HomeMy WebLinkAboutMINUTES Town Board Study Session 2025-03-25RECORD OF PROCEEDINGS
Town ofEstes Park, Larimer County, Colorado March 25, 2025
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 25th day of March, 2025.
Board: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown,
Hazelton, Igel, Lancaster, and Younglund
Attending: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown,
Hazelton, Igel, Lancaster, Younglund
Also Attending: Town Administrator Machalek, Deputy Town Administrator
Damweber, Town Attorney Kramer, Recording Secretary
Gretal Campbell
Absent: None
Mayor Hall called the meeting to order at 4:30 p.m.
ESTES PARK HOUSING AUTHORITY (EPHA) BOARD APPOINTMENT INTERVIEW
PROCESS. EPHA Director Moulton provided the Board with insight as to the process of
appointments and historical perspective. Previously EPHA staff posted the board
openings at the appropriate time or when required by law and standards. The EPHA
board would form an interview committee who would then conduct the interviews and
make recommendations to the Town Board with the request to appoint the candidates.
In 2024, EPHA asked the Town Board to become more involved in the appointment
process which resulted in creating an interview process with the assistance of the Town
Clerk's office posting the opening in all appropriate places where the candidates would
complete the online application and the inten/iew would then be scheduled with the
inten/iew committee consisting of the Town Board liaison and one additional Trustee.
Director Moulton added that moving forward with the current process, the EPHA would
provide data which highlights when current terms are coming up and the level of
expertise for the open position, along with recommendations from the EPHA staff. After
further discussion, the Town Board agreed with the current process but expressed the
need to have term limits on all appointed positions, as the current EPHA board positions
are five-year terms with no term limits.
ESTES PARK MUNICIPAL CODE TITLE 10 PARKING PROHIBITION REVISIONS.
Manager Klein presented a proposal to the Town Board regarding several changes to
the Estes Park Municipal Code (EMPC) sections 10.040.030 and 10.04.040. The
proposed changes would allow overnight parking on public streets in areas outside of
the downtown commercial zoning district where the Town has marked spaces for on
street parking. The revised code language would add clarifying details to the EPMC
which reduces ambiguity regarding potential violations parking enforcement encounters
during the peak guest season. The proposed changes would intentionally omit any
parking duration limitations which are already capped at 48 hours in the code, and omit
any prohibitions on types of vehicles that may park on street to retain maxima! use of
these parking spaces for the general public and simplify enforcement expectations.
Board discussion and questions were heard and have been summarized: questioned
the current language for downtown parking and overnight parking; the current language
tends to outline that parking would be allowed with the exception of downtown;
questioned overnight parking and the concerns with allowing it downtown; and the
Board agreed with the importance of distinguishing between parking lots and parallel
parking in downtown. Board consensus was to consider the proposed amendments at
an upcoming meeting in April, and to hold an additional study session to discuss
overnight parking regulations with a date to be determined.
RECORD OF PROCEEDINGS
Town Board Study Session - March 25, 2025 - Page 2
POLICY 842 PARKING PERMITS REVISIONS. Manager Klein provided an overview of
the proposed changes to Public Works Policy 842 Parking Permits. The current policy
contains a business permit titled "Business Permit: Commercial Loading", which allows
the holder to load and unload their business vehicle from a parking stall located in a
downtown parking lot. Item 6 of the Rules & Regulations for this permit allows the
permitted vehicle to park overnight in the downtown lot between the hours of 5 p.m. and
10 a.m. Business vehicles with this type of permit are occupying parking stalls in the
downtown lots during both daytime and overnight hours, and, in some cases, the
driver's personal vehicle parks in the lot while the marked business vehicle conducts
business. This scenario reduces the available spaces for visitors in the high-demand
downtown parking lots during the summer paid parking season. The proposed changes
would require the business permit vehicles to park between the hours of 5 p.m. and 10
a.m. in the Events Center Parking Lot (1125 Rooftop Way) only with one vehicle per
parking permit. The Board agreed that they would consider this proposed revision
during a regular Town Board meeting in April.
6E CHILDCARE GRANT FUNDING FRAMEWORK AND UPDATES TO POLICY 225
CHILDCARE FUNDING GUIDELINES: Manager Bangs proposed updates to Policy
225 Childcare Funding Guidelines which included revising language that clearly defined
the use and distribution of the 6E funds in relation to childcare, annually approving and
appropriating funds through the 6E Funding Plan, Childcare Facility Fund and
introducing the Grant Funding Framework as the funding distribution mechanism. The
Grant Funding Framework that was proposed in the Annual 6E Funding Plan included
details of the Grant Program, eligibility and qualifications for funding, maximum award
amount and the total 6E Fund allocation to said program and the yearly schedule for the
applications and timeline for the award distribution. The Childcare Facility Fund was
created to support the maintenance, repairs, expansion and acquisition of Town-owned
childcare facilities. The revisions would allow the funding to be made available through
an application process and would be dependent on the available funds and the
applicant's ability to advance priorities. Town staff would make award decisions and
execute the funding agreement as specified in the approved Annual 6E Funding Plan.
Priority Grant Programs proposed in the revisions would streamline and direct the use
of funds to key objectives and outcomes in a more efficient manner. Creating a grant
framework for the Annual Funding Plan would provide the Town Board and the County
Commissioners an opportunity to approve the distribution funds for an annual budget
year.
Board discussion ensued and clarification was received that any revenue that goes into
the Childcare Assistance Fund would accrue year to year. With the proposed revisions
to Policy 225, the Annual Funding Plan would include the proposed distribution funds for
Priority Funding Grants and Childcare Stability Funding. Any unspent funds from the
prior year would be allocated to the Childcare Assistance Fund, Priority Grants or
accrued and unallocated or marked for rollover to the following budget year. The Board
agreed to increase the current spending authority to $50,000 for the Housing and
Childcare Manager, and to bring forward the proposed revisions at a Town Hall Board
meeting in April.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Mayor Pro Tem Cenac proposed a future study session to discuss overnight parking
and other parking policies with scheduling to be determined.
Town Administrator Machalek stated the following items would be scheduled: High
Impact Project Process Study on May 27th and Outside Entity Funding Policy 671 on
May 27th
RECORD OF PROCEEDINGS
Town Board Study Session - March 25, 2025 - Page 3
COMMENTS & QUESTIONS.
No additional comments or questions.
There being no further business, Mayor Hall adjourned the meeting at 6:30 p.m.
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Gretal Campbell, Recording Secretary