HomeMy WebLinkAboutMINUTES Town Board 2016-01-26Town of Estes Park, Larimer County, Colorado, January 26, 2016
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 26'h day of January 2016.
Present:
Also Present:
William C. Pinkham, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees John Ericson
Bob Holcomb
Ward Nelson
Ron Norris
John Phipps
Frank Lancaster, Town Administrator
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Pinkham called the meeting to order at 7:00 p.m. and all desiring to do so,
recited the Pledge of Allegiance.
PUBLIC COMMENTS.
Johanna Darden/Town citizen read a prepared statement on expectations and heritage related
to the voter -approved contract to sell Lot 4, Stanley Historic District to Grand Heritage LLC
(Stanley Hotel). She stated concern with the Estes Park Medical Center building a Wellness
Center on property they do not own and stated a well thought out business plan and fundraising
plan should have been developed prior to entering into the agreement. The voters were
deceived and what was approved has not been upheld.
TRUSTEE COMMENTS.
Trustee Norris stated Rocky Mountain National Park experienced record visitation in
2015 and continues to fill the parking lots on the weekends through the winter. The
Visit Estes Park Board would hold one meeting per quarter in the Board room. County
Commissioners held a meeting to receive additional public comment on vacation
homes with approximately 100 attending.
Mayor Pro Tem Koenig commented Sister Cities would travel to Monte Verde to sign a
new 10 year Memorandum of Understanding with the Town confirming its intent to
continue the sister cities relationship. A Monte Verde contingent will visit Estes Park in
March for the Town's formal signing of the agreement. The Venture Scouts are taking
a group to Monte Verde to participate in the ecosystem studies in March.
Trustee Phipps informed the public of a joint study session meeting of the County
Commissioners, Town Board and Planning Commission on February 2, 2016 to discuss
vacation homes. The February Planning Commission meeting was cancelled.
Trustee Nelson thanked staff for a successful Winterfest and congratulated the Mayor
on his 2nd place chili.
Trustee Ericson stated the Community Development and Community Services meeting
would be held on January 28, 2016. The Transportation Advisory Board has three
openings on the Board. He encouraged the citizens to be involved and apply for the
Board.
Town Clerk Williamson provided an update on the 2016 election, stating the Mayoral
candidates included Christine Heiberger, Todd Jirsa and Chuck Levine, and the Trustee
Board of Trustees — January 26, 2016 — Page 2
candidates are Charley Dickey, Paul Fishman, Patrick Martchink, Jessica McGee, Ron
Norris, Joseph Placek and Cody Walker.
TOWN ADMINISTRATOR REPORT.
• Policy Governance Report — Administrator Lancaster reported compliance with
the financial budgeting with the exception of maintaining a 25% fund balance
because of flood related expenses. Current fund balance is approximately 17%
with an end of year budget estimate of 20%.
• Larimer County Childcare Assistance Program — The County has agreed to
provide assistance completing CCAP applications and assist with other services
on the third Thursday of the month beginning February 18, 2016 at the Larimer
County Health and Human Services office on Brodie. He thanked Nancy Almond
of EVIC for bringing the request forward and the County for their support and
quick response in providing the service to the Estes Park community.
• Downtown Plan Final Scope and Schedule — The consultant and staff have
completed a final scope for the Downtown Plan project, and staff would hold its
first meeting in February with the consultant and the steering committee.
1. CONSENT AGENDA:
1. Town Board Minutes dated January 12, 2016 and Town Board Study Session
January 12, 2016.
2. Bills.
3. Committee Minutes:
A. Public Safety, Utilities, and Public Works Committee, January 14, 2016.
1. Dry Gulch Road Rehabilitation Project Change Order #3 —
Farnsworth Group, $6,460 — Street Improvement Fund.
2. 2013 Flood Repair Material Testing Change Orders #1, #2 and #3 —
Ground Engineering, $19,566, $4,000 and $5,000 - Street Fund.
4. Transportation Advisory Board Minutes dated December 16, 2015
(acknowledgement only).
