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PACKET Town Board 2018-09-11
The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, September 11, 2018 7:00 p.m. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated August 28, 2018 and Town Board Study Session Minutes dated August 28, 2018. 3. Board of Adjustment Minutes dated August 7, 2018 (acknowledgment only). 4. Special Meeting of the Family Advisory Board Minutes dated July 26, 2018 and Family Advisory Board Minutes dated August 2, 2018 (acknowledgement only). 5. Resolution #19-18 Supporting Colorado Parks & Wildlife Grant Applications for Fall River Trail Extension. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. LARIMER COUNTY COMMUNITY REPORT. Commissioner Donnelly. Present the 2018 Larimer County Community Report 2. QUARTERLY UPDATE ON DOWNTOWN ESTES LOOP PROJECT. Project Technical Advisory Committee. ADJOURN. Prepared 08-31-2018 *Revised 09-06-2018 * * 1 2 Town of Estes Park, Larimer County, Colorado, August 28, 2018 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 28th day August, 2018. Present: Todd Jirsa, Mayor Trustees Carlie Bangs Marie Cenac Patrick Martchink Ron Norris Ken Zornes Also Present: Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Jackie Williamson, Town Clerk Absent: Cody Rex Walker, Mayor Pro Tem Frank Lancaster, Town Administrator Mayor Jirsa called the regular meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. Mayor Jirsa stated Town Policy 103 limits public comment to issues pertaining to Town government and to items in which the Town Board has authority or responsibility. The Town Board should not be hearing a report or discussion on the Mountain Coaster as the project is within the purview of the County Commissioners not the Town Board. It was moved and seconded (Martchink/Cenac) to approve the Agenda, and it passed with Mayor Jirsa voting “No”. PUBLIC COMMENTS. Bill Pinkham/Town citizen stated he had the good fortune to join Senators Udall and McCain at a 2009 Climate Change meeting held in Estes Park. He commented on the service the former Senator McCain provided to the United States and requested a moment of silence in honor of McCain’s passing. Art Messal/Town citizen read a statement from Visit Estes Park (VEP) Board member Tomasello in response to an email. He pointed out the response was a model of how not to behave as a member of a board. He requested the Town Board act to address the issues of the VEP Board and the staff. Jay Vetter/County resident requested the Town Board revisit the strategic plan goals to address the Estes Valley Development Code. He stated concern with how the code has been applied in the past and within the unincorporated Estes valley. TOWN BOARD COMMENTS Trustee Zornes attended the Larimer County Open Space meeting in which the County acquired an 800-acre ranch that exists entirely within the boundary as an enclave of the Red Mountain Open Space at a cost of $2.25 million. The new Longview Trail connecting Loveland to Fort Collins opened on August 18, 2018. The American Legion and Flinch Forward to hold a September 11th ceremony on said day to recognize the 2,933 men, women and children who lost their lives in the terrorist attack. Retired Lieutenant Colonel James Harvey would speak at the American Legion on August 30, 2018. Trustee Norris stated the Town of Estes Park has the highest median age in Colorado. An Alzheimer booklet has been produced and available to the community. He reminded the community that bear activity has increased and reminded the community to be bear aware. The Family Advisory Committee would hold its regularly scheduled meeting on September 6, 2018. The Estes Valley Planning Commission meet and recommended a DRAFT3 Board of Trustees – August 28, 2018 – Page 2 code requirement for a developer to meet with the public prior to starting the development process, recommended approval of a Special Review for the Wind River childcare facility, and denial of the Wind River Development Plan. The Comprehensive Plan Committee would meet every other Thursday at 3:00 p.m. to begin the rewrite process, including the development of an RFP for a consultant. Trustee Bangs stated the Transportation Advisory Board discussed shuttles which reached 37,000 in July with the downtown route up 13%, discussed the lose of stops outside town limits in 2019, and discussed wayfinding and the design of sign. She reiterated Trustee Norris’ comments on the need for the community to be safe this fall as it relates to wildlife in the area. Trustee Cenac commented the Audit Committee received a presentation of the draft 2017 CAFR performed by Anton Collins Mitchell LLP. The final 2017 CAFR would be presented at the September 25, 2018 Board meeting to allow the auditors to update information in a Beyond the Numbers report. She stated a date would be set to hold a Trustee Talk similar to the Mayor’s Chat held monthly to discuss issues with the Trustees. The first Talk would be conducted by Trustees Cenac and Zornes. Trustee Martchink thanked Finance for the new streamlined billing process and providing a convenient and easy to read bill. The new process eliminates hours of staff time spent processing monthly bills. He recognized the Mayor for changing the Mayor Chats to be held at different times and locations and provide additional engagement from the community. TOWN ADMINISTRATOR REPORT. None. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated August 14, 2018 and Town Board Study Session Minutes dated August 14, 2018. 3. Estes Valley Planning Commission Minutes dated July 17, 2018 and Study Session Minutes dated July 17, 2018 (acknowledgment only). 4. Parks Advisory Board Minutes dated May 17, 2018 and July 19, 2018 (acknowledgment only). 5. Transportation Advisory Board Minutes dated July 18, 2018 (acknowledgement only). It was moved and seconded (Zornes/Norris) to approve the Consent Agenda, and it passed unanimously. LIQUOR ITEMS: 1. TRANSFER OF A LODGING AND ENTERTAINMENT LIQUOR LICENSE HELD BY C-ZAK INC DBA RODEWAY INN TO TRINITY HOSPITALITY LLC DBA ROCKY MOUNTAIN HOTEL AND CONFERENCE CENTER, 1701 N. LAKE AVENUE, ESTES PARK, CO 80517. Town Clerk Williamson reviewed the transfer application for the liquor license to the applicant and stated all paperwork and fees had been submitted. A temporary liquor license was issued on August 20, 2018 to allow the applicant to continue operations during the transfer process. It was moved and seconded (Cenac/Zornes) to approve the transfer of a Lodging and Entertainment Liquor License held by C-Zak Inc. dba Rodeway Inn to Trinity Hospitality LLC dba Rocky Mountain Hotel and Conference Center, 1701 N. Lake Avenue, Estes Park, CO 80517 and it passed unanimously. DRAFT4 Board of Trustees – August 28, 2018 – Page 3 PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: A. ORDINANCE #13-18 AMENDMENT TO THE ESTES VALLEY DEVELOPMENT CODE ALLOWING SPECIAL REVIEW FOR CULTURAL INSTITUTIONS IN RESIDENTIAL ZONING DISTRICTS INCLUDING REVIEW STANDARDS AND ADD A DEFINITION FOR "MUSEUM". Mayor Jirsa opened the public hearing. Planner Hathaway presented the proposed Development