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PACKET Town Board 2018-11-27
The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, November 27, 2018 7:00 p.m. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1. Bills. 2.Town Board Minutes dated November 13, 2018 and Town Board Study Session Minutes dated November 13, 2018. 3.Estes Valley Planning Commission Minutes dated October 16, 2018 and Study Session Minutes dated October 16, 2018 (acknowledgement only). 4.Special Meeting of the Estes Valley Planning Commission Minutes dated October 30, 2018 (acknowledgement only). 5.Transportation Advisory Board Minutes dated October 17, 2018 (acknowledgement only). 6.Special Meeting of the Transportation Advisory Board Minutes dated October 23, 2018 (acknowledgement only). 7.Parks Advisory Board Minutes dated October 18, 2018 (acknowledgement only). 8.Request for Proposals for Broadband Utility Bond Underwriter Services. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: A. ORDINANCE #18-18 REZONING OF LOT 2, CASTLE RIDGE MINOR SUBDIVISION, WILLIAM VAN HORN/OWNER, ESTES PARK HOUSING AUTHORITY/APPLICANT. Planner Woeber. Proposal to rezone a lot from RE-Rural Estate to RM-Multi-Family Residential. Prepared11-16-2018 *Revised 11-23-2018 * 1 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. B. PRELIMINARY AND FINAL MINOR SUBDIVISION PLAT, BEAVER POINT SUBDIVISION, 1281 HIGH DRIVE, ALAN & LAURA KESTED/OWNERS. Planner Hathaway. A request to subdivide one parcel into three legal lots. ACTION ITEMS: 1. RESOLUTION #28-18 ESTES PARK LOCAL MARKETING DISTRICT 2019 BUSINESS AND OPERATING PLAN. Interim CEO Shannon Davis. The Town Board is required to approve the Local Marketing District's (Visit Estes Park) annual operating plan by December 5th of each year. 2. ORDINANCE #19-18 AMENDING CHAPTER 8.06 OF THE MUNICIPAL CODE CONCERNING UNREASONABLE NOISE. Town Attorney White. 3. PUBLIC HEARING - 2019 BUDGET. Director Hudson. Highway User's Trust Fund. Resolution #25-18 - Setting the Mill Levy. Resolution #26-18 - Adopting the 2019 Budget. Resolution #27-18 - Appropriating Sums of Money for 2019. 4. POLICY 605 – DEBT MANAGEMENT. Director Hudson. Adoption of Debt Management Policy as requested in the 2018 Town Board Strategic Plan. 5. CAPITAL IMPROVEMENTS PLAN 2019-2023. Director Hudson. 6. ORDINANCE #07-18 AMENDING THE ESTES PARK MUNICIPAL CODE CHAPTER 5.20 BUSINESS LICENSES. Town Clerk Williamson. Continuation from April 10, 2018 to update business licensing regulations, adding mobile food vending & consideration of reduced fees. 7. RESOLUTION #29-18 SUPPORTING THE PLATTE RIVER POWER AUTHORITY RESOURCE DIVERSIFICATION POLICY. Town Administrator Lancaster. ADJOURN. 2 Town of Estes Park, Larimer County, Colorado, November 13, 2018 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 13th day of November, 2018. Present: Todd Jirsa, Mayor Cody Rex Walker, Mayor Pro Tem Trustees Carlie Bangs Marie Cenac Patrick Martchink Ron Norris Ken Zornes Also Present: Frank Lancaster, Town Administrator Travis Machalek, Assistant Town Administrator Greg White, Town Attorney Bunny Victoria Beers, Recording Secretary Absent: None Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Cenac/Martchink) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Charlie Dickey/Town Citizen acknowledged Town Clerk Williamson and staff for their efforts to serve the public by conducting fair and accurate local elections. Gordon McAlpine/Estes Valley Sustainability Group requested the Board consider a Resolution in support of the Platte River Power Authority Resource Diversification Policy to work toward the goal of 100% carbon-free electric energy production by the year 2030. Sue Yowell/Estes Park Learning Space Executive Director requested the Board consider increasing funding to the Learning Space in the proposed 2019 Budget to be used for scholarships for all ages. Anthony DeSousa/Antonio’s Real NY Pizza owner stated his gratitude to the community and the Board for the support of his business and the opportunity to move to a larger location. Kathy Whitacre/Partners Mentoring Youth Coordinator expressed gratitude to the Board for ongoing support of the program which works with kids in the community and local volunteers. TOWN BOARD COMMENTS Trustee Norris stated the Estes Valley Planning Commission held their regular meeting on November 13, 2018 where they approved the Development Plan for the Black Canyon Inn. He pointed out the value of requiring neighborhood meetings which contributed to a satisfactory outcome and commended everyone involved. Mayor Jirsa stated he would attend the Economic Development Commission meeting to be held on November 15, 2018 where the Regional Tourism Act would hear the Stanley Film Center update. Trustee Cenac stated Visit Estes Park continues to review applicants to fill the vacant CEO position. DRAFT Board of Trustees – November 13, 2018 – Page 2 Trustee Martchink stated the Parks Advisory Board meeting would be held on November 15, 2018. Additionally, he congratulated the Colorado Secretary of State elect Jena Griswold an Estes Park High School alumni. TOWN ADMINISTRATOR REPORT. Policy Governance 3.3 Financial Planning and Budgeting Report – Administrator Lancaster reported compliance with the exception of Section 3.3.5 fund balance reserves which he reported no-compliance and 3.3.8 protection of future bond ratings which he reported partial compliance. The Town did not receive a grant reimbursement prior to the end of 2017 which dropped the reported fund balance to 10.3%. Town Administrator Lancaster stated National Philanthropy day would take place on November 15, 2018 and recognized all local non-profits for contributions to the community. 1. CONSENT AGENDA: 1. Bills. 2. Town Board Minutes dated October 23, 2018 and Town Board Study Session Minutes dated October 23, 2018. 3. Town Board Budget Study Session Minutes dated October 12, 2018 and October 19, 2018. 4. Board of Adjustment Minutes dated October 2, 2018 (acknowledgment only). 5. Special Meeting of the Board of Adjustment Minutes dated October 16, 2018 (acknowledgement only). 6. Family Advisory Board Minutes dated October 4, 2018 (acknowledgement only). 7. Intergovernmental Agreement with CDOT for Brodie Avenue Improvements. 8. Acceptance of Colorado Parks and Wildlife Grant Agreement for Fall River Trail Construction. 9. Acceptance of Town Administrator Policy Governance Monitoring Report. 10. 2019 Strategic Plan. It was moved and seconded (Walker/Zornes) to approve the Consent Agenda Items, and it passed unanimously. 2. LIQUOR ITEMS: 1. TRANSFER OF A HOTEL AND RESTAURANT LIQUOR LICENSE HELD BY LONGS PEAK INC DBA SPICE TREE TO ATSK HOLDINGS LLC DBA ANTONIO'S REAL NY PIZZA, 1560 BIG THOMPSON AVENUE. Recording Secretary Beers presented the application to transfer the current Hotel and Restaurant Liquor license. All required paperwork and fees were submitted and a temporary was issued on October 26, 2018. TIPS training had not been completed at the time of the Board meeting; however, the applicant would attend a training in December. It was moved and seconded (Martchink/Cenac) to approve the Transfer of Ownership from Longs Peak Inc. dba Spice Tree to ATSK Holdings LLC dba Antonio’s Real NY Pizza, 1560 Big Thompson Avenue, Hotel and Restaurant Liquor License, and it passed unanimously. 3. ACTION ITEMS: 1. PUBLIC HEARING – 2019 BUDGET: Mayor Jirsa opened the public hearing. Director Hudson presented the proposed 2019 budget, including the intended uses of the Highway User Trust Fund revenues received from the State of Colorado. The proposed budget was presented to the Town Board during study sessions held on October 12 and 19, 2018 and all changes have been reflected DRAFT Board of Trustees – November 13, 2018 – Page 3 in the budget for the Board’s consideration. The budget would increase reserves above the 20%, a 5% sales tax increase, new positions including a Police Officer, Planning Technician, Event Maintenance Worker, a temporary Collections Deaccession Assistant, Grant Specialist, Meter Maintenance Worker, and an IT Specialist, 3% merit, 33% reduction in business licensing, radio replacement project with a proposed 7 year lease purchase through Motorola utilizing the 1A Emergency Response fund to make debt payments, and removing Light & Power and Water vehicles from the Vehicle Replacement fund and placing them in the enterprise funds. It was moved and seconded (Walker/Zornes) to continue the public hearing to the November 27, 2018 Town Board meeting, and it passed unanimously. John Meissner/Town Citizen stated his concern for the need of an emergency plan for all communities and implored the Board consider a plan in current or future budget planning. 2. CHANGE ORDERS TO MORAINE AVENUE BRIDGE REPLACEMENT CONSTRUCTION. Manager Hook stated the Board approved a contract with Structures, Inc. for the Moraine bridge replacement project and the associated offsite utility upgrades. To complete the project and meet the road opening by Memorial Day seven change orders were required to adjust the scope of work, project schedule and construction cost. The grant provider ($509,948), Open Space funds ($119,284) and Utility funds ($134,744) were secured through budget amendments to allocate additional costs for the change orders. Without the change orders the roadway would not have been opened in time for the holiday weekend. It was moved and seconded (Norris/Bangs) to approve change orders 1-7 with Structures Inc. for the Moraine Avenue Bridge Replacement Project and utilities work in the amount of $582,080.93 to increase the contract for Structures, Inc. to $2,627,435.35, and it passed unanimously. 3. REAL ESTATE CONTRACT WITH YMCA. Director Bergsten and Superintendent Eshelman presented a real estate contract to purchase land and establish easements with the YMCA of the Rockies for the Glacier Creek Water Treatment Plant providing the Town with contiguous land ownership surrounding the facility, increase raw water access, and utility and vehicle access to and from the plant. The land purchase at a cost of $112,0000 would further provide the Town with sufficient land to rebuild the plant to provide increase capacity to provide year-round operations. It was moved and seconded (Norris/Zornes) to approve the real estate contract transaction between the Town and YMCA of the Rockies for the purchase of property surrounding the Glacier Creek Water Treatment Plant, and it passed unanimously. 4. WATER SUPPLY AGREEMENT WITH YMCA. The Town entered into an agreement in 2008 to provide potable water on a temporary basis when the YMCA water treatment plant could not produce needed water. The agreement has expired (2013) and both parties have agreed to a ten-year Water Supply Agreement to be executed contingent on the closing of the real estate contract for the Glacier Creek Treatment Plant. All connection and/or disconnection of the YMCA to the Town’s water supply shall be the responsibility of YMCA. The YMCA would pay the rural pumped flow rate in effect at the time water is supplied. It was moved and seconded (Cenac/Walker) to approve the Water Supply Agreement between the Town of Estes Park and the YMCA of the Rockies to be executed after the closing of the real estate contract, and it passed unanimously. 5. RESOLUTION #24-18 FORMATION OF CHILDCARE AND WORKFORCE HOUSING AD-HOC TASK FORCE. Assistant Town Administrator Machalek presented a Resolution to form an ad-hoc committee composed by Trustees Bangs, Trustee Norris and Assistant Town Administrator Machalek to develop recommendations for the Town Board on strategies and tactics the Town could employ to address workforce housing and childcare availability and affordability DRAFT Board of Trustees – November 13, 2018 – Page 4 issues. Mayor Jirsa requested Attorney White read the resolution into record. It was moved and seconded (Cenac/Bangs) to approve Resolution #24-18, and it passed unanimously. Whereupon Mayor Jirsa adjourned the meeting at 7:50 p.m. Todd Jirsa, Mayor Bunny Victoria Beers, Recording Secretary DRAFT Town of Estes Park, Larimer County, Colorado November 13, 2018 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 13th day of November, 2018. Board: Mayor Jirsa, Mayor Pro Tem Walker, Trustees Bangs, Cenac, Martchink, Norris and Zornes Attending: All Also Attending: Town Administrator Lancaster, Assistant Town Administrator Machalek, Town Attorney White, and Recording Secretary Disney. Absent: None Mayor Jirsa called the meeting to order at 5:00 p.m. BROADBAND FINANCING AND NEXT STEPS. Director Hudson presented an update on Broadband financing. He provided background on the Broadband utility and highlighted work done on financing options with Financial Advisor Jim Manire of Hilltop Securities, Inc. It was determined to include the broadband utility as a division of the Light & Power fund, which would improve financing options. Staff would like to issue a Request for Proposals (RFP) for a bond underwriter to assist developing the final debt service structure and prepare the bond issuance for market. Staff would continue to investigate potential cost reductions and phased construction options. Trustees discussed the advantages of Fort Collins, Loveland and Longmont developing similar utilities at the same time as Estes Park, the basis for selecting a bond underwriter, public input, and the process of setting interest rates. It was determined to have a RFP for a bond underwriter added to the consent agenda for the regular meeting on November 27, 2018. CHANGES TO VEP INTERGOVERNMENTAL AGREEMENT WITH LARIMER COUNTY. Town Administrator Lancaster and Town Attorney White presented suggested changes to the Intergovernmental Agreement (IGA) for the Estes Park Local Marketing District with Larimer County. The changes would either add the option or require the appointment of Trustees and County Commissioners to the Local Marketing District (LMD) Board. The Trustees discussed the advantages and disadvantages of providing an option versus requiring the appointment of elected officials to the LMD Board, Visit Estes Park staff’s reaction to the amendments, residency requirements, and the Board of County Commissioners’ reaction. It was determined to allow the option to appoint elected officials to the LMD Board which would be brought to a regular meeting following a review of the amendments to the IGA by the County Commissioners. ESTES TRANSIT FOR 2019. Transit Manager Wells provided background on the Brown Route of the shuttle service including ridership and the importance of the route to sponsors. Earlier this year direction was received to review the potential of removing stops outside of Town limits. Should the stops be removed, plans have been devised which would be overseen by Parking and Transit Manager Solesbee. The Trustees discussed the advantages of removing out-of-town stops, the shortened duration of the Brown Route, the effect the change would have on out-of-town businesses, the increase in personal vehicles in town, and the Transportation Advisory Board’s reaction. It was determined to eliminate the stops outside of Town limits on the Brown Route for 2019. TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS. DRAFT Town Board Study Session – November 13, 2018 – Page 2 Trustee Norris stated the original charter of the Comprehensive Plan Advisory Committee required recommendations be brought to the Board in December. Considering Director Hunt’s leave and the holiday season, the committee recommended allowing public comment on the drafted documents through December 2018 with recommendations made to the Board in January 2019. The Estes Valley Planning Commission recently approved a Development Plan for the Black Canyon Inn which shows the Board’s direction to the Planning Commission has been effective. Zoning code amendments were continued due to confusion about how the Comprehensive Plan would be used in guiding code amendments and zoning issues. The Planning Commission would like additional direction and clarification on these issues. Trustee Cenac stated the LMD Board is headed in the correct direction. Mayor Jirsa stated applications have been received for the Visit Estes Park CEO position. FUTURE STUDY SESSION AGENDA ITEMS. Town Administrator Lancaster stated the update on Film Center Plans with John Cullen, tentatively scheduled for November 27, 2018 has yet to be confirmed. There being no further business, Mayor Jirsa adjourned the meeting at 6:13 p.m. Kimberly Disney, Recording Secretary DRAFT RECORD OF PROCEEDINGS Estes Valley Planning Commission October 16, 2018 Board Room, Estes Park Town Hall 1 Commission: Chair Bob Leavitt, Vice-Chair Sharry White, Commissioners Nick Smith, Russ Schneider, Robert Foster, Frank Theis, Steve Murphree Attending: Chair Leavitt, Commissioners, White, Foster, Murphree. Smith and Theis, Schneider Also Attending: Director Randy Hunt, Town Attorney Greg White, Senior Planner Jeff Woeber, Planner II Brittany Hathaway, Town Board Liaison Ron Norris, County Staff Liaison Michael Whitley, Recording Secretary Karin Swanlund Absent: none Chair Leavitt called the meeting to order at 1:30 p.m. There were approximately 30 people in attendance. 1. OPEN MEETING Planning Commission/Staff Introductions 2. APPROVAL OF AGENDA It was moved and seconded (Theis/Foster) to change the order of the agenda as presented moving item number 6 Castle Ridge Rezone to item number 5. The motion passed 6-0, with Murphree not voting. 3. CONSENT AGENDA Approval of August 21, 2018 Planning Commission meeting minutes. It was moved and seconded (White/Smith) to approve the consent agenda as presented and the motion passed 7-0. 4. PRELIMINARY SUBDIVISION PLAN: Beaver Point Subdivision, 1281 High Drive Planner Hathaway reviewed the project. It is located to the east of Heinz Parkway and north of Moraine Avenue, within Town limits. The property is zoned A-Accommodations. The land area is 2.85 acres and is currently developed with a single family home and garage. The proposal is to create 3 legal lots. There have been no public comments. Staff recommended approval of the proposed Preliminary Minor Subdivision Plat. Owner/Applicant Discussion: Dave Bangs, Trail Ridge Consulting Engineers, was available to answer questions. There was compliance with county regulations pertaining to fire. There were no agency comments of significance found. 5 RECORD OF PROCEEDINGS Estes Valley Planning Commission October 16, 2018 Board Room, Estes Park Town Hall 2 Commission Comments: No concerns were observed in walking the property. It was moved and seconded (Foster/Murphree) to recommend that the Town Board of Trustees approve the Beaver Point Minor Subdivision Plat according to findings of fact, including findings recommended by staff. The motion passed 7-0. 5. ZONING MAP AMENDMENT: Castle Ridge Minor Subdivision, Fall River Road, northwest of West Elkhorn Avenue. Planner Woeber reviewed that the applicant, Estes Park Housing Authority, is contracting to purchase this property contingent on approval of rezoning from RE-Rural Estate to RM- Multi Family Residential. The parcel is just under 7 acres in size. A conceptual development plan was submitted. Legal notices were published and letters mailed to adjacent property owners. Staff recommended approval of the proposed Zoning Map Amendment. Applicant Discussion: Current property owner Bill Van Horn stated that it is an appropriate change of zoning for this property. Estes Park Housing Authority Executive Director Naomi Hawf spoke on the needs of work force housing and the plans for the lot. Thomas Beck, Architect, added that this is adequate zoning for this lot and it is possible to develop this as multi family as long as it is kept to the bottom 1/3 of the lot. Public Comment: Jon Nicholas, Estes Park Economic Development Committee, was not asked by his board to endorse this, but the location is ideal with the Fall River corridor being commercial, and the closeness to Elkhorn Avenue. Commission Comments: Proximity to downtown and the natural zoning buffer make this a desirable project. There is no guarantee that the housing authority will buy the property, and once it is rezoned, it is rezoned with all uses that come with RM zoning. It was moved and seconded (White/Murphree) to recommend that the Town Board of Trustees approve the Zoning Map Amendment application for Lot 2 of the Castle Ridge Minor Subdivision, according to findings of fact recommended by staff. The motion passed 7-0. 6. DEVELOPMENT PLAN: Alarado Business Park, 800 Big Thompson Avenue (new address pending), Lot 1 of Stanley Hills Subdivision. Planner Hathaway reviewed the proposal of a mixed-use commercial and residential building including an urgent care facility, sandwich shop and employee housing. Written notice has been mailed to adjacent property owners, a legal notice was published and the applicant posted signs on the property. Public interest is medium, both in support of and 6 RECORD OF PROCEEDINGS Estes Valley Planning Commission October 16, 2018 Board Room, Estes Park Town Hall 3 opposed to the project. Staff recommended approval of the Alarado Business Park Development plan with the following conditions: The proposed eastbound through lane on US 34 is subject to final approval by Public Works and CDOT, and any future change in use will require a new Traffic Impact Study and associated mitigation. Commissioner/Staff discussion: Residential use is classified as employee housing as an accessory use which is allowed in CO zoning. No housing for the general public will be allowed. Owner/Applicant discussion: Lonnie Sheldon, Van Horn Engineering, reviewed the timeline and details of the project with a PowerPoint presentation. A neighborhood meeting was held, which was well attended. All code requirements have been met, including the Variances approved by the Board of Adjustment on October 2. Maximum occupancy would be limited to 8 unrelated people per unit. The land has at this lot has always been zoned commercial, one of the few vacant CO lots left in town. A buffer of dedicated open space exists on north and west sides of the lot. Drainage and utilities have not been controversial. 20 year deed restrictions for employee housing have been drafted. This development meets the code of CO zoning and land use by right as well as meeting community needs. Ryan Wells, owner/developer, reviewed his background and reasoning behind the project. The property was originally planned for just a Jimmy Johns, but through numerous public conversations, it evolved into the current design. Matt Delich, Traffic Consultant, spoke at length on the traffic studies conducted, both in low and high season. Adding the Eastbound through lane meets the criteria for the Town of Estes Park and CDOT. Larry Leaming, CEO of Estes Park Health (EPH), spoke on the interest the hospital has and the importance of Urgent Care, especially after business hours. The Emergency Room should not be the only option for medical care. The traveling public are use to looking for Urgent Care. This will be available and visible for all, with x-rays, lab and pharmacy on site. Ambulances will be taking people to the ER, not urgent care. Hours will be tracked and decided based on demand. Associated expenses will not strain the Hospital or Family Medical Clinic due to revenues gained from the urgent care. Phil Heinrichs, owner/developer, stated his commitment to the long term success of the project. The on-site Jimmy John’s manager will also act as the property manager. Eight business have made commitments for leasing residences. Public Comment: Those speaking against the Development Plan, citing reasons of the disproportional residential footage ratio to the commercial footage, delivery vehicles for Jimmy Johns not calculated into the traffic study, pedestrian and automobile traffic, and not enough parking: 7 RECORD OF PROCEEDINGS Estes Valley Planning Commission October 16, 2018 Board Room, Estes Park Town Hall 4 David Courtes, Janet Jones, Shaun Jones, Deb Seick, Kris Adams, Pete Maxwell. Those speaking in favor of the Development Plan stating the huge need for housing and meeting community needs: Tim Cashman, Randy Brigham, David Batey, Gerald Mayo, Ryan Leahy, Charlie Dickey, Bill Van Horn, John Nicholas, Guy Beesley, Naomi Hawf. Applicant Comments: Pedestrian traffic will be mostly on the north side of Highway 34, with residents going to work at Stanley Village and downtown. The unallocated space in the building is a basement, which Estes Park Health has agreed to lease. EPH and Jimmy Johns will have two units each. Leases to J-1 visa holders generate enough income to cover the whole year. Added landscaping on the eastern property line is acceptable. CDOT will not make any commitments until a full plan set is submitted. Commissioner concerns/discussion: o Impressed with the interactions with neighborhood community. o Parking restrictions would be included in the lease. 69 spaces total, 11 for employee housing, 44 for businesses. Spaces were calculated at 1.3 per unit. If parking becomes a problem, it is up to the owner to correct. o Rentals will be strictly to businesses with contracts for a unit, and inhabitants must be employed in the Estes Valley, not leased to the general public. o EPH stated that they are renting the entire 12,000 sf. 3000 for urgent care, the extra 9,000 sf will be determined as needs arise. o Traffic study does not meet peek hour needs for a light. o The risks involved will fall on the developer, not the town. o Traffic light, cross-walk or roundabout installation discussions with CDOT. o One building will not make a huge difference in traffic compared to the benefit the project will provide. o Mixed use is a creative and thoughtful design. o Planning Commission has no jurisdiction over the Board of Adjustment’s decision. o Request for an additional traffic and pedestrian study when project is complete. It was moved and seconded (Theis/Foster) to approve the Alarado Business Park Development Plan with the following conditions: Additional landscaping shall be installed along the eastern property line, including trees and shrubs, to provide adequate screening from the neighboring property, with the landscaping to be designed and installed outside the dedicated public utility easement. The motion passed 7-0. 8 RECORD OF PROCEEDINGS Estes Valley Planning Commission October 16, 2018 Board Room, Estes Park Town Hall 5 Due to time constraints, Chair Leavitt adjourned the meeting at 4:18 p.m. _________________________________ Bob Leavitt, Chair __________________________________ Karin Swanlund, Recording Secretary 9 Town of Estes Park, Larimer County, Colorado October 16, 2018 Minutes of a Study Session meeting of the PLANNING COMMISSION of the Town of Estes Park, Larimer County, Colorado. Meeting held Rooms 202/203 of Town Hall. Commission: Chair Leavitt, Vice Chair White, Commissioners Schneider, Foster, Murphree, Smith, Theis Attending: Leavitt, Foster, White, Theis, Murphree, Smith Also Attending: Town Attorney White, Director Hunt, Senior Planner Woeber, Planner II Hathaway, County Liaison Whitley, Town Board Liaison Norris, and Recording Secretary Swanlund Absent: none Chair Leavitt called the meeting to order at 11:10 a.m. There were approximately 8 people in attendance. This study session was streamed and recorded on the Town of Estes Park YouTube channel. Beaver Point Minor Subdivision Planner Hathaway described the subdivision, making three lots from one on the 2.85 acre property. Single family homes and up to 4 units in a single structure are allowed in accommodations zoning. Alarado Business Park Development Plan Planner Hathaway reviewed the mixed use commercial proposal. It has a 20 year restrictive employee housing covenant. A Variance was given for the residential footprint to be larger than the commercial footprint and for 3240 residential square footage as opposed to 800 sf. The applicant hosted two neighborhood meetings. The history of 800 sf residential requirement was originally a concept for employee housing on the same site as the business (caretaker). Traffic discussion: Eastbound extension on Hwy 34 has been preliminarily approved by CDOT. CDOT controls the highway with 2018 statewide standards. The question was raised if there are exception or appeal policies available from CDOT. It was suggested having Public Works Director Greg Muhonen attend a study session to explain CDOT interactions and processes. Attorney White explained that to approve a plan with a condition that is impossible for the applicant to meet is considered a denial. Fall River Rezone Planner Woeber reviewed the rezoning plan proposed by the Estes Park Housing Authority. Sale of property is contingent on it being rezoned to RM. A conceptual development plan has been submitted. There are other RM properties close to this lot and lack of vacant RM property and employee housing makes this a desired project. No opposition from neighbors. RMNP, having adjacent property, was notified but has not responded. It was noted that RM zoning can be used to the full extent if the rezone is approved, re: height and density bonus, especially given the amount of acreage on this lot. Town Board Update: Moratorium on Commercial in Residential 10 Planning Commission Study Session October 16, 2018 – Page 2 Town Board member Norris reported on the two action items passed at the town board meeting on October 9: A 90-day moratorium on Parks and Recreation development in residential districts, which will give staff time to clarify and reword the 2017 code amendment, and the passing of the Code Amendment requiring applicants of a project with public review must have public meeting prior to submittal. Larimer County is on board with passing a similar moratorium which could be passed as early as Tuesday, October 23. Moratoriums can be ended early or extended if need be. Code Amendment Discussion: Parks and Recreation in Residential Districts Director Hunt explained the draft EVDC Code Amendment. This will be an action item for Planning Commission in November. The work should be completed by January, which falls into the 90 day moratorium approved by the Town Board. The Amendment has reconfigured definitions for three categories of land uses, making a 3-level hierarchy: Parks and Rec; Commercial Level (indoor and outdoor); Entertainment Events, major. He is attempting to use definitions to define rather than regulate. There is no legal or regulatory scope specifying that a label that says Residential as the name of the category means residential and only residential. Table 4-1 will clear that up. Table 4.2 defines S1 and S2 added in uses. Specific use should always have a use identified in it. All parks and rec use in residential districts will be S2 reviews which guarantees a community meeting and a public meeting. Single take away: A Residential District wanting Park and Rec use at any level of intensity will go to a public hearing. Traffic impact analysis will come at the Special Review stage. If a park and rec wants to do a commercial use in a residential zone, it will require a minimum lot size of 5 acres. The suggestion of reversing the Code Amendment from 2017 was not supported by staff. The Planning Commission, as well as the public, will be asked to read this Code Amendment and give input and Kate will be asked to do a press release. Further discussion on Special Review vs Land Use was had. Commissioner Theis mentioned that Special Reviews open up doors that have conditions which often get “forgotten” by developers or are never followed up on. Permitted Use does not mean unregulated or allowed use. Lunch break from 12:20-12:40 Guidelines for Findings Discussion Norris discussed “Findings” in motions, with the help of a handout (attached). Findings help the Town Board better understand the project before them. When Planning Commission is the final decision making body, it becomes more important to have the wording correct and accurate. Taking a recess is advisable at times, just to get your thoughts together and to give staff time to get the wording correct. Adding comments after the vote is appropriate. The PC speaks as a whole, not individually. He requested that the commissioners, both town and county, read the handout and email him suggestions/comments/questions. Vacation Home Discussion: Priority Issues Commissioners Leavitt discussed numerous vacation home issues (attached). These items were introduced for a future, more lengthy discussion. The town clerk will be mailing out renewals on December 17 so any changes would have to be prior to that date. A reasonable time frame for registration completion could help those on the waiting list. The possibility of a use it or lose it rule was discussed, as the purpose of opening up vacation homes in residential areas was increased revenue to the community. Wildlife Ordinance needs to be valley wide in the development code, not 11 Planning Commission Study Session September 18, 2018 – Page 3 just in the municipal code. The county has a near identical code with wildlife for unincorporated areas. Bob will email handout to commissioners, town clerk and Linda for individual comments and this subject will be revisited at a later meeting. Future Study Session Items CDOT explanations/appeals-Public Works Vacation Home discussion Parks and Rec Code Amendment There being no further business, Chair Leavitt adjourned the meeting at 1:20 p.m. _____________________________________ Bob Leavitt, Chair Karin Swanlund, Recording Secretary 12 RECORD OF PROCEEDINGS Special Estes Valley Planning Commission October 30, 2018 Board Room, Estes Park Town Hall 1 PC: Chair Bob Leavitt, Vice-Chair Sharry White, Commissioners Nick Smith, Russ Schneider, Robert Foster, Frank Theis, Steve Murphree Attending: Leavitt, White, Foster, Murphree, Smith, Theis, Schneider Also Attending: Director Randy Hunt, Town Attorney Greg White, Senior Planner Jeff Woeber, Recording Secretary Karin Swanlund Absent: none Chair Leavitt called the meeting to order at 4:00 p.m. There were approximately 55 people in attendance. 1. OPEN MEETING Planning Commission/Staff Introductions. 2. APPROVAL OF AGENDA It was moved and seconded (White/Smith) to approve the agenda and the motion passed 7-0. Commissioner Foster recused himself from the appeal and took a seat in the audience. Chair Leavitt stated that today’s hearing is an appeal of the Development Plan of the Estes Mountain Coaster. The question of Use Classification and whether or not the project was properly reviewed were decided in previous hearings. Attorney White summarized the appeal processes to date. On October 24 a complaint pursuant to Rule 106 was filed asking the court to review the decision of the Use Classification by the Board of County Commissioners (BOCC). The status of that review is unknown at this time. Filing of that lawsuit does not affect this meeting. The Board of Adjustment (BOA) upheld the staff determination by a vote of 3-1. That decision is subject to an appeal to the district court. Today’s Planning Commission (PC) decision is subject to an appeal, which would go to the BOCC for a review of the Development Plan. 3. APPEAL OF DEVELOPMENT PLAN DP 2018-04, ESTES MOUNTAIN COASTER Director Hunt reviewed the Mountain Coaster Development Plan and the appeal. Among items mentioned in the report were the project outline, lot descriptions, traffic flow, shuttle details, and staff’s decision that the Plan complies with the Estes Valley Development Code (EVDC). Staff recommended that the PC approve the Development Plan on appeal, with five (5) conditions as specified by staff (listed below) in the August 6 letter of approval. 