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HomeMy WebLinkAboutAttachment 5 Resolution 27-25ProPosal PrePared For The Town oF esTes Park January 31, 2025 2045 Parks & oP en sPaces MAster Pl An Story Mill Community Park, Bozeman, MT Contents 03 Cover Letter 04 Project Approach 11 Key Personnel & Firm Qualifications 17 Schedule & Availability 19 Exhibits 23 Experience & References 29 Project Cost Proposal & Hourly Rate Fee Schedule January 31, 2024 Brian Berg, Parks Division Supervisor Town of Estes Park 170 MacGregor Ave Estes Park, CO 80517 Re: Request for Proposals Services to Develop the Town’s 2045 Parks and Open Spaces Master Plan Estes Park, CO 80517 Dear Brian Berg and members of selection committee, Design Workshop is thrilled to submit our proposal and qualifications specializing in creating municipal long-range plans for parks, open space, recreation, and trail systems. Design Workshop is honored to have been selected to update the Town’s Unified Development Code, which informs our project approach but includes different team members to bring a fresh perspective. Myself, and project manager Ashley Hejtmanek, have learned about the community and Town park offerings through our collaboration with the Estes Valley Recreation and Park District on the creation of the Stanley Park Master that is now guiding implementation projects at that site. We see your Parks and Open Spaces Master Plan as a natural opportunity to continue to serve the Estes Park community in addressing challenges, advancing your community’s aspirations, and to support your Comprehensive Plan, Estes Forward. We appreciate the chance to address town-wide topics you have identified: meeting the demands of future growth, responsible and equitable investment and prioritization, resiliency and sustainability, and connections and accessibility. Expertise in these topics differentiates our team members with a proven approach that has resulted in raising the overall quality of life of communities. As mountain community planners and designers, we understand how your natural assets require thoughtful management to preserve what residents and visitors value, while also being proactive to anticipate trends, respond to pressures to provide expected services and maintenance, prepare for growth, and renew or replace aged assets. Balancing the impacts of tourism with the needs of residents is a constant challenge, as well is aligning sustainable funding to align with operations and capital project needs. We know how to help navigate the important conversations that need to be had about these issues and about what matters to the Estes Park community. Our relevant experience with park system planning and design include similar communities in Colorado such as Carbondale, City of Gunnison, Fruita, Crested Butte, Glenwood Springs, Boulder, Avon, and Winter Park. We will also draw on our national experience creating award-winning master plans for parks, trails, and open space such as Fayetteville- AR, Incline Village-NV, Los Alamos- NM, Mariposa County-CA, Missoula-MT, Duluth-MN, and Spokane-WA. They demonstrate our ability to synthesize community input, provide implementable policy and resource planning, lead in innovation addressing equity and resilience, and see planning through to the design of treasured parks and recreation places. Our planning process begins and continues through every phase with community outreach, and our resulting plans culminate consensus-driven input and provide implementable policy, funding and operations recommendations, data-driven guidance for acquisitions and park development, and see planning through to the design of treasured parks and recreation places. Each of our plans is unique and crafts a compelling blueprint specific to localities. My role on the project will be as Principal-in-Charge, responsible for the strategy, quality, and content direction of the plan. I have led the creation of 33 park, open space and recreation system plans including this year’s American Society of Landscape Architects National Honor Award recognized our work on the Tempe (AZ) Parks and Recreation Equity Study, the Salt Lake County Seven Greenways Plan (UT). Ashley Hejtmanek has been a constant teammate with me over nearly 20-years, serving as project manager on projects such as the City of Cheyenne Parks and Recreation Master Plan and City of Greeley Parks, Trails and Open Lands Master Plan. We appreciate your consideration of our team and approach. Please feel free to contact me at 970.399.1408 or alaybourn@designworkshop.com with questions or to request additional information. Sincerely, Anna Laybourn, FAICP, Principal-in-Charge Design Workshop, Inc. Landscape Architecture Planning Urban Design Strategic Services Environmental Graphic Design 22860 Two Rivers Road Suite 102 Basalt, Colorado 81621 970.925.8354 designworkshop.com Acknowledgment of Addendum Design Workshop has read and reviewed Addendum No. 1 and all applicable documents. Project A PProAch Downtown Historic Parks Master Plan, Colorado Springs, CO Project Understanding Estes Park is surrounded by renowned natural resources, and citizens and visitors, alike, are welcomed to plentiful parks, open and natural spaces, civic spaces, and trails. You are a community of stewards that value your position in the beautiful surrounding mountains, you welcome global visitors while supporting residents in enhancing their quality of life, and you take pride in your community. Your park and open space system is a reflection of these values, and it must continue to be an expression of the community into the next 20 years. This parks master plan is the first step in creating a compelling vision for your system, and exciting people for what the town can achieve. Our team understands how population growth, increased tourism, and economic shifts have created a tension in mountain towns related to the balance of the mountain-lifestyle we know and love with the increasing stress to our recreational assets. As mountain community planners and designers, we understand how your natural assets require thoughtful management to preserve what residents and visitors value, while also being proactive to anticipate trends, respond to pressures to provide expected services and maintenance, prepare for growth, and renew or replace aged assets. Balancing the impacts of tourism with the needs of residents is a constant challenge, as is finding sustainable funding for municipal parks and recreation. We know how to help navigate the important conversations that need to be had about these issues and about what matters to the local community. ProjecT delivery Design Workshop brings value to clients through our commitment to project management, expertise in planning and built work, and proven success with public engagement. Our team has extensive experience in leading, managing, and implementing complex projects. We anticipate needs that may arise throughout the planning and engagement process. This allows us to thoughtfully address political, environmental, social, and design challenges and opportunities