The URL can be used to link to this page

Home My WebLink AboutPACKET Town Board 2025-06-10The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, June 10, 2025 7:00 p.m. ACCESSING MEETING TRANSLATIONS (Accediendo a las Traducciones de la Reunión) To access written translation during the meeting, please scan the QR Code or click this link for up to 48 other languages (Para acceder a la traducción durante la reunión, par favor escanee el código QR o haga clic en el enlace para hasta 48 idiomas más): https://attend.wordly.ai/join/UOFH-5928 Choose Language and Click Attend (Seleccione su lenguaje y haga clic en asistir) Use a headset on your phone for audio or read the transcript can assist those having difficulty hearing (Use un auricular en su teléfono para audio o lea la transcripción puede ayudar a aquellos que tienen dificultades para escuchar). The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available or use the link above to access audio or read the transcript. ADVANCED PUBLIC COMMENT By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m. the day of the meeting in order to be provided to the Town Board prior to the meeting. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1. Bills - https://dms.estes.org/WebLink/browse.aspx?id=253208 2. Town Board Meeting Minutes and Study Session Minutes dated May 27, 2025. 3. Transportation Advisory Board Minutes dated April 16, 2025 (acknowledgement only). 4. Resolution 59-25 Grant Agreement and Amendment #1 with the Colorado Association of Transit Agencies for 2025 Ozone Season Transit Grant Program Funds. 5. Revised Policy 306 Leave. 6. 2025 Art in Public Places (AIPP) Artwork Donation from Sister Cities for a Peace Pole and Interpretive Sign. *Revised NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. WORKFORCE HOUSING DEVELOPMENT AT FISH HATCHERY PROPERTY. EPHA Executive Director Moulton and Real Estate Development Director Levine. Estes Park Housing Authority will present an update on the predevelopment work and proposed design for the Fish Hatchery Workforce Housing Development. 2. BASE FUNDING REPORT: CROSSROADS MINISTRY OF ESTES PARK. Executive Director Schaffer. LIQUOR ITEMS: 1. RESOLUTION 60-25 NEW HOTEL & RESTAURANT LIQUOR LICENSE FILED BY INDIAN BITES INC. DBA INDIAN BITES 181 W. RIVERSIDE DRIVE, ESTES PARK, CO 80517. Town Clerk Williamson. Consider a new liquor license application and to consider the needs and desires of the neighborhood. 2. RESOLUTION 61-25 NEW TAVERN LIQUOR LICENSE FILED BY PARK THEATER MALL LLC DBA THE SLAB 116 E. ELKHORN AVENUE, ESTES PARK, CO 80517. Town Clerk Williamson. Consider a new liquor license application and to consider the needs and desires of the neighborhood. ACTION ITEMS: 1. PUBLIC HEARING ORDINANCE 07-25 PROPOSED ELECTRIC RATE INCREASE. Director Bergsten. • Present the electric rate study results. • Continue Public Hearing and Board Action to June 24, 2025 allowing for additional public comment. 2. REVISED POLICY 225 CHILDCARE FUNDING GUIDELINES. Manager Bangs. Consider proposed changes to the manner in which funding for childcare is distributed, including formalization of the Childcare Stability Initiative and Childcare Assistance Program. 3. RESOLUTION 62-25 CONTRACT WITH EARLY CHILDHOOD COUNCIL OF LARIMER COUNTY FOR THE ADMINISTRATION OF THE ESTES VALLEY CHILDCARE FUND. Manager Bangs. Consider a service contract for administration of middle-income childcare tuition assistance. 4. PERFORMING ARTS CENTER - STANLEY PARK. Director Hinkle. Consider the addition of Encore Performing Arts Center as an Add-Alternate in the Stanley Park Master Plan. 5. REVISED POLICY 671 TOWN FUNDING OF OUTSIDE ENTITIES. Management Analyst Simpson. Consider revisions to entities eligible for Base Funding, updates to annual reporting requirements, eligibility for Community Initiative Funding and process changes for Event Sponsorship. 6. REMOVAL OF BELLE MORRIS FROM THE TRANSPORTATION ADVISORY BOARD. Board Discussion. ADJOURN. Town of Estes Park, Larimer County, Colorado May 27, 2025 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 27th day of May, 2025. Board: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown, Hazelton, Igel, Lancaster, and Younglund Attending: Mayor Hall, Trustees Brown, Hazelton, Igel and Lancaster Also Attending: Town Administrator Machalek, Deputy Town Administrator Damweber, Special Counsel White and Recording Secretary Campbell Absent: Mayor Pro Tem Cenac, Trustee Younglund and Town Attorney Kramer Mayor Hall called the meeting to order at 4:45 p.m. HIGH IMPACT PROJECT PROCESS. Deputy Town Administrator Damweber provided an overview of the current process for high impact capital projects with recommendations for process improvements. He noted all capital projects go through a four-stage process: 1) Initiation and Policy Direction, 2) Planning, 3) Implementation/ Construction and Monitory, and 4) Close Out and Evaluation. Through the review of the existing project processes, staff would recommend addressing areas that would improve communication and efficiency, minimize risk, and ensure long-term success and sustainability of projects. Staff would further endeavor to be cognizant of the number of projects occurring simultaneously or in quick succession; engage key stakeholders, such as the Town Board, utility companies, partnering agencies, and impacted business owners early in the project; prioritize through planning to address risk assessments, cost-benefit analyses, impact studies, and utility locates early in the process to avoid challenges during the implementation process; build-in contingency funding when budgeting for a project; identify a dedicated project manager for each project, as well as a main point of contact; identify possible safety concerns from both a construction and post-construction perspective to minimize risk; review internal processes related to contracts, change orders, and decision-making, and spending authority to ensure efficiencies; and implement a formal process for project evaluation. Board discussion and questions were heard and summarized: the need to establish centralized communication on projects and the opportunity to share information utilizing various platforms; questioned the current process used to determine when outside consultants are used for a project; suggested the Systematic Development of Informed Consent (SDIC) training be reintroduced for project managers and those involved in public engagement; and recommended the presentation and report be provided to new board members during their orientation to build an understanding of the process used for high impact projects. The Board consensus was to implement staff recommendations. REVISED POLICY 671 – OUTSIDE ENTITY FUNDING. Management Analyst Simpson presented updates to the policy addressing all three funding areas, including Base Funding, Community Initiative Funding, and Event Sponsorship Funding. Staff recommended Base Funding changes, including updating the list of eligible entities with the removal of the Estes Park Housing Authority (EPHA) and the addition of the Estes Park Senior Citizens Center Inc., (EPSCC) and a discussion on the current reporting requirements which currently require a written report and a presentation to the Town Board at a regular Town Board meeting. The Community Initiative Funding recommendations presented an effort to focus the Town Board on substantive budget amounts and streamline the process for deliberating on the specific funding for non- DRA F T Town Board Study Session – May 27, 2025 – Page 2 profits. Staff reviewed a hybrid and full funding approach with the Estes Park Nonprofit Network (ENN) engaged in the review of the applications along with an advisory committee to include Town Board members. Staff further recommended the Event Sponsorship applications be reviewed and evaluated by the Town Administrator or designed to streamline the review and approval process previously completed by the Executive Leadership Team. Board discussion and questions were heard and summarized: requested a report listing current organizations receiving funding and dollar amount; suggested the application be revised to a single page; questioned if an entity needs to be a non-profit to apply for funding; and Board consensus to remove the EPHA and add EPSCC to base funding, to work with the ENN on a hybrid approach for Community Initiative Funding, and to move forward with the recommended changes for the Event Sponsorship Funding. The revision to Policy 671 would be presented as an action item during the June 10, 2025 Town Board meeting. VISIT ESTES PARK INTERGOVERNMENTAL AGREEMENT Town Administrator Machalek discussed possible changes to the Intergovernmental Agreement between the Town of Estes Park and Larimer County to include eliminating the rule of six members of the elected bodies to terminate an appointed Visit Estes Park (VEP) board member in lieu of a simple majority of the respective elected body to remove a board member they appointed; the seven-member VEP board be decreased to a five-member board through attrition with two Town Board members, one County Commissioner and the appointment of one member by each elected body; creation of a Marketing Advisory Board to focus on the mechanics of marketing versus governance that reports directly to the VEP board; additional requirements for the Operating Plan with regard to budget and policy compliance report; the completion of an annual evaluation of the Chief Executive Office; add the need to be consistent with disaster operations as it relates to communication to provide a unified message; and other miscellaneous items. Board discussion and questions were heard and summarized: questioned the authority of the Marketing Advisory Board; suggested the VEP Marketing Advisory Board include a member from the community without restriction; concern one of the two at-large appointees to the VEP Board would have to be from the accommodation sector; the Marketing Advisory Board could have members from all sectors of the business community, including accommodations; require VEP Board to comply with the same governance policies as the Town and County; raised concern with the timeline of the revisions due to the ongoing search of a Chief Operating Officer, and the need to come into compliance with items such as the governing policies without this position filled by a permanent staff member; and questioned if there could be additional time to bring forward the Operating Plan annually to the elected boards. A draft agreement would be brought forward for review at an upcoming Study Session meeting. TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS. None. FUTURE STUDY SESSION AGENDA ITEMS. It was requested and determined to schedule a presentation on the Future Estes Park Water System Service Area Population and Demands for July 25, 2025, and retitle the June 10, 2025 item from Vacation Home Individual Accommodation Unit to Process for Classifying Vacation Home and Accommodations Business Licenses. Mayor Hall requested the addition of Motorcycles or Three-Wheel Motorcycles Parking on Private Property at a future Study Session with a date to be determined. COMMENTS & QUESTIONS. None. There being no further business, Mayor Hall adjourned the meeting at 6:50 p.m. Gretal Campbell, Recording Secretary DRA F T Town of Estes Park, Larimer County, Colorado, May 27, 2025 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 27th day of May, 2025. Present: Gary Hall, Mayor Trustees Bill Brown Kirby Hazelton Mark Igel Frank Lancaster Also Present: Travis Machalek, Town Administrator Jason Damweber, Deputy Town Administrator Greg White, Special Counsel Bunny Victoria Beers, Deputy Town Clerk Absent: Mayor Pro Tem Cenac, Trustee Younglund and Town Attorney Kramer Mayor Hall called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Hazelton/Brown) to approved the Agenda, and it passed unanimously. PUBLIC COMMENTS. None. TRUSTEE COMMENTS. Board comments were heard and have been summarized: The Board acknowledged the passing of Kent Smith, active local longtime resident who was an asset to the Estes Park community; Transportation Advisory Board (TAB) continue to discuss the Transportation Plan, and suggested a brief statement from individual TAB members be included when submitting a support for an item; the Estes Valley Watershed Coalition and local students performed improvements to the detention basin at the Raven Subdivision utilizing grant funds; the May Trustee Talk was well attended and conversations included discussion on flock cameras with positive feedback; the Colorado Municipal League (CML) held their District meeting with discussion focused on the current legislative session; High School graduates were commended on their achievements and future prospects; Visit Estes Park (VEP) held a regular Board meeting where Mayor Pro Tem Cenac was sworn in as an additional Board member and CEO Zumbaugh was re-appointed for an additional limited term; VEP has retained CPSHR for a reported personnel issue; the VEP Tourism Master Plan was underway and the community can expect to receive a survey to provide feedback on resident sentiment; the 2024 Annual Report was published to the VEP website; an informal survey of the business community and the upcoming season was conducted and feedback was primarily positive and reflected reduced numbers in advanced booking; the Estes Park Housing Authority was in the final stages of approving a down-payment assistance program and received public comments on the workforce housing at Vista Ridge and resale equity; and the Economic Workforce & Development Council would offer courses as part of their mission to support growth and learning opportunities for local businesses and courses. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek stated gratitude for the exemplary service of Kent Smith and stated sympathies to his family on his passing. Town Administrator Machalek introduced David Greear, Public Works Director and the Board welcomed him to the position with the Town. DRA F T Board of Trustees – May 27, 2025 – Page 2 CONSENT AGENDA: 1. Bills. 2. Town Board Meeting and Study Session Minutes dated May 13, 2025. 3. Joint Meeting with the Town Board of Trustees and Larimer County Commissioners Minutes dated May 6, 2025. 4. Resolution 54-25 2025 Memorandum of Understanding between the Town and the Estes Park Museum Friends & Foundation, Inc. 5. Resolution 55-25 Contract with Northern Colorado Energy Solutions for the Museum Annex HVAC Units Replacement Project $114,655.50, Budgeted. 6. Resolution 56-25 Setting the Public Hearing for a New Hotel & Restaurant Liquor License Application for Indian Bites Inc. dba Indian Bites, 181 W. Riverside Drive, Estes Park, Colorado. 7. Resolution 57-25 Setting the Public Hearing for a New Tavern Liquor License Application for Park Theater Mall LLC dba The Slab, 116 E. Elkhorn Avenue, Estes Park, Colorado. 8. Resolution 58-25 Intergovernmental Agreement with the State of Colorado Department of Human Services for the Low-Income Energy Assistance Program (LEAP). It was moved and seconded (Igel/Hazelton) to approve the Consent Agenda, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. DEVELOPMENT CODE UPDATE PROGRESS REPORT. Director Careccia stated the Development Code update began in February 2025, efforts have begun to develop a public engagement plan and a community open house was scheduled for June 25, 2025. Design Workshop, the project consultant team, completed a preliminary review of the code and provided an initial assessment of topic areas to address. The project would progress over the next 18-24 months in accordance with the project schedule which was presented. Eric Krohngold/Design Workshop introduced their team, provided project review, code update goals, opportunities and priority areas, and next steps. He highlighted and stated gratitude for community collaboration with the Estes Park Housing Authority, Estes Valley Fire Protection District, the Town of Estes Park and the Community Planning Assistance for Wildfire. Key goals for the code update included: Integrate the Estes Park Comprehensive Plan, Estes Forward, into the code; articulate the “why” in the regulations; integrate considerations from state legislation; consolidate dispersed information; ensure the code enables cross-department coordination; capture best practices in planning and building; and provide meaningful opportunities for the community to be engaged in the process. The initial opportunities from the code assessment included: codify comprehensive plan policies; update terminology and definitions; fix inconsistent and redundant language; add new and updated graphics; provide clear purpose statements to support understanding of different code sections; consolidate dispersed information; re-organize for clarity and ease of use; and integrate sustainability, wildlife, and wildfire protection elements. Code update priority areas included: cevelopment review regulations and process; criteria for development plans; wildfire, flood and natural hazard prevention; wildlife protection; outdoor lighting; housing; zone district alignment with the Future Land Use Map; permitted uses, definitions and standards; non-conforming use criteria; height, density, and setback requirements; transportation and parking; public notice and outreach; and code consolidation and navigation. The next steps would be to organize code recommendations (June-July), hold a Community Open House (June 25), participate in small focus groups (July-August), and an ongoing goal to launch the DRA F T Board of Trustees – May 27, 2025 – Page 3 website. The Board thanked the consultant and staff for the presentation and encouraged public participation in the various options for public input. 2. BASE FUNDING REPORT – SALUD CLINIC. John Santistevan/President & CEO reviewed the history and services of the clinic, and stated the Estes Park clinic served 1,540 patients and 5,792 visits in 2024. He reviewed Salud’s current challenges including: Federal grant funding has not increased in 15 years, to keep up with increase in patients served or inflation; Medicaid unwind resulted in patients losing coverage; health inflation; recent threats to medicaid, and workforce recruitment/retention. Estes Park Salud Clinic specific challenges were comprised of difficulties recruiting/retaining professional staff, cost of living for staff, and changing patient demographics. The Estes Park Salud Foundation have provided community outreach and have raised over $500,000 through fundraising to assist with keeping the clinic open. He reviewed services and outreach efforts and stated Salud would be closely monitoring the legislative sessions and anticipated uninterrupted work with the assistance of fundraising. He stated two bills were passed including SB290 which would start a new fund comprised of $25 million in interest on unused property tax and $20 million from the Hospital Association and HB1288 which would add additional funding to support services. The Board asked whether the new UC Health Medical Center would be able to supplement community healthcare needs and if other legislative items were anticipated to provide additional assistance to community health centers. When the merger finalizes, Salud would be meeting with new leadership to discuss opportunities and thanked the Board for their support. 3. UPDATE FROM THE LARIMER COUNTY OFFICE ON AGING. Program Director Alt and Tiffany Ballew/Aging and Disability Resource Program Supervisor provided an overvoew of services offfered. The Larimer County Office on Aging (LCOA) remains as one of sixteen area Agencies on Aging (AAA) in Colorado and operates through federal/state funding, donations, and grants. The LCOA coordinates services for people in Larimer County regardless of immigration status who are age 60+, caregivers of adults 60+, or adults 55+ caring for children under 18. Supervisor Ballew reviewed services provided by the Aging & Disability Resource Center (ADRC) including: transition services, options counseling, application assistance (Medicaid/Medicare), information & assistance, Answers on Aging Resource Guide, Larimer.gov/seniors, and Chore and In-Home Services vouchers. Family Caregiver Support Programs offered by ADRC included respite voucher, grand family respite voucher, caregiver classes, and caregiver consultations. She stated Estes Park was identified through a CSU research project as an area requiring more assistance for senior residents. The County would be taking steps to further connect with the community and stated the agency has a bilingual staff member available to assist Spanish speaking members of the community. The Board requested more information on how the agency engages with Estes Park residents, and voiced gratitude for the presentation and services provided to alleviate the burdens of aging. ACTION ITEMS: 1. TRANSPORTATION ADVISORY BOARD MEMBER APPOINTMENTS AND ROLES. Trustee Igel raised concern with the manner in which the TAB provides feedback to the Town on transporation issues, and the evolution of the Board to not only provide feedback but solicits public feedback and creates projects that staff allocates time and resources to complete. He stated the urgency and specific topic shifted following a regular TAB meeting due to statements and decisions of the TAB Board Chair leading to accusations, loss of decorum, and failure to professionally conduct meetings. Mayor Hall and Trustee Igel met with Chair Morris to discuss meeting decorum. Trustee Igel made a motion to remove Chair Belle Morris from the TAB and the motion died for lack of a second. Belle Morris/TAB Chair provided comments which have been summarized: the TAB had been productive, was comprised of dynamic thoughtful and diverse members; have provided letters of support related to community projects; TAB has worked through conflict and treated members with respect; she spoke regarding the difficulty managing the meeting, personal attacks, and heated discussion regarding certain projects or remarks DRA F T Board of Trustees – May 27, 2025 – Page 4 regarding staff represented at the meetings; she stated members have said they do not feel their opinions are heard; she spoke regarding absences by members; and was proud of the work they have done and was hopeful to maintain their diversity and independence. Board comments and questions have been summarized: questioned if Restorative Justice and been engaged to assist in conflict resolution; the need to hear additional information before considering the requested action; suggested the Board consider an executive session to further discuss any personnel related concerns; the importance of meetings maintaining functionality and operate with civil discourse; and the value of the role as Chair maintaining decorum and managing meetings effectively. Special Counsel White referenced Town Board Policy 102 Town Committees, the Board’s ability to remove a member at any time, and suggested continuing the item to allow more discussion and perspective. A substitute motion was made (Brown/Hazelton) to continue the item to a future meeting and refer the TAB members to Restorative Justice if they are willing, with any further personnel related discussion by the Town Board occurring at an Executive Session, and it passed unanimously. 2. COMMUNITY WILDFIRE DEFENSE GRANT FUNDING FOR THE ESTES VALLEY FIRE PROTECTION DISTRICT. In October 2023, the Estes Valley Fire Protection District (EVRPD) submitted a $555,000 Community Wildfire Defense Grant application to fund a portion of the Thunder Mountain Project. The project would involve mitigation efforts on private properties along the south side of Spur 66 adjacent to Rocky Mountain National Park (RMNP). Work would be completed by forestry contractors for 200 acres over a five-year period based on Colorado State Forest Service (CSFS) recommendations. The total cost of the project was $740,000 ($555,000 in grant funding with a 25% grant match requirement of $185,000). In May 2024 the grant was awarded and on June 11, 2024 the Town Board approved an expenditure of $175,000 to the EVFPD to meet the 25% match while the remaining $10,000 would be provided through the Estes Valley Watershed Coalition. In February 2025, CSFS notified EVFPD the local match was no longer requred due to the Estes Valley’s status as an “underserved community”. While the grant no longer requires a local match, the total cost of the project remains at $740,000. If the Town Board decided to pull back the match funding, EVFPD would need to reduce the scope of the project or find alternative funding. Staff requested Board direction on the funding toward the Thunder Mountain Project. EVFPD Chief Capo and RMNP Field Specialist Nathan Allen spoke regarding mitigation and coordination efforts; the community’s hypersensitivity to wildfire risks; recent catastrophic fire impacts; vigilant community members who call in concerns, and the EVFPD’s mission to perform and provide fire prevention and suppression services to build a safer community. They requested the Board support future mitigation efforts by allowing EVFPD to retain the approved expenditures. Members speaking in support of the EVFPD retaining $175,000 in funding to be used toward wildfire mitigation efforts for the Thunder Mountain project included: Gerald Mayo/Town resident and Frank Theis/Town resident. Comments have been summarized: reflected on recent wildfires and the impacts to the community; insurance difficulties; issue ridden areas in the surrounding community; and gratitude for the EVFPD and other organization efforts related to fire suppression and mitigation over the years. Board comments have been summarized: noted fire and flood are major risks to the community; the level of public support to see more mitigation efforts; value of projects which focus on the cross-agency coordination and the amount of return on investment from the project if approved. It was moved and seconded (Hazelton/Brown) to leave the $175,000 in grant-match funding provided by the Town to the Estes Valley Fire Protection District, and it passed unanimously. 3. 2026 PROVISIONAL STRATEGIC PLAN. The Town Board held Strategic Planning Sessions on March 13, 2025 and April 18, 2025. Adoption of the 2026 Provisional Strategic Plan would provide staff with a formally-adopted document to inform and guide development of the 2026 proposed budget, and track and report changes to the Strategic Plan during the budget process. Edits in red reflected areas the Board DRA F T Board of Trustees – May 27, 2025 – Page 5 requested staff draft language for a goal/objective or where clarifying edits were necessary. The process took a closer look at prioritizing objectives for next year to ensure adequate staff capacity and to reduce potential engagement overload for residents. The result of this approach resulted in a 25% reduction in the number of planned objectives for 2026 when compared to the original 2025 Strategic Plan. The final 2026 Strategic Plan would be presented for adoption in conjunction with the 2026 Budget. Mayor Hall proposed adding under public safety health & environment outcome area Goal 2H to encourage and support a reduction in solid waste and increase in reuse and recycling. It was moved and seconded (Lancaster/Igel) to approve the 2026 Provisional Strategic Plan and adding Goal 2H under Public Safety, Health & Environment to encourage and support a reduction in solid waste and increase in reuse and recycling, and it passed unanimously. Whereupon Mayor Hall adjourned the meeting at 9:27 p.m. Gary Hall, Mayor Bunny Victoria Beers, Deputy Town Clerk DRA F T Town of Estes Park, Larimer County, Colorado, April 16, 2025 Minutes of a Regular meeting of the TRANSPORTATION ADVISORY BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 16th day of April, 2025. Board: Chair Belle Morris; Vice-Chair Carissa Streib; Members Kristen Ekeren, Larry Gamble, Linda Hanick, Joan Hooper, Misti Marcantonio, and Wallace Wood; Trustee Mark Igel; Staff Liaison Dana Klein Attending: Chair Morris; Members Ekeren, Gamble, Hanick, Hooper, and Wood; Manager Klein; Director Muhonen; Engineer Wittwer; Recording Secretary McDonald; Mayor Hall; Trustee Brown; Resident Engineer Gina Fox, Colorado Department of Transportation (CDOT) Absent: Vice-Chair Streib, Member Marcantonio Chair Morris called the meeting to order at 12:05 p.m. PUBLIC COMMENT None. TRUSTEE LIAISON UPDATE Trustee Igel reported that applications for Town-appointed board positions are being accepted through April 17, with interviews to follow for selected applicants. TAB members are encouraged to invite interested parties to apply for its open positions; current members whose terms expired March 31 can easily apply for reappointment. An action item on the April 22 Town Board agenda (Transportation Advisory Board Member Appointments and Roles) may involve discussion points and voting. This item is a follow-up to confidential conversations with Mayor Hall that took place after the March 19 TAB meeting. Trustee Igel would field any questions about this topic after today’s meetings. APPROVAL OF MINUTES DATED MARCH 19, 2025 It was moved and seconded (Gamble/Hooper) to approve the March 19, 2025, minutes with a minor amendment, and it passed unanimously. MULTIMODAL TRANSPORTATION PLAN & TRANSIT DEVELOPMENT PLAN UPDATE This item was introduced earlier on the agenda to accommodate a delayed arrival. Manager Klein explained that the Multimodal Transportation Plan (MTP) and Transit Development Plan (TDP) drafts required further attention from Kimley-Horn after the Transportation Advisory Board – April 16, 2025 – Page 2 March 19 TAB meeting; this delays until June 24 the MTP-TDP presentation to the Town Board for adoption. Staff has requested proofreading edits, style corrections, and an update to the scope of work. Director Muhonen asked whether the TAB wished to review the plans one more time after these insignificant changes, or could agree that enough feedback had already been provided to Chair Morris for drafting of the TAB’s letter of recommendation or comment. It was agreed that the TAB had sufficiently reviewed the MTP-TDP and approved supporting its adoption; Chair Morris, to provide clarity about the points that would appear in the TAB’s letter, then read aloud the comments she had recorded during the March 19 meeting. Discussion points included a reminder of the visionary, guiding nature of plan documents; reiteration that the ranked lists of MTP priority projects are unreasonably long, and that the plan should explain that recommended projects are subject to change due to funding and periodic analysis; the influence of staff-initiatives on the actually timing and implementation of project ideas and listed recommendations; how the review protocol for the Town’s master plans should be clear in the Development Code; and whether review of current land use applications that impact transportation infrastructure could be a static item on the TAB’s future agendas. Chair Morris will draft the TAB’s letter in the coming days, and Members Gamble and Hanick will review it. Members should watch their email for the draft, which will be voted upon during the TAB’s May 21 meeting. COLORADO DEPARTMENT OF TRANSPORTATION: PROJECT #26643 CO 7, ESTES PARK BICYCLE/PEDESTRIAN STUDY Presenter Gina Fox summarized CDOT’s February 2025 Estes Park Bicycle Pedestrian Study, which was developed to observe Colorado Highway 7 (CO 7) activity on a peak traffic weekend (Elk Fest) and determine potential safety improvements for its vulnerable road users. While the presentation does not measure school-day activity, such data was gathered on Thursday, April 10, and will be incorporated. The study’s data and recommendations will shape projects that could be added to CDOT’s proposed projects list, but not for at least two years. Discussion points included the major traffic and safety issues present on school days, since most parents drive and drop off their students; how fact-based traffic studies must take precedence over parent survey results; intersection delay analysis and the effect of mid-block crossings for all signals; the need for a crosswalk solution at Holiday Inn Estes Park; how to address crossing safety at 1st Street, where visibility is obstructed by parked vehicles, and whether parking could be removed or reduced in that area; how nearly half of the data shows pedestrians crossing CO 7 away from the crosswalks; how a continuous median would impact left turn options; the potential hazards of a road diet on CO 7, with so many intersections and business driveways; the need for a protected right turn at US 36 and CO 7; the possibility of bike lane barriers and curbed bike lanes; the requirement that sidewalks and bike lanes need to be tied in; and the needs defined by uphill versus downhill speeds. Transportation Advisory Board – April 16, 2025 – Page 3 Engineer Fox will be in contact with Public Works upon completion of the study’s next draft. BIG HORN PARKING STRUCTURE DESIGN: TAB POSITION LETTER DRAFT DISCUSSION Chair Morris summarized the handout she had distributed, just prior to the meeting, about the TAB’s pros and cons on the Big Horn Parking Structure (BHPG). Manager Klein advised that this position letter for BHPG design contract funding would be due by 5pm today for inclusion in the April 22 Town Board packet; on that date, the Board will also be asked about construction funding options and their perspective on public involvement opportunities. The BHPG would be built as ground plus two floors to accommodate 88 parking spaces, with potential for a future third and fourth level. Discussion focused on the need for BHPG traffic planning and wayfinding signage, since Rocky Mountain National Park (RMNP) visitors aim heavily for the US 36 Beaver Meadows Entrance Station instead of the US 34 Fall River Entrance Station. Based on the TAB’s pros and cons notes listed on the handout, it was moved and seconded (Hooper/Hanick) for Chair Morris to draft a TAB letter of support for Big Horn Parking Structure design funding, and it passed unanimously. PARKING & TRANSIT UPDATES Manager Klein will present two parking items at the April 22 Town Board meeting: an ordinance amending the Town of Estes Park Municipal Code chapters on overnight parking prohibitions; and revisions to the Commercial Loading business permit in Policy 842 Parking Permits. Town Administrator Machalek will request renaming the Post Office lot to the Baldwin Parking lot, for consistency with lot naming based on location rather than business names. The 2025 paid parking season will resume with no changes to rates, areas, and hours. Bustang to Estes will resume service at $15 roundtrip from Union Station to RMNP, with a stop at the Estes Park Visitor Center (VC). Manager Klein presented a transit map draft to point out a new stop at The Stanley’s Aspire Hotel & Spa; another new stop near Snowy Peaks Winery will serve passengers near the Estes Park Aerial Tram. The CDOT Intergovernmental Agreement (IGA) for Fiscal Year 2023 Congestion Mitigation and Air Quality (CMAQ) Funds was received to support The Peak’s 2025 and 2026 expansion efforts. After a March 31 workshop, the Zero-Emission Vehicle Fleet Transition Plan is in the draft technical support stage; a public comment period is forthcoming in June. ENGINEERING UPDATES Engineer Wittwer advised that the annual Street Improvement Program (STIP) news release would be out this week. Milling and paving will require full lane closures with one- way traffic patterns. The East Riverside parking lot will be closed for approximately five days between May 5 and 12. CDOT continues work at US 36 and Marys Lake Road as Transportation Advisory Board – April 16, 2025 – Page 4 part of the US 34 and US 36 Resurfacing Project. The Fall River Trail Extension project is on schedule to resume construction of the final 0.7-mile segment in November/December, with anticipated completion by the 2026 Memorial Day weekend. Director Muhonen advised that the Safe Routes to School (SRTS) grant application—for construction funding for the proposed multimodal trails on the north side of Manford Avenue and the east side of Community Drive from the high school to the dog park—was denied. Grants were awarded to projects that focused on safety between home and school, rather than between school and recreational areas. Alternative grant opportunities will be pursued. Town Board and staff will meet on April 18 for the second of two draft working sessions on the 2026 Strategic Plan (SP). The TAB will have the opportunity to comment upon the SP draft in October/November. The new Public Works Director, David Graeer, starts April 28 and will be introduced at the May 21 TAB meeting. Members thanked Director Muhonen for his years of leadership and thoughtful guidance. UPDATE ON PAST PUBLIC COMMENT None. OTHER BUSINESS None. There being no further business, Chair Morris adjourned the meeting at 1:59 p.m. Lani McDonald, Recording Secretary PUBLIC WORKS To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Dana G. Klein, CPP, CCTM, Parking & Transit Manager David Greear, PE, Public Works Director Date: June 10, 2025 RE: Resolution 59-25 Grant Agreement & Amendment #1 with the Colorado Association of Transit Agencies for 2025 Ozone Season Transit Grant Program Funds (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Public Works (PW) staff seek Town Board approval of a grant agreement and the amendment with the Colorado Association of Transit Agencies (CASTA) for 2025 Ozone Season Transit Grant (OSTG) Program Funds. Present Situation: On April 4, 2025, the Town was awarded $62,066.60 in 2025 OSTG program funds. The OSTG program was created by the Colorado Energy Office, and the funds awarded to the Town will be passed though CASTA. In line with one of the OSTG program’s stated goals, the Town will use the grant funds to extend four existing routes (Gold, Silver, Blue and Brown) for two additional hours daily, 7:00pm to 9:00pm from June 1- August 31, 2025. On May 13, 2025 CASTA sent an amendment increasing the amount of the grant by 3.25% making the award $64,151.52. Proposal: PW staff recommend approval of the grant agreement with CASTA as presented. The 2025 OSTG program funds will be used to offer two additional hours of daily, free transit service on the Gold, Silver, Blue and Brown Routes from June 1 through August 31, 2025. Advantages: • Supports the Colorado Department of Energy’s 2025 ozone reduction efforts by offering additional free transit service during the ozone season; • Supplements the Town’s General Fund allocation for administration and operation of Estes Transit in 2025. Disadvantages: • Applying for and receiving grant funding is accompanied by additional administrative burdens; however, Town staff have recent experience managing a federal grant of this type. Action Recommended: PW staff recommend Town Board approval of Resolution 59-25. Finance/Resource Impact: Current Impact: The State contribution, passed through CASTA, is $64,151.52 with no ($0) local match required. Future Ongoing or One-Time Impacts: None anticipated at this time. Level of Public Interest Public interest in this item is likely to be low. Sample Motion: I move for the approval/denial of Resolution 59-25. Attachments: 1. Resolution 59-25 CASTA 2025 IGA for Ozone Grant 2. CASTA 2025 Ozone Grant Agreement 3. CASTA 2025 Ozone Grant Amendment RESOLUTION 59-25 APPROVING THE GRANT AGREEMENT WITH THE COLORADO ASSOCIATION OF TRANSIT AGENCIES FOR 2025 OZONE SEASON TRANSIT GRANT PROGRA FUNDS WHEREAS, the Town Board wishes to enter a grant agreement referenced in the title of this resolution for the purpose of 2025 Ozone Season Transit Grant program funding; and WHEREAS, the Town approves amendment #1 amending the grant amount from $62,066.60 to $64,151.52. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the grant agreement referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2025. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk Ozone Season Transit Grant Award Letter and Agreement April 4, 2025 Laura Blevins PO Box 1200 Estes Park, CO 80517 Grant Number: OSTG202511 Dear Laura, Congratulations, Town of Estes Park, hereafter known as subgrantee, has been awarded a grant through the Zero Fare Transit Grant Program for an Ozone Season Transit Grant. Because of the quantity of the applicants, the decision has been made to fund more projects but at a slight decrease in grant amounts for every project. We will be applying a 3.25% decrease in the grant amounts for each awardee. If this requires the need to rescope your project to decrease your grant request please let us know ASAP. Award Town of Estes Park. has been granted the amount of $62,066.60 to be used toward providing Free Transit during Ozone Season. The Grantee is providing $2,084.92 in matching funds for the project. This Award Letter and Agreement, hereafter known as Agreement, outlines the terms and conditions of accepting the grant. Please read the Agreement carefully, sign, and return no later than April 11, 2025. Terms Upon signing this Agreement, Grantee agrees to the following terms: ● Subgrantee will notify CASTA if there is any change in your ability to execute the terms of the grant; ● Subgrantee attests that it is committed to providing the new or expanded free services for at least thirty (30) days during the ozone season for the period of June 1, 2025 - August 31, 2025. ● Subgrantee will be held to the policies and procedure set forth in the 5.7 OZONE SEASON TRANSIT GRANT PROGRAM ● Grantee will utilize the grant funds for the purposes submitted in the grant application (attached) and only for activities that meet the Eligible Use of Grants Section 2 of CASTA Operating Procedure 5.7 OZONE SEASON TRANSIT GRANT PROGRAM and Colorado Revised Statutes Section 24-38.5-113 Ozone season transit grant program. ● Reimbursement requests for amounts made in excess of the grant amount may not be reimbursed. Ozone Season Transit Grant Award Letter and Agreement ● All final deliverables and documents must adhere to the most recent published version of the Colorado Governor’s Office of Information Technology (OIT) Accessibility Technical Standards. Execution Congratulations again on receiving this grant. We look forward to working with you during this Ozone Season. Authorized Signature of Grantor: __________________________________________________________ CASTA Executive Director Date: 04/04/2025 Authorized Signature of Grantee: __________________________________________________________ Agency Official Date__________________ Attachments: ● Operating Procedure 5.7 OZONE SEASON TRANSIT GRANT PROGRAM ● Subgrantee Reimbursement Request Uniform Guidance Ozone Season Transit Grant Award Amendment #1 May 13, 2025 Subgrantee: Town of Estes Park Grant Number: OSTG202511 Award Amendment In the original Ozone Season Transit Grant award letter, Town of Estes Park received a grant amount of $62,066.60 which included a 3.25% decrease to account for the quantity of applicants. We are now able to provide the subgrantee with the full original requested amount of $64,151.52 to be used toward providing Free Transit during Ozone Season. The subgrantee is providing $0.00 in matching funds for the project. This letter functions as an official amendment to the original agreement. Authorized Signature of Grantor: __________________________________________________________ CASTA Executive Director Date: 05/13/2025 Authorized Signature of Grantee: __________________________________________________________ Agency Official Date__________________ HUMAN RESOURCES To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, HR Director Date: June 10, 2025 RE: Revised Policy 306 Leave PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER – Policy Revision QUASI-JUDICIAL YES NO Objective: To amend Policy 306 Leave to align the Town’s policy with the Colorado Healthy Workplace Act (HWFA) which was enacted on July 14, 2020 with SB 20-205 and to revise volunteer leave as recommended by the Town’s employee engagement team. Present Situation: The Act required all private employers in Colorado to provide three types of paid sick leave to Colorado employees, including COVID-19 emergency paid sick leave, paid sick and safe leave, and public health emergency paid sick leave. The Town’s policies, Leave and COVID-19, provide sick leave and COVID-19 leave in excesses of the requirements outlined in the Act; however, the Town did amend the policy previously to provide sick leave as outlined in the Act for seasonal employees. Previous to the Act, seasonal employees were not afforded sick leave. The Employee Engagement Team provided recommendations to update the current volunteer leave language in the policy. This item was discussed with the Executive Leadership Team (ELT), and during the discussions it was further recommended that the Leave policy be reviewed by Employer’s Council, a third-party HR vendor utilized by the Town’s HR for additional support on specific issues and legal items. It was recommended by the lawyers at Employer’s Council that the Town’s policy come into further alignment with the HWFA and provided edits to the policy. Proposal: The proposed edits bring the Town’s policy into alignment with the HWFA. One of the more significant edits was to broadens the definition of family member that qualifies for the use of sick leave. It is important to note, the definition for family member was not updated for bereavement leave. Bereavement leave is an added benefit not required by the Act, and therefore, has been defined by the Town more narrowly than the Act. The Town continues to support this benefit to assist employees during a difficult time of losing a loved one. A new element added to Paid Administrative Leave allows a Department Director to place an employee on paid administrative leave for up to 24 hours. The Director, at their discretion, may send an employee home for a number of reasons such as for the employee’s safety, to review a policy violation, to review a work- related issue, etc. Advantages: • Updates the policy to be in further alignment with the HWFA. • Updates volunteer leave. Disadvantages: • None Action Recommended: Approve the revisions to Policy 306 Leave as outlined. Budget: None. Level of Public Interest: Low Sample Motion: I approve/deny revisions to Policy 306 Leave. Attachments: 1. Revised Policy 306 Leave with redlines. 2. Clean Policy 306 Leave. Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 1 of 21 Effective Period: Until superceded Review Schedule: Annually Effective Date: 01/23/2024 References: Governing Policies Manual 3.2, 3.8 HUMAN RESOURCES 306 Leave 1.PURPOSE The Town recognizes and respects its employees’ need for leave time away from work. Such leave time is important in allowing employees to renew their physical and mental capabilities and remain productive. To this end, the Town strives to create and mainta in a balanced work schedule for its employees by promoting quality of life through leave time. 2.POLICY In accordance with state and federal laws, the Town provides leave time to eligible employees as set forth in the following procedure. Leave accountability is the responsibility of the employee and the supervisor. 3.PROCEDURE a.Reporting Absences and Tardiness i.Expectations Employees are expected to report to their place of work every day as scheduled, unless on approved leave. Time off of any kind must be taken in accordance with this policy and other applicable Town policies. ii.Absent or Tardy Notifications Employees who will be absent or late to work must notify their immediate supervisor (or the supervisor’s designee) as soon as they learn of the need to be absent or late. Failure to provide prompt notice of an absence or tardiness is an unapproved absence and may result in disciplinary action. iii.Process for Reporting Absences or Tardiness Unless otherwise directed in written departmental work rules or as otherwise provided for in this policy, employees must notify their immediate supervisor no later than fifteen (15) minutes after the start of the employee’s work shift if they will be absent or late. When notifying the supervisor of the need to be absent or late, the employee must report: 1)The reason for the absence (or tardiness). 2)The date (or time) when the employee expects to return to work. ATTACHMENT 1 Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 2 of 21 iv. Exceptional Circumstances The Town recognizes that under exceptional circumstances, neither the employee nor someone on his or her behalf may reasonably be able to call within the time required. In such a case, the employee or representative must contact the employee’s supervisor as soon as possible after the beginning of the shift. If the supervisor, at his or her discretion, believes the employee had a compelling reason which prevented the employee from obtaining prior approval for the absence, or from calling in on time, the supervisor may approve pay for the period of absence or tardiness. b. Use of Leave 1) The intent of the leave types outlined in this policy are to provide employees with accrued and other leave to backfill any time away from work and complete their timecards with their normal work hours for the week, and are not to be used outside of the employee’s normal work schedule in order to create overtime. 2) As the Police Department is required to be staffed on a 24/7/365 basis, Town-observed, sworn officers and dispatchers may be called in for duty when on leave and may not utilize both leave and work on the same day in excess hours of a normal work day. In this circumstance the employee’s leave time would be adjusted to account for the hours worked when called in by their supervisor. (i.e., if an employee were scheduled to take 10 hours of vacation leave and got called in to work for 5 hours, their vacation time would be adjusted to 5 hours) c. Vacation Leave i. Eligibility Vacation leave is accrued by all full-time, part-time employees, and eligible contract employees. Vacation leave is pro-rated for part time employees (50% for 20-29 employees who are regularly scheduled to work 20-29 hours/week; 75% for employees who are regularly scheduled to work 30-39 hours per week)hour part- time employees, 75% for 30-39 hour part-time employees). ii. Amount of Hours Earned Vacation accrual begins upon initial date of hire and hours are earned for the first two pay periods of each month according to the schedule below. If a month has three pay dates, vacation time is not accrued on the third paycheck of the month. The date of initial hire does not change with changes in employment within the Town organization (i.e., promotions and transfers). However, if an employee leaves employment with the Town, the initial date of hire will change for the purposes of vacation accrual should the employee return to work for the Town. The amountnumber of hours earned per pay period is pro-rated for eligible part-time employees, as discussed above. The maximum vacation leave carry over allowed is equal to double the amount of hours that can be earned in a year. An employee moves through the “Years of Service” brackets at the completion of the final year Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 3 of 21 in the bracket. For example, an employee would move from the “0 through 2” bracket into the “3 through 5” bracket at the completion of the employee’s second year of service (end next full pay period after employee has 25 months of serviceof month 25). Years of Service Hours Earned per Month Maximum Carry Over 0 through 2 (0 months – 24 months) 8.00 192 Hours 3 through 5 (25 months through 60 months) 10.00 240 Hours 6 through 12 (61 months through 144 months) 12.00 288 Hours 13 or more (145 months or more) 14.00 336 Hours iii. Amount of Hours Earned by At-Will Employees iii. Employees defined as “At Will” are listed in Policy 301 – Employment Classification. Years of Service Hours Earned per Month Maximum Carry Over 0 through 2(0 months – 24 months) 10.00 240 Hours 2 through 5(25 months through 60 months) 12.00 288 Hours 6 through 12(61 months through 144 months) 14.00 336 Hours 13 or more(145 months or more) 16.00 384 Hours iv. Authorization of Vacation Leave 1) Vacation leave shall be requested in advance and is granted at the discretion of each employee’s supervisor. 2) Requests for vacation leave may be deferred based upon workload. Supervisors and Department Directors shall ensure that every effort is made for the employee to use vacation leave requests previously cancelled due to department work loadworkload. v. Forfeiting ofForfeiting Vacation Leave 1) On the employee’s anniversary date (date of hire), they will forfeit any accrued vacation leave exceeding the maximum carry over articulated in Section 3.cb.ii and 3.cb.iii of this policy. 2) An employee may request reinstatement of forfeited accrued vacation leave of up to 80 hours for up to one (1) year from their anniversary date at the discretion of the Town Administrator. The request must justify why the employee was unable to use forfeited accrued vacation leave. All requests must be submitted within 30 days from the date accrued vacation leave was forfeited. Reinstated hours shall not be subject to payout if the employee terminates employment prior to their next anniversary date. Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 4 of 21 vi. Pay Out of Vacation Leave 1) At the sole discretion of the Town Administrator, payout of an employee’s vacation leave prior to separation of employment may be approved. This is approved only in extraordinary circumstances. Such payment will be taxed at the supplemental earnings rate. vii. Use of Vacation Leave Vacation leave shall be taken in no less than 30 minute increments. At no time may an employee have a negative vacation leave balance. viii. Separation of Employment Payout Upon separation of employment, an employee receives payment for all accrued vacation leave. The payment for accrued vacation will be based on the employee’s pay rate at the time of separation. This payment is taxed at the supplemental earnings rate. d. Holiday Leave i. Eligibility Holiday leave is granted to all full-time, part-time employees, and eligible contract employees. Holiday leave is pro-rated for part time employees (50% for employees regularly scheduled to work 20-29 hours per week; 75% for employees regularly scheduled to work 30-39 hours per week). 20-29 hour part-time employees, 75% for 30-39 hour part-time employees). ii. Holidays Observed Holiday leave is observed and granted for the following holidays: Nominal Date Holiday January 1st New Year’s Day January (Third Monday) Martin Luther King Day May (Last Monday) Memorial Day June 19th Juneteenth Day July 4th Independence Day September (First Monday) Labor Day November 11th Veterans Day November (Fourth Thursday) Thanksgiving Day December 24th Christmas Eve Day December 25th Christmas Day Holidays that occur on a Saturday will be observed on the preceding Friday, and those that occur on a Sunday will be observed on the following Monday , except when there is a compelling business need (i.e. time necessary to process payroll). Any exceptions to this would be approved by the Town Administrator. Notification will be provided on the Town’s annual payroll calendar. Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 5 of 21 If a full-timen employee is not normally scheduled to work on the day that a Town- observed holiday lands (i.e., a Friday for an employee working a 4/10 schedule), then such employee shall may receive one additional eight (8) hour floating holiday. Supervisors shall submit a PAF to Human Resources to request this additional Floating Holiday prior to the pay period processing. If a full-timen employee is normally scheduled to work on the day that a To wn- observed holiday lands, and does not work the holiday, such employee receives eight (8) hours of holiday pay. Part-Time and eligible contract employees receive prorated holiday pay on such days as discussed above. iii. Use of Holiday Leave Holiday leave granted by the Town shall be used in the following manner: 1) Holidays must be taken unless the employee is scheduled to work by the employee’s supervisor. 2) Holidays which occur during an employee’s absence due to vacation or sickness shall not be counted as vacation or sick leave. 3) Non-exempt Employees, other than Department Directors, who are required to work on a holiday will receive pay for the hours worked as well as holiday pay. 3)4) Police Department will make specific arrangements for sworn exempt personnel. iv. Floating Holidays In addition to the Town-observed holidays above, employees are allotted 32 hours of four (4) floating holidays to be taken at their discretion, with supervisor approval. Floating holidays are pro-rated for employees who are regularly scheduled to work fewer than 40 hours in a week (50% for employees who are regularly scheduled to work 20-29 hours/week; 75% for employees who are regularly scheduled to work 30-39 hours/week). Floating holiday are further pro-rated for all new employees based on their start date with the Town. Floating holidays must be used during the year accrued or they will be forfeited on December 31 st. Floating holidays are pro-rated for new employees. Floating holidays are pro-rated for part- time employees (50% for 20-29 hour part-time employees, 75% for 30-39 hour part-time employees). Seasonal employees working an average of 20-29 hours or less per week are allotted 12 hours of Floating Holiday per seasonal contract. Seasonal employees working an average of 30 – 40 hours per week are allotted 24 Floating Holiday hours per seasonal contract. Supervisor shall designate average working hours of each seasonal employee in the initial hiring paperwork. Floating Holiday hours must be used within the contract time periodperiod, or they will be forfeited. Floating Holiday hours are not paid out upon employee separation. Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 6 of 21 e. Sick Leave i. Eligibility All full-time, part-time, eligible contract and seasonal employees begin accruing paid sick leave upon hire as discussed below. Sick leave is accrued by all full-time, part-time employees, seasonal employees, and eligible contract employees. Sick leave is pro-rated for part time employees (50% for employees who are regularly scheduled to work 20-29 hours/week; 75% for employees who are regularly scheduled to work 30-39 hours/week). part-time employees, 75% for 30-39 hour part-time employees). Sick leave is pro-rated for seasonal employees based on average working hours per week (50% for seasonal employees regularly scheduled to work 20-29 hours per week; 75% for seasonal employees regularly scheduled to work 30 -40 hours per week).30-40 hour per week). Supervisor shall designate average working hours of each seasonal employee in the initial hiring paperwork. If hours significantly change, notice must be given to HR through a Personnel Action Form. Part-time and seasonal employees working fewer than 20 hours per week, earn (one) 1 hour of sick leave for every 30 hours worked. ii. Amount of Hours Accrued Sick leave will be accrued at the rate of four (4) hours for the first two bi-weekly pay periods of each month (pro-rated for eligible part-time employees as discussed above). If a month has three pay dates, vacation time is not accrued on the third paycheck of the month. Sick leave accumulation is capped at 480 hours. When any employee accumulates more than 480 hours of sick leave, all excess sick leave will automatically be cleared on the anniversary date. Human Resources will convert sick leave in excess of the maximum carryover to vacation lea ve on be converted to vacation leave (on a two-for-one basis following the employee’s anniversary date. For example, if on an employee’s anniversary date the employee has 500 hours of sick leave in their bank, 20 hours of sick leave will clear (taking the total to the maximum carryover of 480 hours) and 10 hours of vacation time will be added. ) on that employee’s anniversary date. Seasonal employees and part-time employees working 29 or fewer than 29 hours per week have a cap on sick leave at 48 hours of sick leave. Seasonal employees working 30-40 per week have a cap of 60 hours of sick leave. When any employee accumulates more than the cap of sick leave, all excess sick leave will be cleared after each pay period. Unused sick hours currently are carried over from year to year (up to 48 hours for employees working 29 or fewer hours per week and up to 60 hours for employees working 30-39 hours per week) so they can be accumulated and used when needed. Employees, however, may not use more than their applicable cap of sick leave in a year.If a seasonal employee is re-hired within 6 months of separating employment with the Town, they shall retain the sick leave bank they had upon separating employment . Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 7 of 21 iii. Use of Sick Leave Sick leave shall be used in the following manner: 1) Sick leave may only be used for: if an employee: a. has a mental or physical illness, injury, or health condition that prevents them from working. A non-occupational personal illness that renders an employee unable to perform their job. b. needs to get preventive medical care or to get a medical diagnosis, care, or treatment of any mental or physical illness, injury, or health condition. Non-occupational, necessary medical, optical, and dental health examinations and treatments, including reasonable travel time, when such appointments cannot be scheduled outside of regularly scheduled work hours. c. needs to care for a family member who has a mental or physical illness, injury, or health condition or who needs to get preventive medical care or to get a medical diagnosis, care, or treatment of any mental or physical illness, injury, or health condition. Family member for use of sick leave follows the definition in accordance with the Healthy Families Workplace Act including defining family as a person who is related to the employee by blood, marriage, civil union, or adoption in accordance with the Healthy Families Workplace Act. c. When an employee’s family member has a medical appointment or is ill and requires the care of the employee. For the purposes of this policy, “family member” is defined as an employee’s child, spouse, sibling, parent, grandparent, or grandchild, including natural, step, in -law, and foster relatives, regardless of whether or not said relative is living within the employee’s home. d. the employee or the employee’s family member having been a victim of domestic abuse, sexual assault, or criminal harassment and needing leave for related medical attention, mental health care, or other counseling, victim services (including legal services), or relocation; e. due to a public health emergency, a public official having closed either (A) the employee’s place of business, or (B) the school or place of care of the employee’s child, requiring the employee needing to be absent from work to care for the child; f. needs to care for a family member whose school or place of care has been closed due to inclement weather, loss of power, loss of heating, loss of water, or other unexpected occurrence or event that results in the closure of the family member's school or place of care; g. needs to grieve, attend funeral services or a memorial, or deal with financial and legal matters that arise after the death of a family member; or Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 8 of 21 h. needs to evacuate the employee's place of residence due to inclement weather, loss of power, loss of heating, loss of water, or other unexpected occurrence or event that results in the need to evacuate the employee's residence. i. For a Family Medical Leave Act (FMLA) qualifying event as outlined in Policy 311. d. j. For a single day, weather-related closure of Town facilities as determined by the Town Administrator. e. k. For the first 3 days of missed shifts following a qualifying workers compensation injury. f. 2) Sick leave may not be used during a scheduled vacation or compensatory time off. Vacation and compensatory time off cannot be retroactively designated as sick leave. 3) Employees who are eligible for holiday time and who are on sick leave during a designated holiday must record holiday time for that day and not sick leave. An employee who is scheduled to work on a holiday and becomes sick must record holiday time only for the day. 4) During paid sick leave under the terms of this policy, all benefits will continue as though the employee were at work. 5) Sick leave shall be taken in no less than 30-minute increments. 6) At no time may an employee have a negative sick leave balance. 7) A Department Director may require an employee to take sick leave for any of the reasons specified in 306.3.d(iii)(1). 8) Employees are prohibited from using sick leave except under the circumstances described above. Employees who, in the Town’s judgment, misuse sick leave are subject to disciplinary action. When there appears to be a possibility that sick leave is being misused, the Department Director or supervisor may: a. Make further inquiry of the employee about past or ongoing use of the leave time. b. Require the employee to provide the type of information or submit to medical examinations as provided in the “Medical Certification” section of this policy (3.c.vi). c. Require the employee to provide written medical verification or be seen by the Town’s designated physician in order to use any further sick leave. iv. Notice of Brief Absence (3 days or less) This portion of the leave policy applies to non-occupational absences for brief illnesses, injuries, and minor medical procedures where the employee reasonably expects to be absent three (3) days or less, even if the absence ends up being longer. Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 9 of 21 1) Employees who need to use sick leave for an unexpected, brief illness or injury must should contact their supervisor within 15 minutes after the beginning of the shift each day of the absence, or within a time frame set by the employees’ Department Director. When possible, employees must include the expected duration of the absence. 2) Employees who need to be absent for a foreseeable reason must notify their supervisor as soon as the reason for the leave is scheduled. scheduled medical procedure or short-term treatment must notify their supervisor as soon as the need for the absence is scheduled with the health care provider . v. Notice of Prolonged Absence (More than 4 Days) or Intermittent Leave This portion of the leave policy applies to employees who need to be absent for non-occupational illnesses or medical procedures for more than four days, or who need to use sick leave intermittently. Employees seeking job protection under the Family and Medical Leave Act (FMLA) should refer to Policy 311. vi.v. Medical CertificationReasonable Documentation 1) The Town reserves the right to require employees to provide reasonable documentation that leave is taken for a qualifying purpose in the event leave is taken or requested for four or more consecutive workdays in accordance with the Colorado Healthy Family Workplace Act (HFWA). substantiate and/or document their need for sick leave, whether it is based on their own physical condition or the condition of an immediate family member. 2) The Town reserves the right to evaluate requests for, and extensions of, sick leave by consulting with the physician of the employee, or with the Town’s own medical consultants, and retains the right to request that the employee seek a second opinion of th e illness/disability from a physician of the Town’s choice. Employees who request sick leave, or who have used sick leave, may be required by their supervisor (in consultation with Human Resources) to provide written verification of the following from the physician or other health care provider treating the employee: a. Date on which the condition commenced;ocumentation shall be submitted to Human Resources. a. b. Nature and extent of illness or injury, but only as is necessary to determine the employee’s ability to perform job functions;Documentation submitted under this Policy will be kept confidential consistent with the requirements of the HFWA. c. If the Town deems submitted documents deficient, prior to denying leave, the Town will: i. notify the employee within seven days of either receiving the documentation or the employee’s return to work (or termination of employment, if the employee does not return), and Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 10 of 21 ii. provide the employee the minimum of seven days to cure the deficiency after the employee is notified that the employer deems the existing documentation inadequate. b. c. Probable duration of illness or injury; d. Confirmation that the employee is unable to perform essential job functions; e. Anticipated date on which the employee may return to work; and/or f. Release stating that the employee is able to return and perform his or her duties without endangering the health and safety of himself/herself or others, and describing restrictions on the employee’s work activities. 3) Any illness or injury of an employee or an employee’s immediate family member requiring an employee to miss more than four (4) regularly scheduled work days shall be required to submit a physician’s statement verifying the condition of the person under the physician’s care. 4)2) At the end of any sick leave, the Town may require reasonable documentation a physician’s statement verifying the employee’s fitness to return to work. vii.vi. Payment upon separation A terminating employee that has completed 20 years of continuous service shall be compensated for fifty percent (50%) of their accumulated sick leave hours. Said compensation will be computed at the employee’s rate of pay at time of termination. This payment is taxed at the supplemental earnings rate. f. Family and Medical Leave Act The Town of Estes Park complies with the Family and Medical Leave Act of 1993, as amended. The Town posts the mandatory FMLA Notice and, upon hire, provides all new employees with notices required by the United States Department of Labor (DOL) on Employee Rights and Responsibility under the Family and Medical Leave Act. For more details on the Town’s compliance with FMLA, please see Policy 311. The Town of Estes Park has opted out of participating in the FAMLI program and complies with applicable provisions of Colorado Family and Medical Leave Insurance (FAMLI). The Town posts mandatory FAMLI Notice as required by the state. For more details on the Town’s compliance with FAMLI, please see Policy 318. g. Jury Duty and Witness Appearance Leave The Town recognizes jury duty as an important civic obligation. If called to report to jury duty or required to serve on a jury, an employee will be granted the necessary time required and will be compensated at his or her regular pay rate. Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 11 of 21 i. Notification If an employee is served with a summons to jury duty, the employee must inform his or her supervisor by the next regular work dayworkday and provide a copy of their summons (in electronic format or otherwise). ii. Exempt Employee Compensation Exempt employees will receive their regular wages for regularly scheduled work hours for jury duty. iii. Non-Exempt Employee Compensation Non-exempt employees will receive their regular wages for regularly scheduled work hours during each of the first three days of jury duty served during regular work hours. Thereafter, any pay they receive for jury duty is paid by the governmental entity requesting the employee to participate in the jury service. iv. Compensation Requirements The Town has no obligation to pay wages for time spent on jury duty until and unless the employee’s supervisor verifies on the Court website that the employee was on jury duty during that period. v. Return to Work Employees are expected to return to work on any day or portion of a day they are released from jury duty as reasonable. vi. Witness Appearance Leave Employees may be eligible to take time off from work for the purpose of responding to a subpoena to testify in a criminal proceeding or to participating in the preparation of a criminal proceeding in accordance with C.R.S. 24-4.1-303 subsection 8. Employees who are in custody for the crime, accused of the crime or otherwise accountable for the crime, are not eligible for time off under this policy. vi. An employee’s as a witness for non-personal matters is considered regular work time and will be compensated accordingly. 1) Exempt employees will be paid during time they are subpoenaed or otherwise required by law to appear as a witness in any personal matter that overlaps with scheduled work time up to a maximum of two working days in any 12-month period. To receive this pay, the employee must pay to the Town any witness pay received by the employee, excluding mileage reimbursement. Any further time that an employee is required to appear as a witness is unpaid by the Town unless the employee chooses to use accrued paid leave time. A matter is considered personal if, in the discretion of the supervisor, it is not directly related to the employee’s essential job functions. An employee’s appearance as a witness in non -personal matters is considered regular working time and will be compensated accordingly. Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 12 of 21 2) Non-exempt employees will be granted all necessary time off when required to appear as a witness in personal matters, but such time is u npaid by the Town unless the employee chooses to use accrued paid leave time. An employee’s appearance as a witness in non-personal matters is considered regular working time and will be compensated accordingly. h. Voting Leave The Town encourages all employees to fulfill their civic responsibilities and to vote in all public elections. Most employees' schedules provide sufficient time to vote either before or after working hours. Employees who have less than three consecutive hours outside of work during which the polls are open will be allowed up to two hours time off to vote, without loss of pay. Upon request, the Town will schedule the leave at the beginning or end of the employee's shift. The Town will otherwise specify when the leave may be taken. Employees must provide notice of the need for time off prior to Election Day. h. i. Eligibility To qualify for voting leave, employees must: 1) Be a registered, eligible elector entitled to vote at an election. 2) Advise their manager of the leave of absence prior to the day of the election. 3) Have less than three (3) hours between the time the polls open and the time the polls close during which they are not required to be on the job for the Town. ii. Benefit Eligible employees shall be entitled to up to two hours off, with pay, for the purpose of voting on the day of the election during the time the polls are open. The Town may specify the hours during which the employee may be absent. i. Workers’ Compensation The Town complies with all applicable federal and state laws pertaining to Workers’ Compensation. Employees who are injured on the job may be eligible for leave time and other benefits. Any employee who suffers an occupational injury must report the injury to Human Resources and follow the incident reporting policy. Questions about workers’ compensation should be directed to Human Resources. j. Military Leave i. EligibilityOverview Federal law provides employees with the right toAll Town employees, regardless of employment category, are eligible to take leave to serve in the military. At the federal level, military rights are governed by the Uniformed Services Employm ent and Reemployment Rights Act (USERRA). The Town will follow USERRA as applicable. Employees requesting military leave under USERRA should contact Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 13 of 21 Human Resources 30 days prior to potential deployment. take military leave for active duty or active or inactive duty training if they are members of the reserves or enlisted in any branch of the United States Armed Forces, or are members of the National Guard of any state in the United States. Employees must present official documentation of the military duty prior to the leave and upon returning from leave. ii. Length of Paid Military Leave 1) Employees are provided with paid leave for a maximum of 15 working days (120 hours for full-time employees, pro-rated for less than full-time employees) per calendar year for active duty or active or inactive duty training with the National Guard or any branch of the United States Armed Forces. If the intermittent schedule of a part-time employee makes it difficult to determine the number of hours the employee would have worked during the leave period for proration purposes, the number of hours the employee actually worked during the 21 calendar day immediately preceding the leave shall be used to calculate the maximum length of the paid military leave. 2) After exhausting the 15 days of paid military leave, an employee may choose to use accrued vacation time, compensatory time, accrued but unused holiday time, and/or take leave without pay for active duty or active or inactive duty training with the National Guard or any branch of the United States Armed Forces. If an employee chooses to use the above described accrued paid leave, such use must be at the rate of 40 hours per week (prorated for part-time employees based on their FTE) and can only be used during the initial portion of the leave. Once the leave becomes unpaid, and employee cannot begin using accrued paid leave. An employee may not use any other type of paid leave during military leave, including, but not limited to, sick leave or injury leave. iii. Continuation of Medical, Dental, and Vision Insurance 1) After the first 30 continuous calendar days of unpaid leave for active military service, the Town-sponsored medical, dental, and vision insurance for the employee and covered dependents will terminate. After coverage terminates, the employee may elect to continue coverage at his or her own expense, and will be provided with detailed notice of the right to continue coverage. 2) Employees who are reinstated after completing active duty or active or inactive duty training will be eligible for immediate coverage under any applicable medical insurance plans existing at the time without a waiting period. iv. Retirement Plans Employees who are participants in any Town-sponsored retirement plan will continue to accrue service credits during military leave, and such leave will not constitute a break in service, so long as the employee complies with requirements for reinstatement after completing active duty or active or inactive duty training. Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 14 of 21 v. Life and Disability Insurance After the first 30 continuous calendar days of unpaid leave for active military service, coverage under the life and disability insurance plans sponsored by the Town will terminate. These plans may contain limitations on coverage for death and disabilities which occur during a declared or undeclared war. For more information about the policy provisions of these plans, contact Human Resources for a copy of the summary plan descriptions or policies. vi. Reinstatement When all of the following conditions for reinstatement are met, an employee will be reinstated to the same position they had at the time the military leave commenced, or to a position of like status and pay, provided that: 1) The cumulative period of military service was no longer than five years, unless a longer period is required by federal or state law. 2) The individual employee must return to work, or apply in writing, for reinstatement in a timely manner as defined by federal and state law. While these laws contain exceptions, which could extend the time an employee has to return to work, they generally define timely manner as follows: a. Military service time of less than 31 days: reporting for work the next regularly scheduled work day following safe travel time plus eight (8) hours. b. Military service time of more than 30 days but less than 181 days: submitting an application for reinstatement within 14 days after release from military service. c. Military service time of more than 180 days: submitting an application or reinstatement within 90 days after release from military service. 3) The employee must provide documentation from the National Guard or United States Armed Forces that he or she honorably completed military service or active or inactive duty training, such as discharge papers. 4) An employee has the same right to reinstatement as if he or she had been continuously employed during the leave period. For example, the employee is not eligible for reinstatement if the job for which he or she was hired was for a specific time period which expired, or for a project which was completed during the absence, or if the position has been eliminated. 5) The employee is qualified to perform the duties of the pre-service position. If the employee is no longer qualified to perform the job with reasonable accommodations, he or she will be re-employed in another existing job that he or she is capable of performing. k. Administrative Leave i. Imposition of Administrative Leave 1) All Town employees, regardless of employment category, may be placed on administrative leave at any time, with or without cause or notice . Department Directors may place an employee on Administrative Leave for a maximum of 24 hours for cases of emergency or extenuating Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 15 of 21 circumstances. At the sole discretion of the Town Administrator, Administrative leave may be extended for longer than 24 hours. , at the sole discretion of the Town Administrator. Placement on administrative leave is not disciplinary in nature. Circumstances under which such a leave may occur include, but are not limited to, the following: a. To make inquiries into or investigate a work-related matter; b. To remove the employee from the workplace pending a determination of job action; c. To protect the employee; d. To protect the public; e. To protect other employees or property in the workplace; or f. To further any other work-related or business-related purpose. f. Unless it would harm an administrative or criminal investigation, and after consultation with Human Resources, the supervisor or manager shall place an employee on administrative leave as soon reasonably practical upon determination that such leave is appropriate under Section 306.l..1j.ii of this policy. To place an employee on administrative leave for less than 24 hours, the Director shall notify Human Resources immediately upon taking action. For Administrative leave longer than 24 hours, the Director shall submit a Personnel Action Form to Human Resources. Upon placing an employee on administrative leave the Director shall review with the employee Paid Administrative Form (addendum A), which outlines expectations while on leave. After the Director and employee sign, a copy shall be provided to the employee, and the original should be sent to HR for retention. 2) ii. Paid and Unpaid Administrative Leave 1) Administrative leave shall be with pay except under that following circumstances, in which case administrative leave may be without pay: a. The employee has been formally charged or indicted for a felony or misdemeanor and: i. The employee occupies a position of public trust and public visibility; or ii. The felony or misdemeanor relates to the performance of the employee’s official duties b. The employee has been formally charged or indicted for a crime of theft, a sex offense, or an offense that involves minors. 2) Before an employee is placed on unpaid administrative leave, the employee must be provided with a pre-determination disciplinary hearing pursuant to Policy 308 for the purpose of providing the employee with the opportunity to be heard and present information concerning whether or not there are Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 16 of 21 reasonable grounds to support the placement on unpaid administrative leave. 3) During paid administrative leave, an employee will continue to receive their regular, straight-time wages and benefits based on their position’s designated FTE. An employee eligible for holiday time and on paid administrative leave during a designated holiday will receive holiday pay for that day in lieu of pay for administrative leave. iii. Employee Required to Remain Available An employee on paid or unpaid administrative leave must remain available during their regular working hours, and be available to return to work within one (1) day if requested to do so. This means that an employee on administrative leave may not consider the leave time as vacation or personal time. The employee must provide his or her supervisor with telephone numbers where he or she can be reached during regular working hours and must promptly return calls from the supervisor or Human Resources. In addition, the employee must obtain the prior permission of the supervisor and use accrued vacation time, compensatory time, or other leave time in order to be out of contact with his or her supervisor for longer than a single workday.during regular business hours. iv. Employee Restrictions during Administrative Leave During administrative leave, an employee may not be at the work site unless contact other employees or be at the work site unless directed to do so by their supervisor. The Town reserves the right to implement other restrictions it deems appropriate. l. Bereavement Leave i. Eligibility Employees are currently eligible for bereavement leave as part of Colorado’s Healthy Families and Workplaces Act, as indicated in section 3.e.ii. In addition, Iin the event of a death in an employee’s immediate family (defined in Section iii below), the Department Director may authorize paid leave of up to 40 hours for full-time employees to manage family affairs and attend the funeral. Part-time employees may be authorized paid leave at a prorated rate of 20 hours for an employee working on average 20 – 29 hours and 30 hours for an employee working on average 30 – 39 hours by their Department Director. ii. Requesting Bereavement Leave In order to request bereavement leave, an employee shall submit a written request to his or her Department Director, who shall approve, deny, or reduce of leave requested by the employee. In authorizing any requests for bereavement leave, consideration shall be given to the distance to be travelled and personal demands placed on the employee. Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 17 of 21 iii. Immediate Family For the purposes of bereavement leave, the Town defines “Immediate Family” to include a spouse, a child, a parent, a parent in-law, a sibling, a brother or sister in- law, a grandparent, a grandchild, a stepparent, a stepchild, a stepbrother, a stepsister, a legal guardian, or a person with whom the employee shares a household with in a personal relationship. m. Domestic Violence Leave The Town complies with C.R.S. 24-34-402.7 as it relates to leave for victims of domestic violence. An employee eligible for leave under C.R.S. 24 -34-402.7 will receive up to three (3) working days of unpaid leave from work in any twelve -month period. n. Emergency Volunteer Service Leave The Town complies with C.R.S. 24-33.5-801 through C.R.S. 24-33.5-828 as it pertains to emergency volunteer service leave for employees. o. Volunteer Firefighter Leave The Town complies with C.R.S. 31-30-1131 as it pertains to the employment of volunteer firefighters. Employees who serve as volunteer firefighters for fire districts within the Park R-3 School District and Storm Mountain may be eligible for leave. Written documentation from the Fire Chief of the Fire Department must be submitted to HR. Contact Human Resources for additional information & use of leave or deduction of hours. p. Volunteer Leave The purpose is to create community engagement opportunities for Town staff that support the Estes Valley. In addition, the Town recognizes that participating in volunteer projects and encouraging philanthropy will also enrich and inspire the lives of our employees and build strong work teams. Activities performed in the use of Volunteer Leave are considered personal in nature and not representative of the Town. i. Eligibility: Eight hours is granted to all full-time and part-time employees annually. Volunteer leave is pro-rated for part-time employees (50% for 20 - 29-hour part- time employees, 75% for 30 - 39-hour part-time employees). i. ii. Ineligibility: 1) Employees are ineligible if their employment terminates for any reason. 2) If the Volunteer leave program is discontinued for any reason, all leave previously granted and unused will become null and void. 3) The Town reserves the right to modify, amend, suspend or discontinue the program at any time without prior notice. 4) The Town reserves the right to revoke previous approval if it is determined the employee is misusing the program. 4) iii. Leave Authorization: Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 18 of 21 1) Volunteer leave shall be requested in advance and is granted at the discretion of each employee’s supervisor. 2) Employees must receive the approval of their supervisor for the use of volunteer leave. It is the responsibility of the supervisor to ensure the leave approved is in compliance with the requirements of this policy. 3) Work demands shall take priority over the volunteer leave request. 4) Volunteer leave may be used individually or with other employees as a team volunteer activity. 5) Volunteer leave shall not be used in the computation of overtime and compensatory time. 6) An employee may use volunteer leave outside of their normal working hours in exchange for flexible time in the same week. As an example, if an employee wishes to use eight hours of volunteer leave on a Saturday that is outside of their normal working hours, they may, with supervisor approval, take eight hours off on another day during the same work week. 5) iv. Use of Volunteer Leave: 1) Volunteer leave must be used during the year accrued or it will be forfeited on December 31st. 2) Employees will be paid at their regular wage for volunteer leave hours. 3) Following the use of volunteer leave, the employee must enter the time into Paylocity using the Volunteer Leave code and insert a note regarding the project. 4) Examples of appropriate volunteer leave include but are not limited to: a. Working with an organization to clean up a road or trail. b. Performing restoration work in a natural area. c. Volunteering at a food bank. d. Participating in childhood mentoring or educational programs. 5) Examples of inappropriate volunteer leave include but are not limited to: a. Taking a ski vacation and charitably giving ski lessons. b. Attending your child’s PTA conference. c. Canvassing for a political campaign. d. Religious, professional, or political activities. e. Town events associated with an employee’s normal job duties per the Fair Labor Standards Act (FLSA). 6) Volunteer Leave may be used in one day or spread over the calendar year in one (1) hour increments, depending on the work needs of the employee’s department and supervisor approval. 7) Volunteer Leave shall be used for nonprofits and taxing districts within the Park R-3 School District boundary. The organization must serve the Estes Valley. 8) Situations not addressed in this policy would require the approval of the Town Administrator. q. Education Leave Eligible employees, when necessary, and upon approval of the Department Director, may be granted a maximum of four hours per week of paid educational leave to attend Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 19 of 21 classes (see Policy 305.f for more information). For the purposes of this policy, Town- sponsored and/or mandatory training is not considered education leave. r.Leave without Pay i.Eligibility Any full-time, part-time employee and contract employee in good standing is eligible for leave without pay. ii.Benefit When in the best interests of the Town and the employee, the Town Administrator may grant a leave without pay to any eligible employee for a period of up to three (3) months. Such leave shall not constitute a break in employment, and the employee shall return to his or her position at the expiration of the leave period. Temporary help may be obtained during the employee’s absence. iii.Interaction with other Benefits Annual and sick leave shall not accrue while the employee is on leave without pay. Failure to return to work at the expiration of a leave of absence shall be considered a resignation. If applicable, leave without pay may run concurrently with FMLA leave subject to required medical certification. The employee will be responsible for all insurance premiums, and must pay these in advance of leave. iv.Requesting Leave without Pay In order to request a leave without pay, an employee shall submit a written request to his or her Department Director. Requests for leave without pay will be considered in the following manner: 1)If the request is for two (2) days or less, and will not exceed the two (2) days per month limitation, the Department Director may approve, deny, or change the requested leave. 2)If the request is for three (3) or more days, or if the two (2) days per month limitation is to be exceeded, the Department Director shall forward this request to Human Resources and the Town Administrator along with a recommendation to approve, deny, or change the requested amount of leave. In this case, the Town Administrator makes the final determination on whether to approve, deny, or change the requested amount of leave without pay. Approved: _____________________________ Wendy KoenigGary Hall, Mayor _____________ Date Policy 306 – Leave 6/4/256/4/252/19/25 Revisions: 6 Town of Estes Park, Human Resources Page 21 of 21 Addendum A: Administrative Leave Form A Word Version of this Form is available on it own – HR Supervisor Resources Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 1 of 16 Effective Period: Until superceded Review Schedule: Annually Effective Date: References: Governing Policies Manual 3.2, 3.8 HUMAN RESOURCES 306 Leave 1.PURPOSE The Town recognizes and respects its employees’ need for leave time away from work. Such leave time is important in allowing employees to renew their physical and mental capabilities and remain productive. To this end, the Town strives to create and maintain a balanced work schedule for its employees by promoting quality of life through leave time. 2. POLICY In accordance with state and federal laws, the Town provides leave time to eligible employees as set forth in the following procedure. Leave accountability is the responsibility of the employee and the supervisor. 3.PROCEDURE a.Reporting Absences and Tardiness i.Expectations Employees are expected to report to their place of work every day as scheduled, unless on approved leave. Time off of any kind must be taken in accordance with this policy and other applicable Town policies. ii.Absent or Tardy Notifications Employees who will be absent or late to work must notify their immediate supervisor (or the supervisor’s designee) as soon as they learn of the need to be absent or late. Failure to provide prompt notice of an absence or tardiness is an unapproved absence and may result in disciplinary action. iii.Process for Reporting Absences or Tardiness Unless otherwise directed in written departmental work rules or as otherwise provided for in this policy, employees must notify their immediate supervisor no later than fifteen (15) minutes after the start of the employee’s work shift if they will be absent or late. When notifying the supervisor of the need to be absent or late, the employee must report: 1)The reason for the absence (or tardiness). 2)The date (or time) when the employee expects to return to work. ATTACHMENT 2 Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 2 of 16 iv. Exceptional Circumstances The Town recognizes that under exceptional circumstances, neither the employee nor someone on his or her behalf may reasonably be able to call within the time required. In such a case, the employee or representative must contact the employee’s supervisor as soon as possible after the beginning of the shift. b. Use of Leave 1) The intent of the leave types outlined in this policy are to provide employees with accrued and other leave to backfill any time away from work and complete their timecards with their normal work hours for the week, and are not to be used outside of the employee’s normal work schedule in order to create overtime. 2) As the Police Department is required to be staffed on a 24/7/365 basis, sworn officers and dispatchers may be called in for duty when on leave and may not utilize both leave and work on the same day in excess hours of a normal work day. In this circumstance the employee’s leave time would be adjusted to account for the hours worked when called in by their supervisor. (i.e., if an employee were scheduled to take 10 hours of vacation leave and got called in to work for 5 hours, their vacation time would be adjusted to 5 hours) c. Vacation Leave i. Eligibility Vacation leave is accrued by all full-time, part-time employees, and eligible contract employees. Vacation leave is pro-rated for part time employees (50% for 20-29 employees who are regularly scheduled to work 20-29 hours/week; 75% for employees who are regularly scheduled to work 30-39 hours per week) ii. Amount of Hours Earned Vacation accrual begins upon initial date of hire and hours are earned for the first two pay periods of each month according to the schedule below. If a month has three pay dates, vacation time is not accrued on the third paycheck of the month. The date of initial hire does not change with changes in employment within the Town organization (i.e., promotions and transfers). However, if an employee leaves employment with the Town, the initial date of hire will change for the purposes of vacation accrual should the employee return to work for the Town. The number of hours earned per pay period is pro-rated for eligible part-time employees, as discussed above. The maximum vacation leave carryover allowed is equal to double the amount of hours that can be earned in a year. An employee moves through the “Years of Service” brackets at the completion of the final year in the bracket. For example, an employee would move from the “0 through 2” bracket into the “3 through 5” bracket at the completion of the employee’s second year of service (next full pay period after employee has 25 months of service). Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 3 of 16 Years of Service Hours Earned per Month Maximum Carry Over iii. Amount of Hours Earned by At-Will Employees Employees defined as “At Will” are listed in Policy 301 – Employment Classification. Years of Service Hours Earned per Month Maximum Carry Over iv. Authorization of Vacation Leave 1) Vacation leave shall be requested in advance and is granted at the discretion of each employee’s supervisor. 2) Requests for vacation leave may be deferred based upon workload. Supervisors and Department Directors shall ensure that every effort is made for the employee to use vacation leave requests previously cancelled due to department workload. v. Forfeiting Vacation Leave 1) On the employee’s anniversary date (date of hire), they will forfeit any accrued vacation leave exceeding the maximum carry over articulated in Section 3.c.ii and 3.c.iii of this policy. 2) An employee may request reinstatement of forfeited accrued vacation leave of up to 80 hours for up to one (1) year from their anniversary date at the discretion of the Town Administrator. The request must justify why the employee was unable to use forfeited accrued vacation leave. All requests must be submitted within 30 days from the date accrued vacation leave was forfeited. Reinstated hours shall not be subject to payout if the employee terminates employment prior to their next anniversary date. vi. Pay Out of Vacation Leave 1) At the sole discretion of the Town Administrator, payout of an employee’s vacation leave prior to separation of employment may be approved. This is approved only in extraordinary circumstances. Such payment will be taxed at the supplemental earnings rate. Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 4 of 16 vii. Use of Vacation Leave Vacation leave shall be taken in no less than 30 minute increments. At no time may an employee have a negative vacation leave balance. viii. Separation of Employment Payout Upon separation of employment, an employee receives payment for all accrued vacation leave. The payment for accrued vacation will be based on the employee’s pay rate at the time of separation. This payment is taxed at the supplemental earnings rate. d. Holiday Leave i. Eligibility Holiday leave is granted to all full-time, part-time employees, and eligible contract employees. Holiday leave is pro-rated for part time employees (50% for employees regularly scheduled to work 20-29 hours per week; 75% for employees regularly scheduled to work 30-39 hours per week). ii. Holidays Observed Holiday leave is observed and granted for the following holidays: Nominal Date Holiday Holidays that occur on a Saturday will be observed on the preceding Friday, and those that occur on a Sunday will be observed on the following Monday, except when there is a compelling business need (i.e. time necessary to process payroll). Any exceptions to this would be approved by the Town Administrator. Notification will be provided on the Town’s annual payroll calendar. If a full-time employee is not normally scheduled to work on the day that a Town- observed holiday lands (i.e., a Friday for an employee working a 4/10 schedule), then such employee may receive one additional eight (8) hour floating holiday. Supervisors shall submit a PAF to Human Resources to request this additional Floating Holiday prior to the pay period processing. Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 5 of 16 If a full-time employee is normally scheduled to work on the day that a Town- observed holiday lands, and does not work the holiday, such employee receives eight (8) hours of holiday pay. Part-Time and eligible contract employees receive prorated holiday pay on such days as discussed above. iii. Use of Holiday Leave Holiday leave granted by the Town shall be used in the following manner: 1) Holidays must be taken unless the employee is scheduled to work by the employee’s supervisor. 2) Holidays which occur during an employee’s absence due to vacation or sickness shall not be counted as vacation or sick leave. 3) Non-exempt Employees, who are required to work on a holiday will receive pay for the hours worked as well as holiday pay. 4) Police Department will make specific arrangements for sworn exempt personnel. iv. Floating Holidays In addition to the Town-observed holidays above, employees are allotted 32 hours of floating holiday to be taken at their discretion, with supervisor approval. Floating holidays are pro-rated for employees who are regularly scheduled to work fewer than 40 hours in a week (50% for employees who are regularly scheduled to work 20-29 hours/week; 75% for employees who are regularly scheduled to work 30-39 hours/week). Floating holiday are further pro-rated for all new employees based on their start date with the Town. Floating holidays must be used during the year accrued or they will be forfeited on December 31st. Seasonal employees working an average of 20-29 hours or less per week are allotted 12 hours of Floating Holiday per seasonal contract. Seasonal employees working an average of 30 – 40 hours per week are allotted 24 Floating Holiday hours per seasonal contract. Supervisor shall designate average working hours of each seasonal employee in the initial hiring paperwork. Floating Holiday hours must be used within the contract time period, or they will be forfeited. Floating Holiday hours are not paid out upon employee separation. e. Sick Leave i. Eligibility All full-time, part-time, eligible contract and seasonal employees begin accruing paid sick leave upon hire as discussed below. Sick leave is pro-rated for part time employees (50% for employees who are regularly scheduled to work 20-29 hours/week; 75% for employees who are regularly scheduled to work 30-39 hours/week). Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 6 of 16 Sick leave is pro-rated for seasonal employees based on average working hours per week (50% for seasonal employees regularly scheduled to work 20-29 hours per week; 75% for seasonal employees regularly scheduled to work 30-40 hours per week). Supervisor shall designate average working hours of each seasonal employee in the initial hiring paperwork. If hours significantly change, notice must be given to HR through a Personnel Action Form. Part-time and seasonal employees working fewer than 20 hours per week, earn (one) 1 hour of sick leave for every 30 hours worked. ii. Amount of Hours Accrued Sick leave will be accrued at the rate of four (4) hours for the first two bi-weekly pay periods of each month (pro-rated for eligible part-time employees as discussed above). If a month has three pay dates, vacation time is not accrued on the third paycheck of the month. Sick leave accumulation is capped at 480 hours. When any employee accumulates more than 480 hours of sick leave, all excess sick leave will automatically be cleared on the anniversary date. Human Resources will convert sick leave in excess of the maximum carryover to vacation leave on a two-for-one basis following the employee’s anniversary date. For example, if on an employee’s anniversary date the employee has 500 hours of sick leave in their bank, 20 hours of sick leave will clear (taking the total to the maximum carryover of 480 hours) and 10 hours of vacation time will be added. Seasonal employees and part-time employees working 29 or fewer hours per week have a cap on sick leave at 48 hours of sick leave. Seasonal employees working 30-40 per week have a cap of 60 hours of sick leave. When any employee accumulates more than the cap of sick leave, all excess sick leave will be cleared after each pay period. Unused sick hours currently are carried over from year to year (up to 48 hours for employees working 29 or fewer hours per week and up to 60 hours for employees working 30-39 hours per week) so they can be accumulated and used when needed. Employees, however, may not use more than their applicable cap of sick leave in a year. iii. Use of Sick Leave Sick leave shall be used in the following manner: 1) Sick leave may only be used if an employee: a. has a mental or physical illness, injury, or health condition that prevents them from working. b. needs to get preventive medical care or to get a medical diagnosis, care, or treatment of any mental or physical illness, injury, or health condition. c. needs to care for a family member who has a mental or physical illness, injury, or health condition or who needs to get preventive medical care or to get a medical diagnosis, care, or treatment of any mental or physical illness, injury, or health condition. Family member for use of sick leave follows the definition in accordance with the Healthy Families Workplace Act including defining family as a person who is related to the Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 7 of 16 employee by blood, marriage, civil union, or adoption in accordance with the Healthy Families Workplace Act. d. the employee or the employee’s family member having been a victim of domestic abuse, sexual assault, or criminal harassment and needing leave for related medical attention, mental health care, or other counseling, victim services (including legal services), or relocation; e. due to a public health emergency, a public official having closed either (A) the employee’s place of business, or (B) the school or place of care of the employee’s child, requiring the employee needing to be absent from work to care for the child; f. needs to care for a family member whose school or place of care has been closed due to inclement weather, loss of power, loss of heating, loss of water, or other unexpected occurrence or event that results in the closure of the family member's school or place of care; g. needs to grieve, attend funeral services or a memorial, or deal with financial and legal matters that arise after the death of a family member; or h. needs to evacuate the employee's place of residence due to inclement weather, loss of power, loss of heating, loss of water, or other unexpected occurrence or event that results in the need to evacuate the employee's residence. i. For a Family Medical Leave Act (FMLA) qualifying event as outlined in Policy 311. j. For a single day, weather-related closure of Town facilities as determined by the Town Administrator. k. For the first 3 days of missed shifts following a qualifying workers compensation injury. 2) Vacation and compensatory time off cannot be retroactively designated as sick leave. 3) Employees who are eligible for holiday time and who are on sick leave during a designated holiday must record holiday time for that day and not sick leave. An employee who is scheduled to work on a holiday and becomes sick must record holiday time only for the day. 4) During paid sick leave under the terms of this policy, all benefits will continue as though the employee were at work. 5) Sick leave shall be taken in no less than 30-minute increments. 6) At no time may an employee have a negative sick leave balance. Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 8 of 16 iv. Notice 1) Employees who need to use sick leave should contact their supervisor within 15 minutes after the beginning of the shift each day of the absence, or within a time frame set by the employees’ Department Director. When possible, employees must include the expected duration of the absence. 2) Employees who need to be absent for a foreseeable reason must notify their supervisor as soon as the reason for the leave is scheduled. v. Reasonable Documentation 1) The Town reserves the right to require employees to provide reasonable documentation that leave is taken for a qualifying purpose in the event leave is taken or requested for four or more consecutive workdays in accordance with the Colorado Healthy Family Workplace Act (HFWA). a. Documentation shall be submitted to Human Resources. b. Documentation submitted under this Policy will be kept confidential consistent with the requirements of the HFWA. c. If the Town deems submitted documents deficient, prior to denying leave, the Town will: i. notify the employee within seven days of either receiving the documentation or the employee’s return to work (or termination of employment, if the employee does not return), and ii. provide the employee the minimum of seven days to cure the deficiency after the employee is notified that the employer deems the existing documentation inadequate. 2) At the end of any sick leave, the Town may require reasonable documentation verifying the employee’s fitness to return to work. vi. Payment upon separation A terminating employee that has completed 20 years of continuous service shall be compensated for fifty percent (50%) of their accumulated sick leave hours. Said compensation will be computed at the employee’s rate of pay at time of termination. This payment is taxed at the supplemental earnings rate. f. Family and Medical Leave Act The Town of Estes Park complies with the Family and Medical Leave Act of 1993, as amended. The Town posts the mandatory FMLA Notice and, upon hire, provides all new employees with notices required by the United States Department of Labor (DOL) on Employee Rights and Responsibility under the Family and Medical Leave Act. For more details on the Town’s compliance with FMLA, please see Policy 311. The Town of Estes Park has opted out of participating in the FAMLI program and complies with applicable provisions of Colorado Family and Medical Leave Insurance Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 9 of 16 (FAMLI). The Town posts mandatory FAMLI Notice as required by the state. For more details on the Town’s compliance with FAMLI, please see Policy 318. g. Jury Duty and Witness Appearance Leave The Town recognizes jury duty as an important civic obligation. If called to report to jury duty or required to serve on a jury, an employee will be granted the necessary time required and will be compensated at his or her regular pay rate. i. Notification If an employee is served with a summons to jury duty, the employee must inform his or her supervisor by the next regular workday and provide a copy of their summons (in electronic format or otherwise). ii. Exempt Employee Compensation Exempt employees will receive their regular wages for regularly scheduled work hours for jury duty. iii. Non-Exempt Employee Compensation Non-exempt employees will receive their regular wages for regularly scheduled work hours during each of the first three days of jury duty served during regular work hours. Thereafter, any pay they receive for jury duty is paid by the governmental entity requesting the employee to participate in the jury service. iv. Compensation Requirements The Town has no obligation to pay wages for time spent on jury duty until and unless the employee’s supervisor verifies on the Court website that the employee was on jury duty during that period. v. Return to Work Employees are expected to return to work on any day or portion of a day they are released from jury duty as reasonable. vi. Witness Appearance Leave Employees may be eligible to take time off from work for the purpose of responding to a subpoena to testify in a criminal proceeding or to participating in the preparation of a criminal proceeding in accordance with C.R.S. 24-4.1-303 subsection 8. Employees who are in custody for the crime, accused of the crime or otherwise accountable for the crime, are not eligible for time off under this policy. An employee’s as a witness for non-personal matters is considered regular work time and will be compensated accordingly. Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 10 of 16 h. Voting Leave The Town encourages all employees to fulfill their civic responsibilities and to vote in all public elections. Most employees' schedules provide sufficient time to vote either before or after working hours. Employees who have less than three consecutive hours outside of work during which the polls are open will be allowed up to two hours time off to vote, without loss of pay. Upon request, the Town will schedule the leave at the beginning or end of the employee's shift. The Town will otherwise specify when the leave may be taken. Employees must provide notice of the need for time off prior to Election Day. i. Workers’ Compensation The Town complies with all applicable federal and state laws pertaining to Workers’ Compensation. Employees who are injured on the job may be eligible for leave time and other benefits. Any employee who suffers an occupational injury must report the injury to Human Resources and follow the incident reporting policy. Questions about workers’ compensation should be directed to Human Resources. j. Military Leave i. Overview Federal law provides employees with the right to take leave to serve in the military. At the federal level, military rights are governed by the Uniformed Services Employment and Reemployment Rights Act (USERRA). The Town will follow USERRA as applicable. Employees requesting military leave under USERRA should contact Human Resources 30 days prior to potential deployment. k. Administrative Leave i. Imposition of Administrative Leave 1) All Town employees, regardless of employment category, may be placed on administrative leave at any time, with or without cause or notice. Department Directors may place an employee on Administrative Leave for a maximum of 24 hours for cases of emergency or extenuating circumstances. At the sole discretion of the Town Administrator, Administrative leave may be extended for longer than 24 hours. Placement on administrative leave is not disciplinary in nature. Circumstances under which such a leave may occur include, but are not limited to, the following: a. To make inquiries into or investigate a work-related matter; b. To remove the employee from the workplace pending a determination of job action; c. To protect the employee; d. To protect the public; e. To protect other employees or property in the workplace; or f. To further any other work-related or business-related purpose. Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 11 of 16 Unless it would harm an administrative or criminal investigation, and after consultation with Human Resources, the supervisor or manager shall place an employee on administrative leave as soon reasonably practical upon determination that such leave is appropriate under Section 306.l..1 of this policy. To place an employee on administrative leave for less than 24 hours, the Director shall notify Human Resources immediately upon taking action. For Administrative leave longer than 24 hours, the Director shall submit a Personnel Action Form to Human Resources. Upon placing an employee on administrative leave the Director shall review with the employee Paid Administrative Form (addendum A), which outlines expectations while on leave. After the Director and employee sign, a copy shall be provided to the employee, and the original should be sent to HR for retention. ii. Paid and Unpaid Administrative Leave 1) Administrative leave shall be with pay except under that following circumstances, in which case administrative leave may be without pay: a. The employee has been formally charged or indicted for a felony or misdemeanor and: i. The employee occupies a position of public trust and public visibility; or ii. The felony or misdemeanor relates to the performance of the employee’s official duties b. The employee has been formally charged or indicted for a crime of theft, a sex offense, or an offense that involves minors. 2) Before an employee is placed on unpaid administrative leave, the employee must be provided with a pre-disciplinary hearing pursuant to Policy 308 for the purpose of providing the employee with the opportunity to be heard and present information concerning whether or not there are reasonable grounds to support the placement on unpaid administrative leave. 3) During paid administrative leave, an employee will continue to receive their regular, straight-time wages and benefits based on their position’s designated FTE. An employee eligible for holiday time and on paid administrative leave during a designated holiday will receive holiday pay for that day in lieu of pay for administrative leave. iii. Employee Required to Remain Available An employee on paid or unpaid administrative leave must remain available during their regular working hours, and be available to return to work within one (1) day if requested to do so. This means that an employee on administrative leave may not consider the leave time as vacation or personal time. The employee must provide his or her supervisor with telephone numbers where he or she can be reached during regular working hours and must promptly return calls from the supervisor or Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 12 of 16 Human Resources. In addition, the employee must obtain the prior permission of the supervisor and use accrued vacation time, compensatory time, or other leave time in order to be out of contact with his or her supervisor during regular business hours. iv. Employee Restrictions during Administrative Leave During administrative leave, an employee may not be at the work site unless directed to do so by their supervisor. The Town reserves the right to implement other restrictions it deems appropriate. l. Bereavement Leave i. Eligibility Employees are currently eligible for bereavement leave as part of Colorado’s Healthy Families and Workplaces Act, as indicated in section 3.e.ii. In addition, in the event of a death in an employee’s immediate family (defined in Section iii below), the Department Director may authorize paid leave of up to 40 hours for full-time employees to manage family affairs and attend the funeral. Part-time employees may be authorized paid leave at a prorated rate of 20 hours for an employee working on average 20 – 29 hours and 30 hours for an employee working on average 30 – 39 hours by their Department Director. ii. Requesting Bereavement Leave In order to request bereavement leave, an employee shall submit a written request to his or her Department Director, who shall approve, deny, or reduce of leave requested by the employee. In authorizing any requests for bereavement leave, consideration shall be given to the distance to be travelled and personal demands placed on the employee. iii. Immediate Family For the purposes of bereavement leave, the Town defines “Immediate Family” to include a spouse, a child, a parent, a parent in-law, a sibling, a brother or sister in- law, a grandparent, a grandchild, a stepparent, a stepchild, a stepbrother, a stepsister, a legal guardian, or a person with whom the employee shares a household with in a personal relationship. m. Domestic Violence Leave The Town complies with C.R.S. 24-34-402.7 as it relates to leave for victims of domestic violence. An employee eligible for leave under C.R.S. 24-34-402.7 will receive up to three (3) working days of unpaid leave from work in any twelve-month period. n. Emergency Volunteer Service Leave The Town complies with C.R.S. 24-33.5-801 through C.R.S. 24-33.5-828 as it pertains to emergency volunteer service leave for employees. Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 13 of 16 o. Volunteer Firefighter Leave The Town complies with C.R.S. 31-30-1131 as it pertains to the employment of volunteer firefighters. Employees who serve as volunteer firefighters for fire districts within the Park R-3 School District and Storm Mountain may be eligible for leave. Written documentation from the Fire Chief of the Fire Department must be submitted to HR. Contact Human Resources for additional information & use of leave or deduction of hours. p. Volunteer Leave The purpose is to create community engagement opportunities for Town staff that support the Estes Valley. In addition, the Town recognizes that participating in volunteer projects and encouraging philanthropy will also enrich and inspire the lives of our employees and build strong work teams. Activities performed in the use of Volunteer Leave are considered personal in nature and not representative of the Town. i. Eligibility: Eight hours is granted to all full-time and part-time employees annually. Volunteer leave is pro-rated for part-time employees (50% for 20 - 29-hour part- time employees, 75% for 30 - 39-hour part-time employees). ii. Ineligibility: 1) Employees are ineligible if their employment terminates for any reason. 2) If the Volunteer leave program is discontinued for any reason, all leave previously granted and unused will become null and void. 3) The Town reserves the right to modify, amend, suspend or discontinue the program at any time without prior notice. 4) The Town reserves the right to revoke previous approval if it is determined the employee is misusing the program. iii. Leave Authorization: 1) Volunteer leave shall be requested in advance and is granted at the discretion of each employee’s supervisor. 2) Employees must receive the approval of their supervisor for the use of volunteer leave. It is the responsibility of the supervisor to ensure the leave approved is in compliance with the requirements of this policy. 3) Work demands shall take priority over the volunteer leave request. 4) Volunteer leave may be used individually or with other employees as a team volunteer activity. 5) Volunteer leave shall not be used in the computation of overtime and compensatory time. 6) An employee may use volunteer leave outside of their normal working hours in exchange for flexible time in the same week. As an example, if an employee wishes to use eight hours of volunteer leave on a Saturday that is outside of their normal working hours, they may, with supervisor approval, take eight hours off on another day during the same work week. iv. Use of Volunteer Leave: Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 14 of 16 1) Volunteer leave must be used during the year accrued or it will be forfeited on December 31st. 2) Employees will be paid at their regular wage for volunteer leave hours. 3) Following the use of volunteer leave, the employee must enter the time into Paylocity using the Volunteer Leave code and insert a note regarding the project. 4) Examples of appropriate volunteer leave include but are not limited to: a. Working with an organization to clean up a road or trail. b. Performing restoration work in a natural area. c. Volunteering at a food bank. d. Participating in childhood mentoring or educational programs. 5) Examples of inappropriate volunteer leave include but are not limited to: a. Taking a ski vacation and charitably giving ski lessons. b. Attending your child’s PTA conference. c. Canvassing for a political campaign. d. Religious, professional, or political activities. e. Town events associated with an employee’s normal job duties per the Fair Labor Standards Act (FLSA). 6) Volunteer Leave may be used in one day or spread over the calendar year in one (1) hour increments, depending on the work needs of the employee’s department and supervisor approval. 7) Volunteer Leave shall be used for nonprofits and taxing districts within the Park R-3 School District boundary. The organization must serve the Estes Valley. 8) Situations not addressed in this policy would require the approval of the Town Administrator. q. Education Leave Eligible employees, when necessary, and upon approval of the Department Director, may be granted a maximum of four hours per week of paid educational leave to attend classes (see Policy 305.f for more information). For the purposes of this policy, Town- sponsored and/or mandatory training is not considered education leave. r. Leave without Pay i. Eligibility Any full-time, part-time employee and contract employee in good standing is eligible for leave without pay. ii. Benefit When in the best interests of the Town and the employee, the Town Administrator may grant a leave without pay to any eligible employee for a period of up to three (3) months. Such leave shall not constitute a break in employment, and the employee shall return to his or her position at the expiration of the leave period. Temporary help may be obtained during the employee’s absence. Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 15 of 16 iii. Interaction with other Benefits Annual and sick leave shall not accrue while the employee is on leave without pay. Failure to return to work at the expiration of a leave of absence shall be considered a resignation. If applicable, leave without pay may run concurrently with FMLA leave subject to required medical certification. The employee will be responsible for all insurance premiums, and must pay these in advance of leave. iv. Requesting Leave without Pay In order to request a leave without pay, an employee shall submit a written request to his or her Department Director. Requests for leave without pay will be considered in the following manner: 1) If the request is for two (2) days or less, and will not exceed the two (2) days per month limitation, the Department Director may approve, deny, or change the requested leave. 