HomeMy WebLinkAboutMINUTES Town Board 1994-12-13Town of Estes Park,
.13 .
9 4Larimer County, Colorado,.Dece
.,19 .
Minutes of a .Regular...meeting of the Board of Trustees of the Town o f
Estes Park, Larimer County, Colorado . Meeting held in the Municipal Building i n
said Town of Estes Park on the .13th .day of Decembe r.
® A .D .,19 ..9 4
at regular meeting hour .
H . Bernerd Dannel s
Meeting called to order by Mayor
Present : Mayor H . B . Dannel s
Also Present :Gary F . Klaphake ,
Town Administrato r
Gregory A . White ,
Town Attorne y
Vickie O'Connor ,
Town Clerk
AbAgiviti :
Absent :
Non e
Mayor Dannels called the meeting to order at 7 :30 P .M .
PUBLIC INPUT .
There was no public input .
CONSENT CALENDAR :
1 .
Town Board minutes dated November 22, 1994 .
2 .
Bills .
3 .
Committee Minutes :
A.Light & Power, December 8, 1994 .
B.Board of Adjustment, December 6, 1994 (acknowledgemen t
only).
C.Administrative, December 12, 1994 .
4 . Resolution #26-94 - Setting public hearing date of January 10 ,
1995 for New Hotel and Restaurant Liquor License Applicatio n
filed by Alpenaire Inn, Inc ., 215 Virginia Drive .
It was moved and seconded (Dekker/Doylen) the consent calendar b e
approved,and it passed unanimously .
ACTION ITEMS :
1 .Platte River Power Authority Business Plan, Phase I .Thain e
Michie, General Manager/PRPA briefed the Trustees on Platt e
River's history, and introduced Bob Abiecunas/Controller . Mr .
Abiecunas presented an overview of the development process fo r
the Plan . The Plan will address changes in the industry an d
outlines the future ; the process includes four phases . John
Bleem/Senior Planning Engineer reviewed the customer/retai l
market portion of the Plan . Staff anticipates the Plan wil l
be completed by May 25, 1995 . Manager Michie added tha t
economics are the driving force today as transmission acces s
has been opened to all . In closing, Mr . Michie commented tha t
Estes Park has been an excellent supporter of PRPA ; the Tow n
may be the smallest member city, however, the Town's impact i s
the largest due to the stability of board members . Followin g
a brief question and answer period, Mayor Dannels expresse d
his appreciation to the PRPA representatives for thei r
Robert L . Dekker ,
Mayor ProTe m
Susan L . Doylen ,
Stephen W . Gillette ,
William J . Marshall ,
Michael E . Miller ,
J . Donald Paule y
Trustees :
Board of Trustees - December 13, 1994 - Page 2
presentation .
2.1995 Pay Plan .The Administrative Committee recommende d
approval of a 6-Item Pay Plan for 1995 (a detailed account ma y
be found in the Administrative Committee minutes date d
December 12, 1994). It was moved and seconde d
(Doylen/Gillette) the 1995 Pay Plan as presented be approved ,
and it passed unanimously . As stated in the minutes ,
additional research for Light and Power positions will b e
submitted directly to the Light and Power Committee fo r
further discussion .
3.
Budget .
A.Co n i:unity Reinvestment Fund .Administrator Klaphak e
reviewed a Resolution creating the Community Reinvestmen t
Fund which was approved by the voters November 8, 1994 .
Town Attorney White read the Resolution, and it was move d
and seconded (Pauley/Marshall)Resolution #27-94 be
approved,and it passed unanimously .
B.1994 Budget Supplement .Staff also reviewed a Resolutio n
Appropriating Sums of Money for the General Fund an d
Conference Center Fund . Attorney White read th e
Resolution, and it was moved and seconded (Dekker/Doylen )
Resolution #28-94 be approved,and it passed unanimously .
C.Renewal of Agreements for 1995 .Trustee Gillette
declared a potential "conflict of interest" and stated h e
would not participate in discussion nor vote on thes e
items . In compliance with TABOR, it was moved and
seconded (Pauley/Marshall) the funding for the followin g
Agreements be approved for 1995,and it passed by th e
following votes : Those voting "Yes" Trustees Dekker ,
Doylen, Marshall, Miller and Pauley . Those voting "No "
none . Those "Abstaining" Trustee Gillette .
1.
Elgin Street Sweeper - 3rd Yr . of 5-Yr . Leas e
Agreement .
2.Robert & Nell Heron Lease to Operate Radi o
Transmission and Reception Systems on Prospec t
Mountain - 2nd Yr . of 5-Yr . Lease Agreement .
