HomeMy WebLinkAboutPACKET Town Board 2026-03-10Town Board of Trustees Regular Meeting
Tuesday, March 10, 2026, 7:00 p.m.
Town Hall Board Room, 170 MacGregor Ave, Estes Park
Accessibility Statement
The Town of Estes Park is committed to providing equitable access to our services.
Contact us if you need any assistance accessing material at 970-577-4777 or
townclerk@estes.org.
Meeting Participation
This meeting will be streamed live and available on the Town YouTube page at
www.estes.org/videos. Click on the following links for more information on Digital
Accessibility, Meeting Translations, and Public Comment.
Agenda – 5:30 p.m.
Request to Enter Executive Session
For discussion of a personnel matter – Section 24-6-402(4)(f), C.R.S. and not
involving: any specific employees who have requested discussion of the matter in
open session; any member of the Town Board; the appointment of any person to
fill an office of the Town Board; or personnel policies that do not require discussion
of matters personal to particular employees – to conduct Judge Thrower and
Attorney Kramer’s annual reviews.
Regular Agenda – 7:00 p.m.
Pledge of Allegiance
Agenda Approval
Public Comment
Town Board Comments/Liaison Reports
Town Administrator Report
Consent Agenda
1. Expenditure Approval Lists – Bills
2. Town Board Meeting and Study Session Minutes dated February 24, 2026
3. Estes Park Board of Adjustment Meeting Minutes dated February 3, 2026
(Acknowledgement Only)
4. Joint Town Board and Estes Valley Fire Protection District Study Session Minutes
dated February 13, 2026
5. Fee Waiver Request for the Rezoning of 440 Valley Rd per Community
Development Policy 402: Equity Fee and Fee Waiver
6. Letter of Support for the Local IMPACT Accelerator Grant from the Colorado
Energy Office
7. Resolution 19-26 Professional Services Agreement with Root Policy Research for
the Housing Action Plan, $47,000, Grant Funded
8. Resolution 20-26 Setting the Public Hearing for a New Beer and Wine Liquor
License Application for Snow Dragon LLC dba Mary Jane’s, 358 East Elkhorn
Avenue, Estes Park, Colorado
9. Resolution 21-26 Setting the Public Hearing for a New Hotel and Restaurant
Liquor License for Sky Peak Group LLC dba Estes Perk, 145 East Elkhorn
Avenue, Units 98 and 105, Estes Park, Colorado
Planning Commission Items
Items reviewed by Planning Commission or staff for Town Board Final Action
1. Action Items:
A. Resolution 22-26 Chase Minor Subdivision Plat, 173 Stanley Circle Dr,
Bob and Michelle Chase, Owners/Applicants
Presented by Planner Washam
Consider an application for a proposed minor subdivision which would
divide an existing 1.17-acre lot into two (2) lots in the E (Estate) Zoning
District.
Action Items
1. Resolution 23-26 Establishing 2026 Seasonal Paid Parking and Parking
Permit Fees
Presented by Manager Klein
Consider paid parking and permit rates for the 2026 guest season.
2. Resolution 24-26 Designating a Portion of Town-Owned Property at the
Northwest Corner of Community Drive and Manford Avenue as the
Preferred Site for a New Public Safety Facility
Presented by Director Fetherston
Confirming the non-deed restricted town-owned parcel as the preferred site
for a new public safety facility.
3. Letter of Support to the Colorado Department of Local Affairs (DOLA) for
Design of a New Public Safety Facility
Presented by Director Fetherston
Consider a letter of support requesting grant funding through the
Energy/Mineral Impact Assistance (EIAF) Fund to complete the design phase
of a new public safety facility.
4. Resolution 25-26 Services Contract Renewal with Atlas Unlimited LLC dba
Superior Trash Company for Waste and Recycling Collection Services
Presented by Director Fetherston
Consider extension #3 to the 2023 Waste & Recycling Collection Services
Contract which covers waste and recycling services at Town facilities
and throughout a designated downtown area for the 2026 calendar year.
5. Resolution 26-26 Services Contract Renewal with Mountain View
Commercial Cleaning for Janitorial Services
Presented by Director Fetherston
Consider extension #2 to the 2024 Janitorial Services Contract with
Mountain View Commercial Cleaning to continue services on Town
buildings for the 2026 calendar year.
6. Estes Park Sister Cities Association Renaming Request – Monteverde Park
Presented by Town Administrator Machalek
Consider setting a date to evaluate a renaming request submitted by the
Estes Park Sister Cities Association.
Report and Discussion Items
1. Semi-Annual Compliance Review with Board Governing Policies – Policy 1.9
Self-Monitoring of the Board
Presented by Mayor Hall
Conduct semi-annual self-monitoring of compliance with Town Board
Governing Policies per Governing Policy 1.9. This will include the
complaint raised by Christy Jacobs on January 31, 2026, regarding the
January 27, 2026, Town Board meeting.
Request to Enter Executive Session
For a conference with an attorney for the Board for the purposes of receiving legal
advice on specific legal questions - Section 24-6-402(4)(b), C.R.S. - the Town’s
Role in noise regulation under state law.
For a conference with an attorney for the Board for the purposes of receiving legal
advice on specific legal questions - Section 24-6-402(4)(b), C.R.S. - considerations
regarding finality and reconsideration of quasi-judicial decisions.
Adjourn
� Ex ecutiv e S essi on
Honorable Mayor Hall & Board of Trustees
No packet material will be provided for this item.
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Town of Estes Park, Larimer County, Colorado, February 24, 2026
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 24th day of February, 2026.
Present: Gary Hall, Mayor
Marie Cenac, Mayor Pro Tem
Trustees Bill Brown
Kirby Hazelton
Frank Lancaster
Mark Igel
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Absent: Trustee Cindy Younglund
Mayor Hall called the meeting to order at 7:03 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
PROCLAMATION
Mayor Hall read a proclamation for the 250/150 Colardo Commission to honor the United
States’ 250-year anniversary and the State of Colorado’s 150-year anniversary and the
celebrations to commemorate both.
AGENDA APPROVAL.
It was moved and seconded (Lancaster/Hazelton) to approve the Agenda with Action
Item 1 being heard after the Consent Agenda, and it passed unanimously.
PUBLIC COMMENTS.
Tom Kaszynski/County resident reviewed the Estes Park Housing Authority’s recent
agenda and actions taken by the Authority.
Don and Denise Borda/440 Valley Road stated signatures from 81% of the neighboring
properties within 500 feet have been collected for the requested rezoning of the property.
They were informed a new application to rezone the property would need to be filed, and
stated the process was unfair and redundant. They stated the Town Board was not given
an option for conditional approval of the rezoning at the January 27, 2026 meeting, and
questioned if the Board was aware the motion to deny would not provide an opportunity
to reconsider the application if the requirements of Ballot Question 300 (Ordinance 18-
25) were met. They requested the Board revisit the decision to deny the rezoning request
and consider approval of the request to rezone the property.
John Guffey/Town citizen commented on Visit Estes Park’s dark sky initiative, noting they
would host an event to determine the impact of lights on the initiative in early March. He
further noted a recent comment by a Fire Marshal on the need to eradicate juniper from
the ecosystem due to its fire danger. He stated concern as the native plant has been and
should continue to be a part of the ecosystem.
TRUSTEE COMMENTS.
Board comments were heard and have been summarized: a discussion followed on the
mechanism to reopen or reconsider the rezoning of 440 Valley Road by the Town Board,
to which Attorney Kramer noted the Board came to a final decision at the January 27,
2026 meeting, that he would not recommend the Board rescind the action, and
recommended an Executive Session to review the legal ramifications of doing so; the
inaugural “Kent Smith Civic Engagement Award” would be awarded March 16, 2026; Visit
Estes Park (VEP) meeting was held and the following was discussed: time entry would
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Board of Trustees – February 24, 2026 – Page 2
return for 2026, CEO update included a reminder that the Marketing Committee
applications remain open and encouraged interested individuals to apply, reorganization
of VEP with two positions open, VEP would shift to a wider winter holiday lighting to
possibly include additional lights downtown along Moraine Avenue to the roundabout,
host an ornament centered event in Bond Park, or add displays in Bond Park, noted
January visitor counts were up, VEP collected $10.5 million in 2025, VEP bylaws were
updated due to the recent changes outlined in the IGA with Larimer County and the Town
of Estes Park, would recreate a shared position with the Estes Art District to incorporate
destination offerings around the development of art and cultural experiences, and the
creation of a filmfest and large festival taskforce related to Sundance and other large
events in the valley; noted the League of Women Voters would hold a Town Board
Candidate forum on March 12, 2026; the Estes Park Housing Authority began a renter’s
saving program at the Fall River Village, the first of its kind in the State of Colorado; and
noted Protect Estes Park would hold a Candidate forum on March 23, 2026 via Zoom.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek thanked the Power and Communication crew for their
efforts to restore power due to the high winds. He noted the first of two 2027 Strategic
Planning meetings would be held on March 9, 2026. He clarified the rezoning request for
440 Valley Road contained a continuance motion as a part of the packet material for the
Board to consider.
CONSENT AGENDA:
1. Bills
2. Town Board Meeting and Study Session Minutes dated February 10, 2026
3. Estes Park Planning Commission Meeting Minutes dated December 16, 2025
(Acknowledgement Only)
4. Estes Park Board of Adjustment Meeting Minutes dated November 4, 2025
5. Estes Park Board of Adjustment Appointment of Steven Neilson to complete the
Term of Guy Wayne Newsom Expiring March 31, 2027
6. Expenditure of 6E Lodging Tax for Childcare Stability Initiative Funding Agreements
over Authorized Spending Limit, Budgeted
7. Resolution 16-26 Intergovernmental Agreement with the Colorado Department of
Transportation for Fiscal Year 2026 Federal Transit Administration 5311 Baseline
Rural Area Formula Grant Funds to Support Estes Transit (The Peak)
It was moved and seconded (Hazelton/Cenac) to approve the Consent Agenda, and
it passed unanimously.
Consent Item 5 - Estes Park Board of Adjustment Appointment of Steven Neilson
to complete the Term of Guy Wayne Newsom Expiring March 31, 2027. Truste Igel
noted two applicants were interviewed for the position. He recognized Mr. Neilson’s
willingness to serve the community on the volunteer board. It was moved and seconded
(Brown/Hall) to approve the Consent Agenda Item 5, and it passed unanimously.
REPORTS AND DISCUSSION ITEMS:
1. 2025 BASE FUNDING REPORT: ESTES NONPROFIT NETWORK.
Executive Director Kraft stated the $25,000 in base funding was used to support the
education efforts for local non-profits through 26 events serving 321 individuals. She
commented when non-profits are governed well it assists them in operating efficiently
and more sustainably. The Estes Nonprofit Network Board has made the decision to
complete the Network’s work by the end of 2026. The 2026 funding would be used to
fund the closing education series to transfer institutional knowledge, connect non-
profits across all six (6) of the sectors, and strengthen peer-to-peer systems that can
endure beyond the organization’s closing. The Board thanked Executive Director
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Kraft for her work at the Estes Nonprofit Network and wished her well on her next
endeavors.
2. UPDATE ON NOVEMBER 2025 SENIOR ROUNDTABLE: ESTES NONPROFIT
NETWORK. Executive Director Kraft stated she facilitated a Senior Services
Roundtable to develop key findings and recommendations from Estes Park
organizations serving the senior community with 40% of Estes Park residents 65 or
older. She noted there has not been a lack of effort but there remain constraints on
what can be accomplished. The event questioned where are seniors falling through
gaps in service delivery; what support already exist; what do service providers need
to sustain and expand their work; and what persistent barriers prevent progress
despite best efforts? It was noted that seniors need additional support to address
social isolation, care access, workforce shortages, transportation barriers, and
housing and respite. Current services provided by organizations include meals and
nutrition, medical and wellness, transportation, caregiving and respite, social
connection, and financial assistance; however, capacity and sustainability remain
critical concerns as demand increases. Organizations need stable, diversified
funding, expand volunteers and board members, space for programming through
facility support, and community engagement. Recommended next steps for Town
action were outlined and included support of base funding to support stable annual
funding, centralize resources, strengthen communication, and facilitate coordination
through annual roundtables to bring providers together to discuss gaps and share best
practices. Town Board comments were heard and summarized: the importance of the
roundtable to inform the Board as it begins 2027 strategic planning; and questioned if
the Larimer County Office of Aging was reviewed and how it fits into the discussion,
and it was noted that they were involved in the discussions and acknowledged that
more can be done in Estes Park.
LIQUOR ITEMS:
1. RESOLUTION 17-26 NEW HOTEL AND RESTAURANT LIQUOR LICENSE FILED
BY BYS BROTHERS LLC DBA PROSPECT BISTRO, 205 AND 207 PARK LANE,
ESTES PARK, CO 80517. Mayor Hall opened the public hearing and Town Clerk
Williamson presented Resolution 17-26 for a new Hotel & Restaurant Liquor License.
She reviewed the application stating all paperwork and fees had been submitted. The
applicant was aware of the Training for Intervention Procedures (TIPS) requirement,
the applicant is an owner of another liquor establishment in Town and has completed
TIPS training previously. The applicant was available for questions and spoke
regarding their experience, the renovations, intentions for the new building, and
opening date. Mayor Hall closed the public hearing. It was moved and seconded
(Igel/Hazelton) to approve Resolution 17-26, and it passed unanimously.
ACTION ITEMS:
1. FEDERAL TRANSIT ADMINISTRATION (FTA) TITLE VI PROGRAM PLAN.
Manager Klein stated as a condition of acceptance of FTA funds passed through
CDOT and the State of Colorado Senate Bill 267, the Town must adopt a Title VI
Program Plan (Plan) covering nondiscrimination of race, color, and national origin, and
persons with Limited English Proficiency (LEP) while considering environmental and
social justice. The Town’s current Plan was filed with CDOT and Region 8 FTA in 2023
for the triennial period of April 1, 2023 to March 31, 2026. The plan has been reviewed
and updated as necessary, and designates the Parking and Transit Manager as the
Town’s Title VI Coordinator. The updated plan would be in effect April 1, 2026 through
March 31, 2029 and allow the Town to continue to receive grants and funding from
the FTA and CDOT. It was moved and seconded (Hazelton/Cenac) to approve FTA
Title VI Program Plan effective April 1, 2026 through March 31, 2029, and it
passed unanimously.
2. RESOLUTION 18-26 AMENDED INTERGOVERNMENTAL AGREEMENT (IGA)
FOR RESIDENTIAL RECYCLING AT ESTES PARK SOLID WASTE TRANSFER
STATION. Town Administrator Machalek noted the current IGA between the Town
and the County for the Residential Recycling Facility was approved on September 26,
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2023, for a term expiring on January 1, 2026. The original intent of the 2023 extension
was to bring the IGA expiration date in line with the expiration date for the County’s
agreement with Waste Management regarding the operation of the transfer station.
The County notified the Town in December that it had sent an extension through
December 31, 2026, to Waste Management for the Transfer Station Operating
Agreement to allow the County to finalize the development of a new long-term
agreement for the operation of the transfer station between the County and Waste
Management. The County anticipates that this agreement would be fully developed
and mutually negotiated with all parties by July 1, 2026. The current amendment
provides for a one-year extension to the IGA between the Town and the County for
the Residential Recycling Facility at the Estes Park Solid Waste Transfer Station
through December 31, 2026. It was moved and seconded (Igel/Hazelton) to
approve Resolution 18-26, and it passed unanimously.
Whereupon Mayor Hall adjourned the meeting at 8:36 p.m.
Gary Hall, Mayor
Jackie Williamson, Town Clerk
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RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado February 24, 2026
Minutes of a Study Session meeting of the Town Board of the Town of Estes Park,
Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town
of Estes Park on the 24th day of February, 2026.
Board: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown, Hazelton,
Igel, Lancaster, and Younglund
Attending: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown, Hazelton,
Igel, and Lancaster
Also Attending: Town Administrator Machalek, Deputy Town Administrator
Damweber, Attorney Kramer, and Recording Secretary Bramwell
Absent: Trustee Younglund
Mayor Hall called the meeting to order at 4:00 p.m.
2026 STREET IMPROVEMENT PROGRAM OVERVIEW.
Civil Engineer Rucker provided an update on street improvements and trail expansions
funded by the 1% sales tax program. The Street Improvement Program (STIP) would
continue to strive to maintain an average Pavement Condition Index (PCI) of 80 with the
current PCI average at 81.2. Without continued maintenance of the Town’s roadways
utilizing 1% sales tax funds, staff project the average PCI would be 70 by 2035. In 2026,
Public Works anticipates overlaying 2nd Street, Old Ranger Drive, Old Man Mountain
Lane, and Grand Estates Drive; patching fifteen locations with asphalt; applying
reclamite to MacGregor Avenue and Scott Avenue; completing the design of the Visitor
Center Parking Lot reconfiguration; and overlaying Brownfield’s Parking Lot. The 2025
Trail Condition Index (TCI) rating for all Estes Park trails was 88 of a possible 100
points. In 2026, the Trails Fund would be used for construction, expansion, or repair of
Fall River Trail, Community Drive Trail, Moraine Ave, US34 Trail, and CO State Hwy 7
Trail. Stormwater Engineer Muhonen provided an update on the 1% tax spending on
stormwater projects for 2026, including replacing Performance Park Bridge, evaluating
Fall River slope protection restoration downstream of Performance Park Bridge,
purchasing the web-based software IT Pipes to manage and link CCTV pipe inspection
videos and reports, stormwater pipe camera inspections to confirm an asset inventory
and condition, and local drainage improvements.
Board discussion and questions were heard and summarized: questioned the goal of
the reclamite application trial, staff stated reclamite is more cost effective than asphalt
chip seal and the goal of the trial is to test reclamite in the Estes Park climate; asked
about the longevity of trails, staff stated concrete trails can last for decades; discussed
the 1% tax for Street Improvements, Stormwater Management, and Trail Expansion
timeline; discussed perceived community preference to renew the 1% tax every ten
years rather than establish a longer tax period.
Trustee Lancaster arrived at 4:13 p.m.
COMMERCIAL LOADING PERMIT POST-SEASON ASSESSMENT.
Parking and Transit Manager Klein presented an overview of a proposed change to
Public Works Policy 842 - Parking Permits as a follow-up to the discussion on Post
Office Operational Perspective at the October 28, 2025 Town Board Study Session. He
recommended replacing the Museum Annex Parking Lot with the Davis Parking Lot as
the overnight parking location for holders of the Business Permit: Commercial Loading,
to include the mail delivery vehicles. In 2024 and 2025, an average of thirty (30)
commercial loading overnight permits were purchased. Klein spoke with holders of the
overnight parking permit as well as a business owner near the Davis Parking Lot to
understand their parking and loading needs.
Board discussion and questions were heard and summarized: expressed concern about
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Town Board Study Session Minutes dated February 24, 2026 – Page 2
the impact of overnight parking in the Davis Parking Lot on surrounding restaurants and
bars at the dinner-hour; requested staff continue to reach out to businesses near the
Davis Lot; requested staff continue discussions with USPS carriers about options for
day-time and overnight parking and loading needs; Town Administrator Machalek
emphasized this is a temporary solution and broader parking solutions are being
pursued; and discussed the eventual goal of relocating the USPS office outside of
downtown.
Mayor Hall called for a break at 4:56 p.m. and reconvened the meeting at 5:08 p.m.
WHIMSADOODLE/BIG HORN PARKING LOT UPDATE.
Whimsadoodle- a non-profit dedicated to supporting local arts and artists- President
Walter Dietrich presented the current draft proposal to redevelop the Big Horn Parking
Lot, pending an agreement between the relevant property owners: Whimsadoodle, the
Estes Park Housing Authority (EPHA), and the Town of Estes Park. He presented
designs for a four-level structure with a total of 153 parking spaces, fifteen (15)
apartments, and 10,150 square feet of retail space. Four (4) design options were
presented for the building’s focal tower at the corner of Big Horn Drive and Cleave
Street. Goals of the proposal include: to create a vibrant social and commercial
development along Cleave Street, provide accessible and welcoming public spaces for
the Estes Park community, provide eight (8) prominent retail storefronts with necessary
trash and delivery infrastructure within the parking structure on the first level, provide a
concealed and efficient parking lot on the second level, maximize the southern views
over Cleave Street for residents on the third level, and provide an observation deck and
parking on the fourth level. If the project moves forward, the anticipated completion of
the development has been estimated in May 2030.
Board discussion and questions were heard and summarized: questioned if parking
would be free, Administrator Machalek advised it would be dependent on how the Town
Board decides to finance the project; expressed appreciation for the design, including
the imbedded greenery, concealed parking, and design options for the focal tower;
questioned options to clearly direct guests to parking entrances; requested lighting on
the fourth level parking lot be added to the design; requested further discussion on the
potential partnership between Whimsadoodle, EPHA, and the Town, including specifics
of financing, ownership, and maintenance; requested eventual conversion of the lower
parking level to other uses be considered in the floor height design; discussed the types
of retail businesses that may be attracted to the location; discussed the importance of
community input, including from the residents of Big Horn Drive to the north of the
proposed redevelopment and the existing business community; Whimsadoodle’s
mission and future projects as a local nonprofit; and recommended consulting with other
communities who have pursued similar partnerships. The Board requested a structure
for a development agreement between Whimsadoodle, EPHA, and the Town be
presented for discussion at a future study session.
PUBLIC COMMENT POLICY.
Town Clerk Williamson recommended creating a policy to receive and provide public
comment to the Board to ensure consistency. Written public comment for Town Board
meetings are submitted through the online public comment form, to the email address
townclerk@estes.org, or mailed or hand delivered to the Town Clerk’s office. Public
comment does not include comments sent to Trustees by any other means, unless the
Trustees forward it to the Town Clerk’s office to be included in the relevant Town Board
meeting packet. Policy 103 sets standards for hearing public comment at meetings.
Staff recommended adding procedures for submitting and including written public
comments in Town Board meeting packets. Town Clerk Williamson recommended
including a deadline to receive public comment for inclusion in the packet and limiting or
excluding staff reading public comment into the record.
Board discussion and questions were heard and summarized: expressed support for a
deadline of 4:00 p.m. the day before the Town Board meeting to submit written public
comment, with Trustee Brown stating a preference for accepting written public comment
up to the start of the meeting; discussed the merit of staff not reading public comment
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Town Board Study Session Minutes dated February 24, 2026 – Page 3
into the record as these comments may receive more consideration than written
comments in the packet and staff delivery of the comment may not meet the
expectations of the commentor; discussed establishing options to submit public
comment after the deadline in addition to attending the meeting in-person; discussed
the State requirement that all Trustees receive the exact same information
inconsideration of quasi-judicial items; and Attorney Kramer mentioned the Town does
not have a Code of Conduct for public comment and the Town Board may wish to
consider such a policy in the future. The Board expressed desire to review draft
additions to Policy 103 concerning written public comment at a study session in the near
future.
SEMI-ANNUAL COMPLIANCE REVIEW WITH BOARD GOVERNING POLICIES.
This item was deferred to the March 10 study session.
FUTURE STUDY SESSION AGENDA ITEMS.
It was requested and determined to add a discussion each on Governance Orientation;
Colorado Intergovernmental Risk Sharing Agency (CIRSA) Liability and Risk as an
elected official; and robustness of required community engagement meetings by
developers. More information about holiday lighting and decorations downtown was
requested with an update to be provided by Trustee Hazelton during the regular
meeting.
COMMENTS & QUESTIONS.
None.
There being no further business, Mayor Hall adjourned the meeting at 6:43 p.m.
Stephanie Bramwell, Recording Secretary DRA
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Town of Estes Park, Larimer County, Colorado, February 3, 2026
Minutes of a Regular meeting of the ESTES PARK BOARD OF ADJUSTMENT of the
Town of Estes Park, Larimer County, Colorado. The meeting was held in the Town of
Estes Park on February 3, 2026.
Board: Chair Jeff Moreau, Colin Godsey
Attending: Chair Moreau, Member Godsey, Director Steve Careccia, Planner II Kara
Washam, Senior Planner Paul Hornbeck, Town Board Liaison Bill Brown, Recording
Secretary Karin Swanlund
Absent: none
Chair Moreau called the meeting to order at 9:00 a.m.
APPROVAL OF AGENDA
It was moved and seconded (Moreau/Godsey) to approve the agenda. The motion
passed 2-0.
APPROVAL OF CONSENT AGENDA
It was moved and seconded (Moreau/Godsey) to approve the Consent Agenda.The
motion passed 2-0.
PUBLIC COMMENT: none
ACTION ITEMS:
1. Front Patio Setback 203 Cleave St Planner II Washam
Planner II Washam reviewed the staff report. The Applicant requests approval of a
variance to eliminate the front setback along the south property line to zero feet (0'). The
CD (Commercial Downtown) Zone District, under § 4.4.C.4. (Table 4-5) of the EPDC
requires a setback of at least 8 feet (8') and no more than 16 feet (16') to the front
property line. The applicant proposes to construct a new patio east of the adjacent
building, with shade sail coverings. The new patio will be slightly elevated from the
existing sidewalk along Cleave Street and will be approximately 50 inches (4'-2") from
the property line. The proposed new ADA accessible ramp will abut the existing
sidewalk at the property line. Staff recommended approval of the proposed variance
described in this staff report, with the front setback consistent with the Site Plan. Staff
recommended approval of the variance request.
Public Comment: none
Discussion: none
Steve Lane, project Architect, stated that the wall shown in the photo is temporary.
He also confirmed that a permit was pulled for the posts and electrical work. The
project would comply with setbacks if the handicap ramp were eliminated; however,
the owner wanted to make this improvement.
It was moved and seconded (Moreau/Godsey) to approve the variance request to
eliminate the front setback to zero feet (0') along the south property line for the
subject property addressed as 203 Cleave Street in Estes Park. The motion
passed 2-0.
2. Wetlands Setback 1754 Fish Hatchery Rd Senior Planner Hornbeck
It was moved and seconded (Moreau/Godsey) to continue this item to the next
scheduled meeting. The motion passed 2-0.
RECORD OF PROCEEDINGS
Board of Adjustment, February 3, 2026 - Page 2
REPORTS:
We are actively recruiting for a new board member.
With no further business, Chair Moreau adjourned the meeting at 9:11 a.m.
J^ff IVIoreau, Chair
^L
K^ffn Swanlund, Recording Secretary
Town of Estes Park, Larimer County, Colorado February 13, 2026
Minutes of a Joint Study Session meeting of the TOWN BOARD and the
ESTES VALLEY FIRE PROTECTION DISTRICT of the Town of Estes
Park, Larimer County, Colorado. Meeting held virtually via Zoom Webinar
in said Town of Estes Park on the 13th day of February, 2026.
Town Board: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown,
Hazelton, Igel, Lancaster, and Younglund
EVFPD Board: President Smith, Vice President Dorman, Treasurer Leahy,
and Members Robbins and Smith
Also Attending: Town Administrator Machalek, Town Attorney Kramer,
Director Careccia, Chief Building Official Wester, Interim Fire
Chief Jones, Division Chief of Support Services Landkamer,
Fire Code Inspector Sutherland and Deputy Town Clerk
Beers
Absent: Trustee Lancaster and EVFPD Board Vice President
Dorman
Mayor Hall called the meeting to order at 4:00 p.m.
2025 Colorado Wildfire Resiliency Code Discussion.
Jon Landkamer/Division Chief of Support Services stated the Colorado Wildfire
Resiliency Code (CWRC) program aims to improve structure hardening in addition to
fuel reduction around homes. He stated the importance of structure hardening was a
reflection of recent fire science which identified structure fires are more prone to occur
from embers than direct flame contact. Larimer County adopted the CWRC effective
January 2026 for unincorporated Larimer County areas. He reviewed the significant fire
risk in the area, previous wildfire damage and identified the EVFPD area as a wildland-
urban interface area (WUI). The CWRC safeguards life and property from wildfire and
structure fires and would apply to new construction and alteration of buildings in WUI
areas and would address new and existing buildings, moved structures and appendices.
The CWRC regulations are intended to mitigate the risk to life and structures from
intrusion of fire from wildland fire exposures and fire exposures from adjacent structures
and minimize fires spreading to wildland fuels. A cooperative agreement would be
drafted to clearly establish roles and responsibilities, fees and outline the representation
on a Code Compliance Agency comprised of EVFPD and the Community Development
Department. The CWRC allows local mapping development and as such the EVFPD
Board would be considering adoption of the CWRC with the Colorado Wildfire
Protection Plan mapping as they stated the map accurately depicts the wildfire hazard
areas for the district with all areas at extreme, high or moderate risk. Town Attorney
Kramer clarified the code would need to be ratified in order to be enforced within town
limits. Trustee Igel requested the data utilized to adopt a higher risk map and stated
concern for the impacts to property insurance rates or ability to secure property
insurance. Division Chief Landkamer reviewed highlights of structure hardening for
exterior design, new construction or major alterations including: accessory buildings
must be at least 50 feet from an occupiable or habitable space and storage sheds under
200 square feet must be at least 10 feet; a 500 square foot trigger for additions and
alterations; roof coverings where 25% or more of the surface area of roof replacement;
exterior wall replacement thresholds at 25% or more of the surface area; and
maintenance including buildings, structures, landscape materials and vegetation. He
reviewed building material compliance including noncombustible, fire-retardant-treated
wood, ignition-resistant building material and methods to evaluate building materials. He
stated most of the requirements are already identified in the existing code. Board
comments and questions have been summarized: whether the code would require
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Town Board Study Session – February 13, 2026 – Page 2
neighboring businesses to improve a structure where improvements are made to
connecting businesses; the cost difference for structure hardening material versus
standard material and if the use of structure hardening material reduces insurance
rates; how the code would impact projects already under construction; if there have
been discussions with the insurance commissioner on the benefits of fire mitigation
efforts and if structure hardened properties would be more insurable; if current
conditions on a property were unsafe, would it trigger enforcement of the code; how the
District and Town would gain compliance and enforce the fuels accumulation provision
for combustible material storage; the timeline for development of the cooperative
agreement and the importance of community safety. Trustee Igel requested clarification
regarding the appendices and their value in adopting compared to the financial burden
on taxpayers. It was clarified, the appendices provide clear permitting and enforcement
guidelines to compliment the code if adopted. The District stressed the importance of
educating the public regarding the risks and methods to harden structures, mitigation
and reduce exposure to fires. The EVFPD would be considering the adoption of the
code at their meeting on February 23, 2026.
