2018 0005961 SLADEGLASSCO101Ͳ1700Ͳ417.32Ͳ22 THWIND 101Ͳ1700Ͳ417.32Ͳ22THWIND 58,115.00036195 3/9/2018 0005769 INTECONNECTINC101Ͳ1700Ͳ417.33Ͳ32 SECCAM 101Ͳ1700Ͳ417.33Ͳ32SECCAM4,282.00036043 1/1/2018 0003650 PCSMOBILE101Ͳ2100Ͳ421.26Ͳ11101Ͳ2100Ͳ421.26Ͳ113,674.00036684 10/25/2018 0005405 RECREATIONALELECTRICALLLC101Ͳ2100Ͳ421.26Ͳ33101Ͳ2100Ͳ421.26Ͳ331,022.76036392 4/3/2018 0006008 BEN'SPAINTINGCOMPANYLLC101Ͳ2600Ͳ426.25Ͳ02101Ͳ2600Ͳ426.25Ͳ022,000.000356341/1/20180003423 LARIMERCOUNTYENGINEERING101Ͳ3100Ͳ431.36Ͳ55 FHWAFC 101Ͳ3100Ͳ431.22Ͳ02FHWAFC0.36035634 1/1/2018 0003423 LARIMERCOUNTYENGINEERING101Ͳ3100Ͳ431.36Ͳ55 5CATC 101Ͳ3100Ͳ431.22Ͳ025CATC28,887.83035635 1/1/2018 0003423 LARIMERCOUNTYENGINEERING101Ͳ3100Ͳ431.36Ͳ55 FHWAFC 101Ͳ3100Ͳ431.22Ͳ02FHWAFC 41,647.22035635 1/1/2018 0003423 LARIMERCOUNTYENGINEERING101Ͳ3100Ͳ431.36Ͳ55 5CATC 101Ͳ3100Ͳ431.22Ͳ025CATCͲ906.56036743 12/27/2018 0004661 INVISIONGISLLC101Ͳ3100Ͳ431.22Ͳ24101Ͳ3100Ͳ431.22Ͳ246,000.00036344 3/13/2018 0006003 POWERSCREENINGLLC101Ͳ3100Ͳ431.25Ͳ20101Ͳ3100Ͳ431.25Ͳ203,525.00036700 11/14/2018 0003889 LGEVERISTINC.101Ͳ3100Ͳ431.25Ͳ20 SNOW 101Ͳ3100Ͳ431.25Ͳ20SNOW612.74036701 11/16/2018 0000214 CORNERSTONECONCRETE,INC.101Ͳ3100Ͳ431.25Ͳ20101Ͳ3100Ͳ431.25Ͳ201,120.00036730 12/14/2018 0001039 MACDONALDEQUIPMENTCOMPANY 101Ͳ3100Ͳ431.34Ͳ98 WGPLOW 101Ͳ3100Ͳ431.34Ͳ98WGPLOW 24,000.00036743 12/27/2018 0004661 INVISIONGISLLC101Ͳ5200Ͳ452.22Ͳ24101Ͳ5200Ͳ452.22Ͳ245,000.000365537/23/20180006069 DESIGNCONCEPTSCLAINC101Ͳ5500Ͳ455.35Ͳ62 SPMSTP 101Ͳ5500Ͳ455.35Ͳ62SPMSTP 14,909.30036744 12/27/2018 0000778 TOWNOFESTESPARK101Ͳ5600Ͳ456.25Ͳ04101Ͳ5600Ͳ456.25Ͳ0413,000.00036460 5/1/2018 0002924 STEWARTENVIRONMENTALCONSULTAN 204Ͳ5400Ͳ544.22Ͳ02204Ͳ5400Ͳ544.22Ͳ022,592.00Attachment B - Page 4 of 1156
TOWNOFESTESPARKSUMMARYOFPO'STOROLLOVERFORYEARENDED12Ͳ31Ͳ2019RESOLUTION08Ͳ19ASOFMarch26,2019PO#DATE VENDOR#VENDORNAMEACCOUNTNUMBER PROJECT ACCOUNTNUMBERPROJECT OUTSTANDING036627 9/13/2018 0000961 HEATHCONSTRUCTIONLLC204Ͳ5400Ͳ544.32Ͳ22 MUSREM 204Ͳ5400Ͳ544.32Ͳ22MUSREM 158,978.50036117 1/1/2018 0005928 STRUCTURESINC204Ͳ5400Ͳ544.35Ͳ51 MORBRG 204Ͳ5400Ͳ544.35Ͳ51MORBRG 231,538.04036511 6/19/2018 0002522 CORNERSTONEENGINEERINGAND 204Ͳ5400Ͳ544.35Ͳ51 COMMDR 204Ͳ5400Ͳ544.35Ͳ51COMMDR 24,415.00036490 6/7/2018 0002569 HARMONYGARDENS211Ͳ5900Ͳ459.26Ͳ36 STREE 211Ͳ5900Ͳ459.26Ͳ36STREE8,768.49035634 1/1/2018 0003423 LARIMERCOUNTYENGINEERING220Ͳ4600Ͳ462.22Ͳ02 11CATG 220Ͳ4600Ͳ462.22Ͳ0211CATG90,537.500361171/1/2018 0005928 STRUCTURESINC220Ͳ4600Ͳ462.35Ͳ60 MORBRG 220Ͳ4600Ͳ462.35Ͳ60MORBRG 39,572.78036248 1/19/2018 0005979 DREXEL,BARRELL&CO260Ͳ2000Ͳ420.25Ͳ20 18STIP 260Ͳ2000Ͳ420.25Ͳ2018STIP4,226.88036596 8/17/2018 0000903 TERRACONCONSULTANTSINC260Ͳ2000Ͳ420.25Ͳ20 18STIP 260Ͳ2000Ͳ420.25Ͳ2018STIP1,080.00036641 9/24/2018 0002192 VANCEBROTHERSINC.260Ͳ2000Ͳ420.25Ͳ20 18STIP 260Ͳ2000Ͳ420.25Ͳ2018STIP 101,964.92036503 6/14/2018 0004661 INVISIONGISLLC502Ͳ6301Ͳ540.22Ͳ24502Ͳ6301Ͳ540.22Ͳ24Ͳ450036396 4/5/2018 0006013 EXPONENTIALENGINEERINGCOMPANY502Ͳ6301Ͳ540.25Ͳ33GHFIBR 502Ͳ6301Ͳ540.25Ͳ33GHFIBR2,680.00036506 6/18/2018 0005814 BACKBONEFIBERSYSTEMSLLC502Ͳ6301Ͳ540.25Ͳ33 GHFIBR 502Ͳ6301Ͳ540.25Ͳ33GHFIBR13,758.00036233 1/16/2018 0000143 HOTLINEELECTRICALSALES&SERV 502Ͳ6301Ͳ540.26Ͳ34502Ͳ6301Ͳ540.26Ͳ343,900.00036739 12/20/2018 0000828 WESTERNUNITEDELECTRICSUPPLY 502Ͳ6301Ͳ540.26Ͳ55502Ͳ6301Ͳ540.26Ͳ555,532.00036734 12/18/2018 0006128 BECKTOTALOFFICEINTERIORS502Ͳ6401Ͳ550.26Ͳ23502Ͳ6401Ͳ550.26Ͳ231,761.31036697 11/14/2018 0006114 NEWGENSTRATEGIES&SOLUTIONSL502Ͳ6501Ͳ560.22Ͳ89502Ͳ6501Ͳ560.22Ͳ8946,355.00036304 4/2/2018 0000143 HOTLINEELECTRICALSALES&SERV 502Ͳ7001Ͳ580.33Ͳ34 ELMTR 502Ͳ7001Ͳ580.33Ͳ34ELMTR33,000.00036605 8/27/2018 0000143 HOTLINEELECTRICALSALES&SERV 502Ͳ7001Ͳ580.33Ͳ34 ELMTR 502Ͳ7001Ͳ580.33Ͳ34ELMTR42,000.00036718 12/5/2018 0000828 WESTERNUNITEDELECTRICSUPPLY 502Ͳ7001Ͳ580.35Ͳ55 LIGHTS 502Ͳ7001Ͳ580.35Ͳ55LIGHTS16,789.52036520 6/25/2018 0006032 TRAILRIDGECONSULTINGENGINEER 502Ͳ7001Ͳ580.35Ͳ66 BB0001 502Ͳ7001Ͳ580.35Ͳ66BB000122,861.250365577/19/20180005897 UPTOWNSERVICESLLC502Ͳ7001Ͳ580.35Ͳ66 BB0002 502Ͳ7001Ͳ580.35Ͳ66BB0002 15,575.00036634 9/17/2018 0006098 NORTHERNCOLORADOPROJECTMGMT 502Ͳ7001Ͳ580.35Ͳ66 BB0002 502Ͳ7001Ͳ580.35Ͳ66BB00022,800.00036554 7/18/2018 0005161 EUROFINSEATONANALYTICALINC 503Ͳ6200Ͳ530.22Ͳ14503Ͳ6200Ͳ530.22Ͳ144,875.00036601 8/24/2018 0004661 INVISIONGISLLC503Ͳ6300Ͳ540.22Ͳ02503Ͳ6300Ͳ540.22Ͳ02Ͳ50036503 6/14/2018 0004661 INVISIONGISLLC503Ͳ6300Ͳ540.22Ͳ24503Ͳ6300Ͳ540.22Ͳ24450036601 8/24/2018 0004661 INVISIONGISLLC503Ͳ6300Ͳ540.22Ͳ24503Ͳ6300Ͳ540.22Ͳ2450036564 7/30/2018 0000213 INTERMOUNTAINSALESOFDENVER 503Ͳ6300Ͳ540.26Ͳ06503Ͳ6300Ͳ540.26Ͳ062,345.00036673 10/25/2018 0006100 AE2SNEXUSLLC503Ͳ6500Ͳ560.22Ͳ89503Ͳ6500Ͳ560.22Ͳ8946,000.00035382 4/10/2018 0003601 HDRENGINEERINGSERVICES,INC.503Ͳ7000Ͳ580.31Ͳ11 GCLAND 503Ͳ7000Ͳ580.31Ͳ11GCLAND 38,532.06Attachment B - Page 5 of 1157