3.
A-1 Trash Service Agreement - 2nd Yr . of 2-Yr .
Agreement .
4.Oualtec Quality Services, Inc .Agreement .In a memorandum
dated December 9, 1994, Assistant Administrator Widme r
reported on a Town Board goal to begin a Total Quality
Management Program for Town employees . Staff is recommendin g
a cooperative approach with PRPA and other member cities fo r
the most cost-effective program . The 2-yr . contract has bee n
reviewed by Attorney White and it is subject to annua l
appropriation in the Budget . Costs for training 24 employees ,
10 of which are management level, are $16,354 if two citie s
participate . At this time, Loveland and Estes Park ar e
committed to the program . Longmont or others may participat e
later in 1995 or 1996 . Administrator Klaphake added tha t
other employee training will be adjusted, therefore, the 199 5
expense will be funded with $7,050 from 1994 carry-over an d
the balance ($9,304) will be funded in the 1995 Budget .
Clarification on the exact dollar amount of the training that
will be adjusted to fund this program will be forthcoming .
5 .A .FinalPlatof Lot 6,LittleProspect Mountain Addition, 13 7
Stanley Circle Drive, Geraldine Kappely/Applicant .It wa s
moved and seconded (Doylen/Gillette) this Final Plat be
Board of Trustees - December 13, 1994 - Page 3
withdrawn,and it passed unanimously .
B.Amended Plat of Lots 15, 16 and 17, Block 2, Town of Este s
Park, 101 E . Elkhorn Avenue (Hup p Hotel), Elizabet h
Bowers/Applicant .It was moved and seconded (Doylen/Gillette )
this Amended Plat be withdrawn,and it passed unanimously .
C.Appointment - Planning Commissioner .Mayor Dannels submitte d
the name of John R . Gilfillan for appointment as Plannin g
Commissioner . It was moved and seconded (Doylen/Pauley)Joh n
R .Gilfillan be so appointed to complete a 6-yr . term expirin g
in April, 2000, and it passed unanimously .
D.Resolutions of Intent to Annex Grey Fox First Addition an d
Grey Fox Second Addition .Assistant Administrator Widme r
reviewed the proposed annexation of a 62-acre± tract lan d
located east of Arapaho Meadows . Adoption of the Resolution s
would refer the annexations to the January 17, 1995 Plannin g
Commission and set a Town Board public hearing on January 24 ,
1995 . Attorney White read both Resolutions, and it was move d
and seconded (Dekker/Gillette)the Intent to Annex Resolutio n
#29-94 for Grey Fox First Addition, and Resolution #30-94 fo r
Grey Fox Second Addition be approved,and it passe d
unanimously .
6.Committee Reassignment .Pursuant to the 1995 Organizationa l
Chart approved by the Town Board October 25, 1994, the Specia l
Events Committee will be disbanded effective January 1, 1995 .
Thus, Special Events will present their items/reports to th e
Community Development Committee . Mayor Dannels suggested
Trustee appointment to the Community Development Committee b e
revised as follows :
Sue Doylen, Chairma n
Bob Dekke r
Bill Marshal l
It was moved and seconded (Gillette/Doylen) the Appointment s
to the Community Development Committee be approved,and it
passed unanimously .
7.
Ordinance #13-94 Vacate Portion of PSCo Easement .
Construction/Facilities Manager Sievers advised that th e
Builder, Rich Wille, is requesting the Town vacate a portio n
of the PSCo easement in Lot 1 of the Second Amended Plat o f
East Park Resubdivision . Due to time constraints, thi s
request is being submitted directly to the Town Board in lie u
of the Public Works Committee . Staff, PSCo, and Town Attorne y
White have reviewed the request and none have expresse d
opposition . Town Attorney White read the Ordinance, and i t
was moved and seconded (Doylen/Marshall)the Ordinanc e
vacating a portion of the PSCo easement as identified above b e
adopted,and it passed unanimously . Whereupon Mayor Dannel s
declared the Ordinance duly passed and adopted, ordered i t
numbered 13-94 and published according to law .
8.Resolution - Spruce Drive Bridge Rehabilitation Contract .
Through the Colorado Municipal League, Manager Siever s
reported that staff applied for federal bridge rehabilitatio n
grant funding . Staff was successful in acquiring a $42,40 0
grant which equates to 80% of the project . Rocky Mountai n
Consultants will act as the Town's Consulting Engineer .
