HomeMy WebLinkAboutPACKET Town Board 2026-08-11Town Board of Trustees Regular Meeting
Tuesday, August 11, 2026, 7:00 p.m.
Town Hall Board Room, 170 MacGregor Ave, Estes Park
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Contact us if you need any assistance accessing material at 970-577-4777 or
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Meeting Participation
This meeting will be streamed live and available on the Town YouTube page at
www.estes.org/videos. Click on the following links for more information on Digital
Accessibility, and Public Comment.
Agenda – 7:00 p.m.
Pledge of Allegiance
Agenda Approval
Public Comment
Town Board Comments/Liaison Reports
Town Administrator Report
Consent Agenda
1. Expenditure Approval Lists – Bills
2. Town Board Meeting and Study Session Minutes dated July 28, 2026
3. Resolution 55-26 Contract with Kinley Built for the Design and Construction of a
New Storage Building at the Events Center Complex, $424,350 – Budgeted
4. Resolution 92-26 State of Colorado Department of Local Affairs Energy Mineral
Impact Assistance Fund Grant in the amount of $100,000 Toward the Design of a
New Public Safety Facility
5. Resolution 93-26 Decline to Exercise the Right of First Refusal to Purchase Windy
Gap Water Units from the Platte River Power Authority
Planning Commission Action Items
1. Resolutions 87-26, 88-26, and 89-26 Regarding Fall River Village II PUD and
Subdivision Plats
Presented by Senior Planner Hornbeck
To reopen the public hearing for Resolution 87-26 and consider the request
by the applicant to continue Resolutions 87-26, 88-26, and 89-26 originally
presented July 28, 2026 to August 25, 2026.
Action Items
1. Resolution 80-26 Contract with Infusion Architects, LLC for Design Services
and Construction Management Assistance for the Estes Park Public Safety
Facility
Presented by Director Fetherston
To advance the conceptual drawings of the proposed public safety facility into
schematic design and construction documents and provide construction
management assistance.
2. Visit Estes Park Board Appointment Process
Presented by Town Clerk Williamson
To consider the Visit Estes Park Board Appointment process for an upcoming
vacancy.
Agenda continues on page 3
Request to Enter Executive Session
To discuss purchase, acquisition, lease, transfer or sale of any real, personal, or
other property interest - Section 24-6-402(4)(a), C.R.S.; for a conference with an
attorney for the Board for the purposes of receiving legal advice on specific legal
questions - Section 24-6-402(4)(b), C.R.S.; and for the purpose of determining
positions relative to matters that may be subject to negotiations, developing
strategy for negotiations, and/or instructing negotiators – Section 24-6-402(4)(e),
C.R.S. – Discussion of an expression of interest in a potential lease of the Town
property at Elm Road and Moraine Avenue.
For a conference with an attorney for the Board for the purposes of receiving legal
advice on specific legal questions – Section 24-6-402(4)(b), C.R.S. – Use of Lot 4
Stanley Historic District.
Adjourn
Town of Estes Park, Larimer County, Colorado, July 28, 2026
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of
Estes Park on the 28th day of July, 2026.
Present: Gary Hall, Mayor
Kirby Hazelton, Mayor Pro Tem
Trustees Bill Brown
Chris Eshelman
Mark Igel
Jamie Mieras
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Sarah Stoddard Cameron, Recording Secretary
Absent: Trustee Frank Lancaster
Mayor Hall called the meeting to order at 7:01 p.m.
Recognition.
Mayor Hall recognized Estes Park School students who won a drawing and writing
contest held by the Estes Park School Environmental Resilience Team in partnership with
the Estes Valley Watershed Coalition to celebrate the beauty of Estes Park’s natural
environment through educational posters. The posters are to be displayed around Estes
Park.
Proclamation.
Mayor Hall proclaimed August 8, 2026, as Estes Park Recycles Day.
Proclamation.
Mayor Hall proclaimed the month of August, 2026, as Estes Arts Month..
Agenda Approval.
It was moved and seconded (Eshelman/Hazelton) to approve the Agenda, and it
passed unanimously.
Public Comments.
Frank Theis/Town Resident thanked Trustee Igel for his acknowledgment of Estes Valley
Fire Protection District (EVFPD) funding issues and Town Administrator Machalek for his
clarification that the Board had not discussed removing or decreasing existing EVFPD
funding. He then urged the Town to demonstrate budget engineering to the public while
funding and building the new public safety facility, and advocated this method would
encourage constituents to vote to increase funding for the project.
Matt Tschohl/Town Resident requested a meeting with the Town regarding a property he
purchased at 450 Hillside Lane, a single-family home that he stated had been occupied
as a duplex since 1980, and advocated the property be granted duplex conversion.
John Guffey/Town Resident expressed disapproval of visible trash receptacles, reported
that Waste Management trash collection vehicles were too loud and disruptive, and
contended that the Town should further encourage compliance with dark sky standards
to protect nocturnal ecosystems.
Trustee Comments.
Board comments were heard and have been summarized: Commended Congressman
Neguse for his visit to the Town for Congress on the Corner, and noted his attendance at
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the EVFPD swearing-in ceremony of Fire Chief, Kevin Nunn; attended the EVFPD
swearing-in ceremony; provided accolades to Interim Fire Chief Jones for his hard work
and commitment to the district, and expressed enthusiasm regarding his appointment;
reported fourteen (14) applications were received for three (3) openings on the Estes Park
Housing Authority (EPHA) Board of Commissioners, the EPHA was struggling with
employee recruitment and may consider hiring relatives of current employees at their next
board meeting, and EPHA offices would temporarily move into SkyView mid-August;
commended the Estes Park Police Department’s Police Auxiliary for their dedication and
support, including National Night Out; attended Visit Estes Park’s (VEP) Board of
Directors meeting heard a presentation from Larimer County Commissioner Shadduck-
McNalley on Larimer County budget-shortfalls and the Board discussed trends in lodging
occupancy rates, sales and lodging tax revenue, and encouraged the public to apply for
an upcoming vacancy on the Board;; acknowledged Jamie Palmesano, for her dedication
and support for the Global Friends program for J-1 workers, which provided community
support to exchange visitors; and Colorado Association of Ski Towns (CAST) Regional
Statistical Analysis Project was forwarded to the Board.
Town Administrator Report.
Town Administrator Machalek recognized the Streets and Parks crews for their work to
address runoff related issues which followed recent rains, and commended the Power
and Communications for their work in conjunction with the Platte River Power Authority
(PRPA) and the Western Area Power Administration (WAPA) to restore power to the
Estes Valley on July 27, 2026.
Policy Governance Monitoring Report – Policies 3.3, 3.12, and 3.13.
Town Administrator Machalek reported full compliance with exception to Policy 3.13
in which partial compliance was reported. Staff achieves compliance with Policy 3.13
through the publication of the organization chart in the ACFR and through the
presentation to the Town Board at the meeting directly following the certification of the
results of each biennial Town election. The organizational chart was presented at the
second Town Board Meeting following the certification of the election, on May 12,
2026.
Consent Agenda:
1. Expenditure Approval List - Bills
2. Town Board Meeting and Study Session Minutes dated July 14, 2026
3. Estes Park Planning Commission minutes dated May 19, 2026 and June 16, 2026
(Acknowledgment Only)
4. Resolution 85-26 Intergovernmental Agreement among Owner Communities Tasking
Platte River Power Authority with Coordination of Distributed Energy Resource
Programs and Projects
5. Resolution 86-26 Intergovernmental Agreements with the Colorado Department of
Transportation for NAAPME and MMOF Grant Funds for Moraine Avenue
Multimodal Trail Design and Construction, $5,979,039.40, Budgeted
6. Law Enforcement Assistance Fund (LEAF) SFY27 Supplemental Grant Award to
Purchase Impaired Driving Enforcement and Education Equipment for the Estes
Park Police Department
7. Acceptance of Town Administrator Policy Governance Monitoring Report
It was moved and seconded (Eshelman/Brown) to approve the Consent Agenda, and
it passed unanimously.
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Report and Discussion Items (Outside Entities):
1. 2025 Base Funding Report: Salud Family Health. Salud Family Health President
and Chief Executive Officer, John Santistevan, presented the 2025 Base Funding
Report. Salud Family Health received $30,000 in Base Funding for 2025. Services
offered included family medicine and pediatric care, health education, immunizations,
pharmacy services, behavioral and psychological assessments and intermediate
care, and dental services. During 2025, 1,699 patients were served over 6,194 patient
visits. Patient demographics reflected significant economic need: 49% of patients fell
at or below the 100% federal poverty level (FPL), 35% between 100% and 200% FPL,
and 16% above the 200% FPL threshold. Current challenges faced by the foundation
included workforce recruitment and retention, declining Medicaid coverage, changing
patient demographics, and stagnant federal grant funding. It was reported that
additional funding exceeding $500,000 was secured through community fundraising
efforts. Salud Family Health hopes to raise an additional $250,000 for patient
programs. Board discussion ensued and has been summarized: Praised President
and CEO Santistevan for his hard work and dedication; and questioned whether
behavioral health related visits had increased, decreased, or remained stagnant from
2024 to 2025; what trends in patient demographic changes had been observed;
whether Salud Family Health’s Estes Park Clinic would achieve financial breakeven
in 2026; and whether there was opportunity for financial support from the UCHealth
Estes Valley Medical Center.
Planning Commission Action Items:
1. Resolution 87-26 Fall River Village II Combined Preliminary/Final Planned Unit
Development Plan, Estes Park Housing Authority, Owner/Applicant. Mayor Hall
opened the public hearing. Senior Planner Hornbeck reviewed an application
submitted by the EPHA for a combined Preliminary/Final Planned Unit Development
(PUD) Plan for the upper parcel of the Fall River Village Development. The 3.8-acre
parcel contained twenty-four units and an event facility known as SkyView. In a
separate application from the PUD, the applicant proposed existing units be
subdivided into fourteen (14) townhome lots, one (1) duplex - known as Cliff House,
(1) commercial facility, and one (1) eight-plex. Plans for the parcel included sale of the
fourteen (14) established townhomes to pay down debt principle on the remaining
workforce rental units below, partial conversion of the SkyView to office space and
resident storage, and the potential addition of a childcare facility in the duplex adjacent
to Skyview. The applicant requested waivers for the required sidewalk along Far View
Drive and/or the internal access road connecting and required off-street loading for
business and professional offices, warehousing and storage, and daycare. It was
noted that the Estes Park Planning Commission had reviewed the application and
recommended approval, no disadvantages of approval had been identified, the
application complied with all relevant Development Code standards, a special review
was not required, no adverse effects to neighboring properties had been identified,
and there would be little to no effect on Town finances or resources. It was clarified
that Ordinance 11-25 was not applicable, due to state statutes and the fact that the
application had been submitted prior to the date Ordinance 11-25 became effective.
Public comment ensued and has been summarized:
David Shirk/Town Resident disagreed with staff’s assessment that there would be no
adverse impacts on the adjacent neighborhood and requested the Board require
additional landscape buffering on the North border of the property adjacent to Far View
Drive as well as exterior lighting compliant with the Development Code.
Kristine Poppitz/County Resident argued that Ordinance 11-25 applied to the
application and requested the application be resubmitted accordingly. In addition, Ms.
Poppitz sought denial of the applicants’ request to waive sidewalk requirements,
advocated for better pedestrian linkage in accordance with the Estes Valley Trails
Plan, and requested a trail connecting Far View Lane to West Wonderview Avenue.
Pete Levine/EPHA Director of Real Estate explained that lighting and landscaping
improvements were planned, and would occur over the next two (2) to three (3) years
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to disperse expenses. Said improvements included replacement of outdoor lighting
fixtures to obtain compliance with the Development Code and the addition of a
landscape buffer between Far View Drive and Sunny Acres Court as originally
intended on the previous PUD. The EPHA considered existing sidewalks to be suitably
connected and noted the Town Board had previously determined that additional
pedestrian connectivity was not required. It was clarified that the EPHA did not intend
on using SkyView as a permanent office location and asserted that the EPHA did not
seek a use that would maximize economic value. The current loan balance on the
property totaled roughly twenty-nine (29) million dollars, at 4.8% interest. Current
median average monthly income (AMI) for residents was 62%. It was reiterated that
the EPHA would need to sell the fourteen (14) proposed townhomes to obtain financial
stability and maintain ownership of the rest of the property. The EPHA planned on
retaining the eight (8) unit building, SkyView, and the duplex building known as Cliff
House. It was noted that two (2) property valuations had taken place, both property
valuations landed within one (1) percent of each other.
Board discussion ensued and has been summarized: Clarified the purpose of a PUD
Plan; expressed concern that hearing both the preliminary and final plats would not
allow adequate time for necessary changes; that approval of the application would set
poor precedence for the future; questioned the necessity of specifying hours of
operation, how resident storage facilities would be installed in SkyView, how best use
had been determined, how the required home owners association would be structured
and maintained, how storage facilities would be added to the SkyView building, and
whether the application should be viewed as a new PUD or a PUD amendment;
discussed opportunity for a sidewalk connecting Far View Drive to the lower FRV
parcel, and noted the current stairs are not ADA accessible; suggested all
nonconforming aspects were preexisting and therefore should be waived; noted
constituent interest in the use of 6E funding to supplement a greater portion of the
EPHA’s operating deficit to reduce units sold; noted sold units would be allowed to
revert back to short-term rental units; acknowledged the EPHA had a fiduciary and
moral responsibility to sustain its properties; and debated what details of the PUD
were relevant to the Board’s discussion.
Mayor Hall closed the public hearing. It was moved and seconded (Igel/Eshelman)
to deny Resolution 87-26, and a substitute motion was made.
It was then moved and seconded (Hall/Hazelton) to approve Resolution 87-26 with
the addition of the following three conditions: Parking shall be managed by the
owner’s association to ensure parking is provided in accordance with the
approved PUD in a safe manner that does not block emergency access and shall
include enforcement of event facility occupancy limits as necessary;
conformance to the 2018 landscape plan; and compliance to Estes Park
Development Code §7.9 Exterior Lighting, and it failed with Trustees Eshelman,
Igel and Mieras voting “No”.
Upon failure of the motion, Trustee Igel withdrew his original motion to deny
Resolution 87-26.
After further discussion, it was moved and seconded (Hall/Hazelton) to continue
Resolution 87-26 to the August 11, 2026, Town Board Meeting, and it passed
unanimously.
2. Resolution 88-26 Fall River Village II Combined Preliminary Plat, Estes Park
Housing Authority, Owner/Applicant. It was moved and seconded (Hall/Brown)
to continue Resolution 88-26 to the August 11, 2026, Town Board Meeting, and
it passed unanimously.
3. Resolution 89-26 Fall River Village II Combined Final Plat, Estes Park Housing
Authority, Owner/Applicant. It was then moved and seconded (Hall/Brown) to
continue Resolution 89-26 to the August 11, 2026, Town Board Meeting, and it
passed unanimously.
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Action Items:
1.Resolution 90-26 Supplemental Budget Appropriations #2 to the 2026 Budget
Finance Director Zimmerman presented supplemental budget appropriations to
provide funding for grant awards, utility capital project closeout, utilization of Police
Facility reserve for design costs, interest for Utility deposit refunds, increased expense
for write-offs of uncollectible utility accounts, a Fleet utilization study, use of General
Fund unassigned fund balance for one-time capital projects, and other mid-year
adjustments. The amendment would ensure compliance with budget requirements,
maintain reserve balances, and avoid creating ongoing operating costs that exceed
revenues. Total appropriations for 2026 increased by $3,752,172. It was noted that a
portion of the additional revenue had been generated from stronger than anticipated
sales tax revenues. It was moved and seconded (Hazelton/Eshelman) to approve
Resolution 90-26, and it passed unanimously.
2.Resolution 73-26 Memorandum of Understanding Between the Town of Estes
Park and the Estes Valley Recreation and Park District and Change Order to the
2026 Overlay and Patching Contract with Coulson Excavating. Town Engineer
Wittwer recommended the Town enter a Memorandum of Understanding (MOU) with
the Estes Valley Recreation and Park District (EVRPD) to coordinate and combine
paving and infrastructure improvement projects, in order to reduce costs, as well as
approve a change order to the 2026 Overlay and Patching Program with Coulson
Excavating Inc. to incorporate EVRPD’s planned improvements at Stanley Park. Staff
reported that approval of the change order would streamline the Stanley Park
improvements project, prevent overlapping, save tax dollars, and ensure a uniform
finish. EVRPD would fund their portion of the project, totaling $1,183,234.10, with
$75,000 for contingency. The project would commence mid-September and reach
completion around October 31. Board discussion ensued and has been summarized:
Expressed enthusiasm about the project; and questioned how parking capacity would
be affected during construction; and whether EVRPD would bear financial
responsibility should costs exceed the $75,000 contingency. It was moved and
seconded (Eshelman/Mieras) to approve Resolution 73-26, and it passed
unanimously.
3.Rescheduling the June 22, 2027 Town Board Meeting to June 29, 2027. Town
Attorney Kramer proposed the June 22, 2027, meeting be rescheduled to June 29,
2027, to allow the Mayor and Board of Trustees the opportunity to attend the 2027
Colorado Municipal League (CML) Annual Conference being held in Keystone, June
22 through June 25. Board discussion ensued and has been summarized: Trustee
Igel expressed concern about rescheduling the meeting for an optional commitment;
and Mayor Hall, Mayor Pro Tem Hazelton, and Trustee Mieras expressed interest in
attending the conference. It was moved and seconded (Hazelton/Mieras) to
reschedule the June 22, 2027 Town Board Meeting to June 29, 2027, and it passed
unanimously.
Whereupon Mayor Hall adjourned the meeting at 9:39 p.m.
Gary Hall, Mayor
Sarah Stoddard Cameron, Recording Secretary
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RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado July 28, 2026
Minutes of a Study Session meeting of the Town Board of the Town of Estes Park,
Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town
of Estes Park on the 28th day of July, 2026.
Board: Mayor Hall, Mayor Pro Tem Hazelton, Trustees Brown,
Eshelman, Igel, Lancaster, and Mieras
Attending: Mayor Hall, Mayor Pro Tem Hazelton, Trustees Brown,
Eshelman, Igel, and Mieras
Also Attending: Town Administrator Machalek, Deputy Town Administrator
Damweber, Attorney Kramer, and Recording Secretary Bramwell
Absent: Trustee Lancaster
Mayor Hall called the meeting to order at 4:30 p.m.
Development Code Update 50% Draft Review.
Eric Krohngold and Ketaki Chodke from Design Workshop and Phillip Supino from
Headwaters Planning presented an overview of the 50% draft of the Development Code
update. The updated Development Code would incorporate modern best practices and
development standards, increase efficiency in the development review process, and
align development with the Estes Forward Comprehensive Plan. Public outreach
included two open houses, multiple pop-up events, a community-wide survey, several
public dialogues, and two public deliberations. Feedback received to date included
providing clear and consistent criteria for when a development plan is required, to
differentiate requirements for low-impact or small-scale projects and larger projects, and
to streamline review procedures. Modifications to zoning standards of 10% to 24%
would be considered by the Planning Commission and modifications 25% or greater
would be considered by the Town Board. Potential updates were considered for the
Final Plat, Minor Subdivisions, PUD Final Plan, Special Review Uses, and Location and
Extent Review procedures. Three new zoning districts were introduced: a Mixed-Use
(MU) district for medium to high-density development to blend residential, commercial,
and complementary civic uses along major corridors; a Public Facilities (PF) district for
government buildings, parks, and schools; and an Open Space and Natural Areas (OS)
district for open space and recreation land. Additional housing typologies were
introduced, including Cottage Clusters and Tiny Homes. Increased density would be
permitted in Residential Multi-Family (RM) and Mixed-Use (MU) zone districts. The
entire town would be designated as a Wildlife and Habitat Protection Area, necessitating
a Wildlife Conservation Plan for most new developments. The Tree Protection and
Landscaping section aligned with the Colorado Wildfire Resiliency Code, as adopted by
the Town and Estes Valley Fire Protection District (EVFPD) in 2026. Design Guidelines
would apply to new developments and allow for flexibility while regulating parking for
commercial and multi-family developments, building height, and outdoor lighting. The
sign code from the Municipal Code would be integrated into the Development Code,
with standards added for additional types of signs. The updated Development Code was
scheduled to be adopted in the fourth quarter of 2026.
Board comments and questions have been summarized: Asked about applying density
bonuses to additional residential zones beyond RM and the proposed MU district,
Krohngold stated it would be considered based on the Board’s direction and Supino
noted a strong split in the community between affordable housing advocates desiring
increased density and existing residents of single-family neighborhoods wishing to
maintain the current neighborhood densities; suggested expanding permitted
commercial use in accommodation districts; suggested permitting day care centers in
other zones in addition to RM; asked about the difference between conditional and
special use permits, Krohngold explained conditional use permits allow for slight
deviations from the zoning use that do not impact surrounding properties and would be
approved or denied administratively by Town staff, special use permits were for uses
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Town Board Study Session Minutes dated July 28, 2026 – Page 2
that may impact surrounding properties and would be approved or denied by the
Planning Commission or the Town Board, Ghodke noted the current code did not
include conditional use permits; requested a table listing the changes in the draft code
update from the existing code; thanked the consultants for their work and community
outreach efforts; asked if input was sought from local planners, architects, and
engineers, the consultants confirmed focus groups were conducted that included
professionals who may be impacted by the update; asked about the impact of
designating the entire town as a Wildlife and Habitat Protection Area, the consultants
noted many areas of town were classified as a Wildlife and Habitat Protection Area in
the existing code and expanding the designation to the entire town would streamline the
development process for developers; asked how wildfire mitigation and water use were
considered in the landscaping design guidelines, the consultants stated the Colorado
Wildfire Resiliency Code was referenced in the updated Development Code and the
design guidelines included plant recommendations and xeriscaping options;
recommended flexible lighting standards; asked about permitting feather flags in the
signage guidelines, Design Workshop stated the current draft maintained existing
standards for feather flags; asked the extent to which the draft deviates from the current
code, stated the updates do not differ dramatically; asked about the extent to which the
updated Development Code prepares the Town for the future, Design Workshop stated
it provides opportunities to modify the code, sets standards for commercial entities, and
would be a tool to deliver on public policy as set by the Board; clarified the distinction in
process between lot splits and subdivision plats; and complemented the tone of the
draft code.
Rebecca Urquhart/Town resident complemented Design Workshop for their work on the
draft code. She recommended Design Workshop seek feedback from developers,
engineers, land use attorneys, and other interested parties with experience utilizing and
developing land use codes. She stated the change to allow for quarter-acre lots in E
and E-1 districts would not be a significant change from the existing half-acre minimum
lot size.
Kristine Poppitz/County resident encouraged the Board to minimize staff-level
administrative decisions to maintain citizen involvement in land use decisions. She
referenced Ballot Initiative 300 and their involvement in the Development Code rewrite
process as evidence residents desire to be involved in land use decisions. She stated
the change to allow for quarter-acre lots in E and E-1 districts would be a significant
change from the existing half-acre minimum lot size. She stated preference for
properties to go through the existing rezoning process to maximize input from residents.
Public Safety Facility Financing.
Director Fetherston presented an overview of the need for a new public safety facility,
stating there had been no significant capital improvements since 1974, when the school
building built in the 1930s was converted to the police department facility. The space
was beyond its useful life. Key deficiencies included a lack of secure parking separated
from visitors, inadequate physical controls to transfer arrestees from vehicles to the
holding cells, inadequate secure and integrated evidence storage, and the lack of
integrated dispatch and response functions. The preferred site was approved by the
Town Board in March 2026. It was 3.9 acres of Town-owned non-deed property on the
northwest side of Community Drive and Manford Avenue. The proposed facility would
be approximately 30,000 square feet, an increase from the existing 7,000 square foot
space. It would potentially displace some of the stall barns at the Events Complex.
Grant funding included a United States Department of Agriculture (USDA) grant award
for $1,000,000 pending Town Board action on the agreement; $100,000 award from the
Colorado Department of Local Affairs (DOLA) for design services which required a
$100,000 local match and would be brought to the Town Board for action in August;
$3,000,000 of Congressionally Directed Spending to relocate and reconstruct the
displaced barns pending Federal Appropriations Committee action. Construction of the
public safety facility would begin in late 2027 or 2028, dependent on funding.
Director Zimmerman presented funding options for the public safety facility and asked
for the Board’s feedback on a preferred funding mechanism and timeline. The Estes
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Valley Fire Protection District (EVFPD) continues to evaluate a ballot initiative in
November 2026 to enable EVFPD to collect a half cent sales tax to fund operations in
lieu of 7% of sales tax collected by the Town annually. The Town could then redirect the
sales tax revenue to the construction of the public safety facility. Director Zimmerman
recommended financing the construction of the public safety facility with certificates of
participation (COPs), a tax-exempt lease financing tool local governments typically use
to construct essential public facilities. The facility itself would serve as collateral. This
funding mechanism would not require voter approval, and therefore, could be
implemented quickly. It would also preserve the Town’s debt capacity because it would
not be classified as long-term debt. Compared to a voter approved sales tax that would
create a dedicated revenue source, COPs have a slightly higher interest rate and
insurance cost because of the risk of the municipality determining it does not have
enough budget to make a service payment. Three scenarios were presented to fund the
public safety facility using COPs. The first option was a debt amount of $31,860,000 at
an interest rate of 5%, the second was a debt amount of $31,080,000 at an interest rate
of 5.25%, and the third was a debt amount of $31,860,000 at an interest rate of 5.25%.
These financing options estimate a total project cost of $34,500,000 with an interest rate
of 5.0-5.25% for a term of 30 years. Sources of funding included $1,280,000 from sales
tax revenue currently allocated to the EVFPD and $1,500,000 of Town reserves in
addition to grants from the USDA and DOLA. In addition, in 2028 $517,272 per year
would be available from the completion of COP payments for the Event Center and in
2033 $399,932 per year would be available from the maturity of the lease for the
Parking Garage. With these funding streams, the Town would not need to ask the
voters to approve additional sales tax to fund the public safety facility. The final public
safety facility financing plan would be presented to the Town Board in the second
quarter of 2027.
Board comments and questions have been summarized: Asked if there were any
second party approval requirements, staff stated the only external requirements are
from grant providers and the USDA grant required an architectural and environmental
review for the project; questioned if the estimated total cost included necessary public
safety equipment, staff stated it included all furniture, fixtures, and equipment, a
wayfinding package, and the current dispatch consoles would be used in the new
building; asked about financing options if the EVFPD did not begin collecting its own
sales tax, Town Administrator Machalek stated in that event staff would identify new
options for the Board’s consideration, including the Town seeking a sales tax dedicated
to funding the public safety facility; discussed the Board’s lack of intent to cease
allocating funds to the EVFPD should it not collect its own sales tax; asked about the
revenue stabilization fund, Director Zimmerman stated increasing the revenue
stabilization fund would reduce the Town’s credit risk when analyzed by bond rating
agencies, Town Administrator Machalek stated the Finance Department would later
present an analysis of the cost effectiveness of supplementing the revenue stabilization
fund to achieve a maximum bond rating of AA+ compared to directing those funds to the
down payment to reduce the amount borrowed; and questioned the likelihood of
achieving an A+ bond rating and alternatives, Director Zimmerman stated the Town
would likely achieve the A+ rating and estimating future interest rates would be
challenging.
Trustee and Administrator Comments and Questions.
Trustee Brown requested the Town Board consider waiving the conditions of the
Restrictive Use Covenant on Lot 4, Stanley Historic District to the extent of the
proposed temporary use by the Stanley Partnership for Art Culture and Education, LLC
(SPACE). Board discussion has been summarized: expressed agreement for further
discussion of the waiver; expressed concern of the lack of timeliness of communication
from Town staff to the Board; expressed trust in Town staff and Board operations and
conduct; Mayor Pro Tem Hazelton stated disagreement that the item should be brought
before the Board for further consideration after the discussion at the July 14, 2026
meeting; and discussed options to bring this item to the Board for further consideration.
Town Administrator Machalek stated staff would work with SPACE to draft an
agreement permitting SPACE to utilize a portion of Lot 4 for customer parking for the
Board’s consideration. He also stated every Town staff member involved had worked
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transparently to provide the Board with the best information possible and there were no
understandings between staff and SPACE beyond what was in the public record and
the Covenant.
Future Study Session Agenda Items.
The Seasonal Housing Issues study session on September 8, 2026 was amended to
Housing Issues: Seasonal Workforce and Seniors. The FEMA Floodplain Map Adoption
Process was scheduled for August 11, 2026 and the Parks and Open Space Master
Plan was scheduled for August 25, 2026. It was requested to discuss permitting feather
flags in the Development Code update. It was requested to discuss Future Fourth of
July Fireworks at an unscheduled study session.
There being no further business, Mayor Hall adjourned the meeting at 6:39 p.m.
___________________________________
Stephanie Bramwell, Recording Secretary
DRA
F
T
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
Through: Town Administrator Machalek
From: Derek Pastor, Project Manager
Department: Internal Services
Date: August 11, 2026
Subject: Resolution 55-26 Contract with Kinley Built for the Design and
Construction of a New Storage Building at the Events Center Complex,
$424,350 – Budgeted
Type: Contract/Agreement, Resolution
Objective:
To provide a new approximately 4,000 sq. ft. storage building to replace the existing
structure at the Events Center Complex. This project includes structural and civil
engineering of the new building as well as construction.
Present Situation:
The current storage building at the Events Center is approximately 1,600 sq. ft. and also
serves as the maintenance shop for Events Center staff. It no longer serves adequate
storage capabilities, resulting in materials being stored outside, as well as unsafe
conditions inside the building. Overflow storage is kept at the Fish Hatchery site which
poses its own logistical constraints.
Funding for a new storage building in the amount of $479,973 was approved in the 2024
Capital Improvement Pan. With the assistance of the project manager, an Invitation to
Bid was advertised on March 10, 2026. 11 contractors attended the mandatory pre-bid
meeting. Six proposals were received; only four of those were qualified. Attached are
the bid summaries and comparisons.
Based on the evaluations of the qualified proposals, conversations with the contractors,
internal discussions with the Internal Services, Events Center and Finance Directors,
staff is recommending Kinley Built to perform this work.
The original scope of work for this project was to demolish the existing building and
construct a new 5,000 sq. ft building. Beyond the design and construction costs were
several additional considerations that made this project scope cost prohibitive (See EC
Project Options, attached).
Working with Director Hinkle and Kinley Built, an alternative was selected. In order to
fund the alternative plan, an additional $60,000 for the project was appropriated by the
Town Board in the Fiscal Year 2026 second budget amendment during the July 28,
2026, regular meeting. Choosing this new site will have multiple benefits, including:
• Keeping the existing maintenance building that will be used solely for the
maintenance needs once the items currently being stored are relocated.
• Several of the additional expenses from the original scope will not be necessary.
• A smaller building dedicated to storage helps to lower the overall project costs and
still meet the needs of the Event Center staff.
Proposal:
To consider authorizing the Mayor to sign the contract with Kinley Built for design and
construction services for the Events Center Storage Building.
Advantages:
This new building will provide:
• The Events Center staff more capacity for storing materials and equipment for the
various events held at the complex.
• Improved safety and security to that building and its contents.
• More accessibility to this building with additional overhead doors.
Disadvantages:
• Although this new building is expensive, the design and construction is within the
approved budget
•Construction will be disruptive to that Events Center staff, however, this work is
strategically planned during the off-season of events to minimize the inconvenience.
Action Recommended:
Staff recommends Town Board approval of the contract with Kinley Built for design and
construction services for the Events Center Storage Building.
Finance/Resource Impact:
The originally approved budget for this project was $479,973. On July 28, 2026 an
additional $60,000 was approved through the Budget Amendment #2 process, for a
revised project budget of $539,973. The funds will come from account 30404000-
532210 (Capital-New Buildings).
Level of Public Interest:
The public interest in this project is expected to be low.
Sample Motion:
I move to approve/ deny adoption of Resolution 55-26.
Attachments:
1.Resolution 55-26
2.Construction Contract with Kinley Built
3.Bids Summary and Comparison
4.EC Project Options
5.EC Site Options
6.Design and Construction Services Invitation to Bid
7.Proposal from Kinley Built
8.Proposal from TCC Corporation
RESOLUTION 55-26
APPROVING A CONSTRUCTION CONTRACT WITH KINLEY BUILT FOR DESIGN
AND CONSTRUCTION OF A NEW EVENTS CENTER STORAGE BUILDING
WHEREAS, the Town Board wishes to enter into a construction contract
referenced in the title of this resolution for a new storage building at the Events Center
complex; and
WHEREAS, the cost of the contract with Kinley Built is $424,350; and
WHEREAS, the Board intends to authorize the Internal Services Director to sign,
without additional Board action, change orders that total up to but do not exceed twenty
percent of the construction contract value ($84,870) within the project budget.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the construction contract
referenced in the title of this resolution in substantially the form now before the Board.
The Board authorizes the Internal Services Director to spend up to $509,220 under this
contract.
DATED this ______ day of __________________, 2026.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
Attachment 1
Attachment 2
Town of Estes Park Proposal Summary
Project: Events Center Metal Storage Building
Date: April 2, 2026
Project Budget:
Vendor
on Based Bid
Proposal Cost
on Project
Duration
Cumulative
Ranking (*)
Project Duration
(days)
Base Bid
Amount
Base Bid +
Alternates % to Budget
Baker Builders 4 3 4 90 days $674,838.00 $674,838.00 144%
Buildings By Design 3 1 3 60 days $561,716.00 $561,716.00 120%
Kinley Built 1 2 1 70 days $424,350.00 $424,350.00 90%
TCC Corporation 2 1 2 60 days $449,233.00 $449,233.00 96%
Average Duration Average Cost Average Cost
70 days $527,534.25 $527,534.25
* Cumulative Ranking Based on Proposal Cost, Project Duration, Qualifications, and Experiences
Notes/Comments:
Baker Builders - Based in Frederick, CO, 20 yrs in business. Detailed proposal, company profile, extensive experience with PEMB construction. Proposal
exclusions: bonds, insurance, automatic overhead doors, bollards
Buildings By Design - Based in Brush, CO, 22 yrs experience. Relevant similar scope and budget projects provided. No proposal exclusions
Kinley Built - Based in Estes Park, CO, 11 yrs experience. Relevant similar scope and budget projects provided after second request. No proposal
exclusions
TCC Corp - Based in Loveland, CO, 26 yrs in business. Relevant similar scope and budget projects provided. No proposal exclusions
Attachment 3
Events Center Metal Storage Building
Additional Expenses Option #1 (original SOW)
Option #1 Option #2 $124k OVER original budget
Original Approved Budget:$479,973 $479,973 $55,000 in contigency (10% of total project cost)
Design and Construction $424,350 $415,000 5,000 sq ft building (70 x70)
Contingency (10%)$42,435 $41,500 Fire hydrant relocation
TOTAL:$466,785 $456,500 Tap fees for new plumbing
Soils and concrete materials testing
Additional Services Option #1 Option #2 Vendor MEP design services
Fire Hydrant Relocation $25,000 $0 TOEP Electrical L&M Installation
Water tap fees $10,000 $10,000 TOEP Plumbing L&M Installation
Soils and Materials Testing $21,650 $10,000 GROUND Eng ($10k materials testing; $11,650 soils testing) Demo of existing building
MEP Engineering Services $8,000 $8,000 Bowman Engineering Storage unit (4 month rental)
Electrical Installation (L&M)$10,000 $10,000 Preliminary estimates. Need design to get actual numbers
Plumbing Installation (L&M)$6,000 $6,000 Preliminary estimates. Need design to get actual numbers Option #2 (new location)
Permits $11,000 $11,000 Preliminary estimates. Need design to get actual numbers $37,000 OVER original budget
Demo $31,000 $0 TCC Corp $47,000 in contingency (10% of total project cost)
Storage Conex $2,000 $0 United Rentals 4,000 sq ft building (50 x 80)
Contingency (10%)$12,465 $5,500.0 New site, no demo of existing building or storage unit needed
ADDITIONAL SERVICES TOTAL:$137,115 $60,500 No relocation of fire hydrant
Concrete footers, foundation wall, concrete slab
Option #1 Option #2 Plumbing engineering, materials/labor installation
Revised Budget:$603,900 $517,000 -Utility sink, hose bib, full length trench drain
-Tap fees
Relocation of existing water line
Materials Testing, no soils testing
Electrical design/engineering services
Electrical labor and materials installation
Attachment 4
Events Center Storage Building
Site Options
New site location
Original site location
Attachment 5
OPTION #1 (Original SOW)
• 5,000 sq ft building (70 x70)
• Fire hydrant relocation
• Tap fees for new plumbing
• Soils and concrete materials testing
• MEP design services
• Electrical L&M Installation
• Plumbing L&M Installation
• Demo of existing building
• Storage unit (4 month rental)
Hay Barn
OPTION #2
• 4,000 sq ft building (50 x 80)
• New site, no demo of existing
building or storage unit needed
• No relocation of fire hydrant
• Concrete footers, foundation
wall, concrete slab
• Plumbing engineering,
materials/labor installation
o Utility sink, hose bib,
full length trench drain
o Tap fees
• Relocation of existing water
line
• Materials Testing, no soils
testing
• Electrical design/engineering
services
• Electrical labor and materials
installation
1
INVITATION TO BID
Events Center Metal Building Design & Installation
Tuesday, March 10, 2026
1125 Rooftop Way
Estes Park, CO 80517
Proposals due by Thursday, April 2, 2026
Attachment 6
2
Table of Contents
INVITATION TO BID ................................................................................................................... 3
INSTRUCTIONS FOR BIDDERS ............................................................................................... 10
BIDDER'S QUALIFICATIONS AND DATA ............................................................................. 23
SUBCONTRACTORS AND RELATED DATA ........................................................................ 28
BID PROPOSAL .......................................................................................................................... 29
FEE PROPOSAL .......................................................................................................................... 33
CONSTRUCTION TIMELINE .................................................................................................... 33
CONSTRUCTION CONTRACT ................................................................................................. 34
CONSTRUCTION CONTRACT GENERAL CONDITIONS .................................................... 43
CONSTRUCTION CONTRACT SPECIAL CONDITIONS ...................................................... 92
3
INVITATION TO BID
PROJECT : Events Center Metal Building design and installation
SCOPE: Design and install a prefabricated metal building to be used for storage at the
Town of Estes Park Events Center complex. Work in conjunction with other trades
contracted and managed by the Town’s Project Manager
Building Requirements:
• Gable-style prefabricated metal building
• 70 ft wide x 70 ft long
• 24 g Standing seam roof (color TBD)
o Berridge double-lock, Zee-lock panels or similar (with approval)
o Roof pitch 4:12
o Eave height 16ft
o No overhang
• Gutters
• 26 g PBR (Purlin Bearing Rib) siding (color TBD)
• Doors
o Garage Door (qty 2)
Roll-up, no windows
12 ft wide x 14 ft tall
Motorized
Steel back insulated
Locations TBD
o Passage Door (qty 2)
3070 hollow-metal door and frame
Lockable door handle
Locations TBD
• Insulation
o Roof – R19
o Siding – R13
Deliverables
• To be provided by metal building manufacturer:
o Engineered, stamped drawings of metal structure
o Engineered, stamped drawings of concrete foundation
o Manufacture, delivery and installation of metal building
4
• To be coordinated by the Town’s Project Manager
o Electrical and Plumbing Engineered, stamped drawings
o All permits related to project
o Demo of existing structure
o Site work and installation of concrete foundation (if not provided by contractor)
o Electrical and plumbing work, fixture installation
General Conditions (Division 01):
• The Contractor will be responsible for the following:
o Mobilization of equipment and personnel
o Provide, Performance, Labor/Materials Bonds, proof of insurance
o Permits obtained by others; coordinate inspections as required, and address any
corrective actions noted
o Construction/Site Management (including safe working conditions)
o Administrative duties
o Warranty of materials and workmanship for one (1) year
o Final site clean
o Timely communications and status updates throughout the duration of the project
o Overhead and Profit
o Provide final ‘As-Built’ plans at conclusion of project
o Utilities locating prior to beginning the project
o All work to be performed in accordance with current local, state, and federal codes
Terms of Contract
The contract term resulting from this Invitation to Bid shall be based on the anticipated lead
time of materials, construction timeline/schedule provided by the contractor (See Section 8 -
Construction Timeline), plus an acceptable number of contingency days to allow for
unexpected situations or delays. The Town of Estes Park (TOEP) will generate the
Construction Contract in accordance with TOEP policy (See Section 9 - Construction
Contract).
5
Funding / Permits
This project will be funded as part of the 2026 Capital Improvement Program by TOEP’s. The
total allocated funding for all aspects of construction of this project is $450,000. If a Proposer
believes the scope of work outlined is greater than the budgeted amount, the proposal for the
outlined work (and any additionally requested add/alts) should still be submitted. The Town
will use this information to determine if the scope of work needs to be modified or if additional
funding needs to be allocated.
Any permits required will be the responsibility of the Town to obtain. Any permit-related
inspections, coordination or corrective actions will be the responsibility of the contractor.
Construction Duration
The Town is estimating the construction portion of this project to last 60 calendar days. This
duration is from the first day of actual site work through substantial completion. Submittals,
approvals, requests for information, materials lead times are not included in this project
duration. Proposers are required to submit a Gantt chart (or equivalent) demonstrating the
projected timeline, phasing and sequencing of the work, in addition to completing the
Construction Timeline in this Invitation to Bid. The Projects anticipated start date, end date,
and duration will be based on Construction Timeline submitted by the winning bidder. These
dates will be reflected in the Construction Contract. If a Proposer believes the scope of work
outlined will extend beyond the expected duration, the proposal for the outlined work should
still be submitted. The Town will use this information for planning purposes, to determine if
the scope of work needs to be modified, or if expectations and internal accommodations need
to be adjusted.
The Town of Estes Park, Colorado will receive sealed Bids for Events Center Metal Building
design and installation until Thursday, April 2, 2026.
6
Bids may be submitted via one of the following methods:
1. ‘BidNet’: Response to the solicitation on Rocky Mountain E-Purchasing System
(www.rockymountainbidsystem.com); or
2. Email to the Project Manager, Derek Pastor, dpastor@estes.org
Hand Delivered or Late bids will not be accepted or considered.
The Bidding Documents are available on www.rockymountainbidsystem.com as well as on the
Town’s website at www.estes.org/rfp. Interested bidders are responsible for verifying receipt of
all applicable documentation, including any associated addenda. The Town of Estes Park cannot
guarantee accurate information obtained from sources other than BidNet.
SCHEDULE OF ACTIVITES: (subject to change)
Invitation to Bid (ITB) Available Tuesday, March 10, 2026 Tuesday, March 10, 2026
Pre-Bid Conference (1:00 PM MT) Tuesday, March 17, 2026 Tuesday, March 17, 2026
Deadline for Questions (5:00PM MT) Tuesday, March 24, 2026 Tuesday, March 24, 2026
Final Addenda Issued Thursday, March 26, 2026 Thursday, March 26, 2026
Bid Opening (11:00AM MT) Thursday, April 2, 2026 Thursday, April 2, 2026
Bid Evaluations & Contract Preparation
(Notices of Award/Declination) Friday, April 3, 2026 Monday, May 11, 2026
applicable) Thursday, May 14, 2026 Thursday, May 21, 2026
A Mandatory PRE-BID CONFERENCE will be held IN-PERSON on-site at 1:00 p.m. (MT)
on Tuesday, March 17, 2026.
1125 Rooftop Way
Estes Park, CO 80517
(see map below for meeting location)
7
This will allow all interested parties the opportunity to see all existing conditions, ask any
clarifying questions regarding the proposed scope of work, and gain a better comprehensive
understanding of the desired outcome of this project.
All comments, questions/answers and clarifications during this pre-bid meeting will be
summarized and distributed (via BidNet and the Town website) in the form of an addendum.
Prospective offerors may also submit any additional written inquiries concerning the requirements
of this solicitation to Derek Pastor via BidNet or e-mail (dpastor@estes.org) by 5:00 p.m. Tuesday,
March 24, 2026. Offerors are reminded that any changes to the Invitation to Bid will be by written
addenda only and nothing stated verbally shall change or qualify in any way any of the provisions
in the Invitation to Bid and shall not be binding on the TOEP.
Bids will be opened and publicly read aloud during a VIRTUAL Bid Opening meeting at 11:00
a.m. (MT) on Thursday, April 2, 2026. The Town will use the Google Meet conferencing platform
(unless modified by Addendum). Bidders can join the meeting via video call or phone call:
Video call link: https://meet.google.com/kid-idkq-zge
Or dial: 720-500-3699 PIN: 314 146 390#
8
The successful Bidder shall provide the Town with a Certificate of Insurance naming the Town of
Estes Park as an additional insured for all policies required in the General and Special Conditions,
a Statement of Liability and Indemnity, and with proof of Workers' Compensation coverage.
If awarded the Bid, a Performance Bond and a Labor and Material Payment Bond are required
within ten days of the date the written Notice of Award, each for the total amount of the Contract
Price.
No Bidder may withdraw a Bid for a period of thirty days after the date fixed for opening the Bids.
The Town of Estes Park reserves the right to cancel this Invitation to Bid; reject any Bid, in whole
or in part; to adjust the quantity of Work to be done as mandated by budgetary requirements; and
to waive informalities or irregularities in the Bids received, when it is in the Town's best interest
to do so.
Document Accessibility Compliance Requirement
In accordance with State of Colorado law (House Bill 21-1110 and Senate Bill 23-244), all vendors
submitting proposals in response to this Request for Proposals (RFP) must ensure that any
documents submitted as part of the proposal process, and any deliverables provided under any
resulting contract, are fully compliant with the State of Colorado’s Technology Accessibility
Standards.
TOWN OF ESTES PARK
Derek Pastor, PMP
Project Manager
Town of Estes Park
9
Internal Services Department
170 MacGregor Ave
Estes Park, CO 80517
970-577-3957
dpastor@estes.org
10
INSTRUCTIONS FOR BIDDERS
SUBMISSION OF BIDS
Attendance at the mandatory pre-bid meeting and the following documents are required to be
submitted for a proposal to be considered:
• Bidder Qualifications and Data Form
• Subcontractors and Related Data Form
• Bid Proposal Form
• Fee Proposal (itemized, detailed cost proposal including all labor, materials, general
conditions, overhead/profit, inclusions/exclusions, etc..)
• Construction Timeline or Gannt Chart
Sealed Bids will be received by the means listed in the Invitation to Bid (BidNet, e-mail, and
hand delivery). Timely delivery of Bids is the Bidder's responsibility and Bids received after the
time and date indicated in the Invitation to Bid will not be accepted.
Hand delivered, late oral, telephone or fax Bids are invalid and will not receive consideration. On
occasion, an exception to this procedure may be made. The Project Manager may make an
exception under extreme circumstances, in the Manager's sole discretion.
No Bid alterations or interlineations will be permitted, unless made before submission and
initialed and dated. If initialed, the Town may require the Bidder to identify the alteration so
initialed.
In the Case of No Bid, please return your Bidding Documents indicating No Bid on the form and
on the outside of the return envelope.
11
BIDDING DOCUMENTS
The following documents constitute the Bidding Documents for this project:
1. Invitation to Bid
2. Instructions for Bidders
3. Bidder’s Qualifications and Data
4. Subcontractors and Related Data
5. Bid Proposal
6. Fee Proposal
7. Specifications (if any)
8. Drawings (if any)
9. Construction Contract Template
10. General Conditions
11. Special Conditions (if any)
12. Addenda (if any)
The Bidder will download the Bidding Documents as directed in the Invitation to Bid. All forms
associated with, bound with, or attached to the Bidding Documents are a necessary part thereof
and must not be detached.
The Bidding Documents will state the location and description of the proposed Work and will
show the estimate of the various quantities of work to be performed and materials to be
furnished, the time in which the work must be completed, the amount of the Bid Guarantee
(which must accompany the Bid) and the date and time of the opening of the Bids. It will also
state any special provisions or requirements, which vary from or are not contained in the General
Conditions.
12
ADDITIONAL BID DETAILS
Persons Submitting Bids: Each Bid must contain the full name(s) and U.S. Postal Service
mailing address of the Bidder(s), and any person signing any Bid as agent of another, or of a
firm, must furnish legal evidence of authority to do so.
A person who submits a Bid and affixes "President," "Secretary," "Agent," or other designation
to his or her signature, without disclosing the principal, may be personally held to the Bid.
The Town will not consider more than one Bid from an individual, firm, partnership, or
corporation under the same or different names. Evidence that any Bidder is interested in more
than one Bid for the same work will be cause for rejection of all such Bids. Collusion between
the Bidders will be considered sufficient cause for the rejection of all affected Bids. A party
quoting prices to a Bidder is not thereby disqualified from quoting prices to other Bidders or
from submitting a direct Bid on the Bidder's own behalf.
Bid Pricing: All prices shall be stated in words and numbers except where the forms provide for
numbers only. Use of the provided bid schedule in MS Excel spreadsheet format is acceptable.
Unit Price Bid Schedule: When the Town requests Unit Prices, the Bidder shall fully complete
the schedule of unit prices included in the bid schedule.
When the Town includes an additional amount on the bid schedule for minor contract revisions
and the Town has estimated bid quantities on the schedule. Bidders shall include that add amount
in the total Bid price.
The total of all the unit prices bid multiplied by the estimated quantity of each item shall be the
total Bid price. The Town will pay for the final measured, used, or delivered quantities at unit
prices in the Bid.
13
Discrepancies: In the event of a difference between extended price and unit price of the bid
schedule, the unit price governs.
Modifications: Modifications to Bids already submitted will be allowed if received prior to the
time specified in the Invitation to Bid. Modifications shall be submitted as such, and shall not
reveal the total amount of either the original or revised Bids. The modifications shall be
submitted via BidNet or in writing and shall be signed in the same manner and by the same
person(s) who signed the Proposal.
Withdrawal of Proposal: A Bidder may withdraw a Bid at any time prior to the time Bids are to
be opened, via BidNet or by written request of the Bidder. Any such request shall be signed in
the same manner as, and by the same person(s) who signed the Bid Proposal.
Alternate Bids: Whenever Alternate Bids are called for specifying the use of several different
classes of materials or types of improvements for the same work, all Bidders are requested to
submit prices for use of each of the several classes of materials or types of improvements as
specified. The material to be used or the type of improvement to be adopted will be selected by
the Town after the Bids have been opened and read. Unless otherwise specifically provided in
the specifications for the improvement, Bids shall be made upon each and every item shown on
the blank Bid Schedule.
Variation in Estimated Quantities: The Contractor must reasonably expect a variation in the
estimated quantities from the actual quantities and no claims will be allowed for anticipated
profits, for loss of profits or for damage of any sort because of a difference between the estimate
of any item and the amount of the item actually required. The Town reserves the right to
eliminate items from the Bid Schedule when the Town deems it in its best interest.
Cost of Bid Preparation: The total cost of bid preparation and submission shall be assumed by
the Contractor.
14
Taxes: The Town of Estes Park is exempt from paying sales or use taxes. Materials and
equipment purchased solely for Town projects, that will become a permanent part of the
final project, are tax exempt. The Town will furnish its tax exempt number, in lieu of requiring
the Contractor and subcontractors to obtain their own certificates of exemption from the
Colorado State Department of Revenue. Contractors and all subcontractors purchasing materials
tax exempt must disclose the nature of the Town's project, the Town’s purchase order, and then
provide the Town's tax exempt number to the supplier.
FAMILIARIZATION WITH THE WORK AND SITE CONDITIONS
Before submitting Bids, prospective Bidders shall familiarize themselves with the work, the site
where the work is to be performed, local labor conditions and all laws, regulations and other
factors affecting performance of the work. Bidders shall carefully correlate their observations
with requirements of the Contract and otherwise satisfy themselves as to the expense and
difficulties attending performance of the work. The submission of a Bid constitutes a
representation of compliance by the Bidder. There will be no subsequent financial adjustment for
lack of such familiarization.
Site Conditions: Bidders shall visit the site of the work and completely inform themselves
relative to construction hazards and procedures, the availability of lands, the character and
quantity of surface and sub-surface materials, and utilities to be encountered, the arrangement
and condition of existing structures and facilities, the procedures necessary for maintenance of
uninterrupted operation of existing sewers and other utilities, the character of construction
equipment and facilities needed for performance of the work, and facilities for transportation,
handling, and storage of materials and equipment. All such factors shall be properly investigated
and considered in the preparation of Bids.
15
REQUESTS FOR EXPLANATION
Bidders should immediately notify the Town of any discrepancies in or omissions from the
Drawings or Specifications, so that the Project Manager can publish an Addendum in response.
Any Bidder may submit a written request for explanation or correction of any part of the Bidding
or Contract Documents, as directed in the Invitation to Bid. Questions and points of clarification
are requested to be submitted via BidNet or email when possible. The deadline for submitting
such requests is detailed in the Invitation to Bid and/or Special Conditions. The Project Manager
will also field phone calls, but written communication is preferred. Oral explanations and
interpretations made prior to the Bid Opening will not be binding.
ADDENDA
Any explanations or corrections to the Bidding Documents shall be furnished to all Bidders as
Addenda via BidNet and the Town’s website. Final Addenda issuance shall be as directed in the
Invitation to Bid and/or the Special Conditions. All Bidders shall acknowledge receipt of
Addenda in the Bid Proposal form.
If there is to be a postponed Bid Opening, this will be communicated on BidNet as an Addendum
(and an automatically generated notification will be sent to all who downloaded the original
Bidding Documents).
BONDS
Bonds shall be executed on a form acceptable to the Town, as specified in the General
Conditions, by a corporate bonding company licensed to do business in the State of Colorado and
acceptable as Surety to the Town. The forms must be countersigned by the Colorado agent.
A "Power of Attorney" authorizing the attorney-in-fact to bind the Surety company and certified
to include the date of the bond shall accompany the bond.
16
The Performance Bond and Labor and Material Payment Bond must remain in full force and
effect during the entire period of the guarantee.
The successful Bidder shall give a Performance Bond equal to the amount of the Contract Price.
The Performance Bond shall guarantee: (a) the faithful performance and completion of the work
in strict accordance with the terms of the Contract, and each and every covenant, condition and
part thereof, according to the true intent and meaning of the Contract Documents, as defined in
the Contract and (b) the repair or replacement where required, or the cost thereof, for a period of
two years after the issuance of the Notice of Construction Acceptance or until all warranty work
is completed, whichever occurs last, of all work performed under the Contract.
A separate Labor and Material Payment Bond equal to the amount of the Contract Price is
required to ensure the payments of laborers, materialmen, suppliers, and subcontractors in
connection with the work performed under the Contract and to satisfy the requirements of §38-
26-105 and 38-26-106, C.R.S., as amended.
The Town of Estes Park reserves the right to waive bond requirements if permitted by statute. In
the event the Performance or Labor and Material Payment Bonds are waived, cost of the bonds
shall be reflected as a deduction from the total Bid Price, when so indicated on the Bid Form.
There will be a Unit Price deduction for the waiver indicated on the Bid Schedule, when
necessary.
OPENING OF BIDS
The sealed Bids will be opened publicly and read aloud at the time, date, and place set in the
Invitation to Bid. Bids received after the time specified in the Invitation to Bid shall be returned
unopened. Bid openings will be public and all Bidders are welcome to attend. Bidders or their
authorized agents are invited to be present and examine any Bid after opening.
17
EXAMINATION OF BIDS
All Bids submitted shall be made available for examination by interested parties within a
reasonable time following the Bid Opening. All information in the submitted Bid will be
available for public scrutiny, unless the Bidder specifically requests confidential treatment
of some or all of its commercial data. Requests for confidentiality shall be in writing, and the
portions of the commercial data for which confidentiality is requested shall be clearly identified.
Procurement information shall be a public record to the extent provided by Article 24.72, C.R.S.,
as amended, and shall be available to the public as provided in the statute.
The Final Bid Price and the means by which that price was determined are not commercial data
and may not be included in any request for confidentiality.
EVALUATION OF BIDS
Town Discretion: The Town reserves the right to cancel the Invitation to Bid; reject any Bid, in
whole or in part; to adjust the quantity of Work to be done as mandated by budgetary
requirements; and to waive informalities or irregularities in the Bids received; when it is in the
Town's best interest to do so.
The Town of Estes Park reserves the right to accept the Bid which in the opinion of the Town
will best suit the Town's purpose.
Contracts will be awarded only to responsible Bidders capable of performing the class of work
contemplated. The Bidder shall furnish a complete statement of the Bidder's experience and of
the amount of capital and equipment available for the proposed work on the Bidder's
Qualification and Data form.
Irregular Bids: Bids may be rejected if they show any omission, alteration of form, additions
not called for, conditional Alternate Bids, or irregularities of any kind which, in the opinion of
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the Town, tend to make the Bid indefinite or ambiguous. The Town will reject bid schedules
with prices which are obviously unbalanced, in the Town’s determination.
Collusion: Bids will be rejected if there is reason for believing that collusion exists among the
Bidders. Participants in such collusion are subject to suspension and debarment.
Pre-qualification of Bidders: For certain projects, the Town may require potential bidders to
submit information regarding the bidders' qualifications in addition to the Bidder’s Qualification
and Data. The requirement for such information will be identified in the Invitation to Bid or
elsewhere in the Bid Documents. Any information requested by or on file with the Town may be
used to qualify or disqualify potential bidders.
Prior to the Award of Contract, the Town will notify the Bidder in writing if the Town,
after due investigation, has reasonable objection to any person or organization on such list.
If the Town, in its sole discretion, has a reasonable objection to any person or organization on
such list, and refuses in writing to accept such person or organization, the Bidder shall submit an
acceptable substitute Subcontractor, at no additional cost to the Town.
AWARD OF CONTRACTS
Any or all Bids may be rejected or informalities in bids may be waived at the option of the
Town.
The award of the Contract is contingent upon securing an acceptable Bid which will fall within
the amount of funds available for construction of the project, or the acquisition of contracted
services.
Lowest Responsive and Responsible Bidder: In determining Lowest Responsive and
Responsible Bidder, in addition to price, the factors listed herein will be considered. A Bid may
19
be rejected if, in the judgment of the Town, the Bidder does not comply with or meet the criteria
defined in one or more of the following factors:
1. The ability, capacity and skill of the Bidder to perform the Contract or provide the
services required.
2. The ability of the Bidder to perform the Contract or provide the service promptly or
within the time specified, without delay or interference.
3. The character, integrity, reputation, judgment, experience and efficiency of the Bidder, to
be determined at the sole and absolute discretion of the Town.
4. The quality of performance on previous Town contracts or services. Failure on the part of
any Bidder to carry out a previous contract satisfactorily shall be deemed sufficient cause
for disqualification.
5. The experience of the Bidder and the availability of equipment necessary to complete the
current project. Sufficient cause for disqualification of the Bidder will exist if, in the
Town's opinion, the Bidder does not have adequate experience or equipment to properly
perform the Work under the Contract.
6. The sufficiency of the financial resources and ability of the Bidder to perform the
Contract or provide the service.
7. The quality, availability, and adaptability of the supplies or contractual services to the
particular use required.
8. The ability of the Bidder to provide future maintenance and service for the use of the
subject of the contract.
9. Debarment or suspension pursuant to a prior Town determination.
ACCEPTANCY OF BIDS AND ITS EFFECT
The Town will act upon the Bids with reasonable promptness after the opening of the Bids. The
acceptance of a Bid will be a written Notice of Award signed by the duly authorized
representative of the Town. No other act of the Town shall be necessary to constitute acceptance
20
of a Bid. The acceptance of a Bid binds the successful Bidder to execute the required
Construction Contract and take all action necessary to fulfill the Contract.
REQUIREMENTS FOLLOWING NOTICE OF AWARD
The successful Bidder shall, within ten calendar days of receiving the Notice of Award, or by
such time as modified by the Special Conditions, execute the Construction Contract and furnish
the Performance Bond and the Material and Labor Payment Bond. Acceptance of the Contract
shall be subject to approval by the Town.
Unless previously requested or waived by the Project Manager, the successful Bidder shall
submit the following information to the Town’s Project Manager within ten calendar days of
receiving the Notice of Award:
1. A designation of the work to be performed by the Bidder with the Bidder's own forces.
2. The proprietary names and the suppliers of principal items or systems of material and
equipment proposed for the work.
3. A proposed schedule of construction and estimated monthly payments.
4. The Bidder will be required to establish to the satisfaction of the Town, the reliability and
responsibility of the proposed Subcontractors to furnish and perform the Work described
in the Sections of the Specifications pertaining to such proposed Subcontractor's
respective trade.
5. If the Contract includes federal or grant funding, the Bidder will be required to show
proof of registration with SAM.gov.
6. Proof of possession of a current Town of Estes Park Business License (and any other
licenses required by the Bid Documents) for the Contractor and all subcontractors).
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DAMAGES FOR FAILURE TO EXECUTE
Any Bidder whose Bid is accepted will be required to execute the Contract and furnish the
Performance Bond and Material and Labor Payment Bond within ten days after written notice
that the Contract has been awarded to the Bidder, or by such time as modified by Special
Conditions. Failure to do so shall constitute a breach of the Contract effected by the acceptance
of the Bid.
The damages to the Town for such breach will include loss from interference with the
construction program and other items, the monetary values of which will be difficult or
impossible to quantify. Where required, the amount of the Bid Guarantee accompanying the Bid
shall be retained by the Town as reasonable liquidated damages and not as a penalty for such
breach.
The Town is authorized, the same as if the Bid Guarantee or Bid contained an expressed
stipulation to that effect, to cause such work to be done, or complete the work in-house, or
contract with some other Contractor to do so, and/or compute the difference between actual cost
to the Town of such improvements and the sum which it would cost if the defaulting Bidder
complied with the Bid.
RIGHT TO INSPECT
The Town may, at reasonable times, inspect the part of the plant, place of business or worksite of
the Bidder or the Bidder's subcontractors at any tier which is pertinent to the performance of the
award of the Contract.
BID PROCESS SUBJECT TO PURCHASING CODE
Bidding shall be conducted subject to state statutes and the Town of Estes Park Municipal Code
and ordinances.
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LAWS TO BE OBEYED
Bidders shall familiarize themselves with the provisions of the laws of the State of Colorado and
the Federal Government, and with all local laws and all regulations made which are pertinent to
the proposed work and shall comply with the same.
EQUAL OPPORTUNITY
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, religion, age, sex, gender identity, sexual orientation, or national origin, or other
reason prohibited by applicable federal, state or local law, ordinance or regulation. The
Contractor shall abide by all federal laws in effect during the Contract period which govern
Equal Opportunity Employment.
LOCAL LABOR AND MATERIALS
Preference shall be given to employment of Colorado labor pursuant to §8-17-101 and 102,
C.R.S., as amended.
Pursuant to statutory authority, preference shall be given to materials, supplies, and provisions
produced, manufactured, or grown in Colorado, quality being equal to articles offered by
competitor outside the state (§8-18-101 through 103, C.R.S., as amended).
TIME OF COMPLETION
TIME IS OF THE ESSENCE and the Bidder agrees to complete the project within the stated
time, as defined in the Construction Contract. The Bidder also agrees to comply with all
completion dates specified in the Bidding and Contract Documents.
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BIDDER'S QUALIFICATIONS AND DATA
The signatory of this Statement guarantees the truth and accuracy of all statements and of
answers to all questions herein. All questions must be answered clearly and comprehensively. If
necessary, separate sheets may be attached. The Bidder may submit additional information.
Failure to complete and return this Statement may render a bid non-responsive.
Name of Bidding Firm:
Main office address:
Phone: Fax #
The Bidder is organized as a (corporation/partnership/other):
in the state of:
Bidder's federal tax identification number (TIN):
General character of work performed by your organization and brief history of operations:
Does your firm have any officer, director, or agent who is also an officer or employee of the
Town of Estes Park?
Are there any Town of Estes Park agents or employees who own, directly or indirectly an
interest in the bidder’s firm or any of its branches?
Bonding Limit: $
Bonding Company: Phone #
Address:
The Town has a right to request financial statement(s) and other relevant information. Are you
willing to submit such information at the Town’s request?
Submitted by: Date:
(Person submitting bid)
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Qualifications
1. How many years have you been in business under your present firm or trade name?
a. Under other names?
2. Have you or your organization, or any office or partner thereof, failed to complete a contract?
a. ___Yes ___No
3. Within the last five years, has your organization been assessed liquidated damages for failing to
complete a contract within the time specified?
a. ___Yes ___No
4. Has your organization been assessed any penalties for non-compliance violations of the Federal
or State Labor laws and/or regulations within the last five years?
a. ___Yes ___No
5. Does your organization have any outstanding judgments, demands, or liens resulting from
violating State Labor laws, Colorado Revised Statutes, Civil or Criminal decisions?
a. ___Yes ___No
6. Have there been any suits, liens, or surety claims against you or your organization over the past
five years for non-payment of sums due subcontractors or suppliers for work completed?
a. ___Yes ___No
7. Has your organization been cited for violations of OSHA standards and requirements within the
past five years?
a. ___Yes ___No
8. Is either the Bidder or its principals presently debarred, suspended, proposed for disbarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any
department or agency?
a. ___Yes ___No
9. Have you ever been debarred or suspended by a government from consideration for the award of
contracts?
a. ___Yes ___No
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Please explain all questions answered “yes” in the section above on a separate sheet of
paper. Include where and why, if applicable. Note that your answers do not necessarily
disqualify your bid. For example, it is not uncommon for contractors of large projects to be
charged liquidated damages in certain cases.
Firm Background and Experience
Total number of employees:
Total number of licensed professionals:
Proposed Superintendent:
Title:
Relevant degrees and/or certifications:
Principals
List directors, officers, owners, managerial employees, or partners, and identify the ownership
interest of each:
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Experience
List the experience of the principal members of your organization. If preferred, resumes may be
submitted in lieu of form entry.
Name: Title:
Background/ Years’ Experience:
Relevant degrees and/or certifications:
Name: Title:
Background/ Years’ Experience:
Relevant degrees and/or certifications:
Similar Projects
List three projects of similar scope and budget to this project that your organization has
performed work on:
Project Name:
Cost: Location:
Reference Name: Phone:
Project Name:
Cost: Location:
Reference Name: Phone:
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Project Name:
Cost: Location:
Reference Name: Phone:
Contract(s) on Hand
List projects your organization is undertaking that will be concurrent with the Town’s bid
schedule. Include the anticipated completion date.
Project Name:
Schedule:
Cost: Location:
Subcontractor or Prime: Completion Date:
Project Name:
Schedule:
Cost: Location:
Subcontractor or Prime: Completion Date:
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SUBCONTRACTORS AND RELATED DATA
For each Subcontractor to be utilized, please provide the following information (use additional
sheets as necessary). Please indicate what percentage of the Work to be assigned.
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
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BID PROPOSAL
PROJECT: Events Center Metal Building Design and Installation
1. In compliance with the Invitation to Bid, and subject to all conditions thereof, the
undersigned: [Select one]
a corporation incorporated in the State of
-OR-
a partnership or limited partnership, registered in the State of ,
whose general partner(s) is/are:
-OR-
a sole proprietor, whose trade name is _______________________________________________
based in the City/Town of , State of _____,
offers this Bid Proposal for the construction of all items listed at the prices shown on the
following bid schedule.
(The attached bid schedule lists the various divisions of construction contemplated in the Plans
and Specifications, together with an estimate of the units of each. With these units as the basis,
extend each item, using the cost inserted in the unit column. Any total cost found inconsistent
with the unit cost when the Bids are examined will be deemed in error and corrected to agree
with the unit cost. Alternate Bids are optional).
2. The undersigned Bidder declares and stipulates that this Bid is made in good faith,
without collusion or connection with any other person or persons bidding for the same Work, and
that it is made subject to all the terms and conditions of the Invitation to Bid, Instructions for
Bidders, Construction Contract, General Conditions, Special Conditions, the Technical
30
Specifications, and the Plans pertaining to the Work to be done, all of which have examined by
the undersigned.
3. The undersigned Bidder agrees to execute the Construction Contract, a Performance
Bond and a Labor and Material Payment Bond within ten calendar days from the date when the
written Notice of Award is delivered at the address given on this Bid Proposal. The Performance
Bond and Labor and Material Payment Bond shall each be for the amount of the total of this Bid.
The name and address of the corporate surety through which the Bidder proposes to furnish the
specified Bonds is as follows: (Name and Address of Surety)
4. The submission of the Bid constitutes an agreement, and it shall not be withdrawn after
the Bid Opening for a period of thirty days.
5. All the various phases of work enumerated in the Contract with individual jobs and
overhead, whether specifically mentioned or not, are included by implication or appurtenance in
the Contract. The Contractor shall perform all the various phases of work under one of the items
listed in the bid schedule, irrespective of whether it is named in the schedule.
7. Payment for the Work performed will be according to the bid schedule, subject to
changes as provided in the Contract.
8. The undersigned Bidder hereby acknowledges receipt of addenda numbers ___ through
___.
________________
Initials
31
The undersigned, being familiar with the existing conditions on the project area affecting the cost
of the Work, the Bidding Documents and the Contract Documents, and having verified the
quantities and the availability of materials and labor, hereby proposes to furnish all supervision,
labor, materials, machinery, tools, appurtenances, equipment, supplies, and services, including
utility and transportation service required to construct and complete the Project listed above,
according to the Contract, within the time specified, and at the prices stated below. These prices
are to cover all expenses incurred in performing the Work required under the Contract of which
this Bid is a part.
(The approximate quantities of Work to be completed in-place under the Contract are identified
in the bid schedule and are for the purpose of comparing Bids. These quantities have been
estimated and the quantities used are for the general information of the Bidder, representing the
major items of the Work to be done. Minor details are not listed but shall be part of the complete
Contract).
9. The undersigned agrees to hold firm the Bid for thirty days for the purpose of the Town
reviewing the Bids and investigating the qualifications of the Bidders prior to award of Contract.
Extensions of time may be made if mutually agreed upon.
10. The undersigned hereby authorizes and requests any person, firm or corporation to
furnish any information requested by the Town of Estes Park in verification of the recitals in this
statement.
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This proposal is submitted by:
_________________________________________
Company Representative
By: Date
Title:
STATE OF )
) ss:
COUNTY OF )
The foregoing instrument was acknowledged before me this __________ day of
____________________, 2026, by ______________________________, as
_____________________________ of ______________________________. (If by natural
person or persons, insert name or names; if by person acting in representative or official capacity
or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other capacity or
description; if by officer of corporation, insert name of such officer or officers as the President or
other officers of such corporation, naming it.)
Witness my hand and official seal.
My Commission .
Notary Public
33
FEE PROPOSAL
Project Name:
Contractor Name:
Contractor Point of Contact:
Phone #:
Email:
Contractor is required to provide a cost proposal with a list of materials, equipment, supplies and
labor required to complete the scope of work (Include general conditions, O&P, etc, if not added
into costs). Contractor is to provide any exclusions from the identified Building Requirements,
Deliverables, or General Conditions outlined on pages 3 and 4. Also, the contractor should
identify any additional services that are included, if not identified on pages 3 or 4.
CONSTRUCTION TIMELINE
# of days from contract execution to start of design:
Anticipated duration of completed permit set:
Materials/Equipment with longest lead time:
Estimated lead time on materials with longest lead time (days):
# of days from permit approval to start of project mobilization:
# of days from project start to substantial completion:
Contractor must submit a Gannt chart or equivalent construction schedule
timeline based on an estimated Notice to Proceed date of Wednesday, May 13, 2026.
34
CONSTRUCTION CONTRACT
(to be finalized upon contractor award notification)
Events Center Metal Building Design and Installation
THIS CONTRACT is made at the Town of Estes Park, Colorado, by and between the Town of
Estes Park, Colorado (Town), a municipal corporation, and Contractor Name, a Type of
Corporation, whose address is Address, City, State, Postal Code.
In consideration of these mutual covenants and conditions, the Town and Contractor agree as
follows:
SCOPE OF WORK. The Contractor shall execute the entire Work described in the Contract
Documents.
CONTRACT DOCUMENTS. The Contract incorporates the following Contract Documents.
In resolving inconsistencies among two or more of the Contract Documents, precedence will be
given in the same order as enumerated.
LIST OF CONTRACT DOCUMENTS.
The Contract Documents, except for Modifications and Change Orders issued after execution of
this Agreement, are:
1. Change Orders;
2. Construction Contract;
3. The following addenda, if any:
i. Number Date Page(s)
4. The following Special Conditions of the Contract:
i. Included in this Invitation to Bid (pg XX)
35
5. General Conditions;
6. The following Drawings and Technical Specifications:
i. Document Title Page(s)
7. Notice to Proceed;
8. Notice of Award;
9. Invitation to Bid
10. Bid Bond;
11. Bid Proposal;
12. Instructions to Bidders;
13. Performance Bond and Payment Bond;
14. Insurance Certificates;
15. Construction Progress Schedule; and
16. Any other documents listed as Contract Documents in the General Conditions.
CONTRACT PRICE. The Town shall pay the Contractor for performing the Work and the
completion of the Project according to the Contract, subject to change orders as approved in
writing by the Town, under the guidelines in the General Conditions. The Town will pay the base
sum of XXX DOLLARS (Contract Price spelled out), to the Contractor, subject to full and
satisfactory performance of the terms and conditions of the Contract. The Town has
appropriated sufficient money for this work.
COMPLETION OF WORK. The Contractor must begin work covered by the Contract within
30 days from the Notice of Award ( based on current lead times of equipment and materials), and
must achieve Substantial Completion within 60 days from and including the date of Notice to
Proceed, according to the General Conditions.
LIQUIDATED DAMAGES. If the Contractor fails to substantially complete the Work within
the time period described above, or within such other construction time if modified by a change
order, the Town may permit the Contractor to proceed, and in such case, may deduct the sum of
$XXX for each calendar day that the Work shall remain uncompleted from monies due or that
36
may become due the Contractor. This sum is not a penalty but is the cost of field and office
engineering, inspecting, interest on financing and liquidated damages.
The parties agree that, under all of the circumstances, the daily basis and the amount set for
liquidated damages is a reasonable and equitable estimate of all the Town's actual damages for
delay. The Town expends additional personnel effort in administrating the Contract or portions
of it that are not completed on time, and such efforts and the costs thereof are impossible to
accurately compute. In addition, some, if not all, citizens of Estes Park incur personal
inconvenience and lose confidence in their government as a result of public projects or parts of
them not being completed on time, and the impact and damages, certainly serious in monetary as
well as other terms are impossible to measure.
SERVICE OF NOTICES. Notices are given if sent by registered or certified mail, postage
prepaid, to the following address:
TOWN OF ESTES PARK:
Derek Pastor, PMP
Project Manager
170 Macgregor Ave
Estes Park, CO 80517
970-577-3957
dpastor@estes.org
CONTRACTOR:
Enter name, title & address of contractor
INSURANCE PROVISIONS. The Contractor must not begin any work until the Contractor
obtains, at the Contractor's own expense, all required insurance as specified in the General
Conditions. Such insurance must have the approval of the Town of Estes Park as to limits, form
and amount.
RESPONSIBILITY FOR DAMAGE CLAIMS. The Contractor shall indemnify, save
harmless, and defend the Town, its officers and employees, from and in all suits, actions or
37
claims of any character brought because of: any injuries or damage received or sustained by any
person, persons or property because of operations for the Town under the Contract; the
Contractor's failure to comply with the provisions of the Contract; the Contractor's neglect of
materials while constructing the Work; because of any act or omission, neglect or misconduct of
the Contractor; because of any claims or amounts recovered from any infringements of patent,
trademark, or copyright, unless the design, device, materials or process involved are specifically
required by Contract; from any claims or amount arising or recovered under the "Workers'
Compensation Act," by reason of the Contractor's failure to comply with the act; pollution or
environmental liability; or any failure of the Contractor to comply with any other law, ordinance,
order or decree. The Town may retain so much of the money due the Contractor under the
Contract, as the Town considers necessary for such purpose, for the Town's use. If no money is
due, the Contractor's Surety may be held until such suits, actions, claims for injuries or damages
have been settled. Money due the Contractor will not be withheld when the Contractor produces
satisfactory evidence that the Contractor and the Town are adequately protected by public
liability and property damage insurance.
The Contractor also agrees to pay the Town all expenses incurred to enforce this "Responsibility
for Damage Claim" agreement and if the Contractor's insurer fails to provide or pay for the
defense of the Town of Estes Park, its officers and employees, as additional insureds, the
Contractor agrees to pay for the cost of that defense.
Nothing in the INSURANCE PROVISIONS of the General Conditions shall limit the
Contractor's responsibility for payment of claims, liabilities, damages, fines, penalties, and costs
resulting from its performance or nonperformance under the Contract.
STATUS OF CONTRACTOR. The Contractor is performing all work under the Contract as
an independent contractor and not as an agent or employee of the Town. No employee or official
of the Town will supervise the Contractor nor will the Contractor exercise supervision over any
employee or official of the Town. The Contractor shall not represent that it is an employee or
agent of the Town in any capacity. The Contractor and its employees are not entitled to
38
Workers' Compensation benefits from the Town and are obligated to pay federal and state
income tax on money earned pursuant to the Contract. This is not an exclusive contract.
THIRD-PARTY BENEFICIARIES. None of the terms or conditions in the Contract shall give
or allow any claim, benefit, or right of action by any third person not a party to the Contract.
Any person except the Town or the Contractor receiving services or benefits under the Contract
shall be only an incidental beneficiary.
INTEGRATION. The Contract is an integration of the entire understanding of the parties with
respect to the matters set forth in it, and supersedes prior negotiations, written or oral
representations and agreements.
DEFINITIONS. The Definitions in the General Conditions apply to the entire Contract unless
modified within a Contract Document.
EXECUTED this _____ day of _____________, 2026.
(Signature pages to follow.)
39
TOWN OF ESTES PARK
By:
Date
Title: _______________________________
State of )
) ss
County of )
The foregoing instrument was acknowledged before me by , as
of the Town of Estes Park, a Colorado municipal corporation, on behalf
of the corporation, this day of , 2026.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
40
CONTRACTOR
By:
Date
Title: _______________________________
(Select the appropriate jurat statement from the choices below)
[IF CONDUCTING BUSINESS WITH A CORPORATION, USE THIS JURAT FORM
BY PRESSING DELETE TO DELETE THIS PROMPT AND THEN F11 TO
CONTINUE.
41
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
as of
(Title of party signing) (Name of corporation)
a corporation, on behalf of the corporation, this
(State of incorporation)
day of , 2026.
Witness my hand and official Seal.
My Commission expires .
