HomeMy WebLinkAboutPACKET Town Board 2025-03-25The Mission of the Town of Estes Park is to provide high‐quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, March 25, 2025
7:00 p.m.
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ADVANCED PUBLIC COMMENT
By Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the form found at https://dms.estes.org/forms/TownBoardPublicComment.
The form must be submitted by 12:00 p.m. the day of the meeting in order to be provided to the Town
Board prior to the meeting. All comments will be provided to the Board for consideration during the
agenda item and added to the final packet.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
PROCLAMATION Arbor Day Celebration.
PROCLAMATION The Great Estes Park Duck Race.
GRADUATION CEREMONY: 2025 COMMUNITY INFORMATION ACADEMY (CIA)
PARTICIPANTS. Mayor Hall, Public Information Officer Miller and Town Administrator
Machalek present Participation Certificates.
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
• POLICY GOVERNANCE MONITORING REPORT - POLICIES 3.1, 3.2, 3.4, 3.5, 3.6,
3.9, 3.10 and 3.11. Board Policy 2.3 established reporting requirements for the Town
Administrator under Policy Governance. The above policies are reported on annually
in March.
Prepared 2025-03-14
*Revised 2025-03-25
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
*
CONSENT AGENDA:
1. Bills - https://dms/estes/org/WebLink/browse.aspx?id=253208.
2. Town Board Meeting and Study Session Minutes dated March 11, 2025.
3. Town Board Strategic Planning Study Session #1 Minutes dated March 13, 2025.
4. Estes Park Planning Commission Minutes dated February 18, 2025.
5. Resolution 21-25 Larimer County Contract Amendment for the Fish Hatchery Housing
Project to remove restrictive American Rescue Plan (ARPA) language/requirements
and extend the timeline to December 31, 2027.
6. Revisions to Town Board Policy 101 - Board Assignments.
7. Appointment to the Estes Park Housing Authority Board of Commissioners of Stacy
Ciolli to complete a term expiring April 30, 2027.
8. Acceptance of Town Administrator Policy Governance Monitoring Report.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. BASE FUNDING REPORT - ECONOMIC DEVELOPMENT & WORKFORCE
COUNCIL. Director DePasquale.
PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for
Town Board Final Action.
1. ACTION ITEMS:
A. RESOLUTION 22-25 REGARDING ELKHORN PLAZA CONDOMINIUMS
AMENDED PLAT, ELKHORN PLAZA CONDOMINIUM HOA,
OWNER/APPLICANT. Senior Planner Hornbeck.
B. ORDINANCE 03-25, ZONING MAP AMENDMENT, 1895 FALL RIVER RD,
KINLEY BUILT LLC, OWNER/APPLICANT. Planner Washam.
Applicant requests to rezone 2.29 acres from CO (Commercial Outlying) to A
(Accommodations) for the proposed development of a 26-unit hotel.
ACTION ITEMS:
1. RESOLUTION 23-25 INTERGOVERNMENTAL GRANT AGREEMENT WITH THE
COLORADO ENERGY OFFICE FOR GRID HARDENING, BUDGETED. Director
Bergsten and Line Superintendent Lockhart.
Request approval of a Colorado Energy Office Federally funded $538,626 electric grid
hardening grant and authorize staff to sign the grant agreement.
REPORTS AND DISCUSSION ITEMS:
1. ANNEXATION REFERRAL – ELKHORN LODGE PHASE II. Senior Planner
Hornbeck.
Referral to Town Board, in accordance with the Municipal Annexation Act, of a petition
to annex 40 acres of land into Town.
REQUEST TO ENTER EXECUTIVE SESSION:
For the purpose of determining positions relative to matters that may be subject to
negotiations, developing strategy for negotiations, and/or instructing negotiators - Section 24-
6-402(4}(e}, C.R.S ; and for a conference with an attorney for the Board for the purposes of
receiving legal advice on specific legal questions - Section 24-6-402(4}(b}, C.R.S. - Springhill
Suites Hotel (Olympus Lodge) Annexation Agreement.
ADJOURN.
TOWN ADMINISTRATOR’S
OFFICE
Memo
To: Honorable Mayor Hall
Board of Trustees
From: Town Administrator Machalek
Date: March 25, 2025
RE: Policy Governance Monitoring Report – Policies 3.1, 3.2, 3.4, 3.5, 3.6, 3.9,
3.10, 3.11
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: Policy
QUASI-JUDICIAL YES NO
Board Policy 2.3 designates specific reporting requirements for the Town Administrator
to provide information on policy compliance to the Board.
Each March, I report on the following staff limitations:
Policy 3.1 Customer Service
Policy 3.2 Treatment of Staff and Volunteers
Policy 3.4 Financial Conditions and Activities
Policy 3.5 Asset Protection
Policy 3.6 Emergency Town Administrator Backup and Replacement
Policy 3.9 Communication and Support to the Board
Policy 3.10 Capital Equipment and Improvements Programming
Policy 3.11 Quality of Life
This report constitutes my assurance that, as reasonably interpreted, these conditions
have not occurred and further, that the data submitted below are accurate as of this
date.
Travis Machalek
Town Administrator
Policy 3.1: The quality of life in the Town of Estes Park depends upon the partnership
between residents, elected officials, and Town employees. Therefore, within the scope of
his/her authority, the Town Administrator shall not fail to ensure high standards regarding
the treatment of our residents.
3.1.1: The Town Administrator shall not fail to encourage the following basic
attitudes in employees:
3.1.1.1 – The residents of the Town of Estes Park deserve the best
possible services and facilities given available resources.
3.1.1.2 – Prompt action is provided to resolve problems or issues.
“Prompt Action” shall be interpreted as:
•Residents receive initial responses at a minimum
acknowledging the receipt of the contact, within
two business days
•The appropriate process required to resolve the
problem is initiated within three business days of
receipt, whenever possible.
3.1.1.3 – Attention is paid to detail and quality service is provided that
demonstrates a high level of professionalism.
3.1.1.4 – Each employee represents excellence in public service.
3.1.1.5 – Each employee is “the Town” in the eyes of the public.
Status: Compliance
Interpretation: I interpret this to mean that the importance of customer service is
reinforced in training and in performance evaluations of all staff, and that all staff
are held accountable for providing a high level of customer service. This does not
mean that the customer always gets everything that they might request, but rather
that Staff is polite, professional, responsive, and fair with all members of the
public. Given the relatedness of all the subsections of 3.1.1, it is my interpretation
that I may report on these limitations as a group.
Compliance with the policy will be achieved when:
1. Customer issues are handled in a prompt, polite, and fair manner.
2. Complaints and/or concerns that the Town Board and Town Administrator
receive about customer service regarding Town employees are minimal.
Evidence:
1. Customer Service is included in the performance evaluations of all
employees.
ATTACHMENT 1
2. The Town Board and Town Administrator receive minimal customer
service complaints from members of the public. Customer service
complaints that are received are addressed in a prompt manner.
3. The Town Board, Town Administrator, and Executive Leadership Team
receive compliments and letters of appreciation from customers.
4.Town employees complete mandated Service Elevated customer service
training.
5. 83% of respondents to the Town’s 2023 Community Survey rated our
Overall Customer Service positively (e.g. excellent/good).
Report: I report compliance.
3.1.2: The success of Estes Park Town Government depends upon the partnership
between residents, elected officials, and Town employees. Accordingly,
regarding the treatment of residents and customers, the Town Administrator
shall not:
3.1.2.1 – Fail to inform residents of their rights, including their right
to due process, as they relate to the operations and responsibilities of
the Town.
3.1.2.2 – Ignore community opinion on relevant issues or make
material decisions affecting the community in the absence of relevant
community input.
3.1.2.3 – Allow the community to be uninformed (or informed in an
untimely basis) about relevant decision-making processes and
decisions.
3.1.2.4 – Be disorganized or unclear with respect to interactions with
the community.
3.1.2.5 – Ignore problems or issues raised by the community or fail to
address them in a timely manner, where the Town Administrator has
been delegated the authority to act (or to fail to inform the Board of
issues where he/she may not have the authority to act).
3.1.2.6 – Allow incompetent, disrespectful, or ineffective treatment
from Town employees.
3.1.2.7 – Unduly breach or disclose confidential information.
Status: Compliance
Interpretation: I interpret this to mean that residents are informed well in
advance of any Town action; that Staff takes active steps to solicit and encourage
public comment on matters of public policy and significant projects; that Staff
treats all customers of the Town in a respectful and courteous manner; and that,
within the restrictions of the law, Staff does not disclose confidential information.
Due to the related nature of the sub-sections of 2.1.2, it is my interpretation that I
may report on all of these limitations as a group, rather than individually.
Compliance with the policy will be achieved when:
1. All public policy and significant project discussions include public
outreach and involvement.
2. Issues raised by customers are dealt with promptly at a staff level, if
possible, or are brought to the Town Board for consideration and
discussion if necessary.
3. The biennial community survey is completed.
4. Staff does not disclose confidential information other than such
disclosures required by law.
Evidence:
1. Public meetings, community meetings, and outreach meetings held above-
and-beyond regularly scheduled Town Board meetings.
2. Newspaper articles and press releases associated with public projects and
policies.
3. Results from the biennial community survey.
4. Lack of legal actions from residents against the Town due to failure to
provide due process.
5. Lack of any legal action against the Town for improper disclosure of
confidential information.
Report: I report compliance.
Policy 3.2: With respect to the treatment of paid staff and volunteers, the Town
Administrator may not cause or allow conditions which are unsafe, unfair, or undignified.
Accordingly, pertaining to paid staff within the scope of his/her authority, the Town
Administrator shall not:
3.2.1: Operate without written personnel policies that clarify personnel rules for
employees.
Status: Compliance
Interpretation: I interpret this to mean that the Town has formal written
personnel policies that are up-to-date with regard to current legal decisions, and
that these policies are readily available to all employees. These personnel policies
are not static and may be changed as needed in accordance with applicable law.
Compliance with the policy will be achieved when:
The Town has formal written personnel policies that cover the normal scope of
employment issues.
Evidence:
1. Town personnel policies are available to all employees on iTown and in
the Human Resources office.
2. All personnel policies have been reviewed and approved by the Town
Attorney (and CIRSA, if necessary).
Report: I report compliance.
3.2.2: Fail to acquaint staff with their rights under the adopted personnel rules
upon employment.
Status: Compliance
Interpretation: I interpret this to mean that all new employees are informed of
Town personnel policies.
Compliance with the policy will be achieved when:
Every new employee is informed of the Town’s personnel policies.
Evidence:
1. Town personnel policies are available to all employees on iTown and in
the Human Resources office.
2. New employees are informed of the personnel policies as part of their on-
boarding policies, including where to locate these policies.
Report: I report compliance.
3.2.3: Fail to commit and adhere to the policies of Equal Employment Opportunity
and Fair Labor Standards Act.
Status: Compliance
Interpretation: I interpret this to mean that the Town follows the strict
interpretation of the EEO and FLSA.
Compliance with the policy will be achieved when:
The Town has no cases of legal non-compliance.
Evidence:
There have been no successful legal actions against the Town in the past year
regarding any EEO or FLSA violations as an employer.
Report: I report compliance.
3.2.4: Fail to make reasonable efforts to provide a safe working environment for
employees, volunteers, and residents utilizing Town services.
Status: Compliance
Interpretation: I interpret this to mean that Town facilities are generally clear of
safety hazards and are properly maintained. It is not possible to completely
eliminate all hazards, but reasonable and prudent precautions are taken and plans
are made to prevent and repair hazards. When a hazard is identified, prompt
action will be taken to mitigate the hazard in an appropriate manner.
Compliance with the policy will be achieved when:
There are no known, unaddressed safety hazards in Town facilities and new
hazards are addressed promptly.
Evidence:
1. Successful loss control audit and property inspection from CIRSA.
2.Precautions are taken to prevent and correct hazards when a hazard is
identified.
Report: I report compliance.
3.2.5: Operate without written volunteer policies that clarify the responsibilities of
volunteers and of the Town for all volunteers.
Status: Compliance
Interpretation: I interpret this to mean that the Town must have and use a written
volunteer policy guiding the use of volunteers in the organization.
Compliance with the policy will be achieved when:
The Town has a written volunteer policy that is used to manage the Town’s
volunteer program.
Evidence:
1. Policy 207 (Volunteer Program) guides the use of volunteers in the
organization.
Report: I report compliance.
Policy 3.4: With respect to the actual, ongoing condition of the Town government’s
financial health, the Town Administrator may not cause or allow the development of fiscal
jeopardy or loss of budgeting integrity in accordance with Board Objectives. Accordingly,
the Town Administrator may not:
3.4.1: Expend more funds than are available.
Status: Compliance
Interpretation: I interpret this to mean that there have been no expenditures in
excess of those approved in the adopted budget.
Compliance with the policy will be achieved when:
There are no expenditures in excess of those approved in the adopted budget, as
amended by the Town Board.
Evidence:
1. Town financial reports
2. Annual Comprehensive Financial Report
Report: I report compliance.
3.4.2: Allow the General Fund and other fund balances to decline to a level below
that established by the Town Board by adopted policy, unless otherwise
authorized by the Board.
Status: Compliance
Interpretation: I interpret this to mean that the General Fund balance at the end
of the fiscal year is at least 25%. This figure is based on the calculation of fund
balance after all carry-over funds are included. Encumbered but not expended
funds are excluded at the end of the year.
Compliance with the policy will be achieved when:
1.The final ACFR shows a General-Fund fund balance of 25% or greater,
unless otherwise authorized by the Board.
2. The adopted budget anticipates an end-of-year fund balance in the General
Fund of 25% or greater, unless otherwise authorized by the Board.
Evidence:
1. The 2023 ACFR shows a 78.0% General-Fund fund balance at the end of
2023.
2. 2024 Budget Amendment #6 anticipates a 30.3% General-Fund fund
balance at the end of 2024.
3. The 2025 adopted budget anticipates a 25.3% General-Fund fund balance
at the end of 2025.
Report: I report compliance.
3.4.3: Allow cash to drop to a level below that established by the Town Board by
adopted policy, unless otherwise authorized by the Board.
Status: Compliance
Interpretation: I interpret this to mean that all Town funds have adequate cash
available to settle all debts within the period for which they are due.
Compliance with the policy will be achieved when:
All payments are made on time from cash on hand.
Evidence:
1. Town financial reports
2. Annual Comprehensive Financial Report
3. Monthly Cash and Investment Reserve Ratio Reports
Report: I report compliance.
3.4.4: Allow payments or filings to be overdue or inaccurately filed.
Status: Compliance
Interpretation: I interpret this to mean that all payments or filings have been
made on time and accurately.
Compliance with the policy will be achieved when:
All payments are made on time and accurately.
Evidence:
1. Town financial reports
2. Comprehensive Annual Financial Report
Report: I report compliance.
3.4.5: Engage in any purchases wherein normally prudent protection has not been
given against conflict of interest and/or engage in purchasing practices in
violation of state law or Town purchasing procedures.
Status: Compliance
Interpretation: I interpret this to mean that the Town has comprehensive
purchasing policies to guide the expenditure of Town funds and that those policies
are complied with.
Compliance with the policy will be achieved when:
The Town has adopted purchasing policies and all purchases are made in
compliance with these policies.
Evidence:
1. The Town’s adopted purchasing policies are available on iTown.
2. Annual Audit
3. Single Audit for federal funds
Report: I report compliance.
3.4.6: Use any fund for a purpose other than for which the fund was established,
unless otherwise authorized by the Town Board.
Status: Compliance
Interpretation: I interpret this to mean that any use of funds from a specific fund
must be for the stated purpose of that fund, unless otherwise authorized by the
Board.
Compliance with the policy will be achieved when:
All expenditures are made from the appropriate fund.
Evidence:
1. Town financial reports
2. Annual Comprehensive Financial Report
3. Annual Audit
Report: I report compliance.
Policy 3.5: Within the scope of his/her authority and given available resources, the Town
Administrator shall not allow the Town’s assets to be unprotected, inadequately
maintained, or unnecessarily risked. Accordingly, he or she may not:
3.5.1: Fail to have in place a Risk Management program which insures against
property losses and against liability losses to Board members, staff, and the
Town of Estes Park to the amount legally obligates to pay, or allow the
organization to be uninsured:
3.5.1.1 – Against theft and casualty losses,
3.5.1.2 – Against liability losses to Board members, staff and the town
itself in an amount equal to or greater than the average for
comparable organizations.
3.5.1.3 – Against employee theft and dishonesty.
Status: Compliance
Interpretation: I interpret this to mean that the Town has adequate insurance
coverage to protect the organization, the Board, and staff from loss. Due to the
related nature of the sub-sections of 3.5.1, it is my interpretation that I may report
on all of these limitations as a group, rather than individually.
Compliance with the policy will be achieved when:
The Town maintains adequate insurance levels and suffers no unreasonable
uninsured losses.
Evidence:
1. Colorado Intergovernmental Risk Sharing Agency (CIRSA) Certificate of
Participation
2. The Town has not incurred any unreasonable uninsured losses in the last
year.
Report: I report compliance.
3.5.2: Subject plant, facilities, and/or equipment to improper wear and tear or
insufficient maintenance (except normal deterioration and financial
conditions beyond Town Administrator control).
Status: Compliance
Interpretation: I interpret this to mean that Town facilities and equipment are
properly maintained, subject to normal deterioration and financial conditions
beyond Town Administrator control. I interpret this policy to include all physical
buildings and utility infrastructure, but not transportation infrastructure or real
property.
Compliance with the policy will be achieved when:
We have preventative maintenance programs for Town buildings, major building
systems, utility infrastructure, and rolling stock.
Evidence:
1. Ongoing capital improvement projects completed in the past year, as
reported to the Board.
2. Preventative maintenance schedules for rolling stock.
3. Facilities maintenance projects completed in the past year, as reported to
the Board.
Report: I report compliance.
3.5.3: Receive, process, or disburse funds under controls insufficient to meet the
Board-appointed auditor’s standards.
Status: Compliance
Interpretation: I interpret this to mean that there are no comments in the annual
audit that raise the question of insufficient controls.
Compliance with the policy will be achieved when:
We have an audit with no relevant qualifying comments.
Evidence:
1. Annual Audit comments
Report: I report compliance.
3.5.4: Unnecessarily expose Town government, the Town Board, or staff to claims
of liability.
Status: Compliance
Interpretation: I interpret this to mean that neither I nor Town staff take any
action that results in unnecessary liability exposure.
Compliance with the policy will be achieved when:
There are no significant (greater than $25,000) claims paid as the result of
unnecessary liability exposure.
Evidence:
There were no significant liability claims paid as the result of unnecessary
liability exposure in the past year.
Report: I report compliance.
3.5.5: Fail to protect intellectual property, information, and files from loss or
significant damage.
Status: Compliance
Interpretation: I interpret this to mean that all Town information is protected
adequately through firewalls, cyber security measures, and adequate backups.
Non-electronic data is secured and protected at a level appropriate for
information.
Compliance with the policy will be achieved when:
1. We have no losses of data or information.
2. We have protocols in place to protect from cyber losses.
Evidence:
1. We have had no significant losses or damage to information or files over
the last year.
2. CIRSA loss control audit
3. Cyber security training conducted for all employees on a regular basis.
4. The Town purchases excess cyber security coverage from CIRSA.
Report: I report compliance.
3.5.6: Acquire, encumber, dispose, or contract for real property except as expressly
permitted in Town policy.
Status: Compliance
Interpretation: I interpret this to mean that I do not take any action to acquire,
encumber, dispose of, or contract for real property without the express permission
of the Town Board.
Compliance with the policy will be achieved when:
There are no real property transactions that are not approved by the Town Board.
Evidence:
1. There were no property transactions in the last year that were not
expressly approved by the Town Board.
Report: I report compliance.
3.5.7: Allow internal control standards to be less than necessary to satisfy generally
accepted accounting/auditing standards recognizing that the cost of internal
control should not exceed the benefits expected to be derived.
Status: Compliance
Interpretation: I interpret this to mean that our internal controls are reasonable as
interpreted by the Town’s annual audit.
Compliance with the policy will be achieved when:
The annual audit has no significant comments regarding internal controls that
required a modified audit opinion.
Evidence:
The Town’s internal controls are in compliance with this requirement as
evidenced by the clean audit opinions received in past years. There is nothing to
indicate a deterioration in this condition for the year ended December 31, 2024.
Report: I report compliance.
Policy 3.6: In order to protect the Board from sudden loss of Town Administrator services,
the Town Administrator may have no fewer than two (2) other members of the Town
management team familiar with Board of Town Trustees and Town Administrator issues
and processes.
3.6.1: The Deputy Town Administrator shall act in the capacity of Town
Administrator in his/her absence. In the absence of the Town Administrator
and Deputy Town Administrator a Town Department Director previously
designated by the Town Administrator will act in the capacity of Town
Administrator.
Status: Compliance
Interpretation: I interpret this to mean that I must officially designate two staff
members to serve in my stead, should I not be able to perform the duties of my
job. This designation is to be expressly designated in an internal operating
procedure.
Compliance with the policy will be achieved when:
There is an adopted policy that specifies backups for the Town Administrator.
Evidence:
1. Policy 203 – Town Administrator Backup and Replacement
Report: I report compliance.
3.6.2: The Town Administrator shall provide the necessary training needed to
enable successful emergency replacement.
Status: Compliance
Interpretation: I interpret this to mean that I must keep the backup Town
Administrators well informed and well trained so that any of them could replace
me in the event that I am not able to perform my official duties.
Compliance with the policy will be achieved when:
The two identified backup Town Administrators possess the requisite skills and
knowledge to perform the duties of Acting Town Administrator in my absence.
Evidence:
1. Policy 203 – Town Administrator Backup and Replacement
2.All of the identified backup Town Administrators are generally up-to-date
on Town issues and understand the role of the Town Administrator in
relation to the Town Board and the operation of the Town organization.
Report: I report compliance.
Policy 3.9: The Town Administrator shall not permit the Town Board to be uninformed or
unsupported in its work. Accordingly, he or she may not:
3.9.1: Let the Town Board be unaware of relevant trends, anticipated adverse
media coverage, material external and internal changes, and particularly
changes in the assumptions upon which any Board policy has been previously
established.
Status: Compliance
Interpretation: I interpret this to mean that the Town Board is appropriately
informed of developments related to Town issues directly from myself or from the
appropriate staff member. I also interpret this requirement to be limited to issues,
events, media coverage, and other matters of which staff or I are aware of.
Compliance with the policy will be achieved when:
Town Board members are not surprised by any issue that staff or I was previously
aware of.
Evidence:
1. Weekly updates to the Board
2.Town Talk email to staff
3.Specific-subject communication to the Town Board when required to
address an emerging issue.
4. Economic Dashboard
Report: I report compliance.
3.9.2: Fail to submit monitoring data required by the Board (see Policy 2.3 –
Monitoring Town Administrator Performance) in a timely, accurate and
understandable fashion, directly addressing provisions of Board policies
being monitored.
Status: Compliance
Interpretation: I interpret this to mean that I report monitoring data to the Town
Board as outlined in the review schedule adopted in Policy Governance Policy 2.3
and that the format of the reports is acceptable to the majority of the Board.
Compliance with the policy will be achieved when:
Compliance reports are received by the Town Board in accordance with
Governing Policy 2.3.
Evidence:
1. All compliance reports over the last year were supplied to the Town Board
within the required timeframe.
Report: I report compliance.
3.9.3: Fail to establish a process that brings to the Town Board as many staff and
external points of view, issues, and options as needed for informed Board
choices on major policy issues.
Status: Compliance
Interpretation: I interpret this to mean that information presented to the Town
Board must accurately reflect differing options and opinions involved in major
policy decisions. Staff may make recommendations and may present
recommended options to the Town Board.
Compliance with the policy will be achieved when:
Standard presentations and memos are structured to ensure that pros and cons are
included and that there is a discussion of options available to the Town Board.
Evidence:
1. Board observation and opinion
2. Use of standard memo format for all presentations
Report: I report compliance.
3.9.4: Present information in unnecessarily complex or lengthy form.
Status: Compliance
Interpretation: I interpret this to mean that information presented to the Town
Board has enough detail, and is presented clearly enough, for each member of the
Board to be adequately informed when making a policy decision. I also interpret
this requirement to mean that information should be focused on the information
required for broad policy issues, not peripheral details. Each member of the Board
may have a different preference for level of detail and how information is
provided. I must strive to present information that meets the needs of all Board
members, but may not maximize the needs or style of any one trustee at the
expense of the other.
Compliance with the policy will be achieved when:
All members of the Board feel that they have received enough information to
make policy decisions on any particular issue.
Evidence:
1. Board observation and opinion
2. Use of standard memo format for all presentations
Report: I report compliance.
3.9.5: Fail to provide support for official Town Board activities or communications.
Status: Compliance
Interpretation: I interpret this to mean that official Board activities and actions
are clearly communicated to the public and there is a culture of transparency
within Town Government. I am responsible not just for my own actions, but the
culture throughout the organization. I am also responsible for the support
provided to the Town Board through other staff, such as the Public Information
Officer and the Town Clerk.
Compliance with the policy will be achieved when:
There is a culture of transparency among Town staff and it is demonstrated in our
day-to-day actions.
Evidence:
1. Board observation and opinion
2. Activities of the Public Information Officer through news media, social
media, and other tools.
Report: I report compliance.
3.9.6: Fail to deal with the Town Board as a whole, except when fulfilling
individual requests for information.
Status: Compliance
Interpretation: I interpret this to mean that I do not play favorites with any
members of the Board and that I treat each member of the Board fairly and
respectfully at all times. I also interpret this to mean that I can have confidential
conversations with any member of the Board, and that I respect that
confidentiality. In order to be effective in my job in assisting the Town Board as a
whole, Board members must have a level of trust that each can communicate with
me openly without reservation.
Compliance with the policy will be achieved when:
Directions from the Town Board to the Town Administrator only come from the
Board acting as a whole and each member of the Board feels that they are treated
fairly and respectfully at all times. Board members feel that they can be open and
honest with me in all communications.
Evidence:
1. Board observation and opinion
2. Lack of instances where failure to comply with this requirement has
resulted in issues with the Board, staff, or the public.
Report: I report compliance.
3.9.7: Fail to report in a timely manner any actual or anticipated noncompliance
with any policy of the Town Board.
Status: Compliance
Interpretation: I interpret this to mean that I notify the Board at the earliest
possible opportunity when I am in noncompliance with any item described in the
Staff Limitations section of the adopted Policy Governance policies, regardless of
whether that noncompliance is intentional or unintentional. I interpret “earliest
possible opportunity” to be relative to the materiality of the noncompliance.
Major noncompliance issues that may have significant financial, legal, or political
impacts on the Town should be reported as soon as possible. Minor, non-material
items (such as “Partial Compliance” items in my monitoring reports) may be
reported in a regularly scheduled report to the Board.
Compliance with the policy will be achieved when:
I make the Board aware of all actual or anticipated instances of non-compliance in
a timely manner.
Evidence:
1. Board observation
Report: I report compliance.
Policy 3.10: With respect to planning for and reporting on capital equipment and
improvements programs, the Town Administrator may not jeopardize either operational
or fiscal integrity of the organization. Accordingly, he or she may not allow the
development of a capital program which:
3.10.1: Deviates materially from the Town Board’s stated priorities.
