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Home My WebLink AboutMINUTES Town Board 2025-07-22Town ofEstes Park, Larimer County, Colorado, July 22, 2025 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 22nd day of July, 2025. Present: Gary Hall, Mayor Marie Cenac, Mayor Pro Tem Trustees Bill Brown Kirby Hazelton Frank Lancaster Mark Igel CindyYounglund Also Present: Travis Machalek, Town Administrator Jason Damweber, Deputy Town Administrator Dan Kramer, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Hall called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Cenac/Younglund) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Melissa Wood/County resident questioned why the Town Board has not upheld its code of conduct policy as it related to direct attacks Trustee Igel made towards the former Transportation Advisory Chair Morris. John Guffey/Town resident outlined a vision that would allow individuals to be heard and understood on issues facing the Town. Consensus building should be used in making decisions. TRUSTEE COMMENTS. Board comments were heard and have been summarized: noted success of the Rooftop Rodeo this year; the League of Women Voters Recycling committee provided recycling at this year's rodeo; and VEP meeting would consider the negotiations for the interim CEO contract, finalize the personnel issue, and discuss the permanent CEO search. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek provided a policy governance monitoring report for policies 3.3, 3.12, and 3.13 and stated full compliance. CONSENT AGENDA: 1. Bills 2. Town Board Meeting & Study Session Minutes dated July 8,2025 3. Estes Park Planning Commission Appointment of Julie Phares to complete the term of Jeff Robbins expiring March 31,2026 4. Estes Park Board of Adjustment Appointment of Colin Godsey for a three-year term expiring March 31, 2028 Board of Trustees - July 22, 2025 - Page 2 5. Resolution 29-25 Amendment to an Agreement with AE2S LLC to add General Services for the Spruce Knob and Carriage Hills Water Systems Improvement Project $219,930 - Budgeted 6. Resolution 75-25 Intergovernmental Agreement with Colorado Department of Transportation for Fiscal Year 2020 State of Colorado Senate Bill 267 Grant Funding to Redesign the Visitor Center Parking Lot (CDOT PO #491003941) $136,845 - Budgeted 7. Acceptance of Town Administrator Policy Governance Monitoring Report It was moved and seconded (Cenac/lgel) to approve the Consent Agenda Items 1-4 and 6-7, and it passed unanimously. Consent Item 5 - Resolution 29-25 Amendment to an Agreement with AE2S LLC to add General Services for the Spruce Knob and Carriage Hills Water Systems Improvement Project $219,930 - Budgeted. Manager Wesley stated staff requires general services support for the project and best practice consists of retaining the design firm for the construction support due to their understanding of the design and project. Trustee Igel questioned the additional $200,000 in project cost and why the funding was not approved in the initial contract with AE2S. Manager Wesley noted the level of effort needed was not fully known until the bids were opened and a contractor was selected to complete the project. It was moved and seconded (Igel/Cenac) to approve Consent Agenda Item 5, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. BASE FUNDING REPORT: VIA MOBILITY SERVICES. Director of Operations Lisa Bitzer provided an overview of the program and thanked the Board for the ongoing base funding that assists in funding mobility services to the community. ACTION iTEMS: 1. ORDINANCE 14-25 ACTING BY AND THROUGH ITS WATER ACTIVITY ENTERPRISE, AUTHORIZING THE EXECUTION AND DELIVERY OF A FIRST AMENDMENT TO CONSTRUCTION LOAN AGREEMENT AND NOTE, SERIES 2022A AND OTHER DOCUMENTS RELATED THERETO IN CONNECTION WITH REBUILDING AND IMPROVING THE WATER DISTRIBUTION SYSTEM OF THE FORMER PROSPECT MOUNTAIN WATER COMPANY; AND DECLARING AN EMERGENCY. Mayor Hall opened the public hearing. Director Zimmerman reviewed an emergency ordinance that would extend the maturity of the CoBank Construction Loan Note, Series 2022A, to allow additional time from refinancing through the United States Department of Agriculture - Rural Development Direct Loan proceeds. The first amendment to the original loan for the reconstruction of the Prospect Mountain Water system approved by Ordinance 15-22 would allow the refinancing to be completed, avoid loan default, and protect the Town's cash reserves and creditworthiness of the utility. The current due date of August 1, 2025 would be extended to February 1, 2026. CoBank has agreed to continue the variable interest rate terms and allow early repayment without penalty. Mayor Hall closed the public hearing. It was moved and seconded (HazeltonA'ounglund) to approve Ordinance 14-25, and it passed unanimously. 2. RESOLUTION76-25 SUNSETTING THE TRANSPORTATION ADVISORY BOARD. Town Administrator Machalek noted the Town Board discussed sunsetting the Transportation Advisory Board (TAB) at their July 8, 2025 meeting. The Board further discussed the Town's ongoing commitment to address transportation and acknowledged the talent and dedication of the TAB members past and present. The Board further discussed methods other than advisory boards to solicit community input, including focus groups. Board of Trustees - July 22,2025 - Page 3 John Guffey/Town resident stated the TAB provided an opportunity for the residents to understand transportation issues. He acknowledged the ongoing need for more communication related to transportation and its impact on the community. He would support maintaining TAB. Board comments and questions were heard and summarized: noted the importance of public input on transportation and the need to move from a standing committee to focus groups on specific projects to increase input from the citizens; focus groups would provide more flexibility and more public participation; current staff time could be used more effectively; commented on the need to consider term limits for all appointed committees, boards, and commissions; concerned TAB was receiving emails from the community that were not provided to the Town Board in their decision making process; TAB has been an active functioning group with a change in tone over the years; determine how focus groups are chosen, determine the impact to staff, and how liaison roles may work for task forces or focus groups; and acknowledged the current TAB members who are willing to be engaged and put in the work to support transportation issues, concerns, and future projects. It was moved and seconded (Lancaster/Hazelton) to approve Resolution 76-25 noting appreciation of all the current and past members of the Transportation Advisory Board, and it passed unanimously. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Cenac/lgel) to enter executive session to discuss purchase, acquisition, iease, transfer or sale of any real, personal, or other property interest- authorized under Section 24-6-402(4)(a), C.R.S. and for a conference with an attorney for the Board for the purposes of receiving legal advice on specific legal questions - authorized under Section 24-6-402(4)(b), C.R.S. - Potential Locations and Real Property Transaction Alternatives for Relocation of the Police Department, and it passed unanimously, and it passed unanimously. The Board entered executive session at 8:11 p.m. and concluded the executive session at 9:10 p.m. Whereupon Mayor Hall adjourned the meeting at 9:12 p.m. <<7 Gary Hall,1Wa^pr ^^JL:CX^-Q-C. ie Williamson, Town Clerk