1) Public W orks will need to grant a Right-of-W ay permit 2) Floodplain/Stormwater permits required 3) Construction shall be consistent with the plans 13 RECORD OF PROCEEDINGS Special Estes Valley Planning Commission October 30, 2018 Board Room, Estes Park Town Hall 2 4) Any additional development shall require submittal of a new Development Plan 5) Development of any additional recreation facilities shall require consideration of Use Classification appropriateness prior to approval. Discussion on Use Classification was had, including changes that will be prepared for the EVDC. PC/Staff Discussion and Questions: Director Hunt answered questions from the PC. Landscaping regulations were alternative, not required. There is room for more parking at site, however, the EVDC has language encouraging shuttle use. Floodplain permit is enforced by following standard county protocol of the Flood Review Board and county engineering, which is subject to final approval by the BOCC. FEMA map issuance is still pending, final approval of project is contingent on that. A Certificate of Completion would not be available until FEMA permitting is in place. A parking study 3 months after completion will take place jointly by Community Development staff, town/county Engineering, and possibly CDOT. Parking expansion always requires a permit and some sort of review, not necessarily a PC review. There is shared parking with Lake View Plaza in place. The noise study was discussed, and the impact was not determined to be a problem. Clarity on hours is needed from the applicant. Attorney White stated that a Location and Extent review applies only to government/public facilities, not private property and is not part of this Commission’s decision. He also stated that no conditions can be added to the plan due to this being an appeal. Appellant Comments: Rebecca Urquhart, standing in as counsel for appellants, submitted a handout of alternative motions and findings for the PC to review. She discussed the details of the 40 page appeal, recommending denial of the development outright. Specific Code and Comprehensive Plan revisions were given. A Location and Extent review is legally required, without exception. If Code includes specific references to the Comprehensive Plan, the Comprehensive Plan is binding and must be followed, not just used for guidance. It is in the purview of the PC to make sure the Development Plan matches the Comprehensive Plan. This project is not compatible with the zoning. Diana Van Der Ploeg requested the PC deny the Development Plan, despite the applicant’s attempt to circumvent them from the process. She cited problems with the traffic study stating it is inadequate and incomplete. You can’t change the data to fit the needs in regard to traffic. Other requests: access point be from owner’s road on property rather than Dry Gulch Road, no parking be allowed on site, open at noon on Sundays, closed by 7 p.m. all days, full environmental assessment, floodplain review, no landscaping waiver and a wildlife protection study. Noise will be an issue. Neighbors feel that their property rights have been taken away. Alan Miller stated that the project does not comply with Comprehensive Plan, decisions reflect lack of impartiality, and it will not be an economic benefit to the community. 14 RECORD OF PROCEEDINGS Special Estes Valley Planning Commission October 30, 2018 Board Room, Estes Park Town Hall 3 Owner/Applicant Comments: Lawrence Myers, attorney for the applicant, reviewed the letter he submitted to the PC and reminded them to consider only the matters specified in the written notice of appeal. Location and Extent does not apply to a private facility. Property is already being used as commercial use by way of the stables. Joe Coop, Van Horn Engineering, noted that the project was intentionally designed consistently with Code, with guidance and reviews by town staff. All requested studies have been completed and approved. The parking plan is to keep the majority of customers off site for security and safety reasons. The estimates of 100-350 customers per day during peak hours, 15,000-60,000 per year, are based on numbers from other coasters. Tentative hours are to be open at 10:00 a.m. and to close at dusk. Summer would be 7 days a week, with weekends only likely in spring and fall. The landscaping required was minimal and it was decided to screen the parking and building rather than landscaping by the road, which was the reason for the alternate landscaping plan. In depth discussion ensued on slopes. A geological report is planned but has not been done. Required culverts will be installed for flood mitigation to handle a 10-year event. Lonnie Sheldon, Van Horn Engineering, provided further information and noted that the road will be removed to a subgrade level and re-compacted back up. The Flood Review Board has approved the project. Standard property maintenance in regard to flooding will be addressed by the owner. He pointed out six favorable elements that the traffic study didn’t take into account. A 2% growth per year over 20 years was used for calculating traffic thresholds. Gregg Hecker, Operations Manager for the applicant, Yakutat, noted that there will be three parking lots, one at the base of the coaster site, and two auxiliary sites. Wayfinding and signage on Dry Gulch/Highway 34 will point people in the direction of the base lot then redirect to the auxiliary lots once the base lot is full. Parking attendants will be on duty at all three spots throughout the day communicating by radio. The current plan is for the owner to purchase shuttles, which will be stored on existing space on the Sombrero property. due 10 minute break at 5:50 Public Comment: Those speaking against the Mountain Coaster, stating concerns with the traffic study, noise, lack of environmental assessments, parking, RE1 Zoning included: Pete Langer, Faith Zimmerman, Scott Schneider, Nancy Hills, Lyle Zimmerman, Maggie Stark, Julie Lee, Biff Baird, Gwenda Purdy, Michelle Hiland, Beverly Briggs, Ron Backhaus, Randy Phillips. Greg Cenac spoke in favor of the project, stating property use as a right. Jon Nicholas stated that the system and process are broken, and that Location and Extent rules need to be reviewed. He urged the PC to focus on the appeal. 15 RECORD OF PROCEEDINGS Special Estes Valley Planning Commission October 30, 2018 Board Room, Estes Park Town Hall 4 Applicant Responses: Myers stressed that all studies have been conducted and approved. The quasi-judicial capacity that the PC is sitting in calls for a fair application of the Code as it is drafted and a denial of the appeal. He confirmed that the applicant is willing to stipulate that he will not add piecemeal spaces (9 spaces at a time) until the PC has amended the Development Code to create a better procedure for adding such spaces or unless and until a full Development Plan number of spaces is required. Moving the parking off- site is not being considered due to the requirement of ADA spots. Cody Walker, applicant, stated that he has no plans to add additional attractions. Appellant Responses: Urquhart asked that Codes be followed, not rewritten. Decide if the Location and Extent review makes sense or not. The property rights are understood but this project does not fit in residential zoning. The residents along Dry Gulch bought their property assuming the Walker property would be low family residential. The laws are clear; deny the development application. PC Discussion: This is not a review of an original development plan, it is an appeal. Schneider stated that this did go before the BOCC and BOA and the IGA clearly states that the PC shall be part of the decision making process, which has been ignored. Theis stated that he doesn’t agree with the argument of existing use, the stables represent a commercial use. The 19 parking spaces was used to avoid a public hearing, and he doesn’t like the loop-holes but that doesn’t make it illegal. RE1 was clearly intended for low density use and this isn’t that. White stated that the focus is narrow and even though clearly flawed, the plan meets Code. Smith stated that there appears to be ample parking space to accommodate the entire project, expressing concerns with Use Classification, parking, and lack of landscaping. Murphree stated that this property is clearly designated for low impact residential housing. Simply put, when Code is written, it is written with a reasonable interpretation, and it is our duty to look at the overall intention of the Code and why it was adopted. This fits in the category of a commercial endeavor. Leavitt agreed that there are holes in the Code, that this was an attempt to bypass the PC and that this is a commercial operation. He questioned the Location and Extent review, and the Use Classification review. This is an appeal, not a review. Theis referred to the statement that the elected officials and legal counsel from both the Town and County spoke to the PC earlier this year: they shouldn’t base a decision solely on the Comprehensive Plan. 16 RECORD OF PROCEEDINGS Special Estes Valley Planning Commission October 30, 2018 Board Room, Estes Park Town Hall 5 It was moved and seconded (Schneider/Murphree) to deny Development Plan DP 2018-04 (Estes Park Mountain Coaster), due to the numerous questions and concerns raised by the PC, reversing staff’s decision on appeal finding that the proposed project is a commercial endeavor and does not comply with the comprehensive plan in keeping with the RE1 zoning. The motion failed 2-4 with White, Leavitt, Smith and Theis voting against. Attorney White suggested it would be better to have an additional motion. It was moved to continue the appeal (Smith) to January, 2019, which was not seconded. It was moved and seconded (Theis/White) to uphold the staff’s decision on appeal according to findings of fact with findings and conditions recommended by Staff with the parking stipulation by the applicant. The motion tied 3-3 with Theis, White and Leavitt voting yes and Schneider, Smith and Murphee voting no. A tie motion fails. Attorney White stated that the earlier motion to not overturn the appeal is sufficient to uphold the staff decision. The appeal was denied. Chair Leavitt adjourned the meeting at 7:19 p.m. _________________________________ Bob Leavitt, Chair __________________________________ Karin Swanlund, Recording Secretary 17 18 Town of Estes Park, Larimer County, Colorado, October 17, 2018 Minutes of a regular meeting of the Transportation Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Room 203 of Town Hall on the 17th day of October, 2018. Present: Gordon Slack Tom Street Belle Morris Stan Black Ron Wilcocks Linda Hanick Also Present: Trustee Carlie Bangs, Town Board Liaison Greg Muhonen, Public Works Director David Hook, Engineering Manager Megan Van Hoozer, Public Works Administrative Assistant Brittany Hathaway, Planner, Community Development Dept. Absent: Ann Finley Amy Hamrick Janice Crow Chair Morris called the meeting to order at 12:05 p.m. PUBLIC COMMENT: No public in attendance. APPROVAL OF MINUTES: A motion was made and seconded (Wilcocks/Street) to approve the September meeting minutes with minor edits and all were in favor. COMPLETE STREET POLICY AMENDMENT: Co-chair Tom Street revised the previously provided policy to include a checklist for use when planning a street project. A traffic calming video was viewed by the Chair Morris, Co-chair Street and Director Muhonen. Street explained that information in the checklist was based on this video. He ensured the inclusion was fitting to Estes Park. Both Chair Morris and Director Muhonen agreed with the content provided. This policy will provide added safety for pedestrians. Wilcocks commented that there still needs verbiage added referencing grade-separated crossing. Co-Chair Street will make the addition and then requested a motion to approve the addition of traffic calming as attachment to checklist with the inclusion of Wilcocks’ statement. The motion was made and seconded (Wilcocks/Black) and all were in favor. Muhonen suggested adding a revision date to the document. At the November 27, 2018 Town Board Study session Muhonen will present a memo to summarize the story of Complete Streets. He would then like to introduce the item along with either Chair Morris or Co-Chair Street to make the presentation to the Town Board. He stated that it is common-practice for TAB to perform presentations on behalf of all TAB policy creations. Morris will present and Street will act as a backup. At this time the E- Bike Ordinance, presentation of the peak season parking utilization, and a resolution approving the Complete Streets Policy are all scheduled for the same study session. A draft of the E-Bike ordinance will be presented at the regularly scheduled November TAB meeting. Wilcocks would like to see all pieces of policy together and requested the information be provided once revisions are complete. Morris or Street will send out the updated policy language prior to next meeting allowing time for all to review. 19 Transportation Advisory Board – October 17, 2018 – Page 2 E-BIKE POLICY REVIEW UPDATE: Co-Chair Street received an email concern about Class III e-bikes not being considered in the proposed policy. While a Class III is pedal-assist it can travel up to 28 mph. The concerned citizen feels that Class III should be included due to elevation circumstances. The draft policy states 20 mph is the maximum allowable speed. Street’s perspective doesn’t disagree that Class III should be included however it’s like saying 28 mph is allowable. Member Black pointed out that although a vehicle can travel a certain speed, they rarely travel at the maximum speed. Those using e-bikes don’t have to travel at 28 mph. Member Slack and Director Muhonon agreed that the concern should not necessarily be the label (Class I, Class II, etc.) but how fast the rider travels. Enforcement will be difficult however targeting only the behavior of those that are traveling unsafely will lessen the need for continual enforcement efforts. The practices of area communities should be considered. A motion was made and seconded (Black/Street) to approve these changes and all were in favor. Street confirmed changes needing made to the policy based on this discussion. The TAB is maintaining the 20 mph restriction with the addition of Class III with the same limitations. Member Hanick suggested language be included outlining who is responsible for enforcement. Member Slack volunteered to get information on enforcement for inclusion as part of the discussion with the Town Board. Wilcocks asked if scooters, as discussed last month, should be included in the e-bike policy. The situation taking place in Denver should be taken into consideration. Muhonen stated that the Mayor has stated that scooters will be added to the policy. Muhonen suggested that if there is disagreement with this approach, it should be communicated in the proper forum which would be in front of the Town Board. Muhonen confirmed that existing sidewalk rules will not change. SHUTTLE UPDATES: Manager Wells was not in attendance but provided updates via email prior to date of meeting. Morris shared that Wells was asked to be the new Rocky Mountain Transit Director and accepted. He will be resigning from the Town at the end of the year. While Janice Crow is retiring from that Director roll she will remain on the TAB. Muhonen shared information regarding the ongoing search for a Parking and Transit (P&T) Manager for the Town of Estes Park. Subsequent to the offer accepted by Manager Wells, the P&T Manager position was offered to the consultant that developed the Downtown Parking Management Plan. No confirmation has been received at this time on the outcome of the offer. Manager Wells was a member of the interview panel for this position. Training and knowledge transfer between Wells and the potential new hire is anticipated to occur in November and December. Morris further updated that Wells will be sending a memo to Trustee Bangs regarding elimination of the shuttle service to businesses outside Town limits. He would like a memo/position paper provided to him to provide to TB prior to 11/13 Study Session. Trustee Bangs would like to ask Manager Wells what we’re hoping to gain by cutting these existing services and what it will offer related to expansion of our current in-town service. Slack suggested that due to the busy fall season, the Town should expand the shuttle season in both directions (pre-peak and post-peak). Bangs stated this needs to be 20 Transportation Advisory Board – October 17, 2018 – Page 3 outlined as a potential of what can occur with outside stops being eliminated. Muhonen confirmed that Wells has had discussions with the impacted businesses. Member Hanick stated that stopping these shuttle services is not supporting town businesses that count on the transportation of the J-1 students. She said it’s cutting off our nose to spite our face. Member Black requested a special meeting be scheduled to provide opportunity to get the needed information gathered for the November 13 Town Board discussions. A special meeting invitation will be sent out to all TAB members as well as Manager Wells. Wells has established and provided Budget Service Proposals to address several of the concerns mentioned regarding shuttle routes and expansion. All proposals were denied and nothing was funding for this effort due to low prioritization among others requested. It is critical for citizens to participate in the budget process if passionate about a cause. Wilcocks would like to visit with new P&T Manager regarding what can be done with established budget. PROJECT UPDATES (D. Hook): Downtown Wayfinding Update Manager Hook summarized the comments received at last week’s public meeting regarding downtown wayfinding. Citizen turnout was better than average. Hook is planning to provide more robust analysis of the feedback for TAB review. Some of the specific feedback was that the public appreciated a wide variety of options. The TAB offered comments on some of the information provided. Member Slack and Chair Morris stated it would be better to have individual names of parks rather than generic labeling/symbols due various events occurring in specific parks. Member Wilcocks suggested having the kiosks be electronic and displayed on a television screen. This would allow ease of use in updating or changing. Hook participated in a few discussions along that line but was not provided any written comments. Member Black stated that some communities have touch screen search functionality and that it was not very expensive. Planner Hathaway stated that, per feedback she received, this type of kiosk functionality was much preferred over directional signage. Feedback from the Parks Advisory Board was shared with the TAB. Manager Hook welcomes any and all thoughts the group might have for incorporation into the feedback received to date. Wilcocks expressed his appreciation for all the hard work that has gone into this effort. Member Hanick mentioned that due to the high maintenance of wood street signs, all were changed to metal and stated this is a good standard to keep. PROJECT UPDATES (G. Muhonen): Muhonen looks forward to hearing from the Town’s potential new hire for the Parking and Transit Manager Role. OTHER BUSINESS With no other business to discuss, Chair Morris adjourned the meeting at 2:03 p.m. Megan Van Hoozer Recording Secretary 21 22 Town of Estes Park, Larimer County, Colorado, October 23, 2018 Minutes of a special meeting of the Transportation Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Engineering Conference Room, Room 100 of Town Hall on the 23 rd day of October, 2018. Present: Gordon Slack Tom Street Belle Morris Stan Black Ron Wilcocks Linda Hanick Janice Crow Ann Finley Amy Hamrick Also Present: Trustee Carlie Bangs, Town Board Liaison Greg Muhonen, Public Works Director David Hook, Engineering Manager Megan Van Hoozer, Public Works Administrative Assistant Brian Wells, Transit Program Manager Vanessa Solesbee, Parking & Transit Manager Absent: Chair Morris called the meeting to order at 12:35 p.m. PUBLIC COMMENT: No public in attendance. SHUTTLE TOWN BOARD RECOMMENDATION (summarize Wells data) Transit Program Manager Brian Wells presented shuttle data to the TAB. Discussions surrounding shuttle service outside town limits (Brown Route) commenced. Wells provided information illustrating the ramifications of stopping this service and enhancing the areas that are in town and pay local sales tax. Wells indicated that a majority of the ridership is within town limits while 30% boards outside town limits. In 2017 there was a cut of the 9:00pm -10:00pm shuttle service. In 2018 there was a cut of the 8:00am – 9:00am service. Ridership reduction of 4,000 can be somewhat attributed to these cuts. Additionally, Rocky Mountain National Park’s Beaver Meadows Visitor Center no longer provides hiker shuttle service. Wells stated that the reduced ridership is potentially down due to day-trippers. Member Wilcocks expressed concern that visitation is higher but ridership is lower. Reduction of service outside town limits will allow the Town to better serve areas supported by sales tax. Wells reported that shuttle sponsorship currently consists of three sponsors outside town limits and three inside town limits. Member Slack clarified Visit Estes Park’s sponsorship support. Wells stated that their support was provided in-kind by advertising through VacationLand publication and through the Estes Area Lodging Association. Member Crow expressed that if the frequency of shuttle stops occurs ridership will improve. Member Black stated the data would indicate a 29% ridership reduction when elimination of stops outside town limits occurs. He stated the importance of allowing talks to work toward a solution with stakeholders affected by reduced services. Wells has been in communications with those affected but has not been in contact with EALA. Muhonen stated the TAB needs to determine next steps and provide the verbiage to Chair Morris. 23 Transportation Advisory Board Special Meeting – October 23, 2018 – Page 2 Member Crow expressed the criticality of defining the vision of Estes Transit. It’s important to keep it simple to fit the defined framework and budget. Member W ilcocks asked the TAB if the vision for 2019 should be year-round service. Parking & Transit Manager Vanessa Solesbee stated that it may be effective to proceed with service reduction outside town limits, increase in-town service and gather feedback at the end of the first year of the implemented changes. A year of service changes will tell a story and more clearly define the impacts. Muhonen asked Wells if the ridership reduction outside town limits would balance with the increased service in town. Wells stated there may still be an overall loss however it’s hard to say due to the busy locations of the stops that would be added in town. Member Wilcocks asked Trustee Liaison Bangs what the Town Board’s vision is for this service. Bangs stated that while she can’t speak for the board, it’s clear that the board wants service for residents and guests. If an issue is present it needs presented so the board can see data and feel the appropriate pressure from the TAB. A motion was made and seconded (Slack/Wilcocks) to drop shuttle stops outside town limits for the Brown and Silver routes for 2019. Two members voted nay while the majority were in favor. Member Black feels the Town should thoroughly investigate funding stream to allow the continuance of shuttle service outside town limits. With no other business to discuss, Chair Morris adjourned the meeting at 2:03 p.m. Megan Van Hoozer Recording Secretary 24 Town of Estes Park, Larimer County, Colorado, October 18, 2018 Minutes of a regular meeting of the Parks Advisory Board of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Conference Room of the Estes Park Museum on the 18th day of October, 2018. Present Merle Moore Vicki Papineau Wade Johnston Also Present: Brian Berg, Parks Supervisor Megan Van Hoozer, Public Works Administrative Assistant Patrick Martchink, Town Board Liaison Greg Muhonen, Public Works Director Absent: Dewain Lockwood Geoffrey Elliot Chair Merle Moore called the meeting to order at 8:35 a.m. PUBLIC COMMENT No public in attendance. GENERAL BUSINESS A motion was made and seconded (Moore/Johnston) to approve the September meeting minutes and all were in favor. Due to the fact that this advisory board has only five active members and a majority were in attendance, Trustee Liaison Martchink stated that it’s reasonable to allow a vote. For clarity moving forward, the existing PAB By-Laws need revised to reflect this allowance. MRS WALSH’S GARDEN (MWG) UPDATE Chair Moore reported the MWGAC is working on their preliminary plan for 2019. Guidelines still need established outlining how to continue organizing the garden, 25 Parks Advisory Board – October 18, 2018 – Page 2 potentially by life zone (in areas where plants grow best). The committee is still determining the 2019 efforts/initiatives. Chair Moore stated that the Visit Estes Park’s (VEP) webpage makes no reference to Mrs. Walsh’s Garden (MWG). Supervisor Berg would touch base with VEP to request this reference be added to their site. Administrative Assistant Van Hoozer will ensure reference is added to Town Park’s Division webpage. Moore stated the committee is determining whether the name of the garden will continue as ‘Mrs. Walsh’s Garden’ or change to ‘Colorado Native Garden’. Moore to confirm and have verbiage provided to Van Hoozer for needed consistency. The existing list of public art was provided to the Town in 2017. Moore stated that if promoting public art it would be all art, not just sculptures. Van Hoozer will create a link to the current inventory on PAB webpage. Co-Chair Johnston will discuss the compilation of all art, along with the art galleries, with the Estes Arts District (EAD). Key information about the individual art pieces is available within the list of public art soon to be linked to the PAB webpage. Johnston will create the art location map in collaboration with the EAD. EAD mentioned in prior discussions that if a map were to be created for town-owned art, the EAD would like galleries listed as well. Johnston is taking further discussion to the EAD. DOWNTOWN WAYFINDING UPDATE Muhonen provided the PAB an update of the Downtown Wayfinding project. He reported good attendance at the recent public meeting. Muhonen shared the public meeting display documents relative to pedestrian wayfinding, along with comments from the public meeting and invited members to view the comments. Of the documents reviewed the most popular pedestrian wayfinding option was #2 with suggested changes. It was suggested to utilize color-coding consistent throughout town. A comment was received that the rule of thumb on pedestrian signage scale is that all need to be a minimum seven feet tall to avoid having pedestrians hit their head on the sign. Muhonen stated that Public Works would prefer to extend the size of the planned masonry base to prevent that from occurring. Johnston agreed that planters should be added for functionality of space while Papineau suggested seating be added. 26 Parks Advisory Board – October 18, 2018 – Page 3 Moore expressed that some of the signs shown in the displays are overkill for Estes Park. Member Papineau agreed and expressed concern about the current small town feel and the impacts of these signs when it’s very easy to just tell someone how to get to their desired destination. Berg stated that the wayfinding design needs to ensure there is adequate space for Parks equipment to provided the needed care of the Town’s sidewalks, trails and landscaped areas. Moore suggested illuminating all wayfinding signage rather than only kiosks. Muhonen stated it would be expensive but was do-able. Supervisor Berg stated that with all the lights existing along the downtown corridor sign illumination should not be an issue. Muhonen stated that during the 2019 budget process a request for $50,000 was submitted for Phase 1 of this project. This request made it into the recommended budget for adoption by the Town Board to occur the second week of November. PARKS DIVISION UPDATE Nearly all annuals were pulled with the exception of those in raised pots Pruning continues Blow-out of the irrigation system is approximately 75% complete with the exception of the Fairgrounds Sensory Garden o The Parks Division can commit staff time only to a small section of the lower turf tier in Confluence Park and is planning to request Town Board approval at the next scheduled Town Board Meeting. Chair Moore asked how creating this type of park in that location will help people. Berg explained that this area is not planned to be a destination, but a pocket park that you discover as you walk along. The signage will be key to finding out about each planting. Creating a bigger garden is outside Parks staff capabilities. Moore disagrees with this approach and doesn’t feel the sensory garden aspect will be properly interpreted since it won’t be used as a ‘real’ sensory garden. He further stated that this approach doesn’t accomplish or represent what a sensory garden should provide. The Parks Division views this as a space where families can walk through and experience plants in a different way. Moore would like examples of how 27 Parks Advisory Board – October 18, 2018 – Page 4 this park is interpreted. He is not understanding the concept. Berg went on to state that this particular area is currently underutilized and he will continue to make the most of existing pocket parks to allow a new experience. Moore lastly stated that he feels the Town is missing a real opportunity to have this initiative be more of a therapy garden. He takes exception to taking over this green, grassy area and isn’t convinced this is the best way to do this since it’s not a therapy garden. He’s not a fan of eliminating green space when signage around town could be an answer. The Parks Division will move forward with this plan. OTHER BUSINESS Kathy Snyders, AIPP applicant for the 2019 Yarn Bombing, was in attendance to discuss the recently submitted application and addressing concerns from the 2018 Yarn Bombing. Supervisor Berg received feedback at this year’s Yarn Bombing that it was so spread out no one understood what the yarn was about or why it was hanging on the trees. Berg suggested centralizing the wrappings to have a higher impact rather than having a more extended disbursement. Potentially keep the wrapping to the area along Elkhorn Avenue from Sheep Island to Bond Park. For easy maintenance and to ensure the yarn wraps stay as placed, they should either be wrapped with fishing line or have Velcro applied. Snyders will be responsible to ensure there is daily maintenance for placement and appearance. In 2018 rain caused the wraps to sag and provide a poor appearance. Moore suggested covering tree identification labels to indicate the purpose for the yarn wraps using sturdy laminate for the duration indicated on the application. Berg will confirm if that is compliant with the Town’s sign code looking into the code language and how it relates to this being considered a temporary art installation. A motion was made and seconded (Papineau/Moore) to approve the 2019 Yarn Bombing AIPP Application with the noted changes and all were in favor. AIPP FUNDING Chair Moore asked Muhonen, if a 1% art allocation were approved, how much would be generated from the Downtown Estes Loop (DEL) project and what future projects would 28 Parks Advisory Board – October 18, 2018 – Page 5 have a large impact. Muhonen stated the DEL project would generate approximately $1.79M with the next large project, if approved, being for the stormwater infrastructure upgrades. Moore is reaching out to other communities that have a funding stream for art. A motion was made and seconded (Johnston/Papineau) to adjourn the meeting and all were in favor. 29 30 FINANCE Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Duane Hudson, Finance Director Date: Nov 27, 2018 RE: Request for Proposals for Broadband Utility Bond Underwriter Services (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER___Motion____ QUASI-JUDICIAL YES NO Objective: Authorize issuance of a request for proposals (RFP) for underwriters to assist with issuance of Electric System Revenue Bonds to finance a municipal broadband service. Present Situation: The February 2015 Broadband Special Election resulted in 92% in favor of taking back our right to provide municipal broadband services. Since that election, staff have worked with the Estes Park EDC, Colorado Department of Local Affairs and the Town Board to develop options to improve broadband access (high-speed internet). This effort included a Broadband Expansion and Technical Assistance Strategy Report (2015), a Take-Rate Assessment (2016), and a complete design and business proforma (2018). Our website, https://www.colorado.gov/pacific/townofestespark/broadband, has more details. Over the last few months staff have been working with Financial Adviser Jim Manire of Hilltop Securities, Inc. on financing options. We’ve determined it is best if broadband is a division of the L&P Fund. This improves our financing options and leverages synergies with our existing smart grid fiber infrastructure. We've completed a review of cash flow projections, bonding requirements and various other considerations. Staff are now ready to move forward to the next stage and hire a bond underwriter to help develop the final debt service structure and get the bond issuance prepared for market. Please keep in mind the following amounts are based upon the best information we have available. Staff continues to pursue cost reductions and provide phased construction options. Up until the time of issuance, we can reduce the amount of bonds to be sold. 31 Total construction is currently estimated at $28,000,000. The bonds will be issued as L&P Revenue Bonds, pledging the revenues of the L&P Fund, including both the electric and broadband revenues. These proposed L&P Revenue Bonds will benefit from the established credit history of the L&P Fund instead of relying upon a new Broadband Utility and its unproven revenue stream. The L&P Fund has one outstanding bond issue, the Light and Power Revenue Bonds Series 2007. To sell the broadband bonds at the best interest rates, the balance of this existing bond issue should be refunded (refinanced) by inclusion within the broadband financing bond issue. This refunding is currently calculated to be $3,370,193 but will vary slightly depending on market conditions at the time of bond sale. The issue also includes capitalized interest of $4,278,947 to cover debt service for three years during the construction period. We anticipate the system will generate sufficient revenues after that third year to cover operations and debt service. Use of capitalized interest helps eliminate concerns about having insufficient revenues during the financially intensive startup period. The issue also includes $900,000 in working capital to finance operations during the first year. Use of working capital and capitalized interest is intended to protect the electric revenue stream from broadband costs, allowing the broadband division to stand on its own. Bond issuance costs are estimated at $313,040. The total debt issuance, based on current estimates, will be $36,862,180 as follows: 28,000,000 Construction Funding 3,370,193 Refunding of Outstanding L&P Bonds 4,278,947 Capitalized Interest 900,000 Working Capital 313,040 Cost of Issuance 36,862,180 The basic remaining steps in this process are: 1) Town Board authorizes staff to issue a RFP for Bond Underwriters 2) Town Board votes to change the Municipal Code adding Broadband to the Electric Enterprise mission. 