Code amendment to provide a Special Review Use (S2) for Cultural Institutions in residential zoning districts subject to specific use standards. The amendments would provide a mechanism to preserve historically significant properties within the valley located in residential areas. The Special Review Use provision would ensure the abilty to conduct public outreach and comment, place conditions on a proposed institution to ensure minimal impact to surrounding homes, and while promoting conservation efforts for Estes Park’s most historical sites. Attorney White read Ordinance #13-18 into the record. Mayor Jirsa closed the public hearing. It was moved and seconded (Norris/Martchink) to approve Ordinance 13-18 with Exhibit A and Exhibit B, amending the Estes Valley Development Code, finding that the amendment is in accord with the Comprehensive Plan and with Section §3.3 of the Development Code, and it passed unanimously. B. SPECIAL USE REVIEW (S2), 415 W. WONDERVIEW AVENUE HISTORIC STANLEY HOME FOUNDATION/APPLICANT. Mayor Jirsa opened the public hearing. Planner Hathaway presented a Special Review proposal for a historic house museum operation for the F.O. Stanley home zoned E-1 – Estate Residential. The Historic Stanley Home Foundation, a Colorado non- profit corporation, seeks to acquire the F.O. Stanley home to preserve and operate the home as a historic house museum for local history education with guided tours and a gift shop. She outlined 13 conditions of review that would be applied to the Special Review Use if applied, including maximum size of the tours, operational hours, special event limitations, use of the property for private facility events including weddings, conservation easements, additional landscaping, fence maintenance, on-site food preparation not permitted, eastern driveway to be removed, shuttle service from May through October, onsite parking limited to 8 parking spaces for ADA parking and employee parking, dark sky compliant lights, and an annual report to the Planning Commission. Approval of the Special Review Use would not constitute a change in the base zoning and would only grant the specific use. Steve Lane/Applicant representative stated the Special Review process mitigates issues related to the use such as traffic which was addressed with the use of a shuttle to reduce traffic by half the trips generated if the lot was sold and subdivided into four lots. The application has agreed with the operation of hours, dark sky, no new structures and only the preservation of the current structures, placement of the rest of the property in a conservation easement within one year of closing, revegetation and additional trees to screen the property from the neighboring property with watering to be conducted through hand watering rather than the installation of irrigation, structure placed on the historic registration, and the eastern drive to be removed with a portion to remain for fire district access. He stated the Foundation understood a report would be presented after the first year of operation and requested by the Planning Commission in future years. Those speaking in favor of the application included Randy Kampfe/Foundation member, Dave Landers/Town resident, Bill Pinkham/Town resident, Lisa Fulton/County resident for Peggy Lynch/Town resident, Bob Fulton/County resident, Kelley Anderson/Town resident, Kent Smith/Town resident, David Batey/Foundation member and Kurtis DRAFT5 Board of Trustees – August 28, 2018 – Page 4 Kelly/Town resident. The requested use would allow the Foundation to acquire the property and preserve the home, concerns regarding the use of the home have been mitigated by the applicant and the Planning Commission, and stated the history, including the negative, of the life of F.O. Stanley should be included within the museum. Ross Maxwell/Town citizen stated as a neighbor sharing a common border requested irrigation be required. He would request the staff and applicant discuss the full removal of the eastern driveway and provide a turn around for the fire district on the western side of the home. The conservation easement should be started within the a year after closing on the property. Connie Phipps/Town citizen stated the neighbors have requested a very controlled operation and want assurance the use would not be expanded beyond the use as a museum. The application would set a precedent for other homes in residential zoning districts. She stated the importance in not allowing commerical uses other than a museum. John Meissner/Town citizen stated the NAACP Colorado Montana Wyoming State Conference opposes the transformation of the F.O. Stanley Home into a museum without providing the proper historical context regarding Stanley's involvement in racially-restrictive covenants on his property. Steve Lane/Applicant representative stated alternative fire access was not reviewed with the Fire District. The eastern drive would provide access to the shuttle as well and eliminates the need for the shuttles to back out. The museum would include a gift shop, no food preparation onsite and no food or beverage allowed within the home. Mayor Jirsa closed the public hearing. It was moved and seconded (Norris/Bangs) to approve the request for a S2 Special Review for a museum (Stanley Historic Home) to operate in the E-1 (Estate) residential zoning district, including findings and conditions as recommended by staff, and a substitute motion was presented. It was moved and seconded (Martchink/Norris) to approve the request for a S2 Special Review for a museum (Stanley Historic Home) to operate in the E-1 (Estate) residential zoning district, including findings and conditions as recommended by staff with an amendment to condition #5 requiring the conservation easement be initiated within one year of closing by the Historic Stanley Home Foundation and amendment to condition #13 requiring the initial annual review and subsequent reviews at the request of the Estes Valley Planning Commission, and it passed unanimously. C. VARIANCE TO SIGN CODE, RIDGELINE HOTEL, 101 S. ST. VRAIN AVE., DNC PARKS, INC/OWNER. Code Compliance Officer Hardin reviewed a request by the applicant for a second freestanding sign on the east frontage of the lot to provide increased visibility to traffic looking for the hotel entrance. It was moved and seconded (Cenac/Martchink) to approve the application of DNC Parks and Resorts for a variance to the sign code, allowing the installation of a second freestanding sign, finding that it meets all other requirements of the Estes Park Municipal Code, and including a condition that no freestanding sign for the subject property shall be allowed on or adjacent to the Stanley Avenue frontage, and the motion passed unanimously. ACTION ITEMS: 1. RESOLUTION #18-18 SUPPLEMENTAL BUDGET APPROPRIATION. Mayor Jirsa opened the public hearing. Director Hudson presented an amendment to the budget for use of Police Department forfeiture funding and additional grant funding for the Moraine Avenue Bridge project. As there were no comments, DRAFT6 Board of Trustees – August 28, 2018 – Page 5 Mayor Jirsa closed the