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RESOLUTION 05-17
00RESOLUTION#05-17WHEREAS,CDOTownsandmaintainsUSHighway34andUSHighway36throughtheTownofEstesPark;andWHEREAS,theTownistherecipientoftwograntsfromtheFederalHighwayAdministrationCongestionMitigationandAirQualityimprovementprogram(the“CMAQGrants”)forthepurposeofinstallingthreepermanentelectronicdynamicmessagesignboardstoimproveairqualityandreducetrafficcongestioninEstesParkandRockyMountainNationalPark(the“Project”);andWHEREAS,the2012reporttitled‘EvaluationofanITSforRMNPandEP”documentedtheeffectivenessoftemporaryvariablemessagesignsindivertingtravelersfromcarsandRV’stotheTown’sfreeshuttleandtheRMNPhikershuttle;andWHEREAS,CDOThasagreedtoprovidefundingintheamountof$136,000toassisttheTownwiththeconstructionoftheProjectcontingentuponaTowncontributionofnolessthan$28,271;andWHEREAS,theTownBoardappropriated$55,850(consistingof$30,850CMAQgrantfundsand$25,000localfunds)fromtheCommunityReinvestmentFundintheadopted2016budgetand$130,000(consistingof$105,000CMAQgrantfundand$25,000localfunds)intheadopted2017budgetforthisproject.NOW,THEREFORE,BASEDUPONTHERECITALSSETFORTHABOVEWHICHAREINCORPORATEDHEREINBYREFERENCE,BEITRESOLVEDBYTHEBOARDOFTRUSTEESOFTHETOWNOFESTESPARK,COLORADOASFOLLOWS:1.Amendment#1totheIntergovernmentalAgreement(IGA)betweentheTownofEstesParkandtheColoradoDepartmentofTransportationforProject#AQCM405-020-XC-00015-M0002attachedheretoasExhibitAandincorporatedhereinbyreferenceisapproved.2.TheTownacceptstheCMAQgrantfundingdescribedintheAmendmentandconfirmsitscommitmenttoprovidethedesignatedlocalfundstocompletethisproject.Datedthis29,2017.,,fitMayorATTEST:.ann—Tov(nylerk 00OLA331001511Routing#I7-IIM-XC-000I5-M0002STATEOFCOLORADOAMENDMENTAmendment#:IProject#:AQCM405-020(21322)SIGNATUREANDCOVERPAGEStateAgencyAmendmentRoutingNumberDepartmentofTransportation17-HA4-XC-000IS-M0002ContractorOriginalAgreementRoutingNumberTOWNOFESTESPARKI7HA4XC000I5AgreementMaximumAgreementPerformanceBeginningDateAmountThelateroftheeffectivedateorSeptember26,2016Total$164,271.00InitialAgreementexpirationdateSeptember25,2021THEPARTIESHERETOHAVEEXECUTEDTHISAMENDMENTEachpersonsigningthisAmendmentrepresentsandwarrantsthatheorsheisdulyauthorizedtoexecutethisAmendmentandtobindthePartyauthorizinghisorhersignature.CONTRACTORSTATEOFCOLORADOTOWNOFESTESPARKJohnW.llickcnlooper,Governor€DepartmentofTransportationnatureShailenP.Bhatt,ExecutiveDirectorJoshuaLaipply.P.E.,ChiefEngineer-rBy:(PrintNameandTitId)Date:Date:oea.__ThInaccordance‘.ith§24-30-202C..S..thisAmendmentisnotvaliduntilsignedanddatedbelowbytheStateControlleroranauthorizeddelegate.DocumentBuilderGeneratedRev12/09/2016By:STATECONTROLLERRobertJaros,CPA,%IBA.JDDepartmentofTransportationEffectiveDate:PageInfl 00OI.A#331001511Routingii7-IIA4-XC-tlo()I5-MtXl(12I)PARTIESThisAmendment(the“Amendment’S)totheOriginalAgreementshownontheSignatureandCoverPageforthisAmendment(the“Areement”1isenteredintobyandbetweentheContractorandtheState.2)TERMINOLOGyExceptasspecificallymodifiedbythisAmendment.alltermsusedinthisAmendmentthataredefinedintheAgreementshallbeconstruedandinterpretedinaccordancewiththeAgreement.3)EFFECTIVEDATEANDENFORCEABILITYA.AmendmentEffectiveDateThisAmendmentshallnotbevalidorenforceableuntiltheAmendmentEffectiveDateshownontheSignatureandCoverPageforthisAmendment.TheStateshallnotbeboundbyanyprovisionofthisAmendmentbeforethatAmendmentEffectiveDate,andshallhavenoobligationtopayContractorforanyWorkperformedorexpenseincurredunderthisAmendmenteitherbeforeorafteroftheAmendmenttermshownin§3.BofthisAmendmentB.AmendmentTermThePanics’respectiveperformancesunderthisAmendmentandthechangestotheAgreementcontainedhereinshallcommenceontheAmendmentEffectiveDateshownontheSignatureandCoverPageforthisAmendmentandshallterminateontheterminationoftheAgreement.4)PURPOSEA.ThePartiesenteredintotheAgreementfortheinstallationofaVMSboardtodirecttouriststoparkingshuttle.B.ThePartiesnowdesiretoI)updateExhibitA-ScopeofWork;and2)updateExhibitC-FundingProvisionstoincreaseTotalBudgetedFundsby$127,026.00foranewAgreementtotalof$164,271.00.5)MODIFICATIONSTheAgreementandallprioramendmentsthereto,ifany,aremodifiedasfollows:ExhibitA-I.ExhibitAisremovedandreplacedinitsentiretywithExhibitA-Iattachedheretoandincorporatedhereinbyreference.UponexecutionofthisAmendment,allreferencesintheAgreementtoExhibitA‘.tIIbereplacedwithExhibitA—I.ExhibitC-I-ExhihitCisremovedandreplacedinitsentiretyuithExhibitC-I,attachedheretoandincorporatedhereinbyreference.UponexecutionofthisAmendment,allreferencesintheAgreementtoExhibitCwillbereplacedwithExhibitC-I.ExhibitC-IincreasesTotalBudgetedFundsby$127,026.00foranewAgreementtotalof$164,271.00.6)LIMITSOFEFFECTThisAmendmentisincorporatedbyreferenceintotheAgreement,andtheAgreementandallprioramendmentsorothermodificationstotheAgreement.ifany.remaininfullforceandeffectexceptasspecificallymodifiedinthisAmendment.ExceptfortheSpecialProvisionscontainedintheAgreement,intheeventofanyconflict,inconsistency,variance,orcontradictionbetweentheprovisionsofthisAmendmentandanyoftheprovisionsoftheAgreementoranypriormodificationtotheAgreement,theprovisionsofthisAmendmentshallinallrespectssupersede.govern,andcontrol.TheprovisionsofthisAmendmentshallonlysupersede,govern,andcontrolovertheSpecialProvisionscontainedintheAgreementtotheextentthatthisAmendmentspecificallymodifiesthoseSpecialProvisions.TIlEREMAINDEROFTillSPAGEISINTENTIONALLYLEFTBLANKDocumentBuilderGeneratedPate2or2Rev1209/2016 0028.EXHIBITA-i—SCOPEOFWORKScopeofWork:Thisprojectconsistsofconstructionofanelectronicdynamicmessagesignboardthatwilldirecttouriststoavailableparkingandshuttlepickupareas.ThepurposeofthisprojectistodirecttravelerstointerceptparkinglotsandshuttleservicesinlieuofdrivingtosearchforscarceparkinginthedowntownareaandinRockyMountainNationalPark.ThisprojectwillhelptoimproveairqualitybydecreasingcongestionandvehicletrafficinbothdowntownEstesParkandthenationalpark.Thisprojectwillconformtoallapplicablestateandfederalregulationsandstandards.Thedesignphasewillbeginassoonasreasonablypossibleandwillbefollowedbyaconstructionphase.Constructionwillbeginassoonasreasonablypossibleafterdesignandwillbecompletedshortlythereafter.Duetolongleadtimes,EstesParkwillpurchasethedynamicmessageboardspriortoconstructionasanon-participatingitem,subjecttoCDOTapproval.Thedynamicmessageboardswillbecomeeligibleexpensesonceconstructionisauthorizedandfinalinstallationofthedynamicmessageboardsiscomplete.EstesParkwillberesponsibleformaintainingafullyfunctioningdynamicmessagesignfor10yearsfromthedateofinstallation.Thedynamicmessagesignshallberepairedorreplacedwithinareasonabletimeperiod,nottoexceedthreemonths,afterbeingdamageordestroyed. 