3) Town Board adopts a cost reimbursement resolution to recoup costs incurred before actual bond sale is completed. 4) Bond Underwriter proposals are evaluated and a staff recommendation is prepared 5) Bond Underwriter recommendation is approved by the Town Board. 6) Staff continue cost refinement efforts to finalize bond amount. 7) The Finance Director, in consultation with the Bond Underwriter and the Financial Advisor, as well as Town Staff, evaluates the market conditions and makes recommendations for terms and interest rates to be included in the bond ordinance 32 8) Bond ordinance is adopted by the Town Board, setting bond terms 9) Bond sale agreement is executed and bond sale closing occurs. Proposal: There are three primary methods of sale, competitive sale, negotiated sale, and private placement. Based on the nature of the bond project, market conditions, and the desire to structure the bond maturities in a specific manner for operational purposes, and after consultation with the Town’s Financial Adviser, I am recommending the Town use the negotiated sales process. In a negotiated sale, the Town selects the underwriter in advance of the bond sale. The Town financing team works with the underwriter to bring the issue to the market and negotiates all rates and terms of the sale. Prior to the sale date, the Town Board will establish parameters around an acceptable interest rate and adopt the formal bond ordinance. The bond sale is then finalized and closing occurs. Staff are requesting permission to issue an RFP for a bond underwriter to continue the process. Staff are currently expecting to issue bonds in the second half of 2019. Advantages: This is the next step in creation of a Town owned and operated municipal broadband service. Disadvantages: This is the largest debt issuance the Town has considered to date, obligating the L&P Fund to 30 years of ongoing debt payments. Action Recommended: Authorize staff to issue an RFP for bond underwriters. Finance/Resource Impact: Selection of a bond underwriter will not financially impact the Town. Just like the Financial Advisor role, the bond underwriter works on a contingency arrangement and only gets paid if and when bonds are actually issued. Level of Public Interest The Broadband Service is one of the highest priorities for the community. There has been and continues to be significant public interest in this project as it moves forward. Sample Motion: I move for the approval/denial of the issuance of an RFP for bond underwriter services for municipal broadband financing. 33 34 COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Jeffrey Woeber, Senior Planner Date: November 27, 2018 RE: Ordinance # 18 – 18, Rezoning of Lot 2, Castle Ridge Minor Subdivision, from RE – Rural Estate to RM – Multi-Family Residential, William Van Horn/Owner, Estes Park Housing Authority/Applicant. (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Conduct a public hearing and make a decision on a request to rezone property currently zoned RE, Rural Estate, to RM, Multi-Family Residential. See Attachments 1 and 2. Location: Lot 2 of Castle Ridge Minor Subdivision. Located on the north side of Fall River Road (aka U.S. Highway 34) just northwest of the intersection of Fall River Road and West Elkhorn Avenue (Attachment 3). The property is 6.996 acres in size, and is located within a portion of the NE ¼ of the SW ¼ of Section 23, Township 5 North, Range 73 West of the 6th P.M., Town of Estes Park, Larimer County, Colorado. The property is entirely within the Town of Estes Park. Present Situation: The 6.996-acre property is Lot 2 of a two-lot subdivision that was approved by the Town in 2001. Castle Ridge Minor Subdivision was recorded in the records of the Larimer County Clerk and Recorder on 7/31/2001, at Reception No. 2001063951. Lot 1, not a part of this rezoning proposal, is 23.009 acres in size. Neither has been developed at this time. Lot 1 surrounds Lot 2 to the north, east, and partially to the west. Lot 1, according to County Assessor’s records, is owned by the National Park Service. Although a detailed analysis, including slopes, topography, vegetation, etc., has not been performed at this time, a site visit by staff, as well as information shown on the Town Geographic Information System (GIS), indicate the site’s developable area does have some constraints. There is area that can be developed, and a sizeable portion of the property where steep slopes, large rock outcrops, and existing utility easements will limit what can be built. 35 Staff has attached a map of existing zoning in the immediate area of the subject property. See Attachment 4. Proposal: The applicant, the Estes Park Housing Authority, is contracting to purchase this property, with the purchase being contingent on approval of this proposed rezoning from RE to RM. See Statement of Intent, Attachment 1. Plans to develop the property are indefinite at this time. Review Criteria: All applications for text or Official Zoning Map Amendments shall be reviewed by the EVPC and Board(s) for compliance with the relevant standards and criteria set forth below and with other applicable provisions of this Code. In accordance with Section 3.3D “Standards for Review” of the EVDC, all applications for rezoning shall demonstrate compliance with the applicable standards and criteria: 1. The amendment is necessary to address changes in conditions in the areas affected. Staff Finding: An existing condition in the Estes Valley area as a whole is that undeveloped, RM-zoned property is nearly nonexistent. The rezoning could partially change that condition by establishing appropriate zoning on a property where the Estes Park Housing Authority could develop multi-family housing. With housing prices continuing to increase, the Housing Authority must be proactive in efforts to establish sites that can be developed at more affordable, multi-family densities. That can help the Housing Authority fulfill their goal to continue providing affordable housing opportunities in the Estes Valley area. 2. The development plan, which the proposed amendment to this Code would allow, is compatible and consistent with the policies and intent of the Comprehensive Plan and with existing growth and development patterns in the Estes Valley. Staff Finding: Staff has waived the development plan requirement per Section 3.3.B.1 of the Estes Valley Development Code: “All applications seeking to amend this Code to allow a change from one (1) zone district to a different zone district or seeking to amend this Code by changing the permitted uses in any zone district shall be accompanied by a development plan. This requirement may be waived by Staff if it finds that the projected size, complexity, anticipated impacts or other factors associated with the proposed development or subdivision clearly justify such waiver.” The EVDC implies (erroneously) that a “rezoning development plan” is necessary in order to determine whether a rezoning is consistent with the Comprehensive Plan. In fact, rezoning in and of itself is one of the legislative matters that should be reviewed for Comprehensive Plan consistency. 36 The property is in the Fall River sub-area within the Estes Valley Comprehensive Plan. Recommendations for this sub-area that are applicable to the subject property include three Key Issues, Nos. 1, 6, and 9, below. The majority of the Key Issues listed are not applicable to the subject property. 1. Due to the steep topography and Fall River floodplain, development opportunities are severely limited within the planning area. 6. Hillside development must be evaluated to insure that the quality of the physical and visual environment is not negatively impacted. 9. Wildlife is abundant within the planning area. Bighorn sheep frequent Fall River Road to the east of RMNP. Chapter 6 of the Plan specifies, under Section 5.0 Housing, “Community Wide Land Use Policies.” These include: 5.1 Encourage a variety of housing types and price ranges. 5.3 Establish a balanced program of incentives, and public and private actions, to provide affordable housing. Although this is a rezoning, and the specific development plans are not yet known, the proposed rezoning can establish the zoning to be able to bring about the above Policies. Staff Finding: The proposed rezoning is compatible and consistent with the policies and intent of the Comprehensive Plan. 3. The Town, County or other relevant service providers shall have the ability to provide adequate services and facilities that might be required if the application were approved. Staff Finding: Service and utility providers have reviewed the rezoning application. None have indicated they are unable to provide adequate services to this site. Reviewing agencies have not raised any concerns regarding possible inadequate service in the future. Advantages: Allows zoning that would provide options to establish housing that is in fairly close proximity to downtown Estes Park. The rezoning would allow for development that could provide some much needed affordable housing opportunities in the Estes Valley. Disadvantages: A potential for increasing traffic in this area of Town. 37 Action Recommended: The Planning Commission voted and unanimously recommended approval of the rezoning application on October 16, 2018. Staff recommends approval as well. Finance/Resource Impact: None. Level of Public Interest Low. At this writing, staff had not received any public comment regarding the proposed rezoning. Any comments submitted will be posted to: www.estes.org/currentapplications . Staff is aware of no opposition to the proposed rezoning. One person spoke in support of the rezoning application at the October 16, 2018 Planning Commission meeting. Sample Motion: 1. I move to approve the Zoning Map Amendment application for Lot 2 of Castle Ridge Minor Subdivision, according to findings of fact with findings recommended by Staff. 2. I move to deny the Zoning Map Amendment application for Lot 2 of Castle Ridge Minor Subdivision, finding that … [state findings for denial]. 3. I move to continue the Zoning Map Amendment application for Lot 2 of Castle Ridge Minor Subdivision, to the next regularly scheduled meeting. (State reasons for continuance.) Attachments: 1. Ordinance 18-18 2. Statement of Intent 3. Application 4. Vicinity Map 5. Zoning Map 6. Conceptual Site Plan 38 ORDINANCE NO. 18-18 AN ORDINANCE REZONING LOT 2, CASTLE RIDGE MINOR SUBDIVSION, FROM RE – RURAL ESTATE TO RM – MULTI FAMILY RESIDENTIAL WHEREAS, Lot 2 of Castle Ridge Minor Subdivision, 6.996 acres in size, is currently zoned RE, Rural Estate; and WHEREAS, the applicant proposes rezoning the subject property to RM, Multi- Family Residential; and WHEREAS, the Estes Valley Planning Commission has recommended approval of the rezoning as proposed; and WHEREAS, the Board of Trustees of the Town of Estes Park has determined that it is in the best interest of the Town that the recommended zoning change be granted. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: The zoning of the Lot 2 of Castle Ridge Minor Subdivision shall be changed, from RE, Rural Estate to RM, Multi-Family Residential; and Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED by The Board of Trustees of The Town of Estes Park, Colorado, this Day of , 2018. TOWN OF ESTES PARK, COLORADO By: __________________________________ Mayor ATTEST: _____________________________ Town Clerk I hereby certify that the above Ordinance was introduced and read at a regular meeting of the Board of Trustees on the day of , 2018 and published in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2018, all as required by the Statutes of the State of Colorado. Town Clerk 39 40 41 42 43 44 45 46 COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Brittany Hathaway – Planner II Date: November 27, 2018 RE: Minor Subdivision Plat - Beaver Point Subdivision, located at 1281 High Drive, Alan & Laura Kested/David Bangs, Trail Ridge Consulting Engineers, Owners/Applicant (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Conduct a public hearing and make a decision on a Preliminary and Final Minor Subdivision Plat request to subdivide one parcel into three legal lots. Present Situation: The project area is located to the east of Heinz Parkway and north of Moraine Avenue, within Town limits. The property is zoned A-Accommodations. The land area is approximately 2.85 acres and is currently developed with a single family home and garage. Proposal: The proposal entails creating three legal lots. The resulting lots will be approximately 43,063.7 ft2, 40,920.6 ft2, and 40,261.9 ft2 in size. The existing garage is proposed to be relocated onto the proposed Lot 1 prior to construction of a new residence on Lot 2. Advantages: • Allows for a subdivision consistent with the Estes Valley Development Code. • Provides additional developable land within the Estes Valley. Disadvantages: • Increased density by creating 2 additional lots on an already developed parcel. 47 Page 2 of 4 • Possible increase in traffic along High Drive. Review Process: Minor Subdivision. EVDC §3.9.E. All subdivision applications shall demonstrate compliance with the standards and criteria set forth in Chapter 10, “Subdivision Standards,” and all other applicable provisions of Code. For minor subdivisions, the EVPC shall also find that approval will not be materially detrimental to the public welfare, injurious to other property in the neighborhood, or in conflict with the purposes and objectives of this Code. Site Data Table: Engineer: Trail Ridge Consulting Parcel Number: 3526300017 Development Area: Approx. 2.85 acres Existing Land Use: Single Family Residential Proposed Land Use: Single Family Residential Zoning Designation: A-Accommodations Proposed Zoning Designation: No Change Adjacent Zoning: East: E-1 Estate and A- Accommodations North: E-1 Estate West: E-1 Estate South: A-Accommodations and CO- Commercial Outlying Adjacent Land Uses: East: Single-Family Residential and Accommodations North: Single-Family Residential West: Single-Family Residential South: Accommodations and Commercial Services: Water: Town of Estes Park Sewer: Upper Thompson Sanitation District Agency Review: Generally, depending upon the complexity of the project, this section may be a brief summary of the standards of review or may involve a more detailed analysis of the standards based upon issues relevant to any particular project. This application has been submitted to reviewing agency staff for consideration and comment. All comments have been addressed. 1. Water. New water services will be installed along the shared access drive to service all 3 proposed lots. The existing service for proposed Lot 1 will be capped and abandoned. 48 Page 3 of 4 2. Sewer. Existing sewer for proposed Lot 1 is provided by a septic system. New sanitary sewer services for proposed Lots 2 and 3 will run along the shared access drive. 3. Access. All lots will be accessed by a shared private driveway from the existing access point off High Drive. Private access easements are proposed along common lot lines and a shared use and maintenance agreement will be provided prior to Final Plat recording. 4. Sidewalk/Trails. N/A 5. Mapped Hazard Areas. The subject property is not within flood or geologic hazard areas. Any new construction for single-family residences will be required to comply with Larimer Counties’ wildfire mitigation requirements at time of building permit. 6. Comprehensive Plan. The Beaver Point Planning Area found in the Comprehensive Plan focuses primarily on compatibility of existing industrial and residential uses, along with viewsheds leading to the Rocky Mountain National Park. The proposed subdivision and proposed low density single-family residential uses located on a parcel zoned A-Accommodations align with the goal of maintaining an “uncluttered” area. Action Recommended: The Estes Valley Planning Commission unanimously recommended that the Town Board approve the Beaver Point Preliminary Minor Subdivision Plat on October 16, 2018. Finance/Resource Impact: None Public Notice: Written notice has been mailed to properties in accordance with EVDC §3.15 General Notice Provisions. A legal notice was published in the Estes Park Trail-Gazette and the application is posted on the Town’s “Current Applications” webpage. The applicant has also posted a “Development Proposal under Review” sign on the property. Level of Public Interest: Low: As of, November 20, 2018, no written public comments have been received for this application package. All written comments are posted to www.estes.org/currentapplications. Sample motion for Preliminary Minor Subdivision Plat: 1. I move to approve the “Beaver Point Minor Subdivision Plat” as proposed. 49 Page 4 of 4 2. I move to continue the “Beaver Point Minor Subdivision Plat” application to a date certain, in order to …. [State reasons for continuance]. 3. I move to deny the “Beaver Point Minor Subdivision Plat”, finding that …. [State reasons for denial]. Attachments: 1. Vicinity Map 2. Statement of Intent 3. Application 4. Beaver Point Preliminary Minor Subdivision Plat 5. Beaver Point Final Minor Subdivision Plat 50 A A-1 E I-1 CO E-1 RM 1050 1050 1281 611 1433 1270 1240 1220 900 1150 1091 1021 1241 1221 911 875 1071 10811351 570 550 671 1375 881 880 851 850 799 800 755 749 745 751 760 740 650 840 860 1235 671 680 1131 680 640 660 1101 1406 693 1436 1430 1424 1418 1412 1400 780 796 800 820 865 861 900 907 788 1085 1060 857 701 1431 870 1433 543 615 615 745 1250 830 945 915927 Big Thompson RiverLO WE R B R O A D V I E W M O R A IN E A V E RANGE VIE W RDHIGH DR HIGHWAY36MARYSLAKERDSUNRISE LN H EIN Z P K W Y HIGH VIEWC T COLUMBINEDRHIGHW AY66NARCISSUSDRHIGHVIEW CT HIGHVIEWCTMEADOWCIR M E A D O W C IR BROADVIEW ELM ROADADD 2ND SPRUCELAKE ADD PARK ENTRANCEESTATES AMDL11-13 LAZY-RCONDOSWEST PARK ENTRANCEESTATESADDITION BEAVERPOINTHEIGHTS HIGH DRIVEHEIGHTS TINYTOWN LAZY-RCONDOSEAST TINY TOWNCOTTAGECONDOS RANGEVIEW PINE VIEWCONDOS PINE VIEWRPLT L2 PARK ENTRANCEESTATES REPLATOF LOT 11A PARKENTRANCEESTATES BEAVER POINTSECONDADDITION ICE OFESTESADDITION BEAVER POINTHEIGHTS ADD WILLIAMS ADDITIONDIVISION OFPROPERTY LAZY-RCONDOSWEST AMD UNIT 8 This draft document was prepared for internal use by theTown of Estes Park, CO. The Town makes no claim as tothe accuracy or completeness of the data contained hereon. Due to security concerns, The Town requests that youdo not post this document on the internet or otherwisemake it available to persons unknown to you. 0 90 180Feet 1 in = 172 ft±Town of Estes ParkCommunity Development 1281 High Drive Printed: 9/17/2018Created By: Brittany Hathaway Subject Property 51 52 53 54 55 56 57 1191 WOODSTOCK DRIVE, ESTES PARK, CO 80517 www.trailridgece.com * 970-308-8221 * dbangs@trailridgece.com© 2018 DAB APPLICANT/OWNER ALAN L. AND LAURA M. KESTED 37146 DICKERSON CT SEVERANCE, CO 80550 ENGINEER/CONTACT PERSON TRAIL RIDGE CONSULTING ENGINEERS, LLC 1191 WOODSTOCK DRIVE ESTES PARK, CO 80517 ZONING INFORMATION SUBJECT PROPERTY ZONING CLASSIFICATION: A-ACCOMMODATIONS SURROUNDING PROPERTY ZONING CLASSIFICATION: E1- ESTATE, CO-COMMERCIAL OUTLYING STATISTICAL INFORMATION GROSS PROJECT AREA: 124,246.2 S.F. NO LAND UNDER EFFECTIVE FLOODPLAIN NO LAND ABOVE TOEP WATER SERVICE NO LEASE AREA NET PROJECT AREA = 124,246.2 S.F. AVERAGE SLOPE: 14% ALLOWABLE DENSITY: 40,000 SF PER LOT ALLOWABLE NUMBER OF LOTS: 3 EXISTING LOTS: 1 TOTAL LOTS: 3 MAX BUILDING HEIGHT: PER EVDC MAX LOT COVERAGE: 50% SLOPE BREAKDOWN 0-20%: 89800.8 S.F. (72%) 20-25%: 6131.3 S.F. (5%) 25-30%: 4030.1 S.F. (3%) 30-40%: 8094.7 S.F. (7%) >40%: 16189.3 S.F. (13%) 40' SCALE: 1" = 40' 0 80' EXISTING PROPERTY LINE CONTOUR MAJOR-5' CONTOUR MINOR-1' EASEMENT LINE TREE COVERAGE FENCE LINE EDGE OF DRIVE/ROAD SEWER MANHOLE SANITARY SEWER LINE UNDERGROUND ELECTRIC UNDERGROUND GAS OVERHEAD UTILITY WATER VALVE WATER LINE ELEC/TELE/CABLE PEDESTAL NEIGHBORING PROPERTY LINE BUILDING SETBACK PROPOSED LEGAL DESCRIPTION (VERBATIM FROM ROCKY MOUNTAIN ESCROW AND TITLE COMPANY'S FILE #RM3950-16 ISSUED SEPTEMBER 8, 2017) A PARCEL OF LAND LOCATED IN THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 26, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6TH P.M., COUNTY OF LARIMER, STATE OF COLORADO MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT A POINT 380.5 FEET WEST OF THE SOUTH QUARTER CORNER OF SAID SECTION 26, THENCE NORTH 50 FEET, THENCE NORTH 51 DEGREES 02 MINUTES WEST 469.6 FEET, THENCE WEST 50 FEET, THENCE SOUTH 12 DEGREES 39 MINUTES WEST 354.7 FEET TO THE SOUTH LINE OF SAID SECTION 26, THENCE NORTH 89 DEGREES 54 MINUTES EAST ALONG THE SOUTH LINE OF SAID SECTION 26, 492.9 FEET TO THE POINT OF BEGINNING, COUNTY OF LARIMER, STATE OF COLORADO. ALSO A PARCEL OF LAND IN THE NORTHEAST QUARTER OF THE NORTHWEST QUARTER OF SECTION 35, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6TH P.M., COUNTY OF LARIMER, STATE OF COLORADO, THE BOUNDARY LINE OF WHICH IS DESCRIBED AS FOLLOWS: COMMENCING AT A POINT ON THE NORTH LINE OF SAID SECTION 35, SAID POINT BEING 380.5 FEET WEST OF THE NORTH QUARTER CORNER THEREOF, THENCE SOUTH 66 FEET, THENCE WEST 114.9 FEET, THENCE NORTH 82 DEGREES 50 MINUTES WEST (CORRECTED COURSE NORTH 81 DEGREES 05 MINUTES WEST) 58 FEET, THENCE NORTH 84 DEGREES 10 MINUTES WEST 298 FEET; THENCE SOUTH 05 DEGREES 08 MINUTES WEST 180 FEET, THENCE NORTH 84 DEGREES 10 MINUTES WEST 26 FEET, THENCE NORTH 05 DEGREES 50 MINUTES EAST 202.7 FEET TO THE NORTH LINE OF SAID SECTION 35, THENCE NORTH 89 DEGREES 54 MINUTES EAST ALONG THE NORTH LINE OF SAID SECTION 35, 492.9 FEET TO THE POINT OF BEGINNING, EXCEPTING THERE FROM A PARCEL OF LAND DESCRIBED AS FOLLOWS: COMMENCING AT A POINT 380.5 FEET WEST AND 66 FEET SOUTH OF THE NORTH QUARTER CORNER OF SAID SECTION 35, THENCE NORTH 4 FEET, THENCE WEST 127.7 FEET, THENCE SOUTH 11 DEGREES EAST 4.05 FEET TO A POINT DIRECTLY WEST OF THE POINT OF BEGINNING, THENCE EAST 125.1 FEET MORE OR LESS TO THE POINT OF BEGINNING AND EXCEPTING THERE FROM A PARCEL OF LAND DESCRIBED IN BOOK 1163 AT PAGE 511. COUNTY OF LARIMER, STATE OF COLORADO LEGEND VICINITY MAP - SCALE 1" = 300' 300' SCALE: 1" = 600' 0 600' GENERAL NOTES 1. THE ONLY RESOURCES USED FOR OWNERSHIP AND EASEMENT RESEARCH FOR THIS PLAT WAS ROCKY MOUNTAIN ESCROW AND TITLE COMPANY'S FILE # RM3950-16, ISSUED SEPTEMBER 8, 2017. NO OTHER OWNERSHIP OR EASEMENT RESEARCH WAS PERFORMED. 2. THE LINEAL UNIT OF MEASUREMENT FOR THIS PLAT IS THE U.S. SURVEY FOOT. 3. VISIBLE SURFACE UTILITIES AS WELL AS SOME BURIED UTILITIES ARE SHOWN HEREON. UTILITY LOCATES EXISTED ON-SITE AT THE TIME OF THE FIELD WORK. TRAIL RIDGE CONSULTING ENGINEERS DOES NOT WARRANT THE LOCATIONS OF THE UTILITIES AS SHOWN HEREON. THAT RESPONSIBILITY LIES WITH THE OWNER/CONTRACTOR. 4. ACCESS AND UTILITIES WATER - NEW 3 4" TYPE K COPPER SERVICE LINES (AT MIN.) SHALL BE RUN ALONG SHARED DRIVEWAY ACCESS TO PROVIDE SERVICES TO EACH LOT. THE EXISTING HOUSE SERVICE LINE IS TO BE CAPPED AND ABANDONED PER TOEP STANDARDS AS COORDINATED WITH THE WATER DEPARTMENT. ELECTRICITY - A NEW SINGLE PHASE PRIMARY LINE SHALL BE INSTALLED TO A NEW TRANSFORMER TO PROVIDE SERVICES TO LOTS 2 AND 3. SERVICE TO LOT 1 IS TO BE MAINTAINED. SEWER - NEW 4" SDR 35 SERVICE LINES TO BE INSTALLED FOR LOTS 2 AND 3 ALONG SHARED DRIVEWAY ACCESS TO PROVIDE SERVICES TO EACH LOT. GAS - NEW GAS SERVICE LINES ARE TO BE INSTALLED ALONG SHARED DRIVEWAY. ACCESS - THE EXISTING GRAVEL DRIVEWAY IS TO BE MAINTAINED SUCH THAT THE DRIVE IS A MINIMUM OF 3' FROM THE PROPERTY LINES. DRIVEWAY WIDTH OF APPROXIMATELY 11' IS PROPOSED. 5. THE SUBJECT PROPERTY IS NOT LOCATED IN ANY MAPPED FLOOD OR GEOLOGIC HAZARD AREAS PER FEMA AND TOWN OF ESTES PARK HAZARD MAPPING. PORTIONS OF THE SUBJECT PROPERTIES ARE LOCATED IN THE WILDFIRE HAZARD MAPPING AREA AS SHOWN HEREON. THE PROPOSED SINGLE FAMILY RESIDENCES SHALL BE REQUIRED TO COMPLY WITH ALL APPLICABLE TOWN OF ESTES PARK STANDARDS FOR CONSTRUCTION FOR WILDFIRE HAZARD MITIGATION. 6. ELEVATIONS SHOWN HEREON ARE GARNERED FROM GPS OBSERVATIONS AND FROM LARIMER COUNTY LIDAR DATA. 7.THE BOUNDARY INFORMATION SHOWN HEREON IS A REPLICATION OF THE FINAL LAND SURVEY PLAT PRODUCED BY TERRAIN LAND SURVEYING PROJECT #2018006. PRELIMINARY SUBDIVISION PLAN - BEAVER POINT SUBDIVISION A PORTION OF THE SE 1 4 OF THE SW 1 4 OF SECTION 26, AND A PORTION OF THE NE 1 4 OF THE NW 1 4 OF SECTION 35, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6TH P.M., TOWN OF ESTES PARK, COUNTY OF LARIMER, STATE OF COLORADO. 3'11'3'PROPERTY LINEPROPERTY LINEPROPOSED DRIVEWAY TYPICAL DRIVEWAY CROSS SECTION EXISTING SECTION LINE FOUND ALIQUOT MONUMENTATION FOUND PROPERTY MONUMENTATION SET PROPERTY MONUMENTATION MEASURED/CALCULATED DIMENSIONS DEED DIMENSIONS PROPOSED TRANSFORMER WILDFIRE HAZARD BORDER EXISTING TREES >8"Ø OVERHEAD UTILITY POLE AREA OF NEW EASEMENT COVERAGE BASIS OF BEARINGS STATEMENT: 1. THE BEARINGS FOR THIS SURVEY ARE BASED ON THE SECTION LINE BETWEEN THE SOUTH QUARTER CORNER OF SECTION 26 AND THE SOUTHWEST CORNER OF SECTION 26, AS FULLY DESCRIBED HEREON, HAVING A BEARING OF SOUTH 89°30'51" EAST; WITH ALL BEARINGS CONTAINED HEREIN RELATIVE THERETO. 2. ALL MEASURED AND CALCULATED BEARINGS ARE GRID BEARINGS OF THE COLORADO STATE PLANE COORDINATE SYSTEM, NORTH ZONE, DETERMINED BY GPS OBSERVATIONS. PLATTED DIMENSION FROM ADJACENT SUBDIVISION PLATS AND SURVEYS 58 HIGH DRIVE (ASPH A L T )LAND SURVEYINGTERR INGeomaticsMappingAerialGeospatialTerrain Land Surveying LLC P.O. Box 364 Berthoud, CO 970-820-0527 office@terrainlandsurveying.com Beaver point subdivision for: Alan Kested 1281 High Drive Estes Park, CO 80517 SURVEYOR'S NOTES: #%%14&+0)61%1.14#&1.#9;17/756%1//'0%'#0;.')#.#%6+10$#5'&10#0;&'('%6+06*+55748';9+6*+06*4'';'#451(6*'';17(+456&+5%18'4 57%*&'('%6+001'8'06/#;#0;#%6+10$#5'&10#0;&'('%6+06*+55748';$'%1//'0%'&/14'6*#06'0;'#45(41/6*'%'46+(+%#6+10'5*190*'4'10 6*'.+0'#.70+6(146*+55748';+56*'755748';(116 76+.+6;.1%#6'59'4'0164'37'56'�&70&'4)4170&76+.+6+'5#4'0162#461(6*+557$&+8+5+102.#6 /#0;+06'4+14+/2418'/'065':+56106*'57$,'%62412'46+'5#0&9'4'016(+'.&5748';'& +06'4+14$7+.&+0)5('0%'576+.+6+'52#8'&574(#%'5)#4&'05 2#6+1521565#0&16*'4('#674'5 #0'0164'(.'%6'&106*+557$&+8+5+102.#652'%+#.#66'06+109#56#-'061+/2418'/'065.;+0)9+6*+06'0(''61( 6*'2412'46;.+0'5#0'5*190*'4'10 6*'(1..19+0)6+6.'%1//+6/'069#575'&(146+6.'#0&'#5'/'064'5'#4%*(146*'57$,'%62412'46; Ä2156'&#&&4'55 *+)*&4+8''56'52#4-%1.14#&1 41%-;/1706#+0'5%419#0&6+6.'+0%56+6.'%1//+6/'06014/Ä'&5'26'/$'4 #6 #/4'8+5+10 #..16*'44'5'#4%*9#5%10&7%6'&75+0).#4+/'4%1706;27$.+%4'%14&5 10.;18'4*'#&76+.+6+'55'48+%'.+0'5+0%.15'241:+/+6;61$170.+0'5#4'5*190106*+557$&+8+5+102.#6 6*'%4155Ä*#6%*''#5*1909+6*+06*'4+)*6Ä1(Ä9#;(14*+)*&4+8'+5)'1/'64+%#..;+0%.7&'&+06*'.')#.&'5%4+26+102418+&'&6*'/#21(6*'$'#8'4 21+065'%10&#&&+6+1024'2#4'&$;'56'52#4-5748';14510/#4%*#0&4'%14&'&+0$11-#62#)'%.'#4.;&'2+%656*'$1701( 6*+5 57$,'%62412'46;0#/'&64#%6$'+0)$170&106*'5176*'0&$;6*'0146*'&)'1(6*'4+)*6Ä1(Ä9#;(14*+)*&4+8' #%4'#)'%#.%7.#6+1055*190*'4'10#4'010Ä+0%.75+8'1(&''&''#%106#+0'&9+6*+06*'4+)*6Ä1(Ä9#;(14*+)*&4+8' 6*'4'#4'018+5+$.''0%41#%*/'065':%'26#55*190*'4'10 6*'57$,'%62412'46;+5<10'&# #%%1//1+105 BEAVER POINT SUBDIVISION SITUATED IN THE SOUTHWEST 1 4 OF SECTION 26, AND IN THE NORTHWEST 1 4 OF SECTION 35, T. 5 N., R. 73 W., OF THE 6TH P.M., TOWN OF ESTES PARK, COUNTY OF LARIMER, STATE OF COLORADO. SURVEYOR'S CERTIFICATE: 5%#.' BASIS OF BEARINGS STATEMENT: 6*'$'#4+0)5(146*+55748';#4'$#5'&106*'5'%6+10.+0'$'69''0 6*'5176*37#46'4%140'41(5'%6+10#0&6*'5176*9'56%140'4 1(5'%6+10#5(7..;&'5%4+$'&*'4'10*#8+0)#$'#4+0)1(5176* '#56 9+6*#..$'#4+0)5%106#+0'&*'4'+04'.#6+8'6*'4'61 #../'#574'�&%#.%7.#6'&$'#4+0)5#4')4+&$'#4+0)51(6*' %1.14#&156#6'2.#0'%114&+0#6'5;56'/0146*<10'&'6'4/+0'& $;)251$5'48#6+105 5%#.' 8+%+0+6;/#2 TITLE COMMITMENT REVIEW NOTES (PER ROCKY MOUNTAIN ESCROW AND TITLE INC'S TITLE COMMITMENT FILE NO. 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':+56+0)2412'46;.+0' #&,#%'060'+)*$14+0)2412'46;.+0' #.+3716.+0' %#.%7.#6'&215+6+10 2.#66'&&+/'05+105(41/#&,#%'06 57$&+8+5+102.#65 5748';5 =? 4+)*6Ä1(Ä9#;419 APPLICANT/OWNER: SURVEYOR/ CONTACT: CERTIFICATION OF OWNERSHIP & DEDICATION: -019#../'0$;6*'5'24'5'0656*#66*'70&'45+)0'&$'+0)6*'190'4 5 1(6*#62#461(6*'5176*'#561(6*'5176*9'561(5'%6+10#0&6*#62#461(6*' 0146*'#561(6*'0146*9'561(5'%6+10#..+061905*+20146*4#0)'9'561(6*'6*24+0%+2#./'4+&+#0+06*'61901('56'52#4-.#4+/'4%1706; %1.14#&1$'+0)/14'2#46+%7.#4.;&'5%4+$'(1..195619+6 #2#4%'.1(.#0&.1%#6'&+06*'5176*'#5637#46'41(6*'5176*9'5637#46'41(5'%6+1061905*+20146*4#0)'9'561(6*'6*2/%1706;1(.#4+/'4 56#6'1(%1.14#&1/14'2#46+%7.#4.;&'5%4+$'(1..195 $')+00+0)#6#21+06(''69'561(6*'5176*37#46'4%140'41(5#+&5'%6+106*'0%'0146*(''66*'0%'0146*&')4''5/+076'59'56(''6 6*'0%'9'56(''66*'0%'5176*&')4''5/+076'59'56(''6616*'5176*.+0'1(5#+&5'%6+106*'0%'0146*&')4''5/+076'5'#56#.10)6*' 5176*.+0'1(5#+&5'%6+10(''6616*'21+061($')+00+0)%1706;1(.#4+/'456#6'1(%1.14#&1 #.51#2#4%'.1(.#0&+06*'0146*'#5637#46'41(6*'0146*9'5637#46'41(5'%6+1061905*+20146*4#0)'9'561(6*'6*2/%1706;1(.#4+/'4 56#6'1(%1.14#&16*'$170.+0'1(9*+%*+5&'5%4+$'(1..195 %1//'0%+0)#6#21+06106*'0146*.+0'1(5#+&5'%6+105#+&21+06$'+0)(''69'561(6*'0146*37#46'4%140'46*'4'1(6*'0%'5176*(''66*'0%' 9'56(''66*'0%'0146*&')4''5/+076'59'56 %144'%6'&%1745'0146*&')4''5/+076'59'56 (''66*'0%'0146*&')4''5/+076'5 9'56(''6 6*'0%'5176*&')4''5/+076'59'56(''66*'0%'0146*&')4''5/+076'59'56(''66*'0%'0146*&')4''5/+076'5'#56 (''6616*'0146*.+0'1(5#+&5'%6+106*'0%'0146*&')4''5/+076'5'#56#.10)6*'0146*.+0'1(5#+&5'%6+10(''6616*'21+061($')+00+0) ':%'26+0)6*'4'(41/#2#4%'.1(.#0&&'5%4+$'(1..195 %1//'0%+0)#6#21+06(''69'56#0&(''65176*1(6*'0146*37#46'4%140'41(5#+&5'%6+106*'0%'0146*(''66*'0%'9'56(''66*'0%' 5176*&')4''5'#56(''661#21+06&+4'%6.;9'561(6*'21+061($')+00+0)6*'0%''#56(''6/14'14.'55616*'21+061($')+00+0)#0&':%'26+0) 6*'4'(41/#2#4%'.1(.#0&&'5%4+$'&+0$11-#62#)'%1706;1(.#4+/'456#6'1(%1.14#&1 %106#+0+0)#%4'5/14'14.'55*#8'$;6*'5'24'5'065%#75'&6*'5#/'61$'5748';'�&57$&+8+&'&+061.16561$'-0190#56*'2.#61($'#8'421+06 57$&+8+5+10#0&&1*'4'$;&'&+%#6''#5'/'065(146*'+056#..#6+10#0&/#+06'0#0%'1(#%%'5576+.+6+'5#0&(14&4#+0#)'(#%+.+6+'5#5#4'.#+&176#0& &'5+)0#6'&106*+52.#69+60'55174*#0&5#0&5'#.56*+5AAAA&#;1(AAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA #.#0.-'56'&.#74#/-'56'& 56#6'1(%1.14#&1 55 %1706;1(.#4+/'4 6*'(14')1+0)&'&+%#6+109#5#%-019.')'&$'(14'/'6*+5AAAA&#;1(AAAAAAAAAAAA$;#.#0.-'56'& .#74#/-'56'& 9+60'55/;*#0�&1((+%+#.5'#. /;%1//+55+10':2+4'5AAAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA 016#4;27$.+% 241215'&2412'46;.+0'5 '#5'/'06.+0' 4+)*6Ä1(Ä9#;.+0' 18'4*'#&76+.+6; 41#&9#; 56''.2156 6Ä21561416*'4 911&'02156 ('0%'21561416*'4 )7;9+4'#0%*14 TOWN ENGINEER'S CERTIFICATE: CLERK & RECORDER'S CERTIFICATE: BOARD OF TRUSTEES APPROVAL: VESTED RIGHTS STATEMENT: #22418#.1(6*+52.#0%4'#6'5#8'56'&2412'46;4+)*627457#0661 #46+%.'1(6+6.'%45#5#/'0&'& 59 60 RESOLUTION #28-18 WHEREAS, the Estes Park Local Marketing District has filed with the Town Clerk the Estes Park Local Marketing Business and Operating Plan for 2019 along with its proposed budget for the 2019 calendar year; and WHEREAS, pursuant to Section 29-25-110 C.R.S. and the applicable provision of the Intergovernmental Agreement dated August 26, 2008, between the Town of Estes Park and the Board of County Commissioners, Larimer County, the Town Board shall approve or disapprove the Operating Plan within thirty (30) days after receipt of said Plan, the proposed budget and all additional documentation requested by the Town; and WHEREAS, the Town Board has reviewed the Operating Plan and proposed budget and has determined that the Operating Plan will provide efficient and cost- effective marketing and promotion services for the Estes Park Local Marketing District Service Area. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: Based upon the recitals set forth above which are incorporated herein by reference the Estes Park Local Marketing District Business and Operating Plan for 2019 as filed with the Town Clerk is hereby approved. DATED this day of , 2018. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 61 Executive Summary: Visit Estes Park 2019 Operating Plan This is an executive summary to accompany the PowerPoint presentation for the 2019 Operating Plan previously approved by both the Visit Estes Park board of directors and the Larimer County commissioners. This is an Organization Plan for use of public dollars for a statutory district, the Visit Estes Park Local Marketing District. It is a high- level view of key objectives, potential strategies and metrics to measure success. It provides general direction and accountability for the upcoming fiscal year. This plan is required to be completed and approved according to statutory deadlines. Visit Estes Park's mission is to drive tourism and year-round economic growth through effective and efficient destination marketing. And our 2019 Operating Plan ladders up to that mission by considering this lofty marketing goal: To Inspire and Enable Sustainable Adventure in Colorado’s Original Playground. Let’s dive into that. Colorado’s Original Playground is a new tagline we’ve developed to better enforce that the best of Colorado exists in its purest form in Estes Park and that since our state’s earliest days, Estes has been a premiere source of leisure, recreation, and adventure. Sustainable Adventure: We want to be mindful of the longevity of the good living that we promote. This isn’t only about electric car charging stations and green initiatives, this is about year-round business, the guest experience, and the quality of life for Estes locals. In everything we do, we want to make sure that we’re laddering up to goals of sustaining year-round profitability for our stakeholders, a more educated guest pursuing adventures that are best for them and for the natural resources, all while striving to maintain the unique character of what it means to live here. Inspire and Enable: We’d argue that Visit Estes Park has done a great job of inspiring visitation over the year, and it’s imperative to continue to stoke that fire. But we need to do a better job of directing that inspiration by enabling savvier visitation. What this means on the ground level is massaging summer marketing to be less about “get here” and more about “how to”. How to find uncrowded, lesser-known hikes. How to discover a new activity or destination other than RMNP. How to plan a trip timed for less crowds or better deals, and so on. And in the context of winter, which we’ll get to later, the message is more inspiration heavy but still with plenty of skills and local insights built in. This approach was built through analyzation of media trends, the Outdoor Industry Association, and the Colorado Tourism Office that suggests aligning with a more adventure-seeking, outdoor-loving, experience-driven audience is where real long term growth potential lies. The outdoor recreation industry is a powerful force in the overall U.S. economy, with consumers spending $887 billion annually on outdoor recreation 62 and creating 7.6 million American jobs, and the top reasons folks visit Estes Park are outdoor related. OBJECTIVES 1. Strengthen VEP: Increase community engagement and partner trust >We can do more within Estes Park for our community and our stakeholders. This begins with leadership and a strong strategic plan developed with input from VEP staff and board, elected officials, and key stake holders. Consultant Sandy Hall will convene and interview key stakeholders in the community to clarify and agree to 3-5-year strategic objectives for the VEP Organization. The starting point for this conversation will be the five objectives identified in this Organization Plan. PROPOSED TIMING: October/November 2018 >The Marketing Director will establish a Marketing Advisory Committee, which will include marketing expertise within our community and hospitality industry. This committee will meet regularly to weigh in on the marketing plan and various campaigns. PROPOSED TIMING: January 2019 >The Marketing Director will outline a seasonal marketing plan with more detailed strategies and key performance goals. PRPOSED TIMING: January 2019 >VEP will deliver results of year-long visitor and economic impact studies. >VEP will create a better Key Performance Indicator dashboard on its website to transparently deliver the measurable results of its efforts. >VEP will complete its permanent CEO search >In addition to maintaining a balanced budget in accordance with Colorado state law where expenses do not exceed existing revenues and beginning fund balances and receiving a clean audit opinion from an independent CPA audit firm, VEP will, if the board chooses, initiate a forensic audit for the years 2015-2017 How we’ll measure success: With this category it’s easy. They get done or the they don’t. 2. Grow Estes Park’s national and international mindshare—and visitation 63 >VEP wants Estes Park mentioned in the same sentence as Disneyland or Jackson Hole or the Grand Canyon when families sit down to decide where to take their annual vacations (for those lucky enough to have such conversations). >VEP will invest time in international familiarization (FAM) and receptives tours. Our focus (determined in coordination with the Colorado Tourism Office) are UK, Germany, Australia, France, China, and Japan. >Invigorate national ad efforts to go beyond one-and-done print efforts. Key markets (determined through Google Analytics and Arrivalist Data): Denver, Kansas City, Lincoln-Hastings-Kearny, Chicago, Austin, Houston, and Dallas-Ft. Worth, along with emerging opportunities in metro areas in Southern California and Florida. How we’ll measure success: FAM execution, Website and social metrics, *Arrivalist data *Arrivalist. You’ll hear us mentioning Arrivalist throughout this plan. Arrivalist is a new tool we are using that tracks a user’s interactions with digital content, say our blog or a video on Facebook, and then “pixels” that user. A trackable pixel then follows that user across their devices (laptop and mobile phone, for example) and then when that user arrives in Estes Park, they pop up on our map. We can know where that visitor is from, what piece of content or advertising they engaged with, how long it took for them to “arrive,” and how long they stayed. It’s a powerful tool (if, yes, a little spooky), and this is just the tip of the ice berg. We can also set polygons within the marketing district to determine who may have stopped downtown to shop (if we have a marketing initiative to push downtown shopping). We can also track arrivals at our competition, like Breckenridge…. We are excited about Arrivalist because it enables us to come closer than ever at determining ROI. There will be a learning curve, and there will still be gaps in what we can measure as we grow into this, but for all digital campaigns we will eventually be able to assess a dollar amount per “arrival” based on the cost of the campaign and the maturation of the arrival data. Cool, right? 3. Rebrand winter as a haven for adventure and solitude seekers. We aim to erase the “there’s nothing to do there” sentiment with a campaign that positions Estes Park as the Front Range’s ultimate destination for core, people- powered, adventure, just outside the perfect little mountain town. We’ll focus on snowshoeing, backcountry skiing, ice climbing, wildlife, and avalanche education. Now, I’m not going to tell you that attracting skiers and climbers will be a boon to the economy (though it won’t hurt—ask Ouray and Bozeman), but from a branding perspective, being an adventure capital will deliver traffic and business. >We’ll pursue campaigns that target Front Range skiers and snowboarders and position Estes as the ultimate antidote to I-70 and crowded resort fatigue. We’ll embrace our perceived weaknesses (no resorts) as strengths (no crowds). And though we won’t say this outright, the vibe of our messaging will have a strong anti-Vail, anti-Aspen sentiment. We are small town. We are welcoming. There’s no pretense. The adventures you can have here are that much more rewarding because you have to work a bit for them. And whether a pro or a first-timer, we’ve got your back. 64 >We’ll host a winter adventure FAM tour with national outdoor journalists to align with January 2019’s Outdoor Retailer / SIA trade show in Denver. How we’ll measure success: Increase in occupancy rates and lodging tax in winter months, FAM execution, Website and social metrics, Arrivalist data, impactful PR hits 4. Elevate the Visit Estes Park brand and its associated media assets to be the #1 source of Estes inspiration and advice VEP has a website, blog, newsletters, social media presence, and a print visitors guide, which effectively makes it a publishing company. In an era where “content is king,” we need to act like one. >We will relaunch our website in Q2 with a clean look, fresh photos, and better functionality. >We will create a more fair and amicable system for paid listings on our site and make sure that these deliver a user experience on par with the nation’s biggest booking sites. >We will expand our newsletter practice. This may sound quaint, but newsletters are really having a moment—and have been for a couple of years. Social media is our biggest source of traffic next to organic search, but social media success is often at the whim of an algorithm change and, frankly, so much noise. But people still check their email and can “opt in” for news they care about. Information that matters to them because it improves their lives. We will increase frequency for our main consumer newsletter and explore launching new e-news products for Adventurers, Foodies, Bargain Hunters, Wildlife Enthusiasts, Families, etc. >We will relaunch our Official Visitors Guide with an emphasis inspiration, quality editorial and photography, spreading out visitor traffic, and creating innovative ways to partner with stakeholders in meaningful ways. How we’ll measure success: Arrivalist data, site and social metrics, OVG circulation, sales, and views. 5. Develop a strike-zone approach to increase occupancy in traditionally slower times—apring, late fall, and midweek These times (along with winter) are a few of our biggest challenges. We want to help our stakeholders have not just viable year-round business, but lucrative year-round business. To work toward that goal, we will: >Target empty nesters and “super boomers” who have a hunger for exploration, experiences in nature, who (ironically much like millennials) want to experience real destinations not a manufactured tourism product—and who (unlike many millennials) have both time and discretionary funds. We will do this 100% in the digital space. Super 65 boomers are among the most active on Facebook where, conveniently, we have every tool imaginable to target specific demographics. >Explore opportunities to amplify weddings, conferences, corporate retreats, and other group and reunion travel. >Target Front Range for repeat and overnight visits. How we’ll measure success: Arrivalist data, Daily occupancy rates, CDOT metrics HOW WE’LL DO THIS 1. MARKETING STRATEGY OVERVIEW: Digital First Past marketing plans have been very print heavy. This can be a powerful branding tool, but the hard truth is that this cannot be tracked. We will trend into a digital-centric plan with a hyper-analytic approach to ROI to communicate the ultimate concern: did our marketing efforts bring people to Estes Park? As touched on, we’ll use Arrivalist to communicate successes (and, yes, even failures) of digital campaigns. Content partnerships We’ll target meaningful, national media outlets to create custom editorial to support key messaging. These “paid” opportunities have a longer lifespan and greater reach than any traditional print product. We can partner and control a story with an editorial look and feel that exists on a brand’s site (say Lonely Planet or Outside). We co-promote the story—reaching a bigger and more specialized audience—and have a print ad as a cherry on top. Elevate the VEP brand As stated, approach content and advertising creation like a publisher and elevate staff and foster in-house talent to achieve this. Dedicate more resources to Video, creative Front Range out-of-home, and unique use of social platforms to promote winter and a more educational approach to summer messaging. We are exploring billboards on I-70 and even creating a new “exit” for Estes Park. 2. BUDGET OVERVIEW: In addition to the high-level budget snapshot in the 2019 Op Plan presentation, let’s dive into how we’re allocating funds to achieve these goals. Income 3000 District Tax Fund 18 Budget 19 proposed $2,233,284.22 $2,400,000.00 66 When reviewing revenue growth as it relates to the 2% lodging tax we looked at the last 5 years of growth as it relates to the lodging tax. The CEP Board made the recommendation to be conservative on future growth as we are coming off two very strong years with the Rocky Centennial and the Town Centennial in 2016 and 2017 respectively. For the 2018 budget a drop in revenue was predicted based on the centennial information and a long trend of steady growth. The actuals we have seen after 8 months of tax revenue in 2018 points to an increase over budget of just over 9%. With those trends in mind we recommend using the average of 2017 actuals and the 2018 budget and projecting a 4.5% increase over that number. This is a conservative increase that acknowledges the increase in lodging tax we have consistently seen over the past 5 years. 3400 Advertising Fees - Stakeholder 18 Budget 19 proposed $323,000.00 $484,000.00 Line item 3400 is the line item where we record revenue from our website listing sales. Traditionally Visit Estes Park has used a third party company to manage these sales on a 50/50 revenue split. As we prepared out 2019 plan one of the primary goals was to reduce dependency on agencies and improve the stakeholder experience. The increase of revenue in this category involves bringing all website listing sales in house with our sales team. The revenue for 2019 is 50% of the 50% split with the firm as all contracts for the listings are from July 1-June 30. In 2020 this category will increase again as that will be the first fiscal year where all listing revenue will be 100% used for the Visit Estes Park budget. As a result of this increased revenue VEP plans to increase staffing, not only facilitate the additional sales, billing, graphic design and copywriting that is required to handle this in house but also allow VEP to launch a “Free Stakeholder Services” that will include a free professional photo portfolio and a marketing consultant available to all business in the VEP service area regardless of whether the business purchase VEP services. Expenses 4500 Advertising 18 Budget 19 proposed $1,582,265 $1,300,000 Line item 4500 - Advertising is all activity related to not only the marketing of Estes Park but the production of that content and the fees of our agency partners. The 2018 budget had a $525,000 budget deficit to reduce the VEP reserves down to the levels that were accepted in board policy. In 2019 the plan is to not spend as deeply in reserves while providing an increased level of service and ROI for our stakeholders. 67 4510 Advertising - Traditional (sub category of 4500) 18 Budget 19 proposed $530,000.00 $294,000.00 Traditional advertising is best described in our new plan as “untrackable” advertising. As VEP strives for more transparency and trackable metrics the 2019 budget shows a 45% decrease in spending on traditional sources. These sources include newspaper, magazine, television, billboards and popup events—and as much as is possible will have a trackable digital component. 4520 Advertising - Digital (sub category of 4500) 18 Budget 19 proposed $694,696.72 $699,500.00 Digital advertising is the core of the 2019 advertising strategy that focuses on trackable metrics and measurable returns. The 2018 budget to 2019 budget does not have a large increase in digital advertising; the change comes from digital being the focus rather than a supplement to the traditional. All digital campaigns are being tracked to determine their quality using the Arrivalist tool. Rather than purchasing large campaigns exclusively through agencies, VEP intends to have an in-house media coordinator to design campaigns and maintain full control and tracking throughout. This will allow VEP to track, on a near-daily basis, the success of each campaign and either shift the focus or discontinue campaigns that are not producing the results expected. 4560 - 4599 Multiple line items related to Outside Agencies (sub categories of 4500) 18 Budget 19 proposed $252,568.00 $206,500.00 In line with the VEP shift in focus to cultivating in-house talent and less reliance on outside agencies, these collective line items have been reduced by roughly 22%. This is the first step in the reduction on creative agencies that, while doing excellent work, may not have the authentic Estes Park feel that can be obtained by an in-house creative staff. The reduction in these line items has been shifted to staffing to compensate for the additional staff person. It is worth noting that depending on the success of the in- house model of creative and advertising placement that these line items will continue to be reduced in subsequent years. 4700 Research - Also includes 2018 item 9200 - Data & Analytics Platform 18 Budget 19 proposed $184,150.00 $120,000.00 For 2019, this line item is the combination of two 2018 line items: 4700-Research & 9200-Data & Analytics Platform. This line item now represents visitor studies as well as 68 the Arrivalist tool. The combined reduction reflects an elimination of redundant tracking tools used in the past. Rather than using multiple tools that were not especially effective, VEP has migrated to fully embracing the Arrivalist platform for tracking ROI and success of advertising campaigns. 5500 International Promotion 18 Budget 19 proposed $66,000.00 $35,000.00 International promotion was becoming a larger goal of the VEP organization in recent years. While we acknowledge that international travel is a growing segment that we must always dedicate resources too it is far more expensive to receive one guest internationally than one domestically. With a digital focus and the new tracking tools VEP will finally be able to determine the success of international promotion and make better, more efficient determinations of how many resources to dedicate to this in future years. 6000 Audit 18 Budget 19 proposed $5,500.00 $52,000.00 The change to the audit line item reflects the new annual costs of VEP having its own independent audit apart from the Town of Estes Park. This also includes $40,000 for a forensic audit requested by the Visit Estes Park Board of Directors. 6600 Personnel 18 Budget 19 proposed $638,115.41 $945,000.00 The large increase in staffing is directly related to two major proposed changes in the way Visit Estes Park operates: 1. A reduction in reliance on outside agencies. This includes media buying, creative, social media and blog content. That focus is shifted from agency expense to a full-time staff Media Coordinator. 2. A shift from using an agency for website listing sales. The additional revenue for 2019 is projected to be $161,000 and $323,000 in subsequent years (see line item 3400 for a more detailed description) These additional funds from bringing the website sales in-house will support new stakeholder services and continue our theme of providing more local jobs and cultivating in-house creative talent. The new positions created from this revenue include: Staff Photographer, Marketing Assistant, Webmaster/Copywriter 69 8100 Education & Conferences 18 Budget 19 proposed $43,131.00 $30,000.00 Education & Conferences has seen a 30% reduction in the 2019 proposed budget. When this is broken down there is a drastic decrease in conference attendance by a few to provide an increase in educational opportunities for many. After reviewing all conferences attended by VEP staff in the past it was determined that a majority of them were not producing a return relative to their cost. With that in mind conference attendance was significantly cut and a focus added to job specific education. 8650 PR Firm 18 Budget 19 proposed $95,000.00 $80,000.00 Turner PR is the firm that has been with Visit Estes Park for a number of years. In that time they have continually produced an excellent return. However, now that the PR Coordinator position was filled in 2018 it is time to shift some duties away from the firm and bring appropriate work back in house. It is expected that this will continue to be reduced in subsequent years as our PR Coordinator learns more of the industry. 70 11/21/2018 1 2019 Operating Plan 71 11/21/2018 2 Visit Estes Park Board of Directors Sean Jurgens, Chair | General Manager, Quality Inn Lowell Richardson, Vice Chair | Retired Chief of Police Deborah Gibson, Treasurer | General Manager, Rams Horn Village Resort Stefano Tomasello, Secretary | Owner, Via Bikes Pat Murphy | Owner, Murphy’s River Lodge 2018 Estes Park Milestones (thus far) Sales Tax Up 11.5% YTD Visitor Center Traffic Up 9.6% YTD National Park Visitation Up 2.9% YTD Combined US 34 / US 36 Traffic Count Up 1.6% YTD Media Awards: Sunset Magazine: Best Mountain Town; Expedia: Top 50 Destination in North America; AFAR: Best Fall Foliage; ABC News: Most Patriotic Small Towns; SheKnows: Best Places for a 2018 Destination Wedding 72 11/21/2018 3 BUDGET OVERVIEW 20 18 OPER ATING PL AN | 5 2019 BUDGET EXPENSE OVERVIEW 2019 BUDGET: $2,986,700.00 48.7%ADVERTISING, MARKETING&PR 23.8%PERSONNEL 10.2%MARKETING PRODUCTION 4.9%RESEARCH 4.2%ADMINISTRATIVE 1.3%INTERNATIONAL PROMOTION 0%GRANTS 35.4%Digital PPC 22.6%Traditional 18.5%SOCIAL MEDIA 15.2%VISITOR GUIDE 7.7%WEBSITE 7.5%PR 73 11/21/2018 4 2019 Proposed Annual Budget Estimated Revenue Line Item Description Amount 3000 District Tax Fund $ 2,400,000.00 3300 Visitor Guide $ 261,000.00 3400 Advertising Fees – Stakeholder $ 323,000.00 3510 Larimer County PILT $ 5,412.66 3800 Grants & Awards $ ‐ 3999 Other Income $ 118.51 Total Estimated Revenue: $ 2,989,531.17 2019 Proposed Annual Budget Estimated Expenses Line Item Description Amount 4300 Special Adv $ ‐ 4470 SEO $ 24,000.00 4500 Advertising $ 1,300,000.00 4600 Prod & Dist/Leisure $ ‐ 4700 Research $ 120,000.00 4750 Website $ 100,000.00 4800 Brand Strategy $ 5,000.00 4840 Economic Development $ 20,000.00 5200 Trade Shows $ 2,500.00 5500 International Promotion $ 35,000.00 6000 Audit $ 12,000.00 6200 Bookkeeping $ 2,000.00 6400 Contingencies (General Ops)$ 2,500.00 6600 Personnel Services $ 770,000.00 6700 Payroll Processing & HR $ 7,500.00 6800 Legal $ 20,000.00 7000 Office Sup, Postage & Printing $ 32,000.00 Line Item Description Amount 7200 Equip, PC & Software $ 20,000.00 7400 Rent & Utilities $ 40,000.00 7500 Insurance $ 12,000.00 8000 Cell Phone & Mileage $ 1,500.00 8100 Education & Conferences $ 30,000.00 8200 IT Support $ 3,500.00 8300 Meals & Incidentals $ 7,000.00 8400 Memberships $ 18,000.00 8600 Media Familiarization Tours $ 14,000.00 8650 Public Relations Firm $ 80,000.00 8700 Public Relations Promotions $ 17,000.00 8800 eMail Marketing/News $ 7,200.00 9000 Social Media $ 15,000.00 9100 Stakeholder Communications $ 6,000.00 9200 Mktg Data & Analytics Platform $ ‐ 9600 Visitor Guide Expenses $ 260,000.00 Total Expenses: $ 2,983,700.00 74 11/21/2018 5 MISSION / OBJECTIVES 20 18 OPER ATING PL AN | 9 Goal To Inspire and Enable Sustainable Adventure in Colorado’s Original Playground 75 11/21/2018 6 OBJECTIVES Strengthen VEP: Increase community engagement and partner trust ...................... $ Rebrand winter as a haven for adventure and solitude seekers ...................... Elevate the Visit Estes Park brand and its media to be the #1 source of Estes inspiration and advice ...................... Grow Estes Park’s national and international mindshare—and visitation. ...................... Strike zone approach to increase occupancy in traditionally slower times— Spring, late Fall, and midweek ..................... 2019 OBJECTIVES Strengthen VEP: Increase community engagement and partner trust ...................... $ Leadership: Complete CEO Search, Identify 3-5 year Strategic Objectives with VEP staff, board, elected officials, and key stakeholders Community Engagement: Establish a Marketing Advisory Committee, deliver results of year-long tourism and economic impact study, explore custom marketing services for stakeholders Fiscal Responsibility: Maintain a balanced budget in accordance with Colorado state law where expenses do not exceed existing revenues and beginning fund balances, receive a clean audit opinion from an independent CPA audit firm Potential KPIs: Permanent CEO!, 3-5 year plan, new committee, new services, balanced budget, clean audit 76 11/21/2018 7 2019 OBJECTIVES Make Estes Park mentioned in the same breath as Jackson or Disney for families and the far-flung to take their annual summer vacations Invest time in international familiarization (FAM) and receptives tours. Focus: UK, Germany, Australia, France, China, Japan Invigorate national ad efforts. Focus: Denver, Kansas City, Lincoln-Hastings-Kearny, Chicago, Austin, Houston and Dallas-Ft Worth. Emerging: California and Florida Grow Estes Park’s national and international mindshare—and visitation .................... Potential KPIs: website and social metrics, Arrivalist, FAM execution 2019 OBJECTIVES ..................... Rebrand winter as a haven for adventure and solitude seekers. ...................... Erase the “nothing to do there” vibe with a campaign that positions us as the Front Range’s ultimate spot for core, people-powered, adventure just outside the perfect mountain town Snowshoe, backcountry ski, ice climb, avalanche education Cozy-cabin snuggling The ultimate antidote to I-70 fatigue -- NOCO / Front Range Focus Host winter FAMwith niche outdoor journalists Potential KPIs: Increase in occupancy rates and lodging tax in winter months, Arrivalist data, execution of FAMs, impactful PR hits 77 11/21/2018 8 2019 OBJECTIVES Act like a publishing company New website by Q2 with clean look, fresh photos, better functionality—and a fair approach to listings Expand newsletter practice: Increase frequency and consider launching niche e-new products for Adventurers, Foodies, and Bargain Hunters New OVG with an emphasis on inspiration, spreading out traffic, quality editorial, photography, and moving the needle with innovative ways to partner with stakeholders Cultivate in-house and in-town talent Elevate the Visit Estes Park brand and it’s media to be the #1 source of Estes inspiration and advice ...................... Potential KPIs: Arrivalist, site and social metrics, OVG circulation and views 2019 OBJECTIVES Target active empty nesters and super boomers who are exploration hungry nature lovers, who want to experience real destinations, not commercial tourism products–and who have time and discretionary funds Explore opportunities to amplify weddings, conferences, corporate retreats, and other group or reunion business Target Front Range for repeat and overnight visits Strike zone approach to increase occupancy in traditionally slower times— Spring, late Fall, and midweek ...................... Potential KPIs: Arrivalist, Daily occupancy rates, CDOT metrics 78 11/21/2018 9 MEDIA TARGET AUDIENCES AND MARKETING STRATEGIES 20 18 OPER ATING PL AN | 17 MEDIA TARGET AUDIENCES – Getting America Outside ...................... FAMILIES ...................... ...................... COUPLES ...................... ...................... ADVENTURERS ...................... • 1+ kids in home • Minimum householdincome of $150k+ • High propensity to takefamily vacations, visit national parks, hike, camp and enjoy the outdoors as a family • Highlighting: –Canoeing/Kayaking –Fishing –Hiking –Whitewater Rafting • DINKs: Dual Income No Kids in home(A35–'til death do us part) • $250k minimum networth • Participate in active outdoor activities • Good living, good eats, good memories • Include Super Boomers as a strategic segment: Adults 55-65, overnight past trip to CO, NM, UT: HHI $100K+ Denver: HHI $75K+ • Targeting adults 25–45with a minimumincomeof $50kperyear • Highly invested inactive outdoor lifestyle • Hiking, mountain biking,National Parks, camping, climbing, backpacking, etc. • Highlighting: –Backpacking –Mountain Biking –Rock Climbing –BACKCOUNTRY/XC Skiing –Whitewater Rafting 79 11/21/2018 10 •Digital Trend into a digital‐centric plan with a hyper‐ analytic approach to ROI to communicate the ultimate concern: did our marketing efforts bring people to Estes Park? •Content partnerships Target meaningful, national media outlets to create custom editorial to support key messaging •Elevate our own brand As stated, approach house‐ content like a publisher. •Dedicate more resources to Video, creative Front Range out‐of‐home, and unique use of social platforms to promote winter and a more educational approach to summer messaging. Marketing Strategy Overview Winter 18/19 Brand Video 80 TOWN ATTORNEY Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Gregory A. White, Town Attorney Date: November 27, 2018 RE: Ordinance No. 19-18 Amending Chapter 8.06 of the Municipal Code Concerning Unreasonable Noise (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Review and, if appropriate, adopt Ordinance No. 19-18 amending Chapter 8.06 of the Municipal Code relating to unreasonable noise. Present Situation: In October of 2017, the Town Board adopted Ordinance No. 24-17 which changed the basis of determining unreasonable noise within the Town from its decibel based standard to a standard definition of unreasonable noise. Ordinance No. 24-17 also contained a provision regulating amplified outdoor music which is a decibel based regulation. At its Study Session of October 9, 2018, the Town Board reviewed issues that have arisen since October of 2017 with the standards and enforcement of Chapter 8.06. At that Study Session, it was the consensus of the Town Board that certain amendments should be made to Chapter 8.06 to address concerns in the regulation and enforcement of unreasonable noise within the Town. Ordinance No. 19-18 amends Chapter 8.06 as follows: • Refines the definition of unreasonable noise to enable better enforcement of Chapter 8.06. • Changes the definition of outdoor amplified outdoor music to amplified outdoor sound to include unreasonable noise from all amplified sound equipment. • Removes the decibel based regulation on amplified outdoor sound to enable better enforcement of Chapter 8.06. 81 Advantages: The changes to Chapter 8.06 will improve the ability to enforce the Municipal Code’s prohibition of unreasonable noise within the Town. Disadvantages: None. Action Recommended: Staff recommends adoption of Ordinance No. 19-18. Finance/Resource Impact: None. Level of Public Interest High. Certain residents of the Town have repeatedly complained about the effect of amplified sound on the use and enjoyment of their residential properties. Sample Motion: I move for the approval/denial of Ordinance No. 19-18. Attachments: • Ordinance No. 19-18 • Town Board Memo dated October 7, 2017 • Minutes of the Town Board Study Session dated October 9, 2018 82 ORDINANCE NO. 19-18 AN ORDINANCE AMENDING CHAPTER 8.06 OF THE MUNICIPAL CODE CONCERNING TO UNREASONABLE NOISE WHEREAS, Chapter 8.06 of the Municipal Code regulates noise levels within the Town; and WHEREAS, it is necessary to amend Chapter 8.06 to enable the Town to effectively regulate unreasonable noise levels within the Town; and WHEREAS, the Board of Trustees has determined that it is in the best interest of the Town to amend Chapter 8.06 of the Municipal Code regulating unreasonable noise within the Town of Estes Park. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: Chapter 8.06 of the Municipal Code is amended as more fully set forth on Exhibit A attached hereto and incorporated herein and by reference. Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado this _________ day of _______________, 2018. TOWN OF ESTES PARK, COLORADO Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the ________day of _____________, 2018 and published in a newspaper of general publication in the Town of Estes Park, Colorado, on the day of __________________, 2018. Town Clerk 83 EXHIBIT A Chapter 8.06 ‐ NOISE 8.06.010 ‐ Definitions. The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Amplified outdoor sound means sound modified or amplified by the use of sound equipment on any premises not fully enclosed by permanent walls and a roof. Domestic power equipment means any power equipment rated five horsepower or less used for home or building repair or grounds maintenance, including but not limited to lawn mowers, garden tools, snow blowers and chain saws. Muffler means an apparatus consisting of a series of chambers or baffle plates designated for the purpose of transmitting gases while reducing sound emanating from such apparatus. Sound equipment means a loudspeaker, public address system, amplification system, or other sound producing device. Unreasonable noise shall mean any excessive or unusually loud noise or sound with intensity or duration that disturbs the peace, health, comfort, repose or quiet of a reasonable person of normal sensitivities. Vehicle means any machine propelled by power other than human power, designed to travel along the ground by use of wheels, treads, runners or slides to transport persons or property or pull machinery and includes, without limitation, automobile, airplane, truck, trailer, motorcycle, motor scooter, tractor, buggy and wagon. 8.06.020 ‐ Noise prohibited. (1) No person shall make, continue or cause to be made or continued any unreasonable noise; and no person shall knowingly permit such noise upon any premises owned or possessed by such person or under such person’s control. For purposes of this section, Law Enforcement or Code Enforcement personnel are empowered to make a prima facie determination as to whether a noise is unreasonable. (2) In determining whether noise is unreasonable, the following may be considered: (a) The time of day; (b) The size of any gathering of persons creating or contributing to the noise; (c) The presence or absence of sound equipment; and (d) Any other factors tending to show the magnitude and/or disruptive effect of the noise. (3) With regard to vehicles, the determination of unreasonable noise, in addition to the previously stated factors shall include, but not be limited to: (a) The continuous or repeated sounding of any horn, alarm or signal device of a vehicle, except where an actual emergency or danger exists. For the purposes of this subsection, "continuous" shall mean continuing for an unnecessary or unreasonable period of time. (b) The operation of any vehicle in a manner which causes unreasonable noise as a result of unnecessary rapid acceleration, deceleration, revving the engine or tire squeal. 8.06.030 – Restrictions on amplified outdoor sound. 84 It shall be unlawful for any person to make, cause to be made or to permit amplified outdoor sound upon any premises possessed or controlled by such person where such sound occur between the hours of 10:00 p.m., through 10:00 a.m., of the next day except that on Friday and Saturday nights amplified outdoor sound is permitted until 11:00 p.m. 8.06.040 ‐ Exceptions. The prohibitions set forth in subsection 8.06.020(1) shall not apply to sound from: (a) Any bell or chime from any building, clock, school or church; (b) Any siren, whistle, or bell lawfully used by emergency vehicles or any other alarm system used in case of fire, collision, civil defense, police activity or other imminent danger; (c) Aircraft which are operated in accordance with federal laws or regulations; (d) Town authorized or sponsored events including, but not limited to, parades, fireworks displays, concerts, and events at Stanley Park, Bond Park, or Performance Park; (e) Any domestic power equipment, except as provided within this subsection, operated upon any residential, commercial, industrial or public place between 7:00 a.m. and 9:00 p.m.; (f) Any construction, maintenance, or repair activities between 7:00 a.m. and 9:00 p.m.; (g) Activities directly connected with the abatement of an emergency; (h) Noise from snow blowers, snow throwers and snow plows when operated with a muffler for the purpose of snow removal; (i) Noise generated from golf course maintenance equipment. 8.06.050 ‐ Exhaust, mufflers. No person shall discharge the exhaust of any steam engine, internal combustion engine, air compressor equipment, motor boat, or other power device which is not equipped with a properly maintained exhaust system with a muffler or a spark arrestor. It is unlawful for any person to operate a muffler or exhaust using a cutout, bypass or other similar device. 85 Town Attorney Memo To: Honorable Mayor Jirsa Board of Trustees CC: Frank Lancaster Jackie Williamson Wes Kufeld From: Gregory A. White, Town Attorney Date: October 7, 2017 RE: Town Noise Ordinance At its regular meeting of September 12, 2017, the Board of Trustees continued the hearing on the consideration of amending the current noise ordinance to comply with the requirements of the State statute. The purpose of the continuance was to provide adequate time to review other communities’ noise ordinances to determine how those ordinances comply with the State statute and/or regulate noise within the respective communities. I have reviewed noise ordinances from the following communities: • Steamboat Springs • Fort Collins • Loveland • Longmont • Greeley • Johnstown • Windsor • Breckenridge • Lafayette The ordinances range from complex for Greeley and Fort Collins to Windsor’s one sentence ordinance that reads as follows: “Section 10-6-10.- Noise, unreasonable. No person shall make, continue or cause to be made or continued any unreasonable noise; and no person shall knowingly permit such noise upon any premises owned or possessed by such person or under such person’s control. For purposes of this Section, members of the police department are empowered to make a prima facie determination as to whether a noise is unreasonable.” None of the reviewed ordinances complied with the provisions of the State statute. All of the reviewed ordinances, except for Windsor and Johnstown, contained decibel regulations for noise. 