Notary Public
42
[IF CONDUCTING BUSINESS WITH A LIMITED LIABILITY COMPANY (LLC), USE
THIS JUTAT FORM BY PRESSING DELETE TO DELETE THIS PROMPT AND
THEN F11 TO CONTINUE.
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
a member/partner/manager/limited partner/agent (select one) on behalf of
(Name of limited liability company)
a limited liability company, this day of , 2026.
Witness my hand and official Seal.
My Commission expires .
Notary Public
43
CONSTRUCTION CONTRACT GENERAL CONDITIONS
Since the General Conditions are general, some conditions may not apply to a particular
Project.
Article 1- DEFINITIONS AND ABBREVIATIONS
1.1 Definitions: Whenever used in the Bidding Documents and Contract Documents, the
following terms shall have the following meanings, applicable to both the singular and plural:
1.1.1 Addenda: Written changes to the Bidding Documents issued at least two days before the
Opening of Bids which modify or interpret the Contract or changes the date set for the Opening of
Bids.
1.1.2 Alternate Bid: An Alternate Bid is an amount stated in the Bid added to or deducted from
the base amount of the Bid when the Town accepts a corresponding change in project scope,
materials or method of construction described in the Contract.
1.1.3 Bid: The proposal the Bidder submits on the prescribed Bid Forms stating the prices for
the Work to be performed.
1.1.4 Bid Forms: The Bid Proposal, Bid Bond, Bid Schedule, Bidder's Qualifications and Data,
and Subcontractors and Related Data.
1.1.5 Bidder: The person, partnership, or corporation submitting a Proposal for the performance
of the Work covered by the Contract.
1.1.6 Bidding Documents: The Invitation to Bid, Instructions for Bidders, Bid Forms,
Specifications, Drawings, Construction Contract Template, Special and General Conditions and
Addenda (if any).
1.1.7 Bonds: Bid Bonds, Performance Bonds, and Labor and Material Payment Bonds or other
instruments of security, furnished by the Contractor and its Surety according to the Contract.
1.1.8 Calendar Days: Includes all days in a month including weekends and holidays.
1.1.9 Change Order: A written modification of the Contract, issued after award to the
Contractor, authorizing an addition, deletion or revision in the Work within the general scope of
the Contract or authorizing an adjustment in the Contract Price or Contract Time, mutually agreed
upon between the Town and the Contractor.
44
1.1.10 Town: The Town of Estes Park, in the State of Colorado, acting by and through its Mayor,
Town Board of Trustees, Town Administrator, or other authorized representative.
1.1.11 Completion Date: The date the Contract specifies the Work is to be completed.
1.1.12 Contract: The Construction Contract consisting of the Agreement for a Construction
Contract and the incorporated Contract Documents.
1.1.13 Contract Coordinator: The authorized representative of the Town designated to act for
the Town in processing the Award of Contracts, maintaining centralized official Contract
documentation, providing administrative liaison/coordination, legal liaison/coordination via Town
Attorney, and processing of Contract Payment authorizations as approved by the Project Manager.
The Project Manager may also be the designated Contract Coordinator.
1.1.14 Contract Documents: All the documents expressly incorporated into the Construction
Contract, including but not limited to Exhibits to this Agreement, General Conditions, Special
Conditions, Drawings, Supplemental Drawings and Schedules, Technical Specifications, Bidding
Documents, Change Orders, Notice of Award, Notice of Final Acceptance, Notice of Construction
Acceptance, Notice to Proceed, and Notice of Substantial Completion.
1.1.15 Contract Price: The total monies payable to the Contractor under the terms and conditions
of the Contract.
1.1.16 Contract Time: The amount of time between beginning of Work as set out by the Notice
to Proceed and the time set in the Contract for the Completion of Work
1.1.17 Contractor: The person, company, firm or corporation contracting with the Town to
construct, erect, alter, install or repair any work or construction project.
1.1.18 Drawings: The part of the Contract prepared or approved by the Project Manager showing
the characteristics and scope of the Work to be performed.
1.1.19 Date of Contract: The execution date in the Agreement for a Construction Contract.
1.1.20 Day: A calendar day of twenty-four hours each.
1.1.21 Field Order: A written order directing a change in the Project issued by the Project
Manager to the Contractor during construction.
1.1.22 Inspector: The Town's authorized representative assigned to make detailed inspection of
the Work performed by the Contractor.
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1.1.23 Notice of Award: The written notice of the acceptance of the Bid from the Town to the
successful Bidder.
1.1.24 Notice of Construction Acceptance: The written acknowledgment that construction is
complete which starts the warranty period.
1.1.25 Notice of Final Acceptance: The written acceptance of Work performed under the
Contract, following satisfactory conclusion of the warranty period.
1.1.26 Notice of Final Settlement: The notice published by the Town in a newspaper, in
accordance with §38-26-107, C.R.S., prior to the Town’s final settlement with the Contractor for
the Work.
1.1.27 Notice to Proceed: The written notice by the Town to the Contractor authorizing it to
proceed with the Work which establishes the Contract commencement and Contract Coordinator.
1.1.28 Notice of Substantial Completion: The written notice of the date, as certified by the
Project Manager, when the Project or a specified part is sufficiently completed, according to the
Contract, so the Project or specified part can be used for the intended purposes.
1.1.29 Owner: The Town; see 1.1.9.
1.1.30 Project: The undertaking to be performed as provided in the Contract.
1.1.31 Project Manager: The authorized representative of the Town, known as the Project
Manager, assigned to the Project to ensure that all Work is performed according to the terms and
conditions of the Contract. The Project Manager may serve as Contract Coordinator, and such
titles may be used synonymously. Also see Article 10, "Project Manager's Responsibilities."
1.1.32 Shop Drawings: All Drawings, diagrams, illustrations, brochures, schedules, and other
data prepared by the Contractor, a Subcontractor, manufacturer, Supplier or distributor which
illustrate how specific portions of the Work will be fabricated or installed.
1.1.33 Special Conditions: Additions to the General Conditions containing instructions and
conditions specific to an individual Project.
1.1.34 Specifications: A part of the Contract Documents consisting of written technical
description of materials, equipment, construction systems, standards, and workmanship.
1.1.35 Subcontractor: Any person, company, firm or corporation, having a contract with the
Contractor to furnish and perform on-site labor, with or without furnishing materials for the
project.
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1.1.36 Supplier: Any person or organization who supplies materials or equipment for the Work,
including that fabricated to a special design, but who does not perform labor at the site.
1.1.37 Surety: The entity which is bound with and for the Contractor for the Performance of the
Work and for the Labor and Material Payment Bond.
1.1.38 Unit Price: An amount stated in the Bid as a price per unit of measurement for materials
or services as described in the Contract.
1.1.39 Work: The construction and services required by the Contract, whether completed or
partially completed, including all other labor, materials, equipment and services provided or to be
provided by the Contractor to fulfill the Contractor's obligations. The Work may be the whole or
a part of the Project.
1.1.40 Work Days: Includes all days in the month the Contractor is permitted to work; excludes
weekends and holidays, unless otherwise specified in one of the Contract Documents.
1.2 Abbreviations: When the following abbreviations appear in the documents, they are
defined as follows:
AASHTO American Association of State Highway and Transportation Officials
ACI American Concrete Institute
ADA Americans with Disabilities Act
AISC American Institute of Steel Construction
ANSI American National Standards Institute
ASA American Standards Association
ASCE American Society of Civil Engineers
ASME American Society of Mechanical Engineers
ASTM American Society for Testing and Materials
AWS American Welding Society
AWWA American Water Works Association
CDOT Colorado Department of Transportation
EPA Environmental Protection Agency
MUTCD Manual on Uniform Traffic Control Devices
OSHA Occupational Safety & Health Administration
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WW-P Federal Specifications Prefix
Article 2 - PRELIMINARY MATTERS
2.1 Notice to Proceed
2.1.1 Following the execution of the Contract by the Parties, the Project Manager will give the
Contractor written Notice to Proceed with the Work. The Contractor shall begin and continue the
Work regularly and without interruption (unless otherwise directed in writing by the Project
Manager) with the diligence and efficacy necessary to complete the Work within the time stated
in the Contract.
2.2 Contractor's Understanding
2.2.1 The Contractor agrees that, by careful examination, it is satisfied as to the nature and
location of the Work, the conformation of the ground, the character, quality, and quantity of the
materials to be encountered, the character of equipment and facilities needed before beginning and
for the Project, the general and local conditions, and all other matters, which can in any way affect
the Work under the Contract. No oral agreement with any officer, agent or employee of the Town
either before or after the execution of the Contract shall affect or supersede any of the terms or
obligations contained in the Contract. No portion of the Work shall be constructed under
conditions that would affect adversely the quality or efficiency thereof unless special means or
precautions are taken by the Contractor to perform the work in a proper and satisfactory manner.
Any method of work suggested by the Town, but not specified, shall be used at the risk and
responsibility of the Contractor, and the Town shall have no responsibility therefor. The
Contractor alone shall be responsible for the safety, adequacy, and efficiency of the plan,
equipment, and methods.
2.3 Contractor's Warranty
2.3.1 The Contractor warrants that it has the knowledge, ability, experience, and expertise to
perform the Work competently. The Contractor warrants the capacity of the Contractor's
construction plant, personnel, and its ability to complete the Project within the allotted time.
2.4 Contractor's License and Permits
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2.4.1 The Contractor will obtain all licenses and permits required to do the Work. Whenever
necessary, the Contractor will have a Building Contractor's License with the Town by the time of
Notice of Award. It will have all permits required by the Town, as well as those required by
County, State and Federal agencies. Subcontractors shall also have a Town of Estes Park Building
Contractor's License and the proper permits.
2.5 Schedules, Reports, and Records
2.5.1 No later than the pre-construction meeting, the Contractor shall submit to the Project
Manager a Construction Progress Schedule, on a form approved by the Project Manager, showing
all Work the Contractor and all Subcontractors will perform. The Project Manager may require
the Contractor to substitute a Critical Path Method schedule (CPM), or bar graph type schedule.
The Special Conditions will state when a CPM network schedule is required.
2.5.2 The schedule shall be in enough detail for the Project Manager to readily determine the
Work to be performed each day. When requested by the Project Manager, the Contractor shall
update the schedule.
2.5.3 Before beginning construction, the Contractor shall give the Project Manager the dates it
expects to submit Shop Drawings, manufacturers' details, catalog cuts or other required special
detail Drawings and also the dates of beginning manufacture, testing, delivery and installation of
special equipment and materials. If at any time the Work is behind schedule, the Contractor shall
immediately put into effect definite procedures for getting the Work back on schedule. The
procedures shall be subject to review and modification by the Town. The Contractor shall not be
allowed extra compensation for costs incurred because of accelerated operations required to
maintain the schedule.
2.6 Contractor's Address
2.6.1 The address in the Bid Proposal is designated as the place to which all communications to
the Contractor will be delivered or mailed. The delivery at the listed address, in person or by
certified mail, of any notice, letter or other communication to the Contractor, is adequate service
upon the Contractor, and the date of the service is the date of delivery.
2.7 Notification of Utility Owners
2.7.1 The Contractor shall cooperate with Utility Owners to mitigate damage whenever the
Contractor's work affects their utilities.
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2.7.2 The Contractor shall not excavate without first notifying the owners, operators or
association of owners and operators having underground facilities in the area of such excavation.
Notice may be given in person, by telephone or in writing. Notice to an association is notice to
each member of the association. If the Contractor is digging deep or even just a few inches, the
Contractor must contact Colorado 811 to have underground utilities marked, by calling 811.
iDig811 is designed for residential and professional excavators to easily and quickly submit a
utility request online.
2.7.3 Contractor shall give notice of the commencement, extent, and duration of the excavation
work at least two business days before beginning Work.
2.7.4 If the Project affects fences, landscaping, mailboxes, driveways and other privately-owned
improvements, the Contractor shall notify the affected property owners or occupants in writing at
least two business days before beginning Work. The Contractor shall submit to the Project
Manager written approval from the property owner if use of the property for storage or staging is
requested. The Contractor shall cooperate with the owners or occupants to reduce inconvenience
where reasonably possible.
2.8 Department of Revenue Forms
2.8.1 Materials and equipment purchased solely for Town projects, that will become a permanent
part of the final project, are tax exempt. The Contractor and all subcontractors shall use the Town’s
Tax Exemption Numbers when purchasing materials or supplies in connection with the Project.
2.8.2 The Town's Tax Exemption Numbers are as follows:
a. Federal Tax Exemption Number: 84-6000661
b. State of Colorado Tax Exemption Number: 98-00492
Article 3 - DRAWINGS AND SPECIFICATIONS
3.1 Intent of Drawings and Specifications
3.1.1 In the Drawings and Specifications, the Town intends that the Contractor furnish all
superintendence, labor, materials, tools, equipment, supplies, machinery and transportation
necessary for the proper execution of the Work unless specifically noted otherwise. The
Contractor shall do all the Work shown on the Drawings and described in the Specifications and
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all incidental Work reasonably necessary to complete the Project in a substantial and acceptable
manner, and to complete fully the Work, ready for use, by the Town.
3.1.2 The Contractor shall complete all Work according to the Specifications and Plans, and in
compliance with applicable laws of Colorado and ordinances of the Town.
3.1.3 In interpreting the Contract, words describing materials or work having a well-known
technical or trade meaning, unless otherwise specifically defined, will be construed according to
well-known meanings as recognized by engineers, architects, and the trades.
3.1.4 When the Contract refers to a provision of the General Conditions or another Contract
Document, the Contract means the provision as amended or supplemented by other provisions of
the Contract.
3.1.5 When the Specifications state the words "as directed," or "as required," or "as permitted,"
or words of like meaning, it is understood that the direction, requirement or permission of the
Project Manager is intended. Similarly, the words approved, acceptable or satisfactory shall
refer to approval by the Project Manager.
3.1.6 The Contract Documents are intended to be complementary, and Work called for on any
Drawing and not mentioned in the Specifications, or Work described in the Specifications and not
shown on any Drawing, is included under the Contract as if set forth in both the Specifications and
Drawings.
3.2 Copies of Drawings and Specifications Furnished
3.2.1 The Project Manager will furnish to the Contractor, free of charge, up to four copies of
Drawings and Specifications of the Work.
3.3 Discrepancies in Drawings
3.3.1 Contractor shall immediately report any discrepancies found between the Drawings and
Specifications and site conditions or any errors or omissions in the Drawings or Specifications to
the Project Manager, who shall promptly correct such error or omission in writing. Any affected
Work done by the Contractor after discovery of such discrepancies, errors or omissions and
affected by those is done at the Contractor's risk. In all cases, the Project Manager shall decide the
intent of the Drawings and Specifications. The decision is final.
3.4 Dimensions
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3.4.1 Figured dimensions shall govern over scaled dimensions.
3.5 Drawings and Specifications at Job Site
3.5.1 The Contractor shall keep one complete set of all Drawings and Specifications at the job
site, available to the Project Manager or the Manager's representative at all times.
3.6 Shop Drawings
3.6.1 The Contractor shall provide Shop Drawings, settings, schedules, and such other Drawings
as may be necessary for the prosecution of the Work in the shop and in the field as required by the
Drawings, Specifications or Project Manager's instructions.
3.6.2 The Contractor shall submit for approval electronic copies of all Shop Drawings and
descriptive data as applicable showing all features not fully detailed on the Contract Plans but
essential for a completely coordinated installation.
3.6.3 The Town's approval of Shop Drawings indicates only that the type and kind of equipment,
general method of construction or detailing are satisfactory, but the Contractor may not construe
the approval as a complete check. The Contractor has the responsibility for incorporating into the
Work satisfactory materials and equipment meeting the requirements of the Contract Plans and
Specifications, the proper dimensions, and the detailing of connections.
3.6.4 The review of Shop Drawings is only to check for compliance with the design concept of
the Project and general compliance with the Contract Documents. Approval does not indicate the
waiver of any contract requirement. Changes in the Work are authorized only by separate written
Change Order.
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3.7 Record Documents
3.7.1 The Contractor shall keep one record copy of all Addenda, Change Orders, Drawings, Field
Orders, Modifications, and Shop Drawings and Specifications in good order. The Contractor shall
record any changes made during construction on the record copies. The Contractor shall make a
set of "Record Drawings" by marking this set of prints with all changes from the original Drawings
as bid, including all Change Orders, alignment changes, depth changes of underground pipes and
utilities, and all other items that are not the same as originally drawn. The Contractor shall keep
the Record Drawings up to date as the Project progresses. The Project Manager may require, as a
condition of the approval of the monthly progress payment, periodic inspection of the Record
Drawings. The Contractor will deliver the Record Drawings to the Project Manager upon
completion of the Project before Final Payment.
3.8 Differing Site Conditions
3.8.1 The Contractor shall promptly, before such conditions are further disturbed, notify the
Project Manager in writing of:
3.8.1.1 Subsurface or latent physical conditions at the job site differing materially from those
indicated in the Contract; or
3.8.1.2 Unknown physical conditions at the job site, of an unusual nature, differing materially from
those ordinarily encountered and generally recognized as inherent in Work of the character
provided for in the Contract.
3.8.2 Upon receipt of written notification from the Contractor of alleged differing site conditions,
the Project Manager shall promptly investigate the conditions and if it finds the conditions
materially differ, and so cause an increase or decrease in the Contractor's cost of or the time
required for performance of any part of the Work under the Contract, an equitable adjustment will
be made and the Contract modified in writing as provided for in Article 11 of these General
Conditions.
3.8.3 No claim will be allowed under this Article unless the Contractor has given the written
notice required in Article 3.8.1.
3.8.4 No claim will be allowed under this Article if Final Payment has been made.
3.9 Surveys
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3.9.1 The Project Manager has the option to develop and arrange for detail surveys through a
separate contract if deemed desirable or necessary and if specifically noted as such in the Special
Conditions, otherwise the Contractor shall provide all survey required to construct the Project
according to the Project documents. The Contractor assumes full responsibility for construction
according to the proposed lines and grades.
3.9.2 The Contractor shall carefully protect all monuments and property markers from
disturbance or damage.
Article 4 - USE OF LAND AND RIGHT-OF-WAY
4.1 Acquisition of Right-of-Way
4.1.1 Before issuance of Notice to Proceed, the Town shall obtain all land and right-of-way
necessary for carrying out and completion of the Work to be performed pursuant to the Contract,
unless otherwise mutually agreed.
.1.2 The Town shall provide to the Contractor information which delineates and describes the
lands owned and rights-of-way acquired, when necessary. The Contractor shall confine its
operations within the areas designated by the Project Manager.
4.2 Access to Right-of-Way
4.2.1 The Town will provide right of access to all places necessary for the performance of the
Work. Nothing contained in the Contract shall give the Contractor exclusive occupancy of the
area provided by the Town. The Town, other Contractors of the Town and utility companies may
enter upon or occupy portions of the land furnished by the Town for any purpose, but without
unreasonably interfering with the completion of the Project. Joint occupancy or use of the territory
shall not be the basis of any claim for delay or damages.
4.2.2 The responsibility for protection and safekeeping of equipment and materials on or near
the site is entirely that of the Contractor, and no claim shall be made against the Town by reason
of any act of an employee or trespasser. It shall be further understood that should any occasion
arise necessitating access to the sites occupied by these stored materials and equipment, the
Contractor shall immediately move the same. No materials or equipment may be placed upon the
Town’s property until the Town has agreed to the location contemplated by the Contractor to be
used for storage.
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4.3 State Highway Right-of-Way
4.3.1 If any part of the Project is within the right-of-way of a roadway under the jurisdiction of
the Colorado Division of Transportation (CDOT) the Town shall obtain the necessary permits from
CDOT to perform such Work. The Contractor shall conform to all the requirements and
restrictions indicated on the permit. The Contractor shall restore the area to its original condition,
including reseeding if necessary, at the completion of the Project.
4.4 Temporary Storage Facilities
4.4.1 The Contractor may secure at its own expense and without liability to the Town, use of any
additional land that the Contractor may desire for temporary construction activities, and facilities,
or storage of materials.
Article 5 - BONDS AND INSURANCE
5.1 Performance Bond and Labor and Material Payment Bond
5.1.1 The Contractor shall, within ten days after receipt of the Notice of Award, and before the
commencement of any operations hereunder execute the Contract and furnish the Town with
separate Performance, and Labor and Material Payment Bonds each in a penal sum equal to the
amount of the Contract Price, conditioned upon the Contractor's performance of all undertakings,
covenants, terms, conditions, and agreements of the Contract, and upon the Contractor's prompt
payment to all persons supplying labor and materials in the prosecution of the Work provided by
the Contract. The Contractor and a corporate Bonding company, licensed to transact such business
in the State of Colorado and acceptable to the Town, shall execute the Bonds. The Contractor
bears the expense of these Bonds. If at any time the Surety on such Bonds becomes irresponsible
or loses its right to do business in the State of Colorado, the Town may require another Surety,
which the Contractor shall furnish within ten days after receipt of written notice to do so. Evidence
of authority of an attorney-in-fact acting for the corporate Surety shall be provided in the form of
a certificate as to its power of attorney and to the effect that it is not terminated and remains in full
force and effect on the date of the Bonds. The form of the Bonds is subject to the Town's approval.
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5.2 Insurance
5.2.1 The insurance requirements contained in the Contract shall not limit or redefine the
obligations of the Contractor as provided elsewhere in the Contract.
5.2.2 Only insurance companies with authority to issue policies in Colorado may provide
insurance coverage under the Contract.
5.3 Insurance Requirements
5.3.1 The Contractor shall purchase and maintain, for the full period of the Contract, including
any warranty period, at the Contractor's or Subcontractor's sole expense, insurance policies
providing coverage as follows:
5.3.1.1 Comprehensive Auto Liability: Comprehensive form, including owned, hired and non-
owned automobiles. The limits of coverage shall be at least $1,000,000.00 per occurrence. The
policy shall contain a severability of interests provision. The policy shall include coverage for
uninsured/underinsured motorists.
5.3.1.2 Comprehensive General Liability: Commercial general liability insurance covering
personal injury, bodily injury and property damage; Explosion & Collapse; Underground Hazard;
Products/Completed Operations; Contractual Liability; Broad Form Property Damage; and Town's
& Contractor's Protective. The limits shall be at least $1,000,000/$1,000,000 if the Contract Price
is $50,000 or less and $1,000,000/$2,000,000 if the Contract Price is over $50,000. All policies
shall be of the occurrence form. Any deviation from the occurrence form shall be approved by the
Town of Estes Park Risk Manager. A copy of each policy and endorsement must be submitted to
the Risk Manager with each certificate of insurance when a deviation is requested.
5.3.1.3 Workers' Compensation and Employer's Liability: as statutorily required for persons
performing work under the Contract. Any Subcontractor hired by the Contractor shall also carry
Workers' Compensation and Employers' Liability coverage. Employer's liability insurance shall
have a minimum coverage of $1,000,000 per occurrence.
5.3.1.4 Builder's Risk: a Builder's Risk Policy is required in an amount not less than the Contract
Price. The Contractor shall cause its insurance provider to name the Town as an additional insured.
5.3.1.5 Installation Floater: an Installation Floater Policy is required for contracts involving the
installation of unique or customized equipment and for contracts involving installations that in the
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judgment of the Town threaten to damage existing structures. The Contractor shall cause its
insurance provider to name the Town as an additional insured.
5.3.2 Additional Insured Clause: The insurance coverage required for the performance of the
Contract must be endorsed to name the Town of Estes Park, Colorado, a municipal corporation,
its mayor and trustees, officers, agents, employees and volunteers, as additional insured with
respect to the activities performed under the Contract.
5.3.3 Primary Insurance Endorsement: Pursuant to an endorsement submitted to and
approved by the Town, all coverage must specifically state the insurance coverage for the Project.
In no event shall an additional endorsement in the form of GL20.09 (1973-01 ed.) or any similar
form be submitted or accepted.
5.3.4 Certificate of Insurance: As evidence of the insurance coverage required by the Contract,
the Contractor shall furnish a certificate of insurance to the Project Manager. The certificate will
specify parties who are additional insured. If the Contractor is self-insured under the laws of the
State of Colorado, Contractor shall provide appropriate declarations of coverage.
5.3.5 Continuance of Insurance: For the term of the Contract, which includes any warranty
periods, the Contractor shall not cancel, materially change or fail to renew the insurance coverage,
and agrees to notify the Contract Coordinator of any material reduction or exhaustion of aggregate
policy limits. If the Contractor fails to purchase or maintain the insurance coverage set forth in
these General Conditions, the Town may deem such failure to be breach of this Contract.
5.3.6 Policy Details: Insurance required shall be with companies qualified to do business in the
State of Colorado with a general policyholder’s financial rating of not less than A+3A as set forth
in the most current edition of “Best’s Insurance Reports” and may provide for deductible amounts
as the Contractor may deem to be reasonable for the Project, but in no event greater than Twenty
Thousand Dollars ($20,000). No such policies shall be cancelable or subject to reduction in
coverage limits or other modification. The Contractor shall not do or permit to be done anything
that shall invalidate the insurance policies referred to in this paragraph.
Article 6 – INDEMNIFICATION
6.1 Responsibility for Damage Claims: The Contractor shall indemnify, save harmless, and
defend the Town, its officers and employees, from and in all suits, actions or claims of any
character brought because of: any injuries or damage received or sustained by any person,
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persons or property because of operations for the Town under the Contract; the Contractor's
failure to comply with the provisions of the Contract; the Contractor's neglect of materials while
constructing the Work; because of any act or omission, neglect or misconduct of the Contractor;
because of any claims or amounts recovered from any infringements of patent, trademark, or
copyright, unless the design, device, materials or process involved are specifically required by
Contract; from any claims or amount arising or recovered under the "Workers' Compensation
Act," by reason of the Contractor's failure to comply with the act; pollution or environmental
liability; or any failure of the Contractor to comply with any other law, ordinance, order or
decree. The Town may retain so much of the money due the Contractor under the Contract, as
the Town considers necessary for such purpose, for the Town's use. If no money is due, the
Contractor's Surety may be held until such suits, actions, claims for injuries or damages have
been settled. Money due the Contractor will not be withheld when the Contractor produces
satisfactory evidence that it and the Town are adequately protected by commercial general
liability and property damage insurance.
6.1.1 The Contractor also agrees to pay the Town all expenses incurred to enforce this
"Responsibility for Damage Claims" agreement and if the insurer of the Contractor fails to provide
or pay for the defense of the Town of Estes Park, its officers and employees, as additional insured,
the Contractor agrees to pay for the cost of that defense.
6.1.2 Nothing in the INSURANCE PROVISIONS shall limit the Contractor's responsibility for
payment of claims, liabilities, damages, fines, penalties, and costs resulting from its performance
or nonperformance under the Contract.
Article 7 - CONTRACTOR'S RESPONSIBILITIES
7.1 Control of the Work
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7.1.1 When the Contractor is not present on the Project it shall have a Superintendent or other
representative acceptable to the Town present who shall, during the absence of the Contractor, be
its representative and have immediate charge of the Project. The Superintendent or representative
shall have the Contractor's authority to act in its absence. The Superintendent shall ensure
expeditious and competent handling of the work. A superintendent experienced in construction of
the type specified and who is a permanent member of the Contractor’s organization shall be a
resident at the Project throughout the construction. The superintendent shall be fully authorized
to act for the Contractor and to receive whatever orders or notices may be given for the proper
prosecution of the work. The Contractor’s field organization shall include an experienced staff of
qualified technical personnel to handle on-site engineering, planning, and direction of all
fieldwork.
7.1.2 Any person employed on the Project who fails, refuses or neglects to obey the
Superintendent or Contractor's other designated representative, shall, upon the order of the Project
Manager, be at once removed from the Project and not again employed on any part of the Project.
7.2 General Use of Subcontractors
7.2.1 The Contractor may utilize the services of specialty Subcontractors on those parts of the
Work which, under normal contracting practices, are performed by specialty Subcontractors.
7.2.2 The Contractor shall not sublet or subcontract any portion of the Work to be done under
the Contract until approval of such action has been obtained from the Town.
7.2.3 The Contractor is fully responsible to the Town for the acts and omissions of its
Subcontractors, and of persons either directly or indirectly employed by them.
7.2.4 Nothing contained in the Contract creates any contractual relationship between any
Subcontractor and the Town.
7.2.5 The Contractor shall put appropriate provisions in all Subcontracts relative to the Work to
bind Subcontractors to the terms of the Contract insofar as applicable to the Work of
Subcontractors, and to give the Contractor the same power to terminate any Subcontractor that the
Town may exercise over the Contractor.
7.2.6 The Contractor shall make available to each proposed Subcontractor, before the execution
of the subcontract agreement, copies of the Contract Documents to which the Subcontractor will
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be bound, and, upon written request of the Subcontractor, identify to the Subcontractor terms and
conditions of the proposed subcontract agreement which may be at variance with the Contract
Documents. Subcontractors shall similarly make copies of applicable portions of such documents
available to their respective proposed Sub-Subcontractors.
7.3 Materials and Equipment Furnished by the Contractor
7.3.1 The Contractor shall furnish and pay the cost of all of the necessary materials not furnished
by the Town, all the superintendence, labor, tools, equipment, installation, maintenance,
dismantling and removal of materials, supplies, temporary facilities, machinery and transportation.
The Contractor shall perform all the work required for the construction of all structures listed and
itemized under the Bid Schedule of the Bid in strict accordance with the plans, Specifications and
requirements and any amendments thereto and supplemental plans and Specifications hereafter
approved.
7.3.2 Unless otherwise provided for in the Specifications, all workmanship, equipment,
materials, and articles incorporated in the Project are to be the best of their respective kinds, new
and undamaged.
7.3.3 Materials, supplies or equipment to be incorporated into the Project shall not be purchased
by the Contractor or any Subcontractor subject to chattel mortgage or under a conditional sales
contract or other agreement by which an interest is retained by the seller.
7.3.4 The Contractor shall furnish the Project Manager, for the Manager's approval, the name of
the manufacturer of machinery and other equipment for materials the Contractor contemplates
incorporating in the Project. The Contractor shall also furnish information on capacities,
efficiencies, sizes, etc., and other information as may be required by the Project Manager. The
Contractor shall submit samples for approval when requested. Machinery, equipment, materials,
and articles installed or used without the Project Manager's approval are at the risk of subsequent
rejection.
7.3.5 The Contractor shall give the Project Manager an electronic copy of all shop manuals,
operating manuals, parts lists, classifications, catalog cuts, Specifications, warranties and
guarantees for all equipment and machinery installed.
7.3.6 Consideration of a product as an "equal" by the Project Manager may require that the
manufacturer of such product furnish guarantees that extend beyond the usual product warranty
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time. The refusal of a manufacturer to provide such guarantees is sufficient reason for rejecting
the product.
7.4 Patents and Copyrights
7.4.1 The Contractor shall provide a suitable legal agreement with the patentee giving the
Contractor the right to use any design, device, material, or process covered by letters patent or
copyright, in the construction of the Project when the use has not been specified or required by the
Drawings and Specifications. The Contractor shall file a copy of this agreement with the Town,
if requested. The Contractor and the Surety shall indemnify, defend and save harmless the Town
from all claims for infringements on patented design, devices, material, process or any trademark
or copyright during the prosecution or after the completion of the Project.
7.4.2 If any design, device, material, process or product of a particular manufacturer covered by
letters patent or copyright is specified for use by the Drawings and Specifications, the Town is
responsible for any claims for infringement by reason of the use of such design, device, material,
process or product of a particular manufacturer; but the Contractor shall pay any royalties or
license fees required.
7.5 Existing Utilities
7.5.1 The Town has collected and shown on the Drawings available information on the location
of existing underground, surface and overhead structures and utilities. However, the Town does
not guarantee the results of the investigations are accurate or complete. It is the Contractor's
responsibility to verify all locations of existing structures and utilities shown on the Drawings and
to ascertain whether any other structures and utilities exist.
7.5.2 The Contractor shall support, and protect from injury, existing power lines, telephone lines,
water mains, gas mains, sewers, cables, conduits, ditches, curbs, walks, pavements, driveways,
and other structures in the vicinity of the Project which are not authorized to be removed until
completion of the Project. The Contractor shall protect, shore, brace, support, and maintain all
underground pipes, conduits, drains, and other underground construction uncovered or otherwise
affected by the construction work performed by the Contractor.
7.6 Coordination with Town Departments
7.6.1 The Contractor shall always coordinate its Work with the Town of Estes Park Public Works
and Utilities Departments. If it becomes necessary to close portions of any water system due to
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construction operations, a minimum of 48 hours notification shall be given the Utilities
Department and whenever possible one week's notice should be given. It is the Contractor's
responsibility to ensure continuity of the utilities.
7.6.2 If Town owned electrical utilities are involved, the Contractor shall coordinate its Work
with the Town of Estes Park Utilities Department. Contractors should make every effort to give
the Utilities Department one week's notice of upcoming construction involving the electric
services; a minimum of 48 hours notification shall be given to the Utilities Department.
7.6.3 All electrical power and water from Town owned utilities required for the Project will be
provided at the Contractor's expense.
7.6.4 The Contractor shall cooperate with all other contractors who may be performing work on
behalf of the Town and workers who may be employed by the Town in the vicinity of the work
under the Contract and shall conduct operations to minimize interference with the work of such
contractors or workers. The Contractor shall promptly make good, at the Contractor’s own
expense, any injury or damage that may be sustained by other contractors or employees of the
Town at the Contractor’s hands. Any difference or conflict that may arise between the Contractor
and other contractors shall be resolved as determined by the Town. If the work of the Contractor
is delayed because of any acts or omissions of any other contractor, the Contractor shall have no
claim against the Town on that account other than an extension of time. If any part of the
Contractor’s work is dependent upon the quality and completeness of work performed under
another contract, the Contractor shall inspect the other contractor’s work and promptly report
defects therein which render such work unsuitable for the proper execution of the work under this
Contract. Failure to report such defects to the Town shall constitute the Contractor’s acceptance
of such work as suitable to receive the Contractor’s work; provided, however, that the Contractor
shall not be responsible for defects which develop after such inspection and which could not have
been reasonably detected or foreseen.
7.7 Laws and Ordinances
7.7.1 The Contractor shall perform all obligations under the Contract in strict compliance with
all federal, state, and municipal laws, rules, statues, charter provisions, ordinances, and
regulations, applicable to the performance of the Contractor under the Contract.
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7.7.2 The Contractor shall obtain all other permits and licenses required in the prosecution of
the Work.
7.7.3 It is unlawful and unethical for any person to offer, give or agree to give any Town
employee, Town official or former Town employee, or for any Town employee, Town official or
former Town employee to solicit, demand, accept or agree to accept from another person, a gratuity
or an offer of employment in connection with any decision, approval, disapproval,
recommendation or preparation of any part of a program requirement or a purchase request,
influencing the content of any specification or procurement standard, rendering of advice,
investigation, auditing or in any other advisory capacity in any proceeding or application, request
for ruling, determination, claim or controversy, or other particular matter, pertaining to any
program requirement or a contract or subcontract, or to any solicitation or proposal therefor.
7.7.4 It is unlawful and unethical for any payment, gratuity or offer of employment to be made
by or on behalf of a subcontractor under a contract to the prime contractor or higher tier
subcontractor of any person associated therewith, as an inducement for the award of a subcontract
or order.
7.7.5 The Contractor shall indemnify, hold harmless, and assume liability on behalf of the Town
and its officers, employees, and agents, for all costs, expenses, claims, damages, liabilities, court
awards, attorney fees and related costs, and any other amounts incurred by the Town in relation to
the Contractor’s noncompliance with the accessibility standards for an individual with a disability
adopted by the Colorado Office of Information Technology pursuant to section 24-85-103, C.R.S.
7.8 Protection of Persons
7.8.1 It is a condition of the Contract, and the Contractor shall make a condition of each
Subcontract entered into pursuant to the Contract, that the Contractor and any Subcontractor shall
not require any laborer, mechanic or other person employed in performance of the Contract to
work in surroundings or under working conditions which are unsanitary, hazardous or dangerous
to health or safety. The Contractor shall comply with all applicable safety rules and regulations
adopted by the United States Department of Labor Occupational Safety and Health Administration
(OSHA), the Industrial Commission of the State of Colorado or the Town of Estes Park, whichever
is most restrictive. The Town assumes no duty to ensure that the Contractor follows the safety
regulations issued by OSHA or the State of Colorado.
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7.8.2 For operations involving trenching, excavation or any other underground construction, the
Contractor's attention is specially directed to and its Work shall conform to the Construction Safety
and Health Regulations, Part P Subparagraph 1926.650-653 by OSHA, latest revision.
7.8.3 The Contractor shall always, whether or not so specifically directed by the Project
Manager, take necessary precautions to ensure the protection of the public. The Contractor shall
furnish, erect, and maintain at its own expense all necessary precautions for the protection of the
Work and safety of the public through and around its construction operations.
7.9 Protection of Property
7.9.1 The Contractor shall continuously and adequately protect the Work from damage, injury
or loss arising in connection with the Contract. It shall repair or replace at its expense any such
damage, injury or loss, except such as may be directly due to error in the Contract or caused by
agents or employees of the Town. It shall provide and maintain at its expense all passageways,
barricades, guard fences, lights, and other protection facilities required by public authority or local
conditions.
7.9.2 The Contractor is responsible for protection of all public and private property on and
adjacent to the site of the Work. It shall use every precaution necessary to prevent damage to
curbs, sidewalks, driveways, trees, shrubs, sod, mailboxes, fences, and other private and public
improvements. It shall protect carefully from disturbance or damage all land monuments and
property markers until an authorized agent has witnessed or otherwise referenced their locations,
and shall not remove them until directed.
7.9.3 The Contractor shall carefully preserve all monuments, benchmarks, property pins,
reference points, and stakes. The Contractor shall be charged with the expense of replacement of
any such items destroyed and shall be responsible for any mistake or loss of time that may be
caused. Permanent monuments or benchmarks which must be removed or disturbed shall be
protected until they can be properly referenced for relocation. The Contractor shall furnish
materials and assistance for the proper replacement of such monuments or benchmarks, but actual
replacement shall be done by a licensed surveyor.
7.9.4 Whenever, in the opinion of the Town, the Contractor has not taken sufficient precaution
for the safety of the public or the protection of the work to be constructed under the Contract or of
adjacent structures or property, and whenever, in the opinion of the Town, an emergency has arisen
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and immediate action is considered necessary, then the Town, with or without notice to the
Contractor, may provide suitable protection by causing work to be done and material to be
furnished and placed. The cost of such work and material shall be borne by the Contractor and, if
the same is not paid on presentation of the bills therefore, such costs may be deducted from any
amounts due or to become due the Contractor. The performance of such emergency work shall
not relieve the Contractor of responsibility for any damage that may occur.
7.10 Protection of Historical Sites
7.10.1 When the Contractor's excavating operations encounter remains of prehistoric people's
dwelling sites or artifacts of historical or archeological significance, the Contractor shall
temporarily discontinue the operations, and immediately advise the Project Manager. The Project
Manager will contact archeological authorities to determine the disposition of the items in
question. When directed, the Contractor shall excavate the site in such a manner as to preserve
the artifacts encountered and remove them for delivery to the custody of the proper authorities.
Such excavation is considered, and paid for, as extra Work.
7.11 Responsibility to Repair
7.11.1 Should any existing property be damaged, the Contractor shall immediately notify the
Owner of such property. Unless authorized in writing by the owner of the property or directed by
the Project Manager, the Contractor shall not attempt to make repairs. Written authorization from
the owner to make repairs must be so worded as to save the Town harmless from any responsibility
whatsoever relative to the sufficiency of the repairs, and to make the Town a beneficiary of that
provision. The Contractor shall give the Project Manager a copy of the written authorization to
make repairs.
7.11.2 When any direct or indirect damage or injury is done to any public or private property or
utility by or on account of any act, omission, neglect or misconduct in the execution of the Work,
the Contractor shall restore the damaged property at its own expense to a condition equal to or
better than that existing before such damage or injury.
7.11.3 The Contractor shall replace any materials and equipment lost, stolen, damaged or
otherwise rendered useless during the performance of Work on the Project.
7.12 Traffic Control
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7.12.1 The Contractor shall arrange Work to disrupt traffic as little as possible. All traffic Control
Devices used shall conform to the latest edition of the Manual of Uniform Traffic Control Devices,
(MUTCD). Except as otherwise permitted, two-way traffic shall be maintained at all times in
public roadways. At least 72 hours before starting any Work in Town right-of-way, the Contractor
shall submit a detailed traffic control plan for review from the Public Works Department. The
approval shall establish the requirements for closures related to the number of lanes and time of
day lanes or streets may be closed. The Traffic Control Plan (TC Plan) shall include the name of
the contractor, the name and phone number of the person responsible for the traffic control, the
date for beginning and ending construction activity and hours of operation expected. The TC Plan
should show the widths of streets involved, traffic lanes, the size and location of the Work area
with distances from the curb, distance to the nearest intersection and the type and location of traffic
control devices. No changes to the TC Plan shall be permitted without prior approval by the Public
Works Department.
7.12.2 The Contractor shall furnish and maintain all necessary signs, barricades, lights, and
flaggers necessary to control traffic and provide for safety of the public, all in compliance with the
MUTCD with subsequent revisions and additions, and to the satisfaction of the Public Works
Department.
7.12.3 Whenever a police officer is necessary for traffic control, the Contractor shall hire and pay
a uniformed off-duty police officer with authority in the Town to direct traffic. The police
department will determine the rate of pay for the officers.
7.12.4 The Contractor shall make its Traffic Control plans in concurrence with the Traffic Control
requirements specifically stated in the Special Conditions.
7.13 Sanitary Regulations
7.13.1 The Contractor is responsible for providing proper health and sanitation facilities for its
employees, in compliance with any rules and regulations of the State Board of Health or any other
bodies having jurisdiction.
7.13.2 The Contractor shall always provide an abundant supply of safe drinking water for its
employees and shall give orders against the drinking of any water known to be unsafe in the
vicinity of the Project.
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7.13.3 At convenient places, the Contractor shall provide fly-proof outside toilets which are to be
maintained in a sanitary condition. Toilets shall not be permitted in any reservoir area and shall
not be permitted where they may pollute a water supply.
7.14 Pollution Control
7.14.1 The Contractor shall comply with all applicable Federal and State laws, orders, and
regulations concerning the control, prevention, and abatement of water pollution, air pollution, and
noise pollution in all operations pertaining to the Contract whether on right-of-way provided by
the Town or elsewhere.
7.14.2 The Contractor shall use construction methods that prevent release, entrance or accidental
spillage of solid matter, contaminants, debris, and other objectionable pollutants and wastes
including, but not restricted to refuse, garbage, cement, concrete, sewage effluent, industrial waste,
radioactive substances, oil and other petroleum products, aggregate processing tailings, mineral
salts, and thermal pollution. Non-regulated solid wastes shall be disposed of by methods approved
under applicable laws and regulations, including, the Resource Conservation and Recovery Act
(RCRA), Subtitle D, as administered by Colorado and local Health Departments and the EPA.
Contaminated and hazardous materials are regulated by RCRA, Subtitles C and D. The Contractor
shall notify the Colorado Department of Public Health and Environment, Larimer County Public
Health, and the Estes Valley Fire Protection District if suspect materials are encountered.
7.14.3 The Contractor shall utilize methods and devices that are reasonably available to control,
prevent, and otherwise minimize atmospheric emissions or discharges of air contaminants
including dust in its construction activities and operation of equipment.
7.14.4 The Contractor shall not emit dust into the atmosphere during any operations, including
but not limited to: grading; excavating; manufacturing, handling or storing of aggregates;
trenching; or cement or pozzolans. The Contractor shall use the necessary methods and equipment
to collect, deposit, and prevent dust from its operations from damaging crops, orchards, fields or
dwellings or causing a nuisance to persons. The Contractor is liable for any damage resulting from
dust.
7.14.5 The Contractor may not operate equipment and vehicles with excessive emission of
exhaust gases due to improper mechanical adjustments, or other inefficient operating conditions,
until repairs or adjustments are made.
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7.14.6 Burning trash, rubbish, trees, brush or other combustible construction materials is
permitted only when the Contractor has any necessary burning permit from any authority having
jurisdiction. Burning shall be conducted in strict conformance with the permit.
7.14.7 De-watering for structure foundations or earthwork operations adjacent to or encroaching
on lakes, streams or water courses shall be done in a manner which prevents muddy water and
eroded materials from entering the lakes, streams or water courses, by construction of intercepting
ditches, bypass channels, barriers, settling ponds or by other approved means. Excavated materials
may not be deposited or stored in or alongside lakes or water courses where they can be washed
away by high water or storm runoff.
7.14.8 The Contractor may not allow waste water from aggregate processing, concrete batching
or other construction operations to enter lakes, streams, water courses or other surface waters
without turbidity control methods such as settling ponds, gravel-filter entrapment dikes, approved
flocculation processes that are not harmful to fish, recirculation systems for washing of aggregates
or other approved methods. Any waste waters discharged into surface waters shall conform to
applicable discharge standards of the Colorado Department of Public Health and Environment and
the Federal Government.
7.15 Stormwater Quality
7.15.1 The Contractor shall be responsible for the preservation and protection of storm water
collection systems and other natural and developed drainage ways, which may be affected by Work
done under the Contract. Any construction activity may be required to obtain a Stormwater
Discharge Permit Associated with Construction Activity from the Colorado Department of Public
Health and Environment (CDPHE). The Colorado Department of Public Health and Environment,
Water Quality Control Division, can be reached at 303-692-3500
http://www.cdphe.state.co.us/wq/PermitsUnit/wqcdpmt.html ). Unless otherwise indicated, the
Contractor is responsible for obtaining this permit from the Colorado Department of Public Health
and the Environment.
7.15.2 The Contractor shall satisfy all environmental quality standards imposed by law and take
reasonable steps to minimize the environmental impact of the work. In compliance with applicable
Town, state and federal law:
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1. The Contractor shall not pollute the water of any pond, lake, stream, ditch, or other
watercourse.
2. The Contractor will implement erosion control practices and stormwater best management
practices.
3. The Contractor will comply with all appropriate groundwater discharge permits associated
with this project.
7.15.3 All permit requirements must be met throughout the warranty period and until Final
Stabilization is reached.
7.15.4 For purposes of this Contract, the Project Manager is authorized to enforce the Estes Park
Municipal Code. Any direct costs, including assessed fines, will be charged to the Contractor and
appropriate deduction will be made from the Contractor’s monthly payments.
7.15.5 This work consists of constructing, installing, maintaining, and removing when required,
erosion control measures during the life of the Contract or length of any permit, whichever is open
longer, to prevent or minimize erosion, sedimentation, and pollution of any state waters including
wetlands as defined in the Colorado Department of Transportation Standard Specifications Section
208 or 107.25, or Urban Drainage and Flood Control District (UDFCD) Volume 3 Urban Storm
Drainage Criteria Manual, or Town design standards.
7.15.6 The Contractor shall coordinate the construction of temporary erosion control measures
with the construction of permanent erosion control measures to assure economical, effective and
continuous erosion control throughout the construction and warranty period.
7.15.7 The materials for erosion control measures shall conform to Section 208 of the Colorado
Department of Transportation Standard Specifications or Urban Drainage and Flood Control
District (UDFCD) Volume 3 Urban Storm Drainage Criteria Manual.
7.15.8 The Contractor is responsible for complying with the requirements of any Town
development permit or approval and the Stormwater Discharges Permit associated with
Construction Activity Permit from CDPHE until the permits have been formally inactivated.
Contract requirements include:
a. Develop a Stormwater Management Plan (SWMP) and submit to the Town for review and
approval.
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b. After Town approval of the SWMP, submit a permit application to CDPHE at least 10 days
prior to the start of construction activities.
c. Submit proof of issuance of a Town development permit or approval and proof of issuance
of a Stormwater Discharge Permit Associated with Construction Activity to the Project
Manager.
During Construction:
a. Keep a current copy of the SWMP on site at all times.
b. Document any plan changes on the approved SWMP.
c. Install Best Management Practices (BMPs) according to specifications outlined in the
SWMP.
d. Perform visual inspection daily.
e. Perform written inspections of stormwater and erosion controls every 14 days and
following each significant storm event.
f. Maintain inspection records and maintenance records on-site with the SWMP at all times.
g. Provide SWMP and inspection records to Town Inspector upon request.
h. Maintain and modify BMPs to reflect current conditions of the job site until Final
Stabilization is achieved.
i. In accordance with project schedule, implement phasing of grading and temporary
vegetation cover to properly manage site runoff during periods of construction inactivity.
Post-Construction
j. Project Manager or Designee will determine when final stabilization is reached. Final
Stabilization, as defined by the State of Colorado, is reached when all soil disturbing
activities at the site have been completed and a uniform vegetative cover has been
established with a density of at least 70 percent or pre-disturbance levels or equivalent,
permanent, physical erosion reduction methods have been employed.
k. Remove all temporary BMPs.
l. Inactivate Town development permit and the Stormwater Discharge Permit Associated
with Construction Activity through Inactivation Notice or Notice of Transfer or
Reassignment as determined by the Project Manager.
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7.15.9 For more specific information about SWMP requirements, refer to state standards and
specifications.
7.15.10 Construction sites that discharge un-permitted stormwater are in violation of the Clean
Water Act, and may be subject to fines of up to $25,000 a day per violation and subject to additional
civil penalties.
7.15.11 When included in the Special Conditions, the Contractor shall assign to the project an
employee, or other person approved by the Project Manager to serve in the capacity of the Erosion
Control Supervisor (ECS). The ECS shall be a person other than the Contractor’s superintendent,
unless otherwise approved by the Project Manager. The ECS shall be experienced in all aspects
of construction and have satisfactorily completed an ECS training program authorized by the
Town. Certified Erosion Control Training is required for contractors responsible for installing and
maintaining the BMPs. Call (303) 441-1439 to inquire about the next training opportunity. Proof
that this requirement has been met shall be submitted to the Project Manager prior to start of any
earth disturbance work.
7.15.12 The ECS’s responsibilities shall be as follows:
a. Ensure compliance with all water quality permits in effect during the construction work.
b. Directly supervise the installation, construction, and maintenance of all erosion control
measures specified in the Contract and coordinate the construction of erosion control
measures with all other construction operations.
c. Direct the implementation of suitable temporary erosion and sediment control features as
necessary to correct unforeseen conditions or emergency situations. Direct the dismantling
of those features when their purpose has been fulfilled unless the Project Manager directs
that the features be left in place.
d. Inspect all erosion control features implemented for the project. The written inspections
shall take place at least once every 14 days and after each storm event that causes surface
runoff and be available for review upon request. The appropriate form for this report will
be supplied by the Project Manager. The inspections shall be made during the progress of
the work, during work suspensions, and until final stabilization acceptance of the work.
During project suspensions, inspections shall take place at least once every 14 days, or as
directed.
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e. Attend all project scheduling meetings as required by Project Manager.
f. Upon the Project Manager or Inspector’s request, implement necessary actions to reduce
anticipated or presently existing water quality or erosion problems resulting from
construction activities. The criteria by which the Project Manager or Inspector initiates
this action may be based on water quality data derived from monitoring operations or by
any anticipated conditions (e.g., predicted storms) which the Project Manager or Inspector
believes could lead to unsuitable water quality situations.
7.15.13 All erosion control shall be performed in accordance with Sections 208 of the Colorado
Department of Transportation’s Standard Specifications or Construction Best Management
Practices of UDFCD Volume 3 Urban Storm Drainage Criteria Manual.
7.15.14 Unless listed in the Bid Document, all erosion control features, including the Erosion
Control Supervisor will not be measured, but will be paid for on a lump sum basis. The lump sum
price bid will be full compensation for all work required to complete the item.
7.15.15 Work to furnish, install, maintain, remove and dispose of erosion and sediment control
features specified in the Bid document will be paid for at the contract unit price.
7.16 Cleaning Up and Restoration
7.16.1 The Contractor shall clean up all refuse or scrap materials so the site presents a neat,
orderly, and workmanlike appearance at all times.
7.16.2 Upon completion of the Project, and before Final Inspection, the Contractor shall remove
from the construction site and any occupied adjoining property all plants, buildings, refuse, unused
materials, forming lumber, sanitary facilities, and any other materials and equipment that belong
to the Contractor or its Subcontractors.
7.16.3 The Town may clean up and restore the construction site satisfactorily when the Contractor
fails to do so. Any costs the Town incurs will be deducted from the Final Payment due the
Contractor.
Article 8 - OTHER WORK
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8.1 The Town reserves the right to award other Contracts in connection with the Project. The
Contractor shall cooperate with and afford other contractors reasonable opportunity for the
introduction and storage of their materials and the execution of their work, and shall coordinate its
Work with theirs.
Article 9 - TOWN'S RESPONSIBILITIES
9.1 The Town will furnish the data required by the Contract and will make payments to the
Contractor as provided by these General Conditions.
Article 10 -
10.1 The Project Manager (Project Manager is a defined term meaning the Town’s authorized
representative) shall maintain Owner's authority over the Contractor relating to field direction and
project administration, but does not assume liability for the Contractor's work, nor control
scheduling whenever such performance is located in or upon the Town's property. The Project
Manager will furnish or coordinate all explanations from consultants, field directions, horizontal
and vertical control and inspections necessary to assure compliance with the Project documents,
except as otherwise stated in the Project documents.
10.2 Lines and Grades
10.2.1 The Contractor shall survey and stake as specified in the Special Conditions.
10.2.2 If the Special Conditions indicate the Project Manager is responsible for appointment and
payment of a surveyor for construction staking. The Contractor shall give assistance, as required
by the Surveyor, to aid in the staking, including clearing, improving access, exploratory
excavations, and suspending operations to permit the surveyor to perform its work.
10.2.3 If the Project Manager appoints a Surveyor, the Contractor shall give notice to the Surveyor
at least five working days before initial lines and grades are needed. Thereafter, the Contractor
shall give the Surveyor notice at least three working days before additional line and grade stakes
are needed. The Project Manager is not responsible for providing lines and grades until the
Contractor meets the notice requirements of this Article.
10.2.4 If the Project Manager appoints a surveyor, the Contractor shall preserve all stakes,
benchmarks, and any other survey points. If the Contractor damages them, the Contractor shall
pay for their replacement. Contractor shall preserve, reset or reestablish all bench marks,
monuments and other established control points as the Project warrants.
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10.3 Inspection
10.3.1 The Project Manager shall appoint Inspectors to inspect the Project. Inspection may extend
to all or any part of the Project. The Inspectors are not authorized to alter the provisions of the
Drawings or Specifications or to delay the fulfillment of the Contract by failure to inspect materials
and Work with reasonable promptness.
10.3.2 An Inspector has authority to reject defective materials and to suspend any Work that is
being done improperly subject to the final decision of the Project Manager.
10.3.3 The Contractor shall give the Project Manager due and timely notice of readiness when the
Project is to be inspected, tested or approved by someone other than the Inspector. The Contractor
shall give the Project Manager required certificates of inspection, testing or approval. Inspection,
tests or approvals by the Project Manager or others does not relieve the Contractor from its
obligations to perform the Work according to the requirements of the Contract.
10.3.4 If the Project Manager considers it necessary or advisable that previously completed or
covered Work be inspected or tested, the Contractor shall uncover, expose or otherwise make the
Work available to the Project Manager for inspection and testing. The Contractor shall furnish all
tools, labor, material, and equipment necessary to make the Work available. If the Project Manager
finds the Work defective, the Contractor shall pay for the cost of satisfactory reconstruction and
making the Work available. However, if the Work is not found defective, the Contractor will be
allowed an increase in the Contract Price and/or an extension of the Contract Time for costs and
time directly attributable to making the Work available and for reconstruction.
10.3.5 If the Contractor's operations require inspecting, testing or surveying to be done outside
normal working hours or on Town holidays, it shall be at the Contractor's expense.
10.4 Stop Work Order
10.4.1 The Project Manager has the authority to suspend Work on the Project either in whole or
in part, for as long as the Project Manager deems necessary due to:
a. Unsuitable weather;
b. Faulty workmanship;
c. Improper superintendence;
d. Contractor's failure to carry out orders or to perform any provision of the Contract;
e. Conditions which may be considered unfavorable for the prosecution of Work on the
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Project; or
f. Work being carried on in an unsafe manner.
10.4.2 If it is necessary to stop work for an indefinite period, the Contractor shall, if directed by
the Project Manager, store all materials in such a manner that they will not become an obstruction
or become damaged in any way. The Contractor shall take every precaution to prevent damage to
or deterioration of the Work, providing suitable drainage and erecting temporary structures where
necessary.
10.4.3 The Project Manager will put the Stop Work order in writing and the Contractor may not
proceed with Work on the suspended portion of the Project until notified in writing by the Project
Manager.
10.5 Disputes
10.5.1 If the Contractor considers any Work directed by the Town to be outside the Contract
requirements, or if it considers any ruling of the Project Manager to be unfair, it shall immediately
ask for a written instruction or decision and shall perform the Work in conformance with the
Project Manager's ruling. If the Contractor considers such instructions unsatisfactory, it shall file
a written protest with the Project Manager within ten days after their receipt.
10.5.2 All claims, disputes and other matters in question arising out of or relating to the Contract
shall be submitted to the Project Manager before the Contractor can begin litigation.
10.5.3 The parties agree that any litigation by Contractor against the Town concerning this
Contract shall be filed not more than 2 years after the date of the Notice of Construction
Acceptance. The parties agree that any litigation filed by Town against Contractor concerning this
Contract shall be filed not more than 2 years after the date of the Notice of Final Acceptance.
Article 11 - CHANGES
11.1 General
11.1.1 The Town may make alterations to the Project without the consent of the Surety at any
time during the Work. The Contractor shall perform the Work as changed, as if originally specified.
The alterations do not invalidate the Contract in any way.
11.1.2 The Project Manager may, at any time, without notice to the Surety, by written notice to
the Contractor, make any change in the Work to be performed within the general scope of the
Contract, including but not limited to changes:
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a. In the Specifications (including Drawings and designs);
b. In the method or manner of the performance of the Work;
c. In facilities, equipment, materials, services or site furnished by the Town; or
d. Directing acceleration in the performance of the Work.
11.1.3 Any written order (which terms as used in this Article shall include direction, instruction,
interpretation or determination) from the Project Manager, which may warrant a time extension or
increased or decreased costs) will be treated as a Change Order under this Article provided that
the Contractor gives the Project Manager written notice within seven (7) calendar days of that
condition, stating the date, circumstances, and source of the order and that the Contractor regards
the order as a Change Order. However, the Town will not authorize a change in the Contract Price
for work done before approving a Change Order authorizing the additional work. If the Town and
the Contractor do not agree to the terms of a Change Order, including the amount of additional
compensation, the Contractor shall proceed with the work under the terms of the Contract and shall
maintain accurate records of the costs as described in the General Conditions, Article 11.
11.1.4 The Contractor may not treat any order, statement or conduct of the Project Manager as a
change under this Article nor become entitled to an equitable adjustment in the Contract Price or
Performance Time, except as provided in this Article.
11.1.5 If any change under this clause causes an increase or decrease in the Contractor's cost or
the time required for the performance of any part of the Work under the Contract, whether or not
changed by any order, an equitable adjustment will be made and the Contract modified in writing
accordingly. If no agreement is reached regarding the equitable value of additional work, it shall
be determined as cost plus fifteen percent (15%) for overhead and profit. The amount of credit to
be allowed by the Contractor to the Town for any such change that results in a net decrease in cost
will be the amount of the actual net decrease as determined by the Town. When both additions
and credits are involved in any one change, the combined overhead and profit shall be figured on
the basis of the net increase, if any.
In no case will the price adjustment change the original Contract Price to an amount not
appropriated by the Town Board and approved by the appropriate Town representative per its
purchasing policies.
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11.1.6 Claims for changes in the Contract Price or Contract Time of Performance will not be
considered after the Final Payment has been made.
11.2 Compliance with §24-91-103.6
11.2.1 Notwithstanding any other language in this contract, the issuance of any Change Order or
other form of order or directive by the Town requiring additional compensable work to be
performed which will cause the Contract Price to exceed the amount appropriated for the Work is
prohibited unless the Contractor is given written assurance by the Town that lawful appropriations
to cover the costs of the additional work have been made or unless the Contract contains a remedy
granting provision.
11.3 Field Orders
11.3.1 The Project Manager may make changes in the details of the Project at any time, by issuing
a Field Order. The Contractor shall proceed with the performance of any changes in the Project
ordered by the Project Manager. If the Contractor believes that such Field Order entitles it to a
change in Contract Price or Time, or both, it shall give the Project Manager written notice within
ten (10) days after the receipt of the Field Order. Thereafter, the Contractor shall document the
basis for the change in Contract Price or Time within thirty days.
11.4 Change Orders
11.4.1 Changes in the Contract Price are authorized only by Change Orders. Changes in contract
time may be made by a Change Order or by other appropriate written authorization. Any requests
for extension of time due to conditions outside of the Contractor's control shall be made in writing
within seven (7) calendar days of that condition.
11.4.2 Any difference in cost from Change Orders shall be added to or deducted from the amount
of the Contract, as the case may be. Adjustments in the amounts to be paid to the Contractor on
account of changed Work will be determined by one of the following methods in the order listed:
a. Unit Prices submitted in the Bid Schedule;
b. Negotiated Unit Prices; and
c. Negotiated lump sum.
11.5 Extras and Force Account Work
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11.5.1 The Contractor shall perform any Work and furnish materials and equipment necessary or
desirable for proper completion of the Contract if the Project Manager believes it necessary to
order Work or materials or equipment which, in the Project Manager's opinion, are not susceptible
to classification under the Unit Price items named in the Bid Schedule, and are not included in any
lump sum bid item. The Project Manager will order such labor, material and equipment in writing
before the extra Work is started. The labor, material and equipment will be classed as extra Work.
The Town will not pay for extra Work unless the Town orders in extra work in writing. All claims
for extra Work shall be submitted to the Project Manager, supplemented by any data the Project
Manager requires.
11.5.2 Extra Work and Work involving a combination of increases and decreases in the Work will
ordinarily be paid for at a lump sum or Unit Price agreed upon in writing by the Project Manager
and Contractor before the extra Work Order is issued. In the negotiation of lump sum or Unit
Prices, the agreed estimated cost of the Work plus an allowance for overhead and profit, not to
exceed the allowances stated in Section 11.5.3, shall be used.
11.5.3 The allowance for overhead and profit will include full compensation for superintendence,
bonds and insurance premiums, taxes (other than sales or use taxes included in the cost of
materials), office expense, and all other items of expense or cost not included in the cost of labor,
materials, or equipment provided under Sections 11.5.4, 11.5.5 and 11.5.6. The allowance for
overhead and profit will be according to the following schedule:
ACTUAL NECESSARY COST ALLOWANCE:
Labor 20 percent
Materials 15 percent
Equipment 10 percent
The Actual Necessary Cost for labor, materials, or equipment will be computed according to
Sections 11.5.4, 11.5.5 and 11.5.6.
Superintendence, bond and insurance premiums, taxes (other than sales or use taxes inclusive in
the cost of materials), and other general expense will not be included in the computation of actual
necessary cost. When all or any part of the extra Work is performed by a Subcontractor or specialty
firm, the prime Contractor may add five percent of the Subcontractor's total cost for the extra
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Work. The Contractor shall give the Project Manager daily report sheets covering the direct cost
of labor and materials and charges for equipment. The daily report sheets shall provide names or
identifications and classifications of workers and hours worked, as well as size, type and
identification number of equipment and hours operated. Material charges shall be substantiated
by valid copies of vendors' invoices. The Project Manager will make any necessary adjustments
and compile the costs of cost-plus Work. When these reports are agreed upon and signed by both
parties, they become the basis of payment for the Work performed.
11.5.4 Labor: The cost of labor used in performing the Work by the Contractor, a Subcontractor,
or other forces will be the sum of the actual wages paid plus any employer payments to, or on
behalf of, workers for fringe benefits including health and welfare, pension, vacation, and similar
purposes; all payments imposed by State and Federal laws including, but not limited to,
compensation insurance, and social security payments; and the amount paid for subsistence and
travel required in accordance with the regular practice of the employer.
At the beginning of the contract or as later requested by the Project Manager, the Contractor shall
furnish the Project Manager proof of labor compensation rates being paid or already paid.
11.5.5 Materials: The cost of materials used in performing the Work, including transportation
charges for delivery (exclusive of machinery rentals), will be the cost to the purchaser, whether
Contractor, Subcontractor or other forces, from the Supplier thereof, inclusive of sales or use taxes,
except if, in the opinion of the Project Manager, the cost of materials is excessive, or the Contractor
does not furnish satisfactory evidence of the cost of such material. If the Project Manager finds
the cost excessive or the Contractor has not furnished evidence of the cost, then the cost will be
deemed to be the lowest current wholesale price for the quantity concerned delivered to the job-
site less cash or trade discounts.
The Town reserves the right to furnish materials for the Work and the Contractor may not claim
costs and profit on materials furnished by the Town.
The Town reserves the right to purchase from the Contractor any materials previously purchased
for a project and not used. Payment for the materials will be based on the actual material cost as
shown on the Supplier's invoice, any transportation charges incurred, plus a fifteen percent
handling fee.
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11.5.6 Equipment: The Contractor will be paid according to the rental rates agreed upon in writing
before extra or force account Work is begun, for any machinery or special equipment (other than
small tools) authorized by the Project Manager. The Contractor may furnish cost data to assist the
Project Manager in the establishment of the rental rate.
The rental rates paid, as provided above, shall include the cost of fuel, oil, lubrication supplies,
small tools, necessary attachments, repairs and maintenance of all kinds, depreciation, storage,
insurance, and all incidentals. Operator wages will be paid separately, as provided in Section
11.5.4.
Individual pieces of equipment or tools having a replacement value of $100.00 or less, whether or
not consumed by use, are considered small tools and no payment will be made for them.
Rental time will not be allowed while equipment is inoperative due to breakdowns or storage on-
site.
11.5.7 Equipment on the Work: The rental time to be paid for equipment on the Work is the time
the equipment is in productive operation on the extra Work being performed.
11.5.8 Eliminating Items: The Project Manager shall notify the Contractor in writing to eliminate
any items contained in the proposal unnecessary for the proper completion of the Work. Such
action will not invalidate the contract. The Contractor, by Change Order, will be reimbursed for
actual work done and all cost incurred, including mobilization of materials and equipment before
the elimination of such items.
Article 12 - CONTRACT TIME
12.1 General
12.1.1 Time is of the essence in the performance of all Work contemplated in the Contract.
Therefore, the Work shall be commenced no later than ten days from and including the date of
Notice to Proceed and shall be fully completed in a satisfactory and acceptable manner within the
time stated in the Contract.
12.1.2 The capacity of the Contractor's construction plant and force shall be sufficient as to insure
completion of the Project within the allotted time. The Contractor shall use multiple crews if
necessary to complete the Project within the allotted time.
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12.2 Delays
12.2.1 Delay claims fall into three categories: non-excusable, excusable, or compensable. Any
payment for delays or the granting of time extensions require a properly executed Change Order
per Article 11.
12.2.1.1 Non-excusable delay is one caused by factors within the Contractor's reasonable
control. The delay is the Contractor's fault; no additional time or additional compensation is
allowed. Typical types of non-excusable delays are:
a. Late submittal of Shop Drawings;
b. Late procurement of materials or equipment;
c. Insufficient personnel;
d. Unqualified personnel;
e. Inadequate coordination of Subcontractors or other contractors;
f. Subcontractor delays;
g. Late response to Town and Project Manager inquiries; or
h. Construction not conforming to contract requirements making repeated re-working
necessary.
12.2.1.2 Excusable delay is caused by factors beyond the Contractor's reasonable control,
but is not the result of the Town's actions or failure to act. An excusable delay entitles the
Contractor to an extension of time but no additional compensation for the cost of the delay.
12.2.1.3 Compensable delay is one where the Town has failed to meet an obligation stated
or implied in the construction contract. If the Project Manager considers a delay as compensable,
the Town will grant a time extension and reimburse the Contractor for the increased cost caused
by the delay. No damages shall be payable for any delay not due to an act or neglect of the Town
or an employee of the Town. Typical types of Town-caused delays are:
a. Late approval of Shop Drawings and samples;
b. Delays in answers to field inquiries by the Contractor;
c. Interference with the Contractor during construction;
d. Town-caused schedule changes;
e. Design changes; or
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f. Interference by other contractor's or the Town's forces.
12.3 Failure to Complete Work on Time--Liquidated Damages
12.3.1 The Town may permit the Contractor to proceed if the Contractor fails to substantially
complete the Work on or before the original date set forth for Substantial Completion in the
Contract, or on or before the corrected date of Substantial Completion. In such case, the Town
will deduct the sum specified in the Contract for each day that the Work remains uncompleted.
This sum shall not be a penalty but is liquidated damages.
12.3.2 The parties agree that, under all of the circumstances, the daily basis and the amount set
forth as liquidated damages is reasonable and equitable. The Town expends additional personnel
effort in administrating the Contract or portions of it that are not completed on time, and such
efforts and the costs thereof are impossible to accurately compute. In addition, some, if not all,
citizens of Estes Park incur personal inconvenience and lose confidence in their government as a
result of public projects or parts of them not being completed on time, and the impact and damages,
certainly serious in monetary as well as other terms, are impossible to measure.
12.3.3 The Contractor shall perform with due diligence, regardless of meeting the various
scheduled deadlines. If, in the opinion of the Town's Project Manager, or other authorized agent
of the Town, the Contractor is not prosecuting the Work under the Contract, written notice will be
given and the Contractor shall have seven days to resume the Work with due diligence. Failing a
cure, liquidated damages will be charged until there is resumption of prosecution with due
diligence.
12.3.4 Permitting the Contractor to continue and finish the Work, or any part of it, after the time
fixed for its completion, or after the date to which the time of completion may have been extended,
shall not operate as a waiver on the part of the Town of liquidated damages or any of its rights
under the Contract.
Article 13 - WARRANTY AND GUARANTEE: SAMPLES AND TESTING; DEFECTIVE
WORK AND MATERIALS
13.1 Warranty and Guarantees
13.1.1 The Contractor and its Surety are jointly and severally responsible for the condition of all
completed Work, maintenance (unless the Town is required by the Special Conditions to assume
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responsibility for maintenance) and satisfactory operation of Work performed under the Contract
for a period of two years following the Notice of Construction Acceptance or for one year after
warranty work is fully satisfied. A notice of warranty work that requires repair or replacement
under the warranty will be submitted to the Contractor on a Notice of Warranty Work. The
Contractor and Surety are jointly and severally responsible for the satisfactory repair or
replacement of any Work, materials or equipment which are found defective during this period,
provided any failure results directly or indirectly from faulty workmanship or negligence by the
Contractor, from faulty manufacturing or from faulty erection or improper handling of materials
or equipment furnished or installed by the Contractor. Neither the Contractor nor Surety is liable
for any failure resulting from the Town's neglect or improper operation of facilities or the acts of
third parties. If desired by the Town, portions of the work may be placed in service when
completed, and the Contractor shall provide proper access for this purpose. Such use and operation
shall not constitute an acceptance of the work, and the Contractor shall be liable for defects due to
faulty construction throughout the duration of the Contract.
13.2 Samples and Testing
13.2.1 All materials and equipment used in the Project will be subject to sampling and testing
according to generally accepted standards and as required in the Contract Documents. In the
absence of direct references, the sampling and testing of materials will be done according to current
Specifications of the American Society for Testing and Materials or the American Water Works
Association. The Contractor shall cooperate with the Project Manager in collecting and
forwarding required samples.
13.2.2 The Contractor shall not incorporate any materials into the Project or cover any part of the
Work until it has been inspected and approved according to the Contract Documents.
13.2.3 The Contractor shall furnish all samples without charge. The Contractor will cooperate
with the Project Manager in collecting, handling, storing, and forwarding required samples
including the furnishing of manpower and equipment when necessary.
13.2.4 The Town will pay the cost of the initial test except when the Contract Documents state
otherwise. The Town will charge the Contractor for repeated tests due to failure of the initial test.
13.3 Access to Work
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13.3.1 The Project Manager and the Manager's representatives shall have access to the Project at
any time for purposes of inspection, sampling, and testing. Access shall extend to authorized
representatives of participating federal or state agencies and to other public authorities having
jurisdiction established by law. The Contractor shall provide proper facilities for access to the
Project.
13.3.2 Access to the Project shall mean wherever and whenever it is in manufacture, preparation
or progress. It shall include access to payrolls, records of personnel, invoices of materials, terms
and conditions of sale of materials and equipment to be incorporated in the Project, files, records,
books, correspondence, instructions, Drawings, receipts, subcontracts, purchase orders, vouchers,
memoranda and any other relevant data and records relating to the Contract.
13.3.3 The Town may, at reasonable times, inspect the part of the plant, place of business or
worksite of the Contractor or Subcontractor at any tier which is pertinent to the performance of the
Contract.
13.4 Defective Work and Materials
13.4.1 Material and workmanship not conforming to the requirements of the Contract are deemed
defective. Defective Work or material shall be removed immediately from the Project site and
replaced with acceptable Work and material at the Contractor's expense.
13.4.2 If the Contractor fails to replace rejected materials or Work within ten days after receipt of
written notice, the Town may replace or correct them and charge the cost to the Contractor and
may terminate the right of the Contractor to proceed. Failure to detect previously installed
defective materials or workmanship shall not impair the Town's right to receive a completed
project which is free of defects and meets all of the requirements of the Contract Documents.
Article 14 - PAYMENTS TO CONTRACTOR AND COMPLETION
14.1 General
14.1.1 Unless expressly provided otherwise, the prices shown in the Bid Schedule include the cost
of all labor, materials, equipment, tools, forms, services, utilities, royalties, fees, and any other
thing or expense necessary to complete the Project. Items not shown on the Plans, Specifications
or Special Provisions but which are necessary to construct the Project will be considered a part of
the Project whether specified or not and no separate payment will be made for these items.
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14.1.2 Unless expressly provided otherwise in the Contract, the amount to be paid for the Work
includes all labor, materials, forms, tools, scaffolding, plants, equipment, service, utilities,
royalties, fees, and everything, whether temporary or permanent, necessary to complete the
Project.
14.2 Determination of Amounts and Quantities
14.2.1 The Project Manager shall verify determinations of amounts and quantities of Work
performed. The Project Manager shall have access to the records as stated in Article 13.3. The
method of measurement of the Contract Bid Items will be as specified in the Special Conditions
or Technical Specifications.
14.3 Variations in Estimated Quantities
14.3.1 Where the quantity of a pay item in the Contract is an estimated quantity and where the
actual quantity of such pay item varies more than twenty-five percent below the estimated quantity
stated in the Contract, the Contractor may request an equitable adjustment in the Contract Price,
upon demand of the Town. The Contract Price adjustment will be based upon any decrease in
costs due solely to the variation below seventy-five percent of the estimated quantity.
Where the quantity of a pay item in the Contract is an estimated quantity and the actual quantity
of such pay item is more than twenty-five percent above the estimated quantity in the Contract,
the Town may elect to terminate the Contract or issue a Change Order to adjust the Contract Price.
In no case will the price adjustment change the original Contract Price to an amount not
appropriated by the Town Board and approved by an appropriate representative of the Town under
its purchasing policies.
14.4 Monthly Estimates--Partial Payments
14.4.1 The Contractor shall prepare monthly partial estimates (monthly estimates) for all Work
completed up to that time. The authorized Town representative(s) shall approve the monthly
estimates before progress payments will be made. The format of the monthly estimates will be
related to the format of the Bid Proposal. The estimated cost of repairing, replacing, or rebuilding
any part of the work or replacing materials that do not conform to the drawings and specifications
will be deducted from the estimated value.
14.4.2 In making such progress payments, subject to the exceptions in this Article, the Town will
retain five percent of the calculated value of completed Work for contracts in excess of $150,000
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and where the contractor is satisfactorily performing the contract. The withheld percentage of the
Contract Price of any contracted Work will be retained until the contract is completed satisfactorily
and finally accepted by the Town.
14.4.3 On Contract amounts of less than $150,000, ten percent may be withheld until Final
Payment.
14.4.4 If the Town finds that satisfactory progress is being made in any phase of the Contract, it
may, upon written request by the Contractor, authorize payment from the withheld percentage to
the Contractor. Before payment is made, the Town shall determine that satisfactory and substantial
reasons exist for the payment and shall require written approval from any surety furnishing bonds
for the Work.
14.4.5 Monthly estimates may include the value of acceptable materials required in the
construction which have been delivered on the site of the Work or to adjacent railway siding and
for which acceptable provisions have been made for preservation and storage, providing the
Contractor submits with its monthly estimate, paid invoices in duplicate for the material for which
payment is being requested. Material paid for by the Town becomes the property of the Town
and, in the event of the default on the part of the Contractor, the Town may use or cause to be used
such materials in construction of the Work provided for in the Contract.
14.4.6 The Town may withhold, in addition to retained percentages from Contractor payments,
such an amount or amounts as may be necessary to cover:
14.4.6.1 Claims for labor or materials furnished the Contractor or Subcontractor(s) or
reasonable evidence indicating probable filing of such claims;
14.4.6.2 Failure of the Contractor to make proper payment to Subcontractors or for material
or labor furnished by others;
14.4.6.3 A reasonable doubt that the Contract can be completed for the balance then unpaid;
14.4.6.4 Evidence of damage to another Contractor or private or public property;
14.4.6.5 Uncorrected defective Work or guarantees that have not been met;
14.4.6.6 Failure of the Contractor to submit cost breakdowns, schedules, reports and other
information required under the Contract;
14.4.6.7 Persistent failure to carry out the Work according to the Contract; or
14.4.6.8 Reasonable evidence that the Work will not be completed within the Contract Time
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and that the unpaid balance would not be adequate to cover actual or liquidated damages for the
anticipated delay.
14.4.7 The Town may disburse and has the right to act as agent for the Contractor in disbursing
funds, withheld pursuant to this paragraph, to the party or parties who are entitled to payment
therefrom, but the Town assumes no obligation to make such disbursement. The Town will render
to the Contractor a proper accounting of all funds disbursed under this paragraph.
14.5 Town's Right to Accept Portion of the Project
14.5.1 The Town reserves the right to accept and make use of any completed section of the Project
without invalidating the Contract or obligating the Town to accept the remainder of the Project.
