HomeMy WebLinkAboutRESOLUTION 094-25RESOLUTION 94-25
RENEWING CONTRACTS FOR DEBRIS REMOVAL & HAULING SERVICES IN THE EVENT
OF A STORM OR DISASTER
WHEREAS, Larimer County (County) issued a Request for Proposals (RFP) for debris
removal & hauling services in March 2024 for purposes of contracting with one or more vendors
for debris removal and hauling services to deal with a storm, disaster, or other event that affects
the County and municipalities within it as a part of its emergency management service
responsibilities to municipalities within the County which included language enabling the Town of
Estes Park to enter into a cooperative agreement with the awarded contractors utilizing the
Town's purchasing and contracting process; and
WHEREAS, through its RFP process, the County selected two contractors to comprise a
pool of vendors to provide debris removal & hauling services to deal with storm, disasters and
other events affecting the County; and
WHEREAS, the emergency nature of the services provided through this RFP are typically
not budgeted or planned, resulting in the potential that the individual and aggregate costs for
these services may exceed staff spending authority under the current policy; and
WHEREAS, on November 26, 2024, the Town Board of Trustees approved Resolution
83-24 entering into Professional Services Contracts for debris removal and hauling service
contracts with the two awarded contractors with a contract term of one year with the option of four
additional renewals on an annual basis upon agreement by the parties; and
WHEREAS, the Town and contractors wish to renew the contracts through the end of the
four renewal periods which would be effective from December 1 , 2025 through November 30,
2026 to facilitate debris removal and hauling services as needed.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the contract renewals with Ceres
Environmental Services, Inc. and DRC Emergency Services, in substantially the form now before
the Board. The terms of Resolution 83-24 shall continue to apply in future years unless the Board
explicitly supersedes them.
DATED this 12^ day of November, 2025.
TOWN OF ESTES PARK
.-— //~
Ma^oj^
ATTEST:
^)^ -^> ^ 0 0_
Tov^n Clerku
APPROVED AS TO FORM:
Town Attorney