86 The ordinances which use decibel standards for noise partially comply with the State standard on decibel readings. However, all of these ordinances expanded the time restrictions in the State statute and provided numerous exceptions for such activities as construction, the use of power tools and lawn equipment in residential areas, snowblowers, bells, and emergency. These exemptions are not allowed under the State statute. As stated above, none of the ordinances complied with the restrictions in the State statute. After review of the Lafayette ordinance, I contacted Bill Hayashi of the firm of Williamson & Hayashi, LLC. This law firm has served as special counsel to the Town for litigation, and currently is the City Attorney for Lafayette, Golden, S heridan, and Federal Heights. Mr. Hayashi recently completed an extensive review of noise ordinances for the City of Golden. In that review, Mr. Hayashi reviewed numerous municipalities noise ordinances including whether they had decibel based standards. Also, the City of Golden hired a consultant to guide the City of Golden in dealing with noise problems in the City. Based on that conversation, Mr. Hayashi shared with me the findings of his comprehensive review of noise ordinances. Those municipal ordinances which contained decibel based restrictions, generally follow the restrictions in the State statute. However, based upon review of those ordinances and the opinion of Golden’s consultant, he determined that the decibel sound levels meeting the State statute for residential and commercial districts are lower than or equal to that of conversational speech. In reviewing decibel based noise ordinances, he determined that decibel based noise ordinances are not enforceable. He also could find no municipal prosecutor that had ever prosecuted any violation based upon decibel based restrictions. He recommended that the City of Golden continue to address its noise complaints through the adoption of a reasonable standard noise ordinance. He also recommended that the City of Golden deal with its noise concerns of establishments holding liquor licenses through its granting and/or renewal of liquor licenses issued to those establishments. He recommended that the City of Golden continue its practice of dealing with motor vehicle, motorcycle and jake brake noise through the Model Traffic Code. He stated that the City of Golden’s Police Department had received specific training in the identification of modified mufflers to determine if mufflers had been altered through visual inspection of the vehicles. After reviewing all of the various municipal ordinances, and after talking to Mr. Hayashi, I make the following recommendations to the Town Board for dealing with noise complaints: 1. Draft a new noise ordinance which does not contain any decibel based restrictions. 2. The new noise ordinance shall contain the wording that it is unlawful for any person to make, cause be made, or to prevent any unreasonable noise upon any property. The determination of unreasonable noise shall consider factors including, but not limited to, time of day, size of any gathering of persons creating or contributing to the noise, present or absence of sound amplification 87 equipment, or any other factors tending to show the magnitude and dis ruptive effect of the noise. The ordinance may also address exempt activities. 3. Deal with noise from vehicles due to alteration of mufflers and or jake brakes through the Model Traffic Code. Use the provisions of the liquor code to establish conditions for amplified noise from establishments having liquor licenses as a condition for the approval and/or renewal of the liquor license. 88 Town of Estes Park, Larimer County, Colorado October 9, 2018 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 9th day of October, 2018. Board: Mayor Jirsa, Mayor Pro Tem Walker, Trustees Bangs, Cenac, Martchink, Norris and Zornes Attending: All Also Attending: Town Administrator Lancaster, Assistant Town Administrator Machalek, Town Attorney White, Police Chief Kufeld, and Recording Secretary Beers Absent: None Mayor Jirsa called the meeting to order at 5:30 p.m. 2019 VISIT ESTES PARK OPERATING PLAN. Mayor Jirsa and Trustee Cenac met with two members of VEP on October 3, 2018 and discussed the operating plan, budget and strategic plan. The Board discussed the timeline for approving the operating plan which would require approval by December 5, 2018 and the ramifications if the Board does not meet this deadline. Board discussion followed and has been summarized: Concerns over the distribution of a different budget than was presented in the operating plan; discrepancies in the actuals; the operating plan is not clear and does not state the focus, and the need for an operating plan which meets the needs of both boards. The Board directed Mayor Jirsa and Trustee Cenac to share concerns with VEP regarding the operating plan revisions prior to the review at the November 27, 2018 Town Board meeting. NOISE ORDINANCE. Attorney White presented a memo dated October 7, 2017 which provided a history of the noise ordinance modeled off the state statue and decibel based. The noise ordinance was established to address neighborhood noise for properties adjacent to vacation homes. He stated the State of Colorado does not enforce noise ordinance violations in court utilizing decibel meters, deeming them not reliable instrument in measuring noise. He further stated municipalities have moved away from decibel-based readings to utilizing a common man noise ordinance as a method for determining unreasonable noise. The Town added an amplified music standard of 82 decibels to determine unreasonable noise for outdoor music. Chief Kufeld reviewed the process for issuing a citation for a noise violation which requires the reporting party to testify in court stating the noise was disrupting their quality of life. A reporting party has yet to agree to testify as such. He recommended removing the amplified music standard of 82 decibels and rely on the unreasonable standard. Additionally, he recommended an expansion of the unreasonable noise definition to include: any excessive or unusually loud sound/noise which disrupts the peace, quiet, health, comfort or repose of a reasonable person of normal sensitivities with an addition of intensity and duration of noise; or loud, unreasonable, unusual, penetrating or boisterous noise, disturbance or condition which annoys, disturbs or injures or endangers the comfort, repose, health, peace and quiet within Town limits. Town Attorney White recommended changing outdoor amplified music to outdoor amplified sound. He added violations can be considered during the renewal process for liquor licenses. Board discussion followed and has been summarized: Concerns regarding the ability to enforce the ordinance; the established allowance of amplified outdoor music based on a time parameter of 11:00 pm may need to be revised to an earlier time; and the benefits 89 Town Board Study Session – October 9, 2018 – Page 2 of establishing a number of noise violations which the Board would address during the renewal for a liquor license. The Board requested staff change the noise ordinance by strengthen the sound language, removing the decibel reading under amplified music standard, change the language to read outdoor amplified sound, and review the compliance standards. TRUSTEE & ADMINSTRATOR COMMENTS & QUESTIONS. Mayor Jirsa received a recommendation from a local contractor requesting to meet with the Building division staff to discuss streamlining the permit process and simplify procedures. The Board directed staff to consult with the contractor and discuss process options. Town Administrator Lancaster requested Board feedback on the support of two initiatives on the November 6, 2018 ballot. After further discussion, the Board agreed to proceed with individual or multiple Board member support for each initiative rather than through a resolution of support by the Board as a whole. Additionally, in the future the Board would consider support for items which directly affect the Town. FUTURE STUDY SESSION AGENDA ITEMS. The Board agreed to schedule the Introduction to Water Rates Study Process for discussion at the December 11, 2018 study session. The Presentation of the Stanley Park Master Plan was scheduled for the January 8, 2019 study session. Social Media Archiving and the Stormwater Management Program and Utility – Results from Public Outreach discussions would be held at the January 22, 2019 study session. The Street Improvement Plan was scheduled for the February 12, 2019 study session. There being no further business, Mayor Jirsa adjourned the meeting at 6:50 p.m. Bunny Victoria Beers, Recording Secretary 90 FINANCE DEPARTMENT Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Duane Hudson, Finance Director Date: November 27, 2018 RE: Public Hearing – 2019 Budget (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER __________ QUASI-JUDICIAL YES NO Objective: Seek approval of the proposed 2019 budget for the Town of Estes Park, including intended use of the Highway User Trust Fund (HUTF) revenues received from the State of Colorado after providing an additional opportunity for public input. Present Situation: The budget has been reviewed over four recent meetings, including the formal public hearing on November 13, 2018 which was continued to the November 27, 2018 meeting. All changes requested have been reflected within the proposed budget. The following covers the process and documents remaining to adopt the 2019 Budget: 1. Highway Users Trust Fund – Colorado budget law requires a public hearing be conducted to discuss how Highway Users Trust Fund revenues are forecasted to be expended in the proposed budget year. 2. Resolution to Set Mill Levies #25-18 – This resolution sets the property tax mill levy for the Town. Upon adoption of the mill levy, the Town will certify the approved mill levy to Larimer County by December 15 in accordance with state statute. The Town’s voter approved mill levy limit is 1.822. For 2019, $382,733 is included in the General Fund budget for property tax revenue. 3. Resolution to Adopt 2019 Budget #26-18 – This resolution adopts the full budget including $51,596,971 in estimated revenues and $55,893,087 in estimated expenditures for the 2019 Budget. The proposed budget includes a 22.8% fund balance in the General Fund to provide flexibility to deal with unanticipated challenges or opportunities that may arise in 2019. In addition, the General Fund is using $300,087 of fund balance to cover one time expenditures of $303,900 for capital outlay. 91 4. Resolution to Appropriate Sums of Money #27-18 – Once expenditures are approved in #3, it then becomes necessary to formally appropriate the expenditures reflected within the budget. This resolution lists the expenditures by fund, and notes that the revenues/resources within each fund are sufficient to support the expenditure levels. Proposal: Staff are seeking approval of the proposed 2019 Budget and its accompanying resolutions. The 2019 proposed budget has been compiled, reflecting changes discussed during the Oct 12 and 19 Board of Trustee work sessions, the Oct 23 Town Board meeting, and a few other changes as highlighted below. As usual, the need for budgetary funding far exceeds the amounts available so some tough prioritization decisions were necessary. The budget includes all Town departments and operations, including the dedicated sales tax funds and utility operations. The following summarizes the changes made after the initial budget work sessions. Business License Reduction - On Oct 23, the Town Board requested the proposed 25% business license reduction be increased to a 33% business license reduction. This change was reflected within the proposed 2019 budget. Sales Tax Projections - Sales tax revenue projections were updated upon receipt of the August 2018 sales tax revenues. This increased sales tax revenue projections in the sales tax funds, and it also increased the proposed appropriations for the transfer to the Estes Valley Recreation & Park District and the Estes Valley Fire Protection District. EVICS Increase - The appropriation for Estes Valley Investment in Childhood Success (EVICS) was increased by $2,100 per Town Board direction. Medical Insurance Fund Estimates - The Medical Insurance Fund revenues were increased slightly by updated estimates for the external parties who participate in the Town’s medical plan; includes the library, housing authority, sanitation district, VEP and retiree/COBRA premiums. Community Service Officer Wage Estimate - Community Service Officers wage estimates were trimmed slightly in the Police Department after finalizing moving of the parking services positions to the new Parking Services Division. Radio Replacement Project - A more significant change is the inclusion of the Radio Replacement Project after we finally received the quotes from Motorola subsequent to the budget work sessions. The Town is proposing to replace its hand held radios to get everyone on current models. Several of the radios currently used are outdated models that are no longer supported by Motorola and need to be replaced. Instead of doing this piece meal, staff are proposing using Motorola’s financing option to replace approximately 86 radios for Police, Public Works, Light & Power and Water operations. The proposal is for a 7 year lease purchase of $470,000 to replace the radios. 92 Because these radios are used for emergency communications in the Police and Public Works operations, the funding for these radios will come out of the Emergency Response System. It is recognized that the 1A sales tax will sunset before the last payment is made. As a result, the Town plans to save up funding in the Emergency Response System Fund to make the final payment but any shortage will need to come from the General Fund. The total annual payment for all radios is expected to be $51,034 based on the latest quote. The Emergency Response System Fund, Light & Power Fund, and the Water Fund capital outlays reflect the proposed costs of the radio replacement project. The first year’s debt service is also budgeted within these funds. Vehicle Replacement Fund – Staff are recommending that the Light & Power Fund (L&P) and the Water Fund be removed from the Vehicle Replacement Fund. There are a number of reasons but one of the primary reasons is to move the L&P and Water equipment back into their operating funds. The utilities report their own assets in their financials and inclusion of the rolling stock equipment within their assets provides a more complete picture of the operation. These assets have been reported in the Vehicle Replacement Fund in the past but staff would like to change that effective in 2018. Another reason is having all the assets in the L&P Fund and removing the operating transfer to the Vehicle Replacement Fund will more accurately present the L&P Fund’s financial position if we issue L&P Revenue Bonds for the broadband project later in 2019. A vehicle replacement reserve will be maintained in both the L&P and Water Funds so they will retain the benefits of systematically setting aside money for this purpose. To complete this, a budget amendment will be presented for 2018 to transfer the assets back to the respective utility fund. In the proposed 2019 budget, I have updated the 2018 estimates to reflect this transfer back to the utility funds. Highway Users Trust Fund revenues - C.R.S. 43-4-204 provides that all moneys received from the HUTF revenues are appropriated for the construction, improvement, repair, maintenance and administration of the Town’s street systems and other public roads and highways. In short, Street Department operations are generally eligible costs. The Town proposes to use the HUTF revenues for the following costs within the Street Department in compliance with state statute. Estimated Highway Users Trust Fund revenues: $ 278,067 Estimated Street Department General Fund Expenditures Street lights $ 60,000 Fuel and oil 52,800 Traffic signs 12,000 Street maintenance 78,000 Vehicle and equipment maintenance 139,740 Other street department operating expenses 348,241 Street department personnel costs 470,791 Total qualifying street expenditures $ 1,161,572 93 Advantages: Adoption of the proposed 2019 budget: Provides funding for continuance of Town operations in compliance with state statutes Exceeds the 20% ending fund balance policy in the General Fund to strengthen the Town’s financial condition Balances the needs and priorities to address the strategic objectives, goals and outcomes adopted by the Board of Trustees Disadvantages: Some identified needs were excluded due to funding limitations Action Recommended: Staff recommends approval of the 2019 Budget and its accompanying Resolutions. Finance/Resource Impact: The entire 2019 Budget is affected/implemented upon approval. Level of Public Interest Various sections of the 2019 Budget are of moderate to significant interest to different organizations and citizens but no comments have been received as of the drafting of this memo. Sample Motion: Motion 1: I move for the approval/denial to utilize the Highway Users Trust Fund for expenditures for striping, snow plowing, traffic signs, street lights, and other related road and street costs for 2019. Motion 2: I move for the approval/denial of Resolutions 25-18 to set the mill levy, 26-18 to adopt the 2019 budget, and 27-18 to appropriate sums of money for 2019. Attachments: Attachment A) Resolution 25-18 – Resolution to Set Mill Levies Attachment B) Resolution 26-18 – Resolution to Adopt 2019 Budget Attachment C) Resolution 27-18 – Resolution to Appropriate Sums of Money Attachment D) 2019 Proposed Budget Summaries 94 RESOLUTION #25-18 TO SET MILL LEVIES A RESOLUTION LEVYING PROPERTY TAXES FOR THE YEAR 2018 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE TOWN OF ESTES PARK, COLORADO FOR THE 2019 BUDGET YEAR. WHEREAS, the Board of Trustees of the Town of Estes Park will adopt the annual budget in accordance with the Local Government Budget Law on November 27, 2018; and WHEREAS, the amount of money necessary to balance the budget for general operating purposes from property tax revenue is $382,733; and WHEREAS, the 2018 valuation for assessment for the Town of Estes Park as certified by the County Assessor is $210,062,083. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That for the purpose of meeting all general operating expenses of the Town of Estes Park during the 2019 budget year, there is hereby levied a tax of 1.822 mills upon each dollar of the total valuation for assessment of all taxable property within the Town for the year 2018. That the Town Finance Director is hereby authorized and directed to immediately certify to the County Commissioners of Larimer County, Colorado, the mill levies for the Town of Estes Park as hereinabove determined and set, but as recalculated as needed upon receipt of the final certification of valuation from the Larimer County Assessor. DATED this day of , 2018. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 95 RESOLUTION #26-18 TO ADOPT 2019 BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUE FOR EACH FUND, AND ADOPTING A BUDGET FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2019, AND ENDING ON THE LAST DAY OF DECEMBER, 2019. WHEREAS, the Board of Trustees of the Town of Estes Park has appointed Frank Lancaster, Town Administrator, to prepare and submit a proposed budget to the Governing Body at the proper time; and WHEREAS, Frank Lancaster, Town Administrator, has submitted a proposed budget to this governing body on October 9, 2018, for its consideration, and; WHEREAS, upon due and proper notice, published in accordance with the law, said proposed budget was open for inspection by the public at a designated place, public hearings were held on November 13, 2018 and November 27, 2018, and interested taxpayers were given the opportunity to file or register any objections or comments regarding the proposed budget; and WHEREAS, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so that the budget remains in balance, as required by law. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the attached budget, as submitted, and summarized by fund, is hereby approved and adopted as the budget of the Town of Estes Park, Colorado, for the fiscal year ending December 31, 2019, and shall be signed by the Mayor and Town Clerk and made a part of the public records of the Town of Estes Park. DATED this day of , 2018. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 96 FUND TOTAL APPROPRIATION General Fund 18,627,476 Community Reinvestment Fund 989,163 Conservation Trust Fund 31,678 Open Space Fund 1,212,836 Emergency Response Fund 400,580 Community Center Fund 768,392 Trails Fund 675,073 Streets Fund 2,384,855 Medical Insurance Fund 2,352,416 Fleet Maintenance Fund 485,334 Information Technology Fund 838,198 Vehicle Replacement Fund 532,214 Light and Power Fund 18,236,404 Water Fund 8,084,521 Risk Management Fund 273,947 Total 55,893,087 RESOLUTION #27-18 TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES IN THE AMOUNTS AND FOR THE PURPOSES AS SET FORTH BELOW FOR THE TOWN OF ESTES PARK, COLORADO FOR THE BUDGET YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2019, AND ENDING ON THE LAST DAY OF DECEMBER 2019. WHEREAS, the Board of Trustees of the Town of Estes Park has adopted the annual budget in accordance with the Local Government Budget Law on November 27, 2018; and WHEREAS, the Town of Estes Park has made provision therein for revenues and reserves or fund balances in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and; WHEREAS, it is not only required by law, but also necessary to appropriate the revenues and reserves or fund balances provided in the budget to and for the purposes described below, thereby establishing a limitation on expenditures for the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following sums are hereby appropriated from the revenue and reserves or fund balances of each fund, to each fund, for the purposes stated: 97 DATED this day of , 2018. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 98 TownofEstesParkSummaryofFundBalances2019RecommendedBudgetTownBoardBudgetLevel101204211220236238244TotalAllFunds GeneralFundCommunityReinvestmentFundConservationTrustFundOpenSpaceFundEmergencyResponseSystemCommunityRecCenterTrailsExpansionFundAuditedFundBalance12Ͳ31Ͳ201727,281,6192,179,032630,71854,957(371,805)31,802Ͳ233,2942018EstimatedRevenues63,988,92623,223,2784,121,45330,3001,746,59772,843725,430365,2152018EstimatedExpenditures66,826,80920,861,6784,655,17232,5411,288,13752,900725,430300,560NetIncome(Loss)(2,837,883)2,361,600(533,719)(2,241)458,46019,943Ͳ64,655ProjectedFundBalance12Ͳ31Ͳ201824,443,7364,540,63296,99952,71686,65551,745Ͳ297,9492019BudgetedRevenues51,596,97118,327,389996,66332,3001,167,000402,089768,392386,1962019BudgetedExpenditures55,893,08718,627,476989,16331,6781,212,836400,580768,392675,073NetIncome(Loss)(4,296,116)(300,087)7,500622(45,836)1,509Ͳ(288,877)ProjectedFundBalance12Ͳ31Ͳ201920,147,6204,240,545104,49953,33840,81953,254Ͳ9,0722018FundBalanceRatio21.8%2019FundBalanceRatio22.8%Attachment D99 TownofEstesParkSummaryofFundBalances2019RecommendedBudgetTownBoardBudgetLevelAuditedFundBalance12Ͳ31Ͳ20172018EstimatedRevenues2018EstimatedExpendituresNetIncome(Loss)ProjectedFundBalance12Ͳ31Ͳ20182019BudgetedRevenues2019BudgetedExpendituresNetIncome(Loss)ProjectedFundBalance12Ͳ31Ͳ2019260502503606612625635645StreetsImprFundL&PWater MedInsFund FleetMaint InfoTechVehicleReplFundRiskManagementFund4,334,1698,325,3177,720,992732,949363,419223,8622,822,913Ͳ1,781,03219,993,8287,595,6832,688,825429,051726,276489,115Ͳ5,563,93218,831,1758,163,4342,174,289426,678732,4583,018,425Ͳ(3,782,900)1,162,653(567,751)514,5362,373(6,182)(2,529,310)Ͳ551,2699,487,9707,153,2411,247,485365,792217,680293,603Ͳ1,859,14217,347,3005,767,9642,451,407503,053848,231465,898273,9472,384,85518,236,4048,084,5212,352,416485,334838,198532,214273,947(525,713)(889,104)(2,316,557)98,99117,71910,033(66,316)Ͳ25,5568,598,8664,836,6841,346,476383,511227,713227,287ͲAttachment D100 TOWNOFESTESPARKGENERALFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUETaxes 11,579,44211,959,67012,387,80012,845,57113,318,66413,318,66413,520,02613,587,774Intergovernmental 283,33437,07143,22142,95037,30037,30037,30037,300RentalIncome12,60235,10212,59912,59930,59930,59930,59930,599InvestmentIncome26,01118,35126,00020,00019,00019,00019,00019,000Miscellaneous161,96318,571361,761363,45031,95531,95531,95531,955TransfersIn1,805,0091,768,7491,875,9341,875,9341,921,9701,921,9701,921,9701,921,970DepartmentalRevenues4,375,0573,963,1448,582,4958,062,7742,606,8242,756,8242,723,2582,698,791TotalRevenues18,243,41817,800,65823,289,81023,223,27817,966,31218,116,31218,284,10818,327,389Legislative172,874174,603213,362216,912273,695273,636293,575293,575Judicial56,41357,70586,13175,23580,75980,75980,74780,747Executive409,763506,367412,781402,189324,797331,904362,387362,387AdminServices347,051451,486639,869601,415474,759479,856478,248478,248Finance530,286471,796549,452553,669529,671541,910538,407538,407Planning1,147,0331,005,643815,068800,765783,3231,272,2441,189,2611,189,261Facilities968,045938,0611,325,3321,305,009874,1231,262,1861,171,0531,171,053EmployeeBenefits89,823115,108159,651159,651143,180234,180194,180194,180CommunitySvcs1,059,006998,2701,070,2411,070,2411,145,0981,145,0981,145,0981,163,935PoliceͲPatrol2,841,5143,000,3653,385,7223,425,8813,576,3663,807,6053,736,3193,733,484PoliceͲCommunications771,0281,253,765984,181952,575970,903987,496981,596981,596PoliceͲCommSvc273,912324,440348,097356,532361,210370,512363,284363,284BuildingSafety935,116532,077589,092566,289597,172607,334601,229601,229Engineering303,313669,046547,023552,884254,586272,145357,579357,579VisitorServices384,300417,208454,232448,661440,437525,561575,717575,717StreetsandHighways2,161,1985,239,3722,885,9862,889,3681,167,6351,174,7181,161,5721,161,572Parks1,035,5091,020,3591,188,2171,211,8651,230,4331,251,1811,232,6091,232,609SeniorCenter304,263316,52917,94531,337 Ͳ Ͳ Ͳ ͲSpecialEvents1,521,0741,840,2312,401,4392,389,3762,074,6642,109,7652,089,2082,089,208Transit437,364432,628933,975978,879461,212462,663555,481555,481ParkingͲͲ240,000167,874203,126210,186113,898113,898Museum316,269300,739360,062354,749378,151400,147400,863400,863TransfersOut955,000977,9211,350,3221,350,322939,163989,163989,163989,163Rounding(12)(7)ͲͲͲͲͲͲTotalExpenditures17,020,14221,043,71220,958,18020,861,67817,284,46318,790,24918,611,47418,627,476NetIncome(Loss)1,223,276(3,243,054)2,331,6302,361,600681,849(673,937)(327,366)(300,087)BeginningFundBalance4,198,8105,422,0862,179,0322,179,0324,540,6324,540,6324,540,6324,540,632EndingFundBalance5,422,0862,179,0324,510,6624,540,6325,222,4813,866,6954,213,2664,240,545GFFundBalanceReserveRatio32%10%22%22%30%21%23%23%Attachment D101 TOWNOFESTESPARKCOMMUNITYREINVESTMENTFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUEIntergovernmental 152,4583,080,1632,755,1312,755,131 Ͳ Ͳ Ͳ ͲInvestmentIncome16,86710,52518,00016,0007,5007,5007,5007,500Miscellaneous700,92229,520ͲͲͲͲͲͲTransfersIn520,000977,9211,350,3221,350,322939,163989,163989,163989,163DebtProceedsͲ4,552,617ͲͲͲͲͲͲDepartmentalRevenuesͲͲͲͲͲͲͲͲTotalRevenues1,390,2478,650,7464,123,4534,121,453946,663996,663996,663996,663CommunityReinvestment168,22120,12520,75022,75020,75020,75020,75020,750CapitalOutlay1,361,0498,433,3093,368,8313,375,662Ͳ50,00050,00050,000DebtService520,910773,437916,760916,760918,413918,413918,413918,413TransfersOut650,000Ͳ340,000340,000ͲͲͲͲRounding2(1)ͲͲͲͲͲͲTotalExpenditures2,700,1829,226,8704,646,3414,655,172939,163989,163989,163989,163NetIncome(Loss)(1,309,935)(576,124)(522,888)(533,719)7,5007,5007,5007,500BeginningFundBalance2,516,7771,206,842630,718630,71896,99996,99996,99996,999EndingFundBalance1,206,842630,718107,83096,999104,499104,499104,499104,499Attachment D102 TOWNOFESTESPARKCONSERVATIONTRUSTFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUEIntergovernmental 34,54730,76532,25030,00032,00032,00032,00032,000InvestmentIncome344419300300300300300300Miscellaneous 4 ͲͲͲͲͲͲͲTotalRevenues34,89531,18432,55030,30032,30032,30032,30032,300ConservationTrustFund45,13311,78632,54132,54131,67831,67831,67831,678RoundingͲ(1)ͲͲͲͲͲͲTotalExpenditures45,13311,78532,54132,54131,67831,67831,67831,678NetIncome(Loss)(10,238)19,3999(2,241)622622622622BeginningFundBalance45,79635,55854,95754,95752,71652,71652,71652,716EndingFundBalance35,55854,95754,96652,71653,33853,33853,33853,338Attachment D103 TOWNOFESTESPARKLARIMERCOUNTYOPENSPACEFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUEIntergovernmental 365,5831,975,3841,445,5971,445,597365,000365,0001,165,0001,165,000InvestmentIncome2,5062403,2501,0002,0002,0002,0002,000Miscellaneous9941,524ͲͲͲͲͲͲTransfersInͲͲ300,000300,000ͲͲͲͲTotalRevenues368,1882,017,1481,748,8471,746,597367,000367,0001,167,0001,167,000OpenSpace48,318110,599289,345281,75240,20240,96581,33681,336CapitalOutlay1,043,1481,600,9511,006,3851,006,385ͲͲ1,131,5001,131,500TransfersOutͲ430,000ͲͲͲͲͲͲRoundingͲ(1)ͲͲͲͲͲͲTotalExpenditures1,091,4662,141,5491,295,7301,288,13740,20240,9651,212,8361,212,836NetIncome(Loss)(723,278)(124,401)453,117458,460326,798326,035(45,836)(45,836)BeginningFundBalance475,874(247,404)(371,805)(371,805)86,65586,65586,65586,655EndingFundBalance(247,404)(371,805)81,31286,655413,453412,69040,81940,819Attachment D104 TOWNOFESTESPARKEMERGENCYRESPONSESYSTEMFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUETaxes 65,07769,22069,60072,54375,15775,15776,41676,839InvestmentIncome124325200300250250250250DebtProceedsͲ ͲͲͲͲͲͲ325,000TotalRevenues65,20169,54569,80072,84375,40775,40776,666402,089EmergencyResponseSystem33,42829,93045,68552,90052,73852,73852,73875,580CapitalOutlayͲ43,825ͲͲͲͲͲ325,000TransfersOut10,474ͲͲͲͲͲͲͲRounding11ͲͲͲͲͲͲTotalExpenditures43,90373,75645,68552,90052,73852,73852,738400,580NetIncome(Loss)21,298(4,211)24,11519,94322,66922,66923,9281,509BeginningFundBalance14,71536,01331,80231,80251,74551,74551,74551,745EndingFundBalance36,01331,80255,91751,74574,41474,41475,67353,254Attachment D105 TOWNOFESTESPARKCOMMUNITYCENTERFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUETaxes 650,766692,196696,200725,430736,000736,000764,158768,392InvestmentIncome6,368Ͳ500ͲͲͲͲͲTotalRevenues657,134692,196696,700725,430736,000736,000764,158768,392CommunityCenter1,499,522692,196696,700725,430736,000736,000764,158768,392TransfersOut104,737ͲͲͲͲͲͲͲRounding(1)1ͲͲͲͲͲͲTotalExpenditures1,604,258692,197696,700725,430736,000736,000764,158768,392NetIncome(Loss)(947,124)(1)ͲͲͲͲͲͲBeginningFundBalance947,1251ͲͲͲͲͲͲEndingFundBalance1ͲͲͲͲͲͲͲAttachment D106 TOWNOFESTESPARKTRAILSEXPANSIONFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUETaxes 325,383346,098348,100362,715368,000368,000382,079384,196Intergovernmental 81,059115,2174,830 Ͳ Ͳ Ͳ Ͳ ͲInvestmentIncome3,3375,4734,0002,5002,0002,0002,0002,000MiscellaneousͲ69,880ͲͲͲͲͲͲTotalRevenues409,779536,668356,930365,215370,000370,000384,079386,196TrailsExpansionOperations100ͲͲͲͲͲ41,07341,073CapitalOutlay102,680334,205Ͳ560400,000400,000634,000634,000TransfersOut52,369673,000300,000300,000ͲͲͲͲRoundingͲ(2)ͲͲͲͲͲͲTotalExpenditures155,1491,007,203300,000300,560400,000400,000675,073675,073NetIncome(Loss)254,630(470,535)56,93064,655(30,000)(30,000)(290,994)(288,877)BeginningFundBalance449,199703,829233,294233,294297,949297,949297,949297,949EndingFundBalance703,829233,294290,224297,949267,949267,9496,9559,072Attachment D107 TOWNOFESTESPARKSTREETIMPROVEMENTFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUETaxes 1,561,8391,661,2711,670,9001,741,0321,768,0001,768,0001,833,9801,844,142IntergovernmentalͲ Ͳ336,000ͲͲͲͲͲInvestmentIncome30,49254,49815,00040,00015,00015,00015,00015,000Miscellaneous146ͲͲͲͲͲͲTransfersIn435,0001,103,000ͲͲͲͲͲͲTotalRevenues2,027,3452,818,7752,021,9001,781,0321,783,0001,783,0001,848,9801,859,142StreetImprovementOperations1,138,0111,818,796879,631807,7301,112,1911,103,797680,855680,855CapitalOutlay4,120,670111,1794,756,2024,756,202ͲͲ1,704,0001,704,000TransfersOut251,370ͲͲͲͲͲͲͲRounding21ͲͲͲͲͲͲTotalExpenditures5,510,0531,929,9765,635,8335,563,9321,112,1911,103,7972,384,8552,384,855NetIncome(Loss)(3,482,708)888,799(3,613,933)(3,782,900)670,809679,203(535,875)(525,713)BeginningFundBalance6,928,0783,445,3704,334,1694,334,169551,269551,269551,269551,269EndingFundBalance3,445,3704,334,169720,236551,2691,222,0781,230,47215,39425,556Attachment D108 TOWNOFESTESPARKLIGHTANDPOWERFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUEIntergovernmental 153,6521,031,20224,252764,146 Ͳ Ͳ Ͳ ͲChargesforServices14,190,72615,915,51916,577,73016,575,58416,623,72217,023,72217,023,72217,023,722InvestmentIncome78,44887,20668,00070,77864,00064,00064,00064,000Miscellaneous(6,817)472,688282,980444,014107,000107,000134,578134,578TransfersIn711,942365,703Ͳ2,139,306ͲͲͲͲDebtProceedsͲͲͲͲͲͲͲ125,000TotalRevenues15,127,95117,872,31816,952,96219,993,82816,794,72217,194,72217,222,30017,347,300SourceofSupply7,161,6177,350,1237,544,1667,554,1667,554,8067,554,8067,554,8067,554,806Distribution1,426,6533,409,6944,126,5954,105,0743,897,2843,646,2763,608,7713,748,771CustomerAccounts384,020445,111501,036424,542442,567446,731442,985442,985Admin&General2,460,2292,460,9662,644,8172,336,8372,684,9312,660,2582,651,1022,304,701DebtService447,266446,307446,632446,632450,213450,213450,213470,213BroadbandͲͲͲͲͲͲͲͲCapitalOutlay1,677,9212,603,3992,988,5522,232,6911,697,0001,392,0001,392,0001,942,000TransfersOut1,391,7401,646,9291,731,2331,731,2331,772,9281,772,9281,772,9281,772,928RoundingͲͲͲͲͲͲͲͲTotalExpenditures14,949,44618,362,52919,983,03118,831,17518,499,72917,923,21217,872,80518,236,404NetIncome(Loss)178,505(490,211)(3,030,069)1,162,653(1,705,007)(728,490)(650,505)(889,104)BeginningFundBalance8,637,0238,815,5288,325,3178,325,3179,487,9709,487,9709,487,9709,487,970EndingFundBalance8,815,5288,325,3175,295,2489,487,9707,782,9638,759,4808,837,4658,598,866Attachment D109 TOWNOFESTESPARKWATERFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUEIntergovernmental 25,420(1,395) Ͳ304,517 Ͳ Ͳ Ͳ ͲChargesforServices5,069,0755,410,6075,785,7236,634,9105,677,9645,677,9645,677,9645,677,964InvestmentIncome34,84460,02832,85260,00030,00030,00030,00030,000Miscellaneous90,143278,11640,20844,30040,00040,00040,00040,000TransfersInͲͲͲ551,956ͲͲͲͲDebtProceedsͲͲͲͲͲͲͲ20,000TotalRevenues5,219,4825,747,3565,858,7837,595,6835,747,9645,747,9645,747,9645,767,964SourceofSupply156,11998,192202,274202,274202,200202,200202,200202,200Purification743,780876,3361,179,5161,146,8081,145,0131,149,6571,153,0741,153,074Distribution1,162,6371,918,4591,641,2591,489,2701,645,9791,656,7501,641,3071,545,413CustomerAccounts237,334351,088420,073335,331419,384422,270496,665496,665Admin&General628,130643,529670,511760,891736,338748,462746,764746,764DebtService405,277401,207404,159404,159405,270405,270405,270410,270CapitalOutlay327,771754,1205,818,3303,680,0002,172,2002,172,2003,361,0933,381,093TransfersOut56,261121,820144,701144,701149,042149,042149,042149,042RoundingͲͲͲͲͲͲͲͲTotalExpenditures3,717,3095,164,75110,480,8238,163,4346,875,4266,905,8518,155,4158,084,521NetIncome(Loss)1,502,173582,605(4,622,040)(567,751)(1,127,462)(1,157,887)(2,407,451)(2,316,557)BeginningFundBalance5,636,2147,138,3877,720,9927,720,9927,153,2417,153,2417,153,2417,153,241EndingFundBalance7,138,3877,720,9923,098,9527,153,2416,025,7795,995,3544,745,7904,836,684Attachment D110 TOWNOFESTESPARKMEDICALINSURANCEFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUEChargesforServices1,963,1062,343,3652,586,6252,681,6252,222,7212,222,7212,222,7212,447,907InvestmentIncome4,0685,8854,0007,0003,5003,5003,5003,500Miscellaneous162506Ͳ200ͲͲͲͲTotalRevenues1,967,3362,349,7562,590,6252,688,8252,226,2212,226,2212,226,2212,451,407MedicalInsuranceFundOperations2,031,6391,904,1932,002,9092,174,2892,127,2302,127,2302,127,2302,352,416Rounding 