TOWNOFESTESPARKSUMMARYOFPO'STOROLLOVERFORYEARENDED12Ͳ31Ͳ2019RESOLUTION08Ͳ19ASOFMarch26,2019PO#DATE VENDOR#VENDORNAMEACCOUNTNUMBER PROJECT ACCOUNTNUMBERPROJECT OUTSTANDING036672 10/24/2018 0006110 INTERSTICEARCHITECTURALSTUDIO 503Ͳ7000Ͳ580.32Ͳ22 KEARNY 503Ͳ7000Ͳ580.32Ͳ22KEARNY65,000.00036182 3/27/2018 0001750 INTEGRATEDTELECOMMUNICATION 503Ͳ7000Ͳ580.33Ͳ36 GPSCAD 503Ͳ7000Ͳ580.33Ͳ36GPSCAD2,346.50036186 3/27/2018 0001750 INTEGRATEDTELECOMMUNICATION 503Ͳ7000Ͳ580.33Ͳ36 GPSCAD 503Ͳ7000Ͳ580.33Ͳ36GPSCAD3,962.90036331 5/3/2018 0001750 INTEGRATEDTELECOMMUNICATION 503Ͳ7000Ͳ580.33Ͳ36 GPSCAD 503Ͳ7000Ͳ580.33Ͳ36GPSCAD8,393.00036575 8/3/2018 0005291 GROUNDENGINEERING503Ͳ7000Ͳ580.35Ͳ54 PEMPWC 503Ͳ7000Ͳ580.35Ͳ54PEMPWC 11,230.00036622 9/5/2018 0006090 J&JCONSTRUCTIONCONCEPTSINC 503Ͳ7000Ͳ580.35Ͳ54 PEMPWC 503Ͳ7000Ͳ580.35Ͳ54PEMPWC 116,366.08036633 9/17/2018 0006090 J&JCONSTRUCTIONCONCEPTSINC503Ͳ7000Ͳ580.35Ͳ54PMIMPV 503Ͳ7000Ͳ580.35Ͳ54PMIMPV4,525.00036653 10/5/2018 0000903 TERRACONCONSULTANTSINC503Ͳ7000Ͳ580.35Ͳ54 WTBRP2 503Ͳ7000Ͳ580.35Ͳ54WTBRP23,400.00036703 11/20/2018 0005539 LOVELANDBARRICADELLC503Ͳ7000Ͳ580.35Ͳ54 WTBRP2 503Ͳ7000Ͳ580.35Ͳ54WTBRP22,962.90036704 11/20/2018 0000787 UPPERTHOMPSONSANITATIONDISTR 503Ͳ7000Ͳ580.35Ͳ54 MALL36 503Ͳ7000Ͳ580.35Ͳ54MALL362,020.00035382 4/10/2018 0003601 HDRENGINEERINGSERVICES,INC.503Ͳ7000Ͳ580.35Ͳ54 GCINTK 503Ͳ7000Ͳ580.35Ͳ62GCINTKͲ25,882.00035382 4/10/2018 0003601 HDRENGINEERINGSERVICES,INC.503Ͳ7000Ͳ580.35Ͳ62 WTRMPL 503Ͳ7000Ͳ580.35Ͳ62WTRMPLͲ2,174.31Total1,472,081.68Attachment B - Page 6 of 1158
TOWNOFESTESPARKSCHEDULEOFCAPITALPROJECTROLLOVERSFORYEARENDED12Ͳ31Ͳ2019RESOLUTION08Ͳ19ASOFMarch26,2019ProjectName/DescriptionProjectCodeACCOUNTNUMBERACCOUNTDESCRIPTIONPORolloverfrom2018ProjectBudgetRolloverfrom20182019NewCapitalProjectsOtherBudgetAmendments2019DeptReallocations/AdjsCurrent2019CapitalProjectBudgetVETERANSMEMORIALPROJECT VETMON 101Ͳ1300Ͳ413.31Ͳ13 LANDIMPROVEMENTSͲ Ͳ ͲWILLOWKNOLLSLEGACYPROJECT WILL17 101Ͳ1300Ͳ413.31Ͳ13 LANDIMPROVEMENTSͲ21,01921,019DOCUMENTMANAGEMENTSOFTWARE&EQUIPDOCMGT 101Ͳ1400Ͳ414.37Ͳ01 SOFTWARE35,000Ͳ35,000FLEET/STREETSROOFFLROOF 101Ͳ1700Ͳ417.32Ͳ22 BUILDINGREMODELINGͲ150,000150,000TOWNHALLWINDOWS(CD&BSSIDE)THWIND 101Ͳ1700Ͳ417.32Ͳ22 BUILDINGREMODELING58,11566,885125,000WORKFORCEHOUSINGPROJECTMGTWFHOUS 101Ͳ1700Ͳ417.32Ͳ22 BUILDINGREMODELINGͲͲͲPDROOFREPLACEMENTPDROOF 101Ͳ1700Ͳ417.32Ͳ22BUILDINGREMODELINGͲͲ120,000120,000PUBLICRESTROOMREMODELͲMORAINEMOREST 101Ͳ1700Ͳ417.32Ͳ22 BUILDINGREMODELINGͲͲ86,10086,100MPECSERVERROOMACECAC 101Ͳ1700Ͳ417.33Ͳ32 OFFICEEQUIPMENTͲ10,00010,000SECURITYCAMERASPHASE2SECCAM 101Ͳ1700Ͳ417.33Ͳ32 OFFICEEQUIPMENT4,2829,96714,249PARKINGGARAGEMAINTENANCERESERVEPKGRES 101Ͳ1700Ͳ417Ͳ37Ͳ99 MAINTENANCERESERVEͲͲ12,00012,000PDEQUIPMENTTRAILERPDTRLR 101Ͳ2100Ͳ421.34Ͳ41 AUTOMOBILESͲͲͲMORAINEAVEBRIDGEMORBRG 101Ͳ2400Ͳ424.22Ͳ02 ENGINEERINGͲͲͲSTORMWATERMASTERPLANSTORM 101Ͳ2400Ͳ424.22Ͳ02 ENGINEERINGͲͲͲSTORMWATERUTILITYFEASIBILITYSTUDYSTMFEE 101Ͳ2400Ͳ424.22Ͳ02 ENGINEERINGͲͲͲVISITORCENTERMAINDOORREPLACEMENTVCDOOR 101Ͳ2600Ͳ426Ͳ32Ͳ22 BUILDINGREMODELINGͲͲ55,00055,000FISHCREEKROADREPAIRS FHWAFC 101Ͳ3100Ͳ431.22Ͳ02ENGINEERINGͲ Ͳ ͲFISHCREEKROADREPAIRS 5CATC 101Ͳ3100Ͳ431.22Ͳ02 ENGINEERINGͲ Ͳ ͲSANDERREPLACEMENTSͲ2STSNDR 101Ͳ3100Ͳ431.34Ͳ98 OTHERMACHINERY/EQUIPMENTͲͲͲASPENDRDRAINAGEASPDRN 101Ͳ3100Ͳ431.35Ͳ53 STORMDRAINAGEͲ10,25610,256FISHCREEKROADREPAIRSFHWAFC 101Ͳ3100Ͳ431.36Ͳ55 FHWAͲFISHCREEKREPAIRS41,648041,648FISHCREEKROADREPAIRS5CATC 101Ͳ3100Ͳ431.36Ͳ55 FHWAͲFISHCREEKREPAIRS27,981(0)27,981WINGSTYLESNOWPLOWWGPLOW 101Ͳ3100Ͳ431.34Ͳ98 OTHERMACHINERY/EQUIPMENT 24,000Ͳ24,000JDCART4X4ECCART 101Ͳ5200Ͳ452.34Ͳ98 OTHERMACHINERY/EQUIPMENTͲ00SANDERREPLACEMENTͲ1ECSNDR 101Ͳ5200Ͳ452.34Ͳ98 OTHERMACHINERY/EQUIPMENTͲͲͲATV&WEEDSPRAYERWEEDSP 101Ͳ5200Ͳ452.34Ͳ98 OTHERMACHINERY/EQUIPMENTͲͲͲREBUILDARENAFOOTINGATEVENTCENTERARNAFT 101Ͳ5500Ͳ455.32Ͳ22BUILDINGREMODELINGͲͲͲEVENTCENTERACOUSTICIMPROVEMENTECACST 101Ͳ5500Ͳ455.33Ͳ31 FURNITURE/FIXTURESͲ60,00060,000MOBILESTAGEMSTAGE 101Ͳ5500Ͳ455.33Ͳ98 OTHEREQUIPMENTͲͲͲSTANLEYPARKMASTERPLANSPMSTP 101Ͳ5500Ͳ455.35Ͳ62 MASTERPLANS14,909Ͳ14,909REALTIMEPASSENGERINFORMATIONSERVICERTINFO 101Ͳ5600Ͳ456.33Ͳ33 DATAPROCESSINGEQUIPMENTͲͲͲELECTRICTROLLEYELTROL 101Ͳ5600Ͳ456.34Ͳ42 VEHICLES/TRUCKSͲ460,000460,0002ndTROLLEY&CHARGINGSTATIONͲ2NDGRANTELTRL2 101Ͳ5600Ͳ456.34Ͳ42 VEHICLES/TRUCKSͲͲ25,000450,000475,000PARKINGSERVICESOFTWARE&EQUIPPKSOFT 101Ͳ5690Ͳ569.33Ͳ33 DATAPROCESSINGEQUIPMENTͲ120,0005,482(13,600)111,882MUSEUMSECURITYSYSTEMMUSECC 101Ͳ5700Ͳ457.33Ͳ31 FURNITURE/FIXTURESͲͲ5,0005,000TOTALGENERALFUND205,935908,127303,100455,482(13,600)1,859,044MUSEUMCOLLECTIONSANDRESEARCHFACILITY MUSCOL 204Ͳ5400Ͳ544.32Ͳ22BUILDINGSͲ73,72073,720MUSEUMREMODELMUSREM 204Ͳ5400Ͳ544.32Ͳ22 BUILDINGS158,97912,020170,998PARKINGGARAGECOUNTER&COMEQUIPPCOUNT 204Ͳ5400Ͳ544.33Ͳ98 OTHEREQUIPMENTͲ40,00040,000COMMUNITYDRINTERSECTIONCONSTRUCTIONCDINTR 204Ͳ5400Ͳ544.35Ͳ51 STREETSͲ600,000600,000COMMUNITYDRENGINEERINGDESIGNCOMMDR 204Ͳ5400Ͳ544.35Ͳ51 STREETS24,41524,02048,435MORAINEAVEBRIDGEMORBRG 204Ͳ5400Ͳ544.35Ͳ51 STREETS231,538100,000331,538ELKHORNMILL&FILLͲ34/36TOMORAINEELKPAV 204Ͳ5400Ͳ544.35Ͳ51 STREETSͲͲ400,000400,000DOWNTOWNPARKINGPLANDTNPKG 204Ͳ5400Ͳ544.35Ͳ52 PARKINGLOTSͲͲͲPARKINGGARAGECVBPRK 204Ͳ5400Ͳ544.35Ͳ52 PARKINGLOTSͲͲͲDOWNTOWNWAYFINDINGPROJECTWAYFND 204Ͳ5400Ͳ544.35Ͳ63 WAYFINDINGSIGNAGEͲͲ50,00050,000DMSELECTRONICSIGNSUS36/US34DYNMSG 204Ͳ5400Ͳ544.36Ͳ52 FEDERALGRANTSͲCMAQͲͲ Ͳ Ͳ ͲAttachment B - Page 7 of 1159