public hearing. It was moved and seconded (Martchink/Cenac) to approve Resolution #18-18, and it passed unanimously. Mayor Jirsa called a 10-minute break at 8:47 p.m. and reconvened the meeting at 9:00 p.m. REPORTS AND DISCUSSION ITEMS: 1. DEVELOPMENT PLAN 2018-04 ESTES MOUNTAIN COASTER. Attorney White provided a review of the application for an unincorporated Larimer County project filed on April 18, 2018. Staff determined the application could be a staff level review based on the regulations outlined in the Estes Valley Development Code because there were less than 20 parking spaces. Staff determined the Mountain Coaster use would be classified as a Recreation Facility, per Section 13.2 of the EVDC under "Parks and Recreation Facilities." This would permit the coaster as a use-by-right in the RE-1 Zoning District per Section 4.3, Table 4-1 of the EVDC. The application was approved by staff on August 6, 2018. He stated the approval could be appealed by a party of interest based on the use classification to the County Commissioners and/or an appeal of the Development Plan to the Estes Valley Planning Commission. He confirmed the Town of Estes Park Board of Trustees has no jurisdiction within the unincorporated Larimer County. Those speaking in opposition to the Development Plan included Mark Richards/County resident, Judy Nystrom/Town resident, Suzanne Miller/County resident, Graham Russell/Town resident, Virginia Kent/Town resident, Scott Schneider/County resident, Alan Miller/County resident, Barbara Bailey/County resident, Steve Fuhrman/Town resident, Michelle Hiland/Town resident, James Swaney/County resident, Jan Alderman/Town resident, Nancy Hills/Town resident, Dennis Sohocki/Town resident, Dena Sochoki/Town resident, and Art Messal/Town resident. The comments included concern with the approval of a commercial enterprise in a residential zoning district, the Trustees are responsible for the decisions made by Town staff, establishment of a dangerous precedent, a policy decision was made in error and should be corrected by the Town Board, requested non-commercial be restored to the definition of parks and recreation, close the loop hole which would allow the parking lot to be expanded after a development plan has been approved, and requested an independent review of the Development Plan. Board comments were heard and summarized: Trustee Zornes stated disagreement with staff’s decision; there have been many opportunities for the community to provide public comments; and does not agree the Town Board has shirked its responsibility on the matter. Trustee Norris commented the County Commissioners would hear an appeal and have agreed to do so in the Town Board room; the Board has an obligation to listen and help the community understand the process; the project was approved with a less restrictive review of the Development Code; and concerned the community has lost confidence with the Board as the new Comprehensive Plan begins to be developed. Mayor Jirsa apologized to staff for not addressing unwarranted attacks. Trustee Bangs stated Town staff are qualified to make the review and decisions on development applications; and reminded the community has the opportunity to appeal the process. Trustee Cenac commented the appeal process would provide the best decisions for the valley and was used by her brother in a recent appeal in which he won; and the Town Board has no legal right as a Board and no jurisdiction over the Development Plan in the unincorporated Larimer County. Trustee Martchink stated the application has demonstrated the need for improvements for the process to better serve the community both within the Town and the County. Whereupon Mayor Jirsa adjourned the meeting at 10:00 p.m. DRAFT7 Board of Trustees – August 28, 2018 – Page 6 Todd Jirsa, Mayor Jackie Williamson, Town Clerk DRAFT8 Town of Estes Park, Larimer County, Colorado August 28, 2018 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 28th day of August, 2018. Board: Mayor Jirsa, Mayor Pro Tem Walker, and Trustees Bangs, Cenac, Martchink, Norris and Zornes Attending: Mayor Jirsa, and Trustees Bangs, Cenac, Martchink, Norris and Zornes Also Attending: , Assistant Town Administrator Machalek, Town Attorney White, and Larimer County Commissioner Johnson Absent: Mayor Pro Tem Walker Mayor Jirsa called the meeting to order at 5:15 p.m. OPTIONS FOR THE FORMATION OF A CHILDCARE/HOUSING COMMITTEE & RECOMMENDATIONS ON THE FAMILY ADVISORY BOARDS 2019 STRATEGIC PLAN ADDITIONS. Trustee Norris presented recommended options by the Family Advisory Board for the formation of a Childcare/Housing Committee or an ad hoc task force. He stated the ad hoc task force would source information from experts and would be comprised of two Town Board members a primary staff member and clerical support. Trustee Norris stressed the importance of establishing a purpose. Board comments have been summarized: would members of the community be involved in discussions; budgetary and staff impacts; timeframe for development of a committee or task force; task force or committee workload and benefits of one childcare and housing task force to consider. The Board would discuss the childcare recommendations in the Strategic Plan. Staff would present a resolution to the Board recommending the formation of a Childcare/Housing task force and establish goals. VISIT ESTES PARK (VEP). Larimer County Commissioner Johnson was invited to join the Visit Estes Park Board discussion. Mayor Jirsa stated two vacancies for the VEP Board remain open. The Board discussed potential changes to the Intergovernmental Agreement (IGA) changing the number of board members currently at seven down to five. Attorney White confirmed state statutes would allow the elected officials the ability to designate the number of Board members however the minimum is set at five. Concerns were voiced regarding VEP’s handling of governance and transparency and whether other entities or businesses in the community would be involved if changes are made to the structure of the VEP Board. Board discussion ensued on the possibility of eliminating the current VEP Board, appointing three Town Board members and two County Commissioners and establishing an executive committee of marketing experts who report to the elected officials. Staff would work with the Board and the County and present changes to the IGA to both governing bodies for approval at a future meeting. TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS Trustee Martchink received the updated utility bill and questioned the functionality of the new format. Director Hudson stated the change in vendor provided a simplistic 9 Town Board Study Session – August 28, 2018 – Page 2 statement for customer convenience and generates a digital image which would be uploaded into the online portal for future referance by the customer. FUTURE STUDY SESSION AGENDA ITEMS Mayor Jirsa made a recommendation to postpone the prosecutor discussion due to the implementation of a new fee schedule and to allow staff an opportunity to build a working relationship prior to the discussion and an evaluation. The Board