Rehabilitation of the bridge, which is on Spruce Drive an d
located over the Fall River, includes new guardrails, approac h
rails, and repair of foundation footings, sidewalk, and strea m
channel . The 1995 Budget contains $55,000 for this project a s
follows :
Board of Trustees ®December 13, 1994 ®Page 4
Town of Estes Park (20% of $53,000) $10,60 0
Town of Estes Park (indirect costs) 2,00 0
Federal participating funds (80% o f
$53,000) 42,40 0
A tentative project commencement date is January 1, 1995, wit h
completion by May, 1995 .
Staff added that when the State rates a bridge under 70, th e
bridges become eligible for grant funding . The Spruce Driv e
bridge received a rating of 56 ; the Rockwell and Ivy Stree t
bridges have received preliminary grant funding approval fo r
1996 .
Staff's memorandum included a statement that "If all financia l
management stays within the budget we propose to procee d
without further committee review ." Thus, the fina l
construction contract (not the bidding process) will b e
submitted directly to the Town Board for approval .
Attorney White advised that he had reviewed the Contract, an d
he read the Resolution . It was moved and seconde d
(Pauley/Gillette)Resolution 31 ®94 be approved, which bind s
the Town to the terms of the Contract, including the paymen t
of approximately $2,000 which represents 3 .8% of the tota l
estimated cost of the project,and it passed unanimously .
9.Windy Gap Augmentation Plan .Attorney White read a Resolutio n
authorizing the filing of the Windy Gap Augmentation Plan fo r
a change of water rights, approval of the plan fo r
augmentation and adjudication for appropriate rights o f
substitution and exchange, including any necessary deletions ,
amendments or changes thereto, with the District Water Court .
Staff's goal is to file the Plan before the end of the year .
It was moved and seconded (Gillette/Dekker)Resolution #32 ®9 4
be approved,and it passed unanimously .
10.Extension of Option to Purchase Memorandum - O . M . Nagl&
Company .Administrator Klaphake reported that the propert y
owner, O . M . Nagl, has agreed to an extension of the Option t o
Purchase the 4 .8 acre parcel of land located on Community an d
Manford Drives at no additional cost . The extension date i s
February 15, 1995, and staff anticipates submitting closin g
documents to the Town Board January 10,1995 . It was move d
and seconded (Marshall/Doylen) the Extension of Option t o
Purchase ®and the Memorandum of Extension of Option t o
Purchase be approved,and it passed unanimously .
11.Town Administrator's Report :
A . Rocky Mountain National Park -Visitors Center/Fall Rive r
Entrance .RMNP Superintendent Rouse reported that plan s
have been finalized for a new Visitors Center located a t
the Fall River Entrance . This project was initiate d
following the structure fire that destroyed the majorit y
of buildings at National Park Village North . With th e
assistance of Roger Thorp, the property owners ar e
proposing a stone and wood structure which would includ e
a 5,000 sq . ft . Visitors Center . The Rocky Mountai n
Association will operate the Center and an Interpretiv e
Plan for the exhibits was reviewed .
Roger Thorp reviewed the plan which was originall y
submitted to Larimer County and subsequently "put on
hold" due to County concern with potential over -
development of the site, wildlife habitat encroachment ,
and density .Additionally,CDOT expressed concern wit h
the highway crossing .
Board of Trustees ®December 13, 1994 ®Page 5
Mr . Thorp presented drawings of a new plan whic h
eliminates the miniature train amusement, convenienc e
store, service station, observation tower and propose d
amphitheater . The owners are now proposing to develop 1 z
acres less to that developed prior to the fire .
Approximately 60% of the site will be undeveloped . Th e
38-room lodge and individual duplexes will be constructe d
in a second phase, and County landscaping requirement s
have been exceeded .
Supt . Rouse reported on the private/public partnership ,
the charitable trust, and function of the RMN P
Associates . In addition, this project will provid e
housing for employees ; however, housing is not a
condition of approval .
The Board expressed their appreciation to Supt . Rouse an d
Mr . Thorp for their presentation .
There being no further business, Mayor Dannels adjourned th e
meeting at 9 :19 P .M . and convened the Estes Park Buildin g
Authority .
1 .Quarterly Report .Administrator Klaphake noted that with Town
Board approval of the Extension on the Nagl property (Item #1 0
above), the site for affordable housing has been secured .
Staff is continuing their work on clearly defining "affordabl e
rent" and what the rent figure should be . Additiona l
information will be forthcoming .
Following completion of all agenda items, Mayor Dannels noted tha t
the December 27, 1994 Town Board meeting has been canceled, an d
adjourned the meeting at 9 :20 P .M .
./.'4'/.
Mayor
Town Clerk