HomeMy WebLinkAboutMINUTES Town Board 2025-10-14Town ofEstes Park, Larimer County, Colorado, October 14, 2025
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 14th day of October, 2025.
Present: Gary Hall, Mayor
Marie Cenac, Mayor Pro Tem
Trustees Bill Brown
Kirby Hazelton
Frank Lancaster
Mark Igel
CindyYounglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Hall called the meeting to order at 7:00 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (HazeltonA^ounglund) to approve the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
John Guffey/Town resident commented on completing a survey related to Town events
and noted any activity that relies on the presence or consumption of alcohol would be a
misfit for the community.
TRUSTEE COMMENTS.
Board comments were heard and have been summarized: Mayor Hall noted the right of
all Board members to have and state their opinion on an item such as ballot initiatives, as
long as it remains their opinion and not the opinion of the Board; the Board commented
on the meetings with the Monteverde, Costa Rica Sister Cities delegation and the
importance of the ongoing relationship; a Workforce Symposium was held at The Ranch
to discuss issues and concerns of the business community, and stated other communities
interest in what Estes Park has accomplished and the cutting edge methods used to
address issues such as childcare and workforce housing; the recent Trustee Talk
conversations centered on the ballot questions, the Elkhorn Lodge development, and the
post office parking for the employees; attended the Visit Estes Park Fall Community
Roundtable meeting with a presentation on the Sundance Film Festival and its impacts
on Estes Park; Whimsadoodle presentation focused on the development of properties to
support the arts and artists; stated the Planning Commission meeting for October was
cancelled; attended the Mountain Summit 2030 and CAST meetings with discussion
revolving around how to discuss issues across the aisle, geothermal, wildfire evacuation
protocol, and management of short-term rentals using Al; outlined marketing budget for
Visit Estes Park (VEP) for the Frozen Dead Guy day event which ranged from $200,000
to $350,000 not including advertisement cost which continues to be significantly more
that VEP budgets for Town sponsored events at $11 ,000 per year; noted concern for the
Town of Nederland and its citizens due to the recent fire that destroyed a key area of the
community; VEP would present its operating plan to the Town Board and County
Commissioners at a joint meeting, completed negotiations with Sarah Leonard for the
CEO position, noted changes to the intergovernmental agreement (IGA) discussed at the
study session, Pat Murphy resigned and was formally replaced by Commissioner
Shadduck-McNally, the draft tourism master plan was presented to the VEP Board, and
a new holiday event, Sleigh the Games, to take place December 12-14; commented on
Board of Trustees - October 14, 2025 - Page 2
the need for the Estes Park Housing Authority to complete its audit earlier each year as
it directly impacts the Town's ability to complete its audit; thanked Restorative Justice for
assisting with the community conversations related to the Development Code rewrite and
encouraged the community to be involved in the process; and the Board reminded the
citizen to vote in the November Coordinated Election November 4, 2025
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek stated his appreciation for the the Estes Valley Fire
Protection District, Estes Park Police Department, and Power and Communication for
their response to a grass fire sparked by a down powerline on October 3, 2025. He noted
his attendance at the meetings with the Monteverde delegation; the similarities now that
Monteverde has become a canton; and the passion of the individuals involved in the Sister
Cities program. He called attention to the two budget hearings scheduled for October 28,
2025 and November 12, 2025.
CONSENT AGENDA:
1. Bills
2. Town Board Meeting Minutes dated September 23, 2025.
3. Audit Committee Meeting Minutes dated October 1, 2025.
4. Town Board and Estes Park Planning Commission Joint Study Session Minutes dated
September 30, 2025.
5. Estes Park Housing Authority appointment of Marty Miranda to complete the term of
Phil Frank expiring April 30, 2029.
6. Estes Valley Public Library District Board Appointments of Julie Abel and Kay Boyle
for four (4) year terms beginning January 1, 2026 and ending December 31, 2029.
It was moved and seconded (Younglund/Cenac) to approve the Consent Agenda, and
it passed unanimously.
ACTION ITEMS:
1. RESOLUTION 91-25 COOPERATIVE MANAGEMENT AGREEMENT BETWEEN THE
NATIONAL PARK SERVICE AND THE TOWN OF ESTES PARK REGARDING
MAINTENANCE OF FISH HATCHERY ROAD. Deputy Town Administrator Damweber
stated the National Park Service owns a strip of land that bisects the Fish Hatchery
property that the Town and the Estes Park Housing Authority (EPHA) have been reviewing
and completing due diligence for a workforce housing and/or attainable housing
development. New federal rules have been promulgated to permit certain National Park
Sen/ice staff to enter into Cooperative Management Agreements with eligible entities such
as the Town and the EPHA that would allow for the housing development to proceed. The
National Park Service in turn would request the Town maintain the roadway with respect
to plowing, paving, striping, landscaping, control drainage, and signage, which the Town
current has completed; however, the agreement would formalize the responsibilities. The
proposed resolution would approve the Cooperative Management Agreement between
the Town and the National Park Service. After further conversation, it was moved and
seconded (Brown/Younglund) to approve Resolution 91-25, and it passed
unanimously.
2. INTERVIEW COMMITTEE FOR THE ESTES PARK BOARD OF ADJUSTMENT.
It was moved and seconded (Cenac/Hazelton) to appoint Trustees Brown and Igel
to the interview committee for the Board of Adjustment, and it passed
unanimously.
REQUEST TO ENTER EXECUTiyE SESSION:
It was moved and seconded (BrownA'ounglund) to enter executive session to
discuss purchase, acquisition, lease, transfer or sale of any real, personal, or other
property interest - authorized under Section 24-6-402(4)(a) C.R.S. and for a
conference with an attorney for the Board for the purposes of receiving legal advice
on specific legal questions - authorized under Section 24-6-402(4)(b) C.R.S. -
Board of Trustees - October 14,2025 - Page 3
Potential Locations and Real Property Transaction Alternatives for Relocation of
the Police Department, and it passed unanimously.
The Board entered into executive session at 8:08 p.m. and concluded the executive
session at 9:20 p.m.
Whereupon Mayor Hall adjourned the meeting at 9:20 p.m.
^..
Gary Hall,
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de Williamson, Town Clerk