2) If the request is for three (3) or more days, or if the two (2) days per month limitation is to be exceeded, the Department Director shall forward this request to Human Resources and the Town Administrator along with a recommendation to approve, deny, or change the requested amount of leave. In this case, the Town Administrator makes the final determination on whether to approve, deny, or change the requested amount of leave without pay. Approved: _____________________________ Gary Hall, Mayor _____________ Date Policy 306 – Leave 6/4/25 Revisions: 6 Town of Estes Park, Human Resources Page 16 of 16 Addendum A: Administrative Leave Form A Word Version of this Form is available on it own – HR Supervisor Resources PUBLIC WORKS Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Brian Berg, Parks Supervisor David Greear, Public Works Director Date: June 10, 2025 RE: 2025 Art in Public Places (AIPP) Artwork Donation from Sister Cities for a Peace Pole and Interpretive Sign. (Mark all that apply) ☐ PUBLIC HEARING ☐ ORDINANCE ☐ LAND USE ☐ CONTRACT/AGREEMENT ☐ RESOLUTION ☒ OTHER______________ QUASI-JUDICIAL ☐ YES ☒ NO Objective: Public Works staff requests Town Board consideration to accept a Sister Cities Peace Pole and 50 percent of the cost of an interpretive sign from the Estes Park Sister Cities Association as required by Policy 880 Public Art. Present Situation: Estes Park Sister Cities Association through the Parks Division has submitted a 2025 Art in Public Places (AIPP) Artwork Donation Form for the Peace Pole and 50 percent of the cost of an interpretive sign. The location suggested by the donor and staff is the new park area between Moraine Ave and Riverside Dr, just south of the Snowy Peaks Winery. There is currently no recognition of the Sister Cities program in the Town’s parks. Proposal: The Estes Park Sister Cities Association’s Public Recognition Proposal and the associated AIPP Donation Form provides a full description of the peace pole and indicates the donor’s willingness to pay for the cost of the peace pole and requests a 50/50 split for the cost of the interpretive sign with the Town. The Town’s 50 percent split of approximately $500 is anticipated to be covered by the Mayor through the Mayor’s fund. The association has requested the Town’s Public Works Department install the donations. Staff requests approval of the wording of the pole and interpretive sign before manufacturing occurs. Advantages: ● Promotes the Sister Cities program in the new park area created by the Loop construction. ● Educates residents and guests of our long history with our sister city. Disadvantages: ● The Town’s Public Works Department would need to install and maintain the donation. ● The total cost of the signs and installation is not fully covered with this donation, and the association requested a 50/50 split for the cost of the interpretive sign which will be covered by the Mayor’s fund in the amount of approximately $500. Action Recommended Public Works staff request that the Town Board consider acceptance of this donation. Finance/Resource Impact: Approximately $500.00 from the mayor's fund. Level of Public Interest There is a modest level of public interest in this proposal. Sample Motion: I move for the approval/denial of the 2025 Art in Public Places (AIPP) Artwork Donation from Sister Cities for a Peace Pole and Interpretive Sign, along with approval of the wording of the pole and sign. Attachments: 1. Estes Park Sister Cities Association’s Public Recognition Proposal 2. AIPP Artwork Donation Form 3. LINK - Policy 880 Public Art Estes Park Sister Cities Association Public Recognition Proposal March 17, 2025 Phase One: “Peace” Pole ATTACHMENT 1 EPSCA will contract with Smith Sign Studio to create four 3.5” x 35” plexiglass panels which will be attached to 4 sides of a 4x4” cedar/redwood 8’ post. Each panel will include words and symbols (logo, flag) in color. Proposed words inscribed are Estes Park, Colorado Sister Cities International Monteverde, Costa Rica Pura Vida! The concept is a “peace pole” similar to the one currently installed next to the Visitor Center. Cost estimate is less than $400 ($310 plus post). Our preferred location is on the south side of the main library entrance. It could be installed this spring and then integrated into the library’s plan for a seating area when their fundraising is completed. Parks Department Director, Brian Berg, has offered to install the post. Phase Two: Interpretive Sign While an “interpretive” sign is more costly than a “peace” pole, EPSCA would like to have one like the ones pictured above near the installed “peace” pole to educate both residents and visitors about our Sister City relationship. A colorful board will include text about our history, mission and activities, photos of youth exchanges, official ceremonies and scenic views and relevant symbols (logos, flags, town seals) and artistic drawings of nature/wildlife characteristic of both communities. We have an estimate of $1000 from FastSigns in Longmont for such a sign. We propose that the Town and EPSCA split this cost. The sign could be installed later this year or next. Respectfully submitted by Barbara Werner and Ken Czarnowski On behalf of the EPSCA Board of Directors TOWN OF ESTES PARK ARTWORK DONATION FORM Thank you for your interest in donating a work of art to the Town of Estes Park. Art in Public Places is a vital component to the beauty and quality of life in our community. Please complete the information below to facilitate a thorough review of the proposed donation. In order to ensure the highest standards, aesthetic consistency, and proper maintenance, the decision to accept the donation rests with the Public Works Department. Public Works staff reserve the right to move or remove the piece from the permanent collection, if that becomes necessary, in the future. Please submit with this form: 1. Photographs or detailed drawings of the artwork 2. Documentation authenticating the purchase price or appraised value General Information Donor name (Individual/Organization/Business): Contact person (if different from above): Mailing Address: Phone Number & Email Address: Information About the Artwork Title of the Artwork: Name of the Artist: Mailing Address of Artist: Estes Park Sister Cities Barbara Werner and Ken Czarnowski barbarawer@gmail.com kenczarnowski@hotmail.com Sister Cities Peace Pole and Informational Sign Smith Signs (contractor) ATTACHMENT 2 _______________ _______________ _______________ Description of media or materials used or to be used in artwork: Proposed Location of Artwork: Special Instructions (if any): When is the artwork available for installation? Year Completed: Purchase Price: Current Value: Dimensions: _______________ Weight: _______________ Long-term maintenance required: ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Does donation include the cost of site preparation, installation costs, concrete pad or pedestal (if necessary), or does it include money for these costs? YES NO If yes, please provide proposed budget amount: _______________ The undersigned is the owner of the artwork, free of all liens and encumbrances, and has the right to make this agreement. The undersigned herby agrees to donate the above described art work, with the following additional conditions (if any): Donor Signature & Date (Please print name after signature) Return this form and supporting documents to: Town of Estes Park Public Works Department 170 MacGregor Ave PO Box 1200 Estes Park, CO 80517 publicworks@estes.org Plexiglass peace pole and metal sign with metal sign holder Concrete bump out along the trail in the new pocket park between Morian Ave and Riverside Dr. June 2025 TBD TBD TBD TBD Document completed by the Parks Division Instalation to be done by the Public Works Deparment. Annual cleaning. Possible replacement of the sign for weathering in the future. XXXX TOWN ADMINISTRATOR’S OFFICE To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Carlie Bangs, Housing & Childcare Manager Scott Moulton, EPHA Executive Director Pete Levine, EPHA Real Estate Development Director Date: June 10, 2025 RE: Updates on Workforce Housing Development at Fish Hatchery Property Objective: To provide an update on the predevelopment work and proposed design for workforce housing on the Town-owned Fish Hatchery property. This update is not connected to any particular development application, and to date no pending development applications on the Fish Hatchery property have been submitted. While the Estes Park Housing Authority is acting as the developer, the Town as landowner provides high-level guidance to inform the design of the development. At this stage, the Board of Trustees may provide direction and feedback that may be incorporated into future development applications. At a later date and after several more process steps, the Board may also need to make quasi-judicial decisions on those development applications. Present Situation: In 2022, a 21.8-acre portion of the Town-owned property known as the Fish Hatchery was rezoned to RM-Multi Family Residential to accommodate the development of workforce housing on the site. In 2023, the Town partnered with the Estes Park Housing Authority (EPHA) to lead development efforts. In 2024, through an MOU with EPHA and with funds received by Larimer County, design and predevelopment work began in earnest with a hired architect and planning team led by consultant group Pel Ona. Proposal: The Estes Park Housing Authority and the Pel Ona team propose a community-focused workforce housing development at the Fish Hatchery property that incorporates the local history and culture of the site, the natural environment, and the housing needs of working families in the Estes Valley. Advantages: • Development of the site as proposed would increase the number of available workforce housing units in the Estes Valley. • The provision of workforce housing serve as a recruitment and retention tool for community staffing needs. • The large, Town-owned parcel is mostly vacant and is unlikely to be developed solely for Town of Estes Park use. • Development would result in the extension of infrastructure closer to the boundary of Town limits. Disadvantages: • Potential impacts to the surrounding neighborhood and RMNP, presumably with increased traffic and noise. • The subdividing, rezoning, and development of the property will change how the site can be used, including the potential for Town of Estes Park government uses. Action Recommended: None. Finance/Resource Impact: Estes Park Housing Authority directs expenditures associated with the predevelopment of the Fish Hatchery Workforce Housing project. Larimer County has provided $2 million towards this project. Level of Public Interest High. Attachments: 1. LINK - Fish Hatchery Neighborhood Design Proposal – Estes Park Housing Authority PUBLIC COMMENT RECEIVED ON 6/10/2025 Board of Trustees Public Comment Name: Rod Morten Stance on Item: Against Agenda Item Title: WORKFORCE HOUSING DEVELOPMENT AT FISH HATCHERY PROPERTY. Public Comment: Against project for following reasons: 1. Traffic study that was completed was not adequate. If you add 100 structures to site without re-doing the existing exits and entrances you will be putting residents in jeopardy in the event of fire/flood. 2. Concern for adding units and impact on infrastructure -ie water/sewer 3. Impact on eco systems-wetlands, migration paths, river; night sky, etc 4. Site is too far away from town, ie-where people work and schools. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering FISH HATCHERY WORKFORCE & AFFORDABLE HOUSING SM UPDATED 2025-06-06 P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering RECENT HISTORY JAN 2016 Estes Park Area Housing Needs Assessment completed. Town of Estes Park and developers held 2 public meetings offering the opportunity to share info about project site and early phases of planning. JAN 2022 Conversation continues on Development Agreement. Public meeting held at Fish Hatchery site. JUN 2022 Another public meeting to provide neighbors to learn about proposed rezoning of the site from Accommodations to Multi-Family Residential. JUL 2022 Town of Estes Park approved Multi-Family Residential rezoning of site. OCT 2022 Estes Valley Housing Needs Assessment & Strategic Plan completed. JAN 2023 Town of Estes Park partners with the Estes Park Housing Authority to move this project forward and explore development potentially public-owned workforce housing. JUL 2023 AmericaWest Housing Solutions is unable to reach agreement with the Town after 2 years. OCT 2023 JUL 2021 Town of Estes Park entered into Exclusive Negotiation Agreement with AmericaWest Housing Solutions and Consolidated Housing Solutions as developer of Fish Hatchery property. PROJECT TIMELINE CB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering PREVIOUS DEVELOPER PLAN FROM 2022 *not the current proposal Traffic and Parking • Need a traffic light at Highway 34 • Improve access roads • Direct traffic off Fish Hatchery Rd • Multiple access points needed • Provide better public transportation • Maintain privacy on E boundary • Parking • Sidewalk expansion needs Environment • Stormwater runoff • Noise and light pollution • Buffering and setbacks from surrounding properties • Fire safety – fire evacuation and wildfire • Impacts on river - flooding, fishing, wildlife Recreation • Existing recreation trail usage during construction • Trail connections to Fall River Trail • Concern with adjacent campground Workforce and Affordability • Prioritize who will live in the community, and who are in the houses now • Restrictions in place to ensure workforce will live there • Interest in different scales of units and ownership opportunities • Seasonal housing options Opportunities for other services • Childcare • Police • Schools Overall concerns with density and number of units PUBLIC FEEDBACK FROM 2022 PLAN PROJECT TIMELINE Not to Scale N PL P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering Estes Park Fish Hatchery Neighborhood Town Board Presentation - June 10, 2025 PROJECT TIMELINE - COMMUNITY ENGAGEMENT OPPORTUNITIES AND SUBMITTALS COMMUNITY ENGAGEMENT OPPORTUNITIES SUBMITTALS NEIGHBORHOOD OUTREACH NEIGHBORHOOD MEETING #1 TOWN BOARD UPDATE NEIGHBORHOOD MEETING #2 PLANNING COMMISSION MEETING BOARD OF TRUSTEES MEETING BOARD OF TRUSTEES MEETING SKETCH PLAN DEVELOPMENT PLAN Survey Results Available esteshousing.org Info Available at esteshousing.org PRELIMINARY SUBDIVISION PLAT PRELIMINARY SUBDIVISION PLAT FINAL SUBDIVISION PLAT COMMUNITY SURVEY TODAY! EVACUATION STRATEGIES MEETING PROJECT TIMELINE PL P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering COMMUNITY SURVEY RESULTS SURVEY PURPOSE Gather community input on workforce housing needs, development priorities, and appropriate development for this site TOTAL RESPONSES 345 total responses collected ensuring statistically significant insights KEY INSIGHTS • Prioritize walking & biking connectivity • Preserve & celebrate site history • Maintain natural buffers & wildlife corridors • Incorporate mountain modern architecture • Balance small private yards and shared outdoor spaces • Address traffic & emergency preparedness COMMUNITY SURVEY - INTRODUCTION PL P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering COMMUNITY SURVEY RESULTS WHO PARTICIPATED IN THE SURVEY? COMMUNITY SURVEY - DEMOGRAPHICS JB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering COMMUNITY SURVEY RESULTS WHAT ARCHITECTURAL STYLES DOES THE COMMUNITY WANT TO SEE? COMMUNITY SURVEY - PREFERENCES & DESIGN VISION JB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering COMMUNITY SURVEY RESULTS WHAT SITE AMENITIES DOES THE COMMUNITY WANT TO SEE? COMMUNITY SURVEY - PREFERENCES & DESIGN VISION JB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering COMMUNITY SURVEY RESULTS WHAT AMENITIES ARE THE MOST IMPORTANT? COMMUNITY SURVEY - KEY DEVELOPMENT PREFERENCES JB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering COMMUNITY SURVEY RESULTS HISTORICAL & ENVIRONMENTAL INTEGRATION COMMUNITY SURVEY - CONCLUSION JB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering COMMUNITY SURVEY RESULTSCOMMUNITY SURVEY - CONCLUSION JB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering TOPICS RAISED AT NEIGHBORHOOD OUTREACH MTG COMMUNITY SURVEY CONCLUSIONSFEEDBACK FROM 2022 PLAN LIMITATIONS & OPPORTUNITIES • Environment • Traffic, Parking, & Transportation • Workforce Needs & Affordability • Recreation • Opportunities for Other Services • Timing • Environment • Emergency Response • Traffic, Parking, & Transportation • Quality of the Neighborhood • Workforce Needs & Affordability • Density • Maintains Natural & Wildlife Corridors • Addresses Traffic & Emergency Preparedness • Prioritizes Walking & Biking Connectivity • Preserves & Celebrates Site History • Incorporates Mountain Modern Architecture • Balances Private & Shared Outdoor Spaces PL P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering Estes Park Fish Hatchery Neighborhood Town Board Presentation - June 10, 2025 CHART OF TOPICS OF FOCUS & PROJECT CONSULTANTS Traffic EngineerDELICH ASSOC Traffic Study CDOT Coordination Multi-Use Path Extension Coord. Public Transportation TOWN BUS DEPT, SCHOOL TRANSP DEPT Park Access NATIONAL PARK SERVICE Wildfire MitigationDELICH ASSOC Flood Plain Delineation MARCIN ENG Geological EngineerKUMAR Evacuation PlanTOWN STAFF, FIRE DEPT, POLICE DEPT Wildlife ReportDARCY TIGLAS Dark Sky CompliancePEL-ONA Fish Hatchery BldgSTATE HISTORIC PRESERV OFFICE Class III Cultural Resource Survey Neighborhood Outreach PEL-ONA 1st Neighborhood Meeting PEL-ONA 2nd Neighborhood Meeting PEL-ONA Public Comment @ Plng Comm & Council PEL-ONA Evacuation PlanNATIONAL PARK SERVICE Evacuation PlanTOWN OF ESTES PARK Wetland DelineationWater System EngineeringAQUAWORKS WUI StandardsTOWN STAFF Wildland Urban Interface MgmtWHITE RIVER CONSULTING MIGRATORY PATTERNS & HABITAT EVACUATIONGEOLOGYFLOODINGFIRE WILDLIFE & TRANQUILITY CULTURAL & BLDG HISTORY NATURE & WILDLIFEHAZARDSTRAFFIC PUBLIC ENGAGE Public Survey SCJ LIMITATIONS & OPPORTUNITIES PL P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering PROJECT OVERVIEW & SITE PLAN NOT TO SCALE N CONTEXT DIAGRAM ROCKY MOUNTAIN NATIONAL PARK ROCKY MOUNTAIN NATIONAL PARK EXISTING DEVELOPMENT EXISTING DEVELOPMENT PROPOSED DEVELOPMENT FISH HATCHERY SITE R-M REZONE EXISTING NATIVE OPEN SPACE EXISTING NATIVE OPEN SPACE EXISTING NATIVE OPEN SPACE EXISTING NATIVE OPEN SPACE JB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering Slope is one of the most important considerations when determining locations and types of development. The green area shown above are suitable for larger buildings such as apartments. The yellow and orange areas are better suited for townhomes or small single-family homes that can step with grade. The solid red areas could be difficult to develop. Site Boundary < 8% Slope: Ideal for development and ADA circulation 8-16% Slope: Requires some special building types, low walls, and some steps/ramps 6-24% Slope: Requires mostly special building types, taller walls, and more steps/ramps > 24% Slope: Development is challenging and can be expensive Scale: 1” = 400’ N FALL RIVE R R O A D / H W Y 3 4 FALL RIV E R FISH H A T C H E R Y R O A D TOPOGRAPHY / SLOPE ANALYSIS PROJECT OVERVIEW & SITE PLAN PL P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering FALL RIVE R R O A D / H W Y 3 4 FALL RIV E R FISH H A T C H E R Y R O A D NATIONAL PARK GATEWAY STABLES Site Boundary (75 +/- acres) Project Area (21.8 acres) Multi-Family Residential RM Zoning (2022) Scale: 1” = 400’ N A A FALL RIVER VISITOR CENTER B B ASPENGLEN CAMPGROUND C C O’CONNOR PAVILION D D FALL RIVER E E HARMONY FOUNDATION F F ESTES VALLEY MEMORIAL GARDENS G G SITE, PROJECT AREA & ZONING PROJECT OVERVIEW & SITE PLAN PL P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering This 75-acre parcel of land has multiple structures including the Fall River Hydroplant museum, picnic shelter, several storage buildings, and houses. These houses are currently used for transitional and long-term housing opportunities for Town employees. REPURPOSE TO EPHA LEASING BUILDING FISH HATCHERY BUILDING FALL RIVER HYDROPLANT/MUSEUM - CONTRIBUTING NATIONAL REGISTER OF HISTORIC PLACES Site Boundary Buildings to be removed from site (potentially) Buildings to stay on site (potentially) NProject Area ED A OPERATOR’S COTTAGE #1 - CONTRIBUTING B OPERATOR’S COTTAGE #2 - NON-CONTRIBUTING C D F E F F F A B C Scale: 1” = 400’GATEKEEPER’S COTTAGE D FALL RIVE R R O A D / H W Y 3 4 FALL RIV E R FISH H A T C H E R Y R O A D EXISTING BUILDINGS F PROJECT OVERVIEW & SITE PLAN PL P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering Downtown Estes Park is approx. 4.5 miles east of the site, a 9-minute drive, and 20 minutes by bike. A free shuttle bus (the Gold Route) operates daily from May to October. FALL RIVER VISITOR CENTER McGREGOR MTN LODGE FISH HATCHERY ROAD Existing Multi-Use Trail MULTI-USE TR A I L T O DOWNTOWN E S T E S P A R K MULTI-USE TRAIL TO ASPENGLEN CAMPGROUND SITE ACCESS POINTS FROM US 34 Vehicular Site Access Points Scale: 1” = 400’ N RIVERS I D E D R Construction downtown may aect parking areas and availability. For updates, please visit DowntownEstesLoop.com/Project-Updates 1 9 am – 9 pm MAY 24 - OCTOBER 20: DAILY THE TROLLEY TRAVELS ALONG THE ROUTE AS TRAFFIC ALLOWS. APPROX. EVERY 20–30 MINUTES 9 am — 9 pm E. RIVERSIDE & ROCKWELL 9 am – 9 pm JUL 1 - SEPT 2: DAILY JUL 1 - SEPT 2: DAILY JUL 1 - SEPT 2: DAILY JUL 1 - SEPT 2: DAILY SEPT 7 - SEPT 29: SAT & SUN SEPT 7 - SEPT 29: SAT & SUN SEPT 7 - SEPT 29: SAT & SUN SEPT 7 - SEPT 29: SAT & SUN 9 am – 9 pm WAPITI PUB/NICKY'S :22 :52 :32 :11 :41 :46 :18 :48 :19 :49 :20 :50 :21 :51 :05 :35STANLEY HOME EAST RIVERSIDE & ROCKWELL STREET :39 RIDGELINE HOTEL (HOLIDAY INN) :31 :40 9 am – 9 pm RIVER S I D E D R ROCKWELL ST. Construction downtown may aect parking areas and availability. For updates, please visit DowntownEstesLoop.com/Project-Updates 1 9 am – 9 pm MAY 24 - OCTOBER 20: DAILY THE TROLLEY TRAVELS ALONG THE ROUTE AS TRAFFIC ALLOWS. APPROX. EVERY 20–30 MINUTES 9 am — 9 pm E. RIVERSIDE & ROCKWELL 9 am – 9 pm JUL 1 - SEPT 2: DAILY SEPT 7 - SEPT 29: SAT & SUN 9 am – 9 pm WAPITI PUB/NICKY'S :22 :52 :32 :11 :41 :46 :18 :48 :19 :49 :20 :50 :21 :51 :05 :35STANLEY HOME 9 am – 9 pm ESTES PARK SHUTTLE MAP Site Boundary US 34 Estes Park Shuttle Gold Route Estes Park Shuttle Stop to Downtown Estes Park to Roc k y M o u n t a i n N a t i o n a l P a r k Pedestrian Path FALL RIVE R R O A D / H W Y 3 4 FALL RIV E R FISH H A T C H E R Y R O A D Pedestrian Site Access Points TRANSPORTATION PROJECT OVERVIEW & SITE PLAN A traffic study analyzed intersection performance at key intersections with Fall River Road. RP P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering FALL RIVER VISITOR CENTER McGREGOR MTN LODGE FISH HATCHERY ROADMULTI-USE TR A I L T O DOWNTOWN E S T E S P A R K MULTI-USE TRAIL TO ASPENGLEN CAMPGROUND Scale: 1” = 400’ N A traffic study analyzed intersection performance at key intersections with Fall River Road. to Downtown Estes Park to Roc k y M o u n t a i n N a t i o n a l P a r k FALL RIVE R R O A D / H W Y 3 4 FALL RIV E R FISH H A T C H E R Y R O A D US 34 INTERSECTION ANALYSIS #1 #2 SITE ACCESS POINTS FROM HWY 34 #1 #2 PROJECT OVERVIEW & SITE PLAN #1 #1 #2 Existing Multi-Use Trail Vehicular Site Access Points Site Boundary US 34 Estes Park Shuttle Gold Route Estes Park Shuttle Stop Pedestrian Path Pedestrian Site Access Points SITE ACCESS POINTS FROM US 34 MD P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering PREVIOUS DEVELOPER PLAN FROM 2022 *not the current proposal PROJECT OVERVIEW & SITE PLAN RP P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering FISH HATCHERY RD FALL RIVER FALL RIVER RD The gradation of density across the site intends to address the existing adjacent features. Higher density is discreetly tucked into the hillside with apartments concealed at the center of the site and townhomes, duplexes and single family homes addressing the water’s edge and eastern lot line. A system of green courts abut the river’s edge contributing to the network of trails and open space and allowing all community members access to the site’s natural amenities. Existing wetlands are scattered about the property. The street and block layout is organized to avoid the ecologically rich areas while allowing homes to face onto them with appropriate setbacks. Existing trees are preserved throughout the site. The general landscaping for the site is natural and aims to preserve existing vegetation. Areas that have lawn will be limited to select common outdoor spaces such as green courts and the central park. The site plan is organized to work with the steeply sloping topography with a system of streets, alleys and open spaces. Building types offer a diversity of housing options, tucking into hillsides, stepping with grade, and offering outdoor amenities on flatter lots. Double-loaded corridor apartments are at the northwest and southeast corners of this block. These two-story structures have parking concealed at the interior of the block under the building and in the parking pool. Uphill 1-car garage townhomes are built into the hillside along the northern hillside of the property. Historic Fall River Hydroplant O’Connor Pavilion A cul-de-sac at the eastern edge of the property is surrounded by single family homes. FISH HATCHERY RD The majority of the neighborhood has homes that are rear-loaded with front porches that prioritize neighborly interactions. Streets are designed with detached sidewalks and parking on one side. Neighborhood access to the river will be limited to specific areas. Native vegetation and habitat will be preserved along the entirety of both northern and southern banks. Visitors to the museum have access to parking at the looping road in front of the museum. When entering from the western access to the site off of Fall River Road, visitors will be greeted by a pocket park with the terminated view that highlights a neighborhood pavilion and provides access to the edge of Fall River. The multi-use path veers off of Fish Hatchery Road and swings close to the river near the museum. It is designed to avoid pedestrian-vehicle conflict and to highlight the museum. A neighborhood park is central to the site. It provides outdoor space for residents and is large enough to throw a frisbee or kick a ball. The southern edge of the park is defined by the multi-use path and buffered by native the vegetation of the nearby wetlands. Stanley Hotel Landmark District Boundary Stormwater detention is located at low points of the site. Pedestrian access from the neighborhood to the Visitor Center and other facilities at the plaza will extend from the sidewalk system on Fish Hatchery Road to the northwest. Scale: 1” = 200’ N LEGEND # OF UNITS Existing Structures Backyard Single Family Home 5 Attached Garage Single Family Home 2 Backyard Duplex 4 Attached Garage Duplex 6 Backyard Townhome 6 Attached Garage Townhome 4 Compact Townhome 8 Uphill 1-Car Garage Townhome 22 4-Unit Walk-Up Apartment 36 Apartment 27 TOTAL NUMBER OF UNITS 120 Site Boundary Multi-Use Path Sidewalks & Trails SITE PLAN - FIRST DRAFT PROJECT OVERVIEW & SITE PLAN RP P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering FISH HATCHERY RD FALL RIVER FALL RIVER RD The gradation of density across the site intends to address the existing adjacent features. Higher density is discreetly tucked into the hillside with apartments concealed at the center of the site and townhomes, duplexes and single family homes addressing the water’s edge and eastern lot line. A system of green courts abut the river’s edge contributing to the network of trails and open space and allowing all community members access to the site’s natural amenities. Existing wetlands are scattered about the property. The street and block layout is organized to avoid the ecologically rich areas while allowing homes to face onto them with appropriate setbacks. Existing trees are preserved throughout the site. The general landscaping for the site is natural and aims to preserve existing vegetation. Areas that have lawn will be limited to select common outdoor spaces such as green courts and the central park. The site plan is organized to work with the steeply sloping topography with a system of streets, alleys and open spaces. Building types offer a diversity of housing options, tucking into hillsides, stepping with grade, and offering outdoor amenities on flatter lots. Double-loaded corridor apartments are at the northwest and southeast corners of this block. These two-story structures have parking concealed at the interior of the block under the building and in the parking pool. Uphill 1-car garage townhomes are built into the hillside along the northern hillside of the property. Historic Fall River Hydroplant O’Connor Pavilion A cul-de-sac at the eastern edge of the property is surrounded by single family homes. FISH HATCHERY RD The majority of the neighborhood has homes that are rear-loaded with front porches that prioritize neighborly interactions. Streets are designed with detached sidewalks and parking on one side. Neighborhood access to the river will be limited to specific areas. Native vegetation and habitat will be preserved along the entirety of both northern and southern banks. Visitors to the museum have access to parking at the looping road in front of the museum. When entering from the western access to the site off of Fall River Road, visitors will be greeted by a pocket park with the terminated view that highlights a neighborhood pavilion and provides access to the edge of Fall River. The multi-use path veers off of Fish Hatchery Road and swings close to the river near the museum. It is designed to avoid pedestrian-vehicle conflict and to highlight the museum. A neighborhood park is central to the site. It provides outdoor space for residents and is large enough to throw a frisbee or kick a ball. The southern edge of the park is defined by the multi-use path and buffered by native the vegetation of the nearby wetlands. Stanley Hotel Landmark District Boundary Stormwater detention is located at low points of the site. Pedestrian access from the neighborhood to the Visitor Center and other facilities at the plaza will extend from the sidewalk system on Fish Hatchery Road to the northwest. Scale: 1” = 200’ N LEGEND # OF UNITS Existing Structures Backyard Single Family Home 5 Attached Garage Single Family Home 2 Backyard Duplex 4 Attached Garage Duplex 6 Backyard Townhome 6 Attached Garage Townhome 4 Compact Townhome 8 Uphill 1-Car Garage Townhome 22 4-Unit Walk-Up Apartment 36 Apartment 27 TOTAL NUMBER OF UNITS 120 Site Boundary Multi-Use Path Sidewalks & Trails SITE PLAN - FIRST DRAFT PROJECT OVERVIEW & SITE PLAN RP P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering FISH HATCHERY RD The gradation of density across the site intends to address the existing adjacent features. Higher density is discreetly tucked into the hillside with apartments concealed at the center of the site and townhomes, duplexes and single family homes addressing the water’s edge and eastern lot line. A system of green courts abut the river’s edge contributing to the network of trails and open space and allowing all community members access to the site’s natural amenities. Existing wetlands are scattered about the property. The street and block layout is organized to avoid the ecologically rich areas while allowing homes to face onto them with appropriate setbacks. Existing trees are preserved throughout the site. The general landscaping for the site is natural and aims to preserve existing vegetation. Areas that have lawn will be limited to select common outdoor spaces such as green courts and the neighborhood park. The site plan is organized to work with the steeply sloping topography with a system of streets, alleys and open spaces. Building types offer a diversity of housing options, tucking into hillsides, stepping with grade, and offering outdoor amenities on flatter lots. Walk-up apartments are at the center of the neighborhood plan. These two-story structures have parking concealed at the interior of the block and front onto a courtyard. Uphill 1-car garage townhomes are built into the hillside along the northern hillside of the property. The existing building shall be renovated and serve as the leasing office for Estes Park Housing Authority. Historic Fall River Hydroplant O’Connor Pavilion A cul-de-sac at the eastern edge of the property is surrounded by single family homes. The majority of the neighborhood has homes that are rear-loaded with front porches that prioritize neighborly interactions. Streets are designed with detached sidewalks and parking on one side. Neighborhood access to the river will be limited to specific areas. Native vegetation and habitat will be preserved along the entirety of both northern and southern banks. A linear green court is open to the public and provides outdoor space for all residents. It connects to a pavilion that is set amongst the native habitat along Fall River. Visitors to the museum have access to parking at the looping road in front of the museum. When entering from the western access to the site off of Fall River Road, visitors will be greeted by a community-oriented building and neighborhood park with the terminated view that highlights a neighborhood pavilion and provides access to the edge of Fall River. The multi-use path veers off of Fish Hatchery Road and swings close to the river near the museum. It is designed to avoid pedestrian- vehicle conflict and to highlight the museum. A neighborhood park is central to the site. It provides outdoor space for residents and is large enough to throw a frisbee or kick a ball. The southern edge of the park is defined by the multi-use path and buffered by native the vegetation of the nearby wetlands. Stanley Hotel Landmark District Boundary Stormwater detention is located at low points of the site. Potential emergency services and evacuation access may provide restricted connectivity for emergencies. Pedestrian access from the neighborhood to the Visitor Center and other facilities at the plaza will extend from the sidewalk system on Fish Hatchery Road to the northwest. Scale: 1” = 200’ N LEGEND # OF UNITS Existing Structures Backyard Single Family Home 24 Attached Garage Duplex 8 Attached Garage Townhome 19 Uphill 1-Car Garage Townhome 20 4-Unit Walk-Up Apartment 32 Non-Residential 1 TOTAL NUMBER OF UNITS 103 Site Boundary Multi-Use Path Sidewalks & Trails SITE PLAN - CURRENT DRAFT PROJECT OVERVIEW & SITE PLAN FALL RIVER FALL RIVER RD RP P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering FISH HATCHERY RD The gradation of density across the site intends to address the existing adjacent features. Higher density is discreetly tucked into the hillside with apartments concealed at the center of the site and townhomes, duplexes and single family homes addressing the water’s edge and eastern lot line. A system of green courts abut the river’s edge contributing to the network of trails and open space and allowing all community members access to the site’s natural amenities. Existing wetlands are scattered about the property. The street and block layout is organized to avoid the ecologically rich areas while allowing homes to face onto them with appropriate setbacks. Existing trees are preserved throughout the site. The general landscaping for the site is natural and aims to preserve existing vegetation. Areas that have lawn will be limited to select common outdoor spaces such as green courts and the neighborhood park. The site plan is organized to work with the steeply sloping topography with a system of streets, alleys and open spaces. Building types offer a diversity of housing options, tucking into hillsides, stepping with grade, and offering outdoor amenities on flatter lots. Walk-up apartments are at the center of the neighborhood plan. These two-story structures have parking concealed at the interior of the block and front onto a courtyard. Uphill 1-car garage townhomes are built into the hillside along the northern hillside of the property. The existing building shall be renovated and serve as the leasing office for Estes Park Housing Authority. Historic Fall River Hydroplant O’Connor Pavilion A cul-de-sac at the eastern edge of the property is surrounded by single family homes. The majority of the neighborhood has homes that are rear-loaded with front porches that prioritize neighborly interactions. Streets are designed with detached sidewalks and parking on one side. Neighborhood access to the river will be limited to specific areas. Native vegetation and habitat will be preserved along the entirety of both northern and southern banks. A linear green court is open to the public and provides outdoor space for all residents. It connects to a pavilion that is set amongst the native habitat along Fall River. Visitors to the museum have access to parking at the looping road in front of the museum. When entering from the western access to the site off of Fall River Road, visitors will be greeted by a community-oriented building and neighborhood park with the terminated view that highlights a neighborhood pavilion and provides access to the edge of Fall River. The multi-use path veers off of Fish Hatchery Road and swings close to the river near the museum. It is designed to avoid pedestrian- vehicle conflict and to highlight the museum. A neighborhood park is central to the site. It provides outdoor space for residents and is large enough to throw a frisbee or kick a ball. The southern edge of the park is defined by the multi-use path and buffered by native the vegetation of the nearby wetlands. Stanley Hotel Landmark District Boundary Stormwater detention is located at low points of the site. Potential emergency services and evacuation access may provide restricted connectivity for emergencies. Pedestrian access from the neighborhood to the Visitor Center and other facilities at the plaza will extend from the sidewalk system on Fish Hatchery Road to the northwest. Scale: 1” = 200’ N LEGEND # OF UNITS Existing Structures Backyard Single Family Home 24 Attached Garage Duplex 8 Attached Garage Townhome 19 Uphill 1-Car Garage Townhome 20 4-Unit Walk-Up Apartment 32 Non-Residential 1 TOTAL NUMBER OF UNITS 103 Site Boundary Multi-Use Path Sidewalks & Trails SITE PLAN - CURRENT DRAFT PROJECT OVERVIEW & SITE PLAN FALL RIVER FALL RIVER RD RP P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering FISH HATCHERY RD Scale: 1” = 200’ N LEGEND # OF UNITS Existing Structures Backyard Single Family Home 24 Attached Garage Duplex 8 Attached Garage Townhome 19 Uphill 1-Car Garage Townhome 20 4-Unit Walk-Up Apartment 32 Non-Residential 1 TOTAL NUMBER OF UNITS 103 Site Boundary Multi-Use Path Sidewalks & Trails SITE PLAN - BUILDING STYLES RP PROJECT OVERVIEW & SITE PLAN FALL RIVER FALL RIVER RD P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering PROJECT OVERVIEW & SITE PLAN RIVER AND WETLAND SETBACKS FEMA Floodzone Floodway FEMA Floodzone AE Wetland Wetland setback (50’) Wetland setback (37.5’) Site Boundary Rezoned Area FALL RIVER RD FALL RIVER FISH HATCHERY RD This diagram shows all existing wetlands and floodplains on site including those that are naturally occurring along Fall River, and some man-made features from the historic fish hatchery. The standard 50’ setback is shown around all wetland areas as well as a potential 37.5’ setback that may be considered in some instances. The design team is currently working through conflicts between the proposed site plan and wetland setback FLOODPLAINS & WETLAND SETBACKS N Scale: 1” = 200’ JB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering LANDSCAPE ZONES & PEDESTRIAN CIRCULATION LANDSCAPE ZONES AREA Parks 0.41 AC Green Courts 0.56 AC Private / Semi-private 2.75 AC Naturalized Open Space 0.15 AC Existing Native Landscape n/a Existing Riparian Landscape n/a Existing Open Space n/a Wetland n/a Drainage Basin n/a Activity Node Wayfinding Node PARKS + PRIVATE / SEMI-PRIVATE TOTAL AREA 4.75 AC Site Boundary Rezoned Area Multi-Use Path (10’ width) Sidewalk (5’-8’ width) Soft Surface Trail FALL RIVER RD FALL RIVER HISTORIC FALL RIVER HYDROPLANT O’CONNOR PAVILION FALL RIVER VISITOR CENTER FISH HATCHERY RD This diagram illustrates the site’s various landscape uses, open space areas, and pedestrian circulation and connectivity. A large part of the site will remain undisturbed or minimally impacted native landscape. The site plan aims to concentrate development in areas that have already been disturbed. Most units face out onto common green courts and there is a community park within a 10-minute walk from any unit on site ensuring that all residents have easy access to outdoor amenities. Access to the river is defined and controlled to key locations in order to reduce the impact on the riparian corridor yet allow residents the benefit of access to nature. Activity nodes represent amenities ranging from a park bench to a larger gathering area such as a playground and picnic shelter. A hierarchy of pedestrian circulation, including the multi-use path, sidewalks, and soft-surface trails connect common areas and amenities, and extend out from the site boundaries to connect to the adjacent neighborhood and National Park. PROJECT OVERVIEW & SITE PLAN N Scale: 1” = 200’ 5 MIN. WALK JB 10 MIN. WALK P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering PROJECT OVERVIEW & SITE PLANCONCEPTUAL LANDSCAPE DESIGN - ENLARGEMENT PLAN KEY MAP: Existing Wetland Existing Wetland Naturalized Open SpaceCommunity Park Green Court Daycare Fall River Fish Hatchery Rd JB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering PROJECT OVERVIEW & SITE PLANCONCEPTUAL LANDSCAPE DESIGN - LOOK & FEEL NATURALIZED OPEN SPACE: AI Generate Image AI Generate Image GREEN COURT: Sketch by Pel-Ona Architects and Urbanists JB P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering 60’ ROW - 1 SIDEWALK, 1 MULTI-USE PATH 55’ ROW - 2 SIDEWALKS THOROUGHFARE PLAN MULTI-USE PATH FALL RIVER FALL RIVER RD FISH HATCH E R Y RD Scale: 1” = 400’ N 50’ ROW - 1 SIDEWALK 26’ FIRE ACCESS ALLEY 20’ ALLEY PROJECT OVERVIEW & SITE PLAN RP P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering MA R C I N E N G I N E E R I N G L L C GRAPHIC SCALE (IN FEET)1 inch = 60 ft. Existing sanitary sewer to be removed or abandoned in place Proposed sanitary sewer alignment Existing sanitary sewer to remain Proposed water main extension from McGregor Tank (main loop) Proposed water main tie-in to existing main Summary_of_Conceptual_Design - Water: McGregor tank will be utilized for water supply. A water main extension from the existing 8" water tank main line will be required to service the site. The water main will loop back into the existing system at the lower elevation in the southeastern corner of the site, within Fish Hatchery Rd. - Sanitary: partial rerouting is planned to follow proposed roads and to improve a low-slope section towards the eastern portion of the site partially traversing the old Fish Hatchery pond. Ground cover will be critical to maintain in areas south (downslope) of existing sanitary main. - Shallow utitilies: intended to generally follow existing and proposed right-of-ways. - Grading and Drainage: proposed development areas and slopes are generally favorable for mountainous terrain. Steep slope areas are generally avoided, though localized walls may be needed in some areas. Water quality ponds and/or other stormwater infrastructure will be utilized to treat stormwater runoff before discharge to Fall River. - Land Surveying: boundary work is in progress, wetlands flagging has been surveyed and is shown on this plan. Base map information and LIDR survey data shown on this map were provided by Landmark Engineering, issued May 16, 2023. There is an error in the ALTA's depiction of the National Park Service road deed (as recorded in 1924). We have confirmed this error through our work and have reviewed with the NPS's surveyor, and have mutually agreed to recreate the road as necessary based on the existing location. This includes the realignment of the westernmost portion of Fish Hatchery Road. Conceptual Site Plan Neighborhood Meeting - 3/26/25 Water notes: ll water calculations to be confirmed through further analysis, including water system modeling, hydrant flow testing, and final water supply calculations. Areas below 40-50 psi will need an in-depth analysis of fire flow conditions. There may be limitations of product type that can be constructed in this zone due to fire flow constraints. A maximum of 1,500 GPM during fire flow conditions is being used as the basis for design. The proposed system will not support greater fire flow demands without additional upgrades. Water systems specialist Aquaworks has been contracted to provide detailed analysis and recommendations. MEP engineer shall review code compliance and specify pump/ pressure tank systems for domestic supply. Fire Protection engineer shall review code compliance and specify fire protection systems for each structure as required by code. 40 psi calculated minimum pressure available in this development area east of the proposed water main extension Existing 2" PE water line to be removed NOT TO SCALE UTILITY PLAN PROJECT OVERVIEW & SITE PLAN RG P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering FISH HATCHERY RD The gradation of density across the site intends to address the existing adjacent features. Higher density is discreetly tucked into the hillside with apartments concealed at the center of the site and townhomes, duplexes and single family homes addressing the water’s edge and eastern lot line. A system of green courts abut the river’s edge contributing to the network of trails and open space and allowing all community members access to the site’s natural amenities. Existing wetlands are scattered about the property. The street and block layout is organized to avoid the ecologically rich areas while allowing homes to face onto them with appropriate setbacks. Existing trees are preserved throughout the site. The general landscaping for the site is natural and aims to preserve existing vegetation. Areas that have lawn will be limited to select common outdoor spaces such as green courts and the neighborhood park. The site plan is organized to work with the steeply sloping topography with a system of streets, alleys and open spaces. Building types offer a diversity of housing options, tucking into hillsides, stepping with grade, and offering outdoor amenities on flatter lots. Walk-up apartments are at the center of the neighborhood plan. These two-story structures have parking concealed at the interior of the block and front onto a courtyard. Uphill 1-car garage townhomes are built into the hillside along the northern hillside of the property. The existing building shall be renovated and serve as the leasing office for Estes Park Housing Authority. Historic Fall River Hydroplant O’Connor Pavilion A cul-de-sac at the eastern edge of the property is surrounded by single family homes. The majority of the neighborhood has homes that are rear-loaded with front porches that prioritize neighborly interactions. Streets are designed with detached sidewalks and parking on one side. Neighborhood access to the river will be limited to specific areas. Native vegetation and habitat will be preserved along the entirety of both northern and southern banks. A linear green court is open to the public and provides outdoor space for all residents. It connects to a pavilion that is set amongst the native habitat along Fall River. Visitors to the museum have access to parking at the looping road in front of the museum. When entering from the western access to the site off of Fall River Road, visitors will be greeted by a community-oriented building and neighborhood park with the terminated view that highlights a neighborhood pavilion and provides access to the edge of Fall River. The multi-use path veers off of Fish Hatchery Road and swings close to the river near the museum. It is designed to avoid pedestrian- vehicle conflict and to highlight the museum. A neighborhood park is central to the site. It provides outdoor space for residents and is large enough to throw a frisbee or kick a ball. The southern edge of the park is defined by the multi-use path and buffered by native the vegetation of the nearby wetlands. Stanley Hotel Landmark District Boundary Stormwater detention is located at low points of the site. Potential emergency services and evacuation access may provide restricted connectivity for emergencies. Pedestrian access from the neighborhood to the Visitor Center and other facilities at the plaza will extend from the sidewalk system on Fish Hatchery Road to the northwest. Scale: 1” = 200’ N LEGEND # OF UNITS Existing Structures Backyard Single Family Home 24 Attached Garage Duplex 8 Attached Garage Townhome 19 Uphill 1-Car Garage Townhome 20 4-Unit Walk-Up Apartment 32 Non-Residential 1 TOTAL NUMBER OF UNITS 103 Site Boundary Multi-Use Path Sidewalks & Trails SITE PLAN - CURRENT DRAFT PROJECT OVERVIEW & SITE PLAN PL P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering RENTAL RATES & THEIR IMPACT OBJECTIVES OF THE PROJECT TARGETED RENTS RENT COMPARISON 1 BEDROOM 2 BEDROOM # OF BEDROOMS PROSPECTOR APARTMENTS 50% AMI AVERAGE $668 $802 1 BR $1,975 $1,114 $891 $1,070 2 BR $2,243 $1,337 $1,114 $1,337 3 BR $2,585 $1,545 $1,337 $1,605 IMPACT ON THE WORKFORCE # OF BEDROOMS MONTHLY SAVINGS ANNUAL SAVINGS AFTER TAX (17.5% TAX RATE) % OF AFTER TAX INCOME 1 BR $861 $10,332 $34,320 30% 2 BR $906 $10,866 $41,184 26% 3 BR $1,040 $12,480 $48,048 26% PL P el-O na a rchitects & U rbanists - sc J s t U di O - M arcin e ngineering ESTES VALLEY HOUSING NEEDS ASSESSMENT & STRATEGIC PLAN Housing Terms & Definitions 6 2024/2025 Area Median Income and Rent Limits for Larimer County: AMI % 1-Person 2-Person Hourly Wage 1-Person Hourly Wage 2-Person (Each) 150% $124,800 $142,650 $60 $34.29 120% $99,840 $114,120 $48 $27.43 100% $83,200 $95,100 $40 $22.86 80%$66,560 $76,080 $32 $18.29 60%$49,920 $57,060 $24 $13.72 40%$33,280 $38,040 $16 $9.14 SM Karin Swanlund Administrative Assistant | Community Development Town of Estes Park | 170 MacGregor Ave, Estes Park, CO 80517 970.577.3721 | www.estes.org ---------- Forwarded message --------- From: Mel O'Neil <miltzmel@gmail.com> Date: Tue, Jun 10, 2025 at 11:43 AM Subject: Private - Fish Hatchery Development Concerns To: <planning@estes.org> Planning Commission: Please find attached a letter to the Town of Estees Park Board of Trustees with resident concerns of the Fish Hatchery Development along with a couple of photos showing current traffic conditions off of Fall River. These traffic conditions did not exist in 2024 due to the construction at Fall River and at the time of the EPHA traffic study. Thank you for your time. Melanie O'Neil 3 attachments Fall River Traffic 6.7.25.jpg 3335K Fall River Traffic View 6.7.25.jpg 3969K Fish Hatchery Development 6.10.25.pdf 31K Public Comment received on 2025-06-10 June 10, 2025 Town of Estes Park Board of Trustees Re: Fish Hatchery Development After attending three Fish Hatchery community meetings, one Trustee Talk with Trustees Lancaster and Hazelton (and Town Administrator Machalek), and two Estes Park Housing Authority meetings regarding the Fish Hatchery development, I am writing to add clarification to the concerns of the Fish Hatchery neighborhood. During two Estes Park Housing Authority meetings, Trustee Brown has stated that the only concern for the neighbors is the road by the Fall River Visitor Center. While this is a major concern for the current neighbors and will be a concern for future residents, there are other concerns that the Fish Hatchery residents have voiced and are being overlooked: (1) The traffic study in summer 2024 is highly inaccurate as the Fall River entrance was under construction and tourists were advised to use the Beaver Meadows entrance due to the construction. Please see attached two photos taken on June 7, 2025, which show the actual current conditions at 2pm at the Fall River entrance.; (2) Management of traffic and speeds on Fish Hatchery road; (3) Wildlife migration: (4) Environmental studies with river flowing through this development; and (5) Providing two safe road exits and entrances for fire and residents to evacuate. The upper section of Fish Hatchery Rd which connects Fall River Rd near the Fall River Visitor Center, is a safety issue for current and future residents. The road is not compliant with current standards (18’ wide versus 24’ standard and 12-degree intersection with Fall River Rd versus 90-degree standard). These issues are compounded by the fact that the south side of the road has a steep drop off with no guard rail. These conditions present a significant safety hazard, especially during emergency evacuation after 200+ more residents will be added to our neighborhood from the work force housing project. At the Estes Park Housing Authority board meetings, the cost is being stated for the reason of not improving this road to current standards. If a private developer were to build this project, the Town of Estes Park would certainly require the developer to make this road safe so it could be used as an emergency evacuation route. Bottom line…if the Town of Estes Park or the Estes Park Housing Authority cannot afford to make this road safe for its residents, the project should not go forward. Town Administrator Machalek stated at a Trustee Talk that studies regarding wildlife migration, environmental studies and traffic studies would be shared with the Fish Hatchery residents? We are requesting these studies be shared not only with the Fish Hatchery residents, but the Town of Estes Park public if they are, in fact, completed. Lastly, at the Estes Park Housing Authority meetings, Jessica Moffett, Housing Operations Manager, stated that the biggest need she is hearing from families needing housing is that they want to live close to town, which the Fish Hatchery location is not. Also, she stated that families now have more housing options to choose from in the Town of Estes Park, so this explains why the Fall River Village workforce housing is not full, and they now need to consider marketing to fill it. If the need is so great, why is marketing needed? With more options available, will struggling families really choose to move outside of town for housing? Will they truly be able to afford rent or to purchase a home in the Fish Hatchery development? Prices will only increase as the years pass. We ask the Town Board of Trustees, the Planning Commission, and all residents of the Town of Estes Park hear the voices and concerns stated above from the current Fish Hatchery residents and the potential future residents. Thank you for your time and attention to these development concerns. Melanie O’Neil Fish Hatchery Resident As the only “storefront” with a physical location and full-time staff to assist people in their time of need, Crossroads is making a collective impact by expanding their partnership network with specialized organizations and businesses. With the increased collaborations there is continuous communication, mutually reinforcing activities, and shared resources to meet needs quickly and help people reach a level of self-sufficiency to the best of their ability. Our most vital partners include: THE SALVATION ARMY. In 2024, Crossroads administered $32,691 to help persons in need on behalf of this extraordinary organization. In addition to purchasing the food that comes from the Food Bank For Larimer County, they provide funds for emergency lodging, utility assistance and support a portion of the Meals on Wheels program. SAFEWAY, ESTES PARK. This remarkable corporate citizen is a major provider of food for the clients served by Crossroads Ministry. In 2024, Safeway donated a remarkable 27,106 pounds, with the help of Crossroads volunteers who pick up food from Safeway and deliver it to Crossroads 365 days per year. Two other businesses who donate on a daily and weekly basis are Starbucks (1,295 pounds) and Country Market (12,389 pounds). FOOD BANK FOR LARIMER COUNTY. More than 90% of the assistance Crossroads provided to Estes Valley residents in 2024 was connected with food. In addition to local businesses, the Food Bank for Larimer County is a major source of food. Getting Back on their Feet In 2024 our neighbors living in the Estes Valley faced a plethora of challenges that ultimately brought them to the doors of Crossroads seeking help. Every year we have neighbors coming to us for the first time, and in 2024 we had 248 new families come for groceries, rental assistance, counseling, or help finding a job. The great thing is that a decent amount of these individuals only need help for a season while they’re getting back on their feet. We are committed to meeting the immediate needs in a person’s life as we equip, encourage and empower them to reach their highest level of self- sufficiency. One of the many life-giving outcomes that flows from the fulfillment of our mission is a culture where communities of neighbors love each other no matter where they’re at, what they’ve done, or who they’ve become. I’m speaking of a heartfelt love embedded with pure motives to accept people where they are in life’s journey. And best of all, choosing to love them unconditionally in whatever way is most appropriate for the uniqueness of each individual person. The bedrock of our community is layered with a solid value that “Loving our Neighbors better than ourselves” is a foundational value we’re willing to stand on. Thank you for joining us in taking good care of our neighbors in need. BRIAN SCHAFFER Executive Director Key Community Partners “And do not forget to do good and to share with others, for with such sacrifices God is pleased.” HEBREWS 13:16 N.T. WRIGHT SAYS “Justice is what love looks like when it faces the problems its neighbors are facing.” 2024 Mark Newendorp President Mindy Stone Vice-President Jan Kilgore Secretary Niki Gassmann Treasurer Bill Almond Stacy Bernard Chris Davis Roxy Hause Joanie Jonell Wendy Rigby Renee Warren Board of Directors CASH INCOME Grants $284,788 Individual Contributions $533,144 Businesses $49,792 Fundraising Events $259,462 Programs $1,298,385 Fundraising $71,459 Administration $66,410 4%21% 43% 23%4% 91% 4%5% EXPENSES Total Cash Income $ 1,240,202 In-Kind Donations $ 271,824 TOTAL $ 1,512,026 Total Expenses $1,436,254 Please note that these financials are preliminary. The official financial review will be available on our website upon completion by our certified public accountant. Organizations $67,541 5%Church $45,475 104 ELECTRIC, GAS, WATER utility bills paid $46,578 192 RENT & MORTGAGE PAYMENTS MADE $231,296 7,960 HOURS served in 2024 valued at $266,580. 454 FAMILIES comprising 1,083 unduplicated individuals (715 adults and 368 children) in the Estes Valley, received assistance from Crossroads. 2024 248New Families came to us needing services 125 FAMILIES (representing 218 children) assisted through a partnership with Bright Christmas. 144 CHILDREN given backpacks full of school supplies through a partnership with Bright Christmas. 550 coats and winter gear given out through a partnership with Village Thrift Shop. ASSISTED 48 INDIVIDUALS with medical support services. Estes Valley Fire Relief Fund ASSISTED 29 FAMILIES with over $47,000 worth of services FAMILY SUPPORT FAMILY SUPPORT VOLUNTEER HOURS SEASONAL NEEDS SEASONAL NEEDS SEASONAL NEEDS PERSONAL SUPPORT NEEDS SUPPORTING NEW FAMILIES 163 FOOD BOXES distributed at Thanksgiving Blessing. 218,539 POUNDS of Food Distributed. *Represents 69,961 bags of groceries. 4,689 MEALS delivered through Meals on Wheels program. 11 PARTICIPANTS in Community Food Outreach Program. provided for students each week through Estes Pak Program. AVERAGE NUMBER OF FOOD BAGS78 ASSISTED 136 INDIVIDUALS with auto repairs. PROVIDE582HOURS of mental health counseling services. PROVIDED OVER 14,000 nutritional snack items to students throughout the year. PROVIDED68 VOUCHERS for laundry and shower services. 2 WELLNESS FAIRS and Provided8 MEDICARE 101 Presentations, 71 INDIVIDUAL Counseling Sessions through the State Health Insurance Assistance Program in partnership with UCHealth’s Aspen Club MEDICARE 101 HUNGER PREVENTION HUNGER PREVENTION HUNGER PREVENTION HUNGER PREVENTION PERSONAL SUPPORT NEEDS PERSONAL SUPPORT NEEDS PERSONAL SUPPORT NEEDS PERSONAL SUPPORT NEEDS HUNGER PREVENTION PERSONAL SUPPORT NEEDS PARTNERS IN COMPASSION Partner Churches Allenspark Community Church Christian Church of Estes Park Cornerstone Church of Estes Valley Estes Park International Church Estes Park Seventh Day Adventist Flatirons Community Church Mountain View Bible Fellowship Mount Calvary Lutheran Church Our Lady of the Mountains Catholic Church Park Fellowship Church Presbyterian Community Church of the Rockies Rocky Mountain Church Shepherd of the Mountains Lutheran Church St. Bartholomew’s Episcopal Church St. Francis of Assisi Anglican Church Summit Church United Methodist Church of Estes Park Faith-Based Partners Episcopal Church Women of St. Bartholomew’s Knights of Columbus Ravencrest Chalet United Methodist Women of Estes Park The Salvation Army Partner Organizations Estes Chamber of Commerce Estes Park Bright Christmas Estes Park Housing Authority Estes Park Health Estes Nonprofit Network Estes Park Police Department Estes Park R-3 School District Estes Valley Community Center Estes Valley Fire Protection District Estes Valley Investment in Childhood Success Estes Valley Crisis Advocates Food Bank for Larimer County Add: Harmony Recovery Add: Larimer County Behavioral Health Services Larimer County Office on Aging Larimer County Health & Human Services LEAP—Low Income Energy Assistance Program North Colorado Health Alliance Red Cross Rocky Mountain Pharmacy SALUD Family Health Centers The Salvation Army United Way of Larimer County Village Thrift Shop The good that comes about because of the work of Crossroads Ministry of Estes Park is possible because of the widespread support and generosity of area churches, businesses, partner organizations and agencies, faithful volunteers, and individual donors who have a heart for helping persons in need in our community. generosityYOUR GOES A LONG WAY BUSINESS CONTRIBUTORS GRANT FUNDERS Ace Hardware Allnutt Funeral Service Alpenglow Images Alpine Automotive Alpine Legacy Antonio’s Pizza Aspen and Evergreen Avant Garde Aleworks Bank of Colorado Bank of Estes Park Bart’s Liquor Big Horn Restaurant Bird & Jim’s Boy Scouts of Estes Park Brigg’s Carpet Care CABINtique Cinnamon’s Bakery Country Market Donut Haus Ed’s Cantina Enchanted Florist Estes Park Golf Course Estes Park News Estes Park Pet Supply Estes Park Rent All Estes Park Quota Club Estes Tire & Auto Estes Park Trail-Gazette Estes Park Ride a Kart Estes Valley Public Library Food Bank For Larimer County First Colorado Realty Glacier Lily Greig Steiner Gallery Himalayan Curry & Kebob Hogsback Distillery Images of RMNP Kind Coffee Larado Whiskey Longhorn Liquor Lumpy Ridge Brewing Mad Moose Mama Rose’s Mary Jane’s McClain Construction Mountain Home Cafe Mountain Shop Poppy’s Pizza & Grill Patterson Glassworks Studio Quintana Imagery Richardson Team Realty Rock Cut Brewing Rocky Mountain Chocolate Factory Safeway Serenitea’s Tea Room & Café Snowy Peaks Winery Spur Liquor Starbuck’s Sticks and Stones Sweet Basilico The Barrel The Crepe Shop The Egg of Estes The Qi Lounge The Spice Rack Twin Owls Restaurant Valley Fire Extinguisher Village Goldsmith Westover Construction Wildfire Homes Wynbriar YCMA of the Rockies You Need Pie Bank of Colorado Bank of Estes Park Community Foundation of Northern Colorado Energy Outreach Colorado Estes Park Board of Realtors Estes Park Rotary Foundation Estes Valley Sunrise Rotary Larimer County Behavioral Health The Salvation Army Town of Estes Park United Way of Larimer County Our Mission to practice Christian love by providing basic human services to Estes Valley residents in need Find Us On Facebook crossroads ministry of estes park Our Website crossroadsep.org “And do not forget to do good and to share with others, for with such sacrifices God is pleased.” HEBREWS 13:16 TOWN CLERK To: Honorable Mayor Hall Board of Trustees Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: June 10, 2025 RE: Resolution 60-25 New Hotel & Restaurant Liquor License Filed by Indian Bites Inc dba Indian Bites, 181 W. Riverside Drive, Estes Park, CO 80517 (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Approval of a new Hotel & Restaurant liquor license located at 181 W. Riverside Drive, Estes Park, Colorado. Application filed by Indian Bites Inc. dba Indian Bites. Present Situation: An application for a new concurrent Hotel & Restaurant liquor license was received by the Town Clerk’s office on April 21, 2025. All necessary paperwork and fees were submitted; please see the attached Procedure for Hearing on Application – New Liquor License for additional information. The applicant is aware of the Town Board’s Training for Intervention Procedures (TIPS) requirement and has previously completed the training. The owners of the corporation have two additional liquor license establishments in Longmont and Lyons. The liquor license application has been sent to the Colorado Department of Revenue Liquor Enforcement Division (LED) for a concurrent review as requested by the applicant. This allows the LED to review the application simultaneously with the Town and expedites the issuance of the new liquor license and allows the applicant to operate the license as soon as possible. Proposal: The application and relevant documents have been included for the Town Board’s review and consideration for a new Hotel & Restaurant liquor license. The licensees have requested the license to serve alcohol at the restaurant. Advantages: Approval of the license provides the business owner with the opportunity to operate a liquor-licensed establishment in the Town of Estes Park. Disadvantages: The owner is denied a business opportunity to operate a liquor license establishment. Action Recommended: Approval of the application for a new Hotel & Restaurant liquor license. Finance/Resources Impact: The fee paid to the Town of Estes Park for a new Hotel & Restaurant Liquor license is $1,319. The fee covers the administrative costs related to processing the application, background checks, and business licensing. In addition, the annual renewal fee payable to the Town of Estes Park for a Hotel & Restaurant Liquor license is $869. Level of Public Interest: Low Sample Motion: I move that Resolution 60-25 be approved/denied. Attachments: 1. Procedure for Hearing 2. Resolution 60-25 3. Application, Diagram, Individual History 4. Police Report 1 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE 1.MAYOR. The next order of business is convening the Liquor Licensing Authority for the Town of Estes Park. The next order of business will be the public hearing on the application of Indian Bites Inc. dba Indian Bites, for a new Hotel & Restaurant Liquor License located at 181 W. Riverside Drive, Estes Park, Colorado. At this hearing, the Liquor Licensing Authority shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. OPEN PUBLIC HEARING 2.TOWN CLERK. Will present the application and confirm the following:  The application was filed April 21, 2025.  At a meeting of the Board of Trustees on May 27, 2025, the public hearing was set for 7:00 p.m. on Tuesday, June 10, 2025.  The neighborhood boundaries for the purpose of this application and hearing were established to be 3.5 miles.  The Town has received all necessary fees and hearing costs.  The applicant is filing as a Corporation.  The property is zoned CD – Commercial Downtown which allows this type of business as a permitted use.  The notice of hearing was published on May 30, 2025 . ATTACHMENT 1  The premises was posted on May 30, 2025 .  There is a police report with regard to the investigation of the applicant.  Status of T.I.P.S. Training: Unscheduled Scheduled * X Completed (Previously)  There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. 3. APPLICANT.  The applicants will be allowed to state their case and present any evidence they wish to support the application. 4. OPPONENTS.  The opponents will be given an opportunity to state their case and present any evidence in opposition to the application.  The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. 5. MAYOR.  Ask the Town Clerk or Town Clerk Office whether any communications have been received in regard to the application and, if so, to read all communication.  Indicate that all evidence presented will be accepted as part of the record.  Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing.  Declare the public hearing closed. 6. SUGGESTED MOTION: I move that Resolution 60-25 be approved/denied for a new Hotel & Restaurant liquor license for the Indian Bites Inc. dba Indian Bites, 181 W. Riverside Drive, Estes Park, Colorado. RESOLUTION 60-25 A RESOLUTION APPROVING A NEW HOTEL & RESTAURANT LIQUOR LICENSE FOR INDIAN BITES INC. DBA INDIAN BITES WHEREAS, the Town Board of Trustees acting in their capacity as the Liquor Licensing Authority for the Town of Estes Park held a public hearing on June 10, 2025 for a new Hotel & Restaurant Liquor License, filed by Indian Bites Inc. dba Indian Bites, 181 W. Riverside Drive, Estes Park, Colorado; and WHEREAS, C.R.S. § 44-3-301(2)(a) requires the licensing authority shall consider the reasonable requirements of the neighborhood, the desires of the adult inhabitants, and all other reasonable restrictions that are or may be placed upon the neighborhood by the local licensing authority; and WHEREAS, the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The new Hotel & Restaurant Liquor License, filed by Indian Bites Inc. dba Indian Bites, 181 W. Riverside Drive, Estes Park, Colorado be approved. DATED this day of , 2025. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 2 DR 8404 (08/ 08/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO BOX 17087 Denver CO 80217-0087 303) 205-2300 Colorado Liquor Retail License Appl Note that the Division will not accept cash 0 Paid by Check Date RECEIVED APR 082025 cation BY:TIME: ULploadgd tp MovelL Paid Online ^\<^\^j^S New License 0 New-Concurrent || Transfer of Ownership || State Property Only || Master file All answers must be printed in black ink or typewritten Applicant must check the appropriate box(es) Applicant should obtain a copy of the Colorado Liquor and Beer Code: SBG. Colorado. gov/Liquor Applicant is applying as a/an Individual II Limited Liability Company P~| Association or Other fPI Corporation || Partnership (includes Limited Liability and Married Couple Partnerships) Applicant Name If an LLC, name of LLC; if partnership, at least 2 partner's names; if corporation, name of corporation JJTno^n 8^^<" .-IX ^ C EIN Number state Sales Tax Number trade Name of Establishment (DBA) Iri<^^^ IBF4-<-^ business Telephone 5ga<2^^o Address of Premises (specify exact location of premises, include suite/unit numbers) w;^ ck-r, City Q^y^-r^ bounty L^r'i nrx-v Statec^;IP Code gW4=h bailing Address (Number and Street) 3^c^ C^U^bi^ d^. 3ity or Town wc^ yyf ^-ZT)^- State do 71P Code 5^3 Email Address rP- t^l^^ b'4<-rvSr'^S;pfty^ ^ ^^yT^t I ^ , 60 ^^> If the premises currently has a liquor or beer license, you must answer the following questions. Present Trade Name of Establishment (DBA) resent State License Number 3resent Class of License 3resent Expiration Date Page 1 of 16 ATTACHMENT 3 Section A Nonrefundable application fees* II Application Fee for New License...................................................................................................................$1,100.00 Application Fee for New License with Concurrent Review............................................................................$1,200.00 II Application Fee for Transfer...........................................................................................................................$1,100.00 Section B Liquor License Fees* II Add Optional Premises to H & R ...............................................................$100.00 X Total II Add Sidewalk Service Area.................................................................................................................................$75.00 II Arts License (City)....................................................................................................................................... Arts License (County).......................................................................................................................................$308.75 Beer and Wine License (City)...........................................................................................................................$351.25 II Beer and Wine License (County)......................................................................................................................$436.25 II Brew Pub License (City).................................................................................................................................. $750.00 Brew Pub License (County)..............................................................................................................................$750.00 Campus Liquor Complex (City)........................................................................................................................$500.00 II Campus Liquor Complex (County)...................................................................................................................$500.00 Campus Liquor Complex (State)......................................................................................................................$500.00 II Club License (City)........................................................................................................................................^ II Club License (County)..................................................................................................................................... Distillery Pub License (City)..............................................................................................................................$750.00 II Distillery Pub License (County) ........................................................................................................................$750.00 II Entertainment Facility License (City)................................................................................................................$500.00 Entertainment Facility License (County)...........................................................................................................$500.00 Hotel and Restaurant License (City).................................................................................................................$500.00 Hotel and Restaurant License (County) ...........................................................................................................$500.00 Hotel and Restaurant License with one optional premises (City).....................................................................$600.00 Hotel and Restaurant License with one optional premises (County)................................................................$600.00 DR 8404 (08/08/24) Page 2 of 16 Section B Liquor License Fees* (Continued) Liquor-Licensed Drugstore (City).....................................................................................................................$227.50 II Liquor-Licensed Drugstore (County)................................................................................................................$312.50 II Lodging Facility License (City)..........................................................................................................................$50^ II Lodging Facility License (County) ....................................................................................................................$500.00 II Manager Registration - H & R ............................................................................................................................$30.00 II Manager Registration -Tavern ..................................................,........................................................................$30.00 II Manager Registration - Lodging & Entertainment ..............................................................................................$30.00 II Manager Registration - Campus Liquor Complex ..............................................................................................$30.00 II Optional Premises License (City).....................................................................................................................$500.00 Q Optional Premises License (County)................................................................................................................$500.00 Racetrack License (City)..................................................................................................................................$500.00 Racetrack License (County).............................................................................................................................$500.00 II Resort Complex License (City).........................................................................................................................$500.00 II Resort Complex License (County)....................................................................................................................$500.00 II Related Facility - Campus Liquor Complex (City).............................................................................................$160.00 II Related Facility - Campus Liquor Complex (County) .......................................................................................$160.00 II Related Facility - Campus Liquor Complex (State) ..........................................................................................$160.00 II Retail Gaming Tavern License (City)................................................................................................................$500.00 Retail Gaming Tavern License (County)...........................................................................................................$500.00 Retail Liquor Store License -Additional (City)..................................................................................................$227.50 II Retail Liquor Store License -Additional (County).............................................................................................$312.50 Retail Liquor Store (City)..................................................................................................................................$227.50 DR 8404 (08/08/24) Page 3 of 16 Section B Liquor License Fees* (Continued) II Retail Liquor Store (County).............................................................................................................................$312.50 1 Tavern License (City)......................................................................................................................................^ Q Tavern License (County)...................................................................................................................................$500.00 r~] Vintners Restaurant License (City)...................................................................................................................$750.00 II Vintners Restaurant License (County)..............................................................................................................$750.00 Questions? Visit: SBG.Colorado.gov/Liquor for more information Do not write in this space - For Department of Revenue use only Liability Information icense Account Number -iability Date License Issued Through (Expiration Date) Total DR 8404 (08/08/24) Page 4 of 16 Application Documents Checklist and Worksheet Instructions: This checklist should be utilized to assist applicants with filing all required documents for licensure. All documents must be properly signed and correspond with the name of the applicant exactly. All documents must be typed or legibly printed. Upon final State approval the license will be mailed to the local licensing authority. Application fees are nonrefundable. Questions? Visit: S6G. Colorado. qov/Liquor for more information Items submitted, please check all appropriate boxes completed or documents submitted I. Applicant information Applicant/Licensee identified II State sales tax license number listed or applied for at time of application II License type or other transaction identified Return originals to local authority (additional items may be required by the local licensing authority) II All sections of the application need to be completed II Master file applicants must include the Application for Master File form DR 8415 and applicable fees to this Retail License Application II. Diagram of the premises No larger than 81/2"X 11" Dimensions included (does not have to be to scale). Exterior areas should show type of control (fences, walls, entry/exit points, etc.) II Separate diagram for each floor (if multiple levels) Return originals to local authority (additional items may be required by the local licensing authority) II Kitchen - identified if Hotel and Restaurant Bold/Outlined Licensed Premises III. Proof of property possession (One Year Needed) Deed in name of the applicant (or) (matching Applicant Name provided on page 1) date stamped /filed with County Clerk Lease in the name of the applicant (or) (matching Applicant Name provided on page 1) II Lease assignment in the name of the applicant with proper consent from the landlord and acceptance by the applicant II Other agreement if not deed or lease. (matching Applicant Name provided on page 1) DR 8404 (08/08/24) Page 5 of 16 IV. Background information (DR 8404-1) and financial documents II Complete DR 8404-1 for each principal (individuals with more than 10% ownership, officers, directors, partners, members) II Fingerprints taken and submitted to the appropriate Local Licensing Authority through an approved State Vendor. Master File applicants submit results to the State Do not complete fingerprint cards prior to submitting your application. The Vendors are as follows: IdentoGO Appointment Scheduling Website: https://uenroll.identogo.com/workflows/25YQHT Phone: 844-539-5539 (toll-free) IdentoGO FAQs: https://cbi.colorado.gov/sections/biometnc-identification-and-records-unit/biometric- identification-and-records-unit-faqs State Liquor Code for IdentoGO: 25YQHT Colorado Fingerprinting Appointment Scheduling Website: http://www. coloradofingerprinting. com/cabs/ Phone: 720-292-2722 833-224-2227 (toll free) State Liquor Code for Colorado Fingerprinting: C030LIQI II Purchase agreement, stock transfer agreement, and/or authorization to transfer license I[ List of all notes and loans (Copies to also be attached) V. Sole proprietor/husband and wife partnership (if applicable) II Form DR 4679 Lawful Presence Affidavit Copy of State issued Driver's License or Colorado Identification Card for each applicant VI. Corporate applicant information (if applicable) Certificate of Incorporation Certificate of Good Standing II Certificate of Authorization if foreign corporation (out of state applicants only) VII. Partnership applicant information (if applicable) II Partnership Agreement (general or limited). Certificate of Good Standing VIII. Limited Liability Company applicant information (if applicable) II Copy of articles of organization II Certificate of Good Standing Copy of Operating Agreement (if applicable) I[ Certificate of Authority if foreign LLC (out of state applicants only) IX. Manager registration for Hotel and Restaurant, Tavern, Lodging & Entertainment, and Campus Liquor Complex licenses when included with this application D $30.00 fee II If owner is managing, no fee required DR 8404 (08/08/24) Page 6 of 16 1. Is the applicant (including any of the partners if a partnership; members or managers if a limited liability company; or officers, stockholders or directors if a corporation) or managers under the age of twenty-one years?................................ U Yes ^ No 2. Has the applicant (including any of the partners if a partnership; members or managers if a limited liability company; or officers, stockholders or directors if a corporation) or managers ever (in Colorado or any other state): a. Been denied an alcohol beverage license?......................................................... Q Yes @ No b. Had an alcohol beverage license suspended or revoked?................................ Q Yes ® No c. Had interest in another entity that had an alcohol beverage license suspended or revoked?......................................................................................... 0 Yes @ No If you answered yes to a, b or c above, explain in detail on a separate sheet. 3. Has a liquor license application (same license class), that was located within 500 feet of the proposed premises, been denied within the preceding two years?.............. 0 Yes @ No If "yes", explain in detail. 4. Are the premises to be licensed within 500 feet, of any public or private school that meets compulsory education requirements of Colorado law, or the principal campus of any college, university or seminary? .................................................... 0 Yes @ No or Waiver by local ordinance? 0 Yes 0 No Other Is your Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 1500 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of greater than (>) 10,0000? NOTE: The distance shall be determined by a radius measurement that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal doorway of the Licensed LLDS/RLS........................................................... 0 Yes ® No DR 8404 (08/08/24) Page 7 of 16 6. Is your Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 3000 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of less than (<) 10,0000? NOTE: The distance shall be determined by a radius measurement that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal doorway of the Licensed LLDS/RLS........................................................... 0 Yes ® No For additional Retail Liquor Store only. a. Was your Retail Liquor Store License issued on or before January 1, 2016?.... Q Yes 0 No b. Are you a Colorado resident?............................................................................... Q Yes 0 No 7. Has a liquor or beer license ever been issued to the applicant (including any of the partners, if a partnership; members or manager if a Limited Liability Company; or officers, stockholders or directors if a corporation)? If yes, identify the name of the business and list any current financial interest in said business including any loans to orfrom a licensee.................................................................... 0 Yes 0 No 8. Does the applicant, as listed on line 2 of this application, have legal possession of the premises by ownership, lease or other arrangement?.......... (0 Yes 0 No 0 Ownership (^ Lease 0 Other (Explain in detail) a. If leased, list name of landlord and tenant, and date of expiration, exactly as they appear on the lease: Landlord Tenant Expires v ^.c 9^" C^.ffV a \^- ; ^X N; r c^-\ s-^-;^ b. Is a percentage of alcohol sales included as compensation to the landlord? If yes, complete question on page 9.................................................................... 0 Yes @ No c. Attach a diagram that designates the area to be licensed in black bold outline (including dimensions) which shows the bars, brewery, walls, partitions, entrances, exits and what each room shall be utilized for in this business. This diagram should be no larger than QVs" X 11". DR 8404 (08/08/24) Page 8 of 16 9. Who, besides the owners listed in this application (including persons, firms, partnerships, corporations, limited liability companies) will loan or give money, inventory, furniture or equipment to or for use in this business; or who will receive money from this business? Attach a separate sheet if necessary. Last Name ::irst Name Date of Birth (MM/DD/YY)=EIN or SSN Number nterest/Percentage ast Name :irst Name Date of Birth (MM/DD/YY)=EIN or SSN Number nterest/Percentage ast Name ::irst Name Date of Birth (MM/DD/YY)=EIN or SSN Number nterest/Percentage Attach copies of all notes and security instruments and any written agreement or details of any oral agreement, by which any person (including partnerships, corporations, limited liability companies, etc.) will share in the profit or gross proceeds of this establishment, and any agreement relating to the business which is contingent or conditional in any way by volume, profit, sales, giving of advice or consultation. 10. Optional Premises or Hotel and Restaurant Licenses with Optional Premises: Has a local ordinance or resolution authorizing optional premises been adopted?.... 0 Yes ® No Number of additional Optional Premise areas requested. (See license fee chart) For the addition of a Sidewalk Service Area per Regulation 47-302(A)(4), include a diagram of the. service area and documentation received from the local governing body authorizing use of-the sidewalk. Documentation may include but is not limited to a statement of use, permit, easement, or other legal permissions. 11. Liquor Licensed Drugstore (LLDS) applicants, answer the following: a. Is there a pharmacy, licensed by the Colorado Board of Pharmacy, located within the applicant's LLDS premise?..,.............................................................. 0 Yes If "yes" a copy of license must be attached. No DR 8404 (08/08/24)Page 9 of 16 12. Club Liquor License applicants answer the following: Attach a copy of applicable documentation a. Is the applicant organization operated solely for a national, social, fraternal, patriotic, political or athletic purpose and not for pecuniary gain?..................... 0 Yes ^) No b. Is the applicant organization a regularly chartered branch, lodge or chapter of a national organization which is operated solely for the object of a patriotic or fraternal organization or society, but not for pecuniary gain?........................ ^ Yes ^ No c. How long has the club been incorporated?. d. Has applicant occupied an establishment for three years (three years required) that was operated solely for the reasons stated above?........,........................... 0 Yes ^) No 13. Brew-Pub, Distillery Pub orVintner's Restaurant applicants answer the following: a. Has the applicant received or applied for a Federal Permit? (Copy of permit or application must be attached).......................................................................... 0 Yes © No 14. Campus Liquor Complex applicants answer the following: a.ls the applicant an institution of higher education?............................................. Q Yes ® No b. Is the applicant a person who contracts with the institution of higher education to provide food services?........................................................,............ 0 Yes (^) No If "yes" please provide a copy of the contract with the institution of higher education to provide food services. 15. For all on-premises applicants. a. For all Liquor Licensed Drugstores (LLDS) the Permitted Manager must also submit an Manager Permit Application - DR 8000 and fingerprints. ast Name of Manager s^-^ irst Name of Manager CJ^ \-\^ n'-RCT 1,' ^^v^s-^-, 16. Does this manager act as the manager of, or have a financial interest in, any other liquor licensed establishment in the State of Colorado? If yes, provide name, type of license and account number..Yes 0 No Name J^ K^l '^t-^ Fype of License wv\<- a^ Q, \'^s h^7' c L~S- Account Number 4i-03-i-^0 •^3_ K,- &iw"a^n(: LJ,,-^ <r ^^-^^ os- z?>W DR 8404 (08/08/24)Page 10 of 16 17. Related Facility - Campus Liquor Complex applicants answer the following: a. Is the related facility located within the boundaries of the Campus Liquor Complex?.................................................................................................. 0 Yes ® No If yes, please provide a map of the geographical location within the Campus Liquor Complex. If no, this license type is not available for issues outside the geographical location of the Campus Liquor Complex. b. Designated Manager for Related Facility - Campus Liquor Complex Last Name of Manager First Name of Manager 18. Entertainment Facility License If Applicant is applying for an Entertainment Facility License, you affirm that your business model and aligns with the statutory privileges and requirements: .................0 Yes @ No Pursuant to 44-3-103(15.5) C.R.S., an Entertainment Facility means an establishment in which the primary business is to provide the public with sports or entertainment activities within its licensed premises; and that, incidental to its primary business, sells and serves alcohol beverages at retail for consumption on the licensed premises; and has sandwiches and light snacks available for consumption on the licensed premises. If Applicant is applying for a Lodging Facility License, you affirm that your business model and aligns with the statutory privileges and requirements:...........0 Yes @ No Pursuant to 44-3-103(29) C.R.S., a Lodging Facility means an establishment in which the primary business is to provide the public with sleeping rooms and meeting facilities; and that sells and serves alcohol beverages at retail for consumption on the licensed premises; and has sandwiches and light snacks available for consumption on the licensed premises. 19. Tax Information. a. Has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% or greater financial interest in the applicant, been found in final order of a tax agency to be delinquent in the payment of any state or local taxes, penalties, or interest related to a business?................................... 0 Yes @ No b. Has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% or greater financial interest in the applicant failed to pay any fees or surcharges imposed pursuant to section 44-3-503, C.R.S.?......... Q Yes 0 No DR 8404 (08/08/24) Page 11 of 16 If applicant is owned 1 00% by a parent company, please list the designated principal officer on above. Corporations - the President, Vice-President, Secretary and Treasurer must be accounted for above (Include ownership percentage if applicable) If total ownership percentage disclosed here does not total 100%, applicant must check this box: Applicant affirms that no individual other than these disclosed herein owns 10% or more of the applicant and does not have financial interest in a prohibited liquor license pursuant to Article 3 or 5, C.R.S. I would like to apply for a Two-Year Renewal.................................................................. @ Yes 0 No Oath Of Applicant I declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and complete to the best of my knowledge. I also acknowledge that it is my responsibility and the responsibility of my agents and employees to comply with the provisions of the Colorado Liquor or Beer and Wine Code which affect my license. Printed Name Title L^ i-^cr )^JCT ^ f S\\y^§^^ authorized Signature 0^^\e-^ Date (MM/DD/YY)^^—~\ OH I o&\a^ Report and Approval of Local Licensing Authority (City/County) Date application filed with local authority Date of local authority hearing (for new license applicants; cannot be lessthants; L\l~L.\\ tcTUS | 30 days from date of application) I (" 1 to For Transfer Applications Only - Is the license being transferred valid?........................ 0 Yes 0 No The Local Licensing Authority Hereby Affirms that each person required to file DR 8404-1 (Individual History Record) or a DR 8000 (Manager Permit) has been: Fingerprinted r^| Subject to background investigation, including NCIC/CCIC check for outstanding warrants That the local authority has conducted, or intends to conduct, an inspection of the proposed premises to ensure that the applicant is in compliance with and aware of, liquor code provisions affecting their class of license Check One) 0 Date of inspection or anticipated date Will conduct inspection upon approval of state licensing authority D Is the Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 1,500 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of > 10,0000? .................................. U Yes U No DR 8404 (08/08/24) Page 13 of 16 II Is the Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 3,000 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of < 10,0000? .................................. 0 Yes 0 No NOTE: The distance shall be determined by a radius measurement that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal doorway of the Licensed LLDS/RLS. Does the Liquor-Ucensed Drugstore (LLDS) have at least twenty percent (20%) of the applicant's gross annual income derived from the sale of food, during the prior twelve (12) month period?............................ 0 Yes 0 No The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant are satisfactory. We do report that such license, if granted, will meet the reasonable requirements of the neighborhood and the desires of the adult inhabitants, and will comply with the provisions of Title 44, Article 4 or 3, C.R.S., and Liquor Rules. Therefore, this application is approved. Local Licensing Authority Approves this license for a two-year renewal....................... Q Yes 0 No If "No", please cite the law, regulation, local ordinance or resolution that gives the local licensing authority the ability to deny the applicant and grounds for denial. Also, please provide any and all investigative reports, and administrative or criminal action that relate or justify this denial. Proof of Violation Local Licensing Authority for Telephone Number i^-> <^C- E-«~-TT?:<~~. ^^fi^''cl^o - <5-:\-^ ' 4^T_L rown,)City 0 County Printed Name Title Cs Signature l\tf3r<-^\—4=V^C^ Date (MM/DD/YY) Printed Name Title pvC^-<<c^ Signature 3ate (MM/DDA/Y) DR 8404 (08/08/24)Page 14 of 16 DR 8495 (02/16/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO BOX 17087 Denver CO 80217-0087 303) 205-2300 Tax Check Authorization, Waiver, and Request to Release Information I, c-\ >4^r^-^ 11 9^^~^^K^ am signing this Tax Check Authorization, Waiver and Request to Release Information (hereinafter Waiver") on behalf of the "Applicant/Licensee") Xi^f6?n 0i'^^ J:^^- to permit the Colorado Department of Revenue and any other state or local taxing authority to release information and documentation that may otherwise be confidential, as provided below. If I am signing this Waiver for someone other than myself, including on behalf of a business entity, I certify that I have the authority to execute this Waiver on behalf of the Applicant/Licensee. The Executive Director of the Colorado Department of Revenue is the State Licensing Authority, and oversees the Colorado Liquor Enforcement Division as his or her agents, clerks, and employees. The information and documentation obtained pursuant to this Waiver may be used in connection with the Applicant/Licensee's liquor license application and ongoing licensure by the state and local licensing authorities. The Colorado Liquor Code, section 44-3-101. et seq. ("Liquor Code"), and the Colorado Liquor Rules, 1 CCR 203-2 ("Liquor Rules"), require compliance with certain tax obligations, and set forth the investigative, disciplinary and licensure actions the state and local licensing authorities may take for violations of the Liquor Code and Liquor Rules, including failure to meet tax reporting and payment obligations. The Waiver is made pursuant to section 39-21-113(4), C.R.S., and any other law, regulation, resolution or ordinance concerning the confidentiality of tax information, or any document, report or return filed in connection with state or local taxes. This Waiver shall be valid until the expiration or revocation of a license, or until both the state and local licensing authorities take final action to approve or deny any application(s) for the renewal of the license, whichever is later. Applicant/Licensee agrees to execute a new waiver for each subsequent licensing period in connection with the renewal of any license, if requested. By signing below, Applicant/Licensee requests that the Colorado Department of Revenue and any other state or local taxing authority or agency in the possession of tax documents or information, release information and documentation to the Colorado Liquor Enforcement Division, and is duly authorized employees, to act as theApplicant's/Licensee's duly authorized representative under section 39-21-113(4), C.R.S., solely to allow the state and local licensing authorities, and their duly authorized employees, to investigate compliance with the Liquor Code and Liquor Rules. Applicant/ Licensee authorizes the state and local licensing authorities, their duly authorized employees, and their legal representatives, to use the information and documentation obtained using this Waiver in any administrative or judicial action regarding the application or license. Page 15 of 16 Name (Individual/Business) 3-K^^n SF-t-^^ ^M C Social Security Number/Tax Identification Number Home Phone Number Street Address Business/Work Phone Number 9':^F3<L '^Src i. ^0 ^c-^Tj^ (^v City State ZIP Code t^^^^p-te>o^^r Printed name of person signing on behalf of the Applicant/Licensee c-» fA^ yyy^ I < ^^^ ^-^ Applicant/Licensee's Signature (Signature authorizing the disclosure of confidential tax information) Date Signed c^cL-x^a.OMfo^J y.s Privacy Act Statement Providing your Social Security Number is voluntary and no right, benefit or privilege provided by law will be denied as a result of refusal to disclose it. § 7 of Privacy Act, 5 USCS § 552a (note). DR 8495 (02/16/24)Page 16 of 16 s>^ c^x <^0 ^^^•^<^5 es f^ o c t^> u y t F r^IX v I? 016 11 ^ DR 8404-1 (12/05/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO Box 17087 Denver CO 80217-0087 303) 205-2300 Individual History Record To be completed by the following persons, as applicable: sole proprietors; general partners regardless of percentage ownership, and limited partners owning 10% or more of the partnership; all principal officers of a corporation, all directors of a corporation, and any stockholder of a corporation owning 10% or more of the outstanding stock; managing members or officers of a limited liability company, and members owning 10% or more of the company; and any intended registered manager of Hotel and Restaurant, Tavern, Lodging Facility, and Entertainment Facility class of retail license Notice: This individual history record requires information that is necessary for the licensing investigation or inquiry. All questions must be answered in their entirety or the license application may be delayed or denied. If a question is not applicable, please indicate so by "N/A". Any deliberate misrepresentation or material omission may jeopardize the license application. (Please attach a separate sheet if necessary to enable you to answer questions completely) Name of Business Jr^c\\ lome Phone 303- Q n )^ I k S. .'I ^ C Number 6^^\- \^:}- i/our Full Name (last, first, middle) 5HfU ist any other t^ ST MR CVTT^^ names you have used m_ bailing address (if Email Address 1 "A'I a nb different from residence) i[-cs ^^ Sp^^@ Cellular Number 03-6^-IS ^ L.X 0^<rf\^\ . ( Om y 1. List current residence address. Include any previous addresses within the last five years. (Attach separate sheet if necessary) Current Street and Number Current City, State, ZIP 3^ L\H Co^rnb'iC^ rom: OL^J^ 2ol6 3revious Street and Number From: OnC\v^} on To; P^eSCf^T Previous City, State, ZIP To: 05 03 Page 1 of 6 Individual History Record (Continued) 2. List all employment within the last five years. Include any self-employment. (Attach separate sheet if necessary) Name of Employer or Business n d i a n ^Hs LLC Address (Street, Number, City, State, ZIP) P3>»-1 Pr^nc'^ ^+/ Lonc-jrv,o/4 CO S.OS01. Position Held 0^) n.e ^ From:To: oq 1 \o\ ^0^3.'Pr^e'-vh Name of Employer or Business Tnch^ fi'f^-(?<> ~]I- J~nC Address (Street, Number, City, State, ZIP) L)3R M^n ^^ Lcjon^ Co <305L^O Position Held O^o^eK/ ^Ac^r\t^^e<T rom: 0^0 6 I 5.0 ^L|^p^ e s <^n" Name of Employer or Business Tn ci'» 01^ G) i )-c 5 .]_ n c Address (Street, Number, City, State, ZIP) S1 \^ ^J^^siJe D^, ^5^s fc-^ k i Co ^ ^OS[^ Position Held n ^ ^ From:To: oc^^\ ^^d^P^eStrr^- 3. List the name(s) of relatives working in or holding a financial interest in the Colorado alcohol beverage industry. Jame of Relative r-/fl- relationship to You: 3osition Held ^ame of Licensee Mame of Relative relationship to You: Position Held Mame of Licensee DR 8404-1 (12/05/24)Page 2 of 6 Individual History Record (Continued) Mame of Relative relationship to You: Position Held *Jame of Licensee Mame of Relative relationship to You: 3osition Held ^ame of Licensee 4. Have you ever applied for, held, or had an interest in a Colorado Liquor or Beer License, or loaned money, furniture, fixtures, equipment or inventory to any licensee? If yes, answer in detail.) Yes 0 No a^ ^iH^ L-LC N=' 03.- ( -?r 0 ^"3 J,cU^ 6i^5 Tl- -L^C ,^ ^ 5j ^^ ^ 5. Have you ever received a violation notice, suspension, or revocation for a liquor law violation, or have you applied for or been denied a liquor or beer license anywhere in the United States?. If yes, answer in detail.) 0 Yes No 6. Have you ever been convicted of a crime or received a suspended sentence, deferred sentence, or forfeited bail for any offense in criminal or military court or do you have any charges pending?. If yes, answer in detail.) 0 Yes S) No 7. Are you currently under probation (supervised or unsupervised), parole, or completing the requirements of a deferred sentence?. If yes, answer in detail.) 0 Yes ® No DR 8404-1 (12/05/24)Page 3 of 6 Individual History Record (Continued) 8. Have you ever had any professional license suspended, revoked, or denied?..... 0 Yes (^) No If yes, answer in detail.) Personal and Financial Information Unless otherwise provided by law, the personal information required in this section will be treated as confidential. The personal information required in this section is solely for identification purposes. Date of Birth Social Security Number Place of Birth N <z f c. I U.S. Citizen ^ Yes Name of District Court 0 No If Naturalized, state where When Colova(io ojlon\^OIL) Naturalization Certificate Number Date of Certification CGn^&nmc^0^\0^ ^^Q\^ fan Alien, Give Alien's Registration Card Number =)ermanent Residence Card Number Height s^ ^ A/eight l^fO po^<b Hair Color 3 1^ c k Eye Color B y o LJ n Sender Fe^al^ Do you have a current Driver's License/ID? If so, give number and state. Driver's License Number Driver's License State Yes 0 No C'O\QT^AV Financial Information 9. Total purchase price or investment being made by the applying entity, corporation, partnership, limited liability company, other.. 10. List the total amount of the personal investment, made by the person listed on page 1 in this business including any notes, loans,cash, services or equipment, operating capital, stock purchases or fees paid.. 0 oo o NOTE: If corporate investment only, please skip to and complete question 12 NOTE: Question 10 should reflect the total of questions 11 and 13 DR 8404-1 (12/05/24)Page 4 of 6 Personal and Financial Information (Continued) 11. Provide details of the personal investment described in question 10. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Type: Cash, Services or Equipment Ce^<^v\ ccount Type C-^s^C\\ Bank Name Amount e^-^t\^yv-^ ^s^r+ ^y\^o^/\,^6/^Ct 0 Type: Cash, Services or Equipment Account Type Sank Name \mount Type: Cash, Services or Equipment \ccount Type Bank Name \mount Fype: Cash, Services or Equipment Xccount Type Bank Name \mount 12. Provide details of the corporate investment described in question 9. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Type: Cash, Services or Equipment -cans account Type Bank Name amount Type: Cash, Services or Equipment -oans \ccou nt Type Bank Name 'amount Type: Cash, Services or Equipment -cans \ccount Type Bank Name 'Vnount 13. Loan Information (Attach copies of all notes or loans) Name of Lender Address term security \mount DR 8404-1 (12/05/24)Page 5 of 6 Personal and Financial Information (Continued) Name of Lender \ddress term security \mount Name of Lender \ddress term Security amount Mame of Lender address Ferm Security \mount Oath of Applicant I declare under penalty of perjury that this application and all attachments are true, correct, and complete to the best of my knowledge. Electronic signature is not accepted, physical signature is required. L^\{-\e\-^y^ Print Sign^tyr-f^ r^g-^^\ TA ^n ft L-.I ~s H^Js T H^~ Title Date (MM/DD/YY) 0^)K.^/OH 1^< I ^ DR 8404-1 (12/05/24)Page 6 of 6 r^03??^ c^ r- 7 3 7T \c^^^>0 0 0 5- OQ n G^JQ 0 t- 0 ^0 ^05b0 ^ 0(^cb 0 >uJ y o i D? 1 t 0 -<'^3n \ 0 v ^0 00 0 T A T G~3 y^r J 0s (- 0 s 0 c ?0 ^ z 0 ^ L sT Jx r?*^k 0 c Go ^^5' 0 \ r I ri J:^0' t 1 r-GS a^<— r^&^OQ c^0 0^0^1 @ v- 1 ^•^ 0^£ r ^^n rn<s n(^^0 \ 0 ^'s p 0 .- J n -»s 0 _ys 4 Q_s»3 1^n DR 8404-1 (12/05/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO Box 17087 Denver CO 80217-0087 303) 205-2300 Individual History Record To be completed by the following persons, as applicable: sole proprietors; general partners regardless of percentage ownership, and limited partners owning 10% or more of the partnership; all principal officers of a corporation, all directors of a corporation, and any stockholder of a corporation owning 10% or more of the outstanding stock; managing members or officers of a limited liability company, and members owning 10% or more of the company; and any intended registered manager of Hotel and Restaurant, Tavern, Lodging Facility, and Entertainment Facility class of retail license Notice: This individual history record requires information that is necessary for the licensing investigation or inquiry. All questions must be answered in their entirety or the license application may be delayed or denied. If a question is not applicable, please indicate so by "N/A". Any deliberate misrepresentation or material omission may jeopardize the license application. (Please attach a separate sheet if necessary to enable you to answer questions completely) Name of Business Lr^^n B\\^^r ^TNJ CL Home Phone Number cellular Number 3o3^^,^-<q3^ Your Full Name (last, first, middle) rc-r^-K^ g V^LS. \^ ^ List any other names you have used Mailing address (if different from residence) 2?<>L\L\ d^\U.wh^ C^. LOWC^ rv-^iry^ CQ —^0^o<^ Email Address iS\C^-r, S^i-c^ ^ (? (^^^^ F (. <^ 1. List current residence address. Include any previous addresses within the last five years. (Attach separate sheet if necessary) Current Street and Number Current City, State, ZIP o\nr»^r^ ^-Uj >\^ rv^^v^fY C^ S ^ ^ ° -3 From:To: L P^^-5<?^^ 3revious Street and Number 3revious City, State, ZIP From:fo: Page 1 of 6 Individual History Record (Continued) 2. List all employment within the last five years. Include any self-employment. (Attach separate sheet if necessary) ^o ^c'^c kyh?r^ ^nc.'/ :)& Ol| n-( l2o^] ^ .1: i^^t^^^ -^0 Name of Employer or Business Un''^^ S^h-es of- A^-<^ J\ndisa^ ^'*+<-^ Address (Street, Number, City, State, ZIP) n^i P T^ ^4. Lon^yr-L^') C<?-S^)-S'0^- Position Held Ou3n<- -V From: l^Q{ ^Z^- ro: rp->-<-<Te-^ \- Name of Employer or Business r\(^<~C^^ ^\^-^ Jl JTV C: Address (Street, Number, City, State, ZIP) c]'. ^ ^. .'c Position Held o'-o*^^^" From:To: Q^\6^\^'- ^'y'/-.- . Name of Employer or Business L_ Address (Street, Number, City, State, ZIP) k:c. Position Held From:To: 3 '2-?-- <5<^^-^->^ ^- \ 3. List the name(s) of relatives working in or holding a financial interest in the Colorado alcohol beverage industry. Name of Relative Relationship to You: Position Held ^ame of Licensee Mame of Relative relationship to You: osition Held \lame of Licensee DR 8404-1 (12/05/24)Page 2 of 6 Individual History Record (Continued) Mame of Relative relationship to You: osition Held ^Jame of Licensee Mame of Relative relationship to You: Position Held ^lame of Licensee 4. Have you ever applied for, held, or had an interest in a Colorado Liquor or Beer License, or loaned money, furniture, fixtures, equipment or inventory to any licensee? If yes, answer in detail.) 0 Yes No 5.Have you ever received a violation notice, suspension, or revocation for a liquor law violation, or have you applied for or been denied a liquor or beer license anywhere in the United States?..................................................................... Q yes If yes, answer in detail.) No 6. Have you ever been convicted of a crime or received a suspended sentence, deferred sentence, or forfeited bail for any offense in criminal or military court or do you have any charges pending?. If yes, answer in detail.) 0 Yes No 7.Are you currently under probation (supervised or unsupervised), parole, or completing the requirements of a deferred sentence?. If yes, answer in detail.) 0 Yes No DR 8404-1 (12/05/24)Page 3 of 6 Individual History Record (Continued) 8. Have you ever had any professional license suspended, revoked, or denied?..... 0 Yes If yes, answer in detail.) No Personal and Financial Information Unless otherwise provided by law, the personal information required in this section will be treated as confidential. The personal information required in this section is solely for identification purposes. Date of Birth Social Security Number Place of Birth i U.S. Citizen 0 Yes No f Naturalized, state where /Vhen Mame of District Court Naturalization Certificate Number Date of Certification If an Alien, Give Alien's Registration Card Number Permanent Residence Card Number Height r' ^ Weight I ' -^ lair Color I •"> - '-- Eye Color I.-/ . ^ Sender Do you have a current Driver's License/ID? If so, give number and state. Driver's License Number Driver's License State Yes 0 No Financial Information 9. Total purchase price or investment being made by the applying entity, corporation, partnership, limited liability company, other..0 10. List the total amount of the personal investment, made by the person listed on page 1 in this business including any notes, loans,cash, services or equipment, operating capital, stock purchases or fees paid.. I ^; .'-." NOTE: If corporate investment only, please skip to and complete question 12 NOTE: Question 10 should reflect the total of questions 11 and 13 DR 8404-1 (12/05/24)Page 4 of 6 Personal and Financial Information (Continued) 11. Provide details of the personal investment described in question 10. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Type: Cash, Services or Equipment Account Type c—'I ^L-, 'L_ |s l/^ ..) J Bank Name Amount U'- ' r<^Ai^ ^>..^>/' ^^.coo Fype: Cash, Services or Equipment \ccount Type Bank Name \mount type: Cash, Services or Equipment \ccount Type Bank Name amount Fype: Cash, Services or Equipment Xccount Type Bank Name \mount 12. Provide details of the corporate investment described in question 9. You must account for all of the sources of this investment. (Attach a separate sheet if needed) type: Cash, Services or Equipment -oans account Type Bank Name \mount type: Cash, Services or Equipment -oans \ccount Type Bank Name \mount Fype: Cash, Services or Equipment -oans \ccount Type Bank Name amount 13. Loan Information (Attach copies of all notes or loans) Name of Lender Address term Security Vnount DR 8404-1 (12/05/24)Page 5 of 6 Personal and Financial Information (Continued) Name of Lender address term Security \mount Jame of Lender address Ferm security amount Jame of Lender address rerm Security amount Oath of Applicant I declare under penalty of perjury that this application and all attachments are true, correct, and complete to the best of my knowledge. Electronic signature-i^ not accepted, physical signature is required. Print Signature^ c^ Title ^ v^.\v y" f.~~—^ Date (MM/DD/YY) GC(-7^.7-^ DR 8404-1 (12/05/24)Page 6 of 6 TOWN OF ESTES PARi^ May 14, 2025 Jackie Williamson, Town Clerk Town ofEstes Park EstesPark,C080517 RE: Indian Bites Shrestha, Gitanjali Shrestha, Bhaskar Dear Ms. Williamson: A check of the Estes Park Police Department local records on the above business and individuals was conducted. The system reports date back to possibly October of 2004 or more recently when our system upgraded in December 2020. Unfortunately, there is limited information in the updates. There are no criminal reports involving the business or the individuals listed in the past year. We acknowledge that there are reports that involve the address due to a previous business at that location but does not involve these individuals listed. lan Stewart Chief of Police Estes Park Police Department 170 MACGREGOR AVE. P.O. BOX 1287 Police Department lan Stewart, Chief of Police ESTES PARK, CO 80517 www.estes.org 970-577-3825 istewart@estes.org ATTACHMENT 4 TOWN CLERK To: Honorable Mayor Hall Board of Trustees Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: June 10, 2025 RE: Resolution 61-25 New Tavern Liquor License Filed by Park Theater Mall LLC dba The Slab, 116 E. Elkhorn Avenue, Estes Park, CO 80517 (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Approval of a new Tavern liquor license located at 116 E. Elkhorn Avenue, Estes Park, Colorado. Application filed by Park Theater Mall LLC dba The Slab. Present Situation: An application for a new concurrent Tavern liquor license was received by the Town Clerk’s office on May 7, 2025. All necessary paperwork and fees were submitted; please see the attached Procedure for Hearing on Application – New Liquor License for additional information. The applicant is aware of the Town Board’s Training for Intervention Procedures (TIPS) requirement and has previously completed the training. The licensee held a liquor license previously at this location for The Slab, however, the liquor license was not renewed in 2023. The licensee also holds a liquor license at the Park Theater. The liquor license application has been sent to the Colorado Department of Revenue Liquor Enforcement Division (LED) for a concurrent review as requested by the applicant. This allows the LED to review the application simultaneously with the Town and expedites the issuance of the new liquor license and allows the applicant to operate the license as soon as possible. Proposal: The application and relevant documents have been included for the Town Board’s review and consideration for a new Tavern liquor license. The licensee has requested the license to serve alcohol at the outdoor venue. Advantages: Approval of the license provides the business owner with the opportunity to operate a liquor-licensed establishment in the Town of Estes Park. Disadvantages: The owner is denied a business opportunity to operate a liquor license establishment. Action Recommended: Approval of the application for a new Tavern liquor license. Finance/Resources Impact: The fee paid to the Town of Estes Park for a new Tavern Liquor license is $1,349. The fee covers the administrative costs related to processing the application, background checks, licensing the manager, and business licensing. In addition, the annual renewal fee payable to the Town of Estes Park for a Tavern Liquor license is $869. Level of Public Interest: Low Sample Motion: I move that Resolution 61-25 be approved/denied. Attachments: 1. Procedure for Hearing 2. Resolution 61-25 3. Application, Diagram, Individual History 4. Police Report 1 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE 1.MAYOR. The next order of business is convening the Liquor Licensing Authority for the Town of Estes Park. The next order of business will be the public hearing on the application of Park Theater Mall LLC dba The Slab, for a new Tavern Liquor License located at 116 E. Elkhorn Avenue, Estes Park, Colorado. At this hearing, the Liquor Licensing Authority shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. OPEN PUBLIC HEARING 2.TOWN CLERK. Will present the application and confirm the following:  The application was filed May 7, 2025.  At a meeting of the Board of Trustees on May 27, 2025, the public hearing was set for 7:00 p.m. on Tuesday, June 10, 2025.  The neighborhood boundaries for the purpose of this application and hearing were established to be 3.5 miles.  The Town has received all necessary fees and hearing costs.  The applicant is filing as a LLC.  The property is zoned CD – Commercial Downtown which allows this type of business as a permitted use.  The notice of hearing was published on May 30, 2025 . ATTACHMENT 1  The premises was posted on May 30, 2025 .  There is a police report with regard to the investigation of the applicant.  Status of T.I.P.S. Training: Unscheduled Scheduled * X Completed (Previously)  There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. 3. APPLICANT.  The applicants will be allowed to state their case and present any evidence they wish to support the application. 4. OPPONENTS.  The opponents will be given an opportunity to state their case and present any evidence in opposition to the application.  The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. 5. MAYOR.  Ask the Town Clerk or Town Clerk Office whether any communications have been received in regard to the application and, if so, to read all communication.  Indicate that all evidence presented will be accepted as part of the record.  Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing.  Declare the public hearing closed. 6. SUGGESTED MOTION: I move that Resolution 61-25 be approved/denied for a new Tavern liquor license for the Park Theater Mall LLC dba The Slab, 116 E. Elkhorn Avenue, Estes Park, Colorado. RESOLUTION 61-25 A RESOLUTION APPROVING A NEW TAVERN LIQUOR LICENSE FOR PARK THEATER MALL LLC DBA THE SLAB WHEREAS, the Town Board of Trustees acting in their capacity as the Liquor Licensing Authority for the Town of Estes Park held a public hearing on June 10, 2025 for a new Tavern Liquor License, filed by Park Theater Mall LLC dba The Slab, 116 E. Elkhorn Avenue, Estes Park, Colorado; and WHEREAS, C.R.S. § 44-3-301(2)(a) requires the licensing authority shall consider the reasonable requirements of the neighborhood, the desires of the adult inhabitants, and all other reasonable restrictions that are or may be placed upon the neighborhood by the local licensing authority; and WHEREAS, the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The new Tavern Liquor License, filed by Park Theater Mall LLC dba The Slab, 116 E. Elkhorn Avenue, Estes Park, Colorado be approved. DATED this day of , 2025. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 2 DR 8404 (08/08/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO BOX 17087 Denver CO 80217-0087 ^_l_ ___ _i _ i . _ _ n - -« i .___.__ x ._ _ i- _ _ -•r3o3)2o5"23oo Colorado Liquor Retail License Application * Note that the Division will not accept cash [^3 Paid by Check Date Uploaded to Movelt D Paid Online I tS f^Izo-Z^ New License [3 New-Concurrent || Transfer of Ownership || State Property Only || Master file All answers must be printed in black ink or typewritten Applicant must check the appropriate box(es) Applicant should obtain a copy of the Colorado Liquor and Beer Code: SBG.Colorado.gov/Liquor Applicant is applying as a/an II Individual Corporation Limited Liability Company Association or Other Partnership (includes Limited Liability and Married Couple Partnerships) Applicant Name If an LLC, name ofLLC; if partnership, at least 2 partner's names; if corporation, name of corporation %^ TWeAYVWjL LLC FEIN Number State Sales Tax Number Frade Name of Establishment (DBA) ^^ St^b Business Telephone Address of Premises (specify exact location of premises, include suite/unit numbers) 11^ i ^-[^M^ A^ 3ity &^ ?^t Bounty jO^f >VUL-^ state CD 71P Code -80^(7 Vlailing Address (Number and Street) ^0- ^ 3os-^ ^ity or Town <t^^ ^AL- State Co 71P Code <fto-S^ Email Address ^>^^[s^> (e->e\vv^:\. Liift>\ If the premises currently has a liquor or beer license, you must answer the following questions. Present Trade Name of Establishment (DBA) Present State License Number 3resent Class of License resent Expiration Date Page 1 of 16 ATTACHMENT 3 Section A Nonrefundable application fees* Application Fee for New License...................................................................................................................$1,100.00 Application Fee for New License with Concurrent Review............................................................................$1,200.00 Q Application Fee for Transfer...........................................................................................................................$1,^ Section B Liquor License Fees* Add Optional Premises to H & R ...............................................................$100.00 X Total D Add Sidewalk Service Area.................................................................................................................................$75.00 m Arts Ucense (City)...................................................................................................................................... Q Arts License (County)...................................................................................................................................... D Beer and Wine License (City)...........................................................................................................................$351.25 m Beer and Wine License (County)......................................................................................................................$436.25 Brew Pub License (City).................................................................................................................................. $750.00 Brew Pub License (County)..............................................................................................................................$750.00 II Campus Liquor Complex (City)........................................................................................................................$500.00 II Campus Liquor Complex (County)...................................................................................................................$500.00 II Campus Liquor Complex (State)......................................................................................................................$500.00 D Club License (City)......................................................................................................................................^ D Club License (County)......................................................................................................................................$308^ Q Distillery Pub License (City)..........................................................................................................................^ D Distillery Pub License (County)........................................................................................................................$750.00 II Entertainment Facility License (City)................................................................................................................$500.00 Entertainment Facility License (County)...........................................................................................................$500.00 D Hotel and Restaurant License (City).................................................................................................................$500.00 Q Hotel and Restaurant License (County) ...........................................................................................................$500.00 II Hotel and Restaurant License with one optional premises (City).....................................................................$600.00 II Hotel and Restaurant License with one optional premises (County)................................................................$600.00 DR 8404 (08/08/24) Page 2 of 16 Section B Liquor License Fees* (Continued) Liquor-Licensed Drugstore (City).....................................................................................................................$227.50 Liquor-Licensed Drugstore (County)................................................................................................................$312.50 Q Lodging Facility License (City)..........................................................................................................................$500.00 II Lodging Facility License (County) ....................................................................................................................$500.00 II Manager Registration - H & R ............................................................................................................................$30.00 II Manager Registration -Tavern ...........................................................................................................................$30.00 Manager Registration - Lodging & Entertainment ......................,.......................................................................$30.00 Manager Registration - Campus Liquor Complex ..............................................................................................$30.00 II Optional Premises License (City).....................................................................................................................$500.00 Optional Premises License (County)................................................................................................................$500.00 Racetrack License (City)..................................................................................................................................$500.00 Racetrack License (County).............................................................................................................................$500.00 II Resort Complex License (City).........................................................................................................................$500.00 II Resort Complex License (County)....................................................................................................................$500.00 Related Facility- Campus Liquor Complex (City).............................................................................................$160.00 jI Related Facility - Campus Liquor Complex (County) .......................................................................................$160.00 II Related Facility - Campus Liquor Complex (State) ..........................................................................................$160.00 Retail Gaming Tavern License (City)................................................................................................................$500.00 II Retail Gaming Tavern License (County)...........................................................................................................$500.00 II Retail Liquor Store License -Additional (City)..................................................................................................$227.50 Retail Liquor Store License-Additional (County).............................................................................................$312.50 Retail Liquor Store (City)..................................................................................................................................$227.50 DR 8404 (08/08/24) Page 3 of 16 Section B Liquor License Fees* (Continued) [—| Retail Liquor Store (County).............................................................................................................................$312.50 Tavern License (City)........................................................................................................................................$500.00 II Tavern License (County)...................................................................................................................................$500.00 Q Vintners Restaurant License (City)...................................................................................................................$750.00 II Vintners Restaurant License (County)..............................................................................................................$750.00 Questions? Visit: SBG.Colorado.gov/Liquorfor more information Do not write in this space - For Department of Revenue use only Liability Information -icense Account Number -iability Date License Issued Through (Expiration Date) Total $ DR 8404 (08/08/24) Page 4 of 16 Application Documents Checklist and Worksheet Instructions: This checklist should be utilized to assist applicants with filing all required documents for licensure. All documents must be properly signed and correspond with the name of the applicant exactly. All documents must be typed or legibly printed. Upon final State approval the license will be mailed to the local licensing authority. Application fees are nonrefundable. Questions? Visit: SBG.Colorado.gov/Liquorior more information Items submitted, please check all appropriate boxes completed or documents submitted I. Applicant information II Applicant/Licensee identified II State sales tax license number listed or applied for at time of application License type or other transaction identified II Return originals to local authority (additional items may be required by the local licensing authority) All sections of the application need to be completed II Master file applicants must include the Application for Master File form DR 8415 and applicable fees to this Retail License Application II. Diagram of the premises No larger than 81/2"X 11" Dimensions included (does not have to be to scale). Exterior areas should show type of control (fences, walls, entry/exit points, etc.) II Separate diagram for each floor (if multiple levels) P//al II Return originals to local authority (additional items may be required by the local licensing authority) Kitchen - identified if Hotel and Restaurant ^ /^ Bold/Outlined Licensed Premises III. Proof of property possession (One Year Needed) II Deed in name of the applicant (or) (matching Applicant Name provided on page 1) date stamped / filed with County Clerk Lease in the name of the applicant (or) (matching Applicant Name provided on page 1) Lease assignment in the name of the applicant with proper consent from the landlord and acceptance by the applicant II Other agreement if not deed or lease, (matching Applicant Name provided on page 1) DR 8404 (08/08/24) Page 5 of 16 IV. Background information (DR 8404-1) and financial documents II Complete DR 8404-1 for each principal (individuals with more than 10% ownership, officers, directors, partners, members) II Fingerprints taken and submitted to the appropriate Local Licensing Authority through an approved State Vendor. Master File applicants submit results to the State Do not complete fingerprint cards prior to submitting your application. The Vendors are as follows: IdentoGO Appointment Scheduling Website: https://uenroll.identogo.com/workflows/25YQHT Phone: 844-539-5539 (toll-free) IdentoGO FAQs: https://cbi.colorado.gov/sections/biometric-identification-and-records-unit/biometric- identification-and-records-unit-faqs State Liquor Code for IdentoGO: 25YQHT Colorado Fingerprinting Appointment Scheduling Website: http://www.coloradofingerprinting.com/cabs/ Phone: 720-292-2722 833-224-2227 (toll free) State Liquor Code for Colorado Fingerprinting: C030LIQI II Purchase agreement, stock transfer agreement, and/or authorization to transfer license II List of all notes and loans (Copies to also be attached) V. Sole proprietor/husband and wife partnership (if applicable) Form DR 4679 Lawful Presence Affidavit Copy of State issued Driver's License or Colorado Identification Card for each applicant VI. Corporate applicant information (if applicable) Certificate of Incorporation Certificate of Good Standing Certificate of Authorization if foreign corporation (out of state applicants only) VII. Partnership applicant information (if applicable) II Partnership Agreement (general or limited). II Certificate of Good Standing VIII. Limited Liability Company applicant information (if applicable) Copy of articles of organization Certificate of Good Standing Copy of Operating Agreement (if applicable) i^ fft Certificate of Authority if foreign LLC (out of state applicants only) IX. Manager registration for Hotel and Restaurant, Tavern, Lodging & Entertainment, and Campus Liquor Complex licenses when included with this application $30.00 fee If owner is managing, no fee required DR 8404 (08/08/24) Page 6 of 16 1. Is the applicant (including any of the partners if a partnership; members or managers if a limited liability company; or officers, stockholders or directors if a corporation) or managers under the age of twenty-one years?................................ U Yes QSP No 2. Has the applicant (including any of the partners if a partnership; members or managers if a limited liability company; or officers, stockholders or directors if a corporation) or managers ever (in Colorado or any other state): a. Been denied an alcohol beverage license?............................... ......................... Q Yes ^ No b. Had an alcohol beverage license suspended or revoked?................................ Q Yes @ No c. Had interest in another entity that had an alcohol beverage license suspended or revoked?......................................................................................... 0 Yes ^ No If you answered yes to a, b or c above, explain in detail on a separate sheet. 3. Has a liquor license application (same license class), that was located within 500 feet of the proposed premises, been denied within the preceding two years?.............. 0 Yes <Sf No If "yes", explain in detail. 4. Are the premises to be licensed within 500 feet, of any public or private school that meets compulsory education requirements of Colorado law, or the principal campus of any college, university or seminary? ..................................................... 0 Yes J8T No or Waiver by local ordinance? 0 Yes 0 No Other 5. Is your Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 1500 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of greater than (>) 10,0000? NOTE: The distance shall be determined by a radius measurement that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal doorway of the Licensed LLDS/RLS........................................................... 0 Yes 0 No DR 8404 (08/08/24) Page 7 of 16 6. Is your Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 3000 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of less than (<) 10,0000? NOTE: The distance shall be determined by a radius measurement that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal doorway of the Licensed LLDS/RLS........................................................... 0 Yes 0 No For additional Retail Liquor Store only. a. Was your Retail Liquor Store License issued on or before January 1, 2016?.... Q Yes 0 No b. Are you a Colorado resident?............................................................................... ^ Yes 0 No 7. Has a liquor or beer license ever been issued to the applicant (including any of the partners, if a partnership; members or manager if a Limited Liability Company; or officers, stockholders or directors if a corporation)? If yes, identify the name of the business and list any current financial interest in said business including any loans to or from a licensee...............?wK...Tl\«Aftr..^A.H...LLC...._......... _®.Yes. 0 Nob8A*- HtSToPlC ?/»fcK THMrRfc < / > 8. Does the applicant, as listed on line 2 of this application, have legal possession of the premises by ownership, lease or other arrangement?.......... • Yes 0 No 0 Ownership ^ Lease 0 Other (Explain in detail) a. If leased, list name of landlord and tenant, and date of expiration, exactly as they appear on the lease: Landlord Tenant Expires Pcu^TW.tr^ULLLC %^'7Wtejv)WiJLL ULL- ^, ^(aJo L/-^0-20z-7 b. Is a percentage of alcohol sales included as compensation to the landlord? If yes, complete question on page 9.................................................................... 0 Yes • No c. Attach a diagram that designates the area to be licensed in black bold outline (including dimensions) which shows the bars, brewery, walls, partitions, entrances, exits and what each room shall be utilized for in this business. This diagram should be no larger than QYz" X 11". DR 8404 (08/08/24) Page 8 of 16 9. Who, besides the owners listed in this application (including persons, firms, partnerships, corporations, limited liability companies) will loan or give money, inventory, furniture or equipment to or for use in this business; or who will receive money from this business? Attach a separate sheet if necessary. _ast Name A//A =irst Name Date of Birth (MM/DD/YY)=EINorSSN Number nterest/Percentage -ast Name :irst Name Date of Birth (MM/DD/YY)=EIN or SSN Number nterest/Percentage -ast Name :irst Name Date of Birth (MM/DD/YY):EIN or SSN Number nterest/Percentage Attach copies of all notes and security instruments and any written agreement or details of any oral agreement, by which any person (including partnerships, corporations, limited liability companies, etc.) will share in the profit or gross proceeds of this establishment, and any agreement relating to the business which is contingent or conditional in any way by volume, profit, sales, giving of advice or consultation. 10. Optional Premises or Hotel and Restaurant Licenses with Optional Premises: Has a local ordinance or resolution authorizing optional premises been adopted?.... 0 Yes 0 No Number of additional Optional Premise areas requested. (See license fee chart) For the addition of a Sidewalk Service Area per Regulation 47-302(A)(4), include a diagram of the service area and documentation received from the local governing body authorizing use of the sidewalk. Documentation may include but is not limited to a statement of use, permit, easement, or other legal permissions. 11. Liquor Licensed Drugstore (LLDS) applicants, answer the following: a. Is there a pharmacy, licensed by the Colorado Board of Pharmacy, located within the applicant's LLDS premise?................................................................. 0 Yes 0 No If "yes" a copy of license must be attached. DR 8404 (08/08/24)Page 9 of 16 12. Club Liquor License applicants answer the following: Attach a copy of applicable documentation a. Is the applicant organization operated solely for a national, social, fraternal, /°/A- patriotic, political or athletic purpose and not for pecuniary gain?.............,....... 0 Yes 0 No b. Is the applicant organization a regularly chartered branch, lodge or chapter of a national organization which is operated solely for the object of a patriotic „ /0/A or fraternal organization or society, but not for pecuniary gain?........................ 0 Yes 0 No c. How long has the club been incorporated?. d. Has applicant occupied an establishment for three years (three years required) ^/<A- that was operated solely for the reasons stated above?.................................... 0 Yes 0 No 13. Brew-Pub, Distillery Pub orVintner's Restaurant applicants answer the following: a. Has the applicant received or applied for a Federal Permit? (Copy of permit ^/^ or application must be attached).......................................................................... 0 Yes 0 No 14. Campus Liquor Complex applicants answer the following: U/A a. Is the applicant an institution of higher education?............................................. Q Yes 0 No b. Is the applicant a person who contracts with the institution of higher education to provide food services?..................................................................... 0 Yes 0 No If "yes" please provide a copy of the contract with the institution of higher education to provide food services. 15. For all on-premises applicants. a. For all Liquor Licensed Drugstores (LLDS) the Permitted Manager must also submit an Manager Permit Application - DR 8000 and fingerprints. Last Name of Manager senior rirst Name of Manager wi-^ 16. Does this manager act as the manager of, or have a financial interest in, any other liquor licensed establishment in the State of Colorado? If yes, provide name, type of license and account number..1^t..'T1hsA*^^..ifV\^.-.t^.......... 9 Yes U No l-hsromc 'P^fL.t T^^r^f.\lame foLr^L TYvead^- ^^U Fype of License tLC - H^TOZAC PA1Z-K- TH^ATtt Account Number DR 8404 (08/08/24) Page 10 of 16 17. Related Facility - Campus Liquor Complex applicants answer the following: a. Is the related facility located within the boundaries of the Campus Liquor Complex?.................................................................................................. 0 Yes 0 No If yes, please provide a map of the geographical location within the Campus Liquor Complex. If no, this license type is not available for issues outside the geographical location of the Campus Liquor Complex. b. Designated Manager for Related Facility - Campus Liquor Complex Last Name of Manager First Name of Manager 18. Entertainment Facility License If Applicant is applying for an Entertainment Facility License, you affirm that your ^/A business model and aligns with the statutory privileges and requirements: .................0 Yes 0 No Pursuant to 44-3-103(15.5) C.R.S., an Entertainment Facility means an establishment in which the primary business is to provide the public with sports or entertainment activities within its licensed premises; and that, incidental to its primary business, sells and serves alcohol beverages at retail for consumption on the licensed premises; and has sandwiches and light snacks available for consumption on the licensed premises. If Applicant is applying for a Lodging Facility License, you affirm that your AJ/A business model and aligns with the statutory privileges and requirements: ...........0 Yes 0 No Pursuant to 44-3-103(29) C.R.S., a Lodging Facility means an establishment in which the primary business is to provide the public with sleeping rooms and meeting facilities; and that sells and serves alcohol beverages at retail for consumption on the licensed premises; and has sandwiches and light snacks available for consumption on the licensed premises. 19. Tax Information. a. Has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% or greater financial interest in the applicant, been found in final order of a tax agency to be delinquent in the payment of any state or local taxes, penalties, or interest related to a business?................................... 0 Yes • No b. Has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% or greater financial interest in the applicant failed to pay any fees or surcharges imposed pursuant to section 44-3-503, C.R.S.?......... Q Yes ^ No OR 8404 (08/08/24) Page 11 of 16 If applicant is a corporation, partnership, association or limited liability company, applicant must list all Officers, Directors, General Partners, and Managing Members. In addition, applicant must list any stockholders, partners, or members with ownership of 10% or more in the applicant. All persons listed below must also attach form DR 8404-1 (Individual History Record), and make an appointment with an approved State Vendor through their website. See application checklist, Section IV, for details. Name Date of Birth (MM/DDA/Y) >rv Street Address js(o m^yu ^-^ City State ZIP Code Position % Owned &te^ ®/tL-CJD <^^7| IrfU^i^ (^W^ 11 ?^ \lame 5ate of Birth (MM/DDA/Y) Street Address 3ity state 71P Code 3osition )/o Owned Mame Date of Birth (MM/DDA/Y) Street Address 3ity state 71P Code 3osition '/o Owned Mame 3ate of Birth (MM/DD/YY) Street Address 3ity State :IP Code =>osition '/a Owned Name 3ate of Birth (MM/DD/YY) Street Address 3ity state 71P Code 3osition /o Owned DR 8404 (08/08/24)Page 12 of 16 If applicant is owned 1 00% by a parent company, please list the designated principal officer on above. Corporations - the President, Vice-President, Secretary and Treasurer must be accounted for above (Include ownership percentage if applicable) If total ownership percentage disclosed here does not total 1 00%, applicant must check this box: Applicant affirms that no individual other than these disclosed herein owns 10% or more of the applicant and does not have financial interest in a prohibited liquor license pursuant to Article 3 or 5, C.R.S. I would like to apply for a Two-Year Renewal.................................................................. Q Yes • No Oath Of Applicant I declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and complete to the best of my knowledge. I also acknowledge that it is my responsibility and the responsibility of my agents and employees to comply with the provisions of the Colorado Liquor or Beer and Wine Code which affect my license. Printed Name Title 5^UTor» c^fl-fti^ I I POdjviqrn.4 Authorized Signature Date (MM/DD/YY) SA ^A _I I ^/^IZ022- of LReport and Approval of'Local Licensing Authority (City/County) Date application filed with local authority Date of local authority hearing (for new license applicants; cannot be less thanI, 30 days from date of application) |_^jl0 For Transfer Applications Only - Is the license being transferred valid?........................ 0 Yes 0 No The Local Licensing Authority Hereby Affirms that each person required to file DR 8404-1 (Individual History Record) or a DR 8000 (Manager Permit) has been: Fingerprinted Subject to background investigation, including NCIC/CCIC check for outstanding warrants That the local authority has conducted, or intends to conduct, an inspection of the proposed premises to ensure that the applicant is in compliance with and aware of, liquor code provisions affecting their class of license (Check One) 0 Date of inspection or anticipated date 0 will conduct inspection upon approval of state licensing authority II Is the Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 1,500 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of > 10,0000? .................................. U Yes U No DR 8404 (08/08/24) Page 13 of 16 II Is the Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 3,000 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of < 10,0000? .................................. 0 Yes 0 No NOTE: The distance shall be determined by a radius measurement that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal doorway of the Licensed LLDS/RLS. Does the Liquor-Licensed Drugstore (LLDS) have at least twenty percent (20%) of the applicant's gross annual income derived from the sale of food, during the prior twelve (12) month period?............................ 0 Yes 0 No The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant are satisfactory. We do report that such license, if granted, will meet the reasonable requirements of the neighborhood and the desires of the adult inhabitants, and will comply with the provisions of Title 44, Article 4 or 3, C.R.S., and Liquor Rules. Therefore, this application is approved. Local Licensing Authority Approves this license for a two-year renewal....................... Q Yes 0 No If "No", please cite the law, regulation, local ordinance or resolution that gives the local licensing authority the ability to deny the applicant and grounds for denial. Also, please provide any and all investigative reports, and administrative or criminal action that relate or justify this denial. Proof of Violation Local Licensing Authority for Telephone Number of- '^SsT^6> <V>frr<2i<L °i^o-s^?- 4-r?i Pown^j City 0 County Printed Name Title l^rt^rt^-^-^-^c? Signature Date (MM/DD/YY) Printed Name Title ^X^C-V-fc^C<JC^«^ Signature Date (MM/DD/YY) DR 8404 (08/08/24)Page 14 of 16 DR 8495 (02/16/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO BOX 17087 Denver CO 80217-0087 (303) 205-2300 Tax Check Authorization, Waiver, and Request to Release Information I,( } I^Va^-BW ^aji. am signing this Tax Check Authorization, Waiver and Request to Release Information (hereinafter "Waiver") on behalf of (the "Applicant/Licensee") ^ajJC TRaAter ^VcdL LL6 - T^ <SU^ to permit the Colorado Department of Revenue and any other state or local taxing authority to release information and documentation that may otherwise be confidential, as provided below. If I am signing this Waiver for someone other than myself, including on behalf of a business entity, I certify that I have the authority to execute this Waiver on behalf of the Applicant/Licensee. The Executive Director of the Colorado Department of Revenue is the State Licensing Authority, and oversees the Colorado Liquor Enforcement Division as his or her agents, clerks, and employees. The information and documentation obtained pursuant to this Waiver may be used in connection with the Applicant/Licensee's liquor license application and ongoing licensure by the state and local licensing authorities. The Colorado Liquor Code, section 44-3-101. et seq. ("Liquor Code"), and the Colorado Liquor Rules, 1 CCR 203-2 ("Liquor Rules"), require compliance with certain tax obligations, and set forth the investigative, disciplinary and licensure actions the state and local licensing authorities may take for violations of the Liquor Code and Liquor Rules, including failure to meet tax reporting and payment obligations. The Waiver is made pursuant to section 39-21-113(4), C.R.S., and any other law, regulation, resolution or ordinance concerning the confidentiality of tax information, or any document, report or return filed in connection with state or local taxes. This Waiver shall be valid until the expiration or revocation of a license, or until both the state and local licensing authorities take final action to approve or deny any application(s) for the renewal of the license, whichever is later. Applicant/Licensee agrees to execute a new waiver for each subsequent licensing period in connection with the renewal of any license, if requested. By signing below, Applicant/Licensee requests that the Colorado Department of Revenue and any other state or local taxing authority or agency in the possession of tax documents or information, release information and documentation to the Colorado Liquor Enforcement Division, and is duly authorized employees, to act as theApplicant's/Licensee's duly authorized representative under section 39-21-113(4), C.R.S., solely to allow the state and local licensing authorities, and their duly authorized employees, to investigate compliance with the Liquor Code and Liquor Rules. Applicant/ Licensee authorizes the state and local licensing authorities, their duly authorized employees, and their legal representatives, to use the information and documentation obtained using this Waiver in any administrative or judicial action regarding the application or license. Page 15 of 16 Name (Individual/Business) %L^ TRiiAJcer ^Wl LLG -s^ &kb Social Security Number/Tax Identification Number Home Phone Number Street Address Business/Work Phone Number ^os-y-^-^TA r €77o'-st^-^V)y 13 k ^icL^^ ^U^_ City State ZIP Code ^-stoJ^uiL CQ SD^-7 Printed name of person signing on behalf of the Applicant/Licensee jrcr^- Applicant/L^bensee's Signature (Signature authorizing the disclosure of confidential tax information) Date Signed Privacy Act Statement Providing your Social Security Number is voluntary and no right, benefit or privilege provided by law will be denied as a result of refusal to disclose it. § 7 of Privacy Act, 5 USCS § 552a (note). DR 8495 (02/16/24)Page 16 of 16 •^^' .w ,116EEIkhc ;part<,CO- ^RB6.^^ s^^-2ft^ .0^Tri^Tte Wow ,,^W^0'N<S^pg) ^^-f?ww ?. JL^20 3^0 50^ 60 ^ ^CHITECruRE & WflVEERfNG DR 8404-1 (12/05/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO Box 17087 Denver CO 80217-0087 (303) 205-2300 Individual History Record To be completed by the following persons, as applicable: sole proprietors; general partners regardless of percentage ownership, and limited partners owning 10% or more of the partnership; all principal officers of a corporation, all directors of a corporation, and any stockholder of a corporation owning 10% or more of the outstanding stock; managing members or officers of a limited liability company, and members owning 10% or more of the company; and any intended registered manager of Hotel and Restaurant, Tavern, Lodging Facility, and Entertainment Facility class of retail license Notice: This individual history record requires information that is necessary for the licensing investigation or inquiry. All questions must be answered in their entirety or the license application may be delayed or denied. If a question is not applicable, please indicate so by "N/A". Any deliberate misrepresentation or material omission may jeopardize the license application. (Please attach a separate sheet if necessary to enable you to answer questions completely) Name of Business TL^ TW^<- YML-LUL -fame Phone Number 970-S^>'&?0</ four Full Name (last, first, middlel ^ T^eC^ -1st any other names you have used <6»h<-A(^r bailing address (if different from residence) P6? So^ ^OS-?. gs^ l^it Email Address 1. List current residence address. Include any separate sheet if necessary) current Street and Number fStji AVorA^jL y^UE_ r rom: iyla^- fz^is 3revious Street and Number 2.3SH <S< ^lJLSd<4G ^&*<-<- =rom: ,^2. Cellular Number Co ^W7 previous addresses within the last five years. (Attach Current City, State, ZIP &^ CU^, 6y <ft>s-<7 To: Previous City, State, ZIP t^^^w^ . ^ ^ZZ<7 To: /<h^ ZOI^ Page 1 of 6 Individual History Record (Continued) 2. List all employment within the last five years. Include any self-employment. (Attach separate sheet if necessary) Name of Employer or Business <T^t I^L^ YAaJLJL LLC Address (Street, Number, City, State, ZIP) |S(a K^^m. 4^€. &^ P<U<^ C.O ^OS~/7 Position Held /^(*«t^<^ t^JLtvJ^ From:To: c^vu. 2d^S"r]^^e^~ Name of Employer or Business Address (Street, Number, City, State, ZIP) Position Held = rom:ro: Name of Employer or Business Address (Street, Number, City, State, ZIP) Position Held =rom:R): 3. List the name(s) of relatives working in or holding a financial interest in the Colorado alcohol beverage industry. Name of Relative Relationship to You: ^IA- 3osition Held ^Jame of Licensee \lame of Relative relationship to You: position Held Mame of Licensee DR 8404-1 (12/05/24)Page 2 of 6 Individual History Record (Continued) \]ame of.Relative relationship to You: Position Held ^Jame of Licensee ^aroe of Relative relationship to You: Position Held ^lame of Licensee 4. Have you ever applied for, held, or had an interest in a Colorado Liquor or Beer License, or loaned money, furniture, fixtures, equipment or inventory to any licensee?..................... (If yes, answer in detail.) 5. Yes 0 No Have you ever received a violation notice, suspension, or revocation for a liquor law violation, or have you applied for or been denied a liquor or beer license anywhere in the United States?. (If yes, answer in detail.) 0 Yes No 6. Have you ever been convicted of a crime or received a suspended sentence, deferred sentence, or forfeited bail for any offense in criminal or military court or do you have any charges pending?. (If yes, answer in detail.) 0 Yes No 7. Are you currently under probation (supervised or unsupervised), parole, or completing the requirements of a deferred sentence?. (If yes, answer in detail.) 0 Yes j®No DR 8404-1 (12/05/24)Page 3 of 6 Individual History Record (Continued) 8. Have you ever had any professional license suspended, revoked, or denied?..... 0 Yes 9 No (If yes, answer in detail.) Personal and Financial Information Unless otherwise provided by law, the personal information required in this section will be treated as confidential. The personal information required in this section is solely for identification purposes. Date of Birth Social Security Number Place of Birth U.S. Citizen • Yes Q No f Naturalized, state where A/hen ^ame of District Court Maturalization Certificate Number Date of Certification If an Alien, Give Alien's Registration Card Number :>ermanent Residence Card Number -leight ^7" Weight ^zo -lair Color Eye Color ^-^ Sender T^mfl^-A Do you have a current Driver's License/ID? If so, give number and state. Driver's License Number Driver's License State Yes 0 No ir&ct® Financial Information 9. Total purchase price or investment being made by the applying entity, corporation, partnership, limited liability company, other..SO, 000 10. List the total amount of the personal investment, made by the person listed on page 1 in this business including any notes, loans,cash, services or equipment, operating capital, stock purchases or fees paid.-0- NOTE: If corporate investment only, please skip to and complete question 12 NOTE: Question 10 should reflect the total of questions 11 and 13 DR 8404-1 (12/05/24)Page 4 of 6 Personal and Financial Information (Continued) 11. Provide details of the personal investment described in question 10. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Fype: Cash, Services or Equipment \ccount Type Bank Name \mount Fype: Cash, ServicesqN=qyipment \ccountType Bank Name \mount Type: Cash, Services or Equipment \ccount Type Bank Name \mount Fype: Cash, Services or Equipment Xccount Type Bank Name \mount 12. Provide details of the corporate investment described in question 9. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Type: Cash, Services or Equipment Loans Account Type L'ff^H- /t-ltokol i;n\/e-i^«»-ct/ / f&s^'ooiz^ ^pnui^- cttnA^ ' ^n.'SO (C Bank Name Amount fA^Als fS^o ^P,'DOO Type: Cash, Services or Equipment Loans Account Type Bank Name \mount type: Cash, Services or Equipment -cans account Type Bank Name \mount 13. Loan Information (Attach copies of all notes or loans) Name of Lender Address Term Security \mount DR 8404-1 (12/05/24)Page 5 of 6 Personal and Financial Information (Continued) Name of Lender address Ferm Security \mount Name of Lender address Ferm security amount Name of Lender \ddress Ferm security i\mount Oath of Applicant I declare under penalty of perjury that this application and all attachments are true, correct, and complete to the best of my knowledge. Electronic signature is not accepted, physical signature is required. ^&^~a^ Print Signature C^iA^ ^P "tTitle^'XT^Date (MM/DD/YY) ^q /YL^tbfi^ - (P<^1<L Tlvfl^J^-r_ MttL^lLC t/-ZT-ZGZV DR 8404-1 (12/05/24)Page 6 of 6 TOV^N OF ESTES PARI^ May 14, 2025 Jackie Williamson, Town Clerk Town ofEstes Park EstesPark,C080517 RE: Park Theater Mail LLC dba The Slab Seeley, Sharon Dear Ms. Williamson: A check of the Estes Park Police Department local records on the above business and individual was conducted. The system reports date back to possibly October of 2004 or more recently when our system upgraded in December 2020. Unfortunately, there is limited information in the updates. There are no criminal reports involving the business or the individual listed dating back to 2022. We acknowledge that this individual held a license for this establishment prior to 2022. Sincerely, lan Stewart Chief of Police Estes Park Police Department 170 MACGREGOR AVE. P.O. BOX 1287 Police Department lan Stewart, Chief of Police ESTES PARK, CO 80517 www.estes.org 970-577-3825 istewart@estes.org ATTACHMENT 4 UTILITIES To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Director Bergsten; Superintendent Lockhart; NewGen Strategies & Solutions, Meghan Helper Date: June 10, 2025 RE: Ordinance 07-25 Proposed Electric Rate Increase (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Our objective is to maintain high-quality and reliable electric service by requesting an increase in electric rates to keep up with the increasing costs of operations and capital improvements. Present Situation: The Town of Estes Park regularly reviews the costs of providing electric services and the revenues generated from customer rates. As a cost-based enterprise, the Town’s Power & Communications division relies on user fees to maintain financial stability. Costs and revenues must remain balanced to ensure continued service reliability. A 3.5% annual increase in revenue is proposed. The increase to each rate class varies with typical residential bills going up annually 2% to 3%, typical commercial bills going up annually 3% to 8% At the May 13th 2025 Town Board meeting, staff reviewed the rate study process and the Town Board set public hearing dates for June 10th and 24, 2025. Electric customers are encouraged to participate in the rate review process by attending the scheduled hearings, contacting staff with questions and concerns, or submitting testimony through counsel. The Town has engaged in outreach to inform the public, including the following past and planned activities: 2/17/2025 Road Show Library; CIP Customer Update 4/15/2025 6/10/2025 Tentative- 1st Public Hearing 6/24/2025 Tentative- 2nd Public Hearing Hard copies of the proposed rate sheet are located on our website, at the Municipal building, and library for the public to review. Proposal: Staff proposes the Town Board consider the proposed increase to electric rates. Advantages: ● Maintains adequate financial strength required to operate the enterprise ● Meets our bond covenants obligations ● Funds projects required to improve reliability, quality and safety of our system Disadvantages: • Higher cost of electricity; however, our customers deserve reliable and safe electricity. Action Recommended: Staff recommends the Board consider the attached ordinance and continue this public hearing to the June 24th Town Board meeting to allow for additional questions and public comment. Finance/Resource Impact: Beginning January 2026, electric rates would increase by 3%. Level of Public Interest High, increases to utility rates will touch every Power and Communications customer. Sample Motion: I move to continue this public hearing to June 24, 2025. Attachments: 1. Ordinance 07-25 2. Exhibit A to Ordinance ORDINANCE NO. 07-25 AN ORDINANCE AMENDING THE POWER & COMMUNICATIONS RATE SCHEDULES OF THE TOWN OF ESTES PARK, COLORADO WHEREAS, the Board of Trustees of the Town of Estes Park, Colorado has determined that it is necessary to amend the Electric Rate Schedules of the Town of Estes Park; and WHEREAS, Ordinance No. 12-11 regarding the Wholesale Power Cost Adjustment remains in effect and the Board intends it to be codified in the Municipal Code. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS: Section 1: That the Town of Estes Park, Colorado Electric Rate Schedules shall be amended to read as set forth on Exhibit A. Section 2: These rate schedules will take effect the first full billing period in January, 2026. Section 3: This Ordinance shall be enforced thirty (30) days after its adoption and publication. PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado this ____ day of _______________, 2025. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk I hereby certify that the above Ordinance was introduced at a regular meeting of the Board of Trustees on the day of , 2025 and published by title in a newspaper of general circulation in the Town of Estes Park, Colorado, on the day of , 2025, all as required by the Statutes of the State of Colorado. Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 TOWN OF ESTES PARK, COLORADO On-Peak Off-Peak Standard Customer Energy Energy Demand Rate for Customer Rate Class Charge Consumption Consumption Charge May thru Month Charge Charge $/kW August kWh $/kWh $/kWh RESIDENTIAL (1) Jan 2025 $26.25 $0.1337 $0.00196 --------- Jan 2026 $26.75 $0.1365 TBD --------- Jan 2027 $27.25 $0.1394 TBD --------- Jan 2028 $27.75 $0.1423 TBD --------- RESIDENTIAL DEMAND (1) Jan 2025 $29.93 $0.0769 $0.00196 $14.28 $0.1337 Jan 2026 $30.50 $0.0798 TBD ---$14.45 $0.1365 Jan 2027 $31.12 $0.0827 TBD ---$14.65 $0.1394 Jan 2028 $31.75 $0.0857 TBD ---$14.85 $0.1423 RESIDENTIAL ENERGY TIME-OF-DAY (1) Jan 2025 $29.93 $0.1851 $0.00196 $0.1053 ------ Jan 2026 $30.50 $0.1899 TBD $0.1080 ------ Jan 2027 $31.12 $0.1949 TBD $0.1108 ------ Jan 2028 $31.75 $0.1999 TBD $0.1136 ------ RESIDENTIAL ENERGY BASIC TIME-OF-DAY (1) Jan 2025 $29.93 $0.1915 $0.00196 $0.1117 ---$0.1337 Jan 2026 $30.50 $0.1921 TBD $0.1120 ---$0.1365 Jan 2027 $31.12 $0.1972 TBD $0.1150 ---$0.1394 Jan 2028 $31.75 $0.2024 TBD $0.1180 ---$0.1423 SMALL COMMERCIAL (1) (3) Jan 2025 $34.65 $0.1353 $0.00196 --------- Jan 2026 $36.00 $0.1390 TBD --------- Jan 2027 $36.00 $0.1443 TBD --------- Jan 2028 $36.00 $0.1497 TBD --------- SMALL COMMERCIAL ENERGY TIME-OF-DAY (1) Jan 2025 $37.80 $0.1527 $0.00196 $0.1026 ------ Jan 2026 $39.00 $0.1573 TBD $0.1057 ------ Jan 2027 $39.00 $0.1628 TBD $0.1094 ------ Jan 2028 $39.00 $0.1685 TBD $0.1132 ------ LARGE COMMERCIAL (1) Jan 2025 $48.30 $0.0791 $0.00196 ---$18.90 --- Jan 2026 $55.00 $0.0838 TBD ---$20.50 --- Jan 2027 $62.00 $0.0881 TBD ---$22.50 --- Jan 2028 $70.00 $0.0931 TBD ---$24.50 --- LARGE COMMERICIAL TIME-OF-DAY (1) Jan 2025 $57.75 $0.1060 $0.00196 $0.0630 $21.00 --- Jan 2026 $67.20 $0.1098 TBD $0.0653 $23.00 --- Jan 2027 $76.65 $0.1148 TBD $0.0682 $25.00 --- Jan 2028 $86.10 $0.1210 TBD $0.0719 $27.00 --- OUTDOOR AREA LIGHTING Jan 2025 $38.31 --------------- Jan 2026 $38.31 --------------- Jan 2027 $38.31 --------------- Jan 2028 $38.31 --------------- RENEWABLE ENERGY CHARGE Jan 2025 ---$0.0275 ------------ Jan 2026 ---$0.0275 ------------ Jan 2027 ---$0.0275 ------------ Jan 2028 ---$0.0275 ------------ MUNICIPAL RATE (1) Jan 2025 $28.35 $0.1161 $0.00196 --------- Jan 2026 $30.00 $0.1269 TBD --------- Jan 2027 $32.00 $0.1385 TBD --------- Jan 2028 $34.00 $0.1512 TBD --------- Available to all residential customers not using electric thermal storage heat. These rates apply September through April. Standard rates apply May through August. Year (2) Wholesale Power Cost Adjustment kWh(1) PROPOSED Electric Rate Summary 2026 - 28 until Superseded, Public Hearings 6/10 & 6/24/2025 Available to all residential customers and residential customers with electric heat up to 25,000 kWh annually. Available to existing customers on this rate, September through April. All other times the Residential energy charge would apply. Available to all residential customers who use electric thermal storage heat or who own an electric vehicle. Available to all commercial customers with demands of 35 kW or less. Available to all commercial customers using electric thermal storage heat with demands of 35 kW or less Available to all commercial customers with demands exceeding 35 kW Available to all commercial customers with demands exceeding 35 kW Available for lighting outdoor private areas Voluntary participation available to all classes; charge per 100 kWh block Available for electricity use on municipal property ATTACHMENT 2 RMNP ADMINISTRATIVE HOUSING Jan 2025 $23.84 $0.0725 N/A --------- Jan 2026 $25.00 $0.0762 N/A --------- Jan 2027 $26.50 $0.0796 N/A --------- Jan 2028 $28.00 $0.0833 N/A --------- RMNP SMALL ADMINISTRATIVE Jan 2025 $35.04 $0.0479 N/A --------- Jan 2026 $38.00 $0.0495 N/A --------- Jan 2027 $40.00 $0.0519 N/A --------- Jan 2028 $42.00 $0.0545 N/A --------- RMNP LARGE ADMINISTRATIVE Jan 2025 $47.49 $0.0194 N/A ---$13.13 --- Jan 2026 $48.00 $0.0196 N/A ---$13.25 --- Jan 2027 $48.00 $0.0197 N/A ---$13.45 --- Jan 2028 $48.00 $0.0197 N/A ---$13.65 --- NOTES: 2) The rates for the final dates listed in the table above shall remain in effect until new rates are adopted by the Town Board. These rates apply only September thru April usage (for May thru August, the standard Residential rate applies): ON-PEAK for Residential "Basic" Time-of-Day Customers: 4:00 pm to 7:00 pm weekdays Avoided Cost paid to Net Meter Customers = $0.0175, the wholesale cost of energy minus $0.01 for administrative costs Updated 05-21-2025 Residential Energy Time-of-Day available only for residential customers who use electric thermal storage heat or who own an electric vehicle: OFF-PEAK for Residential Time-of-Day Customers: 1:00 pm to 3 pm and 10:00 pm to 6:00 am weekdays and all day on weekends and holidays (New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve and Christmas Day) ON-PEAK for Residential Time-of-Day Customers: 6:00 am to 1:00 pm and 3:00 pm to 10:00 pm weekdays Residential Energy "Basic" Time-of-Day is available for every residential customer except as stated above. OFF-PEAK for Residential "Basic" Time-of-Day Customers: 7:00 pm to 4:00 pm the following day and all day weekends and the following holidays: Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day and New Years Day Available to Rocky Mountain National Park residences having an alternate power source delivered to Estes Park's distribution system Available to RMNP administrative accounts having an alternate power source delivered to Estes Park's distribution system with demands of 35kW or less Available to RMNP administrative accounts having an alternate power source delivered to Estes Park's distribution system with demands exceeding 35kW Developers or customers must pay for any additional work done, such as service upgrades or line extensions. Payment is required before the work is scheduled. The fee includes the costs of labor, materials, equipment, and overhead. Smart Meter/Advanced Metering Infrastructure Opt-Out Fees - One Time Enrollment Fee of $75 and monthly fee of $20 3) Short-term rentals including vacation homes and bed and breakfast inns are classified as commercial for the purposes of this rate schedule. 1) The Wholesale Power Cost Adjustment (WPCA) is a pass-through of wholesale increases from PRPA. This adjustment is recalculated January 1st of each year and added to the previous years' adjustments. The WPCA was reset to zero in October 2024. The adjustment for 2026 will be $0.00196 plus the future wholesale power increase. (Ord. 12-11 remains in effect and applies to these adjustments.) © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC ESTES PARK POWER AND COMMUNICATIONS RATE STUDY PROPOSED RATE PLAN April 8, 2025 2© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC FINANCIAL FORECAST RESULTS AGENDA 2 1 Rate Study Process 2 Financial Forecast 3 Results 4 Proposed Rates and Bill Impacts 3© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE STUDY PROCESS: OVERVIEW 3 STEP 1 STEP 2 STEP 4 STEP 3 STEP 5 Determine the revenue requirements of the utility during the study period Unbundle costs by functions and services (source of supply, distribution, customer) Classify costs (demand, energy, customer costs, etc.) Allocate costs among customer classes Design rates Financial Forecast Cost Allocation Rate Design © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE STUDY PROCESS FINANCIAL FORECAST 4 Test Year Revenue Requirement and Rate Revenues EPPC Operating and Capital Expenses, Audited Rate Forecast Revenue Requirement and Revenues EPPC System Load, Rates and Expense Adjust Use of Debt and Rate Changes to Cover Costs 5© 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE STUDY PROCESS: COST OF SERVICE 5 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE STUDY PROCESS UNBUNDLE BY FUNCTION 6 Typical Electric Utility System Configuration © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE STUDY PROCESS UNBUNDLE BY FUNCTION 7 Platte River Power Authority (PRPA): Generation and Transmission Estes Park Power & Communications (EPPC): Distribution and Customer Service © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE STUDY PROCESS GENERATION FUNCTION AND TRANSMISSION – PRPA 8 •Generation: ̶The generation function is responsible for serving demand and producing energy. •The power plant portfolio is sized to meet the maximum demand requirements of the system (PRPA). •PRPA’s goal is to transition to a 100% noncarbon energy mix by 2030. •Transmission: ̶The transmission function is responsible for transmitting electricity from generation to the distribution system. ̶The utility must size transmission substations, transformers, and lines to serve the maximum demand requirements of the system. © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE STUDY PROCESS DISTRIBUTION FUNCTION AND CUSTOMER – EPPC 9 •Distribution: ̶The distribution function is responsible for distributing electricity from the transmission line to customers. ̶The utility must size distribution substations, transformers, lines, and services to serve the maximum local demand requirements of their customers. •Customer: ̶The customer function is responsible for utility billing and customer service. ̶EPPC future customer function: •DER Programs development and execution. •Communication and information. © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE STUDY PROCESS FIXED VS. VARIABLE COSTS AND REVENUES 10 Typical Cost Functions Typical Cost Classifications Source of Power Demand Related Energy Related Distribution Demand Related Customer Related Customer Customer Related Graphs are for illustrative purposes only. © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE STUDY PROCESS COST OF SERVICE TO RATE DESIGN 11 Cost of Service Revenue requirement. Functionalize. Classify. Guide for cost-based rates. Rate Making Policy decisions. Incentivize behavior to create win-win scenario between the utility and its customers. Industry practice is to move towards or align with COS. Rates Collect sufficient revenue. Support utility’s goals. Use resources in cost- effective manner Price signal to customer: •Convey information. •Change behavior. © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RATE STUDY PROCESS POTENTIAL OBJECTIVES AND BEST PRACTICES FOR RATE DESIGN 12 •Revenue stability •Simplicity •Legislative and regulatory compliance •Modernization, Distributed Generation, Virtual Power Plant, Electric Vehicles etc. •Alignment with cost of service: ̶Align a utility’s revenue collection with its cost causation (e.g., demand, energy, customer) •Incorporate utility policy •If rates are not well designed or not aligned with COS: ̶Financial instability ̶Potential for cost recovery not matching incurred costs ̶Potential to over- or under-recover costs ̶Does not ensure revenue adequacy © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC FINANCIAL FORECAST RESULTS 2025 REVENUE REQUIREMENT 13 •Source of Supply makes up a large portion of total expenses •Other Operating Expenses: ̶Distribution ̶Customer Accounts ̶Administrative & General •General Fund Transfer (GFT): ̶$1.35 M •Capital Improvement Plan •Debt Service © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC FINANCIAL FORECAST RESULTS RESERVE FUND 14 •If no action is taken, the reserve fund levels will be drawn down annually. •Reserve fund drops below 90- day target in 2027. •Rate increases need to maintain financial stability. © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC PROPOSED RATE IMPLEMENTATION PLAN 15 •If no rate increases are implemented: ̶Draw down of cash reserves and Days Cash on Hand. ̶Reduction to Debt Service Coverage. ̶Higher rate increases need in later years. ̶Potential for rate shock. •System revenue increase needed 3.5%. © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC HISTORICAL RATE INCREASES 16 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RESIDENTIAL 17 Class Current Rates Phase 1 Rates Phase 2 Rates Phase 3 Rates Standard Residential Customer Charge $26.25 $26.75 $27.25 $27.75 Energy $0.1337 $0.1365 $0.1394 $0.1423 Residential Demand Customer Charge $29.93 $30.50 $31.12 $31.75 Winter Energy $0.0769 $0.0798 $0.0827 $0.0857 Summer Energy $0.1337 $0.1365 $0.1394 $0.1423 Demand $14.28 $14.45 $14.65 $14.85 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RESIDENTIAL 18 Class Current Rates Phase 1 Rates Phase 2 Rates Phase 3 Rates Residential Time of Day Customer Charge $29.93 $30.50 $31.12 $31.75 On Peak Energy $0.1851 $0.1899 $0.1949 $0.1999 Off Peak Energy $0.1053 $0.1080 $0.1108 $0.1136 Residential Time of Day Basic Customer Charge $29.93 $30.50 $31.12 $31.75 Winter On Peak Energy $0.1915 $0.1921 $0.1972 $0.2024 Winter Off Peak Energy $0.1117 $0.1120 $0.1150 $0.1180 Summer Energy $0.1337 $0.1365 $0.1394 $0.1423 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC RESIDENTIAL BILL IMPACTS 19 Class Usage (kWh) Demand (kW) Current Monthly Bill Phase 1 Monthly Bill Percent Change Standard Residential 600 NA $107.65 $109.83 2.0% Residential Demand 1,700 7.5 $271.09 $277.87 2.5% Residential Time of Day 1,600 NA $242.56 $248.52 2.5% Residential Time of Day Basic(1)1,100 NA $179.16 $182.81 2.0% (1) Evaluated using summer rates © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC SMALL COMMERCIAL 20 Class Current Rates Phase 1 Rates Phase 2 Rates Phase 3 Rates Standard Small Commercial Customer Charge $34.65 $36.00 $36.00 $36.00 Energy Charge $0.1353 $0.1390 $0.1443 0.1497 Small Commercial Time of Day Customer Charge $37.80 $39.00 $39.00 $39.00 On Peak Energy Charge $0.1527 $0.1573 $0.1628 $0.1685 Off Peak Energy Charge $0.1026 $0.1057 $0.1094 $0.1132 © 2025 NEWGEN STRATEGIES AND SOLUTIONS, LLC SMALL COMMERCIAL BILL IMPACTS 21 Class Usage (kWh) Current Monthly Bill Phase 1 Monthly Bill Percent Change Standard Small Commercial 1,000 $171.91 $176.96 2.9% Small Commercial Time of Day 2,000 $280.52 $288.91 3.0% QUESTIONS? NEWGEN STRATEGIES AND SOLUTIONS, LLC 225 UNION BOULEVARD, SUITE 450 LAKEWOOD, CO 80228 MEGHAN HELPER SENIOR CONSULTANT (720) 808-1589 MHELPER @NEWGENSTRATEGIES.NET PUBLIC COMMENT RECEIVED ON 5/30/2025 Board of Trustees Public Comment Name: Robert W Moak Stance on Item: Against Agenda Item Title: Public Comment: The electric rate schedule increase will adversely affect a large percentage of the residents in the Estes Valley. With the county imposing huge property tax increases the past several years, Estes is becoming increasingly less affordable. I would like to see incentives for people to make their properties more energy efficient, but strongly oppose any increases in electric utility bills. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED ON 5/31/2025 Board of Trustees Public Comment Name: Monica sigler Stance on Item: Against Agenda Item Title: Public Comment: Please try to keep our electric rates reasonable. This is way out of control. Not everyone who lives in. Estes Park is retired or wealthy your pricing the lower income, families, and people right out of town... also you have been using this department for a slush fund for quite some time... please tighten your own belts instead of constantly tightening ours thank you Monica Sigler File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. PUBLIC COMMENT RECEIVED ON 6/4/2025 Board of Trustees Public Comment Name: Ralph Strickland Stance on Item: Against Agenda Item Title: Public Comment: I am against the rate hikes WITHOUT: a) an additional off-peak and peak residential rate differential for the summer months; and, b) a credit to residential properties lacking centralized air conditioner systems; and, c) a credit to customers in the servicing area with medical devices dependent on the electrical grid (i.e., oxygen, apnea machines, etc.). File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. TOWN ADMINISTRATOR’S OFFICE To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Carlie Bangs, Housing and Childcare Manager Date: June 10, 2025 RE: Revised Policy 225: Childcare Funding Guidelines (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION X OTHER Motion QUASI-JUDICIAL YES NO Objective: Consider proposed updates and revisions to Policy 225: Childcare Funding Guidelines and its exhibits. Present Situation: Previous revisions to Policy 225: Childcare Funding Guidelines were approved in February 2023 in light of the passage of Ballot Measure 6E. Since that time, we have gained new information and insights from the Childcare Needs Assessment and Strategic Plan and now have two years of experience with the distribution of 6E funds for childcare. Town staff provided a presentation to the Town Board during a Study Session on February 25, 2025. Feedback provided at the Study Session has been incorporated into the policy revisions. Proposal: Staff propose that the Town Board consider the revisions as presented in the attached Policy 225: Childcare Funding Guidelines. Advantages: • Periodic review and discussion of policies provide staff with a clearer understanding of the intent and desires of the Town Board as circumstances change over time. Disadvantages: • None. Action Recommended: Approve proposed revisions to Town Policy 225: Childcare Funding Guidelines and its exhibits. Finance/Resource Impact: Updating the policy will not have direct financial impacts. However, the updates will help inform future financial decisions related to funding for childcare. Level of Public Interest High Sample Motion: I move for the approval/denial of the proposed revisions to Policy 225: Childcare Funding Guidelines and its exhibits. Attachments: 1. Policy 225: Childcare Funding Guidelines (2023 Version) 2. Policy 225: Childcare Funding Guidelines (redline) 3. Policy 225: Childcare Funding Guidelines (clean) 4. Exhibit A: Childcare Stability Initiative Application 5. Exhibit B: Childcare Assistance Application 6. Childcare Stability Initiative Description 7. LINK - Priority Grant Program Description ATTACHMENT 1 Policy 225 – Childcare Reserve Fund 04/12/2022 Revisions: 1 Town of Estes Park, Town Administrator’s Office Page 1 of 10 Effective Period: Until superseded Review Schedule: Annually Effective Date: 02/28/2023 References: N/A ADMINISTRATION 225 CHILDCARE FUNDING GUIDELINES 1.PURPOSE This policy articulates the Town’s role related to childcare and provides guidelines for how available funds shall be expended and/or awarded. 2.PROBLEM STATEMENTPOLICY The lack of childcare options in the Estes Valley, especially for infants and toddlers, creates significant challenges for families in the Estes Valley and for local organizations , including the Town, trying to recruit and retain employees. 6E Lodging Tax revenue received by the Town from the Local Marketing District is dedicated to addressing housing and childcare issues for the Estes Valley workforce. 6E Lodging Tax funding must be granted to eligible organizations according to their ability to advance priorities detailed in the Annual 6E Funding Plan for 6E Lodging Tax as provided to Larimer County, consistent with the Local Marketing District Intergovernmental Agreement. The Town shall follow applicable regulations and requirements as stipulated by the 6E Ballot Initiative and distribute revenue to the Estes Valley based on the priorities and needs outlined in the Annual 6E Funding Plan for 6E Lodging Tax to include, but n ot limited to; childcare tuition assistance programs, addressing childcare workforce challenges, increasing capacity for out-of-school programming, and capital and facility grants. 3.PROCEDURE a.The Town’s Role The Town’s primary goal related to childcare is to collaborate with various levels of government and agencies to increase the availability and affordability of childcare in the Estes Valley. create and sustain capacity for children in the Estes Valley, especially for infants and toddlers. The Town’s role in achieving this goal is to provide support for childcare providers in the form of financial contributions, incentives, policy changes, representation in collaborative efforts to address childcare capacity issues, serving as the applicant for grants or other financial assistance from other levels of government or agencies where the grantee must be a governmental entity, and advocacy where appropriate. ATTACHMENT 2 Policy 225 – Childcare Reserve Fund 04/12/2022 Revisions: 1 Town of Estes Park, Town Administrator’s Office Page 2 of 10 b. Childcare Fund Workforce Housing and Childcare Lodging Tax Fund The Workforce Housing and Childcare Lodging Tax Fund (6E Lodging Tax Fund) is the primary source of funding for childcare expenditures. It is replenished each year using 6E Lodging Tax funds, as well as funding from other sources when available, in accordance with the Annual 6E Funding Plan. Included in the 6E Lodging Tax Fund, is a Childcare Facility account that has been established with the revenue from the rental of a Town-owned facility to a childcare provider. The Childcare Facility expense account has been identified to fund future maintenance, repairs, expansion, and acquisition of childcare facilities to be owned by the Town. 6E Lodging Tax revenue may be allocated to the Childcare Facility account with approval by the Town Board. Expenditures from the Childcare Facility expense account for Town-owned childcare facilities will be presented and approved through the Town’s annual budget approval process and Annual 6E Funding Plan. b. i. Establishment: There shall be a fund within the General Fund dedicated to creating additional capacity for children, especially infants and toddlers, in the Estes Valley. i. Appropriations to the Childcare Fund:6E Lodging Tax Fund ii. On an annual basis as part of the budget development process, Town staff will recommend a dollar amount to appropriate for childcare (270-1948).to the Childcare Fund. The recommendation will be based on funds projected to be received by the Town through the Local Marketing District’s lodging tax extension (as outlined in the Annual Operating Plan 6E Funding Plan provided to Larimer County, consistent with the Local Marketing District Intergovernmental Agreement). The Town Board may appropriate other funds to the Childcare Fund whenever and in whatever amount it deems appropriate. (1) a) Other Revenues: In addition to the appropriations outlined above, other revenue sources for the Childcare Fund may include donations, proceeds from the sale or lease of public property, and grants or other financial assistance related to childcare related activities. ii. Qualification/Eligibility Criteria for Funding from Childcare FundChildcare Expenditures At the Town’s discretion, funds will be made available through either an application process based on the availability of funding and the applicant’s ability to advance priorities detailed in the Annual 6E Funding Plan. Policy 225 – Childcare Reserve Fund 04/12/2022 Revisions: 1 Town of Estes Park, Town Administrator’s Office Page 3 of 10 Town staff, in consultation with partner agencies as appropriate, will review applications, make award decisions, and execute funding agreements from the Childcare Assistance Fund in amounts up to $50,000, as outlined in the approved Annual 6E Funding Plan . Staff members may make such expenditures commensurate with their spending authority under Policy 601. The Town Board retains decision -making authority over funding agreements for amounts greater than $50,000. From the 6E Lodging Tax Fund, there are three methods for distributing funds for childcare: a) Priority Grant Program Priority Grant opportunities offer grant funding to address specific childcare challenges in the Estes Valley by targeting objectives and outcomes presented in the Annual 6E Funding Plan, including but not limited to, tuition assistance programs, out-of-school program expansion, capital projects and facilities, and addressing early childhood workforce challenges. Priority Grant Programs are approved by the Town Board through the approval of the Annual 6E Funding Plan. A new Priority Grant opportunity may be proposed outside the annual approval process by a vote of the Town Board. The approval of the Annual 6E Funding Plan and the Priority Grant Program authorizes staff to spend up to $50,000 as outlined in this policy. Distribution of Childcare Funds that are not aligned with an approved Priority Grant or requested by an entity that is not eligible for Priority Grant funds may apply through the Childcare Assistance Fund , as described later in this policy. (i) Priority Grant Framework Competitive and non-competitive Priority Grants proposed in the Annual 6E Funding Plan, shall include the following: • Defined priority area (Tuition Assistance, Addressing Workforce Challenges, Capital and Facilities, and/or Out-of-School Programming) • Eligibility and Qualifications for funding • Application window • Funding distribution timeline b) Childcare Stability Initiative Stability funding from the Town is intended to support the early childhood education and childcare workforce, and general operations and overhead of entities that play a critical role in providing childcare capacity in the Estes Valley as outlined in a Funding Agreement with the Town of Estes Park. (i) Process Entities seeking Childcare Stability funds from the Town shall submit a completed “Childcare Stability Initiative Application” (Exhibit A) to the Town by July 1st of each calendar year for the next year’s budget (e.g. by July 1, Policy 225 – Childcare Reserve Fund 04/12/2022 Revisions: 1 Town of Estes Park, Town Administrator’s Office Page 4 of 10 2025 for the 2026 budget year). Eligibility and applications will be reviewed by Town staff who provide a recommendation for funding to the Town Board for consideration during the Annual 6E Funding Plan approval process. The following information will be presented by staff to the Town Board during the Annual 6E Funding Plan approval process: 1) The Childcare Stability request amount from each entity; and 2) The Childcare Stability amount recommended by Town staff. (ii) Annual Reporting Any entity receiving funds from the Childcare Stability Initiative must submit an annual report to the Town Administrator’s Office by May 30th of the year following the year in which funding was received (e.g. May 30th, 2026 for funding received for the 2025 calendar year). This report must demonstrate how the childcare services provided by the recipient help achieve the goals and objectives outlined in the Annual 6E Funding Plan to address childcare and/or advance the Town’s Strategic Plan for the funding year. c) Childcare Assistance Request If funding requests do not fall under the previous two methods of distribution, then a request may be made for funds through the Childcare Assistance Program. The Childcare Assistance Program is planned to be made available in the Annual Funding Plan from 6E Lodging Tax revenue that is not expended and is rolled over to the following year. Childcare Assistance may also be reallocated to or from other funds, including the Childcare Facility Fund, Childcare Stability Initiative, or Priority Grants via the Annual 6E Funding Plan Through the Childcare Assistance Application (Exhibit B), an eligible entity, as outlined in Section 4, must demonstrate the need and how funds will be used to support the affordability of childcare, increase capacity or retain existing capacity, or address childcare workforce challenges. The Town of Estes Park strives to consider all funding requests from eligible entities in a holistic manner in order to best prioritize these requests. To this end, the Town does not intend to accept funding requests under this Childcare Assistance program that could have been directed to the Priority Grant Program, except that it is off-cycle for consideration as a Priority Grant with the following exceptions: • The Town is being asked to fund the final gap of fundraising effort for a time-sensitive project or program, and the Town’s contribution represents twenty-five percent (25%) or less of the total amount fundraised; or Policy 225 – Childcare Reserve Fund 04/12/2022 Revisions: 1 Town of Estes Park, Town Administrator’s Office Page 5 of 10 • There is a time-limited opportunity to leverage a significant amount of outside funding (at least a 1:1 match of the funding requested from the Town). (i) Process If a Childcare Assistance request does not qualify for a Priority Grant or falls under these exceptions, the Town Administrator will schedule the consideration of said request as an action item for a Town Board meeting. 4. FUNDING REQUIREMENTS Recipients of funds must meet the eligibility requirements as outlined below, comply with the funding agreement requirements, and demonstrate that performance expectations are achieved and documented through reporting. Recipients may be required to attend regular meetings, provide written reports or testimonies, and gather data to prive to the Town for for long -term planning and strategizing. 6E Lodging Tax funds must be used to support childcare for workers within the Park R-3 School District boundary (“Estes Valley”). Eligibility Requirements • For-profit childcare providers. • Nonprofit, IRS-designated 501(c)(3) agencies in good standing. • Libraries, museums, education institutions or other governmental entities that offer eligible programs, services, or activities. Applicants providing direct childcare services must: • Provide care for children 0-13 years old that is consistent, regular, ongoing care that aligns with working parent’s schedules, and; • Provide care for at least four children who are unrelated to the caregiver, and; • Be in compliance with state and local health and safety requirements, and; • Provide a certificate of insurance (once annually), and; • If licensed, must meet the State of Colorado guidelines for providing legally exempt care. iii. a. Eligible Expenditures (1) Entities or individuals receiving Town funds for childcare related purposes must: (i) Be a childcare provider that provides or intends to provide year-round childcare for at least four children between the ages of 0 and 4 who are unrelated to the caregiver OR an in-home provider who provides year-round care for at least three children between the ages of 0 and 4 who are unrelated to the caregiver; and (ii) Own or lease a facility or home (or demonstrate intent to own or lease a facility or home) located within the Estes Park School District R-3 Policy 225 – Childcare Reserve Fund 04/12/2022 Revisions: 1 Town of Estes Park, Town Administrator’s Office Page 6 of 10 where childcare services are provided or will be provided after capital improvements are made; and (iii) Be in compliance with state and local health and safety requirements , if applicable; or (iv) Provide out-of-school programming, such as before- and after-care programs, for children in grades Pre-K through 5; or (v) Administer tuition assistance and/or scholarship programs for families with children in the care of providers in the Estes Valley. (vi) Unlicensed providers must meet State guidelines for providing legally exempt care. • Funds may be transferred to other agencies on a contractual basis to achieve the Town’s goals as stated in this policy. The contracts/agreements will be subject to approval by the Town Board and will specify authority with respect to funding decisions. • Purchasing property (land and/or buildings) to be used for a childcare facility. • Providing funding for tuition assistance or scholarships for childcare. • Providing funding for out-of-school school-aged care programming, such as before- and after-school care programs. • Providing financial assistance to childcare providers that can be directly linked to addressing childcare workforce challenges. Costs associated with addressing childcare workforce challenges may include, but are not limited to: o Recruitment and/or retention bonuses; o Wages to bridge the gap between what providers can afford to pay staff and what is deemed by the Town to be a reasonable, living wage; o Benefits such as healthcare, retirement, and/or paid leave; o Training; o Housing staff essential to the operation of childcare; and o Transportation needs of staff and/or children. • Financing the design, construction, expansion, renovation or other improvements to facilities at which childcare services are provided or will be provided in order to: o Increase capacity or if such improvements are required to retain capacity o Enhance the safety, well-being, and/or experience of children in the care of providers receiving funding (such expenditures may include things like fencing, fire suppression improvements, healthy food/snacks, playground equipment, etc) o Become a licensed childcare provider. • Subsidizing tap fees for new construction or expansion of existing childcare facilities that qualify as a Day Care Center as defined in the Estes Park Development Code. (2) Among entities or individuals who meet the qualification criteria outlined above, although the Town reserves the right to make any funding decisions it is entitled to, priority/preference will be given to applicants who: Policy 225 – Childcare Reserve Fund 04/12/2022 Revisions: 1 Town of Estes Park, Town Administrator’s Office Page 7 of 10 (i) Use Town funds to finance the design, construction, expansion, renovation or other improvements of facilities at which childcare services are provided in order to increase capacity. (ii) Provide year-round childcare for children between the ages of 0 and 2.5. (iii) Provide full day childcare for children between the ages of 0 and 2.5. (iv) Can demonstrate ability to provide greatest number of new childcare spaces, especially for children between the ages of 0 and 2.5. (v) Are licensed by the State of Colorado to provide childcare services. (vi) Are actively pursuing State licensure or demonstrate intent to pursue such. (vii) Can demonstrate that financial contributions from the requesting entity or individual will supplement funding from the Town. (viii) Can demonstrate how financial contributions from the Town will assist with addressing workforce challenges. • Childcare Fund Expenditures: o The Childcare Fund will be the primary source of funds from the Town used to facilitate the creation of additional capacity for childcare or assist with addressing workforce challenges. o Eligible expenditures from the Childcare Fund include the following: (ix) Financing the design, construction, expansion, renovation or other improvements to facilities at which childcare services are provided or will be provided in order to: • increase capacity or if such improvements are required to retain existing capacity. • enhance the safety, well-being, and/or experience of children in the care of providers receiving funding (such expenditures may include things like fencing, fire suppression improvements, healthy food/snacks, playground equipment, etc.). • become a licensed provider. (x) Subsidizing tap fees for new construction or expansion of existing childcare facilities for facilities that qualify as a Day Care Center as defined in the Estes Park Development Code. (xi) Purchasing property (land and/or buildings) to be used for a childcare facility. (xii) Providing funding for tuition assistance or scholarships for childcare. (xiii) Providing funding for out-of-school programming, such as before- and after-care programs. Policy 225 – Childcare Reserve Fund 04/12/2022 Revisions: 1 Town of Estes Park, Town Administrator’s Office Page 8 of 10 (xiv) Providing financial assistance or subsidies to childcare providers that can be directly linked to addressing workforce challenges. The childcare provider, whether in-home or center based, must demonstrate how financial assistance from the Town will directly enable them to recruit and/or retain staff. Eligible workforce related expenditures include, but may not be limited to: • Subsidies to childcare providers to encourage them to start or stay in business in the Estes Valley, including for out-of-school time programs (i.e., recruitment and/or retention bonuses). • Subsidies to providers to help bridge the gap between what they can afford to pay staff and what is deemed by the Town to be a reasonable, living wage. • Subsidies to help pay or offset costs for benefits such as healthcare, retirement, and/or paid leave. • Assistance with costs associated with licensing and/or staff training. • Assistance with costs associated with housing staff. • Assistance with costs associated with transportation needs of staff and/or children. o Funds may be transferred to other agencies on a contractual basis to achieve the Town’s goals as stated in this policy. The contracts/agreements will be subject to approval by the Town Board and will specify authority with respect to funding decisions. o The Outside Entity Funding budget will be the source of Town funds for any other childcare expenditures, including Base Funding for the EVICS Family Resource Center, consistent with Finance Policy 671: Town Funding of Outside Entities. c. Process i. Funds from the Childcare Fund will be made available through either an application process (application attached) or direct subsidy from the Town at the Town’s discretion. (1) Application process: Application materials must demonstrate need and how funds will be used in order to increase childcare capacity or retain existing capacity or address workforce challenges. Town staff, in consultation with partnering agencies as appropriate, will review Policy 225 – Childcare Reserve Fund 04/12/2022 Revisions: 1 Town of Estes Park, Town Administrator’s Office Page 9 of 10 applications and recommend funding allocations based on the criteria outlined in this document. (2) Direct subsidies: Should the Town determine, in its sole discretion, to provide direct subsidies to childcare providers, the amount of the subsidy will be based on the number of filled childcare slots. A higher dollar amount may be provided for slots filled by infants and/or toddlers, and the subsidy amount per slot will be prorated for those filled on a part-time basis. d. Funding and Requirements i. Awards and award amounts will be determined by the Town and will depend on availability of funds. ii. Town staff may make award decisions and execute agreements for awards of $10,000 or less. The Town Board must make decisions and approve agreement for awards greater than $10,000. iii. The Town reserves the right to determine whether to disperse all funds prior to a project commencing, after a project is completed, or based on certain milestones. iv. Awards will be accompanied by an agreement from the Town that stipulates, at a minimum: (1) If award amounts for capital projects are not spent within 12 months of the award date, the receiving entity or person will be required to return the funds to the Town, at the Town’s discretion. Extensions beyond 12 months may be granted depending on the project scope or other circumstances. (2) Award recipients must provide childcare services for a minimum of 24 months following the project completion date or receipt of the last payment of funds from the Town; otherwise, the receiving entity or person will be required to return the funds to the Town. Repayment of tap fee subsidies may be waived by the Town at the Town’s discretion. (3) Entities receiving funding from the Town will be required to submit a report (or reports) to the Town at pre- determined intervals that details how funds were spent and the impact/outcome resulting from the use of funds. Policy 225 – Childcare Reserve Fund 04/12/2022 Revisions: 1 Town of Estes Park, Town Administrator’s Office Page 10 of 10 The report must also include supporting documentation to confirm expenditure of funds. 