HomeMy WebLinkAboutMINUTES Town Board Study Session 2018-10-23
Town of Estes Park, Larimer County, Colorado October 23, 2018
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 23rd day of October, 2018.
Board: Mayor Jirsa, Mayor Pro Tem Walker, and Trustees Bangs,
Cenac, Martchink, Norris and Zornes
Attending: All
Also Attending: , Assistant Town
Administrator Machalek, Town Attorney White, and
Recording Secretary Disney
Absent: None
Mayor Jirsa called the meeting to order at 5:00 p.m.
STORMWATER MANAGEMENT PROJECT UPDATE. Director Muhonen and Manager
Hook presented an update on the Stormwater Management Project. They provided a
summary of the Stormwater Master Plan and stated the impervious surface area
measurements have been completed for parcels within the Estes Valley Development
Code boundaries. The measurements have raised questions concerning the utility fees
and how-to assess them. Staff has also encountered challenges with correctly assigning
land use classification to parcels to present fee statistics for individual zoning districts.
Staff sought direction on the criteria used to base utility fees, scope of the project, and a
sales tax initiative opposed to a utility fee. Staff proposed returning to the Town Board
with estimated fees once issues could be reconciled and following public outreach.
Trustees discussed the Larimer County Board of County Commissioners response,
public input already received, placing a cap on the amount of the utility fee, how to
presenting the fee structure to the public, reevaluating the scope of the project, and the
Estes Valley Stormwater Utility Questionnaire. It was determined an update would be
provided to the Board following the public survey.
2019 STRATEGIC PLAN REVIEW. Town Administrator Lancaster presented the 2019
Strategic Plan and requested the Board provide input. The final plan would be
presented to the Town Board for final approval with the budget adoption. The Town
Board recommended no changes be made and the Strategic Plan be presented for
approval at the regular meeting on November 13, 2018.
FORMATION OF AD HOC CHILDCARE & HOUSING TASKFORCE. Assistant Town
Administrator Machalek presented a draft resolution produced by himself and Trustees
Bangs and Norris to form an Ad Hoc Taskforce to address childcare and housing in the
Town. It was determined to the resolution would be presented for approval at the
regular meeting on November 13, 2018.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS. Mayor Jirsa met with
Trustee Zornes and Town Administrator Lancaster and discussed the proposed
decrease to business licensing fees for the 2019 budget. A compromise was suggested
of a 33% decrease to the fee, instead of 25% proposed for the 2019 budget. This would
decrease the 2019 budget by $24,000. It was determined a motion would be made
during the regular meeting to add the budget amendment to the regular agenda.
Trustee Norris mentioned a discussion occurred during the Estes Valley Planning
Commission Study Session on October 16, 2018 regarding the importance of clearer
Town Board Study Session – October 23, 2018 – Page 2
findings with the Commission’s decision making on major projects. The Chair and Vice
Chair understand the importance and appreciated the comments from the Board.
FUTURE STUDY SESSION AGENDA ITEMS. Town Administrator Lancaster stated
John Cullen would like to present on the Film Center Plans in November. It was
determined to add the presentation to a Study Session in November. Trustee Bangs
inquired when the next EPIC update would be, given the deadline determined in the
Memorandum of Understanding (MOU) entered into on June 18, 2018 and the Stanly
Park Master Plan. Town Administrator Lancaster would review the MOU and contact
EPIC to schedule an update.
There being no further business, Mayor Jirsa adjourned the meeting at 6:01 p.m.
Kimberly Disney, Recording Secretary