There being no further business, Mayor Hall adjourned the meeting at 5:57 p.m.
Bunny Victoria Beers, Deputy Town Clerk
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The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Steve Careccia, Director
Department: Community Development
Date: March 10, 2026
Subject: Fee Waiver Request for the Rezoning of 440 Valley Rd per Community
Development Policy 402: Equity Fee and Fee Waiver
Type: Other: Fee Waiver Request
Objective:
Town Board consider an exception to Community Development Policy 402 (Equity Fee
and Fee Waiver) to provide a waiver of fees related to a rezoning application for
property located at 440 Valley Road.
Present Situation:
Per the Development Code §3.1 (General Provisions), all development applications
shall be accompanied by a non-refundable fee. As established in the Town’s fee
schedule, the fee for a rezoning application is $2,520.
The process to reduce or waive application fees is set forth in Community Development
Policy 402. Eligible projects are typically those that support essential community needs,
such as attainable/workforce housing or construction of public infrastructure.
Proposal:
It is anticipated that a rezoning application for property located at 440 Valley Road will
be submitted. That application should be similar to the rezoning denied by the Town
Board on January 27, 2026, as detailed on pages 138-189 of the corresponding
January 27 Town Board packet, with adoption of Resolution 12-26, for failure to comply
with citizen-initiated Ordinance 11-25 (Ballot Question 300).
With submittal of that new application, the property owner/applicant would need to
include the required rezoning fee ($2,520). Though, given the uncertainty surrounding
Ordinance 11-25 and subsequent denial of the prior application, the Town Administrator
has indicated support to waive the application fee. However, there is no process to
waive the fee pursuant to Policy 402 as this rezoning application would not be
considered a qualifying project. As such, an exception to the Policy is requested to allow
a one-time waiver for this specific application, given the unique circumstances
surrounding the previous application’s denial.
The property owner/applicant states they have complied with Ordinance 11-25 by
obtaining approvals from surrounding property owners, and will submit such
documentation with their new request for rezoning.
Advantages:
• Property owner/applicant will have their rezoning application fee ($2,520) waived
Disadvantages:
• Need to ensure precedent is not established to allow fee waivers/reductions for
projects not in conformance with Policy 402
Action Recommended:
Town Board approve an exception to Policy 402 (Equity Fee and Fee Waiver).
Finance/Resource Impact:
Application fees are established by the Town Board to defray the costs of processing
development applications. However, given the reduced staff time needed to process this
resubmittal, the financial/resource impact can be absorbed by the Community
Development Department.
Level of Public Interest:
Level of public interest is anticipated to be low.
Sample Motion:
I move for the approval/denial of this exception to Community Development Policy 402
(Equity Fee and Fee Waiver) to provide a reimbursement of fees related to a
forthcoming rezoning application for property located at 440 Valley Road.
Attachments:
1. Community Development Policy 402 (Equity Fee and Fee Waiver)
Attachment 1
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Laura Blevins, Grants Specialist
Department: Internal Services Department
Date: March 10, 2026
Subject: Letter of Support for the Local IMPACT Accelerator Grant from the
Colorado Energy Office
Type: Letter of Support
Objective:
Request authorization for the Mayor to sign a letter of support for the Town’s application
to the Colorado Energy Office (CEO) Local IMPACT Accelerator Program. If awarded,
the grant would support development of a Building Performance Standard (BPS) policy
and implementation of energy-efficiency improvements in Town-owned and occupied
facilities, with the formal adoption of any BPS policy resolution remaining solely at the
discretion of the Town Board. Town Staff confirmed with the regional coordinator that
funding would not need to be returned if the Town Board ultimately chooses not to
adopt the policy.
Present Situation:
Municipal buildings represent the largest source of greenhouse gas emissions in Town
operations, accounting for 59.2% of total municipal emissions (2024 Local Government
Operations GHG Inventory). Addressing energy use in these facilities is a practical and
responsible step toward reducing emissions and improving operational efficiency.
As a major employer in the Estes Valley, the Town plays a leadership role in the
community. Town facilities serve residents, businesses, and visitors daily, and
improving their performance demonstrates fiscal stewardship, accountability, and a
commitment to leading by example.
The grant would fund development of a BPS policy and phased implementation
planning, including consultant support, energy benchmarking, comprehensive audits,
and targeted building upgrades such as lighting, HVAC optimization, insulation, window
replacements, and air sealing. The Town Board would retain full authority to consider
formal adoption of the policy following this work.
Proposal:
Authorize the Mayor to sign a letter of support for the Town’s Local IMPACT Accelerator
grant application, demonstrating elected support for policy development and municipal
building upgrades while preserving the Board’s discretion regarding final adoption of
any BPS policy.
Advantages:
• Provides funding to engage a consultant and advance technical analyses, policy
development, and priority building upgrades.
• Aligns with the Town’s Strategic Plan and regional climate objectives.
• No local match is required for this grant.
• The Town Board retains full authority over adoption of any policy.
Disadvantages:
• Grant funding is competitive and not guaranteed.
• Administrative effort is required to meet grant and reporting requirements.
Action Recommended:
Authorize the Mayor to sign the attached letter of support for the Local IMPACT
Accelerator Grant from the CEO.
Finance/Resource Impact:
No direct funding is required to provide a letter of support. The grant, if awarded, would
cover consultant services, energy benchmarking, audits, and phased building upgrades.
No local match is required.
Level of Public Interest:
There is public interest in municipal energy efficiency, and residents would have
opportunities to provide input on policy development.
Sample Motion:
I move for the approval/denial of authorizing the Mayor to sign the Letter of Support for
the CEO Local IMPACT Accelerator grant application, which, if awarded, would support
development of a Building Performance Standard policy and phased municipal building
upgrades, with adoption of the policy remaining solely at the discretion of the Town
Board.
Attachments:
1. Draft Town Board Letter of Support
Board of Trustees Mayor & Trustees ghall@estes.org
170 MAGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
March 10, 2026
Colorado Energy Office Grant Review Committee
Attn: Colorado Energy Office
1600 Broadway, Suite 1960
Denver, CO 80202
Re: Local IMPACT Accelerator Application – Town of Estes Park
Dear Colorado Energy Office Grant Review Committee:
On behalf of the Town of Estes Park Board of Trustees, I am writing to express the
Town Board’s support for the Town’s application to the Local IMPACT Accelerator
Program and to confirm that the Board has approved the pursuit of this grant
opportunity.
The Town Board recognizes that municipal buildings represent the largest source of
greenhouse gas emissions within Town government operations. According to the
Town’s 2024 Local Government Operations Greenhouse Gas Inventory, buildings and
facilities account for 59.2% of total municipal emissions. Addressing energy use in Town
facilities is a practical and responsible first step in reducing emissions and improving
operational efficiency.
As one of the largest employers in the Estes Valley, the Town plays a significant
leadership role in the community. Town facilities serve residents, businesses, and
visitors daily, and improving their performance demonstrates accountability, fiscal
stewardship, and a commitment to leading by example.
The proposed project would support development of a Building Performance Standard
(BPS) policy for Town-owned and occupied facilities, along with phased energy-
efficiency improvements. Consultant support would help ensure the policy is data-
driven, achievable, and paired with a clear implementation plan that includes
benchmarking, routine audits, measurable performance targets, and building upgrades
such as insulation, window replacements, air sealing, and lighting improvements.
By approving the pursuit of this grant, the Town Board affirms its commitment to
thoughtfully reviewing the proposed policy and advancing municipal energy-efficiency
Attachment 1
Board of Trustees Mayor & Trustees ghall@estes.org
170 MAGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
improvements. The Town Board believes this initiative aligns with regional climate
goals, strengthens long-term fiscal responsibility, and provides meaningful emissions
reductions in the sector over which the Town has direct control.
Thank you for your consideration of the Town of Estes Park’s application.
TOWN OF ESTES PARK
Gary Hall
Mayor
The Town of Estes Park is committed to providing equitable access to our services. Contact us
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Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Carlie Bangs, Housing & Childcare Manager
Department: Administration
Date: March 10, 2026
Subject: Resolution 26 Professional Service Agreement with Root Policy Research
for the Housing Action Plan, $47,000, Grant Funded
Type: Resolution
Objective:
Consider the approval of a Professional Service Agreement with Root Policy Research
to prepare the Housing Action Plan.
Present Situation:
The Town was recently awarded $75,000 from the Colorado Department of Local Affairs
(DOLA), in grant funding made available through SB24-174: Sustainable Affordable
Housing Assistance. The “Housing Planning Grant Program” provides funding to
develop actionable and compliant Housing Needs Assessments, Housing Action Plans,
and comprehensive plan strategic growth elements. The funding awarded to the Town
of Estes Park will support our efforts to meet the requirements of SB24-174. The
development of a Housing Action Plan is required to be responsive and build on the
Estes Valley Housing Needs Assessment conducted in 2023.
Root Policy Research, which completed the Town’s original Housing Needs
Assessment and Strategic Plan, was selected to complete the remaining work
necessary as prescribed by SB24-174.
Proposal:
Staff propose that the Town Board award a contract to Root Policy Research by
approving the attached resolution.
Advantages:
•The proposal submitted by Root Policy Research demonstrates its ability to meet
the needs of the Town.
•Awarding the contract to Root Policy Research allows them to build off of the
work already conducted during the development of the Housing Needs
Assessment and Strategic Plan.
Disadvantages:
•None.
Action Recommended:
Staff recommends approval of Resolution 19-26
Finance/Resource Impact:
The project is funded by the DOLA Housing Planning Grant program. We were awarded
$75,000, and the Town has committed to matching up to $25,000. The proposal budget
came in under the project budget at $47,500.
Level of Public Interest:
Low
Sample Motion:
I move for the approval/denial of Resolution 19-26.
Attachments:
1.Resolution 19-26
2.Professional Service Agreement
RESOLUTION 19-26
APPROVING A PROFESSIONAL SERVICE AGREEMENT WITH ROOT POLICY
RESEARCH FOR THE HOUSING ACTION PLAN
WHEREAS, the Estes Valley community voted in favor of Ballot Initiative 6E to
increase local lodging tax revenue to support childcare and housing initiatives for the
Estes Valley workforce; and
WHEREAS, the Estes Park Housing Authority worked with Root Policy Research
to conduct the 2023 Housing Needs Assessment and Strategic Plan; and
WHEREAS, the Town was awarded funding from the Department of Local Affairs
through the Housing Planning Grant program to meet the requirements outlined in SB24-
174 to include a Housing Action Plan for the Estes Valley; and
WHEREAS, the Town of Estes Park desires to enter into a contract with Root
Policy Research to develop a Housing Action Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the professional services
contract referenced in the title of this resolution in substantially the form now before the
Board.
DATED this 10th day of March, 2026..
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Attachment 1
PROFESSIONAL SERVICES CONTRACT
Root Policy Research
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and Root
Policy Research, Inc. (Consultant or Contractor), a Colorado corporation, whose address is 789
N.Sherman Street Ste. 360, Denver, CO 80203, make this Contract this _________ day of
________________, 2026, at the Town of Estes Park, Colorado, considering the following facts
and circumstances:
1 RECITALS:
1.1 Town desires to use the services of Consultant outlined in Consultant's Proposal; and
1.2 Consultant has agreed to provide the Services outlined in its Proposal, on the terms
and conditions stated in this Contract.
2 CONTRACT: This Agreement is a Contract, representing the entire and integrated
agreement between the parties and supersedes any prior negotiations, written or oral
representations and agreements. The Agreement incorporates the following Contract
Documents. In resolving inconsistencies between two or more of the Contract Documents,
they shall take precedence in the order enumerated, with the first listed Contract Document
having highest precedence.
The Contract Documents, except for amendments executed after execution of this Contract, are:
2.1 Change Orders;
2.2 Notice to Proceed;
2.3 This Contract;
2.4 The following Addenda, if any:
Number Date Page(s)
2.5 The following Special Conditions of the Contract, if any:
Document Title Page(s)
2.6 Notice of Award;
2.7 Consultant's Proposal, attached as Exhibit A; and
2.8 Insurance Certificates.
Attachment 2
Town of Estes Park Professional Services Contract --Page 2 of 16
3 SCOPE OF SERVICES: Consultant shall provide and furnish at its own cost and expense all
materials, machinery, equipment, tools, superintendence, labor, insurance and other
accessories and services necessary to provide its Services in strict accordance with the
conditions and prices stated in the Contract Documents.
4 BEGINNING WORK AND COMPLETION SCHEDULE: The Consultant shall begin
services under this Contract upon receiving Town’s notice to proceed. Consultant shall
timely perform its Services, according to the Consultant’s Proposal or as otherwise directed
by Town.
5 PRICE: The Town will pay Consultant for the performance of this Contract, not to exceed
$47,580 as the Price for the total Services performed as stipulated in Consultant's Proposal.
This Contract does not create a multiple fiscal year direct or indirect debt or other financial
obligation. Each request for service shall incur a concurrent debt for that request only. All
financial obligations of the Town under this Contract are contingent upon appropriation,
budgeting, and availability of specific funds to discharge such obligations.
6 TIME OF PAYMENTS TO CONSULTANT: The Consultant shall bill its charges to the
Town periodically, but no more frequently than once a month. Each bill shall contain a
statement of the time the primary employees spent on the Services since the previous bill, a
brief description of the Services provided by each such employee, and an itemization of
direct expenses. The Town will pay each such bill which it finds to be in accordance with
this Contract within forty-five days of its receipt. If Town questions any part of a bill, finds
any part of a bill does not conform to this Contract, or claims the right to withhold payment
of any part of a bill, it will promptly notify Consultant of the question, nonconformity or
reasons for withholding.
7 QUALIFICATIONS ON OBLIGATIONS TO PAY: No partial payment shall be final
acceptance or approval of that part of the Services paid for, or shall relieve Consultant of any
of its obligations under this Contract. Notwithstanding any other terms of this Contract,
Town may withhold any payment (whether a progress payment or final payment) to
Consultant under the following conditions:
7.1 Consultant fails to promptly pay all bills for labor, material, or services of consultants
furnished or performed by others to perform Services.
7.2 Consultant is in default of any of its obligations under this Contract or any of the
Contract Documents.
7.3 Any part of such payment is attributable to Services not conforming to this Contract.
(Town will pay for any part attributable to conforming Services).
7.4 Town, in its good faith judgment, determines that the compensation remaining unpaid
will not be sufficient to complete the Services according to this Contract.
Town of Estes Park Professional Services Contract --Page 3 of 16
8 CONSULTANT'S DUTIES:
8.1 Town enters into this Contract relying on Consultant’s special and unique abilities to
perform the Services. Consultant accepts the relationship of trust and confidence
established between it and the Town by this Contract. Consultant will use its best
efforts, skill, judgment, and abilities. Consultant will further the interests of Town
according to Town’s requirements and procedures, according to high professional
standards.
8.2 Consultant has and will undertake no obligations, commitments, or impediments of
any kind that will limit or prevent its performance of the Services, loyally, according
to the Town's best interests. In case of any conflict between interests of Town and any
other entity, Consultant shall fully and immediately disclose the issue to Town and,
without Town's express approval, shall take no action contrary to Town's interests.
8.3 Consultant’s Services under this Contract shall be of at least the standard and quality
prevailing among recognized professionals of expert knowledge and skill engaged in
the Consultant's same profession under the same or similar circumstances.
8.4 Consultant's work, including drawings and other tangible work products provided to
Town, will be accurate and free from any material errors, and will conform to the
requirements of this Contract. Town approval of defective drawings or other work
shall not diminish or release Consultant's duties, since Town ultimately relies upon
Consultant's skill and knowledge.
8.5 The Contract Documents determine whether the Consultant's Scope of Services
includes detailed independent verification of data prepared or supplied by Town.
Consultant will, nevertheless, call to Town's attention anything in any drawings,
plans, sketches, instructions, information, requirements, procedures, or other data
supplied to Consultant (by the Town or any other party) that Consultant knows, or
reasonably should know, is unsuitable, improper, or inaccurate for Consultant's
purposes.
8.6 Consultant shall attend such meetings on the work stated in this Contract, as Town
requires. Town will give reasonable notice of any such meetings, so Consultant may
attend. Town will pay for any meeting time exceeding Consultant’s total estimate of
included hours, according to Consultant’s fee schedule attached to Consultant’s
proposal.
8.7 As applicable state and federal laws may require, Consultant will assign only persons
duly licensed and registered to do work under this Contract.
8.8 Consultant shall furnish efficient business administration and superintendence and
perform the Services in the most efficient and economical manner consistent with the
best interests of Town.
8.9 Consultant shall keep its books and records for Services and any reimbursable
expenses according to recognized accounting principles and practices, consistently
Town of Estes Park Professional Services Contract --Page 4 of 16
applied. Consultant shall make them available for the Town's inspection at all
reasonable times. Consultant shall keep such books and records for at least three (3)
years after completion of the Services.
9 TOWN'S DUTIES:
9.1 Town will provide full information to the Consultant on the Town's requirements in a
timely manner.
9.2 Town will assist the Consultant by providing such pertinent information available to
Town, including maps, studies, reports, tests, surveys and other data, as Consultant
specifically requests.
9.3 Town will examine all tests, reports, drawings, specifications, maps, plans and other
documents presented by the Consultant to Town for decisions. Town will obtain the
advice of other consultants, as the Town thinks appropriate. Town will give decisions
to the Consultant in writing within a reasonable time.
9.4 Town will appoint a person to act as Town's representative on this Agreement. This
person will have authority to issue instruction, receive information, interpret and
define the Town's policies and decisions on the Consultant’s Services.
9.5 Town will give prompt written notice to the Consultant when the Town notices any
development that affects the scope or timing of the Services.
10 USE OF FINAL PRODUCT: Consultant may have limited involvement after the completion
of this Agreement and lacks control of the future use of Consultant's work. Except for
deficiencies in Consultant’s performance under this Agreement, future use and interpretation
of Consultant’s work is at the risk of Town or other users.
10.1 The Consultant will keep record copies of all work product items delivered to the
Town.
11 OWNERSHIP OF DOCUMENTS AND OTHER MATERIALS: All drawings,
specifications, computations, sketches, test data, survey results, renderings, models, and
other materials peculiar to the Services of Consultant or Consultant’s subconsultants under
this Contract are property of Town, for its exclusive use and re-use at any time without
further compensation and without any restrictions. Consultant shall treat all such material
and information as confidential, and Consultant shall neither use any such material or
information or copies on other work nor disclose such material or information to any other
party without Town's prior written approval. Upon completion of Services, or at such other
time as the Town requires, Consultant shall deliver to the Town a complete, reproducible set
of all such materials. For copyright ownership under the Federal Copyright Act, Consultant
conveys to Town and waives all rights, title and interest to all such materials in written,
electronic or other form, prepared under this Contract. Town shall have worldwide reprint
and reproduction rights in all forms and in all media, free of any claims by the Consultant or
its subconsultants and subcontractors. The Town's rights, granted above, in drawing details,
designs and specifications that are Consultant's standard documents for similar projects, and
Town of Estes Park Professional Services Contract --Page 5 of 16
in Consultant’s databases, computer software and other intellectual property developed, used
or modified in performing Services under this Contract are not exclusive, but joint rights,
freely exercisable by either the Town or the Consultant.
All design documents, including drawings, specifications, and computer software prepared
by Consultant according to this Contract comprise Consultant's design for a specific Project.
Neither party intends or represents them as suitable for reuse, by Town or others, as designs
for extension of that same Project or for any other project. Any such reuse without prior
written verification or adaptation by Consultant for the specific purpose intended will be at
user's sole risk and without liability or legal exposure to Consultant. Except as required for
performance under this Contract, Consultant's verification or adaptation of design
documents will entitle Consultant to additional compensation at such rates as the Consultant
may agree.
12 CHANGE ORDERS: Town reserves the right to order work changes in the nature of
additions, deletions, or modifications, without invalidating this agreement, and agrees to
make corresponding adjustments in the contract price and time for completion. All changes
will be authorized by a written change order signed by Town. Work shall be changed, and
the contract price and completion time shall be modified only as set out in the written
change order.
13 SERVICE OF NOTICES: The parties may give each other required notices in person or by
first class mail or by email to their authorized representatives (or their successors) at the
addresses listed below:
OF ESTES PARK:
-Founder
N. Sherman Street Ste. 360
14 COMPLIANCE WITH LAW: Consultant will perform this Contract in strict compliance
with applicable federal, state, and municipal laws, rules, statutes, charter provisions,
ordinances, and regulations (including sections of the Occupational Safety and Health
Administration [OSHA] regulations, latest revised edition, providing for job safety and
health protection for workers) and all orders and decrees of bodies or tribunals applicable to
work under this Contract. Consultant shall protect and indemnify Town against any claim or
liability arising from or based on the violations of any such law, ordinance, regulation, order,
or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to
ensure that Consultant follows the safety regulations issued by OSHA. The Contractor shall
indemnify, hold harmless, and assume liability on behalf of the Town and its officers,
employees, and agents, for all costs, expenses, claims, damages, liabilities, court awards,
attorney fees and related costs, and any other amounts incurred by the Town in relation to
the Contractor’s noncompliance with the accessibility standards for an individual with a
disability adopted by the Colorado Office of Information Technology pursuant to section 24-
85-103, C.R.S.
Town of Estes Park Professional Services Contract --Page 6 of 16
15 PERMITS AND LICENSES: The Consultant shall secure all permits and licenses, pay all
charges, files, and taxes and give all notices necessary and incidental to the lawful
prosecution of its Services. Anyone conducting business in the Town of Estes Park is
required a business license which can be obtained from the Town Clerk’s Office.
16 PATENTED DEVICES, MATERIALS AND PROCESSES: The Consultant shall hold and
save harmless the Town from all claims for infringement, by reason of fee use of any
patented design, device, material, process, or trademark or copyright and shall indemnify the
Town for any costs, expenses, and damages, including court costs and attorney fees, incurred
by reason of actual or alleged infringement during the prosecution or after completion of
Services.
17 INSURANCE: Consultant shall, at its own costs, secure and continuously maintain through
the term of this Contract the minimum insurance coverages listed below, with forms and
insurers acceptable to Town. In addition, Consultant shall maintain such coverages for the
insurance listed in Paragraphs 17.1, 17.3 and 17.4 for two additional years. For any claims-
made policy, Consultant shall include the necessary retroactive dates and extended reporting
periods to maintain continuous coverage.
17.1 Professional Liability/Errors and Omissions for at least $1,000,000.
17.2 Workers' Compensation according to the Workers' Compensation Act of the State of
Colorado and Employer's Liability with limits of at least $500,000.
17.3 General liability, including contractual liability, of at least $1,000,000 per each
occurrence plus an additional amount adequate to pay related attorney's fees and
defense cost. Coverage shall include bodily injury, property damage, personal injury,
and contractual liability.
17.4 Comprehensive Automobile Liability with minimum limits for bodily injury and
property damage coverage of at least $1,000,000 per each occurrence plus an
additional amount adequate to pay related attorneys' fees and defense costs, for each
of Consultant's owned, hired or non-owned vehicles assigned to or used in
performance of this Contract.
17.5 Valuable Papers insurance in an amount adequate to assure the restoration of any
plans, drawings, field notes, or other similar data related to the services covered by
this Contract in case of their loss or destruction.
17.6 The required general liability and comprehensive automobile liability policies shall
contain endorsements to include Town and its officers and employees as additional
insureds. The required professional liability and workers’ compensation policies or
coverages shall not contain endorsements including the Town, its officers or
employees as additional insureds. Every policy required above shall be primary
insurance. Any insurance or self-insurance benefits carried by Town, its officers, or
its employees, shall be in excess and not contributory to that provided by Consultant.
17.7 Consultant shall, upon request, provide Town a certified copy of each required policy.
Town of Estes Park Professional Services Contract --Page 7 of 16
17.8 As evidence of the insurance coverages required by this Contract, before beginning
work under this Contract, Consultant shall furnish certificates of insurance certifying
that at least the minimum coverages required here are in effect and specifying the
liability coverages (except for professional liability) are written on an occurrence
form to:
Town of Estes Park
170 MacGregor Avenue
PO Box 1200
Estes Park, CO 80517
Attention: Carlie Speedlin
With the exception of professional liability and workers’ compensation, policy or
policies providing insurance as required will defend and include the Town, its Board,
officers, agents and employees as additional insureds on a primary basis for work
performed under or incidental to this Contract. Required insurance policies shall be
with companies qualified to do business in Colorado with a general policyholder’s
financial rating acceptable to the Town. The policies shall not be cancelable or subject
to reduction in coverage limits or other modification except after thirty days prior
written notice to the Town. General liability and automobile policies shall be for the
mutual and joint benefit and protection of the Consultant and the Town. These policies
shall provide that the Town, although named as an additional insured, shall
nevertheless be entitled to recover under said policies for any loss occasioned to it, its
officers, employees, and agents by reason of acts or omissions of the Consultant, its
officers, employees, agents, sub-consultants, or business invitees. They shall be
written as primary policies not contributing to and not in excess of coverage the Town
may carry.
17.9 If Consultant is self-insured under the laws of the State of Colorado, Consultant shall
provide appropriate declarations and evidence of coverage.
17.10 Consultant shall not cancel, change, or fail to renew required insurance coverages.
Consultant shall notify Town's designated person responsible for risk management of
any reduction or exhaustion of aggregate limits, which Town may deem to be a
breach of this Contract.
17.11 The Town relies on, and does not waive or intend to waive, by any provision of this
Contract, the monetary limitations or any other rights, immunities, and protections
provided by the Colorado Governmental Immunity Act, § 24-10-101 et seq., C.R.S.,
as from time to time amended, or otherwise available to the parties, their officers, or
their employees.
17.12 If any insurance required here is to be issued or renewed on a claims-made form as
opposed to the occurrence form, the retroactive date for coverage will be no later than
the commencement date of the project and will state that in the event of cancellation
or nonrenewal, the discovery period for insurance claims (tail coverage) will be at
least 72 months.
Town of Estes Park Professional Services Contract --Page 8 of 16
17.13 Consultant shall not cancel, non-renew or cause insurance to be materially changed or
replaced by another policy without prior approval by Town.
18 INDEMNIFICATION:
18.1 Consultant and its agents, principals, officers, partners, employees, and
subcontractors ("Indemnitors") shall and do agree to indemnify, protect, and hold
harmless the Town, its officers, employees, and agents ("Indemnitees") from all
claims, damages, losses, liens, causes of actions, suits, judgments, and expenses
(including attorneys’ fees), of any nature, kind, or description ("Liabilities") by any
third party arising out of, caused by, or resulting from any Services under this
Contract if such Liabilities are: (1) attributable to bodily injury, personal injury,
sickness, disease, or death of any person, or to the injury or destruction of any
tangible property (including resulting loss of use or consequential damages) and (2)
caused, in whole or in part, by any error, omission or negligent act of the Consultant,
anyone directly or indirectly employed by it, or anyone for whose acts Consultant
may be liable.
18.2 If more than one Indemnitor is liable for any error, omission or negligent act covered
by this Agreement, each such Indemnitor shall be jointly and severally liable to the
Indemnitees for indemnification and the Indemnitors may settle ultimate
responsibility among themselves for the loss and expense of any such indemnification
by separate proceedings and without jeopardy to any Indemnitee. This Agreement
shall not eliminate or reduce any other right to indemnification or other remedy the
Town, or any of the Indemnitees may have by law.
18.3 As part of this indemnity obligation, the Consultant shall compensate the Town for
any time the Town Attorney's Office and other counsel to the Town reasonably spend
on such claims or actions at the rates generally prevailing among private practitioners
in the Town of Estes Park for similar services. This obligation to indemnify the Town
shall survive the termination or expiration of this Agreement.
19 INDEPENDENT CONTRACTOR: Consultant shall perform all Services under this
Agreement as an independent contractor, and not as an agent or employee of Town. No
employee or official of Town shall supervise Consultant. Consultant shall exercise no
supervision over any employee or official of Town. Consultant shall not represent that it is
an employee or agent of the Town in any capacity. Consultant’s officers, employees and
agents are not entitled to Workers' Compensation benefits from the Town, and
Consultant is obligated to pay federal and state income tax on money earned under this
Agreement. Except as this Agreement expressly states, Consultant shall, at its sole expense,
supply all buildings, equipment and materials, machinery, tools, superintendence, personnel,
insurance and other accessories and Services necessary. This Agreement is not exclusive;
subject the terms of this Agreement, Town and Consultant may each contract with other
parties.
Town of Estes Park Professional Services Contract --Page 9 of 16
20 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this
Agreement shall construe its terms as to their fair meaning, and not for or against any party
based upon any attribution to either party.