TOWNOFESTESPARKSCHEDULEOFCAPITALPROJECTROLLOVERSFORYEARENDED12Ͳ31Ͳ2019RESOLUTION08Ͳ19ASOFMarch26,2019ProjectName/DescriptionProjectCodeACCOUNTNUMBERACCOUNTDESCRIPTIONPORolloverfrom2018ProjectBudgetRolloverfrom20182019NewCapitalProjectsOtherBudgetAmendments2019DeptReallocations/AdjsCurrent2019CapitalProjectBudgetTOWNWIDEFACILITIESSPACENEEDSSTUDY *SPACE 204Ͳ5400Ͳ544.22Ͳ98 PROFSVCSͲOTHERͲ Ͳ Ͳ100,000100,000BOARDROOMAVREPLACEMENTAVBDRM 204Ͳ5400Ͳ544.33Ͳ98 EQUIPMENTͲOTHERͲͲͲ300,000300,000TOTALCOMMUNITYREINVESTMENTFUND414,932849,75950,000800,000Ͳ2,114,691SCOTTPONDS(CARRIAGEHILLS)DAMCDBGCH 220Ͳ4600Ͳ462.22Ͳ02 ENGINEERINGͲ5,1405,140FISHCREEKTRAIL11CATG 220Ͳ4600Ͳ462.22Ͳ02 WALKWAYS&BIKEWAYS90,538(0)90,537MORAINEAVEBRIDGEMORBRG 220Ͳ4600Ͳ462.35Ͳ60 WALKWAYS&BIKEWAYS39,57359,00098,573FISHCREEKTRAIL11CATG 220Ͳ4600Ͳ462.35Ͳ60 WALKWAYS&BIKEWAYSͲͲͲCIPͲPARKSIRRIGSYSTEMBASELINECONTROLLERS PRKIRR 220Ͳ4600Ͳ462.35Ͳ61 PARKIMPROVEMENTSͲͲ66,50066,500CIPͲPARKSIRRIGSYSTEM1STSTAGERIVERWALKRVRIR1 220Ͳ4600Ͳ462.35Ͳ61 PARKIMPROVEMENTSͲͲ65,00065,000FALLRIVERTRAILPHASE3FRTR3 220Ͳ4600Ͳ462.36Ͳ60 FALLRIVERTRAILIMPRͲͲ1,000,0001,000,000TOTALLARIMERCOUNTYOPENSPACEFUND130,11064,1401,131,500ͲͲ1,325,7504THDISPATCHCONSOLEPROJECTDCCONS 236Ͳ3600Ͳ436.33Ͳ31 FURNITUREANDFIXTURESͲͲͲͲRADIOREPLACEMENTPROJECT19RADO 236Ͳ3600Ͳ436.33Ͳ36 COMMUNICATIONEQUIPMENTͲͲ325,000325,000TOTALEMERGENCYRESPONSESYSTEMFUNDͲͲ325,000ͲͲ325,000BRODIETRAILEXTENSIONBRODIE 244Ͳ3400Ͳ434.35Ͳ60 WALKWAYS&BIKEWAYSͲ Ͳ400,000400,000FALLRIVERTRAIL FRTRL 244Ͳ3400Ͳ434.36Ͳ60 FALLRIVERTRAILIMPRͲ Ͳ234,000234,000TOTALTRAILSFUNDͲ Ͳ634,000 ͲͲ634,000GENERALENGINEERINGANDDRAINAGEDESIGNWORK GENENG 260Ͳ2000Ͳ420.22Ͳ02 ENGINEERINGͲͲͲMACGREGORAVEIMPROVEMENTSMCGRTR 260Ͳ2000Ͳ420.35Ͳ51 STREETSͲͲͲDRYGULCHROADREBUILDDRYGUL 260Ͳ2000Ͳ420.35Ͳ51 STREETSͲͲͲBRODIEAVEIMPROVEMENTSBRODIE 260Ͳ2000Ͳ420.35Ͳ51STREETSͲ277,445464,000741,445STREETOVERLAYSOVRLAY 260Ͳ2000Ͳ420.35Ͳ51 STREETSͲ45,129400,000445,129CLEAVESTREETMAJORREHABCLEAVE 260Ͳ2000Ͳ420.35Ͳ51 STREETSͲͲ20,00020,0004THSTREETMAJORREHAB4STLR 260Ͳ2000Ͳ420.35Ͳ51 STREETSͲͲ650,000650,000PARKINGLOTREHABILITATIONPARKLT 260Ͳ2000Ͳ420.35Ͳ52 PARKINGLOTͲͲ170,000170,000FLAP/RAMPESTIMATEDCOSTSFLAP 260Ͳ2000Ͳ420.36Ͳ60 FEDGRANTͲFLAPͲ2,414,1832,414,183TOTALSTREETFUNDͲ2,736,7571,704,000ͲͲ4,440,757BROADBANDPROJECTBB0001 502Ͳ6501Ͳ560.22Ͳ98 PROFSERVICES/FEESOTHERͲ9,6209,620GLENHAVENFIBERINSTALLFORPRPAGHFIBR 502Ͳ6301Ͳ540.25Ͳ33 UNDERGROUND16,438353,175369,613METERSELMTR 502Ͳ7001Ͳ580.33Ͳ34 METERS75,00070,880100,000245,880TRANSFORMERPURCHASESTRANSF 502Ͳ7001Ͳ580.33Ͳ35 TRANSFORMERSͲ28,191150,000178,191SMARTMETERPURCHASESSMRTEL 502Ͳ7001Ͳ580.33Ͳ36 COMMUNICATIONEQUIPMENTͲ35,00035,00070,000RADIOREPLACEMENTPROJECT19RADO 502Ͳ7001Ͳ580.33Ͳ36 COMMUNICATIONEQUIPMENTͲͲ125,000125,000NONSPECIFICTOOLSEQUIP 502Ͳ7001Ͳ580.33Ͳ41 TOOLSͲ7,95725,00032,957SKIDSTEERTRAILERLPSKID 502Ͳ7001Ͳ580.33Ͳ98 OTHEREQUIPMENTͲ20,00020,000SNOWOUTAGEEQUIPMENTSNWEQU 502Ͳ7001Ͳ580.33Ͳ98 OTHEREQUIPMENTͲͲͲEQUIPMENTTRAILERLPTRLR 502Ͳ7001Ͳ580.33Ͳ98 OTHEREQUIPMENTͲͲͲPLOWLPPLOW 502Ͳ7001Ͳ580.33Ͳ98 OTHEREQUIPMENTͲͲͲNONSPECIFICEQUIPMENTEQUIP 502Ͳ7001Ͳ580.33Ͳ98 OTHEREQUIPMENTͲͲͲVACTRAILERVACTRL 502Ͳ7001Ͳ580.33Ͳ98 OTHEREQUIPMENTͲͲ85,000(50,000)35,000REELTRAILERREELTR 502Ͳ7001Ͳ580.33Ͳ98 OTHEREQUIPMENTͲͲ50,00050,000SIDEͲBYͲSIDEATVSXS 502Ͳ7001Ͳ580.33Ͳ98 OTHEREQUIPMENTͲͲ27,00010,00037,000L&PFORKLIFTREPLACEMENTSͲ93387A93387A 502Ͳ7000Ͳ580.34Ͳ42 TRUCKSͲͲ2,67162,32965,000Attachment B - Page 8 of 1160
TOWNOFESTESPARKSCHEDULEOFCAPITALPROJECTROLLOVERSFORYEARENDED12Ͳ31Ͳ2019RESOLUTION08Ͳ19ASOFMarch26,2019ProjectName/DescriptionProjectCodeACCOUNTNUMBERACCOUNTDESCRIPTIONPORolloverfrom2018ProjectBudgetRolloverfrom20182019NewCapitalProjectsOtherBudgetAmendments2019DeptReallocations/AdjsCurrent2019CapitalProjectBudgetL&PFORKLIFTREPLACEMENT93388A93388A 502Ͳ7000Ͳ580.34Ͳ42 TRUCKSͲͲ115,000115,000STREETLIGHTING,POLES&FIXTURESLIGHTS 502Ͳ7001Ͳ580.35Ͳ55 STREETLIGHTS16,790020,00036,790ELECTRICLINEREBUILDSLRBLDS 502Ͳ7001Ͳ580.35Ͳ57 POWERLINECONSTRUCTIONͲͲ100,000100,000OHLINEREBUILDͲGOBLINCASTLEGC2018 502Ͳ7001Ͳ580.35Ͳ57 POWERLINECONSTRUCTIONͲͲͲOHLINEREBUILDͲLONGSPEAKAREALP2018 502Ͳ7001Ͳ580.35Ͳ57 POWERLINECONSTRUCTIONͲ76,25676,256OHLINEREBUILDͲDANDIEWAYDWAY18 502Ͳ7001Ͳ580.35Ͳ57POWERLINECONSTRUCTIONͲ33,92333,923OHLINEREBUILDͲHWY34OHBT18 502Ͳ7001Ͳ580.35Ͳ57 POWERLINECONSTRUCTIONͲ155,000155,000ALLENSPARKCIRCUITOVERHEADWORKAP2016 502Ͳ7001Ͳ580.35Ͳ57 POWERLINECONSTRUCTIONͲͲͲSKINNERROADSKINRD 502Ͳ7001Ͳ580.35Ͳ57 POWERLINECONSTRUCTIONͲͲ200,000(200,000)ͲSKIROADSKILRB 502Ͳ7001Ͳ580.35Ͳ57 POWERLINECONSTRUCTIONͲ Ͳ175,000(175,000) ͲCARRIAGEHILLS CAHILL 502Ͳ7001Ͳ580.35Ͳ57 POWERLINECONSTRUCTIONͲ Ͳ375,000375,000SMARTFUSES(INTELLIRUPTER&TRIPSAVERS) SMTFUS 502Ͳ7001Ͳ580.35Ͳ57 POWERLINECONSTRUCTIONͲ Ͳ220,000220,000ALLENSPARKCIRCUITUNDERGROUNDWORK AP2016 502Ͳ7001Ͳ580.35Ͳ58 UNDERGROUNDCONDUCTORSͲ Ͳ ͲUNDERGROUNDLINEREBUILDͲNONSPECIFICLRBLDS 502Ͳ7001Ͳ580.35Ͳ58 UNDERGROUNDCONDUCTORSͲ125,000125,000FISHCREEKPHASEIIUNDERGROUNDLINESFISHC2 502Ͳ7001Ͳ580.35Ͳ58 UNDERGROUNDCONDUCTORSͲ Ͳ ͲMORAINEAVEBRIDGEUTILITYCROSSING MORB17 502Ͳ7001Ͳ580.35Ͳ58 UNDERGROUNDCONDUCTORSͲ Ͳ ͲNEWSERVICECONNECTIONS WOKEXT 502Ͳ7001Ͳ580.35Ͳ59 CUSTOMERSERVICELINESͲ58,118300,000358,118BROADBANDPROJECT BB0001 502Ͳ7001Ͳ580.35Ͳ66 FIBEROPTICINSTALL22,861(0)22,8612018BROADBANDSMARTGRIDPROJECTBB0002 502Ͳ7001Ͳ580.35Ͳ66FIBEROPTICINSTALL 18,375 Ͳ18,375MIDDLEMILEFIBERTOALENSPARK/LITTLEVALLEY AP2016 502Ͳ7001Ͳ580.35Ͳ66 FIBEROPTICINSTALLͲͲͲHWY34FIBEROPTICINSTALLFOBT18 502Ͳ7001Ͳ580.35Ͳ66 