agreed to move the item to approved but unscheduled items. The Board also agreed to add the formation of a Childcare/Housing Taskforce, e-bike/scooter policy, EPIC update and a presentation and discussion of a complete Streets Policy to approved items unscheduled. The Board agreed to hold the Stormwater User Fee update, the update on Parking Utilization including Numbers of Reserved Spaced and Shuttle Stops Outside Town Limits to the October 23, 2018 study session meeting. There being no further business, Mayor Jirsa adjourned the meeting at 6:30 p.m. Bunny Victoria Beers, Recording Secretary 10 RECORD OF PROCEEDINGS Estes Valley Board of Adjustment August 7, 2018 9:00 a.m. Board Room, Estes Park Town Hall Board: Chair Rex Poggenpohl, Vice-Chair Jeff Moreau, Wayne Newsom, Pete Smith, John Lynch Attending: Members Newsom, Lynch, Smith, Moreau Also Attending: Community Development Director Randy Hunt, Planner II Brittany Hathaway, Recording Secretary Karin Swanlund Absent: John Lynch Chair Poggenpohl called the meeting to order at 9:00 a.m. There were three people in attendance. He introduced the Board Members and staff. 1.AGENDA APPROVAL It was moved and seconded (Smith/Newsom) to approved the agenda as presented and the motion passed unanimously. 2.PUBLIC COMMENT None. 3.CONSENT AGENDA Approval of minutes dated July 3, 2018 It was moved and seconded (Newsom/Smith) to approve the minutes for July 3 , 2018 as presented and the motion passed unanimously. 4.1571 ST. MORITZ TRAIL, Owner: Jason Brown and Mindy Bakker Planner Hathaway reviewed the staff report. There were two variance requests. The first was to permit a three-foot setback from the east property line in lieu of the 25-foot minimum per the E-1 Estate Zoning District for construction of an accessory structure. The second was to permit a fourteen-foot set back from the west property line in lieu of the 25-foot minimum in order to build a newly constructed home. The application was routed to affected agencies. A legal notice was published in the local newspaper and adjacent property owners were notified by mail. There were no public comments received. Staff recommended approval of the variance requests with no conditions. Staff and Board Member Discussion: Chair Poggenpohl discussed what a major project Windcliff rezoning would be if and when that happens. Director Hunt responded that Windcliff was originally a Planned Urban Dwelling (PUD), which was released with the 2000 rezone. The best probable solution is a reconstitution to the original PUD standards, benefiting all involved. The County Commissioners would have to approve this. Windcliff roads have general lack of objection to putting an easement where the road actually is. Unknown factor is whether 11 RECORD OF PROCEEDINGS Estes Valley Board of Adjustment 2 August 7, 2018 or not road is on private property or W indcliff common area. If common area, Windcliff would be able to sign off, if private there may be another layer. There is nothing in regulations controlling parking spaces in front of garage. Let architect/engineer make the house fit the property. Hunt proposed turning the clock back, which would allow Windcliff lots be developed as originally planned with the topography. Applicant Comments: Lonnie Sheldon explained the process of planning the house, which involved sliding the house north due to the elevation. The HOA requires site specific drainage reports. It was moved and seconded (Smith/Moreau) to approve the requested variance allowing a setback of 14 feet on rear, west side, and a three foot setback on the front, east side, in lieu of the 25 foot required setbacks. The motion passed unanimously. 5.REPORTS-Director Hunt 1)TB, BOCC, PC passed an initiative to rewrite The Estes Valley Comprehensive Plan, getting under way August 9, 2018. The committee will meet every other Thursday, 3:30-4:30 in rooms 202-203. BOA is welcome to attend these meetings. 2)Building Division is in transition and discussion on where to go from here will take place with Larimer County on August 17, 2018. One option is consolidation with Larimer County. 3)Building division will be moving to a model where a subdivision or development plan will have addresses assigned prior to the actual building permit stage. 4)Lonnie Sheldon noted that Van Horn Engineering has two banners they are putting at Development Plan sites, with a phone number for public questions. 5)A Code Amendment for larger projects, requiring a mandatory neighborhood/community meeting prior to formal public hearings, is underway. 6)Planner II Hathaway gave a brief summary of her past work and education noting her job as a planner in Ketchikan, Alaska and League City Texas, having a Masters in Public Administration. There being no other business before the Board, the meeting adjourned at 9:37 a.m. ___________________________________ Rex Poggenpohl, Chair __________________________________ Karin Swanlund, Recording Secretary 12 Town of Estes Park, Larimer County, Colorado, July 26, 2018 Minutes of a special meeting of the Family Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held at the Estes Park Museum on the 26th day of July, 2018. Present: Laurie Dale Marshall Rachel Balduzzi Karen Randinitis Nancy Almond Jodi Roman Also Present: Jennifer McAtamney, Town of Breckenridge Carlie Bangs, Town Board Trustee Travis Machalek, Assistant Town Administrator Suzanna Simpson, Administration Executive Assistant Absent: Courtney Hill John Bryant Sue Strom Tyler Schmitt Ron Norris, Town Board Trustee (Liaison) Chair Randinitis called the meeting to order at 11:13 a.m. Presentation by Jennifer McAtamney – Breckenridge Childcare Program: Jennifer McAtamney gave a presentation on how the Town of Breckenridge began addressing the childcare availability and affordability issue in their community. The presentation included: • A discussion of the history of childcare issues in Breckenridge (back to the early 1990s); • The identification of the connection between workforce housing and childcare as issues for families in Breckenridge, • The importance of a community vision as a foundational aspect of addressing both workforce housing and childcare; • How Breckenridge has classified childcare as a market failure (and the impossibility of addressing provider salaries, fees for childcare, and caregiver-to- child ratios separately from one another); 13 Family Advisory Board – July 26, 2018 – Page 2 • The path that the Town of Breckenridge took to address the community’s childcare issues without the Town getting into the business of childcare;(including the model private/public partnerships between the Town and nonprofit childcare center operators; and • Next steps for keeping the program sustainable. Following the presentation there was discussion among the group about next steps for the Family Advisory Board. Given the success that Breckenridge had in identifying the issue as part of their community visioning process, the Family Advisory Board and guests agreed that the Comprehensive Plan updates would be a good starting point to get the many sectors of the community aligned on the issue. Seeing no