5. Parks Advisory Board Minutes dated December 18, 2015 (acknowledgement
only).
6. Estes Valley Library Reappointment of Kaye Orten for a four year term
beginning January 1, 2016 through December 31, 2019. Correction to Bill
Gerritz's appointment to complete Peter Plaut's appointment to end
December 31, 2017.
It was moved and seconded (Holcomb/Phipps) to approve the Consent Agenda
Items, and it passed unanimously.
2. PLANNING COMMISSION ITEMS.
1. CONSENT ITEMS:
A. RIVERVIEW PINES TOWNHOMES DEVELOPMENT PLAN & AMENDED
PLAT, Tract 56B, Replat of Tract 56, Amended Plat of Lot 2, Deercrest
Subdivision & Tracts 56 & 57, Fall River Addition; 1150 W. Elkhorn Avenue;
Frederick Kropp/Applicant. Planner Kleisler. Item Continued to February
9, 2016, at the applicant's request. It was moved and seconded
(Koenig/Holcomb) to approve the Planning Commission Consent Item
with the findings an conditions recommended by the Estes Valley
Planning Commission, and it passed unanimously.
Board of Trustees — January 26, 2016 — Page 3
2. ACTION ITEMS:
A. SPECIAL REVIEW 2015-01, ROCKY MOUNTAIN PERFORMING ARTS
CENTER, 116 E. Elkhorn Avenue; Estes Performance Inc./Applicant.
Planning Consultant Mallory Baker presented the application stating the
Rocky Mountain Performing Arts Center Amended Plat and Special Review
applications are intended to accommodate a mixed -use building comprised
of a 760-seat performing arts center, a 20-unit hotel and accessory space, a
bar, restaurant, and Winter Garden, and a spa. She pointed out the key
issues of the applications include the unique site characteristics, the
dedicated Riverwalk easement to the Town to provide future connectivity
along Fall River, and the need to mitigate parking congestions in the
downtown core. A portion of the building would be located on 7,775 square
feet of the Riverside parking lot owned by the Town for which an Option to
Purchase Real Estate Agreement has been entered into. Parking mitigation
strategies include shared parking agreements with downtown private
parking lots, the School District lots, a potential agreement with the Town
for use of parking lots near the property for a fee, and a potential capital
contribution to the Town for a future designed and approved public parking
structure. One or all of the strategies should be formalized in the
Development Agreement as a condition of approval. The Special Review
application requests three variances from the Board of Adjustment,
including a height variance, a river setback, and an exterior lighting
variance. The Planning Commission recommended unanimous approval of
the Special Review and Amended Plat with conditions of approval at their
December 15, 2015 meeting. Construction of the project may begin within
the next three and half years and the facility, once commenced, would be
built in 18 months.
The Board provided comments and questions, including the project has
been well conceived and the application has addressed the need for height,
mitigated parking concerns, and demonstrated how it would generate
revenue; the timeline for construction would be a significant disadvantage;
and questioned if spanning the river would be problematic in light of the
recent 2013 flooding of the area. Planner Baker stated the applicant would
be widening the channel and have mitigated staffs concerns related to the
flow in through the area. A floodplain permit would be reviewed by a
number of agencies including the Town officials prior to issuance of a
building permit.
Stan Black/EPIC Board Chair stated the development would be consistent
with the Estes Valley Comprehensive Plan, zoning district, Town Strategic
Plan and the EDC Strategic Plan. The Elkhorn frontage would allow for
commercial leases which would fund the operations of the theater with no
additional funds needed from the local government or other entities. To
further address parking issues outlined by staff, a valet would be onsite to
park hotel guest vehicles in the basement parking lot, consideration on the
time of day for scheduling shows, shuttles to offsite parking lots, and
relocation of employee parking offsite. Four neighborhood meetings were
held to address concerns related to parking, the exterior of the building, and
commercial uses within the building. Through site surveys it was
determined the neighboring structures encroached upon the site. The
exhaust fan on the side of the Carmel Crisp would be relocated to the roof
of the building at the applicant's expense.