in real-time to better serve your needs and deliver the highest quality product. To aid in a thorough but streamlined experience, we have developed a project management toolkit that addresses key components such as client vision, critical success factors, stakeholder engagement plan, a quality assurance plan, communications plan, key deliverables, and an implementation plan. We will review these with you as part of an overall Strategic Kick-Off (SKO) Meeting, which helps set the stage for an effective process. Our typical planning process for similar projects is 10 to 12 months. Therefore a 2026 adoption date is readily achievable, although this anticipates more time needed than the eight (8) months identified in the RFP. As we enter the project, we will work with you to set agreed upon milestones that best meet your unique project’s needs. DW’s Project Manager and Principal-in Charge will work closely with the Town to track project process and progress and keep a tight rein on the project budget and schedule through regular progress check- ins and monthly status reports. DW strives to ensure quality through clear communication and dialogue with our clients and among our internal and external teams. MulTi-FaceTed coMMuniTy engageMenT and collaboraTion wiTh leadershiP We position stakeholder engagement at the center of every project because we know that projects have a much greater chance for success if the stakeholders who will ultimately shepherd them forward are invested from the beginning to help define the project vision. We are well-equipped to address challenges that are common in mountain regions with a tourism-based economy, to ensure we engage a diverse and broadly representational population. We design our outreach efforts to overcome barriers of participation through cultivating a suite of diverse engagement tools and opportunities. Utilizing multiple methods of engagement is essential to facilitate deep listening, tease out insights, create a community dialog and synthesize ideas that emerge. For each project, we create a tailored community and stakeholder engagement plan that is intergenerational, transparent, creative, and highly visible throughout the locality from the beginning of the project through adoption of the plan. We believe it is important to foster collaboration with staff and partners which leads to implementation success. In addition, engaging town leaders throughout the process to build their familiarity is essential to gaining buy-in and likelihood they will use the plan to direct their decisions in the future. We will develop plan concepts and recommendations tied directly to the input we receive. Providing Tools For iMPleMenTaTion and Measuring Progress There are two broad categories that this Master Plan must balance: the practical and the visionary. From our experience, if we focus too great an emphasis on the practical aspects of coordinated efforts, operations, maintenance, and funding, then we miss the opportunity to establish a visionary “big idea” that encourages leadership and thinking beyond routine daily activities. Conversely, if the Plan is purely aspirational, it will lack the specificity to direct implementation, action, and measurable goals, resulting in a distant and vague concept with no metrics/guidelines for achievement or sustainable Project Approach06 / Public Priority Input. Boulder Open Space and Mountain Parks Master Plan, Boulder, CO stewardship. We will guide this plan through a process to chart the overall course, develop specific strategies and priorities, and then return to the vision to analyze the effectiveness of proposed actions. esTablishing a FraMework For daTa collecTion, analysis, visual and geosPaTial daTa rePorTing, and develoPMenT oF equiTy indicaTors Performance metrics drive our practice at Design Workshop, and through a culture that integrates data into every project we tackle, we have established ourselves as a national leader in performance-based planning and design. Our approach with parks, open space, and trail planning is to take stock, map, and analyze the existing system through various lenses. We overlay spatial demographic datasets such as population density, age, race, income, and areas of future growth to understand who can access the system from where they live and to identify where there are gaps. Performance measures are infused into this analysis, along with identifying future levels of service, park classifications and benchmarking, and the program analysis for accessibility and inclusivity. This analysis informs our recommendations for strategies, projects, and actions to fulfill plan goals. / 07Project Approach Project Approach and Workshop Plan Phase 1: esTablishing a FoundaTion oF undersTanding Task 1.1 ProjecT iniTiaTion and ongoing ProjecT ManageMenT Project management tasks will carry through project completion. Every phase of the project shall involve project management from Design Workshop’s Principal-in-Charge and the Project Manager. Project Kick-Off Meeting: Design Workshop utilizes a Strategic Kick-Off (SKO) workshop to effectively launch projects and organize the team. The SKO will review the Project Management Plan (PMP) including roles, responsibilities and communication procedures; purpose statement; detailed schedule with deliverables and review cycles; data and resource needs; goals and outcomes; project risk management plan. We will also review the Community Engagement Plan (CEP), which will outline the variety of engagement methods to be utilized that we have organized in three engagement windows that lead up to key project milestones. We will facilitate identification of public engagement goals and equity goals, stakeholder engagement schedule, community calendar of events, and outreach/communications tools and methods. Task 1.2 invenTory assessMenT Information Gathering (GIS mapping) and Inventory: Base mapping will utilize city/county/state sources. No data creation is anticipated for the mapping tasks, so if property map data is incomplete, additional services may be required. The mapping will define the Parks, Open Space and Natural Areas inventories and be accompanied by a matrix that summarizes the existing amenities and features of each site. Site Tour and Conditions Assessment: Design Workshop will conduct a site tour to visit all park sites, record their characteristics and observe present-day conditions. Utilizing a standard assessment tool developed by Design Workshop, each location will be inventoried for facilities and amenities, general condition and functionality, and priorities for future improvements. The inventory will identify opportunities and constraints for each site. Use Patterns: The team will study use patterns through any available usage data, including visitation rates, reservations, and program participation. We can augment this study utilizing aggregate cell phone data to better understand visitation rates and users as an additional service. Demographic and Community Analysis: The Design Workshop team will provide a demographic analysis including projected