The URL can be used to link to this page

Home My WebLink AboutMINUTES Town Board 2025-08-12Town ofEstes Park, Larimer County, Colorado, August 12, 2025 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 12th day of August, 2025. Present: Gary Hall, Mayor Marie Cenac, Mayor Pro Tem Trustees Bill Brown Kirby Hazelton Frank Lancaster Mark Igel Cindy Younglund Also Present: Travis Machalek, Town Administrator Jason Damweber, Deputy Town Administrator Dan Kramer, Town Attorney Bunny Beers, Deputy Town Clerk Sarah Stoddard Cameron, Recording Secretary Absent: None Mayor Hall called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Hazelton/lgel) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. John Guffey/Town Resident spoke regarding climate change and opportunities to reduce plastic waste. Robin Scritchfield/Postal Carrier stated concerns regarding the new parking requirement and affordability for local USPS mail carriers and expressed a desire for employee parking permits. TRUSTEE COMMENTS. Board comments were heard and have been summarized: acknowledged the police auxiliary for their involvement in the community; commended Estes Recycles Day for its success and expressed gratitude to the League of Women Voters, and all others who contributed; the Estes Park Sister Cities delegation from Monteverde, Costa Rica would not attend the previously scheduled August visit; formally welcomed the new Restorative Justice Program Manager, Jay Shields; applications for the Business Accelerator Services of Estes (BASE) program are open and business owners were encouraged to participate in the free program; and acknowledged constituents concerns on affordable housing. TOWN ADMINISTRATOR REPORT. Town Administrator Machaiek recognized Emergency Services Dispatchers, Kelly Doherty and Emily Pugh, who overcame communication barriers to find a missing hiker. CONSENT AGENDA: 1. Expenditure Approval Lists - Bills. 2. Town Board Meeting Minutes and Study Session Minutes dated July 22, 2025. 3. Town Board and Estes Valley Fire Protection District Joint Study Session Minutes dated July 15,2025 Board of Trustees - August 12,2025 - Page 2 4. Resolution 77-25 Intergovernmental Agreement with Colorado Department of Transportation (CDOT) for Fiscal Year 2025 Certifications and Assurances as required by the Federal Transit Administration (FTA) as Recipients of FTA Funding for Public Transportation 5. Resolution 78-25 Amended and Restated Intergovernmental Agreement with CDOT for Multimodal Options Funds (MMOF) and Transportation Alternatives Program (TAP) Grants for Final Segment of the Fall River Trail, $4,793,076. Budgeted 6. Overdose Awareness Day Presented by The North Colorado Health Alliance Permit Application for use of Bond Park It was moved and seconded (Igel/Hazelton) to approve the Consent Agenda, and it passed unanimously. ACTION ITEMS: 1. REVISED POLICY 1 101 DELEGATION OF CONTRACT SIGNATURE AUTHORlPf. Town Attorney Kramer reviewed Policy 1101 Delegation of Contract Signature Authority, clarifying which Town employees are authorized to approve various contracts, and outlining contracts requiring Town Board approval. Since the adoption of this policy in 2020, contracts may have been brought to the Town Board unnecessarily. Staff proposed substantive revisions: allow the Police Chief to enter the Town into memoranda of understanding with partner agencies; allow the Town Administrator to commit the Town as lessee of property owned by others, for no greater than one year; and allow the Town Administrator to enter the Town into memoranda of understanding with nonprofit organizations for the ongoing support of Town operations. Staff stated these revisions would streamline the Town's ability to enter contracts. Board discussion ensued and has been summarized: concern was heard with regard to the scope to which the policy may apply, particularly the Police Chief's ability to enter memoranda of understanding with other law enforcement agencies; staff provided further clarification stating that contracts executed under this revision would be limited to day-to-day coordination, and strictly limited to current purchasing thresholds, noting any consequential decisions would be subject to Board approval; requested a comprehensive list of approved contracts be brought to the Board annually. It was moved and seconded (Igel/Brown) to approve revised Policy 1101, with the exception of Memoranda of Understanding being executed by the Police Chief, and it passed unanimously.. Following the motion, Town Administrator Machalek acknowledged that further revisions were necessary, and the amended policy would be considered at a future meeting. 2. RESOLUTION 79-25 INTERGOVERNMENTAL AGREEMENT FOR 2025 COORDINATED ELECTION. Town Clerk Williamson presented Resolution 79-25 to officially join the 2025 coordinated election. The Town Board was presented with two citizen-initiated ordinance petitions at their July 8, 2025 meeting and approved placing Ordinance 11-25 and 12-15 on the upcoming Coordinated Election on November 4, 2025.AletterwassenttotheLarimerCounty Election Office on July 14,2025 notifying the County of the Town's intent to participate in the November election. An Intergovernmental Agreement (IGA) between the two political subdivisions must be executed in order to participate in the upcoming coordinated election. This agreement would place all responsibility, including preparation and conduct of the election, on the County Clerk and Recorder. It was moved and seconded (Hazelton/Cenac) to approve Resolution 79-25, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: 1. WIND SIGN CODE REVIEW. Town Administrator Machalek provided an overview of current Municipal Code, Section 17.66.060, which states wind signs, defined by Board of Trustees - August 12,2025 - Page 3 Section 17.66.040, shall not be permitted, erected, or maintained in the Town. At least two businesses have requested the Board review the prohibition, citing the efficacy of wind signs in attracting business. Staff have reviewed the current code and presented the Board with four options: maintain the current Municipal Code prohibition; modify the code to permit wind signs with certain restrictions; allow wind signs on a temporary basis; or, eliminate the prohibition within the code. Board discussion ensued and has been summarized: potential immediate benefit to local businesses' revenues as advertising mechanisms were acknowledged; concerns were raised regarding the aesthetics and volume of signage without enforcement and identified code parameters; and signage activated through artificial air should be prohibited. The Board directed staff to prepare comprehensive definitions and narrow parameters for wind signage; and an administrative moratorium on prohibition of wind signs until the development code update. Whereupon Mayor Hall adjourned the meeting at 8:18 p.m. 3^Z^ Gary Hall, Mayor ard Cameron, Recording Secretary