Status: Compliance
Interpretation: I interpret this to mean that staff does not pursue any capital
projects or equipment that materially deviate from the key outcomes, goals, and
objectives adopted by the Town Board within the Strategic Plan.
Compliance with the policy will be achieved when:
All capital improvements and purchases of capital equipment can be directly tied
to the Town Board’s Strategic Plan and no expenditures are made or planned for
the annual budget that are not supportable under the current Town financial
resources.
Evidence:
1. Adopted Budget for capital projects and equipment
2. Adopted Capital Improvement Plan
3.Vehicle Replacement Fund, which budgets and plans for multi-year
funding of capital vehicle purchases.
Report: I report compliance.
3.10.2: Plans the expenditure in any fiscal period of more funds than are
conservatively projected to be available during that period.
Status: Compliance
Interpretation: I interpret this to mean that we are conservative with our
budgeting and that we do not overstate revenue or understate expenditures.
Compliance with the policy will be achieved when:
We do not exceed our budgeted expenditures.
Evidence:
1. Annual Comprehensive Financial Report
2. Adopted Annual Budget
Report: I report compliance.
3.10.3: Contains too little detail to enable accurate separation of capital and
operational start-up items, cash flow requirements and subsequent audit
trail.
Status: Compliance
Interpretation: I interpret this to mean that the Town’s adopted budget and
subsequent accounting separates out capital expenses, operating expenses, and
other expenses.
Compliance with the policy will be achieved when:
The annual budget and financial reports provide adequate information to see the
separation of capital expenses, operating expenses, and other expenses.
Evidence:
1. Annual Audit
2. Published Adopted Annual Budget
3.Financial Reports
Report: I report compliance.
3.10.4: Fails to project on-going operating, maintenance, and
replacement/perpetuation expenses.
Status: Compliance
Interpretation: I interpret this to mean that the Town has an annual budget and
an annual Capital Improvement Plan that are both active and maintained.
Compliance with the policy will be achieved when:
We have a robust and repeatable budget and capital improvement planning
process that result in an adopted budget document and an adopted capital
improvement plan.
Evidence:
1. Adopted Capital Improvement Plan
2. Adopted Annual Budget
Report: I report compliance.
3.10.5: Fails to provide regular reporting on the status of the budget and on the
progress of each active project, including data such as changes and the
financial status of each project, including expenditures to date.
Status: Compliance
Interpretation: I interpret this to mean that staff should regularly report back to
the Town Board on the progress of major projects that are currently planned or
underway. This requirement does not apply to day-to-day operational activities.
Compliance with the policy will be achieved when:
The Board feels adequately informed about ongoing projects.
Evidence:
1. Reports to the Board at regular Town Board meetings
2. Weekly Board updates from the Town Administrator
3.Specific emails regarding emerging issues that are relevant to the Board’s
work
4. Study Sessions with the Board as needed
Report: I report compliance.
Policy 3.11: With respect to Town government’s efforts to improve the quality of life for
the community, the Town Administrator shall not fail to plan for implementing policies of
the Board regarding economic health, environmental responsibility, and community
interests.
Status: Compliance
Interpretation: I interpret this to mean that I provide for the implementation of
the Town Board’s Strategic Plan.
Compliance with the policy will be achieved when:
The Town Board’s Strategic Plan is substantially implemented, allowing for
modifications based upon circumstances or resource levels that are outside of the
Town Administrator’s control.
Evidence:
1. Observation and opinion of the Town Board
Report: I report compliance.
Town of Estes Park, Larimer County, Colorado, March 11, 2025
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 11th day of March, 2025.
Present: Gary Hall, Mayor
Marie Cenac, Mayor Pro Tem
Trustees Bill Brown
Kirby Hazelton
Mark Igel
Frank Lancaster
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Deputy Town Administrator
Greg White, Special Counsel
Bunny Victoria Beers, Deputy Town Clerk
Absent: Town Attorney Dan Kramer
Mayor Hall called the meeting to order at 7:00 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Hazelton/Younglund) to approved the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
None.
TRUSTEE COMMENTS.
Board comments were heard and have been summarized: The Police Department held
their annual awards banquet and provided awards to staff and service pins to Police
Auxiliary; gratitude was shared for the Larimer County Sheriffs Department who provided
local area coverage and emergency dispatch to allow all department employees the ability
to attend the ceremony; the Citizen Information Academy was in progress and an award
ceremony would take place on March 25th; the Estes Valley Community Center hosted a
Women’s Fair on International Women’s Day to celebrate the achievements of local
women; the public were encouraged to attend the next Trustee Talk with Mayor Pro Tem
Cenac and Trustee Younglund; the Board were encouraged to attend Municipal Court;
Visit Estes Park (VEP) has filled three staff vacancies, are discussing ways to handle
chatter regarding RMNP’s summer season, and ways to coordinate with RMNP on
distributed content; VEP has deployed a tourism marketing tool which ties advertisements
to visitation for future economic impact data and have embarked on a 6E storytelling
series on lodging tax impacts to the community; and Estes Park Housing Authority Board
of Director applicants would be interviewed.
Colorado Association of Ski Towns (CAST) held a Legislative meeting where Governor
Polis stated he would advocate for keeping RMNP open . Additional topics discussed
included: a decline in drug and crime rates in Denver, 2024 spending, house price ranks
across the state, aging populations, unemployment wage percentages, and proposed
bills.
TOWN ADMINISTRATOR REPORT.
The first of two Town Board Strategic Planning Sessions would be held on March 13,
2025.
CONSENT AGENDA:
1.Bills.
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Board of Trustees – March 11, 2025 – Page 2
2.Town Board Meeting and Study Session Minutes dated February 25, 2025.
3.Transportation Advisory Board Minutes dated December 18, 2024 and February 5,
2025 (acknowledgment only).
4.Resolution 18-25 Seventh Modification to the Reimbursable Agreement
(DTFH6814E00004) with the Central Federal Lands Highway Division of the Federal
Highway Administration for the Downtown Estes Loop Project.
5.Estes Valley Public Library District Board Appointment of Peter Benton to complete
the term of Marlys Polson beginning March 11, 2025 and ending December 31, 2027.
It was moved and seconded (Igel/Hazelton) to approve the Consent Agenda, and
it passed unanimously.
ACTION ITEMS:
1.RESOLUTION 19-25 ESTABLISHING 2025 SEASONAL PAID PARKING AND
PARKING PERMIT FEES. Manager Klein presented the 2025 seasonal paid parking
program and parking permit fees. Staff recommended no significant change s or
expansion to the 2024 paid parking program. Paid parking was proposed to begin May
23, 2025 and run through October 19, 2025 from the hours of 10:00 a.m. to 5:00 p.m.,
Monday through Sunday, at $2.00 per hour. Parking would be implemented in 682
total spaces in Town Hall, Bond Park, E. Riverside, Virginia, Post Office, Wiest, and
Tregent parking lots. Permit rates and availability as follows:
Staff highlighted the following: 69% of public parking in Estes Park and 33% of parking
in the downtown core would remain at no charge; all spaces for persons with
disabilities and vehicles displaying Americans with Disabilities (ADA) placards or
Disables Veterans (DV) license plates would remain at no charge and without a time
limit; motorcycles parking in designated motorcycle parking spaces would continue to
be exempt from fees; Town Hall, the Estes Valley Library and the Post Office would
continue to have dedicated spaces without charge for patrons; and residents/locals
who reside in the Estes Park School R-3 District would continue to be eligible for 120
minutes of parking at no charge each day in the paid parking areas. Staff stated a
letter of support was not directly requested from the Transportation Advisory Board
(TAB) as had been done in previous years and would solicit input for future items.
Discussion ensued regarding lack of TAB input, continuing the item to a future meeting
to receive input, changes to the downtown area from construction updates, and RMNP
timed entry impacts to traffic flow. After further discussion, it was moved and
seconded (Hazelton/Younglund) to approve Resolution 19-25, and it passed with
Trustee Brown and Igel voting “No”.
2.RESOLUTION 20-25 6E FUNDING REQUEST FOR EVICS TUITION ASSISTANCE
PROGRAM. Manager Bangs presented a $250,000 funding request from the Estes
Valley Investment in Childhood Success (EVICS) from 6E funds for Childcare Tuition
Assistance. EVICS budget for the tuition assistance program was projected at
$329,212. Staff recommended a $200,000 expenditure from 6E Workforce Housing
and Childcare Lodging Tax, Childcare Assistance funds. Staff anticipated results of
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Board of Trustees – March 11, 2025 – Page 3
the cost modeling analysis in April 2025 which would be provided to the Board for
direction on the Middle AMI program.. Rut Miller, EVICS Executive Director spoke
regarding the organizations vision, mission and support to the community. She
reviewed how funding would assist EVICS in maintaining services to support low-
income families. EVICS anticipated the Colorado Child Care Assistance Program
(CCCAP) would remain frozen in 2025 which has provided assistance to local families
in the past. She reviewed the anticipated childcare need in 2025 including: an increase
in capacity by 26 spots, projected childcare costs, summer program demands , and
spoke regarding EVICS position to administer the Middle AMI program.
Board comments and questions have been summarized: clarification was requested
on who would be best suited to administer the Middle AMI program; the reasoning
behind a staff recommendation for an amount less than the total request; how school
enrollment numbers have impacted child care needs; outreach efforts and ways to
serve all demographics within the community; the local financial impacts when the
Town or other organizations step up to support families impacted by state and other
funding freezes and gaps; and details on the timeline for the cost modeling analysis.
It was moved and seconded (Igel/Hazelton) to approve Resolution 20-25, and it
passed unanimously.
Whereupon Mayor Hall adjourned the meeting at 8:42 p.m.
Gary Hall, Mayor
Bunny Victoria Beers, Deputy Town Clerk
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Town of Estes Park, Larimer County, Colorado March 11, 2025
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 11th day of March, 2025.
Board: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown,
Hazelton, Igel, Lancaster, and Younglund
Attending: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown,
Hazelton, Igel, Lancaster, Younglund
Also Attending: Town Administrator Machalek, Deputy Town Administrator
Damweber, Special Counsel Greg White
Absent: Town Attorney Kramer
Mayor Hall called the meeting to order at 5:45 p.m.
STANLEY PARK MASTER PLAN AND PERFORMING ARTS CENTER Director
Hinkle provided a summary of the February 25, 2025 Study Session where the
Performing Arts Guild presented to the Board a request to build a Performing Arts
Center “Encore” on the Stanley Park property.
Board discussion ensued and has been summarized: The Board expressed their
support for this project; voiced concerns on various items such as raising the needed
funds for the project and the desire to have a financial commitment before a formal
decision can be made; questioned what would the town be sacrificing by allowing the
arts center to use the land; questioned if it was the right location for this project;
questioned the exit strategy in the event the project does not come to fruition; and
raised concerns with parking, shuttling of attendees to the different events; and the
need to relocate events. The Board expressed an interest in receiving more insight as
to the positive and negative results from a performing arts center in comparison to the
other events that are held in town. As there were additional questions and uncertainty
amongst the Board, an outline of parameters and a master plan update with an ad
alternate would be presented to the Board at an upcoming meeting with the date to be
determined.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Machalek requested the removal of the Town Board email from the
future study session list. It was requested and determined that the presentation on the
Police Department facility would be held on May 13, 2025.. The Estes Park Health
update has been moved to approve/unscheduled.. Trustee Brown requested an
executive session to discuss the Olympus Lodge Annexation which would be scheduled
for the March 25, 2025 Town Board meeting.
COMMENTS & QUESTIONS.
No additional comments or questions.
There being no further business, Mayor Hall adjourned the meeting at 6:34 p.m.
Gretal Campbell, Recording Secretary
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Town of Estes Park, Larimer County, Colorado March 13, 2025
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 13th day of March, 2025.
Board: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown,
Hazelton, Igel, Lancaster and Younglund
Attending: All
Also Attending: Town Administrator Machalek, Deputy Town Administrator
Damweber, Town Attorney Kramer, Directors Bergsten,
Careccia, Fetherston, Hinkle, Muhonen, and Zimmerman,
Chief Stewart, PIO Miller, and Town Clerk Williamson
Absent: None
Mayor Hall called the meeting to order at 1:00 p.m.
INTRODUCTION TO STRATEGIC PLANNING FOR 2025.
Town Administrator Machalek provided an overview of the strategic planning process
including a review of the Mission, Vision, Outcome Areas, and Strategic Policy
Statements in the first meeting and the second meeting would include a review of the
goals and objectives created by staff to advance the outcome areas outlined by the
Town Board. The 2026 approach would be a deliberate process to ensure the number
of objectives does not overwhelm the capacity of the departments. 2026 budget
forecast continues to see stability with the exception of items out of the Town’s control
at the federal level.
REVIEW MISSION, VISION, AND OUTCOME AREAS.
The Board reviewed the Mission, Vision, and Outcome Areas of the Town and no
feedback was presented with the Mission and Vision.
REVIEW STRATEGIC POLICY STATEMENTS.
Exceptional Community Services – Estes Park is an exceptionally vibrant, diverse,
inclusive, and active mountain community in which to live, work, and play with housing
available for all segments in our community.
The following Strategic Policy Statements were reworded, added or deleted:
Statement 1: We support a wide range of housing opportunity with a particular focus on
broad spectrum of affordable workforce housing.
Statement 2: We support the needs of our senior community, including housing.
Statement 5: We expand our open space and public park infrastructure, and improve
and maintain the durability, functionality, and efficiency thereof.
Statement 7: We prioritize community accessibility for residents and guests from
diverse cultures, and residents and guests with disabilities.
Statement 9: We value and work to preserve, share and respect the unique history of
Estes Park and consider that history in our decision making process.
Governmental Services and Internal Support - We provide high-quality support for all
municipal services.
The following Strategic Policy Statements were reworded, added or deleted:
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Town Board Study Session – March 13, 2025 – Page 2
Statement 4: We strive to ensure that the membership of our appointed Boards and
Commissions reflects the diversity of the community.
Statement 8: We operate with transparency by maintaining open communication with all
community members and proactively making Town information available
to the public.
Outstanding Guest Services - We are a preferred Colorado mountain destination
providing an exceptional guest experience.
The following Strategic Policy Statements were reworded, added or deleted:
Statement 1: We value broad collaboration with our partners in providing outstanding
guest services.
Statement 2: We provide and support a diverse selection of high-quality events that
attract guests to the Town and support our Mission.
Statement 3: We strive to balance the impacts of visitation with the needs and quality of
life of our residents.
Statement 5: We contribute to an exceptional guest experience through high-quality
visitor services.
Public Safety, Health, and Environment - Estes Park is a safe place to live, work, and
visit within our extraordinary natural environment.
The following Strategic Policy Statements were reworded, added or deleted:
Statement 3: Removed as Statement 1 captures the objective.
Statement 4: We value the importance of maintaining a local emergency communication
center to serve the Estes Valley.
New Statement: We value redundancy and collaboration in the provision of dispatch
and law enforcement services.
New Statement: We value the importance of maintaining a municipal law enforcement
department.
New Statement: We recognize substance abuse in our community and schools is an
ongoing issue and work with local and regional partners to improve
awareness, treatment, and education.
Robust Economy - We have a diverse, healthy, year-round economy.
The following Strategic Policy Statements were reworded, added or deleted:
Statement 4: We value the importance of a vibrant, attractive, and economically viable
downtown.
Town Financial Health - We will maintain a strong and sustainable financial condition,
balancing expenditures with available revenues, including adequate cash reserves for
future needs and unanticipated emergencies.
The following Strategic Policy Statements were reworded, added or deleted:
Statement 2: We make data-advised financial decisions.
Transportation - We have safe, efficient, and well-maintained multimodal
transportation systems for pedestrians, cyclists, motorists, and transit riders.
The following Strategic Policy Statements were reworded, added or deleted:
Statement 1: We value the development and maintenance of a safe, sustainable,
accessible, and efficient multimodal transportation network.
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Town Board Study Session – March 13, 2025 – Page 3
Statement 3: We will address traffic congestion throughout the Town.
Statement 4: We effectively communicate with residents and guests about parking and
transportation options.
Utility Infrastructure - We have reliable, efficient, and up-to-date utility infrastructure
serving our community and customers.
The following Strategic Policy Statements were reworded, added or deleted:
Statement 1: We provide safe, high-quality, reliable and redundant water service.
Statement 2: We provide safe, high-quality, reliable, and sustainable electric distribution
service.
Statement 5: We provide access to high-speed, high-quality, reliable Trailblazer
Broadband service.
New Statement: We effectively and efficiently manage stormwater.
Town Administrator Machalek provided details for the next steps of the strategic
planning process and there being no further business, Mayor Hall adjourned the
meeting at 2:30 p.m.
Jackie Williamson, Town Clerk
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Town of Estes Park, Larimer County, Colorado, February 18, 2025
Minutes of a Regular meeting of the ESTES PARK PLANNING COMMISSION of the
Town of Estes Park, Larimer County, Colorado. Meeting was held in said Town of Estes
Park on February 18, 2025.
Commission: Chair Charles Cooper, Vice Chair David Arterburn, Dick
Mulhern, Chris Pawson, Jeff Robbins
Attending: Commissioners Cooper, Pawson, Mulhern, Robbins,
Community Development Director Steve Careccia, Planner
Kara Washam, Town Attorney Dan Kramer, Recording
Secretary Karin Swanlund, Town Board Liaison Frank
Lancaster. Public Works Development Review Engineer
Jennifer Waters
Absent: Arterburn
Chair Cooper called the meeting to order at 1:30 p.m.
INTRODUCTIONS
AGENDA APPROVAL
It was moved and seconded (Robbins/Mulhern) to approve the agenda. The motion
passed 4-0.
CONSENT AGENDA APPROVAL
It was moved and seconded (Robbins/Pawson) to approve the consent agenda. The
motion passed 4-0.
PUBLIC COMMENT: One comment was received earlier in the day. Planner Washam
will address this in her staff report.
Chair Cooper announced that Kinley Homes built his house 8 years ago but did not see
a reason to recuse himself.
ACTION ITEM Rezone 1895 Fall River Road Planner II Washam
The Applicant, Kinley Built, LLC, requests to rezone the subject parcel from CO
(Commercial Outlying) to A (Accommodations). The proposed development project
includes demolishing the existing office structure and constructing a new three-story hotel
building with a mechanical area in the basement. The hotel will consist of 26
accommodation units and two staff housing units. A conceptual site plan and building
elevations are included with this rezoning application. Vehicular access is provided from
Fall River Road. The existing access to the property will be realigned with the property to
the south, as requested by the Colorado Department of Transportation (CDOT). The three
criteria for rezoning have been met.
•Changes in condition: The 2022 Comprehensive Plan updated the property’s
designation from Commercial to Mixed Use, indicating accommodations as
suitable for the area,
•Compatibility with the Comprehensive Plan: The proposed development aligns
with policies encouraging medium-to high-density accommodations that enhance
the local economy while preserving the environment,
•Adequate services. Service providers confirmed the ability to supply necessary
infrastructure and services without adverse effects.
Staff requested approval of the Rezone request.
DISCUSSION:
Chair Cooper confirmed that the property location is within town limits; the annexation
date was not known. Wildlife habitats should not be further impacted as the property
already exists. Accommodation (A) zoning was recommended over A1 because the room
Planning Commission – February 18, 2025 – Page 2
request was more than eight. Pawson asked for clarification on the change in condition
and how wildlife will be protected.
Director Careccia explained that all plans are looked at when researching staff reports.
The Comprehensive Plan and other master plans (such as those related to open space,
transportation, and utilities) are essential—they serve as guiding documents. When we
adopt a new plan, especially one developed with extensive public input (like the
Comprehensive Plan, as mentioned by Commissioner Mulhern), we refer to that Plan as
our guide. If a new plan suggests different guidance for a particular area, we consider
that a change of condition. We then look at how to implement that plan best. If rezoning
is part of that, we’ll review it to see if it’s supportable. If so, we will support it.
It was moved and seconded (Mulhern/Robbins) to recommend approval of the
Rezone request to the Town Board with conditions, according to findings
recommended by Staff. The motion passed 4-0.
ACTION ITEM Development Plan 1895 Fall River Road Planner II Washam
The Applicant proposes a development project that includes demolishing the existing
office structure and constructing a new three-story hotel building with a mechanical area
in the basement. The hotel will consist of 26 accommodation units and two staff housing
units. The hotel will include a meeting room, spa, lobby, and other customer support
spaces. Exterior building materials will be traditional to the area, consisting of stone and
wood-look fiber-cement siding in darker, earth-tone colors. The roof will be made of
standing seam metal and flat roofs concealed by parapets. All exterior lighting will be
shielded and deflected downward per EPDC §7.9. The area of disturbance is limited to
the southern region, avoiding the steep slope to the north. Retaining walls will be
incorporated into the design of the hotel. Existing access to the site is from Fall River
Road and will be realigned with the access drive at the parcel to the south side of the
road.
Thirty-eight (38) off-street parking spaces are required, pursuant to EPDC § 7.11.
Thirty-four (34) spaces are provided, with the Applicant requesting approval of a Minor
Modification for a ten percent (10% reduction) in required off-street parking. In addition,
the Applicant requests approval of a Minor Modification to the required twenty-five feet
(25’) landscape buffer along the frontage, citing significant topographical constraints.
The Applicant requests a 6.14’ encroachment. Staff requested approval of the
Development Plan and Minor Modifications.
DISCUSSION:
Concerns were raised regarding the impact on wildlife and the specifics of habitat
corridor management. The application complies with wildlife mitigation measures,
including fencing and landscaping. Public Works Development Review Engineer
Jennifer Waters addressed stormwater management issues. There is a plan to utilize a
grassy swale for water quality treatment before discharge into a culvert and eventually
into Fall River. Public Works confirmed that CDOT did not recommend a crosswalk due
to safety concerns related to road curvature.
Kyle Pollock from Galloway Engineering further explained the stormwater runoff and
impervious coverage stating that there is negligible change from current conditions.
It was moved and seconded (Robbins/Mulhern) to approve the Development Plan
and Minor Modifications, with conditions, according to findings recommended by
Staff. The motion passed 4-0.
DISCUSSION:
Director Careccia reviewed the Development Code update process, emphasizing the
importance of public engagement. The Planning Commission will play a significant role
in offering feedback on various drafts throughout the project.
Planning Commission – February 18, 2025 – Page 3
Trustee Liaison Lancaster invited the Commissioners to a joint meeting between the
Planning Commission and Town Board to discuss the changes in conditions for
rezoning. Another topic will hopefully be workforce housing. This meeting aims to
enhance communication and facilitate better collaboration and decision-making. It has
been tentatively scheduled for March 18, following the regular PC meeting. Mulhern
requested information on the “super majority” vote at the Town Board meeting.
Commissioners expressed appreciation for the thorough presentations and discussions.
There being no further business, Chair Cooper adjourned the meeting at 2:50 p.m.
_________________________________
Chuck Cooper, Chair
Karin Swanlund, Recording Secretary
ADMINISTRATION Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Carlie Bangs, Housing & Childcare Manager
Date: March 25, 2025
RE: Resolution 21-25 Larimer County Contract Amendment for the Fish
Hatchery Housing Project to remove restrictive American Rescue Plan
(ARPA) language/requirements and extend the timeline to December 31,
2027.
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Expenditure
QUASI-JUDICIAL YES NO
Objective:
Consider an amended contract regarding grant funds from Larimer County to support
the Fish Hatchery Workforce Housing Project.
Present Situation:
On March 12, 2024 the Town Board approved an agreement with Larimer County to
receive $2 million in funding for the development work for the Fish Hatchery Housing
Project.
The Town previously submitted a grant proposal to Larimer County to receive a portion
of American Rescue Plan Act funding in the amount of $2,000,000 to assist with
expenses associated with the Fish Hatchery Workforce Housing development. Larimer
County awarded the Town of Estes Park these funds to assist in the construction and
other related project costs for the project, demonstrated in Attachment 2.
As a recipient of these funds, the Town identified Estes Park Housing Authority as the
developer for the Fish Hatchery Housing Project and a subgrantee of the funds. The
Town has already received these funds from Larimer County and reimburses Estes
Park Housing Authority’s expenditures as described in our MOU with the organization.
The MOU with EPHA will be amended to reflect the changes with Larimer County and
brought to the Town Board at a future meeting.
Proposal:
The amended contract with Larimer County is attached (Attachment 3). This amended
contract more accurately reflects the requirements of the Town as a grant recipient,
including removal of the restrictive ARPA-related language while keeping with the
original intent and spirit of the grant. Because the funds awarded are not actually
derived from the County’s ARPA allocation, they are not subject to the same
restrictions. This is important because ARPA funding must be spent by the end of 2025.
The amended contract also extends the timeline to December 31, 2027 while including
milestones that track with the intentions in the original agreement with Larimer County
for these projects.
Advantages:
• Removes restrictive language and requirements related to federal ARPA funds
• Extended timeline to fully vet phase one of the project
Disadvantages:
None.
Action Recommended:
Approval of Resolution 21-25.
Finance/Resource Impact:
None.
Level of Public Interest
Moderate.
Sample Motion:
I move for the approval/denial of Resolution 21-25.
Attachments:
1. Resolution 21-25
2. LINK - Original Contract and Exhibits
3. LINK - Amended Contract and Exhibits
RESOLUTION 21-25
A RESOLUTION APPROVING A REVISED GRANT AGREEMENT WITH LARIMER
COUNTY FOR THE FISH HATCHERY HOUSING PROJECT
WHEREAS, the Town Board approved an agreement with Larimer County to
receive $2 million in funding for the development work for the Fish Hatchery Housing
project on March 12, 2024; and
WHEREAS, the Town identifies Estes Park Housing Authority as the developer for
the Fish Hatchery Housing Project; and
WHEREAS, the amended contract with Larimer County more accurately reflects
requirements of the Town as a grant recipient, including removal of the restrictive ARPA-
related language.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the grant agreement
referenced in the title of this resolution in substantially the form now before the Board.
DATED this day of , 2025.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
ATTACHMENT 2
GRANT AGREEMENT
THIS AGREEMENT is made and entered into this ____day of _________, 2025 by and between Larimer
County (“County”) as GRANTOR and the Town of Estes Park, 170 MacGregor Ave. Estes Park, CO 80517, as
GRANTEE
WHEREAS, Larimer County seeks to make grants to small businesses, non-profit organizations, and other
eligible organizations directly impacted by, or to provide services to, individuals directly impacted by the effects
of the COVID-19 Pandemic; and
WHEREAS, the last housing needs assessment conducted for the Estes Valley indicated the need for a
significant increase in housing units to address housing shortages for the local workforce; and
WHEREAS, the Board of County Commissioners recognizes the need to create more workforce housing in
order to support a stable, year-round economy in the Estes Valley; and
WHEREAS, The Town of Estes Park plans to construct a housing development in the Town of Estes Park that
will provide dedicated workforce housing units and is an initial start to addressing the shortage of housing
available for the Estes Valley local workforce; and
WHEREAS, the Town of Estes Park submitted a proposal to the County which provides a public benefit and is
intended to alleviate the impacts of the COVID-19 pandemic; and
WHEREAS, the Fish Hatchery Workforce Housing Development, as currently envisioned, will create
approximately 190 new workforce housing units on property owned by the Town of Estes Park and located
within in the Estes Valley; and
WHEREAS, the workforce apartments in the development will also have a rental cap set at 120% Area Median
Income (AMI) but most are expected to be between 80-100% AMI, with the potential for the development of
ownership housing units with targeted AMI ranges of 80-150% AMI; and
WHEREAS, the project has been divided into phases in order to facilitate a smooth timeline for development of
the Fish Hatchery Site and Phase One is set to begin at the beginning of 2024; and
WHEREAS, the award is for assistance in construction and other related project costs for the Fish Hatchery
Workforce Housing Development; and
WHEREAS, the awarded funds are not subject to the American Rescue Plan Act or regulations thereunder, or
any other federal grant program, but are awarded by the County in its sole authority and discretion and are
subject only to generally applicable laws and regulations as well as the terms of this Grant Agreement.