further business, Chair Randinitis adjourned the meeting at 1:28 p.m. Next Meeting The next meeting of the Family Advisory Board will take place Thursday, August 2, at 3:30 p.m. in Room 203 at Town Hall. 14 Town of Estes Park, Larimer County, Colorado, August 2, 2018 Minutes of a special meeting of the Family Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in Room 203 of the Estes Park Town Hall on the 2nd day of August, 2018. Present: Laurie Dale Marshall Rachel Balduzzi Karen Randinitis Nancy Almond - PHONE Jodi Roman Also Ron Norris, Town Board Liaison Present: Carlie Bangs, Town Board Trustee Travis Machalek, Assistant Town Administrator Suzanna Simpson, Administration Executive Assistant Absent: Courtney Hill Tyler Schmitt John Bryant Guests: Heather O’Hayre, Larimer County Dept. of Human Services Chair Randinitis called the meeting to order at 3:32 p.m. PUBLIC COMMENT: Trustee Bangs announced that EVICS is hiring for 2 positions – Parent/Education Coordinator and Bilingual Parent/Educator part-time. Both positions need to be filled as soon as possible and she encouraged the Family Advisory Board to spread the word. TRUSTEE LIAISON REPORT: Trustee Norris let the board know that his wife was doing well following surgery; no other updates. APPROVAL OF MINUTES: It was moved and seconded (Strom/Dale Marshall) to approve the July 5 meeting minutes and the motion passed unanimously. 15 Family Advisory Board – August 2, 2018 – Page 2 UPDATE ON COUNTY AND STATE-LEVEL CHILD CARE: Deputy Director of Human Services for Larimer County, Heather O’Hayre, gave a presentation on County and State efforts around child care. The Larimer County Department of Human Services administers all of the public benefit programs for Larimer County. The Colorado Childcare Assistance Program is undergoing the most significant changes due to funding and legislation. Funding was impacted significantly in 2015 due to legislation (HB13-1317). Discussion continued around other legislation that may impact the mission of the Family Advisory Board, as well as other entities that are researching similar issues, including Routt County. Assistant Town Administrator Machalek knows the Deputy County Manager and will reach out and report back to the FAB. DEBRIEF ON MCATAMNEY VISIT / CONSIDERATION OF STRATEGIC PLAN RECOMMENDATIONS: The response to Jennifer McAtamney’s visit was positive. Chair Randinitis stated that 2 key takeaways for her were the importance of accurate waitlists in quantifying the childcare need, and leadership support. Discussion of how to present data to the Town Board – personal stories or hard data to convince the Town that it is their issue and the free market will not pick this up. Trustee Bangs felt that the make-up of the Council Committee in Breckenridge was an important factor in their success. Having 3 council members that were able to bring forth action items seems to have been beneficial for Breckenridge. She will bring that idea up to the Town Board. Discussion of the Town’s vision/mission statement and how to revise that to be more inclusive and mention families. The Family Advisory Board feels the need to have the Town demonstrate their support of inclusivity of families and community members of all walks of life. Further discussion of how to define family and be sure that the description that accurately covers who the Family Advisory Board is representing. Member Strom suggested borrowing from the resolution recently passed by the Town Board unanimously supporting immigrants in the community. COMMUNITY RESOURCE GUIDE: Chair Randinitis requested the removal of both the Montessori and Roots Schools from the guide, then more promotion of the document. DISCUSSION OF UPCOMING OPPORTUNITIES TO TALK WITH FAMILIES: 16 Family Advisory Board – August 2, 2018 – Page 3 Chair Randinitis let the board know that on August 21 there is a networking event for all providers in the community and she is planning to attend. She would like 2 members to go to in-home or daycare facilities to touch base with childcare families (including gathering data on how their friends who aren’t using in-home or daycare are addressing their childcare needs). The number of kids on the waitlist is not completely representative of the number of kids who need care. Member Almond stated that some of the desired data is in the needs assessment. Discussion followed on data and how best to obtain it – whether through continued surveys conducted by the original consultant, or through non-scientific survey created by the Family Advisory Board. Member Almond recommends focusing on data that the group already has. Chair Randinitis would like to continue the discussion in September. Trustee Norris offered to talk to his daughter (a sociology professor) regarding research methods to reach difficult-to-contact subjects in a community. OTHER BUSINESS: Chair Randinitis announced that the Wind River Day Care Facility was up for review by the Planning Commission August 21 and she will attend the meeting to learn more and invited other board members. Seeing no other business, Chair Randinitis adjourned the meeting at 5:33 Next Meeting The next meeting of the Family Advisory Board will take place Thursday, September 6 at 3:30 p.m. in Room 203 at Town Hall. 17 18 PUBLIC WORKS Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From:Greg Muhonen, PE, Public Works Director David Hook, PE, Public Works Engineering Manager Ryan Barr, EI, Public Works Pavement Manager Date:September 11, 2018 RE:RESOLUTION #19-18 SUPPORTING COLORADO PARKS & WILDLIFE GRANT APPLICATIONS FOR FALL RIVER TRAIL EXTENSION (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Public Works seeks approval of a resolution from the Town Board to support two 2019 Colorado Parks and Wildlife grant applications for the construction of a portion of the Fall River Trail. Present Situation: Public Works has completed a design to extend Fall River Trail along US34 from its current end point at Sleepy Hollow Ct, and along Fish Hatchery Rd to the Aspenglen campground in RMNP. CPW has announced separate grant funding opportunities for 2019 that can contribute funding to the Fall River Trail Extension Project. The Land and Water Conservation Fund (LWCF) grant focuses on public outdoor recreation and has a maximum award of $750,000. The Non-Motorized Trails (NMT) grant focuses on non-motorized trails and has a maximum award of $250,000. Applications may be submitted for both CPW administered grant opportunities, but applicants can only be awarded one of the grant requests. The Town was awarded $400,000 from the 2018 LWCF grant to construct Phase 3 of the Fall River Trail (from Fish Hatchery Road at David Drive to the Aspenglen campground in RMNP) in 2019. Proposal: Both grant applications require a resolution from the governing body to ensure that the applicant’s ultimate decision-makers are aware of and support the application, and recognize their financial and legal obligations. Requirements for the grant application include a Town Board resolution that supports the project application, construction 19 completion, matching fund requirements, public