21 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience
and reference only and of no meaning in the interpretation or effect of this Contract.
22 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries
under this Contract. Any person besides Town or Consultant receiving services or benefits
under this Agreement is an incidental beneficiary only.
23 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in
its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or
may expose Town to liability or loss, Town may bar any person (including Consultant's and
subconsultants’ and subcontractors’ employees) from the Town's work sites. Such a bar shall
not require any employee's discharge from employment, but shall merely prohibit the
employee's presence at Town’s work sites. Such a bar shall not warrant an increase in
contract time or Price.
24 WAIVER: No waiver of any breach or default under this Agreement shall waive any other
or later breach or default.
25 TERM: This Contract shall commence on March 3, 2026, and shall continue through August
30, 2026.
26 TERMINATION:
26.1 In addition to any other available remedies, either party may terminate this Contract if
the other party fails to cure a specified default within seven (7) days of receiving
written notice of the default. The notice shall specify each such material breach, in
reasonable detail.
26.2 Town may, at any time, terminate performance of the work, in whole or in part, for its
own convenience. The Town may effect such termination by giving Consultant
written Notice of Termination specifying the extent and effective date of termination.
In case of termination, for convenience, Town shall pay Consultant for work
satisfactorily completed, to the date of termination. The Town shall determine the
portion of work completed.
26.3 If either party so terminates, the Consultant shall promptly deliver to the Town all
drawings, computer programs, computer input and output, analysis, plans,
photographic images, tests, maps, surveys and writer’s materials of any kind
generated in the performance of its Services under this Contract up to and including
the date of termination.
27 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its
pleasure, suspend fee services of the Consultant hereunder. Town may effect suspension by
giving the Consultant written notice one (1) day in advance of the suspension date. Upon
Town of Estes Park Professional Services Contract --Page 10 of 16
receipt of such notices the Consultant shall cease their work as efficiently as possible, to
keep total charges to a minimum. The Town must specifically authorize any work performed
during suspension. Since suspension and subsequent reactivation may inconvenience the
Consultant, Town will endeavor to provide advance notice and minimize its use. After a
suspension has been in effect for thirty days, the Consultant may terminate this Contract at
will.
28 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights
or delegate its duties under this Contract without the express written approval of the other.
29 SUBCONTRACTING: Except subconsultant clearly identified and accepted in the
Contractor's Proposal, Consultant may employ subconsultants to perform the Services only
with Town's express prior written approval. Consultant is solely responsible for any
compensation, insurance, and all clerical detail involved in employment of subconsultants.
30 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern
enforcement and interpretation of this Contract. Venue and jurisdiction for any court action
filed regarding this agreement shall be only in Larimer County, Colorado.
31 AUTHORITY: This instrument forms a contract only when executed in writing by duly
authorized representatives of Town and Consultant. By their signatures on this document,
the signatories represent that they have actual authority to enter this Contract for the
respective parties.
32 INTEGRATION: There are no other agreements on the same subject than expressly stated or
incorporated in this Contract.
33 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable
remedy the Town may be entitled to for a breach of this Contract, if the Town terminates
this Contract, in whole or in part, due to Contractor’s breach of any provision of this
Contract, Contractor shall be liable for actual and consequential damages to the Town.
Signature pages follow.
Town of Estes Park Professional Services Contract --Page 11 of 16
CONSULTANT
By:
Date
Title: _______________________________
State of )
) ss
County of )
The foregoing instrument was acknowledged before me this __________ day of
____________________, 2026, by ______________________________, as
_____________________________ of ______________________________, Consultant. (If by
natural person or persons, insert name or names; if by person acting in representative or official
capacity or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other
capacity or description; if by officer of corporation, insert name of such officer or officers as the
President or other officers of such corporation, naming it.)
Witness my hand and official Seal.
My Commission expires .
Notary Public
Town of Estes Park Professional Services Contract --Page 12 of 16
TOWN OF ESTES PARK:
By:
Date
Title: _______________________________
State of )
) ss
County of )
The foregoing instrument was acknowledged before me by ,
as of the Town of Estes Park, a Colorado municipal
corporation, on behalf of the corporation, this day of , 2026.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
Town of Estes Park Professional Services Contract --Page 13 of 16
Exhibit A
Project Understanding
The Town of Estes Park is seeking a consultant to prepare a Housing Action Plan that
satisfies the requirements of C.R.S. 24‑32‑3705 while remaining grounded in local
context and community priorities. Root Policy understands this effort as a
continuation of the Town’s existing housing work, not a reset.
The Housing Action Plan will build directly on the 2022 Housing Needs Assessment and
document progress made to date, while addressing remaining statutory requirements
related to zoning, density, displacement risk, equitable housing production, and
intergovernmental coordination. For Estes Park, this work must reflect:
● A constrained housing market shaped by tourism and seasonal employment
● Limited developable land and infrastructure capacity
● A strong partnership between the Town and the Estes Park Housing Authority
● The need to support housing stability across a wide range of income levels
Root Policy’s Approach
Root Policy approaches housing planning as an applied policy exercise. We combine
data, policy analysis, and community input to produce plans that are clear, credible,
and designed for implementation.
For the Estes Valley Housing Action Plan, our approach will:
● Leverage existing data and engagement to avoid duplication
● Pair quantitative analysis with targeted community and stakeholder input
● Align state requirements with locally appropriate strategies
● Produce a document that is accessible, easy to navigate, and usable by staff
and decision‑makers
Scope of Work & Methodology
Task 1: Information and Data Gathering
Root Policy will begin with a collaborative project kickoff meeting with Town staff
and the Estes Park Housing Authority to confirm goals, roles, deliverables, and
timelines. We will then compile and analyze the baseline data required under C.R.S.
24‑32‑3705, with a focus on clarity, consistency, and relevance.
This task will include:
● Documentation of housing production and permitting activity over the previous
six years, where available
● Review of affordable housing actions, programs, and outcomes
Town of Estes Park Professional Services Contract --Page 14 of 16
● Analysis of indicators related to displacement risk
● Review of existing plans, policies, codes, and studies, including the 2022
Housing Needs Assessment
● Our intent is to clearly demonstrate progress already made while identifying
gaps that the Housing Action Plan must address.
Task 2: Public Engagement
Root Policy will design and implement a public engagement process that is inclusive,
targeted, and grounded in respect for community time and capacity.
Community Meeting and Public Hearing
We recommend a town‑hall style kickoff event to introduce the Housing Action Plan,
highlight progress since 2023, and gather broad community input on housing priorities.
This meeting can also support discussion related to the 2027 6E Lodging Tax Funding
Plan to ensure alignment across housing efforts.
Following completion of the draft Housing Action Plan, Root Policy will support a
formal public hearing—ideally in conjunction with a Town Board presentation—to
ensure transparency and satisfy state requirements for public review.
Stakeholder Engagement
To inform policy and regulatory recommendations, Root Policy will conduct targeted
engagement through a combination of expert focus groups (2–3) and key person
interviews (5–8). Participants may include housing and service providers, developers,
employers, regional partners, and local policymakers.
Integration with Existing Outreach
Findings from related engagement efforts—including the annual 6E Funding Plan
process, Development Code update outreach, and other ongoing initiatives—will be
integrated to create a coherent and cumulative engagement record.
A narrative summary will document how engagement informed analysis and
recommendations, ensuring both statutory compliance and community relevance.
Task 3: Housing Action Plan Development
Root Policy will synthesize data and engagement findings into a Housing Action Plan
that fully complies with C.R.S. 24‑32‑3705. The Plan will follow required state formats
and include all mandated components, including zoning and density analysis, housing
strategies by income level, displacement risk mitigation, and opportunities for
intergovernmental coordination.
The final document will meet digital accessibility requirements under HB21‑1110.
Task 4: Policy and Management Strategy
Town of Estes Park Professional Services Contract --Page 15 of 16
Based on the Housing Action Plan findings, Root Policy will develop clear, actionable
policy and management strategies focused on improving housing affordability,
accessibility, and stability. Recommendations will emphasize feasibility, local
capacity, and a clear path to implementation, including a framework to support a
three‑year update cycle.
Deliverables
Root Policy will provide the following deliverables:
1. Draft review of baseline data components and displacement risk assessment
2. Final information and data gathering summary
3. Public engagement plan and engagement summary
4. Policy and management strategy memorandum
5. Substantially complete draft Housing Action Plan suitable for submission to the
State of Colorado for compliance review
6. Draft and final Housing Action Plan documents
7. Presentation to the Town Board and/or community stakeholders
Project Team & Qualifications
Root Policy is a public policy consulting firm specializing in housing, land use, and
community development across Colorado. Our team brings experience working with
municipalities, housing authorities, councils of governments, and state agencies to
deliver compliant, implementation-oriented housing plans.
Project Team:
● Project Manager / Lead Housing Policy Analyst
● Senior Planner / Data and Zoning Analysis Lead
● Community Engagement Specialist
● Policy Research and Compliance Analyst
Resumes and relevant project experience are included as attachments.
Work Plan & Timeline
Root Policy proposes the following schedule, aligned with the Town’s requested
timeline:
● Project Kickoff: February 9, 2026
● Data Collection & Review: February–April 2026
● Public Engagement: March–May 2026
● Draft Housing Action Plan: July 13, 2026
● Final Housing Action Plan Delivered: August 3, 2026
Town of Estes Park Professional Services Contract --Page 16 of 16
Key milestones and review points will be confirmed with Town staff at kickoff.
Budget & Cost Proposal
Root Policy proposes a cost‑effective budget that reflects the scope of work, aligns
with DOLA Housing Planning Grant expectations, and is consistent with comparable
Housing Action Plan efforts completed for peer Colorado communities.
The proposed cost estimate includes:
● Housing Action Plan (HAP): approximately $35,000
○ Preparation of a fully compliant Housing Action Plan under C.R.S.
24‑32‑3705
○ Public engagement, policy analysis, strategy selection, and final
document preparation
● Housing Needs Assessment Update: $12,500
○ Updates to the Town’s 2022 Housing Needs Assessment to incorporate
remaining state‑required components
○ Additional analysis and engagement related to displacement risk
This approach ensures full statutory compliance while maintaining a clear distinction
between foundational analysis and implementation‑focused planning.
References
References from Colorado municipalities and housing authorities for whom Root Policy
has completed comparable housing action plans and housing policy work are available
upon request and included as attachments.
Root Policy looks forward to partnering with the Town of Estes Park to deliver a
Housing Action Plan that is compliant, credible, and actionable for the Estes Valley.
RESOLUTION 20-26
SETTING THE PUBLIC HEARING FOR A NEW BEER AND WINE LIQUOR LICENSE
APPLICATION FOR SNOW DRAGON LLC DBA MARY JANE’S
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a new BEER AND WINE Liquor License, filed
by SNOW DRAGON LLC DBA MARY JANE’S, 358 E. Elkhorn Avenue, Estes Park,
Colorado, is November 15, 2025.
It is hereby ordered that a public hearing on said application shall be held in the Board
Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, March 24, 2026, at
7:00 P.M., and that the neighborhood boundaries for the purpose of said application and
hearing shall be the area included within a radius of 3.5 miles, as measured from the center
of the applicant's property.
DATED this 10th day of March, 2026
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
RESOLUTION 21-26
SETTING THE PUBLIC HEARING FOR A NEW HOTEL AND RESTAURANT LIQUOR
LICENSE APPLICATION FOR SKY PEAK GROUP LLC DBA ESTES PERK
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES
PARK, COLORADO:
That the filing date of the application for a new HOTEL AND RESTAURANT Liquor
License, filed by SKY PEAK GROUP LLC DBA ESTES PERK, 145 E. Elkhorn Avenue Units
98 and 105, Estes Park, Colorado, is February 13, 2026.
It is hereby ordered that a public hearing on said application shall be held in the Board
Room of the Municipal Building, 170 MacGregor Avenue, on Tuesday, March 24, 2026, at
7:00 P.M., and that the neighborhood boundaries for the purpose of said application and
hearing shall be the area included within a radius of 3.25 miles, as measured from the center
of the applicant's property.
DATED this 10th day of March, 2026
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Kara Washam, Planner II
Department: Community Development
Date: March 10, 2026
Subject: Resolution 22-26, Chase Minor Subdivision Plat, 173 Stanley Circle Drive,
Bob and Michelle Chase, Owners/Applicants
Type: Public Hearing, Land Use, Resolution, Quasi-Judicial
Objective:
Conduct a public hearing to consider an application for a proposed minor subdivision
which would divide an existing 1.17-acre lot into two (2) lots in the E (Estate) Zoning
District, review the application for compliance with the Estes Park Development Code
(EPDC), and approve, deny, or continue the application.
Present Situation:
The subject property is a 1.17-acre lot in the Little Prospect Mountain Subdivision. It is
zoned E (Estate) and is legally conforming to use and dimensional standards. The
property is developed with one single-family detached home, built in 1914. The property
also includes a detached garage, small shed, and travel trailer pad. The applicants
purchased the property in 1995.
The subject property is located approximately 625 feet southwest of the intersection of
Stanley Circle Drive and South Saint Vrain Avenue (Highway 36). The subject property
and surrounding properties are all zoned E (Estate) and developed as single-family
residential use. The E (Estate) Zoning District was established to encourage moderate
density single-family residential use convenient to services and the key highway
corridors. E (Estate) zoning has a maximum net density of two (2) units per acre,
provided that each lot is a minimum of one-half (1/2) acre.
Vicinity Map
Table 1: Zoning and Land Use Summary
Future Land Use Zoning Current Use
Subject Parcel Suburban Estate E (Estate) Single-Family Residential
North Suburban Estate E (Estate) Single-Family Residential
South Suburban Estate E (Estate) Single-Family Residential
East Suburban Estate E (Estate) Single-Family Residential
West Suburban Estate E (Estate) Single-Family Residential
Estes Park Zoning Map
Existing Site
Proposal:
The applicants request approval of the Chase Minor Subdivision Plat (Attachment 4) to
subdivide the existing 1.17-acre lot into two (2) lots, approximately 0.67 acres and 0.50
acres each. The larger lot will contain the existing single-family residence and
structures, with the smaller lot remaining undeveloped for the foreseeable future. The
applicants intend to place the smaller lot in a trust for their beneficiary.
Final Plat - Chase Minor Subdivision (Enlarged)
Review Criteria
In accordance with EPDC § 3.9.E. “Standards for Review”, all subdivision applications
shall demonstrate compliance with the standards and criteria set forth in Chapter 10,
"Subdivision Standards," and all other applicable provisions of the Code. A Minor
Subdivision is defined as the “division of one (1) or more lots, tracts or parcels of land
into a total of not more than four (4) lots…provided that each resulting lot fronts onto an
existing street, and that the subdivision entails no extension of public facilities.” Unlike
standard subdivisions, which necessitate a two-stage approval process (preliminary plat
followed by a final plat), minor subdivisions are streamlined. They require only a single
stage review and approval process (no preliminary subdivision), with Planning
Commission recommendation followed by Town Board decision.
Depending upon the project's complexity, this section may be a brief summary of the
standards of review or may involve a more detailed analysis of the criteria based on
issues relevant to any particular project.
1. Lots. The proposed minor subdivision includes two (2) lots approximately 0.67
acres and 0.50 acres. Both lots meet applicable dimensional standards for the E
(Estate) Zoning District, including minimum lot size and lot width. The plat
designates two potential building envelopes, which ensures adherence to all
applicable building setbacks for the existing buildings/structures and any future
development.
2. Density. Proposed net density is one (1) unit per lot, in compliance with the
maximum two (2) units per acre for the E (Estate) Zoning District.
3. Relationship to Comprehensive Plan. The proposed subdivision is consistent with
the recommendations of the Estes Forward Comprehensive Plan, which
designates suburban estate as the future land use for the property. This category
"is intended for low to medium density single family residential development.”
The Built Form of this category “typically consists of medium-sized single-family
homes on lots that are at least a quarter-acre in size… new homes should be
appropriately scaled for compatibility with existing neighborhood character.”
4. Geologic and Wildfire Hazard Areas. Not applicable. There are no mapped
geologic or wildfire hazard areas identified within this subdivision area.
5. Utilities and Services. The Water Division, Power and Communications, Estes
Valley Fire Protection District, and Estes Park Sanitation District have reviewed
and expressed no objections to the proposed minor subdivision.
6. Orientation of Land Uses. The proposed minor subdivision will be for single-
family residential use, consistent with surrounding uses.
7. Improvements. Not applicable. No public improvements are required with the
minor subdivision application.
8. Streets and Access. The existing lot is accessed from Stanley Circle Drive by an
asphalt driveway; shared access is proposed with the minor subdivision
application. A Shared Access and Driveway Agreement (Attachment 5) has been
submitted for the common drive for Lots 1 and 2 and will be recorded with the
minor subdivision plat.
9. Sidewalks, Pedestrian Connections and Trails. Not applicable. Sidewalks and/or
trails are not required with the minor subdivision application.
10. Grading and Site Disturbance. Not applicable. No development is proposed with
the minor subdivision application.
11. Open Space Area. Not applicable. § 4.3.D. of the EPDC only requires residential
subdivisions containing five (5) or more lots to set aside a percentage of the
gross land area for open areas.
12. Stormwater Drainage. No applicable. Public Works expressed no concerns
regarding drainage.
13. Public Right-Of-Way. Not applicable. There is no dedication of public right-of-way
associated with this subdivision plat
Advantages:
• This proposal is consistent with the standards of the EPDC, specifically § 3.9
“Subdivisions” and Chapter 10 “Subdivision Standards.”
• Approval of the Chase Minor Subdivision Plat would allow the applicants to split
the lot for their purposes of estate planning.
Disadvantages:
• None identified.
Action Recommended:
At the public hearing on February 17, 2026, the Estes Park Planning Commission voted
unanimously to forward to Town Board a recommendation of approval of the Chase
Minor Subdivision Plat. No public comment was voiced at this hearing.
Finance/Resource Impact:
None.
Level of Public Interest:
Low. As of the time of writing this report, no public comment has been received. If
received, public comments will be posted to estespark.colorado.gov/currentapplications.
Any additional public comment will be included in the Town Board meeting packet.
Staff provided public notice of the application in accordance with EPDC noticing
requirements.
• Written notice mailed to adjacent property owners on February 18, 2026.
• Legal notice published in the Estes Park Trail-Gazette on February 20, 2026.
• Application posted on the Town's "Current Applications" website.
• The applicants provided proof of sign posting on February 2, 2026.
Sample Motion:
1. I move to approve Resolution 22-26, approving the Chase Minor Subdivision
Plat.
2. I move to continue Resolution 22-26 to the next regularly scheduled meeting,
finding that … [state reasons for continuing].
3. I move to deny Resolution 22-26, denying the Chase Minor Subdivision Plat,
finding that … [state reasons for denial].
Attachments:
1. Resolution 22-26
2. Application
3. Statement of Intent
4. Final Plat- Chase Minor Subdivision
5. Shared Access & Driveway Agreement
RESOLUTION 22-26
A RESOLUTION APPROVING THE CHASE MINOR SUBDIVISION PLAT
WHEREAS, an application for the Chase Minor Subdivision Plat was filed by Bob
and Michelle Chase (Owners/Applicants); and
WHEREAS, the Chase Minor Subdivision Plat proposes subdivision of a 1.17-
acre property to create two (2) lots in the E (Estate) Zoning District; and
WHEREAS, a public hearing was held before the Estes Park Panning
Commission on February 17, 2026, at the conclusion of which the Planning Commission
voted to recommend approval of the Chase Minor Subdivision Plat to the Estes Park
Board of Trustees; and
WHEREAS, a public hearing, preceded by proper public notice, was held by the
Board of Trustees on March 10, 2026, and at said hearing all those who desired to be
heard were heard and their testimony recorded; and
WHEREAS, the Board of Trustees finds the applicants have complied with the
applicable requirements of the Estes Park Development Code.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Chase Minor Subdivision Plat is hereby approved, with the following
findings:
Findings
1.The Plat is generally consistent with the goals and policies set forth in the Estes
Forward Comprehensive Plan.
2.The Plat complies with applicable standards set forth in the Estes Park
Development Code.
3.Adequate public facilities are currently available to serve the proposed project.
4.The Plat has been submitted to all applicable reviewing agency staff for
consideration and comment. No significant issues or concerns were raised by
any review agency.
DATED this 10th day of March, 2026.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Attachment 1
Land Use Application
Project Information
Lot Size______________Zoning_____________
Existing Land Use______________ Proposed Land Use__________
Is property located in the Floodplain? yes [ ] no [ ]
Is property part of a Condominium Association? yes [ ] no [ ]
Utility Services
Water Service (Existing)
[ ] Town
[ ] Well
Water Service (Proposed)
[ ] Town
[ ] Well
Sanitary Sewer Service (Existing)
[ ] EPSD
[ ] UTSD
[ ] Septic
Sanitary Sewer Service (Proposed)
[ ] EPSD
[ ] UTSD
Attachments Required:
Statement of Intent, Digital Copy of Plat/Plans
Attachment 2
Revised 2020.04.23 ks
Consultant/Engineer
PLEASE PRINT:
PLEASE PRINT:
Date
Date
Email
Applicant
Record Owner(s)
Signatures:
MINERAL RIGHT CERTIFICATION
(not required for Board of Adjustment)
Article 65.5 of Title 24 of the Colorado Revised Statutes requires applicants for Development Plans, Special Reviews,
Rezoning, Preliminary and Final Subdivision Plats, Minor Subdivision Plats if creating a new lot, and Preliminary and Final
Condominium Maps to provide notice of the application and initial public hearing to all mineral estate owners where the surface
estate and the mineral estate have been severed. This notice must be given 30 days prior to the first hearing on an application
for development and meet the statutory requirements.
I hereby certify that the provisions of Section 24-65.5-103 CRS have been met.
Names:
APPLICATION FEES
For development within the Estes Park Town limits view the fee schedule online at
www.estes.org/planningforms
All requests for refunds must be made in writing. All fees are due at the time of submittal.
Record Owner
Revised 2024-03-11 ks
►
►
►
►
►
►
►
►
►
PLEASE PRINT:
PLEASE PRINT:
Date
Date
APPLICANT CERTIFICATION
Signatures: Record Owner
Applicant
Names:
I hereby certify that the information and exhibits herewith submitted are true and correct to the best of my knowledge
and that in filing the application I am acting with the knowledge and consent of the owners of the property.
In submitting the application materials and signing this application agreement, I acknowledge and agree that the
application is subject to the applicable processing and public hearing requirements set forth in the Estes Park
Development Code (EPDC).
I acknowledge that I have obtained or have access to the EPDC, and that, prior to filing this application, I have had the
opportunity to consult the relevant provisions governing the processing of and decision on the application.
The Estes Park Development Code is available online at: estes.org/developmentcode
I understand that acceptance of this application by the Town of Estes Park for filing and receipt of the application fee by
the Town does not necessarily mean that the application is complete under the applicable requirements of the EPDC.
I understand that I am required to obtain a "Development Proposal" sign from the Community Development
Department and that this sign must be posted on my property where it is clearly visible from the road, no later than ten
business days prior to the public hearing.
I understand that a resubmittal fee will be charged if my application is incomplete.
The Community Development Department will notify the applicant in writing of the date on which the application is
determined to be complete.
I grant permission for Town of Estes Park Employees/Planning Commissioners/Board of Adjustment members, with
proper identification, access to my property during the review of this application.
I understand that full fees will be charged for the resubmittal of an application that has become null and void
For Board of Adjustment applications: failure of an applicant to apply for a building permit and commence construction or
action with regard to the variance approval within one (1) year of receiving approval may automatically render the
decision of the BOA null and void. (EPDC Section 3.6.D)
DEVELOPMENT REVIEW APPLICATIONS
IMPORTANT INFORMATION REGARDING DEADLINES AND FEES
•Applicant is responsible for ensuring their deadlines are met.
•A resubmittal fee may be charged when deadlines prior to review by the
Decision-Making Body are not met, and the application may be delayed by
a month or more.
•Requests for time extensions after approval by the Decision-Making Body
must be made in writing prior to the deadline. Request must state the
reasons supporting the requested extension and the requested deadline.
Failure to meet deadlines without written acceptance of a new deadline
from planning staff will result in the approval becoming null and void.
•Full fees will be charged for the resubmittal of an application that is null
and void.
•Per EPDC §3.2.C, “No changes to the development application or any
accompanying plans or information shall be permitted after submittal,
except for any changes or additional information request by staff during
their review.”
Bob and Michelle Chase
173 Stanley Cr Dr
We are hoping to subdivide a 0.5 to 0.6 acre parcel and place that parcel in trust for our
estate planning. The driveway can be shared. The existing home and shed and garage,
along with a travel trailer pad to the E of the garage will remain on one lot, causing a flag lot.
The new subdivided lot will be more rectangular.
We don’t intend to build on it at this time. It is to be placed in trust for our beneficiary. We
would like it to be a buildable lot in the future, should they choose to build. We don’t
anticipate any building for decades, most likely.
Thank you for your consideration and assistance with this parcel.
Attachment 3
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FINAL PLAT - CHASE MINOR SUBDIVISION
A Portion of Lot 20, Little Prospect Mountain Addition to the Town of Estes Park, Being a Part of the
Northwest Quarter of Section 30, Township 5 North, Range 72 West of the 6th P.M., City of Estes Park, County of Larimer, State of Colorado
DATE:February 2, 2026 DRAWN BY: AGPRO
REVISIONS:
R1
R2
R3
R4
SHEET
DATE:
JOB NO.
HQ: 3050 67th Avenue, Suite 200,
Greeley, CO 80634
(970) 535-9318 - fax: (970) 535-9854
ID: 213 Canyon Crest Dr, Suite 100,
Twin Falls, ID 83301
(208) 595-5301
FINAL PLAT - CHASE MINOR SUBDIVISION
CHASE PROPERTY - LARIMER COUNTY, COLORADO - SECTION 30, T5N, R72W
ROBERT & MICHELLE CHASE, 173 STANLEY CIRCLE, ESTES PARK, COLORADO 80517
2/2/2026
1398-01
1 of 2
N
VICINITY MAP
SCALE - 1" = 2000'
HQ: 4505 29th Street
Greeley, CO 80634
(970) 535-9318 - fax: (970) 535-9854
Attachment 4
X X
X
X
X
0.67 Acres
(±29,215 sq.ft.)
Lot 2
Portion of Lot 20
Little Prospect Mountain Sub
Parcel ID: 2530213063
Current Zoning: Estate (E)
Owner: Susan E Langmack
Not a Part
X
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Portion of Lot 20
Little Prospect Mountain Sub
Parcel ID: 2530220901
Current Zoning: Estate (E)
Owner: United States of America
Not a Part
Portion of Lot 20
Little Prospect Mountain Sub
Parcel No: 2530213065
Current Zoning: Estate (E)
Owner: Ben Hetrick
Not a Part
Lot 1, Lupine Sub
Parcel No: 2530218001
Current Zoning: Estate (E)
Owner: Zuba Family Trust
Not a Part
Portion of Lot 21
Little Prospect Mountain Sub
Parcel ID: 2530213071
Current Zoning: Estate (E)
Owner: Eron Early & Kaci Davis
Not a Part
-SUBJECT PROPERTY-
1.17 Acres (±50,996 sq.ft.)
Ex. Zoning: E-ESTATE
Portion of Lot 20, Little
Prospect Mountain Addition
0.50 Acres
(±21,781 sq.ft.)
Lot 1
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DATE:January 27, 2026 DRAWN BY: AGPRO
REVISIONS:
R1
R2
R3
R4
SHEET
DATE:
JOB NO.
HQ: 3050 67th Avenue, Suite 200,
Greeley, CO 80634
(970) 535-9318 - fax: (970) 535-9854
ID: 213 Canyon Crest Dr, Suite 100,
Twin Falls, ID 83301
(208) 595-5301
FINAL PLAT - CHASE MINOR SUBDIVISION
CHASE PROPERTY - LARIMER COUNTY, COLORADO - SECTION 30, T5N, R72W
ROBERT & MICHELLE CHASE, 173 STANLEY CIRCLE, ESTES PARK, COLORADO 80517
12/15/2025
1398-01
2 of 2
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FINAL PLAT - CHASE MINOR SUBDIVISION
A Portion of Lot 20, Little Prospect Mountain Addition to the Town of Estes Park, Being a Part of the
Northwest Quarter of Section 30, Township 5 North, Range 72 West of the 6th P.M., City of Estes Park, County of Larimer, State of Colorado
HQ: 4505 29th Street
Greeley, CO 80634
(970) 535-9318 - fax: (970) 535-9854
WHEN RECORDED, RETURN TO:
ROBERT AND MICHELLE CHASE
173 STANLEY CIRCLE DRIVE
ESTES PARK, COLORADO 80517
SHARED DRIVEWAY AND ACCESS EASEMENT
THIS SHARED DRIVEWAY AND ACCESS EASEMENT (this “Agreement”) is entered into as of the
date all parties have executed the signature page hereof (the “Effective Date”), by and between
[_______________________________] (“Lot 1 Owner”) whose address is 173 Stanley Circle Drive, Estes Park,
Colorado 80517, and [_______________________________] (“Lot 2 Owner”) whose address is 173 Stanley
Circle Drive, Estes Park, Colorado 80517. Lot 1 Owner and Lot 2 Owner may be referred to herein as the “Parties,”
and each, a “Party.”
RECITALS
A.Lot 1 Owner owns certain real estate legally described as follows (“Lot 1”):
[TO BE CONFIRMED FOLLOWING RECORDING OF REPLAT][LOT 1, CHASE MINOR
SUBDIVISION, ACCORDING TO THE PLAT THEREOF RECORDED ON
[___________________] UNDER RECEPTION NO. [___________], CITY OF ESTES PARK,
COUNTY OF LARIMER, STATE OF COLORADO.]