30.EXHIBITC-I—FUNDINGPROVISIONSA.CostofWorkEstimateTheLocalAgencyhasestimatedthetotalcosttheWorkwhichistobefundedasfollows:BUDGETEDFUNDSa.FederalFunds(8279%ofParticipatingCosts—AQC)$13600000b.LocalAgencyMatchingFunds(1721%ofParticipatingCosts)$28271.00TOTALBUDGETEDFUNDS$164,271.002ESTIMATEDCDOT-INCURREDCOSTSa.FederalShare$0.00(0%ofParticipatingCosts)b.LocalShareLocalAgencyShareofParticipatingCosts$000LocalAgencyShareofNon-ParticipatingCosts$0.00EstimatedtobeBilledtoLocalAgency$0.00TOTALESTIMATEDCDOT-INCURREDCOSTS$0.003ESTIMATEDPAYMENTTOLOCALAGENCYa.FederalFundsBudgeted(la)$136,000.00b.LessEstimatedFederalShareofCDOT-IncurredCosts(2a)$0.00c.StateFundsBudgeted(ic)$0.00TOTALESTIMATEDPAYMENTTOLOCALAGENCY$136,000.00FORCDOTENCUMBRANCEPURPOSESNettobeencumberedasfollows:$0.00WBSElement21322.20.10Construc.3301$0.00 Th4B.MatchingFundsThematchingratioforthefederalparticipatingfundsforthisWorkis82.79%federal-aidfunds(CFDA#202050)to17.21%LocalAgencyandStatefunds,itbeingunderstoodthatsuchratioappliesonlytothe$164,271.00thatiseligibleforfederalparticipation,itbeingfurtherunderstoodthatallnon-participatingcostsarebornebytheLocalAgencyat100%.IfthetotalparticipatingcostofperformanceoftheWorkexceeds$164,271.00andadditionalfederalfundsaremadeavailablefortheWork,theLocalAgencyshallpay100%ofallsuchcostseligibleforfederalparticipationand100%ofallnon-participatingcosts;ifadditionalfederalfundsarenotmadeavailable,theLocalAgencyshallpayallsuchexcesscosts.IfthetotalparticipatingcostofperformanceoftheWorkislessthan$164,271.00,thentheamountsofStateandfederal-aidfundswillbedecreasedinaccordancewiththefundingratiodescribedherein.TheperformanceoftheWorkshallbeatnocosttotheState.C.MaximumAmountPayableThemaximumamountpayabletotheLocalAgencyunderthisAgreementshallbe$164,271.00(ForCDOTaccountingpurposes,thefederalfundsof$136,000.00,Statefundsof$0.00,andLocalAgencymatchingfundsof$28,271.00,willbeencumberedforatotalencumbranceof$164,271.00),unlesssuchamountisincreasedbyanappropriatewrittenmodificationtothisAgreementexecutedbeforeanyincreasedcostisincurred.ItisunderstoodandagreedbythepartiesheretothatthetotalcostoftheWorkstatedhereinbeforeisthebestestimateavailable,basedonthedesigndataasapprovedatthetimeofexecutionofthisAgreement,andthatsuchcostissubjecttorevisions(inaccordwiththeprocedureintheprevioussentence)agreeabletothepartiespriortobidandaward.D.SingleAuditActAmendmentAllstateandlocalgovernmentandnon-profitorganizationSub-TheLocalAgencysreceivingmorethan$750,000fromallfundingsourcesdefinedasfederalfinancialassistanceforSingleAuditActAmendmentpurposes,shallcomplywiththeauditrequirementsof0MBCircularA-133(AuditsofStates,LocalGovernmentsandNon-ProfitOrganizations)seealso,49C.F.R.18.20through18.26.TheSingleAuditActAmendmentrequirementsapplicabletoSub-TheLocalAgencysreceivingfederalfundsareasfollows:i.Expenditurelessthan$750,000IftheSub-TheLocalAgencyexpendslessthan$750,000inFederalfunds(allfederalsources,notjustHighwayfunds)initsfiscalyearthenthisrequirementdoesnotapply.ii.Expenditureexceedingthan$750,000-HighwayFundsOnlyIftheSub-TheLocalAgencyexpendsmorethan$750,000inFederalfunds,butonlyreceivedfederalHighwayfunds(CatalogofFederalDomesticAssistance,CFDA20.205)thenaprogramspecificauditshallbeperformed.Thisauditwillexaminethe‘financial”proceduresandprocessesforthisprogramarea.iii.Expenditureexceedingthan$750,000-MultipleFundingSourcesIftheSub-TheLocalAgencyexpendsmorethan$750,000inFederalfunds,andtheFederalfundsarefrommultiplesources(FTA,HUD,NPS,etc.)thentheSingleAuditActapplies,whichisanauditontheentireorganization/entity.iv.IndependentCPASingleAuditshallonlybeconductedbyanindependentCPA,notbyanauditoronstaff.Anauditisanallowabledirectorindirectcost.