1. The Town may require additional stipulations on a case- by-case basis as deemed necessary. b. Childcare Funding Agreement 6E Lodging Tax expenditures will be accompanied by a Childcare Fund Agreement prepared and reviewed by the Town Attorney. The Childcare Funding Agreement must be executed before awards are distributed. The Town reserves the right to require stipulations regarding the use of funds in the Childcare Fund Agreement on a case-by-case basis as deemed necessary. The Childcare Fund Agreement may: • Allow the Town to disperse all funds prior to a project commencing after a project is completed, or based on certain milestones. • Set timelines for the use of funds. • Establish minimum service levels. • Dictate the circumstances when funds may need to be returned to the Town. i.Reporting Reporting on received funds is required for all recipients, a s described in the Childcare Funding Agreement or within the Priority Grant Program description. The recipient is required to submit a report (or reports) to the Town at pre -determined intervals that detail how funds were spent and the impact/outcomes resulting from the use of funds. The Town reserves the right to hold funds or awards until reports are received, or applicants may be deemed ineligible for future funding due to lack of reporting. Approved: _____________________________ Wendy Koenig, Mayor _____________ Date Document Title Policy 225 – Childcare Reserve Fund 06/10/2025 Revisions: 3 Town of Estes Park, Town Administrator’s Office Page 1 of 7 Effective Period: Until superseded Review Schedule: Annually Effective Date: October 13, 2020; Revised June 2025 References: N/A ADMINISTRATION 225 CHILDCARE FUNDING GUIDELINES 1.PURPOSE This policy articulates the Town’s role related to childcare and provides guidelines for how available funds shall be expended and/or awarded. 2. POLICY The lack of childcare options in the Estes Valley, especially for infants and toddlers, creates significant challenges for families in the Estes Valley and for local organizations, including the Town, trying to recruit and retain employees. Workforce Housing and Childcare Lodging Tax (6E Lodging Tax) revenue received by the Town from the Local Marketing District is dedicated to addressing housing and childcare issues for the Estes Valley workforce. 6E Lodging Tax funding must be granted to eligible organizations according to their ability to advance priorities detailed in the Annual 6E Funding Plan for 6E Lodging Tax as provided to Larimer County, consistent with the Local Marketing District Intergovernmental Agreement. The Town shall follow applicable regulations and requirements as stipulated by the 6E Ballot Initiative and distribute revenue to the Estes Valley based on the priorities and needs outlined in the Annual 6E Funding Plan for 6E Lodging Tax to include, but not limited to; childcare tuition assistance programs, addressing childcare workforce challenges, increasing capacity for out-of-school programming, and capital and facility grants. 3.PROCEDURE a.The Town’s Role The Town’s primary goal related to childcare is to collaborate with various levels of government and agencies to increase the availability and affordability of childcare in the Estes Valley. The Town’s role in achieving this goal is to provide support for childcare providers in the form of financial contributions, incentives, policy changes, representation in collaborative efforts to address childcare capacity issues, serving as the applicant for grants or other financial assistance from other levels of government or agencies where the grantee must be a governmental entity, and advocacy where appropriate. ATTACHMENT 3 Document Title Policy 225 – Childcare Reserve Fund 06/10/2025 Revisions: 3 Town of Estes Park, Town Administrator’s Office Page 2 of 7 b.Workforce Housing and Childcare Lodging Tax Fund The Workforce Housing and Childcare Lodging Tax Fund (6E Lodging Tax Fund) is the primary source of funding for childcare expenditures. It is replenished each year using 6E Lodging Tax funds, as well as funding from other sources when available, in accordance with the Annual 6E Funding Plan. Included in the 6E Lodging Tax Fund is a Childcare Facility account that was established with revenue from the rental of a Town-owned facility to a childcare provider. The Childcare Facility account will be used to fund future maintenance, repairs, expansion, and acquisition of childcare facilities to be owned by the Town. 6E Lodging Tax revenue may be allocated to the Childcare Facility account with approval by the Town Board. Expenditures from the Childcare Facility expense account for Town-owned childcare facilities will be presented and approved through the Town’s annual budget approval process and Annual 6E Funding Plan. i.Appropriations to the Workforce Housing and Childcare Lodging Tax Fund On an annual basis as part of the budget development process, Town staff will recommend a dollar amount to appropriate for childcare (270-1948). The recommendation will be based on funds projected to be received by the Town through the Local Marketing District’s lodging tax extension (as outlined in the Annual 6E Funding Plan, consistent with the Local Marketing District Intergovernmental Agreement). a)Other Revenues In addition to the appropriations outlined above, other revenue sources may include donations, proceeds from the sale or lease of public property, and grants or other financial assistance related to childcare related activities. ii.Childcare Expenditures At the Town’s discretion, funds will be made available through either an application process based on the availability of funding and the applicant’s ability to advance priorities detailed in the Annual 6E Funding Plan. Town staff, in consultation with partner agencies as appropriate, will review applications, make award decisions, and execute funding agreements from the Childcare Assistance Fund in amounts up to $50,000, as outlined in the approved Annual 6E Funding Plan. Staff members may make such expenditures commensurate with their spending authority under Policy 601. The Town Board Document Title Policy 225 – Childcare Reserve Fund 06/10/2025 Revisions: 3 Town of Estes Park, Town Administrator’s Office Page 3 of 7 retains decision-making authority over funding agreements for amounts greater than $50,000. From the 6E Lodging Tax Fund, there are three methods for distributing funds for childcare: a)Priority Grant Program Priority Grant opportunities offer grant funding to address specific childcare challenges in the Estes Valley by targeting objectives and outcomes presented in the Annual 6E Funding Plan, including but not limited to, tuition assistance programs, out-of-school program expansion, capital projects and facilities, and addressing early childhood workforce challenges. Priority Grant Programs are approved by the Town Board through the approval of the Annual 6E Funding Plan. A new Priority Grant opportunity may be proposed outside the annual approval process by vote of the Town Board. The approval of the Annual 6E Funding Plan and the Priority Grant Program authorizes staff to spend up to $50,000 as outlined in this policy. Distribution of Childcare Funds that are not aligned with an approved Priority Grant or requested by an entity that is not eligible for Priority Grant funds may apply through the Childcare Assistance Fund, as described later in this policy. (i)Priority Grant Framework Competitive and non-competitive Priority Grants proposed in the Annual 6E Funding Plan, shall include the following: •Defined priority area (Tuition Assistance, Addressing Workforce Challenges, Capital and Facilities, and/or Out-of-School Programming) •Eligibility and Qualifications for funding •Application window •Funding distribution timeline b)Childcare Stability Initiative Stability funding from the Town is intended to support the early childhood education and childcare workforce, and general operations and overhead of entities that play a critical role in providing childcare capacity in the Estes Valley, as outlined in a Funding Agreement with the Town of Estes Park. (i)Process Entities seeking Childcare Stability funds from the Town shall submit a completed “Childcare Stability Initiative Application” (Exhibit A) to the Town by July 1st of each calendar year for the next year’s budget (e.g. by July 1, 2025 for the 2026 budget year). Eligibility and applications will be reviewed by Town staff who provide a recommendation for funding to the Town Board for consideration during the Annual 6E Funding Plan approval process. Document Title Policy 225 – Childcare Reserve Fund 06/10/2025 Revisions: 3 Town of Estes Park, Town Administrator’s Office Page 4 of 7 The following information will be presented by staff to the Town Board during the Annual 6E Funding Plan approval process: 1) The Childcare Stability request amount from each entity; and 2) The Childcare Stability amount recommended by Town staff. (ii) Annual Reporting Any entity receiving funds from the Childcare Stability Initiative must submit an annual report to the Town Administrator’s Office by May 30th of the year following the year in which funding was received (e.g. May 30th, 2026 for funding received for the 2025 calendar year). This report must demonstrate how the childcare services provided by the recipient help achieve the goals and objectives outlined in the Annual 6E Funding Plan to address childcare and/or advance the Town’s Strategic Plan for the funding year. c) Childcare Assistance Request If funding requests do not fall under the previous two methods of distribution, then a request may be made for funds through the Childcare Assistance Program. The Childcare Assistance Program is planned to be made available in the Annual Funding Plan from 6E Lodging Tax revenue that is not expended and is rolled over to the following year. Childcare Assistance may also be reallocated to or from other funds, including the Childcare Facility Fund, Childcare Stability Initiative, or Priority Grants via the Annual 6E Funding Plan Through the Childcare Assistance Application (Exhibit B), an eligible entity, as outlined in Section 4, must demonstrate the need and how funds will be used to support the affordability of childcare, increase capacity or retain existing capacity, or address childcare workforce challenges. The Town of Estes Park strives to consider all funding requests from eligible entities in a holistic manner in order to best prioritize these requests. To this end, the Town does not intend to accept funding requests under this Childcare Assistance program that could have been directed to the Priority Grant Program, except that it is off-cycle for consideration as a Priority Grant with the following exceptions: • The Town is being asked to fund the final gap of fundraising effort for a time-sensitive project or program, and the Town’s contribution represents twenty-five percent (25%) or less of the total amount fundraised; or • There is a time-limited opportunity to leverage a significant amount of outside funding (at least a 1:1 match of the funding requested from the Town). Document Title Policy 225 – Childcare Reserve Fund 06/10/2025 Revisions: 3 Town of Estes Park, Town Administrator’s Office Page 5 of 7 (i) Process If a Childcare Assistance request does not qualify for a Priority Grant or falls under these exceptions, the Town Administrator will schedule the consideration of said request as an action item for a Town Board meeting. 4. FUNDING REQUIREMENTS Recipients of funds must meet the eligibility requirements as outlined below, comply with the funding agreement requirements, and demonstrate that performance expectations are achieved and documented through reporting. Recipients may be required to attend regular meetings, provide written reports or testimonies, and gather data to provide to the Town for long-term planning and strategizing. 6E Lodging Tax funds must be used to support childcare for workers within the Park R-3 School District boundary (“Estes Valley”). Eligibility Requirements • For-profit childcare providers. • Nonprofit, IRS-designated 501(c)(3) agencies in good standing. • Libraries, museums, education institutions or other governmental entities that offer eligible programs, services, or activities. Applicants providing direct childcare services must: • Provide care for children 0-13 years old that is consistent, regular, ongoing care that aligns with working parent’s schedules, and; • Provide care for at least four children who are unrelated to the caregiver, and; • Be in compliance with state and local health and safety requirements, and; • Provide a certificate of insurance (once annually), and; • If licensed, must meet the State of Colorado guidelines for providing legally exempt care. a. Eligible Expenditures • Funds may be transferred to other agencies on a contractual basis to achieve the Town’s goals as stated in this policy. The contracts/agreements will be subject to approval by the Town Board and will specify authority with respect to funding decisions. • Purchasing property (land and/or buildings) to be used for a childcare facility. • Providing funding for tuition assistance or scholarships for childcare. • Providing funding for out-of-school school-aged care programming, such as before- and after-school care programs. • Providing financial assistance to childcare providers that can be directly linked to addressing childcare workforce challenges. Costs associated with addressing childcare workforce challenges may include, but are not limited to: o Recruitment and/or retention bonuses; Document Title Policy 225 – Childcare Reserve Fund 06/10/2025 Revisions: 3 Town of Estes Park, Town Administrator’s Office Page 6 of 7 o Wages to bridge the gap between what providers can afford to pay staff and what is deemed by the Town to be a reasonable, living wage; o Benefits such as healthcare, retirement, and/or paid leave; o Training; o Housing staff essential to the operation of childcare; and o Transportation needs of staff and/or children. • Financing the design, construction, expansion, renovation or other improvements to facilities at which childcare services are provided or will be provided in order to: o Increase capacity or if such improvements are required to retain capacity o Enhance the safety, well-being, and/or experience of children in the care of providers receiving funding (such expenditures may include things like fencing, fire suppression improvements, healthy food/snacks, playground equipment, etc) o Become a licensed childcare provider. • Subsidizing tap fees for new construction or expansion of existing childcare facilities that qualify as a Day Care Center as defined in the Estes Park Development Code. b. Childcare Funding Agreement 6E Lodging Tax expenditures will be accompanied by a Childcare Fund Agreement prepared and reviewed by the Town Attorney. The Childcare Funding Agreement must be executed before awards are distributed. The Town reserves the right to require stipulations regarding the use of funds in the Childcare Fund Agreement on a case-by-case basis as deemed necessary. The Childcare Fund Agreement may: • Allow the Town to disperse all funds prior to a project commencing after a project is completed, or based on certain milestones. • Set timelines for the use of funds. • Establish minimum service levels. • Dictate the circumstances when funds may need to be returned to the Town. i. Reporting Reporting on funds received is required for all recipients, as described in the Childcare Funding Agreement or within the Priority Grant Program description. The recipient is required to submit a report (or reports) to the Town at pre-determined intervals that detail how funds were spent and the impact/outcomes resulting from the use of funds. The Town reserves the right to hold funds or awards until reports are received, or applicants may be deemed ineligible for future funding due to a lack of reporting. Approved: Document Title Policy 225 – Childcare Reserve Fund 06/10/2025 Revisions: 3 Town of Estes Park, Town Administrator’s Office Page 7 of 7 _____________________________ Gary Hall, Mayor _____________ Date POLICY 225 – EXHIBIT A CHILDCARE STABILITY INITIATIVE APPLICATION Updated May 2025 Page 1 of 2 Childcare Stability Initiative Application Funding Year: ______ Entity Name:___________________________________________________________ Contact Person:__________________________ Title:__________________________ Phone: ____________________________ E-mail:_____________________________ Mailing Address:________________________________________________________ Program Location: ______________________________________________________ Childcare License #: _______________________ CO Shines Rating: _____________ ECCLC/CO Shines Contact: ______________________________________________ 1.Entity Type: ____ For-profit organization ____ Non-profit, IRS-designated 501(c)3 agency in good standing ____ Libraries, museums, educational institutions, or other governmental entity that offers eligible programs, services, or activities 2.Center Type: ____ Large Center ____ Small Center ____ Large Family Home ____ Family Home ____ School-age Program 3.Quantity of employees: __________ 4.Provide an employee summary including titles and wages, benefits, staff to child ratio, and their eligibility for bonuses in the funding year. ATTACHMENT 4 POLICY 225 – EXHIBIT A CHILDCARE STABILITY INITIATIVE APPLICATION Updated May 2025 Page 2 of 2 5. Please attach the most recent fiscal year-end financial statements reflecting your entity’s beginning and ending balances for the year. This requirement can be met by submitting one or more of the following: a. Financial statements as approved by your board b. Audited statement or review by an outside expert c. Most recently filed IRS Form 990 6. If you are requesting additional funds because you are serving a critical childcare need in the Estes Valley, describe how the services or program you offer serve a critical need and align with the long-term strategies outlined in the Annual 6E Funding Plan and the Town of Estes Park Strategic Plan. 7. Review and fill out the Childcare Stability Initiative Workbook to calculate what you may be eligible to receive in direct funding support. Submit a PDF of the completed workbook with this application. Childcare Stability Funding Amount: $_________________ Additional Incentives: $_________________ Additional Critical Need Request: $_________________ I swear and affirm that all of the information included in this application, its attachments, and its supplemental documents is true and correct to the best of my knowledge. I further affirm that I understand the annual reporting requirements required of Childcare Stability Initiative funding as outlined in the Town’s Administrative Policy 225: Childcare Funding Guidelines. _______________________________ _______________________________ Name of Entity/ Requestor of Funds Name of Board President/Chair or Witness _______________________________ _______________________________ Signature Entity/ Requestor of Funds Signature of Board President/Chair or Witness _______________________________ _______________________________ Date Date POLICY 225 – EXHIBIT B CHILDCARE ASSISTANCE APPLICATION Updated May 2025 Page 1 of 2 Childcare Assistance Application Funding Year: ______ Entity Name:___________________________________________________________ Contact Person:__________________________ Title:__________________________ Phone: ____________________________ E-mail:_____________________________ Mailing Address:________________________________________________________ Program Location: ______________________________________________________ Assistance Requested $_________________ Entity Type: ____ Non-profit, IRS-designated 501(c)3 agency in good standing ____ For-profit organization ____ Libraries, museums, educational institutions, or other governmental entity that offers eligible programs, services, or activities Type of Funding Needed: ____ Tuition Assistance Program or Childcare Scholarship ____ Purchase of real property (land and/or building) ____ Rental or utility assistance ____ Upgrade or renovation to existing property ____ Purchase of equipment ____ Assistance with workforce recruitment and/or retention ____ Other: ____________________________ ATTACHMENT 5 POLICY 225 – EXHIBIT B CHILDCARE ASSISTANCE APPLICATION Updated May 2025 Page 2 of 2 1.Please describe your project proposal in detail and how Childcare Assistance Funds will be utilized to support the project. Include the following: a. Anticipated program budget for the proposed project. b.Hours of operation. c.Employee summary including titles and wages, available benefits, staff:child ratio, and eligibility for bonuses. 2.How does the project align with goals and objectives in the Annual 6E Funding Plan and the Town of Estes Park Strategic Plan? 3.How will this project impact working families and support childcare in the Estes Valley? 4.How will you measure the success of the proposed project? 5.Who will be responsible for the administration of the project for which you are requesting funding? 6.Please list all anticipated funding sources for this project or program. Be sure to highlight any opportunities to leverage Town funds with external funds. I swear and affirm that all of the information included in this application, its attachments, and its supplemental documents is true and correct to the best of my knowledge. I further affirm that I understand the annual reporting requirements required of Childcare Assistance Funding requests as outlined in the Town’s Administrative Policy 225: Childcare Funding Guidelines. _______________________________ _______________________________ Name of Entity/ Requestor of Funds Name of Board President/Chair or Witness _______________________________ _______________________________ Signature Entity/ Requestor of Funds Signature of Board President/Chair or Witness _______________________________ _______________________________ Date Date 2026 Childcare Stability Initiative The Childcare Stability Initiative is an assistance program available through the Town of Estes Park’s Workforce Housing and Childcare Lodging Tax Fund (6E Lodging Tax Fund) to entities offering childcare in the Estes Valley (Estes Park School District). The funding assistance is based on the size or number of children served at the childcare location. Additional funds are available for non-profit providers, a CO Shines rating of 3 or higher, or providers serving infants and toddlers. The Childcare Stability Initiative is intended to support the staffing, general operations, and overhead of entities that play a critical role in providing childcare capacity in the Estes Valley. Eligible entities seeking Childcare Stability funding from the Town shall submit a completed application to the Town by July 1st of each calendar year for the next year’s budget (i.e. by July 1, 2025 for the 2026 budget year) The application may be found in Town of Estes Park Policy 225: Childcare Funding Guidelines as Exhibit A or can be filled out online at www.estes.org/workforcehousingandchildcare. Process Entities seeking Childcare Stability funds from the Town shall submit a completed “Childcare Stability Initiative Application” (Exhibit A) to the Town by July 1st of each calendar year for the next year’s budget (e.g. by July 1, 2025 for the 2026 budget year). Eligibility and applications will be reviewed by Town staff who provide a recommendation for funding to the Town Board for consideration during the Annual 6E Funding Plan approval process. The following information will be presented by staff to the Town Board during the Annual 6E Funding Plan approval process: 1)The Childcare Stability funding request from each entity; and 2)The Childcare Stability funding amount recommended by Town staff. Eligibility ●Nonprofit, IRS-designated 501(c)(3) agencies in good standing. ●For-profit childcare providers. ●Libraries, museums, education institutions or other governmental entities that offer eligible programs, services, or activities. Eligible entities must: ●Demonstrate that all teachers and lead staff receive at least $23/hour, and assistants or paras receive at least $18/hour; ATTACHMENT 6 *Documentation to show all teachers and staff are receiving this wage is required upon request and/or in the final report. ● Provide care for children 0-13 years old that is consistent, regular, ongoing care that aligns with working parents’ schedules, and; ● Provide care for at least four children who are unrelated to the caregiver, and; ● Be in compliance with state and local health and safety requirements, and; ● Provide a certificate of insurance (once annually), and; ● If unlicensed, must meet the State of Colorado guidelines for providing legally exempt care. The Details ● 75% of funds must be used to support the workforce ○ Provide a living wage to all teachers, staff, and aides ($23/hour in 2025) ○ Help pay or offset costs for benefits such as healthcare and paid leave. ○ Provide recruitment bonuses or retention stipends. ○ Assist with costs associated with licensing and/or staff training. ○ Assist with costs associated with housing staff. ○ Assist with costs associated with the transportation needs of staff and/or children. ● The remaining amount may be used for general operating costs and may include capital site improvements and learning environment materials. If unsure if a purchase qualifies, please contact the Town’s Housing and Childcare Manager. General Assistance Funding Childcare Stability Initiative funds are available for eligible entities based on the size of the center and the number of children they serve. ● Large Center: $25,000 ● Small Center: $15,000 ● FCCH: $5,000 ● School-Age ○ 0-50 youth: $15,000 ○ 51-99 youth: $30,000 ○ 100 + youth: $45,000 Incentives Nonprofit Status: A childcare center (large or small) serving children under 5 years old and operating as a nonprofit, IRS-designated 501(c)(3) agency and demonstrating good standing qualify for an additional $5,000. Quality Rating: Licensed childcare providers who have a CO Quality Shines rating of a level 3 or higher qualify to receive an additional $5,000. Infant and Toddler Care: Licensed providers that are eligible for the Childcare Stability Initiative may qualify for the Infant and Toddler Care Bonus. Home providers are eligible for an additional $2,500 if they serve at least two children under 3 years old. Centers are eligible to receive $2,500 if they average 6-10 children under the age of 3 or $5,000 if they average more than 10 children under the age of 3. Critical Need Request: Town staff have the opportunity to assist entities with additional funds based on the availability of funds and the entity’s ability to demonstrate when they are applying that they are serving a critical need within the Estes Valley. Definitions Large Center: less than 24-hour programs of care defined in Section 26-6-102 (1) C.R.S., and provides care for 16 or more children between the ages of 2 ½ and 16 years. School-age child care center: is a child care center that provides care for 5 or more children who are between 5 and 16 years of age. The center's purpose is to provide childcare and/or an outdoor recreational experience using a natural environment. The center operates for more than one week during the year. The term includes facilities commonly known as day camps, summer camps, summer playground programs, before and after school programs, and extended day programs. This includes centers operated with or without compensation for such care, and with or without state educational purposes. Small Center: less than 24-hour programs of care defined in Section 26-6-102 (1) C.R.S., and provides care for 5 through 15 children between the ages of 2 and 6 years. Family Home Childcare Provider: or “Family Care Home” defined in Section 25-6- 102(4). C.R.S. and a type of family care home that provides less than 24-hour care for 2 or more children regularly in a place of residence. Children in care are from different family households and are not related to the head of household. Infant nursery: provides care for children between the ages of 6 weeks and 18 months, Toddler nursery: provides care for children between the ages of 12 months (when walking independently) and 36 months, Preschool: is a part-day child care program for 5 or more children between the ages of 2 ½ and 7 years. Childcare Stability Initiative Funding Workbook Please download and fill out for the applying entity. Save as a PDF to include in your application. Priority Grant Program This noncompetitive subsidy provides funding to licensed providers to increase staff wages, offset costs for staff benefits such as healthcare and paid leave, and assist with costs associated with licensing or staff training, housing and transportation for staff, and capital site improvements. Childcare Facility and Capital Funding Grants are dedicated to supporting new facilities and facility improvements that are designed to create nurturing and stimulating environments to enhance early childhood development. Out-of-School Funding Grant supports the expansion of existing programs serving children 0- 13 years old when school is out of session. Funds must be used to increase capacity and serve more children in the Estes Valley after- school and when school is out of session. Application open May 1- July 1 Distribution of funds by August 1 Annual Early Childhood Workforce Subsidy Childcare Facility and Capital Funding Grant Out-of-School Funding Grant Application open June 15- September 1 Distribution of funds by November 15 Application for School-year programming is open July 15- October 1 for Distribution of funds by December 15 Application for Summer programming is open March 15- May 1 Distribution of funds by July 15 2025 Priority Grant opportunities offer grant funding to address specific childcare challenges in the Estes Valley by targeting objectives and outcomes presented in the Annual 6E Funding Plan, including but not limited to, tuition assistance programs, out of school program expansion, capital projects and facilities, and addressing early childhood workforce challenges. Grant Opportunities: Priority Grant Program Annual Workforce Subsidy Childcare Facility & Capital Grant Tuition Assistance $100,000 $200,000 $250,000 Year three of the Annual Childcare Workforce Subsidy and Infant/Toddler Incentive Include a plan to increase minimum wage to $25/ hour for teachers and $19/hour for assistants by 2027 Funding grants for childcare providers specific to Facility and Capital funds Awards will prioritize infant and toddler care, and new or expanding home providers Funding agreement will include additional requirements specific to long-term planning for facilities Prioritize funding low-income families during the Colorado Childcare Assistance Program (CCAP) funding freeze Expand assistance to include middle-income, working families 2025 Out-of-School Funding Grant $100,000 Grant funds for the expansion of programming when school is not in session Awards will prioritize the expansion of existing after-school and summer programs to meet capacity targets 6E Funding Allocations: Childcare Facility & Capital Fund Grant Objective The Childcare Facilities and Capital Funding (CFCF) grant is available for the expansion and development of additional childcare facilities to ensure adequate space and resources to meet the current and future demand for quality early childhood care. The funds are dedicated to supporting new facilities and facility improvements that are designed to create nurturing and stimulating environments to enhance early childhood development and increase capacity to serve more children in the Estes Valley. The application is open annually from June 15- September 1, and the funds are distributed by November 15. All teachers must receive a living wage of $23/hour, and assistants or paras must receive at least $18/hour. Provide care for children 0-5 years old that is consistent, regular, ongoing care that aligns with working parents’ schedules. Demonstrate that funds will be used to increase their capacity to serve children in the Estes Valley. Own, rent, or intend to own/rent a childcare facility in the Estes Valley. A complete list of eligibility requirements can be found at the website below, and is not limited to the following: Eligibility More information about 6E funding available for childcare providers can be found at www.stes.org/workforcehousingandchildcare. Funds may be used for capital improvements and learning environment materials, including but not limited to: Facility costs associated with renting or owning a facility. Capital improvements that are more permanent such as construction, flooring, etc. and major and minor renovations or improvements. Equipment, supplies, and materials required to support the expansion of a new program. 2025 Childcare Fund Priority Grant Program Childcare Facility and Capital Funding Grant The Childcare Facility and Capital Funding Grant is a competitive grant opportunity available through the Town of Estes Park’s Childcare Fund Priority Grant Program. This grant opportunity is available for facility and capital projects that increase capacity for childcare in the Estes Valley (Estes Park R-3 School District). Childcare Facility and Capital Funding (CFCF) Grant supports new facilities and facility improvements that are designed to create nurturing and stimulating environments to enhance early childhood development and increase capacity to serve more children in the Estes Valley. Funding requests to serve infants and toddlers, and new or expanding home providers, will be prioritized. Eligible entities seeking grant funding must apply from June 15- September 1, with distributions of funds by November 15. Town Policy 225: Childcare Funding Guidelines and the application for Priority Grants can be found online at www.estes.org/workforcehousingandchildcare. 2025 Capital and Facility Priority Objective Provide grant funding for the expansion and development of additional childcare facitliies to ensure adequate space and resources to meet the current and future demand for quality early childhood care. Process Applications will be processed by Town staff, and awards will be allocated based on the proposal's ability to support the Town’s long-term goals, the objectives outlined in the Annual 6E Funding Plan, and the desired outcomes for each Priority Grant Program. Applications will not be reviewed until the application window closes and will not be accepted after that date. The applying entity will be notified of their award status no more than one month after the application window closes. Grant requests exceeding $50,000 require approval by the Town Board. This may extend the timeline for the distribution of grant awards. Eligibility An eligible applicant must be one of the following types of entities: ● Nonprofit, IRS-designated 501(c)(3) agencies in good standing. ● For-profit childcare providers. ● Libraries, museums, education institutions or other governmental entities that offer eligible programs, services, or activities. Eligible entities must: ● Demonstrate that all teachers and lead staff receive at least $23/hour, and assistants or paras receive at least $18/hour; and, • Documentation to show all teachers and staff are receiving this wage is required upon request and/or in the final report • A plan for implementing a livable wage for staff is required and will be outlined in a Funding Agreement, if staff are not currently receiving these wages. ● Provide care for children 0-5 years old that is consistent, regular, ongoing care that aligns with working parents’ schedules, and; ● Provide care for at least four children who are unrelated to the caregiver, and; ● Be in compliance with state and local health and safety requirements, and; ● Provide a certificate of insurance (once annually), and; Recipients of the Childcare Facility and Capital Funding Grant must also: ● Requests over $20,000 are only available to Childcare Centers, due to the increased capacity requirements of this grant. ● Demonstrate that funds will be used to increase their capacity to serve children in the Estes Valley. ● Operating a childcare program with a permanent or provisional license. ○ Existing programs that are under the adverse licensing process must meet the licensing process requirements before a grant application can be eligible for funding. ○ Child Care Licensing Specialists and County/Town nonprofit organizations may provide support and consultation to prospective programs on how to become licensed and assist with existing childcare programs to expand their license capacity. ● Demonstrate they own, rent, or intend to own/rent a childcare facility in the Estes Valley. The Details Funds shall go toward new facilities or improvements to a facility to create a nurturing and stimulating environment to enhance early childhood development and increase capacity to serve more children in the Estes Valley. Grant funds may be used for capital improvements and learning environment materials, including but not limited to: ○ Facility costs associated with renting or owning a facility. ○ Capital improvements that are more permanent such as construction, flooring, etc. and major and minor renovations or improvements. ■ For individual purchases over $5,000, the program must submit at least two bids. ○ Equipment, supplies, and materials required to support the expansion of a new program. Application Grant funding request must reflect how the project/purchase will support the expansion of the program by adding slots, increasing capacity, and/or enrollment in childcare. Requests that include capital improvements or purchases over $5,000 require at least two bids. Applicants will be required to submit a project proposal describing in detail how the funds will be used if granted, including supporting documentation that may include, but are not limited to: ● Business Plan ● Pictures ● Letter of Support (required if renting space) ● Licensing/insurance/bonding Capital projects and renovations will require additional supporting documents, ● Provide a letter of support or approval from the landlord, if renting. ● Demonstrate adherence to the Estes Valley Development Code, permitting, construction, inspection, and licensing requirements for Larimer County and the Town of Estes Park. ● All work is compliant with all local public health, fire, and safety regulations. A financial statement showing the most recent fiscal year-end financial statement reflecting the applicant's beginning and ending balances for the year is required. This may include the most recent financial statement as approved by your board, an audited statement or review by an outside expert, or the most recent filed IRS Form 990. Town staff reserve the right to: • Request additional bids and supporting documentation to supplement an application, • Require stipulations regarding the use of funds in the Childcare Fund Agreement on a case-by-case basis as deemed necessary, and/or • Hold funds until previous grant reports are received, as outlined in Policy 225. The application window is June 15- September 1, with distribution of funds by November 15. Due to the nature of capital funding needs, requests outside of this application window may be considered. Please contact Carlie at cbangs@estes.org or (970) 577-3894 for more information. Apply Now Objective The Early Childhood Workforce Subsidy is an annual funding opportunity through the Workforce Housing and Childcare Lodging Tax (6E). The subsidy is based on the childcare provider’s Colorado Shines rating level and the size of the program. The subsidy is available to licensed childcare providers in the Estes Valley (Estes Park R-3 School District). This noncompetitive subsidy provides funding to licensed providers to increase staff wages to a Larimer County livable wage, offset costs for benefits such as healthcare and paid leave, and assist with costs associated with recruitment bonuses or retention stipends, licensing or staff training, housing and transportation for staff, and capital site improvements. The application is open annually from May 15- July 1, and the funds are distributed by August 1. All teachers must receive a living wage of $20/hour, while paras and aids must receive a wage of at least $16/hour A required livable wage is in every funding agreement for 6E funds and will increase to $23/hour and $18/hour in 2026 Colorado Shines Quality Rating Level 2, or higher Accept tuition assistance from CCAP, LCCF, and EVICS Family Resource Center, or have sliding scale tuition. At least on parent or guardian of each of the children served by these positions must work full- time within the Estes Park R-3 School District. A complete list of eligibility requirements can be found at the website below, and is not limited to the following: Infant and Toddler Bonus Eligibility Beginning in 2024, eligible recipients of the Early Childhood Workforce Subsidy are also eligible to receive a bonus for serving children under age 3. More information about funding for childcare providers at estes.org/workforcehousingandchildcare or contacting cbangs@estes.org Early Childhood Workforce Subsidy This program will sunset after 2025 distributions and be replaced by the Childcare Stability Fund Subsidy. 2025 Early Childhood Workforce Subsidy The Childcare Workforce Subsidy is an annual funding opportunity through the Workforce Housing and Childcare Lodging Tax (6E) based on Colorado Shines rating level and size of the program. This subsidy is available to licensed childcare providers in the Estes Valley (Estes Park School District). The application process is open from May 15- July 1, and the distribution of funds occurs by August 1. Eligibility requirements include: ● Licensed provider ● Providing $20/hour minimum wage for all teachers and staff (excluding aides) ○ Documentation to show all teachers and staff are receiving $20/hour will be required ○ 2025 Application requires a plan to increase minimum wage to $25/hour for teachers and $19/hour for assistance by 2027 ● CO Shines Rating Level 2 or above ● Accept tuition assistance from CCAP, LCCF, and EVICS Family Resource Center; or Universal Preschool, when applicable. ● At least one parent or guardian of each of the children served by these positions must work full-time within the boundaries of the Estes Park R-3 School District The Details ● 75% of funds must be used to support the workforce ○ Provide a living wage to all teachers, staff, and aides ($20/hour in Larimer County) ○ Help pay or offset costs for benefits such as healthcare and paid leave. ○ Provide recruitment bonuses or retention stipends. ○ Assist with costs associated with licensing and/or staff training. ○ Assist with costs associated with housing staff. ○ Assist with costs associated with the transportation needs of staff and/or children. ● The remaining amount may be used for capital site improvements and learning environment materials. If unsure if a purchase qualifies, contact the Housing and Childcare Manager at cbangs@estes.org. ● Purchases must align with the program’s Colorado Shines Quality Improvement plan, which should be updated annually. ● The subsidy amount is calculated based on the Provider’s Quality Rating at the time of application. ● The applications must be completed online by visiting our website at www.estes park.colorado.gov/childcare. Application support is provided by the Housing and Childcare Manager at cbangs@estes.org Large Center Defined as: less than 24-hour programs of care defined in Section 26-6-102 (1) C.R.S., and provides care for 16 or more children between the ages of 2 ½ and 16 years. This may include: ● Infant nursery: provides care for children between the ages of 6 weeks and 18 months, ● Toddler nursery: provides care for children between the ages of 12 months (when walking independently) and 36 months, ● Preschool: is a part-day child care program for 5 or more children between the ages of 2 ½ and 7 years. Large Centers providing School-age child care qualify for this subsidy if they hold a child care license with the State of Colorado. School-age child care center: is a child care center that provides care for 5 or more children who are between 5 and 16 years of age. The center's purpose is to provide childcare and/or an outdoor recreational experience using a natural environment. The center operates for more than one week during the year. The term includes facilities commonly known as day camps, summer camps, summer playground programs, before and after school programs, and extended day programs. This includes centers operated with or without compensation for such care, and with or without state educational purposes. Colorado Shines Rating Level Amount Small Center Defined as: less than 24-hour programs of care defined in Section 26-6-102 (1) C.R.S., and provides care for 5 through 15 children between the ages of 2 and 6 years. This may include: ● Infant nursery: provides care for children between the ages of 6 weeks and 18 months, ● Toddler nursery: provides care for children between the ages of 12 months (when walking independently) and 36 months, ● Preschool: is a part-day child care program for 5 or more children between the ages of 2 ½ and 7 years. Colorado Shines Rating Level Amount Level 4 $14,000 Level 5 $15,000 Family Home Childcare Provider Defined as: “Family Care Home” defined in Section 25-6-102(4). C.R.S. and a type of family care home that provides less than 24-hour care for 2 or more children regularly in a place of residence. Children in care are from different family households and are not related to the head of household. Colorado Shines Rating Level Amount 2024 Infant and Toddler Care Bonus Defined as: “Infant and Toddler Care” is defined for this bonus, as care provided to children under the age of 3 years old. Licensed providers that are eligible for the 2024 Early Childhood Workforce Subsidy, are also eligible for the Infant and Toddler Care Bonus. Home providers are eligible for $5,000 if they serve at least two infants or toddlers (two children under 3 years old). Small and Large Centers are eligible to receive the bonus based on the number of classrooms (6-10 kids per classroom) for infants or toddlers. The Infant and Toddler Care Bonus does not have to directly go back to infant and toddler teachers or programming. ● Home Provider eligibility is based on infant and toddler attendance in the year before subsidy application. ● Center-based care eligibility is based on the number of classrooms per age group in the year before subsidy application (pro-rated based on months at least 80% capacity). Type Amount 2025 Infant Room $15,000 Objective The Out-of-School Program Funding Grant is available for the operation and expansion of capacity in after- school programs and care when school is out. The Town seeks to provide funds that support long-term planning and collaboration with existing local organizations to strategically address the diverse needs of the workforce. This grant is available to entities that offer childcare services for children 0-13 years of age whose parents work within the Estes Valley (Estes Park R-3 School District). Eligibility More information about funding for childcare providers at estes.org/workforcehousingandchildcare, or contacting cbangs@estes.org School-year Program Funds (Programming offered August-May) Application is open July 15- October 1 for Distribution of funds by December 15 Summer Program Funds (Programming offered May-August) Application is open March 15- May 1 Distribution of funds by July 15 Award funds must go toward employee wages and/or benefits, capital improvements, or materials and equipment. The competitive grant process will prioritize applications from existing entities that demonstrate increased capacity, the organizations ability to meet capacity targets, and/or provide programming for an underserved population. Out-of-School Program Funding Grant All teachers must receive a living wage of $23/hour, and assistants or paras must receive at least $18/hour. Provide care for children 0-13 years old that is consistent, regular, ongoing care that aligns with working parents’ schedules. Provide care for five (5) or more children. Operate for more than one week during the year. A complete list of eligibility requirements can be found at the website below, and is not limited to the following: 2025 Childcare Fund Priority Grant Program Out-of-School Program Funding Grant The Out-of-School Funding Grant is a biannual, competitive grant opportunity available through the Town of Estes Park’s Childcare Fund Priority Grant Program. This grant opportunity is available to entities that offer childcare services for children 0-13 years of age whose parents work within the Estes Valley (Estes Park R-3 School District). Out-of-School Program Funding Grant supports the expansion of existing programs serving children when school is out of session, to increase capacity and serve more children in the Estes Valley. Eligible entities seeking grant funding must apply for school-year programming July 15- October 1, and for summer programming March 15- May 1. Distribution of funds occurs by December 15 or July 15, respectively. Town Policy 225: Childcare Funding Guidelines and the application for Priority Grants can be found online at www.estes.org/workforcehousingandchildcare. 2025 Out-of-School Program Priority Objective Provide grant funding for the operation and expansion of capacity in after-school programs and care when school is out. The Town seeks to offer funds that support long- term planning and collaboration with existing local organizations to strategically address the diverse needs of the workforce. Process Applications will be processed by Town staff, and awards will be allocated based on the proposal's ability to support the Town’s long-term goals, the objectives outlined in the Annual 6E Funding Plan, and the desired outcomes for each Priority Grant Program. Applications will not be reviewed until the application window closes and will not be accepted after that date. The applying entity will be notified of their award status no more than one month after the application window closes. Grant requests exceeding $50,000 require a public hearing and a vote by the Town Board. This may extend the timeline for the distribution of grant awards. Eligibility A school-age child care center may include facilities commonly known as day camps, summer camps, summer playground programs, before and after-school programs, and extended day programs. It may include programs that operate with or without compensation for such care, and with or without state educational purposes. ● Nonprofit, IRS-designated 501(c)(3) agencies in good standing. ● For-profit childcare providers. ● Libraries, museums, education institutions or other governmental entities that offer eligible programs, services, or activities. Eligible entities must: ● Demonstrate that all teachers and lead staff receive at least $23/hour, and assistants or paras receive at least $18/hour; and, *Documentation to show all teachers and staff are receiving this wage is required upon request and/or in the final report ● Provide care for children 0-13 years old that is consistent, regular, ongoing care that aligns with working parents’ schedules, and; ● Provide care for at least four children who are unrelated to the caregiver, and; ● Be in compliance with state and local health and safety requirements, and; ● Provide a certificate of insurance (once annually), and; ● If unlicensed, must meet the State of Colorado guidelines for providing legally exempt care. Recipients of the Out-of-School Program Funding Grant must also: ● Provide care for five (5) or more children; and, ● Provide childcare and/or outdoor recreational experiences using a natural environment; and, ● Operate for more than one week during the year. The Details Funds shall go toward the expansion of out-of-school programs and school-age childcare that is consistent and reliable for children up to the age of 13, when school is not in session. Grant funds may be used in the following ways: ● Supporting childcare staff and workforce, including but not limited to: ○ New staffing positions that allow for increased capacity or enrollment. ○ Internships/fellowships, or paid programs and experiences that enhance the local childcare workforce pipeline. ○ Liveable staff wages. ○ Costs for benefits such as healthcare and paid leave. ○ Recruitment bonuses or retention stipends. ○ Costs associated with licensing and/or staff training. ○ Costs associated with housing staff. ○ Costs associated with the transportation needs of staff and/or children. ● Capital improvements and learning environment materials, including but not limited to: ○ Facility costs associated with renting or owning a facility. ○ Capital improvements that are more permanent such as construction, flooring, etc. and major and minor renovations or improvements. ■ For individual purchases over $5,000, the program must submit at least two bids. ○ Equipment, supplies, and materials required to support the expansion or a new program. Application Grant funding request must reflect how the project/purchase will support the expansion of the program by adding slots, increasing capacity, and/or enrollment in out-of-school care. Applicants will be required to submit a project proposal describing in detail how the funds will be used if granted, including a budget. Requests that include capital improvements or purchases over $5,000 require at least two bids. A financial statement showing the most recent fiscal year-end financial statement reflecting the applicants beginning and ending balances for the year is required. This may include a most recent financial statement as approved by your board, an audited statement or review by an outside expert, or the most recent filed IRS Form 990. School-year Program application is open July 15- October 1. Distribution of funds by December 15 Summer Program application is open March 15- May 1. Distribution of funds by July 15. Apply Now Tuition Assistance Funding Objective The Town of Estes Park has prioritized the distribution of 6E Childcare Assistance Funds for childcare tuition assistance programs. Through braided funding and increasing eligibility for assistance programs, tuition assistance programs will support the affordability of childcare throughout the Estes Valley. The Town is eager to serve families with incomes up to 100% AMI with the development of a new assistance program, while also supporting local private assistance programs that serve low-income families. Funds may be directed by the Town Board or applied for by organizations and childcare entities, through the Childcare Funding Application. Assistance must be administered effectively and be accessible, affordable, high-quality, and culturally attuned to Estes Valley families. Funds must be equitably distributed based on a mutually agreed upon program framework Recipients must submit a report that includes both qualitative and quantitative data to the Town annually by November 1, as described on the following page. Conduct an annual program evaluation. Eligible organizations may apply for funds to subsidize tuition costs by providing affordable childcare for Estes Valley families through tuition assistance. Town staff, in consultation with partner agencies as appropriate, will review applications, make award decisions, and execute funding agreements in amounts up to $50,000. The Town Board retains decision-making authority over funding agreements in amounts greater than $50,000. Applications will be reviewed by Town staff who provide a recommendation for funding to the Town Board for consideration. Qualitative and quantitative data reports are required annually, no later than November 1. Program evaluation is required, as outlined in the executed funding agreement. Funding Requirements More information about funding for childcare providers at estes.org/workforcehousingandchildcare or contacting cbangs@estes.org 2025 Tuition Assistance Funding 6E Childcare Assistance Fund Reporting In preparation for the Annual 6E Impact Report, the Town of Estes Park requests the following qualitative and quantitative data no later than November 1. 1.Total unduplicated persons served 2. Race/ethnicity of recipient 3.Breakdown by age a. Infants (0-2 years old) b.Toddlers (2-3 years old) c. Preschool (3-5 years old) 4.Unduplicated individuals served by income level 5.Other childcare assistance utilized a.CCAP b.EVICS c.LCCF d.Other 6.Employment status of household a.Single-parent household, one parent working b.Two-parent household, one parent working c.Two-parent household, both parents working 7.Measurable outcomes: a.Outcome 1: 90% of parents receiving assistance will report that childcare is no longer a barrier to gaining or maintaining employment b.Outcome 2: 90% of parents receiving assistance will report that childcare expenses are no longer a barrier to affording essential needs, such as rent, utilities, and food. c.Outcome 3: 80% of childcare providers have increased their tuition rates to be equal to or greater than the actual cost of care d.Outcome 4: 80% of childcare providers are paying teachers and staff livable wages 8.Program Recipient Story More information about funding for childcare providers at estes.org/workforcehousingandchildcare or contacting cbangs@estes.org 2025 Goals Objectives Program creates a more equitable childcare system in the Estes Valley through improved policies and increased access to childcare assistance. 1. Develop and implement policies that promote diversity and inclusion in childcare settings. 2. Create a more sustainable early childhood workforce in the Estes Valley. 3. Decrease disparity in the availability of childcare resources for communities of color. 4. Increase the number of childcare slots in the Estes Valley. Improve financial stability for underserved communities by offsetting the cost of childcare for families. 1. Improve parents’ ability to gain or maintain employement 2. Improve housholds’ ability to afford essential needs. Tuition Assistance Funding Tuition Assistance Evaluation More information about funding for childcare providers at estes.org/workforcehousingandchildcare or contacting cbangs@estes.org 2025 The Town will engage in an annual evaluation of programs receiving 6E Childcare Assistance Funds for tuition assistance programs. Annual evaluation is required to be conducted by all programs receiving funds for tution assistance by August. The complete evaluation framework is included in the recipients Funding Agreement. Approval for the distribution of funds for tuition assistance will be presented in the Annual 6E Funding Plan and the evaluation will be shared in the Annual 6E Impact Report for the following reasons: To understand the program more deeply, including successes, challenges, learnings, and vision. Where appropriate, enter into conversation about providing additional support, when possible, in areas where the program may be facing challenges or are seeking to amplify a particular area of their work. Report back to community stakeholders, elected officials, and the Estes Valley 6E Lodging Tax constituents Work in close collaboration with the Town to advance our shared goal to support and expand quality early child care in the Estes Valley . ADMINISTRATION To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Carlie Bangs, Housing & Childcare Manager Date: June 10, 2025 RE: Resolution 62-25 Contract with Early Childhood Council of Larimer County for the Administration of the Estes Valley Childcare Fund (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER QUASI-JUDICIAL YES NO Objective: Consider a service contract agreement with the Early Childhood Council of Larimer County for the administration of middle-income childcare tuition assistance. Present Situation: In July 2024, the Town Board approved a staff recommendation to utilize funds from the Buell Foundation Local Financing Grant to seek cost-modeling and consultation for the development of a new tuition assistance program to serve middle-income families in the Estes Valley. Trustees received updates on the development of the assistance program in September and again in December 2024 and directed staff to proceed with utilizing grant funding for cost-modeling as well as the build-out of a program and a platform to administer the program in collaboration with Larimer Child Care Fund. To date, funds from the Buell Grant have funded the cost-modeling and consultation with Brodsky Research and Consulting and the fee for creating a module specific to the Estes Valley under BridgeCare (the existing software used Countywide for the administration of tuition assistance), to be administered by the Early Childhood Council of Larimer County. The idea to develop a middle-income tuition program was solidified after receiving the Childcare Needs Assessment and Strategic Plan, which recommended using 6E funds to build a more robust tuition assistance program that "complements existing tuition assistance efforts." The program as envisioned, requires a somewhat sophisticated approach and platform that blends and braids different public and private funding sources, and can readily provide detailed data and ensure accountability when it comes to how funds are used. To facilitate systematic change to childcare “infrastructure” in the Estes Valley, tuition assistance must offer families the following: - Complementary and braided public and private assistance programs - Streamlined application process - High level of sophistication in policy development and data tracking - Administration costs and staff resources required Systematic change that increases the number of families receiving assistance to those with higher wages allows childcare providers to increase their tuition rates without making it unavailable for the “missing middle”, or those whose income is not low enough to allow them to qualify for other assistance programs, but for whom childcare is still not affordable. A childcare provider’s ability to charge higher tuition rates while remaining affordable for families increases revenue and the ability for them to pay staff more, provide benefits, or provide more enriching experiences for the children in their care. Proposal: The cost-modeling data demonstrates that the majority of the households currently in childcare are receiving support from existing assistance programs that serve low- income families. With the current available childcare spots, there is a small portion of the families enrolled in childcare that are considered the “missing middle,” meaning they are not eligible for assistance programs but also struggle to afford childcare tuition. Brodsky Research and Consulting provided robust data and scenarios to illustrate how a middle-income assistance program would benefit the overall infrastructure of childcare in our community. In the 2025-26 program year (which would run from July 2025 to August 2026), cost- modeling projects approximately 10 additional families who are in care and would qualify for this assistance program. 