1 ͲͲͲͲͲͲͲTotalExpenditures2,031,6401,904,1932,002,9092,174,2892,127,2302,127,2302,127,2302,352,416NetIncome(Loss)(64,304)445,563587,716514,53698,99198,99198,99198,991BeginningFundBalance351,690287,386732,949732,9491,247,4851,247,4851,247,4851,247,485EndingFundBalance287,386732,9491,320,6651,247,4851,346,4761,346,4761,346,4761,346,476Attachment D111 TOWNOFESTESPARKFLEETMAINTENANCEFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUEIntergovernmental (5,984) ͲͲͲͲͲͲͲChargesforServices532,780456,458426,975426,551502,053502,053502,053502,053InvestmentIncome8252,0981,1002,5001,0001,0001,0001,000Miscellaneous1,0823,897750ͲͲͲͲͲTotalRevenues528,703462,453428,825429,051503,053503,053503,053503,053FleetMaintenance407,828388,483426,571426,678447,877452,971441,334441,334CapitalOutlayͲͲͲͲ314,00044,00044,00044,000RoundingͲͲͲͲͲͲͲͲTotalExpenditures407,828388,483426,571426,678761,877496,971485,334485,334NetIncome(Loss)120,87573,9702,2542,373(258,824)6,08217,71917,719BeginningFundBalance168,574289,449363,419363,419365,792365,792365,792365,792EndingFundBalance289,449363,419365,673365,792106,968371,874383,511383,511Attachment D112 TOWNOFESTESPARKINFORMATIONSYSTEMSTECHNOLOGYFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUEIntergovernmental (12,812)5,900 ͲͲͲͲͲͲChargesforServices492,115611,055719,776719,776750,632841,731841,731841,731InvestmentIncome4,3146,3394,5004,5005,0005,0005,0005,000Miscellaneous89,2442,0732,0002,0001,5001,5001,5001,500TotalRevenues572,861625,367726,276726,276757,132848,231848,231848,231ITOperations471,683568,585638,771655,458662,267753,505749,198749,198CapitalOutlay70,320Ͳ77,00077,00089,00089,00089,00089,000TransfersOutͲ365,703ͲͲͲͲͲͲRoundingͲͲͲͲͲͲͲͲTotalExpenditures542,003934,288715,771732,458751,267842,505838,198838,198NetIncome(Loss)30,858(308,921)10,505(6,182)5,8655,72610,03310,033BeginningFundBalance501,925532,783223,862223,862217,680217,680217,680217,680EndingFundBalance532,783223,862234,367217,680223,545223,406227,713227,713Attachment D113 TOWNOFESTESPARKVEHICLEREPLACEMENTFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUEChargesforServices507,449869,624880,419477,115834,193898,193898,193455,898InvestmentIncome11,16412,51712,00012,00010,00010,00010,00010,000Miscellaneous37,22645,460ͲͲͲͲͲͲTotalRevenues555,839927,601892,419489,115844,193908,193908,193465,898FleetReplacementOperations6,540 ͲͲͲͲͲͲͲCapitalOutlay1,137,755381,415366,916327,163468,214532,214532,214532,214TransfersOutͲͲͲ2,691,262ͲͲͲͲRoundingͲͲͲͲͲͲͲͲTotalExpenditures1,144,295381,415366,9163,018,425468,214532,214532,214532,214NetIncome(Loss)(588,456)546,186525,503(2,529,310)375,979375,979375,979(66,316)BeginningFundBalance2,865,1832,276,7272,822,9132,822,913293,603293,603293,603293,603EndingFundBalance2,276,7272,822,9133,348,416293,603669,582669,582669,582227,287Attachment D114 TOWNOFESTESPARKRISKMANAGEMENTFUNDSUMMARYBYDEPARTMENT2016Actual2017Actual2018Budget2018EOYEstimate2019BaseBudget2019LeadershipTeam2019TARecommended2019TownBoardREVENUEChargesforServicesͲ ͲͲͲ273,947273,947273,947273,947TotalRevenuesͲͲͲͲ273,947273,947273,947273,947RiskManagementOperationsͲͲͲͲ273,947273,947273,947273,947RoundingͲͲͲͲͲͲͲͲTotalExpendituresͲͲͲͲ273,947273,947273,947273,947NetIncome(Loss)ͲͲͲͲͲͲͲͲBeginningFundBalanceͲͲͲͲͲͲͲͲEndingFundBalanceͲͲͲͲͲͲͲͲAttachment D115 116 FINANCE Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Duane Hudson, Finance Director Date: November 27, 2018 RE: Policy 605 – Debt Management (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Motion QUASI-JUDICIAL YES NO Objective: Adopt Policy 605 – Debt Management as requested in the 2018 Town Board Strategic Plan. Present Situation: The current debt management policy was last updated March 22, 2011. It provided basic guidance but did not address many areas of debt issuance and debt management. As the Town continues to grow, use of debt financing will become more and more important. A fully developed debt management policy should help improve the quality of decisions, articulate policy goals, and demonstrate a commitment to addressing long term capital and financing needs. Adherence to a debt management policy signals to the rating agencies and the capital market that the Town is well managed and is therefore likely to meet its debt obligations in a timely manner, allowing better ratings and interest rates. In recognition of this, as part of the strategic planning session held June 8, 2018, the Town Board requested the debt management policy be updated and revised to include current best practices. Proposal: The accompanying proposed debt management policy was developed with the Government Finance Officers Association’s best practice guidance in mind. The policy starts by clearly stating that the Town believes in cash funding of a significant portion of its capital improvements, commonly referred to as a “pay-as-you-go” funding basis. In addition, it specifies that the Town will actively seek other sources of financing such as grants or low interest loans before entering the formal capital bond markets. If formal debt issuance is warranted, the policy explains the different types of debt and some of the legal restrictions and limitations of each type. Debt limits, debt 117 management, use of capitalized interest and taxable debt, selection of the various partners involved in debt issuance, debt sale practices, investment of bond proceeds and federal arbitrage and rebate compliance are also covered. The policy clearly states that the Town does not expect to use variable rate debt without specific, separate direction from the Town Board. It also provides that the Town will not use derivatives, usually associated with managing variable rate debt. The policy concludes by going over debt refinancing guidelines and open market purchase of Town securities. In summary, this is a comprehensive debt management policy designed with current best practices to help guide the Town in the coming years. Policy section 2.k.ii was revised from the draft circulated earlier to clarify how a negotiated sale works. Under a negotiated sale, the underwriter takes “bids” or orders from their customers but the Town is not involved in their “bids”. I also changed the wording to make it clearer that the Town Board sets the interest rate and bond term parameters which are ultimately formalized by adoption of the bond ordinance. The wording of this paragraph was simplified to make the Town’s role in this process clearer. Advantages: Upon adoption, the Town’s debt management policies will be current and up to date, providing additional guidance over debt related activities. Disadvantages: Like many policies, the debt management policy puts restrictions on related activities and may prohibit certain other activities. However, considering the importance of limiting debt to when it is truly justified and appropriately structured, these limitations are deemed reasonable and appropriate. Action Recommended: Adopt Policy 605 – Debt Management by motion. Finance/Resource Impact: No direct financial impact. This may impact future years when debt financing is being considered. Level of Public Interest Public interest has been low. No communications have been received regarding adoption of a debt management policy originally requested back on June 8, 2018 during the Town Board’s strategic plan. Sample Motion: I move for the approval/denial of Finance Policy 605- Debt Management. Attachments: Attachment A – Policy 605 – Debt Management 118 Document Title Draft 1 11/21/18 Revisions: 0 Town of Estes Park, Finance Page 1 of 9 Effective Period: Until superceded Review Schedule: Annually in January Effective Date: Immediately upon execution References: Finance Policies and Procedures Manual March 2011, Policy Governance Policy 3.3 – Financial Planning FINANCE 605 Debt Management Policy 1. PURPOSE This Debt Management Policy provides a general framework under which the Town of Estes Park (Town) plans for and manages the use of debt financing. This policy is applicable to all debt issuance for the Town including obligations which are not legally considered debt under state statute or Colorado Constitution Article X, the Taxpayers Bill of Rights (TABOR), but which are obligations of the Town that are subject to annual appropriation of funds for their repayment by the Town Board. This Debt Management Policy should be considered within the broader scope of the Town’s other policies, rules and regulations. In addition to adhering to this Debt Management Policy, all Town financings will be conducted and maintained in compliance with applicable Federal law, Colorado Revised Statutes, Town Code and other regulatory requirements. 2. POLICY a. Guiding Principles: i. Cash Funding (1) The Town believes in funding a significant portion of capital improvements on a “pay-as-you-go” basis. The Town expects to continue this practice and use cash to pay for capital expenditures that it expects to recur on an annual basis, such as the annual street improvement program or when reserves are available that are not expected to be needed for other purposes in the foreseeable future. Cash funding is also recommended to purchase assets whose lives are shorter than five years but in certain circumstances, financing of these short lived assets may be necessary. (2) The Town should actively seek sources of financing (either grants or low interest state sponsored loans) as an alternative to entering the capital markets. Attachment A 119 Document Title Draft 1 11/21/18 Revisions: 0 Town of Estes Park, Finance Page 2 of 9 ii. Debt Financing (1) Debt is a financing tool which should be judiciously used when the Town has legal, financial and market debt capacities and will be considered when some or all of the following conditions exist: (i) Estimated future revenue is sufficient to ensure the repayment of the debt obligation; (ii) Other financing options have been explored and are not viable for the timely or economic acquisition or completion of a capital project; (iii) A capital project is mandated by federal or state authorities with no other viable funding option available; and (iv) The capital project or asset lends itself to debt financing rather than pay- as-you-go funding based on the expected useful life of the project and the Town’s ability to pay debt service. (v) Debt will not be used to fund ongoing operating expenses of the Town, except as approved by the Town Board for startup operations. (2) Generally, revenue debt should be utilized to finance utility related projects to minimize impact on statutory debt limits, except in cases where it is determined that utilizing less expensive General Obligation debt will not have a materially adverse impact on overall debt limits. b. TABOR Debt Election Requirements: Colorado Constitution Article X, also known as the Taxpayers Bill of Rights (TABOR), provides that voters must approve “creation of any multiple-year direct or indirect district debt or other financial obligation whatsoever without adequate present cash reserves pledged irrevocably and held for payments in all future years.” Many forms of debt must be voter approved, even if the Town has been exempted from the revenue limitations within TABOR. The Town will comply with applicable restrictions evaluated on a case by case basis. c. Types of Debt Obligations i. Capital Lease Debt (1) Capital leases are not considered an indebtedness of the Town under state statute because the lease payments are subject to annual appropriation. However, from a variety of perspectives (e.g. credit, accounting, etc.) all or most of this type of debt may be considered an obligation of the Town. (2) Capital lease debt may be considered to finance capital improvements, including short lived assets such as vehicles, equipment, or some building improvements with an expected useful life of less than 15 years. The lease term must not exceed the expected useful life of such short lived assets. The principal and interest is to be paid from the operating budget or other dedicated resources of the department purchasing the equipment or constructing the capital improvement. Attachment A 120 Document Title Draft 1 11/21/18 Revisions: 0 Town of Estes Park, Finance Page 3 of 9 (3) Lease-backed debt may be issued by the Town. It may be issued as tax- exempt or taxable leasehold revenue bonds or special limited obligation bonds through not-for-profit municipal corporations such as the Estes Park Building Authority. (4) Capital lease debt does not require voter approval under TABOR. ii. Certificates of Participation (COPs) Certificates of Participation (COPs) are just another form of lease purchase obligation. These can be complex transactions but result in financing similar to a bond sale. COPs do not require voter approval under TABOR. iii. Low Interest Loan Programs The use of federal and state aided low interest loans will be a valid financing mechanism and should be considered before issuance of other forms of debt. However, simply because funds are available for a particular project does not obligate the Town to proceed with a project without consideration of future cash flows and other capital needs. USDA and Colorado Water Resources and Power Development Authority loan programs are prime examples. iv. General Obligation Bonds (GOs) General Obligation Bonds are bonds secured by a pledge of the full faith and credit of the Town. A debt service property tax levy is generally used to repay GO bonds. Colorado law limits general obligation debt to 3% of the Town’s assessed valuation. Under TABOR, this type of debt must be approved by voters. v. Revenue Obligation Bonds Revenue Bonds are payable from a specific source of revenue and do not have a pledge of the full faith and credit of the Town. They are payable from specific identified sources of revenues such as sales taxes, utility revenues, or another specific revenue stream. Revenue bonds do not permit the bondholders to compel the Town to pay debt service from any other source. If issued for a qualified TABOR qualified Enterprise Fund, this type of debt does not require voter approval. vi. Double-Barrel Bonds These bonds are a combination of GO Bonds and Revenue Bonds. These are bonds payable from a specific source of revenue like Revenue Bonds but they also have a pledge of the full faith and credit of the Town with an underlying ability to levy a debt service property tax like GO Bonds. The primary source of repayment is the designated specific revenue source but if shortfalls occur, the Town has the ability to raise the revenues through use of the debt service property tax levy. Under TABOR, this type of debt must be approved by voters. Attachment A 121 Document Title Draft 1 11/21/18 Revisions: 0 Town of Estes Park, Finance Page 4 of 9 vii. Conduit Debt Conduit debt is a bond or other debt obligation issued by the Town to finance a project for use by a third party. This arrangement is typically used for projects that have a general public purpose (e.g. economic development, housing, etc.). There is no pledge or guarantee to pay by the Town. An example of this type of debt are Industrial Revenue Bonds. These bonds are not subject to TABOR and do not require voter approval. d. Debt Limits i. General Fund Debt Limits The Town will carefully monitor its levels of general purpose debt. Because our General Fund debt capacity is limited, it is important that we only use General Fund debt for high-priority projects where we cannot reasonably use other financing methods. The following should be factored into any decision to use General Fund debt: (1) Funds borrowed for a project today are not available to fund other projects tomorrow. (2) Funds committed for debt repayment today are not available to fund operations in the future. (3) Many forms of General Fund debt require voter approval through a TABOR election. Consideration should be given to the ability to obtain voter approval for the type of General Fund debt being considered. ii. Enterprise Fund Debt Limits The Town will set Enterprise Fund utility rates at levels needed to fully cover debt service requirements as well as operations, maintenance, administration, capital improvement costs, and appropriate reserves. The ability to afford new debt for Enterprise Operations will be considered a part of the Town’s rate review and setting process. e. Debt Management: i) The Town will not obligate the General Fund to secure long-term financing except when marketability can be significantly enhanced. ii) An internal analysis will be prepared for each long-term financing which analyzes the impact on current and future budgets for debt service and operations. This analysis will also consider the reliability of revenues to support debt service. iii) The Town will generally conduct financings on a competitive basis but a negotiated financing may be used when appropriate. iv) The Town will seek an investment grade rating (BBB- or higher by Standard & Poor’s or Baa3 or higher by Moody’s) on any direct debt and may seek credit enhancements such as letters of credit or insurance when necessary for marketing purposes, availability and cost-effectiveness. Attachment A 122 Document Title Draft 1 11/21/18 Revisions: 0 Town of Estes Park, Finance Page 5 of 9 v) The Town will monitor all forms of debt annually coincident with the Town’s annual audit and budget preparation processes and report concerns and remedies, if needed, to the Town Board. vi) The Town will diligently monitor its compliance with bond covenants and ensure its adherence to federal arbitrage regulations. vii) The Town will maintain good, ongoing communications with bond rating agencies about its financial condition through providing ongoing disclosures and prompt response to rating agency inquiries and comments. f. Use of Capitalized Interest: The Town shall use capitalized interest debt structures only in limited circumstances. Subject to review and approval of the Finance Director and Town Administrator, the Town may choose to utilize capitalized interest when it matches a specific repayment cash flow and is in support of a project that is deemed by the Town Board to be of sufficient importance to allow use of capitalized interest. g. Use of Variable Rate Securities: The Town does not expect to use variable rate debt, whereby the rate of interest paid on a security varies according to a pre-determined formula or market conditions. If such a debt structure should ever become necessary, the Town Board must explicitly approve the use of the variable rate structure by Town Board motion separate from the financing resolution itself. h. Use of Derivatives: In conjunction with not using variable rate debt, the Town will not use derivatives in its debt program. Therefore, interest rate swaps, forward swaps, swap options, basis swaps, caps, floors, collars, cancellation options or any similar hedge, derivative or synthetic instruments will not be used by the Town. i. Issuance of Federally Taxable Debt: The Town may issue debt that is not eligible for any federal tax exemption or other benefit for projects that do not meet federal requirements for tax-exempt debt. Decisions to issue federally taxable debt will be made by the Finance Director after appropriate due diligence regarding project qualifications, financing costs and other considerations. The Town may also issue federally taxable debt for reasons of maintaining financing flexibility or cost efficiency if it is determined by the Finance Director to be in the best interest to do so. Attachment A 123 Document Title Draft 1 11/21/18 Revisions: 0 Town of Estes Park, Finance Page 6 of 9 j. Selection of Financial Consultants and Service Providers: The Town’s Finance Director is responsible for establishing a solicitation and selection process for securing professional services that are required to develop and implement the Town’s debt program. Due to the low volume of debt activity, solicitation and selection of financial consultants will be on a case-by-case basis. Direct selection by the Finance Director, with approval by the Town Administrator, based on expertise and familiarity with the Town’s debt program is allowable in accordance with the Town’s purchasing policy. The following are examples of financial consultants that may be needed for the Town’s debt program: i) Bond Counsel The Finance Director, upon consultation with the Town Attorney and Town Administrator, shall make a recommendation to the Town Board regarding the selection of one or more Bond Counsel firms to be engaged and the duration of the engagement. Bond Counsel may be selected for an individual financing, for a series of financings or for a specified period of time. The Town Board shall make such selection, taking into consideration these recommendations. ii) Underwriters The Finance Director shall solicit proposals for underwriting services for all long term debt issued in a negotiated or private placement sale mode. The selection of underwriters may be for an individual or series of financings for a specified period of time. The Finance Director, in consultation with the Town Attorney and the Town Administrator, shall develop the selection process and make such selection. iii) Commercial Banks The Finance Director may solicit proposals from commercial banks to provide lines of credit, letters of credit, direct loans (i.e. interim construction loans) and direct bank placements as needed. Selection of such providers will be based upon the proposed financial terms deemed most advantageous to the Town, including, but not limited to, lowest cost. iv) Financial Advisor The Finance Director, in consultation with the Town Administrator, shall make the selection of financial advisors to be engaged and the duration of such engagement. The time period for engagement may relate to an individual or a series of financings, or for a specified period of time. A financial advisor under contract with the Town will not be eligible to serve as an underwriter for Town bond issues during the term of the contract. Any firm acting as financial advisor to the Town regarding debt issuance must be a registered Municipal Advisor (as defined by the Municipal Securities Rulemaking Board) and must remain in compliance with all securities regulations. Attachment A 124 Document Title Draft 1 11/21/18 Revisions: 0 Town of Estes Park, Finance Page 7 of 9 v) Other Service Providers The Finance Director, in consultation with the Town Administrator, shall select providers of other services necessary to carry out the debt issuance activities of the Town (paying agents, escrow agents, verification agents, feasibility consultants, rebate consultants, trustees, etc.). The Finance Director in selecting such additional service providers shall consider the cost and perceived quality of service of the proposed service provider. k. Methods of Sale: The Finance Director will select the method of sale, which best fits the types of bonds being sold, market conditions, and the desire to structure bond maturities to enhance the overall performance of the entire debt portfolio. Three general methods exist for the sale of municipal bonds: i) Competitive Sale (1) Bonds are marketed to a wide audience of investment banking (underwriting) firms. Their bids are submitted at a specified time. The underwriter is selected based on its bid for its securities. Prior to the bid date, the Town Board should set parameters of an acceptable interest rate on the bonds. Pursuant to this policy, and if the bids are within the parameters approved by the Town Board and acceptable to the Finance Director, authorized Town Officials may sign the bid form on behalf of the Town fixing the interest rates on bonds sold on a competitive basis. (2) The Town will accept bids for its bonds via fax or electronic submission. Such bids must conform in all respects with the terms of the Official Notice of Sale. The Official Notice of Sale will be designed by the Director of Finance or designated agent to allow a degree of flexibility for the prospective purchasers and may include a permitted discount, term bonds with mandatory sinking fund installments, and other features to enhance the attractiveness of the offering. ii) Negotiated Sale The Town selects the underwriter or group of underwriters of securities in advance of the bond sales. The Town financing team works with the underwriter to bring the issue to the market and negotiates all rates and terms of the sale. In advance of the sale, the Town will determine compensation of each underwriter employed. Prior to the sale date, the Town Board will set parameters around an acceptable interest rate and adopt the formal bond ordinance. The bond sale is then finalized and closing occurs. Attachment A 125 Document Title Draft 1 11/21/18 Revisions: 0 Town of Estes Park, Finance Page 8 of 9 iii) Private Placement When determined appropriate by the Finance Director and relevant Financial Consultants, the Town may elect to sell its debt obligations through a direct bank loan, private placement or limited public offering. This method will be used in very limited situations. If used, the Town Board should be fully informed and direct the Finance Director, by motion, to proceed with private placement of the debt. l. Investments of Bond Proceeds: The investment of bond proceeds requires significant diligence in meeting the objectives of regulatory compliance, the management of the flow of funds described in bond documents, and the needs of the projects being funded. The investment of bond proceeds should be considered at the outset of every debt issuance and integrated throughout the process. This policy incorporates by reference the Town’s Investment Policy. i) Maintenance of Records The Town will maintain appropriate records in accordance with the federal, state and Town requirements, and in accordance with its bond documents to fully meet their provisions and provide for ease of any reporting requirements. ii) Arbitrage and Rebate Liabilities The Town will structure and time its bond issues such that the investment of bond proceeds will minimize any arbitrage and/or rebate liabilities. iii) Escrow Investments The Town will take such steps as necessary to ensure that investments placed in escrow fully comply with regulatory provisions. Where appropriate, the Town will use State and Local Government Securities (SLGS). m. Federal Arbitrage and Rebate Compliance: The Town will fully comply with federal arbitrage and rebate regulations. The Town will take steps to minimize any rebate liability through proactive management in the structuring and oversight of its individual debt issues. The Town’s tax-exempt issues, including lease purchase agreements, are subject to arbitrage compliance regulations. To the extent any arbitrage rebate liability exists, the Town will report such liability in the comprehensive annual financial report (CAFR). The Finance Director will perform arbitrage rebate computations no later than each five-year anniversary date of the issuance as long as bond proceeds or bond reserves are still held on the particular debt issuance in question. n. Debt Refinancing i) General Guidelines Periodic reviews of all outstanding debt will be undertaken to determine refinancing opportunities. Refinancings will be considered (within federal tax law constraints) under the following conditions: Attachment A 126 Document Title Draft 1 11/21/18 Revisions: 0 Town of Estes Park, Finance Page 9 of 9 (1) There is a net economic benefit. (2) There is a need to modernize covenants that are adversely affecting the Town’s financial position or operations. (3) The Town wants to reduce the principal outstanding in order to achieve future debt service savings, and it has available working capital to do so from other sources. (4) There is a need to refinance an existing debt in order to issue replacement debt which may include new additional capital funding. ii) Standards for Economic Savings In general, refinancings for economic savings will be considered whenever net present value savings of at least seven percent (7%) of the refunded debt can be achieved. (1) Refinancings that produce net present value savings of less than seven percent will be considered on a case-by-case basis, provided that the present value savings are at least five percent (5%) of the refunded debt. (2) Refinancings that produce net present value savings of less than 5% will not be considered unless there is a compelling public policy objective. o. Open Market Purchase of Town Securities The Town may choose to defease its outstanding indebtedness through purchases of its own securities on the open market when market conditions make such an option financially feasible. The Finance Director shall be responsible for developing procedures for executing open market purchases and the savings objectives to be achieved by undertaking such actions. p. Repeal of Prior Policy This Policy and Procedure Revision, upon approval by the Town Board, hereby repeals and replaces Section 2.7 – Debt of the Town of Estes Park Finance Policies and Procedures Manual as revised 03/22/2011. q. Effective Date The Policies and Procedures contained herein shall become effective immediately upon the signature of the Mayor. Approved: _____________________________ Todd Jirsa, Mayor _____________ Date Attachment A 127 128 FINANCE Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Duane Hudson, Finance Director Date: November 27, 2018 RE: Capital Improvements Plan 2019 - 2023 (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Motion QUASI-JUDICIAL YES NO Objective: To present the 2019 – 2023 Capital Improvement Plan (CIP) for Town Board consideration. Present Situation: The attached 2019 – 2023 Capital Improvement Plan is the second CIP to be developed using the Town’s new capital improvement planning process. The development of this plan began in March and has run parallel with the budget process. The 2019 projects in the CIP are reflected in the proposed 2019 budget. Proposal: The 2019 – 2023 CIP development process included refinements to the process used last year. Such refinements included scheduling of the CIP projects by year considering financial constraints and funding source limitations. Many projects had to be moved to outlying years due to actual funding limitations. Staff will continue to work to refine the capital planning process and this document. It is recognized that the CIP must be a living document, with priorities and projects changing as circumstances change or new opportunities present themselves. The adoption of the CIP does not grant any spending authority or directly allocate any resources to the projects. This is only done through the formal annual budget process. Advantages: Capital improvement planning allows for the Town to more fully recognize future needs and prioritize spending accordingly. Continuous improvement to the capital improvement planning process will allow staff to refine and add value to the planning process each year. 129 Disadvantages: Changing and improving processes takes time and resources that could be expended on other projects. However, staff believes that investing time and resources in improving the capital planning process is worthwhile and advances the Town Board’s Strategic Plan. Action Recommended: Staff recommends adoption of the 2019 – 2023 Capital Improvement Plan. Finance/Resource Impact: No direct budgetary impact. Level of Public Interest Medium, however, as of the date of this memo’s drafting, no comments either pro or con have been received by the Finance Department from the public. Sample Motion: I move for the approval/denial of the 2019 – 2023 Capital Improvement Plan. Attachments: Attachment A – 2019 – 2023 CIP Summary Attachment B – Detail Project Sheets (Linked) 130 TOWN OF ESTES PARKSUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTSAS OF 10/13/2018100% 103% 106% 109% 112%115%Project CostsRecap by Fund 2019 2020 2021 2022 2023 5yr Total Out Years Total General Fund 101225,000 2,568,408 874,606 988,085 715,680 5,371,779 79,540,454 84,912,233 Comm Reinvestment Fund 204- - - - - - 7,394,500 7,394,500 Open Space Fund 220 1,131,500 2,886,060 161,650 70,850 400,400 4,650,460 811,900 5,462,360 Trails Fund 244634,000 - 278,250 389,675 - 1,301,925 1,667,500 2,969,425 Street Fund 260 2,390,000 1,637,700 1,685,400 1,733,100 1,780,800 9,227,000 11,065,300 20,292,300 Parking Services Fund 270- 324,450 591,480 872,000 - 1,787,930 24,265,000 26,052,930 Stormwater Fund 505- 309,000 318,000 436,000 560,000 1,623,000 89,125,000 90,748,000 Fleet Maintenance Fund 61230,000 370,000 - - - 400,000 - 400,000 L&P 502620,000 922,344 664,620 154,780 112,000 2,473,744 345,000 2,818,744 Water 503949,893 1,217,691 497,578 915,067 - 3,580,228 65,045,725 68,625,953 Total5,980,393 10,235,653 5,071,584 5,559,557 3,568,880 30,416,067 279,260,379 309,676,445 Inflation FactorAttachment A131 TOWN OF ESTES PARKSUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTSAS OF 10/13/2018Funding SourceRecap by Fund Debt $ Fundraising & Other $ Grant $ Net Town Funds Needed General Fund 101 - 1,030,000 24,745,296 59,136,937 Comm Reinvestment Fund 204 - - - 7,394,500 Open Space Fund 220 - 606,000 2,807,110 2,049,250 Trails Fund 244 - 230,000 862,500 1,876,925 Street Fund 260 - - 9,823,500 10,468,800 Parking Services Fund 270 - - - 26,052,930 Stormwater Fund 505 - - - 90,748,000 Fleet Maintenance Fund 612 - - - 400,000 L&P 502 - - - 2,818,744 Water 503 41,243,600 - - 27,382,353 Total 41,243,600 1,866,000 38,238,406 228,328,439 Attachment A132 TOWN OF ESTES PARKAS OF 10/13/2018Project CostsPage # FundDeptProject Title 2019 2020 2021 2022 2023 5yr Total Out Years Total 1 GFAdminServicesDocument Management System- - - 63,220 - 63,220 - 63,2202 GFAdministrationMuseum Annex Upgrades- - - - - - 149,500 149,5003 GFAdministrationMuseum Master Plan Ph. 1 - Collections/Research- 1,751,000 - - - 1,751,000 - 1,751,0004 GFCommunityServicesArena Footing Renovation- - - 81,750 - 81,750 - 81,7505 GFCommunityServicesEvent Center Hall Dividers- - - - 67,200 67,200 - 67,2006 GFCommunityServicesEvents Complex Barn Replacement- - - - - - 13,800,000 13,800,0007 GFCommunityServicesEvents Complex Internal Roadway Improvement- - - - - - 287,500 287,5008 GFCommunityServicesEvents Complex Paving- - - - 190,400 190,400 - 190,4009 GFCommunityServicesEvents Complex Signage- - - 98,100 - 98,100 - 98,10010 GFCommunityServicesEvents Complex Storage Building- - - - - - 402,500 402,50011 GFCommunityServicesMain Door Replacement55,000 - - - - 55,000 - 55,00012 GFCommunityServicesOutdoor Lighting----100,800100,800-100,80013 GFCommunityServicesStall Leveling-61,800---61,800-61,80014 Stormwater PublicWorksStormwater - Bridge, Stream, Road Projects------ 70,725,000 70,725,00015 Stormwater PublicWorksStormwater Neighborhood Projects 2019-103,000---103,000-103,00016 Stormwater PublicWorksStormwater Neighborhood Projects 2020-206,000---206,000-206,00017 Stormwater PublicWorksStormwater Neighborhood Projects 2021--318,000--318,000-318,00018 Stormwater PublicWorksStormwater Neighborhood Projects 2022---436,000-436,000-436,00019 Stormwater PublicWorksStormwater Neighborhood Projects 2023----560,000560,000-560,00020 Stormwater PublicWorksStormwater Neighborhood Projects Out Years------ 18,400,000 18,400,00021GFPublicWorks2040 Multi-Modal Transp. Master Plan------230,000 230,00022 Street F PublicWorksBrodie Ave Road & Trail Improvements800,000----800,000-800,00022 