14.6 Substantial Completion
14.6.1 When the Contractor considers the entire work ready for its intended use and has obtained
either a “Certificate of Occupancy” or a “Copy of the Final Inspection Approval Memo” from
Building Inspections for required structures, the Contractor shall notify the Project Manager in
writing that the entire Work is substantially complete (except for items specifically listed by
Contractor as incomplete) and request that the Project Manager issue a Notice of Substantial
Completion. Within a reasonable time, the Contractor, Project Manager and any other appropriate
Town representatives shall make an inspection of the Work to determine the status of completion.
If the Project Manager does not consider the Work substantially complete or the Contractor has
not submitted either a “Certificate of Occupancy” or a “Copy of the Final Inspection Approval
Memo” from Building Inspections to the Project Manager, the Project Manager will notify the
Contractor in writing giving the reasons for denial of the Notice of Substantial Completion. If the
Project Manager considers the Work substantially complete, the Project Manager will prepare and
deliver to the contractor a Notice of Substantial Completion which shall fix the date of Substantial
Completion. The Project Manager shall attach to the certificate a tentative list ("punch list") of
items to be completed or corrected before Final Payment. The Town may, after five (5) days’
notice to the Contractor, complete the punch list items itself and charge the Contractor for all costs
incurred therefor, together with the amount necessary to compensate the Town for its additional
costs, time, and effort. The Town may deduct such amounts from any retainage, and the Contractor
shall pay the Town any deficiency. Warranties required by the Contract shall commence on the
date set in the Notice of Construction Acceptance for the Project, or the date set in the Notice of
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Construction Acceptance for a designated portion of the Project, unless otherwise provided in the
notice of Substantial Completion.
14.7 Construction Acceptance
14.7.1 When the Work specified in the Contract is completed and the final cleanup has been
performed, the Contractor shall notify the Project Manager that all Work under the Contract has
been completed and the Project Manager shall, within fourteen (14) calendar days of receipt of
such notice, make the final inspection. If the Project Manager finds that the Project has been
completed according to the requirements and conditions set forth in the Contract, the Town, upon
the recommendation of the Project Manager, shall issue a Notice of Construction Acceptance.
Notices of Construction Acceptance issued orally or without proper Town authorization are void.
Town will not make the final payment under the Contract before it issues a Construction
Acceptance.
14.8 Claims Against the Contractor: As provided by Colorado law, persons or businesses,
including Subcontractors, who have not been promptly paid by the Contractor and who have
provided materials, services and labor of any kind, or labor and material incidental to the
completion of the Project, may file claims and the Town may withhold from the Contractor an
amount sufficient to cover such claims.
14.9 Final Payment--Pursuant to Section 38-26-107, C.R.S., as Amended
14.9.1 The Town shall make a Final Settlement in accordance with Section 38-26-107, C.R.S.,
within sixty days after the Town issues the Notice of Construction Acceptance.
14.9.2 After the Notice of Construction Acceptance is issued by the Town, a Notice of Final
Settlement shall be advertised at least twice, not less than ten (10) days before the date of Final
Settlement, in a newspaper of general circulation in the county where the Work was done. If no
claims are filed before the expiration of ten days from the date of the last publication of the Notice
of Final Settlement, the Final Payment, including retainages, may be made.
14.9.3 If any Subcontractor or Supplier files a claim before the expiration of ten days from the date
of the last publication of the Notice of Final Settlement, for Work done or material furnished that
has not been paid for by the Contractor, the Town shall withhold from Final Payment to the
Contractor sufficient funds to insure the payment of the claims. The funds shall not be withheld
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longer than ninety days from the date of Final Settlement unless a legal action is started within that
time to enforce payment of the claims.
14.9.4 At the end of ninety days, or any time before, if the person filing the claim acknowledges
receipt of payment for the claim, or otherwise releases the claim in writing, the Town shall pay the
Contractor the monies not subject to suit or lis pendens notices.
14.9.5 Monies that are the subject of a suit will be withheld until a judgment is rendered in the suit.
In the event the Town incurs any costs or legal fees related to the final settlement or payment
thereof, or litigation of claims, then all such costs, expenses, expert and attorney fees shall be
withheld from the final payment due the Contractor by the Town and retained by he Town for
reimbursement of same.
Article 15 - CONTRACT TERMINATION
15.1 Town's Right to Terminate Contract for Convenience
15.1.1 The Town shall, at any time, have the right to terminate the Contract, for convenience,
upon giving written notice to the Contractor. The Contractor shall be entitled to the full amount
of the approved estimate for the Work satisfactorily completed under the Contract up to the time
of such termination, including the retained percentage. The Town shall reimburse the Contractor
for such expenditures as, in the judgment of the Project Manager, are not otherwise compensated
for, together with the cost of moving to and from the Project and a reasonable profit on the Work
deleted by reason of the annulment of the Contract, in order that an equitable settlement is made
with the Contractor.
15.2 Town's Right to Terminate Contract for Default
15.2.1 The Project Manager, with the approval of the Purchasing and Contracts Manager and
acting on behalf of the Town, may serve notice upon the Contractor and its Surety of the intention
to terminate the Contract if the performance of the Work set forth under the Contract is
unnecessarily or unreasonably delayed by the Contractor, or if any of the provisions of the Contract
are being violated by the Contractor or its Subcontractors. The Contract is terminated unless, in
the opinion of the Project Manager, the Contractor corrects the violation within five days after the
notice is served. In the event of such termination, the Project Manager, acting on behalf of the
Town, shall immediately serve notice of the termination and the Surety's right to complete the
Contract upon the Surety and the Contractor. The Surety shall have the right to take over and
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perform the Work called for in the Contract. The Surety is then bound by all the provisions of the
Contract. If the Surety does not commence performance of the Work within ten days from the date
of the notice, the Town may take over the Project and, without prejudice to any other remedies,
complete the Project and the Contractor and its Surety are liable to the Town for any excess costs
incurred by the Town.
15.3 Contractor's Right to Terminate Contract
15.3.1 The Contractor may terminate the Contract if the Work is stopped for a period of three
months under any order of any court or other public authority through no act or fault of the
Contractor or of anyone employed by it.
The Contractor may suspend Work if Town fails to make payments at the times provided in the
Contract and the Contractor has given the Town written notice seven days before suspending
Work. The Contractor may terminate the Contract, at its option, if the Town continues to be in
default thirty days after the date of the written notice. Failure by the Town to make payments at
the times provided is a bar to any claim by the Town against the Contractor for delay in completion
of the Project if the Contractor suspended Work for that reason.
If the Contractor terminates the Contract, it may recover the price of all Work done and materials
provided and all damages sustained.
Article 16 - EQUAL OPPORTUNITY
16.1 General: During the performance of the Contract, the Contractor agrees as follows:
16.1.1 The Contractor shall not discriminate against any employee or applicant for employment
because of race, color, age, disability, religion, sex, sexual orientation, gender identity or
expression, national origin, or as otherwise prohibited by law.
16.1.2 The Contractor shall ensure that all Subcontractors shall not discriminate against any
employee or applicant for employment because of race, color, age, disability, religion, sex, sexual
orientation, gender identity or expression, national origin, or as otherwise prohibited by law.
Article 17 - AUDIT
17.1 Records and Reports
17.1.1 The Contractor shall keep and preserve full and detailed accounts relating to the Contract
for a period of three years from the date of final payment under the Contract in which the Work is
completed.
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17.1.2 The Subcontractor shall keep and preserve full and detailed accounts relating to the
Contract for a period of three years from the date of final payment under the subcontract.
17.2 Access
17.2.1 The Contractor shall permit the Town and the Town's accountants to have access as stated
in Article 13.3 and to the records kept per Article 17.1 for the purpose of making such financial
audits, or verifications as the Town deems necessary or appropriate concerning the Contractor's
performance under the Contract.
Article 18 - MISCELLANEOUS
18.1 Reservation of Right to Bar Persons from the Work and Site: The Town reserves the
right to bar any person, including employees of the Contractor and Subcontractors, from the
Town's Work site. This shall not be treated as a request for the employee's termination but a
request that the employee not be assigned to work on the Town Work site. No increase in contract
time or price is authorized.
18.2 Provisions Construed as to Fair Meaning: The provisions of the Contract shall be
construed as to their fair meaning, and not for or against any party based upon any attributes to
such party of the source of the language in question.
18.3 Headings for Convenience: All headings, captions and titles are for convenience and
reference only and of no meaning in the interpretation or effect of the Contract.
18.4 No Implied Representations: No representations, agreements, covenants, warranties, or
certifications, express or implied, exist as between the parties, except as specifically set forth in
the Contract.
18.5 Financial Obligations of Town: All financial obligations of the Town under the Contract
are contingent upon appropriation, budgeting, and availability of specific funds to discharge such
obligations. Nothing in the Contract shall be deemed a pledge of the Town's credit, or a payment
guarantee by the Town to the Contractor.
18.6 Assignment/transference: The Contractor may not assign or transfer any interest in the
Contract, including any money due or to become due, without the prior written consent of the
Town.
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18.7 Amendments: The parties shall only amend the Contract in writing with the proper
official signatures and, if required elsewhere in this Contract, on the proper forms.
18.8 Waiver: No waiver of a breach or default under the Contract is a waiver of any other or
subsequent breach or default.
18.9 Governing Law: The Contract is governed and to be construed according to the laws of
the State of Colorado. Venue and jurisdiction for any court action filed regarding this agreement
shall be in either Larimer County or the United States District Court for Colorado.
18.10 Binding Contract: The Contract is binding upon the parties hereto and their respective
heirs, executors, administrators, successors and assigns.
18.11 Federal-Aid Projects: If the Contract involves any federal government reimbursements,
the Contractor and its subcontractors, must comply with federal regulations. If the Contractor fails
to provide documentation and certifications as set forth on “Required Contract Provisions: Federal-
Aid Construction Projects” (FHWA Form 1273), as included in the Contract Document, the
Contractor shall be specifically liable for any damages, including loss of reimbursement,
attributable to the Contractor’s failure to comply with the applicable regulations.
18.12 Immunity: No term or condition of this contract shall be construed or interpreted as a
waiver, express or implied, of any of the notices, requirements, immunities, rights, benefits,
protections, limitations of liability, and other provisions of the Colorado Governmental Immunity
Act, C.R.S. § 24-10-101 et seq., and under any other applicable law.
92
CONSTRUCTION CONTRACT SPECIAL CONDITIONS
1.0 CONTRACTOR’S PROPOSED PROJECT SCHEDULE
Reference the Schedule of Activities in the Invitation to Bid. All dates are subject to
change.
2.0 CONTRACT TIME
Bidders should prepare their bids assuming a substantial completion date and final
completion date based on the Construction Timeline provided by the Contractor and the
Construction Contract.
Upon receiving the Notice to Proceed, the Contractor shall begin all administrative
responsibilities to begin this project such as (but not limited to) scheduling, resource
allocation, planning, ordering of materials and equipment, etc..
No work related to this project is to begin until all materials and equipment are on hand;
unless coordinated in advance with Project Manager. Work shall be substantially complete
by the dates stated in the executed Contract. This date may be adjusted only by a request in
writing and approved Change Order.
3.0 WORK PROHIBITED (varies by project)
Due to the location of this project, there are no dates on which work is prohibited. Due to
the proximity of residential areas, work hours are to be between 7:00am – 7:00pm. Work
outside of these times must be requested in writing to the Project Manager in advance. The
Project Manager must provide approval in writing.
4.0 INSURANCE DOCUMENTATION
The insurance documentation required by the General Conditions must be provided to the
Town within 10 calendar days after receipt of the Notice of Award.
5.0 DRAWINGS AND SPECIFICATIONS
All work performed on this project shall be guided by, and conform to, the Bidding
Documents outlined in the Instructions for Bidders.
6.0 WORK ZONE REQUIREMENTS (varies by project)
Construction work is permitted from 7:00 AM until 7:00 PM, Monday through Friday. Any
work on weekends or Town holidays will require negotiation and approval from the Town’s
93
Project Manager. Work outside of these times must be requested in writing to the Project
Manager in advance. The Project Manager must provide approval in writing.
Full road closures will not be permitted, as access to adjacent town facilities, businesses
and residences will need to be maintained throughout the project.
Installation of perimeter fencing/safety zone around project area with accessibility for
emergency vehicles must be maintained throughout the entirety of the project.
7.0 ACCCESS
Emergency access shall be provided at all times throughout the project limits.
Access to adjacent town facilities, businesses and residences shall be provided at all times.
8.0 MATERIAL TESTING
If needed, Materials Testing shall be provided by the Town; Contractor shall coordinate on-
site testing. Any corrective action needed as a result of the testing report will be at the
expense of the contractor.
Attachment 7
Derek Pastor <dpastor@estes.org>
Estes Park Events Center building
3 messages
Derek Pastor <dpastor@estes.org>Fri, Apr 3, 2026 at 8:41 AM
To: Kent Kinleybuilt <kent@kinleybuilt.com>
Good morning Kent,
Thanks for calling me back yesterday, sorry I missed your call. I am in and out of meetings today, and didn't risk missing
more phone calls.
First, thank you for submitting the proposal for this project. I spent some time yesterday reviewing the details of your
submissions, and had a few questions I was hoping to get some clarification on:
1) The Invitation to Aid and subsequent Addendum specifically call out for civil engineering stamped drawings. I see in
your proposal (page 15) there will be engineered drawings for the building (structural), but do not see any reference to
civil engineering for the foundation/slab. Can you please let me know if this is/is not included in your proposal so I know if
that would potentially be a service I need to account for?
2) Page 26 of the Invitation to Bid calls for projects of similar scope and budget. The projects listed are the same 3 that
were provided for the Museum Annex Addition project last year, and do not meet the request for projects of similar scope
and budget. Can you please provide any relevant experiences to designing and constructing metal buildings as this
project?
3) On page 39 of your proposal, can you please explain what would be included in Division 7 (Thermal and Moisture)?
Again, thank you for this and working to help me get a better understanding of your proposal. I am hoping to make my
recommendations to the Town next week, so I look forward to hearing from you.
Derek
Derek Pastor, PMP
Project Manager
Internal Services Department
Town of Estes Park
970-577-3957 (office)
972-998-9307 (cell)
Kent Kinleybuilt <kent@kinleybuilt.com>Fri, Apr 3, 2026 at 11:01 AM
To: Derek Pastor <dpastor@estes.org>
Derek
Thanks for the email; I've been bouncing in and out myself.
Civil engineering for foundation/slab is included in the current proposal
Metal Buildings
John Ingram 2700 Eagle Rock Dr- Valuation: $300,000
John McLaren 1085 North Lane- Valuation: $110,000
Division 7 is Insulation
Let me know if you need anything else.
Have a good weekend
Thanks
4/7/26, 7:32 AM Town of Estes Park Mail - Estes Park Events Center building
https://mail.google.com/mail/u/0/?ik=cee56bcb11&view=pt&search=all&permthid=thread-a:r-1183183838989072735&simpl=msg-a:r505163807774927…1/2
[Quoted text hidden]
[Quoted text hidden]
The Town of Estes Park is committed to providing accessible information and services. If you need any
accommodations to view or interact with this email, please reply with your request or contact me at the
phone number listed above.
Derek Pastor <dpastor@estes.org>Fri, Apr 3, 2026 at 11:27 AM
To: Kent Kinleybuilt <kent@kinleybuilt.com>
Thanks so much for getting back to me. I am having internal meetings next week to review and discuss the proposals. I'll
follow-up with you once I know more.
Thank you,
Derek
Derek Pastor, PMP
Project Manager
Internal Services Department
Town of Estes Park
970-577-3957 (office)
972-998-9307 (cell)
[Quoted text hidden]
4/7/26, 7:32 AM Town of Estes Park Mail - Estes Park Events Center building
https://mail.google.com/mail/u/0/?ik=cee56bcb11&view=pt&search=all&permthid=thread-a:r-1183183838989072735&simpl=msg-a:r505163807774927…2/2
Attachment 8
24
Qualifications
1. How many years have you been in business under your present firm or trade name?
a. Under other names?
2. Have you or your organization, or any office or partner thereof, failed to complete a contract?
a.___Yes ___No
3. Within the last five years, has your organization been assessed liquidated damages for failing to
complete a contract within the time specified?
a.___Yes ___No
4.Has your organization been assessed any penalties for non-compliance violations of the Federal
or State Labor laws and/or regulations within the last five years?
a.___Yes ___No
5. Does your organization have any outstanding judgments, demands, or liens resulting from
violating State Labor laws, Colorado Revised Statutes, Civil or Criminal decisions?
a.___Yes ___No
6. Have there been any suits, liens, or surety claims against you or your organization over the past
five years for non-payment of sums due subcontractors or suppliers for work completed?
a.___Yes ___No
7. Has your organization been cited for violations of OSHA standards and requirements within the
past five years?
a.___Yes ___No
8. Is either the Bidder or its principals presently debarred, suspended, proposed for disbarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any
department or agency?
a.___Yes ___No
9. Have you ever been debarred or suspended by a government from consideration for the award of
contracts?
a.___Yes ___No
16 yrs 26 yrs
25
Please explain all questions answered “yes” in the section above on a separate sheet of
paper. Include where and why, if applicable. Note that your answers do not necessarily
disqualify your bid. For example, it is not uncommon for contractors of large projects to be
charged liquidated damages in certain cases.
Firm Background and Experience
Total number of employees:
Total number of licensed professionals:
Proposed Superintendent:
Title:
Relevant degrees and/or certifications:
Principals
List directors, officers, owners, managerial employees, or partners, and identify the ownership
interest of each:
Ernie Crownover, President
Brian Crownove, Vice-President
17
(2), Ernie Crownover & Brian Crownover
Clayton Little
Superintendent
See Attachment A.
Jordan Cardenas
26
Experience
List the experience of the principal members of your organization. If preferred, resumes may be
submitted in lieu of form entry.
Name: Title:
Background/ Years’ Experience:
Relevant degrees and/or certifications:
Name: Title:
Background/ Years’ Experience:
Relevant degrees and/or certifications:
Similar Projects
List three projects of similar scope and budget to this project that your organization has
performed work on:
Project Name:
Cost: Location:
Reference Name: Phone:
Project Name:
Cost: Location:
Reference Name: Phone:
Dacono Grader Shed, 60'x78' metal building, sitework, generator, fuel island.
$1,296,831.00 WCR 17 & WCR 10, Dacono
Keenesburg Grader Shed, 60'x78' metal building, sitework, generator, fuel island.
$1,296,684.00 3116 CR 6, Keenesburg
Alex Engelbert, Weld County 970.381.8974
Alex Engelbert, Weld County 970.381.8974
See Attachment A.
27
Project Name:
Cost: Location:
Reference Name: Phone:
Contract(s) on Hand
List projects your organization is undertaking that will be concurrent with the Town’s bid
schedule. Include the anticipated completion date.
Project Name:
Schedule:
Cost: Location:
Subcontractor or Prime: Completion Date:
Project Name:
Schedule:
Cost: Location:
Subcontractor or Prime: Completion Date:
Stoneham Grader Shed, 52'x60' metal building, sitework, generator, fuel island
$1,028,512.00 41684 Mable Ave, Stoneham
Alex Engelbert, Weld County 970.381.8974
See Attachment B.
28
SUBCONTRACTORS AND RELATED DATA
For each Subcontractor to be utilized, please provide the following information (use additional
sheets as necessary). Please indicate what percentage of the Work to be assigned.
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
B & C Steel
P.O. Box 1099, Scottsbluff, NE 69363
Supply pre-engineered metal
building
ESAU Steel Core Construction
419 Security Blvd, Colorado Springs, CO 80911
Erect pre-engineered metal building
Bay Insulation Systems
14200 E 33rd Place, Suite B, Aurora, CO 80011
Provide roof/wall insulaiton for
metal building.
Raynor Door Authority
5160 Havana St., Unit G, Denver, CO 80239
Provide & install overhead door.
McBride Structural Design
3713 Rochdale Dr., Ft. Collins, CO 80525
Structural engineer, design
concrete for building & drawings. 1.5%
18%
10%
2%
2.4%
28
SUBCONTRACTORS AND RELATED DATA
For each Subcontractor to be utilized, please provide the following information (use additional
sheets as necessary). Please indicate what percentage of the Work to be assigned.
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Firm Name: Town Business License #
Address:
Proposed work and percentage of total work to be assigned:
Percentage %
Action Civil Engineering, LLC
9777 Pyramid Ct. Ste. 150, Englewood, CO 80112
Civil Enginner, design grading,
drainage and erosion control. 2.07%
29
BID PROPOSAL
PROJECT: Events Center Metal Building Design and Installation
1. In compliance with the Invitation to Bid, and subject to all conditions thereof, the
undersigned: [Select one]
a corporation incorporated in the State of
-OR-
a partnership or limited partnership, registered in the State of ,
whose general partner(s) is/are:
-OR-
a sole proprietor, whose trade name is _______________________________________________
based in the City/Town of , State of _____,
offers this Bid Proposal for the construction of all items listed at the prices shown on the
following bid schedule.
(The attached bid schedule lists the various divisions of construction contemplated in the Plans
and Specifications, together with an estimate of the units of each. With these units as the basis,
extend each item, using the cost inserted in the unit column. Any total cost found inconsistent
with the unit cost when the Bids are examined will be deemed in error and corrected to agree
with the unit cost. Alternate Bids are optional).
2. The undersigned Bidder declares and stipulates that this Bid is made in good faith,
without collusion or connection with any other person or persons bidding for the same Work, and
that it is made subject to all the terms and conditions of the Invitation to Bid, Instructions for
Bidders, Construction Contract, General Conditions, Special Conditions, the Technical
Colorado
NA
NA
31
The undersigned, being familiar with the existing conditions on the project area affecting the cost
of the Work, the Bidding Documents and the Contract Documents, and having verified the
quantities and the availability of materials and labor, hereby proposes to furnish all supervision,
labor, materials, machinery, tools, appurtenances, equipment, supplies, and services, including
utility and transportation service required to construct and complete the Project listed above,
according to the Contract, within the time specified, and at the prices stated below. These prices
are to cover all expenses incurred in performing the Work required under the Contract of which
this Bid is a part.
(The approximate quantities of Work to be completed in-place under the Contract are identified
in the bid schedule and are for the purpose of comparing Bids. These quantities have been
estimated and the quantities used are for the general information of the Bidder, representing the
major items of the Work to be done. Minor details are not listed but shall be part of the complete
Contract).
9. The undersigned agrees to hold firm the Bid for thirty days for the purpose of the Town
reviewing the Bids and investigating the qualifications of the Bidders prior to award of Contract.
Extensions of time may be made if mutually agreed upon.
10. The undersigned hereby authorizes and requests any person, firm or corporation to
furnish any information requested by the Town of Estes Park in verification of the recitals in this
statement.
33
FEE PROPOSAL
Project Name:
Contractor Name:
Contractor Point of Contact:
Phone #:
Email:
Contractor is required to provide a cost proposal with a list of materials, equipment, supplies and
labor required to complete the scope of work (Include general conditions, O&P, etc, if not added
into costs). Contractor is to provide any exclusions from the identified Building Requirements,
Deliverables, or General Conditions outlined on pages 3 and 4. Also, the contractor should
identify any additional services that are included, if not identified on pages 3 or 4.
CONSTRUCTION TIMELINE
# of days from contract execution to start of design:
Anticipated duration of completed permit set:
Materials/Equipment with longest lead time:
Estimated lead time on materials with longest lead time (days):
# of days from permit approval to start of project mobilization:
# of days from project start to substantial completion:
Contractor must submit a Gannt chart or equivalent construction schedule
timeline based on an estimated Notice to Proceed date of Wednesday, May 13, 2026.
Event Center Storage Building
TCC Corporation
Brian Crownover
970.371.8404
bcrownover@tcccorp.net
8 weeks
Pre-engineered metal building
12-14 wks
60 days
October 1, 2026-start date
1 day
President / Construction Executive
Ernie
Crownover
PROFESSIONAL SUMMARY
Ernie is an owner and senior executive of TCC Corporation with more than 30
years of experience in construction management, leading complex commercial
and public-sector projects. As a long-standing leader of the firm, Ernie has
played a critical role in shaping TCC’s culture, values, and reputation for quality,
integrity, and dependability.
In his role as Owner, Ernie provides strategic leadership and oversight across
all phases of construction, from early planning and preconstruction through
project execution and closeout. His extensive field and management experience
enable him to guide project teams effectively, ensure alignment with client goals,
and maintain a high standard of workmanship and service. Ernie is known for
building strong teams, fostering long-term client relationships, and consistently
delivering projects that meet or exceed expectations.
EDUCATION & COMMUNITY
Valparaiso University, Valparaiso, IN
Leadership
Detail-Oriented
Mentorship
Risk Management
Calm & Decisive
Accountability
SKILLS
CERTIFICATIONS
Licensed Class A and B General Contractor
Multi-State Contractor Registration (CO, AZ, CA,
KS, NE, WY)
CDOT Qualified Bidder
Municipal and County Contractor Registrations
Across Colorado
Greeley Hyundai Dealership - $6.2M - Greeley, CO
Fort Collins Kia Dealership – $15M – Fort Collins, CO
Ford Pro Elite Service Center – $17M – Loveland, CO
PROJECT EXPERIENCE
Fort Collins Nissan Dealership – $22M – Fort Collins, CO
Loveland Ford Dealership - $15M - Loveland, CO
John Elway Canopies - $1.3M - Greeley, CO
970-371-8397
ecrownover@tcccorp.net
6820 Powell Street,
Loveland, CO 80538
PRINCIPAL RESPONSIBILITES
Provides executive and operational oversight across all company operations to ensure alignment with client expectations, contract
requirements, quality standards, and company objectives.
Oversees financial performance, cost controls, cash flow, and profitability across all projects and company operations.
Leads owner and client relationships, including executive-level meetings, issue resolution, and long-term partnership development.
Oversees subcontractor performance, manpower planning, and resolution of operational issues impacting project execution.
Directs risk analysis and mitigation efforts, including contractual, legal, and liability matters.
Reviews overall performance of construction operations, including schedule adherence, safety compliance, administrative controls, and
financial outcomes.
Reviews, approves, and enforces critical project documentation to ensure consistency, compliance, and risk management.
Supports Project Managers and Superintendents in resolving complex project challenges and maintaining performance standards.
Maintains executive-level oversight through periodic field reviews, progress evaluations, and operational assessments.
Establishes and monitors companywide safety programs and compliance with OSHA regulations and internal policies.
Manages companywide documentation, reporting standards, and operational processes.
Directs the strategic growth and development of TCC Corporation, establishing long-term business objectives and initiatives.
Sets overall company direction, vision, and strategic priorities to support sustainable growth and operational excellence.
REFERENCES
Brody Hansen — President of Clearwater —
970-397-1032
Mike Charley — Executive Director, Business
Development — 303-324-9318
Joe Cleveland — Project Manager — 419-466-5266
Jake Pierson — Owner, Pierson Concrete —
970-221-1509
Weld County Airport Board Member - 15 Years
Vice President / Senior Project Manager
Brian
Crownover
PROFESSIONAL SUMMARY
Brian Crownover is a senior executive leader at TCC Corporation with nearly
two decades of experience delivering complex commercial and public-sector
construction projects. Having been with TCC since 2007, Brian began his career
as a Superintendent and advanced into Project Management and executive
leadership, bringing deep field experience and operational insight to every
project.
As a co-owner of TCC Corporation, he provides strategic oversight across all
phases of construction, from preconstruction planning through final closeout. His
background in architecture and construction allows him to bridge design intent
with constructability, driving efficient execution, cost control, and schedule
reliability. Brian is known for his disciplined approach to safety, precision, and
quality, and for building trusted relationships with owners, architects, engineers,
and subcontractors to consistently deliver successful project outcomes.
EDUCATION
University of Colorado - Boulder, CO
Leadership
Detail-Oriented
Communication
Critical Thinking
Calm & Decisive
Organization
SKILLS
CERTIFICATIONS
Completed OSHA 30 Hour Construction Safety
training along with Colorado Safety Association
coursework, including scaffold safety, suspended
access and rigging, and construction site
supervision. Certified as a CDOT Transportation
Erosion Control Supervisor (TECS).
Fort Collins Kia Dealership – $15M – Fort Collins, CO
Fort Collins Nissan Dealership – $22M – Fort Collins, CO
Ford Pro Elite Service Center – $17M – Loveland, CO
PROJECT EXPERIENCE
Chase Building Renovation – $6M – Greeley, CO
Weld County Briggsdale Grader Shed – $1.7M – Briggsdale, CO
Weld County Jail Booking Renovation – $2.5M – Greeley, CO
970-371-8404
bcrownover@tcccorp.net
6820 Powell Street,
Loveland, CO 80538
REFERENCES
Will Hopkins - Senior PM - Weld County Facilities
Department - 970-227-7588
Jay Weibel - Dealership Owner - 970-215-1574
Todd Maul - Elway Dealer Owner - 970-875-9069
Alex Englebert - PM - WeldWeld County Facilities
Department - 970-381-8957
PRINCIPAL RESPONSIBILITES
Provides executive oversight across multiple projects to ensure alignment with owner expectations, contract requirements, quality standards,
and company objectives
Directs all phases of the project lifecycle, including preconstruction strategy, constructability reviews, procurement, construction execution,
and closeout
Oversees project budgets, cost forecasting, and financial controls to protect profitability and ensure accurate reporting at all stages
Reviews, approves, and enforces master project schedules, milestone planning, and recovery strategies to maintain schedule compliance
Leads change management efforts, including scope evaluation, pricing development, risk assessment, negotiation, and resolution with
owners and stakeholders
Serves as a primary executive point of contact for owners, architects, engineers, inspectors, and key project partners
Provides leadership, mentorship, and accountability for project managers and superintendents to ensure consistent execution, quality, and
performance standards
Maintains executive-level field oversight through regular site visits, progress reviews, and performance evaluations
Establishes, enforces, and monitors safety programs and compliance with company policies, OSHA regulations, and project-specific
requirements
Supports business development and preconstruction pursuits by providing strategic input, project planning expertise, and risk evaluation
Superintendent / Project Manager
Jordan
Cardenas
PROFESSIONAL SUMMARY
Jordan Cardenas is a versatile construction professional at TCC Corporation
with experience spanning both project management and field supervision. With
a strong background in disaster response and water restoration, Jordan brings
adaptability, urgency, and problem-solving skills to every project he supports. He
is known for seamlessly balancing hands-on field involvement with the
responsibility of managing his own projects, allowing him to step in wherever
needed while maintaining accountability for schedule, quality, and cost.
Jordan prioritizes safety on every job site, ensuring crews and subcontractors
adhere to established safety standards and best practices. He is highly
relationship-driven, working closely with owners and subcontractors to foster
trust, clear communication, and efficient execution. Jordan takes pride in
delivering projects on time and in alignment with owner expectations,
consistently supporting TCC’s commitment to quality, reliability, and teamwork.
EDUCATION
Colorado General Contractor - Class B
Construction Course
Leadership
Adaptability
Communication
Strategic Thinking
Problem-Solving
Urgency
SKILLS
CERTIFICATIONS
30-HR OSHA; Forklift / Aerial/ Scissor Certifications
Fort Collins Kia Dealership – $15M – Fort Collins, CO
Ford Pro Elite Service Center – $17M – Loveland, CO
PROJECT EXPERIENCE
Alternative Homes for Youth - $2.5M - Greeley, CO
Monfort Children's Clinic - $800K - Greeley, CO
UNC Chiller Replacement - $1.2M - Greeley, CO
970-966-5306
jcardenas@tcccorp.net
6820 Powell Street,
Loveland, CO 80538
REFERENCES
Mike Philips, Alternative Homes for Youth -
970-397-1847
Jay Weibel - Dealership Owner - 970-215-1574
Cody Bays - Northern Colorado Marine -
970-619-0416
Bob Maulk - All Phase Restoration - 970-581-0078
PRINCIPAL RESPONSIBILITES
Manages on-site operations by leading crews, coordinating subcontractors, and ensuring work is executed safely, efficiently, and in
accordance with contract documents and quality standards
Oversees daily field activities with clear communication between project teams and stakeholders to maintain alignment with schedules,
milestones, and owner expectations
Reviews and tracks project schedules and budgets, identifying potential risks early and implementing proactive solutions to maintain
progress and cost control
Drives coordination and accountability through regular production meetings, clear expectation setting, and follow-through on deliverables
Maintains high-quality workmanship through routine inspections, punch list development, and enforcement of contract compliance
Enforces jobsite safety through regular hazard assessments, toolbox talks, and maintaining a clean, organized, and compliant work
environment
Documents and tracks project activities through daily field reports, RFIs, submittals, change orders, and inspection logs to ensure
transparency and accountability
Coordinates with inspectors and authorities having jurisdiction to secure timely approvals, pass inspections, and achieve successful project
closeout
Supports overall project success by contributing to estimating, budgeting, IT coordination, branding, marketing, and community outreach
efforts
Weld County Motor Pool - $100K - Greeley, CO
Superintendent
Clayton Little
PROFESSIONAL SUMMARY
Clayton Little began his career as a laborer and quickly demonstrated a strong
work ethic, reliability, and a desire to learn all aspects of project delivery. Working
closely with TCC superintendents on a wide range of projects, he gained hands-
on experience in daily jobsite operations, safety enforcement, trade coordination,
and understanding project plans and specifications. This exposure allowed
Clayton to develop a solid foundation in construction processes, jobsite
protocols, and project sequencing.
Through consistent performance and continued growth, Clayton advanced into
a foreman role and was later promoted to superintendent. In his current role, he
is responsible for overseeing day-to-day field operations, supervising
subcontractors, enforcing safety and quality standards, and ensuring project
scopes are executed efficiently and in alignment with project requirements.
Clayton is recognized for his leadership, attention to detail, and proactive
approach to problem-solving, contributing to safe, organized, and successful
project delivery.
EDUCATION
Associates in Applied Sciences
Communication
Safety
Detail-Oriented
Adaptability
Problem-Solving
Work Ethic
SKILLS
CERTIFICATIONS
30-HR OSHA; Forklift / Aerial/ Scissor Certifications
970-433-4944
clittle@tcccorp.net
6820 Powell Street,
Loveland, CO 80538
REFERENCES
Joe Sullivan - Owner, Archer Homes -
970-227-7588
Derek Pastor - PM - Estes Park Facilities -
972-998-9307
Brian Crownover - VP - TCC Corporation -
970-371-8404
PRINCIPAL RESPONSIBILITES
Manage day-to-day onsite operations by leading field crews, coordinating subcontractors, and ensuring work is performed in accordance
with safety, quality, and efficiency standards.
Direct and communicate daily field activities with project teams, owners, and stakeholders to maintain alignment with project schedules,
milestones, and overall objectives.
Monitor project schedules and budgets, identify potential risks early, and implement proactive solutions to maintain progress and mitigate
impacts.
Lead production meetings, establish clear expectations, and drive accountability for milestones, deliverables, and corrective actions.
Maintain quality control through routine inspections, punch list development, and enforcement of contract requirements, plans,
specifications, and workmanship standards.
Coordinate procurement and jobsite logistics, including material deliveries, equipment usage, and manpower allocation across all phases of
work.
Enforce jobsite safety compliance through hazard assessments, toolbox talks, and ongoing oversight to maintain a clean, organized, and
secure work environment.
Document project activity through daily reports, RFIs, submittals, change management, and inspection logs to ensure accurate records and
transparency.
Coordinate with inspectors and authorities having jurisdiction to secure approvals, pass inspections, and support timely project closeout.
Briggsdale Grader Sheds - $1.8M - Briggsdale, CO
Ford Pro Elite - $15M - Loveland, CO
PROJECT EXPERIENCE
Estes Finance Office - $300K - Estes Park, CO
Briggs Greenhouse - $300K - Westminster, CO
Estes Fleet Shop - $200K - Estes Park, CO
6820 Powell Street,
Loveland, CO 80538
www.tcccorp.net
ADDRESS.
CONTACT.
970-460-0583
WEBSITE.
CONTRACTS ON HAND
TCC Corporation is currently engaged in the following projects as the prime contractor. Our workload
reflects a balanced mix of municipal, educational, and infrastructure projects across Colorado, with
capacity to effectively manage and deliver additional work.
Ralston Water Treatment Building (Design-Build)
Location: [To Be Provided]
Contract Value: $423,749
Schedule: In planning; anticipated construction September 15, 2026 – November 30, 2026
Role: Prime Contractor
Button Rock Storage Building (Design-Build)
Location: [To Be Provided]
Contract Value: $281,721
Schedule: In permitting; anticipated construction September 8, 2026 – November 21, 2026
Role: Prime Contractor
CDOT Ft. Garland VSF 7+1
Location: 29152 Highway 159, Ft. Garland, CO
Contract Value: $3,761,762
Schedule: February 3, 2026 – September 29, 2026
Role: Prime Contractor
Clear Creek Bus Terminal
Location: Clear Creek Drive & West 40th Ave, Wheat Ridge, CO
Contract Value: $625,044
Schedule: February 27, 2026 – May 15, 2026
Role: Prime Contractor
Stratton Childcare Facility
Location: 3rd Street & New York Ave, Stratton, CO
Contract Value: $2,639,810
Schedule: April 10, 2026 – September 16, 2026
Role: Prime Contractor
Attachment C
6820 Powell Street,
Loveland, CO 80538
www.tcccorp.net
ADDRESS.
CONTACT.
970-460-0583
WEBSITE.
Akron Terminal Building (Design-Build)
Location: 1201 North Cedar, Akron, CO
Contract Value: $1,002,132
Schedule: May 18, 2026 – September 21, 2026
Role: Prime Contractor
DPS Delgado–Kepner School Renovations
Location: Denver Public Schools, Denver, CO
Contract Value: $1,823,326
Schedule: May 25, 2026 – August 14, 2026
Role: Prime Contractor
Bennett / Fort Collins High School Generator Replacements
Location: Poudre School District, Fort Collins, CO
Contract Value: $224,813
Schedule: May 25, 2026 – August 14, 2026
Role: Prime Contractor
University of Northern Colorado (UCCC) Acoustic Panel Replacement
Location: 701 10th Ave, Greeley, CO
Contract Value: $895,015
Schedule: July 6, 2026 – September 2, 2026
Role: Prime Contractor
Weld County Motor Pool Addition & Remodel
Location: 1399 N 17th Ave, Greeley, CO
Contract Value: $19,996,954
Schedule: April 6, 2026 – May 28, 2027
Role: Prime Contractor
CONTRACTS ON HAND
Tentative Schedule Events Center Metal Storage Building
MAY JUNE JULY AUGUST SEPT OCT NOV DEC
DESCRIPTION 11 18 25 1 8 15 22 29 5 12 19 26 2 9 16 23 30 7
Notice to Proceed
Submittals -4 wks for metal bld drawings
Civil & Structural design/drawings
Order Building -14-16 wks
Mobilize to Site
Off load building
Sitework
Dig footer/foundation
Pour footer/foundation
Backfill
Fine grade slab/aprons, install gravel
Pour slab
Pour approns
Erect metal building
Install roof/wall panels
Install Overhead doors
Install walk doors/frames
Punch list
Turnover to owner
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Paul J. Fetherston, Internal Services Director
Laura Blevins, Grant Specialist
Derek Pastor, Project Manager
Department: Internal Services
Date: August 11, 2026
Subject: Resolution 92-26 State of Colorado Department of Local Affairs Energy
Mineral Impact Assistance Fund Grant in the amount of $100,000 Toward
the Design of a New Public Safety Facility
Type: Resolution
Objective:
To seek Town Board acceptance of the Colorado Department of Local Affairs (DOLA)
Energy/ Mineral Impact Assistance Fund Grant for the Estes Park Police Department/
New Public Safety Facility Design
Present Situation:
The EIAF grant program provides support to municipalities that are socially and/ or
economically impacted by the development, processing, or energy conversion of
minerals and mineral funds. The program is administered by DOLA with a focus on
promoting sustainable community development, and increasing livability and resilience
of communities through strategic investments in asset building activities. In the past,
the EIAF grant program has funded a diverse portfolio of municipal projects across
Colorado such as waterline extensions, water tank and well improvements, police
department renovations and construction, community center planning and design, and
comprehensive plan updates. The Town staff completed and submitted a grant
application seeking funds to support the design of the new public safety facility by the
February 13, 2026 deadline. During its March 10, 2026 Regular Meeting, the Town
Board adopted a resolution authorizing the Mayor to sign a letter in support of the
Town’s application for funding through the DOLA’s EIAF grant program. In May, the
Town was notified that its application for grant funding was approved in the amount of
$100,000 with a local match requirement of $100,000. The Town has the local
matching funds currently in place.
With regard to this DOLA grant, the State unilaterally issues the contract without
requirement for Town signature. The contract has been reviewed by the Town Attorney
and the attached agreement reflects the form to which is legally approved.
Proposal:
In order to support the Town in the costs associated with the design of the new public
safety facility, Town Board authorization to accept the grant is requested. The funding
will assist the Town in leveraging local funds needed to support the overall project.
While this is a unilateral contract through the State of Colorado, the obligations placed
on the Town through the contract warrant acceptance by the Town Board.
Advantages:
• Leverages local investments with State grant funding, providing $100,000 which
doubles the resources available for the facility design effort.
• Reduces the financial burden on local taxpayers by securing State assistance for
a critical phase of the project
• Positions the Town to compete for potential future construction grant and funding
opportunities as funding programs often require completed design and planning
documents.
Disadvantages:
• Requires a local financial commitment of $100,000 to satisfy the grant match
requirement. The local funding is already in place.
• Requires staff time and administrative resources to manage grant compliance,
reporting requirements, procurement processes, and project oversight.
Action Recommended:
Authorize the acceptance of the DOLA EIAF grant for the new public safety facility in the
amount of $100,000.
Finance/Resource Impact:
Requires a local match in the amount of $100,000 which is already budgeted
Level of Public Interest:
There is public interest in the use of funding to support the design and eventual
construction of a new public safety facility.
Sample Motion:
I move for the approval/denial of Resolution 92-26.
Attachments:
1.Resolution 92-26
2.DOLA Grant Agreement
RESOLUTION 92-26
ACCEPTANCE OF THE STATE OF COLORADO DEPARTMENT OF LOCAL AFFAIRS
ENERGY/ MINERAL IMPACT ASSISTANCE FUND GRANT IN THE AMOUNT OF
$100,000 FOR THE ESTES PARK POLICE DEPARTMENT/ NEW PUBLIC SAFETY
FACILITY DESIGN
WHEREAS, the Town Board has identified the need to plan and design a new
public safety facility to address operational requirements for the provision of public
safety services; and
WHEREAS, the State of Colorado Department of Local Affairs (DOLA) Energy/
Mineral Impact Assistance Fund (EIAF) grant program has awarded the Town $100,000
to support the design and planning of a new public safety facility; and
WHEREAS, the grant requires the Town to provide a local match in the amount
of One Hundred Thousand Dollars ($100,000); and
WHEREAS, acceptance of the grant will help support the funding necessary to
complete professional architectural, engineering, and planning service associated with
the design of the proposal facility; and
WHEREAS, the Town Board finds that acceptance of the grant and provision of
the required local match are in the best interests of the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
Section 1. The Town Board accepts the DOLA EIAF grant award in the
among of One Hundred Thousand Dollars ($100,000) for the design of a new public
safety facility subject to any and all Town financial obligations being contingent on
annual appropriations.
Section 2. The Town Board authorizes the expenditure of Town funds in the
amount of One Hundred Thousand Dollars ($100,000) to satisfy the grant’s local match
requirement.
Section 3. Town staff is authorized to undertake all actions necessary to
comply with grant requirements.
Section 4. This Resolution shall take effect immediately upon adoption.
DATED this day of , 2026.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
________________
Town Attorney
Attachment 1
State of Colorado Intergovernmental Grant Agreement
Summary of Terms and Conditions
State Agency
DEPARTMENT OF LOCAL AFFAIRS (DOLA)
Grantee
Town of Estes Park
Project Number and Name
EIAF-26-194 - Estes Park Public Safety Facility
Design
DLG Portal Number
EIAF-26-194
CMS Number
209632
Grant Award Amount
$100,000.00
Retainage Amount
$5,000.00
Funding Account Codes
Phase Code
VCUST#
VC00000000014197
Address Code
CN003, EFT
Performance Start Date
The later of the Effective Date or June 18, 2026
Grant Expiration Date
May 31, 2028
DOLA Regional Manager
Chris La May, (970) 679-7679,
(chris.la.may@state.co.us)
DOLA Regional Assistant
Rebecca Buxton, (720) 682-3864,
(rebecca.buxton@state.co.us)
Program Name
Energy & Mineral Impact Assistance Program
( )
Agreement Authority
Authority to enter into this Grant exists in C.R.S.
24-32-106 and 29-3.5-101 and funds have been
budgeted, appropriated and otherwise made
available pursuant to C.R.S. 34-63-101, et seq.
(through Colorado’s Mineral Leasing Fund) and a
sufficient unencumbered balance thereof
remains available for payment. Required
approvals, clearance and coordination have been
accomplished from and with appropriate
agencies. This Intergovernmental Grant
Agreement is funded, in whole or in part, with
Federal funds (CFDA 15.437).
Grant Purpose/Project Description
The Project consists of architectural/engineering Design for a Public Safety Facility in the Town of
Estes Park, Colorado.
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EIAF
CTGG1 202600003799
FM26F4
Attachment 2
Version: 11/2024
Exhibits and Order of Precedence
The following Exhibits and attachments are included with this Agreement:
1. Exhibit B, Scope of Project
2. Exhibit G, Sample Option Letter
In the event of a conflict of inconsistency between this Agreement and any Exhibit or attachment,
such conflict or inconsistency shall be resolved by reference to the documents in the following
order of priority:
1. Colorado Special Provisions in §18 of the main body of this Agreement
2. Any properly executed Option Letter or Amendment
3. The provisions of the other sections of the main body of this Agreement
4. Exhibit B, Scope of Project
5. Exhibit E, PII Certification
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Version: 11/2024
Signature Page
The Signatories Listed Below Authorize this Grant
DEPARTMENT OF LOCAL AFFAIRS
PROGRAM REVIEWER
_______________________________________
By: Angie Cue, EIAF Program Manager
Date: _______________________
STATE OF COLORADO
Jared S. Polis, Governor
DEPARTMENT OF LOCAL AFFAIRS
Maria De Cambra, Executive Director
_______________________________________
By: Maria De Cambra, Executive Director
Date: _______________________
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6/23/2026 | 11:45 AM PDT
6/27/2026 | 7:00 PM MDT
EIAF-26-194 Version: 11/2024
In accordance with §24-30-202, C.R.S., this Agreement is not valid until signed and dated below by
the State Controller or an authorized delegate (the “Effective Date”).
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
______________________________________________
Name: Controller Delegate
______________________________________________
Signature: Controller Delegate
Effective Date______________________
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6/29/2026 | 7:23 PM MDT
Caleb Vester
EIAF-26-194 1 of 19 Version: 11/2024
1. Grant
As of the Performance Start Date, the State Agency shown on the Summary of Terms and
Conditions page of this Intergovernmental Grant Agreement (the “State”) hereby obligates and
awards to Grantee shown on the Summary of Terms and Conditions page of this
Intergovernmental Grant Agreement (the “Grantee”) an award of Grant Funds in the amounts
shown on the Summary of Terms and Conditions page of this Intergovernmental Grant
Agreement. By accepting the Grant Funds provided under this Intergovernmental Grant
Agreement, Grantee agrees to comply with the terms and conditions of this Intergovernmental
Grant Agreement and requirements and provisions of all Exhibits to this Intergovernmental
Grant Agreement.
2. Term
A. Initial Grant Term and Extension
The Parties’ respective performances under this Intergovernmental Grant Agreement shall
commence on the Performance Start Date and shall terminate on the Grant Expiration
Date unless sooner terminated or further extended in accordance with the terms of this
Intergovernmental Grant Agreement. Upon request of Grantee, the State may, in its sole
discretion, extend the term of this Intergovernmental Grant Agreement by providing
Grantee with an updated Intergovernmental Grant Agreement or an executed Option
Letter showing the new Grant Expiration Date.
B. Early Termination in the Public Interest
The State is entering into this Intergovernmental Grant Agreement to serve the public
interest of the State of Colorado as determined by its Governor, General Assembly, or
Courts. If this Intergovernmental Grant Agreement ceases to further the public interest of
the State or if State, Federal or other funds used for this Intergovernmental Grant
Agreement are not appropriated, or otherwise become unavailable to fund this
Intergovernmental Grant Agreement, the State, in its discretion, may terminate this
Intergovernmental Grant Agreement in whole or in part by providing written notice to
Grantee that includes, to the extent practicable, the public interest justification for the
termination. If the State terminates this Intergovernmental Grant Agreement in the public
interest, the State shall pay Grantee an amount equal to the percentage of the total
reimbursement payable under this Intergovernmental Grant Agreement that corresponds
to the percentage of Work satisfactorily completed, as determined by the State, less
payments previously made. Additionally, the State, in its discretion, may reimburse
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EIAF-26-194 2 of 19 Version: 11/2024
Grantee for a portion of actual, out-of-pocket expenses not otherwise reimbursed under
this Intergovernmental Grant Agreement that are incurred by Grantee and are directly
attributable to the uncompleted portion of Grantee’s obligations, provided that the sum
of any and all reimbursements shall not exceed the maximum amount payable to Grantee
hereunder. This subsection shall not apply to a termination of this Intergovernmental
Grant Agreement by the State for breach by Grantee.
C. Reserved.
3. Definitions
The following terms shall be construed and interpreted as follows:
A. “Agreement” means this agreement, including all attached Exhibits, all documents
incorporated by reference, all referenced statutes, rules and cited authorities, and any
future modifications thereto.
B. Reserved.
C. “Breach of Agreement” means the failure of a Party to perform any of its obligations in
accordance with this Agreement, in whole or in part or in a timely or satisfactory manner.
The institution of proceedings under any bankruptcy, insolvency, reorganization or similar
law, by or against Grantee, or the appointment of a receiver or similar officer for Grantee
or any of its property, which is not vacated or fully stayed within 30 days after the
institution of such proceeding, shall also constitute a breach. If Grantee is debarred or
suspended under §24-109-105, C.R.S. at any time during the term of this Agreement, then
such debarment or suspension shall constitute a breach.
D. “Budget” means the budget for the Work described in Exhibit B.
E. “Business Day” means any day in which the State is open and conducting business, but
shall not include Saturday, Sunday or any day on which the State observes one of the
holidays listed in §24-11-101(1) C.R.S.
F. Reserved.
G. “CORA” means the Colorado Open Records Act, §§24-72-200.1 et seq., C.R.S.
H. Reserved.
I. “Grant” or “Grant Agreement” or “Intergovernmental Grant Agreement” means this
agreement which offers Grant Funds to Grantee, including all attached Exhibits, all
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EIAF-26-194 3 of 19 Version: 11/2024
documents incorporated by reference, all referenced statutes, rules and cited authorities,
and any future updates thereto.
J. “Grant Funds” or “Grant Award Amount” means the funds that have been appropriated,
designated, encumbered, or otherwise made available for payment by the State under this
Intergovernmental Grant Agreement.
K. “Grant Expiration Date” means the Grant Expiration Date shown on the Summary of Terms
and Conditions page of this Intergovernmental Grant Agreement. Work performed after
the Grant Expiration Date is not eligible for reimbursement from Grant Funds.
L. “Effective Date” or “Performance Start Date” means the Performance Start Date shown
on the first page of this Intergovernmental Grant Agreement. Work performed prior to the
Effective Date is not eligible for reimbursement from Grant Funds.
M. “Exhibits” means the exhibits and attachments included with this Grant as shown on the
Summary of Terms and Conditions page of this Intergovernmental Grant Agreement.
N. “Extension Term” means the period of time by which the Grant Expiration Date is
extended by the State through delivery of an updated Intergovernmental Grant
Agreement, an Amendment, or an Option Letter.
O. Reserved.
P. Reserved.
Q. “Goods” means any movable material acquired, produced, or delivered by Grantee as set
forth in this Intergovernmental Grant Agreement and shall include any movable material
acquired, produced, or delivered by Grantee in connection with the Services.
R. “Incident” means any accidental or deliberate event that results in or constitutes an
imminent threat of the unauthorized access or disclosure of State Confidential Information
or of the unauthorized modification, disruption, or destruction of any State Records.
S. “Initial Term” means the time period between the initial Performance Start Date and the
initial Grant Expiration Date.
T. “Party” means the State or Grantee, and “Parties” means both the State and Grantee.
U. Reserved.
V. “PII” means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
trace an individual’s identity, such as name, social security number, date and place of
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birth, mother’s maiden name, or biometric records; and any other information that is
linked or linkable to an individual, such as medical, educational, financial, and
employment information. PII includes, but is not limited to, all information defined as
personally identifiable information in §§24-72-501 and 24-73-101 C.R.S. “PII” shall also
mean “personal identifying information” as set forth at § 24-74-102, et. seq., C.R.S.
W. Reserved.
X. Reserved.
Y. “Services” means the services to be performed by Grantee as set forth in this
Intergovernmental Grant Agreement, and shall include any services to be rendered by
Grantee in connection with the Goods.
Z. “State Confidential Information” means any and all State Records not subject to
disclosure under CORA. State Confidential Information shall include, but is not limited to,
PII and State personnel records not subject to disclosure under CORA. State Confidential
Information shall not include information or data concerning individuals that is not deemed
confidential but nevertheless belongs to the State, which has been communicated,
furnished, or disclosed by the State to Grantee which (i) is subject to disclosure pursuant
to CORA; (ii) is already known to Grantee without restrictions at the time of its disclosure
to Grantee; (iii) is or subsequently becomes publicly available without breach of any
obligation owed by Grantee to the State; (iv) is disclosed to Grantee, without
confidentiality obligations, by a third party who has the right to disclose such information;
or (v) was independently developed without reliance on any State Confidential
Information.
AA. “State Fiscal Rules” means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a) C.R.S.
BB. “State Fiscal Year” means a 12 month period beginning on July 1 of each calendar year
and ending on June 30 of the following calendar year. If a single calendar year follows the
term, then it means the State Fiscal Year ending in that calendar year.
CC. “State Records” means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
DD. Reserved.
EE. “Subcontractor” means third-parties, if any, engaged by Grantee to aid in performance
of the Work. “Subcontractor” also includes sub-grantees.
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FF. Reserved.
GG. Reserved.
HH. Reserved.
II. “Work” means the delivery of the Goods and performance of the Services described in this
Intergovernmental Grant Agreement.
JJ. “Work Product” means the tangible and intangible results of the Work, whether finished
or unfinished, including drafts. Work Product includes, but is not limited to, documents,
text, software (including source code), research, reports, proposals, specifications, plans,
notes, studies, data, images, photographs, negatives, pictures, drawings, designs, models,
surveys, maps, materials, ideas, concepts, know-how, and any other results of the Work.
“Work Product” does not include any material that was developed prior to the
Performance Start Date that is used, without modification, in the performance of the
Work.
Any other term used in this Intergovernmental Grant Agreement that is defined in an Exhibit
shall be construed and interpreted as defined in that Exhibit.
4. Statement of Work
Grantee shall complete the Work as described in this Intergovernmental Grant Agreement and
in accordance with the provisions of Exhibit B. The State shall have no liability to compensate
or reimburse Grantee for the delivery of any goods or the performance of any services that are
not specifically set forth in this Intergovernmental Grant Agreement.
5. Payments to Grantee
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount
shown on the first page of this Intergovernmental Grant Agreement. Financial obligations
of the State payable after the current State Fiscal Year are contingent upon funds for that
purpose being appropriated, budgeted, and otherwise made available. The State shall not
be liable to pay or reimburse Grantee for any Work performed or expense incurred before
the Performance Start Date or after the Grant Expiration Date.
i. The State may increase or decrease the Grant Award Amount by providing Grantee
with an updated Intergovernmental Grant Agreement or an executed Option Letter
showing the new Grant Award Amount.
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B. Reserved.
C. Matching Funds
Grantee shall provide the Other Funds amount shown on the Project Budget in Exhibit B
(the “Local Match Amount”). Grantee shall appropriate and allocate all Local Match
Amounts to the purpose of this Intergovernmental Grant Agreement each fiscal year prior
to accepting any Grant Funds for that fiscal year. Grantee does not by accepting this
Intergovernmental Grant Agreement irrevocably pledge present cash reserves for
payments in future fiscal years, and this Intergovernmental Grant Agreement is not
intended to create a multiple-fiscal year debt of Grantee. Grantee shall not pay or be
liable for any claimed interest, late charges, fees, taxes or penalties of any nature, except
as required by Grantee’s laws or policies.
D. Reimbursement of Grantee Costs
Upon prior written approval, the State shall reimburse Grantee’s allowable costs, not
exceeding the maximum total amount described in this Intergovernmental Grant
Agreement for all allowable costs described in this Intergovernmental Grant Agreement
and shown in the Budget in Exhibit B. Upon request of the Grantee, the State may, without
changing the maximum total amount of Grant Funds, adjust or otherwise reallocate Grant
Funds among or between each line of the Budget by providing Grantee with an executed
Option Letter or formal amendment. The State shall only reimburse allowable costs if
those costs are: (i) reasonable and necessary to accomplish the Work and for the Goods
and Services provided; and (ii) equal to the actual net cost to Grantee (i.e. the price paid
minus any items of value received by Grantee that reduce the cost actually incurred).
E. Close-Out and Deobligation of Grant Funds.
Grantee shall close out this Grant within 90 days after the Grant Expiration Date. To
complete close out, Grantee shall submit to the State all deliverables (including
documentation) as defined in this Intergovernmental Grant Agreement and Grantee’s final
reimbursement request or invoice. The State will withhold 5% of allowable costs until all
final documentation has been submitted and accepted by the State as substantially
complete. Any Grant Funds remaining after submission and payment of Grantee’s final
reimbursement request are subject to deobligation by the State.
F. Erroneous Payments.
The State may recover, at the State’s discretion, payments made to Grantee in error for
any reason, including, but not limited to, overpayments or improper payments, and
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unexpended or excess funds received by Grantee. The State may recover such payments
by deduction from subsequent payments under this Intergovernmental Grant Agreement,
deduction from any payment due under any other contracts, grants or agreements
between the State and Grantee, or by any other appropriate method for collecting debts
owed to the State.
6. Reporting - Notification
A. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later
than the end of the close-out period described in §5.E.
B. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State, all violations of federal
or State criminal law involving fraud, bribery, or gratuity violations potentially affecting
this Award.
7. Grantee Records
A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes
and other written materials, electronic media files, and communications, pertaining in
any manner to this Grant for a period of three years following the completion of the close
out of this Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy
and transcribe all such records during normal business hours at Grantee’s office or place
of business, unless the State determines that an audit or inspection is required without
notice at a different time to protect the interests of the State.
B. Monitoring
The State will monitor Grantee’s performance of its obligations under this
Intergovernmental Grant Agreement using procedures as determined by the State. The
State shall have the right, in its sole discretion, to change its monitoring procedures and
requirements at any time during the term of this Agreement. The State shall monitor
Grantee’s performance in a manner that does not unduly interfere with Grantee’s
performance of the Work.
C. Final Audit Report
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Grantee shall comply with all State and federal audit requirements. Grantee shall provide
copies of audits to the State upon request.
8. Confidential Information-State Records
A. Confidentiality
Grantee shall hold and maintain, and cause all Subcontractors to hold and maintain, any
and all State Records that the State provides or makes available to Grantee for the sole
and exclusive benefit of the State, unless those State Records are otherwise publicly
available at the time of disclosure or are subject to disclosure by Grantee under CORA.
Grantee shall not, without prior written approval of the State, use for Grantee’s own
benefit, publish, copy, or otherwise disclose to any third party, or permit the use by any
third party for its benefit or to the detriment of the State, any State Records, except as
otherwise stated in this Intergovernmental Grant Agreement. Grantee shall provide for
the security of all State Confidential Information in accordance with all policies
promulgated by the Colorado Office of Information Security and all applicable laws, rules,
policies, publications, and guidelines. If Grantee or any of its Subcontractors will or may
receive the following types of data, Grantee or its Subcontractors shall provide for the
security of such data according to the following: (i) the most recently promulgated IRS
Publication 1075 for all Tax Information and in accordance with the Safeguarding
Requirements for Federal Tax Information attached to this Grant as an Exhibit, if
applicable, (ii) the most recently updated PCI Data Security Standard from the PCI Security
Standards Council for all PCI, (iii) the most recently issued version of the U.S. Department
of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Security
Policy for all CJI, and (iv) the federal Health Insurance Portability and Accountability Act
for all PHI and the HIPAA Business Associate Agreement attached to this Grant, if
applicable. Grantee shall immediately forward any request or demand for State Records
to the State’s principal representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns and Subcontractors
as necessary to perform the Work, but shall restrict access to State Confidential
Information to those agents, employees, assigns and Subcontractors who require access to
perform their obligations under this Intergovernmental Grant Agreement. Grantee shall
ensure all such agents, employees, assigns, and Subcontractors sign nondisclosure
agreements with provisions at least as protective as those in this Grant, and that the
nondisclosure agreements are in force at all times the agent, employee, assign or
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Subcontractor has access to any State Confidential Information. Grantee shall provide
copies of those signed nondisclosure restrictions to the State upon request.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with
any and all applicable laws and regulations in facilities located within the United States,
and shall maintain a secure environment that ensures confidentiality of all State
Confidential Information wherever located. Grantee shall provide the State with access,
subject to Grantee’s reasonable security requirements, for purposes of inspecting and
monitoring access and use of State Confidential Information and evaluating security
control effectiveness. Upon the expiration or termination of this Grant, Grantee shall
return State Records provided to Grantee or destroy such State Records and certify to the
State that it has done so, as directed by the State. If Grantee is prevented by law or
regulation from returning or destroying State Confidential Information, Grantee warrants
it will guarantee the confidentiality of, and cease to use, such State Confidential
Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and
cooperate with the State regarding recovery, remediation, and the necessity to involve
law enforcement, as determined by the State. After an Incident, Grantee shall take steps
to reduce the risk of incurring a similar type of Incident in the future as directed by the
State, which may include, but is not limited to, developing and implementing a
remediation plan that is approved by the State at no additional cost to the State.
E. Safeguarding PII
If Grantee or any of its Subcontractors will or may receive PII under this Agreement,
Grantee shall provide for the security of such PII, in a manner and form acceptable to the
State, including, without limitation, State non-disclosure requirements, use of appropriate
technology, security practices, computer access security, data access security, data
storage encryption, data transmission encryption, security inspections, and audits.
Grantee shall be a “Third-Party Service Provider” as defined in §24-73-103(1)(i), C.R.S.
and shall maintain security procedures and practices consistent with §§24-73-101 et seq.,
C.R.S. In addition, as set forth in § 24-74-102, et. seq., C.R.S., Grantee, including, but
not limited to, Grantee’s employees, agents and Subcontractors, agrees not to share any
PII with any third parties for the purpose of investigating for, participating in, cooperating
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with, or assisting with Federal immigration enforcement. If Grantee is given direct access
to any State databases containing PII, Grantee shall execute, on behalf of itself and its
employees, the certification attached hereto as Exhibit E on an annual basis. Grantee’s
duty and obligation to certify as set forth in Exhibit E shall continue as long as Grantee
has direct access to any State databases containing PII. If Grantee uses any Subcontractors
to perform services requiring direct access to State databases containing PII, the Grantee
shall require such Subcontractors to execute and deliver the certification to the State on
an annual basis, so long as the Subcontractor has access to State databases containing PII.
9. Conflict of Interest
Grantee shall not engage in any business or activities, or maintain any relationships that conflict
in any way with the full performance of the obligations of Grantee under this Grant. Grantee
acknowledges that, with respect to this Grant, even the appearance of a conflict of interest
shall be harmful to the State’s interests and absent the State’s prior written approval, Grantee
shall refrain from any practices, activities or relationships that reasonably appear to be in
conflict with the full performance of Grantee’s obligations under this Grant. If a conflict or the
appearance of a conflict arises, or if Grantee is uncertain whether a conflict or the appearance
of a conflict has arisen, Grantee shall submit to the State a disclosure statement setting forth
the relevant details for the State’s consideration. Grantee acknowledges that all State
employees are subject to the ethical principles described in §24-18-105, C.R.S. Grantee further
acknowledges that State employees may be subject to the requirements of §24-18-105, C.R.S.
with regard to this Grant.
10. Insurance
Grantee shall maintain at all times during the term of this Grant such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the “GIA”). Grantee shall ensure that
any Subcontractors maintain all insurance customary for the completion of the Work done by
that Subcontractor and as required by the State or the GIA.
11. Breach of Agreement
In the event of a breach of Agreement, the aggrieved Party shall give written notice of breach
of agreement to the other party. If the notified party does not cure the breach, at its sole
expense, within 30 days after the delivery of written notice, the Party may exercise any of the
remedies as described in §12 for that party. Notwithstanding any provision of this Agreement
to the contrary, the State, in its discretion, need not provide notice or a cure period and may
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immediately terminate this Agreement in whole or in part or institute any other remedy in this
Agreement in order to protect the public interest of the State; or if Grantee is debarred or
suspended under §24-109-105, C.R.S., the State, in its discretion, need not provide notice or
cure period and may terminate this Agreement in whole or in part or institute any other remedy
in this Agreement as of the date that the debarment or suspension takes effect.
12. Remedies
A. State’s Remedies
In addition to any remedies available under any Exhibit to this Grant Agreement, if Grantee
is in breach under any provision of this Agreement and fails to cure such breach, the State,
following the notice and cure period set forth in §11, shall have all of the remedies listed
in this section in addition to all other remedies set forth in this Agreement or at law. The
State may exercise any or all of the remedies available to it, in its discretion, concurrently
or consecutively.
I. Termination for Breach
In the event of Grantee’s uncured breach, the State may terminate this entire
Agreement or any part of this Agreement. Additionally, if Grantee fails to comply with
any term or condition of this Award, then the State may, in its discretion, terminate
this entire Agreement or any part of this Agreement. Grantee shall continue
performance of this Agreement to the extent not terminated, if any.
The State may also terminate this Grant Agreement at any time if the State has
determined, in its sole discretion, that Grantee has ceased performing the Work
without intent to resume performance, prior to the completion of the Work.
a. Obligation and Rights
To the extent specified in any termination notice, Grantee shall not incur
further obligations or render further performance past the effective date of
such notice, and shall terminate outstanding orders and subcontracts with
third parties. However, Grantee shall complete and deliver to the State all
Work not cancelled by the termination notice, and may incur obligations as
necessary to do so within this Agreement’s terms. At the request of the State,
Grantee shall assign to the State all of Grantee’s rights, title, and interest in
and to such terminated orders or subcontracts. Upon termination, Grantee
shall take timely, reasonable and necessary action to protect and preserve
property in the possession of Grantee but in which the State has an interest.
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At the State’s request, Grantee shall return materials owned by the State in
Grantee’s possession at the time of any termination. Grantee shall deliver all
completed Work Product and all Work Product that was in the process of
completion to the State at the State’s request.
b. Payments
Notwithstanding anything to the contrary, the State shall only pay Grantee
for accepted Work received as of the date of termination. If, after
termination by the State, the State agrees that Grantee was not in breach or
that Grantee’s action or inaction was excusable, such termination shall be
treated as a termination in the public interest, and the rights and obligations
of the Parties shall be as if this Agreement had been terminated in the public
interest under §2.B.
c. Damages and Withholding
Notwithstanding any other remedial action by the State, Grantee shall remain
liable to the State for any damages sustained by the State in connection with
any breach by Grantee, and the State may withhold payment to Grantee for
the purpose of mitigating the State’s damages until such time as the exact
amount of damages due to the State from Grantee is determined. The State
may withhold any amount that may be due Grantee as the State deems
necessary to protect the State against loss including, without limitation, loss
as a result of outstanding liens and excess costs incurred by the State in
procuring from third parties replacement Work as cover.
II. Remedies Not Involving Termination
The State, in its discretion, may exercise one or more of the following additional
remedies:
a. Suspend Performance
Suspend Grantee’s performance with respect to all or any portion of the Work
pending corrective action as specified by the State without entitling Grantee
to an adjustment in price or cost or an adjustment in the performance
schedule. Grantee shall promptly cease performing Work and incurring costs
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in accordance with the State’s directive, and the State shall not be liable for
costs incurred by Grantee after the suspension of performance.
b. Withhold Payment
Withhold payment to Grantee until Grantee corrects its Work.
c. Deny Payment
Deny payment for Work not performed, or that due to Grantee’s actions or
inactions, cannot be performed or if they were performed are reasonably of
no value to the state; provided, that any denial of payment shall be equal to
the value of the obligations not performed.
d. Removal
Demand immediate removal of any of Grantee’s employees, agents, or
subcontractors from the Work whom the State deems incompetent, careless,
insubordinate, unsuitable, or otherwise unacceptable or whose continued
relation to this Agreement is deemed by the State to be contrary to the public
interest or the State’s best interest.
e. Intellectual Property
If any Work infringes, or if the State in its sole discretion determines that any
Work is likely to infringe, a patent, copyright, trademark, trade secret or
other intellectual property right, Grantee shall, as approved by the State (i)
secure that right to use such work for the State and Grantee; (ii) replace the
work with non-infringing work or modify the work so that it becomes non-
infringing; or, (iii) remove any infringing work and refund the amount paid
for such work to the State.
B. Grantee’s Remedies
If the State is in breach of any provision of this Agreement and does not cure such breach,
Grantee, following the notice and cure period in §11 and the dispute resolution process in
§13 shall have all remedies available at law and equity.
13. Dispute Resolution
Except as herein specifically provided otherwise, disputes concerning the performance of this
Grant that cannot be resolved by the designated Party representatives shall be referred in
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writing to a senior departmental management staff member designated by the State and a
senior manager or official designated by Grantee for resolution.
14. Notices and Representatives
Each Party shall identify an individual to be the principal representative of the designating Party
and shall provide this information to the other Party. All notices required or permitted to be
given under this Intergovernmental Grant Agreement shall be in writing, and shall be delivered
either in hard copy or by email to the representative of the other Party. Either Party may change
its principal representative or principal representative contact information by notice submitted
in accordance with this §14.
15. Rights in Work Product and Other Information
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license,
with the right to sublicense, to make, use, reproduce, distribute, perform, display, create
derivatives of and otherwise exploit all intellectual property created by Grantee or any
Subcontractors or Subgrantees and paid for with Grant Funds provided by the State pursuant to
this Grant.
16. Governmental Immunity
Liability for claims for injuries to persons or property arising from the negligence of the Parties,
their departments, boards, commissions, committees, bureaus, offices, employees and officials
shall be controlled and limited by the provisions of the Colorado Governmental Immunity Act,
§24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C.
1346(b); and the State’s risk management statutes, §§24-30-1501, et seq., C.R.S. No term or
condition of this Intergovernmental Grant Agreement shall be construed or interpreted as a
waiver, express or implied, of any of the immunities, rights, benefits, protections, or other
provisions, contained in these statutes.
17. General Provisions
A. Assignment
Grantee’s rights and obligations under this Grant are personal and may not be transferred
or assigned without the prior, written consent of the State. Any attempt at assignment or
transfer without such consent shall be void. Any assignment or transfer of Grantee’s rights
and obligations approved by the State shall be subject to the provisions of this
Intergovernmental Grant Agreement.
B. Captions and References
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The captions and headings in this Intergovernmental Grant Agreement are for convenience
of reference only, and shall not be used to interpret, define, or limit its provisions. All
references in this Intergovernmental Grant Agreement to sections (whether spelled out or
using the § symbol), subsections, exhibits or other attachments, are references to
sections, subsections, exhibits or other attachments contained herein or incorporated as
a part hereof, unless otherwise noted.
C. Entire Understanding
This Intergovernmental Grant Agreement represents the complete integration of all
understandings between the Parties related to the Work, and all prior representations and
understandings related to the Work, oral or written, are merged into this
Intergovernmental Grant Agreement.
D. Modification
The State may modify the terms and conditions of this Grant by issuance of an updated
Intergovernmental Grant Agreement, which shall be effective if Grantee accepts Grant
Funds following receipt of the updated letter. The Parties may also agree to modification
of the terms and conditions of the Grant in either an option letter or a formal amendment
to this Grant, properly executed and approved in accordance with applicable Colorado
State law and State Fiscal Rules.
E. Statutes, Regulations, Fiscal Rules, and Other Authority.
Any reference in this Intergovernmental Grant Agreement to a statute, regulation, State
Fiscal Rule, fiscal policy or other authority shall be interpreted to refer to such authority
then current, as may have been changed or amended since the Performance Start Date.
Grantee shall strictly comply with all applicable Federal and State laws, rules, and
regulations in effect or hereafter established, including, without limitation, laws
applicable to discrimination and unfair employment practices.
F. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use
of digital signatures issued under the State Fiscal Rules, then any agreement or consent
to use digital signatures within the electronic system through which that signatory signed
shall be incorporated into this Contract by reference.
G. Severability
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The invalidity or unenforceability of any provision of this Intergovernmental Grant
Agreement shall not affect the validity or enforceability of any other provision of this
Intergovernmental Grant Agreement, which shall remain in full force and effect, provided
that the Parties can continue to perform their obligations under the Grant in accordance
with the intent of the Grant.
H. Survival of Certain Intergovernmental Grant Agreement Terms
Any provision of this Intergovernmental Grant Agreement that imposes an obligation on a
Party after termination or expiration of the Grant shall survive the termination or
expiration of the Grant and shall be enforceable by the other Party.
I. Third Party Beneficiaries
Except for the Parties’ respective successors and assigns described above, this
Intergovernmental Grant Agreement does not and is not intended to confer any rights or
remedies upon any person or entity other than the Parties. Any services or benefits which
third parties receive as a result of this Grant are incidental to the Grant, and do not create
any rights for such third parties.
J. Waiver
A Party’s failure or delay in exercising any right, power, or privilege under this
Intergovernmental Grant Agreement, whether explicit or by lack of enforcement, shall not
operate as a waiver, nor shall any single or partial exercise of any right, power, or privilege
preclude any other or further exercise of such right, power, or privilege.
K. Accessibility
i. Reserved.
ii. Grantee shall comply with the Accessibility Standards for Individuals with a
Disability, as adopted by the Office of Information Technology pursuant to ¤24-85-
103 C.R.S.
iii. The State may require Grantee’s compliance with the Accessibility Standards for
Individuals with a Disability adopted by the Office of Information Technology
pursuant to §24-85-103 C.R.S. is determined and tested by a qualified third party
selected by the State. The State may ask the Grantee to review the selection of the
third party. Grantee shall be responsible for all costs associated with the third-party
vendor’s assessment. If Grantee is not in compliance as determined by the third-
party vendor, at the State’s request and at the State’s direction, Grantee shall
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promptly take all necessary actions to come into compliance using a State-approved
vendor, at no additional cost to the State.
L. Reserved
18. Colorado Special Provisions (Colorado Fiscal Rule 3-3)
A. Statutory Approval. §24-30-202(1) C.R.S.
This Intergovernmental Grant Agreement shall not be valid until it has been approved by
the Colorado State Controller or designee. If this Intergovernmental Grant Agreement is
for a Major Information Technology Project, as defined in §24-37.5-102(2.6), then this
Intergovernmental Grant Agreement shall not be valid until it has been approved by the
State’s Chief Information Officer or designee.
B. Fund Availability. §24-30-202(5.5) C.R.S.
Financial obligations of the State payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted, and otherwise made available.
C. Governmental Immunity.
Liability for claims for injuries to persons or property arising from the negligence of the
Parties, its departments, boards, commissions committees, bureaus, offices, employees
and officials shall be controlled and limited by the provisions of the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28
U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b); and the State’s risk management statutes,
§§24-30-1501, et seq., C.R.S. No term or condition of this Intergovernmental Grant
Agreement shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protections, or other provisions, contained in these statutes.
D. Independent Contractor.
Grantee shall perform its duties hereunder as an independent contractor and not as an
employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be
an agent or employee of the State. Grantee shall not have authorization, express or
implied, to bind the State to any agreement, liability, or understanding, except as
expressly set forth herein. Grantee and its employees and agents are not entitled to
unemployment insurance or workers compensation benefits through the State and the
State shall not pay for or otherwise provide such coverage for Grantee or any of its agents
or employees. Grantee shall pay when due all applicable employment taxes and income
taxes and local head taxes incurred pursuant to this Intergovernmental Grant Agreement.
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Grantee shall (a) provide and keep in force workers' compensation and unemployment
compensation insurance in the amounts required by law, (b) provide proof thereof when
requested by the State, and (c) be solely responsible for its acts and those of its employees
and agents.
E. Compliance with Law.
Grantee shall comply with all applicable federal and State laws, rules, and regulations in
effect or hereafter established, including, without limitation, laws applicable to
discrimination and unfair employment practices.
F. Choice of Law, Jurisdiction, and Venue.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, rules, and regulations
shall be null and void. All suits or actions related to this Agreement shall be filed and
proceedings held in the State of Colorado and exclusive venue shall be in the City and
County of Denver.
G. Prohibited Terms.
Any term included in this Agreement that requires the State to indemnify or hold Grantee
harmless; requires the State to agree to binding arbitration; limits Grantee’s liability for
damages resulting from death, bodily injury, or damage to tangible property; or that
conflicts with this provision in any way shall be void ab initio. Nothing in this Agreement
shall be construed as a waiver of any provision of §24-106-109, C.R.S.
H. Software Piracy Prohibition.
State or other public funds payable under this Grantee shall not be used for the
acquisition, operation, or maintenance of computer software in violation of federal
copyright laws or applicable licensing restrictions. Grantee hereby certifies and warrants
that, during the term of this Agreement and any extensions, Grantee has and shall
maintain in place appropriate systems and controls to prevent such improper use of public
funds. If the State determines that Grantee is in violation of this provision, the State may
exercise any remedy available at law or in equity or under this Grantee, including, without
limitation, immediate termination of this Agreement and any remedy consistent with
federal copyright laws or applicable licensing restrictions.
I. Employee Financial Interest/Conflict of Interest. §§24-18-201 and 24-50-507 C.R.S.
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The signatories aver that to their knowledge, no employee of the State has any personal
or beneficial interest whatsoever in the service or property described in this Agreement.
Grantee has no interest and shall not acquire any interest, direct or indirect, that would
conflict in any manner or degree with the performance of Grantee’s services and Grantee
shall not employ any person having such known interests.
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EXHIBIT B – SCOPE OF PROJECT (SOP)
1.PURPOSE
1.1. Energy Impact. The purpose of the Energy and Mineral Impact Assistance Program is to
assist political subdivisions that are socially and/or economically impacted by the
development, processing, or energy conversion of minerals and mineral fuels.