Tom Doherty/EPIC Vice President presented the economic impacts of the
project including the intrinsic value of the arts on the culture of the town, the
competition from other communities, and would provide the nearly 4 million
visitors to the area with additional entertainment options. The theater would
provide a year-round entertainment venue used by local performers as well
as talent from around the country. The theater would have an overall
economic impact of over $9 million to the local economy.
Board of Trustees — January 26, 2016 — Page 4
Roger Thorp/EPIC Member and Architect provided a review of the building
stating the Elkhorn frontage has been updated since the neighborhood
meetings to include a modern mountain structure with a brick fagade on the
Rockwell frontage. The winter garden would be built along the river running
through the building in celebration of the river.
Those speaking in favor of the project included Jon Nicholas/EDC
Executive Director, Ron Wilcocks/Downtown business owner, Paul
Fishman/Town citizen, Pat Nelson and Craig Soderberg/Estes Arts District,
Greg Steiner/Town citizen, Scott WebermeierNisit Estes Park, Kirby
Hazelton/Estes Valley Partners for Commerce, Diane Muno/Downtown
business owner, and Adam Shake for Charley Dickey/Town citizen. The
EDC identified the performing art center as a key component in the
development of their strategic plan to aid the economy and brand the
community. The project would impact the downtown business views;
however, the economic impact outweighs the views and would bring new
jobs, new restaurants, and businesses. Studies have demonstrated the
cultivation of the arts would bolster the economy, provide jobs, vitalize the
town, and improve the quality of life for the residents of the town. The
center would aid in the Creative Arts in acquiring the designation from the
State for a Colorado Creative Arts District. The center would provide a
year -around economy and attract new visitors to the town. The project
would provide a positive redevelopment of a downtown site for the
community.
Trustee Ericson congratulated the EPIC on the development of an
extraordinary project and thanked Sharon Seeley for providing the property
for the project. He questioned where EPIC stood on fundraising efforts.
Stan Black/EPIC Board Chair stated the fundraising efforts were placed on
hold after the flood as it was unknown if the project would receive approval
to be built over a river post flood. EPIC would begin fundraising efforts in
March to participate in an investor market place with the approval of the
project by the Town. The project can sustain low income loans because of
the income the property would generate. The project would require $14
million in fundraising to be built.
After further discussion, it was moved and seconded (Ericson/Holcomb)
the application substantially meets the review criteria, and moved to
approve the Special Review 2015-01 and the Amended Plat for the
Rocky Mountain Performing Arts Center with the conditions
recommended by the Planning Commission, and it passed unanimously.
B. AMENDED PLAT, ROCKY MOUNTAIN PERFORMING ARTS CENTER;
Lots 17-19, Block 5, Town Of Estes Park & Lot 34 & A Portion Of Lot 33,
2nd Amended Plat Of Riverside Subdivision, And A Portion Of Land Within
The Banks Of Fall River; 116 E. Elkhorn Avenue; Estes Performance
Inc./Applicant. Action was taken for the item under the Special Review
2015-01.
C. SPECIAL REVIEW 2014-01C, EPMC WELLNESS TRAINING CENTER,
Lot 4, Stanley Historic District, 520 Steamer Parkway. Attorney White
reviewed the promissory note between the Town and the Stanley for Lot 4,
Stanley Historic District. The contract for $1.65 million was approved by the
voters with $1 million transferred at closing on April 22, 2014 and a
promissory note for $650,000 if a Wellness Center building permit was not
in place within two years from closing. The note contained a provision to
forego $375,000 if the Medical Center began construction within 2 years
and not the Stanley Hotel. The conditions of the contract cannot be altered
without a vote of the citizens.
Board of Trustees — January 26, 2016 — Page 5
Betty Hull/Planning Commission Chair questioned why the revised project
design was not remanded back to the Planning Commission for review as a
new application. The Commission did not review or make a
recommendation on the new project design for a height variance of five -six
feet and the removal of the fourth floor. The Commission views this as a
procedural violation and would request the application be sent back to the
Commission for review. Attorney White stated no legal requirement exist
requiring the application to be reviewed by the Planning Commission prior
to the Town Board.