NOW THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows,
THE PARTIES AGREE:
1.The Award. The County will award and release to the Town of Estes Park, hereafter referred to as
GRANTEE, a sum of up to $2,000,000.00 (the “Grant”) pursuant to the payment terms in Section 4.
This Grant Agreement supersedes and replaces the Grant Agreement between the Town and the
County dated March 19, 2024, which is hereby terminated.
2.Use of Funds. Grant funds in the amount of up to $2,000,000.00 will be used by GRANTEE for the
sole purpose of Phase One of the project which will include robust community outreach,
predevelopment work for the Fish Hatchery Site such as site evaluation, site and building plans,
ATTACHMENT 3
permitting and other related work, as described in the proposal and Approved Budget submitted by
GRANTEE, attached hereto as Exhibit A and Exhibit B (together the “Approved Expenses”),
respectively, and by this reference incorporated herein. Grantee agrees to make good faith efforts to
complete the project according to the timeline in Exhibit C.
3.Term. Program and expenditures must be performed from January 1, 2024 through December 31,
2027.
4.Payment of Funds.
a.Funds will be paid to the Grantee on the following schedule, unless documented program
demand requires earlier funds distribution after the initial payment:
i.50% of total funds paid after January 30th, 2024 and by February 6th, 2024:
$1,000,000.00
ii.50% of total funds paid July 9th, 2024, and by July 16th, 2024: $1,000,000.00
b. The payment of the funds to be awarded as outlined in Section 1, has been disbursed in two
separate payments on the above outlined schedule to GRANTEE for Approved Expenses
actually incurred and paid by GRANTEE in accordance with this Agreement in a total cumulative
amount not to exceed $2,000,000.00 (the “Total Agreement Funds”).
c.County shall have the right to refuse approval of expenses as detailed in a submitted quarterly
report and recoup funds already transmitted to GRANTEE for work that is not specifically set
forth in the Approved Expenses. Program funds shall not be expended prior to the Effective
Date or following the earlier of the expiration or termination of this Agreement.
d.Costs incurred shall only be as necessary and allowable to carry out the purposes and activities
of the Approved Expenses and may not exceed the maximum set in each line item of the
Approved Budget without first seeking prior approval of County and will demonstrate that the
adjusted line item will not increase the total of the Approved Budget or must provide evidence of
secured funding for the overage amount from the total of the Approved Budget.
e.Invoices or Documentation for Spending Funds. On or before the twentieth (20th) day of the
fourth month of each fiscal quarter and in any event no later than thirty (30) days after the earlier
of the expiration or termination of this Agreement, GRANTEE shall submit to the County a
quarterly expenditure report, and all invoices or other applicable documentation, as outlined
below, for the most recent quarter ended, to the County, setting forth actual expenditures of
GRANTEE in accordance with this Agreement. Within ten (10) working days from the date it
receives such invoice, the County may determine an expense(s) as disallowed by notifying
GRANTEE of the disallowed expense(s) and reason(s) therefore. Such notice of disallowed
expense(s) will be provided in accordance with Section 27, Notice. If expenses are approved,
no notice will be given.
i.Invoices for Payroll – if the GRANTEE is submitting a reimbursement request for
payroll cost for employees of the GRANTEE, the documentation shall include timesheets
and pay statements with personally identifiable information of the employee redacted
that will include, at minimum, dates and hours worked and total compensation paid,
including benefits if such costs are requested for reimbursement by the GRANTEE. For
paid time off, sick leave allowances, and other costs documentation shall include at least
the number of hours and the hourly rate value of the time granted.
ii.Invoices for Materials, Equipment, or Services – If the GRANTEE is utilizing funds for
the purchase of materials or services, the documentation shall include vendor invoices
and proof of payment such as a cleared check, bank statement, or electronic funds
transfer receipt.
iii.If the funds are authorized in the proposal and Approved Budget (Exhibits A and B) to
reimburse GRANTEE for the purchase of a building or property, appropriate
documentation includes a purchase agreement, deed, or other document reflecting the
real estate purchase.
iv.If the GRANTEE is expending funds for administrative overhead and/or indirect costs to
implement this project, that item shall be itemized in a quarterly budget report and
aggregate expenditure for this item shall be no more than 10% of the total award.
f.The GRANTEE must spend all awarded funds by the end of the term of this Agreement. The
GRANTEE has provided the County a set of timing milestones it intends to meet, to
demonstrate it is on track to properly spend all the funds by the deadline.
5.GRANTEE Representations.
a.GRANTEE warrants that it has familiarized itself with the nature and extent of this Agreement
and with all local conditions and federal, state, and local laws, ordinances, rules, and regulations
that in any manner may affect GRANTEE’s performance under this Agreement.
b.GRANTEE is obligated to satisfy the obligations set forth in its proposal, attached as Exhibit A.
c.GRANTEE represents and warrants to County that it has the experience and ability to perform
its obligations under this Agreement; that it will perform said obligations in a professional,
competent and timely manner and with diligence and skill; that it has the power to enter into and
perform this Agreement and grant the rights granted in it; and that its performance of this
Agreement shall not infringe upon or violate the rights of any third party, whether rights of
copyright, trademark, privacy, publicity, libel, slander or any other rights of any nature
whatsoever, or violate any federal, state and/or municipal laws. The County will not determine or
exercise control as to general procedures or formats necessary for GRANTEE to meet this
warranty.
d.GRANTEE represents and warrants to County that the funds are necessary to accomplish the
financial requirements of the project.
e.GRANTEE shall maintain a financial management system and financial records and shall
administer funds received pursuant to this Agreement in accordance with all applicable federal
and state requirements. GRANTEE shall adopt such additional financial management
procedures as may from time to time be prescribed by County if required by applicable laws,
regulations, or guidelines from its funding sources. GRANTEE shall maintain detailed, itemized
documentation and records of all income received and expenses incurred pursuant to this
Agreement.
f.Any item of expenditure by GRANTEE under the terms of this Agreement which is found by
auditors, investigators, and other authorized representatives of County, or the County’s external
Auditor, to be improper, unallowable, in violation of federal or state law or the terms of this
Agreement, or involving any fraudulent, deceptive, or misleading representations or activities of
GRANTEE, shall become GRANTEE’s liability, to be paid by GRANTEE from funds other than
those provided by County under this Agreement or any other agreements between County and
GRANTEE. This provision shall survive the expiration or termination of this Agreement.
g.Final payment request(s) under this Agreement must be received by County no later than thirty
(30)days from the earlier of the expiration date or termination date of this Agreement. No
payment request will be accepted by County after this date without authorization from County. In
consideration of the execution of this Agreement by County, GRANTEE agrees that acceptance
of final payment from County will constitute an agreement by GRANTEE to release and forever
discharge County, its agents, employees, representatives, affiliates, successors and assigns
from any and all claims, demands, damages, liabilities, actions, causes of action or suits of any
nature whatsoever, which GRANTEE has at the time of acceptance of final payment or may
thereafter have, arising out of or in any way relating to any and all injuries and damages of any
kind as a result of or in any way relating to this Agreement. GRANTEE’s obligations to County
under this Agreement shall not terminate until all closeout requirements are completed to the
satisfaction of County. Such requirements shall include, without limitation, submitting final
reports to County and providing any closeout-related information requested by County by the
deadlines specified by County. This provision shall survive the expiration or termination of this
Agreement.
6.Cooperation in Monitoring and Evaluation.
a.County Responsibilities. County shall monitor, evaluate, and provide guidance and direction
to GRANTEE regarding the conduct of Approved Services performed under this Agreement.
GRANTEE has the responsibility to determine whether GRANTEE has spent funds in
accordance with applicable laws, regulations, including the federal audit requirements and
agreements. County shall monitor the activities of GRANTEE and provide assistance to
GRANTEE to meet such requirements. County may require GRANTEE to take corrective action
if deficiencies are found.
b.GRANTEE Responsibilities.
i.GRANTEE shall permit County to carry out monitoring and evaluation activities,
including any performance measurement system required by applicable law, regulation,
or funding sources guidelines, and GRANTEE agrees to ensure, to the greatest extent
possible, the cooperation of its agents, employees and board members in such
monitoring and evaluation efforts. This provision shall survive the expiration or
termination of this Agreement.
ii.GRANTEE shall maintain records and submit to the County related to the following:
1.Itemized invoices paid to contractors or for goods or services that are paid for
with County funds or which otherwise are necessary to confirm compliance with
federal, state, or local requirements.
c.GRANTEE shall cooperate fully with any reviews or audits of the activities under this Agreement
by authorized representatives of County and GRANTEE agrees to ensure to the extent possible
the cooperation of its agents, employees and board members in any such reviews and audits.
This provision shall survive the expiration or termination of this Agreement.
d.Grantee shall be responsible for ensuring compliance with law.
7.Reports/Accountability/Public Information. GRANTEE must allow the County, its auditors, and
other persons authorized by the County to inspect and copy its books and records for the purpose of
verifying that monies provided to GRANTEE pursuant to this Agreement were used in compliance with
this Agreement and all applicable provisions of federal, state, and local laws. GRANTEE will retain such
records for seven (7) years after receipt of final payment under this Agreement unless permission to
destroy them is granted by the County. GRANTEE shall not issue any statements, releases or
information for public dissemination without prior approval of the County.
a.GRANTEE shall provide County with a copy of GRANTEE’s most recent audited financial
statements, federal Single Audit report, if applicable (including financial statements, schedule of
expenditures of federal awards, schedule of findings and questioned costs, summary of prior
audit findings, and corrective action plan, if applicable), and management letter within thirty (30)
days after execution of this Agreement and thereafter within nine (9) months following the end of
GRANTEE’s most recently ended fiscal year.
8. Permits and Compliance with Laws. GRANTEE will obtain, in a timely manner, all required permits,
licenses and approvals, and will meet all requirements of all local, state and federal laws, rules and
regulations which must be obtained or met in connection with construction of the Project. It is the
responsibility of the GRANTEE to be familiar with all applicable laws, restrictions, and obligations
pursuant to this agreement.
9. Independent Contractor Status. The parties agree that GRANTEE, its agents, employees,
contractors, or subcontractors, are independent contractors for purposes of this Agreement and are not
to be considered employees or agents of the County for any purpose. GRANTEE and its agents,
employees, contractors, or subcontractors, are not subject to the terms and provisions of the County’s
personnel policies and may not be considered a County employee for workers’ compensation or any
other purpose. GRANTEE, its agents, employees, contractors, or subcontractors, are not authorized to
represent the County or otherwise bind the County in any way.
10. Default and Termination. If GRANTEE fails to comply with any condition of this Agreement at the
time or in the manner provided for, the County may terminate this. Agreement if the default is not cured
within fifteen (15) working days after written notice is provided to GRANTEE. The notice will set forth
the items to be cured. If this Agreement is terminated pursuant to this Section, GRANTEE will repay to
the County any Grant funds already delivered to GRANTEE for the project. The County may terminate
this agreement at any time for convenience upon 30 days written notice and may refuse reimbursement
for work or services performed outside the scope and terms of the American Rescue Plan or the terms
of this Agreement.
11. Limitation on GRANTEE’s Damages; Time for Asserting Claim.
a. In the event of a claim for damages by GRANTEE under this Agreement, GRANTEE’s damages
shall be limited to contract damages and GRANTEE hereby expressly waives any right to claim
or recover consequential, special, punitive, lost business opportunity, lost productivity, field
office overhead, general conditions costs, or lost profits damages of any nature or kind.
b. In the event GRANTEE wants to assert a claim for damages of any kind or nature, GRANTEE
must first provide County with written notice of its claim, the facts and circumstances
surrounding and giving rise to the claim, and the total amount of damages sought by the claim,
within ninety (90) days of the facts and circumstances giving rise to the claim. In the event
GRANTEE fails to provide such notice, GRANTEE shall waive all rights to assert such claim.
12. Representatives.
a. County’s Representative. The County’s Representative for the purpose of this Agreement
shall be the Budget Director, or such other individual as County designates in writing. Whenever
approval or authorization from or communication or submission to County is required by this
Agreement, such communication or submission shall be directed to the County’s Representative
and approvals or authorizations shall be issued only by such Representative; provided,
however, that in exigent circumstances when County’s Representative is not available,
GRANTEE may direct its communication or submission to other designated County personnel
or agents and may receive approvals or authorization from such persons.
b.GRANTEE’s Representative. GRANTEE’s Representative for the purpose of this Agreement
shall be Carlie Speedlin Bangs (The Town of Estes Park Housing & Childcare Manager) or such
other individual as GRANTEE shall designate in writing. Whenever direction to or
communication with GRANTEE is required by this Agreement, such direction or communication
shall be provided to GRANTEE’s Representative; provided, however, that in exigent
circumstances when GRANTEE’s Representative is not available, County may provide its
direction or communication to other designated GRANTEE personnel or agents.
a)Indemnity/Waiver of Claims/Insurance. In the event of an action filed against County
resulting from the County’s performance under this Agreement, the County may elect to
represent itself and incur all costs and expenses of suit.
b)GRANTEE also waives any and all claims and recourse against the County or its officers,
agents or employees, including the right of contribution for loss or damage to person or property
arising from, growing out of, or in any way connected with or incident to the performance of this
Agreement.
c)These obligations shall survive termination of this Agreement.
d)In addition to and independent from the above, GRANTEE shall at GRANTEE’s expense secure
insurance coverage through an insurance company or companies duly licensed and authorized
to conduct insurance business in Colorado which insures the liabilities and obligations
specifically assumed by GRANTEE in this Section. The insurance coverage shall not contain
any exclusion for liabilities specifically assumed by GRANTEE in this Section unless and to the
extent coverage for such liability is not reasonably available.
e)The insurance shall cover and apply to all claims, demands, suits, damages, losses, and
expenses that may be asserted or claimed against, recovered from, or suffered by the County
without limit and without regard to the cause therefore and which is acceptable to the County
and GRANTEE shall furnish to the County an accompanying certificate of insurance and
accompanying endorsements in amounts not less than as follows:
•Workers’ Compensation – statutory
•Employers’ Liability $1,000,000 each accident
•$500,000 Disease-Policy Limit
•$100,000 Disease-Each Employee
•Commercial General Liability - $1,000,000 per occurrence; $2,000,000 annual
aggregate
f)Larimer County, its officers, agents, and employees, shall be endorsed as an additional or
named insured on a primary non-contributory basis on the Commercial General Liability policy.
The insurance and required endorsements must be in a form suitable to County and shall
include no less than a thirty (30) day notice of cancellation or non-renewal. The County must
approve all insurance coverage and endorsements prior to delivery of Grant funds to
GRANTEE. GRANTEE shall notify County within two (2) business days of GRANTEE’s receipt
of notice that any required insurance coverage will be terminated or GRANTEE’s decision to
terminate any required insurance coverage for any reason.
13.Nondiscrimination and Equal Pay. GRANTEE agrees that all hiring by GRANTEE of persons
performing this Grant Agreement shall be on the basis of merit and qualifications. GRANTEE will have
a policy to provide equal employment opportunity in accordance with all applicable state and federal
anti-discrimination laws, regulations, and contracts. GRANTEE will not refuse employment to a person,
bar a person from employment, or discriminate against a person in compensation or in a term,
condition, or privilege of employment because of race, color, religion, creed, political ideas, sex, age,
marital status, national origin, actual or perceived sexual orientation, gender identity, physical or mental
disability, except when the reasonable demands of the position require an age, physical or mental
disability, marital status or sex distinction.
GRANTEE represents it is, and for the term of this Agreement will be, in compliance with the requirements
of the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Colorado Equal Pay Act). GRANTEE must
report to the County any violations of the Colorado Equal Pay Act that Grantee has been found guilty of
within 60 days of such finding for violations occurring during the term of this Agreement.
GRANTEE shall require these nondiscrimination terms of its subcontractors providing services under this
Grant Agreement.
14.Public Meetings and Access to Public Records.
a. Meetings and documents of GRANTEE that pertain to the receipt or expenditure of Grant funds
from the County, shall comply with the open meeting requirements of Colorado law and the
Colorado Open Records Act.
15.Integration and Modification. This document, including all documents incorporated by reference,
contains the entire agreement between the parties and no statements, promises or inducements made
by either party or agents of either party not contained in this written Agreement may be considered valid
or binding. This Agreement may not be modified except by written agreement signed by both parties.
16.No Assignment. GRANTEE may not subcontract or assign GRANTEE’s rights, including the right to
Grant payments, or any other rights or duties arising hereunder, without the prior written consent of
County.
17.No Third-Party Beneficiary. The terms and provisions of this Agreement are intended solely for the
benefit of each party and their respective successors and assignees. It is not the parties’ intent to
confer third party beneficiary rights upon any other person or entity.
18.Choice of Law. This Agreement shall be governed and construed in accordance with the laws of the
State of Colorado without regard to conflict of law provisions.
19.Non-Waiver. A waiver by either party of any default or breach by the other party of any terms or
conditions of this Agreement does not limit the other party’s right to enforce such term or conditions or
to pursue any available legal or equitable rights in the event of any subsequent default or breach.
20.Severability. If any portion of this Agreement is held to be void or unenforceable, the balance of the
Agreement shall continue in effect.
21.Counterparts. This Agreement may be executed in counterparts, which together constitute one
instrument.
22.Fund Availability: Financial obligations of the County and of the GRANTEE payable after the current
fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise
made available by the U.S. Treasury. If funds are not appropriated, budgeted, or made available, this
Contract shall immediately terminate without further obligation on the part of the County or the
GRANTEE. GRANTEE acknowledges that all funding obligations herein are contingent on County’s
receipt of sufficient federal funding.
23.Governmental Immunity: No term or condition of this Contract shall be construed or interpreted as a
waiver, express or implied, of any of the immunities, rights, benefits, protections, notice requirements or
other provisions, of the Colorado Governmental Immunity Act, C.R.S. 24-10-101 et seq. as applicable
now or hereafter amended. There is no intent to waive or restrict governmental immunity.
24.Prohibition of Pledging Credit and No Aid to Corporations: Pursuant to Colorado Constitution
Article XI, Sections 1 and 2 and Article X, section 20, the County and the GRANTEE shall not indemnify
or hold harmless the other or any party related or operating under this Contract. No provision in the
Contract shall limit or set the amount of damages available to the County to any amount other than the
actual direct and indirect damages to the County, regardless of the theory or basis for such damages.
Any provision included or incorporated herein by reference which purports to negate this provision in
whole or in part shall not be valid or enforceable or available in any action at law or equity, whether by
way of complaint, defense, or otherwise. Any provision rendered null and void by this provision shall not
invalidate the remainder of the Contract.
25.Notice: All notices shall be in writing and shall be deemed to have been sufficiently given or served
when presented personally, by email, or by mail to designated contact set forth below. Such addresses
may be changed by notice to the other party given the same manner.
i.If to County:
ii.If to GRANTEE:
Joshua Fudge, Performance, Budget and Strategy Director
Larimer County
200 W. Oak Street
Fort Collins, CO 80521
fudgejm@co.larimer.co.us
Carlie Speedlin Bangs, Housing & Childcare Manager
Town of Estes Park
170 MacGregor Ave
Estes Park, CO 80517
cbangs@estes.org
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year indicated below.
LARIMER COUNTY
GRANTOR
_______________________
Clerk to the Board
Date: __________
Date: February 24, 2025
Date: __________
_______________________
Larimer County Chair
APPROVED AS TO FORM:
______________________
Assistant County Attorney
Larimer County
TOWN OF ESTES PARK
GRANTEE
_______________________
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Exhibit A
Project Proposal
Town of Estes Park Proposal- ARPA Funding:
Phase One of the Fish Hatchery Workforce Housing Project
Project Summary
Utilize Town-owned property (approximately 22 acres) to construct a workforce housing development of
up to 190 rental units in partnership with the Estes Park Housing Authority (EPHA).
Current Status
After pursuing a development partnership following a 2021 RFP process, the Town of Estes Park, in
cooperation with the Estes Park Housing Authority, chose to not move forward with the selected partner
to develop the Fish Hatchery site, given changing conditions in both the financial markets, dramatic
increases in constructions costs and interest rates, and market demand. The Town of Estes Park now
anticipates entering into an agreement with EPHA to facilitate the development of a workforce housing
project. Both the Town of Estes Park and the Estes Park Housing Authority seek to leverage work efforts
from 2021-2023 to jumpstart the new direction. EPHA anticipates pursuing Low-Income Housing Tax
Credits (LIHTC) to develop a portion of the site in coordination with our development partners.
Ultimately, we plan to construct up to 190 rental units, most of which would be restricted to the local
workforce and have rents between 30-150% of the area median income. While it is difficult to determine
at this time because of changing economic circumstances, we expect the total project cost would be
approximately $65-70 million dollars.
Phase One of this project includes robust community outreach, required predevelopment work, and
substantial reports including:
• Traffic Study
• Environmental
• Market Needs Assessment
• Wildlife Assessment
• Geotechnical Subsoils
• Cultural Resource Inventory (if needed)
What local/regional problem or opportunity would ARPA funds help address?
ARPA funds would help address the Estes Valley’s workforce and attainable housing crisis. The 2023
Housing Needs Assessment and Strategic Plan have outlined the following:
• The Estes Valley needs 1,220 additional or preserved dwellings to meet the existing demand and
an additional 1,500 dwellings by 2030 with demand being driven by anticipated retiring
workforce and job growth.
• The Housing Strategic Plan identifies a 5-year target of developing between 300 and 400
dwellings.
Town of Estes Park Contributions
In addition to utilizing the Town-owned property valued at approximately $2.5 million (2021), the Town
is willing to leverage the use of 6E Lodging Tax revenues to help finance the project. Additionally, we
anticipate waiving eligible development review fees and allowing tap fees to be amortized over a 10-year
period (estimated around $4 million).
Preliminary estimates for funding Phase One equal $2,025,000.
ARPA Funding Request
$2 million to fund Phase One of the workforce housing project to include robust community outreach,
predevelopment work, and substantial predevelopment reporting.
Any additional funding, including the $25,000 budgeted and anything beyond that in Phase One, will
most likely be funded through 6E Tax dollars and/or grants. 6E funds are voted upon annually by both
the Town of Estes Park Board of Trustees and the Larimer County Board of County Commissioners. In
2024, the Funding Plan outlines the approval to use 6E revenue for the predevelopment of Town and
EPHA-owned property.
Timeframe
EPHA anticipates pursuing Low-Income Housing Tax Credits (LIHTC) to develop a portion of the site in
coordination with development partners. This funding process will dictate the timing and ability to begin
construction of this project as soon as feasible.
Phase One is expected to take two years and we hope to begin construction in 2025.
Exhibit B
Project Budget
Cost Estimate
Project Management $200,000.00
$500,000.00
Civil
Survey + Platting
Boundary Survey $18,000.00 complete
Preliminary Plat $15,000.00
Final Plat $75,000.00
Access Legal Description and Exhibit -
Subtotal $108,000.00
Civil Engineering - Development Plan
Grading + Utility Plans $200,000.00
Preliminary Drainage Plan + Report $10,000.00
Erosion Control Plan $5,000.00
Meetings/Hearings $25,000.00
Subtotal $240,000.00
Site Plans
Final Drainage Report
Street + Utility Plan + Profile
Subtotal $400,000.00
Construction phase support
Final Townhome Map/Set Pins
Subtotal $40,000.00
Landscape Plan $50,000.00
Additional Reports
Traffic Study $10,000.00
Soils/Geotechnical Subsoils Report $18,500.00 complete
Market Needs Assessment $28,000.00
Level One Environmental Site Assessment $6,500.00 complete
Wildlife Study $5,000.00
Cultural Resource Inventory
Public Outreach $35,000.00
Subtotal $103,000.00
Legal $200,000.00
Total $1,841,000.00
Townhome + Site Design (Plans + Elevations)
Civil Engineering - Construction Drawings
Civil Engineering - Construction Administration
Conceptual Project Cost Estimate
Phase One: two year conceptual and predevelopment project phasing
10% Contingency $184,100.00
Phase One Total $2,025,100.00
Exhibit C
Project Timeline
Milestone Date Days to Complete
2/19/2025 1
3/24/2025 1
3/26/2025 1
5/25/2025 60
7/9/2025 45
7/29/2025 20
8/28/2025 30
11/11/2025 75
12/11/2025 30
2/9/2026 60
3/11/2026 30
4/25/2026 45
6/9/2026 45
8/8/2026 60
9/7/2026 30
10/22/2026 45
11/21/2026 30
12/21/2026 30
1/20/2027 30
2/19/2027 30
4/15/2027 55
Description
Scheduled Evacuation Meeting w/ community
Scheduled National Park Meeting
Scheduled Neigborhood Meeting
Revisions based on Neighborhood and NPS Feedback
Civil and Submittal Docs Assembled
Submit 1st Application to Town
1st Review – Staff returns 1st round review comments
2nd Submittal – Applicant submits revised applications
2nd Review – Staff returns 2nd round review comments
3rd Submittal – Applicant submits revised applications
3nd Review – Staff returns 2nd round review comments
Planning Commission – PC makes recommendation on preliminary plat to TB and takes action on Development Pla
Town Board – TB takes action on preliminary plat
1st Submittal – Applicant submits final plat application
1st Review – Staff returns 1st round review comments
2nd Submittal – Applicant submits revised applications
2nd Review – Staff returns 2nd round review comments
Town Board – TB takes action on final plat
Final Drawings – applicant submits final, signature-ready documents
Recording – Town records applicable documents
Construction Start Date (Weather Dependent given the Elevation)
County Milestone Schedule
an (i.e. conditional approval subject to Final Plat approval)
Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: March 25, 2025
RE: Town Board Policy 101 – Board Assignments
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER - Policy
QUASI-JUDICIAL YES NO
Objective:
To update appointments to boards, committees, commissions and liaison positions as
outlined in the draft policy.
Present Situation:
The policy was last updated in April 2024 after the last Town election to outline
appoints for the new board. Two appointments contained expiration dates
specifically called out in the policy:
•Larimer County Regional Opioid Abatement Council – Younglund, 2/14/2025
•Larimer County Solid Waste Policy Council – Lancaster, 11/30/2024
Proposal:
Staff contacted Larimer County staff to discuss the appointments and was notified the
Town could reappoint Trustee Younglund to a two-year appointment as outlined in the
IGA between the Town and the County, and that the Larimer County Commissioners
had sunsetted the Solid Waste Policy Council. Policy 101 has been updated to extend
Younglund’s appointment to February 14, 2027 and to remove the Larimer County
Solid Waste Council. A few minor clean up items have also been addressed.
Advantages:
•Ensures Policy 101 is updated and current with no expired terms.
Disadvantages:
•None.
TOWN CLERK’S OFFICE
Action Recommended:
Approve the revisions to Policy 101.