B.Lot 2 Owner owns certain real estate adjacent to and west of Lot 1 legally described as follows (“Lot 2”
and together with Lot 1, the “Properties” and each, a “Property”):
[TO BE CONFIRMED FOLLOWING RECORDING OF REPLAT][LOT 2, CHASE MINOR
SUBDIVISION, ACCORDING TO THE PLAT THEREOF RECORDED ON
[___________________] UNDER RECEPTION NO. [___________], CITY OF ESTES PARK,
COUNTY OF LARIMER, STATE OF COLORADO.]
C.The Properties were formerly a combined parcel of land accessed by a driveway (the “Driveway”) located
partially within the Easement Area (defined below). In connection with a minor subdivision approved by the Town
of Estes Park (the “Town”) on or about even date herewith, the Town required a new easement for shared use of
the Driveway to preserve each of the Parties’ access to their respective Properties. The Parties execute this
Agreement for the purpose of establishing the terms and conditions of such shared driveway and access easement.
AGREEMENT
NOW THEREFORE, in consideration of the Parties’ mutual promises and covenants herein contained, and
for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties
agree as follows:
1.Recitals. The Recitals set forth above and all exhibits attached hereto are hereby incorporated into and
made a part of this Agreement.
2.Shared Access and Driveway Easement. Lot 1 Owner hereby grants to Lot 2 Owner, its successors and
assigns, and their respective agents, contractors, licensees and invitees (collectively, “Permittees”) a perpetual,
non-exclusive easement on, over and across the portion of the Easement Area (defined below) located on Lot 1 for
Attachment 5
Shared Access and Driveway Easement (Chase Minor Subdivision) Page 2 of 7
4938-5857-1406, v. 2
the purpose of pedestrian and vehicular access, ingress, and egress to Lot 2, and all other reasonable and lawful
purposes associated with such access subject to those limitations set forth herein. Lot 2 Owner hereby grants to Lot
1 Owner and its Permittees a perpetual, non-exclusive easement on, over and across the portion of the Easement
Area (defined below) located on Lot 2 for the purpose of pedestrian and vehicular access, ingress, and egress to Lot
1, and all other reasonable and lawful purposes associated with such access subject to those limitations set forth
herein.
3. Parking. Either Party may temporarily park vehicles within the Easement Area, provided that no Party
shall permanently store any vehicle on the Driveway nor park or permit to be parked any vehicle, trailer, boat, RV,
or other object in such a manner as to block or obstruct the free and clear passage of the other Party over the
Driveway to such Party’s Property.
4. Easement Area. As used herein the “Easement Area” means that certain 20-foot wide shared access and
driveway easement depicted, and legally described, on Exhibit A attached hereto and made a part hereof. The
Parties acknowledge that, as of the date hereof, portions of the Driveway may be located outside the Easement Area
and that no rights have been granted to either Party to use those portions of the Driveway located outside the
Easement Area.
5. Maintenance, Repair, Replacement, Improvement. As used in this Agreement, “Work” shall mean any
maintenance, repair, replacement, improvement, grading, regrading, paving, repaving, patching, compaction,
expansion, removal, or other modifications to the Driveway or any other portion of the Easement Area. Either Party
may, in its sole discretion, perform Work provided that: (i) the Party performing such Work shall do so at its own
cost and expense in accordance with all applicable laws; (ii) the Party not performing the Work shall have no
obligation to reimburse any costs incurred by the Party performing the Work; (iii) the Party performing the Work
shall provide at least 10 days’ prior written notice to the other Party together with a reasonably detailed explanation
of the Work to be performed; (iv) the Work shall not materially and adversely interfere with the other Party’s use
of the Easement Area nor access to the other Party’s Property. Each Party hereby acknowledges and agrees, for
itself and its respective successors and assigns, that any Work performed by such Party shall be at its sole cost and
expense, and no reimbursement or contribution shall be owed by the other Party, even if such Work materially or
substantially improves the Driveway or other portions of the Easement Area. Upon completion of such Work, the
other Party shall have the right to use the Easement Area, as improved, without any duty to compensate or reimburse
the Party performing the Work.
6. Snow and Ice Removal. Either Party shall have the right, but not the obligation, to remove snow or ice
from the Driveway or Easement Area at its sole cost and expense. Neither Party shall be required to perform snow
or ice removal, and no reimbursement or contribution shall be owed by the non-performing Party for any costs
incurred by the Party performing such removal.
7. Damages to Driveway. It is the intention of the Parties that neither shall be responsible for any Work
performed by the other Party, and neither Party shall have an obligation to perform any Work on the Driveway.
Neither Lot 1 Owner nor Lot 2 Owner shall be required to pay for any improvements or any maintenance on such
improvements installed by the other Party. Notwithstanding the foregoing, each Party shall repair any damage to
the Driveway solely caused by such Party (excluding normal wear and tear and damages caused by casualty or fire);
provided that, such repair shall only be required if such damage materially and adversely impacts the other Party’s
ability to use the Easement Area as described herein. Notwithstanding any contrary term of this Agreement, a
repairing Party’s obligations shall be limited to restoring the Driveway within the Easement Area to a dirt road, and
shall not require the repairing Party to restore any improvements to the Driveway or Easement Area installed by the
other Party. Each of the Parties acknowledges that such limitation on restoration obligations is fair and reasonable.
Shared Access and Driveway Easement (Chase Minor Subdivision) Page 3 of 7
4938-5857-1406, v. 2
8. Indemnity. The Parties’ respective use and enjoyment of the Easement Area shall be at each respective
Parties’ sole risk. Lot 2 Owner shall indemnify, defend and hold Lot 1 Owner harmless from and against all losses,
damages, claims, liability, injury to person or property, and expenses, including reasonable attorneys’ fees
(“Claims”) arising solely as a result of the negligence, recklessness, or misconduct of Lot 2 Owner or its Permittees
within the Easement Area, except to the extent such Claims are caused in whole or in part by the negligence or
intentional misconduct of Lot 1 Owner or Lot 1 Owner’s Permittees. Lot 1 Owner shall indemnify, defend and hold
Lot 2 Owner harmless from and against all Claims arising solely as a result of the negligence, recklessness, or
misconduct of Lot 1 Owner or its Permittees within the Easement Area, except to the extent such Claims are caused
in whole or in part by the negligence or intentional misconduct of Lot 2 Owner or Lot 2 Owner’s Permittees.
Notwithstanding the foregoing, neither Party shall be obligated to indemnify the other Party for any Claims to the
extent such Claims arise out of or are the result of any act, omission, condition, or occurrence not occurring within,
or not directly related to the use or condition of, the Easement Area.
9. No Abandonment. No non-use, partial use, or intermittent use of the Driveway or Easement Area, nor any
delay or failure by a Party to exercise any rights granted herein, shall be deemed or construed as an abandonment,
waiver, or termination of the easement created by this Agreement nor any rights appurtenant thereto. This
Agreement shall remain in full force and effect unless and until it is expressly terminated by a written instrument
executed by all owners of the Properties benefited and burdened by this Agreement, and such instrument is recorded
in the real property records of Larimer County.
10. Covenants Running with the Land. The easements, rights, and obligations created by this Agreement are
and shall be appurtenant to and run with the land benefitted and burdened hereby, which shall be deemed to include
each of Lot 1 and Lot 2. The easement created by this Agreement shall not be personal to any party and shall remain in
full force and effect notwithstanding any conveyance or transfer of either Property. The easement created by this
Agreement shall be binding upon and inure to the benefit of the respective Properties and their owners, and their
respective heirs, successors, assigns, lessees, mortgagees, and any other persons acquiring any right, title, or interest in
or to either Property.
11. Notices. Any notice, request or demand under this Agreement shall be in writing and shall be deemed given,
received and served (a) upon personal delivery, or (b) one (1) business day after deposit with a nationally recognized
overnight courier service, or (c) three (3) days after deposit with the United States Postal Service, registered or certified
mail, postage prepaid, in each case addressed to the common address for the Party set forth herein above with a copy to
the mailing address filed of record with the Larimer County Assessor’s office (if different).
12. Governing Law. This Agreement is being executed and delivered, and is intended to be performed, in the
State of Colorado, and the laws of such state shall govern the validity, construction, enforcement and interpretation
of this Agreement.
13. Attorneys’ Fees. In the event either Party takes legal action against the other Party in connection with any
dispute relating to the Easement Area or in order to enforce the terms of this Agreement, the substantially prevailing
Party will be entitled to recover from the other Party its reasonable attorneys fees and costs.
14. Limitation of Damages. Notwithstanding anything to the contrary contained in this Agreement, neither
Party shall be liable to the other Party for any punitive, exemplary, special, indirect, incidental, or consequential
damages, including loss of use, loss of profits, or diminution in value, arising out of or relating to this Agreement
or the easements created hereby, whether in contract, tort (including negligence), strict liability, or otherwise, even
if advised of the possibility of such damages. Each Party’s liability to the other shall be limited to its actual, direct
damages.
Shared Access and Driveway Easement (Chase Minor Subdivision) Page 4 of 7
4938-5857-1406, v. 2
15. No Third Parties Beneficiaries. This Agreement is among the Parties and nothing contained herein shall
be deemed to impose or confer any obligation, right or benefit upon any third party.
16. Entire Agreement. This Agreement embodies the entire Agreement between the Parties and supersedes
all prior agreements and understandings, if any, relating to the subject matter hereof, and may be amended or
supplemented only by an instrument in writing executed by the party against whom enforcement is sought. If any
provision of this Agreement shall be held or made invalid by a court decision, statute or rule, or shall be otherwise
rendered invalid, the remainder of this Agreement shall not be affected thereby.
17. Non-Merger. It is the intent of the Parties that the easements, rights, and obligations set forth in this
Agreement will remain in full force and effect and not merge out of existence. Not limiting the foregoing, in the
event both Properties are owned by the same Party, this Agreement shall remain in full force and effect and the
easements created hereby shall not merge with the fee simple interest in either Property.
18. Execution in Counterpart. This Agreement may be executed by each Party, separately, and such copies
taken together shall be deemed to be a full and complete Agreement between the Parties.
19. Headings. The section headings used in this Agreement are intended solely for convenience of reference
and shall not be considered in construing any of the provisions of this Agreement.
[Remainder of Page Intentionally Left Blank – Signature Page(s) to Follow]
Shared Access and Driveway Easement (Chase Minor Subdivision) Page 5 of 7
4938-5857-1406, v. 2
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first set forth
above.
LOT 1 OWNER:
[____________________________]
By:
Name:
Title:
Date:
STATE OF COLORADO )
) ss.
COUNTY OF __________ )
The foregoing instrument was acknowledged before me this ____ day of ____________________, 202____, by
[____________________________].
WITNESS my hand and official seal.
My commission expires: ___________
Notary Public
Shared Access and Driveway Easement (Chase Minor Subdivision) Page 6 of 7
4938-5857-1406, v. 2
LOT 2 OWNER:
[____________________________]
By:
Name:
Title:
Date:
STATE OF COLORADO )
) ss.
COUNTY OF __________ )
The foregoing instrument was acknowledged before me this ____ day of ____________________, 202____, by
[____________________________].
WITNESS my hand and official seal.
My commission expires: ___________
Notary Public
Shared Access and Driveway Easement (Chase Minor Subdivision) Page 7 of 7
4938-5857-1406, v. 2
EXHIBIT A
[see attached, Legal Description and Depiction of Easement Area]
EXHIBIT A
Property Description – Shared Access & Driveway Easement
A strip of land being a portion of that parcel of land as described in Warranty Deed recorded September 5, 1995 at
Reception No. 1995054841 within Larimer County records, to be known as the Chase Minor Subdivision, and being
part of the Northwest Quarter (NW1/4) of Section Thirty (30), Township Five North (T.5N.), Range Seventy-two
West (R.72W.) of the Sixth Principal Meridian (6th P.M.), Town of Estes Park, County of Larimer, State of
Colorado being more particularly described as follows:
COMMENCING at the Northwest corner of the Chase Minor Subdivision and assuming the South line of the
NW1/4 of said Section 30, as monumented by a #6 rebar with a 3.25” brass cap stamped LS6499 at the West end
and by a #6 rebar with a 2.5” aluminum cap stamped “Town of Estes Park” at the East end, as bearing South
89°08’06” East, being a Grid Bearing of the Colorado State Plane Coordinate System, North Zone, North American
Datum 1983 (2011), a distance of 2598.09 feet with all bearings contained herein relative thereto.
The lineal dimensions contained herein are ground distances based on the U.S. Survey Foot.
THENCE North 50°22’48” East along the North line of Chase Minor Subdivision a distance of 107.18 feet to the
POINT OF BEGINNING;
THENCE North 50°22'48" East continuing along said North line a distance of 24.48 feet;
THENCE South 04°24'14" East a distance of 71.10 feet;
THENCE South 09°03'37" East a distance of 48.62 feet;
THENCE South 21°22'02" East a distance of 80.58 feet;
THENCE South 68°37'58" West a distance of 20.00 feet;
THENCE North 21°22'02" West a distance of 82.74 feet;
THENCE North 09°03'37" West a distance of 51.59 feet;
THENCE North 04°24'14" West a distance of 57.80 feet to the North line of said Chase Minor Subdivision and to
the POINT OF BEGINNING.
Said described area of land contains 0.09 Acres (+/-3,924 sq.ft.), more or less, and is subject to any rights-of-way or
other easements of record as now existing on said described area of land.
SURVEYOR’S CERTIFICATE
I, Jason S. Allee, a Colorado Licensed Professional Land Surveyor do hereby state that this Property Description
was prepared by me or under my personal supervision and checking, and that it is true and correct to the best of my
knowledge and belief.
Sheet 1 of 2
________________________________________________
Jason S. Allee – on behalf of AGPROfessionals
Colorado Licensed Professional
Land Surveyor No. 38479
AGPROfessionals – 4505 29th Street, Greeley, Colorado 80634 – Office: (970) 535-9318
Lot 2
Lot 1
Total: 0.09 Acres (±3,925 sq.ft.)
SHARED ACCESS
& DRIVEWAY EASEMENT
0.05 Acres
(±1,983 sq.ft.)
Lot 2 Portion: 0.04 Acres
(±1,942 sq.ft.)
Lot 1 Portion: 0.05 Acres
(±1,983 sq.ft.)
0 30
SCALE: 1" =30'
P:\1300-C\1398 - CHASE, MICHELLE & ROBERT\01 - IMPROVEMENT SURVEY PLAT\SURVEY\DRAWING\1398-01ISP
3050 67th Avenue, Suite 200, Greeley, CO 80634
(970) 535-9318 ▪ fax: (970) 535-9854
DATE OF PLOT: February 3, 2026
DATE:
JOB NO.:
ACCESS ESMT EXHIBIT
CHASE MINOR SUBDIVISION - LARIMER COUNTY, CO
R & M Chase, 173 Stanley Circle Drive, Estes Park, CO 80517
02/02/2026
1398-01
N
EXHIBIT A
Shared Access & Driveway Easement
4505 29th Street, Greeley, CO 80634
(970) 535-9318 - fax: (970) 535-9854
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Town Board Public Hearing
March 10, 2026
Resolution 22-26
Chase Minor Subdivision Plat
173 Stanley Circle Drive
Bob and Michelle Chase, Owners/Applicants
Presented by Kara Washam, Planner II
Presentation Received at Meeting 2026-03-10
Objective
Conduct a public hearing to consider an application for a
proposed minor subdivision which would divide an existing
1.17-acre lot into two (2) lots in the E (Estate) Zoning
District, review the application for compliance with the
Estes Park Development Code (EPDC), and approve, deny,
or continue the application.
Present Situation
•The subject property is a 1.17-acre lot in the Little Prospect
Mountain Subdivision.
•It is zoned E (Estate).
•Legally conforming to use and dimensional standards.
•One single-family detached home
•Built in 1914.
•Detached garage, small shed, and travel trailer pad.
•The applicants purchased the property in 1995.
Vicinity Map of Subject Area
Existing Site
Zoning Map
Proposal
The applicants request approval of the Chase Minor
Subdivision Plat to subdivide the existing 1.17-acre lot
into 2 lots.
•Approximately 0.67 acres and 0.50 acres each.
•The larger lot (Lot 2) will contain the existing single-family residence
and structures
•The smaller lot (Lot 1) will remain undeveloped for the foreseeable
future.
•The applicants intend to place the smaller lot in a trust for their
beneficiary.
Chase Minor Subdivision, enlarged
Review Criteria
Pursuant to §3.9.E. “Standards for Review”, all subdivision
applications shall demonstrate compliance with the
standards and criteria set forth in Chapter 10 and all other
applicable provisions of the Code.
Minor Subdivision is defined as the “division of one (1) or more lots,
tracts or parcels of land into a total of not more than four (4)
lots…provided that each resulting lot fronts onto an existing street, and
that the subdivision entails no extension of public facilities.”
•Two-stage approval process (preliminary and final plat) NOT applicable.
•Minor Subdivisions require only a single stage review and approval process.
Review Criteria, cont.
Lots
•The proposed minor subdivision includes 2 lots, approximately 0.67
acres and 0.50 acres.
•Both lots meet applicable dimensional standards for E (Estate) Zone.
•The plat designates 2 potential building envelopes, ensuring adherence
to all applicable building setbacks for the existing buildings and
structures and any future development.
Density
•Proposed net density is 1 unit per lot, in compliance with the
maximum 2 units per acre for E (Estate).
Review Criteria, cont.
Relationship to Comprehensive Plan
•The proposed subdivision is consistent with the recommendations of
the Estes Forward Comprehensive Plan, which designates Suburban
Estate as the future land use for the property.
•“…intended for low to medium density single family residential
development.”
•The Built Form of this category “typically consists of medium-sized
single-family homes on lots that are at least a quarter-acre in size…
new homes should be appropriately scaled for compatibility with
existing neighborhood character.”
Review Criteria, cont.
Geologic and Wildfire Hazard Areas
•There are no mapped geologic or wildfire hazard areas identified
within this subdivision area.
Utilities and Services
•The Water Division, Power and Communications, Estes Valley Fire
Protection District, and Estes Park Sanitation District have reviewed
and expressed no objections to the proposed minor subdivision.
Orientation of Land Uses
•The proposed minor subdivision will be for single-family residential
use, consistent with surrounding uses.
Review Criteria, cont.
Improvements
•No public improvements are required with the minor subdivision
application.
Streets and Access
•The existing lot is accessed from Stanley Circle Drive by an asphalt
driveway.
•Shared access is proposed with the minor subdivision application.
Sidewalks, Pedestrian Connections and Trails
•Sidewalks or trails are not required with the minor subdivision
application.
Review Criteria, cont.
Grading and Site Disturbance
•Not applicable. No development is proposed with this application.
Open Space Area
•Not applicable. Per §4.3.D., only applicable for residential subdivisions
containing 5 or more lots.
Stormwater Drainage
•Public Works expressed no concerns regarding drainage.
Public Right-of-Way
•There is no dedication of public ROW associated with this plat.
Advantages & Disadvantages
Advantages:
•This proposal is consistent with the standards of the EPDC, specifically
§3.9 “Subdivisions” and Chapter 10 “Subdivision Standards.”
•Approval of the Chase Minor Subdivision Plat would allow the
applicants to split the lot for their purposes of estate planning.
Disadvantages:
•None identified.
Action Recommended
At the public hearing on February 17, 2026, the Estes Park
Planning Commission voted unanimously to forward to
Town Board a recommendation of approval of the Chase
Minor Subdivision Plat. No public comment was voiced at
this hearing.
Public Noticing & Interest
Staff provided public notice of the application in
accordance with EPDC noticing requirements.
•Written notice mailed to adjacent property owners on January 28, 2026.
•Legal notice published in the EP Trail-Gazette on January 30, 2026.
•Application posted on the Town's "Current Applications" website.
•The applicants provided proof of sign posting at the subject property on
February 2, 2026.
Public interest in this Minor Subdivision application is low.
•No public comment has been received.
Sample Motions
•I move to approve Resolution 22-26, approving the Chase Minor
Subdivision Plat.
•I move to continue Resolution 22-26 to the next regularly scheduled
meeting, finding that … [state reasons for continuing].
•I move to deny Resolution 22-26, denying the Chase Minor Subdivision
Plat, finding that … [state reasons for denial].
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Dana Klein, CPP, CCTM, Parking & Transit Manager
David Greear, PE, Public Works Director
Department: Public Works
Date: March 10, 2026
Subject: Resolution 23-26 Establishing 2026 Seasonal Paid Parking and Parking
Permit Fees
Type: Resolution
Objective:
Public Works staff seek adoption of Resolution 23-26 establishing 2026 seasonal paid
parking and parking permit fees
Present Situation:
At the December 9, 2025, Town Board Study Session (TBSS), Public Works (PW) staff
presented a comprehensive summary of the 2025 paid parking season. The
presentation included parking occupancy and turnover trends, parking permit utilization,
public outreach efforts, and operational improvements implemented during the 2025
visitor season.
Based on the 2025 parking occupancy and turnover data, a technical analysis using
industry standards would support expanding paid parking and increasing parking rates.
However, the Town is currently engaged in active discussions regarding a potential
parking garage on Cleave Street in partnership with Whimsadoodle and the Estes Park
Housing Authority. Because the scope, financial commitments, and potential financing
mechanisms associated with this partnership remain under development, the Town
does not yet have sufficient information to fully assess how changes to parking rates or
the extent of paid parking would align with or support this future investment.
Accordingly, Public Works recommends a status quo approach to parking rates and
paid parking locations for 2026, while continuing to advance discussions related to the
Cleave Street garage and evaluating forward-looking parking management strategies.
To lay the groundwork for a modern, data-driven parking management strategy, Public
Works proposes initiating a pilot program to test dynamic pricing technology on two
Town-owned parking lots. The technology deployed would be capable of tracking real-
time occupancy, turnover, and dwell times, with the goal of assessing the feasibility and
effectiveness of variable parking rates based on demand. During the initial year, the
primary focus would be on validating the technology and collecting a reliable baseline
dataset. In subsequent years, this data would directly inform decisions on adjusting
hourly parking rates in response to observed and historic demand patterns.
The first pilot location would be the Riverside Lot, located along the north side of
Rockwell Street, south of Fall River. This lot would be monitored using entrance and exit
cameras in combination with individual space occupancy tracking. To maintain
operational simplicity during the pilot phase, daily parking rates would be set in advance
based on historical occupancy data collected in 2022 and 2025. Rates would range
from $0 to $5 per hour, depending on anticipated demand. On days with forecasted low
visitation, parking would be free, while peak demand days would carry hourly rates
between $2 and $5.
The second pilot location would be the Davis Lot, a free lot located on Moraine Avenue
between Davis Street and the Riverside roundabout. This smaller lot, with a single
entrance and exit, is well-suited for detailed tracking of usage, turnover, and dwell
times. Together, the two pilot sites will provide complementary datasets – one from a
paid lot and one from a free lot – enabling a robust, comparative evaluation of
occupancy patterns, parking efficiency, and strategies that can be scaled across the
Town’s parking assets in future seasons.
The system at the pilot locations may not be installed and actively working at the
beginning of the paid parking season but should be in place by June or July depending
on availability of power, availability of the contractor, and/or availability of necessary
equipment. Once operational, the pilot will immediately begin generating actionable
data to help shape parking strategy in future seasons. The overarching objectives of
dynamic pricing are to improve the visitor experience, promote efficient utilization of
Town parking assets, and encourage a more balanced distribution of visitation, thereby
supporting a healthy and resilient local economy.
Additional operational refinements are also proposed to enhance the visitor experience.
The Parking and Transit Division will modify Parking Ambassador training to emphasize
guidance on suggested parking durations based on visitor activity goals. Recommended
parking durations would include two hours for short visits, four hours for dining and
shopping, and six hours for a full-day experience. These recommendations would be
reinforced through signage and printed materials to help visitors make informed parking
decisions aligned with their intended activities.
Based on data collected during the 2026 pilot program and regular parking season, staff
would return to the Town Board next year with recommendations regarding the potential
implementation of dynamic pricing, expansion of paid parking, or adjustments to parking
rates for the 2027 and 2028 seasons.
Proposal:
Continue the paid parking program for the 2026 summer guest season as follows:
• May 22 – October 18, 2026
• 10 a.m. to 5 p.m., Monday through Sunday
• $2 per hour except for the Dynamic Pricing Pilot lot which can range from
$0/hour to $5/hour
• 682 total spaces in the same eight public parking areas designated in 2024,
including Town Hall, Bond Park, E. Riverside, Riverside, Virginia, Post Office,
Wiest, and Tregent.
Continue Permit Rates and Permit Availability for the 2026 summer guest season as
follows:
Additionally, as in 2025:
• 69% of all public parking in Estes Park (1492 of 2174) and 33% of parking in the
downtown core (340 of 1022) will remain free.
• All spaces with persons for disabilities will remain free and without time limit.
• Vehicles displaying Americans with Disabilities (ADA) placards or Disabled
Veterans (DV) license plates will continue to be exempt from paying parking fees
in Town-owned parking spaces.
• Motorcycles parking in designated motorcycle parking spaces will continue to be
exempt from paying parking fees
• The Estes Valley Library and the Post Office will continue to have dedicated
spaces without charge for patrons.
• Residents/locals who live in the Estes Park School R-3 District will continue to be
eligible for 120 minutes of free parking each day in the paid parking areas.
Advantages:
• Seasonal paid parking continues the Town’s commitment to implementation of the
Board-adopted Downtown Parking Management Plan and the four objectives of
the paid parking program contained in Chapter 10 of the Estes Park Municipal
Code.
• Implementation is designed to accommodate diverse user groups (locals, visitors
and employees), is phased/incremental, and is in line with other Colorado
communities supported by tourism-driven economies.
• Paid parking fees will continue to reduce future reliance on the General Fund for
parking management, future parking infrastructure (e.g., new parking structure
downtown), and the heavily subsidized Town’s free transit service (The Peak).
• The dynamic pricing pilot program establishes a scalable, data-driven framework
that will directly inform future parking rate decisions, infrastructure investment
planning, and long-term management strategies.
Permit Name Rate Details
Overnight Parking: Downtown Resident 35.00$ Per year
Overnight Parking: Downtown Rental Unit/Commercial Lodging 40.00$ Per year
Overnight Parking: General Use 10.00$ Per night, up to 7 nights
Overnight Parking: Temporary Guest Permit 0.00 Per night, up to 7 nights
Employee Permit: Convenience Permit 40.00$ May - Oct
Business Permit: Commercial Loading 80.00$ Per year
Local 120 Minutes Free 0.00 May - Oct
Volunteer Permit 0.00 May - Oct
2026 Paid Parking Season
Disadvantages:
• Continuation of seasonal paid parking continues to be opposed by some who
believe parking fees take away from funds otherwise spent on eating out and
shopping. Staff will continue their commitment to working with all stakeholders to
create the best possible parking experience for locals and visitors.
Action Recommended:
PW staff recommend the Town Board adopt Resolution xx-26 Establishing 2026 Paid
Parking and Parking Permit Fees.
Finance/Resource Impact:
Current Impacts: The current Parking Fund (256) balance is $4,978 (2025 books have
not been closed, so this may change slightly). The 2025 program has met its financial
goals, including:
1. Program costs were fully covered by program fees.
2. The Parking Fund will be able to “repay” the General Fund for the 2025 Parking
Division base budget.
3. Net revenue in the amount of $24,376 to be added to the Parking Fund.
Future Impacts: For the 2026 paid parking season, staff budgeted $859,750 in
anticipated revenue for the Parking Fund (256), including paid parking fees, permits,
citations, and special events. Expenses were conservatively projected at $793,179
(including Town operational expenses) for a net excess of $66,571.
Level of Public Interest:
Public interest in seasonal paid parking continues to be moderate to high.
Sample Motion:
I move for the approval/denial of Resolution 23-26.
Attachments:
1. Resolution 23-26 Establishing 2026 Paid Parking and Parking Permit Fees
2. Presentation
RESOLUTION 23-26
ESTABLISHING 2026 SEASONAL PAID PARKING AND PARKING PERMIT FEES
WHEREAS, the Board of Trustees of the Town of Estes Park has adopted Chapter
10.06 of the Municipal Code, authorizing the implementation of seasonal parking fees by
resolution; and
WHEREAS, section 10.06.040 provides for permits in lieu of paid parking,
governed by rules and regulations to be approved by the Town Board; and
WHEREAS, section 10.04.040 allows for overnight parking where authorized by a
Town-issued parking permit; and
WHEREAS, at its study session on December 9, 2025, the Board of Trustees
discussed the program’s 2025 performance with regard to the Town’s parking
management objectives; and
WHEREAS, it is necessary to determine parking fees for planning and budgeting
purposes so as not to impair the continuity of operations for the Town’s Public Works
Department.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
1. The following daily parking fees in Estes Park shall be implemented and enforced
for the 150-day (22-week) visitation season commencing on May 22, 2026, and
terminating on October 18, 2026, inclusive.
2.Daily parking fees shall be $2.00 per hour between the hours of 10am and 5pm,
seven days per week.