Planning Consultant Mallory Baker reviewed the revised application which
includes a conversion of a portion of the Accommodation building currently
under construction to a wellness center use on the ground floor; addition of
two (2) ground floor exterior patios to be used for wellness center
programming; addition of a 3,560 square foot outdoor deck area on the
third -floor roof and 246 square foot walkway to said deck, to be used for
wellness center programming; authorization of a height greater than 30 feet
to accommodate two stair bump outs providing access to the third -floor roof
and proposed deck; and authorization to remove a previous condition of
approval that prohibited outdoor activities. The original application was
denied by the Planning Commission for a fourth story stating the application
did not comply with Special Review criteria to the maximum extent feasible,
alternatives were not fully reviewed and economics was an overriding
factor. Removal of the fourth floor resulted in a 93-95% reduction in volume
of the building over 30 feet. The revised request would require a maximum
of six and half feet for one of the two stairwell bump outs. By adding
vertical height rather than expanding the building footprint, the applicant's
proposal effectively limits impervious coverage on the site and maximizes
open space. The third floor roof deck would be used for wellness
programming such as yoga and other outdoor fitness classes and
gatherings. Staff recommends a condition of approval to limit outdoor
activity to wellness center uses as articulated in the Statement of Intent and
prohibit amplified sound. The applicant's current parking infrastructure
would be insufficient for wellness programming to be offered to clients not
staying at the hotel. Staff recommends a condition of approval requiring a
parking and shuttling plan be reviewed should the programming change to
include services to clients off property.
Trustee Norris questioned the need for a height variance; what other
mitigating steps had been taken to address the need; and how the variance
was vital to the hotel or the wellness programming. He did not have
concern with the use request or the outside ground uses for the patio
requested in the application. Mayor Pro Tem Koenig questioned the need
for two stairwell access points. Staff stated the building code requires two
means for egress.
Lucia Lily/Stanley representative commented the applicant requested the
amendments to the Special Review to allow the wellness uses on the first
floor and fourth story of the accommodation building by the hospital. The
request was modified after the Planning Commission recommendation of
denial and with the recent decision of the Medical Center to renew their
fundraising campaign for a standalone wellness facility on Lot 4. The
applicant's revised request removes the fourth floor and adds the use of the
third floor for wellness activities on the roof deck. The stairwell bump outs
are required to be enclosed per the building code. The stairwells have been
designed with a block design and an angle design for the Board's
consideration. The Town's consultant has recommended the block design
and one color design to minimize the impact of the bump outs. The
removal of the fourth floor significantly reduces the impact to the
neighboring properties. The first floor would be used to incubate a wellness
program to include research, consultation, lab services, testing, massage
and recovery. The rooftop deck may provide exercise, meditation and yoga
Board of Trustees — January 26, 2016 — Page 6
activities. The Medical Center could brand wellness and continue to work
on their wellness initiative. The program could help the Medical Center with
their fundraising efforts. It is anticipated the rooftop deck would be used 80
to 100 days a year.
John Cullen/Stanley Hotel owner stated the rooftop deck would be a selling
feature because of the view and experience. The first floor wellness center
would be located in a 9 foot high basement. The original request for the
fourth floor would have allowed programming 365 days a year versus 100
days for an outdoor deck. The height variance request should be
considered de minimis. The surrounding landscaping would not impact the
view corridor as the fat boy spruces would only grow to 24 feet providing
privacy for the hotel guests.
Chuck Levine/EPMC Board of Director thanked John Cullen for his efforts
to ensure a wellness program in Estes Park. He confirmed the Medical
Center has retained a new fundraiser to raise the necessary funds to build a
standalone Wellness Center; however, the Center stands behind the efforts
of the Stanley to introduce a wellness program with a change in use within
the accommodation building. He presented a check for $325,000 for a 49
year ground lease on Lot 4 for the Wellness Center to be built by the
Medical Center.