2.DESCRIPTION OF THE PROJECT(S) AND WORK
2.1. Project Description. The Project consists of architectural/engineering Design for a Public
Safety Facility in the Town of Estes Park, Colorado.
2.2. Work Description. The Town of Estes Park (Grantee) will contract with a pre-qualified
firm(s) for the completion of architectural and engineering design for a new Public Safety
Facility, located on Town-owned property at the northwest corner of Community Drive and
Manford Avenue in the Town of Estes Park, Colorado. Work includes: architectural and
engineering services for an approximate 30,000 square foot (SF) building including site
planning, architectural and engineering design, structural and civil engineering, energy-
efficient systems planning, and cost estimation. Grantee will provide DOLA with electronic
copies of accepted construction documents prior to Project Closeout. Grantee will own and
maintain the documents.
2.3. Responsibilities. Grantee shall be responsible for the completion of the Work and to
provide required documentation to DOLA as specified herein.
2.3.1. Grantee shall notify DOLA at least 30 days in advance of Project Completion.
2.4. Recapture of Advanced Funds. To maximize the use of Grant Funds, the State shall
evaluate Grantee's expenditure of the Grant Funds for timeliness and compliance with the
terms of this Grant. DOLA reserves the right to recapture advanced Grant Funds when
Grantee has not or is not complying with the terms of this Grant.
2.5. Eligible Expenses. Eligible expenses shall include: professional architectural and
engineering fees for development of the Final construction documents for approval by the
Grantee. Bid process, bonding and insurance, legal fees, consultant travel, and per diem
shall be the sole responsibility of the Grantee.
3.DEFINITIONS
3.1. Project Budget Lines.
3.1.1. “Architectural/Engineering Services” means professional
architectural/engineering fees, RFP/bid advertisements, survey work,
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water/sewer testing fees, electrical inspection and testing fees, CDPHE permit
fees, and attorney’s fees.
3.2. “Substantial Completion” means the Work is sufficiently complete in accordance with the
Grant so it can be utilized for its intended purpose without undue interference.
4. DELIVERABLES
4.1. Outcome. The final outcome of this Grant is completed construction documents for the
design of the Public Safety Facility in Estes Park, Colorado.
4.2. Service Area. The performance of the Work described within this Grant shall be located in
the Town of Estes Park, Colorado.
4.3. Performance Measures. Grantee shall comply with the following performance measures:
Provide DOLA with Project Timeline. Within 60 days after the Effective
Date of the subcontract(s).
accepted stamped construction documents. Final Report.
See §4.5.2 below
See §4.5.2 below
4.4. Budget Line Adjustments.
4.4.1. Grant Funds. Grantee may request in writing that DOLA move Grant Funds
between and among budget lines, so long as the total amount of Grant Funds
remains unchanged. To make such budget line changes, DOLA will use an Option
Letter (Exhibit G).
4.4.2. Other Funds. Grantee may increase or decrease the amount of Other Funds in
any one or any combination of budget lines as described in §6.2, or move Other
Funds between and among budget lines, so long as the total amount of such
“Other Funds” is not less than the amount set forth in §6.2 below. Grantee may
increase the Total Project Cost with “Other Funds” and such change does not
require an amendment or option letter. DOLA will verify the Grantee’s
contribution of “Other Funds” and compliance with this section at Project
Closeout.
4.5. Quarterly Pay Request and Status Reports. Beginning 30 days after the end of the first
quarter following execution of this Grant and for each quarter thereafter until termination
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of this Grant, Grantee shall submit Pay Requests and Status Reports using a form provided
by the State. The State shall pay the Grantee for actual expenditures made in the
performance of this Grant based on the submission of statements in the format prescribed
by the State. The Grantee shall submit Pay Requests setting forth a detailed description
and provide documentation of the amounts and types of reimbursable expenses. Pay
Requests and Status Reports are due within 30 days of the end of the quarter but may be
submitted more frequently at the discretion of the Grantee.
4.5.1. For quarters in which there are no expenditures to reimburse, Grantee shall
indicate zero (0) requested in the Pay Request and describe the status of the
Work in the Status Report. The report will contain an update of expenditure of
funds by budget line as per §6.2 of this Exhibit B Scope of Project as well as a
projection of all Work expected to be accomplished in the following quarter,
including an estimate of Grant Funds to be expended.
4.5.2. Specific submittal dates.
Quarter Year Due Date Pay Request Due Status Report Due
2nd (Apr-Jun) 2026 JULY 15, 2026* Yes Yes
3rd (Jul-Sep) 2026 October 30, 2026 Yes Yes
4th (Oct-Dec) 2026 January 30, 2027 Yes Yes
1st (Jan-Mar) 2027 April 30, 2027 Yes Yes
2nd (Apr-Jun) 2027 JULY 15, 2027* Yes Yes
3rd (Jul-Sep) 2027 October 30, 2027 Yes Yes
4th (Oct-Dec) 2027 January 30, 2028 Yes Yes
1st (Jan-Mar) 2028 April 30, 2028 Yes Yes
2nd (Apr-Jun) 2028 JULY 15, 2028* Yes Yes
*State fiscal year runs July 1 – June 30 annually. Grantee must request
reimbursement for all eligible costs incurred during a State fiscal year by July 15
annually.
4.6. DOLA Acknowledgment. The Grantee agrees to acknowledge the Colorado Department of
Local Affairs in any and all materials or events designed to promote or educate the public
about the Work and the Project, including but not limited to: press releases, newspaper
articles, op-ed pieces, press conferences, presentations and brochures/pamphlets.
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5. PERSONNEL
5.1. Responsible Administrator. Grantee’s performance hereunder shall be under the direct
supervision of Paul Fetherston, Internal Services Director, (pfetherston@estes.org), who
is an employee or agent of Grantee, and is hereby designated as the responsible
administrator of this Project and a key person under this §5. Such administrator shall be
updated through the process in §5.3. If this person is an agent of the Grantee, such person
must have signature authority to bind the Grantee and must provide evidence of such
authority.
5.2. Other Key Personnel. Laura Blevins, Grant Specialist, (lblevins@estes.org). Such key
personnel shall be updated through the process in §5.3.
5.3. Replacement. Grantee shall immediately notify the State if any key personnel specified in
§5 of this Exhibit B cease to serve. All notices sent under this subsection shall be sent in
accordance with §14 of the Grant.
5.4. DLG Regional Manager: Chris La May, (970) 679-7679, (chris.la.may@state.co.us)
5.5. DLG Regional Assistant: Rebecca Buxton, (720) 682-3864, (rebecca.buxton@state.co.us)
6. FUNDING
The State provided funds shall be limited to the amount specified under the “Grant Funds”
column of §6.2, Budget, below.
6.1. Matching/Other Funds. Grantee shall provide at least 93% of the Total Project Cost as
documented by Grantee and verified by DOLA at Project Closeout. Initial estimates of
Grantee’s contribution are noted in the “Other Funds” column of §6.2 below. Increases to
Grantee’s contribution to Total Project Cost do not require modification of this
Intergovernmental Grant Agreement and/or Exhibit B.
6.2. Budget
Cost Funds Funds Funds
Source #
Architectural/Engineering
Services
Total $1,500,000 $100,000 $1,400,000
7. PAYMENT
Payments shall be made in accordance with this section and the provisions set forth in §5 of the
Grant.
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7.1. Payment Schedule. If Work is subcontracted or subgranted and such Subcontractors and/or
Subgrantees are not previously paid, Grantee shall disburse Grant Funds received from the
State to such Subcontractor or Subgrantee within fifteen days of receipt. Excess funds shall
be returned to DOLA.
Interim Payment(s) $95,000 Paid upon receipt of actual expense
documentation and written Pay Requests from
the Grantee for reimbursement of eligible
approved expenses.
(as determined by the State in its sole
discretion), provided that the Grantee has
submitted, and DOLA has accepted, all required
reports.
Total $100,000
7.2. Interest. Grantee or Subgrantee may keep interest earned from Grant Funds up to $100 per
year for administrative expenses.
8. ADMINISTRATIVE REQUIREMENTS
8.1. Reporting. Grantee shall submit the following reports to DOLA using the State-provided
forms. DOLA may withhold payment(s) if such reports are not submitted timely.
8.1.1. Quarterly Pay Request and Status Reports. Quarterly Pay Requests shall be
submitted to DOLA in accordance with §4.5 of this Exhibit B.
8.1.2. Final Reports. Within 90 days after the completion of the Project, Grantee shall
submit the final Pay Request and Status Report to DOLA.
8.2. Monitoring. DOLA shall monitor this Work on an as-needed basis. DOLA may choose to
audit the records for activities performed under this Grant. Grantee shall maintain a
complete file of all records, documents, communications, notes and other written materials
or electronic media, files or communications, which pertain in any manner to the operation
of activities undertaken pursuant to an executed Grant. Such books and records shall
contain documentation of the Grantee’s pertinent activity under this Grant in accordance
with Generally Accepted Accounting Principles.
8.2.1. Subgrantee/Subcontractor. Grantee shall monitor its Subgrantees and/or
Subcontractors, if any, during the term of this Grant. Results of such monitoring
shall be documented by Grantee and maintained on file.
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8.3. Bonds. If Project includes construction or facility improvements, Grantee and/or its
contractor (or subcontractors) performing such work shall secure the bonds hereunder from
companies holding certificates of authority as acceptable sureties pursuant to 31 CFR Part
223 and are authorized to do business in Colorado.
8.3.1. Bid Bond. A bid guarantee from each bidder equivalent to 5 percent of the bid
price. The “bid guarantee” shall consist of a firm commitment such as a bid bond,
certified check, or other negotiable instrument accompanying a bid as assurance
that the bidder shall, upon acceptance of his bid, execute such contractual
documents as may be required within the time specified.
8.3.2. Performance Bond. A performance bond on the part of the contractor for 100
percent of the contract price. A “performance bond” is one executed in connection
with a contract to secure fulfillment of all the contractor's obligations under such
contract.
8.3.3. Payment Bond. A payment bond on the part of the contractor for 100 percent of
the contract price. A “payment bond” is one executed in connection with a
contract to assure payment as required by statute of all persons supplying labor
and material in the execution of the work provided for in the contract.
8.3.4. Substitution. The bonding requirements in this §8.3 may be waived in lieu of an
irrevocable letter of credit if the price is less than $50,000.
9. CONSTRUCTION/RENOVATION. The following subsections shall apply to construction and/or
renovation related projects/activities:
9.1. Plans & Specifications. Construction plans and specifications shall be drawn up by a
qualified engineer or architect licensed in the State of Colorado, or pre-engineered in
accordance with Colorado law, and hired by the Grantee through a competitive selection
process.
9.2. Procurement. A construction contract shall be awarded to a qualified construction firm
through a formal selection process with the Grantee being obligated to award the
construction contract to the lowest responsive, responsible bidder meeting the Grantee's
specifications.
9.3. Subcontracts. Copies of any and all contracts entered into by the Grantee in order to
accomplish this Project shall be submitted to DOLA upon request, and any and all contracts
entered into by the Grantee or any of its Subcontractors shall comply with all applicable
federal and state laws and shall be governed by the laws of the State of Colorado.
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9.4. Standards. Grantee, Subgrantees and Subcontractors shall comply with all applicable
statutory design and construction standards and procedures that may be required, including
the standards required by Colorado Department of Public Health and Environment, and shall
provide the State with documentation of such compliance.
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The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Director Bergsten
Department: Utilities
Date: August, 11, 2026
Subject: Resolution 93-26 Decline to Exercise the Right of First Refusal to
Purchase Windy Gap Water Units from the Platte River Power Authority
Type: Resolution
Objective:
Staff requests Town Board approve Resolution 93-26 which waives the Town’s First
Right of Refusal for Platte River Power Authority’s (PRPA) sale of two unfirmed Windy
Gap water units.
Present Situation:
PRPA is prepared to publish a request for bids on two unfirmed Windy Gap units, with a
minimum bid price of $4,900,000 per unit. Unfirmed water rights do not have storage
space in the Chimney Hollow Reservoir project.
Under the 2017 Agreement Regarding Exercise of Rights of First Refusal (ROFR) To
Acquire Windy Gap Water Units and the original 1974 "Assignment" agreement, Estes
Park has the right to purchase the units on substantially similar terms and conditions as
those offered to the successful bidder. PRPA has asked that the Town respond to our
first right of refusal to eliminate potential roadblocks in the transaction of this sale, thus
giving bidders confidence in the successful completion of the transaction.
Proposal:
Staff requests the Town Board adopt Resolution 93-26 waiving the Town’s ROFR for
the sale of two unfirmed Windy Gap water Units by PRPA.
Advantages:
•Allows PRPA to issue a request for bids on the sale of these Windy Gap water
rights without the ROFR limitation, which could deter buyers from participating.
Disadvantages:
•Declining the ROFR means the Town would not acquire the two units currently
offered for sale; however, the Town has adequate water rights to meet future
buildout demands.
Action Recommended:
Approve the attached Resolution
Finance/Resource Impact:
None
Level of Public Interest:
Low to Moderate. The historic drought conditions have increased public awareness of
water as a precious resource.
Sample Motion:
I move for the approval/denial of the Resolution
Attachments:
1. Resolution 93-26
2. 2017 Right Of First Refusal Agreement and memo from the Town Board
December 12, 2017 meeting
3.Town Board memo from August 8, 2023, addressing the same decision
RESOLUTION 93-26
WAIVING THE TOWN’S RIGHT OF FIRST REFUSAL TO PURCHASE TWO WINDY
GAP UNITS OWNED BY PLATTE RIVER POWER AUTHORITY
WHEREAS, the Town Board wishes to waive the Town’s first right of refusal
concerning the proposed sale of two unfirmed Windy Gap units by Platte River Power
Authority.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board waives the Town’s first right of refusal for the sale of two unfirmed Windy
Gap units by Platte River Power Authority.
DATED this day of , 2026.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
Attachment 1
Town Attorney
To: Honorable Mayor Jirsa
Board of Trustees
Town Administrator Lancaster
From: Gregory A. White, Town Attorney
Date: December 12, 2017
RE: Agreement Regarding Exercise of Rights of First Refusal to Acquire Windy
Gap Water Units from Platte River Power Authority
Objective:
Approve the Agreement Regarding Exercise of Rights of First Refusal to Acquire Windy
Gap Water Units From Platte River Power Authority among the City of Fort Collins, City
of Loveland, Town of Estes Park (collectively the “Municipalities”), and Platte River
Power Authority (“Platte River”).
Present Situation:
The Municipalities were the original participants in the Windy Gap Water Project
developed by the Municipal Subdistrict of the Northern Colorado Water Conservancy
District along with the City of Boulder, City of Longmont, and the City of Greeley. The
Municipalities, along with the City of Longmont, collectively formed Platte River. In July
of 1974, the Municipalities assigned their preferential rights to contract with the
Subdistrict for 160 units of Windy Gap water to PRPA (80 units from Fort Collins, 40
units from Loveland and 40 units from the Town). As part of that assignment, a Right of
First Refusal was reserved to the Municipalities stating as follows:
If Platte River shall ever offer the right to the use of any such waters, through
development of reuse potential, transfer, lease or sale of any portion of the
allotment, or otherwise, to any other person or entity, it shall first offer the use
thereof, to the Municipality on substantially similar terms and conditions as those
at which such right of use is offered to such other person or entity.”
In the last few years, Platte River has annually leased some of its Windy Gap water to
third parties and obtained approval of those leases from the Municipalities.
Recently, Platte River determined that it does not need all of its allocation of Windy Gap
water to meet its current and future power generation needs. Platte River has
determined to divest some of its Windy Gap water units. In 2017, Platte River sold 23
Windy Gap water units to various third parties, and the Municipalities each waived and
refused their respective rights of first refusal with respect to those 23 Windy Gap water
units.
445
Attachment 2
However, due to issues and questions that arose with regard to the sale of those 23
Windy Gap water units, the Municipalities and Platte River determined to enter into an
Agreement defining the procedures, roles, and responsibilities of each party with regard
to the exercise of the Municipalities’ rights of first refusal for any future transfer of Windy
Gap water units by Platte River.
The Agreement provides for the following a) Notice by Platte River of the proposed
Windy Gap transfer with a third party; b) Procedure for protecting any confidential
information with regard to potential transfer of Windy Gap water; c) Exercise or waiver
of each Municipalities’ right of first refusal; d) Joint exercise of Municipalities’ right of first
refusal in the event that two or more Municipalities wish to exercise their right of first
refusal.
Town Staff is recommending approval of the Agreement as it provides needed
clarification of the procedures, roles, and responsibilities for the exercise or waiver of
the right of first refusal for any future transfer of Windy Gap water rights by Platte River
pursuant to the Town’s July of 1974 assignment of 40 units of the Town’s Windy Gap
water to Platte River.
Advantages:
Adoption of the Agreement clarifies the Municipalities’ and Platte River’s procedures,
roles and responsibilities for any future transfer of Windy Gap water by Platte River.
Disadvantages:
None.
Action Recommended:
The approval of the Agreement Regarding Exercise of Rights of First Refusal to Acquire
Windy Gap Water Units from Platte River.
Budget:
There are no budget implications pursuant to this Agreement.
Level of Public Interest
Low.
Sample Motion:
I move to approve/not approve the Agreement Regarding Exercise of Rights of First
Refusal to Acquire Windy Gap Water Units from Platte River Power Authority.
Attachments:
Agreement Regarding Exercise of Rights of First Refusal to Acquire Windy Gap Water
Units from Platte River Power Authority.
446
1
AGREEMENT REGARDING EXERCISE OF RIGHTS OF FIRST REFUSAL TO ACQUIRE
WINDY GAP WATER UNITS FROM PLATTE RIVER POWER AUTHORITY
WHEREAS, the City of Fort Collins, the City of Loveland and the Town of Estes Park (each a
Municipality” and collectively the “Municipalities”) participated in a project developed by the Municipal
Subdistrict of the Northern Colorado Water Conservancy District (“Subdistrict”) to divert and store water
from the Western Slope known as the “Windy Gap Project;” and
WHEREAS, in connection with their participation in the Windy Gap Project, each of the
Municipalities received a preferential right to contract with the Subdistrict for a certain fraction of the
waters developed by the Subdistrict; and
WHEREAS, the waters developed by the Subdistrict were ultimately represented by contractual
allotments of units of water from the Windy Gap Project (“Windy Gap Water Units”), with each unit
representing approximately 1/480th of the anticipated yield of the Windy Gap Project, or approximately
100 acre-feet of water; and
WHEREAS, in July 1974, the Municipalities assigned their preferential rights to contract with the
Subdistrict for the equivalent of 160 Windy Gap Water Units to the Platte River Power Authority (“Platte
River”), being the equivalent of 80 units from Fort Collins, and 40 units from Loveland and 40 units from
Estes Park, with copies of said assignments being attached hereto as Exhibits A, B, and C; and
WHEREAS, each of the Municipalities’ assignments of the Windy Gap Water Units to Platte River
reserved a right of first refusal to the Municipalities, stating:
I]f Platte River shall ever offer the right to the use of any of such waters, through
development of reuse potential, transfer, lease or sale of any portion of the allotment,
or otherwise, to any other person or entity, it shall first offer the use thereof, to the
Municipality on substantially similar terms and conditions as those at which such right of
use is offered to such other person or entity.
The assignments, however, provided no further guidance regarding the coordination of the exercise of
the Municipalities’ respective rights of first refusal; and
WHEREAS, Platte River has previously sold 23 Windy Gap Water Units to various third parties,
leaving Platte River with 137 Windy Gap Water Units, and the Municipalities each waived and refused
their respective rights of first refusal with respect to those 23 Windy Gap Water Units; and
WHEREAS, the Municipalities and Platte River wish to provide for the efficient administration
and documentation of the Municipalities’ exercise or refusal of such rights with respect to any future
transfer of the right to use any such Windy Gap Water Units, through development of reuse potential,
447
2
transfer, lease or sale of any portion of the allotment, or otherwise (hereinafter a “Windy Gap
Transfer”);
NOW, THEREFORE, for and in consideration of the mutual promises and covenants herein, and
other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the
undersigned parties agree as follows:
1. Term of Agreement. This Agreement shall remain in force and effect until the termination of
rights described in Section 8 below has occurred.
2. Notice of Transfer. Upon reaching agreement on the material terms of a proposed Windy Gap
Transfer with a third party, Platte River shall provide written notice to the Municipalities (“Notice of
Transfer”). The Notice of Transfer shall state, at minimum, (a) the number of Windy Gap Water Units
subject to the proposed Windy Gap Transfer and (b) the material terms of the proposed Windy Gap
Transfer. Notice shall be deemed given as of the date of receipt of the Notice of Transfer by the
Municipalities. The identity of the counterparty need not be disclosed in the Notice of Transfer.
3. Confidentiality of Terms of Notice of Transfer. It is agreed and understood that the
unauthorized disclosure of the terms of a proposed Windy Gap Transfer may cause immediate and
irreparable damage to Platte River, including but not limited to the loss of favorable transaction terms.
Accordingly, the Notice of Transfer and all terms and conditions set forth therein (hereinafter referred
to collectively as “Confidential Information”) shall be subject to the following terms and conditions:
a. Platte River shall conspicuously mark any Notice of Transfer given to the Municipalities
as “CONFIDENTIAL”.
b. The Municipalities shall maintain the Confidential Information in the strictest of
confidence and shall not disclose such terms and conditions to any third party without
the express, written consent of Platte River, subject to Paragraph 3.f. For the purposes
of this paragraph, “third party” does not refer to a Municipality’s employees, agents,
consultants, contractors, and elected or appointed officials.
c. The obligations of confidentiality and non-disclosure regarding the Confidential
Information set forth herein shall be binding upon the Municipalities and their
respective employees, agents, consultants, contractors, and elected or appointed
officials, subject to Paragraph 3.f.
d. Each Municipality shall take such steps as are reasonably necessary to limit the
disclosure of the Confidential Information to a Municipality’s employees, agents,
consultants, contractors, and elected or appointed officials, with a need to know such
information in order to assist the Municipality in evaluating whether to exercise its right
of first refusal, subject to Paragraph 3.f.
e. Each Municipality shall inform any person to whom it discloses the Confidential
Information of the confidentiality obligations of this Agreement and, with respect to
persons who are not a Municipality’s employees or elected or appointed officials, shall
448
3
secure the written agreement of that person to maintain the confidentiality of such
Confidential Information.
f. Nothing herein shall affect the obligations of a Municipality to either make disclosures
or preserve the confidentiality of the Notice of Transfer to the extent required by law or
court order, including, but not limited to, requirements under the Colorado Open
Records Act, CRS §24-72-201 et seq., and other Colorado and federal statutes, court
rules, and administrative rules and regulations. If a Municipality receives a request to
produce or disclose the Confidential Information, whether pursuant to the Colorado
Open Records Act, C.R.S. §24-72-201, et seq., through a subpoena or other lawful
process, or otherwise, the Municipality shall (a) notify Platte River of the request as
soon as practicable and (b) take such steps, to the extent permitted by law, as may
reasonably be required to enforce this covenant of confidentiality against such
disclosure, unless Platte River consents to the disclosure in writing.
g. The terms and conditions regarding the preservation of the confidentiality of the
Confidential Information shall continue for a period of one year from the date of receipt
of the Notice of Transfer by the Municipalities.
Platte River may waive the requirements of subparagraphs a through g of this Section 3 upon written
notice to the Municipalities.
4. Exercise or Waiver of Right. Each Municipality shall have sixty three (63) calendar days from
receipt of the Notice of Transfer to provide Platte River notice of its intent to exercise or waive its right
of first refusal. The right of first refusal must be exercised with respect to the entire amount of Windy
Gap Water Units included in the particular proposed Windy Gap Transfer, and may not be exercised with
respect to a portion of the Windy Gap Water Units included in the particular proposed Windy Gap
Transfer. By providing written notice of its intent to exercise right of first refusal with respect to any
proposed Windy Gap Transfer (a “Notice to Exercise”), a Municipality agrees to be bound to the terms
and conditions set forth in the Notice of Transfer. Platte River and the Municipality shall thereafter
enter into a written agreement incorporating the material terms of the Notice of Transfer within sixty
three (63) days after the Municipality delivers its written Notice to Exercise to Platte River. If Platte
River does not receive a Municipality’s Notice to Exercise or a written waiver of the right of first refusal
within sixty three (63) days of the Notice of Transfer, the Municipality shall be deemed to have waived
and refused its right of first refusal with respect to that proposed Windy Gap Transfer.
5. Concurrent Pro-Rata Rights/Joint Exercise. The Municipalities’ rights of first refusal with respect
to any proposed Windy Gap Transfer shall run concurrently. If more than one Municipality delivers a
Notice to Exercise to Platte River within the sixty three (63) day period described in Section 4, the
Municipalities may exercise their rights of first refusal jointly. Platte River shall immediately notify each
Municipality in writing that more than one Notice to Exercise has been received, and the Municipalities
that have delivered the Notice to Exercise shall have seventy-seven (77) days after such notice to
negotiate an agreement among themselves and Platte River to acquire jointly the rights subject to the
proposed Windy Gap Transfer from Platte River and to deliver such joint agreement to Platte River. The
449
4
Municipalities agree that, in such negotiations, the Municipalities shall recognize their respective pro
rata rights of first refusal. The Municipalities may agree to divide the rights subject to the proposed
Windy Gap Transfer, as well as the consideration to be paid to Platte River for such rights, as among
themselves. The material terms of any such joint agreement, including the consideration to be paid to
Platte River, shall be substantially the same as set forth in the Notice of Transfer.
6. Limit on Number of Units Subject to Right. No Municipality shall have the right to acquire from
Platte River, through the exercise of its rights of first refusal, more Windy Gap Water Units than the
equivalent number of Windy Gap Water Units that such Municipality originally assigned to Platte River:
i.e. City of Fort Collins (80), City of Loveland (40), and Town of Estes Park (40). If a Municipality
exercises its right of first refusal with respect to any Windy Gap Water Units subject to a Windy Gap
Transfer, its right of first refusal shall be reduced by the number of Windy Gap Water Units acquired
thereby. If two or more Municipalities jointly exercise a right of first refusal with respect to any Windy
Gap Transfer, those Municipalities shall agree in writing and notify Platte River as to how the Windy Gap
Water Units will be apportioned among them and their respective rights of first refusal shall be reduced
by the number of Windy Gap Water Units so apportioned. Notwithstanding the foregoing, a
Municipality may increase the number of Windy Gap Water Units subject to its right of first refusal by
acquiring the rights of first refusal held by any other Municipality. Platte River shall maintain a record
of the number of Windy Gap Water Units subject to each Municipality’s right of first refusal and the
number of Windy Gap Water Units acquired through each Municipality’s exercise of its right of first
refusal.
7. Effect of Waiver of Right of First Refusal on Future Windy Gap Transfer. If a Municipality waives
or refuses its right of first refusal to any Windy Gap Transfer, it shall continue to have the right to
exercise its right of first refusal as to any future Windy Gap Transfer up to the full number of units
remaining subject to such Municipality’s right of first refusal.
8. Termination of Rights. A Municipality’s right of first refusal to acquire Windy Gap Water Units
from Platte River shall terminate if a Municipality acquires, through the right of first refusal, a number of
Windy Gap Water Units equal to the equivalent number of units it originally assigned to Platte River or,
if it has obtained additional rights of first refusal as described in Section 6 above, the sum total of all
such units attributable to those originally assigned and later acquired.
9. Sales to a Municipality. Platte River shall not offer for sale any Windy Gap Water Units to any
Municipality without offering a like number of units to the other Municipalities. In any such sales, the
Municipalities shall not have the right to exercise their rights of first refusal addressed in this Agreement
against another Municipality, provided however, that the number of Windy Gap Water Units that a
Municipality acquires shall count against that Municipality’s limit under Paragraph 6 of this Agreement.
10. Right Inapplicable to Subsequently Acquired Units. A Municipality’s right of first refusal shall not
extend to any Windy Gap Water Units that may be acquired by Platte River separate and apart from the
units attributable to those initially assigned to Platte River by the Municipalities.
450
5
11. Notices. Any notice required to be given under this Agreement shall be made in writing and
delivered via email or overnight delivery to the following:
a. If to Fort Collins: City Manager and Utilities Executive Director
City of Fort Collins
P.O. Box 580
Fort Collins, CO 80522
With a copy to City Attorney’s Office
b. If to Loveland: Director. Department of Water and Power
City of Loveland
200 N. Wilson Ave.
Loveland, CO 80537
With a copy to:
City Attorney
City of Loveland
500 E. 3rd St., Suite 330
Loveland, CO 80537
c. If to Estes Park: Town Administrator
Town of Estes Park
P.O. Box 1200
Estes Park, CO 80517
d. If to Platte River: General Manager
Platte River Power Authority
2000 East Horsetooth Road
Fort Collins, CO 80525
With a copy to the General Counsel at the same address)
12. Entire Agreement. This Agreement represents the entire agreement among the parties
concerning the subject matter herein, and shall supersede and replace any prior negotiations,
understandings or agreements concerning such subject matter.
13. Amendments. This Agreement may not be altered or amended except by a writing duly
executed by an authorized agent of the party to be charged with performance.
14. Counterparts. This Agreement may be executed in counterparts, all of which together shall be
considered a single agreement.
451
6
DATED this ____ day of ________________, 2017.
THE CITY OF FORT COLLINS, COLORADO,
a Colorado municipal corporation
By: _____________________________________
Darin A. Atteberry, City Manager
ATTEST:
City Clerk’s Office
APPROVED AS TO FORM:
Assistant City Attorney
452
7
DATED this ____ day of ________________, 2017.
CITY OF LOVELAND
By:________________________________
Mayor
Attest:
453
8
DATED this ____ day of ________________, 2017.
TOWN OF ESTES PARK
By:________________________________
Mayor
Attest:
454
9
DATED this ____ day of ________________, 2017.
PLATTE RIVER POWER AUTHORITY
By:________________________________
Chief Executive Officer
Attest:
455
456
UTILITIES DEPARTMENTSMemo
To: Honorable Mayor Koenig
Board of Trustees
Through: Town Administrator Machalek
From: Water Supervisor Northcutt, Acting Superintendent Wesley,
Director Bergsten
Date: August 8, 2023
RE: Decline to Exercise Right of First Refusal to Purchase Windy Gap Water
Units
Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES X NO
Objective:
Staff’s objective is to support Platte River Power Authority’s (PRPA’s) public sale of
water rights to help lower wholesale electric rate pressures.
Present Situation:
PRPA is selling “unfirmed”, i.e., no storage/reservoir to hold it, Windy Gap water units.
The Town of Estes Park has a Right Of First Refusal (ROFR) to purchase these water
units at market value, a minimum of $3.8 million for each unit of 100 acre-feet.
The Town’s water portfolio does not require additional water rights. The Town’s existing
portfolio includes enough water for the ultimate build-out, which is restricted by
geography, National Forest, and the National Park. The Town’s water portfolio is
complex and detailed in section one of our 2015 Comprehensive Water Master Plan.
Proposal:
Staff proposes the Town Board direct staff to decline to exercise its ROFR to purchase
PRPA’s unfirmed Windy Gap water Units.
Advantages:
Allows PRPA publicly RFP for sale water rights without the ROFR limitation,
which could deter buyers from participating.
Wholesale electric rate pressure will be lowered because the proceeds from the
sale will offset PRPA expenditures.
TOWN of ESTES R
Attachment 3
Allows the growing front range municipalities an opportunity to secure water
rights for future needs
Disadvantages:
None
Action Recommended:
Direct staff to decline to exercise the ROFR
Finance/Resource Impact:
N/A.
Level of Public Interest
Low
Sample Motion:
This item is on consent. If pulled from consent:
I move for the approval/denial of directing staff to decline our ROFR to purchase
Windy Gap water units from PRPA
Attachments:
1. Right Of First Refusal Agreement
2. 2015 Water Master Plan Section 1, Water Rights
ATTACHMENT 1
AGREEMENT REGARDING EXERCISE OF RIGHTS OF FIRST REFUSAL TO ACQUIRE
WINDY GAP WATER UNITS FROM PLATTE RIVER POWER AUTHORITY
WHEREAS,the City of Fort Collins,the City of Loveland and the Town of Estes Park (each a
Municipality"and collectively the "Municipalities")participated in a project developed by the Municipal
Subdistrict of the Northern Colorado Water Conservancy District ("Subdistrict")to divert and store water
from the Western Slope known as the "Windy Gap Project;"and
WHEREAS,in connection with their participation in the Windy Gap Project,each of the
Municipalities received a preferential right to contract with the Subdistrict for a certain fraction of the
waters developed by the Subdistrict;and
WHEREAS,the waters developed by the Subdistrict were ultimately represented by contractual
allotments of units of water from the Windy Gap Project ("Windy Gap Water Units"),with each unit
representing approximately l/480th of the anticipated yield of the Windy Gap Project,or approximately
100 acre-feet of water;and
WHEREAS,in July 1974,the Municipalities assigned their preferential rights to contract with the
Subdistrict for the equivalent of 160 Windy Gap Water Units to the Platte River Power Authority ("Platte
River"),being the equivalent of 80 units from Fort Collins,and 40 units from Loveland and 40 units from
Estes Park,with copies of said assignments being attached hereto as Exhibits A,B,and C;and
WHEREAS,each of the Municipalities'assignments of the Windy Gap Water Units to Platte River
reserved a right of first refusal to the Municipalities,stating:
l]f Platte River shall ever offer the right to the use of any of such waters,through
development of reuse potential,transfer,lease or sale of any portion of the allotment,
or otherwise,to any other person or entity,it shall first offer the use thereof,to the
Municipality on substantially similar terms and conditions as those at which such right of
use is offered to such other person or entity.
The assignments,however,provided no further guidance regarding the coordination of the exercise of
the Municipalities'respective rights of first refusal;and
WHEREAS,Platte River has previously sold 23 Windy Gap Water Units to various third parties,
leaving Platte River with 137 Windy Gap Water Units,and the Municipalities each waived and refused
their respective rights of first refusal with respect to those 23 Windy Gap Water Units;and
WHEREAS,the Municipalities and Platte River wish to provide for the efficient administration
and documentation of the Municipalities'exercise or refusal of such rights with respect to any future
transfer of the right to use any such Windy Gap Water Units,through development of reuse potential,
1
Of Attachment 3, 2026-08-11
transfer,lease or sale of any portion of the allotment,or otherwise (hereinafter a "Windy Gap
Transfer");
NOW,THEREFORE,for and in consideration of the mutual promises and covenants herein,and
other good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged,the
undersigned parties agree as follows:
1.Term of Agreement.This Agreement shall remain in force and effect until the termination of
rights described in Section 8 below has occurred.
2.Notice of Transfer.Upon reaching agreement on the material terms of a proposed Windy Gap
Transfer with a third party,Platte River shall provide written notice to the Municipalities ("Notice of
Transfer").The Notice of Transfer shall state,at minimum,(a)the number of Windy Gap Water Units
subject to the proposed Windy Gap Transfer and (b)the material terms of the proposed Windy Gap
Transfer.Notice shall be deemed given as of the date of receipt of the Notice of Transfer by the
Municipalities.The identity of the counterparty need not be disclosed in the Notice of Transfer.
3.Confidentiality of Terms of Notice of Transfer.It is agreed and understood that the
unauthorized disclosure of the terms of a proposed Windy Gap Transfer may cause immediate and
irreparable damage to Platte River,including but not limited to the loss of favorable transaction terms.
Accordingly,the Notice of Transfer and all terms and conditions set forth therein (hereinafter referred
to collectively as "Confidential Information")shall be subject to the following terms and conditions:
a.Platte River shall conspicuously mark any Notice of Transfer given to the Municipalities
as "CONFIDENTIAL".
b.The Municipalities shall maintain the Confidential Information in the strictest of
confidence and shall not disclose such terms and conditions to any third party without
the express,written consent of Platte River,subject to Paragraph 3.f.For the purposes
of this paragraph,"third party"does not refer to a Municipality's employees,agents,
consultants,contractors,and elected or appointed officials.
c.The obligations of confidentiality and non-disclosure regarding the Confidential
Information set forth herein shall be binding upon the Municipalities and their
respective employees,agents,consultants,contractors,and elected or appointed
officials,subject to Paragraph 3.f.
d.Each Municipality shall take such steps as are reasonably necessary to limit the
disclosure of the Confidential Information to a Municipality's employees,agents,
consultants,contractors,and elected or appointed officials,with a need to know such
information in order to assist the Municipality in evaluating whether to exercise its right
of first refusal,subject to Paragraph 3.f.
e.Each Municipality shall inform any person to whom it discloses the Confidential
Information of the confidentiality obligations of this Agreement and,with respect to
persons who are not a Municipality's employees or elected or appointed officials,shall
2
secure the written agreement of that person to maintain the confidentiality of such
Confidential Information.
f.Nothing herein shall affect the obligations of a Municipality to either make disclosures
or preserve the confidentiality of the Notice of Transfer to the extent required by law or
court order,including,but not limited to,requirements under the Colorado Open
Records Act,CRS §24-72-201 et seq.,and other Colorado and federal statutes,court
rules,and administrative rules and regulations.If a Municipality receives a request to
produce or disclose the Confidential Information,whether pursuant to the Colorado
Open Records Act,C.R.S.§24-72-201,et seq.,through a subpoena or other lawful
process,or otherwise,the Municipality shall (a)notify Platte River of the request as
soon as practicable and (b)take such steps,to the extent permitted by law,as may
reasonably be required to enforce this covenant of confidentiality against such
disclosure,unless Platte River consents to the disclosure in writing.
g.The terms and conditions regarding the preservation of the confidentiality of the
Confidential Information shall continue for a period of one year from the date of receipt
of the Notice of Transfer by the Municipalities.
Platte River may waive the requirements of subparagraphs a through g of this Section 3 upon written
notice to the Municipalities.
4.Exercise or Waiver of Right.Each Municipality shall have sixty three (63)calendar days from
receipt of the Notice of Transfer to provide Platte River notice of its intent to exercise or waive its right
of first refusal.The right of first refusal must be exercised with respect to the entire amount of Windy
Gap Water Units included in the particular proposed Windy Gap Transfer,and may not be exercised with
respect to a portion of the Windy Gap Water Units included in the particular proposed Windy Gap
Transfer.By providing written notice of its intent to exercise right of first refusal with respect to any
proposed Windy Gap Transfer (a "Notice to Exercise"),a Municipality agrees to be bound to the terms
and conditions set forth in the Notice of Transfer.Platte River and the Municipality shall thereafter
enter into a written agreement incorporating the material terms of the Notice of Transfer within sixty
three (63)days after the Municipality delivers its written Notice to Exercise to Platte River.If Platte
River does not receive a Municipality's Notice to Exercise or a written waiver of the right of first refusal
within sixty three (63)days of the Notice of Transfer,the Municipality shall be deemed to have waived
and refused its right of first refusal with respect to that proposed Windy Gap Transfer.
5.Concurrent Pro-Rata Rights/Joint Exercise.The Municipalities'rights of first refusal with respect
to any proposed Windy Gap Transfer shall run concurrently.If more than one Municipality delivers a
Notice to Exercise to Platte River within the sixty three (63)day period described in Section 4,the
Municipalities may exercise their rights of first refusal jointly.Platte River shall immediately notify each
Municipality in writing that more than one Notice to Exercise has been received,and the Municipalities
that have delivered the Notice to Exercise shall have seventy-seven (77)days after such notice to
negotiate an agreement among themselves and Platte River to acquire jointly the rights subject to the
proposed Windy Gap Transfer from Platte River and to deliver such joint agreement to Platte River.The
3
Municipalities agree that,in such negotiations,the Municipalities shall recognize their respective pro
rata rights of first refusal.The Municipalities may agree to divide the rights subject to the proposed
Windy Gap Transfer,as well as the consideration to be paid to Platte River for such rights,as among
themselves.The material terms of any such joint agreement,including the consideration to be paid to
Platte River,shall be substantially the same as set forth in the Notice of Transfer.
6.Limit on Number of Units Subject to Right.No Municipality shall have the right to acquire from
Platte River,through the exercise of its rights of first refusal,more Windy Gap Water Units than the
equivalent number of Windy Gap Water Units that such Municipality originally assigned to Platte River:
i.e.City of Fort Collins (80),City of Loveland (40),and Town of Estes Park (40).If a Municipality
exercises its right of first refusal with respect to any Windy Gap Water Units subject to a Windy Gap
Transfer,its right of first refusal shall be reduced by the number of Windy Gap Water Units acquired
thereby.If two or more Municipalities jointly exercise a right of first refusal with respect to any Windy
Gap Transfer,those Municipalities shall agree in writing and notify Platte River as to how the Windy Gap
Water Units will be apportioned among them and their respective rights of first refusal shall be reduced
by the number of Windy Gap Water Units so apportioned.Notwithstanding the foregoing,a
Municipality may increase the number of Windy Gap Water Units subject to its right of first refusal by
acquiring the rights of first refusal held by any other Municipality.Platte River shall maintain a record
of the number of Windy Gap Water Units subject to each Municipality's right of first refusal and the
number of Windy Gap Water Units acquired through each Municipality's exercise of its right of first
refusal.
7.Effect of Waiver of Right of First Refusal on Future Windy Gap Transfer.If a Municipality waives
or refuses its right of first refusal to any Windy Gap Transfer,it shall continue to have the right to
exercise its right of first refusal as to any future Windy Gap Transfer up to the full number of units
remaining subject to such Municipality's right of first refusal.
8.Termination of Rights.A Municipality's right of first refusal to acquire Windy Gap Water Units
from Platte River shall terminate if a Municipality acquires,through the right of first refusal,a number of
Windy Gap Water Units equal to the equivalent number of units it originally assigned to Platte River or,
if it has obtained additional rights of first refusal as described in Section 6 above,the sum total of all
such units attributable to those originally assigned and later acquired.
9.Sales to a Municipality.Platte River shall not offer for sale any Windy Gap Water Units to any
Municipality without offering a like number of units to the other Municipalities.In any such sales,the
Municipalities shall not have the right to exercise their rights of first refusal addressed in this Agreement
against another Municipality,provided however,that the number of Windy Gap Water Units that a
Municipality acquires shall count against that Municipality's limit under Paragraph 6 of this Agreement.
10.Right Inapplicable to Subsequently Acquired Units.A Municipality's right of first refusal shall not
extend to any Windy Gap Water Units that may be acquired by Platte River separate and apart from the
units attributable to those initially assigned to Platte River by the Municipalities.
4
11.Notices.Any notice required to be given under this Agreement shall be made in writing and
delivered via email or overnight delivery to the following:
a.If to Fort Collins:City Manager and Utilities Executive Director
City of Fort Collins
P.O.Box 580
Fort Collins,CO 80522
With a copy to City Attorney's Office
b.If to Loveland:Director.Department of Water and Power
City of Loveland
200 N.Wilson Ave.
Loveland,CO 80537
With a copy to:
City Attorney
City of Loveland
500 E.3rd St.,Suite 330
Loveland,CO 80537
c.If to Estes Park:Town Administrator
Town of Estes Park
P.O.Box 1200
Estes Park,CO 80517
d.If to Platte River:General Manager
Platte River Power Authority
2000 East Horsetooth Road
Fort Collins,CO 80525
With a copy to the General Counsel at the same address)
12.Entire Agreement.This Agreement represents the entire agreement among the parties
concerning the subject matter herein,and shall supersede and replace any prior negotiations,
understandings or agreements concerning such subject matter.
13.Amendments.This Agreement may not be altered or amended except by a writing duly
executed by an authorized agent of the party to be charged with performance.
14.Counterparts.This Agreement may be executed in counterparts,all of which together shall be
considered a single agreement.
5
DATED this day of QeT^cT 2017.
THE CITY OF FORT COLLINS,COLORADO,
a Colorado municipal corporation
ATTEST:
APPROVED AS TO FORM:
Assistant City Attorney
6
DATED this <9^day of 2017.
CITY OF LOVELAND
Approved as to Form:Attest:
7
DATED this p-^day of 2017.
Attest:
8
DATED this /V day of 2017.
PLATTE RIVER POWER AUTHORITY
Attest:
9
5 3100
ASSIGNMENT
WHEREAS,Platte River Power Authority (hereafter,"Platte River"),is
an agency and instrumentality of the City of Fort Collins,Colorado (hereafter,
the "Municipality"),and supplies at wholesale the electric power and energy
requirements of the Municipality for resale by its municipal electric utility;
and
WHEREAS,Platte River will require additional electric generating capacity
when the limits of its existing and scheduled energy resources have been reached,
presently anticipated for the year 1982,and Platte River anticipates that such
additional capacity will be located in the Platte River drainage basin;and
WHEREAS,the limited availability of water sources in Eastern Colorado
to meet the cooling requirements incident to any proposed thermal-electric generating
facility makes the acquisition of adequate water supplies essential to Platte
River's and the Municipality's future power supply;and
WHEREAS,the Municipality is a participant in the Municipal Subdistrict,
Northern Colorado Water Conservancy District and entitled as such to a preferential
right to contract for an allotment equal to one-sixth £1/6)of the waters developed
by the said Subdistrict;
NOW,THEREFORE,the Municipality does by these presents assign,transfer and
convey to Platte River all of its preferential right to contract for said allotment,
or any part thereof.
And Platte River,in consideration of said assignment,does agree with
the Municipality:
1.That within three (3)years from the execution of an allotment con¬
tract between the said Subdistrict and Platte River for the use of the waters
alloted to Platte River by virtue of this assignment,Platte River shall reimburse
the Municipality for assessments heretofore paid by the Municipality to the Sub¬
district and to the Six Cities Water Committee in connection with the investigation,
protection and development of the so-called "Windy Gap Project,"and
2.Except for the use of the waters alloted to Platte River by virtue
of this assignment in connection with the generation of electric energy in a thermal¬
electric project or projects in which Platte River participates,if Platte River
shall ever offer the right to the use of any of such waters,through development of re¬
use potential,transfer,lease or sale of any portion of the allotment,or otherwise,
EXHIBIT A
to any other person or entity,it shall first offer the use thereof,to the Muni¬
cipality on substantially similar terms and conditions as those at which such
right of use is offered to such other person or entity.
This agreement shall inure to the benefit of and be binding upon the
successors and assigns of the parties.
IN WITNESS WHEREOF,this agreement has been executed by the parties this
1974.
PLATTE RIVER POWER AUTHORITY
ASSIGNMENT
WHEREAS,Platte River Power Authority (hereafter,
Platte River"),is an agency and instrumentality of the City
of Loveland,Colorado (hereafter,the "Municipality"),and
supplies at wholesale electric power and energy requirements
of the Municipality for resale by its municipal electric
utility;and
WHEREAS,Platte River will require additional
electric generating capacity when the limits of its existing
and scheduled energy resources have been reached,presently
anticipated for the year 1982,and Platte River anticipates
that such additional capacity will be located in the Platte
River drainage basin;and
WHEREAS,the limited availability of water sources
in Eastern Colorado to meet the cooling requirements incident
to any proposed thermal-electric generating facility makes
the acquisition of adequate water supplies essential to Platte
River’s and the Municipality's future power supply;and
WHEREAS,the Municipality is a participant in the
Municipal Subdistrict,Northern Colorado Water Conservancy
District and entitled as such to a preferential right to
contract for an allotment equal to one-sixth (1/6)of the
waters developed by the said Subdistrict;
NOW,THEREFORE,the Municipality does by these
presents assign,transfer and convey to Platte River one-half
1/2)of its preferential right to contract for said allot¬
ment,or any part thereof.
And Platte River,in consideration of said assign¬
ment,does agree with the Municipality:
EXHIBIT B
1).That within three (3)years from the
execution of an allotment contract between the said Sub¬
district and Platte River for the use of the waters allotted
to Platte River by virtue of this assignment,Platte River
shall reimburse the Municipality for that portion of the
assessments heretofore paid by the Municipality to the Sub¬
district and to the Six Cities Water Committee in connection
with the investigation,protection and development of the
so-called "Windy Gap Project",which is attributable to the
preferential right herein assigned to Platte River,and
2).Except for the use of the waters allotted
to Platte River by virtue of this agreement in connection with
the generation of electric energy in a thermal-electric
project or projects in which Platte River participates,if
Platte River shall ever offer the right to the use of any
of such water,through development or reuse potential,
transfer,lease or sale of any portion of the allotment,or
otherwise,to any other person or entity,it shall first offer
the use thereof to the Municipality on substantially similar
terms and conditions as those at which such right of use is
offered to such other person or entity.
This agreement shall inure to the benefit of and
be binding upon the successors and assigns of the parties.
IN WITNESS WHEREOF,this agreement has been executed
2-
S-310^
ASSIGNMENT
WHEREAS,Platte River Power Authority (hereafter,
Platte River"),is an agency and instrumentality of the
Town of Estes Park,Colorado (hereafter,the "Municipality"),
and supplies at wholesale the electric power and energy re¬
quirements of the Municipality for resale by its municipal
electric utility;and
WHEREAS,Platte River will require additional elec¬
tric generating capacity when the limits of its existing and
scheduled energy resources have been reached,presently an¬
ticipated for the year 1982,and Platte River anticipates
that such additional capacity will be located in the Platte
River drainage basin;and
WHEREAS,the limited availability of water sources in
Eastern Colorado to meet the cooling requirements incident to
any proposed thermal-electric generating facility makes the
acquisition of adequate water supplies essential to Platte
River's and the Municipality's future power supply;and
WHEREAS,the Municipality is a participant in the
Municipal Subdistrict,Northern Colorado Water Conservancy
District and entitled as such to a preferential right to
contract for an allotment equal to one-sixth (1/6)of the
waters developed by the said Subdistrict;
NOW,THEREFORE,the Municipality does by these pre¬
sents assign,transfer and convey to Platte River one-half
1/2)of its preferential right to contract for said allot¬
ment,or any part thereof.
And Platte River,in consideration of said assignment,
does agree with the Municipality:
1.Within three (3)years from the execution
of an allotment contract between the said Subdistrict
and Platte River for the use of the waters allotted to
Platte River by virtue of this assignment,Platte River
EXHIBIT C
one-half (1/2)of the
shall reimburse the Municipality for/assessments heretofore
paid by the Municipality to the Subdistrict and to the Six
Cities Water Committee in connection with the investigation,
protection and development of the so-called "Windy Gap Pro¬
ject,"and
2.Except for the use of the waters herein assigned
in connection with the generation of electric energy in a
thermal-electric project or projects in which Platte River
participates,if Platte River shall ever offer the right to
the use of any of such waters,through development of reuse
potential,transfer,lease or sale of any portion of the al¬
lotment,or otherwise,to any other'person or entity,it shall
first offer the use thereof to the Municipality on substan¬
tially similar terms and conditions as those at which such
right of use is offered to such other person or entity.
This agreement shall inure to the benefit of and be
binding upon the successors and assigns of the parties.
IN WITNESS WHEREOF,this agreement has been executed
by the parties this day of ,1974.
PLATTE RIVER POWER AUTHORITY
2-
Town of Estes Park Page 7
Comprehensive Water Master Plan
SECTION 1: WATER RIGHTS - SUMMARY OF CURRENT PORTFOLIO AND
CONSIDERATIONS ASSOCIATED WITH POTENTIAL CHANGES TO
WATER SYSTEM
1. INTRODUCTION
The focus of this Comprehensive Water Master Plan is long term operational reliability, quality and
efficiency. Changes to the water system were evaluated that allow the town to divert water from the Big
Thompson River for treatment at either Glacier Creek Water Treatment Plant (GCWTP) or Mary’s Lake
Water Treatment Plant (MLWTP). In support of this evaluation, FEI was asked to review the Town’s
water rights portfolio and consider what adjustments may be required to operate new point(s) of diversion
from the Big Thompson River.
2. WATER RIGHTS PORTFOLIO SUMMARY
The Town’s water rights portfolio as of the date of this report includes a combination of contractual and
direct flow water rights. These water rights are used through GCWTP and MLWTP to supply the Town’s
water service area. Figure 1 presents a map showing the general location of the main components of the
Town’s raw water system and decreed points of diversion of the Town’s water rights.
The Town’s water rights are listed as follows, and detailed further within this report:
Bureau of Reclamation Contract – 500 acre-feet (AF);
Colorado Big Thompson Allotment – 1,217 units (1,217 AF);
Windy Gap Allotment – 3 units (300 AF);
Glacier Creek Pipeline – 2 cubic feet per second (cfs);
Estes Park Town Company Pipeline and Estes Park Water Company Pipeline – 2 cfs total
Estes Park Fall River Cascade Diversion – 1.55 cfs.
2.1. Bureau of Reclamation Contract (“Bureau Water”)
The base of the Town’s water supply is 500 AF of water derived through a contract with the United
States Department of the Interior’s Bureau of Reclamation (“Bureau”). This water is referred to as
the “Bureau Water”. The details of this water supply, including the history, terms and conditions of
the current contract, and potential risks are summarized below.
ATTACHMENT 2
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ENGINEERS ****
Of Attachment 3, 2026-08-11
Town of Estes Park Page 8
Comprehensive Water Master Plan
This page was left blank intentionally
I Focused.engaged.Innovative.
ENGINEERS ****
Date: 2/3/2015 File: DiversionPoints.mxd
TOWN OF ESTESPARKWATERMASTERPLAN
DIVERSION LOCATIONS AND WATER RIGHTS
3Q
3Q
2
2
2
2
2
2!!2
2
Estes ParkSanitationApproximatePointofDischarge Upper ThompsonSanitationApproximatePointofDischarge
Estes ParkCascadeDiversion
GlacierCreekDiversions
PotentialIntakeLocation1
PotentialIntakeLocation2
MarysLakeWaterTreatmentPlantDiversion
LAKE ESTES
MARYSLAKE
FishCreek
BuckCreek
Big ThompsonRiver
BigThompsonRiver
EastForkFishCreek
FishCreek
BeaverBrook
Beaver Brook
BlackCanyonCreek
FallRiver
FallRiver
FallRiver
BigThompson River
AspenBrook
GlacierCreek
MillCreek
WindRiver
LittleThompsonRiver
DryGulch
UV7
UV66
36
34
36
34
36
0 2,000 4,000Feet00.5 1
Miles
2 Diversion Points
Bureau Delivery &
Recording Point
WastewaterDischargePoint
3Q WaterTreatmentPlant
Streams
Lakes
CBT System Line
Town Boundary
Rocky MtnNationalPark
YMCA Boundary
This product is forreferencepurposesonlyandisnottobeconstruedasalegaldocumentorsurveyinstrument.
Annual
Amount
Daily Limit (
mgd)
Annual
Estimated Firm
Yield1
Daily
Estimated
Firm Yield
Point of Use
500 AF 500 AF Marys Lake
WTP4
1,217 AF No daily
mgd limit 608.5 AF2 No daily limit Marys Lake
WTP4
3 Units (
300 AF)
No daily
mgd limit 150 AF3 No daily limit Marys Lake
WTP4
2 cfs 1,448 AF 1.29 mgd Glacier Creek
WTP5
2 cfs 1,448 AF 1.29 mgd Glacier Creek
WTP5
1.55 cfs 1,122 AF 1.0 m gd Fall River6
1.
2.
3.
4.
5.
6.
Note: 2014 treatment was 1,628 AF, 2034 projection is 2,348 AF
M ust be moved through Water Court.
Water Right Summary Table
Estes Park Cascade
Diversion
Annual volume and maximum day volume requirements must be met. Limitations exist on these
rights which reduce the yield.
608.5 is based on a 50% quota.
Requires "Integrated Operations" in Windy Gap Carriage contract, aka "In lieu program" (40 year
contract signed 19 December 2014).
Annual firm water at Marys WTP is 1,285 AF which is not enough to supply the Town, i.e. Marys
WTP needs additional water to be reliable all year.
M ax daily available water at Glacier WTP is 2.4 mgd, short of future demand, i.e. Glacier WTP
needs additional water & expanded capacity to be reliable all year.
Water Right Name
Bureau of Reclamation
ContractColoradoBigThompson
Allotment
Windy Gap Allotment
Glacier Creek Pipeline
Estes Park Town
Company Pipeline and
Estes Park Water
Company Pipeline
Loveland, CO | 970-667-0501www.invisiongis.com
Town of Estes Park Page 10
Comprehensive Water Master Plan
2.1.1 Bureau Water - Current Contract Terms and Conditions
The 1994 amendatory contract supersedes and replaces the 1939 agreement, and provides for the
following terms and conditions:
The contract provides for annual water supply of 500 AF from November 1 through
October 31, for 25 years after the execution of the contract (until 2019);
The Town has the option to renew the contract for an additional term of 25 years
taking the contract out until 2044) by written request to the Bureau two years prior to
the 2019 expiration (written request due in 2017);
Prior to renewal, all terms and conditions can be renegotiated, excluding the 500 AF
amount, which is not negotiable;
The water is to be delivered and measured at either the Estes Powerplant penstocks or
the Mary’s Lake Powerplant Gatehouse;
A power interference fee will be assessed to the Town based on where the water is
delivered, to compensate for reduced flows through the Bureau’s power plants; and
After the second 25-year period (in 2044), a new contract would need to be negotiated
with the Bureau. At this point there is no guarantee of a 500 AF supply going forward.
The Bureau Water supply is one-time use water that was previously challenged by the Town (and
upheld by the court). Return flows resulting from the one-time use of this supply cannot be
captured for re-use by the town. A summary of the pros, cons, annual yield, and location of
delivery of the Bureau Water is presented in Table 4.
Table 4. Bureau Water Summary of Key Information
Pros Cons
500 AF/year (through 2044).
Not subject to CBT quota.
Low cost.
System already in place for direct
delivery to MLWTP.
Contract renews in 2019 & 2044.
No guarantee of 500 AF yield with 2044 contract
renewal.
Single use water.
Based on current infrastructure, location of delivery
limited to MLWTP.
ANNUAL YIELD: 500 AF/year (Nov 1 – Oct 31)
LOCATION OF DELIVERY: To be delivered and measured at the Estes Powerplant penstocks or the
Mary’s Lake Powerplant Gatehouse
2.2. Colorado Big-Thompson Project Allotment
The Town currently possesses a contract with Northern Colorado Water Conservancy District
Northern Water”) for 1,217 units in the CBT Project. The CBT Project, originally constructed by
the Bureau and managed by Northern Water, collects water from the upper Colorado River basin on
the west slope of the continental divide, and delivers it across the divide to the highly populated areas
of Colorado on the east slope. Eighty (80) percent of CBT Project water comes from snowmelt, and a
complex system of reservoirs, pumping plants, tunnels, pipelines, and power plants helps convey the
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Town of Estes Park Page 11
Comprehensive Water Master Plan
water across the continental divide. A figure showing the components of the CBT Project is
presented in Figure 1. The Division 5 water rights associated with the CBT Project are listed below
in Table 5.
Table 5. Division 5 Colorado-Big Thompson Project Water Rights
Decree Structure Source Appropriation
Date Amount
CA2782
CBT Alva B Adams
Tunnel
North Fork
Colorado River 8/1/1935 550 cfs
CBT Granby Pump Canal North Fork
Colorado River 8/1/1935 1,100 cfs
CBT Willow Creek Feeder Willow Creek 8/1/1935 400 cfs
CBT Granby Reservoir North Fork
Colorado River 8/1/1935 543,758 AF
CBT Shadow Mtn Grand L North Fork
Colorado River 8/1/1935 19,669 AF
CBT Willow Creek
Reservoir Willow Creek 8/1/1935 10,553 AF
The CBT Project was designed to deliver 310,000 AF to its allottees on an annual basis, and there are
310,000 units of CBT Project water that are contracted by various irrigation, municipal, and industrial
users on the east side of the continental divide. Annually, Northern Water determines the CBT
quota,” which is the percentage of the maximum allotment unit-holders can expect to receive that
year. If the full 310,000 AF of yield is expected, that corresponds to a 100 percent quota and each
stakeholder will receive 1 AF per unit of CBT Project Water. If the quota is 60 percent, only 186,000
AF of yield is expected, and stakeholders will receive 0.6 AF per unit of CBT Project Water.
When the CBT Project was first realized, irrigators made up the vast majority of the stakeholders.
For this reason, the annual quota was determined in April so that the yield was as certain as possible
for the upcoming irrigation season. With more and more municipal and industrial entities obtaining
units of CBT Project Water, in 2002 Northern Water saw fit to issue a conservative initial quota in
November that would allow non-irrigation season users to better predict their CBT yield for the year.
If additional water is to become available after the initial quota, a supplemental quota is offered in
April, and if the quota requires further adjustment, an additional supplemental quota can be applied
after that as well. For example, in 2008 the November quota was 60%, the April quota was 10%, and
there was another supplemental quota in July for 10%, making for a total yearly quota of 80%.
Based on the Town’s ownership of 1,217 units of CBT Project Water, this ownership could
theoretically amount to 1,217 AF/yr but a 100% yearly quota has only occurred 10 times dating back
to the beginning of the project in 1957. The average quota over the lifetime of the project has been
74% and the lowest quota was 50% and occurred in 1983, 1990, 1996, 1998 and 2003. Based on this
information, it would be reasonable to expect the Town’s interest in CBT Project Water to be worth
between 608.5-1,217 AF/yr.
CBT Project Water is considered one-time use water. Return flows resulting from the one-time use of
this supply cannot be captured for re-use by the town. A summary of the pros, cons, annual yield, and
location of delivery of the CBT Project Water is presented in Table 6.
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Town of Estes Park Page 12
Comprehensive Water Master Plan
Table 6. 1,217 CBT Project Units Summary of Key Information
Pros Cons
Senior water rights.
Low cost.
Excess water can be rented and/ or transferred.
System already in place for direct delivery to
MLWTP.
Annual yield is variable.
Single use water.
Based on current infrastructure, location
of delivery limited to MLWTP.
ANNUAL YIELD: 608.5 – 1,217 AF/year (Nov 1 – Oct 31)
LOCATION OF DELIVERY: Currently delivered and measured at Mary’s Lake Powerplant Gatehouse
2.3. Windy Gap Project Allotment
The Town was one of the original participants in the Windy Gap Project, and currently possesses 3
units with a maximum yield of 300 AF. The Windy Gap Project consists of a diversion dam on the
Colorado River, a 445 AF reservoir, pumping plant, and six-mile pipeline to Lake Granby. Windy
Gap water is stored in Lake Granby before it is delivered to water users via the CBT distribution
system. The Division 5 water rights associated with the Windy Gap project are listed below in Table
7.
Table 7. Division 5 Windy Gap Project Water Rights
Decree Structure Source Appropriation
Date Amount
CA1768 Windy Gap Pump PL Canal Colorado River 6/22/1967 300 cfs
conditional)
W-4001 Windy Gap Pump PL Canal Colorado River 7/9/1976 100 cfs
conditional)
80CW108 Windy Gap Pump PL Canal Colorado River 4/30/1980 200 cfs
conditional
89CW0298 Windy Gap Pump PL Canal Colorado River -- 600 cfs
absolute)
CA1768 Windy Gap Reservoir Colorado River 6/22/1967 1,546.14 AF
conditional)
88CW169 Windy Gap Reservoir Colorado River -- 445.00 AF
absolute)
The Windy Gap Project was designed to deliver an average of 48,000 AF/yr to participants, but if
Lake Granby is full, Windy Gap water is the first to spill from the reservoir. This can lead to Windy
Gap supplies being unreliable during wet years or any other time when Lake Granby is approaching
full capacity. The existing Windy Gap Reservoir was not intended for water storage, but acts as a
forebay for water before it is pumped to Lake Granby. The permits and legal decrees for the project
permit it to divert a maximum of 90,000 AF/yr, and Northern Water is attempting to firm up Windy
Gap supplies with the proposed Windy Gap Firming Project, which would include the proposed
90,000 AF Chimney Hollow Reservoir that is exclusively for storing Windy Gap Project water.
There are a total of 480 units of Windy Gap water. Each unit corresponds to 100 AF of potential
yield. The Town owns 3 units, or 300 AF maximum yield, of the total. At the present time, the
supply of Windy Gap is not firm. The Town’s interest in Windy Gap is presently worth 300 AF on an
annual basis. Until Chimney Hollow Reservoir is built there is potential a potential reduction in the
300 AF.
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Town of Estes Park Page 13
Comprehensive Water Master Plan
Windy Gap water is considered reusable. Provided the Town can maintain dominion and control of
return flows, those return flows can be utilized by the Town for other decreed uses. The return flows
are at the two sewer district plant discharges. A summary of the pros, cons, annual yield, and location
of delivery of the Windy Gap water is presented in Table 8.
Table 8. 3 Units Windy Gap Summary of Key Information
Pros Cons
Senior water rights.
Fully consumable source.
Excess water can be rented and/ or transferred.
System already in place for direct delivery to
MLWTP.
Annual yield is variable.
Based on current infrastructure, location
of delivery limited to MLWTP.
High cost.
ANNUAL YIELD: 0* – 300 AF/year (Nov 1 – Oct 31)
When the carriage contract for Integrated Operations is finalized, the firm yield of the Windy Gap source of water
will increase to approximately 150 AF/YR.
LOCATION OF DELIVERY: Currently delivered and measured at Mary’s Lake Powerplant Gatehouse
2.4. Glacier Creek Pipeline Direct Flow Right
A water right for the Glacier Creek Pipeline was adjudicated on November 14, 1939 in Civil Action
No. 10077. Water rights for Estes Park Town Company Pipeline and Estes Park Water Company
Pipeline Extension were also decreed in this general adjudication.
In CA 10077, the Town of Estes Park was awarded a conditional water right for the Glacier Creek
Pipeline in the amount of 2 cfs for domestic and irrigation purposes. The appropriation date for the
Glacier Creek Pipeline water right is May 20, 1925. It is our understanding that the Glacier Creek
Pipeline conditional water right was made absolute on April 15, 1942. A summary of the decree
information for the Glacier Creek Pipeline direct flow water right is presented in Table 8.
Relative to other water rights in the South Platte Basin, the water right for Glacier Creek Pipeline is
relatively junior. To maximize the use of this water right as a source of water for the Town of Estes
Park, the Glacier Creek Pipeline water right was included in the Town of Estes Park Augmentation
Plan, decreed in Case 97CW0126. The details of this augmentation plan are described in further
detail below.
2.5. Estes Park Cascade Diversion Direct Flow Right
Case No. 90CW206 appropriated an absolute water right for the Estes Park Cascade Diversion
priority, as well as a 3.45 cfs conditional water right for an enlargement. Diligence for the 3.45 cfs
conditional water right was established in Case No. 98CW244. No diligence was filed subsequent to
Case No. 98CW244 and it is our understanding that this conditional water right has been abandoned.
The source of water for the Estes Park Cascade Diversion is Fall River. The absolute water right in
the amount of 1.55 cfs has an adjudication date of December 31, 1990 and an appropriation date of
December 31, 1959. The decreed uses for the Estes Park Cascade Diversion water right are all
municipal uses, including irrigation of golf courses and parks and other lands served by the Town’s
municipal water system, firefighting, domestic, commercial, industrial and piscatorial. A summary of
the decree information for the Estes Park Cascade Diversion direct flow water right is presented in
Table 8.
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Town of Estes Park Page 14
Comprehensive Water Master Plan
Relative to other water rights in the South Platte Basin, the water right for Estes Park Cascade
Diversion is very junior. The Estes Park Cascade Diversion is included as an “exchange to point” in
the Town of Estes Park Augmentation Plan, decreed in Case 97CW0126. The details of this
augmentation plan are described in further detail below. Based on our review of the publically
available information related to Estes Park Cascade Diversion, it does not appear that an alternate
point of diversion has been decreed for this water right.
2.6. Estes Park Town Company Pipeline and Estes Park Water Company Pipeline Extension
Direct Flow Rights
The Estes Park Town Company Pipeline was originally decreed for irrigation and domestic use in the
amount of 2.00 cfs in Civil Action No. 10077; having an adjudication date of November 14, 1939 and
an appropriation date of September 25, 1905. The source of water for the original adjudication of the
Estes Park Town Company Pipeline was Black Canyon Creek, a tributary of the Big Thompson
River.
The Estes Park Water Company Pipeline Extension was originally decreed for irrigation and domestic
use in the amount of 1.73 cfs in Civil Action No. 10077; having an adjudication date of November 14,
1939 and an appropriation date of November 9, 1911. The source of water for the original
adjudication of the Estes Park Town Company Pipeline was Black Canyon Creek, a tributary of the
Big Thompson River.
A summary of the original decree information for Estes Park Town Company Pipeline and Estes Park
Water Company Pipeline Extension direct flow water rights is presented in Table 9.
The Town of Estes Park Augmentation Plan, decreed in Case 97CW0126, included a change of water
rights for the Estes Park Town Company Pipeline and the Estes Park Water Company Pipeline
Extension water rights. The changes decreed for these water rights in Case 97CW0126 included a
change in point of diversion to the Glacier Creek Pipeline on Glacier Creek and a reduction in the
total amount of diversion under the two rights to be limited to 2.00 cfs. The use of these water rights
in the Town of Estes Park Augmentation Plan is further described below.
Table 9. Decree Information for Park Direct Flow Water Rights
Name WDID Source Adjudication
Date
Appropriation
Date Decreed Use Amount
Glacier
Creek
Pipeline
0400648 Glacier
Creek 11/14/1939 5/20/1925 Domestic, Irrigation 2.0 cfs
Estes Park
Cascade
Diversion
0400700 Fall
River 12/31/1959 12/31/1959
Municipal purposes,
including irrigation of
golf courses and parks
and other lands served
by the Town’s
municipal water
system, firefighting,
domestic, commercial,
industrial and
piscatorial”.
1.55 cfs
Estes Park
Town 0400564
Black
Canyon
Creek
11/14/1939 9/25/1905
Domestic, irrigation,
and “manufacturing and
mechanical uses
2.0 cfsa/
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Town of Estes Park Page 15
Comprehensive Water Master Plan
Name WDID Source Adjudication
Date
Appropriation
Date Decreed Use Amount
Company
Pipeline
ordinarily made of a
municipal water
supply”
Estes Park
Water
Company
Pipeline
Extension
0400661
Black
Canyon
Creek
11/14/1939 11/9/1911
Domestic, irrigation,
and “manufacturing and
mechanical uses
ordinarily made of a
municipal water
supply”
1.73 cfsa/
a/ Per Case No. 97CW0126, the total diversion amount under these two rights is limited to 2.00 cfs.
3. AUGMENTATION PLAN - CASE NO. 97CW0126
The direct flow water rights owned by the Town of Estes Park are junior relative to downstream water
rights on the South Platte River. As such, these water rights alone do not provide a reliable municipal
supply. In 1997, the Town of Estes Park filed an application in Water Court for an augmentation plan that
would allow the Town to continue taking delivery of its direct flow water rights even when being curtailed
by downstream senior water rights in Division 1.
The Town of Estes Park Augmentation Plan, decreed in Case No. 97CW0126, allows for three separate
claims. Together, these three claims allow for the Town to divert native water out -of-priority for municipal
use and replace any depletions so that downstream water rights are not injured. The three components
included in Case No. 97CW0126 are:
A change of water rights for Estes Park Town Company Pipeline and the Estes Park Water
Company Pipeline Extension,
A plan for augmentation, and
A conditional right of substitution and exchange.
The water district identifier used by the State Engineer’s Office to track the Town of Estes Park
Augmentation Plan is 0407000.
As described above, the change of water rights for Estes Park Town Company Pipeline and the Estes Park
Water Company Pipeline Extension included a change in point of diversion to the Glacier Creek Pipeline
on Glacier Creek and a reduction in the total amount of diversion under the two rights to be limited to 2.00
cfs. The decree in Case No. 97CW0126 includes a number of terms and conditions relating to this change
of water right, including but not limited to:
The total amount of diversion of the water rights will not exceed 2.00 cfs,
The in-priority diversion of the two water rights will be made exclusively at the Glacier Creek point
of diversion and not at the original points of diversion, and
Diversion of the water rights at the Glacier Creek point of diversion is to be limited to the amount
of water physically available in priority at the original points of diversion.
The plan for augmentation decreed in Case No. 97CW0126 is the crux of the Town’s municipal water
supply operations; the plan allows for diversions of native water through the Town’s water system at times
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Town of Estes Park Page 16
Comprehensive Water Master Plan
when those diversions would otherwise be out of priority. The source of augmentation water for the Town’s
Augmentation Plan is the Town’s Windy Gap Project water. There are some specific aspects of the
augmentation plan worth noting:
When the direct flow water rights are diverted out-of-priority, the amount of water the Town must
replace is calculated as the product of the out-of-priority diversion and the monthly depletion factor
shown in Table 9.
Table 10. Depletion Factors Decreed in the Town's Augmentation Plan
Month Depletion Factor Month Depletion Factor
Jan 6% Jul 13%
Feb 6% Aug 11%
Mar 6% Sep 10%
Apr 7% Oct 8%
May 12% Nov 6%
Jun 17% Dec 6%
When diverting out-of-priority, the Town is required to maintain accounting showing the daily
diversion and replacement requirements. At the end of each month the Town is to transfer an
amount of Windy Gap water equal to the out-of-priority depletion for the past month. However,
during the period of June 1st through September 30th of each year, at the request of the Water
Commissioner, the Town shall transfer the amount of Windy Gap water equal to the daily out-of-
priority depletion on a daily basis.
On average, the depletion factor for the Town’s replacement requirement is 9%; meaning, for every
1 AF diverted out-of-priority, the Town must use 0.09 AF of Windy Gap water to satisfy the
replacement requirements. Applying the same logic, an allocation of 200 AF of Windy Gap water
would allow for the out-of-priority diversion of approximately 2,222 AF.
Whenever the calling water right is decreed to the Foothills Conduit, the Town must provide
replacement water from sources that deliver to the Big Thompson River upstream of the diversion
point for the Foothills Conduit;
The third component of Case No. 97CW0126 is the exchange. The exchange exists so that Windy Gap
Project water delivered at either of the two points described above can be exchanged for diversions taking
place at the Town’s intakes. The exchange was decreed as a conditional water right at a maximum rate of
6.2 cfs with an appropriation date of March 31, 1997. The exchange from points include the Estes Park
Sanitation District Wastewater Treatment Plant outfall and the Upper Thompson Sanitation District outfall.
The exchange to points are the Estes Water Park Systems Intakes (any of the diversion points identified
above).
4. TOWN LEASES TO OTHER WATER USERS
In considering the supply of water that the Town of Estes Park has available to meet its municipal demand
it is important to consider the commitments that the Town has made to supply water to other entities. The
Town currently leases a portion of its water supplies to other water users. Because the source of supply for
these commitments is Windy Gap water, and Windy Gap water is fully consumable, these leases can be
satisfied by direct delivery of Windy Gap water or second use of the Windy Gap supply. Second use of the
Windy Gap supply is the return flow component of Windy Gap water delivered through the Town’s
municipal water supply system. A summary of these leases is provided below in Table 11.
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Town of Estes Park Page 17
Comprehensive Water Master Plan
Table 11. Town Leases of Water Supplies to Other Users
Entity Source Amount Expiration Date Terms
Cheley Colorado
Camps, Inc.
Windy Gap
Project 8 AF December 31, 2032
Released monthly from Lake
Estes or by exchange at MLWTP
May - Oct
Continental Water
Bank, Inc.
Windy Gap
Project 8 AF September 27,
2025
Released by exchange in May
Requires coordination w/
NCWCD
Glacier View
Water System,
Inc.
Windy Gap
Project 1 AF December 2, 2023
Released by exchange in May
Requires coordination w/
NCWCD
Mary’s Lake
Campground Well
Windy Gap
Project 1 AF September 27,
2031
Released monthly from Lake
Estes or by exchange at MLWTP
May – Oct
5. HISTORY OF WATER USE
For the purpose of administering the Town’s augmentation plan in Case 97CW0126, an accounting form
was prepared. Among other things, this accounting form tracks the amount of water delivered to the water
treatment plants for treatment and the amount of Bureau Water, Windy Gap water, and CBT water used by
the Town.
Table 11 and Figure 2 below present the annual amount of water delivered for treatment at the two water
treatment plants in the Town of Estes Park, MLWTP and GCWTP. The ramp up between 2004 and 2006
is likely the delayed response of water demand increasing following the 2002 drought. Since 2006, the
demand for water and therefore the amount of water delivered to the Town’s treatment plants has ranged
from 1,500 AF/year to 1,646 AF/year.
Table 12. Delivery of Water to MLWTP and GCWTP
Irrigation
Year
Water Delivered to
MLWTP
AF)
Water Delivered to
GCWTP
AF)
Total Water Delivered
to WTPs
AF)
2004 749.3 706.5 1,455.8
2005 592.4 992.7 1,585.1
2006 653.4 1,015.6 1,669.0
2007 617.9 1,031.5 1,649.4
2008 626.0 992.9 1,618.9
2009 235.1 1,272.7 1,507.8
2010 816.3 792.3 1,608.6
2011 1,130.4 493.1 1,623.6
2012 649.2 996.8 1,646.0
2013 806.6 772.9 1,579.5
2014 802.7 830.7 1,633.4
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Town of Estes Park Page 18
Comprehensive Water Master Plan
Figure 2. Estes Park Annual WTP Delivery
Table 13 and Figure 3 below present the annual use of Bureau Water, Windy Gap water, and CBT sources.
With the exception of 2009, when the MLWTP was offline for construction, the Town relies upon the
Bureau Water as the main source of supply at MLWTP
Table 13. Annual Use of Bureau Water, Windy Gap Water, and CBT Water
Irrigation
Year
Bureau Water
AF)
Windy Gap Water
AF)
CBT Sources
AF)
Sum of Bureau Water,
Windy Gap, and CBT
AF)
2004 500.2 90.7 159.9 750.8
2005 488.0 108.1 22.4 618.5
2006 500.1 163.9 38.0 702.0
2007 500.0 123.2 22.1 645.3
2008 500.3 126.4 27.5 654.2
2009 162.2 128.2 0.0 290.4
2010 500.1 92.4 223.1 815.6
2011 499.1 30.9 549.7 1,079.6
2012 500.0 84.3 104.0 688.3
2013 499.8 90.8 254.4 845.0
2014 499.9 69.4 232.9 802.3
Average 468.2 100.8 148.5 717.5
Treated at MLWTP
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Town of Estes Park Page 19
Comprehensive Water Master Plan
Figure 3. Annual Use of Bureau Water, Windy Gap Water, and CBT Water
As described above, in an average year the Bureau Water, Windy Gap water, and CBT water could yield
approximately 1,552 AF (assumes 500 AF for Bureau Water, 200 AF for Windy Gap, and 852 AF for CBT
supply). This number represents the average annual amount of water that could be available for treatment
at MLWTP. Between 2004 and 2013, the average annual amount of water treated at the MLWTP was 717.5
AF/year. Based on the average annual supply of the Bureau Water, Windy Gap water, and CBT water,
there could be as much as an additional 835 AF or water available for treatment at MLWTP. This analysis
does not consider the treatment capacity of MLWTP or available capacity in the distribution system served
by MLWTP.