3.Daily parking fees shall be collected for 682 parking stalls (31% of 2,174 total stalls
available system-wide and 67% of the 1,022 stalls located in the downtown core)
in eight public parking lots as follows: the Town Hall parking lot (224 of 281 stalls);
East Riverside parking lot (41 of 44 stalls); Riverside parking lot (91 of 94 stalls);
Wiest parking lot (132 of 141 stalls); Post Office parking lot (86 of 99 stalls);
Tregent parking lot (16 of 17 stalls); Virginia parking lot (19 of 20 stalls); and Bond
Park parking areas (73 of 76 stalls). The Public Works Director, or designated
manager for parking matters, shall determine which specific stalls within these lots
shall be designated as paid parking stalls, consistent with these totals, and shall
ensure that they are conspicuously so designated.
Attachment 1
4.Daily parking fees shall not apply to the 28 stalls marked for persons with
disabilities in these parking lots: Town Hall (10 stalls); Post Office (4 stalls); Bond
Park (3 stalls); Tregent (1 stall); Wiest (4 stalls); Riverside (2 stalls); Virginia (1
stall); and East Riverside (3 stalls).
5.Daily parking fees shall not apply to the spaces currently reserved for access to
civil services in these parking areas: Town Hall (7); Post Office (10); and the Library
(7). Daily parking fees shall apply when these reserved spaces are used by the
public during holiday closures of the referenced facilities (Town Hall, Post Office,
and Library).
6.Daily parking fees shall not apply to spaces reserved for use by marked vehicles
on official business in the Town Hall parking area. Current reserved space counts
for 2026 are: Police Reserved (22) and Town/Library Staff Reserved (8). The
Public Works Director, or designated manager for parking matters, may adjust
these counts as necessary for operational purposes, by adjusting the counts
described in paragraph 3 above.
7.Daily parking fees shall not be charged to visiting public officials traveling on official
business in marked vehicles and parking in the Town Hall parking lot.
8.The two spaces marked as designated for electric vehicles in the Town Hall
parking area shall continue to be governed in accordance with adopted Town
policies.
9.Fees for parking permits are set forth below:
10. The resolution to be in full force and effect from and after its passage and approval.
11. The Board repeals all resolutions or parts of resolutions in conflict with this
resolution, but only to the extent of such inconsistency.
Permit Name Rate Details
Overnight Parking: Downtown Resident 35.00$ Per year
Overnight Parking: Downtown Rental Unit/Commercial Lodging 40.00$ Per year
Overnight Parking: General Use 10.00$ Per night, up to 7 nights
Overnight Parking: Temporary Guest Permit 0.00 Per night, up to 7 nights
Employee Permit: Convenience Permit 40.00$ May - Oct
Business Permit: Commercial Loading 80.00$ Per year
Local 120 Minutes Free 0.00 May - Oct
Volunteer Permit 0.00 May - Oct
2026 Paid Parking Season
DATED this 10th day of March, 2026.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Seasonal Paid Parking Program
2025 Year -End Results
Dana Klein, CPP, CCTM
Parking & Transit Manager
Town Board
Study Session
December 9, 2025
Attachment 2
Presentation Overview
1.Current Program Overview
2.2025 Program Results
•Operations
•Data
•Financial Performance
•Customer & Community Input
•Key Takeaways
3.Next Steps / Q&A
Current Program
Overview
1.Support the Town’s business districts by
making parking available and by
encouraging economic development.
2.Maintain adequate turnover of Town-
controlled parking spaces.
3.Encourage an adequate amount of parking
availability for a variety of parking users.
•Efficient use of perimeter parking locations
•Enhanced use of the Town’s free shuttle
system and other transportation alternatives
4.Reduce congestion in travel lanes caused
by drivers seeking available parking.
* Defined in EPMC Ordinance 30-19
Paid Parking
Program Goals*
Dates:
•150 days
•May 23 – October 19, 2025 (daily)
•Town Hall (224 paid stalls)
•Bond Park (73)*
•E. Riverside (41)
•Riverside (91)
•Wiest (132)
•Post Office (86)
•Virginia (19)
•Tregent (16)
10 a.m. to 5 p.m.
69%
31%
Percentage of Total Supply:
Free vs. Paid
Free Paid
2025 Program
* Impacted by special events – 14 during season
67%
33%
Percentage of Downtown Supply:
Free vs. Paid
Paid Free
Total paid stalls: 682
Total free stalls: 340
Total stalls: 1,022
2025
Parking
Map
2025 Program
Results
2025 Operational Focus:
Communications
•Weekly meetings with Regional Manager to
discuss program progress and enhancements
Parking Structure banner
Library partnership program
•New Permitting System roll out by The Car
Park
•Customer service in the field assisting visitors
with payment options and directions
•Updated payment signage to focus on
text2pay option.
PARKING STRUCTURE OCCUPANCY UP 42% OVER 2019
PEAK
OCCUPANCY:
PAID LOTS
Season Average:
2021 – 91%
2022 – 92%
2023 – 93%
2024 – 93.3%
2025 – 94%
2025 Results – Data (Peak Occupancy - Paid)
Key Definitions:
•Occupancy: Vehicles parked divided by the total number of stalls available.
•Peak Occupancy: Average of daily peak demand during the observation period (10am-5pm, 150 days).
•Average Occupancy: Average of daily occupancy during the observation period (10am-5pm daily over 150 days).
Season Average:
2021 – 79%
2022 – 78%
2023 – 78%
2024 – 74%
2025 – 75%
PEAK
OCCUPANCY:
FREE LOTS
202 5 Results – Data (Peak Occupancy - Free)
2025 Results – Data (Weekday Peak Occupancy - Paid)
PEAK
OCCUPANCY:
PAID LOTS
(Mon-Thu only)
PARKING STRUCTURE OCCUPANCY UP 42% OVER 2019
PEAK
OCCUPANCY:
FREE LOTS
(Mon-Thu only)
2025 Results – Data (Weekday Peak Occupancy - Free)
PARKING STRUCTURE OCCUPANCY UP 42% OVER 2019
PEAK
OCCUPANCY:
PAID LOTS
(Fri, Sat, Sun)
**********
Bond Park Event
Closures: 14
2025 Results – Data (Weekend Peak Occupancy - Paid)
PARKING STRUCTURE OCCUPANCY UP 42% OVER 2019
PEAK
OCCUPANCY:
FREE LOTS
(Fri, Sat, Sun)
2025 Results – Data (Weekend Peak Occupancy - Free)
2021 PROGRAM HIGHLIGHTS
LENGTH OF STAY
(DURATION)
72% PAID
FOR 2 HOURS
OR LESS
2025 Results – Data (Turnover)
T2 and ParkMobile
purchases during
season.
1 hr.
2 hrs.
3 hrs.
2021 PROGRAM HIGHLIGHTS
LENGTH OF STAY
(DURATION)
2025 Results – Data (Permits)
In 2025, permitted
parkers occupied
a peak level of
15-18% of total
downtown supply.
Average of
157 out of 1,305
available spaces
were occupied by
permit holders.
1 hr.
2 hrs.
3 hrs.
2021 PROGRAM HIGHLIGHTS
BUDGET
VS.
ACTUALS –
Contractor
Community & Customer Input
Feedback trending more positive
2025 Opportunities
●Presentation to CSOs
●All materials translated into Spanish
●Outreach to lodging partners – material drop-off throughout summer
●Purging of permit records eliminating duplicates
●Assisting with Farmers Market setup and takedown, traffic control
●Continued Library partnership
●Conducted end of season Permit Holder Survey
Library Partnership
●Multi-pronged approach, including:
○Library staff training
○Integration of library card sign-up/renewal
and Local Permit registration
○Coordination on library program timing,
location(s)
○Library board member and staff
involvement Thank You!
2025 Highlight: Permit Survey Results
2025 Highlight: Permit Survey Results
2025 Highlight: Permit Registration Satisfaction
2025 Highlight: Permit Survey Feedback
2025 Highlight: Permit Survey Parking Frequency
Key Takeaways
•It was a summer of constant change. Our field team did a great job of rolling
with the adjustments, answering tough questions and trying to help.
•Guests and residents are learning the system. Our customer service interactions
are trending much more positive/neutral and payment compliance is up.
•The current program was generally adequate (83.33%) on the weekdays (Mon-
Thurs); however most parking areas (paid and free) are consistently full on the
weekend, with occupancies at or near 100%.
•The program began to break down in the early fall months, specifically on Bond
Park event days in late August, September and early October. The parking
structure filled more days and for longer periods of time. Beautiful fall weather
for a fourth year contributed to the demand.
•Ridership on The Peak was up this summer, especially on the Red Route
(downtown trolley) due in part to route configurations.
Next Steps / Q&A
1.2026 Paid Parking Program Planning
2.Town Board Regular Meeting – March 2026
•Present 2026 Season Paid Parking and Parking Permit Fees
3.Board Q & A
The Town of Estes Park is committed to providing equitable access to our services.
Contact us if you need any assistance accessing material at 970-577-4777 or
townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Paul J. Fetherston, Internal Services Director
Ian Stewart, Police Chief
Derek Pastor, Project Manager
Department: Internal Services
Date: March 10, 2026
Subject: Resolution 24-26 Designating a Portion of Town-Owned Property at
the Northwest Corner of Community Drive and Manford Avenue as
the Preferred Site for a New Public Safety Facility
Type: Resolution
Objective:
Town Board discussion and action designating the preferred site for a new public
safety facility.
Present Situation:
The current facility which houses the Police Department, originally built as a
school in the 1930s, was converted into a police facility in 1974. Over the past
52 years, the police department operations, functions, staffing and law
enforcement responsibilities have changed significantly. However, the facility
has not been expanded or significantly improved to meet the changing
operations and responsibilities. The Town’s Facilities Master Plan completed in
2022 found in part the following:
The current police facility in Town Hall is entirely inadequate. The
department has been shoe-horned into a space that jeopardizes the
Police Department’s ability to respond to emergencies and keep officers,
staff, and residents safe. 1
The Facilities Master Plan key findings recommend that the police department
should not be located in the Downtown area due to safety concerns and instead
planned and constructed outside of the Downtown.2
In recognition of the need, the design and land acquisition necessary to relocate
the Police Department out of Town Hall has been a goal contained within the
Town Strategic Plan.
With the construction of a new facility, the integral functions of a modern police
department which are currently separated – including offices, interview rooms,
evidence storage, dispatch communications, protected and separated sally port,
and multi purpose space to support an emergency operations center – could be
integrated into one functional and secure space.
Since January 2025, staff has presented information regarding the need for and
potential locations of a new public safety facility on several occasions including at
the Town Board’s January 14, 2025, Study Session (link to the full January 14
packet), June 24, 2025, Study Session (link to the full June 24 packet), and
February 10, 2026 Regular Meeting (link to the full February 10 packet).
Staff has and continues to work on conceptual design based on a space needs
assessment that will meet the current and anticipated public safety needs of the
community.
Proposal:
Based on additional analysis completed following feedback from the community
and School District regarding the land swap proposed in July 2025 and the
withdrawal of a proposal to site a performance facility on the Events Center
property, designate a portion of Town-owned property located at the northwest
1 Town of Estes Park 2022 Facilities Master Plan, page 12.
2 Town of Estes Park 2022 Facilities Master Plan, page 7.
corner of Community Drive and Manford Avenue as the preferred site for a new
public safety facility.
Advantages:
• The Town’s existing ownership of the property eliminates acquisition cost and
time.
• The lack of deed restrictions on the property provides flexibility.
• The central location enhances public safety operations based on the site’s
proximity to downtown, the School District campus, events center, and major
roads and thoroughfares.
• The central location allows convenient access for residents, victims, reporting
parties and service needs.
• The preferred site supports the long-standing capital goal of removing and
relocating the Events Center stall barns.
• The preferred site strategically re-uses scarce Town-owned buildable space.
Disadvantages:
• Construction on the preferred site would require the removal and
reconstruction of existing Events Center stall barns, which will add cost and
coordination needs.
• Construction impacts adjacent to key community assets.
Action Recommended:
Staff recommends action by the Town Board to designate a portion of the Town-
owned parcel located at the northwest corner of Community Drive and Manford
Avenue as the preferred site for a new public safety facility. This action will
authorize and direct staff to proceed with the next phases of planning, design,
due diligence and public engagement of the new facility at the designated site.
Finance/Resource Impact:
Adoption of this resolution will enable the Town to move forward with planning,
design, due diligence and public engagement of a new public safety facility on
the site. The Town Board appropriated $300,000 in the FY 2026 budget for this
purpose. In addition, the Town is proposing submission of a State of Colorado
Department of Local Affairs grant in the amount of $200,000 to leverage design
funds.
This resolution does not authorize final approval of construction, budget,
financing or design elements. All of those items will be presented to the Town
Board for review and action at the appropriate future stages of the project.
Level of Public Interest:
Public interest is high in the expenditure of funds for the design and construction
of a new facility.
Sample Motion:
I move for the approval/denial of Resolution 24-26.
Attachments:
1. Resolution 24-26
2. Map: portion of Town-owned property proposed for designation as
preferred site for a new public safety facility
RESOLUTION 24-26
A RESOLUTION DESIGNATING A PORTION OF TOWN-OWNED PROPERTY
LOCATED AT THE NORTHWEST CORNER OF COMMUNITY DRIVE AND
MANFORD AVENUE AS THE PREFERRED SITE FOR A NEW PUBLIC SAFETY
FACILITY
WHEREAS, the Town Board has identified the need for a modern and adequately
sized public safety facility to support current Police Department and associated
operations and future public safety needs; and
WHEREAS, Town staff, consultants and Police Department representatives have
evaluated multiple potential locations for the construction of a new public safety facility
taking into account factors including but not limited to central location, safe and secure
facility, operational suitability, site and environmental characteristics, financial and
logistical feasibility, and long-term community benefit; and
WHEREAS, the Town owns land located at the northwest corner of Community
Drive and Manford Avenue (the “Site”), which has been determined to best meet key
criteria for development of a new public safety facility; and
WHEREAS, under a 2003 court decree, the Site is no longer subject to a
preexisting deed restriction limiting its use; and
WHEREAS, the Site provides sufficient area for facility construction, secure
operations, parking, and future expansion, while minimizing acquisition costs and
leveraging existing Town-owned property; and
WHEREAS, the Town Board finds that designating the Site as the preferred
location will allow staff and consultants to proceed with detailed planning, environmental
review, design, land use review and community engagement efforts.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
1. The portion of property owned by the Town and located at the northwest corner of
Community Drive and Manford Avenue is hereby confirmed as the Town Board’s
preferred location for the future public safety facility.
2.Town staff are authorized and directed to proceed with the next phases of
planning, design, due diligence and public engagement associated with
development of the new facility at the designated Site.
3.This resolution does not constitute final approval of construction, budget, financing,
or design elements, all of which will be presented to the Town Board for review
and action at future stages of the project.
DATED this 10th day of March, 2026.
TOWN OF ESTES PARK
ATTEST:
Mayor
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Attachment 1
Attachment 2 –Public Safety Facility Preferred Site Location:
Northwest Side of Community Drive & Manford Ave
Attachment 2
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Laura Blevins, Grants Specialist
Department: Internal Services Department
Date: March 10, 2026
Subject: Letter of Support for the Energy Mineral Impact Grant from Department of
Local Affairs for the Estes Park Police Department Facility Design
Type: Letter of Support
Objective:
Authorization for the Mayor to sign a letter of support for a grant application for the
Colorado Department of Local Affairs (DOLA) Energy/Mineral Impact Assistance (EIAF)
Grant for the design of a new Estes Park Police facility.
Present Situation:
Town staff have and will continue to partner with consultants to complete conceptual
design work for a new Police facility. The Town Board is being asked during its March
10, 2026, Regular Meeting to formally affirm the preferred Town-owned property for the
location of a new police facility. Following Town Board affirmation of the preferred
location and completion of the conceptual design, the next steps are to receive
schematic designs and then construction documents. The total cost for schematics and
construction design documents are estimated to be approximately $1.5 million. Securing
this grant funding would assist the Town in moving this important project forward to the
next step in the process. If this grant is awarded, schematic design and construction
document services would not be awarded and start until the Fall of 2026.
Proposal:
Town Board authorization for the Mayor to sign a letter of support for this application to
DOLA for EIAF grant for design of a new police facility.
Advantages:
• Reduction of local financial burden through awarded thereby leveraging the Town’s
overall monetary contribution to the final design.
• The Town’s Capital Improvement Plan and Strategic Plan identify this project as a
Town priority.
• Maximizes project feasibility and momentum.
Disadvantages:
• This grant requires a local match of 1:1 (design funds in the amount of $300,000
have already been appropriated in the Fiscal Year 2026 Town Budget). The Town
Board has the right to refuse the grant (if awarded).
• Increased administrative burden associated with grants.
• Grant applications are competitive and not guaranteed which can stall project
momentum
Action Recommended:
Town Board authorization of the Mayor to sign the attached letter of support for the
DOLA EIAF grant.
Finance/Resource Impact:
The Fiscal Year 2026 Town Budget allocated $300,000 from 30404000-532210
Community Reinvestment Fund for the Police Department facility design. This grant
would help to leverage this amount for the biggest impact.
Level of Public Interest:
There is public interest in the construction of new facilities and the use of non-local
funds to help leverage Town funds.
Sample Motion:
I move for the approval/denial of authorizing the Mayor to sign the Letter of Support for
a DOLA EIAF grant application for the design of a new police facility.
Attachments:
1. Town Board Letter of Support
Board of Trustees Mayor & Trustees ghall@estes.org
170 MAGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
March 10, 2026
Energy/Mineral Impact Assistance Fund Review Committee
Attn: Colorado Department of Local Affairs
1313 Sherman St, Rm 518
Denver, CO 80203
Re: Town Board Letter of Support for the Estes Park Police Department Facility – EIAF
Design Phase Grant Application
Dear Members of the Review Committee:
On behalf of the Town Board of Trustees for the Town of Estes Park, this letter is
submitted in strong support of the Town’s application to the Energy/ Mineral Impact
Assistance Fund (EIAF) for grant funding to complete the design phase of a new Estes
Park police facility.
Through its annual Strategic Plan and Capital Improvement Plan funding, the Town
Board has formally identified replacement and relocation of the Estes Park police facility
as a critical infrastructure priority due to longstanding space, safety, and operational
deficiencies at the existing downtown facility. These deficiencies limit effective
emergency response, particularly during peak visitation periods and large-scale
incidents, and place unnecessary risk on both responders, alleged offenders, and the
public. The Town’s 2022 Facilities Master Plan documented these conditions and
recommended development of a new public safety facility in a safer, more appropriate
location.
Although Estes Park has a permanent population of approximately 6,000 residents, the
community experiences significant and recurring population surges driven by tourism,
seasonal workforce activity, and regional economic activity associated with energy and
mineral development in Northern Colorado. These fluctuations create documented
impacts on public safety infrastructure, as facilities must be designed to serve peak
service populations rather than average daily population, consistent with EIAF eligibility
criteria.
Through coordinated planning with regional partners—including the Estes Valley Fire
Protection District, Estes Valley Recreation and Parks District, and Estes Park Health
Emergency Services—the Town identified the need for a new police facility. The facility
is anticipated to support multi-agency coordination, regional emergency response, and
Attachment 1
Board of Trustees Mayor & Trustees ghall@estes.org
170 MAGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
operational efficiency, providing benefits that extend beyond municipal boundaries
during emergencies affecting residents, visitors, and the regional workforce.
EIAF funding will support the design phase of this project, including architectural and
engineering design, site planning, and cost refinement. This phase will incorporate
energy-efficient, resilient, and sustainable design elements appropriate for a high-
demand public safety facility. The proposed approximately 30,000-square-foot campus
is sized to address documented infrastructure impacts while allowing for long-term
adaptability.
The Town Board supports a phased implementation approach for this project and finds
the design phase to be an appropriate and responsible use of EIAF funds. Completion
of design will position the Town to responsibly leverage additional local, state, and
federal funding while minimizing future cost escalation, delays, and inefficiencies.
The Town appreciates EIAF’s mission to assist communities experiencing infrastructure
impacts related to growth, visitation, and regional economic activity. This project
represents a direct response to those impacts and will strengthen public safety capacity,
emergency preparedness, and regional resilience.
Thank you for your consideration of this application.
TOWN OF ESTES PARK
Gary Hall
Mayor
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Paul J. Fetherston, Internal Services Director
Robert Schumaker, Facilities Supervisor
Department: Internal Services
Date: March 10, 2026
Subject: Resolution 25-26 Waste & Recycling Collection Services Contract
Renewal with Atlas Unlimited LLC dba Superior Trash Company
Type: Resolution
Objective:
Staff seeks Town Board approval of Resolution 25-26 approving extension #3 to the
2023 Waste & Recycling Collection Services Contract with Atlas Unlimited LLC dba
Superior Trash Company to continue trash services for the 2026 calendar year which
covers waste and recycling services at Town facilities and throughout a designated
downtown area.
Present Situation:
At its May 9, 2023 meeting, the Town Board approved resolution 48-23, after a
competitive bid process, contracting with Atlas Unlimited LLC dba Superior Trash
Company for trash services at Town facilities and in a designated downtown area. The
original contract was through December 31, 2023 with an option of five (5) one-year
renewals.
Proposal:
Staff seek the third of five permissible renewals of the 2023 original contract for waste
and recycling services at Town facilities and a designated downtown area.
Advantages:
• Continue the Town’s trash services for buildings and the downtown trash and
recycling without interruption.
• Continuity of operations with a vendor that has experience with the waste and
recycling management for the Town since 2023.
• There is a good working relationship between the Town and the vendor with
positive feedback from internal stakeholders.
Disadvantages:
• The cost associated with waste and recycling collection services across all town
facilities and within a designated downtown area is significant.
Action Recommended:
Staff recommend the renewal of the contract with Atlas Unlimited LLC dba Superior
Trash Company, for waste and recycling collection services at town facilities and in a
designated downtown area. Please see attached list.
Finance/Resource Impact:
65008033-525110 Facilities Waste and Recycling $ 42,346.00 (budgeted)
10106047-525110 Downtown Waste and Recycling $110,313.00 (budgeted)
The total contract for waste and recycling services is $152,659.
Level of Public Interest:
There is public interest in the appropriation for funds that appropriately maintain town
facilities and a designated downtown area.
Sample Motion:
I move for the approval/denial of Resolution 25-26.
Attachments:
1. Resolution 25-26
2. Atlas Unlimited LLC dba Superior Trash Contract Renewal.
3. 2026 Price List
RESOLUTION 25-26
APPROVING A CONTRACT RENEWAL WITH ATLAS UNLIMITED DBA SUPERIOR
TRASH COMPANY FOR 2026 WASTE AND RECYCLING SERVICES FOR THE TOWN OF
ESTES PARK
WHEREAS, the Town desires to renew the 2023 Wate & Recycling Services
Contract with Superior Trash Company to continue servicing Town facilities and a
designated downtown area for 2026; and
WHEREAS, the proposed 2026 contract with Superior Trash Company is for
$152,659; and
WHEREAS, this is a 2026 budgeted expense.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the services contract
referenced in the title of this resolution in substantially the form now before the Board.
DATED this 10th day of March, 2026.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
Attachment 1
SERVICES CONTRACT
RENEWAL NO. 3
2026 SOLID WASTE AND RECYCLING CONTRACT AGREEMENT
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and
Atlas Unlimited LLC dba Superior Trash Company LLC, a Colorado limited liability company,
whose address is 970 Juniper Lane, Estes Park, CO 80517, make this Contract Renewal this
__________ day of ____________________, 2026, at the Town of Estes Park, Colorado,
considering the following facts and circumstances:
1 RECITALS:
1.1 Town and Contractor entered into a Services Contract on 9th day of May, 2023, for
Solid Waste and Recycling Services (Contract).
1.2 Section 21 of the Contract originally provided that the term would continue through
December 23, 2023, and provided for up to (5) five renewals for a period of one year
each, upon mutual agreement of the parties.
1.3 The Contract has been extended (2) two times.
1.4 Town and Contractor desire to extend the Contract for an additional year.
1.5 The Price for this renewal term shall be $152,659.00
2 RENEWAL: The term of the Contract is hereby renewed for one additional year through
December 31, 2026.
3 PROVISIONS CONTINUE IN EFFECT: All provisions of the Contract remain in full force
and effect. All provisions of the Contract relating to the interpretation or application of the
Contract shall apply equally to this Contract Renewal as though fully set forth herein. This
instrument forms a contract only when executed in writing by duly authorized
representatives of Town and Contractor. By their signatures on this document, the
signatories represent that they have actual authority to enter this Contract for the respective
parties.
Signature pages follow.
Attachment 2
Page 2 of 3
CONTRACTOR
By:
Title: _______________________________
STATE OF )
) ss:
COUNTY OF )
The foregoing instrument was acknowledged before me this __________ day of
____________________, 2026, by ______________________________, as
_____________________________ of ______________________________, Contractor. (If by
natural person or persons, insert name or names; if by person acting in representative or official
capacity or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other
capacity or description; if by officer of corporation, insert name of such officer or officers as the
President or other officers of such corporation, naming it.)
Witness my hand and official seal.
My Commission Expires .
Notary Public
Page 3 of 3
TOWN OF ESTES PARK
By:
Title: _______________________________
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
as of the Town of Estes Park, a Colorado municipal
corporation, on behalf of the corporation, this day of , 2026.
Witness my hand and official Seal.
My Commission expires .
Notary Public
PEAK Events Roll-off Dumpster (will-call)$550.00 $11,000.00
PEAK Events Roll-off Dumpster (will-call)$750.00 $5,250.00
PEAK Light and Power Yard Dumpster (will-call)$44.00 $572.00
PEAK Fleet Dumpster $44.00 $1,144.00
PEAK Streets Dumpster $44.00 $1,144.00
PEAK Parks Dumpster $44.00 $1,144.00
PEAK Visitor Center Dumpster $44.00 $1,144.00
PEAK Light and Power Shop Dumpster $44.00 $1,144.00
PEAK Water Dept Dumpster $44.00 $1,144.00
PEAK Trailblazer Dumpster 44 $1,056.00
PEAK Estes Park Museum Dumpster 44 $1,144.00
PEAK Town Hall Dumpster 44 $1,144.00
SUBTOTAL $27,030.00
OFF PEAK Events Roll-off Dumpster (will-call)$550.00 $3,850.00
OFF PEAK Events Roll-off Dumpster (will-call)$750.00 $1,500.00
OFF PEAK Light and Power Yard (will-call)$44.00 $264.00
OFF PEAK Fleet Dumpster $44.00 $572.00
OFF PEAK Streets Dumpster $44.00 $572.00
OFF PEAK Parks Dumpster $44.00 $572.00
OFF PEAK Visitor Center Dumpster $44.00 $572.00
OFF PEAK Light and Power Shop Dumpster $44.00 $572.00
OFF PEAK Water Dept Dumpster $44.00 $572.00
OFF PEAK Trailblazer Dumpster $44.00 $1,144.00
OFF PEAK Estes Park Museum Dumpster- will call 44 $44.00
OFF PEAK Town Hall Dumpster 44 $44.00
SUBTOTAL $10,278.00
PEAK Excess Trash around dumpster $25.00 $25.00
SUBTOTAL $25.00
OFF PEAK Excess Trash around dumpster $25.00 $25.00
SUBTOTAL $25.00
PEAK Will-call Dumpster $44.00 $44.00
PEAK Will-call Roll-Off Dumpster $550.00 $550.00
PEAK Will-call Roll-Off Dumpster $750.00 $750.00
PEAK Will-Call Dumpster (Organic)$650.00 $650.00
PEAK Will-Call Dumpster (Scrap Metal)$500.00 $500.00
SUBTOTAL $2,494.00
OFF PEAK Will-call Dumpster 44 $44.00
OFF PEAK Will-call Roll-Off Dumpster $550.00 $550.00
OFF PEAK Will-call Roll-Off Dumpster $750.00 $750.00
OFF PEAK Will-Call Dumpster (Organic)$650.00 $650.00
OFF PEAK Will-Call Dumpster (Scrap Metal)$500.00 $500.00
SUBTOTAL $2,494.00
TOTAL BID $42,346.00
SERVICE TRIPS
CONTRACTOR NAME:
ATLAS UNLIMITED DBA SUPERIOR TRASH
COMPANY
2 cy 1
15 cy 1
30 cy 1
20CY 1
30 CY 1
30 cy 1
20CY 1
30 CY 1
1
2 cy 1
15 cy 1
1
2 CY 13
2 CY 13
2 CY 26
2 CY 1
2 CY 1
2 CY 6
2 CY 13
2 CY 13
2 CY 13
2 CY 13
2 CY 26
15 CY 7
30 CY 2
2 CY 26
2 CY 26
2 CY 26
2 CY 24
2 CY 26
30 CY 7
2 CY 13
2 CY 26
2 CY 26
2 CY 26
2023 WASTE AND RECYCLING COLLECTION SERVICES
FEE SCHEDULE 2
SEASON
15 CY 20
Attachment 3
SEASON LOCATION UNIT QUANTITY
ESTIMATED
NUMBER OF
OCCURENCES
SUBTOTAL
SUBTOTAL
SUBTOTAL
SUBTOTAL
TOTAL BID
$76,741.60
$450.00
$450.00
110,313.20$
$32,671.60
FEE SCHEDULE 1
ATLAS UNLIMITED DBA SUPERIOR TRASH COMPANY
2023 WASTE AND RECYCLING COLLECTION SERVICES
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
Through: Town Administrator Machalek
From: Paul J. Fetherston, Internal Services Director
Robert Schumaker, Facilities Supervisor
Department: Internal Services
Date: March 10, 2026
Subject: Resolution 26-26 Contract Renewal with Mountain View Commercial
Cleaning for 2026 Janitorial Services
Type: Resolution
Objective:
Staff seeks Town Board approval of Resolution xx-26 approving extension #2 to the
2024 Services Contract with Mountain View Commercial Cleaning to continue janitorial
services on Town buildings for the 2026 calendar year.