Ken Teselle/Estes Park Medical Center Foundation President stated the
Foundation passed a resolution committing $325,000 in unrestricted funds
to the Estes Park Medical Center in support of the Wellness Center.
Those speaking against the Special Review included Ed Hayek/Town
citizen presented by Larry Allen/Town citizen, Jean McGuire/Town citizen,
Barb Davis/Town citizen presented by Jeanne Allen/Town citizen, Doug
Warner/Town citizen, Pat Blume/Town citizen, and Johanna Darden/Town
citizen. The voter intent would not be supported by the request for a height
variance and outdoor activities which would be detrimental to the
surrounding properties. The community has not been afforded time to
review the revised application. The Planning Commission should review
the application prior to consideration by the Town Board. The height
variance and outdoor deck would not be critical to the success of the
accommodation use. The applicant was aware of the development and
building codes prior to the purchase of the property. The applicant should
build the initial plan approved by the voters and not be allowed to exceed
the 30 foot height regulation. The Board should uphold the Planning
Commission's recommendation of denial.
Those speaking in favor of the Special Review included Paul Fishman/Town
citizen, Frank Dumont/Town citizen, Jon Nicholas/EDC Executive Director,
Diane Muno/Town citizen and downtown business owner, and Craig
Soderberg/Town citizen. A destination wellness center would fuel
community wellness in Estes Park; however, with the delays the Medical
Center has moved forward in taking care of its employees through the CU
State of Slim Wellness program. This has provided data to use in the
development of a Wellness Center by the hospital in the future. These
services can be provided in the accommodation building now while the
Medical Center fundraises to build the standalone building. The Avalanche
report highlighted wellness as an economic driver for Estes Park. Local
support for wellness would allow the Medical Center to apply for a 25% tax
credit. The reduction of nearly 95% of the impact in the height request is
significant. The downtown theater project has requested a significant height
variance and there was no public comment against the request.
It was moved and seconded (Koenig/Phipps) to approve the
continuation of the meeting past 10:00 p.m. until the agenda is
complete, and it passed unanimously.
Board of Trustees — January 26, 2016 — Page 7
Rebecca Urquhart/Ed & Marlene Hayek and Barbara Davis representative
officially objected to the Special Review. She questioned the third floor
activities on the accommodation building and stated the Medical Center can
provide the third floor activities on their standalone building. She asserted
the applicant has not demonstrated to the maximum extent possible they
have mitigated concerns to the fullest extent possible. The Board has
restricted outdoor uses twice during the development plan and the initial
change to the accommodation building. The stairwells and railings are
above the 30 foot height limit and would adverse impact her clients. She
stated the Special Review process is limited to uses and not to height
variances. The Development Code allows for a slope allowance not
allowed by the Stanley Historic District; however, the Development Code
would require a height variance through the Board of Adjustment. She
stated she has filed an appeal of the request and commented the public
has not been allowed due process to review the revised plan.
Lucia Lily stated the only process that could be used for a height variance in
the Stanley Historic District is a Special Review. The applicant has
removed the most contentious portion of the request by removing the fourth
floor. Mr. Cullen stated he needs the rooftop area to make the wellness
program work in Estes Park. If the plan does not receive approval he would
build additional rooms for the hotel.
It was moved and seconded (Phipps/Norris) to refer the application back
to the Planning Commission for review at their February meeting, and
the motion failed with Trustees Phipps, Koenig and Norris voting "Yes" and
Trustee Ericson, Holcomb, Nelson and Mayor Pinkham voting "No".
It was moved by Trustee Norris the application substantially meets the
review criteria, and move to approve the Amended Special Review
2014-01C for the Aspire Wellness Complex at the Stanley with the
conditions recommended by the Planning Commission and the
deletion of the third floor deck, removal of the stairwell bump outs and
remain at the 30 feet. The motion failed due to a lack of a second.
It was moved and seconded (Nelson/Ericson) the application
substantially meets the review criteria, and move to approve the
Amended Special Review 2014-01C for the Aspire Wellness Complex
at the Stanley with the conditions recommended by staff, and the
motion passed with Trustees Ericson, Holcomb, Nelson and Mayor
Pinkham voting "Yes" and Trustee Koenig, Norris and Phipps voting "No".