growth and population characteristics, vulnerable populations datasets, along with US Census Mapping. Trends Report: Understanding community and national recreation trends is important when developing a master plan. It allows for the opportunity to overlay participation statistics from the national sports and participation reports to understand rates of participation for various activities and be able to compare to existing programs. This information can then be compared to public input to gauge areas that may offer opportunities as well as those that may be best served by others. Park Classification and Level of Service: The parks inventory will be used to create tailored classification definitions and table. The parks inventory and programs will be combined with population data to calculate current level of service. Previous Plan Review: To build upon prior planning efforts, understand unique conditions, incorporate relevant initiatives, and build a comprehensive understanding of contextual issues, previous town/regional planning documents listed in the RFP will be evaluated and relevant values summarized. Task 1.3 coMMuniTy engageMenT window 1 – Focus grouPs Our first outreach with the community will be centered upon listening to uses and preferences, needs and opportunities, identifying known gaps, and gaining an understanding of community values for Town parks, recreation, trails and open space services. A first step is to host facilitated Focus Group meetings with identified stakeholders who have a shared and vested interest in particular topics that are of importance to the Town. Focus Groups might include invitation to youth program providers, trail user groups, park event hosts and vendors, operations/maintenance staff and community safety officers, and conservation and natural resource groups. Phase 1 deliverables: • Project Management Plan (PMP) • Monthly conference call meetings with the City’s project manager (assume 16 virtual 1-hour meetings) • Community Engagement Plan • Six (6) facilitated Focus Group meetings (90 minutes with groups of ~20 people each) • Geographically referenced inventory base mapping • Inventory matrix and photography for each location along with inventory summary memo • Demographic Analysis and Recreation Trends report with tables and maps • Park Classifications definitions and inventory categorizations • Previous plans and policies review memo Project Approach08 / Phase 2: evaluaTion and exPloraTion oF ideas Task 2.1 gaP analysis / needs assessMenT Mapping of town parks distribution and walking distance to residences will be created to identify geographic provision and gaps in service. This mapping will also be utilized to identify trail connection gaps to accessing parks and recreation. Task 2.2 ProPerTy PoTenTials To identify potentials for parks and recreation property expansion, mapping will be collected that identifies vacant properties, existing town properties that are underutilized, potential partner properties, planned development and growth area mapping, and vegetation cover mapping. Geographic areas of interest will be identified based on the needs and gaps assessment. Task 2.3 ecological MaPPing For oPen sPaces The team will review the existing open space classified properties to assess overall ecological health, map vegetative communities, and document potential influences from adjacent properties and opportunities for ecological restoration and connectivity. We will develop a composite of natural resource amenities including: rivers, streams, floodplains, wetlands, waterbodies, wildlife habitat and corridors, significant landform and vegetation land cover. This task assumes GIS mapping layers are readily available to inform the ecological mapping assessment. Task 2.4 Plan FraMework and TheMes Vision, Plan Goals and Objectives : The plan guiding principles will be initially developed within this task to organize the vision and goals around key themes. They will be based on community feedback and background analysis. Framework Plan Diagram: A draft framework plan will be created to build off the geographic area analysis and identify physical locations to address gaps, needs, assets, influences, and opportunities. Task 2.5 coMMuniTy engageMenT window 2 – workshoP 1 A Community Workshop will be held to gain a reaction to the input and analysis completed to date and to evaluate the initial plan themes. This workshop will focus on identifying needs and gaps. An Online Map Input Activity will supplement the in-person meeting. Findings will be summarized into a report. Phase 2 deliverables: • Needs Assessment/Gap Analysis memo • Property opportunities base data mapping • Master Plan initial themes and goals presentation • Facilitate one (1) Community Workshop with presentation and engagement activities – in person • Interactive Online Map for input collection • Facilitate one (1) Youth Engagement Event Phase 3: Plan creaTion Task 3.1 vision and Planning Recommended Actions and Strategies Matrix: Specific projects and action items that are associated with project goals and objectives will be described. The project list would be inclusive of necessary maintenance and upkeep for existing assets. The matrix will include recommended funding strategies, planning-level cost estimates, and timelines and action steps for implementation. An implementation workshop will be held with client staff responsible for implementation to vet and elaborate on this action plan matrix. Task 3.2 draFT MasTer Plan The Master Plan synthesizes the previous work and community input to provide a framework for decision-makers to follow. The document will be easy-to-navigate and designed as a tool for implementation. The plan will include written goals and strategies, a summary of existing conditions, inventories, Pop-Up Community Engagement Booth. Boulder Open Spaces and Mountain Parks Plan, Boulder, CO / 09Project Approach Community Engagement Workshop. Cheyenne Parks and Recreation Master Plan, Cheyenne, WY staffing and levels of service analysis, recommendations, supporting graphics, and an action plan. The action plan will be formatted as a living, editable document that can be tracked and updated routinely. Design Workshop will format the draft plan into one presentation that will be shared virtually with the public and town leadership. Input received from the public review process will be collected, and the plan will be refined to reflect the input in the final draft. Task 3.3 coMMuniTy engageMenT window 3 – Plan sharing Workshop 2: Plan sharing will occur in the final phase of the project. This will include one (1) in person public workshop and an online questionnaire for people to submit comment on the draft plan. Members of the original focus group discussions will be notified and invited to participate in these open meetings. Master Plan Presentations to the Town Boards: Design Workshop will participate in a Town Board study session regarding the plan. We will prepare a presentation for the meeting. Once revisions and comments are made to the draft document, a final master