6. CONSIDERATIONS FOR FUTURE USE
To address future water demands in Estes Valley, the Town is considering construction of a new point of
delivery off the Big Thompson River. The purposes of the new point of delivery would be to provide
redundancy in the system and allow for sources traditionally treated at GCWTP to be able to be treated at
MLWTP, and vis-versa, for sources traditionally treated at MLWTP to be able to be treated at GCWTP.
Based on our review of the Town’s water rights, the following is a list of items that should be further
considered as part of the investigation into this change.
According to the November 23, 1994 Amendatory Contract, it appears that the Bureau Water is to
be delivered and measured at either the Estes Powerplant penstocks or the Mary’s Lake
Powerplant Gatehouse. Other than delivering and measuring at either of these points, there do
not appear to be any limits on the place of treatment for the water. It is our recommendation that
the Town obtain a legal opinion as to if the Bureau Water can be treated at GCWTP if it is first
measured at one of the two delivery points.
If Bureau Water can be treated at GCWTP, two mechanisms to get the water to a new point of
delivery would be exchange or trade. Based on our review of the decree entered in Case
97CW0126, it is not clear if the Bureau Water or the CBT water can be used in the exchange
decreed in 97CW0126. If these sources of water cannot be used in the existing exchange, a new
water court case could be filed that would allow for the exchange of Bureau Water and CBT
water up to the Glacier Creek pipeline diversion or a new point of diversion off Big Thompson
1,200
1,000
5 800
SD 600
4>|
400
200
0
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Irrigation Year CBT Sources
Windy Gap
Bureau Water
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Town of Estes Park Page 20
Comprehensive Water Master Plan
River. In the alternative, the Town, in connection with NCWCD, may be able to structure a trade
whereby NCWCD would make water available to the Town in Glacier Creek or Big Thompson
Creek upstream of the future point of diversion and the Town would then make water available to
NCWCD in Lake Estes. Provided NCWCD has a source of water it can reliably make available
to the Town upstream of the Town’s point of diversion, such a trade may be able to operate
without a water court proceeding.
The locations of the new points of delivery off the Big Thompson River currently being
considered are within the exchange reach conditionally decreed in Case 97CW0126. In
reviewing the final decree in this case, it is not clear if water can be diverted be exchange at point
that is in between the decreed exchange-to and exchange-from point. It is our recommendation
that the Town obtain a legal opinion on this matter.
Based on our review of the final decree in Case 97CW0126, it appears that the exchange utilized
by the Town was decreed as conditional and never made absolute. Based on accounting reviewed
in support of this analysis, it appears that the exchange has been operating since at least 2009. It
is our recommendation that the Town obtain a legal opinion as to the status of the exchange.
Prior to filing any water court application for a new alternate point of diversion for the Town’s
existing portfolio of water rights, a legal opinion should be obtained concerning the potential for
re-quantification of the water rights and the impact such re-quantification could have on the
Town’s existing decreed augmentation plan.
I Focused.engaged.Innovative.
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Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Paul Hornbeck, Senior Planner
Department: Community Development
Date: August 11, 2026
Subject: Resolutions 87-26, 88-26, and 89-26 regarding Fall River Village II PUD
and Subdivision Plats, Estes Park Housing Authority, Owner/ Applicant
Type: Public Hearing, Land Use, Quasi-Judicial
Town Board voted at the July 28, 2026 meeting to continue Resolutions 87-26, 88-26,
and 89-26 to the next regularly scheduled Town Board meeting. The applicant is unable
to attend the August 11th, 2026 meeting and requests the three items be continued to
the August 25, 2026 meeting.
Since Resolution 87-26 was opened to public comment on July 28th prior to the
continuance, the Board must again open that item for public comment prior to taking
action on this continuance request. The other two resolutions do not require public
comment prior to taking action on the continuance since they were not previously
opened to public comment.
Sample Motion:
1.I move to continue Resolutions 87-26, 88-26, and 89-26 to the next regularly
scheduled Town Board meeting.
Public Comment Received On 8/10/2026
Board of Trustees Public Comment
Name: Dave Albee
Stance on Item: Neutral
Agenda Item Title: Resolutions 87-26, 88-26, and 89-26 Regarding Fall River Village II PUD and
Subdivision Plats
Public Comment:
Everyone is looking for a LIVING AREA – they are not just TRYING TO FIND A HOME. Come walk or bike
our trails, visit our area, and feel the rhythm of a community that’s as dynamic as it is welcoming. It is
proposed to leave the 3.8 acre of the land “between” the Fall River Trail and the River to a recreation area
to give river access to the abundant wildlife, locals, visitors and fisherman. For centuries all kinds of
animals have visited the “between” area usually in the early morning or late afternoon. Attached a photo of
ewes and lambs utilizing the area but no RAMs. You can see wildlife footprints and droppings all over the
land. The value of this “between” land is to allows access to the river and for all to enjoy it. Leave this small
area natural open space area. It would be a detriment to the developer ’s design skills if the land is not
dedicated to the people and wildlife. The land should be re-zoned for open space. Please reject Resolution
88-26 and 89-26 Dave Albee
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Memo
Through: Town Administrator Machalek
From: Paul Fetherston, Internal Services Director
Ian Stewart, Chief of Police
Derek Pastor, Project Manager
Department: Internal Services
Date: August 11, 2026
Subject: Resolution 80-26 Contract with Infusion Architects, LLC for Design
Services and Construction Management Assistance for the Estes Park
Public Safety Facility
Type: Contract/Agreement, Resolution
Objective:
To advance the current conceptual drawings of the Estes Park Public Safety Facility into
schematic designs, and ultimately construction documents. Additionally, the contractor
will (a) provide construction management assistance during the construction phase, the
contractor; and (b) assist in all aspects of design development including community
engagement events, future Town Board presentations and satisfying land use and
review requirements.
Present Situation:
In January 2025, after seeking quotes for professional services from multiple vendors as
required by the Town’s purchasing policy, Town staff entered into an agreement with
Infusion Architects to assist in Phase 1 of the Estes Park Public Safety Facility. This
consisted of (a) meetings with the Police Department staff to develop a programmatic
and space needs analyses and assessments; (b) assistance in site analyses of 20+
sites; and (c) culminated with a conceptual design for the preferred Town-owned site
location at the northwest corner of Manford Avenue and Community Drive.
Phase 2 of design services – which requires a competitive bidding process - will consist
of (i) extending the conceptual design into Schematic Designs, Design Documents and
Construction Documents; and (ii) extending into Construction Management Assistance
which includes providing responses to questions or clarifications of the drawings,
reviewing all shop drawings and equipment/materials submittals, routine site
visits/inspections, and conducting Owner/Architect/Contractor (OAC) meetings
throughout the duration of construction.
To secure these services, a Request for Qualifications/ Request for Proposals (RFQ/
RFP) was advertised on March 11, 2026. A mandatory pre-proposal meeting was
attended by 24 different companies after which 9 qualified proposals were received. A
five-person staff evaluation team consisting of representatives from the Police, Internal
Services, and Public Works Departments evaluated and ranked the top three proposals.
From that, the top two firms identified based on qualifications and fees were invited for
virtual interviews.
Following the interviews, the staff evaluation team unanimously recommended entering
into fee negotiations with Infusion Architects. Following these negotiations, the staff
evaluation team recommends the approval of this professional services contract with
Infusion Architects.
While Infusion’s fee proposal was not the lowest, the award recommendation is based
on a best value evaluation rather than price alone. As outlined in the solicitation, the
contract would be awarded to the responsive and responsible consultant whose
proposal conforming to the solicitation’s selection factors would be most advantageous
to the Town. As such, the evaluation team determined that Infusion demonstrated a
comprehensive understanding of the overall project and presented credible strategies to
effectively manage costs and deliver the project. Based on these factors, the evaluation
team concluded that Infusion’s proposal represents the best overall value to the Town,
consistent with the Town’s purchasing standards.
Proposal:
Authorize the Mayor to sign the contract for design services and construction
management assistance for the new public safety facility. If the contract is approved, the
Town would only pay for work completed in the event the Town ceases work towards
the construction of a new public safety facility.
Advantages:
• Continuity of services. Infusion is familiar with the history and progress made to this
point.
• Relationship. There have been positive interactions and meaningful dialogue
between Town staff and Infusion Architects.
• Experience. Infusion Architects has designed numerous Police Departments and
Public Safety Facilities throughout Colorado, including partner agencies such as
Larimer Emergency Telephone Authority (LETA)
Disadvantages:
• Cost: As outlined above, while not the lowest fee proposal, the recommendation is
based on the determination that this proposal represents the best overall value.
Action Recommended:
Town Board approval of the professional services contract with Infusion Architects, LLC
is recommended.
Finance/Resource Impact:
This project will be a single contract that spans multiple years. For 2026, funding has
been approved through the Capital Improvement Project budget. Additionally, the Town
has secured two separate grants that can be applied toward design and/or construction
of the public safety facility. One grant is through the Department of Local Affairs (DOLA)
for $100,000 and the other is through the United States Department of Agriculture
(USDA) for $1,000,000. If the project proceeds to construction, it is anticipated that the
total project cost would be funded through Certificates of Participation.
It is important to note that as the Town Board moves forward with and through the
design phase and grants in support of the design and construction of a new public
safety facility that the Town’s acceptance and expenditure of grant funds constitute a
representation to the grantor that the project will be completed. In the event the Town
elects not to advance or complete construction of a new public safety facility using the
awarded funds, the Town may be required to repay any grant funds that have been
distributed and expended.
Level of Public Interest:
The level of public interest in this award is high, as the design services contract directly
supports the development of a critical public safety facility that will serve the
community’s long-term health, safety, and emergency response needs.
Sample Motion:
I move to approve/ deny adoption of Resolution 80-26.
Attachments:
1.Resolution 80-26
2.Professional Services Contract with Infusion Architects, LLC
3.Requests for Qualifications / Requests for Proposals (RFQ/RFP)
4.RFQ/RFP Proposals from Infusion Architects
5.Public Safety RFQ Qualifications Scoring Matrix Evaluation
6.Public Safety RFP Fee Proposal Evaluation
7. RFQ/RFP Proposals from D2C Architects
RESOLUTION 80-26
APPROVING A PROFESSIONAL SERVICES CONTRACT WITH INFUSION
ARCHITECTS, LLC FOR DESIGN SERVICES AND CONSTRUCTION MANAGEMENT
ASSISTANCE FOR THE PUBLIC SAFETY FACILITY
WHEREAS, the Town Board wishes to enter into a professional services contract
referenced in the title of this resolution for the design services and construction
management assistance of the public safety facility; and
WHEREAS, the cost of the contract with Infusion Architects, LLC, Inc is
$1,365,000; and
WHEREAS, the Board intends to authorize the Internal Services Director to sign,
without additional Board action, change orders that total up to but do not exceed ten
percent of the contract value ($136,500) within the project budget.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the professional services
contract referenced in the title of this resolution in substantially the form now before the
Board. The Board authorizes the Internal Services Director to spend up to a total of
$1,501,500 under this contract.
DATED this_____ day of ____________________, 2026.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
_________________________________
Town Attorney
Attachment 1
PROFESSIONAL SERVICES CONTRACT
Public Safety Facility Design Services
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and
Infusion Architects, LLC (Contractor), a Colorado limited liability company, whose address is
4487 Highland Meadows Pkwy B, Windsor, CO 80550, make this Contract this __________ day
of ____________________, 2026, at the Town of Estes Park, Colorado, considering the
following facts and circumstances:
1 RECITALS:
1.1 Town desires to use the services of Consultant outlined in Consultant's Proposal; and
1.2 Consultant has agreed to provide the Services outlined in its Proposal, on the terms
and conditions stated in this Contract.
2 CONTRACT: This Agreement is a Contract, representing the entire and integrated
agreement between the parties and supersedes any prior negotiations, written or oral
representations and agreements. The Agreement incorporates the following Contract
Documents. In resolving inconsistencies between two or more of the Contract Documents,
they shall take precedence in the order enumerated, with the first listed Contract Document
having highest precedence.
The Contract Documents, except for amendments executed after execution of this Contract, are:
2.1 Change Orders;
2.2 Notice to Proceed;
2.3 Agreement with the United States through its Department of Agriculture for a Rural
Development Grant, approved through Congressionally Directed Spending, for
$1,000,000, as ultimately executed.
2.4 State of Colorado Intergovernmental Grant Agreement with the Department of Local
Affairs for Project EIAF-26-194, for $100,000, as ultimately executed.
2.5 This Contract;
2.6 The following Addenda, if any:
Number Date Page(s)
2 March 27, 2026 9
1 March 18, 2026 8
2.7 The following Special Conditions of the Contract, if any: NA
Attachment 2
Town of Estes Park Professional Services Contract --Page 2 of 13
Document Title Page(s)
2.8 Notice of Award;
2.9 Request for Qualifications / Proposals, containing 58 pages, dated March 11, 2026;
2.10 Revised Consultant’s Fee Proposal, containing 5 pages, dated June 4, 2026;
2.11 Consultant's Qualifications Proposal, containing 31 pages, dated April 8, 2026;
2.12 Consultant's Fee Proposal, containing 2 pages, dated April 8, 2026; and
2.13 Insurance Certificates.
3 SCOPE OF SERVICES: Consultant shall provide and furnish at its own cost and expense all
materials, machinery, equipment, tools, superintendence, labor, insurance and other
accessories and services necessary to provide its Services in strict accordance with the
conditions and prices stated in the Contract Documents. Additionally, Consultant
understands that two grant agreements will fund this Contract and, while they have not been
executed or even fully drafted yet, their requirements will control. All obligations required
of the Consultant by either grant agreement listed in section 2.3 or 2.4 above, as such
agreements are ultimately finalized, are hereby incorporated as obligations of the Consultant
under this Contract. The Town intends to update this Contract by change order to provide
the Consultant these final agreements.
4 BEGINNING WORK AND COMPLETION SCHEDULE: The Consultant shall begin
services under this Contract upon receiving Town’s notice to proceed. Consultant shall
timely perform its Services, according to the schedule in the Consultant’s Qualifications
Proposal.
5 PRICE: The Town will pay Consultant for the performance of this Contract, not to exceed
$1,365,000 (One million three hundred sixty five thousand dollars), as the Price for the total
Services performed as stipulated in Consultant's Proposal. This Contract does not create a
multiple fiscal year direct or indirect debt or other financial obligation. Each request for
service shall incur a concurrent debt for that request only. All financial obligations of the
Town under this Contract are contingent upon appropriation, budgeting, and availability of
specific funds to discharge such obligations.
6 TIME OF PAYMENTS TO CONSULTANT: The Consultant shall bill its charges to the
Town periodically, but no more frequently than once a month. Each bill shall contain a
statement of the time the primary employees spent on the Services since the previous bill, a
brief description of the Services provided by each such employee, and an itemization of
direct expenses. The Town will pay each such bill which it finds to be in accordance with
this Contract within forty-five days of its receipt. If Town questions any part of a bill, finds
any part of a bill does not conform to this Contract, or claims the right to withhold payment
of any part of a bill, it will promptly notify Consultant of the question, nonconformity or
reasons for withholding.
Town of Estes Park Professional Services Contract --Page 3 of 13
7 QUALIFICATIONS ON OBLIGATIONS TO PAY: No partial payment shall be final
acceptance or approval of that part of the Services paid for, or shall relieve Consultant of any
of its obligations under this Contract. Notwithstanding any other terms of this Contract,
Town may withhold any payment (whether a progress payment or final payment) to
Consultant under the following conditions:
7.1 Consultant fails to promptly pay all bills for labor, material, or services of consultants
furnished or performed by others to perform Services.
7.2 Consultant is in default of any of its obligations under this Contract or any of the
Contract Documents.
7.3 Any part of such payment is attributable to Services not conforming to this Contract.
(Town will pay for any part attributable to conforming Services).
7.4 Town, in its good faith judgment, determines that the compensation remaining unpaid
will not be sufficient to complete the Services according to this Contract.
8 CONSULTANT'S DUTIES:
8.1 Town enters into this Contract relying on Consultant’s special and unique abilities to
perform the Services. Consultant accepts the relationship of trust and confidence
established between it and the Town by this Contract. Consultant will use its best
efforts, skill, judgment, and abilities. Consultant will further the interests of Town
according to Town’s requirements and procedures, according to high professional
standards.
8.2 Consultant has and will undertake no obligations, commitments, or impediments of
any kind that will limit or prevent its performance of the Services, loyally, according
to the Town's best interests. In case of any conflict between interests of Town and any
other entity, Consultant shall fully and immediately disclose the issue to Town and,
without Town's express approval, shall take no action contrary to Town's interests.
8.3 Consultant’s Services under this Contract shall be of at least the standard and quality
prevailing among recognized professionals of expert knowledge and skill engaged in
the Consultant's same profession under the same or similar circumstances.
8.4 Consultant's work, including drawings and other tangible work products provided to
Town, will be accurate and free from any material errors, and will conform to the
requirements of this Contract. Town approval of defective drawings or other work
shall not diminish or release Consultant's duties, since Town ultimately relies upon
Consultant's skill and knowledge.
8.5 The Contract Documents determine whether the Consultant's Scope of Services
includes detailed independent verification of data prepared or supplied by Town.
Consultant will, nevertheless, call to Town's attention anything in any drawings,
plans, sketches, instructions, information, requirements, procedures, or other data
supplied to Consultant (by the Town or any other party) that Consultant knows, or
Town of Estes Park Professional Services Contract --Page 4 of 13
reasonably should know, is unsuitable, improper, or inaccurate for Consultant's
purposes.
8.6 Consultant shall attend such meetings on the work stated in this Contract, as Town
requires. Town will give reasonable notice of any such meetings, so Consultant may
attend. Town will pay for any meeting time exceeding Consultant’s total estimate of
included hours, according to Consultant’s fee schedule attached to Consultant’s
proposal.
8.7 As applicable state and federal laws may require, Consultant will assign only persons
duly licensed and registered to do work under this Contract.
8.8 Consultant shall furnish efficient business administration and superintendence and
perform the Services in the most efficient and economical manner consistent with the
best interests of Town.
8.9 Consultant shall keep its books and records for Services and any reimbursable
expenses according to recognized accounting principles and practices, consistently
applied. Consultant shall make them available for the Town's inspection at all
reasonable times. Consultant shall keep such books and records for at least three (3)
years after completion of the Services.
9 TOWN'S DUTIES:
9.1 Town will provide full information to the Consultant on the Town's requirements in a
timely manner.
9.2 Town will assist the Consultant by providing such pertinent information available to
Town, including maps, studies, reports, tests, surveys and other data, as Consultant
specifically requests.
9.3 Town will examine all tests, reports, drawings, specifications, maps, plans and other
documents presented by the Consultant to Town for decisions. Town will obtain the
advice of other consultants, as the Town thinks appropriate. Town will give decisions
to the Consultant in writing within a reasonable time.
9.4 Town will appoint a person to act as Town's representative on this Agreement. This
person will have authority to issue instruction, receive information, interpret and
define the Town's policies and decisions on the Consultant’s Services.
9.5 Town will give prompt written notice to the Consultant when the Town notices any
development that affects the scope or timing of the Services.
10 USE OF FINAL PRODUCT: Consultant may have limited involvement after the completion
of this Agreement and lacks control of the future use of Consultant's work. Except for
deficiencies in Consultant’s performance under this Agreement, future use and interpretation
of Consultant’s work is at the risk of Town or other users.
Town of Estes Park Professional Services Contract --Page 5 of 13
10.1 The Consultant will keep record copies of all work product items delivered to the
Town.
11 OWNERSHIP OF DOCUMENTS AND OTHER MATERIALS: All drawings,
specifications, computations, sketches, test data, survey results, renderings, models, and
other materials peculiar to the Services of Consultant or Consultant’s subconsultants under
this Contract are property of Town, for its exclusive use and re-use at any time without
further compensation and without any restrictions. Consultant shall treat all such material
and information as confidential, and Consultant shall neither use any such material or
information or copies on other work nor disclose such material or information to any other
party without Town's prior written approval. Upon completion of Services, or at such other
time as the Town requires, Consultant shall deliver to the Town a complete, reproducible set
of all such materials. For copyright ownership under the Federal Copyright Act, Consultant
conveys to Town and waives all rights, title and interest to all such materials in written,
electronic or other form, prepared under this Contract. Town shall have worldwide reprint
and reproduction rights in all forms and in all media, free of any claims by the Consultant or
its subconsultants and subcontractors. The Town's rights, granted above, in drawing details,
designs and specifications that are Consultant's standard documents for similar projects, and
in Consultant’s databases, computer software and other intellectual property developed, used
or modified in performing Services under this Contract are not exclusive, but joint rights,
freely exercisable by either the Town or the Consultant.
All design documents, including drawings, specifications, and computer software prepared
by Consultant according to this Contract comprise Consultant's design for a specific Project.
Neither party intends or represents them as suitable for reuse, by Town or others, as designs
for extension of that same Project or for any other project. Any such reuse without prior
written verification or adaptation by Consultant for the specific purpose intended will be at
user's sole risk and without liability or legal exposure to Consultant. Except as required for
performance under this Contract, Consultant's verification or adaptation of design
documents will entitle Consultant to additional compensation at such rates as the Consultant
may agree.
Town shall not sell the design or otherwise use it other than for its intended purpose.
Consultant shall have no liability for use of the design in any other location or for any other
project, without Consultant’s written approval.
12 CHANGE ORDERS: Town reserves the right to order work changes in the nature of
additions, deletions, or modifications, without invalidating this agreement, and agrees to
make corresponding adjustments in the contract price and time for completion. All changes
will be authorized by a written change order signed by Town. Work shall be changed, and
the contract price and completion time shall be modified only as set out in the written
change order.
13 SERVICE OF NOTICES: The parties may give each other required notices in person or by
first class mail or by email to their authorized representatives (or their successors) at the
addresses listed below:
Town of Estes Park Professional Services Contract --Page 6 of 13
TOWN OF ESTES PARK:
Derek Pastor, Project Manager
170 MacGregor Ave
Estes Park, CO 80517
dpastor@estes.org
970-577-3957
CONSULTANT:
Randell Johnson, Principal
4487 Highland Meadows, Pkwy B
Windsor, CO 80550
randell.johnson@infusionarchitects.com
970-775-2925
14 COMPLIANCE WITH LAW: Consultant will perform this Contract in strict compliance
with applicable federal, state, and municipal laws, rules, statutes, charter provisions,
ordinances, and regulations (including sections of the Occupational Safety and Health
Administration [OSHA] regulations, latest revised edition, providing for job safety and
health protection for workers) and all orders and decrees of bodies or tribunals applicable to
work under this Contract. Consultant shall protect and indemnify Town against any claim or
liability arising from or based on the violations of any such law, ordinance, regulation, order,
or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to
ensure that Consultant follows the safety regulations issued by OSHA. The Contractor shall
indemnify, hold harmless, and assume liability on behalf of the Town and its officers,
employees, and agents, for all costs, expenses, claims, damages, liabilities, court awards,
attorney fees and related costs, and any other amounts incurred by the Town in relation to
the Contractor’s noncompliance with the accessibility standards for an individual with a
disability adopted by the Colorado Office of Information Technology pursuant to section 24-
85-103, C.R.S.
15 PERMITS AND LICENSES: The Consultant shall secure all permits and licenses, pay all
charges, files, and taxes and give all notices necessary and incidental to the lawful
prosecution of its Services. Anyone conducting business in the Town of Estes Park is
required a business license which can be obtained from the Town Clerk’s Office.
16 PATENTED DEVICES, MATERIALS AND PROCESSES: The Consultant shall hold and
save harmless the Town from all claims for infringement, by reason of fee use of any
patented design, device, material, process, or trademark or copyright and shall indemnify the
Town for any costs, expenses, and damages, including court costs and attorney fees, incurred
by reason of actual or alleged infringement during the prosecution or after completion of
Services.
17 INSURANCE: Consultant shall, at its own costs, secure and continuously maintain through
the term of this Contract the minimum insurance coverages listed below, with forms and
insurers acceptable to Town. In addition, Consultant shall maintain such coverages for the
insurance listed in Paragraphs 17.1, 17.3 and 17.4 for two additional years. For any claims-
made policy, Consultant shall include the necessary retroactive dates and extended reporting
periods to maintain continuous coverage.
17.1 Professional Liability/Errors and Omissions for at least $1,000,000.
17.2 Workers' Compensation according to the Workers' Compensation Act of the State of
Colorado and Employer's Liability with limits of at least $500,000.
Town of Estes Park Professional Services Contract --Page 7 of 13
17.3 General liability, including contractual liability, of at least $1,000,000 per each
occurrence plus an additional amount adequate to pay related attorney's fees and
defense cost. Coverage shall include bodily injury, property damage, personal injury,
and contractual liability.
17.4 Comprehensive Automobile Liability with minimum limits for bodily injury and
property damage coverage of at least $1,000,000 per each occurrence plus an
additional amount adequate to pay related attorneys' fees and defense costs, for each
of Consultant's owned, hired or non-owned vehicles assigned to or used in
performance of this Contract.
17.5 Valuable Papers insurance in an amount adequate to assure the restoration of any
plans, drawings, field notes, or other similar data related to the services covered by
this Contract in case of their loss or destruction.
17.6 The required general liability and comprehensive automobile liability policies shall
contain endorsements to include Town and its officers and employees as additional
insureds. The required professional liability and workers’ compensation policies or
coverages shall not contain endorsements including the Town, its officers or
employees as additional insureds. Every policy required above shall be primary
insurance. Any insurance or self-insurance benefits carried by Town, its officers, or
its employees, shall be in excess and not contributory to that provided by Consultant.
17.7 Consultant shall, upon request, provide Town a certified copy of each required policy.
17.8 As evidence of the insurance coverages required by this Contract, before beginning
work under this Contract, Consultant shall furnish certificates of insurance certifying
that at least the minimum coverages required here are in effect and specifying the
liability coverages (except for professional liability) are written on an occurrence
form to:
Town of Estes Park
170 MacGregor Avenue
PO Box 1200
Estes Park, CO 80517
Attention: Derek Pastor, Project Manager
With the exception of professional liability and workers’ compensation, policy or
policies providing insurance as required will defend and include the Town, its Board,
officers, agents and employees as additional insureds on a primary basis for work
performed under or incidental to this Contract. Required insurance policies shall be
with companies qualified to do business in Colorado with a general policyholder’s
financial rating acceptable to the Town. The policies shall not be cancelable or subject
to reduction in coverage limits or other modification except after thirty days prior
written notice to the Town. General liability and automobile policies shall be for the
mutual and joint benefit and protection of the Consultant and the Town. These policies
shall provide that the Town, although named as an additional insured, shall
nevertheless be entitled to recover under said policies for any loss occasioned to it, its
Town of Estes Park Professional Services Contract --Page 8 of 13
officers, employees, and agents by reason of acts or omissions of the Consultant, its
officers, employees, agents, sub-consultants, or business invitees. They shall be
written as primary policies not contributing to and not in excess of coverage the Town
may carry.
17.9 If Consultant is self-insured under the laws of the State of Colorado, Consultant shall
provide appropriate declarations and evidence of coverage.
17.10 Consultant shall not cancel, change, or fail to renew required insurance coverages.
Consultant shall notify Town's designated person responsible for risk management of
any reduction or exhaustion of aggregate limits, which Town may deem to be a
breach of this Contract.
17.11 The Town relies on, and does not waive or intend to waive, by any provision of this
Contract, the monetary limitations or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, § 24-10-101 et seq., C.R.S.,
as from time to time amended, or otherwise available to the parties, their officers, or
their employees.
17.12 If any insurance required here is to be issued or renewed on a claims-made form as
opposed to the occurrence form, the retroactive date for coverage will be no later than
the commencement date of the project and will state that in the event of cancellation
or nonrenewal, the discovery period for insurance claims (tail coverage) will be at
least 72 months from the date of the completion of the project.
17.13 Consultant shall not cancel, non-renew or cause insurance to be materially changed or
replaced by another policy without prior approval by Town.
18 INDEMNIFICATION:
18.1 Consultant and its agents, principals, officers, partners, employees, and
subcontractors ("Indemnitors") shall and do agree to indemnify, protect, and hold
harmless the Town, its officers, employees, and agents ("Indemnitees") from all
claims, damages, losses, liens, causes of actions, suits, judgments, and expenses
(including attorneys’ fees), of any nature, kind, or description ("Liabilities") by any
third party arising out of, caused by, or resulting from any Services under this
Contract if such Liabilities are: (1) attributable to bodily injury, personal injury,
sickness, disease, or death of any person, or to the injury or destruction of any
tangible property (including resulting loss of use) and (2) caused, in whole or in part,
by any error, omission or negligent act of the Consultant, anyone directly or indirectly
employed by it, or anyone for whose acts Consultant may be liable.
18.2 If more than one Indemnitor is liable for any error, omission or negligent act covered
by this Agreement, each such Indemnitor shall be jointly and severally liable to the
Indemnitees for indemnification and the Indemnitors may settle ultimate
responsibility among themselves for the loss and expense of any such indemnification
by separate proceedings and without jeopardy to any Indemnitee. This Agreement
Town of Estes Park Professional Services Contract --Page 9 of 13
shall not eliminate or reduce any other right to indemnification or other remedy the
Town, or any of the Indemnitees may have by law.
18.3 As part of this indemnity obligation, the Consultant shall compensate the Town for
any time the Town Attorney's Office and other counsel to the Town reasonably spend
on such claims or actions at the rates generally prevailing among private practitioners
in the Town of Estes Park for similar services. This obligation to indemnify the Town
shall survive the termination or expiration of this Agreement.
19 INDEPENDENT CONTRACTOR: Consultant shall perform all Services under this
Agreement as an independent contractor, and not as an agent or employee of Town. No
employee or official of Town shall supervise Consultant. Consultant shall exercise no
supervision over any employee or official of Town. Consultant shall not represent that it is
an employee or agent of the Town in any capacity. Consultant’s officers, employees and
agents are not entitled to Workers' Compensation benefits from the Town, and
Consultant is obligated to pay federal and state income tax on money earned under this
Agreement. Except as this Agreement expressly states, Consultant shall, at its sole expense,
supply all buildings, equipment and materials, machinery, tools, superintendence, personnel,
insurance and other accessories and Services necessary. This Agreement is not exclusive;
subject the terms of this Agreement, Town and Consultant may each contract with other
parties.
20 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this
Agreement shall construe its terms as to their fair meaning, and not for or against any party
based upon any attribution to either party.
21 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience
and reference only and of no meaning in the interpretation or effect of this Contract.
22 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries
under this Contract. Any person besides Town or Consultant receiving services or benefits
under this Agreement is an incidental beneficiary only.
23 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in
its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or
may expose Town to liability or loss, Town may bar any person (including Consultant's and
subconsultants’ and subcontractors’ employees) from the Town's work sites. Such a bar shall
not require any employee's discharge from employment, but shall merely prohibit the
employee's presence at Town’s work sites. Such a bar shall not warrant an increase in
contract time or Price.
24 WAIVER: No waiver of any breach or default under this Agreement shall waive any other
or later breach or default.
25 TERM: This Contract shall commence on the date specified in a forthcoming Notice to
Proceed, and shall continue until Services are completed, in the determination of the Town.
26 TERMINATION:
Town of Estes Park Professional Services Contract --Page 10 of 13
26.1 In addition to any other available remedies, either party may terminate this Contract if
the other party fails to cure a specified default within seven (7) days of receiving
written notice of the default. The notice shall specify each such material breach, in
reasonable detail.
26.2 Town may, at any time, terminate performance of the work, in whole or in part, for its
own convenience. The Town may effect such termination by giving Consultant
written Notice of Termination specifying the extent and effective date of termination.
In case of termination, for convenience, Town shall pay Consultant for work
satisfactorily completed, to the date of termination. The Town shall determine the
portion of work completed.
26.3 If either party so terminates, the Consultant shall promptly deliver to the Town all
drawings, computer programs, computer input and output, analysis, plans,
photographic images, tests, maps, surveys and writer’s materials of any kind
generated in the performance of its Services under this Contract up to and including
the date of termination.
27 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its
pleasure, suspend fee services of the Consultant hereunder. Town may effect suspension by
giving the Consultant written notice one (1) day in advance of the suspension date. Upon
receipt of such notices the Consultant shall cease their work as efficiently as possible, to
keep total charges to a minimum. The Town must specifically authorize any work performed
during suspension. Since suspension and subsequent reactivation may inconvenience the
Consultant, Town will endeavor to provide advance notice and minimize its use. After a
suspension has been in effect for thirty days, the Consultant may terminate this Contract at
will.
28 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights
or delegate its duties under this Contract without the express written approval of the other.
29 SUBCONTRACTING: Except subconsultant clearly identified and accepted in the
Contractor's Proposal, Consultant may employ subconsultants to perform the Services only
with Town's express prior written approval. Consultant is solely responsible for any
compensation, insurance, and all clerical detail involved in employment of subconsultants.
30 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern
enforcement and interpretation of this Contract. Venue and jurisdiction for any court action
filed regarding this agreement shall be only in Larimer County, Colorado.
31 AUTHORITY: This instrument forms a contract only when executed in writing by duly
authorized representatives of Town and Consultant. By their signatures on this document,
the signatories represent that they have actual authority to enter this Contract for the
respective parties.
32 INTEGRATION: There are no other agreements on the same subject than expressly stated or
incorporated in this Contract.
Town of Estes Park Professional Services Contract --Page 11 of 13
33 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable
remedy the Town may be entitled to for a breach of this Contract, if the Town terminates
this Contract, in whole or in part, due to Contractor’s breach of any provision of this
Contract, Contractor shall be liable for damages to the Town.
Signature pages follow.
Town of Estes Park Professional Services Contract --Page 12 of 13
CONSULTANT
By:
Date
Title: _______________________________
State of )
) ss
County of )
The foregoing instrument was acknowledged before me this __________ day of
____________________, 2026, by ______________________________, as
_____________________________ of ______________________________, Consultant. (If by
natural person or persons, insert name or names; if by person acting in representative or official
capacity or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other
capacity or description; if by officer of corporation, insert name of such officer or officers as the
President or other officers of such corporation, naming it.)
Witness my hand and official Seal.
My Commission expires .
Notary Public
Town of Estes Park Professional Services Contract --Page 13 of 13
TOWN OF ESTES PARK:
By:
Date
Title: _______________________________
State of )
) ss
County of )
The foregoing instrument was acknowledged before me by ,
as of the Town of Estes Park, a Colorado municipal
corporation, on behalf of the corporation, this day of , 2026.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
1 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Public Safety facility
Request for Qualifications /
Request for Proposals
Design Services for the
Estes Park Public Safety Facility
Wednesday, March 11, 2026
Derek Pastor
Project Manager
Town of Estes Park
170 MacGregor Ave
Estes Park, CO 80517
dpastor@estes.org
970-577-3957
Proposals due by 2:00 PM MT
Wednesday April 8, 2026
Attachment 3
2 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Public Safety facility
TABLE OF CONTENTS
TABLE OF CONTENTS .................................................................................................. 2
I. PROJECT DETAILS ................................................................................................. 4
Project Summary ................................................................................................. 4
Project History ..................................................................................................... 6
Proposal Schedule .............................................................................................. 8
Project Funding ................................................................................................... 9
Proposal Documents ......................................................................................... 10
Mandatory Pre-Proposal Meeting & Written Questions ..................................... 10
Proposer Communication & Requests .............................................................. 11
II. PROJECT OVERVIEW ............................................................................................. 12
Scope of Services ............................................................................................. 12
Addenda to RFQ/RFP ....................................................................................... 23
Professional Services, Time & Fees .................................................................. 24
Method of Payment ........................................................................................... 24
Award of Contract .............................................................................................. 24
Material Ownership ........................................................................................... 25
Term of Contract ............................................................................................... 25
III. INSTRUCTIONS TO PROPOSERS ......................................................................... 25
Organization of the Proposal ............................................................................. 25
Proprietary Information ...................................................................................... 28
Rejection Of Proposal ....................................................................................... 28
REVIEW OF TOWN’S STANDARD CONTRACT .............................................. 28
Use of Subconsultants ...................................................................................... 28
Disadvantaged Business Enterprise (DBE) ....................................................... 29
Insurance Requirements ................................................................................... 29
Proposal Review, Evaluation & Selection Process ............................................ 29
Selection Criteria ............................................................................................... 30
General Requirements ...................................................................................... 31
Site Parameters ................................................................................................. 32
Deliverables ....................................................................................................... 32
Town Representatives ....................................................................................... 32
Project Schedule ............................................................................................... 32
Supplemental Consultant Guidelines ................................................................ 32
Protest Procedures ............................................................................................ 34
Accessibility Notification .................................................................................... 35
3 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Public Safety facility
IV. EXHIBITS ................................................................................................................ 36
Exhibit 1 – TOEP Acceptance of Conditions Statement .................................... 36
Exhibit 2 – Consultant’s Personnel & Subconsultant Listing ............................. 37
Exhibit 3 – TOEP Reference Authorization & Release Form ............................. 38
Exhibit 4 – TOEP Professional Services Contract ............................................. 39
Exhibit 5 – TOEP Design Guidelines ................................................................. 58
Exhibit 6 – TOEP Environmental Sustainability Task Force Final Report .......... 58
Exhibit 7 – Space Needs Analysis ..................................................................... 58
Exhibit 8 – Conceptual Site Plan Design ........................................................... 58
Exhibit 9 – Improvement Survey and Topo Plat ................................................ 58
Exhibit 10 – Geotechnical Survey and report .................................................... 58
4 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Public Safety facility
I. PROJECT DETAILS
PROJECT SUMMARY
The Town is seeking proposals from Consultants to design and manage the construction
of a new Public Safety facility. The project consists of a 2-story facility, approximately
30,000 square feet in size.
The ideal consultant team will have extensive experience in law enforcement, emergency
services and government facility design throughout Colorado. The successful consultant
team will provide a turnkey solution, spanning from schematic design and community data
collection through the delivery of final construction documents and construction
management assistance.
Required disciplines include:
• Architectural Design Services • Structural Engineering
• Civil Engineering (including Traffic
Studies)
•
(MEP) Engineering
••
••
•
FF&E and Wayfinding
•
Community Engagement and Site Details:
Active community engagement is a core requirement for this project. The Town expects
the consultant to lead efforts in collecting public data and feedback, ensuring those
insights are meaningfully incorporated into the facility’s design.
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To support the project’s start, the Town will provide existing topographic maps and utility
site plans. Exhibit 9 is an Improvement Survey Plat study. Geotechnical investigations
and final report are currently being finalized and will be shared with the consultant upon
completion.
The Town also has an interest in evaluating alternative energy-efficiency options such as
solar or wind energy along with storage solutions for each. The successful consultant
team will have demonstrated expertise with this.
The successful consultant team shall enter into a contract with TOEP for complete
professional services including, but not limited to, the following:
1. Schematic and Design Development
2. Final Design / Construction Documents
3. Bidding Documents Preparation
4. Construction Administration
The central goal of this project is to provide a modern Public Safety facility, while also
aligning with the character of downtown Estes Park. It is the intent of the Town to have
100% Construction Documents completed within Q4 of 2026 or Q1 2027 (This timeline
may be affected by the awarding of grants; more information described below) and
construction complete by the end of 2030.
The selected consultant must work in partnership with TOEP’s Internal Planning Team
(IPT; this includes the Project Manager, select members of the Town of Estes Park Police
Department, and select members of additional Town Departments), the community, and
other local stakeholders to ensure that the various requirements and concerns are
addressed. Any environmental impacts or effects on existing land use resulting from the
construction of this new building must be identified, mitigated, and planned for in the
designs. This includes, but not limited to, wildfire mitigation, flood management, and
wildlife impacts.
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The Town’s preference for this project is a Construction Manager / General Contractor
delivery method to engage a construction contractor early in the process to aid in
efficiency and assist with construction design and materials. The Town will maintain
project oversight, decision-making and financial responsibility. The Consultant team will
design the building based on owner feedback and contractor input. The Contractor will
perform regular plan reviews, value-engineering ideas as needed, scheduling timelines
and eventually construction costs.
PROJECT HISTORY
The Estes Park Police Department (EPPD) provides professional public safety services
in partnership with the community to enhance the quality of life for residents and guests.
The EPPD has a staff (officers, support, volunteers) of more than 50 and is currently
operating out of the Town Hall building. As the staff and needs have grown, so has the
need for a new, modern building.
In addition to the daily operations, which includes responding to emergency and non-
emergency calls for service, proactive policing, investigations, and the safe flow of
pedestrian and vehicle traffic through enforcement of traffic laws, the EPPD also offers a
wide array of additional services. Those services consist of the Estes Park Emergency
Communications/Dispatch Center, Records Unit, Restorative Justice Partnership, Police
Auxiliary, Property Room, Evidence Processing, and numerous community services. The
new building will incorporate these services, include a multi-purpose meeting space
capable of serving as an Emergency Operations Center when needed, and space for
additional services such as the Larimer County Sheriff’s Office.
The Town of Estes Park (Town/ TOEP) Police Department facility is currently located in
Town Hall which was originally constructed as a public school in the 1930s and converted
to Town Hall in 1974. According to the Town’s 2022 Facilities Master Plan (Facilities
Master Plan):
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“The current police facility in Town Hall is entirely inadequate. The
department has been shoe-horned into a space that jeopardizes the Police
Department’s ability to respond to emergencies and keep offices, staff, and
residents safe.”
The Facilities Master Plan key findings recommend that the police department should not
be in the Downtown area due to safety concerns. Instead, it should be planned and
constructed outside of Downtown.
The Town Board of Trustees (Town Board) has been considering options to address this
issue and has included the design and construction of a new Public Safety facility as one
of its key strategic objectives. The Town has recently identified an approximately 3-acre,
town-owned parcel of land for this new facility.
In 2025, TOEP engaged with consultants to conduct space needs analyses and
programming needs. Additionally, various potential sites were reviewed and evaluated,
and site plan diagrams were created for the top sites. TOEP has identified the site of the
future Public Safety facility and a conceptual site plan has been created. This site plan
along with the space needs analysis will be critical for the future design development.
With the work already completed to conduct space needs analyses, preliminary site plan
designs, and conceptual design for the building, these documents will be used by the
selected consultant team to advance the preliminary design efforts into schematics
designs and construction documents. The Town is not looking to deviate from the current
design plans, unless there is an unforeseen necessity justifying significance changes.
The Consultant will meet with TOEP Internal Planning Team (IPT) early and often
throughout this process. The consultant will also take an active role in all community
engagement strategies and meetings working in coordination with the Town’s Project
Manager and Public Information Officer.
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TOEP is also anticipating the current traffic flow of the identified parcel will be impacted
by the additional traffic caused by this new building and responding emergency vehicles.
The consultant team should have experience with traffic impact and traffic engineering.
Traffic Impact Studies (TIS) will be required to be performed by the consultant. The Town
is anticipating the need for an Intermediate TIS (LCUASS, Chapter 4). The consultant
should coordinate with the Project Manager to determine the peak days/times and
required intersections for this study.
PROPOSAL SCHEDULE
The following is a proposed schedule for the project with key milestones identified.
Event Start Date End Date
Qualifications/Proposals
(RFQ/RFP) Advertisement
Wednesday, March 11, 2026 Wednesday, March 11, 2026
Mandatory, In-Person (2:00 PM) Wednesday, March 18, 2026 Wednesday, March 18, 2026
Interviews, and Fee Negotiation Thursday, April 9, 2026 Thursday, April 30, 2026
All future milestones, community engagement events, meetings/presentations will be
coordinated between the consultant and IPT.
* Meetings subject to Consultant feedback and input
• Internal Planning Team review meetings: 12:00pm-2:00pm (subject to change)
• Town Board Meetings: Tuesdays, 7:00pm-9:00pm, specific day/time TBD
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• Community Development Plan Review: Tuesdays, 10:00am-12:00pm, specific
day/time TBD
• Community engagement and public presentations days, times, and locations TBD
The Town is anticipating the following in-person meetings with the consultant:
• Community engagement events (4)
• Design review with IPT (4)
• Town Board meetings (2)
• Scenario testing with IPT (2)
• Community Development Plan Review Team meetings (2)
Consultant should also plan for every other week virtual project coordination meetings
with the Town Project Manager to resolve issues and maintain forward progress on the
design effort. Once construction begins, the consultant should plan for on-site visits
every other week for the duration of the construction.
PROJECT FUNDING
Funding for the advancement of the current design is provided by the 2026 Capital
Improvement Projects budget.
Funding for the additional aspects of this project (Construction Management Assistance,
CM/GC, Construction, etc..) is being finalized. The Town is utilizing preliminarily
construction cost estimates of $30M (Hard and Soft costs) for financing purposes.
The Town is also exploring grant opportunities for the design and construction phases.
One of the grants identified will announce awards in April, with an executed contract
expected in August. Pending the decision of this grant, initiating any design-related work
may be delayed until the grant contract is finalized.
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P ROPOSAL DOCUMENTS
Request for Qualifications documents can be obtained through Rocky Mountain E-
Purchasing System (BidNet) at Bidnet.com or found on the Town’s website at
www.estes.org/RFP
The Town of Estes Park, Colorado will receive sealed Proposals for the Design of the
Public Safety facility until Wednesday April 8, 2026.
Bids may be submitted via one of the following methods:
1. BidNet: Response to the solicitation on Rocky Mountain E-Purchasing System at
bidnetdirect.com; or
2. Email to Derek Pastor, Project Manager (dpastor@estes.org); or
Hand-delivered or late proposals will not be accepted or considered.
The documents are available on bidnetdirect.com as well as on the Town’s website at
www.estes.org/RFP. Interested bidders are responsible for verifying receipt of all
applicable documentation, including any associated addenda. TOEP cannot guarantee
accurate information obtained from sources other than BidNet.
MANDATORY PRE -PROPOSAL MEETING & WRITTEN QUESTIONS
A Mandatory PRE-PROPOSAL CONFERENCE will be held IN-PERSON, ON-SITE
Wednesday March 18, 2026 at 2:00 PM MT. The location is the NW corner of Community
Drive and Manford Avenue, Estes Park, CO 80517 (see map below for specific meeting
location). In the event of inclement weather, a notice will be posted on BidNet for an
alternative meeting option.
This will allow all interested parties the opportunity to ask any clarifying questions
regarding the proposed scope of work, and gain a better comprehensive understanding
of the desired outcome of this project.
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All comments, questions/answers and clarifications during this pre-proposal meeting will
be summarized and distributed (via BidNet and the Town website) in the form of an
addendum. Prospective offerors may also submit any additional written inquiries
concerning the requirements of this solicitation to Derek Pastor via BidNet or e-mail
(dpastor@estes.org) by 5:00 PM (MT) Wednesday March 25, 2026. Offerors are
reminded that any changes to the RFQ/RFP will be by written addenda only and nothing
stated verbally shall change or qualify in any way any of the provisions in the RFQ/RFP
and shall not be binding on TOEP.
P ROPOSER COMMUNICATION & REQUESTS
All correspondence, communication and/or contact regarding any aspect of this RFQ/RFP
shall be with TOEP representative identified below.
Town of Estes Park
Derek Pastor, Town Project Manager
170 MacGregor Avenue, Room 100
Estes Park, CO 80517
Phone: 970-577-3957
Email: dpastor@estes.org
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Prospective Consultants and their representatives shall not make any contact or
communicate with any members of TOEP, other than Derek Pastor, Town Project
Manager, regarding any aspect of this RFQ/RFP.
At any time during this procurement, up to the time specified in “Proposal Schedule,”
prospective Consultants may submit a request for a clarification or interpretation of any
aspect or requirement of the RFQ/RFP. All questions and subsequent answers will be
included in addendum documentation.
If it should appear to a prospective Consultant that the scope under the contract, or any
of the matters relating thereto, is not sufficiently described or explained in the RFQ/RFP
or contract documents, or that any conflict or discrepancy exists between different parts
thereof or with any Federal, State, or local law, ordinance, rule, regulation, or other
standard or requirement, then the offeror shall submit a written request for clarification to
TOEP within the time period specified above.
II. PROJECT O VERVIEW
S COPE OF S ERVICES
The purpose of this section is to provide qualified Consultants with the needed information
to enable them to prepare and submit a proposal for design and construction
management assistance for the new Estes Park Public Safety facility.
This RFQ/RFP will include an hourly rate fee schedule. No other pricing should be
included with the RFQ submission. Selection of the preferred firm will be based on
qualifications, and interviews if deemed necessary by the project team. Upon selection of
the preferred consultant team, TOEP will use the RFP provided to finalize a detailed
Scope of Services and fee. If subsequent fee negotiations are unsuccessful, TOEP
reserves the right to negotiate with the next highest-scoring candidate.
The successful Consultant shall enter into a contract with TOEP for complete professional
services to include the following phases:
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PART 1. SCHEMATIC DESIGN PHASE
The Consultant shall progress the provided conceptual designs that satisfy the required
needs, make effective and efficient use of the space(s), incorporate ideas of additional
desired features as space allows, demonstrate mitigation strategies for the loss of public
use space, and contribute to and match the aesthetic elements of the Town of Estes Park
described below to create a 30% Schematic Design. The Town is not looking to deviate
from the current design plans, unless there is an unforeseen necessity justifying
significance changes.
Based on the documentation provided, the Consultant team will begin the design of the
new Public Safety facility and preparation of civil site (on-site and off-site) work
documents. The Consultant shall work to provide complete architectural, site planning
and engineering services for building components, mechanical and electrical systems,
foundation and structural design, surveying, civil and geotechnical engineering,
transportation and drainage engineering, and landscape and life safety designs as
needed for this project. The Consultant shall gather information from the IPT and
Stakeholders will incorporate value engineering suggestions during this process for TOEP
to review based on the OPCC if necessary.
The consultant will facilitate a Scenario Testing exercise with the IPT. This analysis will
identify how workflow actions and operational activities occur and interact with each other
in the new building and help to identify any possible conflicts or modifications needing to
be made. The following aspects will be considered during the testing:
• Specificity • Exact Location • Anticipated Use
Durability Description Mislabeled Items
Missing / Excluded Items Missing Details
The Consultant will also create the required documentation required for the Development
plan, preliminary Subdivision plan and establishment of a Right-Of-Way. These plans will
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be reviewed and commented on by the Community Development Planning Review Team.
Any comments, clarifications, or corrections will need to be addressed as the design
progresses.
These designs will be vetted by the identified key stakeholders. There will be a period of
public comment to help in gaining additional feedback. At the conclusion of this phase the
Consultant shall seek support and direction from the IPT.
The Consultant shall design the various elements of the project within all currently
adopted building codes and standards, IACP Police Facilities Planning Guide, TOEP
policies, criteria and development codes, individual utility requirements, and design
criteria. It is the responsibility of the proposer to become fully familiar with these
requirements and include these costs within this proposal:
• Design Criteria: All designs shall be developed considering, but not limited to, the
following criteria. These criteria are to be used as guidelines in the development of the
project. These are not intended to be all-encompassing or conclusive in all design
respects. The successful Consultant(s) will be encouraged to expand on the criteria
to produce the best possible design within the constraints of the program needs, the
construction budget, the confines of the site, and space limitations, while conforming
to the desired performance of the project. Achieving superior design quality regarding
building aesthetics, materials, construction, and function is one of the Town’s major
objectives for this project. Proposers must demonstrate previous successful projects
in this regard. It is the Town’s desire for the design to provide efficient and appealing
structural elements for the new Public Safety facility. The Town encourages innovative
designs, in creative combinations to provide for both interior and exterior aesthetic
innovation while meeting the needs of the program. The useful design life for the
proposed buildings is recognized to be 50 years or more. (Exhibit 5 – Town of Estes
Park Design Guidelines)
• Estes Park Character: The facilities and project designs shall be required to be in
conformance with Town regulations and with Estes Park’s natural setting. It is
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important that the new Public Safety facility promotes compatibility with its
surroundings and establishes environmentally conscious and sustainable building
standards.
• Accessibility: The project shall be universally designed with products and
environments to be usable by all people, to the extent possible, without the need for
adaptation or specialized design. The accessibility of the project shall meet all adopted
regulations that govern the design and construction, including the latest addition of
ANSI A117.1 identifying the technical guidelines for accessibility as well as the current
Americans with Disabilities Act (ADA) rules outlining the accessibility requirements.
These improvements are intended to serve people of all ages and abilities.
• Utilities Site Design Criteria: The project will require new utilities to serve this
building. These improvements will be needed on the site itself but may also require
utility improvements offsite which may include electric, water, gas, and sewer. An
Improvement Survey Plat study is currently underway and will be passed on to the
consultant once finalized. Topographic maps and existing utilities site plans will be
provided as well. Any additional geotechnical will be coordinated by the Town. Traffic
Impact Studies (TIS) will be required to be performed by the consultant. The Town is
anticipating the need for an Intermediate TIS. The consultant should coordinate with
the Project Manager to determine the peak days/times and required intersections for
this study. Any additional surveys sufficient to design the project, develop bid
documents, and comply with the site plan requirements of the development code need
to be identified in the Consultant’s proposal.
• Community Development Plan Review: The Consultant will be required to submit a
Development Plan and Subdivision Plan to be reviewed by the Town’s Community
Development Review Team. This includes a site plan consisting of existing and
proposed new utilities, existing buildings/property lines, and a grading/drainage plan.
(Contractor will be responsible for requesting a dig test prior to construction.) The
Consultants shall assist in determining the best alternative for the Town regarding site
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development constraints and utility requirements. Upon resolution of these issues, the
Consultants shall assist the Town with any agreements or entitlements that will be
required between the Town and the utility providers and design the improvements for
inclusion in the civil site bid documents. The Consultant should refer to the Estes Park
Development code (Appendix A) for specific requirements.
https://library.municode.com/co/estes_park/codes/development_code?nodeId=ESP
ADECO
• Environmental Criteria: The consultant shall meet or exceed all environmental
requirements that govern the design and proposed work. The design will require
approval from all agencies that may have jurisdiction over the work. This may include,
but not be limited to, the Town of Estes Park, Larimer County, and the State of
Colorado. The Town will require that the Consultant’s proposed team have the
expertise to recognize all these requirements and include the work necessary in the
proposal to get the project approved with all agencies having jurisdiction and approval
authority over the work. (Exhibit 6 – Town of Estes Park Environmental Sustainability
Task Force Final Report)
• Energy Design Criteria: The Town will require that the consultant have substantial
background in mechanical and electrical engineering. The Town will look for
Consultants to develop alternatives in materials, HVAC, lighting, and recycled or
sustainable materials to reduce impacts to the environment. The Consultants shall
take advantage of all technologies regarding solar and wind energies. The Consultant
should also plan this design with sound and light pollution reducing strategies in mind.
The Consultant shall provide analysis of these alternative technologies and cost
benefits analysis to assist the Town in developing sustainable and environmentally
sound buildings and sites (see Exhibit 6 Town of Estes Park Environmental
Sustainability Task Force Final Report).
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The successful Consultant or team of Consultants shall be responsible for designing and
facilitating a community-informed design process. The IPT will assist the selected
Consultant in identification of key stakeholders and determination of the appropriate Town
approval processes for this project including, but not limited to, design
charettes/workshopping, surveys, presentations to the stakeholders, community and the
Town Board, and approval by the Town’s Planning Commission.
While the desired Public Safety facility will have a significant impact on the Town,
emergency service providers, and the community, the public must be actively encouraged
to participate in key external building finishes, landscaping and design evaluations. The
Consultant will be required to develop and document informed consent on the safety and
design needs and goals of the project from the stakeholders before progressing into
conceptual architectural design options.
The Consultant will review all available documents involving the space needs analysis
and programmatic needs, the site feasibility study of the new location, and developing
opinion of probable construction costs (OPCC) at various stages of design to assist with
evaluation of the schemes.
Part 1 Deliverables:
• 30% design set
• Scenario Testing with IPT
• Pre-Application Review of Development Plan and Preliminary Subdivision Plan for
review by Community Development
• Design of an inclusive community-informed design process, including preparation of
all printed and/or digital outreach materials
• Facilitate one (1) separate stakeholder and community outreach presentations with
Project Manager to include surveys, display boards and electronic/digital formats of
all preliminary drawings (30% set) and any reports required in this phase of work. This
includes copies of preliminary reports submitted to all agencies that govern and have
approval authority over the work.
• Internal Planning Team presentation
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• Town Board presentation
• Phase summary, including documentation of how the community process will inform
further designs
• One (1) electronic/digital (PDF) set
• Preliminary Opinion of Probable Construction Cost
PART 2. DESIGN AND LAND DEVELOPMENT PHASE (60% DESIGN)
After successful completion of the 30% Design phase, review, comments, and
programming phase the Consultant team will update the design of the new Public Safety
facility to create a 60% design set to include updating of civil site (on-site and off-site)
work bid documents. These design updates should also incorporate any comments from
the Community Development Planning Review Team. The Consultant shall continue
work to complete all Architectural, Site Planning, and Engineering services for building
components, mechanical and electrical systems, foundation and structural design,
surveying, civil and geotechnical engineering, traffic/transportation, landscape
architecture and drainage engineering, and interior design planning as needed for this
project. Additionally, the Design Criteria outlined above (Estes Park Character,
Accessibility, Utilities / Site Design, Environmental and Energy aspects) will be identified.
The consultant will incorporate value engineering suggestions during this process for
TOEP to review based on the OPCC if necessary.
These 60% design sets will be vetted by the identified key stakeholders. There will be a
period of public comment to assist in gaining additional feedback. At the conclusion of
this phase the Consultant shall seek support and direction from the IPT.
Part 2 Deliverables:
• 60% design set
• Design of an inclusive community-informed design process, including preparation of
all printed and/or digital outreach materials
• Facilitate one (1) stakeholder and community outreach presentations with Project
Manager to include display boards and electronic/digital formats of all preliminary
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drawings (60% set) and any reports required in this phase of work. This includes
copies of preliminary reports submitted to all agencies that govern and have approval
authority over the work.
• Phase summary, including documentation of how the community process will inform
further designs
• Internal Planning Team presentation
• One (1) electronic/digital (PDF) set
• Updated Opinion of Probable Construction Cost
PART 3. FINAL DESIGN AND CONSTRUCTION DOCUMENTS PHASE (100%
DESIGN)
After successful completion of the 60% design phase, review, comments, and
programming phase, the Consultant team will update the design of the new Public Safety
facility to create a 90% design set to include updating of civil site (on-site and off-site)
work bid documents. The Consultant team will continue refining the design further
preparation of the bid documents. This will include all architectural, site planning, and
engineering services for building components, mechanical and electrical systems,
foundation and structural design, surveying, civil and geotechnical engineering,
traffic/transportation, landscape architecture and drainage engineering, interior design
planning, and interior/exterior wayfinding as needed for this project. Additionally, the
Design Criteria outlined above (Estes Park Character, Accessibility, Utilities / Site Design,
Environmental and Energy aspects) will be identified. The Consultant will incorporate
value engineering suggestions during this process for TOEP to review based on the
OPCC if necessary.
The Consultant will facilitate a second Scenario Testing exercise with the IPT. This
analysis will identify how workflow actions and operational activities occur and interact
with each other in the new building and help to identify any possible conflicts or
modifications needed to be made. The following aspects will be considered during the
testing:
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•••
•••
• Missing / Excluded Items • Missing Details
• Identification of Contractor/Owner furnished, and Contractor/Owner installed
equipment
These 90% design sets will be vetted by the identified key stakeholders. At the conclusion
of this phase the Consultant shall seek support and direction from the IPT.
Community Development Criteria: With the assistance of the Project Manager, the
Consultant will be directed to seek approval from the Planning Commission and resolve
any variances identified. The consulting team will be required to prepare and propose the
project to the Planning Commission.
Comprehensive Design Documentation:
The signed and sealed documents must include the following items and any other reports
necessary for a complete project:
• Architectural and Structural: Comprehensive Architectural sets, Structural documents,
and Storm Shelter design (if applicable)
• Site and Infrastructure: Site documents, Civil plans, and Site Landscape/Landscaping
• MEP and Life Safety: Plumbing, HVAC/Mechanical, Electrical, and Life Safety
systems
• Specialized Systems: Security, Audio/Visual, and Technology/Communications
• Interior and Specialized Design: Furniture, Fixtures and Equipment (FFE),
Wayfinding, and Food Services
Bidding Support and Coordination: During the solicitation process, the Consultant shall
act as the technical lead by providing the following:
• Clarifications: Answering technical questions and providing guidance to the Town and
prospective bidders
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• Addenda: Preparing and supporting the issuance of any necessary addenda to the
bid package
• Cost Management: Providing a detailed Construction Cost Estimate template for use
during the bidding process
Part 3 Deliverables:
• Scenario Testing with IPT
• Internal Planning Team presentation
• Town Board presentation
• Pre-Application Review (follow-up) of Development Plan and Preliminary Subdivision
Plan for review by Community Development
• Phase summary
• All final report and drawings must be signed and sealed originals bearing the marks
of the Architect or Engineer of Record, including all necessary approval stamps from
governing agencies.
• 100% Construction Documents (One (1) electronic/digital (PDF) construction
document set updated with notes, comments, details, specifications, etc. sufficient for
contractor bidding)
• ACAD copies of all design drawings shall be provided on CD.
• Final Opinion of Probable Construction Cost (One (1) electronic/digital (PDF) of all
related bid documents and Construction Cost Estimate template for Contractor
bidding)
PART 4. CONSTRUCTION ADMINISTRATION PHASE
Upon selection of a general contractor by TOEP, the Consultant will assist the Project
Manager with clarifications of questions from the contractor, interpretations of drawings,
developing change order drawings, and review/approval of shop drawings for effective
completion of this project.
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Part 4 Deliverables:
• Where field conditions differ from the contract documents or disputes arise regarding
the bid documents, the Consultant shall resolve issues and document the resolution
to the satisfaction of TOEP. TOEP may require assistance in negotiating change
orders and developing design changes from the Consultant when TOEP requests a
change in Scope of Work. The work required to develop additional design,
specifications, and change orders shall be at a rate in conformance with the
agreement. The Consultant shall be responsible for the costs of any change orders
that are necessary due to errors or omissions of the Consultant’s work.
• Issue and evaluate supplementary instructions, responses to requests for information,
and proposal requests. These supplementary documents shall be submitted in writing
and organized in an acceptable format with TOEP’s requirements within seven (7)
calendar days of the request.
• Review and approve all submittals and structural shop drawings within fourteen (14)
calendar days.
• Answer questions and provide guidance and clarifications during the bid process.
• Prepare support for the preparation of addenda if necessary.
Proposed Consultant Meetings
Part 1 (Schematic Design 30%)
Project Kick-Off Consultant to meet with IPT to discuss strategies,
expectations and history of project.
Engagement #1 for design and safety input
Presentation Manager to Internal Planning Team based on
community feedback
Presentation Manager to Town Board
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Review #1 Subdivision Plan with Project Manager to
Community Development Plan Review Team
Part 2 (Schematic Design 60% )
Community
Engagement #2 for design and safety input
Presentation Manager to Internal Planning Team based on
scenario testing and community feedback
Parts 3 and 4 (100% Construction Documents, Construction Administration)
Scenario Testing #2 Review layout and programming with IPT In-Person
Schematic Design
Presentation (100%) Project Manager to Internal Planning Team
based on scenario testing and community
feedback
Review #2 Subdivision Plan revisions with Project Manager
to Community Development Plan Review Team
Presentation (100%) Project Manager to Internal Planning Team
based on scenario testing and community
feedback
(OAC) Meetings duration of construction
ADDENDA TO RFQ/RFP
TOEP reserves the right to amend the RFQ/RFP at any time. Any amendments to or
interpretations of the RFQ/RFP shall be described in written addenda. TOEP shall post
addenda for prospective Consultants to access through BidNet and on the Town’s
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website. It is the responsibility of prospective Consultants to access all addenda. All
addenda issued shall become part of the RFQ/RFP.
If TOEP determines that the addenda may require significant changes in the preparation
of proposals, the deadline for submitting the proposals may be postponed by the number
of days that TOEP determines will allow offerors sufficient time to revise their proposals.
Any new due date shall be included in the addenda.
PROFESSIONAL SERVICES, TIME & FEES
Following selection of a Consultant based on qualifications, experience, and other factors
(See Selections Criteria Section), TOEP will enter into fee negotiations and then a
contract agreement for professional services. Payments shall not exceed the total
contracted value. Subcontracting or specialty designers/engineers shall be line item
detailed (Exhibit 2 - Consultant’s Personnel and Subconsultant Listing), and an estimated
value identified for fee proposal and initial contract purposes, with final scope and fee
approved prior to commencing any work.
METHOD OF PAYMENT
Internal Services will process invoices for this project on a monthly basis. The amount of
such payment shall be based upon certified progress reports and billing covering the work
performed and based upon percentage (%) complete. The invoice will be submitted to the
Project Manager, as identified above, or another designee, for approval. In the event that
a new service is requested that is not listed in the proposal and included in the contract,
the Consultant and TOEP will negotiate an appropriate price and document the scope
and cost of the service on a change order prior to any extra work being done.
A WARD OF CONTRACT
A formal professional services contract will be awarded by TOEP to the responsive and
responsible proposing Consultant whose proposal, conforming to the RFQ/RFP and
according to the selection factors, will be most advantageous to TOEP. If chosen, the
Consultant will enter into an agreement with TOEP via Exhibit 4 - Professional Services
Contract. The executed contract will include a not-to-exceed contract amount. Invoicing
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shall be based on the Consultant’s hourly rate schedule provided in the proposal and will
not exceed the contract amount without a previously approved change order executed
with TOEP and the Consultant. Prior to signing the contract, the successful Consultant
shall acquire a Town Business License through the Town Clerk’s Office at
https://www.colorado.gov/pacific/townofestespark/businesslicensing.
M ATERIAL OWNERSHIP
All hard copy and electronic material submitted regarding this RFQ/RFP, presentations,
reports, analyses, and the final design documents becomes the property of TOEP and
will only be returned to the Consultant at TOEP’s option. TOEP has the right to use any
or all ideas presented in reply to this RFQ/RFP. Disqualification of proposer does not
eliminate this right.
TERM OF CO NTRACT
The term of the contract resulting from this RFQ/RFP shall be from the date of the
executed contract through contract date or final acceptance of the work. TOEP will
generate the Professional Services Contract in accordance with TOEP policy (Exhibit 4 -
Professional Services Contract). It is the intent of the Town to have 100% Construction
Documents completed within Q4 of 2026 or Q1 2027 (This timeline may be affected by
the awarding of grants described above) and construction complete by the end of 2030.
A contract term that is acceptable for both TOEP and the selected firm would be
negotiated upon selection.
III. INSTRUCTIONS TO P ROPOSERS
ORGANIZATION OF THE PROPOSAL
Eligibility to submit a proposal begins with the in-person, on-site attendance at a
mandatory pre-proposal conference to be held at 2:00 PM (MT) Wednesday March 18,
2026. The proposal shall be organized by the submittal format outlined below.
Organization and brevity are appreciated, proposals should be limited to no more than 30
pages, including required documentation. The sections of the RFQ/RFP shall be indexed
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with a table of contents per the seven (7) sections noted below in the submittal format,
for easy reference. Cost proposals for the services described must be submitted in a
separate submission from the RFQ.
1) Cover Letter: Identify the proposer’s name, mailing address, telephone number and
contact person(s). The letter must be signed by the proposer and should be limited
to two (2) pages.
2) Project Approach: Based upon the Scope of Services, project data provided in this
RFQ/RFP, and available supplemental data, provide a narrative description of the
work to be accomplished and the firm’s approach to completing the work. The
overview should articulate an understanding of TOEP's needs. The proposal should
include the firm’s design approach. The overview should describe the proposed work
and all applicable requirements and should be limited to four (4) pages.
3) Key Personnel & Firm Qualifications: Include background experience and
education for the primary members of the design team. The firm should demonstrate
previous experience in designing Police Department buildings, public safety facilities
or other government facilities. The primary contact for the firm should be clearly
defined. It is highly desired that the firm’s project manager has relevant experience in
architecture; civil engineering; surveying; structural and geotechnical engineering and
mechanical; electrical engineering; and transportation/traffic engineering. This
experience should be demonstrated. The design team should also have experience
in community engagement strategies. Identify the specific role and phase of
participation anticipated for this project and highlight the unique
elements/qualifications provided to the design team. Provide background information
including education, professional titles, related qualifications, specific roles in past
projects, and relevant experience. Include background information for all
subconsultants primary project team members. This should be limited to ten (10)
pages.
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4) Schedule & Availability: Provide a representative milestone schedule and
demonstrate your firm's ability to meet this schedule. Please confirm in writing that
your firm or team has the availability to meet this schedule. This should be limited to
one (1) page.
5) Exhibits: Review, complete, sign, and date Exhibits 1, 2, and 3. (3 pages)
6) Experience & References: Provide a list of at least three (3) previous project
references of similar scope completed or begun within the last five (5) years.
Specific expertise in designing Police departments or public safety facilities in
Colorado is expected of the qualified consultant. Include specific information about
each project that applies to the experience of your firm related to this RFQ/RFP.
Provide a list of references for projects that your firm has completed (and, if
applicable, at least one (1) of those projects should be for work that any sub-
consultants have performed with your firm, collectively as a team). This should be
limited to five (5) pages.
7) Hourly Rate Fee Schedule: Include the billable cost for each member of the
project team. No other pricing should be included with the RFQ submission. The
consultant is to indicate if the hourly fee rate is fixed over the term of the contract,
or an annual escalation is expected. Selection of the preferred firm will be based
on qualifications, and interviews if deemed necessary by the project team. Upon
selection of the preferred firm or team of firms, TOEP will work with the selected
team(s) to finalize a detailed Scope of Services and fee. If subsequent fee
negotiations are unsuccessful, TOEP reserves the right to negotiate with the next
highest-scoring candidate. This should be limited to one (1) page.
8) Cost Proposal: In a separate submission from the RFQ, provide a proposal for
services to expand the current site plan into conceptual designs and eventually
complete bid/construction documents. This proposal should identify the expected
fees for each of the identified phases:
• Part 1 – Schematic Design
• Part 2 – Design and Land Development
• Part 3 – Final Design and Construction Documents
• Part 4 – Construction Administration
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PROPRIETARY INFORMATION
All information included in any proposal that is of a proprietary nature must be clearly
marked as such. TOEP shall be held harmless from any claims arising from the release
of proprietary information not clearly designated as such by the proposing firm. In general,
it is not acceptable to TOEP to mark information other than financial data as proprietary
without the written authorization from the Internal Services Director. Failure to adhere to
this restriction could result in rejection of the entire proposal. TOEP has the right to use
any or all ideas presented in reply to this RFQ/RFP. Disqualification of the proposer does
not eliminate this right.
REJECTION OF PROPOSAL
The Town of Estes Park reserves the right to cancel this Request for Proposal; reject any
Proposal, in whole or in part; to modify the Scope of Work to be done as mandated by
budgetary requirements; and to waive informalities or irregularities in the Proposals
received, when it is in the Town's best interest to do so. The total cost of proposal
preparation, submission, and any travel or accommodations resulting from invitation to
interview shall be covered by the Offeror.
REVIEW OF TOWN’S STANDARD CONTRACT
As a part of submissions, all respondents must review the Town’s standard professional
services agreement, included as an attachment to this RFQ/RFP. By submitting a
response, the consultant acknowledges that they have reviewed the contract and must
identify any requested modifications, exceptions, or concerns with the terms and
conditions at the time of submission. Failure to do so will be interpreted as acceptance
of the contract as-is, and the Town reserves the right to reject any post-award requests
for changes.
USE OF SUBCON SULTANTS
The proposing firm shall indicate in the proposal any work intended to be performed by
subcontractors or persons outside of their firm (e.g., partnering firms, consultants, etc.).
The Offeror shall name the partner firms, if known, at the time of proposal submittal.
Partners and subcontractors shall be bound to meeting the same quality standards and
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schedules as the proposing firm. They will also provide the same level of documentation
(insurance & business licenses). See Exhibit 2 – Consultant’s Personnel and
Subconsultant Listing.
DISADVANTAGED BUSINESS ENTERPRISE (DBE)
TOEP, in accordance with Title VI of the Civil Rights Act of 1964, and Title 49, Code of
Federal Regulations (CFR), Department of Transportation (DOT), Part 21, for
nondiscrimination in federally-assisted programs, notifies all bidders and proposers that
it will affirmatively ensure that, in any contract entered into for this solicitation,
disadvantaged business enterprises will be afforded full opportunity to participate in the
solicitation process and will not be discriminated against on the grounds of race, color, or
national origin. There is no DBE requirement for this project; however, DBE participation
is strongly encouraged.
INSURANCE REQUIREMENTS
Insurance Certificates are not required with the proposal but shall be provided by the
selected management firm with the signed Professional Services Contract. TOEP must
approve the successful firm’s/firm(s) insurance prior to execution of the agreement by
TOEP Board of Trustees. The successful firm shall also acquire a TOEP Business
License prior to signing the agreement, at their own expense.
P ROPOSAL REVIEW , E VALUATION & SELECTION P ROCESS
Respondents should submit a comprehensive, but concise, RFQ/RFP submittal. Failure
of the respondents to provide any information requested in this RFQ/RFP may result in
disqualification of the submitted proposal.
Submittal Review: The Review Committee shall evaluate, and rank proposal submittals
based on alignment with the RFQ/RFP requirements, Submittal Format, and Review
Criteria. Interviews may be scheduled at TOEP discretion; however, TOEP reserves the
right to select a firm based on the qualifications only.
Interview of Finalists: At TOEP’s option, the field will be narrowed to the top responsive
proposers and they will be invited to interview with the review committee, in a to-be-
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defined format. The finalists will have approximately one (1) week to prepare their
presentation for the committee.
Cost Proposal Review: After the proposals have been ranked based on qualifications,
and interviews conducted, the Cost proposals will be evaluated for consideration of the
top-qualified candidate(s). TOEP will use the RFP provided to finalize a detailed Scope
of Services and fee. If subsequent fee negotiations are unsuccessful, TOEP reserves the
right to negotiate with the next highest-scoring candidate.
Disclaimer: Any Professional Services Agreement is subject to the review and approval
of TOEP Board of Trustees.
SELECTION CRITERIA
The objective of the Evaluation and Selection Committee will be to evaluate proposals
against the criteria set forth here-in:
SELECTION CRITERIA Point
Scope Understanding and Proposed Approach: Approach is clear and
concise and addresses this specific project. Understanding of the project
engineering plans, specs, and estimates for construction. Completeness
of approach to perform the Scope of Work expected to be incurred under
this project.
30 points
Qualifications of Project Staff: Project staff background, education, and
Consultant in community-informed design, Public Safety facility design,
bidding and construction management.
25 points
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Experience and Client References for Similar Projects: Performance
on time, within budget and scope; similar to this project in size and scope.
Management qualifications and company capability. Qualifications of the
managing work within a schedule and
provided for at least three recent clients for whom the firm has performed
services similar to the work outlined in the Scope of Services.
20 points
Adequacy of the Proposal:
proposal. Responsive to the RFP.
15 points
Availability and Schedule: Availability to perform the project upon Notice
to Proceed (if selected) and to complete the work in a timely (reasonable)
manner.
10 points
Total Points 100 points
Based on the point system, consultants will be ranked in order of their perceived ability to
perform the work. The top firms MAY be interviewed and, after interviews, points may be
re-evaluated.
G ENERA L REQUIREMENTS
The successful consultant shall:
• Have experience in all professional services requested in this RFQ/RFP, including
architecture, civil engineering, surveying, structural and geotechnical engineering as
well as mechanical and electrical engineering, and transportation/ traffic engineering.
Experience with landscape design and architectural features as well as interior design,
furniture/fixtures/equipment and interior/exterior wayfinding signage is also expected.
• Enter into a professional services contract with TOEP to provide design services for a
new Public Safety facility.
• Provide proof of and maintain insurance coverage for the duration of the contract
period as outlined in TOEP’s Professional Services Agreement.
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• Operate as an independent contractor and will not be considered employee(s) of
TOEP.
• Be paid on actual invoices as work is completed.
S ITE PARAMETERS
The selected Consultant will work closely with TOEP staff to develop improvements in a
manner that will minimize the impact to the citizens.
DELIVERABLES
The Consultant shall provide digital copies (PDF, Microsoft Word, Excel, etc.) of the plans,
specifications, and cost estimate for review by TOEP. Plans shall be developed for
printing on 11x17 paper at true half-scale. Documents for presentations to stakeholders
shall be a minimum of 18x24 inches.
Presentations to the IPT, stakeholders and/or Community shall be in the form of story
boards, visuals, handouts, digital presentations, or other options offered by the proposer.
T OWN REPRESENTATIVES
TOEP’s representative on this project will be Derek Pastor, Project Manager, Internal
Services Department. All progress meetings, project review, field meetings, day-to-day
work, and project-related contact will be coordinated through the Project Manager.
PROJECT SCHEDULE
The Consultant will provide an updated project schedule at the time of contract execution
and shall update the project schedule regularly throughout the design process. The
schedule shall identify tasks such as delivery of Plans, Specifications and Estimates
(PS&E) at various stages, and delivery of final bid-ready documents.
SUPPLEMENTAL CONSULTANT GUIDELINES
A. Preliminary and final designs for this project will be reviewed by the ITP (which include
the Project Manager, selected members of the Town of Estes Park Police Department,
and selected members of additional Town Hall Departments), Community
Development, and others.
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B. Design will primarily use standards from the Town of Estes Park, Larimer County, and
State of Colorado. Standards could include, but are not limited to, any combination of
the following: American Institute of Architects (AIA), National Society of Professional
Engineers (NSPE), Estes Park Development Code (EPDC), Larimer County Urban
Area Street Standards (LCUASS), International Association of Police Chiefs
Guidelines (IAPC), Americans with Disabilities Act (ADA), or Public Rights-of-Way
Accessibility Guidelines (PROWAG).
C. The plan documents will consist of, but not be limited to, the following formats: layout
and cover sheet, plan views, profile views, details, sketches, general and detailed
construction notes, construction explanation notes and details, and summary of
Owner/Contractor Furnished/Installed items (CF/CI; OF/CI; OF/OI). Plans should be
suitable for bidding and construction.
