HomeMy WebLinkAboutRESOLUTION 085-25RESOLUTION 85-25
APPROVING A CHILDCARE FUNDING AGREEMENT BETWEEN THE TOWN OF
ESTES PARK AND LITTLE KIDS MONTESSORI CHILDCARE AND PRESCHOOL
WHEREAS, the Town of Estes Park prioritized the funding of capital and facility
funding for the use of Workforce Housing and Childcare (6E Lodging) Tax revenue in the
2025 Funding Plan; and
WHEREAS, Little Kids Montessori Childcare and Preschool seeks to provide
licensed childcare services in the Estes Valley; and
WHEREAS, the Little Kids Montessori Childcare and Preschool seeks funding
aligned with Town Policy 225 Childcare Funding Guidelines to support start-up costs for
the supplies and equipment needed for the operation of licensed childcare, employee
recruitment, and staffing costs; and
WHEREAS, 6E Lodging Tax funds will be released in phases to Little Kid
Montessori Childcare and Preschool contingent upon the completion of milestones.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the agreement referenced
in the title of this resolution in substantially the form before the Board. The Board
authorizes the Deputy Town Administrator or designee to approve an amendment to the
Phasing Plan attached as Exhibit A to the agreement, without exceeding the maximum
expenditure specified in the agreement.
DATED this C}J{^ day of -S^^^^L. , 2025.
TOWN OF ESTES PAR^
--f^-^53^3^-/
Mayor
ATTEST:
APPROVED AS TO FORM:
Town Attorney
Exhibit A
Phasing Plan for Childcare Start-up
Overview: Funds for start-up costs will be released in phases tied to the completion of
milestones.
Total Request: $138,000
Estimated Total Duration: 9-12 months from signed funding agreement. The entire
project and completion of Phase 4 must occur within 12 months of the executed
agreement, or funds must be returned to the Town.
TOTAL REQUEST: $138,000
Phase 1- Planning and Pre-Application
Timeline: Months 1 and 2
20% of total request
$28,000
Phase 1 funding may be disbursed upon execution of the agreement and must be used
for the following:
1. Create a Business Plan: projected enrollment, staffing model, budget, tuition
rates
2. Site Secured: lease signed (or purchase agreement finalized)
3. Licensing Process Initiated: pre-licensing inspection, initial application
submitted to the State
Eligible uses of funding may include, but not limited to:
• Market research and business plan consultant
• Legal and licensing application fees
• Initial site deposit or holding fee
• Professional services such as an accountant, architect, etc.
Phase 2- Licensing and Build-Out
Months 3-6
30% of total request
$42,000
Upon completion of Phase 1 , the Town must confirm completion before Phase 2
funding is released, to be used to accomplish the following:
1. Licensing Approval: provisional or final license granted
2. Design Plans Approved: health, safety, and ADA complaince confirmed
3. Construction and Renovations: at least 50% complete
4. Procurement Plan: vendor quotes for all furniture, learning materials, and
safety equipment
Eligible uses of funding may include, but not limited to:
• Architectural or engineering plans
• Permits and inspection fees
• Renovation/construction labor
• Initial furniture and equipment purchases
Phase 3- Staffing and Program Development
Months 7-9
30% of total request
$42,000
Upon completion of Phase 2, the Town must confirm completion before Phase 3
funding is released, to be used to accomplish the following:
1. Hiring Completion: completed and cleared background checks
2. Staff Training Completion: CPR/First Aid, required PDIS for all staff
3. Enrollment and Marketing: website, application system, outreach and
marketing materials
Eligible uses of funding may include, but not limited to:
• Recruitment and hiring bonuses
• Staff training
• Curriculum materials
• Marketing and outreach
• Staff pre-opening payroll
Phase 4- Opening and Operational Costs
Months 10-12
20% of total request
$28,000
Upon completion of Phase 3, the Town must confirm completion before Phase 4, the
final phase of funding, is released, to be used to accomplish the following:
1. Final Safety and Health Inspections Passed
2. Enrollment Minimum Met: target number to sustain operations
3. Operational Policies Approved: parent handbook,
4. Grand Opening: community and funder recognition
Eligible uses of funding may include, but not limited to:
• Final furniture and equipment purchases Licensing fees
• Initial operational reserve
• Opening event and community outreach