plan will be presented to the Town Board for approval. This task assumes three (3) meetings with the Town Board: 1) preliminary master plan study session (in person), 2) final master plan study session (in person), and 3) final master plan approval session (virtual). Task 3.4 Final MasTer Plan Comments received from the Town Board and public will be evaluated with Staff to determine the alterations needed to finalize the draft plan. The final plan will be produced with comments incorporated. One final presentation will be given to the Town Board for approval. Phase 3 deliverables: • Park capital improvements and funding strategies memo • Action plan matrix • Draft Plan at 50% for town staff review • Draft Plan at 90% for public review • Approval presentation • Final Master Plan document – PDF electronic 10 /Project Approach Key Personnel & Firm QuA liF ic Ations Community Gathering. Festival Park, Castle Rock, CO Meet Our Project Team Our parks and recreation planning is at a national scale—providing us insight into trends and innovative practices, and preparing us to address pertinent issues. The members assigned all have a passion for communities like yours that are striving to provide the best quality of life for all. design workshoP Parks and oPen sPace Planning, level oF service analysis, needs analysis, gis analysis, coMMuniTy ouTreach and engageMenT, graPhic design, ProjecT ManageMenT, docuMenT creaTion, coMMuniTy Planning, recreaTion Planning, environMenTal and resilience Planning, Park concePT design and cosT esTiMaTion With more than 50 years of experience in researching, planning, designing and implementing parks, recreation, open space, and trails plans throughout North America, we have left a legacy for future generations. We bring an understanding of long-term implementation, as well as interagency partnering frameworks and exemplary public engagement to achieve sustained value for communities and regions. We plan parks and recreation systems that are designed with all stages of the process in mind—vision, collaboration, framework, user experience, design, funding, partner agreements, city shaping, implementation and maintenance. Every system-wide plan approach is tailored to the context of the place; its natural assets and challenges; and to the people it serves. We innovate with custom approaches for communities to address equity and inclusion, sustainability, and landscape resilience. Our leadership in the industry and core services including landscape architecture, community and regional planning, conservation planning, public engagement, strategic (economic) services, GIS analysis, consensus building of agency leadership and graphic design position us well to deliver holistic parks, recreation, open space and trails plans of exceptional quality. More than 50 of our parks, recreation, and trails master plans have been honored with state and national awards throughout North America. Many of our previous parks, recreation, open space, and trails plans have had positive outcomes of high levels of voter support (levy’s, bonds, and sales tax passage), State and Federal grant application success, and award by the Commission for Accreditation of Parks and Recreation Agencies (CAPRA). Founded in1969 7 Design Studios Nationwide Aspen, Austin, Denver, Houston, Los Angeles, Raleigh, Tahoe 139 Parks, Open Space and Trails Project Awards 305+ Parks and Recreation Projects Completed Nationwide 75 Community Engagement Awards 100% Employee Owned 12 /Key Personnel & Firm Qualifications design workshoP Anna Laybourn fAICP PrinciPal-in-charge and PriMary conTacT Anna takes a holistic view for parks, recreation, trails, and open space conservation planning informed by her background in City and Regional Planning, social sciences, and natural resources management. Throughout the United States, she has led teams to create 33 long-range municipal park system plans. She seeks a profound understanding of the people that she plans for and takes a special interest in engaging the public in innovative planning and design process. Some of the topics Anna has spoken about at conferences (NRPA, APA, SCORP, Greater Greener and ASLA) include: community health and wellness, open space as growth management, designing for inclusion and equity, park department roles in addressing homelessness, partnerships and funding for play, infusing nature in the city, innovative youth outdoor programming, public lands and tourism planning, critical conversations around climate change, community-driven prioritization, context sensitive parks, and more. Her projects have been honored by 8 national and 44 state/regional awards. selecT ProjecT exPerience Carbondale Parks, Recreation, Trails and Open Space Master Plan, Carbondale, CO Anna served as the Project Manager, directing the plan content, economic study, and public engagement process. Arapahoe County Open Space, Parks, and Trails Master Plan, Araphoe County, CO Anna was the Principal-in-Charge for this plan that directs acquisitions and improvements to open space and trails. Boulder Open Space and Mountain Parks Master Plan, Boulder, CO Anna directed the overall project approach, quality management, and facilitated elected officials review process for this data and community-driven plan. Issaquah Parks, Trails, and Open Space System Plan, Issaquah, WA Anna is the Principal-in-Charge leading this effort to update Issaquah’s PROS plan with new insights from the community, develop unique LOS methodology, and create strategies to advance forestry and natural resource management including concepts for the Emerald Necklace. Great Outdoors Colorado Inspire Initiative: Go Greeley Get Outdoors, Greeley, CO Anna led this study that identified who, where and why some residents were less connected to nature and provided solutions for addressing “nature deficit disorder” for underserved families and youth. Lehi Parks, Recreation, Trails and Open Space Master Plan, Lehi, UT Anna is the Principal-in-Charge for this plan for growth of city offerings to match rapid population expansion of doubling every 10-years. Colorado Springs Historic Parks Master Plan, Colorado Springs, CO Anna was the Principal-in-Charge in developing a master plan and design for three historic parks. Addressing issues of homelessness, historic preservation and partnering maintenance considerations of innovative design, the project was shaped by the input of 4,000 participants. educaTion Master of Urban and Regional Planning, Ohio State University Bachelor of Science in Environmental Design, University of Minnesota licensure and cerTiFicaTions American Institute of Certified Planners, Fellow (FAICP) The Effective Facilitator National Charrette Institute (NCI) ProFessional aFFiliaTions Youth Engagement Planning (YEP!), Board Member American Planning Association (APA), Small Town and Rural Area Division, Vice Chair awards and honors ASLA National Honor Award for Analysis and Planning, Salt Lake City Reimagine Nature Public Lands Plan ASLA National Honor Award for Analysis and Planning, Tempe Parks and Recreation Equity