D. The specification documents will consist of, but not be limited to, the following formats:
Special Conditions, Standard Special Provisions, Project Special Provisions.
Specifications should be suitable for bidding and construction.
E. The Consultant shall submit all calculations necessary for best management practices
(BMPs), plan quantities, and other work related to producing the design documents.
F. TOEP staff, if available, may provide electronic or paper copies of available plats,
utility as-builts, or other related documents upon request. If these documents cannot
be provided by TOEP staff, the Consultant shall research and obtain all relevant
documents at their own expense. These documents will also become property of
TOEP.
G. The Consultant should plan a minimum of 16 live/in-person design meetings with
TOEP staff and/or stakeholders as outlined above. The Project Manager will work with
the Consultant to coordinate and meet with relevant TOEP stakeholders. The
Consultant will be responsible for supplying the requested documentation and
obtaining approvals. Additionally, the consultant should budget for bi-weekly virtual
project coordination meetings with the IPT to resolve issues and maintain forward
progress on the design effort.
H. The Consultant should plan to provide construction management assistance services
to assist TOEP during the bid advertisement period. These services may include but
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are not limited to: participating in the Construction Pre-Bid Meeting; developing
answers to contractor questions for addenda purposes; reviewing and approving
structural shop drawings; responding to Requests for Information, updating/revising
plans, and correcting any errors or inconsistencies found in the bid documents, which
may require printing a new “For Construction” plan set.
I. Any additional fees for engineering services or construction-related field change work
shall be preceded by a change order request produced by the Consultant. Approval
of any change orders will be required prior to commencement of any additional work.
J. Consultant shall collect all survey data as outlined in order to complete the design.
PROTEST PROCEDURES
Any person adversely affected by this solicitation shall file with the Town Clerk, Town of
Estes Park, P.O. Box 1200, Estes Park, CO 80517 a Notice of Protest, in writing, at least
five (5) calendar days prior to the date on which proposals are to be received. Protests
will be considered and responded to in writing prior to the proposal due date of
Wednesday April 8, 2026. If the protest is sustained, the proposal due date may be
delayed and an addendum issued to modify the due date or cancel the solicitation. If the
protest is denied, the proposal due date is upheld, and submissions will be required as
originally scheduled.
Any person adversely affected by a decision in connection with this solicitation shall file
a Formal Written Protest, in writing, within five (5) calendar days of receipt of the decision
with TOEP Project Manager.
The formal written protest shall state with particularity the facts and law upon which the
protest is based.
Protesters may not challenge the evaluation criteria or the relative weight of the evaluation
criteria or the formula for making an award determination.
Upon receipt of a formal written protest that has been filed in a timely manner, the Project
Manager shall stop the proposal solicitation process or the award process until the subject
of the protest is resolved by mutual agreement or by final action of TOEP Board of
Trustees.
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The Project Manager shall provide an opportunity to resolve the protest by mutual
agreement between the parties within seven (7) working days of receipt of a formal written
protest. If the protest is not resolved by mutual agreement within seven (7) working days,
the Project Manager and/or the protestor shall refer the protest to: Town Administrator,
Town of Estes Park, P.O. Box 1200, Estes Park, CO 80517.
TOEP Board of Trustees will review the protest and the Project Manager’s decision, and
either concur or reverse the decision at the next possible regular meeting of the Town
Board.
ACCESSIBILITY NOTIFICATION
The Town of Estes Park is committed to providing accessible information and services.
In accordance with State of Colorado law (House Bill 21-1110 and Senate Bill 23-244),
all vendors submitting proposals in response to this Invitation to Bid must ensure that any
documents submitted as part of the proposal process, and any future deliverables
provided under any resulting contract, are fully compliant with the State of Colorado’s
Technology Accessibility Standards.
TOWN OF ESTES PARK
Derek Pastor, PMP
Project Manager
Town of Estes Park
Public Works Department
970-577-3957
dpastor@estes.org
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IV. EXHIBITS
E XHIBIT 1 – TOEP ACCEPTANCE OF CONDITIONS STATEMENT
No employee, elected or appointed official of the Town of Estes Park, or any such
person’s spouse or dependent child has an existing or pending, direct or indirect,
financial, ownership or personal interest in the proposing firm of this Request for Proposal,
except as follows:
I/we hereby agree to all instructions, terms and conditions, and specifications contained
herein. I/we acknowledge receipt of the following Addenda:
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E XHIBIT 2 – CONSULTANT’S PERSONNEL & SUBCONSULTANT LISTING
Name Role
Add lines as needed on back.
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E XHIBIT 3 – TOEP REFERENCE AUTHORIZATION & RELEASE F O RM
(Proposer)
Proposer hereby authorizes Town to perform such investigation of proposer as the Town
deems necessary to establish the qualifications, responsibility and financial ability of
proposer. By its signature hereon, proposer authorizes owner to obtain reference
information concerning proposer and releases the party providing such information
named above and the Town from any and all liability to proposer as a result of any such
reference information provided.
Proposer further waives any right to receive copies of reference information provided to
the Town. An executed copy of this Reference Authorization and Release Form may be
used with the same effectiveness as an original.
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E XHIBIT 4 – TOEP PROFESSIONAL SERVICES CONTRACT
TOWN OF ESTES PARK
PROFESSIONAL SERVICES CONTRACT (example)
PROFESSIONAL SERVICES CONTRACT
For the engineering, architectural and design for the New Public Services/Emergency
Response Center as outlined in the Request for Proposal:
• Community-Informed Design & Programming
• Schematic Design (30% Design)
• Schematic Design (60% Design)
• Schematic Design (90% Design)
• Final Construction Bid Packet & Specifications
• Final Design / Construction Document (100% Plans and Specifications)
• Construction Management Assistance Services
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and
Contractor Name, a Companies legal entity, whose address is Contractors Address, make this
Contract this __________ day of ____________________, 2025, at the Town of Estes Park,
Colorado, considering the following facts and circumstances:
1. RECITALS:
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1. Town desires to use the services of Consultant outlined in Consultant's Proposal; and
2. Consultant has agreed to provide the Services outlined in its Proposal, on the terms and
conditions stated in this Contract.
2. CONTRACT: This Agreement is a Contract, representing the entire and integrated
agreement between the parties and supersedes any prior negotiations, written or oral
representations and agreements. The Agreement incorporates the following Contract Documents.
In resolving inconsistencies between two or more of the Contract Documents, they shall take
precedence in the order enumerated, with the first listed Contract Document having highest
precedence.
The Contract Documents, except for amendments executed after execution of this Contract, are:
1. Change Orders;
2. Notice to Proceed;
3. This Contract;
4. The following Addenda, if any:
Number Date Page(s)
5. The following Special Conditions of the Contract, if any:
Document Title Page(s)
6. Notice of Award;
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7. Request for Proposals, containing XX pages, dated XXX;
8. Consultant's Proposal, containing XX pages, dated XXX; and
9. Insurance Certificates.
3. SCOPE OF SERVICES: Consultant shall provide and furnish at its own cost and expense
all materials, machinery, equipment, tools, superintendence, labor, insurance and other
accessories and services necessary to provide its Services in strict accordance with the conditions
and prices stated in the Contract Documents.
4. BEGINNING WORK AND COMPLETION SCHEDULE: The Consultant shall begin
services under this Contract upon receiving Town’s Notice to Proceed. Consultant shall timely
perform its Services, according to the Proposal Schedule outlined on page 5 of the Request for
Proposal and incorporated into this Contract or as otherwise directed by Town.
5. PRICE: The Town will pay Consultant for the performance of this Contract, not to
exceed Contract Price, as the Price for the total Services performed as stipulated in Consultant's
Proposal. This Contract does not create a multiple fiscal year direct or indirect debt or other
financial obligation. Each request for service shall incur a concurrent debt for that request
only. All financial obligations of the Town under this Contract are contingent upon
appropriation, budgeting, and availability of specific funds to discharge such obligations.
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6. TIME OF PAYMENTS TO THE CONSULTANT: The Consultant shall bill its charges
to the Town periodically, but no more frequently than once a month. Each bill shall contain a
statement of the time the primary employees spent on the Services since the previous bill, a brief
description of the Services provided by each such employee, and an itemization of direct
expenses. The Town will pay each such bill which it finds to be in accordance with this Contract
within forty-five days of its receipt. If Town questions any part of a bill, finds any part of a bill
does not conform to this Contract, or claims the right to withhold payment of any part of a bill, it
will promptly notify Consultant of the question, nonconformity or reasons for withholding.
7. QUALIFICATIONS ON OBLIGATIONS TO PAY: No partial payment shall be final
acceptance or approval of that part of the Services paid for, or shall relieve Consultant of any of
its obligations under this Contract. Notwithstanding any other terms of this Contract, Town may
withhold any payment (whether a progress payment or final payment) to Consultant under the
following conditions:
1. Consultant fails to promptly pay all bills for labor, material, or services of consultants
furnished or performed by others to perform Services.
2. Consultant is in default of any of its obligations under this Contract or any of the Contract
Documents.
3. Any part of such payment is attributable to Services not conforming to this Contract.
(Town will pay for any part attributable to conforming Services).
4. Town, in its good faith judgment, determines that the compensation remaining unpaid
will not be sufficient to complete the Services according to this Contract.
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8. CONSULTANT'S DUTIES:
1. Town enters into this Contract relying on Consultant’s special and unique abilities to
perform the Services. Consultant accepts the relationship of trust and confidence
established between it and the Town by this Contract. Consultant will use its best efforts,
skill, judgment, and abilities. Consultant will further the interests of Town according to
Town’s requirements and procedures, according to high professional standards.
2. Consultant has and will undertake no obligations, commitments, or impediments of any
kind that will limit or prevent its performance of the Services, loyally, according to the
Town's best interests. In case of any conflict between interests of Town and any other
entity, Consultant shall fully and immediately disclose the issue to Town and, without
Town's express approval, shall take no action contrary to Town's interests.
3. Consultant’s Services under this Contract shall be of at least the standard and quality
prevailing among recognized professionals of expert knowledge and skill engaged in the
Consultant's same profession under the same or similar circumstances.
4. Consultant's work, including drawings and other tangible work products provided to
Town, will be accurate and free from any material errors, and will conform to the
requirements of this Contract. Town approval of defective drawings or other work shall
not diminish or release Consultant's duties, since Town ultimately relies upon
Consultant's skill and knowledge.
5. The Contract Documents determine whether the Consultant's Scope of Services includes
detailed independent verification of data prepared or supplied by Town. Consultant will,
nevertheless, call to Town's attention anything in any drawings, plans, sketches,
instructions, information, requirements, procedures, or other data supplied to Consultant
(by the Town or any other party) that Consultant knows, or reasonably should know, is
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unsuitable, improper, or inaccurate for Consultant's purposes.
6. Consultant shall attend such meetings on the work stated in this Contract (Proposal
Schedule outlined on page 5 of the Request for Proposal), as Town requires. Town will
give reasonable notice of any such meetings, so Consultant may attend. Town will pay
for any meeting time exceeding Consultant’s total estimate of included hours, according
to Consultant’s fee schedule attached to Consultant’s proposal.
7. As applicable state and federal laws may require, Consultant will assign only persons
duly licensed and registered to do work under this Contract.
8. Consultant shall furnish efficient business administration and superintendence and
perform the Services in the most efficient and economical manner consistent with the
best interests of Town.
9. Consultant shall keep its books and records for Services and any reimbursable expenses
according to recognized accounting principles and practices, consistently applied.
Consultant shall make them available for the Town's inspection at all reasonable times.
Consultant shall keep such books and records for at least three (3) years after completion
of the Services.
9. TOWN'S DUTIES:
1. Town will provide full information to the Consultant on the Town's requirements in a
timely manner.
2. Town will assist the Consultant by providing such pertinent information available to
Town, including maps, studies, reports, tests, surveys and other data, as Consultant
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specifically requests.
3. Town will examine all tests, reports, drawings, specifications, maps, plans and other
documents presented by the Consultant to Town for decisions. Town will obtain the
advice of other consultants, as the Town thinks appropriate. Town will give decisions to
the Consultant in writing within a reasonable time.
4. Town will appoint a person to act as Town's representative on this Agreement. This
person will have authority to issue instruction, receive information, interpret and define
the Town's policies and decisions on the Consultant’s Services.
5. Town will give prompt written notice to the Consultant when the Town notices any
development that affects the scope or timing of the Services.
10. USE OF FINAL PRODUCT: Consultant may have limited involvement after the
completion of this Agreement and lacks control of the future use of Consultant's work. Except
for deficiencies in Consultant’s performance under this Agreement, future use and interpretation
of Consultant’s work is at the risk of Town or other users.
1. The Consultant will keep record copies of all work product items delivered to the Town.
11. OWNERSHIP OF DOCUMENTS AND OTHER MATERIALS: All drawings,
specifications, computations, sketches, test data, survey results, renderings, models, and other
materials peculiar to the Services of Consultant or Consultant’s subconsultants under this
Contract are property of Town, for its exclusive use and re-use at any time without further
compensation and without any restrictions. Consultant shall treat all such material and
information as confidential, and Consultant shall neither use any such material or information or
copies on other work nor disclose such material or information to any other party without Town's
prior written approval. Upon completion of Services, or at such other time as the Town requires,
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Consultant shall deliver to the Town a complete, reproducible set of all such materials. For
copyright ownership under the Federal Copyright Act, Consultant conveys to Town and waives
all rights, title and interest to all such materials in written, electronic or other form, prepared
under this Contract. Town shall have worldwide reprint and reproduction rights in all forms and
in all media, free of any claims by the Consultant or its subconsultants and subcontractors. The
Town's rights, granted above, in drawing details, designs and specifications that are Consultant's
standard documents for similar projects, and in Consultant’s databases, computer software and
other intellectual property developed, used or modified in performing Services under this
Contract are not exclusive, but joint rights, freely exercisable by either the Town or the
Consultant.
All design documents, including drawings, specifications, and computer software prepared
by Consultant according to this Contract comprise Consultant's design for a specific Project.
Neither party intends or represents them as suitable for reuse, by Town or others, as designs
for extension of that same Project or for any other project. Any such reuse without prior
written verification or adaptation by Consultant for the specific purpose intended will be at
user's sole risk and without liability or legal exposure to Consultant. Except as required for
performance under this Contract, Consultant's verification or adaptation of design
documents will entitle Consultant to additional compensation at such rates as the Consultant
may agree.
12. CHANGE ORDERS: Town reserves the right to order work changes in the nature of
additions, deletions, or modifications, without invalidating this agreement, and agrees to make
corresponding adjustments in the contract price and time for completion. All changes will be
authorized by a written change order signed by Town. Work shall be changed, and the contract
price and completion time shall be modified only as set out in the written change order.
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13. SERVICE OF NOTICES: The parties may give each other required notices in person or
by first class mail or by email to their authorized representatives (or their successors) at the
addresses listed below:
TOWN OF ESTES PARK:
Derek Pastor, PMP
Project Manager
170 Macgregor Ave
Estes Park, CO 80517
970-577-3957
dpastor@estes.org
CONSULTANT:
[Enter name, title & address of consultant's
authorized rep.,
14. COMPLIANCE WITH LAW: Consultant will perform this Contract in strict compliance
with applicable federal, state, and municipal laws, rules, statutes, charter provisions, ordinances,
and regulations (including sections of the Occupational Safety and Health Administration
[OSHA] regulations, latest revised edition, providing for job safety and health protection for
workers) and all orders and decrees of bodies or tribunals applicable to work under this Contract.
Consultant shall protect and indemnify Town against any claim or liability arising from or based
on the violations of any such law, ordinance, regulation, order, or decrees by itself or by its
subcontractors, agents, or employees. Town assumes no duty to ensure that Consultant follows
the safety regulations issued by OSHA.
15. PERMITS AND LICENSES: The Consultant shall secure all permits and licenses, pay all
charges, files, and taxes and give all notices necessary and incidental to the lawful prosecution of
its Services. Anyone conducting business in the Town of Estes Park is required a business
license which can be obtained from the Town Clerk’s Office.
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16. PATENTED DEVICES, MATERIALS AND PROCESSES: The Consultant shall hold
and save harmless the Town from all claims for infringement, by reason of fee use of any
patented design, device, material, process, or trademark or copyright and shall indemnify the
Town for any costs, expenses, and damages, including court costs and attorney fees, incurred by
reason of actual or alleged infringement during the prosecution or after completion of Services.
17. INSURANCE: Consultant shall, at its own costs, secure and continuously maintain
through the term of this Contract the minimum insurance coverages listed below, with forms
and insurers acceptable to Town. In addition, Consultant shall maintain such coverages for
the insurance listed in Paragraphs 17.1, 17.3 and 17.4 for two additional years. For any
claims-made policy, Consultant shall include the necessary retroactive dates and extended
reporting periods to maintain continuous coverage.
1. Professional Liability/Errors and Omissions for at least $1,000,000.
2. Workers' Compensation according to the Workers' Compensation Act of the State of
Colorado and Employer's Liability with limits of at least $500,000.
3. General liability, including contractual liability, of at least $1,000,000 per each
occurrence plus an additional amount adequate to pay related attorney's fees and defense
cost. Coverage shall include bodily injury, property damage, personal injury, and
contractual liability.
4. Comprehensive Automobile Liability with minimum limits for bodily injury and property
damage coverage of at least $1,000,000 per each occurrence plus an additional amount
adequate to pay related attorneys' fees and defense costs, for each of Consultant's owned,
hired or non-owned vehicles assigned to or used in performance of this Contract.
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5. Valuable Papers insurance in an amount adequate to assure the restoration of any plans,
drawings, field notes, or other similar data related to the services covered by this Contract
in case of their loss or destruction.
6. The required general liability and comprehensive automobile liability policies shall
contain endorsements to include Town and its officers and employees as additional
insureds. The required professional liability and workers’ compensation policies or
coverages shall not contain endorsements including the Town, its officers or employees
as additional insureds. Every policy required above shall be primary insurance. Any
insurance or self-insurance benefits carried by Town, its officers, or its employees, shall
be in excess and not contributory to that provided by Consultant.
7. Consultant shall, upon request, provide Town a certified copy of each required policy.
8. As evidence of the insurance coverages required by this Contract, before beginning work
under this Contract, Consultant shall furnish certificates of insurance certifying that at
least the minimum coverages required here are in effect and specifying the liability
coverages (except for professional liability) are written on an occurrence form to:
Town of Estes Park
170 MacGregor Avenue
PO Box 1200
Estes Park, CO 80517
Attention: Derek Pastor, Project Manager
With the exception of professional liability and workers’ compensation, policy or
policies providing insurance as required will defend and include the Town, its Board,
officers, agents and employees as additional insureds on a primary basis for work
performed under or incidental to this Contract. Required insurance policies shall be
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with companies qualified to do business in Colorado with a general policyholder’s
financial rating acceptable to the Town. The policies shall not be cancelable or subject
to reduction in coverage limits or other modification except after thirty days prior
written notice to the Town. General liability and automobile policies shall be for the
mutual and joint benefit and protection of the Consultant and the Town. These policies
shall provide that the Town, although named as an additional insured, shall
nevertheless be entitled to recover under said policies for any loss occasioned to it, its
officers, employees, and agents by reason of acts or omissions of the Consultant, its
officers, employees, agents, sub-consultants, or business invitees. They shall be
written as primary policies not contributing to and not in excess of coverage the Town
may carry.
9. If Consultant is self-insured under the laws of the State of Colorado, Consultant shall
provide appropriate declarations and evidence of coverage.
10. Consultant shall not cancel, change, or fail to renew required insurance coverages.
Consultant shall notify Town's designated person responsible for risk management of any
reduction or exhaustion of aggregate limits, which Town may deem to be a breach of this
Contract.
11. The Town relies on, and does not waive or intend to waive, by any provision of this
Contract, the monetary limitations or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, § 24-10-101 et seq., C.R.S., as
from time to time amended, or otherwise available to the parties, their officers, or their
employees.
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12. If any insurance required here is to be issued or renewed on a claims-made form as
opposed to the occurrence form, the retroactive date for coverage will be no later than the
commencement date of the project and will state that in the event of cancellation or
nonrenewal, the discovery period for insurance claims (tail coverage) will be at least 72
months.
13. Consultant shall not cancel, non-renew or cause insurance to be materially changed or
replaced by another policy without prior approval by Town.
18. INDEMNIFICATION:
1. Consultant and its agents, principals, officers, partners, employees, and subcontractors
("Indemnitors") shall and do agree to indemnify, protect, and hold harmless the Town, its
officers, employees, and agents ("Indemnitees") from all claims, damages, losses, liens,
causes of actions, suits, judgments, and expenses (including attorneys’ fees), of any
nature, kind, or description ("Liabilities") by any third party arising out of, caused by, or
resulting from any Services under this Contract if such Liabilities are: (1) attributable to
bodily injury, personal injury, sickness, disease, or death of any person, or to the injury or
destruction of any tangible property (including resulting loss of use or consequential
damages) and (2) caused, in whole or in part, by any error, omission or negligent act of
the Consultant, anyone directly or indirectly employed by it, or anyone for whose acts
Consultant may be liable.
2. If more than one Indemnitor is liable for any error, omission or negligent act covered by
this Agreement, each such Indemnitor shall be jointly and severally liable to the
Indemnitees for indemnification and the Indemnitors may settle ultimate responsibility
among themselves for the loss and expense of any such indemnification by separate
proceedings and without jeopardy to any Indemnitee. This Agreement shall not eliminate
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or reduce any other right to indemnification or other remedy the Town, or any of the
Indemnitees may have by law.
3. As part of this indemnity obligation, the Consultant shall compensate the Town for any
time the Town Attorney's Office and other counsel to the Town reasonably spend on such
claims or actions at the rates generally prevailing among private practitioners in the Town
of Estes Park for similar services. This obligation to indemnify the Town shall survive
the termination or expiration of this Agreement.
19. INDEPENDENT CONTRACTOR: Consultant shall perform all Services under this
Agreement as an independent contractor, and not as an agent or employee of Town. No
employee or official of Town shall supervise Consultant. Consultant shall exercise no
supervision over any employee or official of Town. Consultant shall not represent that it is an
employee or agent of the Town in any capacity. Consultant’s officers, employees and agents
are not entitled to Workers' Compensation benefits from the Town, and Consultant is
obligated to pay federal and state income tax on money earned under this Agreement.
Except as this Agreement expressly states, Consultant shall, at its sole expense, supply all
buildings, equipment and materials, machinery, tools, superintendence, personnel, insurance and
other accessories and Services necessary. This Agreement is not exclusive; subject the terms of
this Agreement, Town and Consultant may each contract with other parties.
20. PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this
Agreement shall construe its terms as to their fair meaning, and not for or against any party based
upon any attribution to either party.
21. HEADINGS FOR CONVENIENCE: All headings, captions and titles are for
convenience and reference only and of no meaning in the interpretation or effect of this Contract.
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22. NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries
under this Contract. Any person besides Town or Consultant receiving services or benefits under
this Agreement is an incidental beneficiary only.
23. TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town
(in its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or
may expose Town to liability or loss, Town may bar any person (including Consultant's and
subconsultants’ and subcontractors’ employees) from the Town's work sites. Such a bar shall not
require any employee's discharge from employment, but shall merely prohibit the employee's
presence at Town’s work sites. Such a bar shall not warrant an increase in contract time or Price.
24. WAIVER: No waiver of any breach or default under this Agreement shall waive any
other or later breach or default.
25. TERM: This Contract shall commence on DAY/DATE, and shall continue through
DAY/DATE with the option of one (1) additional renewal, based on the construction timeline
and construction management assistance needed for the duration of the construction, upon
agreement of both parties.
26. TERMINATION:
1. In addition to any other available remedies, either party may terminate this Contract if the
other party fails to cure a specified default within seven (7) days of receiving written
notice of the default. The notice shall specify each such material breach, in reasonable
detail.
2. Town may, at any time, terminate performance of the work, in whole or in part, for its
own convenience. The Town may effect such termination by giving Consultant written
Notice of Termination specifying the extent and effective date of termination. In case of
54 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Police Department Building
termination, for convenience, Town shall pay Consultant for work satisfactorily
completed, to the date of termination. The Town shall determine the portion of work
completed.
3. If either party so terminates, the Consultant shall promptly deliver to the Town all
drawings, computer programs, computer input and output, analysis, plans, photographic
images, tests, maps, surveys and writer’s materials of any kind generated in the
performance of its Services under this Contract up to and including the date of
termination.
27. SUSPENSION: Without terminating or breaching this Contract, the Town may, at its
pleasure, suspend fee services of the Consultant hereunder. Town may effect suspension by
giving the Consultant written notice one (1) day in advance of the suspension date. Upon receipt
of such notices the Consultant shall cease their work as efficiently as possible, to keep total
charges to a minimum. The Town must specifically authorize any work performed during
suspension. Since suspension and subsequent reactivation may inconvenience the Consultant,
Town will endeavor to provide advance notice and minimize its use. After a suspension has been
in effect for thirty days, the Consultant may terminate this Contract at will.
28. ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its
rights or delegate its duties under this Contract without the express written approval of the other.
29. SUBCONTRACTING: Except subconsultant(s) clearly identified and accepted in the
Contractor's Proposal, Consultant may employ subconsultants to perform the Services only with
Town's express prior written approval. Consultant is solely responsible for any compensation,
insurance, and all clerical detail involved in employment of subconsultants.
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30. GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern
enforcement and interpretation of this Contract. Venue and jurisdiction for any court action filed
regarding this agreement shall be only in Larimer County, Colorado.
31. AUTHORITY: This instrument forms a contract only when executed in writing by duly
authorized representatives of Town and Consultant. By their signatures on this document, the
signatories represent that they have actual authority to enter this Contract for the respective
parties.
32. INTEGRATION: There are no other agreements on the same subject than expressly
stated or incorporated in this Contract.
33. DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable
remedy the Town may be entitled to for a breach of this Contract, if the Town terminates this
Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract,
Contractor shall be liable for actual and consequential damages to the Town.
Signature pages follow.
CONSULTANT
Date
) ss
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The foregoing instrument was acknowledged before me this __________ day of
____________________, 2025, by ______________________________, as
_____________________________ of ______________________________, Consultant. (If by
natural person or persons, insert name or names; if by person acting in representative or official
capacity or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other
capacity or description; if by officer of corporation, insert name of such officer or officers as the
President or other officers of such corporation, naming it.)
Witness my hand and official Seal.
My Commission expires .
Notary Public
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TOWN OF ESTES PARK:
Date
) ss
The foregoing instrument was acknowledged before me by , as
of the Town of Estes Park, a Colorado municipal corporation, on
behalf of the corporation, this day of , 2025.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
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E XHIBIT 5 – TOEP DESIGN GUIDELINES
Separate Attachment
E XHIBIT 6 – TOEP ENVIRONMENTAL SUSTAINABILITY TASK FORCE FINAL
REPORT
Separate Attachment
EXHIBIT 7 – SPACE NEEDS ANALYSIS
Separate Attachment
EXHIBIT 8 – CONCEPTUAL SITE PL AN DESIGN
Separate Attachment (draft)
EXHIBIT 9 – IMPROVEMENT SURVEY AND TOPO PLAT
Separate Attachment
EXHIBIT 1 0 – GEOTECHNICAL SURVEY AND REPORT
Pending
4487 HIGHLAND MEADOWS PKWY, UNIT B
WINDSOR, CO 80550
INFUSIONARCHITECTS.COM
TOWN OF ESTES PARK
APRIL 8, 2026
Request for Qualifications &
Proposals - Design Services for the
Estes Park Public Safety Facility
Attachment 4
2 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
TABLE OF CONTENTS
Having Infusion Architects as part of our project
helped to create a successful team that worked
great for our project. I recommend that any
organization give them strong consideration.“
RICK KLIMEK
CHIEF OF POLICE (RETIRED) | TOWN OF WINDSOR “
1. Cover Letter
2. Project Approach
3. Key Personnel & Firm Qualifications
4. Schedule & Availability
5. Exhibits
6. Experience & References
7. Hourly Rate Fee Schedule
3 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
1. COVER LETTER
Estes Park Public Safety Facility Concept Designs
Dear Chief Stewart,
We are pleased to submit our proposal for the Town of Estes Park’s new Public Safety
Facility. We have been honored to work with you and the Town over the past year, and
we are excited to continue this journey until you have the keys in your hand.
Although we have the background for the project, we don’t take for granted the need to
continue bringing you the highest level of communication, coordination and design. We
have progressed a long way since the initial programming meetings, but there is still a lot
of work to be done. We do feel our team has the ability to keep the ball rolling and reduce
the amount of time and rework as you move into the next phase.
Our goal is to make this the most efficient and functional facility we can. Continuing
to refine the design and looking for opportunities to reduce square footage without
compromising program or function is our primary goal. We want to create a beautiful and
low maintenance facility that does not overspend on expensive materials, but gives you a
durable, long-lasting building for decades to come.
In this next phase, we understand how important public education and engagement will
be. We plan to walk side by side with you on the messaging, marketing and engagement
as we convey the importance of the new facility to the citizens of Estes Park. We believe in
this project, we believe in this community, and we can’t wait to help you make it a reality.
Thanks for considering Infusion Architects. We would like nothing more than to continue
alongside you on this journey.
Sincerely,
CHIEF STEWART
ESTES PARK POLICE
DEPARTMENT
170 MACGREGOR AVENUE
ESTES PARK, CO 80517
RANDELL JOHNSON, AIA
PRINCIPAL, INFUSION ARCHITECTS
4487 Highland Meadows Pkwy, Suite 200
Windsor, CO 80550
Phone: 303-710-1892 (mobile)
Email: randell.johnson@infusionarchitects.com
4 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
2. PROJECT APPROACH
Concept Site Plan
THE WORK TO BE ACCOMPLISHED
This project is more than a police station. It is a purpose-
built Public Safety facility that consolidates the full range of
EPPD services under one roof, while also accommodating
the Larimer County Sheriff’s Office. This design must also
reflect Estes Park’s mountain character and incorporate
sustainable building standards and universal accessibility in
a space made for future generations.
UNDERSTANDING THE TOWN’S NEEDS
We are uniquely qualified to design this project given our
in-depth analysis of the comprehensive space needs and
understanding of the site’s nuances.
Our sub-consultants have been kept informed and engaged
throughout the conceptual process, as to prepare them
to readily progress the design. Our team is not learning
this project, we are advancing it, with the same staff
and continuity built over the past 14 months of active
collaboration.
OUR APPROACH: BUILT ON
KNOWLEDGE, DELIVERED
THROUGH COLLABORATION
Our approach begins with a clear understanding of
the “why” and “how” behind this project, blending the
Town’s needs with our expertise to shape a thoughtful,
purpose-driven design. Infusion’s prior involvement
in early planning gives us valuable context, but we
will validate existing plans against current budget and
schedule realities, while leveraging our site knowledge
and relationships to accelerate decision-making, develop
and improve the current solution if needed, and keep
the project on track. We are here to support the project’s
success throughout every step of the process.
We are advocates for the Town of Estes Park, and
are equally committed in our responsiveness to the
contractor’s requests during construction administration.
This philosophy of full-spectrum partnership has been
the foundation of other successful public safety facilities
throughout Northern Colorado, and it is the approach we
bring to this project.
PROJECT KICKOFF
We will begin with a comprehensive kick-off meeting
bringing together the Town of Estes Park, the Internal
Planning Team (IPT), and the EPPD. This session will
establish clear communication channels, define team
roles and responsibilities for the expanded team,
review the project schedule, and gather all existing
documentation to inform the design process. Because
our team has been actively engaged with the IPT over
the past 14 months, this kick-off will be a continuation
of that effort, so once we receive Notice to Proceed,
our entire team will be ready to move. In this session,
we will review the schedule and content of milestone
meetings for the SD and DD phases to ensure the right
decision makers are included at each stage.
BALANCING BUDGET AND FUNCTION
One of the primary challenges on this project is
delivering a facility that meets the EPPD’s long-term
operational needs within a complex funding environment.
Our commitment is to find efficiency without sacrificing
function.
We have been exploring precast concrete as the primary
structural system, which typically delivers around 10%
savings in structural cost versus steel. The Town has
responded positively to the design direction established
to date, and we are committed to carrying that vision
forward as desired.
On a comparable project currently in development,
our team identified a design refinement that
added an entire department while eliminating
1,000 square feet — a savings of approximately
$900,000 at current market rates.
5 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
SITE-SPECIFIC CONSIDERATIONS
The project site sits within a heavily used public precinct
bordered by an event center, school, and park. Secure
operational elements including the sally port, holding
areas, and parking must be thoughtfully integrated
so EPPD activities do not intrude on the neighboring
community, with sirens, noise, traffic, and sight lines
carefully addressed in the design.
Our team has built projects like this before. We know
where RAM-resistant fencing belongs, how to position
generators, and where ballistic considerations are critical
— and that knowledge keeps decisions moving and
budgets intact.
Given Estes Park’s location within a designated Wildland-
Urban Interface zone, our design will incorporate WUI-
compliant strategies throughout, including ignition-
resistant materials, defensible space planning, and
ember-resistant detailing. For a building that houses the
community’s dispatch and emergency operations, wildfire
resilience is a mission-critical design priority.
VARIANCE PROCESS
We strongly recommend that the Town initiate the
variance process prior to the conclusion of Design
Development, specifically regarding building height.
Any public process carries a risk of forced redesign, and
aligns directly with the Town’s goal of completing 100%
Construction Documents by Q4 2026 or Q1 2027. We are
prepared to support this effort immediately upon Notice
to Proceed.
COMMUNITY ENGAGEMENT AND EDUCATION
The RFP states that active community engagement
is a core requirement for this project. Our team is
experienced with coordinating and leading community
and stakeholder outreach for projects just like this. Early
in the process, Infusion, Salt, and BHA will meet with
staff to learn about outreach methods that have shown
success with previous efforts, and to discuss additional
tools and methods that could be used to engage and
communicate with the public and key stakeholders. We
will also work closely with the Town to define the right
questions to ask at each stage, ensuring the feedback
we collect is meaningful, actionable, and directly informs
design decisions rather than creating noise that is
difficult to act on.
We would work closely with the Town’s Public Information
Officer and the existing proven systems already in place.
We also anticipate facilitating in-person events such as
open houses to share information, updates, and progress
and potentially to gather input on topics like design
aesthetics, landscape, and public access.
Finally, we expect there may be meetings required with
key stakeholders early in the project to establish any key
criteria that must be considered with the project design.
The design team will take an active role in these meetings
by facilitating the discussion, providing content, and
documenting outreach (i.e. input, preferences, meeting
minutes, decision log).
• Key Stakeholder Identification and Engagement.
Infusion, Salt, and BHA will work with the Town to
identify any key stakeholders (adjacent property
owners, easement holders, etc). We will assist the
Town in scheduling and facilitating a meeting with
this group prior to more general public engagement.
• Public Open Houses. Four (4) Open Houses will be
scheduled through the design process involving Town
staff, stakeholders within the project area, and the
public. The Consultant team will prepare presentation
boards, maps, handouts and questionnaires.
• Online Public Outreach and Engagement. Infusion
and BHA will provide content for use in the Town’s
online and social media platforms (surveys, bulletins,
frequently asked questions, updates on budget,
and other public memos) to support community
engagement for the project.
• Public Outreach. To help the community visualize and
connect with the design in a way static boards cannot,
our team will leverage 3D flythrough animations of the
facility, bringing the project to life for the public before
a single shovel breaks ground.
Following each engagement event, BHA will compile all
written comments, public input, and stakeholder notes
and forward electronic copies to the Town for inclusion
in the project record, ensuring full transparency and a
documented foundation for design decisions.
WANT TO SEE MORE?
Click or scan the QR code to the right for a virtual “flythrough” tour of our projected
design concept for the Town of Estes Park Public Safety Facility. This was built by
Brady using the site plans that were previously developed.
6 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
DESIGN DEVELOPMENT AND CONSTRUCTION
DOCUMENTS
We will incorporate and resolve all comments received
from the Community Development Planning Review
Team following the Pre-Application Review. An updated
OPCC will be developed, and value engineering options
will again be evaluated against the project budget in
consultation with the IPT.
While security is a foundational requirement of any
public safety facility, it is equally important that this
building feel welcoming, accessible, and reflective of
the community it serves. Our design will honor Estes
Park’s distinctive natural setting and architectural
character while delivering a modern, functional facility
built to serve the department and the community for
50 years or more, including the full integration of all
architectural, structural, civil, MEP, landscape, interior
design, wayfinding, signage, FF&E, and specialty systems
design into a complete, constrution-ready package. A
second Scenario Testing exercise will be conducted with
the IPT, ensuring that the final design continues to reflect
operational realities and that any remaining conflicts are
resolved prior to bidding.
SUSTAINABLE RESILIENCE AND MATERIAL SELECTION
Our approach to sustainability for this project is framed
through the lens of resiliency. The Platte River Power
Authority is already on a path toward green energy
production, with sustainability goals that will benefit
the entire Estes Park grid. Given this context, the most
compelling sustainability solution for a Public Safety
Facility is operational continuity that is not dependent
on gas or fossil fuels. Solar panels with battery storage
would allow this facility to remain fully operational during
severe power outages or Public Safety Power Shutoffs.
For a building that serves as the community’s emergency
nerve center, that resiliency is a mission-critical design
requirement. Our sustainability consultants at PEC
have contributed early analysis of solar and geothermal
potential for this facility, and the design is solar-ready.
For long-term durability, our team is exploring precast
concrete as the primary structural material. In addition to
cost savings, precast offers a 50 to 100-year service life,
directly addressing the Town’s goal of a facility built to
last. Precast also provides meaningful additional benefits
for a public safety facility: inherent resistance to ballistic,
vehicle crash, and blast impacts, delivering a hardened,
secure structure without sacrificing the aesthetic
flexibility to ensure the facility reflects the character
of Estes Park. This system also supports a shorter
construction timeline, an advantage in a mountain climate
where weather can impact construction sequencing at
any time of year.
FINANCING CONSIDERATIONS
Infusion understands that breaking ground on this facility
is not solely a design challenge, it is a financial one as
well. Certificate of Participation (COP) financing is a
mechanism we are familiar with, and we understand that
the structure and timing of the Town’s COP will be shaped
by several factors still being finalized.
Our team will maintain open and proactive
communication with the Town’s project leadership as
the financing picture evolves, and we will structure our
design schedule with the flexibility to respond to changes
in project timing without losing momentum or incurring
unnecessary cost. We will flag where design decisions
have long-lead implications early so the Town can make
informed decisions about timing relative to the financing
timeline.
We will continue to support the Town’s efforts to identify
and pursue supplemental funding sources, including
state and federal grant opportunities, so once the
financing pieces fall into place, the project is positioned
to move forward without delay.
Solar-Ready Roof
View from Sally Port and Staff Entry
7 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
FINISHING STRONG: OUR APPROACH TO CONSTRUCTION ADMINISTRATION
Upon selection of the general contractor by TOEP, Infusion Architects and our sub-consultant team will provide
Construction Administration services for the full duration of construction. Our team will conduct regular on-site visits,
respond to Requests for Information, review and approve shop drawings in a timely manner, and develop change order
drawings as needed. We are committed to maintaining the integrity of the design through construction and ensuring that
the completed Public Safety Facility reflects the vision, and investment.
We view Construction Administration not as a contractual obligation, but as the final and essential act of stewardship over
a design we have been invested in from day one. The relationship between the architect and the contractor can make
or break the success of a project, and if the designer and contractor are constantly at odds with each other, it will not be
a favorable experience for the Town. By prioritizing and maintaining the same collaborative relationships and approach
throughout the project, we ensure that what gets built reflects the department and community’s need and delivers a
successful outcome for all involved.
THE TEAM-FIRST MINDSET
We understand that our biggest risk, and yours, lies in
the construction phase. Rather than pointing fingers
when challenges arise, we believe in grouping with the
contractor to discuss and align on solutions before
presenting options to you. This collaborative problem-
solving approach keeps the project moving forward and
eliminates the kind of friction that can derail schedules
and strain relationships.
SANDBOX-FRIENDLY
Our design-build DNA combined with our extensive
experience means we genuinely enjoy working with
contractors. We speak their language, understand
their challenges, and respect their expertise. When
complications arise, and they always do, we leverage our
construction industry insight to find practical solutions that
work for everyone. We get it, and we act like we get it.
PROACTIVE, NOT REACTIVE
During construction, we understand that timeliness
is everything. Getting a project built correctly during
construction is valuable to the entire team. Our approach
centers on three core commitments:
• Responsiveness: Timely RFI and submittal reviews
keep the construction machine moving and eliminate
delay risk. We understand the meter turns quickly during
construction, and we react accordingly.
• On-Site Presence: Weekly construction observation
reports ensure we’re actively monitoring progress,
catching issues early, and maintaining quality standards
throughout the build.
• Contractor Coordination: We work closely with the
contractor throughout design to check constructability,
material availability, and pricing, ensuring the design
never exceeds budget.
One thing that is always consistent is Infusion’s
willingness to listen. They are not only engaged
with the client during the design process but are
also listening to the contractor and working with
them on cost efficiences and constructability of
the design.
“
JUSTIN CLARK
SENIOR PROJECT MANAGER | FCI CONSTRUCTORS“
8 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
3. KEY PERSONNEL &
FIRM QUALIFICATIONS
Infusion Architects began as an idea: bring talented people
together, provide the tools, technology, information and the
support they need to build a dynamic, collaborative design
team. We started our firm with a vision to create something
that would last well beyond its founders. We strive to
attract good people, who love to learn, who enjoy working
as a team, and who will help lead Infusion Architects well
into the future.
Founded in June 2014 by Principals Randell Johnson
and Lee Hardies, Infusion Architects is based in Windsor.
Roger Wedderburn and Chad Arthur joined the leadership
team shortly after and most recently, we welcomed Andy
Croxton to the ownership group to complete our strong
design-build foundation. Deeply rooted in Colorado, we
are passionate about designing projects that improve our
community.
With expertise spanning both architectural design and
construction, we will bring a practical, integrated approach
to the planning and execution of your project centered
around your needs. Our firm has the resources (team
members and financial stability) to provide planning,
architectural and interior design services in a professional
and expedient manner.
The Infusion Architects Team
2014
PRINCIPALS
Randell Johnson, AIA
Roger Wedderburn, AIA
Chad Arthur, Assoc. AIA
Andy Croxton
ARCHITECTURAL LICENSES
Colorado
California
Idaho
Montana
North Dakota
Oregon
Texas
Wyoming
Roger Wedderburn and Melissa Lanning are
NCARB Certified for quick reciprocal licensing
in other jurisdictions.
PROJECT TYPES
Municipal
Healthcare
Corporate Office
Multi-family Residential
Commercial/Retail
Faith-based
FOUNDED
6
LICENSED
ARCHITECTS
15
PERSONNEL
440+
COMPLETED
PROJECTS
150+
PROJECTS COMPLETED IN
LARIMER COUNTY
30
PROJECTS COMPLETED WITH
NORTHERN COLORADO MUNICIPALITIES
9 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
PRIMARY CONTACT INFORMATION
Randell Johnson will be the single contact for the
proposal. As Principal in Charge, he will lead the contract
negotiations.
4487 Highland Meadows Pkwy, Suite 200
Windsor, CO 80550
Phone: 303-710-1892 (mobile)
Email: randell.johnson@infusionarchitects.com
EXPERIENCE MATTERS
We are pleased to present a team uniquely qualified for
the Town of Estes Park’s Police Station. Our team recently
delivered the Windsor Police Station project ahead of
schedule and under budget, demonstrating our ability to
effectively manage complex projects. We have selected
our Infusion team members for this project based on their
passion for this project type, their historical knowledge
and experience on this project during the feasibility study
and concept design phase, and their desire to design
meaningful projects in Northern Colorado communities.
Our project manager and design team lead, Melissa
Lanning, lives in Loveland and has specialized knowledge
in designing public safety facilities and other municipal
projects. She understands the codes and requirements
pertaining to public safety design and has the capacity
necessary to manage it.
We’re not starting from scratch either. Randell and
Melissa have been working on this project over the past
year. We know the Town’s concerns, operational needs,
and the budget realities. This institutional knowledge
accelerates design and eliminates redundant discovery.
PROVEN TEAM
Designing a project of this scale and importance takes a
dedicated, collaborative team. We recognize that success
depends on the expertise of many. That’s why we’ve
assembled a local team with the creativity, experience,
and commitment needed to deliver a high-performing
public safety facility.
Our planning and landscape architecture partner, BHA
Design, brings deep municipal experience, having led the
design of many prominent public spaces across Northern
Colorado. They will serve as our Community Engagement
Lead for this project, leveraging their experience with
coordinating stakeholder outreach efforts to achieve
critial engagement as a core requirement for this project.
Our local engineering consultants EPS Group, PEC,
and Salt Design – all of whom live in the surrounding
communities– bring specific experience with public
safety facility design and a shared investment in the
success of this project. We’ve also partnered with
with Redstone Architects as our Public Safety QA/
QC consultant. Although their direct interaction will
be limited, their nationally-recognized expertise in law
enforcement facilities will serve as an important resource
to Infusion and the rest of our team behind the scenes.
Our proven history of success working with our core
consultant team spans every stage of development across
multiple public safety facilities, ensuring a proactive and
unified approach. We have a deeply integrated workflow
and an intuitive understanding of the specific needs of
each phase, which allows us to anticipate challenges
before they arise and resolve them proactively as a
unified team.
Estes Park Public Safety Facility - Concept of Front Entry at Dusk
10 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
TEAM STRUCTURE
A project of this importance deserves a team of
specialists who excel in their disciplines and operate with
clear, coordinated communication. For the Town of Estes
Park, Melissa Lanning will serve as your primary point
of contact, ensuring consistency and responsiveness
throughout the project.
Our experience with similar public safety facility projects
means each team member understands their role,
responsibilities, and channels for coordination – both
internally and with the Town of Estes Park. You can expect
a highly synchronized effort and a collaborative process
where your needs are heard and addressed every step of
the way.
Randell, as Principal in Charge and Lead Designer,
brings deep insights into the Town’s needs. He provides
guidance when complex design, budget, or schedule
challenges arise, and his collaborative approach keeps all
stakeholders aligned throughout the project
Melissa serves as Project Manager and Project Architect.
She brings deep experience in public safety facility
design and will ensure the project stays on schedule,
aligns with your budget, and fully supports your
department’s operational needs. Her municipal and
public safety expertise ensures specialized requirements
are met with precision.
Brady bridges vision and execution by leading technical
documentation and coordinating project details with
a focus on practical, purposeful solutions. A skilled 3D
animator, he will develop compelling visuals and graphics
to clearly convey the project vision—supporting both
community engagement and funding efforts.
EXTERNAL COORDINATION
Our centralized communication protocol ensures no
information is lost:
• Single Point of Contact: All technical, administrative,
and budgetary inquiries route through Melissa for
consistent, vetted responses.
• Proven Consultant Team: Our engineering partners
have collaborated successfully on Windsor PD,
Severance PD, Platteville PD, and several other public
safety facilities. This established rapport allows us to
anticipate and resolve technical challenges during
design - long before construction.
• Proactive Authority Coordination: Melissa leads
check-ins with Town planners and building officials
to expedite permitting and ensure code compliance.Severance PD Grand Opening
Infusion was great to work with on our new
police station. They brought real value to the
project; they were responsive and truly listened
to what we needed in the facility.“
KENNETH CHAVEZ
CHIEF OF POLICE | TOWN OF SEVERANCE “
11 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
EPS GROUP CIVIL ENGINEERING / TRAFFIC ENGINEERING
PEC MEP ENGINEERING / STRUCTURAL ENGINEERING / TECHNOLOGY ENGINEERING / ENERGY CONSULTANT
BHA DESIGN PLANNING / LANDSCAPE ARCHITECTURE / COMMUNITY ENGAGEMENT
SALT DESIGN INTERIOR DESIGN
REDSTONE ARCHITECTS PUBLIC SAFETY QA/QC
SUB-CONSULTANTS
RANDELL JOHNSON MANAGING PRINCIPAL
EXECUTIVE OVERSIGHT
MELISSA LANNING PROJECT ARCHITECT
PROJECT MANAGEMENT
MELISSA LANNING
FACILITY DESIGN
DESIGN
BRADY BROWN
DESIGN
Windsor Public Works Campus Mountain View Fire & Rescue Administration Remodel
EDUCATION
Bachelor of Architecture,
Montana State University
REGISTRATIONS
Colorado
As Managing Principal at Infusion Architects, Randell brings over
30 years of experience in design, development, and construction.
On this project, Randell leads design intent across all phases,
ensuring every decision reflects both the firm’s quality standards
and the community’s vision for this facility. He provides senior
guidance when complex design, budget, or schedule challenges
arise, and his collaborative approach keeps the team and the Town
aligned from schematic design through the day you get the keys in
your hand.
RANDELL JOHNSON
MANAGING PRINCIPAL | INFUSION ARCHITECTS RELEVANT PROJECTS
*Windsor Police Station
Estes Park Police Station Site
Selection & Concept
Windsor Public Works Campus
Ault Town Hall & Police Station
Platteville Police Station
*Mountain View Fire Rescue Admin
Berthoud Fire Station No. 6
Severance Police Station
*Projects in bold are included
in Section 6 of this proposal
PROJECT TEAM & STAFF
12 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
EDUCATION
Master of Architecture,
Drury University
Brady has a passion for creating public safety facilities that
enhance staff efficiency, support complex operational needs, and
strengthen community connection. With eight years of experience
as a Job Captain across civic and municipal projects, he brings
rigorous organization, precise documentation, and a collaborative
approach that ensures solutions are beautiful, functional, and truly
enhance the outcomes clients are hoping to achieve.
RELEVANT PROJECTS
Estes Park Police Station Site
Selection & Concept
Severance Police Station
*Windsor Police Station
Ault Town Hall & Police Station
Platteville Police Station
BRADY BROWN
DESIGN COORDINATOR | INFUSION ARCHITECTS
*Projects in bold are included
in Section 6 of this proposal
Severance Police Station Windsor Police Station
EDUCATION
Bachelor of Architecture,
Philadelphia Univerisity
REGISTRATIONS
Colorado
NCARB
With a decade of experience in municipal architecture, Melissa
brings specialized expertise in public safety and multi-functional
design. She believes collaboration is essential to both the design
process and project success. Grounded in practicality, Melissa
keeps clients engaged and informed while coordinating closely
with engineering teams to deliver architecture that is both
functional and visually compelling.
RELEVANT PROJECTS
*Windsor Police Station
Estes Park Police Station Site
Selection & Concept
*Mountain View Fire Rescue Admin
Severance Police Station
*Mead Police Station
Ault Town Hall & Police Station
Platteville Police Station
MELISSA LANNING
PROJECT ARCHITECT | INFUSION ARCHITECTS
*Projects in bold are included
in Section 6 of this proposal
Mountain View Fire & Rescue Administration Building Training Room Windsor PD Task Force Room
13 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
EPS GROUP
CIVIL ENGINEERING
Serving Northern Colorado for nearly 40 years, EPS Group has grown into one of the Southwest’s
leading consulting firms. While our Arizona offices provide a full suite of multidisciplinary services,
our Colorado team specializes in Civil Engineering and Surveying, delivering high-quality support
across a diverse rangeof land and infrastructure projects.
With more than 300 employees companywide, EPS Group remains the largest locally owned land
and infrastructure development firm in Arizona and Colorado and continues to expand its impact
throughout the region.
At EPS Group, we prioritize people-first solutions, technical excellence, and community-focused
results. Our Colorado offices reflect these values through two core service areas:
Civil Engineering: Designing resilient, efficient infrastructure, including grading, utilities, roadway
design, drainage solutions, and public works support.
Surveying: Providing accurate, data-driven insights using advanced tools such as LiDAR, drone
mapping, and 3D modeling.
These disciplines work closely together to deliver cohesive, efficient project outcomes for both
public and private clients. EPS Group strengthens communities by combining technical rigor with
thoughtful, human-centered design—creating infrastructure and environments built for today and
ready for tomorrow.
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BHA DESIGN
PLANNING & LANDSCAPE ARCHITECTURE / COMMUNITY ENGAGEMENT
PREVIOUS
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Since BHA Design opened its doors as a Landscape Architecture and Planning firm in 1993, we have
emphasized collaboration, creativity, growth, and learning. Excellent communication is inherent
in collaboration, and fun and enjoyment are offshoots of our desire for our work to be a rewarding
part of our lives. The reward for us is sustainable, smart design for our clients – designs which make
communities more beautiful and functional; designs which renew, restore and artfully enhance the
spaces in which we live.
Design is included in the name of our firm for a reason. When something is designed, it has
intention. Our intention is to create designs which reflect the unique experience of each community
and client. To that end, we employ people with diverse life experiences, perspectives, and interests.
They are artists, and each person’s unique voice adds to our firm’s success.
But design is only a part of what we do. Our project managers are well versed in leading teams
throughout the process. We love to see projects become living, breathing realities for our clients.
We are also committed to design excellence. Design plays a strong role in the quality of public
place and we are committed to creating lasting and durable places that engage their users. We
have extensive experience in the design of municipal projects of many types including public safety
facilities, parks, streetscapes, and public spaces, with recent work including Windsor Police Station
and Windsor Public Works Campus, both completed alongside Infusion Architects. We bring deep
experience leading stakeholder outreach and community engagement for public projects, a core
requirement for Estes Park. Our passion for creating lasting, durable places that reflect the unique
character of each community aligns naturally with the vision Estes Park has for this facility.
14 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
REDSTONE ARCHITECTS
PUBLIC SAFETY QA/QC
PREVIOUS
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For more than 85 years, Redstone Architects has understood the importance of providing design
solutions that embrace functionality and client needs, as well as pleasing and appropriate
aesthetics. Our solutions help agencies maximize their facilities while staying within budget.
The Redstone Architects team is nationally recognized for their expertise in law enforcement,
public safety, and justice facility design. Their approach prioritizes both safety and efficiency by
supporting collaborative workflows while maintaining necessary security separations. As a QA/
QC consultant to Infusion Architects—your local lead architect—Redstone enables you to benefit
from specialized public safety expertise while empowering trusted local firms to lead, drawing on
established relationships with local engineers and stakeholders.
SALT DESIGN
INTERIOR DESIGN
Salt Design’s unique, inspiring interiors make the most challenging spaces unforgettable.
Regardless of what we are designing, we always strive to add a little spice—a little salt if you
will—to each of our projects.
Since 2014, we have used our collective expertise to elevate the spatial experience of our clients.
Many of them are located in Northern Colorado however, we know no bounds. We have completed
projects all over the world.
To truly design a space that expands the realms of possibility for each of our clients, we approach
every relationship as a partnership. We choose our clients as carefully as we choose our team,
working with individuals and businesses to take the beauty of an idea give it a personality, and
make it accessible to all. Our clients have generously described working with the Salt Design
team a collaborative, easy, intuitive experience.
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PROFESSIONAL ENGINEERING CONSULTANTS (PEC)
MEP ENGINEERING / STRUCTURAL ENGINEERING / TECHNOLOGY ENGINEERING / ENERGY CONSULTANT
Professional Engineering Consultants (PEC) is a full-service firm providing holistic and sustainable
solutions to both public and private sectors across the United States and beyond. With more than
400 employees in eight offices, we are a regionally-based firm with a national reach.
For more than a half century, our company has been built on the relationships we have developed
with both our clients and owners. Additionally, we have been at the forefront of developing
innovative solutions with a level of engineering excellence that fosters prosperity and brings
opportunity to communities. We are a team of proactive problem solvers and take pride in the
diversity of expertise within our company. Our deep understanding of the markets, technology,
and regulations that govern the work we do allows us to create forward-thinking solutions that are
effective and economical. We continually strive to create value for the communities in which we live
and work.
We understand the crucial role the community plays in shaping and influencing businesses. Our
expertise works quietly in the background and positions you as the champion for your community.
We know when you succeed, your community succeeds. To us, that is what matters most.
PREVIOUS
PROJECTS WITH
INFUSION
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15 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
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INFUSION ARCHITECTS | Estes Park Police Station
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Commercial
• Bucking Horse Veterinarian Clinic
• Elevations Credit Union Headquarters
• Mad Wire
• 300 Mountain
• Fort Collins Rescue Mission
• Sunshine House Daycare
• River of Life Church
• Harmony Marketplace
• All In One Harmony
• Timberline Storage
• Gallery Senior Living
• MorningStar Senior Living
• East Maintenance Facility
• Timnath Middle/High School
Multi-Family
• Crowne at Suniga
• Brick Stone Apartments on Harmony
• Brookfield Second Replat at Morningside
• Capstone Cottages at Lemay & Lincoln
• The Savoy Multifamily
• Willow Street Multifamily
• The Standard Student Housing
• City Center West Multifami
Mixed-Use
• Johnson Drive Apartments
• The Linden Mixed Use
• South Madison Apartments [Various Projects]
Industrial
• MCC Denver Terminal Revamp
• Mountain Cement Railroad Terminal
• Carr Pit
• Pit 5J
Single-Family Residential
• Waterfield (4th Filing)
• Country Club Reserve
• Fox Grove (2nd Filing)
• Landmark Residences on Mountain Avenue
• Hammond (2nd Filing)
• Heron Lakes (5th Filing, Bader Phase 2)
• Hammond (5th Filing)
• Sage Farms
• Sage Meadows (1st and 2nd Filing)
• Saddleback
• Pike View Estates
• City Center West Residential
• Rocky Mountain Sports Park
Master Planning
• Mason Street Infrastructure
• Gateway at Prospect
• Rudolph Farms Master Plan
• 47th Ave Improvement
Parks & Recreation
• Dovetail Park
• Rocky Mountain Sports Park
• Picklr
RELEVANT PROJECTS
Experience
11 total years of experience
10 years of experience at EPS Group
Education
Bachelor of Science, Civil Engineering, Colorado State
University
Registrations
Professional Engineer
Colorado, #59264
Blaine P. Mathisen, PE
Project Manager
Blaine Mathisen is a Project Manager at EPS Group, where he leads
multidisciplinary teams delivering complex land development
projects throughout Colorado’s Front Range. Since joining the firm
through its merger with Northern Engineering, Blaine has played a key
role in advancing projects from early planning through entitlement,
design, and construction support for residential, commercial, mixed
use, multi-family, industrial, and master-planned developments, as
well as recreational and open space projects.
Known for his ability to navigate challenging jurisdictional requirements, Blaine has successfully
guided projects through approvals in Fort Collins, Loveland, Greeley, Aurora, Castle Rock,
Denver, Golden, Lakewood, Wellington, Evans, Timnath, Evans, and Jefferson, Larimer, Weld,
and Adams Counties. He currently manages a high-performing team of engineers and drafters,
focusing on efficient delivery, practical design solutions, and responsive client service.
With nearly a decade of experience across the Front Range, Blaine is committed to creating
thoughtful, buildable solutions that strengthen the communities where people live and work.
A Colorado native, he brings a deep understanding of local conditions and a genuine passion
for shaping the future of the state’s communities.
RESUMES
EDUCATION
B.S., Civil Engineering,
Colorado State University
Blaine is a Project Manager at EPS Group, where he leads multidisciplinary teams delivering
complex land development projects throughout Colorado’s Front Range. Since
joining the firm through its merger with Northern Engineering, Blaine has played a key role in
advancing projects from early planning through entitlement, design, and construction support
for municipal, commercial, mixed use, multi-family, industrial, and master-planned developments,
as well as recreational and open space projects. Known for his ability to navigate challenging
jurisdictional requirements, Blaine has successfully guided projects through approvals in more
tahn 15 Colorado counties. A Colorado native with nearly a decade of experience across the Front
Range, Blaine brings a deep understanding of local conditions and a genuine passion for creating
thoughtful, buildable solutions that strengthen the communities where people live and work.
BLAINE P. MATHISEN, PE
PROJECT MANAGER | EPS GROUP
REGISTRATIONS
Professional Engineer –
Colorado
EDUCATION
B.S., Civil Engineering,
University of New Mexico
Certified Public Manager,
University of Colorado - Denver
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RESUMES
Bradley Curtis, PE, CPM, LEEP AP
Senior Project Manager
Brad is a Senior Project Manager with 30 years of experience,
which includes ten years as a Public Works Director in local
government. Brad’s expertise and capabilities provide
oversight and guidance into the development, performance,
and methodologies of various engineering management
aspects requiring close collaboration with clients, consultants
and industries. Brad is adept at managing private, public,
and politically sensitive challenges using traditional and innovative methods by
collaborating with various staff, organizations, and agencies. He has been responsible
for the organization, review, and approval of multiple project assignments with various
complexities to ensure compliance with codes, regulations, standards, and applications.
Over the years, Brad has been involved in local, State, and Federal collaborative projects,
with funding sources from CDOT, DOLA, and FEMA, which received APWA recognition.
Experience
30 total years of experience
6 years of experience at EPS Group
Education
Bachelor of Science, Civil Engineering,
University of New Mexico
Certified Public Manager, University of
Colorado-Denver
Registrations
Professional Engineer
Colorado, #38674
FEMA ICS 100, 300, 400, 700, 800
LEED Accredited Professional
Affiliations
American Public Works Association
American Society of Civil Engineers
U.S. Green Building Council
Tharen Helgerson, PLS
Lead Survey
Tharen is a Project Manager for EPS Group in the Survey
Department with over 23 years of experience. He began his
land surveying career in the Twin Cities Area in Minnesota,
spent 16 years land surveying in Iowa before joining EPS
Group. During his career, Tharen has performed all facets of
survey work for boundary, topographic, construction, as-built,
ALTA, municipal and specialized surveys. He has worked on
numerous survey projects in several different states throughout his career including
Colorado, Iowa, and Minnesota. Tharen is responsible for the preparation, organization,
management and certification of plat, boundary and ALTA surveys and works closely
with land development managers and clients to effectively meet their demands.
Experience
23 total years of experience
3 years of experience at EPS
Group
Education
Bachelor of Science
Agricultural Systems and
Technology – Systems
Management Option,
Iowa State University
Registrations
Professional Land Surveyor
Minnesota, #45368
Iowa, #18530
Colorado, #38882
BRADLEY CURTIS, PE, CPM, LEED AP
SENIOR PROJECT MANAGER | EPS GROUP
Brad is a Senior Project Manager with 30 years of experience, which includes ten years as a
Public Works Director in local government. Brad’s expertise and capabilities provide oversight
and guidance into the development, performance, and methodologies of various engineering
management aspects requiring close collaboration with clients, consultants and industries. Brad
is adept at managing private, public, and politically sensitive challenges using traditional and
innovative methods by collaborating with various staff, organizations, and agencies. He has been
responsible for the organization, review, and approval of multiple project assignments with various
complexities to ensure compliance with codes, regulations, standards, and applications. Over
the years, Brad has been involved in local, State, and Federal collaborative projects, with funding
sources from CDOT, DOLA, and FEMA, which received APWA recognition.
REGISTRATIONS
Professional Engineer – Colorado
FEMA ICS 100, 300, 400, 700, 800
LEED Accredited Professional
EDUCATION
B.S., Civil Engineering,
Montana State University
REGISTRATIONS
Professional Engineer –
Colorado
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RESUMES
Mason Ruebel, PE
Senior Project Engineer
Mason Ruebel is Senior Project Engineer at EPS and has over a
decade of experience supporting commercial, mixed-use, multi-
family, and single-family residential projects across Colorado’s
Front Range. Since joining the firm through its merger with
Northern Engineering, he has contributed to a wide variety
of projects spanning early planning, entitlement, design,
and construction support. Mason has successfully supported
projects through approvals in Fort Collins, Loveland, Timnath, Greeley, Berthoud, Aurora,
Wellington, and Larimer and Weld Counties.
As a senior project engineer, Mason provides technical design expertise across several
areas including site grading, roadway design, storm drainage systems, and water and
sanitary sewer infrastructure. Mason brings a practical, detailed-oriented approach
and strong understanding of local development requirements to produce coordinated,
constructible designs and solutions. Mason works closely with project managers,
reviewing agencies and design teams to efficiently help advance projects through design
review and approval.
Mason is committed to creating practical, buildable designs that enhance the surrounding
communities. His local experience and familiarity with the Front Range allow him to bring
added value to projects across the region.
Experience
10 total years of experience
10 years of experience at EPS Group
Education
Bachelor of Science, Civil Engineering, Montana State
University
Registrations
Professional Engineer
Colorado, #59380
Jennifer L. Googins, EIT
Engineer in Training III
Began her career as a transportation intern before spending
nearly a decade in structural engineering designing residential
and light commercial projects. From there, she spent nearly
seven years designing electrical transmission and distribution
substations, switchyards, and supporting infrastructure for the
power grid, industrial, hydraulic, oil and gas, mining, and power
plant facilities, with construction oversight on select projects.
This multidisciplinary foundation led naturally into land development, where she has
spent nearly the last decade delivering site planning, grading, roadway, and utility design
for residential, commercial, industrial, mixed-use, multifamily, stormwater, and mining-
related projects across multiple jurisdictions on both the Western and Eastern Slopes of
Colorado. She briefly stepped away from land development to serve as a Civil 3D and
AutoCAD Design Manager, developing leadership skills through mentoring and training
team members while creating CAD standards and tools to improve consistency and
efficiency. In mid-2025, she returned to land development with EPS Group, bringing a
renewed commitment to engineering excellence and a broader understanding of how
effective collaboration drives successful project delivery.
Experience
29 years of experience
1 year of experience at EPS Group
Education
Bachelor of Science, Civil
Engineering Technology,
Metropolitan State University of Denver
Registrations
Engineer in Training, #67634
MASON RUEBEL, PE
SENIOR PROJECT ENGINEER | EPS GROUP
Mason Ruebel is a Senior Project Engineer at EPS with over a decade of experience on commercial,
mixed-use, and residential projects throughout Colorado’s Front Range. Since joining EPS through
its merger with Northern Engineering, he has supported projects from planning and entitlement
through construction, providing expertise in grading, roadway design, drainage, and utility
infrastructure. His strong knowledge of local requirements and practical approach help deliver
coordinated, buildable designs.
16 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
EDUCATION
B.S., Agricultural Systems
and Technology - Systems
Management Option, Iowa
State University
REGISTRATIONS
Professional Land
Surveyor – Minnesota,
Iowa, Colorado
Tharen is a Project Manager in the EPS Group Survey Department with over 23 years of land
surveying experience. He began his career in the Twin Cities area of Minnesota and spent 16
years surveying in Iowa before joining EPS. His background includes boundary, topographic,
construction, as-built, ALTA, and municipal surveys across Colorado, Iowa, and Minnesota. Tharen
manages and certifies plat, boundary, and ALTA surveys, working closely with land development
teams and clients to meet project needs efficiently.
THAREN HELGERSON, PLS
LEAD SURVEY | EPS GROUP
Page 5
INFUSION ARCHITECTS | Estes Park Police Station
epsgroupinc.com 301 N. Howes Street, Suite 100, Fort Collins, Colorado 80521 • 970.221.4158 Page 5
RESUMES Bradley Curtis, PE, CPM, LEEP APSenior Project ManagerBrad is a Senior Project Manager with 30 years of experience, which includes ten years as a Public Works Director in local government. Brad’s expertise and capabilities provide oversight and guidance into the development, performance, and methodologies of various engineering management aspects requiring close collaboration with clients, consultants and industries. Brad is adept at managing private, public, and politically sensitive challenges using traditional and innovative methods by collaborating with various staff, organizations, and agencies. He has been responsible for the organization, review, and approval of multiple project assignments with various complexities to ensure compliance with codes, regulations, standards, and applications. Over the years, Brad has been involved in local, State, and Federal collaborative projects, with funding sources from CDOT, DOLA, and FEMA, which received APWA recognition.Experience30 total years of experience 6 years of experience at EPS GroupEducationBachelor of Science, Civil Engineering, University of New MexicoCertified Public Manager, University of Colorado-DenverRegistrationsProfessional Engineer Colorado, #38674 FEMA ICS 100, 300, 400, 700, 800 LEED Accredited ProfessionalAffiliationsAmerican Public Works AssociationAmerican Society of Civil Engineers
U.S. Green Building Council
Tharen Helgerson, PLS
Lead Survey
Tharen is a Project Manager for EPS Group in the Survey
Department with over 23 years of experience. He began his
land surveying career in the Twin Cities Area in Minnesota,
spent 16 years land surveying in Iowa before joining EPS
Group. During his career, Tharen has performed all facets of
survey work for boundary, topographic, construction, as-built,
ALTA, municipal and specialized surveys. He has worked on
numerous survey projects in several different states throughout his career including
Colorado, Iowa, and Minnesota. Tharen is responsible for the preparation, organization,
management and certification of plat, boundary and ALTA surveys and works closely
with land development managers and clients to effectively meet their demands.
Experience
23 total years of experience 3 years of experience at EPS
Group
Education
Bachelor of Science
Agricultural Systems and
Technology – Systems
Management Option,
Iowa State University
Registrations
Professional Land Surveyor
Minnesota, #45368
Iowa, #18530
Colorado, #38882
EDUCATION
B.S., Landscape Architecture,
Colorado State University
REGISTRATIONS
Licensed Landscape Architect –
Colorado, Wyoming, Montana
LEED AP BD+C
Angela is a landscape architect and President of BHA Design. She has over thirty years of
experience in the design of municipal facilities and streetscape projects, schools, hospitals, parks,
and corporate campuses. As a LEED AP she has in-depth knowledge of sustainable site design
techniques and has wide-ranging experience with high-performance design projects. Angela has
frequently dealt with unique issues related to municipal facilities and often leads the stakeholder
engagement process for public design projects.
ANGELA MILEWSKI
PRESIDENT | BHA DESIGN
EDUCATION
B.S., Landscape Architecture,
Colorado State University
Doug has been with BHA Design since 2016. Doug has a talent for graphic design, 3D modeling and
design illustrations. He is an energetic and enthusiastic designer who believes in the power of place
making. His ambitious chase for an outstanding product is sure to satisfy owner and user alike. Doug
has the ability to illustrate design ideas 3-dimensionally using state of the art rendering software
which enables clients and community to quickly understand the design ideas and concepts. “Love
what you do, and you’ll never work a day in your life” is an idea he exhibits in both his passion and
his projects.
DOUG ELGAR
DESIGNER | BHA DESIGN
17 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
EDUCATION
B.S., Civil Engineering,
Washington State University
Zach’s responsibilities include project management and lead structural engineer. As a licensed
engineer, Zach is proficient in analysis and design of timber, steel, concrete, and masonry
structures. He also provides schematic design, design development, and final design calculations
and drawings. Zach leads PEC’s sustainability efforts and was elected to be the Embodied Carbon
Champion for PEC. His role as the Embodied Carbon Champion is to encourage all PEC engineers
to think about sustainable design and to push colleagues into discussing sustainable design with
clients.
ZACK BOWDEN, PE
PROJECT MANAGER | PEC
REGISTRATIONS
Professional Engineer –
Colorado, Oregon, Washington
EDUCATION
B.S., Mechanical Engineering,
Colorado State University
Chad specializes in the design of HVAC and plumbing systems, contributing to projects from initial
concept through construction administration. He plays a key role in multi-disciplinary coordination,
ensuring seamless integration across all phases of design and delivery. His technical expertise
includes HVAC load analysis, 2D and 3D system modeling, and building information modeling (BIM).
Chad has provided design solutions for both new construction and renovation projects across a
diverse range of facilities, including educational institutions, judicial and recreational buildings,
industrial sites, offices, and commercial spaces.
CHAD SCHILT, PE
MECHANICAL ENGINEER | PEC
REGISTRATIONS
Professional Engineer –
Colorado
EDUCATION
Bachelor of Architectural
Engineering, Kansas State
University
As Team Lead, Sean’s responsibilities including leading and mentoring a team of design staff. Sean
is also responsible for the design and construction administration of all types of projects including
commercial, education, industrial and manufacturing facilities. His design experience includes
electrical distribution systems, building and site lighting, building power, telecom/data and fire
alarm systems.
SEAN GERETY, PE
ELECTRICAL ENGINEER | PEC
REGISTRATIONS
Professional Engineer –
Colorado, Idaho, Kansas,
Missouri
EDUCATION
B.S., Civil Engineering,
Marquette University
Jake provides structural analysis and design for concrete, masonry, steel, and wood systems,
supporting projects from schematic design through construction administration. He delivers
efficient, durable structural solutions for complex facilities with demanding schedules and
performance requirements. Jake has experience on public-sector projects, including the design of
a police station, where security, durability, and long-term serviceability were key considerations. His
background in complex building types supports effective coordination with multidisciplinary teams
and successful project delivery.
JAKE HANSON, PE
STRUCTURAL ENGINEER | PEC
REGISTRATIONS
Professional Engineer –
Colorado, Wisconsin
18 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
EDUCATION
Bachelor of Finance
Upper Iowa University
Ryan specializes in technology infrastructure design, security, and audio-visual systems and brings
an extensive background and training in designing and installing electrical systems and equipment.
He leads and mentors a team of technology engineers on various design projects, including
hospitals and medical centers, commercial buildings, military bases, recreation facilities, parks,
schools. Ryan brings real-world installation, contracting, and bidding experience to projects.
RYAN VESTAL, RCDD
TECHNOLOGY DESIGNER | PEC
REGISTRATIONS
Registered Communications
Distribution Designer
EDUCATION
M.S., Construction Management -
emphasis on Sustainability,
Colorado State University
B.S., Interior Design,
Colorado State University
REGISTRATIONS
LEED AP
Lean Six Sigma Green Belt
Annie is a seasoned commercial interior design professional with over 24 years of extensive
experience. Her expertise spans local, national, and international projects, where she has
consistently delivered exceptional design solutions. Renowned for her skill in space planning and
programming, Annie excels in crafting environments that balance aesthetic appeal with efficiency
and functionality. With meticulous attention to detail and a profound understanding of end users’
needs, she brings a distinctive perspective to her design teams. Annie’s ability to harmonize the
flow, efficiency, and purpose of spaces ensures the creation of environments that are both visually
stunning and operationally optimized.
ANNIE LILYBLADE, NCIDQ
OWNER | SALT DESIGN
EDUCATION
B.S., Architecture,
Lawrence Technological
University
REGISTRATIONS
Michigan
NCARB
Certificate Holder
Teffera serves as Infusion’s Public Safety QA/QC consultant, providing behind-the-scenes guidance
to the design team throughout the project. Her nationally recognized expertise in law enforcement
and public safety facility design ensures the facility meets the highest standards for operational
efficiency, security, and long-term serviceability. Teffera’s deep familiarity with the unique demands
of law enforcement architecture adds an important layer of specialized expertise, informing key
design decisions while empowering the local team to lead with the community relationships and
contextual knowledge that matter most in Estes Park.
TEFFERA KOWALSKE
PUBLIC SAFETY QA/QC CONSULTANT | REDSTONE ARCHITECTS
19 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
4. SCHEDULE & AVAILABILITY
Infusion Architects Estes Park Police Facilities Design Schedule
06/15/2026 6/15/2026ff Meeting
6/15/2026 7/31/2026tic
7/01/2026 7/01/2026
8/03/2026 8/03/2026
8/03/2026 8/17/2026
8/17/2026 1/16/2026
0/01/2026 0/01/2026
1/16/2026 2/01/2026
2/01/2026 2/26/2027tion Documents
2/01/2026 2/01/2026
6/01/2027 6/30/2027tion Set
08/27/2026 1/27/2028
08/27/2026 8/27/2026ting
9/29/2026 8/27/2027
9/29/2026 3/01/2027tion and Extents Application
9/29/2026 2/28/2026
9/29/2026 2/28/2026tion
9/29/2026 2/28/2026
9/29/2026 1/28/2027ttal
0/28/2026 0/28/2026ting
2/29/2026 1/27/2027
1/27/2028 1/27/2028tion
9/29/2026 2/26/2027
9/29/2026 9/29/2026ttal 1
9/29/2026 0/27/2026
0/27/2026 2/01/2026ttal 2
2/01/2026 2/29/2026
2/29/2026 2/02/2027ttal 3
2/02/2027 3/02/2027
3/02/2027 3/02/2027
3/01/2027 6/28/2027
03/01/2027 9/08/2027
03/01/2027 3/01/2027ttal 1
3/01/2027 3/31/2027
4/01/2027 5/03/2027ttal 2
5/04/2027 6/03/2027
6/04/2027 7/06/2027ttal 3
7/07/2027 8/06/2027
8/09/2027 9/08/2027
4/01/2027 7/30/2027
8/02/2027 0/31/2028
1/01/2027 2/29/2028
3/01/2028 5/29/2029
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug SepTask name Start date End date
DESIGN 06/15/2026 - 06/30/2027
Schematic
O
Design Development
PLANNING
Development permit
Location and Extents Application
Subdivision
ROW Dedication
Variance Submittal
Submit
PERMITTING
Submi
Revie
Final …
SPRING - COP FINANCING
SPRING - CONSTRUCITON
Today
06/15/2026 6/30/2027
6/15/2026 5/29/2029
REPRESENTATIVE MILESTONE SCHEDULE
OUR TEAM’S AVAILABILITY
Infusion Architects and our sub-consultants have reviewed the project schedule requirements outlined in the RFP and carefully assessed current workloads and
resource capacity. We confirm that the necessary personnel will be available and dedicated to this project throughout all phases of work. Our team and our sub-
consultants are ready, available, and committed to fulfilling the requirements of this project.