FIBEROPTICINSTALLͲͲͲSMARTGRIDFIBEROPTICINSTALLSMTFBR 502Ͳ7001Ͳ580.35Ͳ66 FIBEROPTICINSTALLͲͲ250,000250,000WATERMINIJETMINJET 502Ͳ7001Ͳ580.35Ͳ66 FIBEROPTICINSTALLͲͲͲGISMAPPINGIMPROVEMENTSGIS18 502Ͳ7001Ͳ580.37Ͳ01SOFTWAREDEVELOPMENTͲ50,55180,000130,551UTILITYBILLINGMODERNIZATONPROJECTUBPRTL 502Ͳ7001Ͳ580.37Ͳ01 SOFTWAREDEVELOPMENTͲ82,55682,556TOTALLIGHT&POWERFUND149,4641,106,2271,942,000117,67122,3293,337,691GLACIERCREEKLANDCONSOLIDATIONPROJECTGCLAND 503Ͳ7000Ͳ580.31Ͳ11 LAND38,53296,049134,581LANDͲLOT1KEARNEYMINORSUBDIVISIONKEARNY 503Ͳ7000Ͳ580.31Ͳ11LANDͲ Ͳ ͲWATERSHOPͲGATEWTSHOP 503Ͳ7000Ͳ580.32Ͳ22BUILDINGREMODELINGͲͲͲBUILDINGWORKATGLACIERPLANTGPBLDG 503Ͳ7000Ͳ580.32Ͳ22 BUILDINGREMODELINGͲͲͲMARY'SLAKEWTPͲMETERING/CFESAMPLINGVAULT MLVALT 503Ͳ7000Ͳ580.32Ͳ22 BUILDINGREMODELINGͲͲͲGLACIERCREEKWTPͲDISCHARGEOUTSTRUCTURE GCDSCH 503Ͳ7000Ͳ580.32Ͳ22 BUILDINGREMODELINGͲͲ50,000110,000160,000BROOKDRIVEWATERSHOPREMODEL(KEARNEYSHOP) KEARNY 503Ͳ7000Ͳ580.32Ͳ22BUILDINGREMODELING 65,00010,000700,000775,000GCWTPSEDBASINS(STATEMANDATED) GCSED 503Ͳ7000Ͳ580.32Ͳ22 BUILDINGREMODELINGͲ Ͳ55,000(55,000) ͲGCDISINFECTIONOUTREACHANDVERIFICATIONEFFORT GCDOVE 503Ͳ7000Ͳ580.32Ͳ22 BUILDINGREMODELINGͲ Ͳ55,00055,000GENERALOFFICEEQUIPMENTREPLACEMENT EQUIP 503Ͳ7000Ͳ580.33Ͳ32 OFFICEEQUIPMENTͲ Ͳ4,0004,000WONDERWARESOFTWAREWONDER 503Ͳ7000Ͳ580.33Ͳ33 DATAPROCESSINGEQUIPMENTͲ19,00019,000METERREPLACEMENTPROJECTSMRTW 503Ͳ7000Ͳ580.33Ͳ34 METERSͲͲ300,000300,000SCADAUPGRADESATGLACIERWTPGPSCAD 503Ͳ7000Ͳ580.33Ͳ36 COMMUNICATIONEQUIPMENT14,702(0)50,00064,702RADIOREPLACEMENTPROJECT19RADO 503Ͳ7000Ͳ580.33Ͳ36 COMMUNICATIONEQUIPMENTͲͲ20,00020,000SPECTROFLUOROMETEREQUIP 503Ͳ7000Ͳ580.33Ͳ37 LABORATORYEQUIPMENTͲͲ9,2009,200VARIOUSLABEQUIPMENTEQUIP 503Ͳ7000Ͳ580.33Ͳ37 LABORATORYEQUIPMENTͲͲͲFEEDERREPLACEMENTWTFEED 503Ͳ7000Ͳ580.33Ͳ40 PURIFICATIONEQUIPMENTͲ5,207Ͳ5,207STORAGETANKMIXERWTMIXR 503Ͳ7000Ͳ580.33Ͳ40 PURIFICATIONEQUIPMENTͲ8,50014,00022,500TOCANALYZER,UPS,UV254ANALYZERWTTOC 503Ͳ7000Ͳ580.33Ͳ40 PURIFICATIONEQUIPMENTͲͲͲCONFINEDSPACEENTRYEQUIPMENTWTTOOL 503Ͳ7000Ͳ580.33Ͳ41 TOOLSͲͲ5,0005,000WALKBEHINDASPHALTSAWWTTOOL 503Ͳ7000Ͳ580.33Ͳ41 TOOLSͲͲͲAttachment B - Page 9 of 1161
TOWNOFESTESPARKSCHEDULEOFCAPITALPROJECTROLLOVERSFORYEARENDED12Ͳ31Ͳ2019RESOLUTION08Ͳ19ASOFMarch26,2019ProjectName/DescriptionProjectCodeACCOUNTNUMBERACCOUNTDESCRIPTIONPORolloverfrom2018ProjectBudgetRolloverfrom20182019NewCapitalProjectsOtherBudgetAmendments2019DeptReallocations/AdjsCurrent2019CapitalProjectBudgetPRESSURETESTINGEQUIPMENT WTTOOL 503Ͳ7000Ͳ580.33Ͳ41 TOOLSͲ Ͳ ͲSAFETYEQUIP(TRENCHBOXESANDSPEEDSHORINGEQUWTTOOL 503Ͳ7000Ͳ580.33Ͳ41 TOOLSͲ Ͳ10,00010,000BULKWATERDISPENSER WTDISP 503Ͳ7000Ͳ580.33Ͳ98 OTHEREQUIPMENTͲ Ͳ ͲTANDEMAXLEDUMPTRUCK 9039B 503Ͳ7000Ͳ580.34Ͳ42 TRUCKSͲ Ͳ ͲSKIDSTEERTRAILER WSKIDT 503Ͳ7000Ͳ580.34Ͳ42 TRUCKSͲ Ͳ ͲWORKTRUCK90314(old#90395)503Ͳ7000Ͳ580.34Ͳ42 TRUCKSͲ Ͳ29,00029,000EXCAVATORTRAILER EXCTLR 503Ͳ7000Ͳ580.34Ͳ42 TRUCKSͲ Ͳ42,0004,00046,000VALVEEXERCISINGTRAILERVALVTL 503Ͳ7000Ͳ580.34Ͳ42 TRUCKSͲͲ70,00070,000BACKHOE&SKIDSTEERANNUALTRADEͲINSEQUIP 503Ͳ7000Ͳ580.34Ͳ98 OTHERMACHINERY/EQUIPMENTͲͲͲPRVVAULTMETERINGPRVMTR 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲ17,00017,000PEMPWCoSYSTEMDESIGN&CONSTRUCTIONPEMPWC 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEM127,596327,840455,436PROSPECTMTNUSDALOANIMPROVEMENTSPMLOAN 503Ͳ7000Ͳ580.35Ͳ54WATERSYSTEMͲͲͲPROSPECTMTNWATERO&MPMWCON 503Ͳ7000Ͳ580.25Ͳ21 WATERSYSTEMͲͲͲPROSPECTMTNPREͲUSDALOANIMPROVEMENTS PMIMPV 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEM4,525257,127261,652MORAINEAVEBRIDGEUTILITYCROSSINGMORB17 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲͲMORAINEBRIDGESOUTHͲWATERMOBS17 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲͲACACIADR8"MAINHYDRANTS ACACIA 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲ35,00035,000PRESSUREREDUCTIONVALVE/METERINGPRVLM 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲ16,00016,000CIPASPENAVELINEREPLASPENL 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲ181,000(20,700)160,3004THSTREETLINEREPL4STLR 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲͲHWY34TOVISTALANELINEREPLH34LR 503Ͳ7000Ͳ580.35Ͳ54WATERSYSTEMͲͲͲHWY7ͲARAPAHO&CHARLETRIDGELINEREPLHWY7AC 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲͲ18"MAINVALVEINSTALLATIONS18VALV 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲ120,000120,000NCWCDMUNICIPALSUBDISTRICTINCLUSIONSNCWCD 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲ21,00021,000GLACIERCREEKWTPINTAKEENGINEERINGGCINTK 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEM(25,882)25,882120,000120,000CIPROCKWELL/WESTRIVERSIDEDR16"MAINROCKWL 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲ400,000400,000CIPBUREAUAREAPHASE2WTBRP2 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEM6,36306,363CIPBUREAUAREAPHASE3WTBRP3 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲ180,000180,000CIPBIGTHOMPSONAVE(HWY34)MAINBTHOMP 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲ200,000200,000NORTHFISHCREEKWLEXTENSIONWTNFCE 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲͲͲMALLROADͲHWY36CROSSINGMALL36 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEM2,020585,503587,5231360BROOKDRIVEWATERSHOPWATERLINE(KEARNEYSKEARNY 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲ Ͳ40,00040,000PARKINGSTRUCTUREWATERLINE