Study ASLA National Award of Excellence in Research, Finding Connections to the Outdoors for Youth and Families in Larimer County APA National Achievement Award in Economic Development Planning Silver, Los Alamos Tourism Strategic Plan ASLA Colorado Merit Award in Research and Communications, Wildfire Resilience Visual Resources Library / 13Key Personnel & Firm Qualifications design workshoP Ashley Hejtmanek PlA, AICP, leeD® GA™ ProjecT Manager Ashley is a project manager and senior associate with Design Workshop. Her experiences in park design, park system master planning, streetscape and corridor design, resort development, site planning, and residential design are broad. Her professional interests include interactions between culture and the land and creating lasting impressions that benefit the good of the public and environment. With extensive project management experience in parks and recreation master plans, Ashley has led projects that prioritize comprehensive, community-driven strategies. Her expertise spans all phases of the planning process, from stakeholder engagement and data collection to strategic recommendation development and implementation roadmaps. She has successfully coordinated multidisciplinary teams, ensuring timelines, budgets, and quality standards are met for efficient project completion. selecT ProjecT exPerience Cheyenne Parks and Recreation Master Plan, Cheyenne, WY Ashley is the project manager for this innovative plan aimed at improving the city’s parks, recreation, and open spaces by fostering sustainable growth and community inclusivity. Advancing Adams: Parks, Open Space and Trails Master Plan, Adams County, CO Ashley managed a county-wide plan for natural resource preservation, outdoor recreation, nature education, wildlife habitat protection, farmland conservation, trail networks and land acquisition concurrent to a Comprehensive and Transportation planning process. Greeley Parks, Trails and Open Lands Master Plan, Greeley, CO Ashley provided a city-wide assessment and plan for the public spaces of Greeley, Colorado, referencing an equitable distribution of public resources across the City. In addition to the overall master plan, Ashley simultaneously directed and delivered sitespecific plans for the City’s fairgrounds and sports complex. Carbondale Parks, Recreation, and Trails Master Plan, Carbondale, CO Facing uncertainty in funding to maintain existing parks and recreation facilities, Ashley developed strategies to improve efficiency in service delivery, identify partnerships and provide recommendations for funding. Ashley later joined the Town’s Parks and Recreation Commission as a citizen volunteer, and has had the ability to work with the plan and advocate for its implementation. West Gunnison Parks and Affordable Housing Master Plan, Gunnison, CO Ashley was the project manager in creating a site plan for affordable housing and a much-needed community park and river access. The process was highly successful in engaging a cross-section of the community targeting the youth and senior members. Story Mill Community Park, Bozeman, MT A Parks for People project for the Trust for Public Land, Ashley led a multi-disciplinary team through the master plan and implementation of a 60-acre regional park in the heart of Bozeman. Surrounded by the rich historic and natural landscape of the city, the park hosts everything from a nature sanctuary to an adventure playground for all ages. educaTion Master of Urban and Environmental Planning with Historic Preservation Planning Concentration, University of Virginia Bachelor of Arts in Landscape Architecture, Pennsylvania State University licensure and cerTiFicaTions Professional Landscape Architect: CO American Institute of Certified Planners (ACIP) LEED® Green Associate™ Certified Construction Documents Technologist (CSI) ProFessional aFFiliaTions American Planning Association (APA), Member National Recreation and Park Association (NRPA), Member Carbondale Parks and Recreation Commission, Member awards and honors APA National Small Town and Rural Planning (STaR) Division John Keller Award for an Outstanding Planning Initiative , Carbondale Parks, Recreation and Trails Master Plan ASLA Montana Idaho President’s Award of Excellence for Analysis and Planning, Story Mill Community Park 14 /Key Personnel & Firm Qualifications design workshoP Jennifer Pintar Planner and gis Technician Jennifer is a planner and GIS technician at Design Workshop, where she brings robust knowledge of system planning from analysis to finish. She has worked extensively in parks and recreation, land use development, and community engagement. Jennifer is passionate about exploring how investments in parks can connect communities and enjoys solving problems through technology. She utilizes her prior IT experience to leverage GIS and data analysis for effective communication methods to inform strategies and solutions. She has worked on numerous system plans, developing document content, statistical mapping diagrams, interactive boards, and conducting in-person community engagement workshops. selecT ProjecT exPerience Cheyenne Parks and Recreation Master Plan, Cheyenne, WY Jennifer is the lead planner and GIS technician on this innovative project aimed at enhancing the city’s parks, recreation, and open spaces by promoting sustainable growth and community inclusivity. She incorporated extensive GIS analysis to map current resources, identify gaps, and support data-driven decision-making throughout the planning process. Spokane Parks and Natural Lands Master Plan, Spokane, WA As planner and GIS technician, Jennifer supported this master plan to create a city vision and priority plan. She supported the community engagement process that closely examines equity for play and preservation and conducted the GIS analysis for this plan. Fayetteville Park System Strategic Plan, Fayetteville, AR As planner and GIS technician, Jennifer supported this master plan to provide a strong framework to guide parks development, program funding and priorities over the next ten years. South Suburban Parks and Recreation Master Plan Update, Arapahoe and Douglas Counties, CO Jennifer was the planner and GIS Technician for updating the districts two long-range planning documents that enhance parks and recreation to serve over 100,000 residents. Issaquah Parks Strategic Plan Update, Issaquah, WA Jennifer is the planner and GIS technician on this effort to update Issaquah’s PROs plan with new insights from the community, develop unique LOS methodology, and create strategies to advance forestry and natural resource management. Lehi Parks and Recreation Plan, Lehi, UT Jennifer is the lead planner in this strategic initiative aimed at enhancing the city’s park system and recreational offerings through sustainable design and community-focused development. This plan seeks to improve access to quality outdoor spaces, foster community engagement, and support the city’s growth while preserving its natural beauty and resources. Tempe Parks and Recreation Equity Study, Tempe, AZ Jennifer was the