Note: The schedule below is color-coded to show two potential construction starts – November 2026 and April 2027, depending on the COP.Infusion Architects Estes Park Police Facilities Design Schedule
06/15/2026 6/15/2026ff Meeting
6/15/2026 7/31/2026tic
7/01/2026 7/01/2026
8/03/2026 8/03/2026
8/03/2026 8/17/2026
8/17/2026 1/16/2026
0/01/2026 0/01/2026
1/16/2026 2/01/2026
2/01/2026 2/26/2027tion Documents
2/01/2026 2/01/2026
6/01/2027 6/30/2027tion Set
08/27/2026 1/27/2028
08/27/2026 8/27/2026ting
9/29/2026 8/27/2027
9/29/2026 3/01/2027tion and Extents Application
9/29/2026 2/28/2026
9/29/2026 2/28/2026tion
9/29/2026 2/28/2026
9/29/2026 1/28/2027ttal
0/28/2026 0/28/2026ting
2/29/2026 1/27/2027
1/27/2028 1/27/2028tion
9/29/2026 2/26/2027
9/29/2026 9/29/2026ttal 1
9/29/2026 0/27/2026
0/27/2026 2/01/2026ttal 2
2/01/2026 2/29/2026
2/29/2026 2/02/2027ttal 3
2/02/2027 3/02/2027
3/02/2027 3/02/2027
3/01/2027 6/28/2027
03/01/2027 9/08/2027
03/01/2027 3/01/2027ttal 1
3/01/2027 3/31/2027
4/01/2027 5/03/2027ttal 2
5/04/2027 6/03/2027
6/04/2027 7/06/2027ttal 3
7/07/2027 8/06/2027
8/09/2027 9/08/2027
4/01/2027 7/30/2027
8/02/2027 0/31/2028
1/01/2027 2/29/2028
3/01/2028 5/29/2029
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug SepTask name Start date End date
DESIGN 06/15/2026 - 06/30/2027
Schematic
Design Development
…
Issue
PLANNING
Development permit
Location and Extents Application
Subdivision
ROW Dedication
Variance Submittal
aria
Preliminary Plat
…
Final Plat
PERMITTING
Revie…
Revie
Final …
SPRING - COP FINANCING
SPRING - CONSTRUCITON
FALL - COP FINANCING
FALL - CONSTRU'CTION
Today
06/15/2026 6/30/2027
6/15/2026 5/29/2029
20 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
5. EXHIBITS
36 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Public Safety facility
IV. EXHIBITS
E XHIBIT 1 – TOEP ACCEPTANCE OF CONDITIONS STATEMENT
No employee, elected or appointed official of the Town of Estes Park, or any such
person’s spouse or dependent child has an existing or pending, direct or indirect,
financial, ownership or personal interest in the proposing firm of this Request for Proposal,
except as follows:
I/we hereby agree to all instructions, terms and conditions, and specifications contained
herein. I/we acknowledge receipt of the following Addenda:
Infusion Architects
4487 Highland Meadows Parkway
Windsor, CO 80550
970-775-2925
Randell Johnson
Principal in Charge
April 8, 2026
Jeanna Whipple
21 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
37 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Public Safety facility
E XHIBIT 2 – CONSULTANT’S PERSONNEL & SUBCONSULTANT LISTING
Name Role
Add lines as needed on back.
Randell Johnson, AIA
Melissa Lanning, AIA
Brady Brown
Professional Engineering Consultants
BHA Designs
EPS Group
Salt Design
Redstone Architects
Interior Designs
Public Safety QA/QC
Facility Design & Project Manager
Drafting Support & Graphic Design
Community Engagement, Planning, & Landscape Design
Engineer: MEP, Structural, & Technology
Managing Principal / Architect of Record
Civil Engineering / Traffic Engineering
22 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
38 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Police Department Building
E XHIBIT 3 – TOEP REFERENCE AUTHORIZATION & RELEASE F O RM
(Proposer)
Proposer hereby authorizes Town to perform such investigation of proposer as the Town
deems necessary to establish the qualifications, responsibility and financial ability of
proposer. By its signature hereon, proposer authorizes owner to obtain reference
information concerning proposer and releases the party providing such information
named above and the Town from any and all liability to proposer as a result of any such
reference information provided.
Proposer further waives any right to receive copies of reference information provided to
the Town. An executed copy of this Reference Authorization and Release Form may be
used with the same effectiveness as an original.
Town of Estes Park
Infusion Architects
4487 Highland Meadows Parkway
Windsor, CO 80550
Randell Johnson
Principal in Charge
4/8/2026
23 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
6. EXPERIENCE & REFERENCES
WINDSOR POLICE DEPARTMENT HEADQUARTERS
WINDSOR, CO | 43,330 SQ FT | $23 MILLION
Infusion Architects served as Architect of Record for Windsor’s landmark 43,330 SF police headquarters—completed
in 2024 for the Town of Windsor. Designed to serve 52 sworn officers and 13 civilian staff, this full-service facility was
delivered two months ahead of schedule and under budget, funded entirely through the Town’s Capital Improvement
Fund with no new debt.
The two-story building unifies every operational component of modern law enforcement: high-security evidence
processing and storage, a dedicated dispatch center, administrative and detective offices, specialized training and
fitness spaces, holding facilities, and comprehensive staff wellness amenities. The facility’s design reflects Windsor’s
civic identity while meeting demanding performance standards for a rapidly growing Front Range community.
This project directly demonstrates Infusion’s capability to lead complex, large-scale public safety design – from space
needs programming through construction administration – on schedule, on budget, and to the highest operational
standards.
KEY PROGRAM SPACES
• Administration, patrol & detective offices
• Evidence processing, vaults & property room
• Dispatch / communications center
• Briefing room & in-service training
• Open office & records management
• Secure sally port & fleet vehicle storage
• Holding suite & interview rooms
• Multipurpose conference & task force room
• Fitness, weight & boxing/training rooms
• Locker rooms & staff amenities
CONTRACTOR INFO
FCI Constructors
Justin Clark
970-535-4725
jclark@fciol.com
COMPLETION DATE
2024
PROJECT DURATION
14 months
OWNER’S CONTACT
Town of Windsor
Aaron Lopez
Commander
970-402-9194
PROJECT TEAM MEMBERSPROJECT PARTNERS & ROLE
BHA - Landscape / Planning
Sanderson Stewart - Civil
PEC - MEP/S
Salt Design - Interior Design
RedStone Architects -
Public Safety
24 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
MEAD POLICE DEPARTMENT
MEAD, CO | 19,470 SQ FT | $16 MILLION
Through design, our team helped educate the Town about their site options as well as outlined how much space
was needed based on their programming needs. The result is a 19,470 SF single-story headquarters located at 13662
Chaparral Street, adjacent to the Mead Valley Fire Station, at the corner of Weld County Road 7 and Chaparral Street. The
design responds directly to the needs identified through an extensive programming process with Town staff and police
leadership, delivering a fully functional facility that supports current operations while accommodating a planned 8,700
SF future expansion. Site design features secure perimeter fencing and controlled access, segregated public and secure
parking, EV charging infrastructure, an emergency vehicle drive lane, and a vehicle sallyport for safe in-custody intake.
CONTRACTOR INFO
To Be Determined
COMPLETION DATE
In Design
PROJECT DURATION
In Design
OWNER’S CONTACT
Town of Mead
Erika Rasmussen
970-805-4185
erasmussen@townofmead.org
PROJECT TEAM MEMBERS
PROJECT PARTNERS & ROLE
Salt Design - Interior Design
Sunny Civil - Civil
BHA - Landscape Architecture
G2 - MEP
Raker Rhodes - Structural
KEY PROGRAM SPACES
• Public lobby & administration
• Patrol operations & briefing room
• Emergency Operations Center (EOC)
• Training room & community meeting space
• Secure sallyport & vehicle forensics bay
• Detective bureau & crime lab
• Holding cells & booking area
• Secure evidence processing & storage
• Armory, K9 & quartermaster storage
• Locker rooms & staff wellness amenities
I appreciate that the team brings real expertise
from designing other stations. It’s helpful -
they’ve seen what works.“
BRENT NEWBANKS
CHIEF OF POLICE | TOWN OF MEAD “
25 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
MOUNTAIN VIEW FIRE RESCUE ADMINISTRATION BUILDING
NIWOT, CO | 37,000 SQ FT | $6 MILLION
The Mountain View Fire Rescue (MVFR) team had outgrown their existing administrative office building and needed a
new, facility for administrative staff and wanted to incorporate their training center into the same central location. Wanting
a design firm that truly listened to their needs and designed around function, they selected Infusion Architects. MVFR
had selected an existing industrial building into their new admin/training facility. The renovation consolidates leadership,
training, and community functions into a single, efficient facility without expanding the building footprint, reusing the
structure while completely rethinking how the interior supports a modern fire district.
The first floor is planned as the public and training hub, with a large multipurpose/ board room, flexible classroom and
training spaces, community storage, fitness center, locker rooms and showers, and a welcoming lobby and reception
zone. Operational support spaces (EMS and sheriff offices, central receiving, IT, electrical, and a series of secure storage
rooms) are strategically placed for easy access and controlled circulation.
The second floor is dedicated to administration and daily leadership functions, with open and private offices for the Fire
Chief, operations leadership, finance, prevention, life safety, education, and community outreach, supported by multiple
conference rooms, huddle spaces, a flex training room, quiet room, break areas, and copy/support zones. Acoustically
enhanced partitions, continuous sound batts over acoustic ceilings, and carefully detailed interior wall systems
strengthen speech privacy and create a quieter working environment across the open and enclosed spaces.
CONTRACTOR INFO
Elder Construction
Patrick Elder
970-775-7010
patrick@elderconstructioninc.com
COMPLETION DATE
2025
PROJECT DURATION
10 months
OWNER’S CONTACT
Mountain View Fire Rescue
Jeff Webb
Deputy Chief
303-772-0710
PROJECT TEAM MEMBERSPROJECT PARTNERS & ROLE
PEC - Civil Design, Structural /
MEP Engineering
Salt Design - Interior Design
26 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
WHITE LAKE TOWNSHIP, MI PUBLIC SAFETY BUILDING
WHITE LAKE TOWNSHIP, MI | 45,000 SQ FT | $20 MILLION
Redstone Architects was initially engaged in 2017 by White Lake Township, MI., to develop a study for the new Public
Safety Building. The Public Safety Building, currently under construction, is part of the Township’s new Civic Center site,
which is being developed in joint collaboration to include the Township Hall and Senior Center.
The new facility includes Administrative suites for Police and Fire Departments, as well as 24/7 facilities for fire and police
operations. The design includes Hot-Warm-Cold Zone separations to minimize fire fighter exposure to carcinogens.
Police operations include patrol, detectives, records offices, a dispatch 911 call center, processing and holding cells,
secure evidence storage, and a gun range.
The project is currently in the Construction Phase. Completion is expected in the Fall of 2026.
CONTRACTOR INFO
McCarthy & Smith
Aaron Phillips
Project Manager
248-207-1908
COMPLETION DATE
Fall 2026
PROJECT DURATION
18 Months Construction
OWNER’S CONTACT
Rik Kowall, Township Supervisor
248-698-1042
Dan Keller, Chief of Police
248-698-1042
John Holland, Fire Chief
248-698-3993
PROJECT PARTNERS & ROLE
Peter Bass Associates - MEP
Valdes - Civil
Summers Associates - Security
PROJECT TEAM MEMBERS
27 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
Sauk Prairie Police Department Warrington
Ault Town Hall & Police Station Platteville Police Station
Severence Police Station Clive Public Safety Facility
DEMONSTRATED EXPERIENCE WITH POLICE STATION & PUBLIC SAFETY FACILITIES
Infusion Architects, along with our team of highly capable sub-consultants, brings deep, demonstrated expertise in public
safety and government facility design, with a proven track record of delivering projects that serve both the community
and the staff who work within them. Our portfolio reflects the full depth and versatility of our firm and project architect,
spanning a diverse range of building types, construction methodologies, and delivery methods, and highlights our ability
to integrate complex program requirements with thoughtful design and precise technical execution. From navigating
varied stakeholder priorities to coordinating across a wide range of materials and systems, our tenured team consistently
brings quality, creativity, and leadership to every engagement.
28 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
7. HOURLY RATE FEE SCHEDULE
CONSULTANT / FIRM NAME (ROLE)BILLING RATE
Randell Johnson, AIA
(Managing Principal / Architect of Record)$195 per hour
Melissa Lanning, AIA
(Facilty Design & Project Manager)$150 per hour
Brady Brown
(Drafting Support & Graphic Design)$125 per hour
PEC
(Engineer - MEP, Structural, & Technology)$90 - $275 per hour
BHA Designs (Community Engagement,
Planning, & Landscape Design)$95 - $190 per hour
EPS Group
(Civil Engineering)$95 - $280 per hour
Salt Design
(Interior Designs)$110 - $140 per hour
Redstone Architects
(Public Safety QA/QC)$175 - $275 per hour
INFUSIONARCHITECTS.COM
WE APPRECIATE YOU TAKING THE TIME
TO READ THROUGH OUR PROPOSAL.
THANK YOU!
Request for Qualifications & Proposals -
Design Services for the Estes Park Public Safety Facility
DESIGN SERVICES FEE PACKAGE
2 Town of Estes Park | RFQ / RFP - Design Services for the Estes Park Public Safety Facility
Infusion Architects proposes a fixed fee of one million, four hundred sixty-five thousand, one hundred seventy
dollars ($1,465,170) for the design of the Estes Park Public Safety Facility, based on the Scope of Work described
in the RFQ/RFP — Design Services for the Estes Park Public Safety Facility.
PROPOSED FEE
ESTES PARK PUBLIC SAFETY FACILITY FEE PROPOSAL
Building Scope
(Arch., Interiors, MEPS, Technology)$1,227,005
Site and Civil Scope (Traffic, Survey / Plat,
Landscape, Community Engagement)$238,165
Total Design Fee $1,465,170
ESTES PARK PUBLIC SAFETY FACILITY FEE BY PHASE
% of Fee
Part 1: Schematic Design 20%$293,034
Part 2: Design and Land Development 30%$439,551
Part 3: Final Design and Construction Documents 35%$512,810
Part 4: Construction Administration 15%$219,776
Total Fee $1,465,170
This fee covers the full design scope as outlined in the RFP and this proposal:
BUILDING SCOPE — $1,227,005
1. Architecture
2. Interior Design, Signage & FF&E
3. Structural Engineering
4. Mechanical, Electrical, Plumbing &
Fire Protection Engineering
5. Technology Systems
SITE AND CIVIL SCOPE — $238,165
6. Civil Engineering
7. Traffic Engineering
8. Landscape Architecture & Irrigation
9. Community Engagement
We are committed to delivering a facility that meets the EPPD’s long-term operational needs within the Town’s
budget and schedule. This fee reflects that commitment — a complete, fully coordinated design team, ready to
move the moment we receive Notice to Proceed.
CONFIDENTIAL
Infusion Architects | infusionarchitects.com
June 4, 2026
Derek Pastor, PMP
Project Manager, Internal Services Department
Town of Estes Park
170 MacGregor Avenue, Room 100
Estes Park, CO 80517
dpastor@estes.org
Re: Estes Park Public Safety Facility: Fee Proposal Follow-Up
Dear Derek,
On behalf of the Infusion Architects team, thank you for selecting us as your preferred firm
for the Estes Park Public Safety Facility. We are honored by your confidence and take
seriously the trust you are placing in us. We also appreciate your transparency about where
our fee landed, and we welcome the opportunity to speak to it directly.
A Team Built for This Project
Our fee reflects a deliberate choice: we assembled a consultant team based on what this
project demands, not on what would produce the lowest number. For a 30,000 SF public
safety facility that must perform reliably for decades, that means:
• Schedule certainty. Our engineering partners were selected in part because of their
team depth. On a project with a firm funding timeline, you need consultants who
won't become the bottleneck. Larger, more experienced teams absorb scope
changes and keep documents moving.
• Clash detection and coordination. We invested in consultants with proven BIM
coordination and clash detection capabilities. On a facility with complex MEP, life
safety, and security systems, catching conflicts in the model rather than in the field is
where real cost savings happen.
• Long-term building performance. The engineers we selected bring expertise in
systems designed to last. A public safety facility isn't a building you want to be
retrofitting in 15 years because the mechanical or electrical systems were
underspecified at the start.
Following the additional clarifications provided during the selection process, we went back
to our consultants, refined scope, and identified $ 100,170 in savings we are pleased to
pass along, bringing our revised total fee to $1,365,000. We did not achieve those savings
by downgrading our team. They came from sharper scoping, exactly the kind of pre-
design alignment that sets a project up for success.
Infusion Architects | infusionarchitects.com
The Bigger Risk Isn’t the Design Fee
We want to offer a perspective we believe is critical as you weigh your options:
construction cost overruns and schedule delays carry far greater financial risk to this project
than the difference in design fees. Our team digs into how a building actually gets built,
and contractors consistently commend us for the constructability of our drawings. That
level of coordination and clarity prevents costly RFIs, change orders, and field conflicts that
erode budgets during construction. Equally important is what happens after the drawings
leave our office. Plus, Melissa is known for thorough and prompt communication
throughout construction administration. That responsiveness keeps contractors moving,
decisions made, and schedules on track. We believe selecting a construction-minded
team, like Infusion, is one of the most effective investments the Town can make to protect
this project from the risks that actually threaten budgets and timelines.
We are proud of the team we have assembled and grateful for the opportunity to serve
the Estes Park community. We look forward to finalizing the path forward together.
Warm regards,
Randell Johnson
Principal Architect
Infusion Architects
Infusion Architects | infusionarchitects.com
Scope Reduction and Assumptions:
MEPS
To achieve fee savings without reducing team quality, we have scoped MEPS consultant
involvement during Schematic Design to focus on narrative support for the SD pricing
exercise. This assumes minimal plan redesign once the engineers are fully engaged in
Design Development. Infusion and Salt will lead plan iteration during early phases, allowing
the engineering team to apply their full effort where coordination complexity is highest in
DD and CD, where BIM coordination and clash detection deliver the greatest value.
INTERIORS
We have reduced the interiors fee by shifting the majority of client and team coordination
to virtual meetings. This keeps our interior design work focused and efficient while
maintaining the quality of deliverables. We are confident this approach works well for the
current phase of the project and will flag proactively if in-person engagement becomes
critical to decision-making.
ARCHITECTURE
Our architectural fee reduction reflects two targeted adjustments. First, we reduced
Redstone's QAQC scope by limiting the number of formal reviews, electing to bring some
initial QAQC reviews in-house. Second, we passed through a corresponding reduction in
our consultant markup. These changes keep Infusion's core architectural services (formal
documentation, meeting minutes, and community engagement support) fully intact while
delivering meaningful savings.
CIVIL
We were not able to identify a responsible reduction to the Civil fee given the current
scope assumptions and the risk of change orders if that scope shifts. We want to be
straightforward about that rather than cut a number that doesn't hold. We would like to
prioritize a focused Civil scope conversation during the kickoff meeting to confirm
alignment with the Town's expectations and identify whether any adjustments to the fee
are appropriate at that time. Please see the Civil fee and scope description on the
following page.
Infusion Architects | infusionarchitects.com
Infusion Architects | infusionarchitects.com
Reduced Fee Matrix:
Building Scope (Arch. , Interiors, MEPS, Technology)
1,126,835$
Site and Civil Scope ( Traffic, Survey/ Plat, Landscape,
Community Engagement)238,165$
Total Design Fee:1,365,000$
% of Fee
Part 1: Schematic Design 20% 273,000$
Part 2: Design and Land Development 30% 409,500$
Part 3: Final Design and Construction Documents 35% 477,750$
Part 4: Construction Administration 15% 204,750$
Total Fee: 1,365,000$
ESTES PARK PUBLIC SAFETY FACILITY FEE PROPOSAL
ESTES PARK PUBLIC SAFETY FACILITY FEE BY PHASE
Project Title:Public Safety Facility Design Services
Proposals Scoring Matrix Summary
Contractor Firm Contractor Firm
Score Rank Score Rank Score Rank Score Rank Score Rank 100 max 500 max
alm2s
Anderson Mason Dale
Cairn Design
CSHQA
D2C Architects
Hazel Architects
Infusion Architects
Wold Architects
Evaluator #5
Top 3 highest for each evaluator
Evaluator #1 Evaluator #2 Evaluator #3 Evaluator #4
Attachment 5
Project Title:Public Safety Facility Design Services
Fee Proposal Evaluation
Contractor Firm Fee Rank *Fee Rank *Contractor Firm
Anderson Mason Dale
D2C Architects
Infusion Architects
Exclusions in Total Fees above:
Anderson Mason Dale
Contractor Firm
Infusion Architects *$1,365,000.00 #N/A Infusion Architects
Part 4 -
Construction
Administration
$219,776.00
Reimbursable expenses + $13,305, Permits, Cost estimating (+ $38,620), AV/IT/Security design (+85,000) ($136,925 total not included)
No exclusions
Cost estimating (+ $69,630), Reimbursable expenses + $40,000 ($109,630 total not included)
(Parts 1-3)
Total
(Cumulative)
$211,397.00 $481,920.00 $708,263.00 $571,210.00
Schematic Design Design and Land
Development
Final Design and
Construction Documents
$225,898.00 $335,036.00 $349,705.00 $206,012.00
$293,034.00 $439,551.00 $512,810.00
Schematic Design Design and Land
Development
Final Design and
Construction Documents
Part 4 -
Construction
Administration
* Rankings based on fee proposal, qualifications, selections committee discussions
$273,000.00 $409,500.00 $477,750.00 $204,750.00
(Parts 1-3)
Total
(Cumulative)
Attachment 6
Request for Proposal for
Design Services
8 April 2026
TOWN OF ESTES PARKPUBLIC SAFETY FACILITY
Attachment 7
8 April 2026
Derek Pastor | Project Manager
Town of Estes Park
170 MacGregor Ave., Estes Park, CO 80517
Submit via bidnet or e. dpastor@estes.org
RE: Request for Qualifications | Proposals for Design Services for the Estes Park Public Safety Facility
Dear Mr. Pastor and Members of the Selection Committee,
The Town of Estes Park has an important opportunity ahead, creating a modern public safety facility that
strengthens daily operations, supports staff, and reflects the character of the community it serves. D2C
Architects (D2C) and our design team are excited to partner with you to deliver a facility that is operationally
efficient, resilient, and thoughtfully integrated into Estes Park.
This project builds upon significant planning and community investment to date. Our role is to take that strong
foundation and advance it into a highly functional, buildable, and cost-conscious design. We understand that
success will require balancing operational needs, stakeholder input, schedule, and budget, while delivering
a facility that performs reliably for decades to come.
D2C has assembled a collaborative, experienced team with deep expertise in public safety, Police Stations
and Law Enforcement facilities throughout Colorado. We bring a proven approach grounded in listening
first, understanding how your staff works, how spaces must perform, and how the facility will evolve. From
dispatch and evidence to secure circulation and community interface, we focus on solutions that support
real-world operations, safety, and long-term adaptability.
Our approach aligns with the Town’s priorities:
Operational Excellence & Safety - We design around how your team works. Through scenario testing
and user engagement, we ensure adjacencies, workflows, and security strategies support efficient response
and day-to-day functionality.
Responsible Use of Public Funds - We are committed to being strong stewards of your budget. Our
“design to budget” approach integrates real-time cost feedback and value-based decision-making to
balance first cost with long-term operational efficiency and durability.
Community & Stakeholder Engagement- Meaningful engagement is essential to project success. We
work alongside Town staff to facilitate clear, inclusive outreach that builds understanding, gathers valuable
input, and ensures the facility reflects the community it serves.
Collaborative Delivery (CM/GC) - We embrace a collaborative process with the Town and the contractor,
using early coordination, constructability input, and iterative cost validation to maintain the schedule,
reduce risk, and support informed decision-making.
This project represents a long-term investment in public safety for Estes Park. Our team is committed to
being a trusted partner, bringing experience, responsiveness, and thoughtful design solutions that support
your staff, your operations, and your community.
We acknowledge receipt of addenda 1 and 2. We appreciate the opportunity to be considered. We look
forward to the opportunity to discuss how we can support the Town of Estes Park in delivering this important
project.
Sincerely,
Eric Combs, AIA, LEED AP
Vice President | Project Executive
1212 S. Broadway, Ste. 250, Denver, CO 80210
d:303-929-9121 | ecombs@D2Carchitects.com
www.D2Carchitects.com | 1212 South Broadway, Suite 250 | Denver, Colorado 80210 | 303.952.4802
1| COVER LETTER
Northglenn Justice Center, includes the Northglenn Police Department, the City’s Municipal Court, a Crime Lab, short-
term detention, a training center, community room, property evidence room and a museum.
D2C was willing to work with us and assisted with cost control in such
a booming market. We appreciated their local knowledge of markets,
available skillsets and willingness to make themselves available to address
our needs and concerns.
~ James S. May Jr., Chief of Police, Northglenn PD
““
3CLIENT NAME | RFP SERVICES OR NUMBER: PROJECT
NAME IN BOLD ADJUST SPACING TO FIT NICELY
TABLE OF CONTENTS
1| COVER LETTER ......................................................................01
2| PROJECT APPROACH...............................................................04
3| KEY PERSONNEL & FIRM QUALIFICATIONS...............................08
4| SCHEDULE & AVAILABILITY.....................................................18
5| EXHIBITS..............................................................................19
6| EXPERIENCE & REFERENCES...................................................22
7| HOURLY RATE SCHEDULE........................................................27
8| COST PROPOSAL....................................................................SEPARATE SUBMISSION
4 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
2| PROJECT APPROACH
Project Approach Narrative
D2C approaches the Estes Park Public Safety Facility
as more than a building; it is a critical investment in
the Town’s safety, resilience, and long-term service
capacity. This project represents the opportunity
to transform prior planning efforts into a highly
functional, durable, and community-supported
facility that will serve staff, residents, and visitors
for decades.
We understand that the Town has already completed
significant work in site selection, programming,
and conceptual planning. Our role is to build
upon that foundation, advancing the design in a
thoughtful, disciplined manner that respects the
established vision while refining the facility to
support daily operations, long-term adaptability, and
constructability.
Its one thing to perform planning efforts. Its
another to implement and apply technical aspects
properly in a police station. IACP, CALEA and
other regulations are imperative to every
PD’s success. Our expertise with details and
implementation will provide you the safety you
deserve and the accreditation considerations
you require.
At its core, this project must balance operational
performance, community expectations,
environmental considerations, and fiscal
responsibility. D2C leads a collaborative,
relationship-based approach that integrates Town
staff, stakeholders, and the CM/GC partner to
ensure alignment from the outset and throughout
the project’s life.
Designing for Estes Park’s Mountain Environment
Designing in Estes Park requires a response to
unique environmental and operational conditions
that directly influence building performance and site
planning. These are not secondary considerations;
they are fundamental drivers of the design.
Our team understands the challenges associated with:
Extreme weather conditions, including heavy
snow loads, freeze-thaw cycles, and high-altitude
climate impacts
Wildfire risk and mitigation strategies, requiring
defensible space planning, material selection, and
emergency response considerations
Floodplain and drainage considerations, ensuring
site resilience and long-term durability
Sensitive natural surroundings and wildlife
impacts, requiring thoughtful site integration and
environmental stewardship
Altitude requires consideration generators and
other sensitive equipment to properly function.
These factors inform decisions related to building
orientation, structural systems, enclosure design,
material selection, and site layout. The result is a
facility that is not only functional but also resilient,
capable of maintaining operations during adverse
conditions and minimizing long-term maintenance
demands.
5TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
Equally important, the facility must reflect Estes
Park’s character. The design will respond to the
architectural context and community expectations,
creating a building that feels appropriate to its
setting while meeting the technical demands of a
modern public safety facility.
Operationally Driven Planning
Public safety facilities are defined by how they
function. Our approach begins with a clear
understanding of how staff operate daily and how
those operations evolve.
Through user engagement and scenario-based
planning, we evaluate:
Staff workflows and adjacencies
Secure vs. public circulation
Evidence handling and chain of custody
Dispatch and emergency operations functionality
Future growth and flexibility
We ask “how do you work?” - not just “what do you
need?” This distinction allows us to design spaces
that support efficiency, safety, and long-term
adaptability, while being tailored to your workflow
and operations.. The goal is a right-sized facility
that eliminates inefficiencies, reduces unnecessary
circulation, and supports clear, intuitive operations.
Collaborative Process & Community Engagement
The Town has identified community engagement
as a critical component of this project, and we fully
support that priority.
D2C works closely with the Town to facilitate a
structured, meaningful engagement process that:
Fosters involvement and collaboration
Builds understanding and transparency
Gathers actionable input from stakeholders and
the community
Reinforces trust and support for the project.
Internally, we collaborate with the Town’s Internal
Planning Team, ensuring fluent communication,
clear decision-making, and alignment at each phase.
Externally, we support public outreach efforts that
reflect the importance of this facility to the broader
community.
Design to Budget & CM/GC Integration
Responsible use of public funds is central to our
approach. We implement a design-to-budget
methodology that integrates cost feedback
throughout the design process, allowing informed
decisions to be made in real time.
Working within a CM/GC delivery model, we:
Coordinate early with the contractor for
constructability input.
Validate cost assumptions at each phase.
Identify long-lead items and procurement
strategies.
Incorporate value-based solutions without
compromising performance.
This approach minimizes risk, supports schedule
adherence, and ensures the project remains aligned
with available funding.
Sustainability & Long-Term Performance
The Town has expressed interest in energy-efficient
strategies and renewable energy opportunities.
Our approach focuses on practical, high-impact
solutions that balance sustainability with operational
and fiscal responsibility, including:
Energy-efficient building systems and envelope
design
Evaluation of solar and renewable energy
readiness
Daylighting and occupant comfort
Durable, low-maintenance materials appropriate
for mountain climates
The goal is not to simply incorporate sustainable
features, but to deliver a facility that performs
efficiently over its entire lifecycle.
A Facility that Serves Its Community
Ultimately, this facility must support both those who
work within it and the community it serves. Public-
facing spaces will be designed to feel approachable,
intuitive, and calming, recognizing that visitors may
be in stressful situations.
At the same time, the facility must support
recruitment, retention, and staff well-being, providing
safe, functional, and supportive environments for
those who serve Estes Park every day.
A Clear Path Forward
D2C’s approach is grounded in collaboration, technical
expertise, and a deep understanding of public safety
operations. By building upon the Town’s prior efforts
and integrating stakeholder input, environmental
considerations, and cost discipline, we will deliver a
facility that is:
Operationally efficient
Resilient to mountain conditions
Financially responsible
Reflective of the Estes Park community
6 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
KEY DELIVERABLES• Schematic Design Package• Preliminary Code and
Accessibility Analysis Site Plan• Floor Plan(s)• Building Massing Diagrams• Preliminary Elevations• Cost Estimate
MEETINGS• Schematic Workshop / Charrette• Community Engagement• Schematic Design Presentation• Scenario Testing with IPT• Development Plan Review• Authorization to Proceed
ADDITIONAL TASKS• Design to the Town’s and PD’s Goals
and Vision• CALEA, IACP, etc. implementation• Code Evaluation and Compliance
Documentation• Interior and Exterior Architectural
Character and Circulation• Secure Interior Layouts• Ballistic Analysis and Location
Identification• Engineering Coordination• Parking Requirements• Traffic Patterns and Access• Quality Assurance / Quality Control
Review• ADA Requirements• DAG Coordination, Review and
Approvals
KEY DELIVERABLES• Construction Documents Package • Code Plan and Analysis• Site Plan• Final Floor Plan(s)• Exterior and Interior Elevations• Sections and Details• Schedules• Cost Estimate• Building Department / Fire and other
AHJ Submittals
MEETINGS• Scenario Testing with IPT • Construction Document
Presentation (90%)• Construction Document
Presentation (100%)• Town Board Meeting• Authorization to Proceed
ADDITIONAL TASKS• Technical Design and Documents• Specification• Design Team Coordination• Submit to Town Building
Department• Building Department Permit• 100% Construction Documents• Quality Assurance / Quality Control
Review • Identify Bid Alternates and
Documentation • Constructability Review by CM/GC• Final GMP
KEY DELIVERABLES• Design Development Package• Update Code and Accessibility
Analysis Site• Site Plan• Refined and Advanced Floor
Plan(s)• Exterior Elevations• Preliminary Finishes Selection• Cost Estimate• Land Use / Planning / Zoning
Submittal
MEETINGS• Meet with Permit Authority• DAG Coordination, Review and
Approvals• Design Presentation to IPT and
Community Development• Community Engagement• Authorization to Proceed
ADDITIONAL TASKS• Design and Documentation• Finalize Design and Materials• Final Circulation and Parking
Analysis• Rapid Deployment Flow• Specifications• Design Team Coordination• Land Use/Development Plan
Submittal• Quality Assurance / Quality Control
Review • Identify Bid Alternates and
Documentation • Value Engineering Based on Cost
Reconciliation• Constructability Review by CM/GC
KEY DELIVERABLES• Construction Schedule Review• Product Submittal Review, Comment
and Approval• Change Order Review, Approval/
Denial/Modification• Prompt responses to RFIs• Facilitation of Design Interpretations
and Modifications• Oversight of Design Adjustments and
Clarifications to maintain intent• Payment Application Review and
Processing• Project Close Out Assistance /
Support
MEETINGS• Regular Site Observation Attendance• Final Walk Through, Punch Lists
Building and Site
ADDITIONAL TASKS• FF&E Installation Oversight• Inspection and Approval of Materials• Change Order Review - Approval/
Denial/Modification• Project Closeout Support
KEY OUTCOMES
• Getting To Know You, Your
Operations, and Your Needs
• Collaborative Partnership
• Scope Confirmation / Validation
• Align Goals and Objectives
• Understand Challenges and
Opportunities
• Define Needs and Requirements
MEETINGS
• Kick-Off Meeting
• Key Stakeholders Interaction
• Walk Site
ADDITIONAL TASKS
• Review of Existing Documents
• Quantitative and Qualitative
Interactive Program Validation
• Define Needs and Requirements
• Site Reconnaissance / Existing
Conditions / Data Collection/ Utility
Research / Traffic Review
• Site Planning
• Parking Requirements
The approach narrative sets the foundation for our approach, illustrated in the following diagram, which outlines how we will guide the project from kickoff through construction and occupancy.
11 2 3 4INITIAL KICK-OFF SCHEMATIC DESIGN
FINAL DESIGN AND
CONSTRUCTION
DOCUMENTS
CONSTRUCTION
OBSERVATION
DESIGN AND LAND
DEVELOPMENT
QUALITY ASSURANCE/ QUALITY CONTROL THROUGHOUT
COMMUNITY ENGAGEMENT
7TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
www.D2CARCHITECTS.com
1580 LINCOLN STREET, SUITE 1110, DENVER, COLORADO 80203
p: 800.592.9572 | 303.952.4802
ESTES PARK PUBLIC SERVICE BUILDINGESTES PARK, COLORADO
04.08.2026
202604 A1a
D2C will collaborate closely with the Town of Estes
Park, the Police Department, user groups, and the full
design team to deliver a facility that supports daily
operations, staff wellness, and long-term adaptability.
Our team understands that public safety facilities
must perform first, supporting critical response
functions, ensuring safety, and accommodating
future growth. We work alongside Town staff and end
users to ensure the design reflects real operational
needs. Our approach prioritizes human-centered,
operations-driven design, ensuring circulation,
adjacencies, and workflows are intuitive, efficient,
and resilient, resulting in a facility that is secure,
adaptable, and aligned with the Town’s long-term goals.
Our initial review of the concept plans identified
opportunities to strengthen functionality, security, and
staff experience
Key Planning Enhancements
Improved Staff Entry Visibility & Security:
Relocated the staff entrance to a more visible and
controlled position on the north, enhancing security
and access. Adjacent restrooms and wellness spaces
support daily staff use.
Refined Public Entry Experience: Adjusted the
front stair and elevator core to create a more intuitive
public entry sequence. Public restrooms are relocated
off the main lobby to improve privacy while allowing
space for a defined identity element such as a logo
wall.
Enhanced Staff Support & Functionality: Added a
single-user restroom near the staff entrance for quick
access during daily operations and shift changes.
Secure and Efficient Evidence Processing:
Reconfigured property and evidence areas to
include an evidence supervisor and dedicated rooms
for weapons, high-value items, and controlled
substances, improving organization, security, and
chain-of-custody.
Access to Natural Light & Workplace Quality:
Relocated Sheriff and Co-Responder offices to
exterior walls for natural light, with interior glazing
extending light into bullpen areas to improve the staff
environment.
Strengthened Secure Entry Sequence: Enlarged
the sallyport vestibule to create a more controlled and
secure transition into the building, improving safety
and control during detainee intake.
Improved Detective Operations: Reconfigured the
detective unit to provide direct access to interview
rooms, enhancing workflow, privacy, and security.
These planning refinements reflect our commitment
to delivering a facility that is secure, efficient, and
responsive to the Town’s operational needs.
2| PROJECT APPROACH | DIFFERENTIATING CHARACTERISTICS
www.D2CARCHITECTS.com
1580 LINCOLN STREET, SUITE 1110, DENVER, COLORADO 80203
p: 800.592.9572 | 303.952.4802
ESTES PARK PUBLIC SERVICE BUILDING
ESTES PARK, COLORADO
04.08.2026
202604 A1a
0'5'-4"10'-8"21'-4"
KEY MOVES:- MOVED STAFF ENTRANCE FROM WEST CONCEALEDLOCATION TO A MORE VISIBLE, SECURE LOCATION ON THENORTH. MOVED BATHROOMS AND WELLNESS TO BEADJACENT.- PUSHED FRONT STAIR/ELEV CORE BACK TO A LESSPROMINANT POSITION ON THE FACADE- MOVED FRONT BATHROOMS OFF DIRECT ACCESS FROMLOBBY TO MORE MODEST HALLWAY ACCESS, MAKING ROOMFOR A LOGO WALL- MOVED SINGLE BATHROOM TO WEST STAFF ENTRANCE FOREASY ACCESS
- RECONFIGURED PROPERTY ROOM TO INCLUDE EVIDENCESUPERVISOR AS WELL AS PRIVATE ROOMS FOR WEAPONS,HIGH VALUE AND DRUGS
- MOVED SHERIFF AND CO-RESPONDER OFFICES TO WESTWALL SO THAT THEY HAVE NATURAL LIGHT, MOVED BRIEFINGROOM TO INTERIOR. ADDED GLAZING BETWEEN PRIVATE
OFFICES AND BULL PEN SO THAT BULLPEN HAS NATURALLIGHT- ENLARGED SALLYPORT VESTIBLE TO CREATE MORECONTROLLED, SECURE ENTRY INTO BUILDING.- RECONFIGURED DETECTIVES SO THAT THEY HAVE DIRECTACCESS TO INTERVIEW ROOMS
LOBBY
VESTIBULE
RECORDS
LOST & FOUND
DETECTIVESERGEANT
DETECTIVES
CRIMELAB
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INTERVIEW
SOFT INTERVIEW
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HALL
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QUARTERMASTER
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INTAKE VESTIBULE
JAN/ STORAGE
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CELL #2CELL #1
PROPERTY
WELLNESS
TOILET
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DATA CLOSET
HALL
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CO-RESPONDER
FLOAT OFFICE
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ROAD PATROLSERGEANT
BRIEFINGROOM
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HUB ZONE
DT STORAGE FURN STORAGE
EOC STORAGE
RJ MANAGERRJ CORD.
WORK AREA / FLEX SPACE
TOILET CONFERENCE
VESTIBULE
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TRAINING ROOM
CUFF BENCH
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LOGO WALL
TOILET
www.D2CARCHITECTS.com
1580 LINCOLN STREET, SUITE 1110, DENVER, COLORADO 80203
p: 800.592.9572 | 303.952.4802
ESTES PARK PUBLIC SERVICE BUILDING
ESTES PARK, COLORADO
04.08.2026
202604 A2a
CONCEPT ELEVATION NORTH
POSSIBLE ELEVATION NORTH
BY D2C
CONCEPT ELEVATION SOUTH
POSSIBLE ELEVATION SOUTH
BY D2C
CONCEPT ELEVATION SOUTHONCEPT ELEVATION SOUTHCONCEPT ELEVATION SOUTH
www.D2CARCHITECTS.com
1580 LINCOLN STREET, SUITE 1110, DENVER, COLORADO 80203
p: 800.592.9572 | 303.952.4802
ESTES PARK PUBLIC SERVICE BUILDING
ESTES PARK, COLORADO
04.08.2026
202604 A2a
CONCEPT ELEVATION NORTH
POSSIBLE ELEVATION NORTH
BY D2C
CONCEPT ELEVATION SOUTH
POSSIBLE ELEVATION SOUTH
BY D2C
CONCEPT ELEVATION SOUTH
www.D2CARCHITECTS.com
1580 LINCOLN STREET, SUITE 1110, DENVER, COLORADO 80203
p: 800.592.9572 | 303.952.4802
ESTES PARK PUBLIC SERVICE BUILDING
ESTES PARK, COLORADO
04.08.2026
202604 A2a
www.D2CARCHITECTS.com
1580 LINCOLN STREET, SUITE 1110, DENVER, COLORADO 80203
p: 800.592.9572 | 303.952.4802
ESTES PARK PUBLIC SERVICE BUILDING
ESTES PARK, COLORADO
04.08.2026
202604 A2a
Copywrite D2C Architects - all ideas depicted are the intellectual property of D2C Architects.
8 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
3| KEY PERSONNEL & FIRM QUALIFICATIONS
EFFECTIVE FUNCTIONAL INTEGRATION
As the prime consultant and contract holder with the Town of Estes Park, D2C Architects will lead the
project team. We will ensure seamless integration of our subconsultants through methodical management,
including scheduling, team meetings, QA/QC checks, and budget reviews. Open, consistent communication
and detailed coordination will be central to our process. We will engage the Town of Estes Park, Project
Manager, Estes PD leadership, additional Town Departments (as needed), stakeholders, and the project
design team to drive the project to a successful outcome.
CIVIL ENGINEERS
Professional Engineering Consultants (PEC)
Kent Bruxvoort, P.E. | Principal-In-Charge
Nick Raley, P.E. | Civil Project Manager
LANDSCAPE ARCHITECTS
Norris Design
Stacey Weaks, PLA, CLARB, QWELL, LEED AP
STRUCTURAL ENGINEERS
Corbel Engineering
Cory Myrtle, P.E., S.E., LEED AP
MECHANICAL, ELECTRICAL, PLUMBING
ENGINEERING, AUDIO AND TECHNOLOGY
ME Engineers
Joe Debell | Lead Mechanical
Leonard F. Gurule, P.E. | Electrical Lead
Matthew Shinault | Technology Lead
COST ESTIMATING
Cumming Group
Lucas Stover
PROJECT EXECUTIVE
Eric Combs, AIA, LEED AP
ARCHITECT OF RECORD
Brian Duggan, AIA, NCARB, CDT
PROJECT MANAGER | DAY TO DAY
CONTACT
Michael Schauble, NCARB
d. 616-914-5159 | o. 303-952-4802 ext. 824
mschauble@D2Carchitects.com
PRODUCTION MANAGER
Renée Railsback, Assoc. AIA
QUALITY ASSURANCE / QUALITY
CONTROL
Lucy Van Dusen, RA
CAD | BIM TECH | PRODUCTION SUPPORT
Anthony Gaglia; Jason Geving; Reagan Gullett
Kathy Salcido; Whitney Newell
CONSULTANT TEAM
CONSTRUCTION
MANAGER/
GENERAL
CONTRACTOR
9TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
EDUCATION:
Arizona State University, Tempe
Bachelor of Science in Design,
Architectural Studies,
Magna Cum Laude
CERTIFICATIONS:
Registered Architect:
Colorado
LEED Accredited Professional
(US Green Building Council)
AFFILIATIONS:
American Institute of Architects
(AIA) Member
American Public Works Association,
(APWA) Member
ERIC COMBS, AIA, LEED AP
PROJECT EXECUTIVE
BIOGRAPHY: Eric’s career spans more than 20 years in programming,
planning, design leadership, and construction administration for civic,
transportation, and operations-focused public facilities. His experience
includes transit centers, fleet and operations facilities, and public-sector
buildings where safety, durability / lifecycle value, and long-term operational
performance are central to success.
ROLE AND RESPONSIBILITY: As the architectural Project Executive,
Eric provides senior leadership, client coordination, and quality oversight
for the architectural scope. While the Lead Architect will manage day-to-
day design production, Eric’s role is to ensure the project remains
aligned with Town of Estes’ operational objectives, stakeholder
expectations, and overall project performance goals.
PROJECT EXECUTIVE EXPERIENCE:
Commerce City Police Station, CO (with PEC, Corbel, ME Engineers,
Cumming) - A new 38,270 SF police substation, and municipal court. The
police station includes a lobby, police administration, patrol operations,
and support services. The municipal court has a lobby, screening, a
municipal courtroom, court administration, and jury services. The
program includes a dispatch center, anticipated to be built after the new
facility is operational, and shell space for a municipal court expansion.
Edgewater Civic Center and Police Headquarters, CO - Programming,
community-based design process and development of bridging documents
for a 50,000 SF mixed-activity building including: police department, court
room, administrative offices, city hall, council chambers, library, locker
rooms, fitness center, and public spaces.
Evans Police Station, CO (with Corbel) - Planning, design and construction
for a new 41,000 SF police operations building to accommodate population
and staffing growth for 20 years.
Hudson Town Hall and Police Department, CO - Professional
architectural design services for the renovation of spaces in the existing
facility.
Hudson Public Safety Campus, CO - A new joint campus to include a
28,490 Sf police dept. and court facility, and a 25,623 SF fire dept.
Johnstown Police Department Renovation and Expansion,
Johnstown, CO (with PEC, Corbel, ME Engineers) - Worked closely with
the Town to identify spatial needs and assess how those solutions can
be accommodated in the existing PD and campus. The outcome was
an expansion and renovation including administrative offices, booking,
evidence rooms, training room, victim services, sally ports, investigations,
patrol rooms, secure detention, and a records room.
Johnstown Development Services, Johnstown, CO (with Corbel)
- Design and construction of a new, 2-story, 7,762 SF Development
Services Building to house the Town of Johnstown Planning & Engineering
Departments. The project primary consists of administrative office
function and spaces, offices, conference rooms,break area, restrooms
and ancillary/supporting spaces.
Northglenn Police Department Justice Center, CO (with Norris) -
New 47,600 SF state-of-the-art Police Department, Justice Center and
Municipal Courts.
Town of Frederick’s Police Department, Town Hall, and Courts
facilities, Frederick, CO - Needs assessment, planning, programming
and site assessment to determine a joint location to consolidate services
and make daily functions more efficient.
10 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
EDUCATION:
University of Tennessee,
Knoxville
Bachelor of Architecture, Cum
Laude
University of Oregon,
Portland Studio
CERTIFICATIONS:
Registered Architect: Colorado,
Wyoming (C-2810 issue date
6/2013)
National Council of Architectural
Registration Boards (NCARB)
AFFILIATIONS:
American Institute of Architects
(AIA) Member
American Public Works Association,
(APWA) Member
BRIAN DUGGAN, AIA, NCARB, CDT
PROJECT ARCHITECT OF RECORD
BIOGRAPHY: Brian’s design philosophy is to integrate the client’s needs
with the community’s demands while ensuring the authenticity of the
project. His devotion to linking available funds to operational requirements
ensures a carefully thought out solution that results in a feasible and
efficient community facility for all. This design philosophy is what separates
D2C Architects from our competition.
ROLE AND RESPONSIBILITY: Brian, as the Architect of Record, holds
a pivotal role in steering the project planning and design towards its
objectives and design vision. His responsibilities encompass leading the
design process, ensuring the project aligns with its goals, and maintaining
the integrity of the design. Brian’s role involves close collaboration with
various stakeholders, including Estes Park’s user groups, and the consultant
team, ensuring a fully integrated approach.
ARCHITECT OF RECORD EXPERIENCE:
Aurora Police Department District Headquarters Renovations,
Aurora CO - D2C completed the Aurora Police Headquarters remodel
Aurora Police Department’s Tactical Training Support Building,
Aurora, CO (with Corbel)- Design services for two new pre-engineered
metal buildings including offices, classrooms, gun-smithing workshop,
secure storage, and a kitchenette.
Commerce City Police Station, CO (with PEC, Corbel, ME Engineers,
Cumming) - A new 38,270 SF police substation, and municipal court. The
police station includes a lobby, police administration, patrol operations,
and support services. The municipal court has a lobby, screening, a
municipal courtroom, court administration, and jury services. This project
had extensive community engagement.
Edgewater Civic Center, CO - Extensive community outreach was part
of this programming, community-based design process and development
of bridging documents for a 50,000 SF mixed-activity building including:
police department, court room, administrative offices, city hall, council
chambers, library, locker rooms, fitness center, and public meeting rooms
all connected by a shared atrium museum / gathering space. The team
completed extensive public outreach on this project.
El Paso County, Falcon Sheriff’s Substation, Falcon CO (with Norris
Design, Cumming) - A new 11,180 SF Sheriff’s substation including secure
and public access. Spaces include: concealed handgun permits, records,
patrol, investigations, internal affairs, a community meeting room, as
well as space for the Clerk and Recorder, Treasurer and Assessor.
Erie Police Department Expansion, Erie, CO (with PEC, Corbel, ME
Engineers) - Program refinement, validation, design through construction
observation services for a 32,000 SF expansion and 18,000 SF remodel
of the existing police department.
Northglenn Police Department Justice Center, CO (with Norris) - A
successful community outreach program was put in place through the
entire process for this new 47,600 SF state-of-the-art Police Department,
Justice Center and Municipal Courts.
Thornton Police Training Facility, Thornton, CO (with Norris Design,
Cumming) - The new 17,269 SF facility sits next to a community of
houses, a successful outreach program was created to keep the neighbors
apprised of progress and address concerns.. The facility contains two
state-of-the-art simulation rooms, two flexible training classrooms
that can be combined into one space, K-9 training yard, skills pad for
vehicular training, two fitness rooms and locker rooms. The safety of the
community, and those who serve it, is at the forefront of the design of
this facility.
11TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
BIOGRAPHY: Michael is skilled in space planning, programming, design,
and facility management. He specializes in municipal projects, creating
functional spaces that enhance daily operations and provide public works
and law enforcement agencies with the resources they need to effectively
serve their communities. Michael is known for his strong work ethic,
attention to detail, and client-focused approach, he is passionate about
delivering thoughtful, efficient solutions that improve workflow and support
the user needs.
ROLE AND RESPONSIBILITIES: As your Project Manager, Michael will
be actively involved in the day-to-day activity. He is responsible for leading
and accomplishing the project objectives, and quality constraints. He will
plan, execute, and close out your project while ensuring that your defined
desires, goals, and expectations are met and carried through the various
design and construction stages. By funneling all primary day-to-day
contact through Andrew, we can ensure that the project continually
benefits through a single voice to build clarity and confidence while
streamlining the distribution of accurate information to all involved.
MICHAEL SCHAUBLE, NCARB
PROJECT MANAGER | DAY TO DAY CONTACT
EDUCATION:
Ferris State University, Bachelor of
Architecture and Sustainability, Minor
in Facilities Management
University of Colorado - Denver,
Master of Architecture
AFFILIATIONS:
National Council of Registration
Boards, Member 814155
YEARS OF EXPERIENCE: 11
PUBLICATION:
5280 Architect Magazine
Mark Magazine, d’a no.250
PROJECT OR PRODUCTION MANAGER EXPERIENCE:
Commerce City Police Station, CO (with PEC, Corbel, ME Engineers,
Cumming) - A new 38,270 SF police substation, and municipal court. The
police station includes a lobby, police administration, patrol operations,
and support services. The municipal court has a lobby, screening, a
municipal courtroom, court administration, and jury services. The
program includes a dispatch center, anticipated to be built after the new
facility is operational, and shell space for a municipal court expansion.
El Paso County, Falcon Sheriff’s Substation, Falcon CO (with Norris
Design, Cumming) - A new 11,180 SF Sheriff’s substation including secure
and public access. Spaces include: concealed handgun permits, records,
patrol, investigations, internal affairs, a community meeting room, as
well as space for the Clerk and Recorder, Treasurer and Assessor.
Erie Police Department Expansion, Erie, CO (with PEC, Corbel, ME
Engineers) - Program refinement, validation, design through construction
observation services for a 32,000 SF expansion and 18,000 SF remodel
of the existing police department. Michael worked with the
Evans Police Station, Evans, CO (with Corbel, PEC, ME Engineers)-
Michael worked with the City and PD on a successful community outreach
program. Planning, design and construction for a new 36,000 SF police
operations building to accommodate population and staffing growth for
20 years. Following completion of the new police building the team will
renovate the vacated 9,000 SF police portion of the Evans Community
Complex to better accommodate the City Administration services.
Grand County EMS Headquarters, Granby, CO (with ME Engineers,
Norris, Cumming) - Needs assessment, planning, programming, design
through construction for a new 23,900 SF headquarters to house
ambulances, emergency response vehicles, and staff.
Hudson Public Safety Campus, Hudson, CO - A new joint campus to
include a 28,490 SF police department, and court facility, as well as a
25,623 SF fire department.
Town of Winter Park Police Department and Administration
Services, Winter Park CO - Needs assessment and options to relocate
their police department.
12 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
RENÉE RAILSBACK, ASSOC. AIA
RODUCTION MANAGER
BIOGRAPHY: Renée is a meticulous and multifaceted designer who excels
in planning, BIM modeling, and 3D visualization. She is an award-winning
leader and innovator celebrated for her expertise in relationship building,
outreach, and program development; leveraging partnerships to foster
creative problem-solving. Praised by staff and clients for her exceptional
organization and Revit software proficiency, Renée brings a thoughtful
approach to architectural planning, prioritizing health, wellness, and safety
for user groups while staying mindful of budget considerations.
ROLE AND RESPONSIBILITIES: Renee will work collaboratively with the
Town, Police Department, and the full design team to guide the project’s
early vision into the documentation for long-term success. She
will be responsible for leading the production efforts including: clear
documentation of the objectives, the building requirements, managing
the deliverables relative to time, scope and quality. Renee will provide
documentation oversight through the project defined desires, goals, and
expectations are met and carried through design and construction.
PRODUCTION MANAGER EXPERIENCE:
Grand County EMS Headquarters, Granby, CO (with ME Engineers,
Norris, Cumming) - Needs assessment, planning, programming, design
through construction for a new 23,900 SF headquarters to house
emergency response vehicles, and staff.
Grand County EMS Satellite Station, Fraser, CO (with ME Engineers,
Norris, Cumming) - New 2 story satellite station’s primary function is to
provide housing for field crews and on-call staff, as well as shop space for
emergency response vehicles.
Greeley F Street, CO – A new 30-50 acre administration and maintenance
campus to accommodate current and future growth for the City’s Public
Works, Water & Sewer, Culture, Parks, and Recreation Departments.
Johnstown Police Department Renovation and Expansion,
Johnstown, CO (with PEC, Corbel, ME Engineers) - Worked closely with
the Town to identify spatial needs and assess how those solutions can
be accommodated in the existing PD and campus. The project included
administration, storage and vehicle storage.
South Metro Fire Rescue, Fire Training Assessment, Centennial,
CO - Renee conducted programming, planning, and conceptual studies,
including an evaluation of two current facilities and a detailed needs
analysis for a fire training campus.
St. Vrain Sanitation District, Frederick, CO - (with PEC, Corbel, Norris,
Kemp) - Planning, design and construction services for a new 10,081
SF administration office to house a board room, training room, lunch/
breakroom, customer service area and a 10,560 SF maintenance facility.
Superior Operations and Maintenance Facility, Superior, CO (with
Corbel) - A new 10,208 SF facility to join Public Works, Utilities and
Parks, Recreation and Open Space departments into one building. The
effort includes planning through construction for a new pre-engineered
metal building to provide office space, storage, shops, vehicle bays, a
wash bay, additional site parking, and bulk materials storage.
Winter Park Police, Fraser, CO - Advancing conceptual design to
develop a best-in-class, operations facility that will meet the needs of
their growing community.
Yampa Fire Protection District, Yampa, CO - Assessing current fire
station facilities and planning for future needs creating a fire station
feasibility and facilities studies.
EDUCATION:
University of Colorado Denver
Master of Architecture, Planning and
Design
University of Colorado, Boulder
Master of Science Structural
Engineering, Mechanics of Materials
Worcester Polytechnic Institute
Bachelor of Science Civil Engineering
CERTIFICATIONS:
Public Works Institute Graduate,
American Public Works Association
CAD Certificate, Revit Certificate
Instructor Development Program
Certificate, National Highway
Institute
YEARS OF EXPERIENCE: 24
Dedicated To Public Works User
Groups
AFFILIATIONS:
American Public Works Association
(APWA) – CO Chapter Alternate
Delegate to National APWA
American Institute of Building
Designers (AIBD) - Member
American Institute of Architects (AIA)
- Member
13TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
LUCY VAN DUSEN, RA
QUALITY ASSURANCE/CONTROL MANAGER
TECHNICAL ARCHITECT
BIOGRAPHY: Lucy brings 28 years of architectural experience and an
exceptional eye for detail to her role as D2C’s Quality Assurance and
Quality Control Manager. She is deeply committed to mentoring teams
and fostering a culture of precision and accountability across all phases of
design and documentation.
Lucy’s approach centers on clarity, constructability, and collaboration. She
guides teams to produce thorough, coordinated, and buildable documents
that reflect D2C’s high standards of excellence. Her technical expertise,
combined with a passion for mentoring, ensures that each project benefits
from both her experience and her dedication to helping others grow in their
craft.
ROLE AND RESPONSIBILITY: Lucy will provide QA/QC reviews of the
architectural and engineering documents. She will focus her QA/QC reviews
on clear and concise architectural plans, centered on the concept of how
the construction processes works, coupled with sustainable values. Lucy
reviews the team’s documentation at each key milestone.EDUCATION:
University of Colorado, Denver,
Masters of Architecture
University di Roma La Sapienza.
Rome, Italy, Temple Hoyne Buell
Scholarship to study abroad
University of Notre Dame.
Southbend, IN, Bachelor of
Architecture of Studio Art
CERTIFICATIONS:
Registered Architect:
Colorado - 00306358
YEARS OF EXPERIENCE: 28
QUALITY ASSURANCE/QUALITY CONTROL EXPERIENCE:
El Paso County, Falcon Sheriff’s Substation, Falcon CO (with Norris
Design) - A new 11,180 SF Sheriff’s substation including secure and
public access. Spaces include: concealed handgun permits, records,
patrol, investigations, internal affairs, a community meeting room, as
well as space for the Clerk and Recorder, Treasurer and Assessor.
Erie Police Department Expansion, Erie, CO (with PEC, Corbel, ME
Engineers) - Program refinement, validation, design through construction
observation services for a 32,000 SF expansion and 18,000 SF remodel
of the existing police department.
Evans Police Station, Evans, CO (with Corbel, PEC, ME Engineers)-
Planning, design and construction for a new 36,000 SF police operations
building to accommodate population and staffing growth for 20 years.
Following completion of the new police building the team will renovate
the vacated 9,000 SF police portion of the Evans Community Complex to
better accommodate the City Administration services.
Grand County EMS Headquarters, Granby, CO (with ME Engineers,
Norris, Cumming) - Needs assessment, planning, programming, design
through construction for a new 23,900 SF headquarters to house
emergency response vehicles, and staff.
Grand County EMS Satellite Station, Fraser, CO (with ME Engineers,
Norris, Cumming) - New 2 story satellite station’s primary function is to
provide housing for field crews and on-call staff, as well as shop space for
emergency response vehicles.
Steamboat Springs Public Works, Steamboat Springs, CO - (with
Corbel, Kemp) - QA/QC for the design of a new facility to house Facilities
& Energy Management, Public Works, Streets/Fleet, and Water and Sewer
Utilities.
Summit County Transit Headquarters, Frisco, CO (with Kemp) - QA/
QC for a new 71,425 SF Transit Headquarters facility includes: office
space for administration, operations, supervisors, management, housing
for employees, space for a bus stop maintenance crew and related parks/
rec style equipment, space for a bus wash/detail crew, vehicle fluid
storage and heated parking for the transit fleet.
Teller County Service Center, Divide, CO (with Corbel) - New 20,000
SF municipal facility to serve as a one-stop shop for streamlined essential
county services.
14 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
EDUCATION:
Colorado State University
Master of Science, Civil Engineering /
Hydraulics
Colorado State University
Master of Science, Administration,
Finance
Colorado State University
Bachelor of Science, Civil Engineering
CERTIFICATIONS:
Registered Engineer:
Colorado, New Mexico, Wyoming
AFFILIATIONS:
City of Fort Collins, Planning and
Zoning Commission, 2025
YEARS OF EXPERIENCE: 35
CIVIL ENGINEERING EXPERIENCE:
Commerce City Police Station, CO (with D2C, Corbel, ME Engineers)
- A new 38,270 SF police substation, organized by department for both
police and municipal court. The police station includes a lobby, police
administration, patrol operations, and support services. The municipal
court has a lobby, screening, a municipal courtroom, court administration,
and jury services.
Erie Police Department Expansion, Erie, CO (with D2C, Corbel, ME
Engineers) - Program refinement, validation, design through construction
observation services for a 32,000 SF expansion and 18,000 SF remodel
of the existing police department.
Evans Police Station, CO (with D2C, Corbel, ME Engineers) - Planning,
design and construction for a new 36,000 SF police operations building
to accommodate population and staffing growth for 20 years. Following
completion of the new police building the team will renovate the vacated
9,000 SF police portion of the Evans Community Complex to better
accommodate the City Administration services.
City of Fort Collins Municipal Court Renovation, CO (with D2C,
Corbel, ME Engineers)- A 25,000 SF interior renovation to the existing
municipal court and a 5,000 SF courtroom addition to accommodate the
growing needs of the community.
Greeley City Hall and City Center North Redesign, Greeley, CO
(with D2C, Corbel) - 22,000 SF remodels to two existing and occupied
government buildings. The project goals are to improve intra-
departmental efficiencies, and increase staff connectivity and create a
welcoming environment for the public.
Johnstown Police Department, CO (with D2C, Corbel, ME Engineers)
- The renovated facility includes secure detention, administrative offices,
booking, evidence rooms, training room, victim services, sally ports,
investigations, patrol rooms, and records room.
Keensburg Community Center, CO (with D2C) - Project manager
of design for a 8,300 SF renovation to turn a 1923 high school into a
community center.
St. Vrain Sanitation District, Frederick, CO (with D2C, Corbel,
Norris, ) Planning, design and construction services for a new 10,081
SF administration office to house a board room, training room, lunch/
breakroom, customer service area and a 10,560 SF maintenance facility.
KENTON J. BRUXVOORT, P.E.
CIVIL ENGINEER | PRINCIPAL IN CHARGE
BIOGRAPHY: Kent is responsible for municipal, public safety, public works
and general civil engineering services including construction management,
stormwater drainage studies and design, street design, design of water and
sanitary sewer systems and grading plans.
ROLE AND RESPONSIBILITIES: As Principal-in-Charge, Kent provides overall
leadership and strategic oversight for the civil engineering scope, working with
the Town, stakeholders, and regulatory agencies to define land use and site
development goals aligned with the project vision. He brings deep knowledge
of municipal codes, entitlement processes, and approval pathways, guiding the
team through key decision points and regulatory requirements. Kent focuses
on high-level coordination, QA/QC, and proactive problem-solving, ensuring
site planning strategies, including grading, drainage, utilities, and stormwater
systems, are cohesive, compliant, and support both immediate project needs
and long-term campus objectives.
15TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
STACEY WEAKS, PLA, CLARB, QWELL,
LEED AP | LANDSCAPE ARCHITECT
BIOGRAPHY: Stacey is a planner and landscape architect with 25 years of
experience and a diverse background activating the public realm through
community planning and design. He successfully leads project teams
and partnerships with local urisdictions, creating solutions for complex
projects that meet the needs of all stakeholders. Stacey is experienced in
the facilitation of building public onsensus for land use, transportation and
recreational planning and design. He brings enthusiasm, a fresh perspective
and a balance between strategic planning and innovative design solutions
to every project.
ROLE AND RESPONSIBILITY: Stacey will work closely with the
architectural and engineering teams to integrate site planning, grading,
and planting strategies that enhance both function and aesthetics. He will
focus on resilient, low-maintenance landscape solutions suited to Colorado’s
climate and elevation, emphasizing species that thrive with minimal water
and seasonal care. His involvement includes community engagement and
supports cohesive site design that complements the architecture and
strengthens the project’s environmental performance. EDUCATION:
Colorado State University
Bachelor of Science, Landscape
Architecture
CERTIFICATIONS:
Registered Landscape Architect:
Arizona #41539; California #5739;
CLARB #1948; Colorado #609;
Idaho #16914; Indiana #21300009;
Montana #12441; Nevada #970;
New Jersey #5001233; New Mexico
#490; North Carolina Ohio #1008;
Pennsylvania #003276; Tennessee
#1147; Texas #2729 ;Wyoming
#0163C
LEED® Accredited Professional
Qualified Water Efficient Landscaper
(QWEL) Certified, #SMWSA-4828
CERTIFICATIONS:
American Society of
Landscape Architects (ASLA)
Community Design Professional
Practice Network (PPN)
Co-Chair, 2019-Current
National Recreation & Parks
Association
2012 – Present
Urban Land Institute
2006 – Present
Council of Landscape Architectural
Registration Boards (CLARB)
1999 – Present
YEARS OF EXPERIENCE: 25
LANDSCAPE ARCHITECT EXPERIENCE:
El Paso County Falcon Substation,Falcon, CO (with D2C)
Fort Collins Poudre Fire Authority, On-Call, Fort Collins, CO (with
D2C, PEC, Corbel)
Greeley Public Works, On-Call, Greeley, CO (with D2C, Corbel, PEC)
St. Vrain Sanitation District Administrative Building, (with D2C,
PEC, Corbel, Kemp) Frederick, CO
Adams County South Maintenance Facility, Thornton, CO
Colorado Department of Transportation (CDOT) Headquarters
Rezone & Public Outreach, Denver, CO
City & County of Denver Landscape Architectural Planning, Design
& Related Consulting Services On-call, Denver, CO
City of Cottonwood Parks & Recreation aster Plan, Cottonwood, AZ
City of Cottonwood Riverfront Park Master Plan, Cottonwood, AZ
City of Glendale Fee & Revenue Study, Glendale, AZ
City of Peoria Community Services Master Plan, Peoria, AZ
City of Tucson Development Impact Fee Study, Tucson, AZ
City of Tucson Downtown Streetscape Plan,Tucson, AZ
City of Tucson Plan Tucson Public Workshop Contributor, Tucson,
AZ
City of Tucson Streetcar Streetscape Planning, Tucson, AZ
Crestmoor Park Trail & Picnic Area Renovation, Denver, CO
Green Valley Ranch Shared Facilities Complex, Denver, CO
Harvard Gulch West Trail Renovation, Denver, CO
Jacome Plaza Master Plan, Tucson, AZ
Morenci Day Care Center, Morenci, AZ
Morenci Town Center, Morenci, AZ
Pinal County Courthouse, Florence, AZ
Sahuarita Square, Sahuarita, AZ
Town of Marana Development Impact Fee Study, AZ
Town of Oro Valley Design Guidelines Working Committee, AZ
16 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
JOE DEBELL
LEAD MECHANICAL
EDUCATION: Metropolitan State College,
Denver, B.S., Mechanical Engineering
PROFESSIONAL ORGANIZATIONS
ASHRAE: American Society of Heating,
Refrigeration and Air Conditioning Engineers
ASME: American Society of Mechanical Engineers
YEARS OF EXPERIENCE: 20
ROLE AND RESPONSIBILITIES:
Joe’s responsibility is to ensure that occupants
of the Station are comfortable while yielding
a healthy environment (air quality, etc.). This
includes providing sustainable and energy
efficient solutions that reduce facility operation
and maintenance costs while yielding durable
and long lasting solutions.
MECHANICAL EXPERIENCE:
Commerce City Police Station, CO (with
D2C, PEC, Corbel) - A new 38,270 SF police
substation
Erie Police Dept. Expansion, Erie, CO (with
D2C, PEC, Corbell) - A 32,000 SF expansion and
18,000 SF remodel .
Evans Police Station, CO (with D2C, PEC,
Corbel) - A new 36,000 SF police operations
building.
Johnstown Police Department, CO (with
D2C, PEC, Corbel) - Expansion and renovation
to an operational police facility.
City of Fort Collins Municipal Court
Renovation, CO (with D2C, PEC, Corbel) -
Community engagement. efforts for this 25,000
SF interior renovation and 5,000 SF addition.
Grand County EMS Headquarters and
Satellite Station with Police, Granby &
Fraser, CO (with D2C, Norris, Cumming) - Two
new EMS stations including a headquarters
facility, and a shared satellite station with EMS
and police.
CORY MYRTLE, P.E., S.E., LEED AP
STRUCTURAL MANAGING ENGINEER
EDUCATION: University of Colorado, B.S. Architectural
Engineering
CERTIFICATIONS: Registered Engineer: CO, KS, NE, UT,
WA, WY
LEED Accredited Professional (US Green Building Council)
AFFILIATIONS:
Structural Engineers Association of CO
American Society of Civil Engineers
Realities for Children, Member
YEARS OF EXPERIENCE: 18
ROLE AND RESPONSIBILITY: Cory’s responsibilities
include project management to monitor and maintain
project quality and accuracy, structural design and analysis,
modeling, structural calculations, and contract document
production. He will ensure not only code requirements are
met but that life safety and stability are realized.
STRUCTURAL ENGINEERING EXPERIENCE:
Aurora Police Department’s Tactical Training Support
Building, Aurora, CO (with D2C) - Design services for
two new pre-engineered metal buildings including offices,
classrooms, gun-smithing workshop, secure storage, and
a kitchenette.
City of Fort Collins Municipal Court Renovation, CO
(with D2C, PEC, ME Engineers) - Community engagement.
efforts for this 25,000 SF interior renovation and 5,000 SF
addition to the existing municipal courts.
Commerce City Police Station, CO (with D2C, PEC, ME
Engineers) - A new 38,270 SF police substation
Evans Police Station, CO (with D2C, PEC, ME Engineers)
- A new 36,000 SF police operations building.
Johnstown Police Department, CO (with D2C, PEC, ME
Engineers) - Expansion and renovation to an operational
police facility.
Severance Police Facility, CO - Renovation and addition
to include private offices, workstations, secure records
room, interrogation room, holding cells, lobby, locker
rooms, weight room and training facility, sally port and
secure public access.
17TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
LEONARD F. GURULE, PE
ELECTRICAL LEAD
EDUCATION: Bachelor of Science,
Engineering, Colorado School of
Mines, Golden, CO
CERTIFICATIONS:
Registered Professional Engineer
in Colorado (38874), Arizona,
California, Illinois, Nebraska,
Wyoming
YEARS OF EXPERIENCE: 28
ROLE AND RESPONSIBILITIES:
Leonard will lead the electrical design
from concept through construction
documents and will oversee
construction administration. He will
coordinate with the design team
and owner throughout the project.
ELECTRICAL EXPERIENCE:
Evans Police Station, CO (with
D2C, PEC, Corbel) - A new 36,000
SF police operations buildin
Johnstown Police Department,
CO (with D2C, PEC, Corbel) -
Expansion and renovation to an
operational police facility.
City of Fort Collins Municipal
Court Renovation, CO (with
D2C, PEC, Corbel) - A 25,000 SF
interior renovation and 5,000 SF
addition to the existing municipal
courts.
Grand County EMS
Headquarters and Satellite
Station with Police, Granby
& Fraser, CO (with D2C, Norris,
Cumming) - Two new EMS stations
including a headquarters facility,
and a shared satellite station with
EMS and police.
Douglas County Justice Center
MATTHEW SHINAULT
TECHNOLOGY LEAD
EDUCATION:
Aims Community College
CERTIFICATIONS:
PSP (Physical Security Professional)
YEARS OF EXPERIENCE: 10
ROLE AND RESPONSIBILITIES:
Matthew's responsibilities include
managing the technology design from
schematics through construction
documents and construction
administration.
TECHNOLOGY LEAD
EXPERIENCE:
Erie Police Dept. Expansion,
Erie, CO (with D2C, PEC, Corbell)
- A 32,000 SF expansion and
18,000 SF remodel of the existing
police department.
Evans Police Station, CO (with
D2C, PEC, Corbel) - A new 36,000
SF police operations building.
Allen Police Headquarters,
Allen, CO
Burleson Police Station
Expansion, Burleson, TX
McLennan County Courts,
Waco, TX
Yampa Valley Regional Airport
Expansion Phase 1, Steamboat
Springs, CO
High Plains Library, Greeley,
CO - Active in community
engagement.
Gunnison Watershed
School District Capital
Improvements, Gunnison, CO
LUCAS STOVER
COST ESTIMATOR
EDUCATION: CA Polytechnic State University, San Luis Obispo, Bachelor of Science, Civil Engineering
YEARS OF EXPERIENCE: 11
Role / Responsibilities: Lucas will
provide cost estimates based on
the final scope of work to assist in
educating the design process and
budget requirements. His focus on
your project with one goal: assist
Loveland in managing the cost.
Experience:
• Thornton Police Facility,
CO (with D2C, Norris Design)
- A new 17,269 SF Thornton
Police Administration and
Training Facility combines
aspects of physical, mental,
and technological training
for the modern officer.
• Town of Winter Park
Police Department and
Administration Services,
CO (with D2C) - Needs
assessment and options to
relocate.
• Grand County EMS
Headquarters, Granby, CO
(with D2C, Norris, ME) - Cost
Opinion for a new 23,900
SF headquarters to house
administration services and
storage.
18 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
4| SCHEDULE & AVAILABILITY
The graphic schedule below illustrates the D2C team’s anticipated approach from project kickoff through construction and occupancy, aligned with the Town’s desired timeline.
2026 2027
TASK MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR 2027 -
AUG 2027
SEP 2027 -
AUG 2028
3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 5 1 2 3 4 1 2 3 4 1 2 3 4 12-14 MONTHS 11 MONTHS
EXECUTE & FINALIZE
AGREEMENT
NOTICE TO PROCEED
JUNE. 10 - 12TH
INITIAL KICK-OFF
DESIGN TEAM
INFORMATION GATHERING
COMMUNITY OUTREACH
STEP 1 -
SCHEMATIC DESIGN
QUALITY ASSURANCE /
QUALITY CONTROL
STEP 2 -
DESIGN AND LAND
DEVELOPMENT
STEP 3-
FINAL DESIGN AND
CONSTRUCTION
DOCUMENTS
STEP 4 -
CONSTRUCTION
OBSERVATION
SD COMPLETE
• AUG. 2026
CONSTRUCTION KICK OFF
• Depends on Funding
CD COMPLETE
• JAN. 2027
13 WEEKS
9 WEEKS
7 WEEKS
2
WKS
DD COMPLETE
• OCT. 2026
Owner Review, Meetings and Approval Period
Key Project Milestones / Kick-off / Completion
Owner/Team Meetings
12- 14 MONTHS
4| SCHEDULE & AVAILABILITY
D2C Architects and our consultant team are fully available and prepared to meet the proposed project schedule. We understand that elements of the
timeline may be influenced by grant funding and associated approvals, and our team is structured to remain flexible and responsive to those variables. We
are committed to maintaining momentum throughout the design process and will work closely with the Town and project partners to align progress with
funding milestones while minimizing impacts to overall schedule.
Internal Planning Team review meetings
Town Board Meetings
Community Development Plan Review
Community engagement and Public Presentation
Submittals and Pre-
Mobilization Efforts
19TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
20262027
TASKMAYJUNJULAUGSEPOCTNOVDECJANFEBMARAPR 2027 -
AUG 2027
SEP 2027 -
AUG 2028
341234123412341234123412341234512341234123412-14 MONTHS11 MONTHS
EXECUTE & FINALIZE
AGREEMENT
NOTICE TO PROCEED
JUNE. 10 - 12TH
INITIAL KICK-OFF
DESIGN TEAM
INFORMATION GATHERING
COMMUNITY OUTREACH
STEP 1 -
SCHEMATIC DESIGN
QUALITY ASSURANCE /
QUALITY CONTROL
STEP 2 -
DESIGN AND LAND
DEVELOPMENT
STEP 3-
FINAL DESIGN AND
CONSTRUCTION
DOCUMENTS
STEP 4 -
CONSTRUCTION
OBSERVATION
5| EXHIBITS
36 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Public Safety facility
IV. EXHIBITS
E XHIBIT 1 – TOEP ACCEPTANCE OF CONDITIONS STATEMENT
No employee, elected or appointed official of the Town of Estes Park, or any such
person’s spouse or dependent child has an existing or pending, direct or indirect,
financial, ownership or personal interest in the proposing firm of this Request for Proposal,
except as follows:
I/we hereby agree to all instructions, terms and conditions, and specifications contained
herein. I/we acknowledge receipt of the following Addenda:
D2C Architects, Inc.
1212 South Broadway, Suite 250
Denver, CO 80210
April 7, 2026
Eric Combs, AIA, LEED AP
o. 303-952-4802 x805 d. 303-929-9121
Project Executive / Vice President
Brian T. Duggan, AIA, NCABR, CDT
Key Project Milestones / Kick-off / Completion
Owner/Team Meetings
Internal Planning Team review meetings
Town Board Meetings
Community Development Plan Review
Community engagement and Public Presentation
20 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
37 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Public Safety facility
E XHIBIT 2 – CONSULTANT’S PERSONNEL & SUBCONSULTANT LISTING
Name Role
Add lines as needed on back.
D2C ARCHITECTS | PRIME
Eric Combs, AIA, LEED AP
Brian Duggan, AIA, NCARB, CDT
Michael Schauble, NCARB
Renée Railsback, Assoc. AIA
Lucy Van Dusen, RA
Elvin Santiago
Miguel Mora
Jason Geving, RA
Reagan Gullett
Kathy Salcido
Whitney Newell
SUBCONSULTANTS
Professional Engineering Consultants (PEC)
Kent Bruxvoort, P.E. |
Nick Raley, P.E.
Norris Design
Stacey Weaks, PLA
Corbel Engineering
Cory Myrtle, P.E., S.E., LEED AP
ME Engineers
Joe Debell
Leonard F. Gurule, P.E.
Matthew Shinault
Cumming Group
Lucas Stover
Project Executive
Architect of Record / Design Architect
Project Manager
Production Manager
Quality Assurance/Quality Control Manager
Interior Design
BIM | Production Support
Job Captain | Production Support
Designer | Production Support
Designer | Production Support
Interior Design | Production Support
Civil Engineers
Principal-In-Charge
Civil Project Manager
Landscape Architects
Landscape Architect/Designer
Structural Engineers
Structural Managing Engineer
Mechanical, Electrical, Plumbing
Engineering, Audio and Technology
Lead Mechanical
Electrical Lead
Technology Lead
Cost Opinion
Cost Management | Director
21TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
38 RFQ/RFP – Design and Engineering Services | 2026 Estes Park Police Department Building
E XHIBIT 3 – TOEP REFERENCE AUTHORIZATION & RELEASE F O RM
(Proposer)
Proposer hereby authorizes Town to perform such investigation of proposer as the Town
deems necessary to establish the qualifications, responsibility and financial ability of
proposer. By its signature hereon, proposer authorizes owner to obtain reference
information concerning proposer and releases the party providing such information
named above and the Town from any and all liability to proposer as a result of any such
reference information provided.
