HomeMy WebLinkAboutRESOLUTION 74-25RESOLUTION 74-25
A RESOLUTION REQUESTING THE DEPARTMENT OF LOCAL AFFAIRS AMEND
GRANT EIAF B-022's SCOPE OF PROJECT
WHEREAS, the Town of Estes Park acting by and through its Power and
Communications Enterprise passed Resolution 34-22 approving the DOLA (Colorado
Department Of Local Affairs) Broadband Initiative planning and Implementation grant
program application; and
WHEREAS, the Town of Estes Park acting by and through its Power and
Communications Enterprise passed Resolution 96-22 accepting DOLA Grant EIAF-B022;
and
WHEREAS, inflation drove costs to exceed the project's planned estimates; and
WHEREAS, the project funds were depleted before the grant's defined scope was
completed.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
Request an amendment to EXHIBIT B - SCOPE OF PROJECT (SOP) paragraph
2.2 as follows:
2.2. Work Description. The Town of Estes Park (Grantee) will utilize in-house staff
and work with a previously hired qualified contractor to complete expansion of broadband
service within the Town of Estes Park Power & Communications Division service area.
Work includes: final design and installation of approximately 15.4 miles of fiber to Glen
Haven. The Glen Haven area has four (4) cabinet boundary areas. Each cabinet contains
several terminals that will service between 4 to 12 premises. Additional Work includes:
preliminary engineering for middle mile fiber to the Pinewood Springs area located
approximately 12 miles from Estes Park, and all the side roadways within the Pinewood
Springs area. Grantee will own and maintain all broadband infrastructure and, in
accordance with §9 below, a contractor will be hired in addition to in-house staff to
complete the Work.
The Town Board authorizes the Mayor to send a letter to DOLA to provide detailed
reasons for the Town's request to amend the Grant Agreement as stated in this
Resolution and, if necessary, request an extension of the term of the Grant Agreement.
DATED this 8TH day of JULY, 2025.
TOWN OF ESTES PARK
Mayor
ATTEST:
APPROVED AS TO FORM:
Cc. U ^OL
Counsel
DOLA EIAF B-022 - Estes Park Broadband Planning and Implementation
Amendment to extend the deadline due to changing Scope of Work
Town of Estes Park
June 12, 2025.
Reason for Revision:
Construction on the grant's scope of work commenced immediately upon
receipt of the award letter on August 22, 2022. By early 2023, the effects
of inflation became apparent, necessitating a shift from independent
contractors to the more cost -effective, alb eit slower, utilization of in -house
staff.
Our initial optimism that this approach would allow us to remain within the
original budget proved unfounded as inflation and a higher than planned
take rate . We planned for 20% in the first year and we had a 44% take rate
in the Hwy 43/ grant funded area.
W e complete d the design for the entire grant funded area. The Allenspark
area required an additional cabinet.
We could not complete construction of:
a. two cabinets along Hwy 34 and
b. four of five cabinets in the Allenspark/Hwy 7 grant funded area
Includ e language to add use of in -house staff in addition to contractors .
Re move the fiber construction in Allenspark. Although we completed one
cabinet, the original grant scope only included four cabinets.
Remove fiber construction along Highway 34.
● The Town of Estes Park (Grantee) will work with a previously hired
qualified contractor.
○ Revised to add the u tilization of in -house staff in addition to
previously hired qualified contractors.
● Final Design and Installation of:
○ Retain a pproximately 15.4 miles of fiber to Glen Haven which
was completed September 1, 2023. The demand for broadband
services exceeded the original grant scope of 20% take rate
resulting in higher-than -expected costs.
○ Remove from the scope a pproximately 7 miles of fiber east
along Highway 34, due to higher costs.
○ Remove a pproximately 78 miles of fiber for the Allenspark area,
which is partially (21 miles installed from Estes to Allenspark)
October 1, 2023
● Cabinet Boundary Areas that feed approximately 200 premises per
cabinet. Each cabinet contains several terminals that will service
between 4 to 12 premises each .
○ Glen Haven segment included four (4) cabinet boundary areas,
Completed September 1, 2023.
○ Remove the Allenspark segment which had include d four (4 )
cabinet boundary areas . One cabinet was completed October 1,
2023 ; however, as we completed the final design an additional
cabinet had to be added.
○ Remove the h ighway 34 segment.
● We complete d the p reliminary engineering for middle mile fiber to the
Pinewood Springs area located approximately 12 miles from Estes
Park, and all the side roadways within the Pinewood Springs area..
● Digital photos of the project will be submitted with the Final Report.
● Preliminary plans for the Pinewood Springs area will be submitted
with the Final Report.
Construction and design began August 22, 2022.
Final Report July, 2025.
TOWN OF ESTES PARI^
July 10, 2025
Chris La May, Regional Manager- North Central Region
Division of Local Government, Department of Local Affairs
1313 Shemnan Street, Suite 521
Denver, CO, 80203
RE: Extension Request, One Year for EIAF B-022 - Estes Park Broadband Planning
and Implementation
Dear Chris La May,
As the Mayor of the Town of Estes Park, and by the authority granted through
Resolution 74-25 approved on July 8, 2025, I respectfully request a one-year
extension for grant EIAF B-022—Estes Park Broadband Planning and
Implementation.
We are requesting an extension until August 31, 2026, to allow us time to finalize
any outstanding invoices, verify our bookkeeping and accounting, and analyze the
data thoroughly. This will help us accurately identify and communicate any gaps
between the project scope that was completed and the original project scope we
presented to the Energy and Mineral Impact Assistance Advisory Committee.
I sincerely appreciate your patience and understanding regarding this matter. The
impacts of inflation have been unexpected and disappointing, but they do not lessen
our deep gratitude for DOLA's invaluable assistance in providing our community with
fast and reliable internet access.
TOWN OF ESTES PARK
'7 .\ ^'-< -..
r
Gary Hall
Mayor
170 MAGREGOR AVE. P.O. BOX 1200, ESTES PARK CO. 80517 WWW.ESTES.ORG
Board of Trustees 970-577-4777
Mayor & Trustees ghall@estes.org