Present Situation:
At the February 13, 2024 meeting, the Town Board approved Resolution 06-24, after a
competitive bid process, contracting with Mountain View Commercial Cleaning for
janitorial services. The contract was through December 31, 2024 with an option of three
(3) one year renewals. All costs are set and can be viewed with the attached price list.
The Fiscal Year 2026 approved budget includes $488,183 in funding for janitorial
services which includes funds for emergency cleanings as needed in public restrooms.
Proposal:
Staff seeks to renew the 2024 janitorial services contract for a second of three
maximum renewals allowed by the contract.
The staff recommendation to renew this contract is based primarily on its experience
with the contractor over the preceding year. The staff assessment of a renewal
recommendation includes performance responsiveness, reliability, quality of work,
communication, and the contractor’s history of meeting the Town’s operational needs in
a timely and professional manner.
Advantages:
• Continue the Town’s janitorial services without interruption.
• Continuity of operations with a vendor that has experience with janitorial services
for the Town.
• Town staff have a good working relationship with Mountain View Commercial
Cleaning with overall positive feedback from internal stakeholders.
Disadvantages:
• The cost associated with janitorial services across the Town facilities including
the public restrooms, is significant.
Action Recommended:
Staff recommend the renewal of the contract with Mountain View Commercial Cleaning
to provide janitorial services for the Town’s buildings, including the public restrooms.
Please see attached list.
Finance/Resource Impact:
65008033-525110 Facilities $355,205 (budgeted)
10106047-525110 Visitor Center $107,978 (budgeted)
10106048-525110 Events $25,000 (budgeted)
The total contract for janitorial services comes to $488,183. In 2025, a total of $414,749
was spent on janitorial services for the Town.
Level of Public Interest:
There is public interest in the appropriation of funds that appropriately maintain town
facilities and a designated downtown area.
Sample Motion:
I move for the approval/denial of Resolution 26-26.
Attachments:
1. Resolution 26-26
2. Mountain View Commercial Cleaning Original Contract
3. Town Facilities Price List
RESOLUTION 26-26
APPROVING A CONTRACT RENEWAL WITH MOUNTAIN VIEW COMMERCIAL
CLEANING INC FOR THE PROVISION OF 2026 JANITORIAL SERVICES FOR THE
TOWN OF ESTES PARK
WHEREAS, the Town desires to renew the 2024 Janitorial Services Contract with
Mountain View Commercial Cleaning for 2026; and
WHEREAS, the proposed 2026 contract with Mountain View Commercial Cleaning
is for $488,183; and
WHEREAS, this is a 2026 budgeted expense.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the contract renewal
referenced in the title of this resolution in substantially the form now before the Board.
DATED this 10th day of March, 2026.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
Attachment 1
rs
TO^N OF ESTES PARI<^
SERVICES CONTRACT
RENEWAL NO. 2
2026 Janitorial Services Contract with Mountain View Commercial Cleaning
The parties, the Town ofEstes Park, Colorado (Town), a municipal corporation, and
Mountain View Commercial Cleaning, Inc (Contractor), a Colorado corporation, whose address
is PO Box 746, Berthoud, CO 80513, make this Contract Renewal this _ day of
, 2026, at the Town of Estes Park, Colorado, considering the following
facts and circumstances:
1 RECITALS:
1.1 Town and Contractor entered into a Services Contract on 13th day of February, 2024,
for Janitorial Services (Contract).
1.2 Section 21 of the Contract originally provided that the term would continue through
December 31, 2024, and provided for up to (3) three renewals for a period of one year
each, upon mutual agreement of the parties.
1.3 The Contract has been extended one time.
1.4 Town and Contractor desire to extend the Contract for an additional year.
1.5 The Price forthis renewal term shall be $488,183.00.
2 RENEWAL: The term of the Contract is hereby renewed for one additional year to
December 31, 2026.
3 PROVISIONS CONTINUE IN EFFECT: All provisions of the Contract remain in full force
and effect. All provisions of the Contract relating to the interpretation or application of the
Contract shall apply equally to this Contract Renewal as though fully set forth herein. This
instrument forms a contract only when executed in writing by duly authorized
representatives of Town and Contractor. By their signatures on this document, the
signatories represent that they have actual authority to enter this Contract for the respective
parties.
Signature pages follow.
Attachment 2
CONTRACTOR
By:.
' .7 .^-"
'//
~^~;Title: /7/fe>/^7""^ ^U^^
STATE OF r^,^->u
COUNTY OF i^^r
) ss:
-)
The foregoing instrument was acknowledged before me this ^IPL)
M/'M-C>^ . 12026, by Dor^{^ 'Ska^ino^^'cxK
Prfstale^st-
day of
, as
of M^nhii^ Ui-tu^ fivnrw^hl^^ni/^ Contractor. (If by.nn
natural person or persons, insert name or names; if by person acting in representative or official
capacity or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other
capacity or description; if by officer of corporation, insert name of such officer or officers as the
President or other officers of such corporation, naming it.)
Witness my hand and official seal.
Commission Expires '5<Au< \g>^ , ~L£fiS-3—T
SARAH STODDARD CAMERON
NOTARY PUBLIC
STATE OF COLORADO
NOTARY ID 20254026995
MY COMMISSION EXPIRES JULY 18, 2029
Page 2 of 3
TOWN OF ESTES PARK
By:
Title:
State of_)) ss:County of_)
The foregoing instrument was acknowledged before me by_,
as _ of the Town ofEstes Park, a Colorado municipal
corporation, on behalf of the corporation, this _day of_, 2026.
Witness my hand and official Seal.
My Commission expires
Notary Public
APPROVED AS TO FORM:
a.u^A
Counsel
Page 3 of 3
Mountain View Commercial Cleaning
2026 Janitorial Services Price List
2026 Price List 1
NAME OF BUILDING ADDRESS AMOUNT
(May 1-Oct 31)
(Nov1-April 30)
TOTAL $488,183.00
Attachment 3
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Memo
To: Honorable Mayor Hall & Board of Trustees
From: Town Administrator Machalek
Department: Town Administrator’s Office
Date: March 10, 2026
Subject: Estes Park Sister Cities Association Renaming Request – Monteverde
Park
Type: Other: Renaming Request
Objective:
Consideration of a request to rename the Town-owned space northeast of the traffic
circle at Moraine/Crags/West Riverside to Monteverde Park (Parque Monteverde).
Present Situation:
The Colorado Department of Transportation (CDOT) acquired property near the
intersection of Crags Drive and West Riverside Drive in conjunction with the
construction of the Downtown Estes Loop. CDOT retained a portion of this property for
the construction of a traffic circle and transferred a portion of the property to the Town
through a quit-claim deed. The resulting Town-owned property contains open space, a
sidewalk, and a staircase connecting Moraine Avenue with West Riverside Drive. There
are bump-outs along the sidewalk to accommodate future art installations, and the
space currently hosts the Monteverde Sister Cities Peace Pole. The Estes Park Sister
Cities Association (EPSCA) has submitted a request to rename this space to
Monteverde Park (Parque Monteverde). Staff have deemed the application complete.
The space does not have a formal name, and one was not assigned when the space
was created.
The Town of Estes Park and Monteverde, Costa Rica have been sister cities since
2004. The Town works closely with EPSCA to support this Sister City relationship.
EPSCA is solely responsible for the implementation of all Sister Cities activities and
programs, including youth exchanges, cultural exchanges, and delegation visits.
Policy 208 (Naming of Town-Owned Parks, Open Spaces, and Facilities) details the
Town’s approach to naming and re-naming parks, open spaces, and facilities. EPSCA’s
proposal does not fit cleanly within either the naming process or the re-naming process
outlined in this policy. The naming process (Section 3.a.vi) begins with a public
announcement when the Town signs a contract to create a new park or to purchase
land to be used as a park or open space. As the Town did not purchase this property or
sign a contract to create a new park, this process was not triggered, and the space was
not named. The re-naming process assumes an existing name, which this space does
not have.
Ultimately, staff has decided to forward the renaming request from ESPCA to the Town
Board for consideration. The renaming process requires the Board to affirm interest in
considering the renaming in order for staff to set a date to consider the proposal as an
action item. If the Board wishes to proceed forward with the naming process outlined in
Section 3.a.vi instead, staff will initiate the naming process.
Proposal:
EPSCA has proposed renaming the Town-owned space northeast of the traffic circle at
Moraine/Crags/West Riverside to Monteverde Park (Parque Monteverde).
Advantages:
• The proposed name complies with the Town’s naming policy.
• Contributes to the ongoing development of the relationship between the Town,
EPSCA, and the Canton of Monteverde, Costa Rica.
Disadvantages:
• There are two different processes in Policy 208 that could be applied to this
request. The primary differentiator between the naming process and the
renaming process is that the naming process starts with a public request for
prospective names. While discussions about this space in relation to the Sister
Cities program have been ongoing with the Board, the renaming process does
not provide for a broader public naming effort.
Action Recommended:
Staff recommends the Board consider the proposed renaming request at the March 24,
2026 Town Board meeting.
Finance/Resource Impact:
None anticipated at this time. Section 3.b.iii of Policy 208 states that the Town Board
may request that any cost of renaming be borne by the individuals or group
recommending the change.
Level of Public Interest:
Medium.
Sample Motion:
I move to consider the Estes Park Sister Cities Association’s renaming request at the
March 24, 2026 Town Board meeting.
Attachments:
1. Estes Park Sister Cities Association Renaming Request
2. Policy 208 (Naming of Town-Owned Parks, Open Spaces, and Facilities)
Attachment 1
Effective Period: Until superceded
Review Schedule: Biennially
Effective Date: 10/28/2025
References: Governing Policies 1.1.3 and 1.3.2
ADMINISTRATION
208
Naming ofTown-Owned Parks, Open Spaces, and Facilities
1. PURPOSE
To establish a consistent and systematic approach for selecting names for Town-owned
parks, open spaces, and facilities.
2. POLICY
Maintaining consistent and understandable procedures for naming and re-naming Town-
owned parks, open spaces, and facilities is crucial for identification purposes. These
names aid emergency response, help to develop a sense of place, and help to honor
community leaders.
The Town of Estes Park will follow the procedures outlined in this policy to name or re-
name any Town-owned park, open space, or facility. When choosing a name for a Town-
owned facility, park, or open space, the Town will endeavor to ensure that such names:
(1) are appropriate; (2) aid in the identification and location of the property or facility in
question; and (3) encourage the donation of lands, facilities, and funds to the Town.
3. PROCEDURE
a. Naming a New Town-Owned Park, Open Space, or Facility
i. Working Name for Facilities under Consideration or Construction
All new facilities under consideration or construction will be given a working name
by staff.
ii. Naming Criteria
In order to be considered, proposed names for a new Town-owned park, open
space, or facility shall be reflective of at least one of the following criteria:
1) Specific purpose of the facility (e.g., Museum, Events Complex)
2) Geographic location
3) Prominent geographic feature or local reference point
4) Adjoining subdivision/community
Policy 205 10/28/2025
Revisions: 1 Town of Estes Park, Town Administrator's Office Page 1 of 7
Attachment 2
5) Historical feature
6) A deceased individual (see section S.a.iii)
7) An individual or group via a donation or sponsorship agreement (see section
S.a.iv)
iii. Naming a Park, Open Space, or Facility after a Deceased Individual
Consideration shall be given to the naming of a Town-owned park, open space,or
facility after a deceased individual only if both of the following conditions have been
met:
1) The individual has been deceased for at least three (3) years; and
2) The individual has made significant contributions to the Town through a
long-term commitment to the residents and guests of the Town of Estes
Park.
iv. Individual or Group Donations or Sponsorships
Consideration shall be given to the naming of a Town-owned park, open space, or
facility after a group or individual based on a donation or sponsorship only if such
donation or sponsorship comprises 75 percent or more of the overall value of the
park, open space, or facility. This provision shall not apply to any naming rights
sold for the Estes Park Events Complex.
v. Sponsorship Naming Rights
Sponsorship naming rights made by contract, for a specific period of time, are
exempt from this policy.
vi. Naming Process - Parks and Open Spaces
The naming of a new Town-owned park or open space will follow the process
below:
1) Public Announcement: When the Town signs a contract to create a new
park or to purchase land to be used as a park or open space, the Town
A /-iry>!»">ir>4-r<-»+r\r'r> ^\f'fi/^r\ IK/III i^iil^lir*!^ -^ r» '-*n r»<"*i m r^/^r^r^ r»4- •f'l^nr^M ir<l-> '-1 »-»r<^>rtr*
release and social media inviting the public to submit prospective names for
the park or open space. The deadline for submitting names will be two
weeks from the date of the announcement. The announcement will refer to
the property by description, in addition to common/informal names. The
naming criteria will be published and submissions that do not meet the
criteria will not be considered.
2) Review and Recommendation: Within two weeks of the deadline to submit
names, the Town Administrator's Office will review the submitted names,
and make a recommendation to the Town Board.
Policy 205 10/28/2025
Revisions: 1 Town of Estes Park, Town Administrator's Office Page 2 of 7
3) Notice of Recommendation: An announcement will be distributed as soon
as reasonable after the Town Administrator's Office submits its
recommended name to the Town Board. This announcement will include
the proposed name, a description of the park or open space to be named,
and the time and place of the Board Meeting at which the recommendation
will be considered. The announcement will be published at least 30 days
prior to the Town Board meeting where the recommendation will be
considered.
4) Town Board Review and Approval: Upon receipt of the recommendation
from the Town Administrator's Office, the Town Board will consider the
recommended name at a regular Board meeting as an action item.
vii. Naming Process - Facilities
The naming of a new Town-owned facility will follow the process below:
5) Public Announcement: When the Town signs a contract to construct a new
facility, the Town Administrator's Office will publish an announcement
through a press release and social media inviting the public to submit
prospective names for the facility. The deadline for submitting names will be
two weeks from the date of the announcement. The announcement shall
refer to the facility by description, in addition to common/informal names.
The naming criteria will be published and submissions that do not meet the
criteria will not be considered
6) Review: Within two weeks of the deadline to submit names, the Town
Administrator's Office will submit to the Town Board all of the names
received that meet the criteria in Section S.a.ii.
7) Notice of Submitted Names: An announcement will be distributed as soon
as reasonable after the Town Administrator's Office submits the list of
qualifying names to the Town Board. This announcement will include the
qualifying proposed names, a description of the facility to be named, and
the time and place of the Board Meeting at which the recommendation will
be considered. The announcement will be published at least 30 days prior
to the Town Board meeting where the recommendation will be considered.
8) Town Board Review and Approval: Upon receipt of the list of qualifying
names from the Town Administrator's Office, the Town Board will consider
the recommended name at a regular Board meeting as an action item.
b. Re-Naming a Town-Owned Park, Open Space, or Facility
i. Conditions
The existing names ofTown-owned parks, open spaces, and facilities are deemed
to have historic recognition. The Town of Estes Park will not change the name of
any existing Town-owned park, open space, or facility unless: (1) there are
compelling reasons to consider such change; (2) there is a thorough study of the
Policy 205 10/28/2025
Revisions: 1 Town of Estes Park, Town Administrator's Office Page 3 of 7
change consisting of a public hearing at a regularly scheduled Town Board
meeting; and (3) there is a unanimous vote of the Town Board.
Additionally, the Town Board will consider renaming a Town-owned park, open
space, or facility to commemorate a person or persons only when said person or
persons: (1) is/are deceased, (2) has/have made a major, overriding contribution
to the Town; (3) has/have made contributions that have not been honored in
another manner; and (4) has/have notable historic significance to the Estes Valley.
Potential re-naming applicants should consider other appropriate options to
memorialize individuals.
ii. Requests to Re-Name a Town-Owned Park, Open Space, or Facility
Any requests to re-name a Town-owned park, open space, or facility shall use the
following procedure:
1) The applicant shall submit a completed "Request to Re-Name a Town-
Owned Park, Open Space, or Facility" application form (Appendix A) to the
Town Administrator's Office.
2) The application will be reviewed for completeness based upon the naming
criteria set forth in section S.a.ii of this policy.
3) Completed applications will be forwarded to the Town Board.
4) If the Town Board wishes to consider the proposed re-naming, the Board
will set a date to consider the proposal as an Action Item on a Town Board
Meeting Agenda.
iii. Costs of Renaming
The Town Board may request that any cost of renaming (e.g. the replacement of
signs) be borne by the individual or group recommending the change.
iv. Noticing of Google
Upon any renaming, Town staff will endeavor to ensure that said renaming is
reflected on Google Maps as soon as possible.
c. Naming of Meeting Rooms in or on Town-Owned Parks, Open Spaces, or
Facilities
Meeting rooms located in or on Town-owned parks, open spaces, or facilities may be
named administratively by the Town Administrator.
d. Revocation of Name
Under extraordinary circumstances that would cast a negative image upon the Town,
any naming ofTown-owned parks, open spaces, or facilities in honor of an individual,
family, or group may be revoked at the discretion of the Town Board.
Policy 205 10/28/2025
Revisions: 1 Town of Estes Park, Town Administrator's Office Page 4 of 7
e. Naming of Streets
All streets will be named in accordance with Policy 421 (Addressing and Street
Naming Policy).
Approved:
Gary Hall, IVteypr
October 28. 2025
Date
Policy 205
Revisions: 1 Town of Estes Park, Town Administrator's Office
10/28/2025
Page 5 of 7
APPENDIX 1 - Request to Re-Name a Town-Owned Park, Open Space, or Facility
Town of Estes Park
Request to Re-Name a Town-Owned Park, Open Space, or Facility
1. Applicant General Information
Name:Date:
Address:City/State:
Zip Code:Telephone:
Does the Applicant Represent an Organization? Y|| N
If Yes, Name of Organization:
2. Nature of Re-Naming Request
Park Q OR Open Space Q OR Facility [_]
Location:
Policy 205
Revisions: 1 Town of Estes Park, Town Administrator's Office
10/28/2025
Page 6 of 7
Proposed Name:
3. Re-Naming Justification
-D-
~D~
-D-
^
Specific Purpose
Geographic Location
Geographic Feature
Adjoining Community
~u
~u
"CT
Historical Feature
Deceased Individual
Donation/Sponsorship
Explanation of Justification Attached (Required)?* YQ N||
Signature Date
Print Name
*Please ensure that the justification addresses the conditions for re-naming contained in Policy 205.3.b.i
Policy 205
Revisions: 1 Town of Estes Park, Town Administrator's Office
10/28/2025
Page 7 of 7
The Town of Estes Park is committed to providing equitable access to our services. Contact us
if you need any assistance accessing material at 970-577-4777 or townclerk@estes.org.
Report
To: Honorable Mayor Hall & Board of Trustees
From: Town Administrator Machalek
Department: Town Administrator’s Office
Date: March 10, 2026
Subject: Semi-Annual Compliance Review with Board Governing Policies – Policy
1.9 Self-Monitoring of the Board
Purpose of Study Session Item:
Conduct semi-annual self-monitoring of compliance with Town Board Governing
Policies per Governing Policy 1.9. The Town Board continued this discussion from the
February 24th Town Board meeting.
Town Board Direction Requested:
None
Present Situation:
Policy 1.9 (Self-Monitoring of the Board) establishes a semi-annual review process to
ensure that the Town Board is systematically and rigorously monitoring its compliance,
both individually and collectively, with the Board’s adopted Governing Policies.
Monitoring is on an exception basis, which means that discussion at the Study Session
will be limited to Town Board member concerns about compliance with the policies
listed in section 1.9.6.
Finance/Resource Impact:
N/A
Level of Public Interest:
Low
Attachments:
1. Town Board Governing Policies
Introduction
These Governing Policies, as adopted by the Board of Trustees, incorporate four categories of
policy:
1.Governance Process: This section describes the Town Board’s governance commitment
and style, operating principles, roles and responsibilities, and how the Board relates to the
residents of the Town of Estes Park.
2. Board/Staff Linkage: This section outlines the Town Board’s connection to
management, delegation to the Town Administrator, and accountability for the Town
Administrator and Town Attorney.
3.Staff Limitations: This section describes the expectations and limitations for the Town
Administrator in his/her capacity as the Town’s Chief Administrative Officer within the
scope of authority delegated to him/her by the Town Board.
4.Ends Statements and Key Outcome Areas: This section describes the vision, direction,
and key outcomes established by the Town Board. The first three sections all work
together to implement the ends and key outcome areas established in this section.
To further its accountability to the residents and taxpayers of the Town of Estes Park, the
Board of Trustees adheres to the following principles of governance:
1.Ownership: The Board derives its authority from, and is accountable to, the “owners” of
the Town – the residents and taxpayers of the Town – seeing its task as a servant leader to
and for them.
2. Governance Position: With the ownership above it and operational matters below it,
governance from the Town Board forms a distinct link in the chain of command and
authority. The Board’s role is that of commander, not advisor. It exists to exercise that
authority and properly empower others, rather than to be management’s consultant or
adversary. The Trustees—not the staff—bears full and direct responsibility for the
process and products of governance, just as it bears accountability for any authority and
performance expectations delegated to others.
3. Board Holism: The Town Board makes authoritative decisions directed toward
management and toward itself, its individual Trustees, and committees only as a total
group. That is, Town Board authority is a group authority rather than a summation of
individual authorities.
4.Board Means Policies: The Town Board defines, in writing, those behaviors, values
added, practices, disciplines, and conduct of the Board itself and of the Board’s
delegation/accountability relationship with its own subcomponents and with the
management of the organization. These decisions are categorized as “Governance
Process” and “Board /Staff Linkage” in the policies that follow.
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5. Staff Limitations Policies: The Town Board makes decisions with respect to its staff’s
means only in a proscriptive way (prohibiting those means that would be unacceptable,
even if they work) in order to avoid prescribing. These decisions are categorized as “Staff
Limitations” in the policies that follow.
6. Board Ends Policies: The Town Board defines, in writing, the ends statements and key
outcome areas through its annual strategic planning process. This document describes the
outcomes that the Town Board expects the organization to produce. These decisions are
categorized as “Ends Statements and Key Outcome Areas” in the policies that follow.
7. Self-Enforcing: These policies are collectively adopted by Town Board and, as such,
only the Board and individual members of the Board are responsible for compliance, both
individually and collectively.
3
TOWN OF ESTES PARK
GOVERNING POLICIES MANUAL
Table of Contents
Category 1. Governance Process
Policy 1.0 Governance Commitment
Policy 1.1 Governing Style
Policy 1.2 Operating Principles
Policy 1.3 Board Job Description
Policy 1.4 Mayor’s Responsibility
Policy 1.5 Board Appointed Committee Principles
Policy 1.6 Board Liaison Roles
Policy 1.7 Board Committee Principles
Policy 1.8 Strategic Planning and Agendas
Policy 1.9 Self-Monitoring of the Board
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Policy Type: Governance Process
Policy: 1.0
Policy Title: Governance Commitment
Revised: 10/08/2024
Within the authority granted to it by Colorado Revised Statutes, the purpose of the Town of Estes
Park Board of Trustees (the “Board”), on behalf of the residents of Town of Estes Park, is to see
to it that the Town of Estes Park government 1) achieves results for residents at an acceptable
cost and 2) avoids unacceptable actions and situations.
1.1 The Board of Trustees will approach its task with a style which emphasizes
outward vision rather than an internal preoccupation, strategic leadership more
than administrative detail, clear distinction of Board and staff roles, collective
rather than individual decisions, future rather than past or present, and proactively
rather than reactively.
1.2 The operating principles and commitments of the Board of Trustees, as it relates
to the working relationship between the Trustees, staff and residents of the Town
of Estes Park, are to emphasize fairness; responsibilities as elected officials;
respect; honesty and integrity; and communication.
1.3 The job of the Board of Trustees is to make contributions which lead the Town
Government toward the desired performance and to assure that it occurs. The
Board’s specific contributions are unique to its trusteeship role and necessary for
proper governance and management.
1.4 The responsibility of the Mayor is, primarily, to establish procedural integrity and
representation of the Board of Trustees and the Town to outside parties (as
delegated by the Board).
1.5 The Board of Trustees may establish committees to advise the Board in carrying
out its responsibilities. Other than those statutorily required, all committees
appointed by the Town of Estes Park Board of Trustees exist so that Board
decisions (a) will be made from an informed position, and (b) will be made in a
public forum consistent with Board policy.
1.6 The Board of Trustees may appoint an individual Trustee to serve as the official
liaison of the Board to Town Boards and Commissions. The Board of Trustees
may appoint an individual Trustee to serve as the official liaison to other
community groups.
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1.7 Board Committees, when used, will be assigned so as to reinforce the wholeness
of the Board’s job and so as to never to interfere with delegation from the Board
to Town Administrator. The purpose of Board Committees shall be to provide
more in-depth discussion and information on the specific areas assigned to the
Committee. Committees may not vote on or adopt policy, but may make
recommendations to the Town Board for action.
1.8 The Town Board will prepare and follow an annual Strategic Plan that includes
1) a complete review of the Town’s Vision, Mission, Strategic Policy Statements,
Goals, and Objectives and (2) opportunity for continuous improvement in Town
Board performance through Town Board education, enriched input, and
deliberation.
1.9 The Board of Trustees will systematically and rigorously monitor compliance
with these adopted policies, both individual and collectively, to determine the
extent to which policies are being followed.
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Policy Type: Governance Process
Policy: 1.1
Policy Title: Governing Style
Revised: 10/08/2024
The Board of Trustees will approach its task with a style which emphasizes outward vision rather
than an internal preoccupation, strategic leadership more than administrative detail, clear
distinction of Board and staff roles, collective rather than individual decisions, future rather than
past or present, and proactive rather than reactive. In this spirit:
1.1.1 The Board of Trustees will operate fully aware of its trusteeship and stewardship
obligation to its constituents.
1.1.2 The Board of Trustees will conduct itself individually and collectively with
whatever discipline is needed to govern with excellence through:
1.1.2.1 Being committed to matters such as policy-making principles, role
clarification, speaking with one voice and self-policing of any tendency to
stray from governance adopted in Board policies.
1.1.2.2 Individual Board members’ thorough preparation for meetings and regular
attendance.
1.1.2.3 Continuation of Board development including orientation of new members
in the Board’s governance process, participation in relevant continuing
education, and periodic Board discussion of process improvement.
1.1.3 The Board of Trustees will direct the organization through the careful
establishment of broad written policies reflecting the Board’s values and
perspectives. The Board’s emphasis will be on impacts on the Town outside the
organization, not on the administrative means.
1.1.4 The Board of Trustees, as trustee for and working with the residents of the Town
of Estes Park, will be the primary initiator of policy, and will also be receptive to
other policy initiatives from residents and staff. The Board, not the staff, will be
responsible for Board performance as specified in the policy entitled Board Job
Description.
1.1.5 The Board of Trustees will be accountable to the residents of the Town of Estes
Park for competent, conscientious and effective accomplishment of its obligations
as a body. It will allow no individual, committee, or entity to usurp this role or
hinder this commitment.
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1.1.6 The Board of Trustees will monitor and discuss the Board’s own process and
performance, and ensure the continuity of its governance capability through
continuing education and training.
1.1.7 A member of the Board of Trustees who votes in the minority is free to express
his/her dissent, but will respect the process and legitimacy of the majority
decision.
1.1.8 All Town Trustees will respect legitimacy of the opinions and reasoning of other
Trustees when and after making board decisions.
1.1.9 All Town Trustees agree not to hold grudges or bring disagreements from past
actions into future decisions.
1.1.10 A member of the Board of Trustees who, in their sole opinion, believes they have
a conflict of interest or for any other reason believes that they cannot make a fair
and impartial decision in a legislative or quasi-judicial decision, will recuse
themselves from the discussion and decision. Any recusal will be made prior to
any Board discussion of the issue.
1.1.11 Any Trustee may choose to abstain from voting on any question, at their sole
discretion. If there is not conflict of interest or reason for recusal as outlined in
1.1.10, the Trustee may participate fully in Board discussions of the issue, yet
abstain from voting, should they so choose.
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Policy Type: Governance Process
Policy: 1.2
Policy Title: Operating Principles
Revised: 10/08/2024
The operating principles and commitments of the Board of Trustees, as it relates to the working
relationship between the Trustees, staff, and residents of Town of Estes Park, are to emphasize
fairness; responsibilities as elected officials; respect; honesty and integrity; and communication.
As such, the Board shall adopt and comply with a Board Code of Conduct and associated
Operating Principles.
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Policy Type: Governance Process
Policy: 1.3
Policy Title: Board Job Description
Revised: 10/08/2024
The job of the Board of Trustees is to lead the Town Government toward the desired
performance and to assume a good faith effort toward those objectives. The Board’s leadership
is unique to its trusteeship role and necessary for proper governance and management.
1.3.1 The products of the Board shall be:
1.3.1.1 Linkage: As the Board of Trustees places a high value on open,
participatory government, the board will produce the linkage between
Town of Estes Park government and the residents of the town of Estes
Park.
A. Needs Assessment: The Board of Trustees will strive to identify the
needs of the residents as they relate to Town of Estes Park’s
activities and scope of influence, and shall translate such
knowledge into written governing policies.
B. Advocacy and Ambassadorship: The Board of Trustees will act as
the representatives of the residents to the Town of Estes Park
government, and shall take steps to inform and clarify:
o the residents’ relationship with government, and
o the organization’s focus on future results, and as well as
present accomplishments.