Proposer further waives any right to receive copies of reference information provided to
the Town. An executed copy of this Reference Authorization and Release Form may be
used with the same effectiveness as an original.
D2C Architects, Inc.
1212 South Broadway, Suite 250, Denver, CO 80210
Eric Combs, AIA, LEED AP
Project Executive / Vice President
April 7, 2026
Town of Estes Park
22 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
6| EXPERIENCE & REFERENCES
CITY OF NORTHGLENNJUSTICE CENTER
The City of Northglenn’s new 2-story, 47,600 SF Justice
Center is designed to meet the needs of the community
for the next 100 years. The state-of-the-art landmark
facility incorporates best practices in safety and civic design
principles such as community integration, technological
adoption, workplace innovation and stress reduction.
The facility creates a welcoming, community-centered
atmosphere, while still providing occupant safety.
The City had begun programming on this publicly funded
project years earlier, it was imperative to have a public
outreach program early in the process and throughout the
project to involve the neighboring communities to minimize
the impact of construction and subsequent operations on
the surrounding neighborhoods.
PROJECT STATS:
SIZE: 47,600 SF
CONSTRUCTION COST:$20,500,000
COMPLETION DATE: 09/2018
PROJECT TEAM:
Eric Combs (D2C) - Executive
Brian Duggan (D2C) - Architect
Landscape (Norris Design)
CHARACTERISTICS SIMILAR TO ESTES:
Law Enforcement Facility
Program validation process that identified 10% of missing
key space
Successful active community engagement
Aligned with the character of the neighboring community
Multiple stakeholders to work with
CM/GC delivery process
Secure and public assess
Energy efficient building with innovative and sustainable
CITY OF COMMERCE CITYPOLICE SUBSTATION
A new 38,270 SF police substation is organized by
department for both police and municipal court. The
police station includes a lobby, police administration,
patrol operations, and support services. The municipal
court has a lobby, screening, a municipal courtroom, court
administration, and jury services.
The program also includes a dispatch center, anticipated
to be built after the new facility is operational, as well as a
shell space and a municipal court expansion.
PROJECT STATS:
SIZE: 38,758 SF
CONSTRUCTION COST: $36,592,859
COMPLETION DATE: 12/2026
PROJECT TEAM:
Eric Combs (D2C) - Executive
Brian Duggan (D2C) - Architect
Michael Schauble (D2C) - Project Manager
Civil (PEC)
Structural (Corbel)
Geotechnical (Kumar)
CHARACTERISTICS SIMILAR TO ESTES:
Law Enforcement Facility
Successful, active community engagement
Aligned with the character of the neighboring community
Multiple stakeholders to work with
CM/GC delivery process
Campus setting with multiple functions on one site
Planning and user group meetings to determine the best
use of the space
23TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
The new 17,269 SF Thornton Police Training Facility
combines aspects of physical, mental, and technological
training for the modern officer. The facility contains a shoot
house, two state-of-the-art simulation rooms, two flexible
training classrooms that can be combined into one space,
K-9 training yard, skills pad for vehicular training, two
fitness rooms and locker rooms.
Innovation in technology and architectural design will assist
upcoming cadets. The two scenario rooms will provide
situations catered towards hands-on, critical thinking, that
will assist the new and seasoned officers in the field.
PROJECT STATS:
SIZE: 17,269 SF
CONSTRUCTION COST: $16,557,399
COMPLETION DATE: 11/2022
PROJECT TEAM:
Eric Combs (D2C) - Executive
Brian Duggan (D2C) - Architect
Landscape (Norris Design)
CHARACTERISTICS SIMILAR TO ESTES:
Law Enforcement Facility
Successful, active community engagement
Extensive Site Evaluation
Aligned with the character of the neighboring community
Secure Public/Private Entrances
Classroom/Training Rooms
Fitness and Locker Rooms
Defensive Tactics
CITY OF THORNTONPOLICE TRAININGCITY OF EVANSPOLICE STATION
D2C is providing the City of Evans and the Evans Police
Department planning, design and construction observation
services. The new facility will be a stand-alone structure
which will meet or exceed established industry best practices
for a public safety building. The new facility will include:
Administration, Patrol, Evidence Storage, Investigations and
community space.
Following completion of the new police building, city
administration will expand into the 9,000 SF space vacated
by the Police Department at the Evans Community Complex.
PROJECT STATS:
SIZE: 32,000 SF Police Station
9,000 SF Renovation of Vacated Police
CONSTRUCTION COST: $20,000,000
COMPLETION DATE: 11/2026
PROJECT TEAM:
Eric Combs (D2C) - Executive
Brian Duggan (D2C) - Architect
Michael Schauble (D2C) - Project Manager
Civil (PEC)
Structural (Corbel)
Geotechnical (Kumar)
CHARACTERISTICS SIMILAR TO ESTES:
Law Enforcement Facility
Program validation process
Aligned with the character of the neighboring community
Tight site combined with City Hall
CM/GC delivery process
Sustainable design
Phased design process
24 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
EL PASO COUNTYSHERIFF STATION
The goal of this project is to design and construct a new
11,180 SF new Sheriff’s Office and Substation to service the
Northeastern part of unincorporated El Paso County. The
facility will service concealed handgun permits, records, patrol,
investigations, internal affairs, a community meeting room,
clerk and recorder, treasurer and assessor’s offices.
The new facility is designed to conform and compliment the
Fire Station located on the east of the shared site.
PROJECT STATS:
SIZE: 11,180 SF
CONSTRUCTION COST: $8,000,000
COMPLETION DATE: 09/2026
PROJECT TEAM:
Eric Combs, AIA, LEED AP (D2C)
Brian Duggan, AIA, NCARB, CDT (D2C)
Michael Schauble (D2C)
Kristy Butchko (D2C)
Structural (Corbel)
Landscape (Norris Design)
CHARACTERISTICS SIMILAR TO ESTES:
Law Enforcement Facility
Tight site with safety, line of sight and other operational
factors to consider.
Municipal/government client
Multiple user groups to accommodate
Planning and user group meetings to determine the best
use of the space
Flexibility for future growth
TOWN OF ERIEPOLICE STATION
Located at the boundary of Boulder and Weld Counties,
the police department had outgrown its original space,
prompting a 32,000 SF expansion. The design prioritizes
the department’s functional needs while integrating the
original structure, resulting in a bright, open, and cohesive
workspace. With numerous intersecting spaces throughout
the building, the layout fosters interdepartmental
collaboration, promoting a dynamic environment where
teamwork and camaraderie can thrive, reflecting the daily
operations of Erie PD.
PROJECT STATS:
SIZE: 32,000 SF EXPANSION
CONSTRUCTION COST: $38,600,000
COMPLETION DATE: 07/2027 (est.)
PROJECT TEAM:
Eric Combs, AIA, LEED AP (D2C)
Brian Duggan, AIA, NCARB, CDT (D2C)
Michael Schauble (D2C)
Civil (PEC)
Structural (Corbel)
Landscape (RVi)
CHARACTERISTICS SIMILAR TO ESTES:
Law Enforcement Facility
Municipal/government client
Initial Programming, Conceptual Design and cost definition
for Town budget confirmations
CM/GC delivery process
Campus setting with multiple functions on one site
Secure and public assess
Multiple concept design options
25TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
TOWN OF HUDSONPUBLIC SAFETY CAMPUS
D2C assisted the Town of Hudson with a phased approach to
address immediate operational deficiencies while planning
for long-term public safety needs. The initial phase focused
on evaluating existing space utilization and implementing
targeted renovations to the existing Town Hall facility to
better accommodate Police and administrative functions
that were no longer adequately supported by the building.
Concurrent with these near-term improvements, D2C
worked with Town leadership to conduct a comprehensive
needs assessment and develop a long-range vision for
a consolidated Public Safety Campus to support Police,
Courts, and Fire operations. This effort included stakeholder
interviews, space programming, adjacency studies, graphic
layout concepts, and evaluation of site and campus
organization options to support future growth.
PROJECT STATS:
SIZE: 28,490 SF
CONSTRUCTION COST: $25,000,000
COMPLETION DATE: TBD
PROJECT TEAM:
Eric Combs, AIA, LEED AP (D2C)
Brian Duggan, AIA, NCARB, CDT (D2C)
Michael Schauble NCARB (D2C)
CHARACTERISTICS SIMILAR TO ESTES:
Law Enforcement Facility
D2C helped the Town identify opportunities to consolidate
shared functions, reduce building area, and improve
operational adjacencies.
Assisting with efficient and operational reductions D2C
helped the City lower their budget.
Architecture to blend with the community.
Planning and user group meetings to determine the best
use of the site and space.
TOWN OF JOHNSTOWNPOLICE STATION
The Town of Johnstown and police leadership team prioritized
the facility and site based on the needs assessment. D2C
assisted the Town and Johnstown police department with
planning, design, and potential phasing to accommodate
funding and maintaining a secure campus and facility during
construction. The facility is undergoing a complete renovation
and addition includes: secure detention, administrative offices,
booking, evidence rooms, training room, victim services, sally
ports, investigations, patrol rooms, and a records room
PROJECT STATS:
SIZE: 14,700 SF Total; 9,860 SF Renovation; 4,851 SF
Addition
CONSTRUCTION COST:
$6,278,659
COMPLETION DATE: March, 2025
PROJECT TEAM:
Eric Combs, AIA, LEED AP (D2C)
Brian Duggan, AIA, NCARB, CDT (D2C)
Bob Crandall, LEED AP (D2C)
Michael Schauble NCARB (D2C)
Civil (PEC)
Structural (Corbel)
Geotechnical (Kumar)
CHARACTERISTICS SIMILAR TO ESTES:
Law Enforcement Facility
Tight site
Assisted with DOLA Grant funding
Architecture to blend with the existing campus.
Planning and user group meetings to determine the best
use of the site and space.
26 TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
6| EXPERIENCE & REFERENCES
“... I am filled with pride and anticipation as we
take this ceremonial step forward. What began as
a concept on paper, shaped by vision, planning,
and an unwavering commitment to progress, is
now becoming a reality.“
~ Sheriff Joe Roybal, El Paso County Sheriff Station
PUBLIC SAFETY REFERENCES
CITY OF NORTHGLENN JUSTICE CENTER
Contact: Jim May, Chief of Police
303-450-8967 | Jmay@Northglenn.org
Status: Construction completed 9/2018
Team: D2C & Norris Design (Landscape)
CITY OF COMMERCE CITY POLICE SUBSTATION
Contact: Darrel Guadnola, Chief of Police
303-727-3919 | dguadnola@c3gov.com
Status: CM/GC Selected
Team: D2C, PEC (Civil), Corbel (Structural), ME Eng.
(MEP), Cumming Group (Cost Opinion)
CITY OF EVANS POLICE STATION
Contact: Brian Stone, Interim Economic Development
Director, Project Manager
970-415-0207 | bstone@evanscolorado.gov
Status: Construction Completed 9/2018
Team: D2C, PEC (Civil), Corbel (Structural), ME Eng. (MEP)
CITY OF THORNTON POLICE TRAINING
Contact: Gregory J. Reeves, Deputy Chief (Patrol Div.)
720-977-5020 | greg.reeves@thorntonco.gov
Status: Construction completed 9/2018
Team: D2C & Norris Design (Landscape)
EL PASO COUNTY SHERIFF STATION
Contact: Joe Roybal, Sheriff
719-520-7100 | josephroybal@elpasoco.com
Status: Under Construction, completion 9/2026
Team: D2C, Norris Design (Landscape), Cumming Group
(Cost Opinion)
TOWN OF ERIE POLICE STATION EXPANSION
Contact: Lee Mathis, Chief of Police
303-936-2811 | lmathis@erieco.gov
Status: Under Construction, completion 7/2027
Team: D2C, PEC (Civil), Corbel (Structural), ME Eng. (MEP)
TOWN OF HUDSON PUBLIC SAFETY CAMPUS
Contact: Scott Sedgwick, Chief of Police
303-536-4889 | ssedgwick@hudsoncolorado.org
Status: Scope completed in 2024 including PD Renovation
at City Hall and the Public Safety Campus needs
assessment, programming and planning efforts
Team: D2C
TOWN OF JOHNSTOWN POLICE STATION REMODEL
AND EXPANSION
Contact: Matt LeCerf, Town Manager
c.720-202-6556 | mlecerf@townofjohnstown.com
Status: Construction Completed 9/2018
Team: D2C & Norris Design (landscape)
TOWN OF FREDERICK, TOWN HALL, POLICE AND
COURTS PLANNING AND PHASING
Contact: Todd Norris, Chief of Police, FBINA 232nd
720-382-5700 (o) | tnorris@frederickco.gov
Status: Site feasibility, needs assessment and
programming effort completed in 11/2019
Team: D2C
CITY OF AURORA, POLICE TACTICAL TRAINING AND
POLICE HEADQUARTERS RENOVATION
Contact: Elly Watson, Project Manager
303-739-7109 | elwatson@auroragov.org
Status: Construction completed: Training 11/2024
Construction completed: PD Reno 3/2020
Team: D2C, Corbel (Structural) - Training
GRAND COUNTY EMS HEADQUARTER STATION, EMS
AND POLICE SATELLITE STATION
Contact: Austin Wingate, BS, MPO | EMS Chief
970-887-2732 | 970-531-1487 (d)
Status: HQ - Under construction, completion 11/2026;
Satellite Station - in design
Team: D2C, Norris Design (landscape), ME Engineers
(MEP), Cumming Group (Cost Opinion)
ADDITIONAL HIGH ALTITUDE REFERENCES
SUMMIT COUNTY SEARCH & RESCUE
Contact: Sgt. Mark Watson, Special Operations
Summit County Sheriff’s Office
(o) 970-453-2232 | (d) 970-418-0625
Mark.Watson@SummitCountyCO.gov
Status: construction completed 11/2024
Team: D2C
SUMMIT COUNTY TRANSIT HEADQUARTERS
Contact: Chris Lubber, Transit Director
970-668-4161 |
Chris.lubbers@summitcountyco.gov
Status: Under construction, completion 2027
Team: D2C
27TOWN OF ESTES | RFQ/P: DESIGN SERVICES FOR
THE ESTES PARK PUBLIC SAFETY FACILITY
7| HOURLY RATE SCHEDULE
PRIME ARCHITECT | D2C Architects
Principal | Project Executive $193.00
Project Architect $171.00
Sr. Project Manager / Lead Planner $182.00
Project Manager $160.00
Designer $155.00
Specification Writer $190.00
BIM / Technology Manager $160.00
Job Captain | BIM Tech | Production Lead $155.00
BIM Tech | Production Support $120.00
Clerical $ 94.00
CIVIL ENGINEERS | Professional Engineering
Consultants
Principal Engineer $275.00
Senior Project Manager $235.00
Project Manager $210.00
Senior Engineer II $235.00
Senior Engineer I $210.00
Project Engineer $180.00
Senior Planner $180.00
Planner $155.00
Design Engineer $160.00
Senior Technician $150.00
Design Technician $115.00
Senior Commissioning Agent $175.00
Commissioning Agent $145.00
GIS Specialist $155.00
GIS Analyst $120.00
Project Coordinator $110.00
Project Assistant $ 90.00
Senior Field Project Manager $200.00
Field Project Manager $155.00
Senior Inspector $160.00
Inspector $125.00
Senior Field Technician $105.00
Field Technician $ 85.00
Senior Driller $130.00
Driller $95.00
Land Surveyor $150.00
Crew Chief $120.00
Survey Technician $100.00
*Premium time for all non-salaried personnel
or as noted in the contract 1.5 multiplier
LANDSCAPE ARCHITECTS | Norris Design
Principal $185.00–285.00
Senior Staff $125.00–190.00
Staff $ 95.00–130.00
Clerical $ 75.00–100.00
STRUCTURAL ENGINEERS | Corbel Engineering
Principal $200.00
Structural Engineer $195.00
Design Engineer $145.00
CAD/BIM Technician $125.00
Clerical $100.00
3D Laser Scan Technician + Equipment $185.00
Point Cloud Processing Technician $145.00
MECHANICAL, ELECTRICAL, PLUMBING
ENGINEERING | ME Engineers
Senior Principal $375.00
Principal $335.00
Associate Principal $320.00
Sr. Associate $295.00
Associate $280.00
Senior Project Manager $265.00
Project Manager $230.00
Project Engineer $195.00
Engineer $180.00
Designer $170.00
Sr. BIM Coordinator $160.00
BIM Coordinator $155.00
CAD Technician $140.00
Administrative Staff $130.00
COST ESTIMATING | Cumming Group
Executive /Senior Vice President $360.00
Vice President $315.00
Senior Director / Managing Director $290.00
Director $270.00
Associate Director $240.00
Senior Cost Manager $215.00
Cost Manager $176.00
Assistant Cost Manager $140.00
Coordinator $120.00
REIMBURSABLE RATES
(Rates are per unit based)
Photography $0.19
Photocopies (B&W – 8.5” x 11”) $0.15
Photocopies (B&W – 11” x 17”) $0.25
Photocopies (Color – 8.5” x 11”) $0.55
Photocopies (Color – 11”x 17”) $1.00
Preliminary Reports (Lam/Binding) $15.00
Long Distance Phone / Fax $0.06
Postage and Deliveries $35.00
Plots (B&W - Large Scale Format) $2.50/SF
Plots (Color – Large Scale Format) $5.00/SF
Mileage $IRS Rate/mile
Airfare Direct Expense
Airport Parking Direct Expense
Hotel Accommodations Direct Expense
Rental Car Direct Expense
Meals (3 Meals Per Day) Direct Expense
Printed/Burned CD/Flash Drive $10.00 ea.
* All reimbursables will incur a standard 15% Overhead
and Profit charge.
* All direct expenses will be billed based on actual
expense.
1212 South Broadway, Suite 250, Denver, CO 80210
3 0 3 . 9 5 2 . 4 8 0 2 | w w w . D 2 C a r c h i t e c t s . c o m
Request for Proposal
Design Services
8 April 2026
TOWN OF ESTES PARK | COST PROPOSALPUBLIC SAFETY FACILITY
8 April 2026
Mr. Derek Pastor | Project Manager
Town of Estes Park
170 MacGregor Ave., Estes Park, CO 80517
Submit via bidnet or e. dpastor@estes.org
RE: Request for Qualifications | Proposals for Design Services for the Estes Park Public Safety Facility
Dear Mr. Pastor, and Members of the Selection Committee
We are pleased to submit our proposal to provide comprehensive architectural and engineering design
services for the design and construction support of the new 30,000 SF Estes Park Public Safety facility. We
appreciate the opportunity to collaborate and partner on this important, community-centered project.
Our proposed fee structure is rooted in detailed task-by-task analysis to provide a clear, transparent roadmap
for design and delivery; carefully benchmarked against industry standards, and designed to provide you,
the Town and PD with value. The attached fee matrix details our efforts by role and by task in chronological
order, along with footnotes that provide clarifications so that all parties share a common understanding
before work begins. Where appropriate, optional additional service ideas have been identified to provide
flexibility while maintaining clarity around project scope and budget.
We understand the importance of delivering complete, construction-ready documents that meet current
police facility design (IACP, CALEA, etc.), applicable codes, ADA requirements, and Town standards. Our
team is fully prepared to support the project, launching from current solutions, through schematic design
and construction administration.
Fee Summary By Phase:
Task 1 – Schematic Design $ 225,898.00
Task 2 – Design and Land Development $ 335,036.00
Task 3 – Final Design and Construction Documents $ 349,705.00
Task 4 – Construction Observation $ 206,012.00
Estimated Reimbursable Allowance $ 13,305.00*
Total Requested $1,129,956.00
*Reimbursable Expenses
We will only bill for direct expenses realized associated with this project. These costs may include, printing,
travel to and from the site, etc. Any amount not used will not be billed.
D2C Architects is nimble, flexible and welcomes the opportunity to discuss our proposal with you to ensure
our efforts align with your needs and budget allocations.
Thank you for this opportunity.
Sincerely,
Eric Combs, AIA, LEED AP
Project Executive | Vice President, D2C Architects, Inc.
d:303-929-9121| ecombs@D2Carchitects.com
Attachments: Detailed Fee Matrix (Hourly Breakout)
Fee Proposal Confidential - Not for Public Record
www.D2Carchitects.com | 1212 South Broadway, Suite 250 | Denver, Colorado 80210 | 303.952.4802
Trip(s)Principal Project Project Specification Interior CAD | BIM CAD | BIM Clerical
DESCRIPTION In Charge Architect Manager Writer Designer Manager Techs Administrative TOTAL
1 Review of Concept Design 2 2 2 6
2 Project Kick-Off Meeting 1 8 8 8 8 2 34
3 Pre-Application Meeting 1 8 8 8 2 26
4 Community Engagement #1 1 8 8 8 8 2 34
5 Program Identification of Additional Spaces 4 4 8
6 Deliverables 8 8
7 Code Analysis 2 4 2 8 16
8 Code Plan 2 4 2 8 16
9 Specifications - Table of Contents only 2 2 4
10 Demo Plans (Existing Barns)4 4 4 8 20
11 Architectural Site Plan 2 2 8 12
12 Floor Plan 16 8 8 24 56
13 Roof Plan 8 8 4 16 36
14 Exterior Elevations 24 16 8 40 88
15 Building Sections (1 Longitudinal + 1 Transverse Section)4 4 8 16
16 Furniture Plans (Concept Only)2 4 8 14
17 Interior Elevations 2 8 16 26
18 Design Partner Coordination 0
19 Landscape Coordination 2 2 2 6
20 Civil Coordination 2 2 2 6
21 Structural Coordination 2 2 2 6
22 MEPF Coordination 2 2 2 6
23 Cost Estimator 2 2 2 6
24 Support in CM/GC Selection (Interview, Selection, etc.)1 8 8 2
25 Presentations to Town Board and Community Development Plan Review Team 0
26 Community Engagement #1 1 8 8 8 2 26
27 Schematic Design Presentation #1 1 8 8 8 2 26
28 Scenario Testing with IPT #1 1 16 16 24 40 4 100
29 Development Plan Review #1 1 8 8 2 18
30 Value Engineering 4 8 8 24 44
31 Internal QA/QC | Coordination 24 40 64
32 Team Meetings / Owner Progress Meetings + Meeting Minutes Virtual 8 8 8 24
33 Weekly Coordination Calls Virtual 8 8 8 24
34 Project Management 8 8
35 File Document Management (Uploading, Downloading, etc.)4 4
8 ------------------------------------------------------------------------
Total Hours 42 162 184 2 8 64 326 12 800
Hourly Rate $193.00 $171.00 $160.00 $190.00 $155.00 $160.00 $120.00 $94.00 $155.38
------------------------------------------------------------------------
Total Labor Cost $8,106.00 $27,702.00 $29,440.00 $380.00 $1,240.00 $10,240.00 $39,120.00 $1,128.00 $117,356.00
Footnote:TASK 1 Subtotal $117,356.00
1 All footnotes from previous tasks apply Landscape $7,000.00
2 Owner to conduct in-house design reviews at every milestone and provide design team with comments Civil $18,620.00
3 Scope is predicated on an established plan of 30,000 SF via 3 stories on a 3.9 acre site.Structural $22,500.00
4 Assumes owner will provide front end specifications for use in the bid documents MEPF $37,500.00
5 Assumes no lift stations Cost Estimator $14,422.00
6 Accounts for shallow foundation design and slab on grade. Deep foundations are not anticipated and therefore not accounted for.Survey Plat and Topo Survey Provided by Owner
7 Fire Sprinkler/standpipe will be designed via performance specification. GC will delegate design and bid to a licensed Fire protection contractor.Geotech To be Provided by Owner
8 Owner's IT Consultant will provide system rough-ins loads, etc. to design team for rough-in connection only.Traffic (TIS)$8,500.00
10 Owner's Security Consultant shall provide security system rough-ins, loads, etc. to design team for rough-in connections only.Total $225,898.00
11 Excludes Energy Modeling (Shoe Box or Full)
12 Excludes Commissioning Efforts in the design phase
13 Furniture Layouts are for Concept / Test Fit Purposes Only
14 Excludes LEED Registration and Review Fees.
15 Excludes LEED Template Design Efforts
April 8, 2026
PART 1 - SCHEMATIC DESIGN
ESTES PARK PUBLIC SAFETY
RFQ / RFP
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ESTES PARK PUBLIC SAFETY
RFQ / RFP
Trip(s)Principal Project Project Specification Interior CAD | BIM CAD | BIM Clerical
In Charge Architect Manager Writer Designer Manager Techs Administrative
1 Deliverables 0
2 Code Analysis 4 8 12
3 Code Plan 4 4 8
4 Code Official Review Agent Coordination 8 8 16
5 Specifications 2 40 4 46
6 Architectural Site Plan 4 8 8 20
7 Floor Plan 16 8 8 60 92
8 Roof Plan 4 8 4 24 40
9 Interior Elevations 8 16 24 40 88
10 Exterior Elevations 24 8 8 60 100
11 Building Sections 2 2 8 12
12 Wall Sections 8 8 16 40 72
13 Architectural Ceiling Plans 4 4 4 16 28
14 Room Finish Schedule 2 4 4 8 18
15 Door/Openings Schedule 4 4 8 8 24
16 Architectural Details 16 24 24 40 104
17 Preliminary Casework 2 4 4 4 16 30
18 Furniture Plans (Concept Only)2 4 8 14
19 Equipment Plans 2 4 4 8 18
20 Equipment Schedules 2 4 4 8 18
21 Cut Sheets 2 4 4 8 18
22 Design Partner Coordination 0
23 Landscape Coordination 4 2 6
24 Civil Coordination 4 4 8
25 Structural Coordination 8 8 16
26 MEPF Coordination 8 8 16
27 Cost Estimator 0
28 CM/GC 8 8 16
29 Presentations to IPT and Community Development Plan Review Team 0
30 Community Engagement #2 1 8 8 8 2 26
31 Design development Presentation #2 1 8 8 8 2 26
32 Value Engineering 8 16 16 40 80
33 AHJ Coordination and Submittal Support 8 8
34 Planning / Entitlement Submission 8 16 24
35 Planning / Entitlement Comment Response and Revisions (1 round of Revisions)8 24 32
36 Internal QA/QC | Coordination 24 40 64
37 Team Meetings / Owner Progress Meetings + Meeting Minutes Virtual 4 4 4 12
38 Weekly Coordination Calls Virtual 8 8 8 24
39 Project Management 16 16
40 File Document Management (Uploading, Downloading, etc.)8 8
2 ------------------------------------------------------------------------
Total Hours 0 140 246 40 40 124 566 4 1,160
Hourly Rate $193.00 $171.00 $160.00 $190.00 $155.00 $160.00 $120.00 $94.00 $155.38
------------------------------------------------------------------------
Total Labor Cost $0.00 $23,940.00 $39,360.00 $7,600.00 $6,200.00 $19,840.00 $67,920.00 $376.00 $165,236.00
Footnote:TASK 2 Subtotal $165,236.00
1 All footnotes from previous tasks apply Landscape $15,000.00
2 Excludes Value Engineering at Design Development efforts are complete Civil $30,000.00
3 Excludes early release or fast track packages Structural $49,800.00
4 Assumes a single bid package with no phased work MEPF $75,000.00
5 Excludes ABI/OLI and other Alternative Designs / Design Packages Cost Estimator By CM/GC
6 Conduit and Pull strings are accounted for. Pulled Wire/Structured Wire design and/or specifications is not included in the base scope.Total $335,036.00
7 Excludes rebate/grant/fund sourcing efforts such as research, documentation, Q&A, application assistance or any other effort.
PART 2 - DESIGN AND LAND DEVELOPMENT
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ESTES PARK PUBLIC SAFETY
RFQ / RFP
Trip(s)Principal Project Project Specification Interior CAD | BIM CAD | BIM Clerical
In Charge Architect Manager Writer Designer Manager Techs Administrative
1 Deliverables 0
2 Code Analysis 2 4 6
3 Code Plan 2 4 6
4 Code Official Review Agent Coordination 8 8 16
5 Specifications 2 24 2 28
6 Architectural Site Plan 2 4 8 14
7 Floor Plan 4 4 4 24 36
8 Roof Plan 2 4 4 8 18
9 Interior Elevations 2 4 16 24 46
10 Exterior Elevations 16 16 8 40 80
11 Building Sections 1 4 4 9
12 Wall Sections 8 8 16 24 56
13 Architectural Ceiling Plans 2 4 2 8 16
14 Room Finish Schedule 1 4 1 2 8
15 Door/Openings Schedule 2 4 4 4 14
16 Architectural Details 16 16 24 40 96
17 Casework 4 4 4 8 16 36
18 Furniture Plans (Concept Only)2 8 16 26
19 Equipment Plans 2 8 8 16 34
20 Equipment Schedules 2 8 8 16 34
21 Cut Sheets 2 8 8 16 34
22 Design Partner Coordination 0
23 Landscape Coordination 8 8 16
24 Civil Coordination 8 8 16
25 Structural Coordination 16 16 32
26 MEPF Coordination 16 16 32
27 Cost Estimator 0
28 CM/GC 24 24 48
29 Respond to Bidder RFI's + Substitution Requests 24 40 64
30 Prepare and Issue Addenda 24 40 64
31 Presentations to IPT and Community Development Plan Review Team 0
32 Scenario Testing with IPT #2 1 8 8 8 2 26
33 Construction Document Presentation (90%)1 8 8 8 2 26
34 Development Plan Review #2 1 8 8 2 18
35 Construction Document Presentation (100%)1 8 8 8 2 26
36 Town Board Meeting 1 8 8 2 18
37 AHJ Coordination and Submittal Support 16 16
38 Building Permit Submission 16 16 32
39 Building Department Comment Response and Revisions (1 round of Revisions)4 24 40 68
40 Internal QA/QC | Coordination 24 40 64
41 Team Meetings / Owner Progress Meetings + Meeting Minutes Virtual 8 8 8 24
42 Weekly Coordination Calls Virtual 8 8 8 24
43 Project Management 16 16
44 File Document Management (Uploading, Downloading, etc.)8 8
Total Hours 5 ------------------------------------------------------------------------
Hourly Rate 0 130 368 24 25 116 578 10 1,251
$193.00 $171.00 $160.00 $190.00 $155.00 $160.00 $120.00 $94.00 $155.38
Total Labor Cost ------------------------------------------------------------------------
$0.00 $22,230.00 $58,880.00 $4,560.00 $3,875.00 $18,560.00 $69,360.00 $940.00 $178,405.00
Footnote:TASK 3 Subtotal $178,405.00
1 All footnotes from previous tasks apply Landscape $10,000.00
2 D2C has not carried costs for Building Permit Applications, Submittal Fees or any other City, County or State fees Civil $22,500.00
3 Assumes all bid documents to Contractors are electronic only (PDF)Structural $26,300.00
MEPF $112,500.00
Cost Estimator By CM/GC
Total $349,705.00
PART 3 - FINAL DESIGN AND CONSTRUCTION DOCUMENTS
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ESTES PARK PUBLIC SAFETY
RFQ / RFP
Trip(s)Principal Project Project Specification Interior CAD | BIM CAD | BIM Clerical
In Charge Architect Manager Writer Designer Manager Techs Administrative
1 Preconstruction Meeting (Project Site)0
2 Preconstruction Meeting - Meeting Minutes 0
3 Attend Construction Meetings (Project Site) 24 192 144 24 360
4 Site Observation Reports 48 48
5 Construction Meetings via Phone Calls 24 48 48 120
6 Submittal | Shop Drawing Review 40 120 160
7 Construction Schedule Review (1 Total)4 4
8 GC Change Order Review and Comment 16 16 32
10 RFI Review and Response 60 80 140
11 Pre-Final Walk Through / Substantial Completion (Initial Punch List)1 8 8 2 18
12 Final Completion Walk Through (Punch List Review) (Trip accounted for above)1 8 8 2 18
13 Project Closeout Support 24 24 48
Total Hours 26 ------------------------------------------------------------------------
Hourly Rate 0 40 448 0 0 0 432 28 948
$193.00 $171.00 $160.00 $190.00 $155.00 $160.00 $120.00 $94.00 $155.38
Total Labor Cost ------------------------------------------------------------------------
$0.00 $6,840.00 $71,680.00 $0.00 $0.00 $0.00 $51,840.00 $2,632.00 $132,992.00
Footnote:All footnotes from previous tasks apply TASK 4 Subtotal $132,992.00
1 Assumes Testing, Balancing and Inspection efforts are hired by owner Landscape $12,500.00
2 Assumes a 12 month Construction duration Civil $15,220.00
3 Excludes Resident Inspection Structural $20,300.00
4 Excludes commissioning efforts or system balancing efforts during or after construction. To be hired directly by TOEP per Addendum Q&A MEPF $25,000.00
5 Assumes a single phase of construction Cost Estimator Not Applicable
6 Assumes all meeting minutes are generated by hired GC during Construction Total $206,012.00
7 Assumes a web based submittal, RFI and ASI process (Prolog, Submittal Exchange, etc.)
8 Assumes all subcontractors will print their own construction sets (from digital documents) at their own expense.
9 Excludes record drawings (generated from As-Built Drawings)
10 Landscape has included six (6) trips in this phase.
11 Civil has included time for two (2) CA trips.
12 Structural has included time for three (3) CA trips.
PART 1 - SCHEMATIC DESIGN $225,898.00
PART 2 - DESIGN AND LAND DEVELOPMENT $335,036.00 Architecture $593,989.00
PART 3 - FINAL DESIGN AND CONSTRUCTION DOCUMENTS $349,705.00 Landscape $44,500.00
PART 4 - CONSTRUCTION OBSERVATION $206,012.00 Civil $86,340.00
ESTIMATED REIMBURSABLE ALLOWANCE $13,305.00 Traffic Study $8,500.00
Structural $118,900.00
MEPF $250,000.00
Cost Estimator $14,422.00
Reimbursables $13,305.00
1 Design Development Cost Estimate $17,922.00
We do not see value in carrying the cost estimator into Design Development as the CM/GC will be on board
2 90% CD Cost Estimate $20,698.00
We do not see value in carrying the cost estimator into final CDs as the CM/GC will be building a final price
3 AV, IT, Telecom and Security Design $85,000.00
PART 4 - CONSTRUCTION OBSERVATION
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1212 South Broadway, Suite 250, Denver, CO 80210
3 0 3 . 9 5 2 . 4 8 0 2 | w w w . D 2 C a r c h i t e c t s . c o m
We are committed to providing equitable access to our services. If you need any assistance, please email digitalaccessibility@estes.org.
Proposed New Public Safety Facility
D E S I G N S E R V I C E S A N D C O N ST R U CT I O N M A N AG E M E N T A S S I STA N C E
C O N T R ACT
AUGUST 11, 2026 REGULAR MEETING
Recommended Vendor: Infusion Architects LLC
We are committed to providing equitable access to our services. If you need any assistance, please email digitalaccessibility@estes.org.
Presentation Provided at Meeting 2026-08-11
Phase I: Completed
January 2025: Phase I design services
•Secured through quotes
•Completed programmatic and space needs analyses and assessment
•Participated in site analysis for new facility
•Completed conceptual design on preferred Town-owned site at northwest corner of Manford Avenue
and Community Drive
Phase II: Scope
•Schematic Designs, Design Documents and Construction Documents
•Construction Management Assistance which includes providing responses to questions or
clarifications of the drawings, reviewing all shop drawings and equipment/ material submittals, routine
site visit/ inspections, and conducting Owner/ Architect/ Contractor meetings through duration of
construction
New Public Safety Facility
Design Services
Phase II Design Services Request for Proposals/
Qualifications Process
•Released on March 11, 2026
•24 companies (potential contractors and subcontractors) were represented at mandatory
pre-proposal meeting
•9 qualified proposals were received
•Staff Evaluation team: Internal Services, Public Works/ Engineering, Police
•Ranked top three proposals
•Two firms invited for presentations/ interviews based on qualifications and fees
Phase II Design Services Contract
Recommendation
•Unanimous recommendation to contract with Infusion Architects LLC
•Demonstrated comprehensive understanding of the overall project
•Credible strategies to effectively manage costs and deliver project
•Continuity of services, existing positive relationship and meaningful dialogue, and experience
of Infusion in design of other Police and Public Safety facilities
•Best overall value to the Town consistent with purchasing standards
•Town will only pay for work completed in event the Town ceases work towards construction of
a new public safety facility
TOP 3 RANKED
PROPOSALS
PROPOSED
FEE
DELTA
Infusion Architects $1,365,000 +$111,424
D2C Architects $1,253,576
Anderson Mason Dale $2,082,420
Phase II Design Services Funding Sources
SOURCE AMOUNT/ NOTES
Town Capital Improvement Plan
State of Colorado Department of Local Affairs
(DOLA) Energy Mineral Impact Assistance Fund
Grant
$100,000
$100,000 Local Match (Budgeted)
On August 11 Consent Agenda for action
Federal Congressionally Directed Spending through
USDA for design & construction
$1 million
Pending USDA process and IGA
Project and Construction Financing Certificates of Participation to be issued
We are committed to providing equitable access to our services. If you need any assistance, please email digitalaccessibility@estes.org.
Proposed New Public Safety Facility
D E S I G N S E R V I C E S A N D C O N ST R U CT I O N M A N AG E M E N T A S S I STA N C E
C O N T R ACT
AUGUST 11, 2026 REGULAR MEETING
Recommended Vendor: Infusion Architects LLC
We are committed to providing equitable access to our services. If you need any assistance, please email digitalaccessibility@estes.org.
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Department: Town Clerk
Date: August 11, 2026
Subject: Visit Estes Park Board Appointment Process
Type: Policy Direction
Objective:
To review the appointment process for an upcoming vacancy for a Town appointment
on the Visit Estes Park’s Board.
Present Situation:
The Visit Estes Park Board will have a vacancy with Sean Jurgens term ending
December 31, 2026. He is term limited and cannot apply for an additional term.
Additionally, Visit Estes Park adopted new bylaws in February 2026 that contain a
section on “Nominations” which establishes the Chair of the Board to appoint a
nominating taskforce as outlined in Section 203 of the bylaws. This taskforce, if formed,
would submit names to the Town or the County no later than September 30th of any
year that a vacancy occurs. This section does state clearly that the Town is under no
obligation to choose one of the recommended candidates. Visit Estes Park has
prepared an announcement to assist with outreach to interested parties.
The Town Board has adopted Policy 102 Committees which outlines the recruitment
process including advertisement, application, eligibility, selection process, etc. The
Town’s policy does not speak to coordination with another entity, to include the sharing
of applications, screening of such applications and recommendation to the Town Board.
Policy section 4.d.1 does provide Town Board the ability to appoint designee(s) as
outlined.
Proposal:
Policy 101 Division of Responsibilities Section 6 states all applicants for Town
board/committees are to be interviewed by the Town Board, or its designee(s). Any
designee(s) will be appointed by the Town Board. Therefore, two members of the Board
would interview all interested applicants for the board/commission positions unless the
Town Board appoints a designee(s) to complete the process.
The Town Board has not used the provision to designate someone other than Board
members to serve on the interview committee. This provision does however exist and
leads staff to propose the Board review and determine how to proceed with filling the
upcoming vacancy on the Visit Estes Park Board. Options for consideration may
include one of the following:
1) Mayor Hall and Mayor Pro Tem Hazelton could be appointed as the interview
committee as outlined in the Town Board Policy 101 and Policy 102 and
complete the interview/selection process and have a member of the Visit Estes
Park Board or the Executive Director attend the interviews to bring forward a
recommendation to the Town Board.
2) A variation of option 1: Appoint one Town Board member that serves on the Visit
Estes Park Board and select another member of the Town Board to the interview
committee.
3) Designate the Visit Estes Park nominating taskforce as the Town Board’s
designee to review applications, interview, and bring forward a recommendation
to the Town Board. The Board could further require Mayor Hall and/or Mayor Pro
Tem Hazelton serve on the Visit Estes Park nominating taskforce.
Advantages:
• Board direction will provide clarity to the Town staff managing appointments and
provide Visit Estes Park with an understanding of how the vacancy will be filled.
Disadvantages:
• Town staff are unable to move the process to fill the vacancy forward without
Town Board direction due to the inconsistencies between the Town’s policies and
Visit Estes Park’s bylaws.
Action Recommended:
Staff does not have a recommendation as this is a policy discussion for the Town
Board. One of the options presented would allow the process to move forward.
Finance/Resource Impact:
None.
Level of Public Interest:
Low.
Sample Motions:
I move to approve/deny the appointment of Mayor/Mayor Pro Tem/Trustee
______________and Mayor/Mayor Pro Tem/Trustee _______________ to the Visit
Estes Park Board of Directors interview committee and to follow the selection process
outlined in Policy 101 Division of Responsibilities and Policy 102 Committees.
I move to approve/deny the appointment of the Visit Estes Park Nomination Taskforce
as the Town Board’s designee to complete the selection process as outlined in Policy 102
Committees for the upcoming vacancy on the Visit Estes Park Board of Directors.
I move to approve/deny the appointment of the Visit Estes Park Nomination Taskforce
as the Town Board’s designee to complete the selection process as outlined in Policy 102
Committees for the upcoming vacancy on the Visit Estes Park Board of Directors with
Mayor Hall (and/or) Mayor Pro Tem Hazelton serving on the Taskforce.
Attachments:
1) Town Board Policy 102 Committees
2) Visit Estes Park Bylaws dated February 2026
Effective Period:Until Superseded
Review Schedule:Annual -January
Effective Date:October 24th,2018
References: Governance Policy Manual 1.6 Board Appointed Committee Principles
______
TOWN BOARD GOVERNANCE POLICIES
102
Town Committees
1.PURPOSE
To establish a uniform Policy and Procedure process for Town of Estes Park committees
and to provide reference for cross training and training new personnel.
2.SCOPE
This Policy and Procedure applies to all Town citizen volunteer boards,commissions and
task forces,herein collectively referred to as “committees”and the appropriate staff who
support the functions of these entities.This Policy and Procedure does not apply to
internal staff committees,committees not appointed by the Town Board or outside
independent committees.
3.RESPONSIBILITY
The Town Administrator and Town staff shall be responsible for the implementation of
this Policy and Procedure.
Town Committees 102
Revisions:10/2312018 Town of Estes Park,Town Board Policies Page 1 of 13
Attachment 1
TABLE OF CONTENTS
PURPOSE .1
2.SCOPE 1
3.RESPONSIBILITY 1
4.PROCEDURE 4
a.Definitions 4
i.Committee Types 4
ii.Town Board Liaison S
iii.StaffLiaison S
b.Terms 6
c.Recruitment 6
i.Recruitment 6
H.Applications 6
Hi.Eligibility 7
d.Selection Process 7
e.Notification 8
f.Vacancies 8
g.Committee Alternatives a
h.Staff Support 8
i.Trustees Liaison 9
j.Orientation and Training 9
k.Bylaws 9
I.Recognition 10
m.Ownership of Intellectual Property 10
n.Open Meetings 10
o.Decision Making 10
p.Compensation and Reimbursement 11
i.Compensation 11
ii.Mileage 11
Town Committees 102
Revisions:10/23/2018 Town of Estes Park,Town Board Policies Page 2 of 13
iii.Meals .11
iv.Expenses .11
q.Insurance Coverage .11
r.Conilictofinterest 12
s.Gifts 12
t.Minutes 12
u.Agendas 12
v.Waivers 12
Town Committees 102
Revisions:10/23/2018 Town of Estes Park,Town Board Policies Page 3 of 13
4.PROCEDURE
NOTE:In instances where federal or state regulations and laws differ from this
policy/procedure,the federal and state laws and regulations will be followed.
a.Definitions
i.Committee Types
Committees serve many different roles within the Town.It is important that staff
and committee members fully understand the role of each committee and the
authority and responsibility for the committee and its members.To help define
these roles,each committee will be designated as to type,as defined below:
(1)Advisory Committees
An advisory committee serves a forum of citizens to advise and assist the Town
Board and/or a requesting Town department,providing them with technical and
non-technical advice on issues.Advisory committees are not authorized to
make decisions on behalf of the Town.The Town Board will consider the input
of advisory committees,as well as other community members,in making
decisions on issues.The Town Board may or may not take action that is in
agreement with the advice of a Town advisory committee.Advisory
committees may not speak for the Town or take independent positions on
issues with the public or the press.Its purpose is to advise the Town Board or
the requesting department only.
Constituent Advisory Committee:This type of advisory committee is used
as a polling type committee used to develop a sampling of community reaction
and opinion on an issue or program(s).The membership on this type of
committee should be broad based and accurately reflect the total diversity of
the larger public.Example:The Transportation Advisory Board
Content —Advice-giving Committee:This type of advisory committee is
created to give advice to the Town Board or appropriate department to aid with
decision making processes.Varied interests and opinions are encouraged,and
the advisory committee may be asked to develop specific proposals and
products for Town Board or department consideration.Membership is selected
to encourage a wide variety of input from respected individuals from the
community with specialized expertise.This advisory committee may or may not
be a demographic reflection of the community as a whole.Example —The
Parks Advisory Board
Working Group:This type of advisory committee may reflect both the content
or advisory type of committee,but is further charged with implementation of a
project or program.Example —The Police Auxiliary
(2)Quasi-judicial Committees
Some committees and commissions are defined in state statute and have
certain statutory responsibilities and authorities,as designated by statute.
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Often these committees have the authority to hold formal hearings,accept
testimony,and make decisions which have some level of legal standing.These
decisions may or may not be subject to review by the Town Board.Members
of these committees must be cognizant of protecting the unbiased quasi-judicial
nature of the committee and its formal hearings.Activities of these committees
are limited to those authorities granted in statute or specifically by the Town
Board.Example —The Planning Commission
(3)Decision-Making Committees
Decision-making committees are bodies that either statutorily or as granted by
the Town Board have authority to make decisions which may include some of
the following:approving citizen requests and applications,allocating resources,
hiring or firing employees or adopting regulations.The specific authority of each
decision-making committee is defined in statute or in the bylaws as approved
by the Town Board.Examples—The Board of Adjustment,Board of Appeals
(4)Ad-Hoc Task Forces
Task forces are special ad-hoc panels created by the Town Board for a specific
project or task.Task forces are limited in duration and are not ongoing entities.
The responsibilities of the task force shall be designated by resolution by the
Town Board at the time the Town Board authorizes the formation of the task
force.The Town Board will consider the input of task forces,as well as other
community members,in making decisions on issues.The Town Board may or
may not take action that is in agreement with the advice of a Town task force.
Task forces may not speak for the Town,and are to advise the Town Board or
the appropriate department only,and are not to take independent positions on
issues with the public or the press.Examples —Bond Park Committee,
Transportation Visioning Committee
(5)Outside and Independent Committees
These are committees that may or may not be appointed wholly or partially by
the Town Board,but are independent autonomous committees,often serving
a governance role for another entity.This includes,but is not limited to the
Estes Valley Library Board,the Local Marketing District,the Estes Park
Housing Authority,and Western Heritage Inc.
ii.Town Board Liaison
The Town Trustee assigned to the committee pursuant to Governing Policy 1.7
iii.Staff Liaison
A staff position responsible for the coordination and communication with the
assigned committee and the day-to-day support for the committee.
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b.Terms
The term for committee membership shall be defined in the bylaws of each committee.
Terms for outside committees are the responsibility of the specific committee and not
the Town of Estes Park.
Terms for all committee members will be staggered with the exception of ad-hoc or
temporary committees,which may have a finite sunset.
Mid-term appointments to positions that become vacant may be made at any time or
may be postponed to the regular term period,at the discretion of the Town Board.
Unless otherwise specified by statute,members of a committee serve at the pleasure
of the Town Board,have no property interest or entitlement in their membership or
office and may be removed at any time for any reason by the Town Board.
c.Recruitment
The Town Clerk will publicize and advertise committee vacancies each year,and on
an as-needed basis throughout the year,utilizing paid advertising,press releases to
electronic and print media,the Town website,and other produced materials that might
engage interested residents.Applications shall be available on the Town website,at
Town Hall and at the Estes Valley Library.
i.Recruitment
Current committee members are encouraged to help recruit potential committee
members,especially when specific targeted populations or expertise is required.
Staff and Trustees may encourage individuals to apply for any open committee
position,however they must be clear that the authority to appoint to a committee
is solely the responsibility of the Board of Trustees,and there is no implied promise
or guarantee of appointment.
ii.Applications
All citizens interested in serving on a committee shall complete an official Town
application.These applications will be available from the Town Clerk’s office and
on the Town website.Applications must be returned by the deadline to the Town
Clerk’s office.Online applications are accepted from the Town website.
Citizens may apply for up to three committees at a time.When applying for more
than one committee,applicants should prioritize their requests on the committee
application form.
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iii.Eligibility
Eligibility for any committee shall be defined in the bylaws of each committee.
However,except by special circumstance as approved by the Town Board,all
members of any Town committee shall be residents of the Town of Estes Park.
No individual who is currently serving a sentence after being convicted of a felony
may serve on any Town board.Due to the time commitment involved,and to allow
as many citizens the chance to participate in Town committees,serving on more
than one Town committee at a time is discouraged.However,the Town Board
reserves the right to appoint individuals to multiple committees when,in the opinion
of the Town Board,it is in the best interest of the Town.
d.Selection Process
The Town Board will seek the most qualified diverse applicants with applicable special
interest and expertise.In general,only the Town Board will select appointments to a
Town committee.Existing committee members may assist with the recruitment of new
members,but should not screen,interview or make recommendations for
appointments,unless specifically requested to do so by the Town Board.
Selection to the committees will be carried out as follows:
1.The Town Board or its designee(s)will review the applications.
2.The Trustees or their designee(s)may screen applicants to select a pool for
interviewing.
3.The Trustees or their designee may conduct reference checks or background
checks on applicants when,in the opinion of the Town Board or its designee(s),
it is in the best interest of the citizens of the Town of Estes Park.No such
checks will be completed without the informed consent of the applicant.
4.Applicants for all committees will be interviewed by the Town Board,or its
designees.Any designees will be appointed by the full Town Board.
a.Personal interviews shall be conducted prior to any appointment to a
Town committee,unless specifically waived by the Town Board,or as
excepted below.
b.Prior to candidate interviews,the Town Board or its designee(s)
assigned to conduct the interviews shall develop selection and
evaluation criteria for review of the candidates.
5.The Trustees may request assistance from the staff liaison and other
committee members.
6.Recommendations from the interview team will be made to the Town Board,
which will make the appointment(s).
Incumbent committee members who are eligible for reappointment will be contacted
by the Town Clerk’s office to assess their interest in being reappointed.Members who
desire reappointment will be considered along with all other applicants.Incumbents
may be interviewed by the Town Board or its designee,at the discretion of the Town
Board.
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By agreeing to serve on a Town committee,the member agrees to abide by this policy
of the Town Board.Any committee member who violates the terms of this Policy and
Procedure or the bylaws of the committee may be asked to resign or be removed from
the committee by the Town Board.
e.Notification
The Town Clerk’s office will notify applicants of scheduled interviews.The Town
Clerk’s office will promptly notify applicants and incumbents requesting
reappointment,of appointments and the status of their applications.
f.Vacancies
The Town Clerk’s office will keep all applications on file for one year.If vacancies
occur during the year,the position may be filled from the current list of applicants using
the selection process delineated or through advertising for interested volunteers.For
difficult to recruit committees,applications may be kept on file for two years.
Resignations from any committee should be addressed in writing to the Town Board
or Town Administrator.
g.Committee Alternatives
No Town committee will have members designated as alternates.All members,other
than those designated as ex-officio or associate,shall have full membership and
voting privileges on all Town committees.
Where federal or state laws or municipal ordinances require alternates Section
102.3.7.1 is waived.
Alternate/non-voting members who wish to become regular members must complete
an application for the appropriate committee.
h.Staff Support
Staff support is available to committees through the staff liaison assigned to support
each committee.
It is the responsibility of the Town Board,in coordination with the staff liaison to provide
the necessary budget and other resources for any committee to perform its assigned
duties.
It is the responsibility of the staff liaison to ensure the committee has adequate and
reasonable staff support within budgeted resources.
Staff support and staff liaisons will not be members of the committee to which they are
assigned.
It is the responsibility of the staff liaison to make requests for the Trustees’liaison to
attend assigned committee meetings through the Town Clerk.
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i.Trustees Liaison
Individual Trustees may be assigned as liaisons to a committee by the Town Board.
The role of the Trustee liaison is:
•To serve as the primary two-way communication channel between the Town
Board and the committee.
•If so designated by the Town Board,to review applications,interview
candidates and make recommendations to the Town Board for approval.
•Serve as the primary Town Board contact with the committee.
•Attend assigned committee meetings when requested or whenever
appropriate,in the opinion of the Trustee liaison.Trustee liaisons are not
expected to attend every meeting of the committee.
•Any Trustee may attend the meeting of any committee;however they should
notify the official Town Board liaison in advance of attending.This notification
will allow the liaison to know when a quorum of the Town Board may be
attending the committee meeting and to notify the Town Clerk so the
appropriate public notifications can be made,in compliance with the Colorado
Open Meetings Act.
•The liaison is not a member of the committee and when in attendance at a
committee meeting,shall be there as an observer for the Town Board.
Participation in committee discussions should be minimal and restricted to
clarification of Town Board positions or collection of information to bring back
to the full Town Board.
j.Orientation and Training
Staff liaisons should provide new committee members with pertinent materials that will
assist new members in becoming fully functioning members of the committee,
including a copy of the bylaws and a copy of this policy.Staff liaisons should clearly
inform all new members of the role of the committee and the responsibilities and
authority of the committee.Established committee members are encouraged to share
their experience and knowledge with new members.New members are encouraged
to attend meetings before their term begins.All new committee members shall receive
and acknowledge the receipt of the Town of Estes Park Volunteer Manual.
k.Bylaws
Each committee shall adopt bylaws that are consistent with these policies.A copy of
the bylaws shall be sent to the Clerk’s office prior to adoption,for staff and Town Board
review.This Policy and Procedure shall be incorporated,by reference,into the bylaws
of all Town committees,The bylaws shall include a description of the objectives and
duties or tasks of the committee,as set by the Town Board or the appropriate
department.
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I.Recognition
The Town Board shall recognize the Town’s volunteers annually,in a manner
determined by the Town Board.
The Town Board will send a letter of appreciation to all outgoing committee members
in good standing.
m.Ownership of Intellectual Property
Any documents,articles,reports or correspondence,recommendations or other
products produced by a Town committee shall be the sole property of the Town of
Estes Park.
No committee or member of a committee may copyright or in any other way take
ownership for any documents,articles,recommendations or other products produced
as a function of the Town committee.
All documents and correspondence produced as part of the regular business of any
committee shall be subject to the same open records policies applicable to all Town
documents and correspondence.
All documents and publications of any Town committee must be clearly identified as
belonging to or originating from the Town of Estes Park.
n.Open Meetings
All meetings and actions of any committee shall be in full compliance with state
statutes governing open meetings.It is the responsibility of the staff liaison to be
familiar with these statutes and regulations.
o.Decision Making
Any actions,recommendations or discussions of any committee shall be limited to the
defined objectives of the body as described in the approved bylaws.
A common point of misunderstanding with committees and citizens is the role of the
committee in decision making and the type of decision making to be employed by the
committee for a particular issue.The Town Board realizes that not one method of
decision making fits all situations;however it is important that the type of decision be
declared early in the process of public discourse.The type of decision process is
dependent on the issue involved,the time frame available and the amount of public
participation desired.
It is the responsibility of the staff liaison to assist the committee in its decision-making
process and to train new and existing members in the appropriate responsibilities and
authorities of the committee and its members.Staff liaisons are not to exert undue
influence during the decision-making process,but only to keep the decision making of
the committee in agreement with the objectives set by the Town Board.
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p.Compensation and Reimbursement
i.Compensation
Citizens who serve on Town committees do so as volunteers.There will be no
financial compensation or reimbursement of expenses,except as noted below,for
any volunteers on any committee.
ii.Mileage
Committee members may request reimbursement for mileage to attend any
committee function if the member must travel greater than 10 miles from their
residence.Mileage will be reimbursed at the rate currently adopted for Town travel
by the Town Board.The staff liaison is responsible for approving mileage
reimbursements for committees within the budget provided by the Town Board.
iii.Meals
Meals may be provided by the Town as part of regular meetings of the committee,
as budgeted.
iv.Expenses
Members of committees may be reimbursed for out-of-pocket costs associated
with the business of the committee provided the expenditures have been
previously budgeted by the Town Board and authorized in advance by the
assigned staff liaison or Town Administrator.(For example,office supplies,copies,
printing,etc.)Other expenses may be reimbursed if,in the judgment of the staff
liaison,such reimbursement is in the best interest of the Town.
q.Insurance Coverage
General liability (liability other than auto,including general,law enforcement and
professional)is provided to all volunteers.
Volunteers are not covered by the Town’s workers’compensation coverage.Any
injuries incurred while volunteering is the responsibility of the individual volunteer.
Specific to automobile insurance,both physical damage and legal liability for bodily
injury or death is covered for all volunteers driving town vehicles,subject to coverage
limits pursuant to the Town’s coverage.In addition,liability is covered for all volunteers
driving their personal vehicles on Town business;however the following claims are
excluded from coverage.
•Bodily injury or death to passengers (including friends and family)who are not
on official town business.
•Physical damage to non-Town owned vehicles used on Town business.
Property insurance is not provided to any personal property of the volunteer.
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r.Conflict of Interest
A conflict of interest occurs when a person’s private,personal relationships or interests
conflict so that an independent observer may reasonably question whether the
person’s actions or decisions are determined by personal benefit,gain,or advantage.
Members of committees shall not use their membership for private gain,and shall act
impartially and not give preferential treatment to any private organization or individual.
A member of any committee who has a personal or private interest in a matter
proposed or pending shall disclose such interest to the committee;shall not vote on
the item;and shall not attempt to influence the decisions of other members voting on
the matter.
s.Gifts
Acceptance of or giving of any gifts by a committee member,which could lead to a
conflict of interest,is prohibited.In particular,no member of any committee may
accept or give a gift in excess of the value specified in Article XXIX of the Colorado
State Constitution,from any individual,organization,contractor,or any other entity
which does business with the Town or has any control of or interest in Town business
related to the activities of his or her particular committee.
t.Minutes
Minutes shall be recorded of all meetings of any Town committee that are subject to
the Colorado Open Meetings Act.Approved or draft minutes should be posted as
soon as practicable after the meeting in question.Committees are strongly
encouraged to post draft minutes prior to the final approval of the minutes at the next
meeting of the committee.At a minimum,minutes shall be published on the Town
website within seven days of approval by the committee.
Minutes should record any formal actions taken by the committee.Minutes are not
intended to be verbatim transcripts of the meeting.The amount of detail included in
the minutes beyond the recording of actions is left to the discretion of each committee.
u.Agendas
Agendas for all public committee meetings will be posted on the Town website a
minimum of six days prior to the meeting,whenever possible.
v.Waivers
Any section of this policy can be waived by a majority vote of the Town Board.
w.Sunset Review
In accordance with Governing Policy 1.6.1.6,all committees will undergo a regular
sunset review,at least once every five years,unless otherwise provided for more
frequently and according to a staggered schedule to be adopted separately by the
Board of Trustees.This applies only to non-statutorily required boards/commissions.
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Approved:
Todd Jirsa,Payor
Date
Town Committees 102
Parks Advisory Board
BoardlCommittee Initial Sunset review (then every five years
thereafter)
I Transportation Advisory Board October 2017
Family Advisory Board April 2019
October 2017
Audit Committee October2018
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Page 1 of 11
BYLAWS OF THE ESTES PARK LOCAL
MARKETING DISTRICT
Adopted by the VEP Board of Directors February 19, 2026
Attachment 2
Page 2 of 11
ARTICLE I ORGANIZATION
Section 101. Name and Office Location
Estes Park Local Marketing District, DBA Visit Estes Park (hereinafter referred to as VEP or the District) with a
principal business office at 1230 Big Thompson Avenue, Estes Park, CO 80517 (“VEP Office”).
Section 102. Mission
We drive sustainable year-round economic growth by encouraging visitor demand.
Section 103. Vision
To offer positive and memorable experiences for guests and quality of life for our community.
Section 104. Fiscal Responsibility
The fiscal year of VEP is from January 1st - December 31st. The Board of Directors will make lawful and
adequate provisions for sound fiscal policies and practices of VEP, including the preparation of an annual audit
by a certified public accountant, the preparation of an annual budget, and ample fidelity bonding of the officers
and employees entrusted with the handling of funds or property of VEP in accordance with state laws.
Section 105. Colorado Law
VEP is a Local Marketing District organized and operating under the authority granted by the Local Marketing
District Act, 29-25-101 et seq., C.R.S. (the “Act”), and other applicable law. These Bylaws and the operation of
the District shall also be consistent with that certain Restated Intergovernmental Agreement for the Estes Park
Local Marketing District dated ______, 2025 (“IGA”). (Resolution 99-25 Restated Intergovernmental
Agreement for the Estes Park Local Marketing District).
Section 106. Liability and Indemnification
To the extent permitted by law, the District shall defend, hold harmless and indemnify any Director, officer,
agent, or employee, whether elected or appointed, against any tort or liability, claim or demand, without
limitation arising out of any alleged act or omission occurring during the performance of official duty, as more
fully defined by law or by an indemnification resolution. The provisions of this Section shall be supplemental
and subject to and, to the extent of any inconsistency therewith, shall be modified by the provisions of the
Colorado Governmental Immunity Act, 24-10-101, et seq., C.R.S.
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ARTICLE II
DIRECTORS
Section 201. Board of Directors
The Board of Directors of VEP (the “Board”) shall have all legislative power of the District and is authorized to
implement and carry out the annual operating plan approved by the Town and County.
The Board shall be composed of (5) Directors. Three Directors shall be appointed by the Town of Estes Park
Town Board (the “Town”) and (2) Directors by the Larimer County Board of County Commissioners (the
“County”).
Two (2) of the Town appointees shall be chosen from the Town of Estes Park Board of Trustees. The third
Town appointee shall not be a member of the Town Board. One (1) of the County appointees shall be chosen
from the Larimer County Board of County Commissioners. The second County appointee shall not be a
member of the County Board of County Commissioners.
For the two appointees who are not elected officials of the Town or County, preference may be given to
applicants involved in the lodging industry in the Estes Valley at the discretion of each appointing authority.
Within thirty (30) days after being appointed, except for good cause shown, each newly appointed Director
shall appear before an officer authorized to administer oaths and take an oath that the Director will faithfully
perform the duties of office as required by law and will support the constitution of the United States, the state
constitution, and laws made pursuant thereto.
Any outgoing Directors shall have the option to request transition to membership on the Marketing Advisory
Committee (See Section 501. STANDING COMMITTEES) immediately upon its formation without completing
an interview process.
Section 202. Eligibility
Each Director, except for the County appointee who is a County Commissioner, must live within the Service
Area of VEP for at least one year prior to their appointment and must remain a resident of the Service Area of
VEP during their entire term.
Section 203. Nominations
A nominating taskforce may be appointed by the Chair of the Board and submit names to the Town and/or
County no later than September 30th of any year that has an open seat. While the Town and County are under
no obligation to choose one of the recommended candidates, efforts by the Board should be taken to find and
encourage those candidates that will enhance VEP and its mission. A similar process may be followed when a
vacancy occurs on the Board.
Section 204. Term of Office
The three (3) Directors who are also elected Town Trustee or County Commissioner shall serve terms that
correspond with their elected terms of office and their appointment by their respective board. The other two
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(2) non- elected Directors shall serve terms of four (4) years each, staggered so that a term expires every
two (2) years. Each Director shall serve at the pleasure of their appointing entity.
The two (2) non-elected Directors may serve no more than two (2) consecutive terms; however, the Town or
County may waive this term limit for their respective appointees upon finding there are no qualified applicants
to fill a vacancy. For purposes of this term limit, a term is considered consecutive unless separated by at
least two (2) years.
Section 205. Board Vacancy
The Town or County (whichever entity appointed the Director causing the vacancy) shall appoint a
replacement Director as soon as practicable following the vacancy.
Section 206. Regular Meetings
The Board of Directors shall hold regular meetings at least once each quarter and are encouraged to meet
monthly and may hold special meetings as deemed necessary. Meetings of the Board of Directors shall be
subject to the provisions of C.R.S. 24-6-401 et seq. (Open Meetings Law) as applicable. The Board of
Directors shall act by motion or resolution.
Section 207. Special Meetings/Work Sessions
The Board Chair may call a special meeting or work session of the Board at any time, and must do so
whenever asked by any one-third of the total number of Directors.
Special meetings may only be held upon clearing the proposed date and time with at least one of the County
appointed Directors.
In the case of a requested special meeting or work session, the request must be made in writing and the
meeting must be set for no sooner than seven (7) days and no later than fourteen (14) days from the date
the request is made. Notice of any special meeting or work session must then be posted as required by the
Colorado Open Meetings Law.
Section 208. Agenda
The Agenda for any special or regular meeting shall be set by the Board Chair in time to post such Agenda at
least twenty-four (24) hours prior to the scheduled meeting. If a Director would like to add an issue to the
Agenda for an upcoming meeting, the Director should contact the Board Chair at least forty-eight (48) hours
prior to the scheduled meeting. Any Director may request the addition of discussion items at the start of a
meeting, but in no event shall new action items be added to the Agenda at the start of the meeting absent
emergency circumstances. If any such discussion item requested by a Director is objected to by any other
Director, such agenda item shall only be included on the Agenda upon approval of a majority of the Directors
present at the meeting.
Section 209. Emergency Meetings
Notwithstanding any other provisions in this Article II, emergency meetings may be called by the Chair or any
two (2) Directors in the event of an emergency that requires the immediate action of the Board and could not
Page 5 of 11
be delayed for the twenty-four (24) hour notice period. Notice of an emergency meeting may be given to the
Board by telephone or other reasonable means. Any action taken at an emergency meeting shall be effective
only until the first to occur of (a) the next regular meeting; or (b) the next special meeting at which the
emergency issue is on the public notice of the meeting. At such subsequent meeting, the Board may ratify any
emergency action taken. If not ratified, the emergency action shall be deemed rescinded as of the date of the
subsequent meeting.
Section 210. Quorum
A quorum of the Board shall consist of three (3) Directors. No action of the Board shall be valid unless
approved by the affirmative vote of at least three (3) Directors at a duly noticed meeting.
If, at any point during a meeting, a quorum is no longer present, then the meeting must be adjourned.
Section 211. Voting
All Board action shall be taken only upon a vote of the Directors at a duly noticed and properly convened
meeting of the Board through a motion or resolution. Proxy voting is not permitted.
Section 212. Attendance
All Directors shall attend all meetings, including special meetings, if possible. In the event any Director misses
three (3) consecutive regular meetings or a total of four (4) regular meetings in a calendar year, the Town or
County may remove the offending Director for neglect of duty and appoint a new Director to fill the vacancy.
With prior approval by the Chair, or Vice Chair in the Chair’s absence, no more than three (3) Directors may
attend a meeting through the use of an electronic communication platform so long as the Director has all of the
necessary materials to participate in the meeting and can hear the proceedings clearly.
Section 213. Powers of the Board
The Board will exercise all powers granted by the Act and other applicable law. The primary authority granted
by the Act permits VEP to provide the following services:
1. Organization, promotion, marketing, and management of public events;
2. Activities in support of business recruitment, management, and development;
3. Coordinating tourism promotion activities;
4. Housing and childcare for tourism-related workforce, including seasonal workers, and for other workers
in the community; or
5. Facilitating and enhancing visitor experience.
Page 6 of 11
Section 214. Board Roles and Responsibilities
The Board of Directors shall exercise governance authority and fiduciary oversight for Visit Estes Park
and shall be responsible for the following:
1. Adopt an official seal for VEP.
2. Mission and Purpose: Establish, protect, and advance the mission, vision, and public purpose of Visit
Estes Park in accordance with applicable law and intergovernmental agreements.
3. Strategic Direction: Approve and provide oversight of long-term strategic priorities, including the Strategic
Plan, Operating Plan, and other board-approved plans that guide the organization’s work.
4. Policy and Governance Framework: Adopt and maintain bylaws, governance policies, and ethical
standards necessary to ensure effective oversight, accountability, and transparency.
5. After a decision has been reached, speak publicly as one voice.
6. Financial Stewardship: Oversee the financial integrity of the organization, including approval of budgets,
monitoring of financial performance, and ensuring the proper use of public funds in accordance with law
and approved plans.
7. Performance Oversight and Accountability: Exercise governance oversight to ensure the organization is
effectively advancing its mission and achieving board-approved objectives.
8. Chief Executive Officer Oversight: Hire, support, evaluate, and, if necessary, remove the Chief Executive
Officer, and delegate appropriate authority for day-to-day operations consistent with board policies.
9. Public and Intergovernmental Accountability: Ensure coordination, transparency, and accountability to
the Town of Estes Park and Larimer County, and act as a responsible steward of the intergovernmental
partnership.
10. Legal and Ethical Compliance: Ensure compliance with applicable laws, regulations, intergovernmental
agreements, and adopted policies, including open meetings, conflicts of interest, and public accountability
requirements.
11. Advocacy and Ambassadorship: Serve as ambassadors for Visit Estes Park’s mission and destination
stewardship goals while acting in the best interest of the organization.
Section 215. Operating Plan
The Board shall file an Operating Plan with the Town and County no later than September 30 each year for
approval by the Town and County. The Operating Plan must specifically identify the services to be provided by
VEP, any Marketing and Promotional Tax to be imposed by VEP, and such additional information as required
to inform the Town and County as to the activities, services, and funding of VEP in the upcoming year. The
Operating Plan shall include a proposed budget for the upcoming fiscal year. The services and financial
arrangements of VEP shall conform so far as practical to the approved Operating Plan. The Operating Plan
may, from time to time, be amended by VEP with the approval of the Town and County.
As a complement to the Operating Plan, the District shall file with the Town and with the County the District’s
proposed line-item budget as soon as it is filed with the District’s Board of Directors.
The District shall also file with the Town and with the County the District’s approved line -item budget for the
coming fiscal year by December 31 of each year.
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Section 216. Conflict of Interest
Each Director is required to disclose any potential conflict of interest in any transaction of VEP pursuant to Sec.
18-8-308, C.R.S. The Director with a potential conflict of interest may not participate in the consideration of,
and the vote on the transaction, may not attempt to influence any parties related to the transaction, and may
not act directly or indirectly for the Board in the inspection, operation, administration or performance of any
contract related to the transaction. Ownership, in and of itself, by a Director of property within VEP shall not be
considered a potential conflict of interest.
Section 217. Recording Secretary
The Board shall have the authority to appoint a Recording Secretary who need not be a member of the Board,
and who shall be responsible for recording all votes and composing a record of the proceedings of the Board in
the minute book kept for that purpose, which shall be the official record of the Board. The Recording Secretary
shall not be required to take an oath of office.
Section 218. Electronic Signatures
In the event the signature(s) of one or more members of the Board or appointed signatories are required to
execute a written document, contract, note, bond, deed, and/or other official papers of VEP, and the
appropriate individual(s) is unable to be physically present to sign said documentation, such individual or
individuals are authorized to execute the documentation electronically via facsimile or e-mail signature, unless
said documentation provides otherwise. Any electronic signature affixed to a document shall carry the full legal
force and effect of any original, handwritten signature. Except as approved herein, this provision of these
Bylaws shall not be interpreted as establishing VEP’s consent or authorization to bind VEP to any transaction
by the use of electronic records or electronic means. This provision is made pursuant to Article 71.3 of Title 24,
C.R.S., also known as the Uniform Electronic Transactions Act.
Section 219. Resignation and Removal
Directors may be removed only as provided in the Act and the IGA. A Director may resign at any time by giving
written notice to the Board, and acceptance of such resignation shall not be necessary to make it effective.
ARTICLE III OFFICERS
Section 301. Officer Positions
The Board shall maintain the following Officer positions:
● Chair
● Vice Chair
● Treasurer
● Secretary
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Section 302. Qualifications
Every officer must be a member of the Board. No Director will hold more than one office at a time; however,
one Director may serve as both Treasurer and Secretary.
Section 303. Selection
The Board will elect officers at the first regularly scheduled Board meeting following the annual appointments
of the Board.
If an officer's position becomes vacant (except for a vacancy caused by the normal expiration of an officer's
term as a Director) the Chair can appoint an eligible person to fill the vacancy, subject to the approval of the
Board. The appointed person will serve until the vacancy has been filled by the vote of the Board at the first
regularly scheduled Board meeting following the annual appointments.
Section 304. Removal
Officers may be removed from their position by a vote of two thirds of the Board, with or without cause. The
appointment of an officer will not create any contract rights.
Section 305. Term of Office
Each officer shall serve for one (1) year commencing with the first meeting in January of each year. The Chair
and Vice Chair may serve for two (2) consecutive one-year terms.
Section 306. Powers and Duties of the Chair
The Chair will preside at all meetings of the Board and exercise general charge and supervision of the affairs
of the Board. The Chair will set the Agenda for each regular or special meeting. The Chair will appoint persons
to chair standing and ad hoc committees that may be established by these Bylaws or the Board as necessary.
The Chair is authorized to sign all contracts, deeds, notes, debentures, warrants and other instruments on
behalf of VEP.
Section 307. Powers and Duties of the Vice Chair
At the request of the Chair, or in the event of the Chair's absence or disability, the Vice Chair will perform the
duties and exercise the powers of the Chair.
Section 308. Powers and Duties of the Secretary
The Secretary shall be responsible for oversight of the integrity and availability of the official records of Visit
Estes Park, and shall:
1. Ensure the maintenance of the official records, documents, and papers of the organization in
accordance with applicable law and board policy.
2. Ensure accurate minutes and official actions of the Board are recorded and posted as public and
permanent record of the organization.
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3. Ensure compliance with applicable public notice and record-keeping requirements, including the
timely availability of Board minutes for public review.
4. Serve as the custodian of the official seal of Visit Estes Park and attest, as authorized by the Board,
to official documents and instruments.
Section 309. Powers and Duties of the Treasurer
The Treasurer shall provide financial oversight on behalf of the Board and be responsible for monitoring the
financial integrity of Visit Estes Park. The Treasurer shall:
1. Ensure that all funds, property, and securities of VEP are properly kept, subject to any regulations
imposed by the Board.
2. Oversee financial controls and depository arrangements to ensure that revenues and other receipts
are properly accounted for and deposited as authorized by the Board.
3. Oversee the safeguarding of the organization’s funds, property, and financial assets in accordance
with applicable law, Board policy, and approved budgets.
4. Oversee the accuracy and integrity of the organization’s financial records, including the maintenance
of complete and accurate accounts of revenues, expenditures, and obligations.
5. Ensure monthly reports on the state of VEP finances are presented to the Board at a properly noticed
meeting.
6. Ensure that regular reporting on all VEP and Town Sales Tax collections is made to the Board.
ARTICLE IV
CHIEF EXECUTIVE OFFICE
Section 401. Position
The Board shall employ a Chief Executive Officer (“CEO”) whose duties, performance review and
compensation will be outlined in an employment contract between VEP and the CEO. The CEO will be
administratively responsible to the Board.
Section 402. Duties
1. Directs and oversees the day-to-day operations of VEP.
2. Acts as an authorized signatory and is empowered to execute contracts, agreements, checks, banking,
and other financial or legal instruments on behalf of VEP and in the ordinary course of business.
3. Regularly reports to the Board on the operation of VEP.
4. Provides recommendations to the Board on VEP policy and strategy.
5. Ensures that all marketing activities are aligned with the Program of Work (Operating Plan) as
approved by the Board.
6. Ensures the approved Operating Plan is implemented per approved budget and aligns with VEP board
goals.
7. Within the parameters of approved policy and budget, to hire and terminate employees or
independent contractors as may be needed to support the CEO.
8. Establish the hours, salaries, and duties of VEP employees.
9. Delegate these duties as the CEO may desire and as permitted by VEP policy and applicable law,
to promote effective operation of VEP.
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ARTICLE V
COMMITTEES
Section 501. Standing Committees
All standing committees will report to the Board. The standing committee will submit all recommendations to
the Board for approval. The Board may create additional standing committees with a majority vote of those
present at a properly convened meeting. The following committees are considered standing committees of
VEP:
● Marketing Advisory Committee
● Nominating Committee
● Governance Committee
● Finance Committee
The membership, terms, and scope of authority of the Marketing Advisory Committee shall be established by
Board policy.
Section 502. Ad Hoc Committees and Task Forces
The Board shall have the authority to create ad hoc committees or task forces, as necessary. A majority vote of
those present at a properly convened meeting shall be required to establish an ad hoc committee or task force.
Any such committee or task force shall be charged with a specific task at the time it is created and will submit
all recommendations to the Board for approval.
Section 503. Liaisons
The Board of Directors may, by majority vote, appoint one or more agency or community liaisons to facilitate
communication and coordination between the District and governmental agencies or other entities with
interests related to the mission of the District. Agency Liaisons serve in an advisory and informational capacity
only.
Agency Liaisons:
a) Are not members of the Board of Directors;
b) Shall have no voting rights;
c) Shall not be considered officers, directors, employees, or agents of the District; and
d) Shall not have authority to bind, obligate, or act on behalf of the District in any manner.
Term and Removal
Agency Liaisons shall serve at the pleasure of the Board and may be removed at any time by majority vote of
the Board.
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ARTICLE VI
AMENDMENT OF BYLAWS
The Board shall have the power to make, amend, and repeal these Bylaws. Notice of proposed changes
shall be mailed, emailed, or hand-delivered to the Board at least ten days (10) prior to the meeting at which
the changes will receive a vote. Changes should be highlighted with original text struck to clearly show
intended changes. They may do this by a two-thirds vote cast by persons legally entitled to vote, excluding
blanks or abstentions, at a regular or special meeting at which a quorum is present.
The Bylaws of VEP, and any amendments thereto, shall not become effective unless approved by resolution
of both the Town of Estes Park Town Board and the Larimer County Board of County Commissioners.
These bylaws, adopted on the date first written above, supersede and replace all prior bylaws of the Estes
Park Local Marketing District.
***
Thes bylaws, adopted on the date first written above, supersede and replace all prior bylaws of the Estes
Park Local Marketing District.
� Executive Session
Honorable Mayor Hall & Board of Trustees
Discussion of an expression of interest in a potential lease of the Town property
at Elm Road and Moraine Avenue.
No packet material will be provided for this item.
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
� Executive Session
Honorable Mayor Hall & Board of Trustees
Use of Lot 4 Stanley Historic District.
No packet material will be provided for this item.
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.