218 children in the Estes Valley fall within the low- to middle-income range, while there are only 159 licensed childcare spots. As childcare capacity increases, the projected need for assistance grows significantly, as we consider that the greatest increase in capacity will likely occur with infants and toddlers, who have the highest tuition rates and will need the greatest amount of financial assistance. Additionally, the other outcome of this program is that tuition rates will increase and become closer to the cost of care, and childcare provider wages will also increase (wages have historically created major recruitment and retention challenges for providers). If we meet our capacity goals for 2027, the need for tuition assistance nearly triples. Based on cost modeling projections, staff recommends the proposed eligibility and program description for Estes Valley Childcare Fund (EVCF) as outlined in Attachment 3 to include: - Household income must fall between 80-110% AMI. - One parent from each household must work in the Estes Valley. - The child must be enrolled in childcare in the Estes Valley. After conducting an inventory of local and regional resources and considering the development and administration of a new program, the staff believes that a collaborative partnership to expand upon an existing program and platform already utilized by local families and administered by a non-profit organization with a proven and well- established program was the best direction forward. Partnership with the Early Childhood Council of Larimer County to administer this program expansion under its existing program is recommended by staff for the following reasons: - More cost-effective to expand upon an existing program to serve our local needs rather than creating something new. o Other online programs with similar abilities were interviewed before considering the expansion of LCCF, and the cost to build something that fit the Estes Valley needs was expected to be double the cost of the BridgeCare expansion ($9,750) - Alignment with regional strategic planning and the long-term goals for Larimer County. - Complex and easily accessible data tracking that ensures families are accessing programs and funding sources in a desired hierarchy (CCAP first). - Allows for “blended and braided” private and public assistance. - High level of administrative support and automated services for both families and childcare providers. - Accessibility and familiarity for families applying for assistance. The recommended program budget for the 2025-26 year (July 2025 to August 2026) would total $160,000 in 6E funds. Within that program year, cost modeling projects that 10-15 children will be served, depending on varying tuition rates based on the age of the child. For example, if more infants and toddlers are enrolled in the program, the assistance will serve fewer children. Increased childcare spots and capacity to serve younger children will result in higher program costs year over year. The Town Board will have an opportunity each year to consider how much to budget and react to the waitlist, demand for childcare, and supply of 6E funds (projected program budget in Attachment 4). The Town Board has already directed staff to allocate $50,000 in 6E funds to provide for middle-income assistance in 2025. An additional $100,000 is recommended to fully fund the program year, and an additional $10,000 in fees to ECCLC for administering the TOTAL Program Required 6E Funds $160,000 program. Buell grant funds will go toward paying the costs to BridgeCare for building the module for the 2025-26 program year. Advantages: • More families receiving financial assistance for childcare • Cost savings by utilizing an existing online platform • Increasing eligibility for financial assistance allows providers to increase tuition rates and therefore staff wages Disadvantages: • Because it is connected to other regional online platforms and databases, the program only serves licensed childcare providers Action Recommended: Approval of Resolution 62-25. Finance/Resource Impact: $160,000 expended from the 6E Childcare Lodging Tax fund 270-1948-419.29-79. Level of Public Interest Moderate. Sample Motion: I move for the approval/denial of Resolution 62-25. Attachments: 1. Resolution 62-25 2. Services Contract 3. EVCF Program Proposal 4. EVCF Program Budget RESOLUTION 62-25 APPROVING THE CONTRACT WITH EARLY CHILDHOOD COUNCIL OF LARIMER COUNTY FOR THE ADMINISTRATION OF THE ESTES VALLEY CHILDCARE FUND WHEREAS, the Town Board wishes to enter a Services agreement referenced in the title of this resolution for the purpose of administering the Estes Valley Childcare Fund. WHEREAS, the Town of Estes Park prioritized the funding of tuition assistance for the use of Workforce Housing and Childcare (6E) Tax revenue in the 2025 Funding Plan; and WHEREAS, the Town seeks to offer a tuition assistance program to serve middle- income working families with childcare; and WHEREAS, the Town was a recipient of grant funding from the Buell Foundation to support the cost-modeling and consulting needed to develop a robust tuition assistance program to meet the local community need; and WHEREAS, the Early Childhood Council of Larimer County (ECCLC) has administered tuition assistance for Larimer County through the Larimer Child Care Fund (LCCF); and WHEREAS, in partnership with ECCLC, the Town has worked collaboratively to expand upon the existing LCCF program to best serve the local Estes Valley community; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the service contract referenced in the title of this resolution and the 6E funding expenditures to administer the Estes Valley Childcare Fund for the 2025-26 program year in substantially the form now before the Board. DATED this day of , 2025. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk ATTACHMENT 1 PROFESSIONAL SERVICES CONTRACT Development and Administration of the Estes Valley Childcare Fund The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and the Early Childhood Council of Larimer County (Contractor), a Colorado nonprofit organization, whose address is 424 Pine Street, Suite 101, Fort Collins, CO 80524, make this Contract this __________ day of ____________________, 2025, at the Town of Estes Park, Colorado, considering the following facts and circumstances: 1 RECITALS: 1.1 Town desires to use the services of Consultant outlined in Program Proposal, attached as Exhibit A; and 1.2 Consultant has agreed to provide the Services outlined in its Proposal, on the terms and conditions stated in this Contract. 2 CONTRACT: This Agreement is a Contract, representing the entire and integrated agreement between the parties and supersedes any prior negotiations, written or oral representations and agreements. The Agreement incorporates the following Contract Documents. In resolving inconsistencies between two or more of the Contract Documents, they shall take precedence in the order enumerated, with the first listed Contract Document having highest precedence. The Contract Documents, except for amendments executed after execution of this Contract, are: 2.1 Change Orders; 2.2 Notice to Proceed; 2.3 This Contract; 2.4 Program Proposal, attached as Exhibit A; 2.5 Insurance Certificates. 3 SCOPE OF SERVICES: Consultant shall provide and furnish at its own cost and expense all materials, machinery, equipment, tools, superintendence, labor, insurance, and other accessories and services necessary to provide its Services in strict accordance with the conditions and prices stated in the Contract Documents. ATTACHMENT 2 Town of Estes Park Professional Services Contract --Page 2 of 12 4 BEGINNING WORK AND COMPLETION SCHEDULE: The Consultant shall begin services under this Contract upon receiving Town’s notice to proceed. Consultant shall timely perform its Services, according to the Performance Schedule or as otherwise directed by the Town. 5 PRICE: The Town will pay Consultant for the performance of this Contract, not to exceed $165,000, as the Price for the total Services performed as stipulated in Consultant's Proposal. This Contract does not create a multiple fiscal year direct or indirect debt or other financial obligation. Each request for service shall incur a concurrent debt for that request only. All financial obligations of the Town under this Contract are contingent upon appropriation, budgeting, and availability of specific funds to discharge such obligations. 6 TIME OF PAYMENTS TO CONSULTANT: The Consultant shall bill its charges to the Town periodically, but no more frequently than once a month. Each bill shall contain a statement of the time the primary employees spent on the Services since the previous bill, a brief description of the Services provided by each such employee, and an itemization of direct expenses. The Town will pay each such bill which it finds to be in accordance with this Contract within forty-five days of its receipt. If Town questions any part of a bill, finds any part of a bill does not conform to this Contract, or claims the right to withhold payment of any part of a bill, it will promptly notify Consultant of the question, nonconformity or reasons for withholding. 7 QUALIFICATIONS ON OBLIGATIONS TO PAY: No partial payment shall be final acceptance or approval of that part of the Services paid for, or shall relieve Consultant of any of its obligations under this Contract. Notwithstanding any other terms of this Contract, Town may withhold any payment (whether a progress payment or final payment) to Consultant under the following conditions: 7.1 Consultant fails to promptly pay all bills for labor, material, or services of consultants furnished or performed by others to perform Services. 7.2 Consultant is in default of any of its obligations under this Contract or any of the Contract Documents. 7.3 Any part of such payment is attributable to Services not conforming to this Contract. (Town will pay for any part attributable to conforming Services). 7.4 Town, in its good faith judgment, determines that the compensation remaining unpaid will not be sufficient to complete the Services according to this Contract. 8 CONSULTANT'S DUTIES: 8.1 Town enters into this Contract relying on Consultant’s special and unique abilities to perform the Services. Consultant accepts the relationship of trust and confidence established between it and the Town by this Contract. Consultant will use its best efforts, skill, judgment, and abilities. Consultant will further the interests of Town according to Town’s requirements and procedures, according to high professional standards. Town of Estes Park Professional Services Contract --Page 3 of 12 8.2 Consultant has and will undertake no obligations, commitments, or impediments of any kind that will limit or prevent its performance of the Services, loyally, according to the Town's best interests. In case of any conflict between interests of Town and any other entity, Consultant shall fully and immediately disclose the issue to Town and, without Town's express approval, shall take no action contrary to Town's interests. 8.3 Consultant’s Services under this Contract shall be of at least the standard and quality prevailing among recognized professionals of expert knowledge and skill engaged in the Consultant's same profession under the same or similar circumstances. 8.4 Consultant's work, including drawings and other tangible work products provided to Town, will be accurate and free from any material errors, and will conform to the requirements of this Contract. Town approval of defective drawings or other work shall not diminish or release Consultant's duties, since Town ultimately relies upon Consultant's skill and knowledge. 8.5 The Contract Documents determine whether the Consultant's Scope of Services includes detailed independent verification of data prepared or supplied by Town. Consultant will, nevertheless, call to Town's attention anything in any drawings, plans, sketches, instructions, information, requirements, procedures, or other data supplied to Consultant (by the Town or any other party) that Consultant knows, or reasonably should know, is unsuitable, improper, or inaccurate for Consultant's purposes. 8.6 As applicable state and federal laws may require, Consultant will assign only persons duly licensed and registered to do work under this Contract. 8.7 Consultant shall furnish efficient business administration and superintendence and perform the Services in the most efficient and economical manner consistent with the best interests of Town. 8.8 Consultant shall keep its books and records for Services and any reimbursable expenses according to recognized accounting principles and practices, consistently applied. Consultant shall make them available for the Town's inspection at all reasonable times. Consultant shall keep such books and records for at least three (3) years after completion of the Services. 9 TOWN'S DUTIES: 9.1 Town will provide full information to the Consultant on the Town's requirements in a timely manner. 9.2 Town will assist the Consultant by providing such pertinent information available to Town, including maps, studies, reports, tests, surveys and other data, as Consultant specifically requests. Town of Estes Park Professional Services Contract --Page 4 of 12 9.3 Town will examine all tests, reports, drawings, specifications, maps, plans and other documents presented by the Consultant to Town for decisions. Town will obtain the advice of other consultants, as the Town thinks appropriate. Town will give decisions to the Consultant in writing within a reasonable time. 9.4 Town will appoint a person to act as Town's representative on this Agreement. This person will have authority to issue instruction, receive information, interpret and define the Town's policies and decisions on the Consultant’s Services. 9.5 Town will give prompt written notice to the Consultant when the Town notices any development that affects the scope or timing of the Services. 10 USE OF FINAL PRODUCT: Consultant may have limited involvement after the completion of this Agreement and lacks control of the future use of Consultant's work. Except for deficiencies in Consultant’s performance under this Agreement, future use and interpretation of Consultant’s work is at the risk of Town or other users. 10.1 The Consultant will keep record copies of all work product items delivered to the Town. 11 OWNERSHIP OF DOCUMENTS AND OTHER MATERIALS: All drawings, specifications, computations, sketches, test data, survey results, renderings, models, and other materials peculiar to the Services of Consultant or Consultant’s subconsultants under this Contract are property of Town, for its exclusive use and re-use at any time without further compensation and without any restrictions. Consultant shall treat all such material and information as confidential, and Consultant shall neither use any such material or information or copies on other work nor disclose such material or information to any other party without Town's prior written approval. Upon completion of Services, or at such other time as the Town requires, Consultant shall deliver to the Town a complete, reproducible set of all such materials. For copyright ownership under the Federal Copyright Act, Consultant conveys to Town and waives all rights, title and interest to all such materials in written, electronic or other form, prepared under this Contract. Town shall have worldwide reprint and reproduction rights in all forms and in all media, free of any claims by the Consultant or its subconsultants and subcontractors. The Town's rights, granted above, in drawing details, designs and specifications that are Consultant's standard documents for similar projects, and in Consultant’s databases, computer software and other intellectual property developed, used or modified in performing Services under this Contract are not exclusive, but joint rights, freely exercisable by either the Town or the Consultant. All design documents, including drawings, specifications, and computer software prepared by Consultant according to this Contract comprise Consultant's design for a specific Project. Neither party intends or represents them as suitable for reuse, by Town or others, as designs for extension of that same Project or for any other project. Any such reuse without prior written verification or adaptation by Consultant for the specific purpose intended will be at user's sole risk and without liability or legal exposure to Consultant. Except as required for performance under this Contract, Consultant's verification or adaptation of design documents will entitle Consultant to additional compensation at such rates as the Consultant may agree. Town of Estes Park Professional Services Contract --Page 5 of 12 12 CHANGE ORDERS: Town reserves the right to order work changes in the nature of additions, deletions, or modifications, without invalidating this agreement, and agrees to make corresponding adjustments in the contract price and time for completion. All changes will be authorized by a written change order signed by Town. Work shall be changed, and the contract price and completion time shall be modified only as set out in the written change order. 13 SERVICE OF NOTICES: The parties may give each other required notices in person or by first class mail or by email to their authorized representatives (or their successors) at the addresses listed below: OF ESTES PARK: 14 COMPLIANCE WITH LAW: Consultant will perform this Contract in strict compliance with applicable federal, state, and municipal laws, rules, statutes, charter provisions, ordinances, and regulations (including sections of the Occupational Safety and Health Administration [OSHA] regulations, latest revised edition, providing for job safety and health protection for workers) and all orders and decrees of bodies or tribunals applicable to work under this Contract. Consultant shall protect and indemnify Town against any claim or liability arising from or based on the violations of any such law, ordinance, regulation, order, or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to ensure that Consultant follows the safety regulations issued by OSHA. 15 PERMITS AND LICENSES: The Consultant shall secure all permits and licenses, pay all charges, files, and taxes and give all notices necessary and incidental to the lawful prosecution of its Services. Anyone conducting business in the Town of Estes Park is required a business license which can be obtained from the Town Clerk’s Office. 16 PATENTED DEVICES, MATERIALS AND PROCESSES: The Consultant shall hold and save harmless the Town from all claims for infringement, by reason of fee use of any patented design, device, material, process, or trademark or copyright and shall indemnify the Town for any costs, expenses, and damages, including court costs and attorney fees, incurred by reason of actual or alleged infringement during the prosecution or after completion of Services. 17 INSURANCE: Consultant shall, at its own costs, secure and continuously maintain through the term of this Contract the minimum insurance coverages listed below, with forms and insurers acceptable to Town. In addition, Consultant shall maintain such coverages for the insurance listed in Paragraphs 17.1, 17.3 and 17.4 for two additional years. For any claims- made policy, Consultant shall include the necessary retroactive dates and extended reporting periods to maintain continuous coverage. 17.1 Professional Liability/Errors and Omissions for at least $1,000,000. Town of Estes Park Professional Services Contract --Page 6 of 12 17.2 Workers' Compensation according to the Workers' Compensation Act of the State of Colorado and Employer's Liability with limits of at least $500,000. 17.3 General liability, including contractual liability, of at least $1,000,000 per each occurrence plus an additional amount adequate to pay related attorney's fees and defense cost. Coverage shall include bodily injury, property damage, personal injury, and contractual liability. 17.4 Comprehensive Automobile Liability with minimum limits for bodily injury and property damage coverage of at least $1,000,000 per each occurrence plus an additional amount adequate to pay related attorneys' fees and defense costs, for each of Consultant's owned, hired or non-owned vehicles assigned to or used in performance of this Contract. 17.5 Valuable Papers insurance in an amount adequate to assure the restoration of any plans, drawings, field notes, or other similar data related to the services covered by this Contract in case of their loss or destruction. 17.6 The required general liability and comprehensive automobile liability policies shall contain endorsements to include Town and its officers and employees as additional insureds. The required professional liability and workers’ compensation policies or coverages shall not contain endorsements including the Town, its officers or employees as additional insureds. Every policy required above shall be primary insurance. Any insurance or self-insurance benefits carried by Town, its officers, or its employees, shall be in excess and not contributory to that provided by Consultant. 17.7 Consultant shall, upon request, provide Town a certified copy of each required policy. 17.8 As evidence of the insurance coverages required by this Contract, before beginning work under this Contract, Consultant shall furnish certificates of insurance certifying that at least the minimum coverages required here are in effect and specifying the liability coverages (except for professional liability) are written on an occurrence form to: Town of Estes Park 170 MacGregor Avenue PO Box 1200 Estes Park, CO 80517 Attention: Carlie Speedlin Bangs With the exception of professional liability and workers’ compensation, policy or policies providing insurance as required will defend and include the Town, its Board, officers, agents and employees as additional insureds on a primary basis for work performed under or incidental to this Contract. Required insurance policies shall be with companies qualified to do business in Colorado with a general policyholder’s financial rating acceptable to the Town. The policies shall not be cancelable or subject to reduction in coverage limits or other modification except after thirty days prior Town of Estes Park Professional Services Contract --Page 7 of 12 written notice to the Town. General liability and automobile policies shall be for the mutual and joint benefit and protection of the Consultant and the Town. These policies shall provide that the Town, although named as an additional insured, shall nevertheless be entitled to recover under said policies for any loss occasioned to it, its officers, employees, and agents by reason of acts or omissions of the Consultant, its officers, employees, agents, sub-consultants, or business invitees. They shall be written as primary policies not contributing to and not in excess of coverage the Town may carry. 17.9 If Consultant is self-insured under the laws of the State of Colorado, Consultant shall provide appropriate declarations and evidence of coverage. 17.10 Consultant shall not cancel, change, or fail to renew required insurance coverages. Consultant shall notify Town's designated person responsible for risk management of any reduction or exhaustion of aggregate limits, which Town may deem to be a breach of this Contract. 17.11 The Town relies on, and does not waive or intend to waive, by any provision of this Contract, the monetary limitations or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, § 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to the parties, their officers, or their employees. 17.12 If any insurance required here is to be issued or renewed on a claims-made form as opposed to the occurrence form, the retroactive date for coverage will be no later than the commencement date of the project and will state that in the event of cancellation or nonrenewal, the discovery period for insurance claims (tail coverage) will be at least 72 months. 17.13 Consultant shall not cancel, non-renew or cause insurance to be materially changed or replaced by another policy without prior approval by Town. 18 INDEMNIFICATION: 18.1 Consultant and its agents, principals, officers, partners, employees, and subcontractors ("Indemnitors") shall and do agree to indemnify, protect, and hold harmless the Town, its officers, employees, and agents ("Indemnitees") from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’ fees), of any nature, kind, or description ("Liabilities") by any third party arising out of, caused by, or resulting from any Services under this Contract if such Liabilities are: (1) attributable to bodily injury, personal injury, sickness, disease, or death of any person, or to the injury or destruction of any tangible property (including resulting loss of use or consequential damages) and (2) caused, in whole or in part, by any error, omission or negligent act of the Consultant, anyone directly or indirectly employed by it, or anyone for whose acts Consultant may be liable. Town of Estes Park Professional Services Contract --Page 8 of 12 18.2 If more than one Indemnitor is liable for any error, omission or negligent act covered by this Agreement, each such Indemnitor shall be jointly and severally liable to the Indemnitees for indemnification and the Indemnitors may settle ultimate responsibility among themselves for the loss and expense of any such indemnification by separate proceedings and without jeopardy to any Indemnitee. This Agreement shall not eliminate or reduce any other right to indemnification or other remedy the Town, or any of the Indemnitees may have by law. 18.3 As part of this indemnity obligation, the Consultant shall compensate the Town for any time the Town Attorney's Office and other counsel to the Town reasonably spend on such claims or actions at the rates generally prevailing among private practitioners in the Town of Estes Park for similar services. This obligation to indemnify the Town shall survive the termination or expiration of this Agreement. 19 INDEPENDENT CONTRACTOR: Consultant shall perform all Services under this Agreement as an independent contractor, and not as an agent or employee of Town. No employee or official of Town shall supervise Consultant. Consultant shall exercise no supervision over any employee or official of Town. Consultant shall not represent that it is an employee or agent of the Town in any capacity. Consultant’s officers, employees and agents are not entitled to Workers' Compensation benefits from the Town, and Consultant is obligated to pay federal and state income tax on money earned under this Agreement. Except as this Agreement expressly states, Consultant shall, at its sole expense, supply all buildings, equipment and materials, machinery, tools, superintendence, personnel, insurance and other accessories and Services necessary. This Agreement is not exclusive; subject the terms of this Agreement, Town and Consultant may each contract with other parties. 20 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this Agreement shall construe its terms as to their fair meaning, and not for or against any party based upon any attribution to either party. 21 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience and reference only and of no meaning in the interpretation or effect of this Contract. 22 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries under this Contract. Any person besides Town or Consultant receiving services or benefits under this Agreement is an incidental beneficiary only. 23 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or may expose Town to liability or loss, Town may bar any person (including Consultant's and subconsultants’ and subcontractors’ employees) from the Town's work sites. Such a bar shall not require any employee's discharge from employment, but shall merely prohibit the employee's presence at Town’s work sites. Such a bar shall not warrant an increase in contract time or Price. 24 WAIVER: No waiver of any breach or default under this Agreement shall waive any other or later breach or default. Town of Estes Park Professional Services Contract --Page 9 of 12 25 TERM: This Contract shall commence on June _____, 2025, and shall continue through July 31, 2026, with the option of four (4) additional renewals, on an annual basis, upon written agreement of both parties. 26 TERMINATION: 26.1 In addition to any other available remedies, either party may terminate this Contract if the other party fails to cure a specified default within seven (7) days of receiving written notice of the default. The notice shall specify each such material breach, in reasonable detail. 26.2 Town may, at any time, terminate performance of the work, in whole or in part, for its own convenience. The Town may effect such termination by giving Consultant written Notice of Termination specifying the extent and effective date of termination. In case of termination, for convenience, Town shall pay Consultant for work satisfactorily completed, to the date of termination. The Town shall determine the portion of work completed. 26.3 If either party so terminates, the Consultant shall promptly deliver to the Town all drawings, computer programs, computer input and output, analysis, plans, photographic images, tests, maps, surveys and writer’s materials of any kind generated in the performance of its Services under this Contract up to and including the date of termination. 27 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its pleasure, suspend fee services of the Consultant hereunder. Town may effect suspension by giving the Consultant written notice one (1) day in advance of the suspension date. Upon receipt of such notices the Consultant shall cease their work as efficiently as possible, to keep total charges to a minimum. The Town must specifically authorize any work performed during suspension. Since suspension and subsequent reactivation may inconvenience the Consultant, Town will endeavor to provide advance notice and minimize its use. After a suspension has been in effect for thirty days, the Consultant may terminate this Contract at will. 28 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights or delegate its duties under this Contract without the express written approval of the other. 29 SUBCONTRACTING: Except subconsultant clearly identified and accepted in the Contractor's Proposal, Consultant may employ subconsultants to perform the Services only with Town's express prior written approval. Consultant is solely responsible for any compensation, insurance, and all clerical detail involved in employment of subconsultants. 30 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern enforcement and interpretation of this Contract. Venue and jurisdiction for any court action filed regarding this agreement shall be only in Larimer County, Colorado. 31 AUTHORITY: This instrument forms a contract only when executed in writing by duly authorized representatives of Town and Consultant. By their signatures on this document, Town of Estes Park Professional Services Contract --Page 10 of 12 the signatories represent that they have actual authority to enter this Contract for the respective parties. 32 INTEGRATION: There are no other agreements on the same subject than expressly stated or incorporated in this Contract. 33 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable remedy the Town may be entitled to for a breach of this Contract, if the Town terminates this Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract, Contractor shall be liable for actual and consequential damages to the Town. Signature pages follow. Town of Estes Park Professional Services Contract --Page 11 of 12 CONSULTANT By: Date Title: _______________________________ State of ) ) ss County of ) The foregoing instrument was acknowledged before me this __________ day of ____________________, 2025, by ______________________________, as _____________________________ of ______________________________, Consultant. (If by natural person or persons, insert name or names; if by person acting in representative or official capacity or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other capacity or description; if by officer of corporation, insert name of such officer or officers as the President or other officers of such corporation, naming it.) Witness my hand and official Seal. My Commission expires . Notary Public Town of Estes Park Professional Services Contract --Page 12 of 12 TOWN OF ESTES PARK: By: Date Title: _______________________________ State of ) ) ss County of ) The foregoing instrument was acknowledged before me by , as of the Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this day of , 2025. Witness my hand and official Seal. My Commission expires . Notary Public Introduction Local Estes Valley families need child care financial support other than the Colorado Child Care Assistance Program (CCAP), which has been frozen to new enrollment since February 2024 without any guidance on when it may open back up to Larimer County families. The Larimer Child Care Fund (LCCF), created by United Way of Larimer County (UWLC), targets support for low-income families and low -income families with mixed immigration statuses. Estes Valley families have become dependent upon local nonprofit childcare providers and the family resource center, EVICS, who access grant funding to provide childcare scholarships. These assistance programs and scholarship funds are designed for families who do not qualify for CCAP due to income thresholds, employment guidelin es, immigration status, or other factors. In addition to assistance for low-income families, it is critical that middle -income families also receive financial assistance for childcare costs. To change the overall childcare system in the Estes Valley, a long -term strategy requires tuition assistanc e programs for families with higher incomes so that childcare providers can charge closer to the actual cost of care. When childcare providers keep tuition costs down for families that don’t qualify for low -income assistance programs, they are subsidizing the actual cost of care and cutting their revenue. We oftentimes call this population of working households who don’t qualify for low -income assistance yet still need financial support, the “missing middle”. While programs exist for low- income families to ensure families don’t pay more than 10% of their in come on childcare, once their income exceeds the eligibility threshold, they are left paying market -rate tuition, which could be up to 25% of their monthly income. By providing financial assistance for households that make more than what other income - qualifying assistance programs provide, middle -income working families can benefit from no more than 10% of their monthly income going toward childcare. By developing a program that serves the “missing middle” and increasing the financial eligibility of child care tuition assistance programs, the outcome results in a complete systems change in ATTACHMENT 3 childcare, ensuring that families will have equitable access to quality care at early childhood programs of their choice. Program Overview The Estes Valley Child Care Fund (EVCF) is a program created by The Town of Estes Park and administered by the Early Childhood Council of Larimer County (ECCLC) to address childcare affordability for middle -income families —often called the "missing middle." These households earn too much to qualify for low -income assistance programs yet still struggle with market -rate tuition that can consume up to 25% of their monthly earnings. Without support, providers must subsidize costs, hurting their financial stability. EVCF bridges this gap by ensuring families pay no more than 10% of their income for childcare while covering the remaining cost, allowing providers to charge sustainable rates. Program Structure: ● Eligibility: Open to all working families in the Estes Valley (Estes Park R-3 School District) earning 80–110% of the Area Median Income (AMI), regardless of immigration status. ● Provider Choice: Funds may be used with any licensed provider within the Estes Valley. ● Family Contribution : Copays are calculated as a percentage of the household's monthly income. Households should not pay more than 10% of their net income on childcare. ● EVCF Coverage: The program pays the full difference between the family’s copay and the provider’s tuition, including rate adjustments, ensuring consistent, affordable care year-round Application Process To ensure fair access to limited funding, we follow a clear and simple process: ● When funding becomes available, current recipients receive priority to renew their EVCF Award. Only after these renewals are processed will we begin contacting waitlisted families in the exact order they joined. ● First, families must join the waitlist. When funding becomes available, our team will contact waitlist families in the order they joined. The EVCF Admin Team will contact them directly when funding becomes available and it’s the family’s turn on the waitlist. The EVCF Admin Team will send instructions to the family to apply through the Larimer Child Care Connect (LC3) Portal. Please note: Families cannot apply without an invitation from our team, as the LC3 website does not offer a public application form. Larimer Child Care Connect is a local child care referral website created by the Early Childhood Council of Larimer County. The EVCF application opens August 1, 2025, first for current families, then invited waitlist families until funding ends or July 31, 2026. To join the waitlist: Email the EVCF Admin team at EVCF@ECCLC.ORG Please include in your email: ● Parent/Guardian name ● Best phone number to reach you ● Email address you check regularly You will receive confirmation from our team within 5 business days. By joining the waitlist, you'll automatically be added to our email list for program updates. Eligibility To qualify for funding, families must meet all of the following criteria: Child Requirements: ● Child is enrolled at a licensed provider in the Estes Valley. (Verification of enrollment will be through Larimer Child Care Connect LC3) ● Child age must be 0-5 or who is not yet eligible/enrolled in kindergarten. Family/Guardian Requirements: ● At least one parent/guardian must work within the Estes Valley (remote work for employers outside the area disqualifies applicants). ● Not currently receiving or being screened for Colorado Child Care Assistance Program (CCCAP) or EVICS Assistance Program. Income Eligibility Requirement: ● Household income must fall between 80 -110% AMI for Larimer County. Estes Valley Child Care Fund -Income Eligibility (2025/2026) *Net income limits (after taxes) based on 80 -100% of Area Median Income Household Size Minimum Annual Income (80% AMI) Maximum Annual Income (110% AMI) Monthly Income Range 2 people $76,050 $104,560.00 $6,338 - $8,713 3 people $85,550 $117,650.00 $7,129 - $9,804 4 people $95,050 $130,680.00 $7,921 - $10,890 5 people $102,700 $141,190.00 $8,558 - $11,765 6 people $110,300 $151,640.00 $9,192 - $12,636 7 people $117,900 $162,090.00 $9,825 - $13,507 8 people $125,500 $172,540.00 $10,458 - $14,378 9 people $133,100 $182,990.00 $11,092 - $15,249 10 people $140,700 $193,440.00 $11,725 - $16,120 Verification Families will be required to submit the following verification documents: ● Proof of address: ○ Rental agreement or lease ○ Mortgage statement or proof of homeownership ○ Utility bill (gas, water, or cable) with main address listed. ● Proof of income: ○ If employed or self-employed: Two most recent pay stubs (if applicable), a tax document (such as W2, 1040, Schedule C, or 1099), or an employer letter stating work frequency and payment amount. ○ If receiving TANF, SNAP or other public benefit award: Approval letters showing benefit amounts. ○ If receiving child support: Documentation verifying child support amounts per child ○ If receiving other forms of income: Verification documents detailing income amounts. Funding Decisions Application Processing: Applications are reviewed on a first -come, first -served basis, with priority given to current recipients renewing their EVCF Award. Once renewals are processed, waitlisted families will be contacted in the exact order they joined, with infants and toddlers prioritized. Review Timeline: Complete applications with all required documents receive a faster review. If discrepancies are found, the EVCF Admin Team will contact you directly, which may cause processing delays. Most families can expect an award decision within two weeks of submitting a complete, error-free application . Award Creation: Upon approval, our administration team will contact your selected child care provider within the Estes Valley to establish the EVCF award. This award is calculated using the provider's tuition rate and your family copay amount. The provider will need to sign agreements to the EVCF award to finalize the award. (The Child must be enrolled before Parent/Guardian applys for this funding) Family Agreement: After the provider signs required documents, you’ll receive a family agreement to sign. The family agreement will outline the EVCF award terms including the monthly payment schedule. (Ex: Family co -pay + EVCF Payment = Provider tuition rate) Funding Established: The award becomes active once all agreements are signed! From that point forward, you're considered a currently funded family. EVCF will send payments directly to your provider on the 7th of each month, continuing through the end of the program year (July 2026). All agreements run from the month of approval through July 2026, aligning with the EVCF program year (August 2025-July 2026). Renewal: EVCF awards start from the date of approval and continue through July 31, 2026. Currently funded families may reapply at the end of their award period. The EVCF Admin Team will keep you informed when renewal time arrives. Program Administration: All agreements are created by The Town of Estes Park and administered by the Early Childhood Council of Larimer County (ECCLC), who assist families and providers throughout the process. Program Structure: All EVCF Awards require families to pay 10% of their monthly net income as their copay, with the Estes Valley Child Care Fund covering the remaining tuition balance. Note: EVCF Award is not to be applied to registration fees, activity fees, Before and Afterschool programs, extra meals, late fees etc. Intent of Parties Mutual Values: Both the Town of Estes Park and ECCLC are committed to ensuring that childcare in the Estes Valley and throughout Larimer County is accessible, affordable, high - quality, and culturally attuned. ECCLC and the Town are dedicated to being in a joint relationship centered in partnership, communication, and mutual accountability by a shared sense of responsibility to the communities being served. Town of Estes Park responsibilities: ● Provide ongoing support to ECCLC staff as needed with focus on enhancement recommendations that could improve process, workflows, and service to the Estes Valley community. ● Annually dedicate funds to the Estes Valley Childcare Fund (EVCF), most likely through the annual approval of the 6E Funding Plan. ● Promote LCCF and EVCF to existing and potential families through various communications channels (newsletter, social media, etc.). ● Pay the annual hosting fee for the EVCF expansion of the Subsidy Management Module to ECCLC of $9,000 per year. ● Provide financial support to ECCLC for the administration and operating expenses for the administration of the Estes Valley Childcare Fund. ○ An additional 10% of the dedicated funding for the assistance program will be added to cover the administrative and operating costs. ○ For example, if $100,000 is dedicated to scholarships for the assistance program, an additional $10,000 will be provided to cover the administrative and operating costs. ● Collaborate with ECCLC on the distribution of and tracking of recipient and provider surveys, and determining/revising eligibility requirements. ● Conduct an annual program evaluation in collaboration with ECCLC, to include but not limited to, a program location analysis, demographics, and qualitative family impact. ○ See “Evaluation” under Section D and “Attachment A” for details. ○ Annual program evaluation will be conducted in collaboration with ECCLC by the Housing and Childcare Manager for the Town of Estes Park. ● Coordinate funding sources and identify sequence/priority to communicate to ECCLC for them to allocate appropriately. ECCLC responsibilities: ● Manage all operations of the Estes Valley Childcare Fund (EVCF) in coordination with the Larimer Child Care Fund, including: ○ Coordinate with the Town regarding possible software enhancement recommendations that could improve processes & workflows. ○ Making scholarship awards to families for childcare between August 1, 2025 and July 31, 2026. ○ Create and maintain a waitlist for families to track program needs and program opening communications. ○ Determine eligibility, complete contracts with families and providers, and oversee funding distribution and refunds ○ Beginning in May 2026, ECCLC will conduct renewals of existing families, setting family eligibility, work closely with the Town to ensure compliance with 6E Funding requirements, and commit to inclusive funds distribution to advance equity in Larimer County. ○ Maintain documentation signed by the household receiving the tuition subsidy that includes: ■ The child care program’s name & contact information ■ Dates of care ■ Name of child(ren) and family receiving the subsidy ■ Scholarship amount ● Promote EVCF to existing and potential families through various communications channels (newsletter, social media, etc). ● Pay the annual hosting fees of the Subsidy Management Module to Bridgecare. ● Collaborate with the Town on the distribution of and tracking of recipient and provider surveys, and determining/revising eligibility requirements. Payment and Reporting 1) Budget: ○ ECCLC and UWLC will provide the annual hosting fees to BridgeCare, approximately $27,000.00 in total, and the Town will cover the costs associated with the expansion of the platform to support the Estes Valley Childcare Fund (approximately $9,000 per year). ○ The Town will provide an additional 10% to the budgeted funding to ECCLC for administrative and operating expenses for the Estes Valley Childcare Fund. ○ The anticipated dedicated 6E funding for 2025-26 EVCF is $160,000, of which $150,000 goes to ECCLC to pay to BridgeCare for direct assistance distribution, and ECCLC will retain $10,000 as the administrative fee. 2) Evaluation: ○ Why we evaluate: ■ All 6E Child Care Assistance funds are 6E Lodging Tax revenue received by the Town of Estes Park dedicated to addressing housing and childcare issues for the Estes Valley workforce. 6E funding must be granted to eligible organizations as presented in Town of Estes Park Policy 225: Childcare Funding Guidelines. The Town shall follow applicable regulations and requirements as stipulated by the 6E Ballot Initiative and distribute revenue to the Estes Valley based on priorities and needs outlined in the Annual Funding Plan for 6E Lodging Tax to include, but not limited to; child care tuition assistance programs, addressing childcare workforce challenges, increasing capacity for out -of-school programming, and capital and facility grants. ■ The Town will engage in an annual evaluation of the EVCF program and seek approval of the distribution of 6E Child Care Assistance funds as presented in the Annual 6E Funding Plan for the following reasons: ● To understand the program more deeply, including successes, challenges, learnings, and vision. ● Where appropriate, enter into conversation about providing additional support, when possible, in areas where ECCLC is facing challenges or are seeking to amplify a particular area of their work. ● Report back to community stakeholders, elected officials, and the Estes Valley 6E Lodging Tax constituents ● Work in close collaboration with ECCLC to advance our shared goal to support and expand quality early child care in Larimer County ■ Annual evaluation is included in the contract and scope of work to be conducted following the programmatic year, approximately August 2026, to be incorporated into the Annual 6E Impact Report. ■ For more details on the annual EVCF evaluation, see “Attachment A”. 3) Reporting: ○ The Town is responsible for all reporting on EVCF usage. ○ The Town will work in partnership with ECCLC to gather qualitative and quantitative data to evaluate program outcomes, promote the fund to the Estes Valley workforce, and ensure equitable distribution of 6E Child Care Assistance funding. ○ ECCLC shall submit quarterly updates to the Town that include: ■ ECCLC name and payment address ■ Description of specific service performed ■ Expense amounts and totals ■ According to the following schedule. ● July – September due October 15th ● October – December due January 15th ● January – March due April 15th ● April – July due August 15th ○ In order to best prepare and report on 6E Child Care Assistance funds in the Annual 6E Impact Report, the Town requests that ECCLC submit data and documentation of EVCF usage and project outcomes by November 1, 2026, or as requested in “Attachment B”. Communication All EVCF marketing, promotional materials, online information, and all communications will be co -branded with both the Town and ECCLC logos. Both the Town and ECCLC agree to represent each other in a positive manner and proactively support one another’s community-wide visibility. ECCLC agrees to include an acknowledgement of the Town’s support in all external communication regarding EVCF. Attachment A: Estes Valley Childcare Fund/LCCF Evaluation Project Purpose The Estes Valley Childcare Fund helps middle -income, working families afford care for their children at the licensed providers within the Estes Valley. Goals Objectives Measure Measurement Tool EVCF will create a more equitable childcare and increased access to child care assistance. EVCF will develop and implement policies that promote diversity and inclusion in childcare settings. Total # of childcare providers LCCC # of childcare providers that provide care in languages other than English LCCC % of families who report that the childcare providers are culturally attuned with their family Parent Survey EVCF will create a more sustainable early childhood workforce in the Estes Valley. Total # of childcare providers LCCC Daily tuition rates LCCC Staff wages Provider Survey EVCF will decrease the disparity in the availability of childcare resources for communities of color. children/families receiving assistance LCCC Total # of childcare providers LCCC EVCF will increase the number of childcare slots in the Estes Valley. Total # childcare slots LCCC # of providers who accept CCAP LCCC # of providers who accept EVICS LCCC # of providers who accept scholarships or sliding scale LCCC Goals Objectives Measure Measurement Tool EVCF will improve financial stability for by offsetting the cost of childcare for middle - income families. EVCF will improve parents' ability to gain or maintain employment. % of parents receiving assistance who report that childcare is no longer a barrier to gaining or maintaining employment Provider Survey EVCF will improve households' ability to afford essential needs. % of parents receiving assistance that report that childcare expenses are no longer a barrier to affording essential needs, such as rent, utilities, and food Provider Survey Attachment B: Town of Estes Park 6E Childcare Assistance Fund Reporting In preparation for the Annual 6E Impact Report, the Town of Estes Park requests the following qualitative and quantitative data no later than November 1, 2026. 1. Total unduplicated persons served 2. Race/ethnicity 3. Breakdown by age a. Infants (0 -2 years old) b. Toddlers (2 -3 years old) c. Preschool (3 -5 years old) 4. Unduplicated individuals served by income level 5. Other childcare assistance utilized a. CCAP b. EVICS c. LCCF d. Other 6. Employment status of household a. Single -parent household, one parent working b. Two -parent household, one parent working c. Two -parent household, both parents working 7. Measurable outcomes: a. Outcome 1: 90% of parents receiving assistance will report that childcare is no longer a barrier to gaining or maintaining employment b. Outcome 2: 90% of parents receiving assistance will report that childcare expenses are no longer a barrier to affording essential needs, such as rent, utilities, and food. c. Outcome 3: 80% of childcare providers have increased their tuition rates to be equal to or greater than the actual cost of care d. Outcome 4: 80% of childcare providers are paying teachers and staff livable wages 8. Program Recipient Story EVCF Program Budget Buell Foundation Local Financing Grant Expenditures Brodsky Research and Consulting $25,000 Cost modeling and consulting ECCLC $5,000 Portion of 10% administrative fee BridgeCare Module Development $9,750 Expansion of LCCF BridgeCare Annual Fee $9,000 Annual Module fee Marketing/Outreach $1,250 Provider training and materials Total $50,000 Grant Funds Available $0 2025-26 Program Costs ECCLC $10,000.00 Portion of 10% administrative fee BridgeCare Annual Fee -Annual Module fee 6E Funds $150,000.00 Assistance Total $160,000.00 2026-27 Program Costs ECCLC $15,000.00 10% administrative fee BridgeCare Annual Fee $9,000.00 Annual Module fee 6E Funds $150,000.00 Assistance Total $174,000.00 2026-27 Program Costs * with increased capacity ECCLC $20,000.00 10% administrative fee * increased reimbursement rates BridgeCare Annual Fee $9,000.00 Annual Module fee 6E Funds $200,000.00 Assistance Total $229,000.00 2027-28 Program Costs * with increased capacity ECCLC $34,000.00 10% administrative fee * kinder parity wages BridgeCare Annual Fee $9,000.00 Cost for Module * double the children on assistance 6E Funds $340,000.00 Assistance * most of the increased capacity would come from infant/toddler so higher rates Total $383,000.00 ATTACHMENT 4 June 6, 2025 Dear Estes Park Trustees: As the President of the Estes Chamber of Commerce, I am writing on behalf of our Board of Directors to express our support for EVICS’ proposal to administer the 6E funds allocated for the Tuition Assistance Program for middle-income families in the Estes valley. As our community continues to address workforce shortages and economic pressures, it is essential that we invest in childcare solutions that help working families stay employed and engaged in our local economy. Childcare is not just a family issue—it is an economic imperative. The Tuition Assistance Program administration as outlined in the EVICS proposal, represents a smart, focused, local approach to distribution of funds to a wide variety of professionals who allow parents across the region to work, contribute, and thrive. It is equally important that local funding remains in the hands of local organizations that know and serve our communities best. EVICS has long-standing relationships throughout the region and is deeply embedded in the early childhood landscape. As well, EVICS is already administering the low-income Tuition Assistance Program effectively. Their knowledge of community needs, trusted partnerships, and commitment to equity make them a natural fit to administer this program. Additionally, the decision to forgo any administrative fee allows EVICS to be even more effective and to stretch every dollar to help those in need. Moreover, EVICS has made notable progress under its current leadership in strengthening operations, improving responsiveness, and aligning its work with community expectations. Their recent efforts reflect a strong sense of professionalism and accountability, and we have every confidence in their ability to manage this program with transparency and care. In short, EVICS offers the right blend of community trust, operational capacity, and mission alignment to lead this work effectively. We urge you to support their continued role in strengthening early childhood education through the thoughtful administration of the Tuition Assistance Program. Sincerely, Colleen DePasquale Estes Chamber of Commerce President Public Comment received 2025-06-09 Mountaintop Childcare Inc. 1250 Woodstock Drive Estes Park, CO 80517 June 9, 2025 To the Town of Estes Park Board & Trustees: This letter is in support of the Middle-Income Tuition Assistance Program which is being discussed at the Town Board Meeting scheduled for June 10, 2025. Let me begin by again expressing how extremely proud I am of this community and how privileged I feel to be a part of it. The very notion that we are here today with the opportunity to discuss this funding is astonishing. We have the chance to implement a resource that will deeply impact the lives of families across town. It seems to me that there are two important questions which need to be answered during this meeting. The first question regards whether the funding should be approved, and the program established. The second question concerns who should be administering said funds. The middle-income tuition support program is exactly what the 6E funds were voted on to accomplish. It is a well-known and documented fact that access to affordable childcare options is a huge barrier for working families in the Estes Valley. Mountaintop has seen this first-hand. We’ve seen families who struggle to make their child’s (or children’s) tuition payments while balancing all other financial obligations. We’ve encountered many families who have had one spouse quit their job/s because they found they were earning just enough to pay for childcare. This is even more challenging for families with more than one child. As the proposal put forth by Town Staff highlights, it often falls on providers to bridge the gap left by childcare funding in the community. Mountaintop, as well as many other local providers, keep tuition costs down specifically to assist our middle-income families. In fact, our daily reimbursement from both CCAP and EVICS would be higher if we raised our rates (both programs base reimbursement rates on current tuition rates); however, we’ve chosen not to raise them because it would so negatively impact our middle-income families. This program would… 1)Keep money in the pockets of families, money that would eventually be spent and reinvested in the local community. 