Finance/Resource Impact:
None
Level of Public Interest:
Low
Sample Motion:
I move to approve Policy 101 as revised.
I move to deny Policy 101 as revised.
Attachments:
1.Policy 101 Division of Responsibilities – Redlined
Division of Responsibilities 03/25/2025
Revisions: 18 Town of Estes Park, Town Board Governance Policies Page 1 of 4
Effective Period: Until Superseded
Review Schedule: After each municipal election
Effective Date: 03/25/2025
References: Governing Policies Manual; Governance Policy Manual 1.6 Board
Appointed Committee Principles
TOWN BOARD POLICY GOVERNANCE
BOARD OF TRUSTEES DIVISION OF RESPONSIBILITIES
101
1.Purpose: The Board of Trustees has many varied responsibilities. In order to effectively
use their time, the Board finds it necessary to divide duties and responsibilities among
the Board members.
2.Assignments To Ongoing Committees: At the first regular meeting following the
certification of the results of each biennial election, the Board of Trustees determines
each Board and Commission Primary Liaison assignments and responsibilities for the
remainder of the term of the current standing Town Board.
a)Interim Assignments: Should the Board deem it necessary to create a new liaison
assignment or to modify assignments at some time other than as described in 101.2,
the Board may do so at any regular meeting of the Board.
3.Assignment To Committees of The Board of Trustees (committees comprised solely
of members of the Board of Trustees)
a)Assignments to Audit Committee:
At the first regular meeting following the certification of the results of each biennial
election, the Mayor shall appoint two (2) Trustees to the Audit committee with the
Mayor serving as the third member.
(Ord. 26-88 §1(part), 1988; Ord. 7-03 §1, 2003; Ord. 10-10 §1, 2010; Ord. 10-14 §1,
2014; Ord. 13-15, § 1, 9-22-2015)
b)Assignment to Special Committees:
Special committees may be established by the Board of Trustees. The Mayor shall
appoint all members of any special committee subject to the approval of the Board of
Trustees. (Estes Park Municipal Code 2.08.020)
4.Appointment of Mayor Pro- Tem: “At its first meeting following the certification of the
results of each biennial election, the Board of Trustees shall choose one (1) of the
Trustees as Mayor Pro Tem who, in the absence of the Mayor from any meeting of the
Board of Trustees, or during the Mayor's absence from the Town or his or her inability to
act, shall perform his or her duties.” (Estes Park Municipal Code 2.16.010)
5.Special Assignments to Ad-Hoc and Temporary Committees: The Mayor may
nominate trustees to serve on committees, community groups, or in some other capacities
as a representative of the Town, except in cases where a Board Liaison has been
ATTACHMENT 1
Division of Responsibilities 03/25/2025
Revisions: 18 Town of Estes Park, Town Board Governance Policies Page 2 of 4
approved by the Board of Trustees (Policy 1.7.) The Mayor shall present the nomination
of any such appointments to the Board for approval at a regular town board meeting. The
Mayor will make every effort to distribute special assignments equitably among the
members of the Board.
6.Interview panels for Town Committees – In accordance with Section IV A 6 of Policy
102, Town Committees, “Applicants for all committees will be interviewed by the Town
Board, or its designees. Any designees will be appointed by the full Town Board”.
7.Outside Committees – Outside committees are committees or boards where the Town
is represented by a member of the Board of Trustees and/or staff. These are not
committees of the Town of Estes Park and therefore the rules and guidelines for
membership are those of the outside entity not the Town. At times, they may request that
the Trustees assign an individual(s) to represent the Town, however they may also
request a specific individual or position as the Town’s representative to the committee.
8.Liaison Assignments - The Mayor may nominate trustees to serve as a Board Liaison.
The Mayor shall present the nomination of any such appointments to the Board for
approval at a regular town board meeting. The Mayor will make every effort to distribute
special assignments equitably among the members of the Board.
9.Special Consideration for Platte River Power Authority (PRPA) Board - The Mayor
or the Mayor's designee serves on the PRPA Board ex officio. The second PRPA Board
appointment shall be approved by the Town Board, with preference for the Utilities
Director per PRPA Resolution 07-19.
Division of Responsibilities 04/23/202403/25/2025
Revisions: 1718 Town of Estes Park, Town Board Governance Policies Page 3 of 4
Board Assignments
Mayor Pro-Tem - _Trustee Cenac_ _____________
Board and Commission and Community Representation
Board, Commission or Task Force Liaison Staff Liaison Type of
Committee
Estes Park Planning Commission Trustee
Lancaster
Steve Careccia Advisory/
Decision Making
Estes Park Board of Adjustment Trustee Brown Steve Careccia Decision Making
Rooftop Rodeo Committee Trustee Cenac n/a Outside
Estes Park Museum Friends and
Foundation Inc.
n/a Derek Fortini Outside
Police Auxiliary Trustee Igel Ian Stewart
(Interim)
Working Group
Transportation Advisory Board Trustee Igel Greg
MuhonenDana
Klein
Advisory
Estes Valley Restorative Justice Trustee Hazelton Becky
WellerMelissa
Westover
(Interim)
Working Group
Estes Park Board of Appeals Trustee
Younglund
Steve Careccia Advisory/
Decision Making
Sister Cities Trustee
Younglund
n/a Working Group
Estes Park Housing Authority Board of
Commissioners
Trustee Brown n/a Outside
Division of Responsibilities 04/23/202403/25/2025
Revisions: 1718 Town of Estes Park, Town Board Governance Policies Page 4 of 4
Committee or Board Appointed
Member(s)
Staff Liaison Type of
Committee
Audit Committee Mayor Hall Mayor
Pro Tem Cenac
Trustee Brown
Travis
Machalek
Advisory
Colorado Association of Ski Towns
(CAST)
Voting Designee –
Trustee Cenac
Alt Designee –
Trustee Hazelton
n/a Outside
Platte River Power Authority Board of
Directors
Mayor Hall Reuben
Bergsten
Outside
Estes Chamber of Commerce Economic
Development and Workforce Council
Trustee Brown &
TA Machalek or
Designee
n/a Outside
Larimer County Regional Opioid
Abatement Council
Trustee Younglund
expires
02/14/20275
Outside
Larimer County Solid Waste Policy
Council
Trustee Lancaster
expires 11/30/2024
n/a Outside
Local Marketing District (Visit Estes
Park)
Trustee Hazelton n/a Outside
Regional Transportation Infrastructure
Funding Task Force
Trustee Igel n/a Outside
Larimer County Behavioral Health Policy
Council
Mayor Hall n/a Outside
___________________________________
Gary Hall, Mayor
______
Date
TOWN CLERK’S OFFICE Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: March 25, 2025
RE: Appointment to the Estes Park Housing Authority Board of Commissioners
of Stacy Ciolli to complete a term expiring April 30, 2027
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Appointment
QUASI-JUDICIAL YES NO
Objective:
To consider the recommended appointment of Stacy Ciolli to the Estes Park Housing
Authority (EPHA) Board of Commissioners.
Present Situation:
The Town Clerk’s office was notified by the Estes Park Housing Authority (EPHA) that
Tariq Bhatti submitted his resignation from the EPHA Board. The Colorado State
Statute requires the current vacancy to be filled by a member of the community
receiving benefits from the EPHA due to the Authority managing 300 plus units, which
was met with the addition of Fall River Village.
The Town Clerk’s Office advertised for the vacant position on the EPHA Board. Two
applications were received and the interview committee, consisting of Trustee Brown
and Trustee Lancaster with Scott Moulton/EPHA Executive Director, conducted
interviews on March 14, 2025.
Proposal:
The interview committee recommends the appointment of Stacy Ciolli to complete the
term of Tariq Bhatti expiring April 30, 2027.
Advantages:
Filling the position would complete the seven-member Board.
Disadvantages:
If the appointment is not made, the position would remain vacant until additional
applications are received, and interviews conducted.
Action Recommended:
Appoint Stacy Ciolli to a term expiring April 30, 2027.
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the appointment of Stacy Ciolli to the Estes Park Housing
Authority Board of Commissioners for a term expiring April 30, 2027.
Attachments:
None.
Estes Park Economic Development and
Workforce Council
Quarterly Update
Presentation prepared for:
Town of Estes Park Board Meeting
March 25, 2025
Presented by:
Colleen DePasquale, President, Estes Park Chamber
of Commerce
Christina Kraft, Chair of EDWC, Market President ,
Bank of Colorado Estes Park
Why is Economic Development important?
-The health of your business community is the lifeblood of a community
-It’s less expensive to keep current businesses vs. attracting new ones
-A healthy workforce system helps people get ready for jobs, fill jobs and
find jobs
-A vibrant economy means residents get to go to work, they have
housing and childcare options, they have the dignity of putting a roof
over their family’s heads, food on their table and opportunity to provide
value to Estes Park while building a career
Estes Park is better community with a team focused on Economic Development,
Business Retention, Entrepreneurial Education and Workforce Development
Economic Development and Workforce Council
Council Members
•Adam Crowe, Larimer County
•Bill Brown, Town Trustee
•Christina Kraft, Bank of Colorado Market President, Chair
•Diane Muno, business owner, investor, Secretary
•Ingrid Bush, business owner, chamber board representative
•Rebecca Gelsinger, Visit Estes Park
•Nick Smith, business owner
•Jason Damweber, Deputy Town Administrator
Economic Development and Workforce Council
2024 highlights
•Began building Hospitality Training Program to elevate workforce including General Hospitality and Position specific training
•Developed & distributed EDWC monthly newsletter
•Redesigned BASE program - offered for 2024/2025 program
•Conducted business surveys to capture needs to existing businesses - created workshops based on feedback
•Designed & offered mini-class (SPRINT) in July: Modern Strategies for Managing Small Business Profit and Cash Flow
•Collaboration with county and state partners to elevate Estes Park’s presence
•Conducted site selection visit with Larimer County
•Conducted Business training in collaboration with SBDC
•Council & Colleen completed Economic Development work throughout 2024
•Colleen member of Larimer & Weld Business Retention & Expansion cohort, co-facilitated recent retreat
•Colleen member of NoCo REDI, Larimer County Workforce Development Board, recently appointed to Executive Committee
Economic Development and Workforce Council
2025 highlights
•Developed 2025 Operating Plan including metrics: Education, Case Working, Workforce recruitment &
Retention, Communication & Outreach and Funding
•Designed Welcome events for Seasonal & J1 workforce scheduled for 5/20 and 6/16
•Will refine 2025/ 2026 BASE program - working with facilitator and BASE graduates
•Will offer Sprint “Critical & Strategic Thinking” in April or May
•Held workshops on Strategic Marketing for Small Businesses, CO Green Business Network, Larimer
County Business Services, Human Resources (compliance)
•Created Hospitality Training Program with AHLEI to elevate workforce including General Hospitality and
Position specific training - will roll out 4/14
•Developed Case Working process and goals for 2025 - tracking progress through ChamberMaster
•Submitted USDA Rural Business Development Grant on 2/28 - expect notification late summer
•Committed to holding four workshops with SBDC (two completed with Lori Wiles by 3/26)
•Hired Operations Manager, 3/17
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Paul Hornbeck, Senior Planner
Date: March 25, 2025
RE: Resolution 22-25 Regarding Elkhorn Plaza Condominiums Amended Plat,
Elkhorn Plaza Condominium HOA, Owner/Applicant
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Conduct a public hearing to consider a proposed amended subdivision plat, review the
application for compliance with the Estes Park Development Code (EPDC), and
approve, deny, or continue the application.
Present Situation:
The subject property consists of three parcels: 540 and 550 West Elkhorn Avenue and
an undeveloped, unaddressed parcel to the north. In total, the property is 1.14 acres in
size and currently zoned CO (Outlying Commercial). The northern parcel was acquired
by the HOA in 1971, is undeveloped, lies largely within the special flood hazard area
(100-year floodplain), and is subject to an EPDC river setback of 30 feet, making any
substantial improvements in the future unlikely. The two southern parcels, 540 and 550
West Elkhorn Avenue, contain two residential condominium buildings built in 1968 and
1970, with a total of 15 units. The two parcels were rezoned from RM (Multifamily
Residential) to CO (Outlying Commercial) in 2024, consistent with the northern property.
In 2024 the Board of Adjustment approved variances for the property to allow the
existing decks to be replaced with larger decks that encroach into the required 30’ river
setback and side/rear setbacks.
Proposal:
An application has been submitted by the owner’s association on behalf of the individual
owners to combine the three parcels, amend the limited and general common elements
to accommodate larger decks, and vacate an easement. The statement of intent
Vicinity Map
Zoning Map
Subject
Property
E-1
CO-PUD
A RM
CO-PUD
W. Elkhorn Ave
Subject
Property
Zoned CO
W. Elkhorn Ave
Table 1: Zoning and Land Use Summary
COMPREHENSIVE
PLAN
ZONING USES
SUBJECT
PARCEL
Downtown CO (Outlying
Commercial)
Residential/Short Term
Rentals
NORTH Downtown A (Accommodations) Accommodations/
Undeveloped
SOUTH Downtown A (Accommodations) Accessory Use to
Accommodations
EAST Downtown A (Accommodations) Undeveloped
WEST Downtown A (Accommodations) Accommodations
(Attachment #3) indicates a desire to combine the subject parcels into a single parcel to
be consistent with the property’s condominium declarations. New decks are being
constructed to replace the previous 50-year-old decks. The decks are being expanded
beyond their current footprint, which will necessitates amending the plat to expand the
limited common element associated with each continuum unit owner’s portion of the
deck.
A final component to the amended plat is the vacation of the road easement shown on
the west side of the western building. According to the statement of intent, this
easement appears to have been created for access to the northern parcel, which is no
longer needed given the unified ownership of the parcels.
Section 3.9.D.1.b. of the EPDC states “to qualify as an Amended Plat, no additional lots
or building sites may be created, nor any lots that do not comply with zoning standards
or other requirements of this code. An Amended Plat must not include easement or
right-of-way vacation or dedication, involve more than five (5) lots, or necessitate new or
modified public improvements; such plats shall be considered final subdivision plats
under subsection 3.9.C, above, and shall require a public hearing before the Town
Board of Trustees.” The subject application involves vacation of an easement and
involves more than five lots (i.e. the existing 15 condominium lots) so is therefore not
eligible for staff-level review. The amended plat application follows the standard
development approval process set forth in §3.2 of this Chapter, except that Step 4
(EPPC Review and Action) does not apply.
Advantages
This proposal is consistent with the standards of the EPDC, specifically: Section 3.9
“Subdivisions” and Chapter 10 “Subdivision Standards”:
1. Compliance with Zoning Standards. The subject application meets CO zoning
standards and is conforming in lot size and other dimensional standards.
2. Comprehensive Plan. The subject property is Downtown in the Estes Forward
Comprehensive Plan's Future Land Use Map. No changes to the use of the
property are proposed with this subdivision.
3. Utility Standards. Existing utility service is adequate to serve the use and no
changes are warranted or anticipated.
Disadvantages
No disadvantages have been identified.
Action Recommended:
Staff recommends approval of Resolution No. 22-25.
Finance/Resource Impact:
None.
Level of Public Interest
Public interest in this item appears to be low.
A neighborhood and community meeting regarding the rezoning project was held on
April 12, 2024. Two owners attended but no neighbors or anyone else with
concerns/questions attended.
In accordance with the notice requirements in the EPDC, notice of the Town Board
meeting was published in the Estes Park Trail-Gazette, on March 7, 2025. Notice was
mailed to all required adjacent property owners on March 5, 2025.
As of this writing, no public comments have been received. Any public comments
received will be posted to: https://estes.org/currentapplications
Sample Motion:
I move that the Town Board of Trustees approve Resolution No. 22-25.
I move that the Town Board of Trustees deny the application, finding that [state findings
for denial].
I move to continue Resolution No. 22-25 to the next regularly scheduled meeting,
finding that [state reasons for continuance].
Attachments:
1. Resolution No. 22-25
2. Application
3. Statement of Intent
4. Final Subdivision Plat
5. Preliminary Subdivision Plat
6. Neighborhood Meeting Summary
RESOLUTION 22-25
A RESOLUTION APPROVING THE ELKHORN PLAZA CONDOMINIUMS AMENDED
PLAT
WHEREAS, an application for the Elkhorn Plaza Condominiums Amended Plat
was filed by the Elkhorn Plaza Condominiums Home Owners Association; and
WHEREAS, the Elkhorn Plaza Condominiums Amended Plat proposes combining
three (3) lots into a single lot in the CO (Outlying Commercial) Zoning District; and
WHEREAS, the Elkhorn Plaza Condominiums Amended Plat proposes vacating
an unused road easement; and
WHEREAS, the Elkhorn Plaza Condominiums Amended Plat proposes amending
the limited and general common elements on the plat; and
WHEREAS, a public hearing, preceded by proper public notice, was held by the
Board of Trustees on March 25, 2025 and at said hearing all those who desired to be
heard were heard and their testimony recorded; and
WHEREAS, the Board of Trustees has reviewed and taken administrative notice
of the testimony, application, evidence, and documents submitted at the hearing; and
WHEREAS, the Board of Trustees finds the applicant has complied with the
applicable requirements of the Estes Park Development Code.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Elkhorn Plaza Condominiums Amended Plat is hereby approved.
DATED this day of , 2025.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
ATTACHMENT 2
Page 1 of 1
STATEMENT OF INTENT
AMENDED CONDOMINIUM MAP
THE ELKHORN PLAZA ASSOCIATION
Being a portion of the Northeast Quarter of Section 26, and the Northwest
Quarter of Section 25,
Township 5 North, Range 73 West of the 6th P.M.,
Town of Estes Park,
Larimer County, Colorado.
December 5th, 2024
PROJECT LOCATION:
540 and 550 West Elkhorn Avenue
OWNER:
Elkhorn Plaza Association
PROJECT DESCRIPTION FOR THE ELKHORN PLAZA CONDOMINIUMS AMENDED
CONDOMINIUM MAP:
This Amended Condominium Map request came about from a desire to rebuild the decks at the Elkhorn Plaza
Condominiums. The decks are over 50 years old now and in need of replacement. The condominiums were
built in 1968 and 1970. The decks are small by current standards, so the owners would like to rebuild the
decks a little bigger, ten feet wide, as opposed to replacing them at varying widths of 5’-4” – 6’ as they are
now. In order to expand the decks, they need to also amend the condominium map to reflect the changes.
Unfortunately the current decks are already in violation of the 15’ rear yard setback and the 30’ Fall River
setback. Any expansion would require a variance to both setbacks. A variance application was submitted in
January of 2024 and approved by the Board of Adjustment at their meeting on March 5, 2024. This condomap
submittal reflects the variances given for the river setback, side yard setback and rear setback. The only
difference is that the rear lot lines of the condominium lots are being eliminated by joining them with the
vacant lot to the north. Therefore, only the river setback and the side yard setback are still applicable.
The owners would like to combine the lots into one lot to be consistent with the declarations. This would
formally include, into the HOA, the separate vacant lot to the north that the association acquired in 1971. This
separate lot is triangular shaped and mostly in the floodplain along the Fall River. Combining the lots allows
them to create more deck and stair space between the two buildings and north of Building A, outside of the
river setback. Also, if the property is ever redeveloped in the future, the property will be more conforming to
modern approaches as to size and can accommodate a larger development without the constraints of the current
property lines.
Another item noted on the map is the vacating of a road easement on the west side of Building A. This road
easement appears to have been created for access to the northern triangular lot that is being absorbed into the
condominiums. There would be no purpose to it anymore since the easement was to gain access to that
triangular piece and the condominums not only own it, but it is now part and parcel of the condominiums.
Thank you for your consideration of this proposal.
Sincerely,
Joseph W Coop,
Van Horn Engineering
Attachments: Amended Condominium Map Pages 1&2, Preliminary Condominium Map-Site Only
ATTACHMENT 3
ATTACHMENT 4
ATTACHMENT 5
1043 Fish Creek Road • Estes Park, Colorado 80517 • 970-586-9388 • E-mail: info@vanhornengineering.com
April 16, 2024
Town of Estes Park
170 MacGregor Avenue
Estes Park, CO 80517
Attn: Community Development
RE: Elkhorn Plaza 540 and 550 West Elkhorn Avenue Neighborhood Meeting April 12, 2024
We held a neighborhood meeting on April 12, 2024 for the Elkhorn Plaza 540 and 550
West Elkhorn Avenue Rezoning project.
The owners showed, but no neighbors or anyone else with concerns/questions. Attendees
raised no questions pertaining to the project.
Thank you –
Joe Coop
Project Manager
Van Horn Engineering and Surveying Inc.
VAN HORN ENGINEERING AND SURVEYING
LAND SURVEYS
SUBDIVISIONS
DEVELOPMENT PLANNING
IMPROVEMENT PLATS
STRUCTURAL ENGINEERING
SANITARY ENGINEERING
MUNICIPAL ENGINEERING
ATTACHMENT 6
Community Development
Town Board Meeting
March 25, 2025
Elkhorn Plaza Condos Amended Plat
(540 & 550 W. Elkhorn Ave)
Joe Coop, Van Horn Engineering
(Applicant’s Representative)
Presented by Paul Hornbeck, Senior Planner
Vicinity Map of Subject Area
Zoning Map
Site Photos
Site Photos
Preliminary Plat
Final Plat
Advantages
This proposal is consistent with the standards of the EPDC, specifically: Section
3.9 “Subdivisions” and Chapter 10 “Subdivision Standards”:
1.Compliance with Zoning Standards. The subject application meets CO
zoning standards and is conforming in lot size and other dimensional standards.
2.Comprehensive Plan. The subject property is Downtown in the Estes Forward
Comprehensive Plan's Future Land Use Map. No changes to the use of the
property are proposed with this subdivision.
3.Utility Standards. Existing utility service is adequate to serve the use and no
changes are warranted or anticipated.
Disadvantages
No disadvantages have been identified.
Public Notice & Comment
1.Notice of this meeting was published in the Estes Park Trail-Gazette,
on March 7, 2025.
2.Notification was mailed to all required adjacent property owners on
March 5, 2025.
3.Sign posted on property by applicant
4.Neighborhood meeting – April 12, 2024
5.Staff has received no inquiries or opposition.
Recommendation & Sample
Motions
Staff recommends Town Board approve the Resolution
1.I move that the Town Board of Trustees approve the Resolution.
2.I move that the Town Board of Trustees deny the application finding that …
[state reasons for denial].
3.I move to continue the application to the next regularly scheduled meeting,
finding that … [state reasons for continuing].
COMMUNITY DEVELOPMENT Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Kara Washam, Planner II
Date: March 25, 2025
RE: Ordinance 03-25 Rezoning 1895 Fall River Road from CO (Commercial
Outlying) to A (Accommodations), Nathan Kinley Owner/Applicant
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Conduct a public hearing to consider an application for a proposed Zoning Map
Amendment (rezoning) from CO (Commercial Outlying) to A (Accommodations), review
the application for compliance with the Estes Park Development Code (EPDC), and
approve, deny, or continue the application.
Present Situation:
The subject property is zoned CO (Commercial Outlying), containing an office building
built in 1975. The most recent use was the former location of the Rocky Mountain
Conservancy. The property was purchased by the Applicant in 2022. The site is steep,
with an average slope of 31%. § 7.1 Slope Protection Standards is applicable to future
development. The northern half of the parcel is located in the Steep Slopes area of the
Estes Valley Geologic Hazard Areas Map. However, no development is proposed in
this area of the parcel. Additionally, much of the parcel is also located in the High Tree
Wild Fire Hazard area of the Estes Valley Wildfire Hazard Areas Map. New construction
is required to comply with The Wildfire Hazard Mitigation measures in Section
14.12.060 of the Estes Park Municipal Code. Lastly, the site is located in a high use
area for Big Horn Sheep, as shown on the 1996 Estes Valley Comprehensive Plan
Wildlife Map (Attachment 8). Site design for the proposed development shall mitigate or
offset any potential adverse impacts to wildlife habitat to the maximum extent practical.
The Applicant has submitted an application for a Development Plan for concurrent
review with this Zoning Map Amendment application. Estes Park Planning Commission
voted to approve the Development Plan, with conditions, at the public hearing on
February 18, 2025 (Attachment 10). However, approval of the Development Plan is
contingent on Town Board approval of the Zoning Map Amendment to rezone the
2
property from CO (Commercial Outlying) to A (Accommodations). As such, should the
rezoning be denied, the development plan approval will also be nullified.
Estes Valley Geologic Hazard Areas Map
Estes Valley Wild Fire Hazard Areas Map
3
Location and Context:
The 2.29-acre lot is located at 1895 Fall River Road approximately 800’ north of where
Homestead Lane and Castle Mountain Road intersect Fall River Road. The property is
surrounded by unincorporated Larimer County to the west, north, and east. These
properties are zoned EV A-1 (Estes Valley Accommodations/ Low Intensity). Although a
range of zoning districts exist in the Fall River Corridor, the majority of uses in the
surrounding area are residential and low-to-medium density accommodations.
Vicinity Map
Table 1: Zoning and Land Use Summary
COMPREHENSIVE PLAN FUTURE LAND
USE DESIGNATION ZONING USES
SUBJECT
PARCEL Mixed-Use Centers & Corridors CO (Commercial Outlying Office
NORTH Mountains & Foothills EV A-1 (Unincorporated Larimer
County) Undeveloped
SOUTH Suburban Estate / Mixed-Use
Centers & Corridors E-1 (Estate) / A (Accommodations) Residential /
Resort Cabins
EAST Neighborhood Village EV A-1 (Unincorporated Larimer
County) Resort Cabins
WEST Mountains & Foothills EV A-1 (Unincorporated Larimer
County) Undeveloped
4
Zoning Map
Future Land Use (FLU) Map
5
Proposal:
The Applicant requests to rezone the subject parcel from CO (Commercial Outlying) to
A (Accommodations). The proposed development project includes the demolition of the
existing 3,280 square feet office structure and the construction of a new 9,400 +/-
square feet three-story hotel building with a mechanical area located in the basement.
The hotel will consist of 26 accommodation units and 2 staff-housing units. A conceptual
site plan (Attachment 5) and building elevations (Attachment 6) are included with this
rezoning application. Vehicular access is provided from Fall River Road. The existing
access to the property will be realigned with the property to the south, as requested by
Colorado Department of Transportation (CDOT). The Applicant has submitted a Traffic
Impact Study (TIS) with the Development Plan application (Attachment 9). Public Works
finds the TIS acceptable and states that no new deceleration lanes are warranted.
Conceptual Site Plan
Proposed Front Elevation (South)
6
Project Analysis
The proposed rezoning would allow the Applicant to move forward with development of
the 2.29-acre property into a medium-sized hotel with 26 accommodation units and 2
staff-housing units. Area of disturbance would be 66,068 square feet or approximately
66% of the overall 2.29 acres.
Review Criteria
All applications for text or Official Zoning Map Amendments shall be reviewed by the
EPPC and Town Board for compliance with the relevant standards and criteria set forth
below and with other applicable provisions of this Code. In accordance with § 3.3.D.
“Standards for Review” of the EPDC, all applications for rezoning shall demonstrate
compliance with the applicable standards and criteria:
1. The amendment is necessary to address changes in conditions in the areas
affected.