PKGWTR 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲ Ͳ100,000100,000BIGHORNDRWATERMAINREPL BHWTRM 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲ Ͳ193,397193,397SPRUCEDRIVEWATERMAINREPL SPWTRM 503Ͳ7000Ͳ580.35Ͳ54 WATERSYSTEMͲ Ͳ295,496295,496UTILITYMASTERPLAN WTRMPL 503Ͳ7000Ͳ580.35Ͳ62 UTSYSTEMMASTERPLAN(2,174)2,17430,00030,000GISWORKWTRGIS 503Ͳ7000Ͳ580.37Ͳ01 SOFTWAREDEVELOPMENTͲ34,41734,417LABMGT/OVERALLDATAMGTSOFTWAREWLSOFT 503Ͳ7000Ͳ580.37Ͳ01 SOFTWAREDEVELOPMENTͲͲ50,0006,70056,700CIPUSAWATERRIGHTSWITHBORWTRRBR 503Ͳ7000Ͳ580.37Ͳ10 WATERRIGHTSͲ35,73340,00010,00085,733UTILITYBILLINGMODERNIZATONPROJECTUBPRTL 503Ͳ7000Ͳ580.37Ͳ01 SOFTWAREDEVELOPMENTͲ20,00020,000TOTALWATERFUND230,6821,443,4323,381,093110,000Ͳ5,165,207REMODELWATERSHOPFORPWFLSHOP 612Ͳ7000Ͳ610.32Ͳ22 BUILDINGREMODELINGͲͲ30,00030,000TIREBALANCEREQUIPMENTEQUIP 612Ͳ7000Ͳ610.33Ͳ41 TOOLSͲͲ7,0007,000DIAGNOSTICSCANNEREQUIP 612Ͳ7000Ͳ610.33Ͳ98 OTHEREQUIPMENTͲͲ7,0007,000TOTALFLEETMAINTENANCEFUNDͲͲ44,000ͲͲ44,000Attachment B - Page 10 of 1162
TOWNOFESTESPARKSCHEDULEOFCAPITALPROJECTROLLOVERSFORYEARENDED12Ͳ31Ͳ2019RESOLUTION08Ͳ19ASOFMarch26,2019ProjectName/DescriptionProjectCodeACCOUNTNUMBERACCOUNTDESCRIPTIONPORolloverfrom2018ProjectBudgetRolloverfrom20182019NewCapitalProjectsOtherBudgetAmendments2019DeptReallocations/AdjsCurrent2019CapitalProjectBudgetNEWNETWORKSERVERNETWRK 625Ͳ2500Ͳ425.33Ͳ98 OTHEREQUIPMENTͲͲ39,00039,000NEWNETWORKSWITCHESNETWRK 625Ͳ2500Ͳ425.33Ͳ98OTHEREQUIPMENTͲͲ10,00010,000CORESWITCHESNETWRK 625Ͳ2500Ͳ425.33Ͳ98 OTHEREQUIPMENTͲͲͲͲCONTENTFILTERAPPLIANCENETWRK 625Ͳ2500Ͳ425.33Ͳ98 OTHEREQUIPMENTͲͲͲͲHTESERVERNETWRK 625Ͳ2500Ͳ425.33Ͳ98 OTHEREQUIPMENTͲͲ40,00040,000TOTALINFORMATIONTECHNOLOGYFUNDͲͲ89,000ͲͲ89,000L&P93323A06FORDFͲ5504X493323A 635Ͳ7000Ͳ435.34Ͳ42TRUCKSͲͲͲPARKSGͲ60AFORDFͲ5504X4GͲ60A 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲͲͲSTREETSGͲ63A08FORDFͲ5504X4GͲ63A 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲͲͲEVENTCENTERJDCARTREPLACEMENTECCART 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲͲͲL&PFORKLIFTREPLACEMENTSͲ2Ͳ93387A&93388A 93387A 635Ͳ7000Ͳ435.34Ͳ42TRUCKSͲ62,329(62,329)ͲWATERFUNDJDEXCAVATOR90393 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲͲͲPOLICEGͲ150PoliceCar&LightBarGͲ150 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲ25,661(25,661)ͲL&PUNIT93319Ͳ07GMCK15004X493319 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲͲͲL&PUNIT93315BͲ11FORDEXPLOYER93315B 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲͲͲPOLICENEWPATROLCARFORNEWOFFICERPOSITION G149 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲ11,590(11,590)ͲPWNEWFACILITIESMAINTWORKERTRUCKG209 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲͲͲPOLICEGͲ106A2004FORDEXPLORERGͲ106A 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲͲ45,00037,25182,251POLICEGͲ107D2012FORDEXPEDITIONGͲ107D 635Ͳ7000Ͳ435.34Ͳ42TRUCKSͲ Ͳ64,00064,000POLICENEWUNITTOCOMPLETE1TO1TRANSITION GͲ152 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲ Ͳ64,00064,000POLICENEWUNITFORNEWOFFICERPOSITION GͲ153 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲ Ͳ64,00064,000STREETSͲNEWSTREETSWEEPERCOMBINEG116A&G97BG116A 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲ Ͳ248,526248,526PARKSG114A2007BOBCATG114A 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲͲ14,00014,000PARKSG68A2000GMCKͲ15004X4PICKUPG68A 635Ͳ7000Ͳ435.34Ͳ42 TRUCKSͲͲ32,68832,688TOTALVEHICLEREPLACEMENTFUNDͲ99,580532,214Ͳ(62,329)569,465TOTALPROJECTRECAP1,131,1237,208,02210,135,9071,483,153(53,600)19,904,605Attachment B - Page 11 of 1163
64
FINANCE DEPT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Duane Hudson, Finance Director
Date: 3/26/19
RE: Resolution # 08-19, Supplemental Budget Appropriations – Broadband
“Seed Money”
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
To obtain approval of Resolution # 08-19 to appropriate funding to start up a new
Broadband Division in the Light and Power Fund (will become the Power and
Communication Fund).
Present Situation:
Light and Power Fund:
The Town has been evaluating the demand for municipal broadband services since a
February 2015 special election resulted in 92% in favor of taking back the Town’s right
to provide municipal broadband services. Since that election, staff have worked with
the Estes Park EDC, Colorado Department of Local Affairs and the Town Board to
develop options to improve broadband access (high-speed internet) for the community.
This effort included a Broadband Expansion and Technical Assistance Strategy Report
(2015), A Take-Rate Assessment (2016), and a complete design and business
proforma (2018).
Our website, https://www.colorado.gov/pacific/townofestespark/broadband, has more
details.
The Town is ready to begin construction and create the business processes needed to
startup a new broadband service. This includes buildout of services in Raven’s Circle
and Carriage Hills, development of the broadband service offerings, billing terms and
conditions, a marketing plan, and other startup activities. It is anticipated that the
project will require the addition of four new linemen positions, a Fiber Technician, two
customer service reps and a sales/marketing consultant.