Trails F PublicWorksBrodie Ave Road & Trail Improvements400,000----400,000-400,00023 GFPublicWorksCrags Bridge Rehabilitation Future------695,750 695,75024 GFPublicWorksDowntown Wayfinding 201950,000----50,000-50,00025 GFPublicWorksDowntown Wayfinding 2020-51,500---51,500-51,50026 GFPublicWorksDynamic Message Boards - Phase 2, 2020---327,000-327,000-327,00027 Open Space F PublicWorksFall River Trail Extension 20191,000,000----1,000,000- 1,000,00027 Trails F PublicWorksFall River Trail Extension 2019234,000----234,000-234,00028 Open Space F PublicWorksFall River Trail Extension 2020- 2,819,110---2,819,110- 2,819,11029 Open Space F PublicWorksFall River Trail Extension 2021------409,400 409,40029 Trails F PublicWorksFall River Trail Extension 2021------ 1,495,000 1,495,00030 GFPublicWorksIntersection Improvements (Marys Lake Rd/Moraine)------ 5,750,000 5,750,00031 GFPublicWorksIntersection Improvements US36 & Community Dr-206,000---206,000-206,00032 GFPublicWorksMoraine Ave Multi-Modal Improvements------399,041 399,041SUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTSAttachment A133 TOWN OF ESTES PARKAS OF 10/13/2018Project CostsPage # FundDeptProject Title 2019 2020 2021 2022 2023 5yr Total Out Years Total SUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTS32 Street F PublicWorksMoraine Ave Multi-Modal Improvements------ 11,065,300 11,065,30033 Open Space F PublicWorksMoraine Ave Riverwalk Underpass Ramps------402,500 402,50033 Trails F PublicWorksMoraine Ave Riverwalk Underpass Ramps------172,500 172,50034 GFPublicWorksRockwell Bridge Rehab------604,900 604,90035 Street F PublicWorksSTIP Crack Seal/Seal Coat Program 2019350,000----350,000-350,00036 Street F PublicWorksSTIP Crack Seal/Sealcoat Program 2020-360,500---360,500-360,50037 Street F PublicWorksSTIP Crack Seal/Sealcoat Program 2021--371,000--371,000-371,00038 Street F PublicWorksSTIP Crack Seal/Sealcoat Program 2022---381,500-381,500-381,50039 Street F PublicWorksSTIP Crack Seal/Sealcoat Program 2023----392,000392,000-392,00040 Street F PublicWorksSTIP Major Street Rehabilitation 2019670,000----670,000-670,00041 Street F PublicWorksSTIP Major Street Rehabilitation 2020-587,100---587,100-587,10042 Street F PublicWorksSTIP Major Street Rehabilitation 2021--604,200--604,200-604,20043 Street F PublicWorksSTIP Major Street Rehabilitation 2022---621,300-621,300-621,30044 Street F PublicWorksSTIP Major Street Rehabilitation 2023----638,400638,400-638,40045 Street F PublicWorksSTIP Overlay Program 2019400,000----400,000-400,00046 Street F PublicWorksSTIP Overlay Program 2020-515,000---515,000-515,00047 Street F PublicWorksSTIP Overlay Program 2021--530,000--530,000-530,00048 Street F PublicWorksSTIP Overlay Program 2022---545,000-545,000-545,00049 Street F PublicWorksSTIP Overlay Program 2023----560,000560,000-560,00050 Street F PublicWorksSTIP Parking Lot Rehabilitation 2019170,000----170,000-170,00051 Street F PublicWorksSTIP Parking Lot Rehabilitation 2020-175,100---175,100-175,10052 Street F PublicWorksSTIP Parking Lot Rehabilitation 2021--180,200--180,200-180,20053 Street F PublicWorksSTIP Parking Lot Rehabilitation 2022---185,300-185,300-185,30054 Street F PublicWorksSTIP Parking Lot Rehabilitation 2023----190,400190,400-190,40055 Open Space F PublicWorksTrail Extension Wonderview Ave--92,750--92,750-92,75055 Trails F PublicWorksTrail Extension Wonderview Ave--278,250--278,250-278,25056 Open Space F PublicWorksTrail Resurfacing (US-34 & CO 7)----400,400400,400-400,40056 Trails F PublicWorksTrail Resurfacing (US-34 & CO 7)---389,675-389,675-389,67557 GFPublicWorksBaldwin Park Restrooms------286,488 286,48858 GFPublicWorksParks Shop Addition------771,650 771,65059 Comm Reinvest PublicWorksPolice Department Relocation------ 3,697,250 3,697,25059 GFPublicWorksPolice Department Relocation------ 11,091,750 11,091,75060 GFPublicWorksPS1 Automated Gates/Green Route-62,830---62,830-62,83061 GFPublicWorksPS1 Picnic Pavilion-100,528---100,528-100,52862 GFPublicWorksPublic Works Service Center Facility------ 14,789,000 14,789,000Attachment A134 TOWN OF ESTES PARKAS OF 10/13/2018Project CostsPage # FundDeptProject Title 2019 2020 2021 2022 2023 5yr Total Out Years Total SUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTS63 GFPublicWorksReplace Tan Sand Tent----147,840147,840-147,84064 GFPublicWorksSecurity Camera System Phase 3--145,750--145,750-145,75065 GFPublicWorksSecurity Camera System Phase 4---149,875-149,875-149,87566 GFPublicWorksStreets Shop Remodel--116,600--116,600-116,60067 GFPublicWorksTown Board Room AV/Electrical Remodel-267,800---267,800-267,80068 GFPublicWorksTown Hall Elevator Modernization------707,250 707,25069 GFPublicWorksTown Hall Police Dept Roof120,000----120,000-120,00070 Comm Reinvest PublicWorksTown Hall Relocation------ 3,697,250 3,697,25070 GFPublicWorksTown Hall Relocation------ 11,091,750 11,091,75071 GFPublicWorksTown Hall VRF Phase 1--174,900--174,900-174,90072 GFPublicWorksTown Hall VRF Phase 2---191,840-191,840-191,84073 GFPublicWorksTown Hall VRF Phase 3----209,440209,440-209,44074 Fleet Maint PublicWorksWater Shop Purchase30,000 370,000---400,000-400,00075 Water PublicWorksWater Shop Remodel-226,600---226,600-226,60076 Parking Svcs PublicWorksDowntown Parking Mgmt Plan Ph. 2 - 2019-324,450---324,450-324,45077 Parking Svcs PublicWorksDowntown Parking Mgmt Plan Ph. 3 - 2020--591,480--591,480-591,48078 Parking Svcs PublicWorksDowntown Parking Mgmt Plan Ph. 4 (Const.) Future------ 24,265,000 24,265,00079 Parking Svcs PublicWorksDowntown Parking Mgmt Plan Ph. 4 Design 2021/22---872,000-872,000-872,00080 GFPublicWorksElectric Trolley / Bus Barn--315,456--315,456-315,45681 Parking Svcs PublicWorksVC North Parking Structure------ 18,483,375 18,483,37582 Open Space F PublicWorksBaseline Irrigation Controllers 201966,500----66,500-66,50083 GFPublicWorksGreenhouse Expansion---76,300-76,300-76,30084 Open Space F PublicWorksParks Irrigation System Replacement 201965,000----65,000-65,00085 Open Space F PublicWorksParks Irrigation System Replacement 2020-66,950---66,950-66,95086 Open Space F PublicWorksParks Irrigation System Replacement 2021--68,900--68,900-68,90087 Open Space F PublicWorksParks Irrigation System Replacement 2022---70,850-70,850-70,85088 L&PUtilitiesAutomated Meter Reading Improvements SG2016 2019100,000----100,000-100,00089 L&PUtilitiesAutomated Meter Reading Improvements SG2016 2020-123,600---123,600-123,60090 L&PUtilitiesAutomated Meter Reading Improvements SG2016 2021--127,200--127,200-127,20091 L&PUtilitiesCarriage Hills Phase 1-798,744---798,744-798,74492 L&PUtilitiesCarriage Hills Phase 2--537,420--537,420-537,42093 L&PUtilitiesCounty Road 113N---81,750-81,750-81,75094 L&PUtilitiesHwy 7 Trip Savers150,000----150,000-150,000Attachment A135 TOWN OF ESTES PARKAS OF 10/13/2018Project CostsPage # FundDeptProject Title 2019 2020 2021 2022 2023 5yr Total Out Years Total SUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTS95 L&PUtilitiesIntelliRupter PulseCloser Fault Interrupter70,000----70,000-70,00096 L&PUtilitiesLab Road Area Line Rebuild------86,250 86,25097 L&PUtilitiesLevings Way Line Rebuild----56,00056,000-56,00098 L&PUtilitiesRockwood Area Line Rebuild------57,500 57,50099 L&PUtilitiesSki Road Area Line Rebuild175,000----175,000-175,000100 L&PUtilitiesSkinner Road Area Line Rebuild125,000----125,000-125,000101 L&PUtilitiesTahosa Park (AP2022)---73,030-73,030-73,030102 L&PUtilitiesWagener Road Area------115,000 115,000103 L&PUtilitiesWandering Elk Road----56,00056,000-56,000104 L&PUtilitiesWindance Road Area------86,250 86,250105 Water UtilitiesAspen Avenue (lower) Water Main Replacement181,000----181,000-181,000106 Water UtilitiesBellevue Heights------356,500 356,500107 Water UtilitiesBig Horn Drive Water Main Replacement193,397----193,397-193,397108 Water UtilitiesBig Thompson Avenue (HWY 34) East to Mall Road------244,950 244,950109 Water UtilitiesBirch ave------207,000 207,000110 Water UtilitiesBlue Arrow 2" off Spur 66------53,475 53,475111 Water UtilitiesBroadview/Lower Broadview------962,550 962,550112 Water UtilitiesBrook Drive------248,400 248,400113 Water UtilitiesBureau Area Phase 3180,000----180,000-180,000114 Water UtilitiesBureau Area Phase 4---361,453-361,453-361,453115 Water UtilitiesCarriage Drive------517,500517,500116 Water UtilitiesCedar Lane------310,500 310,500117 Water UtilitiesCharles Heights------368,000 368,000118 Water UtilitiesColumbine Ave------207,000 207,000119 Water UtilitiesCrystal Storage Facility (replacement 3200sq/ft------517,500 517,500120 Water UtilitiesCrystal Tank - Sanborn & Ponderosa------356,500 356,500121 Water UtilitiesDavis Hill------621,000 621,000122 Water UtilitiesDevils Gulch East - Phase 2------445,625 445,625123 Water UtilitiesDevils Gulch East - Phase 3------356,500 356,500124 Water UtilitiesDevils Gulch East - Phase 4------356,500 356,500125 Water UtilitiesDevils Gulch West------570,400 570,400126 Water UtilitiesDriftwood------217,350217,350127 Water UtilitiesEagle Cliff------460,000 460,000128 Water UtilitiesEast Lane/North Lane------534,750 534,750129 Water UtilitiesElm Ave------155,250 155,250Attachment A136 TOWN OF ESTES PARKAS OF 10/13/2018Project CostsPage # FundDeptProject Title 2019 2020 2021 2022 2023 5yr Total Out Years Total SUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTS130 Water UtilitiesFall River Estates Pump House - Structure/Capacity------258,750 258,750131 Water UtilitiesFall River Estates Zone Tank------ 1,840,000 1,840,000132 Water UtilitiesFish Hatchery Road, 12" Abandonment------499,100 499,100133 Water UtilitiesFort Morgan Colony------207,000 207,000134 Water UtilitiesGlacier Creek Water Treatment Plant------ 40,250,000 40,250,000135 Water UtilitiesGrey Fox PRV Vault and Piping------218,500 218,500136 Water UtilitiesHill Road 2"------267,375 267,375137 Water UtilitiesHill Streets Water Main Replacement Phase 2--269,230--269,230-269,230138 Water UtilitiesJuniper Lane------178,250 178,250139 Water UtilitiesKiowa Zone Tank------598,000 598,000140 Water UtilitiesLone Pine Acres------724,500 724,500141 Water UtilitiesNarcissus Circle------178,250 178,250142 Water UtilitiesOffice/Shop Design Work-66,950---66,950-66,950143 Water UtilitiesOld Moccasin Drive------178,250178,250144 Water UtilitiesOld Ranger Road------186,300 186,300145 Water UtilitiesOuray Drive------165,600165,600146 Water UtilitiesPanorama Circle Water Main Replacement---553,614-553,614-553,614147 Water UtilitiesPark View & Cyteworth Water Main Replacement-640,891---640,891-640,891148 Water UtilitiesParking Garage Line Connection100,000----100,000-100,000149 Water UtilitiesPinewood Lane------310,500 310,500150 Water UtilitiesPonderosa Avenue (CH)------303,025 303,025151 Water UtilitiesProspect Mountain PRV Water Main-283,250---283,250-283,250152 Water UtilitiesProspect Mountain Water Company------993,600 993,600153 Water UtilitiesSanborn - Carriage/Whispering Pines------267,375 267,375154 Water UtilitiesShady Lane------93,150 93,150155 Water UtilitiesSpruce Drive Water Main Replacement295,496----295,496-295,496156 Water UtilitiesStanley Circle Water Main Replacement Phase 3--228,347--228,347-228,347157 Water UtilitiesStrong Avenue PRV Increase/Capacity------86,250 86,250158 Water UtilitiesSunny Acres------207,000 207,000159 Water UtilitiesThunder Mountain Pump House - Structure/Capacity------316,250 316,250160 Water UtilitiesThunder Mountain Pump House Improvements------805,000 805,000161 Water UtilitiesTranquil Lane------103,500 103,500162 Water UtilitiesTwin/Meeker/Longs Drive------828,000828,000163 Water UtilitiesUpper Broadview------320,850320,850164 Water UtilitiesVirginia Drive------142,600 142,600Attachment A137 TOWN OF ESTES PARKAS OF 10/13/2018Project CostsPage # FundDeptProject Title 2019 2020 2021 2022 2023 5yr Total Out Years Total SUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTS165 Water UtilitiesWater Shop - (replacement 7200sq/ft @ $125/sq/ft)------460,000 460,000166 Water UtilitiesWebb Cottages------103,500 103,500167 Water UtilitiesWhispering Pine Dr (Carriage,West)------641,700641,700168 Water UtilitiesWhispering Pines Drive (Carriage,East)------713,000 713,000169 Water UtilitiesWillow Lane------393,300393,300170 Water UtilitiesYellow Zone Tank------ 4,140,000 4,140,000171 GFPublicWorks2nd Electric Trolley-66,950---66,950-66,950172 GFPublicWorksFleet Shop Remodel--121,900--121,900-121,900Attachment A138 TOWN OF ESTES PARKAS OF 10/13/2018Page # FundDeptProject Title1 GFAdminServicesDocument Management System2 GFAdministrationMuseum Annex Upgrades3 GFAdministrationMuseum Master Plan Ph. 1 - Collections/Research4 GFCommunityServicesArena Footing Renovation5 GFCommunityServicesEvent Center Hall Dividers6 GFCommunityServicesEvents Complex Barn Replacement7 GFCommunityServicesEvents Complex Internal Roadway Improvement8 GFCommunityServicesEvents Complex Paving9 GFCommunityServicesEvents Complex Signage10 GFCommunityServicesEvents Complex Storage Building11 GFCommunityServicesMain Door Replacement12 GFCommunityServicesOutdoor Lighting13 GFCommunityServicesStall Leveling14 Stormwater PublicWorksStormwater - Bridge, Stream, Road Projects15 Stormwater PublicWorksStormwater Neighborhood Projects 201916 Stormwater PublicWorksStormwater Neighborhood Projects 202017 Stormwater PublicWorksStormwater Neighborhood Projects 202118 Stormwater PublicWorksStormwater Neighborhood Projects 202219 Stormwater PublicWorksStormwater Neighborhood Projects 202320 Stormwater PublicWorksStormwater Neighborhood Projects Out Years21 GFPublicWorks2040 Multi-Modal Transp. Master Plan22 Street F PublicWorksBrodie Ave Road & Trail Improvements22 Trails F PublicWorksBrodie Ave Road & Trail Improvements23 GFPublicWorksCrags Bridge Rehabilitation Future24 GFPublicWorksDowntown Wayfinding 201925 GFPublicWorksDowntown Wayfinding 202026 GFPublicWorksDynamic Message Boards - Phase 2, 202027 Open Space F PublicWorksFall River Trail Extension 201927 Trails F PublicWorksFall River Trail Extension 201928 Open Space F PublicWorksFall River Trail Extension 202029 Open Space F PublicWorksFall River Trail Extension 202129 Trails F PublicWorksFall River Trail Extension 202130 GFPublicWorksIntersection Improvements (Marys Lake Rd/Moraine)31 GFPublicWorksIntersection Improvements US36 & Community Dr32 GFPublicWorksMoraine Ave Multi-Modal ImprovementsSUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTSFunding Source Debt $ Fundraising & Other $ Grant $ Net Town Funds Needed - - - 63,220- - - 149,500- 1,030,000 721,000 -- - - 81,750- - - 67,200- - - 13,800,000- - - 287,500- - - 190,400- - - 98,100- - - 402,500- - - 55,000- - - 100,800- - - 61,800- - - 70,725,000- - - 103,000- - - 206,000- - - 318,000- - - 436,000- - - 560,000--- 18,400,000- - - 230,000- - 336,000 464,000---400,000---695,750- - - 50,000- - - 51,500- - 256,150 70,850- 400,000 400,000 200,000- - - 234,000- 206,000 2,407,110 206,000---409,400- 230,000 862,500 402,500-- 5,750,000 -- - 206,000 ----399,041Attachment A139 TOWN OF ESTES PARKAS OF 10/13/2018Page # FundDeptProject TitleSUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTS32 Street F PublicWorksMoraine Ave Multi-Modal Improvements33 Open Space F PublicWorksMoraine Ave Riverwalk Underpass Ramps33 Trails F PublicWorksMoraine Ave Riverwalk Underpass Ramps34 GFPublicWorksRockwell Bridge Rehab35 Street F PublicWorksSTIP Crack Seal/Seal Coat Program 201936 Street F PublicWorksSTIP Crack Seal/Sealcoat Program 202037 Street F PublicWorksSTIP Crack Seal/Sealcoat Program 202138 Street F PublicWorksSTIP Crack Seal/Sealcoat Program 202239 Street F PublicWorksSTIP Crack Seal/Sealcoat Program 202340 Street F PublicWorksSTIP Major Street Rehabilitation 201941 Street F PublicWorksSTIP Major Street Rehabilitation 202042 Street F PublicWorksSTIP Major Street Rehabilitation 202143 Street F PublicWorksSTIP Major Street Rehabilitation 202244 Street F PublicWorksSTIP Major Street Rehabilitation 202345 Street F PublicWorksSTIP Overlay Program 201946 Street F PublicWorksSTIP Overlay Program 202047 Street F PublicWorksSTIP Overlay Program 202148 Street F PublicWorksSTIP Overlay Program 202249 Street F PublicWorksSTIP Overlay Program 202350 Street F PublicWorksSTIP Parking Lot Rehabilitation 201951 Street F PublicWorksSTIP Parking Lot Rehabilitation 202052 Street F PublicWorksSTIP Parking Lot Rehabilitation 202153 Street F PublicWorksSTIP Parking Lot Rehabilitation 202254 Street F PublicWorksSTIP Parking Lot Rehabilitation 202355 Open Space F PublicWorksTrail Extension Wonderview Ave55 Trails F PublicWorksTrail Extension Wonderview Ave56 Open Space F PublicWorksTrail Resurfacing (US-34 & CO 7)56 Trails F PublicWorksTrail Resurfacing (US-34 & CO 7)57 GFPublicWorksBaldwin Park Restrooms58 GFPublicWorksParks Shop Addition59 Comm Reinvest PublicWorksPolice Department Relocation59 GFPublicWorksPolice Department Relocation60 GFPublicWorksPS1 Automated Gates/Green Route61 GFPublicWorksPS1 Picnic Pavilion62 GFPublicWorksPublic Works Service Center FacilityFunding Source Debt $ Fundraising & Other $ Grant $ Net Town Funds Needed - - 9,487,500 1,577,800- - - 402,500- - - 172,500- - - 604,900- - - 350,000- - - 360,500- - - 371,000- - - 381,500- - - 392,000- - - 670,000- - - 587,100- - - 604,200- - - 621,300- - - 638,400- - - 400,000- - - 515,000- - - 530,000- - - 545,000- - - 560,000--- 170,000- - - 175,100- - - 180,200- - - 185,300- - - 190,400- - - 92,750- - - 278,250- - - 400,400- - - 389,675- - - 286,488- - - 771,650--- 3,697,250--- 11,091,750- - - 62,830- - - 100,528-- 3,697,250 11,091,750Attachment A140 TOWN OF ESTES PARKAS OF 10/13/2018Page # FundDeptProject TitleSUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTS63 GFPublicWorksReplace Tan Sand Tent64 GFPublicWorksSecurity Camera System Phase 365 GFPublicWorksSecurity Camera System Phase 466 GFPublicWorksStreets Shop Remodel67 GFPublicWorksTown Board Room AV/Electrical Remodel68 GFPublicWorksTown Hall Elevator Modernization69 GFPublicWorksTown Hall Police Dept Roof70 Comm Reinvest PublicWorksTown Hall Relocation70 GFPublicWorksTown Hall Relocation71 GFPublicWorksTown Hall VRF Phase 172 GFPublicWorksTown Hall VRF Phase 273 GFPublicWorksTown Hall VRF Phase 374 Fleet Maint PublicWorksWater Shop Purchase75 Water PublicWorksWater Shop Remodel76 Parking Svcs PublicWorksDowntown Parking Mgmt Plan Ph. 2 - 201977 Parking Svcs PublicWorksDowntown Parking Mgmt Plan Ph. 3 - 202078 Parking Svcs PublicWorksDowntown Parking Mgmt Plan Ph. 4 (Const.) Future79 Parking Svcs PublicWorksDowntown Parking Mgmt Plan Ph. 4 Design 2021/2280 GFPublicWorksElectric Trolley / Bus Barn81 Parking Svcs PublicWorksVC North Parking Structure82 Open Space F PublicWorksBaseline Irrigation Controllers 201983 GFPublicWorksGreenhouse Expansion84 Open Space F PublicWorksParks Irrigation System Replacement 201985 Open Space F PublicWorksParks Irrigation System Replacement 202086 Open Space F PublicWorksParks Irrigation System Replacement 202187 Open Space F PublicWorksParks Irrigation System Replacement 202288 L&PUtilitiesAutomated Meter Reading Improvements SG2016 201989 L&PUtilitiesAutomated Meter Reading Improvements SG2016 202090 L&PUtilitiesAutomated Meter Reading Improvements SG2016 202191 L&PUtilitiesCarriage Hills Phase 192 L&PUtilitiesCarriage Hills Phase 293 L&PUtilitiesCounty Road 113N94 L&PUtilitiesHwy 7 Trip SaversFunding Source Debt $ Fundraising & Other $ Grant $ Net Town Funds Needed - - - 147,840- - - 145,750- - - 149,875- - - 116,600- - - 267,800- - - 707,250- - - 120,000- - - 3,697,250- - - 11,091,750- - - 174,900- - - 191,840- - - 209,440- - - 400,000- - - 226,600- - - 324,450- - - 591,480- - - 24,265,000- - - 872,000- - 252,365 63,091--13,862,531 4,620,844- - - 66,500- - - 76,300- - - 65,000- - - 66,950- - - 68,900- - - 70,850- - - 100,000- - - 123,600- - - 127,200- - - 798,744- - - 537,420- - - 81,750- - - 150,000Attachment A141 TOWN OF ESTES PARKAS OF 10/13/2018Page # FundDeptProject TitleSUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTS95 L&PUtilitiesIntelliRupter PulseCloser Fault Interrupter96 L&PUtilitiesLab Road Area Line Rebuild97 L&PUtilitiesLevings Way Line Rebuild98 L&PUtilitiesRockwood Area Line Rebuild99 L&PUtilitiesSki Road Area Line Rebuild100 L&PUtilitiesSkinner Road Area Line Rebuild101 L&PUtilitiesTahosa Park (AP2022)102 L&PUtilitiesWagener Road Area103 L&PUtilitiesWandering Elk Road104 L&PUtilitiesWindance Road Area105 Water UtilitiesAspen Avenue (lower) Water Main Replacement106 Water UtilitiesBellevue Heights107 Water UtilitiesBig Horn Drive Water Main Replacement108 Water UtilitiesBig Thompson Avenue (HWY 34) East to Mall Road109 Water UtilitiesBirch ave110 Water UtilitiesBlue Arrow 2" off Spur 66111 Water UtilitiesBroadview/Lower Broadview112 Water UtilitiesBrook Drive113 Water UtilitiesBureau Area Phase 3114 Water UtilitiesBureau Area Phase 4115 Water UtilitiesCarriage Drive116 Water UtilitiesCedar Lane117 Water UtilitiesCharles Heights118 Water UtilitiesColumbine Ave119 Water UtilitiesCrystal Storage Facility (replacement 3200sq/ft120 Water UtilitiesCrystal Tank - Sanborn & Ponderosa121 Water UtilitiesDavis Hill122 Water UtilitiesDevils Gulch East - Phase 2123 Water UtilitiesDevils Gulch East - Phase 3124 Water UtilitiesDevils Gulch East - Phase 4125 Water UtilitiesDevils Gulch West126 Water UtilitiesDriftwood127 Water UtilitiesEagle Cliff128 Water UtilitiesEast Lane/North Lane129 Water UtilitiesElm AveFunding Source Debt $ Fundraising & Other $ Grant $ Net Town Funds Needed - - - 70,000- - - 86,250- - - 56,000- - - 57,500- - - 175,000- - - 125,000- - - 73,030- - - 115,000- - - 56,000- - - 86,250- - - 181,000- - - 356,500- - - 193,397- - - 244,950- - - 207,000- - - 53,475- - - 962,550- - - 248,400- - - 180,000--- 361,453- - - 517,500- - - 310,500- - - 368,000- - - 207,000- - - 517,500- - - 356,500- - - 621,000- - - 445,625- - - 356,500- - - 356,500- - - 570,400- - - 217,350- - - 460,000- - - 534,750- - - 155,250Attachment A142 TOWN OF ESTES PARKAS OF 10/13/2018Page # FundDeptProject TitleSUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTS130 Water UtilitiesFall River Estates Pump House - Structure/Capacity131 Water UtilitiesFall River Estates Zone Tank132 Water UtilitiesFish Hatchery Road, 12" Abandonment133 Water UtilitiesFort Morgan Colony134 Water UtilitiesGlacier Creek Water Treatment Plant135 Water UtilitiesGrey Fox PRV Vault and Piping136 Water UtilitiesHill Road 2"137 Water UtilitiesHill Streets Water Main Replacement Phase 2138 Water UtilitiesJuniper Lane139 Water UtilitiesKiowa Zone Tank140 Water UtilitiesLone Pine Acres141 Water UtilitiesNarcissus Circle142 Water UtilitiesOffice/Shop Design Work143 Water UtilitiesOld Moccasin Drive144 Water UtilitiesOld Ranger Road145 Water UtilitiesOuray Drive146 Water UtilitiesPanorama Circle Water Main Replacement147 Water UtilitiesPark View & Cyteworth Water Main Replacement148 Water UtilitiesParking Garage Line Connection149 Water UtilitiesPinewood Lane150 Water UtilitiesPonderosa Avenue (CH)151 Water UtilitiesProspect Mountain PRV Water Main152 Water UtilitiesProspect Mountain Water Company153 Water UtilitiesSanborn - Carriage/Whispering Pines154 Water UtilitiesShady Lane155 Water UtilitiesSpruce Drive Water Main Replacement156 Water UtilitiesStanley Circle Water Main Replacement Phase 3157 Water UtilitiesStrong Avenue PRV Increase/Capacity158 Water UtilitiesSunny Acres159 Water UtilitiesThunder Mountain Pump House - Structure/Capacity160 Water UtilitiesThunder Mountain Pump House Improvements161 Water UtilitiesTranquil Lane162 Water UtilitiesTwin/Meeker/Longs Drive163 Water UtilitiesUpper Broadview164 Water UtilitiesVirginia DriveFunding Source Debt $ Fundraising & Other $ Grant $ Net Town Funds Needed - - - 258,750- - - 1,840,000- - - 499,100- - - 207,00040,250,000 - - -- - - 218,500- - - 267,375- - - 269,230- - - 178,250- - - 598,000- - - 724,500- - - 178,250- - - 66,950- - - 178,250- - - 186,300- - - 165,600- - - 553,614- - - 640,891- - - 100,000--- 310,500- - - 303,025- - - 283,250993,600 - - -- - - 267,375- - - 93,150- - - 295,496- - - 228,347- - - 86,250- - - 207,000- - - 316,250- - - 805,000- - - 103,500- - - 828,000- - - 320,850- - - 142,600Attachment A143 TOWN OF ESTES PARKAS OF 10/13/2018Page # FundDeptProject TitleSUMMARY OF CAPITAL IMPROVEMENT PLAN PROJECTS165 Water UtilitiesWater Shop - (replacement 7200sq/ft @ $125/sq/ft)166 Water UtilitiesWebb Cottages167 Water UtilitiesWhispering Pine Dr (Carriage,West)168 Water UtilitiesWhispering Pines Drive (Carriage,East)169 Water UtilitiesWillow Lane170 Water UtilitiesYellow Zone Tank171 GFPublicWorks2nd Electric Trolley172 GFPublicWorksFleet Shop RemodelFunding Source Debt $ Fundraising & Other $ Grant $ Net Town Funds Needed - - - 460,000- - - 103,500- - - 641,700- - - 713,000- - - 393,300- - - 4,140,000- - - 66,950- - - 121,900Attachment A144 TOWN ATTORNEY Memo To: Honorable Mayor Jirsa Board of Trustees Through: Town Administrator Lancaster From: Gregory A. White, Town Attorney Jackie Williamson, Town Clerk Date: November 27, 2018 RE: Ordinance No. 07-18 Amending Chapter 5.20 of the Estes Park Municipal Code Relating to Business Licenses (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Review, and if appropriate, adopt Ordinance No. 07-18 which amends Chapter 5.20 Business Licenses of the Municipal Code. Present Situation: The Town’s Business License Ordinance, Chapter 5.20 of the Municipal Code, needs to be amended to address and clarify issues with regard to the types of businesses, occupations, and professions which are required to obtain and maintain a business license, differentiate between certain types of business licenses, adjust the fees for business licenses, and address administration of business licenses. The amendments to Chapter 5.20 of the Municipal Code set forth in Ordinance 07-18 address the following: Updates the definitions to clarify the definitions of individual accommodation units, vacation homes, bed and breakfast inns, and mobile food vending. Clarify that individual accommodation units, i.e. condos, which are individually owned and operated as vacation homes, are required to obtain an individual business license. Establish the fee for all businesses which provide accommodations including vacation homes, bed and breakfast inns, and individual accommodation units at $200 plus $50 per each bedroom. Establishes the fee of $25 for an outdoor mobile food vendor license. Clarifies that all businesses required to have a sales tax license in Colorado shall provide a copy of the current sales tax license at the time of obtaining a business license. 145 Provides exceptions to certain categories to obtain and maintain a business license including businesses, professions, or occupations, operating solely on property owned by the Town, the Estes Valley Recreation and Park District, the Estes Park School District; professional performing artists; and any organization/entity having tax exempt status. Provides for a one-third (33%) reduction to the General, Building Contractor and Home Business license fees for 2019. Provides for 22% reduction of business license fees for early payment and penalty fee of twice the licensing fee for late payment. Advantages: Updates and clarifies the requirements for business, professions, and occupations to obtain and maintain a business license, adds business license fees, provides exemptions for certain categories of businesses, reduces business license fee by one- third (1/3), provides for a reduction for early payment of business license fees, and provides for a penalty for late payment of business license fees. Disadvantages: The reduction in business license revenue impacts the General fund. The addition of three separate fees (earlier fee, regular fee and late fee) may provide confusion to the business owner. Staff anticipates an increase in administrative time collecting the correct fee and/or reimbursing incorrect fees. Staff would recommend foregoing the early payment fee as it may be a feature the Board would discontinue when the fee is reduced further. Action Recommended: Adoption of Ordinance 07-18 without the reduction in business license fee if paid by January 31st. Budget: The reduction in business license fee collection of approximately $91,000. The Town may realize additional revenue from the licensing of individual accommodations utilized as vacation homes. Level of Public Interest Medium. Sample Motion: I move to adopt/not adopt Ordinance 07-18 Amending Chapter 5.20 to Estes Park Municipal Code relating to Business Licenses with/without the reduction for early payment. Attachments: Ordinance No. 07-18 Redlined copy of Chapter 5.20 146 ORDINANCE NO. 07-18 AN ORDINANCE AMENDING CHAPTER 5.20 BUSINESS LICENSES OF THE MUNICIPAL CODE WHEREAS, Chapter 5.20 of the Municipal Code sets forth the requirements for each business, profession or occupation within the Town to obtain and maintain a business license; and WHEREAS, it is necessary to amend Chapter 5.20 to provide for new categories of business licenses, clarify the requirements for individual accommodation units to obtain a business license, amend the amount of business license fees, and provide exceptions to the terms and conditions of Chapter 5.20 of the Municipal Code; and WHEREAS, the Board of Trustees has reviewed the amendments to Chapter 5.20 and determined that it is in the best interest of the Town to approve the amendment of Chapter 5.20 of the Municipal Code. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: Chapter 5.20 of the Municipal Code is amended, as more fully set forth on Exhibit A attached hereto and incorporated herein by reference. Section 2: This Ordinance shall take effect and be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado this _________ day of _______________, 2018. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk I hereby certify that the above ordinance was introduced and read at a meeting of the Board of Trustees on the ________day of _____________, 2018 and published in a newspaper of general publication in the Town of Estes Park, Colorado, on the day of __________________, 2018. Town Clerk 147 EXHIBIT A Chapter 5.20 ‐ Business Licenses 5.20.010 ‐ Business license. (a) Each business, profession or occupation within the Town, which business, profession or occupation consists of the selling of goods, wares, merchandise or service; the performing or rendering of service for charge; the leasing, renting or furnishing of an accommodation; and the carrying on or engaging in any nonresidential business shall obtain and maintain a business license. Each business, profession or occupation conducted at a separate physical location, regardless of ownership, shall obtain and maintain a separate business license. (b) Each individual accommodation unit or vacation home which is separately owned, including but not limited to a condominium unit, shall obtain and maintain a business license for the individual unit as provided in Section 5.20.030. An entity or company managing one (1) or more individual accommodation units or vacation homes, shall obtain and maintain a business license for the management business separate from the business license of the owner of the individual accommodation unit or vacation home. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 18-93 §2, 1993; Ord. 20-01 §1, 2001; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 28-07 §1, 2007; Ord. 02-09 §§1, 2, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.020 ‐ Definitions. In this Chapter, the following words and phrases shall have the following meanings: Accommodation means the rental, leasing or occupancy of an accommodation unit, individual accommodation unit, vacation home or bed and breakfast inn for a term of less than thirty (30) days. Accommodation site means one (1) individual parcel of real property consisting of two (2) or more accommodations units that are all owned and managed by a person(s) or entity. Accommodation unit means any room, mobile home, recreational vehicle, camp site, or other area in a visitor-serving facility that provides temporary lodging, such as any hotel, motel, guest house, apartment, dormitory, mobile home park, recreational vehicle park or campground, or any such similar place, to any person whom, for a consideration, uses, possesses, or has the right to use or possess such room, mobile home site, recreational vehicle site, camp site or other area for a term of less than thirty (30) days. Bed and breakfast inn means a detached single-family residential dwelling accommodation that is operator-occupied or an on-site manager resides on the premises during the accommodation use. Building contractor means a business, profession or occupation whose primary business is the physical construction of structures and their appurtenances, including but not limited to: Acoustical contractor; Air conditioning contractor; Asphalt contractor; Cabinets and cabinet makers; 148 Carpenter; Caulking contractor; Ceiling contractor; Concrete contractor; Counter tops contractor; Demolition contractor; Drilling and boring contractor; Drywall contractor; Electrical contractor; Excavating contractor; Fire system installation contractor; Framing contractor; General contractor; Heating/mechanical contractor; Home building; Home improvement contractor; House mover contractor; Insulation contractor; Landscape contractor; Mason contractor; Painting contractor; Patio, deck, porch, building/enclosure contractor; Paving contractor; Plumbing contractor; 149 Remodeling and repairing contractor; Road building contractor; Roofing contractor; Septic tanks and systems contractor; Siding contractor; Sprinkler system contractor; Swimming pool contractor; Tile/ceramic contractor; and waterproofing contractor. General business means the carrying on or engaging in any business, profession or occupation within the Town, which business, profession or occupation consists of the selling of goods, wares, merchandise or services or the performing or rendering of service for charge; except the carrying on or engaging in an accommodation, building contractor, home business, or outdoor mobile food vending. Home business means a business, profession or occupation conducted within or from a dwelling by a resident as an accessory use to the residential use of the dwelling, but it does not include a building contractor or accommodation. Individual Accommodation Unit means any separately owned accommodation, such as a condominium unit, which is rented, leased or occupied for a term of less than thirty (30) days and is not a vacation home. Nonresident business means a business, profession or occupation whose business premises is located outside the corporate limits of the Town but is otherwise subject to the terms of this Chapter. Outdoor Mobile Food Vending means a business conducted from a licensed vehicle which sells food and beverages to the public. Owner means the person owning any business, profession, occupation or accommodation. In the event that the owner is a nonresident or cannot be located by the Town, the operator, manager or lessee of any such business, profession or occupation shall be deemed an owner for all purposes of this Chapter. Vacation home means a single-family residential dwelling that is rented, leased or occupied for accommodations purposes for compensation for terms of less than thirty (30) days. (Ord. 1-91 §1 (part), 1991; Ord. 19-91 §1(part), 1991; Ord. 18-93 §1, 1993; Ord. 11-94 §1, 1994, Ord. 15-97, 1997; Ord. 20-98 §1, 1998; Ord. 20-01 §2, 2001; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 02-09 §§3, 4, 2009; Ord. 02-10 §1, 2010) (Ord. No. 01-16 , § 1, 1-26-2016) 150 5.20.030 ‐ Amount of license fee. The business license fee is set forth as follows: (1) General business license: one hundred & thirty-four dollars ($134.00) per year. (2) Accommodations license as follows: each individual accommodation site shall pay a business license fee based upon the number of units on the individual accommodation site. five (5) units or less, one hundred dollars ($100.00) per year; six (6) to twenty (20) units, one hundred seventy-five dollars ($175.00) per year; twenty-one (21) units or more, two hundred fifty dollars ($250.00) per year. (3) Building contractor's license: one hundred & thirty-four dollars ($134.00) per year. (4) Home business license: sixty-seven dollars ($67.00) per year. (5) Individual accommodation unit shall pay a business license fee of two hundred dollars ($200.00) per year, plus fifty dollars ($50.00) for each bedroom. (6) Vacation home: two hundred dollars ($200.00) base fee per year; plus fifty dollars ($50.00) for each bedroom. (7) Bed and Breakfast Inn License: two hundred dollars ($200.00) base fee per year; plus fifty dollars ($50.00) for each bedroom. (8) Outdoor Mobile Food Vendor License: twenty-five dollars ($25.00) per year; (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 18-93 §3, 1993; Ord. 11-94 §2, 1994; Ord. 20-98 §3, 1998; Ord. 21-98 §1, 1998; Ord. 20-01 §3, 2001; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 02-09 §5, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.040 ‐ Business license requirements. Every person who is the owner of any business, profession, occupation or accommodation, including owners of multiple businesses at separate physical locations, shall obtain a business license from the Town as follows: (1) A business license shall be obtained prior to engaging in any business, profession, occupation or accommodation within the Town. (2) The owner shall complete all forms and provide all information required by the Town Clerk for obtaining a business license. (3) The owner, if required, shall complete an Affidavit of Lawful Presence and present valid identification required by Section 24-76.5-101, et seq., C.R.S., or any regulation of the State promulgated thereto. (4) The owner shall complete and/or provide all documentation and information required by the State and/or the United States for the issuance of a business license. (5) If the business is required to have a sales tax license by Colorado Law, the owner shall provide a copy of a current Colorado sales tax license. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 28-07 §2, 2007; Ord. 02-09 §6, 2009) 151 (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.050 ‐ Form of license; transfers. Each business license shall be numbered and shall show the name and place of the business of the licensee and shall be posted in a conspicuous place on the business premises for which it is issued. This license may be transferable to any new owner of the business so long as the business remains at the same premises. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 18-93 §4, 1993; Ord. 15-97, 1997; Ord. 20-01 §4, 2001; Ord. 19-07 §1, 2007; Ord. 02-09 §7, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.060 ‐ Payment of license fee. The owner of each business, profession, occupation or accommodation subject to the provisions of this Chapter shall pay the business license fee for each calendar year in which the owner engages in any business, profession, occupation or accommodation within the Town as follows: (1) Full payment is required on or before March 31 of each calendar year. Payments received by January 31, 2018 will receive an additional 22% reduction in the business license fee. Payments received after March 31 of each calendar year will be assessed a penalty fee of twice the licensing fee. (2) Any new business, profession, occupation or accommodation which begins its business on or after January 1 and on or before June 30 shall pay the full amount of the business license fee. Any new business, profession, occupation or accommodation which begins its business on or after July 1 and on or before September 30 shall pay one-half (½) of the business license fee. Any new business, profession, occupation or accommodation which begins its business on or after October 1 and on or before December 31 shall pay one-fourth (¼) of the business license fee. All business license fees subject to this Subsection (2) shall be due and payable upon submittal of an application to the Town Clerk's office. (3) In the event any existing business license is not renewed in the subsequent calendar year on or before March 31, the business license shall be deemed to have lapsed. (4) In the event that a nonsufficient funds (NSF) check is received, a twenty-dollar ($20.00) fee will be added to the account. Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 18-93 §5, 1993; Ord. 15-97, 1997; Ord. 20-01 §5, 2001; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 28-07 §3, 2007; Ord. 02-09 §8, 2009 (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.070 ‐ Violation. It shall be a violation of this Chapter for an owner of a business, profession, occupation or accommodation to fail to obtain and maintain the business license; refuse to make payment to the Town of the business license fee; or fail to complete the application process. 152 (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 28-07 §4, 2007; Ord. 02-09 §9, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.080 ‐ Revocation of license. The Town shall give written notice to the owner of any business, profession, occupation or accommodation who has failed to pay the fee in accordance with Section 5.20.060. If the business license fee is not paid in full within twenty (20) days of the date of the notice, the Town shall revoke the business license. Upon revocation of the business license, the owner's right and privilege to conduct the business, profession, occupation or accommodation within the Town is terminated. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 4-04 §1, 2004; Ord. 19-07 §5, 2007; Ord. 28-07 §5, 2007; Ord. 02-09 §10, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.085 ‐ Termination of right to conduct business. Upon revocation of a business license or failure to obtain and maintain a business license, the owner's right and privilege to conduct its business, profession, occupation or accommodation within the Town is terminated. Following termination, the Town may seek injunctive relief in the District Court to enjoin the owner of any business, profession, occupation or accommodation within the Town from conducting said business, profession, occupation or accommodation within the Town. (Ord. 28-07 §6, 2007; Ord. 02-09 §11, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.090 ‐ Inspections. The Town shall be entitled at any time, upon reasonable notice to the owner of any business, profession, occupation or accommodation, to inspect the premises occupied by the business, profession, occupation or accommodation for the purpose of ascertaining compliance with the terms and conditions of this Chapter. In the event that such inspection reveals that the business license fee charged to the business, profession, occupation or accommodation is in fact erroneous, an adjustment shall be made by the Town of the license fee. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 4-04 §1, 2004) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.100 ‐ Chapter exceptions. The provisions of this Chapter shall not apply to the following: 153 (1) Any business, profession or occupation licensed under any other Town ordinance and paying a license fee to engage in such business, profession or occupation, other than sales tax licenses, nor to any business, profession or occupation paying another business license fee or tax to the Town. (2) Any business, profession or occupation which consists solely of delivering goods at wholesale to other businesses, professions or occupations within the Town. (3) Any business, profession or occupation solely conducted on property owned by the Town Estes Valley Recreation and Parks District or Park R-3 School District. (4) Professional performing artists performing within the Town, including, but not limited to musicians, bands, orchestras, comedians, actors and lecturers. (5) Any organization or entity that is formally recognized by the United States Internal Revenue Service, as having tax-exempt status. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 15-97, 1997; Ord. 02-09 §12, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) (Ord. 4-04 §3, 2004; Ord. 02-10 §1, 2010) (Ord. No. 01-16 , § 1, 1-26-2016) 154 EXHIBIT A FINAL 04/02/2018 Chapter 5.20 - Business Licenses 5.20.010 - Business license. (a) Each business, profession or occupation within the Town, which business, profession or occupation consists of the selling of goods, wares, merchandise or service; the performing or rendering of service for charge; the leasing, renting or furnishing of an accommodation units or vacation home; and the carrying on or engaging in any nonresidential business shall obtain and maintain a business license. Each business, profession or occupation conducted at a separate physical location, regardless of ownership, shall obtain and maintain a separate business license. (b) Each individual accommodation unit or vacation home which is separately owned, including but not limited to a condominium unit, shall obtain and maintain a business license for the individual unit as provided in Section 5.20.030. An entity or company managing one (1) or more individual accommodation units or vacation homes, shall obtain and maintain a business license for the management business separate from the business license of the owner of the individual accommodation unit or vacation home. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 18-93 §2, 1993; Ord. 20-01 §1, 2001; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 28-07 §1, 2007; Ord. 02-09 §§1, 2, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.020 - Definitions. In this Chapter, the following words and phrases shall have the following meanings: Accommodation means the rental, leasing or occupancy of an accommodation site, accommodation unit, individual accommodation unit, vacation home or bed and breakfast inn for a term total continuous duration of less than thirty (30) days. Accommodation site means one (1) individual parcel of real property consisting of twoone (21) or more accommodations units that are under all owned and managed by a person(s) or entity. management control of a representative, entity or agency for rental purposes. Accommodation unit means any room, mobile home, recreational vehicle, camp site, or other area in a visitor-serving facility that provides temporary lodging, such as any hotel, motel, guest house, apartment, dormitory, mobile home park, recreational vehicle park or campground, or any such similar place, to any person whom, for a consideration, uses, possesses, or has the right to use or possess such room, mobile home site, recreational vehicle site, camp site or other area for a total continuous duration term of less than thirty (30) days. Bed and breakfast inn means a detached single-family residential dwelling unit that is rented, leased or occupied for accommodations purposes accommodation thatand is operator-occupied on a fulltime basisor an on-site manager resides on the premises during the accommodation use.. Building contractor means a business, profession or occupation whose primary business is the physical construction of structures and their appurtenances, including but not limited to: Acoustical contractor; Air conditioning contractor; 155 Asphalt contractor; Cabinets and cabinet makers; Carpenter; Caulking contractor; Ceiling contractor; Concrete contractor; Counter tops contractor; Demolition contractor; Drilling and boring contractor; Drywall contractor; Electrical contractor; Excavating contractor; Fire system installation contractor; Framing contractor; General contractor; Heating/mechanical contractor; Home building; Home improvement contractor; House mover contractor; Insulation contractor; Landscape contractor; Mason contractor; Painting contractor; Patio, deck, porch, building/enclosure contractor; 156 Paving contractor; Plumbing contractor; Remodeling and repairing contractor; Road building contractor; Roofing contractor; Septic tanks and systems contractor; Siding contractor; Sprinkler system contractor; Swimming pool contractor; Tile/ceramic contractor; and waterproofing contractor. General business means the carrying on or engaging in any business, profession or occupation within the Town, which business, profession or occupation consists of the selling of goods, wares, merchandise or services or the performing or rendering of service for charge; except the carrying on or engaging in an accommodation, building contractor, or home business, or outdoor mobile food vending. . Home business means a business, profession or occupation conducted within or from a dwelling by a resident as an accessory use to the residential use of the dwelling, but it does not include a building contractor or accommodation. Individual Accommodation Unit means any separately owned accommodation, such as a condominium unit, which is rented, leased or occupied for a term of less than thirty (30) days and is not a vacation home. Individual Service Contractor means an individual who offers services as an independent contractor, who is not an employee of the business or site where the services are provided; and the individual services are provided on a sporadic basis for less than ninety business days in a calendar year. Individual Service Contractors include but are not limited to masseuses, fitness instructors, art/music teachers, physical therapists or lecturers. Nonresident business means a business, profession or occupation whose business premises is located outside the corporate limits of the Town but is otherwise subject to the terms of this Chapter. Outdoor Mobile Food Vending means a business conducted from a licensed vehicle which sells food and beverages to the public. Owner means the person owning any business, profession, occupation or accommodation. unit. In the event that the owner is a nonresident or cannot be located by the Town, the operator, manager or lessee of any such business, profession or occupation shall be deemed an owner for all purposes of this Chapter. Vacation home means a single-family residential dwelling unit that is rented, leased or occupied for accommodations purposes for compensation for terms of less than thirty (30) days. 157 (Ord. 1-91 §1 (part), 1991; Ord. 19-91 §1(part), 1991; Ord. 18-93 §1, 1993; Ord. 11-94 §1, 1994, Ord. 15-97, 1997; Ord. 20-98 §1, 1998; Ord. 20-01 §2, 2001; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 02-09 §§3, 4, 2009; Ord. 02-10 §1, 2010) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.030 - Amount of license fee. The business license fee is set forth as follows: (1) General business license: one two hundred & thirty-four dollars ($200.00134.00) per year. (2) Accommodations license as follows: each individual accommodation site shall pay a business license fee based upon the number of units on the individual accommodation site. five (5) units or less, one hundred fifty dollars ($1050.00) per year; six (6) to twenty (20) units, twoone hundred sixty seventy-five dollars ($261750.00) per year; twenty-one (21) units or more, two three hundred seventy-fivefifty dollars ($250375.00) per year. Each individual accommodation site shall pay a business license fee based upon the number of units on the individual accommodation site. (3) Building contractor's license: two one hundred & thirty-four dollars ($200134.00) per year. (4) Home business license: one hundred sixty-seven dollars ($67100.00) per year. (5) Individual accommodation unit : Any individual accommodation unit, including but not limited to a condominium unit, which is not part of an accommodation site, shall pay a business license fee of one two hundred fifty dollars ($150.00200.00) per year, plus fifty dollars ($50.00) for each bedroom. . (6) Vacation home: two hundred dollars ($200.00) base fee per year; plus fifty dollars ($50.00) for each bedroom. (7) Bed and Breakfast Inn License: two hundred dollars ($200.00) base fee per year; plus fifty dollars ($50.00) for each bedroom. (8) Outdoor Mobile Food Vendor License: twenty-five dollars ($25.00) per year; (9) Individual Service Contractor License: _______________ dollars ($_25________) per year (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 18-93 §3, 1993; Ord. 11-94 §2, 1994; Ord. 20-98 §3, 1998; Ord. 21-98 §1, 1998; Ord. 20-01 §3, 2001; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 02-09 §5, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.040 - Business license requirements. Every person who is the owner of any business, profession, occupation or, accommodation unit or vacation home, including owners of multiple businesses at separate physical locations, shall obtain a business license from the Town as follows: (1) A business license shall be obtained prior to engaging in any business, profession, occupation or, accommodation or vacation home within the Town. (2) The owner shall complete all forms and provide all information required by the Town Clerk for obtaining a business license. 158 (3) The owner, if required, shall complete an Affidavit of Lawful Presence and present valid identification required by Section 24-76.5-101, et seq., C.R.S., or any regulation of the State promulgated thereto. (4) The owner shall complete and/or provide all documentation and information required by the State and/or the United States for the issuance of a business license. (5) If the business is required to have a sales tax license by Colorado Law, the owner shall provide a copy of a current Colorado sales tax license. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 28-07 §2, 2007; Ord. 02-09 §6, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.050 - Form of license; transfers. Each business license shall be numbered and shall show the name and place of the business of the licensee and shall be posted in a conspicuous place on the business premises for which it is issued. This license may be transferable to any new owner of the business so long as the business remains at the same premises. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 18-93 §4, 1993; Ord. 15-97, 1997; Ord. 20-01 §4, 2001; Ord. 19-07 §1, 2007; Ord. 02-09 §7, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.060 - Payment of license fee. The owner of each business, profession, occupation or, accommodation unit or vacation home subject to the provisions of this Chapter shall pay the business license fee for each calendar year in which the owner engages in any business, profession, occupation or, accommodation or vacation home within the Town as follows: (1) Full payment is required on or before March 31 of each calendar year. Payments received by January 31, 2018 wouldwill receive an additional 22% reduction in the business license fee. Payments received after March 31 of each calendar year wouldill be assessed a penalty fee of twice the licensing fee. (2) Any new business, profession, occupation or, accommodation or vacation home which begins its business on or after January 1 and on or before June 30 shall pay the full amount of the business license fee. Any new business, profession, occupation or accommodation which begins its business on or after July 1 and on or before September 30 shall pay one-half (½) of the business license fee. Any new business, profession, occupation or accommodation which begins its business on or after October 1 and on or before December 31 shall pay one-fourth (¼) of the business license fee. All business license fees subject to this Subsection (2) shall be due and payable upon submittal of an application to the Town Clerk's office. (3) In the event any existing business license is not renewed in the subsequent calendar year on or before March 31, the business license shall be deemed to have lapsed. A new business license fee in full must be paid by the owner. There shall be no proration of this business license fee. (4) In the event that a nonsufficient funds (NSF) check is received, a twenty-dollar ($20.00) fee will be added to the account. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 18-93 §5, 1993; Ord. 15-97, 1997; Ord. 20-01 §5, 2001; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 28-07 §3, 2007; Ord. 02-09 §8, 2009) 159 (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.070 - Violation. It shall be a violation of this Chapter for an owner of a business, profession, occupation or, accommodation or vacation home to fail to obtain and maintain the business license; refuse to make payment to the Town of the business license fee; or fail to complete the application process. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 4-04 §1, 2004; Ord. 19-07 §1, 2007; Ord. 28-07 §4, 2007; Ord. 02-09 §9, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.080 - Revocation of license. The Town shall give written notice to the owner of any business, profession, occupation or , accommodation, or vacation home who has failed to pay the fee in accordance with Section 5.20.060. If the business license fee is not paid in full within twenty (20) days of the date of the notice, the Town shall revoke the business license. Upon revocation of the business license, the owner's right and privilege to conduct the business, profession, occupation or accommodation or vacation home within the Town is terminated. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 4-04 §1, 2004; Ord. 19-07 §5, 2007; Ord. 28-07 §5, 2007; Ord. 02-09 §10, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.085 - Termination of right to conduct business. Upon revocation of a business license or failure to obtain and maintain a business license, the owner's right and privilege to conduct its business, profession, occupation, or accommodation or vacation home within the Town is terminated. Following termination, the Town may seek injunctive relief in the District Court to enjoin the owner of any business, profession, occupation or, accommodation or vacation home within the Town from conducting said business, profession, occupation or accommodation within the Town. (Ord. 28-07 §6, 2007; Ord. 02-09 §11, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.090 - Inspections. The Town shall be entitled at any time, upon reasonable notice to the owner of any business, profession, occupation or accommodation, to inspect the premises occupied by the business, profession, occupation or accommodation for the purpose of ascertaining compliance with the terms and conditions of this Chapter. In the event that such inspection reveals that the business license fee charged to the business, profession, occupation or accommodation is in fact erroneous, an adjustment shall be made by the Town of the license fee. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 4-04 §1, 2004) 160 (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.100 - Chapter exceptions. The provisions of this Chapter shall not apply to the following: (1) Any business, profession or occupation licensed under any other Town ordinance and paying a license fee to engage in such business, profession or occupation, other than sales tax licenses, nor to any business, profession or occupation paying another business license fee or tax to the Town. (2) Any business, profession or occupation which consists solely of delivering goods at wholesale to other businesses, professions or occupations within the Town. (3) Any business, profession or occupation solely conducted on property owned by the Town. ,Estes Valley Recreation and Parks District or Park R-3 School District. (4) Professional performing artists performing within the tTown, including, but not limited to musicians, bands, orchestras, comedians, actors and lecturers. (5) Any organization or entity that is formally recognized by the United States Internal Revenue Service, as having tax-exempt status. (Ord. 1-91 §1(part), 1991; Ord. 19-91 §1(part), 1991; Ord. 15-97, 1997; Ord. 02-09 §12, 2009) (Ord. No. 01-16 , § 1, 1-26-2016) 5.20.110 - Vacation homes and bed and breakfast inns. This Section shall apply to vacation homes and bed and breakfast inns. (1) Restrictions on rentals. The rental, leasing or occupancy of all vacation homes and bed and breakfast inns subject to this Section shall be restricted as follows: a. Compliance with the applicable regulations found in the Estes Valley Development Code is required. b. The application for a business license for any vacation home or bed and breakfast inns shall designate a local resident or property manager of the Estes Valley who can be contacted by the Town with regard to any violation of the provisions of this Section. The person set forth on the application shall be the representative of the owner for all purposes with regard to the issuance of the business license, the operation of the vacation home or bed and breakfast inn and revocation of the business license pursuant to the terms and conditions of this Section. (2) Violation. It is a violation of this Section for any owner, representative, guest and/or occupant of a vacation home or bed and breakfast inn to be convicted, including a plea of no contest, of a violation of Section 9.08.010 (Disturbing the Peace) of this Code; to fail to collect and remit all required sales tax to the State due and owing for the leasing, rental or occupation of a vacation home or bed and breakfast inn; to violate any provisions of this Section; and/or to fail to acquire and pay for a business license. For the purpose of this Section, only violations of Section 9.08.010 of this Code which occur on the premises of the vacation home or bed and breakfast inn and while a vacation home or bed and breakfast inn is being occupied as a vacation home or bed and breakfast inn shall be a violation of this Section. (3) Revocation of license. The Town may revoke the business license of any vacation home or bed and breakfast inn for violation of the provisions of this Section as follows: 161 8 a. The Town Clerk, upon the receipt and verification of any violation of this Section, shall give written notice to the owner or representative that a violation has occurred. b. Upon the receipt and verification of any subsequent violation of the terms and conditions of this Section, within two (2) years of the date of the written warning set forth in Subsection a above, the Town Clerk may revoke the business license by giving written notice to the owner or representative of the revocation of the license. Said revocation shall be for one (1) year from the date of the notice. c. Upon the receipt and verification of any subsequent violation of the terms and conditions of this Section within two (2) years after reinstatement, the Town Clerk shall revoke the business license by giving written notice to the owner or representative of the revocation of the business license. Said revocation shall be for two (2) years from the date of the notice. Upon revocation of the business license, the owner's right to operate a vacation home or bed and breakfast inn on the property shall terminate. (4) Appeal. Any owner or representative who wishes to contest the written warning or the revocation of a business license shall be entitled to request a hearing before the Town Clerk by written notice delivered in person or by certified mail, return receipt requested, to the Town Clerk within fifteen (15) days of the date of the warning or revocation. The Town Clerk shall hold a hearing on the appeal and determine whether or not a violation of the provisions of this Section has occurred. The owner shall be entitled to present any evidence of compliance with the terms and conditions of this Section at said hearing. The decision of the Town Clerk as to whether or not the violation occurred shall be final and not subject to further appeal. (Ord. 4-04 §3, 2004; Ord. 02-10 §1, 2010) (Ord. No. 01-16 , § 1, 1-26-2016) 162 TOWN ADMINISTRATOR Memo To: Honorable Mayor Jirsa Board of Trustees From: Town Administrator Lancaster Date: November 27th, 2018 RE: Resolution 29- 18 Support of the Platte River Power Authority Resource Diversification Policy to Work Toward the Goal of 100% Carbon-Free Electric Energy Production by the Year 2030 PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Express Board support for the Platte River Power Authority’s (PRPA) proposed Resource Diversification Policy for transitioning to 100% carbon-free electricity by 2030 while maintaining Platte River’s three pillars of providing reliable, environmentally responsible and financially sustainable electricity and services Present Situation: n/a Proposal: To adopt the resolution supporting the proposed policy of the PRPA Board of Directors. Advantages: • Express to the public the Town Board’s support for PRPA efforts in the area of clean carbon neutral energy. • Support the Board of Directors of the PRPA Disadvantages: • none Action Recommended: Approval of the Resolution Finance/Resource Impact: n/a 163 Level of Public Interest High Sample Motion: I move for the approval/denial Resolution 29-18 Support of the Platte River Power Authority Resource Diversification Policy to Work Toward the Goal of 100% Carbon- Free Electric Energy Production by the Year 2030 Attachments: Resolution 29-18 164 RESOLUTION #29-18 Support of the Platte River Power Authority Resource Diversification Policy to Work Toward the Goal of 100% Carbon-Free Electric Energy Production by the Year 2030 WHEREAS, the Town of Estes Park is one of four founding municipalities of the Platte River Power Authority (Platte River), one of Colorado's most successful examples of regional collaboration, and one which provides Estes Park with highly reliable electricity at the lowest wholesale cost in the state; and WHEREAS, Platte River has a history of aligning procurement of resources when the timing and cost effectiveness is right; and WHEREAS, as 2018 has demonstrated, Platte River can purchase renewable electricity at scale at a cost that is commensurate to power generated from fossil fuels on an energy basis; and WHEREAS, for the purposes of this Resolution, renewable electricity includes nonfossil fuel sources, including electricity derived from wind, solar, hydroelectricity and geothermal sources and other means that may become available that do not add greenhouses gases to the atmosphere; and WHEREAS, studies, such as one published in the Proceedings of the National Academy of Sciences in 2017, suggest significantly higher percentages (up to 80%) of renewable electricity could be achieved in the U.S. grid in both a cost-effective and reliable manner; and WHEREAS, technology and market trends favoring renewable energy storage and reliability are continuing to develop in terms of capacity, life-expectancy and affordability; and WHEREAS, many businesses and residents in Estes Park have committed to supporting 100% renewable or carbon-free energy by 2030, and WHEREAS, we recognize and want to protect the beauty of Rocky Mountain National Park, the forests surrounding us and our wonderful community, and WHEREAS, production and burning of fossil fuels are the greatest contributors to atmospheric CO2 and methane greenhouse gases; and WHEREAS, Longmont and Fort Collins, our partners in ownership of Platte River, have passed resolutions in support of a 100% renewable or carbon-free electric energy goal; and WHEREAS, the benefits to Estes Park of transitioning to 100% carbon-free electricity may be numerous; including more stable and affordable utility bills, a more sustainable and dependable energy source in the future, and a cleaner, healthier environment; and 165 WHEREAS, it is important to provide reliable, high quality and affordable energy to attract and retain local businesses and spur economic development, which is vital to our community's success in a highly competitive and increasingly global market place; and WHEREAS, the Town of Estes Park may use the availability of renewable energy to attract and retain sustainability minded businesses and expand quality job opportunities in the green economy in our community: and WHEREAS, the Platte River Board of Directors has developed a proposed Resource Diversification Policy for transitioning to 100% carbon-free electricity by 2030 while maintaining Platte River’s three pillars of providing reliable, environmentally responsible and financially sustainable electricity and services, and WHEREAS, the following advancements must occur in the near term to be successful in reaching 100% carbon free electricity as recognized by Platte River’s Resource Diversification Policy: an organized regional market must exist with Platte River as an active participant, battery storage technology must mature and the costs must decline, there must be better utilization of storage solutions, including thermal, heat, water and end user available storage, transmission and distribution infrastructure investment must be increased, transmission and distribution delivery systems must be more fully integrated, improved distributed generation resource performance, technology and capabilities of grid management systems must advance and improve, advanced capabilities and use of active end user management systems, and generation, transmission and distribution rate structures must facilitate systems integration. NOW THEREFORE BE IT RESOLVED, BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK COLORADO: Supports the efforts of the Platte River Board of Directors in enacting the proposed Resource Diversification Policy with the goal of producing or obtaining 100% carbon-free energy by 2030. DATED this day of , 2018 TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 166 12/3/2018 1 November 27, 2018 Ordinance #07-18 Amending Chapter 5.20 Business License Present Situation Ordinance 07‐18 originally heard by the Board in April 2018. Board requested the Ordinance be delayed until the Board reviewed and considered a new fee structure. Board approved a reduction to the 2019 fees of 33% at the October 23, 2018 meeting. 12/3/2018 2 To address and clarify definitions for business license type. Addition of Mobile Food Vending. Clarify that individual accommodation units, individually owned and operated as vacation homes must be licensed. Establish fee for all accommodation units: vacation homes, bed & breakfast inns, and individual accommodation units. Establish fee for outdoor mobile food vendors. All businesses must have sales tax license if required to collect tax. Establish exceptions for certain categories such as Town, EVRP, tax exempt status. Proposal – Ordinance Amendments 2019 Fees Reduce current fees by 33% for the General, Building Contractor, Home and Accommodations. Reduction in fee does not apply to Vacation Homes or B&Bs. Proposal includes a further reduction if paid by January 31st and an increase if fee if paid after March 31st of twice the fee. 12/3/2018 3 Advantages Update and clarify business license ordinance Add fees and reduce fees. Provide exemptions for certain business categories. Disadvantages Reduction in business license revenue to the General Fund of approximately $91,000. Confusion with the three different fees (early, regular, late). Advantages/Disadvantages Approval of Ordinance 07‐18 with the removal of the early and late fee. Staff Recommendation