C. Communication:
o Any Board member expressing a personal point of view on
a matter of Town business must include language which
states the views expressed do not represent the view of the
Town, rather they are the official’s personal opinions,
unless previously authorized to speak on behalf of the
Board of Trustees, or when articulating a position official
adopted by the Board of Trustees.
o Board members should recognize that they may be legally
liable for anything they write, present online, or say.
1.3.1.2 Written governing policies that, at the broadest levels, address each
category of organizational decision.
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A. Governance Process: Specification of how the Board of Trustees
conceives, carries out, and monitors its own task.
B. Staff Limitations: Constraints on staff authority which establish the
prudent and ethical boundaries within which all Town
Administrator and staff activity and decisions must take place.
C. Board/Staff Linkage: How power is delegated and its proper use
monitored; the role, authority and accountability of the Town
Administrator and the Town Attorney.
D. Outcomes: Organizational products, effects, benefits, to answer the
questions for (what good, for which recipients, and at what cost?).
1.3.1.3 Assurance of:
A. Town Administrator performance (in accordance with policies in
2A and 2B).
B. Town Attorney performance (in accordance with policies in 2A and
2B).
C. Municipal Judge performance.
1.3.1.4 Adopted resolutions, regulations, ordinances, and fee schedules;
legislative positions; the Audit; the Budget; Boards and Commissions; and
statutorily mandated items.
1.3.2 Role of Town Trustees
1.3.2.1 Representation:
A. Providing leadership for the Town on behalf of the residents of
Estes Park.
B. Representing and acting in the best interest of residents of the
Town of Estes Park.
C. Being knowledgeable of issues, researching background
information, attending regularly scheduled meetings, and acting as
a resource for residents’ concerns.
D. Serving as a conduit for information from residents to the Town
Administrator and the Mayor in responding to questions and
individual problems.
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E. Finding a balanced approach for addressing competing interests
among constituent groups to ensure the community is fairly
represented.
F. Representing the Board of Trustees on standing committees of the
Town for the purpose of monitoring major Town activities and
policy implementation.
1.3.2.2 Legislative
A. Serving as the governing body of the Town and holding all
legislative and corporate powers of the Town specifically granted
or implied by statutory provisions and the Municipal Code.
B. Enacting ordinances, resolutions, and policies for the governance
of the Town of Estes Park and protecting the life, health and
property of its citizens and visitors.
C. Establishing policy for the direction of the Town Board and Town
Staff.
D. Establishing fiscal policy, financial targets, and budget goals for
the Town government.
E. Having final decision-making responsibilities over pertinent land
use issues and application of development code requirements
within the Town of Estes Park.
1.3.2.3 Quasi-Judicial
A. Acting in a quasi-judicial manner in matters brought before it that
relate to public hearings, appeals, land use, and liquor licensing.
B. Making decisions concerning quasi-judicial matters based upon
testimony presented at formal hearings which are normally
conducted during regularly scheduled Town Board meetings.
C. Not accepting nor seeking outside input or lobbying that attempts
to influence their decision prior to the quasi-judicial Public
Hearing. Any and all ex-parte communication shall be disclosed at
the beginning of the hearing. Not doing so may cause a Trustee to
be disqualified from the proceedings.
1.3.2.4 Communications
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A. Following a formal decision, acting as a united body, not as
individual Trustees, and acknowledging the decision of the Town
Board.
B. The Town Administrator is the sole point of contact for directions
from Trustees, as policy makers, to Town Staff. Trustees may ask
questions and request information from Town Staff, but shall not
direct staff actions except through direction from a majority of the
Board to the Town Administrator.
C. Interacting with the media, governmental entities, the public or
other bodies as individual Trustee and not as a representative of the
majority of Trustees, unless an official position or legislative action
has been established or authorized to do so.
D. Communicating to the Mayor and other Trustees items of
importance from their respective committees and providing
information that may be necessary to keep other members aware of
important Town activities or critical functions.
E. In times of community emergency, it is important that the Town
Board speak with one voice. The Mayor, or the Mayor Pro Tem, if
the Mayor is not available, shall speak for the Board during an
emergency. Other Trustees will refer all requests for information to
the Mayor or Mayor Pro Tem. The Mayor will coordinate all
communication with the incident commander and the Town
Administrator. The purpose of this policy is not to restrict the
communication of the Trustees or the Mayor, but to ensure all
communication is timely, accurate, and is in concert with the
incident response plan.
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Policy Type: Governance Process
Policy: 1.4
Policy Title: Mayor’s Responsibility
Revised: 10/08/2024
The responsibility of the Mayor is, primarily, to establish procedural integrity and representation
of the Board of Trustees and the Town to outside parties (as delegated by the Board).
Accordingly:
1.4.1 The responsibility of the Mayor is to consistently guide the behavior of the Board
with its own rules and those legitimately imposed upon it from outside the
organization.
1.4.1.1 Meeting agendas and discussion content will be only those issues which,
according to Board policy, clearly belong to the Board to decide, not the
Town Administrator.
1.4.1.2 Deliberation will be fair, open, orderly and thorough, but also efficient,
limited to time, and kept to the point.
1.4.2 The authority of the Mayor is to preside over meetings and to sign documents as
authorized by the Board of Trustees and to preside over the evaluation of the
Town Administrator by the Town Board.
1.4.3 The Mayor shall not act on behalf of the Town in any unilateral manner, except as
approved by the Board of Trustees. This shall include any appointment of
committee or board positions, making any financial or other binding obligations
on behalf of the Town, or expressing the official position of the Town on any
matter.
1.4.4 Representation
1.4.4.1 Provide leadership for the Town of Estes Park.
1.4.4.2 Serve as the primary representative of the Town of Estes Park in official
and ceremonial functions.
1.4.4.3 Represent the Town in interaction with other government agencies.
1.4.4.4 Be the spokesperson for the Town unless the Town Board has decided
otherwise.
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1.4.4.5 Represent the Town Board as a liaison with the Town Administrator to
promote the timely flow of information between the Town Board, Town
Staff, and other governmental organizations.
1.4.4.6 Represent the Town on the Platte River Power Authority Board.
1.4.5 Enactment
1.4.5.1 Mayor in conjunction with the Town Board and Town Administrator
enforces the ordinances and laws of the Town.
1.4.5.2 Signs all warrants (Estes Park Municipal Code Section 2.12.020).
1.4.5.3 Executes all ordinances and resolutions authorizing expenditure of money
or the entering into a contract before they become valid.
1.4.5.4 Mayor, with Town Board approval, appoints members of committees and
other entities that may be necessary from time to time for the effective
governance of the Town.
1.4.5.5 Facilitating policies and procedures for the effective management of the
Board, establishing Town goals in conjunction with the Town Board,
promoting consensus, and enhancing Board performance.
1.4.6 The Mayor Pro Tem shall assume all duties of the Mayor in the Mayor’s absence
Estes Park Municipal Code Section 2.16.010).
1.4.7 Mayoral Appointments
1.4.7.1 Audit Committee – At the first regular meeting following the certification
of the results of each biennial election, the Mayor shall appoint two (2) Trustees
to the Audit Committee with the Mayor serving as the third member. In the event
it is necessary to establish a specialist committee to review a matter between
regularly scheduled Town Board meetings, the Mayor shall establish and appoint
the members of the special committee (Estes Park Municipal Code Section
2.08.010).
1.4.7.2 Special Assignments – The Mayor may nominate Trustees to serve on
committees, community groups, or in some other capacities as a representative of
the Town. The Mayor shall present the nomination of any such appointments to
the Board for approval at a regular town board meeting. The Mayor will make
every effort to distribute special assignments equitably among the members of the
Board.
1.4.7.3 Special Committees – Special committees may be established by the
Board of Trustees. The Mayor shall appoint all members of any special committee
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subject to the approval of the Board of Trustees (Estes Park Municipal Code
Section 2.08.020).
1.4.8 Voting Privileges – The Mayor has full voting privileges for items coming before
the Board of Trustees (Ordinance 04-16).
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Policy Type: Governance Process
Policy: 1.5
Policy Title: Board Appointed Committee Principles
Revised: 10/08/2024
The Board of Trustees may establish committees to advise the Board in carrying out its
responsibilities. For the purposes of this policy, the term “Committee” shall refer to any board,
commission, task force, council, committee or any other volunteer group of residents. Other than
those statutorily required, all committees appointed by the Town of Estes Park Board of Trustees
exist so that Board decisions (a) will be made from an informed position, and (b) will be made in
a public forum consistent with Board policy. Accordingly:
1.5.1 Committees which are appointed by the Board of Trustees.
1.5.1.1 It is the policy of the Board of Trustees to encourage resident involvement
in Town affairs, as well as to avoid conflicts involving Trustees who serve
on committees, boards, commissions and organizations. For these reasons,
the Board has agreed that a Trustee shall serve only as a liaison to Town
committees, commissions, and boards.
1.5.1.2 Other than those legislatively directed, committees may not speak or act
for the Board of Trustees except when formally given such authority for
specific and time-limited purposes. Expectations and authority will be
carefully stated in order not to conflict with authority delegated to the
staff.
1.5.1.3 Committees appointed by the board are to help the Board of Trustees do
its job, not to help the staff do its job. Committees ordinarily will assist the
Board by preparing policy alternatives and implications for Board
deliberation. Committees are not created by the Board to advise staff. The
Board understands that at times the Town Administrator or Town Staff
may convene ad-hoc or ongoing advisory boards to serve as advisors for
operational issues. These advisory groups are subject to the same
limitations as Board appointed committees.
1.5.1.4 In keeping with the Board of Trustees’ broader focus, committees
normally will not have direct dealings with current staff operations.
Committees cannot exercise authority over staff.
1.5.1.5 Because the staff works for the Board, they will not be expected to obtain
approval of a committee before taking action unless otherwise authorized
by state statute, Board policy, or federal regulation.
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1.5.1.6 Because of the differing nature of committees, some of which are defined
by state statute, the Board shall have and keep current an operating policy
defining the role of different committees and setting forth rules and
procedures for Town of Estes Park committees (Operating Policy 102).
1.5.1.7 The authority and responsibility of any committee will not duplicate the
authority or responsibility of:
A. The Board of Trustees
B. Town Staff
C. Any other committee
D. Town Auditor
E. Town Attorney
1.5.1.8 All committees will undergo a regular sunset review, at least once every
five years, unless otherwise provided for more frequently and according to
a staggered schedule to be adopted separately by the Board of Trustees.
1.5.1.9 Said sunset review shall include a review of the Committee’s Mission
Statement, and of the Board of Trustees’ charge to the Committee of their
role, responsibility and authority.
1.5.2 Outside Committees: At times a Trustee may seek to serve or be asked to serve on
an outside committee not appointed by the Board of Trustees. A Trustee may seek
or be asked to serve on an outside committee in an official capacity representing
the Board and the Town of Estes Park, or as an individual Board member, not as
the official representative of the Town or the Board.
1.5.2.1 Official Representation
A. No Trustee may represent the Town or the Board of Trustees or
represent themselves as being an official representative or speak
for the Town or the Board without have first been officially
designated as the Town’s representative by the Board of Trustees at
a regular meeting of the Board.
B. The Mayor may nominate Trustees to serve on committees,
community groups, or in some other capacities as a representative
of the Town. The Mayor shall present the nomination of any such
appointments to the Board for approval at a regular Town Board
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meeting. The Mayor will make every effort to distribute special
assignments equitably among the members of the Board.
C. A Trustee serving on an outside committee shall not chair the
outside committee, board, commission or organization (with the
existing exception of the Platte River Power Authority Board)
without prior approval of the full Board of Trustees.
1.5.2.2 Individual Representation
A. Individual trustees have the right to participate as an individual in
any outside group or committee.
B. When participating as an individual Trustee, the Trustee should
clearly express to the committee membership that he/she is there as
an individual and does not speak for nor represent the Town of
Estes Park or the Board of Trustees.
C. When participating on any outside committee, Trustees should be
cautious to avoid any real or perceived conflict of interest and any
involvement that could compromise the role of the trustee in any
quasi-judicial actions or other decisions.
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Policy Type: Governance Process
Policy: 1.6
Policy Title: Board Liaison Roles
Revised: 10/08/2024
Trustees may serve as the official liaison of the Board to Town committees. The Board of
Trustees may appoint an individual Trustee to serve as the official liaison to other community
groups.
1.6.1 Appointment: The Mayor may nominate Trustees to serve as a Board Liaison. The
Mayor shall present the nomination of any such appointments to the Board for
approval at a regular Town Board meeting. The Mayor will make every effort to
distribute special assignments equitably among the members of the Board.
1.6.2 Term: A Trustee shall serve as the Town Board Liaison solely at the pleasure of
the Town Board, with no specific term limit.
1.6.3 Duties of a Liaison
1.6.3.1 Communicate with the committee when Board of Trustees communication
is needed and to serve as the primary two-way communication channel
between the Town Board and the committee or community group.
1.6.3.2 Review applications, interview candidates, and make recommendations to
the Town Board for final approval.
1.6.3.3 Serve as the primary Trustee contact for the committee or community
group.
1.6.3.4 Attend assigned committee or community group meetings when requested
or whenever appropriate, in the opinion of the Trustee liaison. Trustee
liaisons are not expected to attend every meeting of the committee or
group.
1.6.3.5 The liaison is not a member of the committee and, when in attendance at a
meeting, is there as an observer for the Board of Trustees and a resource
for the committee. Participation in board discussions should be minimal
and restricted to clarification of Town Board positions or collection of
information to bring back to the full Town Board.
20
Policy Type: Governance Process
Policy: 1.7
Policy Title: Board Committee Principles
Revised: 10/08/2024
For the purpose of this policy, Board Committee is defined as a sub-committee of the Board of
Trustees and membership is composed solely of Town Trustees.
1.7.1 Board Committees: The Board shall have the following Board Committees (Estes
Park Municipal Code 2.08.010)
1.7.1.1Audit Committee: Responsible for supervising and working with the Town
Auditors in the preparation of the Comprehensive Annual Financial Report
and any other formal audits, as required.
1.7.2 Board Committees, when used, will be assigned so as to reinforce the wholeness
of the Board’s job and so as to never to interfere with delegation from the Board
to Town Administrator. The purpose of Board Committee’s shall be to provide
more in-depth discussion and information on the specific areas assigned to the
Committee. Committees may not adopt policy, but shall make recommendations
to the Town Board for action.
1.7.3 The following principles shall guide the appointment and operation of all Town
Board Committees:
1.7.3.1 Board Committees may not speak or act for the Board except when
formally given such authority for specific and time limited purposes.
Expectations and authority will be carefully stated in order not to conflict
with authority delegated to the Town Administrator.
1.7.3.2 Board Committees cannot exercise authority over staff. Because the Town
Administrator works for the full board, he or she will not be required to
obtain approval of a Board, Committee, or Commission before an
executive action.
1.7.3.3 Board committees shall consist of no more than 3 Trustees so that the
committee is never a quorum of the Town Board.
21
Policy Type: Governance Process
Policy: 1.8
Policy Title: Strategic Planning and Agendas
Revised: 10/08/2024
The Town Board will prepare and follow an annual Strategic Plan that includes (1) a complete
review of the Town’s Vision, Mission, Strategic Policy Statements, Goals, and Objectives and(2)
opportunity for continuous improvement in Town Board performance through Town Board
education, enriched input, and deliberation. Accordingly:
1.8.1 The Town Board annual strategic planning cycle will produce a Provisional
Strategic Plan each year before July 1 so that administrative planning and
budgeting can be based on the priorities articulated in that plan.
1.8.1.1 The cycle will start with the Town Board development of its strategic
priorities for the next year. In April-May of each year, the Board will begin
the strategic planning process by reviewing the Town’s Vision, Mission,
and Strategic Policy Statements.
1.8.1.2 The Town Board will identify its strategic priorities to be addressed in the
coming year, and will identify the information gathering necessary to
fulfill its role. This may include consultations with selected groups in the
ownership, other methods of gaining ownership input, governance
education, and other education related to Goals issues (e.g. presentations
by advocacy groups, demographers, other providers, and staff).
1.8.1.3 Town Staff will prepare recommended Goals and Objectives based on the
Board’s stated priorities. Individual Board Members may also submit
Goals and Objectives for consideration by the full Board.
1.8.2 Agendas shall be governed by Town Board Policy 105 (Agendas).
22
Policy Type: Governance Process
Policy: 1.9
Policy Title: Self-Monitoring of the Board
Revised: 10/08/2024
The Board of Trustees will systematically and rigorously monitor compliance with these adopted
policies, both individual and collectively, to determine the extent to which policies are being
followed. Accordingly:
1.9.1 The purpose of monitoring is simply to determine the degree to which Board
policies are being met. Monitoring will be as automatic as possible, using a
minimum of Board time so that meetings can focus on creating the future.
1.9.2 Self-monitoring of compliance with these policies will be completed by the Town
Board twice a year, in August and February at a regularly scheduled Board Study
Session. Monitoring shall be on an exception basis.
A. The Town Administrator will notify the Board of the scheduled self-
monitoring session a minimum of two weeks prior to the meeting.
B. Each Board member should review the policy list in section 1.10.6 prior to
the scheduled study session.
C. Any Board member who has a concern about compliance with any of the
policies listed in 1.10.6, or who wishes to discuss the content or
interpretation of any of the policies, should notify the Mayor at least one
week prior to the meeting.
D. Discussion at the Study Session will be limited to those polices brought to
the attention of the Mayor by a member of the Board. All other policies
shall be deemed in compliance.
1.9.3 In every case, the Board of Trustees will judge whether (a) the interpretation is
reasonable, and (b) whether data demonstrate accomplishment of, or compliance
with, the Town Board’s interpretation.
1.9.4 In every case, the standard for compliance shall be “any reasonable Town
Trustee’s individual interpretation” of the Board of Trustees’ policy being
monitored however, the Board of Trustees is the final judge of reasonableness,
and will always judge with a “reasonable person” test (what a reasonably prudent
person would do in that context). Interpretations favored by individual board
members do not constitute a “reasonable person” test.
23
1.9.5 Actions determined to be not compliant with a reasonable interpretation of Board
of Trustees’ policies will be subject to a process agreed to by the Town Board.
1.9.6 Town Board Compliance Review Schedule
Governing Policy Review Date
Adopted Town Policies Review Date
following Town
24
TOWN OF ESTES PARK
GOVERNING POLICIES MANUAL
Table of Contents
Category 2. Boad/Staff Linkage
Policy 2.0 Governance – Management Connection
Policy 2.1 Delegation to the Town Administrator
Policy 2.2 Town Administrator Job Description
Policy 2.3 Monitoring Town Administrator Performance
Policy 2.4 Town Attorney
25
Policy Type: Board/Staff Linkage
Policy: 2.0
Policy Title: Governance – Management Connection
Revised: 10/08/2024
The Board of Trustees’ official link to the operation of departments of Town Government and
staff is the Town Administrator.
2.1 The Board of Trustees’ job is generally confined to establishing the broadest
policies; implementation and subsidiary decision making is delegated to the Town
Administrator.
2.2 As the Board’s primary link to the operations of Town government, the Town
Administrator’s performance will be considered to be synonymous with
organizational performance (within the scope of the Town Administrator’s
authority).
2.3 The Board of Trustees will systematically and rigorously monitor Town
Administrator job performance to determine the extent to which goals are being
achieved and whether operational activities fall within boundaries established in
management limitations policies.
2.4 The Town Attorney represents the Board of Trustees as specified in the Estes Park
Municipal Code 2.24.020 (3) and anyone acting on its behalf so long as they are
not acting in conflict with the Board of Trustee or its policies.
26
Policy Type: Board/Staff Linkage
Policy: 2.1
Policy Title: Delegation to the Town Administrator
Revised: 10/08/2024
The Board of Trustees’ job is generally confined to establishing the broadest vision and policies.
Implementation and subsidiary decision making is delegated to the Town Administrator as
specified in the Estes Park Municipal Code 2.28.
2.1.1 Only decisions of the Board of Trustees, by majority vote, are binding on the
Town Administrator.
2.1.2 With the exception of the Town Attorney and the Municipal Judge, the Town
Administrator shall have line authority over all Town departments. This authority
shall include supervision and control over day-to-day functions and management
decisions required to carry out the objectives of the Board of Trustees.
2.1.3 The policies, goals, and objectives of the Board of Trustees direct the Town
Administrator to achieve certain results; the policies permit the Town
Administrator to act within acceptable boundaries of prudence and ethics. With
respect to the policies, the Town Administrator is authorized to make all
decisions, take all actions, and develop all activities as long as they are consistent
with any reasonable interpretation of the policies of the Board of Trustees.
2.1.4 The Board of Trustees may change its policies, thereby shifting the boundary
between Board and Town Administrator domains. Consequently, the Board may
change the latitude of choice given to the Town Administrator, but so long as any
particular delegation is in place, the Board will respect and support the Town
Administrator’s choices. The Board will not allow the impression that the Town
Administrator has violated policy when the Town Administrator supports an
existing policy.
2.1.5 No individual member of the Board of Trustees has authority over the Town
Administrator. Information may be requested by individual Board members, but if
such request, in the Town Administrator’s judgment, requires a material amount
of resources or is detrimental to other established priorities, the Town
Administrator may ask for majority Board action on such a request.
2.1.6 It is understood that at times it may be in the best interest of the Town to waive or
grant exceptions to adopted Board policy. The Town Administrator shall request
Board approval for any policy waiver or exception prior to its implementation.
27
2.1.7 Should the Town Administrator deem it necessary to, or inadvertently, violate a
Board policy, he or she shall promptly inform the Board of Trustees. Informing is
simply to guarantee no violation may be intentionally kept from the Board, not to
request approval. Board response, either approving or disapproving, does not
exempt the Town Administrator from subsequent Board judgment of the action.
2.1.8 The following decisions shall be the responsibility of the Board of Trustees.
Implementation and subsidiary decision making for all other items is delegated to
the Town Administrator.
1. Establishment and approval of all Utility Rates.
2. Establishment and approval of Community Development Fees.
3. Establishment of purchasing approval limitations contained in the Town
Procurement Policy.
4. Approval of any increase to staffing levels. The Town Administrator may
approve positions funded by grants, which would not impose additional
costs to the Town in excess of the grant funds, and any temporary
positions for which existing budgeted funds are allocated.
5. All changes to the Town Budget as allocated and adopted by the Board of
Trustees.
6. Any sale, purchase, or lease of real property.
7. Any changes to employee benefits.
8. Any issue that, in the opinion of the majority of the Board of Trustees,
concerns a substantial policy determination and/or is of a controversial
nature with the public that warrants Board involvement.
9. Approval of Intergovernmental Agreements, subject to the provisions of
the Town Procurement Policy and Policy 1101 (Delegation of Contract
Signature Authority).
10. Approval of any substantive change to the scope, design, development, or
construction of any capital project.
28
Policy Type: Board/Staff Linkage
Policy: 2.2
Policy Title: Town Administrator Job Description
Revised: 10/08/2024
As the Board’s primary link to the operations of Town government, the Town Administrator’s
performance will be considered to be synonymous with organizational performance (within the
scope of the Town Administrator’s authority). The official job description for the Town
Administrator shall be adopted by the Town Board and incorporated by reference in the
Employment Agreement between the Town and the Town Administrator. The Town
Administrator’s job contributions can be stated as performance in two areas:
2.2.1 Board outcomes are met and policies are followed.
2.2.2 Town government operates within the boundaries established in Governing
Policies Category Three – Staff Limitations.
29
Policy Type: Board/Staff Linkage
Policy: 2.3
Policy Title: Monitoring Town Administrator Performance
Revised: 10/08/2024
The Board of Trustees will systematically and rigorously monitor Town Administrator job
performance to determine the extent to which goals are being achieved and whether operational
activities fall within boundaries established in management limitations policies. Monitoring
Town Administrator performance is synonymous with monitoring organizational performance
against Board policies and Staff Limitations. Any evaluation of Town Administrator
performance, formal or informal, may be derived only from these monitoring criteria.
Accordingly:
2.3.1 The purpose of monitoring is simply to determine the degree to which Board
policies are being met. Information which does not do this will not be considered
to be monitoring. Monitoring will be as automatic as possible, using a minimum
of Board time so that meetings can focus on creating the future.
2.3.2 A given policy may be monitored in one or more of three ways:
A. Internal Report: Disclosure of compliance information to the Board of
Trustees from the Town Administrator.
B. External Report: Discovery of compliance information by a disinterested
party who is selected by and reports directly to the Board of Trustees.
Such reports must assess executive performance only against policies of
the Board, not those of the external party unless the Board has previously
indicated that party’s opinion to be the standard.
C. Direct Board Inspection: Discovery of compliance information by a Board
member or the Board of Trustees as a whole. This is a Board inspection of
documents, activities, or circumstances directed by the Board which
allows a “prudent person” test of policy compliance.
2.3.3 In every case, the Board of Trustees will judge whether (a) the Town
Administrator’s interpretation is reasonable, and (b) whether data demonstrate
accomplishment of, or compliance with, the Town Administrator’s interpretation.
2.3.4 In every case, the standard for compliance shall be “any reasonable Town
Administrator interpretation” of the Board of Trustees’ policy being monitored.
However, the Board of Trustees is the final judge of reasonableness, and will
always judge with a “reasonable person” test (what a reasonably prudent person
30
would do in that context). Interpretations favored by individual board members or
by the Board of Trustees as a whole do not constitute a “reasonable person” test.
2.3.5 Actions determined to be not compliant with a reasonable interpretation of Board
of Trustees’ policies will be subject to a remedial process agreed to by the Town
Board.
2.3.6 The Board of Trustees will conduct an annual formal evaluation of the Town
Administrator which will include a summary examination of the monitoring data
acquired during that period.
2.3.7 Town Administrator Performance Expectations Review Schedule
Governing Policy Type Frequency Date
31
Policy Type: Board/Staff Linkage
Policy: 2.4
Policy Title: Town Attorney
Revised: 10/08/2024
The Town Attorney represents the Board of Trustees as specified in the Estes Park Municipal
Code 2.24.020 (3) and anyone acting on its behalf so long as they are not acting in conflict with
the Board of Trustee or its policies.
2.4.1 Ethical Obligation of Town Attorney
2.4.1.1 The Town Attorney at all times will be guided by, and subject to, the
Colorado Rules of Professional Conduct for Attorneys and specifically
Rule 1.13 Organization as Client.
2.4.2 Accountability of the Town Attorney
2.4.2.1 The Town Attorney shall report directly to the Town Board. The purpose
of the Town Attorney is to ensure that the Board’s actions take place with
competent and prudent legal counsel and representation.
2.4.2.2 The Town Attorney is accountable to the Board acting as a body, never to
any individual Board member or group of members, nor to the Town
Administrator.
2.4.2.3 If individual Board members request information or assistance without
Board authorization, the Town Attorney may refuse such requests that
require, in his/her opinion, an inappropriate amount of staff time or funds
or is disruptive. In such a case, the requesting member may choose to
bring the request to the Board.
2.4.2.4 Town Attorney accountability is for all resources, including personnel,
under his or her control. Therefore, any accomplishments or violations due
to actions of a subordinate of the Town Attorney are considered to be
accomplishments or violations by the Town Attorney.
2.4.2.5 The Town Attorney may accomplish the “Job Products” of the position in
any manner not imprudent, unethical, or in violation of the prohibitions
listed below under “Limitations on Town Attorney Authority.”
2.4.2.6 The Town Attorney may use any reasonable interpretation of Board
policies as they pertain to his/her authority and accountability. The Town
32
Attorney is authorized to establish all further policies, make all decisions,
take all actions and develop all activities as long as they are consistent
with any reasonable interpretation of the Board’s policies.
2.4.3 Job Products of the Town Attorney
2.4.3.1 Timely opinion on documents and contemplated decisions or actions of
the Board, the Town Administrator or other Town Officials holding the
authority to make such decisions. Requests to the Town Attorney to
provide opinions about the wisdom of policy of decisions shall be
discouraged.
2.4.3.2 Timely opinion on the legal ramifications of pending or actual laws,
regulations, court decisions, and pending or threatened litigation.
2.4.3.3 Timely opinion on the legality or propriety under the law of the Board’s
processes and/or pending or actual acts or omissions of any Trustee,
Board, Committee, Commission, the Town Administrator, or any other
Town employee or official.
2.4.3.4 Oversight of the Town Prosecutor.
2.4.3.5 When requested or appropriate, alternate language or action to achieve
Board or Town Administrator intentions in a lawful manner.
2.4.3.6 Timely and thoughtful advice and recommendations on the range of legal
options available.
2.4.3.7 The Town Attorney shall endeavor to provide professional advice based
upon the law as determined by the Town Attorney and also other
considerations as may be appropriate to the decision. The Town Attorney
should refrain from influencing policy based upon the personal belief of
the attorney.
2.4.3.8 Litigation:
A. Advice regarding avoidance of litigation or settlement of potential
litigation.
B. Timely provision to the Board and the Town Administrator on the
status of settlement negotiations and all threatened/actual litigation.
C. Settlement of litigation, with authority as set forth in Policy 1101 –
Delegation of Contract Signature Authority.
33
D. Diligent and competent representation of the Board, the Town, and
the Town’s officer’s agents and employees in litigation.
E. The Town may carry out its obligation to defend Town officials
and employees from third party claims by using the services of the
Town Attorney’s Office. The Town Attorney will be responsible for
determining conflicts of interest in such defense and advise the
Board and individuals involved. The Town Attorney may retain
separate counsel to represent the Town, its individual officials,
and/or employees.