Staff Discussion: The adoption of the 2022 Estes Forward Comprehensive Plan
changed the future land use designation of the subject property from Commercial
to Mixed Use Centers & Corridors. Notably, a change of conditions is the addition
of accommodations as an appropriate future land use on the property. Prior to
2022, the property was used as the Field Institute office of the Rocky Mountain
Conservancy. As that use has ceased, the subject property, currently zoned CO
(Commercial Outlying), is now an outlier in the area. Rezoning the subject
property to A (Accommodations) is an appropriate action to foster compatibility
with the land uses of the surrounding area.
Staff Finding: Rezoning to A (Accommodations) would allow for future
development that is more appropriate with the existing character of the area and
aligned with the 2022 Estes Forward Comprehensive Plan Future Land Use Map
2. The Development Plan, which the proposed amendment to this Code would
allow, is compatible and consistent with the policies and intent of the
Comprehensive Plan and with existing growth and development patterns in
the Estes Valley.
Staff Discussion: The Applicant has submitted an application for a Development
Plan for concurrent review with this Zoning Map Amendment application. The
Future Land Use map within the 2022 Estes Forward Comprehensive Plan
categorizes the subject property as “Mixed-Use Centers & Corridors.” The Plan’s
recommendations for appropriate land uses include “Medium-high density
accommodations such as hotels, motels, short-term rental attached units.”
(Attachment 7). The surrounding land uses of the area are predominantly low-to-
medium density accommodations and resort cabins.
The 2022 Estes Forward Comprehensive Plan has nine Guiding Principles for the Estes
Valley. A relevant principle includes:
7
Balanced and managed growth that enhances quality of life,
preserves local character, conserves natural resources and wildlife
habitat.
Relevant Goals and Policies from the Plan are listed below, followed by staff analysis:
GOAL NE1: Maintain Estes Valley’s scenic character and viewsheds into
and within the Valley and Rocky Mountain National Park.
Policy NE 1.2: The Town and County ensure that new development
minimizes the impacts to visual quality within the Valley, including
viewsheds of the mountains and protection of dark skies.
Staff Analysis: Scenic character will be protected by adhering to required
landscaping requirements and dark sky lighting standards, and impact on
viewsheds will be minimized by adhering to maximum building height.
GOAL NE3: Protect wildlife and enhance biodiversity and ecosystems.
Policy NE 3.1 The Town protects existing native wildlife habitat and
vegetation communities by minimizing disturbance outside of the building
envelope and limiting fragmentation, except as required for wildfire
protection.
Staff Analysis: Impacts to wildlife habitat will be limited by fencing
restrictions, requirement for native landscaping, and minimized use of
exterior lighting.
GOAL NE4: Recognize that wildfire is a growing risk to the community and
proactively work to protect the lives, property, and resiliency of the Valley.
Policy NE 4.1 The Town and County maintain building code standards to
require fire hardened and resistant materials in new development and
substantial
improvements.
Staff Analysis: New construction shall comply with the 2021 International
Wildland-Urban Interface Code (IWUIC) for the necessary fire mitigation
measures. IWUIC encompasses a broad range of requirements, including
ignition-resistant construction, defensible space, emergency vehicle
access, water supply, and vegetation management. Specific construction
details for new development will comply with all adopted and enforced
2021 International Code Council (ICC) codes.
8
GOAL BE2: Promote protection of the environment by ensuring that
development is in harmony with its setting and provides equal and
meaningful opportunity to participate in the decision-making process to
achieve a healthy environment.
Policy BE 2.1 The Town and County require that development preserve
water quality, ecological systems, and the natural features through
sensitive site design and minimal disturbance.
Staff Analysis: The site design for the proposed development plan is
aligned with the Town’s recommended action to “Limit areas of
disturbance for new development in order to protect existing native
vegetations, except as required for wildfire protection.” (BE 2.B). The site
is already developed with an office building and parking lot, so
development is not taking place on an undisturbed greenfield. Additionally,
the limits of disturbance for the proposed development will avoid the steep
slope areas of the lot and not impact ridgelines and viewsheds. (BE 2.C).
GOAL E1: Maintain a balance between the needs of local residents,
visitors, and protecting the natural environment.
Policy E 1.2 The Town supports environmentally-responsible economic
development, business practices, and eco-tourism which relies on
maintaining a high-quality physical setting and minimal impact on the
environment.
Staff Analysis: The proposed development of a mid-sized hotel will
contribute to the local economy while maintaining a high-quality physical
setting adjacent to Rocky Mountain National Park. Efforts to minimize
environmental impacts has been integrated into the design.
Staff Finding: The proposed development is compatible and consistent with the
policies and intent of the 2022 Estes Forward Comprehensive Plan. The proposed
development is compatible and consistent with the existing growth and development
patterns in the Estes Valley, specifically the characteristics of the western Fall River
Corridor and gateway into Rocky Mountain National Park.
3. The Town, County or other relevant service providers shall have the ability
to provide adequate services and facilities that might be required if the
application were approved.
Staff Finding: Service and utility providers have reviewed the rezoning application
and indicated they are able to provide adequate services to this site. Adequate fire
and emergency access has been provided with the site layout. The proposed
driveway width is twenty-six (26) feet, as requested by Estes Valley Fire Protection
District.
9
Advantages:
• Approval of the rezoning request will allow for development that is compatible
with the 2022 Estes Forward Comprehensive Plan, Future Land Use Map, and
the existing character and growth pattern of the Fall River Road corridor.
• Approval of the rezoning request will allow the Applicant to move forward with the
development of a 26-unit hotel. This development will add variety to the existing
options in the area, which are mostly resort cabins and low-density
accommodations.
• The development will contribute to the local economy while maintaining a high-
quality physical setting adjacent to Rocky Mountain National Park.
Disadvantages:
• The proposed development of a 26-unit hotel will likely increase traffic along the
Fall River Road corridor. However, a Traffic Impact Study states that no new
deceleration lanes are warranted. In addition, The Peak--The Town of Estes
Park’s free transit service--operates the Gold Route to this area during the peak
summer tourism season.
• The proposed development is located in a high-use habitat for Big Horn Sheep.
However, considering the property has been developed for around fifty years,
impacts to wildlife are expected to be minimal. In addition, new development will
comply with The Wildfire Hazard Mitigation measures in 14.12.060 of the Estes
Park Municipal Code.
Action Recommended:
At the public hearing on February 18, 2025 Estes Park Planning Commission voted
unanimously to forward to Town Board a recommendation of approval of the proposed
Zoning Map Amendment.
Staff recommends Town Board approve the Ordinance approving the proposed Zoning
Map Amendment subject to the following findings of fact:
1. The Town of Estes Park Board of Trustees is the Decision-Making Body for the
Zoning Map Amendment.
2. The application complies with Estes Park Development Code § 3.3D “Standards for
Review.”
3. This request has been submitted to all applicable reviewing agency staff for
consideration and comment.
4. Adequate public/private facilities are currently available to serve the subject
property.
10
Finance/Resource Impact:
Little to none.
Level of Public Interest:
Low. A neighborhood and community meeting regarding the rezoning and development
plan was held on-site on April 22, 2024. However, there were no attendees. There was
no public opposition voiced at the February 18, 2025, Planning Commission hearing.
Staff provided public notice of the application in accordance with EPDC noticing
requirements. As of the time of writing this report, no public comment was received.
● Written notice mailed to adjacent property owners on March 5, 2025.
● Legal notice published in the Estes Park Trail-Gazette on March 7, 2025.
● Proof of sign posting verified on February 3, 2025.
● Application posted on the Town's "Current Applications" website.
Sample Motions for the Zoning Map Amendment:
1. I move to approve Ordinance 03-25.
2. I move to continue Ordinance 03-25 to the next regularly scheduled meeting,
finding that … [state reasons for continuing].
3. I move to deny the rezoning application, finding that … [state reasons for denial].
Attachments:
1. Ordinance 03-25
2. Application
3. Statement of Intent
4. LINK -Rezoning Map
5. LINK -Conceptual Site Plan (Horizontal Control Plan)
6. LINK - Conceptual Building Elevations
7. 2022 Comp Plan Excerpt- Mixed Use Centers-Corridors
8. LINK - 1996 Estes Valley Comprehensive Plan Wildlife Map
9. LINK -Traffic Impact Study
10. EPPC 2-18-2025 Meeting Minutes (DRAFT)
ORDINANCE 03-25
AN ORDINANCE REZONING 1895 FALL RIVER ROAD FROM CO (COMMERCIAL
OUTLYING) TO A (ACCOMMODATIONS)
WHEREAS, the property addressed 1895 Fall River Road and legally described
as All, Binns Addition to the Town of Estes Park is currently zoned CO (Commercial
Outlying); and
WHEREAS, the property owner Nathan Kinley, Kinley Built LLC, has applied for
the subject property, to be rezoned to A (Accommodations); and
WHEREAS, the Estes Park Planning Commission forwarded to the Town Board
of Trustees a recommendation for approval; and
WHEREAS, the application for rezoning meets the criteria for an Official Zoning
Map amendment as listed in Section 3.3 of the Estes Park Development Code.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
Section 1: The Board finds this Official Zoning Map amendment necessary to
address changes in conditions in the areas affected;
Section 2: The Board finds the conceptual development plan, depicted on Exhibit
B, which this Official Zoning Map amendment would allow, is compatible and consistent
with the policies and intent of the Comprehensive Plan and with existing growth and
development patterns in the Estes Valley;
Section 3: The Board finds the Town, County and other relevant service
providers have the ability to provide adequate services and facilities that might be
required with approval of this Official Zoning Map amendment;
Section 4: The application for rezoning is hereby approved. The 2.30-acre
parcel at 1895 Fall River Road, as depicted on Exhibit A, is hereby rezoned A
(Accommodations).
Section 5: This approval is conditioned upon any subsequent development
being generally consistent with the conceptual development plan depicted on Exhibit B;
and
Section 6: This Ordinance shall take effect and be enforced thirty (30) days
after its adoption and publication by title.
PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park, Colorado
this day of , 2025.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
ATTACHMENT 1
I hereby certify that the above Ordinance was introduced at a regular meeting of the Board
of Trustees on the day of , 2025 and published by title in a
newspaper of general circulation in the Town of Estes Park, Colorado, on the day
of , 2025, all as required by the Statutes of the State of Colorado.
Town Clerk
APPROVED AS TO FORM:
Town Attorney
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THESE PLANS ARE AN INSTRUMENT OF SERVICE
AND ARE THE PROPERTY OF GALLOWAY, AND MAY
NOT BE DUPLICATED, DISCLOSED, OR REPRODUCED
WITHOUT THE WRITTEN CONSENT OF GALLOWAY.
COPYRIGHTS AND INFRINGEMENTS WILL BE
ENFORCED AND PROSECUTED.
COPYRIGHT
5235 Ronald Reagan Blvd., Suite 200
Johnstown, CO 80534
970.800.3300
GallowayUS.com
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ZONE/REZONE MAP
SHEET 1 OF 1
1
KINLEY BUILT
1895 FALL RIVER ROAD
ALL OF BINS ADDITION TO THE TOWN OF ESTES PARK,
COUNTY OF LARIMER, STATE OF COLORADO
MARCH 2025
EXHIBIT A
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THESE PLANS ARE AN INSTRUMENT OF SERVICE
AND ARE THE PROPERTY OF GALLOWAY, AND MAY
NOT BE DUPLICATED, DISCLOSED, OR REPRODUCED
WITHOUT THE WRITTEN CONSENT OF GALLOWAY.
COPYRIGHTS AND INFRINGEMENTS WILL BE
ENFORCED AND PROSECUTED.
COPYRIGHT
5235 Ronald Reagan Blvd., Suite 200
Johnstown, CO 80534
970.800.3300
GallowayUS.com
Date:
Drawn By:
Project No:
Checked By:
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HORIZONTAL CONTROL PLAN
SHEET 4 OF 20
C2.0
EXHIBIT B
ATTACHMENT 2
PAGE 1 OF 5
March 20, 2024
Community Development Department
Town of Estes Park
970-577-3729
RE: Statement of Intent for the 1895 Fall River Road- Rezone
Dear Community Development Department:
Trail Ridge Consulting Engineers, LLC is pleased to submit this Application for Code Amendment (Re-
Zoning) Review on behalf of the owners of 1895 Fall River Road. This letter is to serve as the
Statement of Intent for the proposed project and will provide general descriptions regarding
compliance with the key applicable standards for review as defined in the Estes Park Development
Code-Chapter 3.3.D. Please refer to the Development Plan submitted herewith for specific details
regarding the proposed project.
Project Information
The subject property is located at 1895 Fall River Road with approximately 2.3 acres of land area. The
parcel is currently developed with one commercial mixed-use building. The property is CO-Commercial
Outlying per the Estes Park Zoning District Maps. The proposed project is for the re-zoning of the
property from CO to A-Accommodations. The development project will include the removal of the
existing building, building a new 26-unit hotel with 2-staff housing unit and upgrades to the existing
parking, drive and utilities.
“Section 3.3.D - Code Amendments Standards for Review: All applications for text or Official
Zoning Map amendments shall be reviewed by the EPPC and Board(s) for compliance with the
relevant standards and criteria set forth below and with other applicable provisions of this Code.
1. The amendment is necessary to address changes in conditions in the areas affected;
ATTACHMENT 3
PAGE 2 OF 5
2. The development plan, which the proposed amendment to this Code would allow, is
compatible and consistent with the policies and intent of the Comprehensive Plan and with
existing growth and development patterns in the Estes Valley; and
3. The Town, County or other relevant service providers shall have the ability to provide
adequate services and facilities that might be required if the application were approved.”
1. The re-zoning amendment of the property is necessary to remain compatible with the adjacent
property use to the surrounding properties. The existing surrounding properties are zoned a
mix of A-Accommodations, A-1 Accommodations, and E-1 Estate. Accommodation zoning is
compatible with the surrounding US-34 (Fall River Road) corridor. When the current EPDC was
adopted, many parcels in the area were re-zoned to their current uses at the time per the
adopted zoning districts. This property is zoned CO, and is an outlier of the current uses of the
surrounding properties. The re-zone proposed for this property would create additional uses
that both fit the character of the area and allow code compliance for the “applicable” zone
district of the surrounding areas.
2. The development plan is compatible and consistent with the polices and intent of the
comprehensive plan. The re-zoning of this property will match the actual surrounding land use,
while maintaining the characteristic of the western Fall River Road Corridor.
3. Relevent services, facilities and utilities for any future development are currently available on
the property, with providers readily able to install and connect to the services. (Please see
“Compliance with General Development Standards” below)
PAGE 3 OF 5
Image 1. Estes Park Zoning Map- 1895 Fall River Road Property
Subject’s property
PAGE 4 OF 5
Compliance with General Development Standards
Zoning District Standards:
The proposed re-zoning will allow for accommodation uses as reflective of the surrounding corridor. All
potential development will incorporate conservation designs, and open space preservation techniques
to preserve the existing rural character and match the surrounding character. The prosed re-zoning
does not alter set-back or height standards.
Grading/Slope Protection Standards:
The average slope of the project area is 31%. Grading and Slope protection standards will be followed
in any future development.
Transportation/Parking:
A Traffic Impact Analysis for the project is attached.
Rivers and Wetlands:
The proposed property does not include a wetland area or flood hazards on the property.
Utilities/Adequate Public Facilities:
The subject property is in an area to be serviced by the following utilities:
Electric- Town of Estes Park
Water- Town of Estes Park
Sewer- Upper Thompson Sanitation District
Natural Gas- Xcel Energy
Communications/Broadband- TDS or Century Link
Proposed Utilities for any future development are currently available on the property, with service
providers readily able to install and connect to the above utilities.
Storm Drainage- Future development would consider existing natural drainage ways and water storage
areas.
PAGE 5 OF 5
Mapped Hazard Areas:
The northern half of the subject property is within the boundary of the Steep Slopes Geologic Hazard
area per the Estes Valley Geologic Hazard Area mapping. No new development is proposed within this
area. The existing building is not located within the area. Most of the subject property is within the
Wildfire Hazard Area per the Estes Valley Wildfire Hazard Area mapping. New construction will be
required to comply with the wildfire hazard mitigation measures per the Town of Estes Park Building
Code Local Amendments. The subject property is not within any mapped hazard areas for flood
hazards.
We thank you for time and consideration of the proposed rezoning request. If there are any questions
about the project or items discussed above, please don’t hesitate to contact me at 970-308-8221.
Sincerely,
David Bangs, P.E.
Principal Engineer
Trail Ridge Consulting Engineers, LLC
MIXED-USE CENTERS & CORRIDORS
The Mixed-use Centers and Corridors category contains
medium to higher-density vertical mixed residential
and commercial use developments located on or near
major thoroughfares� This category is characterized by
an interconnected road network, available water and
wastewater, and a walkable environment and a greater
emphasis on design of upper stories for compatibility�
Appropriate Land Uses and Development
Types
»Mixed-Use developments with upper-story
residential, office, institutional, commercial,
entertainment
»Medium-high density accommodations such as
hotels, motels, short-term rental attached units
Built Form
New and redeveloped sites in Mixed-use Centers and
Corridors should reflect a variety of building types on
large lots� Development in this category should strive to
increase business density, adding residential units where
appropriate, and expanding multi-modal connectivity�
Parking lots should be divided into more than one
area including the side and rear of buildings where
feasible� All structures should feature pedestrian-scale
entrances� Development should positively contribute
to the character of the town through pedestrian-scaled
architectural features on ground floors and landscaping.
»Building Height: 1 - 5 stories
»Block Length: 250 – 650 ft�
»Primary Road Setback: 10 - 150 ft�
»Transportation System: This category
accommodates all modes: automobile, bicycle,
pedestrians, and transit� The pedestrian system
should connect to other mixed-use and commercial
nodes and neighborhoods� Sidewalks and/or
shared-use paths and bicycle infrastructure should
connect the multi-modal network along primary
transportation corridors� Pedestrian connectivity
internal to the site must connect parking areas to
the building and adjacent sites�
Previous (1996) Future Land Use Categories
»Office
»PUD Commercial
»Commercial Recreation
»Commercial
»Accommodations
72 CHAPTER 3: FUTURE LAND USE
ATTACHMENT 7
Town of Estes Park, Larimer County, Colorado, February 18, 2024
Minutes of a Regular meeting of the ESTES PARK PLANNING COMMISSION of the
Town of Estes Park, Larimer County, Colorado. Meeting was held in said Town of Estes
Park on February 18, 2025.
Commission: Chair Charles Cooper, Vice Chair David Arterburn, Dick
Mulhern, Chris Pawson, Jeff Robbins
Attending: Commissioners Cooper, Pawson, Mulhern, Robbins,
Community Development Director Steve Careccia, Planner
Kara Washam, Town Attorney Dan Kramer, Recording
Secretary Karin Swanlund, Town Board Liaison Frank
Lancaster. Public Works Development Review Engineer
Jennifer Waters
Absent: Arterburn
Chair Cooper called the meeting to order at 1:30 p.m.
INTRODUCTIONS
AGENDA APPROVAL
It was moved and seconded (Robbins/Mulhern) to approve the agenda. The motion
passed 4-0.
CONSENT AGENDA APPROVAL
It was moved and seconded (Robbins/Pawson) to approve the consent agenda. The
motion passed 4-0.
PUBLIC COMMENT: One comment was received earlier in the day. Planner Washam
will address this in her staff report.
Chair Cooper announced that Kinley Homes built his house 8 years ago but did not see
a reason to recuse himself.
ACTION ITEM Rezone 1895 Fall River Road Planner II Washam
The Applicant, Kinley Built, LLC, requests to rezone the subject parcel from CO
(Commercial Outlying) to A (Accommodations). The proposed development project
includes demolishing the existing office structure and constructing a new three-story hotel
building with a mechanical area in the basement. The hotel will consist of 26
accommodation units and two staff housing units. A conceptual site plan and building
elevations are included with this rezoning application. Vehicular access is provided from
Fall River Road. The existing access to the property will be realigned with the property to
the south, as requested by the Colorado Department of Transportation (CDOT). The three
criteria for rezoning have been met.
•Changes in condition: The 2022 Comprehensive Plan updated the property’s
designation from Commercial to Mixed Use, indicating accommodations as
suitable for the area,
•Compatibility with the Comprehensive Plan: The proposed development aligns
with policies encouraging medium-to high-density accommodations that enhance
the local economy while preserving the environment,
•Adequate services. Service providers confirmed the ability to supply necessary
infrastructure and services without adverse effects.
Staff requested approval of the Rezone request.
DISCUSSION:
Chair Cooper confirmed that the property location is within town limits; the annexation
date was not known. Wildlife habitats should not be further impacted as the property
already exists. Accommodation (A) zoning was recommended over A1 because the room
ATTACHMENT 10
Planning Commission – February 18, 2025 – Page 2
request was more than eight. Pawson asked for clarification on the change in condition
and how wildlife will be protected.
Director Careccia explained that all plans are looked at when researching staff reports.
The Comprehensive Plan and other master plans (such as those related to open space,
transportation, and utilities) are essential—they serve as guiding documents. When we
adopt a new plan, especially one developed with extensive public input (like the
Comprehensive Plan, as mentioned by Commissioner Mulhern), we refer to that Plan as
our guide. If a new plan suggests different guidance for a particular area, we consider
that a change of condition. We then look at how to implement that plan best. If rezoning
is part of that, we’ll review it to see if it’s supportable. If so, we will support it.
It was moved and seconded (Mulhern/Robbins) to recommend approval of the
Rezone request to the Town Board with conditions, according to findings
recommended by Staff. The motion passed 4-0.
ACTION ITEM Development Plan 1895 Fall River Road Planner II Washam
The Applicant proposes a development project that includes demolishing the existing
office structure and constructing a new three-story hotel building with a mechanical area
in the basement. The hotel will consist of 26 accommodation units and two staff housing
units. The hotel will include a meeting room, spa, lobby, and other customer support
spaces. Exterior building materials will be traditional to the area, consisting of stone and
wood-look fiber-cement siding in darker, earth-tone colors. The roof will be made of
standing seam metal and flat roofs concealed by parapets. All exterior lighting will be
shielded and deflected downward per EPDC §7.9. The area of disturbance is limited to
the southern region, avoiding the steep slope to the north. Retaining walls will be
incorporated into the design of the hotel. Existing access to the site is from Fall River
Road and will be realigned with the access drive at the parcel to the south side of the
road.
Thirty-eight (38) off-street parking spaces are required, pursuant to EPDC § 7.11.
Thirty-four (34) spaces are provided, with the Applicant requesting approval of a Minor
Modification for a ten percent (10% reduction) in required off-street parking. In addition,
the Applicant requests approval of a Minor Modification to the required twenty-five feet
(25’) landscape buffer along the frontage, citing significant topographical constraints.
The Applicant requests a 6.14’ encroachment. Staff requested approval of the
Development Plan and Minor Modifications.
DISCUSSION:
Concerns were raised regarding the impact on wildlife and the specifics of habitat
corridor management. The application complies with wildlife mitigation measures,
including fencing and landscaping. Public Works Development Review Engineer
Jennifer Waters addressed stormwater management issues. There is a plan to utilize a
grassy swale for water quality treatment before discharge into a culvert and eventually
into Fall River. Public Works confirmed that CDOT did not recommend a crosswalk due
to safety concerns related to road curvature.
Kyle Pollock from Galloway Engineering further explained the stormwater runoff and
impervious coverage stating that there is negligible change from current conditions.
It was moved and seconded (Robbins/Mulhern) to approve the Development Plan
and Minor Modifications, with conditions, according to findings recommended by
Staff. The motion passed 4-0.
DISCUSSION:
Director Careccia reviewed the Development Code update process, emphasizing the
importance of public engagement. The Planning Commission will play a significant role
in offering feedback on various drafts throughout the project.
Planning Commission – February 18, 2025 – Page 3
Trustee Liaison Lancaster invited the Commissioners to a joint meeting between the
Planning Commission and Town Board to discuss the changes in conditions for
rezoning. Another topic will hopefully be workforce housing. This meeting aims to
enhance communication and facilitate better collaboration and decision-making. It has
been tentatively scheduled for March 18, following the regular PC meeting. Mulhern
requested information on the “super majority” vote at the Town Board meeting.
Commissioners expressed appreciation for the thorough presentations and discussions.
There being no further business, Chair Cooper adjourned the meeting at 2:50 p.m.
_________________________________
Chuck Cooper, Chair
Karin Swanlund, Recording Secretary
Community Development
1069 Moan St.
Town Board Public Hearing
March 25, 2025
1895 Fall River Rd Zoning Map Amendment
Application to Rezone 2.3 Acres
From CO to A Zoning District
Nathan Kinley, Kinley Built LLC (Owner/Applicant)
Presented by Paul Hornbeck, Senior Planner
Vicinity Map of Subject Area
Background & Present Situation
•The subject property is zoned CO (Commercial
Outlying).
•Contains an office building (1975).
•Most recent use was the former location of the
Rocky Mountain Conservancy.
•Purchased by the Applicant in 2022.
•The site is steep, with an average slope of 31%.
•High use area for Big Horn Sheep (1996 Estes
Valley Comprehensive Plan Wildlife Map).
Estes Valley Wildlife Map (1996)
EV Geologic Hazard Areas Map
EV Wildfire Hazard Areas Map
Zoning Map
Future Land Use Map (2022)
Existing Conditions
EPDC Table 4-4
Proposal
The Applicant requests the Town Board consider the
proposed 1895 Fall River Road Zoning Map Amendment
application, to rezone a 2.3-acre parcel from CO
(Commercial Outlying) to A (Accommodations).
•Development project includes the demolition of the
existing office structure (3,280 SF) and the
construction of a 3-story hotel building (9,400 SF +/-).
•26 accommodation units and 2 staff-housing units.
•Area of disturbance: 66,068 square feet (approx. 66%).
•Vehicular access is provided from Fall River Road.
•Public Works finds the submitted TIS acceptable and states
that no new deceleration lanes are warranted.
Proposed Site Plan
Proposed Front Elevation
Project Analysis
•The proposed rezoning would allow the Applicant to
move forward with development of the 2.3-acre
property into a medium-sized hotel with 26
accommodation units and 2 staff-housing units.
•The Applicant has submitted an application for a
Development Plan for concurrent review with this Zoning
Map Amendment application.
•EPPC is the Decision-Making Body for Development Plans.
•EPPC voted to approve the Development Plan on Feb 18th.
•Approval of the Development Plan is contingent on Town
Board approval of the rezone from CO to A.
Review Criteria
Per the Estes Park Development Code, an
application for a Zoning Map Amendment shall be
reviewed for compliance with relevant standards and
criteria:
1.The amendment is necessary to address changes in
conditions in the areas affected.
2.The Development Plan, which the proposed amendment to
this Code would allow, is compatible and consistent with the
policies and intent of the Comprehensive Plan and with
existing growth and development patterns in the Estes Valley.
3.The Town, County or other relevant service providers shall
have the ability to provide adequate services and facilities
that might be required if the application were approved.
Review Criteria (cont’d)
1.Changes in conditions in the areas affected.
•The adoption of the 2022 Estes Forward Comprehensive
Plan changed the future land use designation of the
subject property from Commercial to Mixed Use Centers
& Corridors.
•Change of conditions is the addition of accommodations
as an appropriate future land use.
•Prior to 2022, the property was used as the Field Institute
office of the Rocky Mountain Conservancy. As that use
has ceased, the subject property, currently zoned CO
(Commercial Outlying), is now an outlier in the area.