Mayor Pinkham called a break at 10:44 p.m. and reconvened the meeting at 11:00 p.m.
3. ACTION ITEMS:
1. ORDINANCE #01-16 — AMENDING MUNICIPAL CODE CHAPTER 5.20 —
BUSINESS LICENSES AS IT RELATES TO VACATION HOMES AND FEE
SCHEDULE. Planner Kleisler presented Ordinance #01-16 amending the
Municipal Code to set a separate business license fee for vacation homes with
proceeds to offset administrative cost and proactive code enforcement directly
related to the use within Town limits. Staff conducted a fee structure analysis
and recommended a tiered fee structure of $200 per unit and $50 per bedroom
with no cap on the fee. The new fee structure would increase fee collection by
approximately $30,000. The additional funds would be used to hire a new
seasonal code enforcement officer to address compliance issues related to
vacation homes. Staff would assess the fee on the number of bedrooms
identified by the Larimer County Assessor, regardless if the number of
bedrooms would exceed the number of allowable guests. For example, a 5
Board of Trustees — January 26, 2016 — Page 8
bedroom house would be assessed a $450 business license fee but would be
limited to the maximum of eight guests.
Tony Schetzsle/Town citizen stated he moved into a residential and not a
commercial zoned district and would recommend a flat fee for vacation homes
with a limit of eight guests no matter the size of the home. He would not
support the proposed ordinance which would allow the Board to consider
higher occupancy in the future.
Attorney White read Ordinance #01-16. It was moved and seconded
(Norris/Holcomb) to approve Ordinance #01-16 with an emergency clause
to allow the Clerk's office to invoice vacation homes for 2016
immediately, and it passed unanimously.
2. MAYOR RIGHT TO VOTE (CRS 31-4-302 — MAYOR - POWERS).
Attorney White stated the voting right of the Mayor is set by state statute
Section 31-4-302 and allows the Town to adopt an ordinance to limit the
Mayor's right to vote in cases of a tie only. This further allows the Mayor to
veto any ordinance adopted and all resolutions authorizing the expenditure of
money or the entering into of a contract approved by the Board. The Town has
operated since at least 1961 with the Mayor voting only in the case of a tie.
The state statute allows the ordinance to be amended or repealed only within
sixty days preceding an election of the mayor and would take effect upon the
elected Mayor taking office. If modified to allow the Mayor to vote on all issues,
the authority to veto would be eliminated.
Mayoral candidates Chuck Levine and Todd Jirsa both spoke in favor of
allowing the Mayor the right to vote on all issues.
Discussion followed amongst the Board with Mayor Pinkham stating concern
that an opinionated mayor may direct the vote of the rest of the Board;
Trustees Holcomb and Norris would support the Mayor's right to vote on all
issues; Mayor Pro Tem Koenig and Trustee Nelson would not support a
change to the ordinance. As a formal recommendation could not be reached
the Board requested the item be continued to the next meeting to allow further
public comment and consideration.
3. RESOLUTION #02-16 - BARNES DANCE REINSTATEMENT REQUEST TO
CDOT AT RIVERSIDE/ELKHORN AND ELKHORN/MORAINE. Director
Muhonen presented a request to CDOT to reinstate the Barnes Dance or
pedestrian scramble to the Elkhorn intersections at Riverside Drive and
Moraine Avenue. The two intersections were updated in 2010 to construct turn
lane, access ramp improvements and upgraded traffic signal controls
eliminating the Barnes Dance and allowing pedestrians to cross the
intersection side -streets by traveling parallel to the through -traffic during the
green light phases of the traffic signal program. During the 2015 season a
study was conducted a comparative measurement evaluation of traffic delay,
traffic volume, and vehicular backup of both the Barnes Dance and
conventional crossing operations. The study found the vehicular delays were
increased by 22% and the pedestrian crossing was increased by 7%. The
Police department and the Transportation Advisory Board requested the
Barnes Dance be reinstated as it provides a safer environment for pedestrians
and a unique guest experience. CDOT has declined to reinstate the Barnes
Dance as their mission is to improve vehicular flow on the highway system, and
further consideration of the issue would need to be directed to the CDOT
Region 4 Director. The PUP Committee requested the reinstatement of the
Barnes Dance be considered by the full Board at their January 14, 2016
meeting. Staff recommended a Resolution to provide the Town Administrator
the authority to enter into discussions with CDOT to reinstate the Barnes
Dance by May 27, 2016, and direct CDOT Traffic Operations staff to perform
Board of Trustees — January 26, 2016 — Page 9
periodic evaluations and adjustments to the signal timing plan to optimize
service delivery to vehicular and pedestrian users in the two intersections.