65
To fund these startup efforts, the Town is proposing to use up to $3,000,000 of the Light
and Power Fund reserves as startup “seed money”. This will allow us to get the service
up and running, verify and firm up equipment and operating needs, and verify the total
construction funding needed before we issue any debt. Later this fall, we plan to issue
revenue bonds to fund this new broadband service startup and construction. Selected
costs paid out of the “seed money” will be reimbursed out of the bond proceeds,
restoring the Enterprise Fund reserves. Both operating and capital costs will be eligible
for reimbursement.
Once revenue bonds are issued, the IRS tax code has certain timelines for expenditure
of the bond proceeds that must be met to maintain their tax exempt status. The
proposed “seed money” will provide funding to get the system up and running and
develop the required business processes prior to issuance of any debt, reducing these
timing pressures.
Proposal:
To appropriate funding out of the Light and Power Enterprise reserves for the purpose
of starting up a municipal broadband service.
Advantages:
Once the buildout is complete, the community will benefit from the availability of high
speed municipal broadband service throughout the electric system service area instead
of only a few select areas serviced by private companies. Use of this “seed money”
helps staff fine tune the plan while also reducing bond timing pressures as mentioned
above.
Disadvantages:
Appropriation and subsequent usage of this funding will commit the Town to developing
a municipal broadband service, at least in the two pilot areas. While not legally
obligating the Town to issue revenue bonds, the intent to do so is implied in order to
reimburse selected costs paid out of the “seed money”.
Action Recommended:
Staff recommends approval of the supplemental budget resolution.
Finance/Resource Impact:
The Light and Power Fund is currently projected to end 2018 with approximately $8.1
million in reserves. A 90 day O&M reserve for 2019 is approximately $4.1 million,
leaving approximately $4 million available for capital projects and equipment
replacement. This proposal is to use $3 million to startup the municipal broadband
service, with the intention of reimbursing selected eligible costs paid with the “seed
money” out of the bond proceeds by the end of the year.
66
Level of Public Interest
In the recently completed 2018 National Citizen Survey, 66% of responses indicated the
Town should increase broadband/internet services, ranking higher than desired
increases in any other service. See estes.org/citizensurvey for the complete report.
Public interest will be very high.
Sample Motion:
I move for the approval/denial of Resolution #08-19 Supplemental Budget
Appropriations – Broadband Seed Money.
Attachments:
Attachment A – Resolution #08-19 Supplemental Budget Appropriations – Broadband
Seed Money
67
RESOLUTION FOR
SUPPLEMENTAL BUDGET APPROPRIATIONS for 2019
NO. 08-19
A RESOLUTION APPROPRIATING ADDITIONAL SUMS OF MONEY FOR THE LIGHT AND
POWER FUND IN THE AMOUNT AND FOR THE PURPOSES AS SET FORTH BELOW FOR
THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE
FIRST DAY OF JANUARY 2019 AND ENDING ON THE LAST DAY OF DECEMBER 2019.
WHEREAS, the Board of Trustees (the “Board”) of the Town of Estes Park has adopted
the 2019 annual budget in accordance with the Local Government Budget Law on November
27th, 2018; and
WHEREAS, the Board has determined that it is in the best interest of the Town to make
certain expenditures for the purpose of starting up a fiber-to-the-premises municipal broadband
system to provide broadband services throughout the Town and adjoining Light and Power
service area; and
WHEREAS, it is not only required by law, but also necessary to appropriate available
fund balance to and for the municipal broadband project, to allow startup of the municipal
broadband service of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO:
That the appropriations be increased by $3,000,000 for the Light and Power Fund and
this amount is hereby appropriated from available fund balance of said fund.
Fund # Fund Name Amendment
Increase
(Decrease)
502 Light and Power Fund $3,000,000
DATED this 26th day of March, 2019.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
Attachment A
68
FINANCE DEPT Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through:
From:
Date:
RE:
Town Administrator Lancaster
Duane Hudson, Finance Director
3/26/19
Resolution 09-19, Bond Reimbursement
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
To obtain approval of Resolution # 09-19 declaring the intent of the Town of Estes Park
to reimburse the Light and Power Fund (will become the Power and Communication
Fund on April 20) out of future bond proceeds for costs incurred related to the municipal
broadband service.
Present Situation:
Light and Power Fund:
The Town is ready to begin construction and create the business processes needed to
startup a new municipal broadband service. This includes buildout of services in
Raven’s Circle and Carriage Hills, development of the broadband service offerings,
billing terms and conditions, a marketing plan, and other startup activities. It is
anticipated that the project will require the addition of four new linemen positions, a
Fiber Technician, two customer service reps and a sales/marketing consultant.
Light and Power Fund reserves are expected to be used to start up the municipal
broadband system in the next few weeks. A budget amendment resolution to
appropriate “seed money” funding for this startup out of reserves is being presented
separately. To reduce timing pressures that commence upon issuance of revenue
bonds, staff will get the service up and running, verify and firm up equipment and
operating needs, and help verify the total construction funding needed using this “seed
money” prior to debt issuance.
Light and Power Fund revenue bonds are expected to be issued later this year for the
purpose of expanding the new broadband service throughout the Light and Power
service area. Resolution #09-19 declares the Boards intent to reimburse selected “seed
money” expenditures out of bond proceeds once issued, restoring the fund reserves.
Both operating and capital costs will be eligible for reimbursement.
69
Proposal:
Approve Resolution #09-19 to declare the Boards intent to reimburse selected
expenditures on the municipal broadband service up to $4,500,000 out of bond
proceeds expected later this year.
Advantages:
Upon issuance of tax-exempt revenue bonds, the IRS tax code has certain timelines for
expenditure of the bond proceeds that must be met to maintain their tax exempt status.
The proposed “seed money” will provide funding to get the system up and running and
develop the required business processes prior to issuance of any debt, reducing these
timing pressures.
Disadvantages:
Staff have identified no disadvantages to adopting this reimbursement resolution. This
resolution does not legally obligate the Town to issue revenue bonds.
Action Recommended:
Staff recommends approval of Resolution #09-19.
Finance/Resource Impact:
This reimbursement resolution is required in order for the Town to seek reimbursement
of costs incurred prior to debt issuance. It is retroactive 60 days prior to the date of
resolution approval.
Level of Public Interest
In the recently completed 2018 National Citizen Survey, 66% of responses indicated the
Town should increase broadband/internet services, ranking higher than desired
increases in any other service. See estes.org/citizensurvey for the complete report.
Public interest will be very high.
Sample Motion:
I move for the approval/denial of Resolution #09-19 Bond Reimbursement
Attachments:
Attachment A – Resolution 09-19 Bond Reimbursement
70
4824-7918-5291.2
RESOLUTION NO. 09-19
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, ACTING BY AND THROUGH ITS LIGHT AND POWER
ENTERPRISE, DECLARING ITS OFFICIAL INTENT TO REIMBURSE THE
TOWN, ACTING BY AND THROUGH THE ENTERPRISE, WITH THE
PROCEEDS OF A FUTURE TAX-EXEMPT BORROWING FOR CERTAIN
CAPITAL EXPENDITURES TO BE UNDERTAKEN BY THE TOWN, ACTING
BY AND THROUGH THE ENTERPRISE; IDENTIFYING SAID CAPITAL
EXPENDITURES AND THE FUND TO BE USED FOR SUCH PAYMENT;
AND PROVIDING CERTAIN OTHER MATTERS IN CONNECTION
THEREWITH.
WHEREAS, the Town of Estes Park (the “Town”), in the County of Larimer and State of
Colorado (the “State”), is a political subdivision duly organized and existing pursuant to the
constitution and laws of the State; and
WHEREAS, the Town has formally established the Town of Estes Park, Light and Power
Enterprise (the “Enterprise”), pursuant to Article X, Section 20 of the Colorado Constitution, and
pursuant to Ordinance No. 7-99 of the Board of Trustees of the Town; and
WHEREAS, the Board of Trustees of the Town (the “Board”) is the governing body of the
Enterprise; and
WHEREAS, the Board has determined that it is in the best interest of the Town to make
certain capital expenditures for the purpose of constructing a fiber-to-the-premises system to
provide broadband services throughout the Town and the adjoining service area of the Enterprise
(the “Project”); and
WHEREAS, the Board currently intends and reasonably expects to participate in a
borrowing to finance the Project; and
WHEREAS, prior to such borrowing, the Board intends to construct a portion of the Project
and institute municipal broadband services in certain pilot areas using capital reserves of the
Enterprise (the “Pilot Project”) in order to test certain plans and equipment and to verify the amount
of construction funding needed before undertaking the Project on a larger scale; and
WHEREAS, the cost of the Pilot Project, together with other funds expected to be
expended by the Town, acting by and through the Enterprise, for the Project not earlier than the
date that is 60 days prior to the date of this Resolution and before such borrowing, is currently
estimated not to exceed $4,500,000 (the “Reimbursable Amount”); and
WHEREAS, the Board intends to reimburse the Town, acting by and through the
Enterprise, for an amount up to the Reimbursable Amount from the proceeds of such borrowing,
with such borrowing to occur within 18 months of either the date that the Enterprise expended
funds for the Project or the date that the Project is placed in service, whichever is later (but in no
event more than three (3) years after the date of the original expenditure of such moneys); and
Attachment A Page 1 of 3
71
4824-7918-5291.2
WHEREAS, the Board hereby desires to declare its official intent, pursuant to 26 C.F.R. §
1.150-2, to reimburse the Town, acting by and through the Enterprise, for such capital expenditures
for the Project with the proceeds of a future tax-exempt borrowing of the Town, acting by and
through the Enterprise.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO, ACTING AS THE GOVERNING BODY
OF ITS LIGHT AND POWER ENTERPRISE, that:
Section 1. Dates of Capital Expenditures.All of the capital expenditures covered by
this Resolution were or will be made no earlier than sixty (60) days prior to the date of this
Resolution.
