HomeMy WebLinkAboutMINUTES Town Board Study Session 2018-05-01Town of Estes Park, Larimer County, Colorado May 1, 2018
Minutes of a Study Session meeting of the TOWN BOARD of the Town
of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in
the Board Room in said Town of Estes Park on the 1st day of May,
2018.
Board: Mayor Jirsa, Mayor Pro Tem Walker, Trustees Bangs,
Cenac, Martchink, Norris and Zornes
Attending: All
Also Attending: Town Administrator Lancaster, Assistant Town
Administrator Machalek, Town Attorney White, and
Recording Secretary Disney
Absent: None
Mayor Jirsa called the meeting to order at 4:00 p.m.
ORGANIZATIONAL CHART. Administrator Lancaster reviewed the Town’s
organizational chart. The Town Administrator, Municipal Judge and Town Attorney are
the employees of the Board, all other Town employees report to the Town Administrator
through the individual department directors. As of February 2018, the Estes Valley
Recreation and Parks District absorbed Senior Services.
POLICY GOVERNANCE 101. Administrator Lancaster provided the Board with a
review on Policy Governance. The Town approved Policy Governance in February
2013 to maintain a high achievement board serving the community effectively and
efficiently. Administrator Lancaster explained the governance process, Board and staff
linkage, staff limitations, and ends. Clarification was provided on the clerical support to
the Board by the Town Clerk.
POLICY 103 BOARD CODE OF CONDUCT. Administrator Lancaster explained the
policy procedures are defined by the Board to specify the manner and conduct of the
Board as a whole.
STATUTORY/LEGAL ISSUES. Town Attorney White reviewed a number of statutory
and legal issues including open meetings requirements, open records, social media
guidelines, deliberative work product from staff, email and correspondence, Amendment
41 limitations, quasi-judicial role and ex-parte communications, and conflict of interest or
recusal.
KEY POLICIES. Administrator Lancaster reviewed the meeting procedures dictated by
Policy 105 Agendas, outlining how items are placed on the Town Board and Audit
Committee agendas, to provide adequate public notice.
Study Session items are set through Town Board consensus. A list of approved
discussion items would be reviewed at each meeting and new items would be
presented to the Board for approval, with the Board setting the dates for each item to be
addressed.
Standing Committee agendas are set by staff in consultation with the Committee Chair.
The Committees refer items to the full Board for consideration.
There being no further business, Mayor Jirsa adjourned the meeting at 6:47 p.m.
Kimberly Disney, Recording Secretary