Review Criteria (cont’d)
•Rezoning the subject property to A (Accommodations) is
an appropriate action to remain compatible with the land
uses of the surrounding area.
•Rezoning would allow for future development that is more
appropriate with the existing character of the area and
aligned with the 2022 Estes Forward Comprehensive
Plan Future Land Use Map.
Review Criteria (cont’d)
2.The proposed Development Plan is
compatible and consistent with the policies
and intent of the Comprehensive Plan and
with existing growth and development patterns
in the Estes Valley.
•The Future Land Use map within the 2022 Estes Forward
Comprehensive Plan categorizes the subject property as
“Mixed-Use Centers & Corridors.”
Mixed-Use Centers & Corridors
Guiding Principles
The 2022 Estes Forward Comprehensive Plan has 9
Guiding Principles for the Estes Valley. A relevant
principle includes:
Balanced and managed growth that
enhances quality of life, preserves local
character, conserves natural resources
and wildlife habitat.
Goals and Policies
GOAL NE1: Maintain Estes Valley’s scenic
character and viewsheds into and within the
Valley and Rocky Mountain National Park.
•Policy NE 1.2: The Town and County ensure that new
development minimizes the impacts to visual quality within
the Valley, including viewsheds of the mountains and
protection of dark skies.
Goals and Policies (cont’d)
GOAL NE3: Protect wildlife and enhance
biodiversity and ecosystems.
•Policy NE 3.1 The Town protects existing native wildlife
habitat and vegetation communities by minimizing
disturbance outside of the building envelope and limiting
fragmentation, except as required for wildfire protection.
Goals and Policies (cont’d)
GOAL NE4: Recognize that wildfire is a
growing risk to the community and proactively
work to protect the lives, property, and
resiliency of the Valley.
•Policy NE 4.1 The Town and County maintain building
code standards to require fire hardened and resistant
materials in new development and substantial
improvements.
•Specific construction details for new development will comply
with all adopted and enforced 2021 International Code
Council (ICC) codes.
Goals and Policies (cont’d)
GOAL BE2: Promote protection of the
environment by ensuring that development is
in harmony with its setting and provides equal
and meaningful opportunity to participate in
the decision-making process to achieve a
healthy environment.
•Policy BE 2.1 The Town and County require that
development preserve water quality, ecological systems,
and the natural features through sensitive site design and
minimal disturbance.
Goals and Policies (cont’d)
GOAL E1: Maintain a balance between the
needs of local residents, visitors, and
protecting the natural environment.
•Policy E 1.2 The Town supports environmentally-
responsible economic development, business practices,
and eco-tourism which relies on maintaining a high-quality
physical setting and minimal impact on the environment.
Review Criteria (cont’d)
3. The Town, County or other relevant service
providers shall have the ability to provide
adequate services and facilities that might be
required if the application were approved.
•Service and utility providers have reviewed the rezoning
application and indicated they are able to provide adequate
services to this site.
•Adequate fire and emergency access has been provided
with the site layout. The proposed driveway width is 26’, as
requested by Estes Valley Fire Protection District.
Advantages
•Approval will allow for development that is
compatible with the 2022 Comp Plan, FLU Map,
and the existing character and growth pattern of
the Fall River Road corridor.
•Approval will allow the Applicant to move forward
with the development of a 26-unit hotel, adding
variety to the existing options in the area.
•The development will contribute to the local
economy while maintaining a high-quality physical
setting adjacent to Rocky Mountain National Park.
Disadvantages
•The proposed development may increase traffic
along the Fall River Road corridor.
•TIS states that no new deceleration lanes are
warranted.
•The Peak--The Town of Estes Park’s free transit
service--operates the Gold Route to this area during
the peak summer tourism season.
•The proposed development is located in a high-
use habitat for Big Horn Sheep.
•The property has been developed for around 50 years,
impacts to wildlife are expected to be minimal.
Public Notice
Staff provided public notice of the application in
accordance with EPDC noticing requirements.
As of the time of writing this report, no public
comments were received.
•Written notice mailed to adjacent property owners on
March 5, 2025.
•Legal notice published in the Estes Park Trail-Gazette on
March 7, 2025.
•Proof of sign posting verified on February 3, 2025.
•Application posted on the Town's "Current Applications"
website.
Staff Findings
At the public hearing on February 18, 2025 Estes Park
Planning Commission voted unanimously to forward to
Town Board a recommendation of approval of the
proposed Zoning Map Amendment.
1.The Town of Estes Park Board of Trustees is the
Decision-Making Body for the Zoning Map Amendment.
2.The application complies with Estes Park Development
Code § 3.3D “Standards for Review.”
3.This request has been submitted to all applicable
reviewing agency staff for consideration and comment.
4.Adequate public/private facilities are currently available
to serve the subject property.
Action Recommended
Staff recommends approval of the 1895 Fall
River Road Zoning Map Amendment.
Sample Motion:
•I move that the Town Board of Trustees approve
Ordinance 03-25.
•I move that the Town Board of Trustees deny
Ordinance 03-25, finding that [state findings for denial].
•I move to continue the 1895 Fall River Road Zoning
Map Amendment to the next regularly scheduled
meeting. [State reasons for continuance].
POWER & COMMUNICATIONS Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Reuben Bergsten, Utilities Director; Joe Lockhart, P&C Superintendent
Date: March 25, 2025
RE: Resolution 23-25 Intergovernmental Grant Agreement with the Colorado
Energy Office for Grid Hardening, Budgeted
(Mark all that apply)
☐PUBLIC HEARING ☐ORDINANCE ☐ LAND USE☐CONTRACT/AGREEMENT ☒ RESOLUTION ☐ OTHER______________
QUASI-JUDICIAL ☐ YES ☒ NO
Objective:
Our objective is to increase the resiliency of electric service while being good stewards
of public resources by accepting the Grid Hardening Grant Award of $538,262
combined with an in-kind labor match of $184,633.
Present Situation:
On Sep 12, 2024 we received a grant award letter. Policy 1101 "Delegation of Contract
Signature Authority" section 3.a. requires the Mayor to sign grant agreements.
Proposal:
Staff proposes the approval of the Colorado Energy Office agreement number CTGG1
EFAA 25-3324
Advantages:
●This request is in direct alignment with organizational, local and regional plans.
●The Town’s 2023 Strategic Plan states that the Town will provide high quality,
reliable, and sustainable electric service. The proposed project will immediately
improve reliability and allow the lines to handle future load capacity.
●The Platte River Power Authority’s goal is to transition to 100% renewable
energy by 2030. This project facilities the use of a PRPA utility-scale battery
required to support the transition.
Disadvantages:
●Acceptance of grant funding is accompanied with administrative burdens; however,
Town staff has experience successfully managing grants of this nature.
Action Recommended:
Staff respectfully requests that the Town Board authorize the execution of the proposed
grant agreement with the Colorado Energy Office.
Finance/Resource Impact:
The Grid Hardening for Small and Rural Communities Grant requires a local match of
one-third the total grant award.
The total cost of the Moraine Avenue Project is $722,895 made up of $538,262 in grant
funding and $184,633 of budgeted match.
The match is broken down as follows:
●$175,259 in salary costs of employees working on the Moraine Avenue Project
which are funded by the Enterprise Fund.
●$9,374 in equipment costs for the use of the Town’s Skid Steer on the Moraine
Avenue Project- 360 hours x $26.04 per hour = $9,374
Level of Public Interest
High - Powerline initiated wildfires have occurred in Colorado, California and Hawaii
making grid hardening funding a high priority for Colorado and our community.
Sample Motion:
I move for the approval of the resolution.
Attachments:
1. Resolution 23-25
2.LINK - Colorado Energy Office agreement number CTGG1 EFAA 25-3324
3.Award Letter
4. Project Map
5.Grant Application Narrative
RESOLUTION 23-25
APPROVING AN INTERGOVERNMENTAL GRANT AGREEMENT WITH THE
COLORADO ENERGY OFFICE FOR GRID HARDENING
WHEREAS, the Town of Estes Park acting by and through its Power and
Communications Enterprise applied for the Bipartisan Infrastructure Law (BIL) funded Colorado
Energy Office Grid Hardening for Small and Rural Communities grant program; and
WHEREAS, the Town Board desires to enter into the intergovernmental grant agreement
referenced in the title of this resolution for the purpose of hardening our electrical distribution
system.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the intergovernmental grant
agreement referenced in the title of this resolution in substantially the form now before the Board.
DATED this day of , 2025.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
STATE OF COLORADO INTERGOVERNMENTAL GRANT AGREEMENT
SUMMARY OF TERMS AND CONDITIONS
State Agency
Colorado Energy Office
Agreement Number
CTGG1 EFAA 25-3324
Grantee
Town of Estes Park
Grantee UEI
KNMKSMB6JNW5
Agreement Performance Beginning Date
The Effective Date
Grant Expiration Date
May 31, 2027
Grant Award Amount Program Name
Colorado Grid Hardening for Small and Rural Communities
Grant $538,626.00
Agreement Authority – Authority to enter into this
Agreement exists in CRS §24-38.5-101, et seq., and funds
have been budgeted, appropriated and otherwise made
available and a sufficient unencumbered balance thereof
remains available for payment.
Project Description - The purpose of this Colorado Grid Hardening for Small and Rural Communities grant is to support
Colorado’s electric utilities in funding critical grid monitoring projects to help improve grid resiliency in the State.
Principal Representatives
For the State: For Grantee:
John Parks Joe Lockhart
Colorado Energy Office Town of Estes Park
1600 Broadway Street, Suite 1960 P.O. Box 1747
Denver, CO 80202 Estes Park, CO 80517
John.m.parks@state.co.us jlockhart@estes.org
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SIGNATURE PAGE
THE PARTIES HERETO HAVE EXECUTED THIS AGREEMENT
Each person signing this Agreement represents and warrants that the signer is duly authorized to execute this Agreement
and to bind the Party authorizing such signature.
GRANTEE
Town of Estes Park
______________________________________________
By: Reuben Bergsten, Utility Director
Date: _________________________
STATE OF COLORADO
Jared S. Polis, Governor
Colorado Energy Office
Will Toor, Executive Director
______________________________________________
By: Dominique Gómez, Deputy Director
Date: _________________________
GRANTEE
Town of Estes Park
______________________________________________
By: Gary Hall, Mayor
Date: _________________________
GRANTEE
Town of Estes Park
______________________________________________
By: Jackie Williamson, Town Clerk
Date: _________________________
GRANTEE
Town of Estes Park
______________________________________________
By: Dan Kramer, Town Attorney
Date: _________________________
In accordance with §24-30-202, C.R.S., this Agreement is not valid until signed and dated below by the State Controller or an
authorized delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
___________________________________________
By: Office of the Governor, Jonathon Bray, Controller
Effective Date:_____________________
1. PARTIES AND AUTHORITY
A. Parties
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This Agreement is entered into by and between Grantee named on the Summary of Terms
and Conditions page of this Intergovernmental Grant Agreement (the “Grantee”), and the
STATE OF COLORADO acting by and through the State agency named on the Summary of
Terms and Conditions page of this Grant Agreement (the “State”). Grantee and the State
agree to the terms and conditions in this Agreement. By accepting the Grant Funds provided
under this Grant Agreement, Grantee agrees to comply with the terms and conditions of this
Grant Agreement and requirements and provisions of all Exhibits to this Grant Agreement.
B. Authority
i. Federal Authority
This Grant Agreement is funded, in whole or in part, with Federal funds made available
pursuant to the Bipartisan Infrastructure Law (BIL) – Preventing Outages and Enhancing
the Resilience of the Electric Grid Formula Grants (Section 40101(d), 42 U.S.C.
§18711(d)) of the Infrastructure Investment and Jobs Act of 2021 (IIJA).
2. TERM AND EFFECTIVE DATE
A. Effective Date
This Agreement shall not be valid or enforceable until the Effective Date, and the Grant Funds
shall be expended by the Grant Expiration Date shown on the Summary of Terms and
Conditions page for this Agreement. The State shall not be bound by any provision of this
Agreement before the Effective Date, and shall have no obligation to pay Grantee for any
Work performed or expense incurred before the Effective Date or after the Grant Expiration
Date.
B. Initial Grant Term
The Parties’ respective performances under this Agreement shall commence on the Effective
Date shown on the Summary of Terms and Conditions page for this Agreement and shall
terminate on the Grant Expiration Date shown on the Summary of Terms and Conditions
page for this Agreement (the “Initial Term”) unless sooner terminated or further extended in
accordance with the terms of this Agreement.
C. Extension Terms
The State, at its discretion, shall have the option to extend the performance under this
Agreement beyond the Initial Term under the same terms specified in this Agreement. In
order to exercise this option, the State shall provide written notice to Grantee in a form
substantially equivalent to Sample Option Letter attached to this Agreement. Upon request
of Grantee, the State may, in its sole discretion, extend the term of this Grant Agreement by
providing Grantee with an updated Grant Agreement, an executed Amendment, or an
executed Option Letter showing the new Grant Expiration Date.
D. Early Termination in the Public Interest
The State is entering into this Agreement to serve the public interest of the State of Colorado
as determined by its Governor, General Assembly, or Courts. If this Agreement ceases to
further the public interest of the State or if State, Federal or other funds used for this
Agreement are not appropriated, or otherwise become unavailable to fund this Agreement,
the State, in its discretion, may terminate this Agreement in whole or in part by providing
written notice to Grantee that includes, to the extent practicable, the public interest
justification for the termination. If the State terminates this Agreement in the public interest,
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the State shall pay Grantee an amount equal to the percentage of the total reimbursement
payable under this Agreement that corresponds to the percentage of Work satisfactorily
completed, as determined by the State, less payments previously made. Additionally, the
State, in its discretion, may reimburse Grantee for a portion of actual, out-of-pocket expenses
not otherwise reimbursed under this Agreement that are incurred by Grantee and are directly
attributable to the uncompleted portion of Grantee’s obligations, provided that the sum of any
and all reimbursements shall not exceed the maximum amount payable to Grantee hereunder.
This subsection shall not apply to a termination of this Agreement by the State for breach by
Grantee.
E. Grantee’s Termination Under Federal Requirements
Grantee may request termination of this Grant by sending notice to the State, or to the Federal
Awarding Agency with a copy to the State, which includes the reasons for the termination
and the effective date of the termination. If this Grant is terminated in this manner, then
Grantee shall return any advanced payments made for work that will not be performed prior
to the effective date of the termination.
3. DEFINITIONS
The following terms shall be construed and interpreted as follows:
A. “Agreement” or “Grant Agreement” or “Grant” means this agreement, including all
attached Exhibits, all documents incorporated by reference, all referenced statutes, rules and
cited authorities, and any future modifications thereto.
B. “Award” means an award by a Recipient to a Subrecipient funded in whole or in part by a
Federal Award. The terms and conditions of the Federal Award flow down to the Award
unless the terms and conditions of the Federal Award specifically indicate otherwise.
C. “Breach of Agreement” means the failure of a Party to perform any of its obligations in
accordance with this Agreement, in whole or in part or in a timely or satisfactory manner.
The institution of proceedings under any bankruptcy, insolvency, reorganization or similar
law, by or against Grantee, or the appointment of a receiver or similar officer for Grantee or
any of its property, which is not vacated or fully stayed within 30 days after the institution of
such proceeding, shall also constitute a breach. If Grantee is debarred or suspended under
§24-109-105, C.R.S. at any time during the term of this Agreement, then such debarment or
suspension shall constitute a breach.
D. “Budget” means the budget for the Work described in Exhibit A.
E. “Business Day” means any day in which the State is open and conducting business, but shall
not include Saturday, Sunday or any day on which the State observes one of the holidays
listed in §24-11-101(1), C.R.S.
F. “CORA” means the Colorado Open Records Act, §§24-72-200.1, et seq., C.R.S.
G. “Effective Date” means the date on which this Agreement is approved and signed by the
Colorado State Controller or designee, as shown on the Signature Page for this Agreement.
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H. “Exhibits” means the following exhibits attached to this Grant Agreement:
i. Exhibit A, Scope of Project;
ii. Exhibit B, DOE Special Terms and Conditions;
iii. Exhibit C, Grant Federal Provisions; and
iv. Exhibit D, Form of Option Letter.
I. “Federal Award” means an award of Federal financial assistance or a cost-reimbursement
Agreement, under the Federal Acquisition Regulations or by a formula or block grant, by a
Federal Awarding Agency to the Recipient. “Federal Award” also means an agreement
setting forth the terms and conditions of the Federal Award. The term does not include
payments to an Agreement or payments to an individual that is a beneficiary of a Federal
program.
J. “Federal Awarding Agency” means a Federal agency providing a Federal Award to a
Recipient. The U.S. Department of Energy, Grid Deployment Office (“GD”) is the Federal
Awarding Agency for the Federal Award which is the subject of this Agreement.
K. “Goods” means any movable material acquired, produced, or delivered by Grantee as set
forth in this Agreement and shall include any movable material acquired, produced, or
delivered by Grantee in connection with the Services.
L. “Grant” or “Intergovernmental Grant Agreement” or “Agreement” means this letter
which offers Grant Funds to Grantee, including all attached Exhibits, all documents
incorporated by reference, all referenced statutes, rules and cited authorities, and any future
updates thereto.
M. “Grant Funds” or “Grant Award Amount” means the funds that have been appropriated,
designated, encumbered, or otherwise made available for payment by the State under this
Agreement.
N. “Incident” means any accidental or deliberate event that results in or constitutes an imminent
threat of the unauthorized access, loss, disclosure, modification, disruption, or destruction of
any communications or information resources of the State, which are included as part of the
Work, as described in §§24-37.5-401, et seq. C.R.S. Incidents include, without limitation, (i)
successful attempts to gain unauthorized access to a State system or State Records regardless
of where such information is located; (ii) unwanted disruption or denial of service; (iii) the
unauthorized use of a State system for the processing or storage of data; or (iv) changes to
State system hardware, firmware, or software characteristics without the State’s knowledge,
instruction, or consent.
O. “Initial Term” means the time period defined in §2.B.
P. “Matching Funds” means the funds provided Grantee as a match required to receive the
Grant Funds.
Q. “Party” means the State or Grantee, and “Parties” means both the State and Grantee.
R. “PCI” means payment card information including any data related to credit card holders’
names, credit card numbers, or other credit card information as may be protected by state or
federal law.
S. “PII” means personally identifiable information including, without limitation, any
information maintained by the State about an individual that can be used to distinguish or
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trace an individual’s identity, such as name, social security number, date and place of birth,
mother’s maiden name, or biometric records; and any other information that is linked or
linkable to an individual, such as medical, educational, financial, and employment
information. PII includes, but is not limited to, all information defined as personally
identifiable information in §§24-72-501 and 24-73-101, C.R.S. “PII” shall also mean
“personal identifying information” as set forth at §24-74-102, et seq., C.R.S.
T. “Recipient” means the State agency shown on the Summary of Terms and Conditions page
of this Agreement, for the purposes of this Federal Award.
U. “Services” means the services to be performed by Grantee as set forth in this Agreement, and
shall include any services to be rendered by Grantee in connection with the Goods.
V. “State Confidential Information” means any and all State Records not subject to disclosure
under CORA. State Confidential Information shall include, but is not limited to, PII, PCI, and
State personnel records not subject to disclosure under CORA. State Confidential
Information shall not include information or data concerning individuals that is not deemed
confidential but nevertheless belongs to the State, which has been communicated, furnished,
or disclosed by the State to Grantee which (i) is subject to disclosure pursuant to CORA; (ii)
is already known to Grantee without restrictions at the time of its disclosure to Grantee; (iii)
is or subsequently becomes publicly available without breach of any obligation owed by
Grantee to the State; (iv) is disclosed to Grantee, without confidentiality obligations, by a
third party who has the right to disclose such information; or (v) was independently developed
without reliance on any State Confidential Information.
W. “State Fiscal Rules” means the fiscal rules promulgated by the Colorado State Controller
pursuant to §24-30-202(13)(a), C.R.S.
X. “State Fiscal Year” means a 12-month period beginning on July 1 of each calendar year and
ending on June 30 of the following calendar year. If a single calendar year follows the term,
then it means the State Fiscal Year ending in that calendar year.
Y. “State Records” means any and all State data, information, and records, regardless of
physical form, including, but not limited to, information subject to disclosure under CORA.
Z. “Subcontractor” means third parties, if any, engaged by Grantee to aid in performance of
the Work. “Subcontractor” also includes sub-grantees of grant funds.
AA. “Subrecipient” means a non-Federal entity that receives a sub-award from a Recipient to
carry out part of a Federal program, but does not include an individual that is a beneficiary
of such program. A Subrecipient may also be a recipient of other Federal Awards directly
from a Federal Awarding Agency. For the purposes of this Agreement, Grantee is a
Subrecipient.
BB. “Uniform Guidance” means the Office of Management and Budget Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
CC. “Work” means the Goods delivered and Services performed pursuant to this Agreement.
DD. “Work Product” means the tangible and intangible results of the Work, whether finished or
unfinished, including drafts. Work Product includes, but is not limited to, documents, text,
software (including source code), research, reports, proposals, specifications, plans, notes,
studies, data, images, photographs, negatives, pictures, drawings, designs, models, surveys,
maps, materials, ideas, concepts, know-how, information, and any other results of the Work.
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“Work Product” does not include any material that was developed prior to the Effective Date
that is used, without modification, in the performance of the Work.
EE. “Expiration Date” or “Grant Expiration Date” means the Grant Expiration Date shown
on the Summary of Terms and Conditions page of this Grant Agreement. Work performed
after the Grant Expiration Date is not eligible for reimbursement from Grant Funds.
Any other term used in this Agreement that is defined in an Exhibit shall be construed and
interpreted as defined in that Exhibit.
4. STATEMENT OF WORK
Grantee shall complete the Work as described in this Agreement and in accordance with the
provisions of Exhibit A. The State shall have no liability to compensate Grantee for the delivery
of any goods or the performance of any services that are not specifically set forth in this Agreement.
5. PAYMENTS TO GRANTEE
A. Maximum Amount
Payments to Grantee are limited to the unpaid, obligated balance of the Grant Funds. The
State shall not pay Grantee any amount under this Grant that exceeds the Grant Amount
shown on the Summary of Terms and Conditions page of this Intergovernmental Grant
Agreement. Financial obligations of the State payable after the current State Fiscal Year are
contingent upon funds for that purpose being appropriated, budgeted, and otherwise made
available. The State shall not be liable to pay or reimburse Grantee for any Work performed
or expense incurred before the Performance Start Date or after the Grant Expiration Date;
provided, however, that Work performed and expenses incurred by Grantee before the
Performance Start Date that are chargeable to an active Federal Award may be submitted for
reimbursement as permitted by the terms of the Federal Award. The State may increase or
decrease the Grant Award Amount by providing Grantee with an updated Intergovernmental
Grant Agreement, an executed Amendment, or an executed Option Letter showing the new
Grant Award Amount.
B. Federal Recovery
The close-out of a Federal Award does not affect the right of the Federal Awarding Agency
or the State to disallow costs and recover funds on the basis of a later audit or other review.
Any cost disallowance recovery is to be made within the Record Retention Period, as defined
below.
C. Matching Funds.
Grantee shall provide the Other Funds amount shown on the Budget in Exhibit A (the “Local
Match Amount”). Grantee’s obligation to pay all or part of any matching funds, whether
direct or contingent, only extends to funds duly and lawfully appropriated for the purpose of
this Agreement by the authorized representatives of Grantee and paid into Grantee’s treasury
or bank account. Grantee shall appropriate and allocate all Local Match Amounts to the
purpose of this Intergovernmental Grant Agreement each fiscal year prior to accepting any
Grant Funds for that fiscal year. Grantee does not by accepting this Intergovernmental Grant
Agreement irrevocably pledge present cash reserves for payments in future fiscal years, and
this Intergovernmental Grant Agreement is not intended to create a multiple-fiscal year debt
of Grantee. Grantee shall not pay or be liable for any claimed interest, late charges, fees,
taxes or penalties of any nature, except as required by Grantee’s laws or policies.
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D. Reimbursement of Grantee Costs
The State shall reimburse Grantee’s allowable costs, not exceeding the maximum total
amount described in this Intergovernmental Grant Agreement for all allowable costs
described in this Intergovernmental Grant Agreement and shown in the Budget in Exhibit A.
The State shall reimburse Grantee for the Federal share of properly documented allowable
costs related to the Work after the State’s review and approval thereof, subject to the
provisions of this Grant. The State shall only reimburse allowable costs if those costs are: (i)
reasonable and necessary to accomplish the Work and for the Goods and Services provided;
and (ii) equal to the actual net cost to Grantee (i.e. the price paid minus any items of value
received by Grantee that reduce the cost actually incurred). Upon request of the Grantee, the
State may, without changing the maximum total amount of Grant Funds, adjust or otherwise
reallocate Grant Funds among or between each line of the Project Budget by providing
Grantee with an executed Option Letter or formal amendment.
E. Close-Out
Grantee shall close out this Grant within 90 days after the Grant Expiration Date. To complete
close out, Grantee shall submit to the State all deliverables (including documentation) as
defined in this Intergovernmental Grant Agreement and Grantee’s final reimbursement
request or invoice. If the Federal Awarding Agency has not closed this Federal Award within
1 year and 90 days after the Grant Expiration Date due to Grantee’s failure to submit required
documentation, then Grantee may be prohibited from applying for new Federal Awards
through the State until such documentation is submitted and accepted. Any Grant Funds
remaining after submission and payment of Grantee’s final reimbursement request are subject
to de-obligation by the State.
F. Erroneous Payments
The State may recover, at the State’s discretion, payments made to Grantee in error for any
reason, including, but not limited to, overpayments or improper payments, and unexpended
or excess funds received by Grantee. The State may recover such payments by deduction
from subsequent payments under this Intergovernmental Grant Agreement, deduction from
any payment due under any other contracts, grants or agreements between the State and
Grantee, or by any other appropriate method for collecting debts owed to the State.
6. REPORTING – NOTIFICATION
A. Performance and Final Status
Grantee shall submit all financial, performance and other reports to the State no later than 45
calendar days after the end of the Initial Term if no Extension Terms are exercised, or the
final Extension Term exercised by the State, containing an evaluation and review of Grantee’s
performance and the final status of Grantee’s obligations hereunder.
B. Violations Reporting
Grantee shall disclose, in a timely manner, in writing to the State and the Federal Awarding
Agency, all violations of federal or State criminal law involving fraud, bribery, or gratuity
violations potentially affecting the Federal Award. The State or the Federal Awarding
Agency may impose any penalties for noncompliance allowed under 2 CFR Part 180 and 31
U.S.C. 3321, which may include, without limitation, suspension or debarment.
7. GRANTEE RECORDS
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A. Maintenance and Inspection
Grantee shall make, keep, and maintain, all records, documents, communications, notes and
other written materials, electronic media files, and communications, pertaining in any manner
to this Grant for a period of three years following the completion of the close out of this
Grant. Grantee shall permit the State to audit, inspect, examine, excerpt, copy and transcribe
all such records during normal business hours at Grantee’s office or place of business, unless
the State determines that an audit or inspection is required without notice at a different time
to protect the interests of the State.