2) Attract and help retain local employees who currently struggle with childcare payments. Public Comment received 2025-06-09 3)Help local childcare providers remain competitive and stable by alleviating the monetary responsibility this gap in coverage creates. Regarding administration of funds, EVICS has done and continues to do great work for the families of Estes Park. However, generally speaking, diversification of funds in investment is considered a good strategy. By partnering not only with our immediate community (EVICS) but also with our larger community of Larimer County (ECCLC), we maximize our return on investment for our 6E funds and add options for families. Having multiple funding sources encourages families to find the right fit and ensures we can reach more people in need. By partnering with resources outside the Estes Valley, we not only tap into the expanded expertise of ECCLC / United Way / Bridgecare but we also open ourselves up to increased funding collaborations and opportunities further down the road. It should also be noted that, as providers, we are already actively working with the ECCLC through the Colorado Shines program and the UPK program, which utilizes the Bridgecare platform, so it would not be an altogether new program for providers or parents. I have seen the childcare community in the Estes Valley through many ups and downs in my seven years as a provider in town. It is my opinion that this diversification of funding will improve the scholarship process for the families of Estes Park, and fill needed gaps in scholarship funding. This program, which specifically addresses our “missing middle” will be a huge win for the families of the Estes Valley, which, in the end, are really who we are here for. Respectfully, ~Christy L. DeLorme, Owner Mountaintop Childcare June 9, 2025 Mayor Gary Hall and Town Board of Trustees Town of Estes Park 170 MacGregor Avenue Estes Park, CO 80517 Dear Mayor Hall and Members of the Board: As you prepare to determine how the Town of Estes Park will allocate its 6E lodging tax funds to expand access to childcare, I respectfully offer background on the Larimer County Childcare Fund (LCCF)—a trusted, countywide solution uniquely positioned to serve families efficiently, equitably, and with lasting impact. Initially leveraging one-time CARES dollars from the County, the LCCF was created in 2020 by United Way of Larimer County in response to a deep and persistent gap in the childcare system: families earning too much to qualify for government subsidies but not enough to afford quality care. As the former Executive Director of The Family Center/La Familia, a family resource and early childhood center, I witnessed this gap firsthand. That experience deeply informed the structure and intent of the LCCF—to move beyond small, disconnected efforts and build a system that is accessible, sustainable, and scalable across Larimer County. Now administered in partnership with the Early Childhood Council of Larimer County and their Larimer Childcare Connect platform, the LCCF offers: •A streamlined, tech-enabled platform for applying and distributing funds •Objective and transparent eligibility criteria •Support for culturally and linguistically responsive access to subsidies •Access to a broad network of providers—not limited by grant-writing capacity or nonprofit status •A braided funding model that leverages both public and private dollars •A foundation for future, sustainable countywide public investments in this classic market failure In fewer than five years, the LCCF has helped hundreds of working families and created the infrastructure needed to scale solutions regionally. By channeling Estes Park’s 6E funds through the LCCF, the Town can: •Deliver immediate support to families through an existing and proven mechanism •Avoid duplication and administrative inefficiencies •Integrate into a broader countywide strategy aimed at long-term impact We recognize that families in Estes Park face unique challenges. We also know that effective systems must reflect how people live, work, and move across our county. The LCCF honors that reality and ensures all Larimer County families—regardless of municipality—have equitable access to support. Public Comment received by Noon 2025-06-10 We would be honored to partner with the Town of Estes Park and braid your 6E funds into this impactful, countywide initiative. Please feel free to reach out to me directly at (970) 481 -0575 or jsullivan@uwaylc.org with any questions. Warm regards, Joy D. Sullivan President & CEO United Way of Larimer County www.epnonproﬁt.org | 970-480-7805 | info@epnonproﬁt.org June 5, 2025 Dear Mayor Hall and Town of Estes Park Trustees, The Estes Nonprofit Network is writing in support of the principle that, whenever possible, community-based organizations should be considered first for delivery of services that address local needs. Based on community conversations and surveys, we know Estes Valley community members prefer organizations with a local presence to deliver services. As the backbone for the Estes Valley nonprofit industry, The Network’s role is to help ensure that programs are community-informed, non-duplicative, and rooted in collaboration across sectors. More than a year ago, the Town began carefully evaluating the most effective model for administering the middle-income tuition assistance program. At that time, EVICS was in a period of organizational transition, and we understand and respect the Town’s need to explore alternatives. Since then, EVICS has demonstrated renewed stability, expanded program infrastructure, and a deepening commitment to the families it serves. We believe that the current proposal from EVICS reflects a strong and timely opportunity to invest in a local nonprofit with deep knowledge of, and accountability to, the Estes Valley community. While The Network does not weigh in on the technical merits of individual proposals, we support the broader principle of leveraging local nonprofit capacity where appropriate. We hope this moment marks the continuation of a long-term, collaborative relationship between the Town and EVICS — one that reduces duplication, expands access, and strengthens local capacity for years to come. Sincerely, Cato Kraft, Executive Director Estes Nonprofit Network Strong Nonproﬁts. Strong Community. Town Clerk <townclerk@estes.org> Tuition Assistance Support & Our Continued Commitment to Estes Park 1 message Christina Taylor <ctaylor@ecclc.org>Fri, Jun 6, 2025 at 1:10 PM To: trustees@estes.org, townclerk@estes.org Cc: Jason Damweber <jdamweber@estes.org>, Travis Machalek <tmachalek@estes.org>, Carlie Bangs <cbangs@estes.org>, Rut Miller <director@evics.org> Good Afternoon Town of Estes Partners, I am writing to reaffirm our support for the distribution of the 6e tuition funds in the manner that best meets the needs of the Town and Estes Park residents. As a neutral partner in this process, ECCLC has intentionally chosen not to advocate for ourselves in this decision, recognizing that this choice belongs solely to your community. We respect the longstanding presence of EVICS in the Estes Valley and, should their counter-proposal be selected by the Town, we are confident in their ability to serve middle-income families and uphold the interests of Estes Park residents. At the same time, I want to ensure that the Town Board and partners have a full understanding of the Early Childhood Council of Larimer County (ECCLC) and our work. ECCLC has served the entire Larimer County community for more than 25 years, with a reputation built on trusted partnerships and deep connections throughout the early childhood system. We administer the Larimer Child Care Fund and Colorado’s Universal Preschool program, and our fiscal stewardship keeps administrative overhead below 10%, supported by revenue exceeding $3M annually. Our team of over 20 includes dedicated staff members who regularly support Estes Valley providers and families through early childhood mental health services, professional development training for both licensed and unlicensed (FFN) providers, high-quality coaching in local programs, and more. If you’d like to learn more about our work, visit www.ecclc.org. We are proud of our well-established role in Estes Park and remain fully committed to collaborating in whatever way the Town determines is best for the community. Regardless of the decision, ECCLC will continue to uphold our mission and serve as a trusted partner to Estes Park and the broader Larimer County community. We thank you for your dedication to ensuring that families in Estes Park receive the support they need and look forward to working together in whatever way is best for your community. I've attached a pdf of this letter for ease of adding into your public comment for the Town Board meeting on June 10th. Warm Regards, Christina Christina N. Taylor, MPH (She, Her) CHIEF EXECUTIVE OFFICER Early Childhood Council of Larimer County 424 Pine Street, Suite 201, Fort Collins, CO 80524 (970) 290-6609 (Cell) | www.ecclc.org Please Note: ECCLC offices are closed the 1st and 3rd Friday of every month as wellness days for our staff. Estes Park 6E Letter.pdf 284K Working Together So Children Thrive 424 Pine Street, Suite 201, Fort Collins, CO 80524 | T: 970.377.3388 | F: 970.377.2866 | www.ecclc.org Good Afternoon Town of Estes Partners, I am writing to reaffirm our support for the distribution of the 6e tuition funds in the manner that best meets the needs of the Town and Estes Park residents. As a neutral partner in this process, ECCLC has intentionally chosen not to advocate for ourselves in this decision, recognizing that this choice belongs solely to your community. We respect the longstanding presence of EVICS in the Estes Valley and, should their counter-proposal be selected by the Town, we are confident in their ability to serve middle- income families and uphold the interests of Estes Park residents. At the same time, I want to ensure that the Town Board and partners have a full understanding of the Early Childhood Council of Larimer County (ECCLC) and our work. ECCLC has served the entire Larimer County community for more than 25 years, with a reputation built on trusted partnerships and deep connections throughout the early childhood system. We administer the Larimer Child Care Fund and Colorado’s Universal Preschool program, and our fiscal stewardship keeps administrative overhead below 10%, supported by revenue exceeding $3M annually. Our team of over 20 includes dedicated staff members who regularly support Estes Valley providers and families through early childhood mental health services, professional development training for both licensed and unlicensed (FFN) providers, high-quality coaching in local programs, and more. If you’d like to learn more about our work, visit www.ecclc.org. We are proud of our well-established role in Estes Park and remain fully committed to collaborating in whatever way the Town determines is best for the community. Regardless of the decision, ECCLC will continue to uphold our mission and serve as a trusted partner to Estes Park and the broader Larimer County community. We thank you for your dedication to ensuring that families in Estes Park receive the support they need and look forward to working together in whatever way is best for your community. In Partnership, Christina Taylor Chief Executive Officer EVICS as a Distributor for Middle Income Families Our purpose today: •Building on Town research •Good tax dollar stewardship •EVICS is the best fit! EVICS is the best choice. More Available Openings 100% of Funds Toward Tuition Rolling Applications Immediate Implementation Licensed, 113 Exempt, 18 Total Childcare Slots in the Estes Valley Licensed, 1 New Licensed, 22 Exempt, 3 New Exempt, 9 Projected Open Slots for Fall 2025 More Available Childcare Only Available to EVICS * Does not reflect available public school preschool slots. Licensed* Exempt Projected New Licensed* Projected New Exempt 100% Funding to Tuition Assistance No administration costs No startup cost Three staff with capabilities Families can apply all year long Compare to one scheduled application window EVICS continues to grow! We can scale to meet the need. EVICS Meets the Needs of Today… Continue Support for Currently Enrolled Children Integrate Multiple Funding Streams Place New Families in Licensed Exempt Slots Track Funding and Deliver Advanced Reporting …and Tomorrow! Integrate Future Funding (est. $100,000 for 2026) Train, Equip, and Utilize More Slots Advocate for Living Wages for Providers Meet the Needs of a Growing Population EVICS ECCLC Number of Available Slots (35)* (23)* Administrative Fees Covered (0%) (10% additional) Rolling Application (Annual) (1 x Per Year) Immediate Implementation (June 2025) (Fall) Digital Platform & Data Tracking (Currently Capable) $0 Annual Fee to 6E (Build Cost: $9,750) $9,000 Annual Fee Cost of Tuition per Child == Growth for Future Slots & Funding == Staff, Infrastructure, Capability == Integration of Funding Sources == Strategic Alignment == * Does not reflect available public school preschool slots. EVICS Middle Income TA Program ECCLC Middle Income TA Program IT Module Cost Initial Administration IT Module Cost Initial Administration $0.00 $0.00 $9,750.00*$5,000.00* *IT Module Cost and initial $5,000 of administration fees are projected to be paid by Buell Foundation Grant, NOT 6E Funding Year August-July Tuition Assistance Admin Fees IT Infrastructure Fees Annual Total (6E Funds) Tuition Assistance Admin Fees IT Infrastructure Fees Annual Total (6E Funds) 2025-2026 $150,000.00 $0.00 $0.00 $150,000.00 $150,000.00 $10,000.00 $0.00 $160,000.00 2026-2027 $150,000.00 $0.00 $0.00 $150,000.00 $150,000.00 $15,000.00 $9,000.00 $174,000.00 2026-2027*$200,000.00 $0.00 $0.00 $200,000.00 $200,000.00 $20,000.00 $9,000.00 $229,000.00 2027-2028**$340,000.00 $0.00 $0.00 $340,000.00 $340,000.00 $34,000.00 $9,000.00 $383,000.00 *Increased Capacity + Reimbursement Rates ** Increased Capacity, Wages, Children Note: Numbers developed from Town’s proposed contract with ECCLC Annual Ongoing Cost Comparison Start Up Costs Total Estimated Cost of Program EVICS 2025-2026 $150,000 2026-2027 $150,000 2027-2028 $200,000 2028-2029 $300,000 TOTAL $800,000 (6E) ECCLC 2025-2026 $183,750 $160,000 (6E) $23,750 (Buell) 2026-2027 $174,000 2027-2028 $229,000 2028-2029 $339,000 TOTAL $925,750 $902,000 (6E) $23,750 (Buell) NOTE: TA for 2027 -2029 the same for EVICS and ECCLC. Modeled at $200,000 in 2027 and $300,000 in 2028. EVICS is the Best Option More Available Openings 100% of Funds Toward Tuition Rolling Applications Immediate Implementation The Ask Amend the Current Motion Award EVICS the 6E funding and authority to administer the middle-income Tuition Assistance Program for families in the Estes Valley. Questions? Sarah Schmidt Childcare Resource Specialist sarah@evics.org Town Clerk <townclerk@estes.org> Middle-Income Tuition Assistance Program 1 message JODI Rasmussen <jlrasmussen10@msn.com>Tue, Jun 10, 2025 at 2:54 PM To: "townclerk@estes.org" <townclerk@estes.org>, "trustees@estes.org" <trustees@estes.org> Cc: Rut <rut@evics.org> To Whom It May Concern, My name is Jodi Rasmussen. I am a home childcare provider here in Estes Park. I have been a provider in the Estes Valley for over 20 years. During those years EVICS has been a wonderful resource for families as well as providers. EVICS has become an integral part of assisting families with many needs, one of those is helping families stay in the Estes Valley. We all know that childcare in Estes Park has always been an issue and continues to be. EVICS assists in bridging the gap that some families have so that they can be successful here in Estes Park. It is very important that the funds for the Middle-Income Tuition Assistance Program be administered by EVICS. Estes Park is not Denver, we are unique and should be treated as such. Funds for this assistance program should be handled locally by people that understand our town. I feel that the people that need to use this assistance will beneﬁt much more from someone locally helping them rather than someone from outside of our town. In conclusion please keep these important funds handled locally and help support the community! Thank you, Jodi Rasmussen Public Comment received 2025-06-10 PUBLIC COMMENT RECEIVED ON 6/10/2025 Board of Trustees Public Comment Name: Melissa Wood Stance on Item: Against Agenda Item Title: RESOLUTION 62-25 CONTRACT WITH EARLY CHILDHOOD COUNCIL OF LARIMER COUNTY FOR THE ADMINISTRATION OF THE ESTES VALLEY CHILDCARE FUND. Public Comment: EVICS is a well-run, LOCAL organization that deserves all of the 6E funds. I don't see a need to have an outside organization involved, as it will only erode our ability to control these funds with local oversight. File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Town Clerk <townclerk@estes.org> EVICS 6E Tuition Assistance 1 message Doris Norris <dmnorris48@gmail.com>Tue, Jun 10, 2025 at 12:58 PM To: trustees@estes.org, TownClerk@estes.org Dear Trustees, As a resident of Estes Park, I am aware of the great economic diversity in our community. We have the very wealthy, the middle income and those who are barely making ends meet in a very expensive town. There exists among us an organization that meets the needs of both middle income and lower income families. That organization is EVICS. I believe so strongly in what they are accomplishing that I both support monitarily and volunteer for the organization. I have recently become aware that the 6E Tuition Assistance program may be outsourced instead of granted to EVICS. As a resident and taxpayer in Estes Park, I strongly urge you to keep our funds local. It's important to support our local merchants and our local community support groups. EVICS is a gem in our community. It has a heart for those needing their services. By granting the 6E Tuition Assistance to EVICS you will be sending a clear message to the community that Estes cares for Estes. Thank you, Doris Norris 1970 Baldpate Court Estes Park, CO dmnorris48@gmail.com 909-202-0167 Public Comment received on 2025-06-10 Town Clerk <townclerk@estes.org> Re tonight's presentation 1 message Kathy Granas <kathy.granas@gmail.com>Tue, Jun 10, 2025 at 11:52 AM To: townclerk@estes.org, trustees@estes.org EVICS is a precious resource here in Estes Park. I have seen first hand their positive impact on young families during the past 10 years. I support their proposal that they will present tonight, June 10th. Thank you, Kathy Granas, PhD 1861 Raven Ave. Unit A-4 Estes Park, CO 80517 303-710-0624 Public Comment received on 2025-06-10 EVENTS & VISITOR SERVICES Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Robert Hinkle, Events & Visitor Services Director Date: June 10, 2025 RE: Performing Arts Center at Stanley Park (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: The Fine Arts Guild of the Rockies “Guild” is asking for a 100-year lease of approximately four (4) acres of property on Stanley Park (Events Complex) to build Encore, a Performing Arts Center. Present Situation: The Town Board was approached by the Guild about the use of Town-owned property at the corner of Elm Road and Moraine for a performing arts center. The Town Board did not support that use for this parcel, and suggested exploring Stanley Park. December 12, 2023 Study Session - The Guild requested the Board support through the donation of land on Stanley Park. Summarized comments and questions by the Board: What the exit strategy would be if the project does not meet projections: the Board encouraged a review of patronage and projections to develop a realistic approach of the first year's operation; more details were requested on the cost estimates for the “Inner Sanctum” and whether design would be outsourced, and the difference between this application and previous unsuccessful applications. Board consensus was to review relocation of existing facilities and financial impacts and risks prior to public outreach for the Stanley Park Master Plan update in early 2024. April 9, 2024 Study Session - Staff reviewed the relocation of existing facilities and financial impacts and risks for the proposed project. The main risk for the proposed project revolves around operational sustainability of the center to meet assumptions and projects outlined in the plan. Additionally, staff highlighted the opportunity cost of the land currently used for larger horse and dog shows, festivals, rodeos and other events. Relocation costs were estimated at $7.1 million. The Town Board directed staff to solicit feedback from the public. Board consensus was to direct staff to continue the Stanley Park Master Plan to include performing arts center alternatives for consideration. Tim Phillips, Guild representative, stated they would be available to discuss expenses, answer questions, and he proposed the Elm Road Town owned property as another option for a performing arts center. Town Administrator Machalek stated there would be no guarantee the master plan would incorporate a performing arts center and staff would continue to evaluate options. Design Concepts conducted a community survey between September 17 and October 4, 2024. The survey had 376 respondents and results were made available in November 2024. The Guild is asking for approximately four (4) acres of land on Stanley Park with a 100- year lease to build a $20 million performing arts and immersive arts experience facility. The Guild is projecting an annual attendance of 200,000-400,000 visitors and an annual payroll/operating expense of $5.5 million. The current Stanley Park Master Plan does not include a Performing Arts Center. The proposed plan for “Encore” would utilize approximately four (4) acres, roughly 10-12% of the property available on the Events Complex. Proposal: The proposal under consideration is to list the “Encore” project as an “Add Alternate” in the Stanley Park Master Plan, contingent on execution of an agreement between the Town of Estes Park and the Fine Arts Guild of the Rockies by the end of 2025. The terms of this agreement would be discussed in detail at a future Town Board study session, but it would be helpful for staff to understand the Board’s general direction as we prepare study session materials. Based on prior discussions with the Board, staff offers the following agreement provisions for the Board’s consideration and further discussion: • Agreed-upon full fundraising amount o Including a $1,000,000 Reclamation Reserve. If the Guild is able to operate without issue for 10 years, this reserve would be released back to the Guild. If not, this reserve would be used by the Town for repurposing or demolishing the building. o Including an agreement on improvements like the new entrance off of the US36 roundabout and other necessary infrastructure improvements. • Fundraising timeline(no extensions, total funding committed to the project). o $5 million end of year two o 50% end of year three o 70% end of year five o 100% end of year six Advantages: •New attraction that would enrich the cultural experience in Estes Park and serve the arts community and general public. •Generate economic activity through tourism. Disadvantages: •There is a risk for the Town if the project is built and cannot sustain itself operationally by meeting the assumptions and projections. This risk could be somewhat mitigated by the Reclamation Reserve discussed above. •Either the Town or project would need to incur the additional expense of relocating the Town’s current facilities if the Guild is successful at raising the money to construct Encore. •The opportunity cost of the land that can currently be utilized for our larger horse shows, dog shows, festivals and rodeos. Action Recommended: Staff recommends approval of the Encore project as an Add Alternate to the Stanley Park Master Plan contingent on execution of an agreement between the Town of Estes Park and the Fine Arts Guild by the end of 2025. Finance/Resource Impact: Relocating current facilities, including the additional entrance into the Events Complex off of US36, is estimated to cost $7,100,000. Level of Public Interest The item is initiated by the Fine Arts Guild and has medium public interest. Sample Motion: I move to approve/deny the addition of the Encore Performing Arts Center as an Add Alternate to the Stanley Park Master Plan, contingent on execution of an agreement between the Town and the Fine Arts Guild of the Rockies by the end of 2025. Attachments: 1.Stanley Park Master Plan Map ATTACHMENT 1 Town Administrator’s Office To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Suzanna Simpson, Management Analyst Date: June 10, 2025 RE: Revised Policy 671 Town Funding of Outside Entities PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER_Policy________ QUASI-JUDICIAL YES NO Objective: Board consideration of updates to Policy 671 – Town Funding of Outside Entities. Present Situation: The Town Board heard recommendations for updates to Policy 671 – Town Funding of Outside Entities at its May 27, 2025 Study Session. Feedback from that Study Session has been incorporated into the current proposal for Town Board consideration. Proposal: Adoption of the policy recommendations will update the list of eligible entities for Base Funding, clarify the requirements for reporting from Base Funding entities, clarify eligibility requirements for Community Initiative Funding, and make the process for Event Sponsorship funding more efficient. Advantages: •Updating the list of entities eligible for Base Funding to reflect current Board priorities. •Making the Base Funding reports more efficient and specific to the funding those entities receive from the Town. •Clarifying the eligibility requirements for Community Initiative Funding so that the applications the Board receives and will discuss during the Budget Study Sessions aligns with those requirements. •The Event Sponsorship Funding request process will be streamlined by moving the approval to the Town Administrator or designee. Disadvantages: •Funds distributed to outside entities are unavailable to meet other Town Board priorities. •Base funding reports may not include some relevant or desired background information about the entity or the mission of the organization. •Fewer organizations may be eligible to apply for Community Initiative Funding, including some that have been funded in the past. Action Recommended: Approval of Policy 671 – Town Funding of Outside Entities Finance/Resource Impact: Potential financial increases associated with adding Estes Park Senior Citizens Center, Inc. as an eligible Base Funded Entity. Level of Public Interest Medium Sample Motion: I move for the approval of Policy 671 – Town Funding of Outside Entities. Attachments: 1.Redlined Policy 671 – Town Funding of Outside Entities Policy 671 – Town Funding of Outside AgenciesEntities 03/26/202406/10/2025 Revisions: 6 Town of Estes Park, Finance Page 1 of 5 Effective Period: Until superseded Review Schedule: Triennially Effective Date: 03/26/2024 06/10/2025 References: Governing Policies Manual 3.12 FINANCE 671 Town Funding of Outside Entities 1.PURPOSE To provide a process by which the Town of Estes Park allocates and distributes funding to outside entities. 2.POLICY The Town of Estes Park recognizes the important role those outside entities play in meeting the needs of the residents of the Estes Valley. Accordingly, when adequate funds are available, the Town may make financial contributions to these entities in accordance with the procedure below. 3.PROCEDURE a.Base Funding i.Purpose Base funding from the Town is intended to support the general operations and overhead of nonprofit entities that play a critical role in supporting the Town’s Strategic Plan. ii.Eligibility The following entities are eligible to apply for Base Funding from the Town of Estes Park: 1)Crossroads Ministry of Estes Park 2)Estes Chamber of Commerce Economic Development Department 3)Estes Park Housing Authority 3)Estes Nonprofit Network 4)Estes Park Senior Citizens Center, Inc. 5)Estes Valley Crisis Advocates 6)Estes Valley Investment in Childhood Success ATTACHMENT 1 Policy 671 – Town Funding of Outside AgenciesEntities 03/26/202406/10/2025 Revisions: 6 Town of Estes Park, Finance Page 2 of 5 7)Salud Family Health Centers (Estes Park) 8)Via Mobility Services 9)Estes Valley Watershed Coalition 10)Estes Arts District iii.Review of Eligible Entities The Town Board will review the list of entities eligible to apply for Base Funding at each scheduled review of this policy or at the request of the Town Board. This review will also include opportunity for public comment. iv.Application Eligible entities seeking Base Funding from the Town shall submit a completed “Base Funding Application” (Exhibit A) to the Town Administrator’s Office by July 1st of each calendar year for the next year’s budget (i.e. by July 1, 2021 for the 2022 budget year). v.Process Applications for Base Funding will be processed as a departmental budget request by Town staff and presented to the Town Board as such. The following information will be presented by staff to the Town Board during the public budget hearings: 1)The Base funding request from each entity; and 2)The Base funding support recommended by the Town Administrator. vi.Annual Reporting 1)Written Report: Any entity receiving Base Funding must submit an annual report to the Town Administrator’s Office by May 30th of the year following the year in which funding was received (i.e. May 30th, 2022 for funding received for the 2021 calendar year). This report must be no more than 350 words and should be structured as a press release on what programs and services the entity used the Town funding to support. The report should specify how the organization used Town funds to benefit the community and/or advance the Town’s Strategic Plan for the funding year. 2)Town Board Presentation: Any entity receiving Base Funding is expected to present to the Town Board once per year. Similar to the written report, the presentation should be succinct and specify how the organization used Town funds to benefit the community and/or advance the Town’s Strategic Plan for the funding year. The report shall not contain historical context of the organization or programs executed outside of the Town ’s Base Funding. In addition to providing information about community benefits in a public setting, another reason for requiring a presentation is to provide the Town Board with an opportunity to directly engage with representatives of Base Funding entities. Policy 671 – Town Funding of Outside AgenciesEntities 03/26/202406/10/2025 Revisions: 6 Town of Estes Park, Finance Page 3 of 5 b.Community Initiative Funding i.Purpose Community Initiative funding is intended to support specific projects and programs that advance one or more Outcome Areas in the Town’s Strategic Plan. ii.Eligibility Any entity or group serving the Estes Valley is eligible to apply for Community Initiative funding, except those groups receiving Base funding under Section 3.a of this policy, other taxing districts, and organizations that exist for the purpose of providing financial support and/or fundraising for the Town or other taxing districts. Applications that do not meet this criteria will not be submitted to the Town Board for approval. Base Funding recipients must ask for all desired funds through the Base Funding process. iii.Application Eligible entities seeking Community Initiative funding shall submit a completed “Community Initiative Funding Application” (Exhibit B) to the Town Administrator’s Office on or before August 31st of every year. iv.Process Applications for Community Initiative funding will be reviewed and ranked by each Board member individually in advance of the annual public budget hearings. Funding decisions will be made by the Board as a whole and will be adopted along with the budget. v.Criteria The following criteria will be used in the evaluation of Community Initiative funding applications: 1)Application Quality – is the application complete and does it adequately describe the proposed project or program? 2)Strategic Plan Advancement – how well, or to what degree, does the proposed project/program advance the Town’s Strategic Plan? 3)Initiative Reach – how many residents of the Estes Valley will benefit from the proposed project or program? vi.Project Report Any recipient of Community Initiative funding must submit a project/program report to the Town Administrator’s Office upon completion of the project/program that received funding from the Community Initiative funding process. The report must be no more than 350 words and should be structured as a press release that the Town may use to tell the story of the project. Policy 671 – Town Funding of Outside AgenciesEntities 03/26/202406/10/2025 Revisions: 6 Town of Estes Park, Finance Page 4 of 5 c.Event Sponsorship Funding i.Purpose Event Sponsorship funding is intended to demonstrate the Town’s support for community events. ii.Eligibility Any nonprofit organization that is organizing a local event (serving the Estes Valley) that is open to the public may request Event Sponsorship funding from the Town. iii.Application Eligible entities seeking event sponsorship funding shall submit a completed “Event Sponsorship Funding Application” (Exhibit C) to the Town Administrator’s Office. iv.Process All Event Sponsorship funding applications will be reviewed and awarded by the Town Administrator or designee. No sponsorship shall exceed $1,000 and an organization may only receive one (1) sponsorship per calendar year (no in-kind funding requests will be considered). A budget for event sponsorships will be adopted annually and will be distributed on a first-come, first-served basis. v.Criteria The Town Administrator or designee will evaluate Event Sponsorship funding applications using the following criteria: 1)Vision Alignment – does the event align with the Town’s Vision? 2)Cost of Event Attendance – is the event free or affordable for the general public? 3)Reach of Event – how many people does the event expect to attract? 4)Other Funding – have the organizers of the event received any other funding? vi.Exclusions Promotional sponsorships funded by Trailblazer Broadband are excluded from subsection (c), including the Event Sponsorship Funding criteria and processes. d.Limitations on Off-Cycle Funding Requests i.Definitions For the purposes of this policy, an “Off-Cycle Funding Request” is any request for financial support from an eligible outside entity that occurs outside of the procedures established in Sections 3.a, 3.b, and 3.c of this policy. Policy 671 – Town Funding of Outside AgenciesEntities 03/26/202406/10/2025 Revisions: 6 Town of Estes Park, Finance Page 5 of 5 ii.Purpose The Town of Estes Park strives to consider all funding requests from eligible outside agencies in a holistic manner in order to best prioritize these requests. To this end, the Town does not accept or grant off-cycle funding requests with the exception of those described in Section 3.d.iii. iii.Exceptions The Town will only consider off-cycle funding requests from entities that are eligible for Community Initiative funding, and only in the following circumstances: 1)The Town is being asked to fund the final gap of a fundraising effort for a time-sensitive project or program, and the Town’s contribution represents twenty-five percent (25%) or less of the total amount fundraised; or 2)There is a time-limited opportunity to leverage a significant amount of outside funding (at least a 1:1 match of the funding requested from the Town). iv.Application Eligible entities seeking off-cycle funding must submit the following to the Town Administrator: 1)A completed “Community Initiative Funding Application” (Exhibit B); and 2)A letter (no more than 500 words) explaining why the request qualifies under one of the exceptions listed in Section 3.d.iii of this policy. v.Process If the off-cycle funding request application falls under one of the two exceptions listed in Section 3.d.iii of this policy, the Town Administrator will schedule the consideration of said request as an action item for a Town Board meeting. Approved: _____________________________ Wendy Koenig, MayorGary Hall, Mayor March 26, 2024 Date Town Clerk <townclerk@estes.org> CIF Partnership Proposal – Materials for June 10 TOEP Board Meeting Discussion 1 message Cato Kraft <cato@epnonprofit.org>Mon, Jun 9, 2025 at 3:32 PM To: Gary Hall <ghall@estes.org>, khazelton@estes.org, franklancaster@estes.org, bbrown@estes.org, cyounglund@estes.org, Marie Cenac <mcenac@estes.org>, Mark Igel <migel@estes.org> Cc: Travis Machalek <tmachalek@estes.org>, Suzanna Simpson <ssimpson@estes.org>, board@epnonprofit.org, Town Clerk <townclerk@estes.org> Dear Mayor Hall and Trustees, I’ve included below a full proposal packet from the Estes Nonprofit Network outlining our readiness to partner on the Community Initiative Funding (CIF) program as proposed by the Town of Estes Park Staff. This includes: Our detailed partnership proposal, presenting both options recommended by Town staff The original study session memo from Management Analyst Suzanna Simpson (May 27, 2025) A letter of support from The Network’s Board of Directors We appreciate the Town’s thoughtful consideration of how CIF can evolve to better serve our community while easing administrative strain. I look forward to attending tomorrow evening’s meeting to hear your discussion. If you have any questions before then, please don’t hesitate to reach out directly. Cato -- Book a 30 minute Meeting With Me: https://cal.mixmax.com/catokraft/30min Book a 1 hour Meeting With Me: https://cal.mixmax.com/catokraft/1hr CIF Funding Proposal Packet_ENN:TOEP.pdf 1898K Public Comment received 2025-06-09 Proposal for Community Initiative Funding Partnership June 9, 2025 I. Executive Summary The Estes Nonprofit Network (The Network) is pleased to submit this proposal in support of the Town of Estes Park's Staff recommended revisions to Policy 671 regarding Community Initiative Funding (CIF). We support both options put forth by Town staff and offer this proposal to outline our readiness, clarify responsibilities under each structure, and reinforce how a partnership model can streamline administration, improve equity, and increase overall community impact. II. Two Options for Consideration Option 1: Hybrid Approach Administrative Fee: 8% of CIF allocation Under this model, The Network would manage the CIF application process, provide applicant support, coordinate outreach, and facilitate a structured review process. A joint advisory committee would be formed and include The Network, Town staff (Management Analyst), 1–2 Trustees, and a nonprofit representative. This committee would develop informed recommendations for the Town Board. The Board retains final decision-making authority. In this option: ●The Town continues disbursing funds directly. ●The Town manages final reporting requirements. ●The Network removes administrative burden from Town staff and Trustees by preparing scoring materials, facilitating committee meetings, and consolidating recommendations. This model preserves trustee oversight while eliminating much of the stepped, cumbersome process currently required of staff. www.epnonproﬁt.org | 970-480-7805 | info@epnonproﬁt.org Option 2: Full Funding Transfer Administrative Fee: 10% of CIF allocation In this model, the Town would allocate the full CIF pool to The Network following budget approval. The Network would assume all administrative duties, from application development to grantee reporting. A community-based committee—including 2 Trustees and 1 Town staff member—would be facilitated by The Network and empowered to make final funding decisions. The Network would then: ● Disburse funds directly to recipients ● Manage compliance, communications, and reporting ● Return an annual impact summary to the Town Additionally, under Option 2, The Network could leverage the Town's CIF allocation as match funds in donor-facing fundraising campaigns. This could increase the overall pool of funding available to local nonprofits should needs arise mid-cycle. III. Rationale for Change Over time, the Community Initiative Funding process has proven not only cumbersome, but increasingly misaligned with best practices in equitable grantmaking. Trustees themselves have acknowledged—both in public comment and behavior—that the current process is burdensome, especially considering the relative scale of funding involved (often characterized as "just $30,000"). In recent years, some Trustees have opted out of the ranking process entirely, while others have expressed that the effort required does not justify the outcome. The result has often been inconsistent scoring and, ultimately, an equal split of funds across all applicants—regardless of project merit or community impact. This approach, while convenient, unintentionally diminishes the intent of CIF: to strategically invest in initiatives that meet real, demonstrated needs across the Estes Valley. It also sidelines thoughtful evaluation in favor of expedience, which undermines both fairness and effectiveness. www.epnonproﬁt.org | 970-480-7805 | info@epnonproﬁt.org For Town staff, the CIF cycle has also become increasingly resource-intensive. Their role includes: ● Updating and distributing the application ● Managing intake and fielding applicant questions ● Preparing review packets and scoring sheets for Trustees ● Aggregating rankings and formatting funding proposals ● Coordinating approvals and notifications ● Managing post-award reports and compliance This 10+ step process consumes valuable time and internal resources that could be reallocated to broader Town priorities. The Network is prepared and well-equipped to manage these responsibilities—either in a supporting capacity (Option 1) or in full (Option 2)—with a neutral, streamlined, and equity-based framework that mirrors how funding is increasingly being administered across rural and philanthropic sectors. By partnering with The Network, the Town has an opportunity to model shared governance, increase public trust, and—under Option 2—expand funding impact by allowing us to leverage CIF dollars as a match in donor campaigns when community need exceeds available funds.. The Network is well-positioned to take on these responsibilities, either in part (Option 1) or in full (Option 2), and to establish a rubric-based, equity-driven system that reflects best practices in community funding. IV. Comparison Summary Feature Option 1: Hybrid Option 2: Full Transfer (Recommended) Application Management ENN ENN Committee Structure Shared (ENN + Town + Trustee) Community-led with Committee of Trustee & Staff input Final Funding Authority Town Board Community Committee www.epnonproﬁt.org | 970-480-7805 | info@epnonproﬁt.org Fund Disbursement Town ENN Reporting & Accountability Town-managed ENN-managed with annual public report Administrative Fee 8% 10% Fundraising Leverage Limited Yes — Match potential with private donors Staff Burden Reduction Moderate High Equity and Accessibility Moderate High V. Benefits to the Town ● Reduces administrative burden on staff and trustees ● Improves equity through a transparent, rubric-based process ● Increases public trust and applicant satisfaction ● Streamlines communication and evaluation ● Provides capacity to scale funding through leverage campaigns www.epnonproﬁt.org | 970-480-7805 | info@epnonproﬁt.org VI. Resource Request To implement this partnership effectively, The Network respectfully requests: 1. Formal MOU establishing clear roles and expectations 2. Administrative Fee: 8% for Option 1 or 10% for Option 2 3. Collaborative communications support to ensure equitable outreach 4. Town liaison support for alignment and fund transfer logistics VIII. Conclusion We believe both options represent strong steps forward. Option 1 provides immediate relief to Town staff and Trustees by shifting the administrative burden to The Network, while preserving final authority with elected officials. Option 2 offers a more transformative approach — removing the stepped burden entirely, establishing a community-led process, and unlocking greater funding potential for local nonprofits. We look forward to discussing these options further and building a model of CIF that is community-rooted, transparent, and more impactful for all. Cato Kraft, Executive Director Estes Nonprofit Network www.epnonproﬁt.org | 970-480-7805 | info@epnonproﬁt.org www.epnonproﬁt.org | 970-480-7805 | info@epnonproﬁt.org May 27, 2025 Dear Mayor Hall and Trustees, On behalf of the Board of Directors of the Estes Nonprofit Network, we write to express our unanimous and enthusiastic support for the proposed transition of the Town’s Community Initiative Funding (CIF) program to be administered by The Network. The Network exists to serve and strengthen the nonprofit industry in the Estes Valley. We believe The Network has the capability, connections, trust, and clarity to administer the CIF program effectively and with purpose. This work falls squarely within our mission, and we are confident it will be managed with professionalism, fairness, and a deep understanding of community needs. The Town has previously entrusted grantmaking to experts in their respective fields, such as the Fire District’s administration of wildfire mitigation funding and the Estes Chamber of Commerce’s oversight of the construction impact grant. In the same way, The Network is uniquely positioned to deliver results for the CIF program through its direct relationship with the local nonprofit industry and long-standing community trust. Importantly, this transition doesn’t mean stepping away from trustee involvement. Both of the proposed 2025 CIF structures from Management Analyst Simpson include a joint advisory committee, where trustees can remain deeply involved in reviewing applications and shaping decisions. We also note that The Network’s Executive Director currently serves on four grantmaking committees at the county and state levels. She brings a wealth of experience in grant design, facilitation, and equitable funding practices, ensuring this process will follow high standards and tested best practices. We see this as a smart, strategic move for the Town and a natural extension of the Network’s role in supporting our local nonprofit ecosystem. We hope you will move forward with confidence in this partnership. Sincerely, Estes Nonprofit Network Board of Directors Including: Caity Leeds Julie Mowat Jodie Riesenberger Harriette Woodard Nicole White Christy Crosser Harrison Holcomb Jana Sanchez TOWN ADMINISTRATOR’S OFFICEReort To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Suzanna Simpson, Management Analyst Date: May 27, 2025 RE: Revised Policy 671 – Outside Entity Funding Purpose of Study Session Item: Policy 671 – Town Funding of Outside Entities guides the Town’s processes for Base Funding, Community Initiative Funding, and Event Sponsorship Funding. Staff has recommendations for updates to this policy. Town Board Direction Requested: Staff requests direction from the Board regarding the updates to the policy as follows: 1. Are all recommended policy updates acceptable? 2. What direction should staff pursue for the Community Initiative Funding recommendations? Present Situation: Staff is recommending a number of updates to Policy 671 – Town Funding of Outside Entities. Updates are across all three funding areas of Base Funding, Community Initiative Funding, and Event Sponsorship Funding. Base Funding recommendations include updating the list of eligible entities as well as a discussion on the current reporting requirements. The Community Initiative Funding recommendations are an effort to focus Town Board time on substantive budget amounts during the Budget Study Sessions, in addition to streamlining the process for deliberating on Community Initiative Funding. Event Sponsorship recommendations are intended to streamline the review and approval process. Proposal: Staff have broken down recommendations into three categories as follows: 1. Base Funding: a. Remove Estes Park Housing Authority from the list of entities eligible to apply for Base Funding. b. Add Estes Park Senior Citizens Center, Inc. to the list of entities eligible to apply for Base Funding. c. Discussion about the current reporting requirements, which states that Base Funded entities must both submit a written report and present a report to the Town Board at a regular Town Board meeting. 2. Community Initiative Funding: a. Staff has developed two potential options for the administration of Community Initiative Funding. i. Hybrid Approach with Estes Nonprofit Network (ENN): ENN will manage the applications and coordinate the review process. A joint advisory committee will be established, comprised of representatives from ENN, the Town (Management Analyst and two Trustees), and an additional nonprofit representative. This committee will review applications and develop funding recommendations that will be presented to the Town Board during the Budget Study Session. ENN will act in an administrative and advisory capacity, overseeing the process and ensuring transparency, but will not make final funding decisions. The committee’s role is to provide structured, well-informed recommendations that align with both nonprofit sector expertise and municipal priorities, reducing the need for Trustees to individually rank or revise allocations. ENN would charge an administrative fee of 8% of the total Community Initiative Funding allocation for the budget year. ii. Full Funding Approach with Estes Nonprofit Network (ENN): Following budget approval in late 2025, the funds that are allocated for Community Initiative Funding in 2026 will be distributed to ENN in January, 2026. The application period will open in early 2026, and applications will be sent to ENN for review. A joint advisory committee will be established, comprised of representatives from ENN, the Town (Management Analyst and one to two Trustees), and an additional nonprofit representative. This committee will review applications and help guide funding decisions. ENN will distribute funding and report to the Town Board on how funds were distributed, as well as updates from recipients. ENN would charge an administrative fee of 10% of the total Community Initiative Funding allocation for the budget year. 3. Event Sponsorship Funding: a. The Town Administrator or designee will review all funding applications and evaluate criteria. This was formerly assigned to the Executive Leadership Team. This change will eliminate the step of the Executive Leadership Team deliberating over each application and streamline the review and approval process. Advantages: Updating the list of entities eligible for Base Funding to reflect current Board priorities. Potentially making the Base Funding reports more efficient and reducing the number of Outside Entity Funding discussion items at Town Board meetings. Partnering with the Estes Nonprofit Network on Community Funding will reduce the amount of time Trustees spend reviewing applications for this portion of the budget, as well as bringing in the expertise of ENN to make funding recommendations. Potentially freeing up time for the Town Board to focus on larger budget items during Budget Study Sessions. The Event Sponsorship Funding request process will be streamlined by moving the approval to the Town Administrator or designee. Disadvantages: Proposed changes to the Community Initiative Funding process will reduce the level of detail about this funding discussed at the Town Board level. Increased cost of administration for Community Initiative Funding. Funds distributed to outside entities are unavailable to meet other Town Board priorities. Finance/Resource Impact: Administrative fee for Community Initiative Funding of 8% or 10% of the total funding allocation for the budget year, dependent upon which option the Board preferred. Potential financial increases associated with adding Estes Park Senior Citizens Center, Inc. as an eligible Base Funded Entity. Level of Public Interest Medium Attachments: 1. Redlined Policy 671 – Town Funding of Outside Entities. Town Clerk <townclerk@estes.org> Packet information for TB meeting 6/10/25: (TAB) Agenda item #6 2 messages Mark Igel <migel@estes.org>Sun, Jun 8, 2025 at 8:44 AM To: Trustees <trustees@estes.org>, Travis Machalek <tmachalek@estes.org>, Town Clerk <townclerk@estes.org> Trustees, I missed the deadline to have this included in the packets already distributed, and I want to make sure you and the public have this information at least 24 hours ahead of the meeting on Tuesday June 10th. I am available for any specific questions prior to, or at the meeting on Tuesday. I will include town attorney Kramer separately with the identical email. Town Clerk: Please add this email and the attached pdf to the updated packet that will be distributed before the meeting. Thank you, Mark Igel, Trustee Town of Estes Park | PO Box 1200 | Estes Park, Colorado 80517 www.estes.org Direct voice mail: 970-577-3713 Notice: This email and your reply may be subject to inspection by the public under CORA, the Colorado Open Records Act. Include the word PRIVATE in the subject line if your message is intended to be kept confidential, and although it will not be included in the public email portal, it will most likely remain available through a CORA request. Agenda item 6- TAB.pdf 377K Town Clerk <TownClerk@estes.org>Mon, Jun 9, 2025 at 3:16 PM To: Mark Igel <migel@estes.org> Cc: Trustees <trustees@estes.org>, Travis Machalek <tmachalek@estes.org> Thank you Trustee Igel. This email and document will be added to the Packet. -Bunny- Town Clerk's Office 170 MacGregor Avenue PO Box 1200 Estes Park, CO 80517 970-577-4777 (p) 970-577-4770 (f) townclerk@estes.org [Quoted text hidden] ^JrS JUN 0 6 2025 Lawrence Gamble I r,.<= 67° Pinewood Dr , s_- ^-—-^—-—^^ Estes Park, CO 80517 June 6, 2025 Honorable Mayor and Trustees Town of Estes Park P. 0. Box 1200 EstesPark,C080517 Honorable Mayor and Trustees: I serve my community as a member of the Transportation Advisory Board (TAB). Thank you for allowing me to sen/e in that capacity. I have been curious about the Town Board agenda item, "Transportation Advisory Board Member Appointments and Roles," since it first appeared in early April. Due to a prior commitment I was unable to attend the May 27 Town Board meeting when this item was considered, but I did watch the video the next day. I was taken aback by Trustee Igel's motion to remove Belle Morris as the Chair of the TAB. Now the June 10 Town Board meeting agenda includes an Action Item titled, "Removal of Belle Morris from the Transportation Advisory Board." Unfortunately, I will be out of town and cannot attend the Town Board meeting. In my opinion, Chair Morris has served the TAB well for many years. She has been duly nominated and elected to that position by TAB members every year she has served in that role. I believe the motion for her removal largely stems from the fact that Trustee Igel and Chair Morris frequently have opposing points of view. It comes down to very different perspectives on the desired future for our community. Prior to becoming a member of the TAB, and during his tenure on the TAB, Mark Igel took issue with, and was vocal about, several Public Works initiatives that Chair Morris and other TAB members (myself included) supported. These included the Downtown Estes Loop, the Paid Parking Program, and roundabouts. Tensions between the two have escalated since Mark Igel was elected as a Town Trustee and appointed as the Liaison to the TAB. Things deteriorated even further when the Town Board considered the 2025 Paid Parking Program at the March 11 meeting. At that meeting Trustee Igel cast doubt on the value of past and future letters of support from the TAB because there was no letter of support in the packet. He told the Board that the lack of a letter of support should be interpreted as a lack of support from the TAB. That, in fact, was not the case. I believe Trustee Igel used the TAB in this instance as a smoke screen to hide his own opposition to the 2025 Paid Parking Program. Trustee Igel is, in his own words,"... a bit of a disrupter," ostensibly to foster conversation and to hear diverse points of view during the decision making process. This can certainly be a valuable role. Obtaining diverse points of view is important, and I believe it can be done in a way that respects the group decision making process. However, in my opinion, Liaison Igel's disrupter role has been divisive. It appears to me that he wants to elevate opposing points of view on Public Works initiatives and transform the TAB into a body that better aligns with his own views, and presumably those of his constituents. The motion to remove Chair Morris from the TAB would silence a member that often does not agree with him. I would respectfully suggest that there is another solution to the interpersonal strife that is evident on the TAB. Appoint a Trustee to serve as the TAB Liaison who can bring out the best in this dedicated citizen board, rather than inserting a personal agenda that is disruptive and divisive. Sincerely, .^\.•^Lawrence Gamble ec: Town Manager Public Works Director Transportation Advisory Board Town Clerk <townclerk@estes.org> Liaison Igel's Allegations Re Belle Morris 1 message Tom P Street <tstreet5026@gmail.com>Mon, Jun 9, 2025 at 10:02 AM To: Town Clerk <townclerk@estes.org> Please forward to meeting Portal and Town Board I served on the Transportation Advisory Board for six years. I was elected and reelected vice-chair by my peers while serving on the TAB. I worked alongside Chair Morris. I am very concerned about the recent public accusations made by Liaison Igel, which are completely inconsistent with my experiences while being a member of the TAB. 1.TAB is a group of citizens who have been successful due to respectful discussions even when there was disagreement. 2.While there was disagreement at times, members did not make personal attacks if they disagreed with another member. 3.TAB made decisions that required compromise and remaining open-minded. 4.TAB members endeavored to make decisions and recommendations in the interests of the community at large. 5.The Chair was a voting member and remained open minded about issues. She consistently demonstrated willingness to listen to others, problem solve as a group member, and followed the mission of TAB. 6.The Liaisons exhibited neutrality and reported accurate and truthful information to the Town Board. 7.When the Liaison interviewed potential new TAB members, the Liaison never appointed people to the TAB with strong personal alliances to the Liaison , protecting neutrality. 8.The Liaison did not appoint new members based on their points of view of a Town project or plan, protecting neutrality. 9.TAB members represented a range of diverse backgrounds, interests, and income levels. 10.My personal experience was that the TAB chair was part of the committee that interviewed prospective TAB members. Chair Morris has consistently been elected by her peers and demonstrated excellent leadership. Personal attacks on her during meetings are unprecedented and did not occur during my tenure. If the current Liaison disagrees with a member's point of view, and cannot remain neutral, then for the sake of good governance, the Mayor and Town Trustees should consider replacing the self-proclaimed "disruptor" from being the Liaison for TAB. Tom Street Estes Park Public Comment Received 2025-06-09 Dear Trustees, I have been hesitant to write this letter because more conflict is not what I want in my world. But I did feel it was important to inform you of how Chair Belle Morris treats some of us in TAB meetings. I want to start at the beginning when I went to my orientation last summer for TAB after I was appointed to the board. As soon as I walk in Greg asks me how business downtown is going. Now remember, this was last summer, so it was not a great year for anyone. I was honest and told him it was a mess down there, people are frustrated, guests and business owners alike. They are especially frustrated with where to go, how to manage the round a bout and that parking was harder. Belle immediately cuts me off and tells me that it is not true and that I am making up these frustrations. I told her that I have different perspectives than her being downtown every single day and that she should try to consider them. She was angry, she was rude, she was degrading. I almost walked out of that orientation and didn’t come back. Greg got to the point where he had to say something to her along the lines of Belle, you need to be able to hear other perspectives and be able to talk about them at meetings. I left that meeting feeling frustrated with her. Now Chair Morris has been the chair since I’ve been on TAB. What I have noticed is she does not like people who disagree with her. She makes noises or scoffs at people who don’t see the same way she does. She laughs and rolls her eyes at members of the board. She makes demeaning comments. She is inappropriate as a chair in many ways. She does not have respect for her members when she speaks to them. If I had ever acted this way as Chair for the Chamber, I would have been immediately removed for my actions and words. Part of being Chair is that you listen to everyone, don’t push your own motive or show that you don’t agree with a board member with rude mannerisms. I also feel that she went too far when she wrote a very heated and emotional letter about our Liaison Trustee Igel and then signed it as chair without the board’s knowledge. As if the whole board felt this way about him. She should know better than sending out emails representing the whole board that are full of emotion, especially on a public platform. I was embarrassed she spoke to a trustee that way and made it look like it came from the whole board. It continued in the meeting in March, when she had no control over the board and was even an instigator as they yelled at each other and made comments about the trustee in the room like he wasn’t even sitting there. I was not present at that meeting since it was during spring break, but I was shocked to watch the recording and see her point fingers and Public Comment received 2025-06-09 speak the way she did. It is her job to manage the board as Chair. Instead, she is running it on emotion. At the last meeting I went to, she cut me off almost immediately as I started talking because she didn’t like what I had to say about her letter she wrote in. Again, Greg had to tell her to be quiet and listen. When I was talking about another topic she didn’t agree with, she was making noises and rolling her eyes. To the point where another brand-new board member came up and apologized for her and asked if that’s how she acts every single meeting. This is not an environment that makes people feel comfortable speaking in or does it feel like a safe place to have differing opinions. The last point I want to make is the accusations that Chair Morris made about a board member during the last trustee meeting. She made a very bold statement stating that we are rude to staff during meetings and then she mentioned Cleave st. Being that I’m at that end, I’m guessing she was speaking about me. If there was ever an instance where I was inappropriate or rude to staff, then she as chair, should say something right then and there. I do think that TAB is important to this community, especially when it comes to large impactful projects. But I do also think that Trustees should really discuss what capacity they want TAB to participate in projects. I do not think that we need to oversee every single project that comes through but call us in when the large projects are needing input. And I also feel that term limits are extremely important for any board. Maybe they could be considered for this board and others around town that do not have it in place. In the end I want to work towards a resolution where we can all work together and make the most of our time being together. Over the year I have watched as Chair Morris has not been able to run the meeting efficiently and interact with those on the board in a respectable manner making it hard to participate and use our time in the best way possible. Thank you for your time Carissa Streib TAB Vice Chair PUBLIC COMMENT RECEIVED ON 6/9/2025 Board of Trustees Public Comment Name: Linda Hanick Stance on Item: Against Agenda Item Title: REMOVAL OF BELLE MORRIS FROM THE TRANSPORTATION ADVISORY BOARD. Public Comment: See PDF Uploaded File above File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. Town Board Comments.pdf 18.6KB 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. Thank you for the opportunity to submit my comments. I have been an Estes Park resident for 27 years, I live on Big Horn Drive, and I am grateful to have served on the Transportation Advisory Board for 2+ terms. I valued the work of TAB and had no personal agendas to push through—there is no place for personal agendas when doing work for the good of the town. I did not take my TAB job lightly, and along the way I learned we have many dedicated talented people —on the board, in the community, on the town staff—that work to make this a better place to live, work, and travel. The people of Estes Park are fortunate to have an independent citizen board which provides direct input to the Town Board addressing transportation needs and issues not just for 2025, but also for future decades. Transportation gridlock is not going to miraculously disappear, and proactive measures are more important every year. The value which TAB provides comes from the diverse membership and speciﬁcally the leadership Belle Morris as a member and chair has provided. She impresses the importance to TAB members of both taking a broad view and a closeup view of each project, and she has always encouraged open, robust discussion on each subject. Belle challenges members to question and search how each project will enhance the town’s present and future needs. I have served on several boards through the years, both local and national, and Belle’s leadership provides a platform for a very fair and open meeting for comprehensive discussion. She has always encouraged all sides to participate and invited other agency input, as well as public input. I never experienced anything other than a fair and open approach with TAB. TAB has successfully recommended 20+ projects under Belle’s leadership to the town board for consideration. We have always sent a letter of recommendation for each new proposal for the Town Board to consider, following TAB discussions. These letters have always reﬂected the consensus of the board and dissenting opinions, if there were any. Much of the success of TAB as an advisor to the Town Board can be directly attributed to Belle Morris’ participation and positive leadership. I am concerned about the public accusation made by Trustee Liaison Igel regarding Belle Morris. He seems to have misrepresented TAB’s position to the town board regarding Paid Parking for 2025 saying we did not approve Paid Parking for 2025. We did not issue a letter of recommendation to the town board because there was no new plan nor any changes to be recommended for 2025. We continued to support the plan we had previously recommended, that was already in place. The role of “liaison” is one who “coordinates and facilitates a close working relationship between people or groups.” In the past, TAB liaisons have productively carried out this role as a facilitator and coordinator for sharing information between the Town Board and TAB. Perhaps there is another trustee who would better serve this role on this citizen board. I would hope the Town Board has more critical town issues to address than managing the membership of a citizen board—not to mention—it’s a terrible precedent to ostracize a citizen volunteer in such a public manner particularly when volunteer openings often go begging. To remove Belle Morris because one person doesn’t agree with her is not only wrong, but it makes a mockery of what should be an independent advisory board. Sincerely, Linda Hanick Thank you for the opportunity to submit my comments. I have been an Estes Park resident for 27 years, I live on Big Horn Drive, and I am grateful to have served on the Transportation Advisory Board for 2+ terms. I valued the work of TAB and had no personal agendas to push through—there is no place for personal agendas when doing work for the good of the town. I did not take my TAB job lightly, and along the way I learned we have many dedicated talented people —on the board, in the community, on the town staff—that work to make this a better place to live, work, and travel. The people of Estes Park are fortunate to have an independent citizen board which provides direct input to the Town Board addressing transportation needs and issues not just for 2025, but also for future decades. Transportation gridlock is not going to miraculously disappear, and proactive measures are more important every year. The value which TAB provides comes from the diverse membership and speciﬁcally the leadership Belle Morris as a member and chair has provided. She impresses the importance to TAB members of both taking a broad view and a closeup view of each project, and she has always encouraged open, robust discussion on each subject. Belle challenges members to question and search how each project will enhance the town’s present and future needs. I have served on several boards through the years, both local and national, and Belle’s leadership provides a platform for a very fair and open meeting for comprehensive discussion. She has always encouraged all sides to participate and invited other agency input, as well as public input. I never experienced anything other than a fair and open approach with TAB. TAB has successfully recommended 20+ projects under Belle’s leadership to the town board for consideration. We have always sent a letter of recommendation for each new proposal for the Town Board to consider, following TAB discussions. These letters have always reﬂected the consensus of the board and dissenting opinions, if there were any. Much of the success of TAB as an advisor to the Town Board can be directly attributed to Belle Morris’ participation and positive leadership. I am concerned about the public accusation made by Trustee Liaison Igel regarding Belle Morris. He seems to have misrepresented TAB’s position to the town board regarding Paid Parking for 2025 saying we did not approve Paid Parking for 2025. We did not issue a letter of recommendation to the town board because there was no new plan nor any changes to be recommended for 2025. We continued to support the plan we had previously recommended, that was already in place. The role of “liaison” is one who “coordinates and facilitates a close working relationship between people or groups.” In the past, TAB liaisons have productively carried out this role as a facilitator and coordinator for sharing information between the Town Board and TAB. Perhaps there is another trustee who would better serve this role on this citizen board. I would hope the Town Board has more critical town issues to address than managing the membership of a citizen board—not to mention—it’s a terrible precedent to ostracize a citizen volunteer in such a public manner particularly when volunteer openings often go begging. To remove Belle Morris because one person doesn’t agree with her is not only wrong, but it makes a mockery of what should be an independent advisory board. Sincerely, Linda Hanick