Police Chief Kufeld stated during his 20 plus years of service in Estes Park, he
has observed the Barnes Dance effectively move traffic and pedestrians
through the intersections in a safe manner. If approved the Police would place
a Community Service Officer (CSO) in the intersection during the peak hours of
the summer and fall seasons.
Kent Smith/Town citizen and Jenna MacGregor/Town citizen stated concern
with moving pedestrians in a safe manner and reducing the incidences of
potential accidents between vehicles and pedestrians. They would support the
reinstatement of the Barnes Dance to the intersections.
It was moved and seconded (Koenig/Holcomb) to approve Resolution #02-
16 and authorize the Town Administrator to submit the Barnes Dance
reinstatement request to the CDOT Region 4 Director, and it passed with
Trustee Ericson voting "No".
4. HYDROLOGY STUDY FOR FALL RIVER, UPPER BIG THOMPSON RIVER,
BLACK CANYON CREEK & DRY GULCH CONTRACT AWARD. The study
would refine the current, best available hydrology data from the post -flood
CDOT study for Fall River, Upper Thompson River, Black Canyon Creek and
Dry Gulch allowing the Town to make informed decisions to protect the
community, infrastructure and environment. The project results would conform
to all federal, state standards including the modeling and mapping standards of
FEMA and CWCB. The results would be provided to the federal, state and
local agencies and used by the state to remap the regulatory floodplain
boundaries. A Request for Proposals was issued on December 8, 2015 and
five proposals were received and ranked by the selection committee. Wright
Water Engineering, Inc. was selected by the committee. If approved the
company would begin work in February with a completion date set for May 31,
2016. The project is 100% grant funded through a Community Development
Block Grant — Disaster Recovery through the Department of Local Affairs in the
amount of $105,800. It was moved and seconded (Norris/Holcomb) to
approve a professional service contract for the Fall River, Upper Big
Thompson River, Black Canyon Creek and Dry Gulch Hydrology Study
with Wright Water Engineers, Inc. with the project cost not to exceed
$105,800, and it passed unanimously.
5. LARIMER COUNTY WASTE MANAGEMENT POLICY COMMITTEE
APPOINTMENT. Administrator Lancaster stated the County requested a
member of the Town Board be appointed to the committee. Mayor Pro Tem
Koenig volunteered to sit on the committee. It was moved and seconded
(Norris/Nelson) to approve the appointment of Mayor Pro Tem Koenig to
serve on the Larimer County Waste Management Policy Committee, and it
passed unanimously.
6. ADDITIONAL COMMUNITY DEVELOPMENT POSITION.
Town Administrator Lancaster stated the growing number of community
planning projects, increased demand for planning and building services, and
the need for code amendments as outlined in the Avalanche report requires
more staffing. He requested the Board add a Senior Planner position.
Community Development Chilcott expressed an interest in the position if the
Board approves the position. If approved the Town would begin the search for
a new Director. It was moved and seconded (Holcomb/Ericson) to approve
the addition of a Senior Planner position in Community Development, and
it passed with unanimously.
Whereupon Mayor Pinkham adjourned the meeting at 11:56 p.m.
Board ofTrustees - January 26, 2O1G-Page 1V
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V-illia�m C. PiAham, Mayor