Section 2. Declaration of Official Intent. The Town, acting by and through the
Enterprise, presently intends and reasonably expects to participate in a tax-exempt borrowing
within eighteen (18) months of the date of the expenditure of moneys on the Project or the date
upon which the Project is placed in service, whichever is later (but in no event more than three (3)
years after the date of the original expenditure of such moneys), and to allocate from said
borrowing an amount, not to exceed the Reimbursable Amount, to reimburse the Town, acting by
and through the Enterprise, for its capital expenditures in connection with the Project.
Section 3. First Resolution. This is the first resolution of the Board declaring its intent
to reimburse the Town, acting by and through the Enterprise, for capital expenditures for the
Project from proceeds of a borrowing.
Section 4. Enterprise Name Change.The Board of Trustees of the Town adopted
Ordinance No. 02-19 on March 12, 2019, which will change the name of the Enterprise to the
Power and Communications Enterprise when Ordinance No. 02-19 becomes effective on April 20,
2019, which is the date that is 30 days after the adoption and publication of Ordinance No. 02-19.
The name of the Enterprise will be changed in order to reflect the additional services to be provided
by the Project. Therefore, all references in this Resolution to the Light and Power Enterprise shall
mean the Power and Communications Enterprise on and after the effective date of Ordinance No.
02-19.
Section 5. Confirmation of Prior Acts. All prior acts and doings of the officials, agents
and employees of the Town and the Enterprise that are in conformity with the purpose and intent
of this Resolution, and in furtherance of the Project, shall be and the same hereby are in all respects
ratified, approved and confirmed.
Section 6. Effective Date of Resolution. This Resolution shall take effect immediately
upon its passage.
[Remainder of page intentionally left blank]
Attachment A Page 2 of 3
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[Signature page to Resolution No. 09-19]
4824-7918-5291.2
PASSED AND ADOPTED at a regular meeting this 26th day of March, 2019.
TOWN OF ESTES PARK, COLORADO, ACTING
BY AND THROUGH ITS LIGHT AND POWER
ENTERPRISE
By:
Mayor
ATTEST:
Town Clerk
Attachment A Page 3 of 3
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PUBLIC WORKS Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Greg Muhonen, PE, Public Works Director
Date: March 26, 2019
RE: Design Contracts for US36 & Community Drive Roundabout
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Public Works (PW) seeks Town Board approval of two change orders to perform the
preliminary and final design and construction management for a new roundabout at the
intersection of US 36 and Community Drive.
Present Situation:
In 2009 the Town hired Delich and Associates to perform a traffic study of street
intersections impacted by the proposed Events Center and Pavilion stall barn. When
reviewing the proposed land use application for this project, the Colorado Dept of
Transportation imposed a requirement for the Town to install left and right turn lanes at
the intersection of US36 and Community Drive. The Pavilion and the Events Center were
completed in 2014, and CDOT approved a time extension for the intersection work
because of the 2013 flood.
In February of 2018, the Town Board approved a contract with Cornerstone Engineering
in the amount of $50,000 for the preliminary design of the proposed auxiliary turn lanes.
The total fee proposed by Cornerstone was $80,000 for both preliminary and final design.
In May of 2018, a public open house was conducted to present the preliminary design of
the proposed left and right turn lanes. The estimated construction cost of $701,000 was
shared. The meeting attendees requested the PW staff evaluate a roundabout at this
intersection instead of turn lanes on US36. This was followed by a written request from
the citizen Transportation Advisory Board (TAB) for the Town to evaluate the feasibility
of a roundabout at this intersection. A copy of the TAB memo is attached.
In June of 2018, PW retained MTJ Engineering from Madison Wisconsin to complete a
feasibility study of two different roundabout design options for this intersection. The
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conceptual design options were received favorably by the TAB and shared with the
Events staff and consultant preparing the Stanley Park Master Plan. They requested
the larger and more expensive 4-leg roundabout concept be pursued to deliver direct
vehicular access to the Events Complex and Museum. See attached design concept
images.
In December 2018, the Town was awarded a CMAQ grant in the amount of $720,000 to
increase the Town’s project funds from $690,000 to $1.41M for this roundabout project.
In January 2019, PW and MTJ delivered a Benefits of Roundabouts presentation at a
Town Board study session. This summarized the safety and life-cycle cost benefits and
the status of design efforts on three roundabouts in Estes Park. Following a positive
reception from the Town Board at the study session, fee proposals were requested from
the two consultants for the preliminary and final roundabout design.
Proposal:
PW proposes the Town hire the team of Cornerstone Engineering and MTJ Engineering
to complete a shovel-ready design and bid package for the roundabout, refine the
engineer’s construction cost estimate, and manage construction of the project once
sufficient construction funding is obtained. This elevates our eligibility for additional
grants.
Advantages:
• The proposed roundabout provides a significant and appealing “welcome”
message to visitors entering town and the Events Complex from US36.
• The roundabout satisfies and exceeds the CDOT requirement to mitigate the
increased intersection delay caused by the Events Center traffic.
• The new diagonal leg beneficially serves the new Events Complex Master Plan
and reduces traffic volumes using 4th Street, reduces traffic conflicts on Manford
(along the school property), and reduces traffic conflicts with active recreational
users on the east side of Stanley Park.
• MTJ is a highly qualified, experienced, and successful roundabout design firm.
Cornerstone is already knowledgeable of the site and local/CDOT processes.
• Roundabouts are safer than stop sign and traffic signal control. They are
documented to provide a 90% reduction in fatalities, a 76% reduction in injuries
from intersection crashes, and a 35% reduction in total intersection crashes.
• The life-cycle costs of a roundabout are typically 60% less than a traffic signal.
See the linked CDOT cost analysis for the Wonderview/MacGregor roundabout.
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•Reduced idling, hard stops, and start-up acceleration at roundabouts reduce air
and noise pollution emissions from cars (compared to stop sign and signal
control), and are kinder to the environment.
•Agency experience with roundabouts documents many users who are initially
skeptical of roundabouts and become avid supporters after observing and
experiencing roundabout operation. Driver decision-making is simplified.
Disadvantages:
•The construction of this roundabout is estimated to cost $1.8M ($2.1M when
adding a 20% contingency). This exceeds budgeted funding.
•Unfamiliar drivers may experience apprehension when entering a roundabout for
the first time. This elevates driver attentiveness and reduces crashes.
Action Recommended:
Staff recommends approval of a change order to MTJ Engineering in the amounts of
$68,936 for design and $2,490 for construction inspection (see attached proposal), and
a change order to Cornerstone Engineering in the amount of $159,380 for design and
$100,950 for construction management (see attached proposal). These costs total
$331,756 which represents 15.6% of the construction cost. The typical project design
and construction management fees are about 12% and 8%, respectively, of the
construction cost. These fees are within market norms and considered reasonable for a
project of this complexity.
Finance/Resource Impact:
$690,000 was budgeted for this project in 2018 in the Community Reinvestment Fund
(204). A 2019 budget supplement will be presented when the CMAQ grant agreement
is ready for review and approval. It is expected that additional funds will be needed
prior to bidding and constructing this project. The next CMAQ grant application
opportunity will be in 2021 for 2022 funds. Potential CDOT resources will be explored.
Level of Public Interest
Public interest on this project is expected to be moderate.
Sample Motion:
I move for approval/denial of the change orders with MTJ Engineering and
Cornerstone Engineering for the design and construction management of the
US36/Community Drive roundabout in the amount of $331,756.
Attachments:
Images of proposed Roundabout
TAB Memo Recommendation for a roundabout
Link to CDOT Roundabout Presentation Boards from December 2018
Link to MTJ Engineering Fee Proposal
Link to Cornerstone Engineering Fee Proposal
77
313 Price Place, Suite #11
Madison, WI 53705
p: 608.238.5000
e: info@mtjengineering.com
www.mtjengineering.comScale= 1:6012.18.18
N
Hwy. 36 & Community Dr.
Estes Park, CO
2
MTJ CONCEPT D ESIGNOPTION 2
Stanley Park Fairgrounds
Gun Club
Stanley Park Fairgrounds
Lake Estes
Community Dr.
DESIGN SUMMARY
ICD = 170'
Note: Existing and proposed roadways are
shown for informational and illustrative
purposes only. Locations and dimensions
may not be exact.
78
P.L.GUN CLUBSTANLEY PARKSTANLEY PARK FAIRGROUNDSTOWN OF ESTES PARKLAKE ESTESHWY 36COMMUNITY DRIVER.O.W.LAKE ESTESHIGHWAY 36R.O.W.PATHWAYHWY 36313 Price Place, Suite 11Madison, WI 53705PH: 608.238.5000EM: info@mtjengineering.comwww.mtjengineering.comHWY 36 at COMMUNITY DRIVEESTES, CO6-18-18MTJ CONCEPTUAL SKETCHALTERNATE A - B OVERLAYNNOTES:1.EXISTING AND PROPOSED ROADWAYS ARE SHOWN FOR INFORMATIONAL AND ILLUSTRATIVE PURPOSES ONLY. LOCATIONS AND DIMENSIONS MAY NOT BE EXACT.2.ICD ALTERNATE A = 170'3.ICD ALTERNATE B = 125' ALTERNATE BALTERNATE A79
313 Price Place, Suite #11
Madison, WI 53705
p: 608.238.5000
e: info@mtjengineering.com
www.mtjengineering.comScale= 1:6012.18.18
N
Hwy. 36 & Community Dr.
Estes Park, CO
2
MTJ CONCEPT D ESIGNOPTION 2
Stanley Park Fairgrounds
Gun Club
Stanley Park Fairgrounds
Lake Estes
Community Dr.