lead planner and GIS technician for this innovative study that examined and recommended strategies for more equitable parks and recreation access. educaTion Bachelor of Science in Environmental Design, University of Colorado Boulder Bachelor of Arts, University of Colorado, Boulder Associates in General Studies, Lone Star Community College ProFessional aFFiliaTions American Planning Association (APA), Member awards and honors APA Washington Award of Excellence for Community Engagement, Spokane Parks and Natural Lands Master Plan ASLA National Honor Award for Analysis and Planning, Tempe Parks and Recreation Equity Study ASLA National Honor Award for Analysis and Planning, Seven Greenways Vision Plan MRPA Award of Excellence, Essential Places: Duluth Parks, Recreation, Open Space, and Trails Plan / 15Key Personnel & Firm Qualifications sPeciFic role and Phase oF ParTiciPaTion We are committed to providing excellent service to our clients, and have the capacity firmwide to meet the needs of this project. Staff commitments will vary by role and the work flow of the project with Anna Laybourn, Principal-in-Charge, and Ashley Hejtmanek, Project Manager involved at every phase. Our team understands that the time necessary to devote to a project can be higher or lower at stages in the process. The below schedule outlines specific roles and phase of participation anticipated for this project for each team member. PHASE 1 PHASE 2 PHASE 3 Anna Laybourn, Principal-in-Charge Ashley Hejtmanek, Project Manager Jennifer Pintar, Planner and GIS Analyst Brenda Rodriguez, Public Engagement Support and Spanish Translation key Phase Participation Key Personnel & Firm Qualifications 16 / s chedule & AvA il A bility Rocky Mountain Arsenal and Wildlife Refuge, Denver, CO Schedule & Availability Our key staff has the capacity and work experience required to successfully complete the 2045 Parks and Open Spaces Master Plan. We are committed to devoting the necessary time, up to 100% when appropriate, to ensure quality work. All team members have ample resources to ensure that project needs are addressed and key personnel are available to town staff. The following is a general expectation for the progression of tasks and duration that is typical for production of materials we suggest for your project outcomes. We anticipate tasks running concurrently to inform steps and maintaining momentum with the public and County leadership. In our experience this is ideally a 12 month process. APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR Phase 1: Establishing a Foundation of Understanding Task 1.1 Project Initiation and Ongoing Project Management Project Kickoff Meeting Task 1.2 Inventory Assessment GIS Inventory Site Tour and Conditions Assessment Use Patterns Demographic/Community Analysis Trends Report Parks Classification and Level of Service Previous Plan Review Task 1.3 Community Engagement Window 1 - Focus Groups Phase 2: Evaluation and Exploration of Ideas Task 2.1 Gap Analysis / Needs Assessment Task 2.2 Property Potentials Task 2.3 Ecological Mapping for Open Spaces Task 2.4 Plan Framework and Themes Vision, Goals and Objectives Framework Plan Task 2.5 Community Engagement Window - Workshop 1 and Online Mapping Phase 3: Plan Creation Task 3.1 Vision and Planning Task 3.2 Draft Master Plan Task 3.3 Community Engagement Window 3 - Plan Sharing Workshop 2 Town Board (3) Meetings (Assume 1 Virtual) Task 3.4 Final Master Plan schedule key Meetings Task Duration Sub Task Duration 18 /Schedule & Availability e xhibits Metzler Family Open Space, Castle Rock, CO APRMAYJUNJULAUGSEPOCTNOVDECJANFEBMARAPR Phase 1: Establishing a Foundation of Understanding Task 1.1 Project Initiation and Ongoing Project Management Project Kickoff Meeting Task 1.2 Inventory Assessment GIS Inventory Site Tour and Conditions Assessment Use Patterns Demographic/Community Analysis Trends Report Parks Classification and Level of Service Previous Plan Review Task 1.3 Community Engagement Window 1 - Focus Groups Phase 2: Evaluation and Exploration of Ideas Task 2.1 Gap Analysis / Needs Assessment Task 2.2 Property Potentials Task 2.3 Ecological Mapping for Open Spaces Task 2.4 Plan Framework and Themes Vision, Goals and Objectives Framework Plan Task 2.5 Community Engagement Window - Workshop 1 and Online Mapping Phase 3: Plan Creation Task 3.1 Vision and Planning Task 3.2 Draft Master Plan Task 3.3 Community Engagement Window 3 - Plan Sharing Workshop 2 Town Board (3) Meetings (Assume 1 Virtual) Task 3.4 Final Master Plan schedule key Meetings Task Duration Sub Task Duration Exhibits20 /Exhibits 33 RFP – 2045 Parks & Open Spaces Master Plan Development IV. EXHIBITS E XHIBIT 1 TOWN OF ESTES PARK ACCEPTANCE OF CONDITIONS STATEMENT No employee, elected or appointed official of the Town of Estes Park, or any such person’s spouse or dependent child has an existing or pending, direct or indirect, financial, ownership or personal interest in the proposing firm of this Request for Proposal, except as follows: I/we hereby agree to all instructions, terms and conditions, and specifications contained herein. I/we acknowledge receipt of the following Addenda: Proposing Firm: Address: Telephone No. Submitted By: Signature Printed Name Title Date: Attest: Signature Printed Name Design Workshop, Inc 22860 Two Rivers Road, Suite 102 Basalt, Colorado 81621 970.399.1408 Nina Groos Marketing Coordinator 1/31/2025 Anna Laybourn, FAICP, Principal 34 RFP – 2045 Parks & Open Spaces Master Plan Development E XHIBIT 2 CONSULTANT’S PERSONNEL AND SUBCONSULTANT LISTING Name Role Anna Laybourn Principal-in-Charge Ashley Hejtmanek Project Manager Jennifer Pintar Planner, GIS Analyst / 21Exhibits Brenda Rodriguez Public Engagement Support and Spanish Translation ExhibitsExhibits22 / 35 RFP 2045 Parks & Open Spaces Master Plan Development E XHIBIT 3 TOWN OF ESTES PARK REFERENCE AUTHORIZATION AND RELEASE FORM To: By: (Proposer) A Corporation A Partnership whose address is An Individual Proposer hereby authorizes Town to perform such investigation of proposer as the Town deems necessary to establish the qualifications, responsibility and financial ability of proposer. By its signature hereon, proposer authorizes owner to obtain reference information concerning proposer and releases the party providing such information named above and the Town from any and all liability to proposer as a result of any such reference information provided. Proposer further waives any right to receive copies of reference information provided to the Town. An executed copy of this Reference Authorization and Release Form may be used with the same effectiveness as an original. By: Printed Name: Title: Date: Town of Estes Park Design Workshop, Inc. X 22860 Two Rivers Road, Suite 102, Basalt, CO 81621 Anna Laybourn, FAICP Principal 1/31/2025 e x P erience & r eF erences Swansea Park Todos Activos, Denver, CO design workshoP Cheyenne Parks and Recreation Plan cheyenne, wyoMing Design Workshop is currently providing the City of Cheyenne with a Parks and Recreation Master Plan update to plan for the city’s parks, recreation