access, and future maintenance responsibility. A full application is due October 1st. Grantees are allowed up to 2½ years to complete their project. Advantages: Meets a 2018 Town Board Transportation Objective to “Pursue funding opportunities for construction of the Fall River Trail” Partnerships are developed with the Town and entities supporting the project. Provides added safety to residents and guests that walk/bike along these stretches of roadway. Final Plans have been completed and environmental impacts identified. Disadvantages: Local match funding will be required for construction in 2020. Construction costs may increase over time and public disruption due to multiple construction phases will be increased. Additional Staff time is needed to continue pursuit for Fall River Trail construction funding and construction administration. Construction activity will create traffic congestion and noise that will have impacts to lodges and residents along the route. Construction activity will need to be coordinated with businesses and performed in the off-season (as much as possible). Will need to acquire two easements on private property along Fish Hatchery Rd. Action Recommended: Public Works staff is requesting approval of a resolution that will support both CPW grant applications for construction of the next phase of the Fall River Trail Extension Project and will obligate the Town to meet CPW grant requirements for this award. Finance/Resource Impact: The LWCF grant has a $750,000 maximum request and a 100% project match will be required ($750,000). The NMT grant has a $250,000 maximum request and a 30% project match will be required ($75,000). These amounts are shown in the Public Works proposed updates to the Capital Improvements Plan as a 2020 expenditure utilizing Open Space funds, 1A Trails funds, grants, and partner funding (e.g. EVRPD, Larimer County, and others). Level of Public Interest Public interest is expected to be moderate. The Fall River Trail has emerged as the top trails priority for the community. Sample Motion: I move for the approval/denial of Resolution #19-18 to proceed with the preparation and submittal of both CPW grant applications to provide grant funding up to $750,000 for the next phase of the Fall River Trail Extension Project. Attachments: Resolution #19-18 20 RESOLUTION #19-18 SUPPORTING COLORADO PARKS & WILDLIFE GRANT APPLICATIONS FOR FALL RIVER TRAIL EXTENSION WHEREAS, the Town of Estes Park supports both grant applications administered by Colorado Parks and Wildlife for the Fall River Trail Extension Project, and if awarded, the Town of Estes Park will support construction and maintenance of the project; and WHEREAS, the Town of Estes Park will be requesting $750,000 from the Land and Water Conservation Fund grant and $250,000 from the Non-Motorized Trails grant to extend the Fall River Trail from a current terminus at approximately the intersection of Fish Hatchery Road and David Drive east along Fish Hatchery Road and Highway 34 to the intersection of Highway 34 and David Drive. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. The Estes Park Town Board intends to appropriate funds through its annual budget process for the construction of the project. 2. The Town Board will continue to maintain the Fall River Trail Extension Project in a high-quality condition and intends to appropriate funds for maintenance through its annual budget process. 3. The project site will be maintained in perpetuity for public outdoor recreation and will be under control of the Town as Town right-of-way, CDOT permit, or easement. 4. The Town Board recognizes that, as the recipient of a Colorado Parks and Wildlife grant, the project site must provide reasonable public access. 5. This resolution to be in full force and effect from and after its passage and approval. DATED this day of , 2018. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 21 22 COMMUNITYREPORTLARIMERCOUNTY2017-2018COMMITTEDTOEXCELLENCE LETTERFROMTHECOMMISSIONERSWELCOMETO.i1OURFOURTH42\ft:,.:t1:ANNUAL‘••*COMMUNITYREPORT“ii.FWe’redelightedtooffer(GaiterIII,District1;StewJohnson,District2;thiswindowintoLarimerTomDonneIlDistrict3Countyservices,goalsandperformance.Insideyou’llseeour2017and2018Employee:1Innovations,liketheuniquewatersharingagreementbetweenLarimerCountyandtheCityandCountyofBroomfield,improvedvehiclelicensingservices,andthenewmentalhealthCo-ResponderProgram.Theseandotherinnovationscomefromourmostimportantasset—ouremployees—whoarealwayslookingforinnovativewaystodeliverservicestoLarimerCountycitizenseveryday.AtLarimerCounty,wearecommittedtoexcellenceandwelcomeyourfeedbackandinputyearround!Contactusatbocc@larimer.orgorvisitusonlineatlarimer.org/bocc.STAYENGAGEDLARIMER.ORG/BOCC•MonthlyInformalCommissionerCitizenMeetings•Boardsandcommissions•LC101—CitizenAcademy•LCA—CollegeAcademy•PublicMeetings•EmailAlertSubscriptions•LCConnectionMonthlyNewsletter00CThe2017-18CommunityReportsummarizesservicesdeliveredbyCountygovernmenttoourcitizensbothwithinandoutsideofcityandtownboundaries.Thereportisdividedintoserviceareasandincludeshighlightsofourrecentworkaswellasdataillustratingtrendsovertime.Wehopeyoufinditinformative,andweencourageyourfeedback.Weenjoyservingthecommunityandstriveforimprovingourperformance.Pleaseletusknowhowwecanhelp.LindaHoffmannCountyManager970.498.7004(direct)lhoffmann@larimer.orgJustinSmithSher&LETTERFROMTHECOUNTYMANAGERELECTEDOFFICIALSSteveMillerAngelaMyersJamesA.cliffRiedelAssessorClerk&WilkersonIVDistrictRecorderM.D.,CoronerAttorneyChadIreneJoseyWashburnTreasurerSurveyor PartneringwithCityofFortCollinsandGreatOutdoorsColorado(GOCO),LarimerCountyconserved2,492acresoflandsouthandwestofHorsetoothReservoirthroughaseriesofacquisitionsin2017and2018.Alltheconservedlandisadjacenttoexistingopenspaceornaturalareas.COMMUNITYPESOUPCES&INFPASTPUCTUPEPLANNINGBuildingInspectionsCommunityPlanning&DevelopmentCountyParks,OpenSpaces&TrailsNoxiousWeeds&ForestryServicesEngineeringaLandfill&SolidWasteManagementRoad&BridgeMaintenance&RepairRuralLandUseTheRanch1HOPSETOOTHAREAINFORMATIONCENTER98%ofbuildinginspectionrequestshavebeencompletedinonedaysince2013/INN©VATIONAWAPD>>>2018INNOVATIONAWARDWINNERAninnovativepartnershipbetweenLarimerCountyandtheCityandCountyofBroomfieldresultedinafirst-of-its-kindwatersharingagreement.ThedealhelpedLarimerCountyconservea211-acrefarmnearBerthoud,andcreatedamodelforconservationofdiminishingfarmland.TONSOFTPASHCOLLECTEDTONSRECYCLEDaI.’ processedbytheissuedbytheAssessor’sofficeDepartmentofHealthin2017&Environmentin2017A•FOPANIMALSA2014voter-approved.1percentsalestaxforanewanimalcontrolfacilityendedthreeyearsearlyduetoastrongNorthernColoradoeconomyandcarefulprojectmanagement.$LarimerCountyisoneoftwoColoradocountiesholdingthehighestcreditrating(Aaa)from•Moody’sInvestorsService.Theratingindicateshowthefinancialservicesindustryviewsfiscalhealthandstabilityofanorganization.Only97of3,143countiesinthenationholdthisrating.