B. Monitoring
The State will monitor Grantee’s performance of its obligations under this Intergovernmental
Grant Agreement using procedures as determined by the State. Grantee shall allow the State
to perform all monitoring required by the Uniform Guidance, based on the State’s risk
analysis of Grantee. The State shall have the right, in its sole discretion, to change its
monitoring procedures and requirements at any time during the term of this Agreement. The
State shall monitor Grantee’s performance in a manner that does not unduly interfere with
Grantee’s performance of the Work. If Grantee enters into a subcontract or subgrant with an
entity that would also be considered a Subrecipient, then the subcontract or subgrant entered
into by Grantee shall contain provisions permitting both Grantee and the State to perform all
monitoring of that Subcontractor in accordance with the Uniform Guidance.
C. Audits
Grantee shall promptly submit to the State a copy of any final audit report of an audit
performed on Grantee’s records that relates to or affects this Grant or the Work, whether the
audit is conducted by Grantee or a third party. Additionally, if Grantee is required to perform
a single audit under 2 CFR 200.501, et seq., then Grantee shall submit a copy of the results
of that audit to the State within the same timelines as the submission to the federal
government.
8. CONFIDENTIAL INFORMATION-STATE RECORDS
A. Confidentiality
Grantee shall keep confidential, and cause all Subcontractors to keep confidential, all State
Records, unless those State Records are publicly available. Grantee shall not, without prior
written approval of the State, use, publish, copy, disclose to any third party, or permit the use
by any third party of any State Records, except as otherwise stated in this Agreement,
permitted by law or approved in writing by the State. Grantee shall provide for the security
of all State Confidential Information in accordance with all policies promulgated by the
Colorado Office of Information Security and all applicable laws, rules, policies, publications,
and guidelines. If Grantee or any of its Subcontractors will or may receive the following types
of data, Grantee or its Subcontractors shall provide for the security of such data according to
the following: ; (i) the most recently updated PCI Data Security Standard from the PCI
Security Standards Council for all PCI. Grantee shall immediately forward any request or
demand for State Records to the State’s Principal Representative.
B. Other Entity Access and Nondisclosure Agreements
Grantee may provide State Records to its agents, employees, assigns and Subcontractors as
necessary to perform the Work, but shall restrict access to State Confidential Information to
those agents, employees, assigns and Subcontractors who require access to perform their
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obligations under this Agreement. Grantee shall ensure all such agents, employees, assigns,
and Subcontractors sign agreements containing nondisclosure provisions at least as protective
as those in this Agreement, and that the nondisclosure provisions are in force at all times the
agent, employee, assign or Subcontractor has access to any State Confidential Information.
Grantee shall provide copies of those signed nondisclosure provisions to the State upon
execution of the nondisclosure provisions.
C. Use, Security, and Retention
Grantee shall use, hold and maintain State Confidential Information in compliance with any
and all applicable laws and regulations in facilities located within the United States, and shall
maintain a secure environment that ensures confidentiality of all State Confidential
Information wherever located. Grantee shall provide the State with access, subject to
Grantee’s reasonable security requirements, for purposes of inspecting and monitoring access
and use of State Confidential Information and evaluating security control effectiveness. Upon
the expiration or termination of this Agreement, Grantee shall return State Records provided
to Grantee or destroy such State Records and certify to the State that it has done so, as directed
by the State. If Grantee is prevented by law or regulation from returning or destroying State
Confidential Information, Grantee warrants it will guarantee the confidentiality of, and cease
to use, such State Confidential Information.
D. Incident Notice and Remediation
If Grantee becomes aware of any Incident, it shall notify the State immediately and cooperate
with the State regarding recovery, remediation, and the necessity to involve law enforcement,
as determined by the State. Unless Grantee can establish that none of Grantee or any of its
agents, employees, assigns or Subcontractors are the cause or source of the Incident, Grantee
shall be responsible for the cost of notifying each person who may have been impacted by
the Incident. After an Incident, Grantee shall take steps to reduce the risk of incurring a
similar type of Incident in the future as directed by the State, which may include, but is not
limited to, developing and implementing a remediation plan that is approved by the State at
no additional cost to the State. The State may adjust or direct modifications to this plan, in its
sole discretion and Grantee shall make all modifications as directed by the State. If Grantee
cannot produce its analysis and plan within the allotted time, the State, in its sole discretion,
may perform such analysis and produce a remediation plan, and Grantee shall reimburse the
State for the reasonable costs thereof.
E. Safeguarding PII
If Grantee or any of its Subcontractors will or may receive PII under this Agreement, Grantee
shall provide for the security of such PII, in a manner and form acceptable to the State,
including, without limitation, State non-disclosure requirements, use of appropriate
technology, security practices, computer access security, data access security, data storage
encryption, data transmission encryption, security inspections, and audits. Grantee shall be a
“Third-Party Service Provider” as defined in §24-73-103(1)(i), C.R.S. and shall maintain
security procedures and practices consistent with §§24-73-101 et seq., C.R.S. In addition, as
set forth in §24-74-102, et seq., C.R.S., Grantee, including, but not limited to, Grantee’s
employees, agents and Subcontractors, agrees not to share any PII with any third parties for
the purpose of investigating for, participating in, cooperating with, or assisting with Federal
immigration enforcement.
9. CONFLICTS OF INTEREST
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Grantee shall not engage in any business or activities, or maintain any relationships that conflict in
any way with the full performance of the obligations of Grantee under this Grant. Grantee
acknowledges that, with respect to this Grant, even the appearance of a conflict of interest shall be
harmful to the State’s interests and absent the State’s prior written approval, Grantee shall refrain
from any practices, activities or relationships that reasonably appear to be in conflict with the full
performance of Grantee’s obligations under this Grant. If a conflict or the appearance of a conflict
arises, or if Grantee is uncertain whether a conflict or the appearance of a conflict has arisen,
Grantee shall submit to the State a disclosure statement setting forth the relevant details for the
State’s consideration. Grantee acknowledges that all State employees are subject to the ethical
principles described in §24-18-105, C.R.S. Grantee further acknowledges that State employees
may be subject to the requirements of §24-18-105, C.R.S. with regard to this Grant.
10. INSURANCE
Grantee shall maintain at all times during the term of this Agreement such liability insurance, by
commercial policy or self-insurance, as is necessary to meet its liabilities under the Colorado
Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the “GIA”). Grantee shall ensure that
any Subcontractors maintain all insurance customary for the completion of the Work done by that
Subcontractor and as required by the State or the GIA.
11. REMEDIES
In addition to any remedies available under any Exhibit to this Intergovernmental Grant Agreement, if
Grantee fails to comply with any term or condition of this Grant or any terms of the Federal Award, the
State may terminate some or all of this Grant and require Grantee to repay any or all Grant Funds to the
State in the State’s sole discretion. The State may also terminate this Intergovernmental Grant
Agreement at any time if the State has determined, in its sole discretion, that Grantee has ceased
performing the Work without intent to resume performance, prior to the completion of the Work.
12. DISPUTE RESOLUTION
Except as herein specifically provided otherwise or as required or permitted by federal regulations related
to any Federal Award that provided any of the Grant Funds, disputes concerning the performance of this
Grant that cannot be resolved by the designated Party representatives shall be referred in writing to a
senior departmental management staff member designated by the State and a senior manager or official
designated by Grantee for resolution.
13. NOTICES AND REPRESENTATIVES
Each individual identified as a Principal Representative on the Summary of Terms and Conditions page
for this Agreement shall be the principal representative of the designating Party. All notices required or
permitted to be given under this Agreement shall be in writing, and shall be delivered (A) by hand with
receipt required, (B) by certified or registered mail to such Party’s principal representative at the address
set forth below or (C) as an email with read receipt requested to the principal representative at the email
address, if any, set forth on the Summary of Terms and Conditions page for this Agreement. If a Party
delivers a notice to another through email and the email is undeliverable, then, unless the Party has been
provided with an alternate email contact, the Party delivering the notice shall deliver the notice by hand
with receipt required or by certified or registered mail to such Party’s principal representative at the
address set forth on the Summary of Terms and Conditions page for this Agreement. Either Party may
change its principal representative or principal representative contact information, or may designate
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specific other individuals to receive certain types of notices in addition to or in lieu of a principal
representative, by notice submitted in accordance with this section without a formal amendment to this
Agreement. Unless otherwise provided in this Agreement, notices shall be effective upon delivery of the
written notice.
14. RIGHTS IN WORK PRODUCT AND OTHER INFORMATION
Grantee hereby grants to the State a perpetual, irrevocable, non-exclusive, royalty free license, with the
right to sublicense, to make, use, reproduce, distribute, perform, display, create derivatives of and
otherwise exploit all intellectual property created by Grantee or any Subcontractors or Subgrantees and
paid for with Grant Funds provided by the State pursuant to this Grant.
15. GOVERNMENTAL IMMUNITY
Liability for claims for injuries to persons or property arising from the negligence of the Parties, their
departments, boards, commissions committees, bureaus, offices, employees and officials shall be
controlled and limited by the provisions of the Colorado Governmental Immunity Act, §24 -10-101, et
seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI, Ch. 171 and 28 U.S.C. 1346(b), and the
State’s risk management statutes, §§24-30-1501, et seq. C.R.S. No term or condition of this Contract
shall be construed or interpreted as a waiver, express or implied, of any of the immunities, rights,
benefits, protections, or other provisions, contained in these statutes.
16. GENERAL PROVISIONS
A. Assignment
Grantee’s rights and obligations under this Grant are personal and may not be transferred or
assigned without the prior, written consent of the State. Any attempt at assignment or transfer
without such consent shall be void. Any assignment or transfer of Grantee’s rights and
obligations approved by the State shall be subject to the provisions of this Grant Award
Letter.
B. Captions and References
The captions and headings in this Grant Award Letter are for convenience of reference only,
and shall not be used to interpret, define, or limit its provisions. All references in this Grant
Award Letter to sections (whether spelled out or using the § symbol), subsections, exhibit s
or other attachments, are references to sections, subsections, exhibits or other attachments
contained herein or incorporated as a part hereof, unless otherwise noted.
C. Entire Understanding
This Grant Award Letter represents the complete integration of all understandings between
the Parties related to the Work, and all prior representations and understandings related to the
Work, oral or written, are merged into this Grant Award Letter.
D. Modification
The State may modify the terms and conditions of this Grant by issuance of an updated Grant
Award Letter, which shall be effective if Grantee accepts Grant Funds following receipt of
the updated letter. The Parties may also agree to modification of the terms and conditions of
the Grant in a formal amendment to this Grant, properly executed and approved in accordance
with applicable Colorado State law and State Fiscal Rules.
E. Statutes, Regulations, Fiscal Rules, and Other Authority.
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Any reference in this Grant Award Letter to a statute, regulation, State Fiscal Rule, fiscal
policy or other authority shall be interpreted to refer to such authority then current, as may
have been changed or amended since the Grant Issuance Date. Grantee shall strictly comply
with all applicable Federal and State laws, rules, and regulations in effect or hereafter
established, including, without limitation, laws applicable to discrimination and unfair
employment practices.
F. Digital Signatures
If any signatory signs this agreement using a digital signature in accordance with the
Colorado State Controller Contract, Grant and Purchase Order Policies regarding the use of
digital signatures issued under the State Fiscal Rules, then any agreement or consent to use
digital signatures within the electronic system through which that signatory signed shall be
incorporated into this Contract by reference.
G. Severability
The invalidity or unenforceability of any provision of this Grant Award Letter shall not affect
the validity or enforceability of any other provision of this Grant Award Letter, which shall
remain in full force and effect, provided that the Parties can continue to perform their
obligations under the Grant in accordance with the intent of the Grant.
H. Survival of Certain Grant Award Letter Terms
Any provision of this Grant Award Letter that imposes an obligation on a Party after
termination or expiration of the Grant shall survive the termination or expiration of the Grant
and shall be enforceable by the other Party.
I. Third Party Beneficiaries
Except for the Parties’ respective successors and assigns described above, this Grant Award
Letter does not and is not intended to confer any rights or remedies upon any person or entity
other than the Parties. Any services or benefits which third parties receive as a result of this
Grant are incidental to the Grant, and do not create any rights for such third parties.
J. Waiver
A Party’s failure or delay in exercising any right, power, or privilege under this Grant Award
Letter, whether explicit or by lack of enforcement, shall not operate as a waiver, nor shall any
single or partial exercise of any right, power, or privilege preclude any other or further
exercise of such right, power, or privilege.
K. Accessibility
i. Contractor shall comply with and the Work Product provided under this Contract shall
be in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and
the Accessibility Standards for Individuals with a Disability, as established by OIT
pursuant to Section §24-85-103 (2.5), C.R.S. Contractor shall also comply with all
State of Colorado technology standards related to technology accessibility and with
Level AA of the most current version of the Web Content Accessibility Guidelines
(WCAG), incorporated in the State of Colorado technology standards.
ii. The State may require Contractor’s compliance to the State’s Accessibility Standards
to be determined by a third party selected by the State to attest to Contractor’s Work
Product and software is in compliance with §§24-85-101, et seq., C.R.S., and
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the Accessibility Standards for Individuals with a Disability as established by OIT
pursuant to Section §24-85-103 (2.5), C.R.S.
L. Federal Provisions
Grantee shall comply with all applicable requirements of Exhibits B and C at all times during
the term of this Grant.
M. Order of Precedence
In the event of a conflict or inconsistency between this Grant Agreement and any Exhibits or
attachment, such conflict or inconsistency shall be resolved by reference to the documents in
the following order of priority:
i. Exhibit A, Scope of Project;
ii. Exhibit B, DOE Special Terms and Conditions;
iii. Exhibit C, Grant Federal Provisions;
iv. Colorado Special Provisions in §17 of the main body of this Grant;
v. The provisions of the other sections of the main body of this Grant Agreement;
vi. Exhibit D, Form of Option Letter.
17. COLORADO SPECIAL PROVISIONS (COLORADO FISCAL RULE 3-3)
These Special Provisions apply to all agreements except where noted in italics.
L. STATUTORY APPROVAL. §24-30-202(1), C.R.S.
This Agreement shall not be valid until it has been approved by the Colorado State Controller
or designee. If this Agreement is for a Major Information Technology Project, as defined in
§24-37.5-102(2.6), C.R.S., then this Agreement shall not be valid until it has been approved
by the State’s Chief Information Officer or designee.
M. FUND AVAILABILITY. §24-30-202(5.5), C.R.S.
Financial obligations of the State payable after the current State Fiscal Year are contingent
upon funds for that purpose being appropriated, budgeted, and otherwise made available.
N. GOVERNMENTAL IMMUNITY.
Liability for claims for injuries to persons or property arising from the negligence of the
Parties, its departments, boards, commissions committees, bureaus, offices, employees and
officials shall be controlled and limited by the provisions of the Colorado Governmental
Immunity Act, §24-10-101, et seq., C.R.S.; the Federal Tort Claims Act, 28 U.S.C. Pt. VI,
Ch. 171 and 28 U.S.C. 1346(b), and the State’s risk management statutes, §§24-30-1501, et
seq. C.R.S. No term or condition of this Agreement shall be construed or interpreted as a
waiver, express or implied, of any of the immunities, rights, benefits, protections, or other
provisions, contained in these statutes.
O. INDEPENDENT CONTRACTOR.
Grantee shall perform its duties hereunder as an independent contractor, and not as an
employee. Neither Grantee nor any agent or employee of Grantee shall be deemed to be an
agent or employee of the State. Grantee shall not have authorization, express or implied, to
bind the State to any agreement, liability or understanding, except as expressly set forth
herein. Grantee and its employees and agents are not entitled to unemployment insurance or
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workers compensation benefits through the State and the State shall not pay for or otherwise
provide such coverage for Grantee or any of its agents or employees. Grantee shall pay when
due all applicable employment taxes and income taxes and local head taxes incurred pursuant
to this Agreement. Grantee shall (i) provide and keep in force workers' compensation and
unemployment compensation insurance in the amounts required by law, (ii) provide proof
thereof when requested by the State, and (iii) be solely responsible for its acts and those of
its employees and agents.
P. COMPLIANCE WITH LAW.
Grantee shall comply with all applicable federal and State laws, rules, and regulations in
effect or hereafter established, including, without limitation, laws applicable to
discrimination and unfair employment practices.
Q. CHOICE OF LAW, JURISDICTION, AND VENUE.
Colorado law, and rules and regulations issued pursuant thereto, shall be applied in the
interpretation, execution, and enforcement of this Agreement. Any provision included or
incorporated herein by reference which conflicts with said laws, rules, and regulations shall
be null and void. All suits or actions related to this Agreement shall be filed and proceedings
held in the State of Colorado and exclusive venue shall be in the City and County of Denver.
R. PROHIBITED TERMS.
Any term included in this Agreement that requires the State to indemnify or hold Grantee
harmless; requires the State to agree to binding arbitration; limits Grantee’s liability for
damages resulting from death, bodily injury, or damage to tangible property; or that conflicts
with this provision in any way shall be void ab initio. Nothing in this Agreement shall be
construed as a waiver of any provision of §24-106-109 C.R.S.
S. SOFTWARE PIRACY PROHIBITION.
State or other public funds payable under this Agreement shall not be used for the acquisition,
operation, or maintenance of computer software in violation of federal copyright laws or
applicable licensing restrictions. Grantee hereby certifies and warrants that, during the term
of this Agreement and any extensions, Grantee has and shall maintain in place appropriate
systems and controls to prevent such improper use of public funds. If the State determines
that Grantee is in violation of this provision, the State may exercise any remedy available at
law or in equity or under this Agreement, including, without limitation, immediate
termination of this Agreement and any remedy consistent with federal copyright laws or
applicable licensing restrictions.
T. EMPLOYEE FINANCIAL INTEREST/CONFLICT OF INTEREST. §§24-18-201 and
24-50-507, C.R.S.
The signatories aver that to their knowledge, no employee of the State has any personal or
beneficial interest whatsoever in the service or property described in this Agreement. Grantee
has no interest and shall not acquire any interest, direct or indirect, that would conflict in any
manner or degree with the performance of Grantee’s services and Grantee shall not employ
any person having such known interests.
U. VENDOR OFFSET AND ERRONEOUS PAYMENTS. §§24-30-202(1) and 24-30-
202.4, C.R.S.
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[Not applicable to intergovernmental agreements] Subject to §24-30-202.4(3.5), C.R.S., the
State Controller may withhold payment under the State’s vendor offset intercept system for
debts owed to State agencies for: (i) unpaid child support debts or child support arrearages;
(ii) unpaid balances of tax, accrued interest, or other charges specified in §§39-21-101, et
seq., C.R.S.; (iii) unpaid loans due to the Student Loan Division of the Department of Higher
Education; (iv) amounts required to be paid to the Unemployment Compensation Fund; and
(v) other unpaid debts owing to the State as a result of final agency determination or judicial
action. The State may also recover, at the State’s discretion, payments made to Grantee in
error for any reason, including, but not limited to, overpayments or improper payments, and
unexpended or excess funds received by Grantee by deduction from subsequent payments
under this Agreement, deduction from any payment due under any other contracts, grants or
agreements between the State and Grantee, or by any other appropriate method for collecting
debts owed to the State.
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EXHIBIT A – SCOPE OF PROJECT (SOP)
1. PURPOSE
1.1. The Colorado Grid Hardening for Small and Rural Communities Grant was established to support
Colorado’s electric utilities in funding critical grid hardening projects to help improve grid resiliency in
the State. Projects will be funded according to demonstrated need, impact, project readiness, and the
proportion of historically underserved communities in the target population. The State received U.S.
Department of Energy (DOE) formula funding (40101d) of the Infrastructure Investment and Jobs Act
(i.e., Bipartisan Infrastructure Law (BIL)) which is the funding source for this Project. The purpose of
this project is to improve the resilience of the electric grid against disruptive events. The resilience
measures funded through this Program will support community-level resilience to reduce the frequency
and duration of electric grid disruptions.
2. DESCRIPTION OF THE PROJECT(S) AND WORK
2.1. Project Description. The Project consists of constructing grid hardening or grid monitoring projects
that increase local resilience to electric grid interruptions caused by severe weather or natural disaster
events.
2.2. Work Description. The TOWN of ESTES PARK, (Grantee), will hire a qualified firm or use qualified
in-house labor to harden 4,400 feet of electrical infrastructure which will significantly improve the
resiliency of the electric grid from a variety of impacts such as weather, wildfire and natural disaster.
This involves placing a portion of the replaced line underground and installing covered conductor on
the remaining portion. This is on the main line feeder between the two Estes Park substations, and
replaces the line that was installed in the 1970s and cannot handle the increased load, emergency
situations, and need to service either of the substations.
2.2.1. Grantee shall provide the Colorado Energy Office (CEO) monthly reimbursement reports
quarterly Status Reports that describe Project progress, delays or roadblocks, Project funding spent
by funding source and budget category, and the projected timeline for full expenditure of Grant
Funds, as well as annual impact reports. Grantee will own all improvements and, in accordance
with §9 below, a contractor will be hired to complete the Work.
2.2.2. Eligible activities, technologies, equipment, and hardening measures to reduce the likelihood
and consequences of disruptive events include:
A. weatherization technologies and equipment;
B. fire-resistant technologies and fire prevention systems;
C. monitoring and control technologies;
D. the undergrounding of electrical equipment;
E. utility pole management;
F. the relocation of power lines or the reconductoring of power lines with low-sag, advanced
conductors;
G. vegetation and fuel-load management;
H. hardening of power lines, facilities, substations, of other systems; and
I. the replacement of old overhead conductors and underground cables, and
2.2.3. Grant Funds may NOT be used for:
A. construction of a:
i. new electric generating facility; or
ii. large-scale battery-storage facility that is not used for enhancing system adaptive
capacity during disruptive events; or
B. cybersecurity.
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2.2.4. A contract for consultant services shall be awarded by Grantee to a qualified firm through a
formal Request For Proposals or competitive selection process.
2.2.5. A contract for the purchase or acquisition of materials, equipment, or vehicles shall be awarded
by Grantee to a qualified vendor or firm through a competitive selection process with the
Grantee being obligated to award the contract to the lowest responsive, responsible bidder
meeting the Grantee's specifications.
2.2.6. During a period of ten (10) years following the date of closeout of the Project by the State, the
Grantee may not change the ownership of the equipment. If the Grantee decides to change the
ownership of the equipment to an entity which the State determines does not qualify in meeting
the original intent of the Project, the Grantee must reimburse to the State an amount equal to the
current fair market value of the equipment, less any portion of the value attributable to
expenditures of non-federal grant funds for acquisition of and improvements to, the equipment.
At the end of the ten (10) year period following the date of completion and thereafter, no State
restrictions on ownership of the equipment shall be in effect.
2.3. Responsibilities. Grantee shall be responsible for the completion of the Work and to provide required
documentation to CEO as specified herein.
2.3.1. Federal Funding Accountability and Transparency Act of 2006, (Pub. L. 109-282)
(Transparency Act, also known as FFATA). Grantee and Subgrantees are required to report
award information on the government Website and register with U.S. Government System for
Award Management (SAM) at http://www.sam.gov. See Exhibit C, for specific information.
2.3.2. Grantee shall notify CEO at least 30 days in advance of Project Completion.
2.4. Reimbursement of Project Expenditures. To maximize the use of Grant Funds, the State shall
evaluate Grantee's expenditure of the Grant Funds for timeliness and compliance with the terms of this
Grant.
2.5. Eligible Expenses. Eligible expenses shall include: Eligible expenses shall include: Personnel, fringe
benefits, equipment, and supplies directly related to this grid hardening project.
2.6. Ineligible Expenses. Ineligible expenses include travel and indirect charges.
3. DEFINITIONS
3.1. “Disruptive event” means an event in which operations of the electric grid are disrupted, preventively
shut off, or cannot operate safely due to extreme weather, wildfire, or a natural disaster.
3.2. Project Budget Lines.
3.2.1. “Personnel” means all direct personnel wages of the Grantee for staff working directly on the
project. All personnel for whom wages and fringe benefits are included as part of the grant budget
for this project will need to track and submit 100% of their hours and submit to CEO with the
monthly Status Report. This is to ensure accurate accounting of staff hours on the project. Wages
may be “loaded” or include the fringe benefits.
3.2.2. “Fringe” means the fringe benefits of direct personnel of the Grantee for staff working directly on
the project.
3.2.3. “Equipment” means tangible personal property (including information technology systems) having
a useful life of more than one year and a per-unit acquisition cost of $5,000 or more.
3.2.4. “Supplies” are generally defined as an item with an acquisition cost of $5,000 or less and a useful
life expectancy of less than one year. Supplies are generally consumed during the project
performance. Please refer to the applicable Federal regulations in 2 CFR 200 for specific supplies
definitions and treatment.
3.2.5. “Contractual” means all vendors and contractors supplying commercial supplies or services used
to support the project. For each vendor with a cost of $50,000 or more, a competitive bidding
process must be performed. If the vendor was preselected, a policy demonstrating the Grantee’s
use of competitive bidding processes must be provided. Laborers and mechanics who work with
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the vendor on this project will need to meet Davis Bacon Act compliance, as described in
“Personnel” above.
3.2.6. “Construction” is defined as all types of work done on a particular building, including erecting,
altering, or remodeling performed by the Grantee (not a vendor or contractor).
3.2.7. “Other” means any direct costs for items required for the project which do not fit clearly into the
other categories above.
3.2.8. “Indirect costs” are overhead costs which follow § 200.414 Indirect (F&A) costs for the Federal
guidance.
3.3. “Substantial Completion” means the Work is sufficiently complete in accordance with the Grant so it
can be utilized for its intended purpose without undue interference.
4. DELIVERABLES
4.1. Outcome. The final outcome of this Grant will be that the main line feeder between the two Estes Park
substations is rebuilt, reliable, resilient to natural disasters, and is able to accept a higher load and
provide more flexibility to the grid operators while reducing outage frequency and duration for the
Estes Park customers.
4.2. Service Area. The performance of the Work described within this Grant shall be located in Estes Park,
Colorado, between the two main substations that belong to the town utility on Moraine Avenue
4.3. Performance Measures. Grantee shall comply with the following performance measures:
Milestone/Performance Measure/Grantee will: Complete by:
Provide CEO with Project Timeline. Within 30 days after the
Effective Date of the
subcontract(s).
Begin work. Within 60 days after the
Effective Date of the
subcontract(s).
Conduct on-site walk through inspection(s) of Work Site(s). November 1, 2025
Submit Monthly Reimbursement Requests On or before the 15th of
each subsequent month
during project
implementation.
Submit Monthly Status Report On or before the 15th of
each subsequent month
during project
implementation.
Submit Quarterly Progress Reports See §4.5.2 below
Submit Project Final Report May 31, 2027 or within
90 days of the completion
of the project, whichever
is sooner.
4.4. Budget Line Adjustments.
4.4.1. Grant Funds. Grantee may request in writing that CEO move Grant Funds between and
among budget lines, so long as the total amount of Grant Funds remains unchanged. To make
such budget line changes, CEO will use an Option Letter (Exhibit D).
4.4.2. Local Matching Funds. Grantee may increase or decrease the amount of Local Match Funds
in any one or any combination of budget lines as described in §6.2 of this Exhibit, or move
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Other Funds between and among budget lines, so long as the total amount of such “Other
Funds” is not less than the amount set forth in §6.2 below. Grantee may increase the Total
Project Cost with “Other Funds” and such change does not require an amendment or option
letter. CEO will verify the Grantee’s contribution of “Local Match Funds” and compliance with
this section at Project Closeout.