facilities, trails, and their uses. The primary goal is to build and foster community through people, parks, events, and programs by providing recreational, health, and entertainment opportunities that positively impact quality of life, economic and workforce development, and youth retention. A significant focus of this project is community engagement, ensuring that input is gathered from residents of all ages, backgrounds, and abilities through interactive workshops, surveys, and public meetings. This process will help create a plan that truly reflects the community’s vision and aspirations. Sustainability will be a key pillar, with strategies to promote green spaces, eco-friendly materials, and sustainable water and energy management practices to preserve Cheyenne’s natural resources. Accessibility and inclusivity are prioritized by making all park facilities ADA-compliant and welcoming for underrepresented and underserved populations. The Cheyenne Parks and Recreation Plan seeks to elevate the city’s park system as a cornerstone of community pride and wellness, positioning Cheyenne as a forward-thinking leader in public recreation. The final plan will include detailed strategies, budget recommendations, and a phased timeline to guide development over the next decade, serving as a vital tool for city officials to ensure investments contribute to the overall quality of life, ecological health, and cultural vibrancy of the community. services Provided Park System Planning, Recreation Programming, Operations and Maintenance Assessment, Public Facilitation and Outreach year coMPleTed Ongoing 24 /Experience & References HEADWATERS PROTECTION FOR ECOSYSTEM HEALTH AND ECONOMIC RESILIENCE HEADWATERS PROTECTION FOR ECOSYSTEM HEALTH AND ECONOMIC RESILIENCE RESTORATION, RECREATION, AND FUEL REDUCTION PROJECTS WERE IDENTIFIED FOR THE CRITICAL HEADWATERS OF THE YUBA AND BEAR RIVERS. WAYFINDING SIGNS TRAILHEAD UPGRADES RESTROOM ADDITIONS TRAIL ADDITIONS & CONNECTIONS CONNECTION TO EXISTING TRAIL PROPOSED TRAIL PROPOSED TRAI L VIEWING PLATFORMVIEWING PLATFORM VIEWING PLATFORMVIEWING PLATFORMTRAILHEAD &TRAILHEAD & TRAILHEADTRAILHEAD AMENITY RECOMMENDATIONS FOR RESOURCE PRESERVATION VVAANN NNOORRDDEENN RREESSTTOORRAATTIIOONN PPLLAANN OF CALIFORNIA WATER SUPPLY ORIGINATES IN THE SIERRA-CASCADE RANGE -SIERRA NEVADA CONSERVANCY 75% MEADOW RESTORATIONMEADOW RESTORATION ESSENTIAL HABITAT CONNECTIVITY GRASS VALLEYGRASS VALLEY NEVADA CITYNEVADA CITY WASHINGTONWASHINGTON TRUCKEETRUCKEEHEADWAT E R S HE A D WAT E R SSOUTH YUBA RIVER BEAR R I V E R TRUCKE E R I V E R SHARING INDIGENOUS STORIES SHARING INDIGENOUS STORIES CONNECTED TO THE MEADOWCONNECTED TO THE MEADOW design workshoP Nevada County Recreation and Resiliency Plan nevada counTy, caliFornia Design Workshop led the development of the county-wide Recreation and Resiliency Master Plan for Nevada County. In addition to identifying outdoor recreation needs and articulating a long-term vision for managing open spaces and recreation resources, this plan’s recommendation and projects integrates strategies to: reduce the county’s risk of natural disasters like wildfire, flooding, and extreme heat; provide support for state and federal first responders in the event of a disaster; facilitate healthy lifestyles; and establish compelling public places that contribute to the county’s economy and sense of place. Inspired by the spirit of Nevada County, the plan identifies specific project recommendations along with funding sources and strategies. Partnerships with tribal interests, recreation districts, Tahoe National Forest, California State Parks, BLM, Nevada Irrigation District, land trusts, and non-profit organizations engaged in local recreation, arts, health and wellness, conservation, forest health, and management of open space and trails were developed and leveraged to move projects forward. services Provided Recreation Planning, Trail Planning, Master Planning, Public Facilitation year coMPleTed 2024 design workshoP Downtown Historic Parks Master Plan colorado sPrings, colorado Colorado Springs has three downtown parks – Acacia, Alamo Square and Antlers – that serve as hubs and connectors for the city. With the 100-year anniversary of these parks approaching, the city wanted to revitalize the parks with a new plan and design that would create a safe, inviting, accessible, and activated amenity to the community. The Design Workshop team was selected for this task. The team utilized an intense community engagement process that reached over 4,000 members of the community during in-person events, and over 1,400 digital views of the final master plan narrative video when COVID-19 restrictions forced them to pivot their strategy. The team used this information to create a plan that prioritizes areas for renovation, identifies core values of the community, and creates areas for community gathering and passive recreation. The concepts also address activation of the parks and leveraging tourism to benefit the local community and protect natural resources. It proposes infrastructure, art, policies, and programming to support events. services Provided Landscape Architecture, Community Engagement year coMPleTed 2022 awards ASLA Colorado, Merit Award for Analysis and Planning / 25Experience & References 70 | Where We Are Going Map 4: Investment Need Prioritization Index Legend Highest Priority Higher Priority Medium Priority Lower Priority Very Low Priority Subcommunities Creeks & Ditches Lakes & Reservoirs Areas with Incomplete Data Ci t y L i m i t s Ci t y L i m i t s City LimitsCity Limits Source: BPR GIS Analysis design workshoP Boulder Parks and Recreation Master Plan Update boulder, colorado The City of Boulder, Colorado is known for its outdoor recreation opportunities, environmental ethic, and quality of life that contribute to it being one of the top 10 wealthiest metropolitan areas nationwide. As it has grown to a population of more than 100,000 people, increasingly there is a struggle to provide recreation and parks to meet the diverse expectations and needs community members and visitors. This plan updates the existing framework from the 2014 plan and identified new and evolving areas of focus. Specifically it evaluates and provides equity and resiliency, and provides recommendations for strategic ways to address gaps in service and continue to provide a world-class recreation system and services. Maintaining high levels of service has become increasingly challenging with slimmer budgets, and COVID-19 and climate change impacts. The primary focus is on the short-term strategies that will build success over the long-term. The Master Plan also focuses on high-level initiatives rather than more specific and detailed actions. The specific actions are identified and assigned in the annual Action Plan. services Provided Comprehensive Planning, Strategic Services, Economic Analysis, GIS Analysis year coMPleTed 2022 design workshoP Lehi Parks and Recreation Plan lehi, uTah Lehi, a rapidly growing city at the heart of Utah’s Silicon Slopes, is planning for the future with