___________________HOWCOUNTYMONEYISSPENT•PublicSafetyServices:33%•CommunityPlanning,Infrastructure&Resources219ZHuman&EconomicHealthServices:28%•SupportServices:12%•PublicRecords&InformationServices:6%TotalOperatingBudget:$258.5MillionSOURCESOFCOUNTYREVENUE•IntergovernmentalRevenue:23%•PropertyTaxes:25%•InternalCharges,DebtProceeds&Transfers:23%•Sales&UseTaxes:9%--ChargesForExternalServices:8%•UseofFundBalance:8%•Miscellaneous&AllOther:2%•Licenses&Permits:2%TotalRevenueAllSources*:$486.1Million*Includestransfersbetweendepartments,capitalprojects,disasterrecoverycosts,andnon-operationalgovernmentfundsJ2,928DEATHCERTIFICATESOWNERSHIP154,607/PROPERTYTAXSTATEMENTSmailedbytheTreasurer’sofficein2017CLERK&RECORDERVEHICLELICENSINGSERVICESPhoneTag(2017InnovationAward,2ndPlace)Takecareofanumberofvehiclelicensingtransactionsoverthe—phoneat(970)498-7878.Learnmoreatlarimer.org/phonetagI!PUBLICPECOPDS&INFOPMATIONSEPVICESBirthandDeathCertificatesElectionsandVoterRegistrationMarriageLicensesPropertyValueAssessmentPropertyTaxCollection&DistributionPublicRecordsVehicleLicensing&RegistrationSelf-ServiceKioskRenewyourvehiclelicenseregistrationatanyof20kiosksacross12Coloradocounties.Learnmoreatlarimer.org/kiosk/OnlineChat(First/ntheState)ChatlivewithatechnicianintheVehicleLicensingofficeatlarimer.org/vehiclelicensingNC/2OL6ACHIEVEMENTAWARDWinnerI/2018BUDGETSUMMAPYTheCountykeepsapproximatelyofthetotalyoupayinpropertytaxes,Therestgoestoschools,cities,andspecialdistricts.rSTRATEGICLEADEPSHIP&ADMINISTRATIVESERVICESBudgeting&FinanceHumanResourcesFleetServicesFacilitiesInformationTechnology MENTALHEALTHCO-RESPONDERPROGRAMMentalhealthtreatmenttakesastepforwardwiththestartofthesuccessfulCo-ResponderProgram.AlreadyusedinsomeFrontRangecommunities,theprogrampairsspeciallytrainedbehavioralhealthprofessionalswithlocallawenforcementtointerveneoncrisisrelatedcallsinourcommunity.LearnmoreatIarimercountymentalhealth.infoREALLIFECSI:CORONEREMEPGNCYMANAGEMENT2017BYTHENUMBERSLarimerConnects’missionistobuildresilientcommunitiesthroughoutreach,networking,education,andcourseworktocreateastrongercultureofcommunityresilience,connectedness,andcohesiveness.SHERIFFK9RECEIVESPROTECTANTVESTDeputyGurwinandhis3-year-oldBelgianMalinois,Taz,areoneofeighthandler/K9teamsattheLarimerCountySheriff’soffice.In2018,TazandtwootherLarimerCountyK9sreceivedbulletandstabprotectantvestsfromVestedInterestinI<9sInc.,anon-profitorganizationaimedatprotectingK9officersthroughvariousassistanceprograms.f@LarimerConnectsCo@LarimerCountyOEM@LarimerConnects©LarimerOEMb422a18COMMUNITYOUTREACHEVENTSATTENDED6PREPAREDNESSCOURSESCONDUCTEDSuicideratesfromthelastSyearsMITIGATIONPROJECTSCOMPLETED201362201420152016838083201775233COMPLETE2,771DEATH&PARTIALAUTOPSIESCOMPLETEDIN2017pINVESTIGATIONSCONDUCTEDIN2017LARWAERCOUNTYCOMMUNHVCORREC11ONSLarimerCounty’sCommunityCorrections(COMMCORR)facilityhasoneofthehighestratesofsuccessfulcompletionofresidentialplacementinthestate.Therateofsuccessimproved4percentfrom2016-2017andsurpassedthestateaverageby22percent.sS.UUt00-ott2<I.(-at IMMUIZATIONSADMINISTEREDBYTHELARIMERCOUNTYHEALTHDEPARTMENTIN2017LARIMERORG/WHYIVAX1,0664-HMEMBERSIN201739,443HOUSEHOLDSBENEFITEDFROMTHEHUMANSERVICESDEPARTMENTIN20175,076JOBSEEKINGCUSTOMERSSUCCESSFULlYEMPLOYEDPUBLICDOLLARSINVESTEDBYTHELARIMERCOUNTYWORKFORCECENTER(LCWC)a‘P$89MVALUEADDEDTOTHELOCALECONOMYBYTHELCWCmonthsPAYINGTAXPAYERSBACKFORTHEIRINVESTMENTINLESSTHAN9MONTHSImmunizationsMediCaidResourcesforSeniorsRestaurantInspectionsTemporaryAssistanceforNeedyFamiliesWaterQualityRegulationandandCounselingInspectionWorkforceTraining4,522—IIIIIIiJ-IHUMANECONOMICHEALTHSERVICESIAWNINSPECTIONCONDUCTEDaAdultProtectiveServicesHealthEducationAirQualityMonitoringandEducationChildCareAssistanceChildProtectionandFosterCareChildSupportCommunicableDiseaseControlEconomicDevelopmentExtensionOfficeFoodAssistance$2M4AFEDERALGRANTRECEIVEDFOR5YEARSFROMTHESUBSTANCEABUSEANDMENTALHEALTHSERVICESULADM1N1STRATION(SAMHSA)W€PKFORCECENTERrp$12.061%$45,505AVERAGEANNUALEARNINGSOFTHESECUSTOMERS$7.4MRETURNEDTOTHEJLOCALECONOMYIFOREVERYPUBLICDOLLARSPENT94-JSOURCE:EcnnnmirImnrtnfWnrkfnrreCenterOneratinns(July1.2016-June30.20171.PG2 PUBLIC WORKS Report To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Greg Muhonen, PE, Public Works Director Project Technical Advisory Committee (TAC) Date: September 11, 2018 RE: Quarterly Update on Downtown Estes Loop Project (DEL) Objective: Update the Town Board on the progress and activities that have taken place on the Downtown Estes Loop Project (DEL) since the June, 2018 Town Board Study Session. Present Situation: • Right of Way: Following the Town Board’s July 10th meeting where Resolution #14-18 was adopted, the right of way acquisition process was resumed by CDOT. Offers for all seven of the full acquisitions have been made to property owners. Negotiations are ongoing and one property has agreed to terms and the property closing process is underway. Consultant Relocation Agents have been meeting with the tenants and owners who will be relocated to discuss specifics and the process of each relocation. Today the Town, CDOT, and Frontrow Land Solutions met with the owners of the Donut Haus to discuss concepts for a potential relocation site. • Design: The primary design focus over the last couple months has been centered on finalizing the landscape design. The Project team presented the 70% landscape design concepts to the citizen Parks Advisory Board and Transportation Advisory Board in June, 2018. The comments from those meetings and follow up coordination have been incorporated into the four landscape areas. The final details and components of the landscape design are in development. • Wayfinding: Revised wayfinding signage concepts have been developed for review by the Parks Advisory Board and Transportation Advisory Board in September, and are attached to this Report. The EPURA signage concepts from 1989 are also attached. Comments on the hydraulic analysis from the 70% milestone have been received and the Project team is working with CFLHD, CDOT, Town of Estes Park and other regulatory agencies to determine the final approach to the analysis in coordination with the CWCB’s Colorado Hazards Mitigation Program. Additionally, general design comments from the 70% plans and field review have been incorporated into the design and utility coordination on relocations is ongoing. • Outreach: In addition to meeting with the citizen advisory boards, a new Downtown Estes Loop Project Newsletter has been developed and posted to the project website at www.downtownestesloop.com. The PIO office has sent the Newsletter out via their notification list. • Schedule: The project schedule remains unchanged with design completion in 2018 followed by right-of-way acquisition in 2019. The current schedule is for construction to begin in summer of 2021. Submittal of a request to the PDC to accelerate the schedule must wait for completion of the property acquisitions, final design drawings, and confirmation of the final hydraulic analysis procedures with FEMA. An accelerated construction start date in 2019 is not likely. A start date in 2020 may still be possible. Proposal: The TAC proposes to continue the design and right-of-way acquisition efforts in preparation of bidding the construction work in early 2020 or 2021. Advantages: Moving the project construction funding forward