2.4.3.9 Adequately brief the board on emerging legal issues and trends affecting
the Town.
2.4.4 Limitations on Town Attorney Authority. The Town Attorney shall not:
2.4.4.1 Exercise authority over Town Administrator or staff.
2.4.4.2 Violate applicable codes of professional ethics and conduct.
2.4.4.3 Treat the public or staff in a disrespectful or unfair manner.
2.4.4.4 Incur expenditures or fiscal encumbrances beyond those authorized under
Board Policy.
2.4.4.5 Unreasonably withhold information from the Town Administrator, nor
shall the Town Attorney fail to cooperate with the Town Administrator in
the performance of his/her official functions.
2.4.5 Evaluation of Town Attorney performance.
2.4.5.1 Town Attorney accountability is only for job expectations explicitly stated
by the Board in this document. Consequently, the provisions herein are the
sole basis of any subsequent evaluation of Town Attorney performance,
though he or she may use any reasonable interpretation of the Board’s
words.
2.4.5.2 The Board of Trustees will monitor the Town Attorney’s performance with
respect to these expectations on a routine basis.
2.4.5.3 Any modification to the compensation paid the Town Attorney shall be as
specified in the Estes Park Municipal Code, section 2.24.030.
34
TOWN OF ESTES PARK
GOVERNING POLICIES MANUAL
Table of Contents
Category 3. Staff Limitations
Policy 3.0 General Town Administrator Constraint
Policy 3.1 Customer Service
Policy 3.2 Treatment of Staff and Volunteers
Policy 3.3 Financial Planning
Policy 3.4 Financial Condition and Activities
Policy 3.5 Asset Protection
Policy 3.6 Emergency Town Administrator Backup and Replacement
Policy 3.7 Emergency Preparedness
Policy 3.8 Compensation and Benefits
Policy 3.9 Communication and Support to the Board
Policy 3.10 Capital Equipment and Improvements Programming
Policy 3.11 Quality of Life
Policy 3.12 Internal Operating Procedures
Policy 3.13 Town Organizational Plan
35
Policy Type: Staff Limitations
Policy: 3.0
Policy Title: General Town Administrator Constraint
Revised: 10/08/2024
Within the scope of authority delegated to him/her by the Board of Trustees, the Town
Administrator shall not cause nor allow any practice, activity, decision, or organizational
circumstance that is either unlawful, imprudent, or in violation of commonly accepted business
and professional ethics.
3.1 The quality of life in the Town of Estes Park depends upon the partnership
between residents, elected officials, and Town employees. Therefore, within the
scope of his/her authority, the Town Administrator shall not fail to ensure high
standards regarding the treatment of our residents.
3.2 With respect to the treatment of paid and volunteer staff, the Town Administrator
may not cause or allow conditions that are unsafe, unfair, or undignified.
3.3 With respect for strategic planning for projects, services, and activities with a
fiscal impact, the Town Administrator may not jeopardize either the operational or
fiscal integrity of Town government.
3.4 With respect to the actual, ongoing condition of the Town government’s financial
health, the Town Administrator may not cause or allow the development of fiscal
jeopardy or loss of budgeting integrity in accordance with Board Objectives.
3.5 Within the scope of his/her authority and given available resources, the Town
Administrator shall not allow the Town’s assets to be unprotected, inadequately
maintained, or unnecessarily risked.
3.6 In order to protect the Board from sudden loss of Town Administrator services,
the Town Administrator may have no less than two other member(s) of the Town
management team familiar with Board and Town Administrator issues and
processes.
3.7 The Town Administrator shall have an Emergency Preparedness Process in place
for the coordination of all emergency management partners (Federal, State, and
local governments, voluntary disaster relief organizations, and the private sector)
to meet basic human needs and restore essential government services following a
disaster.
36
3.8 With respect to employment, compensation, and benefits to employees,
consultants, contract workers, and volunteers, the Town Administrator shall not
cause or allow jeopardy to fiscal integrity.
3.9 The Town Administrator shall not permit the Town Board to be uninformed or
unsupported in its work.
3.10 With respect to planning for and reporting on Capital Equipment and
Improvements Programs, the Town Administrator may not jeopardize either
operational or fiscal integrity of the organization.
3.11 With respect to Town government's efforts to improve the quality of life for the
community the Town Administrator shall not fail to plan for implementing
policies of the Board regarding economic health, environmental responsibility,
and community interests.
3.12 The Town Administrator will ensure that the Town has internal operating
procedures to promote effective and efficient Town operations.
37
Policy Type: Staff Limitations
Policy: 3.1
Policy Title: Customer Service
Revised: 10/08/2024
The quality of life in The Town of Estes Park depends upon the partnership between residents,
elected officials, and Town employees. Therefore, within the scope of his/her authority, the Town
Administrator shall not fail to ensure high standards regarding the treatment of our residents.
3.1.1 The Town Administrator shall not fail to encourage the following basic attitudes
in employees:
3.1.1.1 The residents of the Town of Estes Park deserve the best possible services
and facilities given available resources.
3.1.1.2 Prompt action is provided to resolve problems or issues. “Prompt Action”
shall be interpreted as:
Residents receive initial responses to a reported problem or issue,
at a minimum acknowledging the receipt of the contact, within two
business days of receipt.
The appropriate process required to resolve the problem is initiated
within three business days of receipt, whenever possible.
3.1.1.3 Attention is paid to detail and quality service is provided that demonstrates
a high level of professionalism.
3.1.1.4 Each employee represents excellence in public service.
3.1.1.5 Each employee is “the Town” in the eyes of the public.
3.1.2 The success of Town government depends upon the partnership between
residents, elected officials, and Town employees. Accordingly, regarding the
treatment of residents and customers, the Town Administrator shall not:
3.1.2.1 Fail to inform residents of their rights, including their right to due process,
as they relate to the operations and responsibilities of the Town.
3.1.2.2 Ignore community opinion on relevant issues or make material decisions
affecting the community in the absence of appropriate community input.
3.1.2.3 Allow the community to be uninformed (or informed in an untimely basis)
about relevant decision-making processes and decisions.
38
3.1.2.4 Ignore problems or issues raised by the community, or fail to address them
in a timely manner, where the Town Administrator has been delegated the
authority to act (or to fail to inform the Board of issues where he/she may
not have the authority to act).
3.1.2.5 Allow incompetent, disrespectful, or ineffective treatment from Town
employees.
3.1.2.6 Unduly breach or disclose confidential information.
39
Policy Type: Staff Limitations
Policy: 3.2
Policy Title: Treatment of Staff and Volunteers
Revised: 10/08/2024
With respect to the treatment of paid staff and volunteers, the Town Administrator may not cause
or allow conditions which are unsafe, unfair, or undignified. Accordingly, pertaining to paid staff
within the scope of his/her authority, the Town Administrator shall not:
3.2.1 Operate without written personnel policies that clarify personnel rules for
employees.
3.2.2 Fail to acquaint staff with their rights under the adopted personnel rules upon
employment.
3.2.3 Fail to commit and adhere to the policies of Equal Employment Opportunity and
Fair Labor Standards Act.
3.2.4 Fail to make reasonable efforts to provide a safe working environment for
employees, volunteers, and residents utilizing Town services.
3.2.5 Operate without written volunteer policies that clarify the responsibilities of
volunteers and of the Town for all volunteers.
40
Policy Type: Staff Limitations
Policy: 3.3
Policy Title: Financial Planning
Revised: 10/08/2024
With respect for strategic planning for projects, services, and activities with a fiscal impact, the
Town Administrator may not jeopardize either the operational or fiscal integrity of Town
government. Accordingly, the Town Administrator shall not allow budgeting which:
3.3.1 Deviates from statutory requirements.
3.3.2 Deviates materially from Board-stated priorities in its allocation among
competing budgetary needs.
3.3.3 Contains inadequate information to enable credible projection of revenues and
expenses, separation of capital and operational items, cash flow and subsequent
audit trails, and disclosure of planning assumptions.
3.3.4 Plans the expenditure in any fiscal year of more funds than are conservatively
projected to be received in that period, or which are otherwise available.
3.3.5 Reduces fund balances or reserves in any fund to a level below that established by
the Town Board by adopted policy
3.3.6 Fails to maintain a Budget Contingency Plan capable of responding to significant
shortfalls within the Town’s budget.
3.3.7 Fails to provide for an annual audit.
3.3.8 Fails to protect, within his or her ability to do so, the integrity of the current or
future bond ratings of the Town.
3.3.9 Results in new positions to staffing levels without specific approval of the Town
Board. The Town Administrator may approve positions funded by grants, which
would not impose additional costs to the Town in addition to the grant funds, and
any temporary positions for which existing budgeted funds are allocated.
41
Policy Type: Staff Limitations
Policy: 3.4
Policy Title: Financial Condition and Activities
Revised: 10/08/2024
With respect to the actual, ongoing condition of the Town government’s financial health, the
Town Administrator may not cause or allow the development of fiscal jeopardy or loss of
budgeting integrity in accordance with Board Objectives. Accordingly, the Town Administrator
may not:
3.4.1 Expend more funds than are available.
3.4.2 Allow the General Fund and other fund balances to decline to a level below that
established by the Town Board by adopted policy, unless otherwise authorized by
the Board.
3.4.3 Allow cash to drop to a level below that established by the Town Board by
adopted policy, unless otherwise authorized by the Board.
3.4.4 Allow payments or filings to be overdue or inaccurately filed.
3.4.5 Engage in any purchases wherein normally prudent protection has not been given
against conflict of interest, and/or engage in purchasing practices in violation of
state law or Town purchasing procedures.
3.4.6 Use any fund for a purpose other than for which the fund was established, unless
otherwise authorized by the Town Board.
42
Policy Type: Staff Limitations
Policy: 3.5
Policy Title: Asset Protection
Revised: 10/08/2024
Within the scope of his/her authority and given available resources, the Town Administrator shall
not allow the Town’s assets to be unprotected, inadequately maintained, or unnecessarily risked.
Accordingly, he or she may not:
3.5.1 Fail to have in place a Risk Management program which insures against property
losses and against liability losses to Board members, staff, and the Town of Estes
Park to the amount legally obligated to pay, or allow the organization to be
uninsured:
3.5.1.1 Against theft and casualty losses;
3.5.1.2 Against liability losses to Board members, staff and the Town itself in an
amount equal to or greater than the average for comparable organizations;
or
3.5.1.3 Against employee theft and dishonesty.
3.5.2 Subject plant, facilities, and/or equipment to improper wear and tear or
insufficient maintenance (except normal deterioration and financial conditions
beyond Town Administrator control).
3.5.3 Receive, process, or disburse funds under controls insufficient to meet the Board-
appointed auditor’s standards.
3.5.4 Unnecessarily expose Town government, the Town Board, or staff to claims of
liability.
3.5.5 Fail to protect intellectual property, information, and files from loss or significant
damage.
3.5.6 Acquire, encumber, dispose, or contract for real property except as expressly
permitted in Town policy.
3.5.7 Allow internal control standards to be less than those necessary to satisfy
generally accepted accounting/auditing standards, recognizing that the cost of
internal control should not exceed the benefits expected to be derived.
43
Policy Type: Staff Limitations
Policy: 3.6
Policy Title: Emergency Town Administrator Backup and Replacement
Revised: 10/08/2024
In order to protect the Board from sudden loss of Town Administrator services, the Town
Administrator may have no fewer than two (2) other members of the Town management team
familiar with Board of Town Trustees and Town Administrator issues and processes.
3.6.1 The Deputy Town Administrator shall act in the capacity of Town Administrator
in his/her absence. In the absence of the Town Administrator and Deputy Town
Administrator a Town Department Director previously designated by the Town
Administrator will act in the capacity of Town Administrator.
3.6.2 The Town Administrator shall provide the necessary training needed to enable
successful emergency replacement.
44
Policy Type: Staff Limitations
Policy: 3.7
Policy Title: Emergency Preparedness
Revised: 10/08/2024
The Town Administrator shall have an Emergency Preparedness Process in place for
coordination of all emergency management partners (Federal, State, and local governments,
voluntary disaster relief organizations, and the private sector) to meet basic human needs and
restore essential government services following a disaster.
3.7.1 The Town Administrator shall be responsible for the assigned responsibilities
identified in the Town of Estes Park Emergency Operations Plan.
3.7.2 The Town Administrator shall not fail to have a business continuity plan for the
Town.
3.7.3 In the event of an emergency, the Town Administrator shall not fail to take
appropriate action immediately to ensure the safety of the public, and public and
private assets, including authorizing specific actions by Town staff and declaring
an emergency on behalf of the Board of Town Trustees in accordance with the
Estes Park Municipal Code.
45
Policy Type: Staff Limitations
Policy: 3.8
Policy Title: Compensation and Benefits
Revised: 10/08/2024
With respect to employment, compensation, and benefits to employees, consultants, contract
workers, and volunteers, the Town Administrator shall not cause or allow jeopardy to fiscal
integrity of the Town. Accordingly, pertaining to paid workers, he or she may not:
3.8.1 Change his or her own compensation and benefits.
3.8.2 Promise or imply permanent or guaranteed employment.
3.8.3 Establish current compensation and benefits which deviate materially for the
regional or professional market for the skills employed.
3.8.4 Establish deferred or long-term compensation and benefits without approval of
the Town Board.
46
Policy Type: Staff Limitations
Policy: 3.9
Policy Title: Communication and Support to the Board
Revised: 10/08/2024
The Town Administrator shall not permit the Town Board to be uninformed or unsupported in its
work. Accordingly, he or she may not:
3.9.1 Let the Town Board be unaware of relevant trends, anticipated adverse media
coverage, material external and internal changes, and particularly changes in the
assumptions upon which any Board policy has been previously established.
3.9.2 Fail to submit monitoring data required by the Board (see Policy 2.3 – Monitoring
Town Administrator Performance) in a timely, accurate and understandable
fashion, directly addressing provisions of Board policies being monitored.
3.9.3 Fail to establish a process that brings to the Town Board as many staff and
external points of view, issues, and options as needed for informed Board choices
on major policy issues.
3.9.4 Present information in unnecessarily complex or lengthy form.
3.9.5 Fail to provide support for official Town Board activities or communications.
3.9.6 Fail to deal with the Town Board as a whole, except when fulfilling individual
requests for information.
3.9.7 Fail to report in a timely manner any actual or anticipated noncompliance with
any policy of the Town Board.
47
Policy Type: Staff Limitations
Policy: 3.10
Policy Title: Capital Equipment and Improvements Programming
Revised: 10/08/2024
With respect to planning for and reporting on capital equipment and improvements programs, the
Town Administrator may not jeopardize either operational or fiscal integrity of the organization.
Accordingly, he or she may not allow the development of a capital program which:
3.10.1 Deviates materially from the Town Board’s stated priorities.
3.10.2 Plans the expenditure in any fiscal period of more funds than are conservatively
projected to be available during that period.
3.10.3 Contains too little detail to enable accurate separation of capital and operational
start-up items, cash flow requirements, and subsequent audit trail.
3.10.4 Fails to project on-going operating, maintenance, and replacement/perpetuation
expenses.
3.10.5 Fails to provide regular reporting on the status of the budget and on the progress
of each active project, including data such as changes and the financial status of
each project, including expenditures to date.
48
Policy Type: Staff Limitations
Policy: 3.11
Policy Title: Quality of Life
Revised: 10/08/2024
With respect to Town government's efforts to improve the quality of life for the community, the
Town Administrator shall not fail to plan for implementing policies of the Board regarding
economic health, environmental responsibility, and community interests.
49
Policy Type: Staff Limitations
Policy: 3.12
Policy Title: Internal Operating Procedures
Revised: 10/08/2024
The Town Administrator will ensure that the Town has internal operating procedures to promote
effective and efficient Town operations.
50
Policy Type: Staff Limitations
Policy: 3.13
Policy Title: Town Organizational Plan
Revised: 10/08/2024
With respect to internal organizational structure of the Town, the Town Administrator will
maintain a current organizational plan (organizational chart) of the Town, in a graphical format
through the division level. The Town Administrator will update the plan annually. The current
plan shall be included in the Annual Comprehensive Financial Report each year and presented to
the Town Board at the first regular meeting following the certification of the results of each
biennial election.
51
TOWN OF ESTES PARK
GOVERNING POLICIES MANUAL
Table of Contents
Category 4. Ends Statements
Policy 4.0 Ends Statements and Key Outcome Areas
52
Policy Type: Board Ends Statements
Policy: 4.0
Policy Title: Ends Statements and Key Outcome Areas
Revised: 10/08/2024
The Town Board agrees on its Ends Statements and Key Outcome Areas through the annual
strategic planning process. The Board will review its Ends Statements and Key Outcome Areas
annually. The Board’s Ends Statements and Key Outcome Areas are:
4.1 Exceptional Community Services: Estes Park is an exceptionally vibrant, diverse,
inclusive, and active mountain community in which to live, work, and play, with
housing available for all segments in our community.
4.2 Governmental Services and Internal Support: We provide high-quality support for
all municipal services.
4.3 Outstanding Guest Services: We are a preferred Colorado mountain destination
providing an exceptional guest experience.
4.4 Public Safety, Health, and Environment: Estes Park is a safe place to live, work,
and visit within our extraordinary natural environment.
4.5 Robust Economy: We have a diverse, healthy, year-round economy.
4.6 Town Financial Health: We will maintain a strong and sustainable financial
condition, balancing expenditures with available revenues, including adequate
cash reserves for future needs and unanticipated emergencies.
4.7 Transportation: We have safe, efficient, and well-maintained multimodal
transportation systems for pedestrians, cyclists, motorists, and transit riders.
4.8 Utility Infrastructure: We have reliable, efficient, and up-to-date utility
infrastructure serving our community and customers.
53
March 9, 2026
Subject: Estes Park Town Board Governance Policy 103 – Town Board Code of Conduct
Dear Mayor Hall, Members of the Town Board, and Town Attorney,
Governance Policy 103 — the Town Board Code of Conduct, establishes the standards that
govern how Trustees conduct themselves in public meetings and how members of the
public should expect to be treated during Town proceedings.
My comments today are based on the official meeting record, including the meeting video,
transcript, and written materials contained in the Board packet, as well as the Town’s
adopted Governance Policy 103.
While this concern arises from a specific incident during the January 27 meeting, my
comments today are about ensuring that the Town Board consistently follows and enforces
its own Code of Conduct. These standards exist to protect the integrity of Town
proceedings and to maintain public confidence in local government.
At the beginning of each Town Board meeting, the public is reminded to show respect,
professionalism, and decorum. Those same expectations apply to the Town Board under
Governance Policy 103. The policy requires civility, professionalism, and decorum, and it
states that no signs of partiality, prejudice, or disrespect should be shown toward
individuals participating in a public forum.
(Note: Meeting Conduct is listed at the bottom of the Agenda List slide.)
Members of the public should be able to trust that their participation will receive fair and
impartial consideration based on the record before the Board. (Pause briefly)
Because rezoning matters are quasi-judicial proceedings, the Board’s responsibility to
evaluate comments fairly, impartially, and based on the record is especially important.
During the January 27 meeting — including discussion of the rezoning applications
involving 440 Valley Road and 179 Stanley Circle Drive — written public comments did
not appear to be addressed on their merits in the discussion. Instead, the civic
activities of the individuals who submitted those comments were referenced publicly,
including references to ballot participation and unrelated litigation. This had the effect of
shifting the discussion away from the substance of the comments and toward the
individuals themselves.
Public testimony should be evaluated based on its content and the record before the
Board, not on the identity or lawful civic participation of the individuals submitting it.
Public Comment Received 2026-03-09
Referencing lawful civic participation in that manner can create the perception of a
chilling effect on public participation.
The meeting record — including the video, transcript, and written comments submitted in
the Board packet — reflects the issues I am referencing today. These same concerns are
also the subject of a formal complaint that I submitted to the Town on January 31.
Additionally, a Trustee stated that Ballot Issue 300 “stopped development.” However, the
matter before the Board was not a development proposal. There was no pending
development application, and the applicants stated they had no intention of developing
the property. The application involved correcting a zoning error. Statements made from the
dais during Board deliberations should be consistent with the record before the Board.
I will also note that the remarks shifted from “I would have approved” to “we said those
would stop development.” When an individual Trustee moves from speaking in the first
person to speaking collectively for “we,” it can create the impression that the Board as a
whole, holds that position, rather than it being an individual viewpoint.
Concerns regarding the possible transfer of the Stanley Circle property and funding to the
Housing Authority were also raised in written public comments submitted prior to the
meeting and included in the Board packet, yet those were dismissed by two Trustees.
Reference Purposes: During the 440 Valley Rd. Rezoning discussion
From Transcript - Town Board Meeting January 27, 2026
Start Time: Est. 2:42:58
End Time: Est. 2:43:56
Trustee Brown: “Okay. I I know you don't want me to talk twice. I'm sorry about that. I
would
have approved this were it not for Ballot Issue 300, but I want to mention one really ironic
thing about this. And that is there were two uh emails or letters, I'm not sure which, to the
Town Board uh recommending that we approve them. Those two emails where one was
from one of the sponsors of Ballot Issue 300 and the other was one of the co-
defendants with that sponsor or co-plaintiffs with that sponsor in the lawsuit against
the town and against the developer of the property on Peak View. So that was uh
you know that's the the consequences of those acts. Uh We said this is going to
uh stop development and it's proving to be the case.”
When written comments are part of the official record, they should be acknowledged and
considered rather than publicly characterized as though the issue was never raised.
Reference Purposes: During the 179 Stanley Circle Dr. rezoning discussion
Excerpts From Transcript - Town Board Meeting January 27, 2026
Transcript Time Stamp:
Start Time: Est. 1:33:30
End Time: Est. 1:33:42
Trustee Igel: “…I agree with uh we had a conversation about it as an option for this
property and I did give ample time in the presentation, the rebuttal and
the public comments to hear if that would come up. I am discouraged that it
did not come up. I think that it's very important that if we are going to lead by
example and set trust with the community that we talk about everything that's
involved.”
Transcript Time Stamp:
Start Time: Est. 1:37:48
End Time: Est. 1:38:35
Trustee Brown: “Yeah, I just want to mention I'm the liaison to the housing
authority. The the issue of this proposal uh to transfer the property plus cash to
the housing authority was discussed in a public meeting of the housing authority.
The chair of the housing authority was not real wild about hearing about that at the
moment. Uh and it's far from happening. Uh and that I understand why you didn't
bring it up. I'm not sure that there will be a desire from the housing authority board,
much less this board to do that. Further discussions would have to be made, but
it was made public. I'm a little surprised none of the commenters brought it up,
but they didn't
NOTE: Two written emails raising concerns about the transfer of the 179 Stanley
Circle Drive property, along with an additional $2 million in cash, were submitted
and included in both the official record and the Board Packet; however, these
concerns were dismissed by the two Trustees during the Town Board meeting.
Governance Policy 103 also states that it is the responsibility of the Board of Trustees to
address any perceived non-compliance with the Code of Conduct. The policy further
provides that Trustees who intentionally or repeatedly fail to follow proper conduct may be
subject to reprimand or formal censure by the Board.
Maintaining the integrity of Town proceedings requires that comments remain focused on
the record and that members of the public participating in the process are treated with
fairness, neutrality, and respect. Adherence to the record and to the Board’s own conduct
standards helps protect both the integrity and defensibility of Town decisions.
Finally, in the interest of fairness and transparency, if public comment has been closed and
statements are made that mischaracterize the record or prior public comments, the public
comment period should be reopened to allow a rebuttal so the record can be clarified.
If the Town expects decorum from the public, (pause briefly) the public has the right to
expect the same standard from the Town Board.
I respectfully ask the Board to reaffirm its commitment to Governance Policy 103 and to
ensure these standards are applied consistently so the public can continue to participate
in Town proceedings with confidence. Upholding these standards is essential to
maintaining public trust in the integrity of Town government.
Given that a formal complaint regarding these issues was submitted on January 31 and is
now part of the public record, I respectfully request clarification on how the Town reviews
and addresses potential Code of Conduct concerns so that the public understands the
process for accountability.
For the benefit of the public and the integrity of the record, I would appreciate clarification
from the Board or the Town Attorney regarding how Governance Policy 103 concerns are
reviewed when they are formally raised.
Because a formal complaint regarding these issues was submitted on January 31 and is
now part of the public record, it would be helpful for the public to understand what
process the Town follows when Code of Conduct concerns are formally raised under
Governance Policy 103.
If appropriate, could the Town Attorney briefly explain how those concerns are
reviewed?
Thank you for your time.
Christy Jacobs - Resident
PUBLIC COMMENT RECEIVED ON 3/9/2026
Board of Trustees Public Comment
Name: Christy Jacobs
Stance on Item: For
Agenda Item Title: Semi-Annual Compliance Review with Board Governing Policies – Policy 1.9
Self-Monitoring of the Board
Public Comment:
See attached Public Comment for Formal Complaint discussion included during Semi-Annual Compliance
Review with Board Governing Policies – Policy 1.9 Self-Monitoring of the Board. Regards, Christy Jacobs
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Page 1 of 3
March 9, 2026
Subject: Written Public Comment – Semi-Annual Compliance Review (Policy 1.9) –
Formal Complaint Submitted January 31, 2026Dear Mayor Hall,
I am submitting the following written public comment for the record in connection with the
agenda item titled “Semi-Annual Compliance Review with Board Governing Policies –
Policy 1.9 Self-Monitoring of the Board,” which includes discussion of the Formal
Complaint I submitted on January 31, 2026, regarding remarks made during the January
27, 2026 Town Board meeting related to Ordinance 04-26 and the rezoning discussion for
440 Valley Road.
I understand that this agenda item is part of the Board’s semi-annual self-monitoring of
compliance with Town Board Governing Policies under Policy 1.9, and that it includes
review of the complaint I submitted regarding the January 27 meeting.
I also understand that Trustee Brown formally requested on February 3, 2026, that the
Board review this complaint pursuant to the provisions of Governance Policy 103 — the
Town Board Code of Conduct and Operating Principles — to determine whether the
remarks made during that meeting were consistent with the standards established in that
policy. I appreciate the Board providing an opportunity to review the matter in accordance
with its governance procedures.
My intent in submitting this comment is not to focus on any one individual, but to ensure
that Governance Policy 103 is applied consistently and transparently so that members of
the public can have confidence in the integrity and fairness of Town proceedings.
Governance Policy 103 establishes the standards that guide how Trustees conduct
themselves during public meetings and how members of the public should expect to be
treated when participating in Town processes. The policy requires Trustees to practice
civility, professionalism, and decorum in discussions and debate. It also states that no
signs of partiality, prejudice, or disrespect should be evident toward individuals
participating in a public forum and that every effort should be made to listen to public
testimony fairly and impartially.
These standards are fundamental to maintaining public trust in the Town’s decision-making
process.
During the January 27 meeting, while discussing the rezoning matter involving 440 Valley
Road, Trustee Brown stated that he “would have approved this were it not for Ballot Issue
300.”
Page 2 of 3
He also stated that he wanted to mention “one really ironic thing” about the situation,
referenced the civic activities of individuals who submitted written comments, and
characterized those activities as “the consequences of those acts.” The remarks
concluded with the statement that “we said this is going to stop development and it’s
proving to be the case.”
These remarks shifted the focus away from the substance of the written comments
submitted to the Board and toward the civic activities of the individuals who submitted
them.
Public testimony should be evaluated based on its content and the record before the Board
— not on the identity or civic participation of the person submitting it.
In addition, the statement that Ballot Issue 300 “stopped development” does not reflect
the matter that was actually before the Board. The application under consideration was not
a development proposal, there was no pending development application, and the
applicants themselves stated they had no intention to develop the property. The
application involved correcting a zoning error. Accuracy and adherence to the record are
important when statements are made from the dais during deliberations.
I would also note that the remarks shifted from an individual statement — “I would have
approved” — to the collective phrasing “we said this is going to stop development.” In
municipal governance discussions, trustees typically speak in the first person when
expressing individual views. When remarks shift from “I” to “we,” it can create the
appearance that a statement reflects the position of the Board as a whole rather than an
individual viewpoint, which can unintentionally create confusion regarding the Board’s
collective position.
Because rezoning matters are quasi-judicial in nature, it is particularly important that
deliberations remain focused on the record before the Board and that comments avoid
creating the appearance that factors outside the evidentiary record influenced the
outcome.
Governance Policy 103 states that it is the responsibility of each Trustee to comply with the
policy and that it is also the responsibility of the Board of Trustees to address any perceived
non-compliance with its provisions. That responsibility exists to ensure that the standards
adopted by the Board are applied consistently and that members of the public can
participate in Town proceedings with confidence that they will be treated fairly and
impartially.
My concern is not about disagreement over policy outcomes. My concern is whether the
standards established in Governance Policy 103 were followed and whether public
Page 3 of 3
testimony was evaluated on its merits rather than the civic participation of the individuals
submitting it.
Maintaining adherence to the record and to the Board’s own conduct standards protects
both the integrity of Town proceedings and the defensibility of Town decisions.
Given that a formal complaint regarding these issues was submitted on January 31 and that
Trustee Brown subsequently requested that the Board review the matter under Governance
Policy 103, I respectfully request that the Board clarify how this policy is applied when
concerns regarding compliance are raised during Town Board proceedings. Clear guidance
on this process would help reinforce the Town’s commitment to fairness, transparency, and
public participation.
Thank you for your time and consideration.
Respectfully submitted,
Christy Jacobs
Estes Park Resident-Full Time
cj@ap-tm.com
� Ex ecutiv e S essi on
Honorable Mayor Hall & Board of Trustees
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