an ambitious Parks and Recreation Plan, led by Design Workshop. With the city’s population doubling every 10 years, this plan is designed to prepare the Parks and Recreation Department and community leadership to be forward-thinking and make transparent, informed decisions as Lehi continues to grow. This comprehensive strategy emphasizes inclusivity, sustainability, and innovative design to enhance the community’s recreational facilities and open spaces, meeting the diverse needs of Lehi residents. The plan is rooted in community-driven insights, gathered through surveys, workshops, and public forums, ensuring it reflects local priorities. Sustainable design practices, such as native landscaping, water-efficient systems, and renewable energy features, are integral to the vision. By focusing on accessible and inclusive facilities, the plan aims to create spaces that are ADAcompliant and welcoming to individuals of all ages, abilities, and backgrounds. Through in-depth analysis and robust engagement, five key themes emerged: Outdoor Experiences, Play and Programming, Connecting Community, Growth and Resources, and Natural Spaces. These themes shape the framework for strengthening Lehi’s park systems, enhancing quality of life, and fostering vibrant community connections for years to come. services Provided Parks, Recreation, and Trails Planning, Graphic Design, Needs Assessment, Level of Services Analysis, Strategic Planning, GIS Analysis, Public Engagement year coMPleTed Ongoing 26 /Experience & References Chapter 3 Direction for the Future | 67 Figure 24: Creeks to Peaks Implementation Guide MapCreeks to Peaks Implementation Guide Mapdesign workshoP Issaquah Park System Plan Update issaquah, washingTon Bounded by Lake Sammamish and Issaquah Alps, the city of Issaquah has distinct surroundings that give opportunities for many outdoor recreation activities. However, with rapid population growth, Issaquah is constraint by limited land for development and in need of creative solutions for improving and adapting existing parks and facilities, while changing demographics brings new questions for equity and inclusion. Design Workshop led the process to evaluate the current parks system through an equity lens, engaging with diverse local groups including tribes to identify priority areas. The team identified the need to communicate a larger vision for a connected park system called Creeks to Peaks. This vision includes a network of parks, outdoor public spaces, recreation facilities, forests, and natural areas, all interconnected by trails and pathways. The concept embodies a healthy and resilient system that fosters social connections, boosts walkability, and enhances the quality of life. This big idea creates a brand for the park system and garners a wide array of champions to promote the need for park system improvements. services Provided Park and Open Space System Assessment and Planning, Community Engagement, Statistically Valid Survey, Equity Analysis, Branding, Landscape Architecture, GIS Analysis, Policy Recommendations year coMPleTed 2024 design workshoP South Suburban Parks and Recreation District Master Plan douglas, jeFFerson, and arPahoe counTies, colorado The South Suburban Parks and Recreation District (SSPRD) is a special district providing indoor and outdoor recreation to six communities and three counties in the southern Denver metropolitan area. Design Workshop guided the creation of SSPRD’s 2017 and 2022 Master and Strategic Plans. The 2017 Master Plan was key to SSPRD achieving CAPRA accreditation and was also highly successful in gaining voter- approved tax funding through two ballot initiatives. This funding allowed SSPRD to complete capital projects including major enterprise facilities that have radically improved financial sustainability. In response, SSPRD initiated planning for the next five years with a 2022 Master Plan and Strategic Plan. The 2022 Strategic Plan is an internally focused document that provides direction to improve operations and services in support of the Master Plan goals. Design Workshop led the planning process for over 50 staff members who collaborated through a staff survey and SWOT analysis workshop to define strategic direction and goals. A variety of online and in-person engagement methods gained insight from all geographies and demographics of the District. Along with recreation trends and spatial distribution and investment assessments this input for the needs assessment has resulted in tailoring to the values. services Provided System Analysis, Master Planning, Strategic Planning, Public Facilitation and Outreach, Operations Assessment, Needs Assessment year coMPleTed 2022 / 27Experience & References References boulder oPen sPace and MounTain Parks, boulder, co Client Reference Mark Gersham, Environmental Planning Supervisor City of Boulder 720.564.2046 gershmanm@bouldercolorado.gov Services Provided Parks and Recreation Master Planning, GIS Analysis, Statistically Valid Survey, Graphic Design, Community Engagement MariPosa counTy recreaTion and resiliency Plan, MariPosa counTy, ca Client Reference Mikey Goralink, Former Senior Community Design and Development Planner Mariposa County 314.749.9471 mikey.goralink@gmail.com Services Provided Land Use Planning, Recreation Planning, Trail Planning, Master Planning, Public Facilitation, GIS Mapping Analysis, Resiliency Planning, Wildfire Planning carbondale Parks, recreaTion and Trails MasTer Plan, carbondale, co Client Reference Eric Brendlinger, Parks and Recreation Director Town of Carbondale 970.510.1277 ebrendlinger@carbondaleco.net Services Provided Master Planning, Operations and Finance Assessment, Public Facilitation, Statistically Valid Survey, Recreation Planning sTanley Park MasTer Plan, esTes Park, co Client Reference Tom Carosello, Executive Director Estes Valley Recreation and District 970.586.8191 tomc@evrpd.com Services Provided Master Planning, Landscape Architecture, Signage and Wayfinding 28 /Experience & References Youth Engagement. GO Greeley Inspire Initiative, Greeley, CO Project c ost ProP os A l & h ourly rAte s chedule Project Cost PHASE PHASE NAME FEE Phase 1 Establishing a Foundation of Understanding $50,735 Phase 2 Evaluation and Exploration of Ideas $37,965 Phase 3 Plan Creation $47,680 Total Fee $136,380 Estimated Reimbursables $13,620 Grand Total $150,000 EMPLOYEE NAME HOURLY RATE Anna Laybourn, Principal-in-Charge $250 Ashley Hejmanek, Project Manager $200 Jennifer Pintar, Planner / GIS Analyst $110 Brenda Rodriguez, Public Engagement Support and Spanish Translation $110 Hourly Rate Schedule 30 /Project Cost Proposal & Hourly Rate Schedule dw legacy design® Legacy Design is the defining element of our practice. It is our commitment to an elevated level of design inquiry to arrive at the optimal solutions for clients. The process ensures that our projects reflect the critical issues facing the built environment and that they deliver measurable benefit to clients and communities. It is the foundation of the firm’s workshop culture and guides all projects. designworkshop.com