from 2021/2022 to 2020/2021would be expected to reduce the risk of higher project construction costs due to inflation, more quickly implements DEL solutions to the Town’s downtown traffic congestion problems, reduce downtown flood risk from the Big Thompson River, and bring closure to property owner uncertainty surrounding the DEL. Disadvantages: Resistance can be anticipated from some community member who do not support the DEL. Action Recommended: n/a Finance/Resource Impact: The Town remains obligated to pay a local match in the amount of $4.2 million. This money was provided to the Town by the Colorado Department of Transportation (CDOT) in 2015 and obligated for payment in the amended 2018 budget. To date, $293,470 has been spent by the Town on this project. Level of Public Interest The known level of public interest in this item is high. Attachments: Downtown Estes Loop Newsletter (www.downtownestesloop.com) Wayfinding Sign Options (7 pages) Primary Wayfinding Kiosk (Placed at key points, such as Bond Park, Riverwalk, Baldwin Park, larger parking lots) Primary Wayfinding Sign – Concept 1 (Wayfinding signs to use at junctions ,such as cross walks, parking lots that don’t have kiosk, Riverwalks, Parks, etc). Primary Wayfinding Sign – Concept 2 (Wayfinding signs to use at junctions ,such as cross walks, parking lots that don’t have kiosk, Riverwalks, Parks, etc). Newsletter #3 August 2018 Project Update A resolution requesting CDOT to accelerate the current timeline for the Downtown Estes Loop project passed by a 4-3 vote during the July 10 meeting of the Town of Estes Park Board of Trustees. Public Works Director Greg Muhonen stated that "CDOT has actually suspended work on the right of way because of this uncertainty and this resolution, I believe, was intended to put the train back on the rails and communicate to CDOT that the Town does want to move forward with the project." Along with accelerating right of way acquisitions, the resolution asks for grant funding to be moved from 2021/2022 up to 2019/2020, which was the original schedule for this project. The Programming Decisions Committee has not made a decision yet regarding the request to move the funding year. The Programming Decision Committee has indicated that acceleration to 2020/2021 may be a more realistic objective given remaining steps for right of way acquisition, hydraulic analysis by FEMA, and associated floodplain mapping revisions. Right of Way Acquisition CDOT is the lead agency for right of way acquisition on the project. The acquisition process follows the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act). CDOT will assist property owners and tenants who require relocation. The project requires seven full property acquisitions. CDOT has initiated full property acquisitions and relocations. Appraisals are complete for all seven properties and Fair Market Value has been established by CDOT, for each property based on CDOT’s review of its appraisals and property owner appraisals. Initial offers have been made by CDOT to all seven property owners. CDOT and one property owner have reached agreement and the contract is being finalized. Separate from the offer for each parcel, CDOT is working through the relocation process for each tenant and owner. CDOT has also contacted all parties requiring relocation. Riverside Drive Through the right of way process, CDOT and Town of Estes Park have agreed on the ownership approach for Riverside Drive (Eastbound One- way). The Town of Estes Park will own and maintain Riverside Drive (Eastbound US 36). CDOT will continue to own and maintain Westbound US 36 (Elkhorn and Moraine Avenue) and the entire roundabout at Moraine Avenue/ Crags Drive/Riverside Drive. An Intergovernmental Agreement (IGA) is in development to outline roles and responsibilities for both the Town and CDOT. Final Design Meetings To support the final design and gain input on design elements, multiple meetings have been held to coordinate and update stakeholders. These include: Quarterly Town Board Study Session Updates Meetings with Parks Advisory Board, Transportation Advisory Board, and Downtown Plan Steering Committee Property Owner Meetings Utility Owner Meetings The project website includes reference materials from these meetings: www.downtownestesloop.com. Utilities Existing utilities impacted by the project have been identified, and the design team has met with each utility company to discuss Project Update o Right of Way Acquisition o Riverside Drive Final Design o Meetings o Utilities o Hydraulics o Landscape Design Next Steps Project Schedule Landscape Designs Newsletter #3 August 2018 relocations. Final designs are underway for both private and public utility relocations. Once the final utility relocation designs are complete, the timing of these relocations will be developed with each company. Some relocation will take place in advance of the construction of the project. In addition to utilities, new street and pedestrian lighting will be included at the roundabout and along Riverside Drive as part of the project. Hydraulics The existing hydraulic modeling is complete and preliminary proposed hydraulic modeling has begun for the new Ivy Street Bridge and adjacent channel improvements. The Ivy Street Bridge will be replaced and upgraded to better convey flood waters. The final hydraulic analysis for the new bridge is ongoing, in coordination with the Colorado Water Conservation Board (CWCB) Colorado Hazard Mapping Program (CHAMP). Landscape Design The project team has developed and refined landscape concepts for the Downtown Estes Loop project. There are four primary locations for new and revised landscaping: near the Roundabout, in Baldwin Park, along the Riverwalk adjacent to the Post Office Parking Lot, and in the intersection of Elkhorn Avenue and East Riverside Drive. The project team has met with the Parks Advisory Board and the Transportation Advisory Board to present the initial concepts, gain input and finalize the design and landscape concepts. These citizen advisory boards have provided valuable input on landscape themes, sidewalk and railing treatments, planting and amenities, pedestrian crossing locations, and proposed changes in shuttle stops for the project. Final landscape concepts for the Roundabout, river access at the Post Office parking lot, Baldwin Park, and the Elkhorn/Riverside Drive intersection are shown below. Larger exhibits for each landscape area can be found on the project website at: www.downtownestesloop.com. Next Steps The final design will be complete in the fall of 2018 and right of way acquisition will continue into 2019. More information on the project may be found at: www.downtownestesloop.com. For more information, please contact the project team at info@downtownestesloop.com. Newsletter #3 August 2018 Downtown Estes Loop Phase 1 Improvements Newsletter #3 August 2018 Moraine Avenue/Crags Drive/W. Riverside Drive Intersection Moraine Avenue Newsletter #3 August 2018 Post Office Riverwalk Area Newsletter #3 August 2018 Baldwin Park Riverside Drive Newsletter #3 August 2018 Elkhorn Avenue and E. Riverside Drive