DESIGN SUMMARY
ICD = 170'
Note: Existing and proposed roadways are
shown for informational and illustrative
purposes only. Locations and dimensions
may not be exact.
P.L.GUN CLUBSTANLEY PARKSTANLEY PARK FAIRGROUNDSTOWN OF ESTES PARKLAKE ESTESHWY 36COMMUNITY DRIVER.O.W.LAKE ESTESHIGHWAY 36R.O.W.PATHWAYHWY 36313 Price Place, Suite 11Madison, WI 53705PH: 608.238.5000EM: info@mtjengineering.comwww.mtjengineering.comHWY 36 at COMMUNITY DRIVEESTES, CO6-18-18MTJ CONCEPTUAL SKETCHALTERNATE A - B OVERLAYNNOTES:1.EXISTING AND PROPOSED ROADWAYS ARE SHOWN FOR INFORMATIONAL AND ILLUSTRATIVE PURPOSES ONLY. LOCATIONS AND DIMENSIONS MAY NOT BE EXACT.2.ICD ALTERNATE A = 170'3.ICD ALTERNATE B = 125' ALTERNATE BALTERNATE A
PUBLIC WORKS Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Belle Morris, Chair – Transportation Advisory Board
Date: May 17, 2018
RE: TAB Recommendation to Evaluate Roundabout Design Option at US 36 &
Community Drive Intersection
The Transportation Advisory Board (TAB) recommends the Town expand the
preliminary design for US 36 & Community Drive intersection to evaluate a roundabout
option.
Overview:
As the use of roundabouts increase in traffic design throughout the US, there is
significant documentation proving their benefit to traffic function, safety and aesthetic
enhancement to a community. A roundabout at US 36 & Community Drive can
encourage traffic to reduce speeds, lower the risk of potential traffic accidents
and provide a sense of "welcome" and “thank you for visiting” to an important gateway
to Estes Park.
Roundabout use and its application to US 36 & Community Drive:
1. Provide calming effect. Along the Causeway, vehicles can travel up to 60+ mph
leading up to the current Community Drive intersection. A well-designed roundabout can
have a ‘calming’ effect on traffic speeds. A roundabout influences the drivers
approaching speed so that a car will need to slow down as the driver enters the
roundabout and negotiates thru the curved lane. According to the Dept. of
Transportation: Federal Highway Administration (FHWA), a single lane roundabout
typically has speeds of 25 mph. Along US 36, once a vehicle exits the roundabout, the
speed can remain low to allow safer immediate turns into Lake Estes parking and Estes
Park city limits.
2. Reduce the risk of potential traffic accidents. By design the traditional intersection
provides multiple crossing conflicts. Roundabouts have reduced impact points for
collisions and t-bone type accidents. Estes Park is experiencing significant increases in
traffic and aggressive driving within our canyon highways and along our Causeway. If
Estes Park is investing resources in a left turn access to Community Drive, TAB
encourages the Town to consider the safety hazards of the traditional design versus a
well-documented roundabout design.
According to FHWA, roundabouts have been demonstrated to significantly reduce fatal
and injury crash experience at rural, high-crash locations, even those with high-speed
approaches (greater than 55 mph).
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Studies from the Insurance Institute for Highway Safety (IIHS) and the Federal
Highway Administration (FHA) have shown that roundabouts typically achieve:
A 37 percent reduction in overall collisions
A 75 percent reduction in injury collisions
A 90 percent reduction in fatality collisions
A 40 percent reduction in pedestrian collisions
3. Flexible design. One lane roundabout design can be flexible in size to accommodate
large trucks, trailers, bikes and emergency vehicles. US 36 & Community Drive
intersection is becoming a key component to the Estes Park experience by it’s entry way
for the School District, Estes Park Fairgrounds, Estes Park Event Center, Estes Valley
Community Center, Pickle Ball courts, Estes Valley Community Gardens, connection to
the multi-use Lake Estes Trail, and Stanley Fields. Larger vehicles and smaller vehicles
using this entryway can cause delays as vehicles take the left turn, even with a long
buildup lane. A roundabout will provide a more fluid and steady speed experience thru
this entryway. Drivers using Community Drive to turn westbound will also benefit from
improved visibility of eastbound traffic and safer entry into the intersection.
4. Welcoming gateway and improved aesthetics. At the Roundabout splinter island,
there is opportunity to significantly improve the aesthetic experience for our town guests
and residents. The opportunity to provide a sense of "welcome" to an important gateway
to Estes Park with signage, flower gardens, and slower speeds will give the positive
feeling of arriving to our beautiful town.
Summary:
The Transportation Advisory Board (TAB) shares a vision for Estes Park to be
welcoming, safe for multi-modal transportation users, and enhance the town gateway
locations. Roundabouts are in more US communities, because they encourage a
friendlier experience where roadways interact with the aesthetic need of their residents.
TAB recommends the Town expand the preliminary design for US 36 & Community
Drive intersection to evaluate a roundabout option and consider the above points.
Federal Highway Administration (FHWA). Manual on Roundabouts. FHWA, Washington, D.C., 2009.
https://safety.fhwa.dot.gov/intersection/innovative/roundabouts/fhwasa10006/fhwasa10006.pdf
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TOWN ATTORNEY Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Greg White, Town Attorney
Date: 3/21/19
RE: First Amendment to Employment Agreement
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
X CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES X NO
Objective:
Review and, if appropriate, approve the First Amendment to Employment Contract
between the Town and Town Administrator Lancaster [Employee].
Present Situation:
The Town entered into an Employment Agreement July 1,2015 with Town Administrator
Lancaster. Town Administrator Lancaster has given notice to the Town Board that he
intends to retire from employment with the Town on October 1, 2019. The proposed
First Amendment to Employment Agreement specifies the terms and conditions of the
Town Administrator Lancaster’s employment with the Town through October 1, 2019.
The First Amendment to Employment Agreement allows a reasonable period of time for
the Town to hire a new Town Administrator and allows for an effective transition
between Town Administrator Lancaster and the new Town Administrator.
Advantages:
Specifies the terms and conditions of the duties of Town Administrator Lancaster with
the Town through October 1, 2019.
Disadvantages:
None
Action Recommended:
Approval of First Amendment to Employment Agreement.
Finance/Resource Impact: 83
There is no impact on the 2019 budget.
Level of Public Interest
No
Sample Motion:
I move for the approval/denial of the First Amendment to Employment Contract
between the Town and Town Administrator Lancaster.
Attachments:
The First Amendment to Employment Agreement
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FIRST AMENDMENT TO EMPLOYMENT AGREEMENT
THIS FIRST AMENDMENT TO EMPLOYMENT AGREEMENT is made and entered into this
______day of March 2019 by and between the Town of Estes Park, Colorado, a municipal
corporation (hereinafter called “Town”) and Frank T. Lancaster (hereinafter called “Employee”),
both parties agreeing as follows:
WHEREAS, the Employee and the Town entered into the Employment Agreement
effective July 1 ,2015;
and
WHEREAS, the term of the Employment Agreement terminates on June 30, 2019; and
WHEREAS, Employee has given notice to the Town that he intends to retire from
employment with the Town; and
WHEREAS, the parties have determined to extend the Employment Agreement in order
to allow an effective transition from Employee to the new Town Administrator; and
WHEREAS the Parties wish to set forth the terms and conditions of the transition in this
First Amendment to Employment Agreement.
Now, therefore in consideration of the mutual covenants herein contained, the parties
agree as follows:
1. Employee shall be employed as Town Administrator by the Town through October 1,
2019.
2. Employee shall continue to be responsible for his duties as Town Administrator
pursuant to the Employment Agreement until September 6, 2019. From September
6, 2019 through October 1, 2019 Employee shall be entitled to use accrued vacation
and sick leave.
3. Employee shall be entitled to all benefits set forth in the Employment Agreement
except Employee shall not be entitled to accrue any sick or vacation leave after
September 6, 2019.
4. In the event the Town has a new Town Administrator by August 1, 2019 the parties
may mutually agree that the Employee may be placed on administrative leave until
September 6, 2019. The Employee shall be entitled to all salary, vacation and sick
leave accrual and benefits during the period of administrative leave.
5. Section 8 b. and Section 16 of the Employment Agreement are deleted.
6. All other terms and conditions of the Employment Agreement not specifically
amended herein, including but not limited to, Section 8 Termination and Severance
Pay shall remain in force and effect until termination of the Employment Agreement
on October 1, 2019.
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2
IN WITNESS WHEREOF, this First Amendment to Agreement is executed this ____ day of
____________, 2019.
TOWN OF ESTES PARK
By___________________________
, Mayor
ATTEST:
_____________________________
Town Clerk
EMPLOYEE
_________________________
86
TOWN CLERK Memo
To: Honorable Mayor Jirsa
Board of Trustees
Through: Town Administrator Lancaster
From: Jackie Williamson, Town Clerk
Date: March 26, 2019
RE: Interview Committee for Transportation Advisory Board
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER
QUASI-JUDICIAL YES NO
Objective:
To appoint Town Board members to the interview committee for the open position on the
Transportation Advisory Board.
Present Situation:
The Transportation Advisory Board is currently made up of nine volunteer community members.
The Board has one position expiring on March 31, 2019. Administrative Services has continued
to advertise the opening and currently has one application.
Proposal:
Per Policy 101 Section 6 states all applicants for Town Committees/Boards are to be
interviewed by the Town Board, or its designee. Any designee will be appointed by the Town
Board.
Advantages:
To move the process forward and allow interviews to be conducted of interested applicants.
Disadvantages:
None.
Action Recommended:
To appoint two Trustees to the interview panel for the Transportation Advisory Board openings.
Budget:
None.
Level of Public Interest.
Low.
Sample Motion:
I move to approve/deny the appointment of Trustees __________ and ___________ to the
Transportation Advisory Board interview panel.
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