4.5. Monthly Reimbursement Request and Status Reports. Beginning 15 days after the end of the first
month following execution of this Grant and for each month thereafter until termination of this Grant,
Grantee shall submit Reimbursement Requests and Status Reports using a form provided by the State.
The State shall pay the Grantee for actual expenditures made in the performance of this Grant based on
the submission of statements in the format prescribed by the State. The Grantee shall submit Pay
Requests setting forth a detailed description and provide documentation of the amounts and types of
reimbursable expenses. Pay Requests and Status Reports are due within 15 days of the end of the
month.
4.5.1. For months in which there are no expenditures to reimburse, Grantee shall indicate zero (0)
requested in the Reimbursement Request and describe the status of the Work in the Status
Report. The report will contain an update of expenditure of funds by budget line as per §6.2 of
this Exhibit A Scope of Project as well as a projection of all Work expected to be accomplished
in the following quarter, including an estimate of Grant Funds to be expended.
4.6. Quarterly Progress Reports (QPRs) Beginning 15 days after the end of the first quarter following
execution of this Grant and for each quarter thereafter until termination of this Grant, Grantee shall
submit a QPR using a form provided by the state. The Grantee will be required to complete one project
tab of the QPR template found on the NETL Grid Resiliency Formula Funding Post Award Project
Management Reporting Documents.
4.6.1. Specific QPR submittal dates.
Quarter Year Due Date Quarterly
Progress Report
Due
1st (Jan-Mar) 2025 April 15, 2025 Yes
2nd (Apr-Jun) 2025 JULY 15, 2025* Yes
3rd (Jul-Sep) 2025 October 15, 2025 Yes
4th (Oct-Dec) 2025 January 15, 2026 Yes
1st (Jan-Mar) 2026 April 15, 2026 Yes
2nd (Apr-Jun) 2026 JULY 15, 2026* Yes
3rd (Jul-Sep) 2026 October 15, 2026 Yes
4th (Oct-Dec) 2026 January 15, 2027 Yes
1st (Jan-Mar) 2027 April 15, 2027 Yes
2nd (Apr-Jun) 2027 JULY 15, 2026* Yes
*State fiscal year runs July 1 – June 30 annually. Grantee must request reimbursement for
all eligible costs incurred during a State fiscal year by July 15 annually.
4.7. Annual Report: The Annual Project impact report is to be submitted via email to the CEO Program
Manager by November 15 of each year of the project. These reports will cover the preceding Federal
Fiscal Year (FFY), which runs from October 1 to September 30. Further details can be found in section
8.1.3 of this document.
4.8. CEO & DOE Acknowledgment. The Grantee agrees to acknowledge the Colorado Energy Office and
U.S. Department of Energy (“DOE”) in any and all materials or events designed to promote or educate
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the public about the Work and the Project, including but not limited to: press releases, newspaper
articles, op-ed pieces, press conferences, presentations and brochures/pamphlets.
5. PERSONNEL
5.1. Responsible Administrator. Grantee’s performance hereunder shall be under the direct supervision of
JOE LOCKHART, Line Foreman, 970-577-3613, jlockhart@estes.org .who is an employee or
agent of Grantee, and is hereby designated as the responsible administrator of this Project and a key
person under this §5. Such administrator shall be updated through the process in §5.3 below. If this
person is an agent of the Grantee, such person must have signature authority to bind the Grantee and
must provide evidence of such authority.
5.2. Other Key Personnel SHARLA BEESLEY, Grant Coordinator, 970-577-3708,
sbeesley@estes.org . Such key personnel shall be updated through the process in §5.3 of this Exhibit
A.
5.3. Replacement. Grantee shall immediately notify the State if any key personnel specified in §5 of this
Exhibit A cease to serve. All notices sent under this subsection shall be sent in accordance with §15 of
the Grant.
5.4. Grid Resiliency Program Manager: John Parks, 970-631-6786, gridresiliency@state.co.us .
6. FUNDING
The State provided funds shall be limited to the amount specified under the “Grant Funds” column of §6.2,
Budget, below.
6.1. Matching/Other Funds. Grantee shall provide at least 25.5% [$184,633] of the Total Project Cost or
__34.3__% cost match of the federal grant funds as documented by Grantee and verified by CEO at
Project Closeout. Initial estimates of Grantee’s contribution are noted in the Local Match Amount”
column of §6.2 below. Increases to Grantee’s contribution to Total Project Cost do not require
modification of this Grant Agreement and/or Exhibit A.
6.2. Budget
Line Cost Category Grant
Funds
Local
Match
Amount
Total Project
Cost
Local
Match
Funds
Source
a. Personnel $ 0 $ 133,674 $ 133,674 Grantee
b. Fringe Benefits $ 0 $ 41,585 $ 41,585 Grantee
c. Travel $ 0 $ 0 $ 0 Grantee
d. Equipment $ 82,211 $ 0 $ 82,211 Grantee
e. Supplies $ 411,063 $ 0 $ 411,063 Grantee
f. Contractual $ 0 $ 0 $ 0 Grantee
g. Construction $ 0 $ 0 $ 0 Grantee
h.. Other: Equipment use cost $ 44,987 $ 9,374 $ 54,361 Grantee
i. Indirect Charges $ 0 $ 0 $ 0 Grantee
Total $ 538,261 $ 184,633 $ 722,894
6.3. Financial obligations of the Grantee under this Grant payable after its current fiscal year are
contingent upon appropriation, budgeting, and availability of funds.
7. PAYMENT
Payments shall be made in accordance with this section and the provisions set forth in §7 of the Grant.
7.1. Reimbursement Payment Schedule. All funds from this grant will be provided on a
reimbursement basis after paid invoices are submitted to CEO. If Work is subcontracted or
subgranted and such Subcontractors and/or Subgrantees are not previously paid, Grantee shall disburse
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Grant Funds to such Subcontractor or Subgrantee within thirty (30) days of receipt of the invoices from
the Subcontractor.
Payment Amount Description
Interim Payment(s) Within 45
days of Grantee
submitting paid
invoice to
CEO.
Paid upon receipt of actual expense documentation and
written Pay Requests from the Grantee for
reimbursement of eligible approved expenses.
Final Payment Within 45 days
of Grantee
submitting final
report to CEO.
Paid upon Substantial Completion of the Project (as
determined by the State in its sole discretion), provided
that the Grantee has submitted, and CEO has accepted,
all required reports.
7.2. Interest. Grantee or Subgrantee may keep interest earned from Grant Funds up to $100 per year for
administrative expenses.
8. ADMINISTRATIVE REQUIREMENTS
8.1. Reporting. Grantee shall submit the following reports to CEO using the State-provided forms. CEO
may withhold payment(s) if such reports are not submitted timely.
8.1.1. Monthly Reimbursement Requests and Status Reports shall be submitted on or before the
10th of each month for information from the previous month.
8.1.2. Quarterly Progress Reports. Quarterly Pay Requests shall be submitted to CEO in accordance
with §4.6 of this Exhibit A. This shall be completed on the template provided to the Grantee by
CEO.
8.1.2.1. Baseline Budget and Incurred Cost. Updated budget totals in each of the budget
categories, including totals for: Total approved project budget, prior cumulative incurred
cost, incurred cost during reporting period, and total cumulative incurred cost. Each entry
must be must be made by budget category and by federal (grant funds) and non-federal
(local matching funds).
8.1.2.2. Milestone Table. Update of the project milestones for planned and actual dates and
status of each milestone including, but not limited to: Project start (e.g. Award Contract),.
Planning Complete, Design Complete, Regulatory Approval Obtained, Equipment/Materials
Purchased, Construction/Installation started, Construction/ Installation 50% complete,
Construction/Installation 100% complete, Project Closed out.
8.1.2.3. Build Metrics. This metric(s) below was selected by the Grantee during the application
process. The Grantee must give a description of the metric, goal value, progress value during
reporting period, cumulative progress for project duration.
8.1.2.3.1. Miles of distribution lines undergrounded
8.1.2.3.2. Miles of distribution lines reconductored
8.1.2.4. Risk Management Log. Record a minimum of 3 project risks, along with the following
information for each risk: likelihood (high, medium, low), impact (high, medium, low),
potential impact, and mitigation strategy.
8.1.3. Annual Reporting. The Grantee is required to complete an Annual Program metrics and Impact
Report on the provided form. This reporting shall be completed each year during the project
implementation between October 1 and November 15, and until all of CEO’s projects under this
grant (IIJA 40101d years 2022 and 2023) are complete (award window is until April 30, 2032).
This report will include the following information:
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8.1.3.1. Baseline Impact Metrics. The Grantee has selected the following impact metrics for
this project, each of which will be recorded for the project area. The geographic range for the
reported metrics must be identified and as close to the geographic distribution of the project
area as feasible. Comparing metrics over time for just the project area will be more accurate
than system-wide metrics. The baseline for each metric will need five (5) years of prior
values, for the years 2019-2024:
8.1.3.1.1. Largest outage cause
8.1.3.1.2. Number of outages
8.1.3.1.3. Number of individual customer outages that extend beyond 24 hours
8.1.3.1.4. Total Outages
8.1.3.1.5. Outage by cause (flooding, wildfire, ice/snow storm, operator error , equipment
failure, wind storm)
8.1.3.2. Current Fiscal Year Impact Metrics. Annual data points for each of the metrics listed
above. All outage data should include: 1) Impact Metric, 2) Outage Type, 3) Does outage
data include Major Event Days (MED)?, 4) Coverage, 5) Metric Type, 5) Outage Type, 6)
Coverage Type, 7) Progress (during project implementation), including a) Value, b) Start
Date of Collection, and c) End date of collection.
8.1.3.3. Job Creation and Training. Ten questions related to Training and thirteen (13)
questions related to Labor need to be completed with explanations, as needed.
8.1.3.3.1. Was training offered as part of this project?
8.1.3.3.2. Type of training provided.
8.1.3.3.3. Number of individuals receiving training (including registered apprenticeship)
as part of the project
8.1.3.3.4. Average number of hours of training per individual (including on-the -job
training/work performed by registered apprentices).
8.1.3.3.5. Number of individuals receiving raise or promotion as a result of training.
8.1.3.3.6. Number of individuals that are placed in new paid positions (including
registered apprenticeships (as a result of training).
8.1.3.3.7. Number of employees a part of this project.
8.1.3.3.8. Has the Subaward Entity [Grantee] pledged neutrality with respect to union
organizing? (specify if needed)
8.1.3.3.9. Is the Subaward Entity [Grantee] contributing to or otherwise supporting
registered apprenticeship programs (e.g., financial support, hiring participants,
providing training materials and facilities, etc.)?(specify if needed)
8.1.3.3.10. Is the Subaward Entity [Grantee] contributing or otherwise supporting non-
registered apprenticeship joint-labor management or other training program? (specify if
needed)
8.1.3.3.11. Is the Subaward Entity [Grantee] offering support services to workers or
training participants (e.g., child care, transportation)? (specify if needed)
8.1.3.3.12. Does the project have a workplace health and safety plan that was designed and
is implemented in partnership with employees? (specify if needed)
8.1.3.3.13. In support of second chance opportunities, does the Subaward Entity [Grantee]
refrain from asking about job applicants’ criminal records, arrest history, or any other
history with the justice system?
8.1.3.3.14. Does the Subaward Entity [Grantee] have specific goals for the hiring of local
workers? (specify if needed)
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8.1.3.4. Workforce Demographics numbers of the employees working on the project and
number of trainees in project specific programs by Gender, Race, Ethnicity, Veteran Status,
Disability Status, and if from Disadvantaged Communities (DACs.
8.1.3.5. Community Engagement Events. Respond to seven (7) questions on community
engagement activities.
8.1.3.5.1. Event number
8.1.3.5.2. Community Engagement Event name (Virtual or In-Person)
8.1.3.5.3. Zip Code
8.1.3.5.4. Type of engagement (Consent Based Siting; Research and Design; Reporting;
Project Decision Making; Community Input; Other)
8.1.3.5.5. Degree of Engagement (Inform, Consult, Involve, Collaborate, Defer to)
8.1.4. Final Reports. Within 90 days after the completion of the Project, Grantee shall submit the
final Pay Request and Status Report to CEO.
8.1.5. Single Audit Report. If Grantee is required to have a single audit, Grantee shall submit a copy
of its audit report to CEO within 180 days of its fiscal year-end.
8.2. Monitoring. CEO shall monitor this Work on an as-needed basis. CEO may choose to audit the
records for activities performed under this Grant. Grantee shall maintain a complete file of all records,
documents, communications, notes and other written materials or electronic media, files or
communications, which pertain in any manner to the operation of activities undertaken pursuant to an
executed Grant. Such books and records shall contain documentation of the Grantee’s pertinent activity
under this Grant in accordance with Generally Accepted Accounting Principles.
8.2.1. Subgrantee/Subcontractor. Grantee shall monitor its Subgrantees and/or Subcontractors, if
any, during the term of this Grant. Results of such monitoring shall be documented by Grantee
and maintained on file.
8.3. Environmental Requirements. Grantee shall comply with all DOE environmental requirements and
shall not obligate Grant funds prior to receipt of the written release of funds from the State.
8.4. Bonds. If Project includes construction or facility improvements, Grantee and/or its contractor (or
subcontractors) performing such work shall secure the bonds hereunder from companies holding
certificates of authority as acceptable sureties pursuant to 31 CFR Part 223 and are authorized to do
business in Colorado.
8.4.1. Bid Bond. A bid guarantee from each bidder equivalent to 5 percent of the bid price. The “bid
guarantee” shall consist of a firm commitment such as a bid bond, certified check, or other
negotiable instrument accompanying a bid as assurance that the bidder shall, upon acceptance of
his bid, execute such contractual documents as may be required within the time specified.
8.4.2. Performance Bond. A performance bond on the part of the contractor for 100 percent of the
contract price. A “performance bond” is one executed in connection with a contract to secure
fulfillment of all the contractor's obligations under such contract.
8.4.3. Payment Bond. A payment bond on the part of the contractor for 100 percent of the contract
price. A “payment bond” is one executed in connection with a contract to assure payment as
required by statute of all persons supplying labor and material in the execution of the work
provided for in the contract.
8.4.4. Substitution. The bonding requirements in this §8.3 may be waived in lieu of an irrevocable
letter of credit if the price is less than $50,000.
9. CONSTRUCTION/RENOVATION. The following subsections shall apply to construction and/or
renovation related projects/activities:
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9.1. Plans & Specifications. Construction plans and specifications shall be drawn up by a qualified
engineer or architect licensed in the State of Colorado, or pre-engineered in accordance with Colorado
law, and hired by the Grantee through a competitive selection process.
9.2. Procurement. A construction contract shall be awarded to a qualified construction firm through a
formal selection process with the Grantee being obligated to award the construction contract to the
lowest responsive, responsible bidder meeting the Grantee's specifications or to the RFP proposal
providing the greatest value to the Grantee.
9.3. Subcontracts. Copies of any and all contracts entered into by the Grantee in order to accomplish this
Project shall be submitted to CEO upon request, and any and all contracts entered into by the Grantee
or any of its Subcontractors shall comply with all applicable federal and state laws and shall be
governed by the laws of the State of Colorado.
9.4. Standards. Grantee, Subgrantees and Subcontractors shall comply with all applicable statutory design
and construction standards and procedures that may be required, including the standards required by
Colorado Department of Public Health and Environment, and shall provide the State with
documentation of such compliance.
9.5. Bidding. Grantee shall provide to CEO all necessary forms relating to bidding and construction funded
by DOE funds.
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EXHIBIT B – SPECIAL TERMS AND CONDITIONS – U.S. GRID DEPLOYMENT OFFICE
SPECIAL TERMS AND CONDITIONS FOR USE IN FORMULA GRANTS ISSUED UNDER THE GRID
DEPLOYMENT OFFICE (GDO) ADMINISTRATIVE AND LEGAL REQUIREMENTS DOCUMENT
(ALRD) 3
LEGAL AUTHORITY AND EFFECT (JUNE 2015) 3
RESOLUTION OF CONFLICTING CONDITIONS 3
AWARD AGREEMENT TERMS AND CONDITIONS (DECEMBER 2014) (NETL – APRIL 2024) 3
FLOW DOWN REQUIREMENT 3
CONFERENCE SPENDING (FEBRUARY 2015) 4
PAYMENT PROCEDURES - ADVANCES THROUGH THE AUTOMATED STANDARD
APPLICATION FOR PAYMENTS (ASAP) SYSTEM 4
COST MATCH 4
REBUDGETING AND RECOVERY OF INDIRECT COSTS - REIMBURSABLE INDIRECT COSTS
AND FRINGE BENEFITS 5
USE OF PROGRAM INCOME - ADDITION 5
ANNUAL ALLOCATION REQUEST 5
RESILIENCE PROJECT AND SUBAWARD/SUBCONTRACT NOTIFICATION 5
REPORTING 7
FOREIGN NATIONAL PARTICIPATION – APPROVAL REQUIRED (APRIL 2024) 7
STATEMENT OF FEDERAL STEWARDSHIP 7
SITE VISITS 7
CATEGORICAL EXCLUSION (CX) – Initial Application 8
FEDERAL, STATE, AND MUNICIPAL REQUIREMENTS 8
ELIGIBLE ENTITY PRIORITIZATION – 40101(d)(5) 8
SMALL UTILITIES SET ASIDE – 40101(d)(6) 8
TECHNICAL ASSISTANCE AND ADMINISTRATIVE EXPENSES – 40101(d)(7) 8
NOTICE REGARDING THE PURCHASE OF AMERICAN-MADE EQUIPMENT AND PRODUCTS --
SENSE OF CONGRESS 8
INSURANCE COVERAGE (DECEMBER 2014) 8
REAL PROPERTY – GRID RESILIENCE 9
EQUIPMENT (DECEMBER 2014) (NETL - MAY 2024) 9
SUPPLIES (DECEMBER 2014) 9
CONTINUED USE OF REAL PROPERTY AND EQUIPMENT (OCTOBER 2022) 9
PROPERTY TRUST RELATIONSHIP (DECEMBER 2014) 10
INSOLVENCY, BANKRUPTCY OR RECEIVERSHIP 10
PERFORMANCE OF WORK IN UNITED STATES 11
REPORTING SUBAWARD AND EXECUTIVE COMPENSATION (SEPTEMBER 2023) 11
SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS 13
FINAL INCURRED COST AUDIT (DECEMBER 2014) 14
INDEMNITY 14
LOBBYING RESTRICTIONS (MARCH 2012) 14
CORPORATE FELONY CONVICTION AND FEDERAL TAX LIABILITY ASSURANCES (MARCH
2014) 14
NONDISCLOSURE AND CONFIDENTIALITY AGREEMENTS ASSURANCES (JUNE 2015) 15
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2
REPORTING OF MATTERS RELATED TO RECIPIENT INTEGRITY AND PERFORMANCE
(DECEMBER 2015) 15
EXPORT CONTROL (JUNE 2024) 17
PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES
OR EQUIPMENT (APRIL 2024) 17
PROHIBITION RELATED TO FOREIGN GOVERNMENT-SPONSORED TALENT RECRUITMENT
PROGRAMS (MARCH 2023) 18
IMPLEMENTATION OF EXECUTIVE ORDER 13798, PROMOTING FREE SPEECH AND RELIGIOUS
LIBERTY (NOVEMBER 2020) 18
INTERIM CONFLICT OF INTEREST REQUIREMENTS FOR FINANCIAL ASSISTANCE (MARCH
2023) 19
ORGANIZATIONAL CONFLICT OF INTEREST (APRIL 2024) 19
FRAUD, WASTE AND ABUSE (MARCH 2023) 19
TRANSPARENCY OF FOREIGN CONNECTIONS (APRIL 2024) 20
FOREIGN COLLABORATION CONSIDERATIONS (MARCH 2023) 21
BUY AMERICAN REQUIREMENT FOR INFRASTRUCTURE PROJECTS (MAY 2024) 21
REPORTING, TRACKING AND SEGREGATION OF INCURRED COSTS (MARCH 2023) 24
DAVIS-BACON REQUIREMENTS (NETL – JUNE 2024) 25
AFFIRMATIVE ACTION AND PAY TRANSPARENCY REQUIREMENTS (SEPTEMBER 2023) 27
POTENTIALLY DUPLICATIVE FUNDING NOTICE (MARCH 2023) 27
CONSTRUCTION SIGNAGE (MAY 2024) 27
POST AWARD DUE DILIGENCE REVIEWS (APRIL 2024) 28
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SPECIAL TERMS AND CONDITIONS FOR USE IN FORMULA GRANTS ISSUED UNDER THE
GRID DEPLOYMENT OFFICE (GDO) ADMINISTRATIVE AND LEGAL REQUIREMENTS DOCUMENT
(ALRD)
LEGAL AUTHORITY AND EFFECT (JUNE 2015)
(a) A DOE financial assistance award is valid only if it is in writing and is signed, either in writing or electronically, by a
DOE Contracting Officer.
(b) Recipients are free to accept or reject the award. A request to draw down DOE funds constitutes the Recipient's
acceptance of the terms and conditions of this Award.
RESOLUTION OF CONFLICTING CONDITIONS
Any apparent inconsistency between Federal statutes and regulations and the terms and conditions contained in this award
must be referred to the DOE Award Administrator for guidance.
AWARD AGREEMENT TERMS AND CONDITIONS (DECEMBER 2014) (NETL – APRIL 2024)
This assistance agreement consists of the Assistance Agreement Cover Page and Award Terms and Conditions, plus the
following:
a. Special terms and conditions.
b. Attachments:
Attachment
No.
Title
1 Intellectual Property Provisions
2 Statement of Project Objectives
3 Federal Assistance Reporting Checklist
c. Applicable program regulations: NONE
d. DOE Assistance Regulations, 2 CFR part 200 as amended by 2 CFR part 910 at http://www.eCFR.gov.
e. Research Terms and Conditions and the DOE Agency Specific Requirements at
http://www.nsf.gov/bfa/dias/policy/rtc/index.jsp (if the Award is for research and the Award is to a university or
non-profit).
f. Application/proposal as approved by DOE.
g. National Policy Assurances to Be Incorporated as Award Terms in effect on date of award at
https://www.nsf.gov/awards/managing/rtc.jsp.
h. Public Law 117-58, also known as the Bipartisan Infrastructure Law (BIL)
FLOW DOWN REQUIREMENT
The Recipient agrees to apply the terms and conditions of this Award, as applicable, including the Intellectual Property
Provisions, to all subrecipients (and subcontractors, as appropriate), as required by 2 CFR 200.101, and to require their
strict compliance therewith. Further, the Recipient must apply the Award terms as required by 2 CFR 200.327 to all
subrecipients (and subcontractors, as appropriate), and to require their strict compliance therewith.
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CONFERENCE SPENDING (FEBRUARY 2015)
The recipient shall not expend any funds on a conference not directly and programmatically related to the purpose for
which the grant or cooperative agreement was awarded that would defray the cost to the United States Government of a
conference held by any Executive branch department, agency, board, commission, or office for which the cost to the
United States Government would otherwise exceed $20,000, thereby circumventing the required notification by the head
of any such Executive Branch department, agency, board, commission, or office to the Inspector General (or senior ethics
official for any entity without an Inspector General), of the date, location, and number of employees attending such
conference.
PAYMENT PROCEDURES - ADVANCES THROUGH THE AUTOMATED STANDARD APPLICATION FOR
PAYMENTS (ASAP) SYSTEM
a. Method of Payment. Payment will be made by advances through the Department of Treasury's ASAP system.
b. Requesting Advances. Requests for advances must be made through the ASAP system. You may submit requests as
frequently as required to meet your needs to disburse funds for the Federal share of project costs. If feasible, you should
time each request so that you receive payment on the same day that you disburse funds for direct project costs and the
proportionate share of any allowable indirect costs. If same-day transfers are not feasible, advance payments must be as
close as is administratively feasible to actual disbursements.
c. Adjusting payment requests for available cash. You must disburse any funds that are available from repayments to and
interest earned on a revolving fund, program income, rebates, refunds, contract settlements, audit recoveries, credits,
discounts, and interest earned on any of those funds before requesting additional cash payment s from DOE/NNSA.
d. Payments. All payments are made by electronic funds transfer to the bank account identified on the ASAP Bank
Information Form that you filed with the U.S. Department of Treasury.
COST MATCH
a. “Cost Matching” for the non-federal share is calculated as a percentage of the Federal funds only, rather than the Total
Project Cost. The Total Project Cost is the sum of the Government share and Recipient match. The Recipient's cost match
must come from non-Federal sources unless otherwise allowed by law.
Each Recipient is required to match 15 percent of their allocation. In addition, eligible entities performing resilience pro jects
are required to provide a 100 percent cost match, unless the eligible entity sells not more than 4,000,000 me gawatt hours of
electricity per year, then the eligible entity is required to provide a one-third cost match.
By accepting federal funds under this award, the Recipient is liable for the cost match percentage of total expenditures
incurred, even if the project is terminated early or is not funded to its completion.
b. If the Recipient discovers that you may be unable to provide the required cost matching under this award, the Recipient
should immediately provide written notification to the DOE Award Admini strator indicating whether the Recipient will
continue or phase out the project. If you plan to continue the project, the notification must describe how replacement cost
matching will be secured.
c. The Recipient must maintain records of all project costs that you claim as cost match, including in-kind costs, as well as
records of costs to be paid by DOE/NNSA. Such records are subject to audit.
d. Failure to provide the cost matching required by this term may result in the subsequent recovery by DOE of some or all
the funds provided under the award.
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REBUDGETING AND RECOVERY OF INDIRECT COSTS - REIMBURSABLE INDIRECT COSTS AND
FRINGE BENEFITS
a. If actual allowable indirect costs are less than those budgeted and funded under the award, you may use the difference
to pay additional allowable direct costs during the project period. If at the completion of the award the Government's share
of total allowable costs (i.e., direct and indirect), is less than the total costs reimbursed, you must refund the diffe rence.
b. Recipients are expected to manage their indirect costs. DOE will not amend an award solely to provide additional funds
for changes in indirect cost rates. DOE recognizes that the inability to obtain full reimbursement for indirect costs means
the recipient must absorb the underrecovery. Such underrecovery may be allocated as part of the organization's required
cost sharing.
USE OF PROGRAM INCOME - ADDITION
If you earn program income during the project period as a result of this award, you may add the program income to the
funds committed to the award and use it to further eligible project objectives.
ANNUAL ALLOCATION REQUEST
The Recipient shall submit their annual allocation request in accordance with the instructions provided in the Reporting
Requirements Checklist attached to this award. The Annual Allocation Request must be submitted to the DOE Program
Manager whose name is in Block 15 of the Award Agreement and the DOE Award Administrator whose name is
identified on Page 2 of the Assistance Agreement cover page.
The Annual Allocation Request must include the following information:
- SF 424 reflecting the current year allocation and cost match amounts.
- Cost Match Information for current year allocation.
● Cost Match Value
● Identify the source/organization of the proposed cost match.
● Type of Cost Match (cash or in-kind)
● Provide a description of their proposed cost match.
- Program Narrative – copy of current Program Narrative if there are no changes or an updated Program
Narrative to reflect any changes. If changes have occurred, a Public Notice and Hearing must be documented
in the updated Program Narrative.
RESILIENCE PROJECT AND SUBAWARD/SUBCONTRACT NOTIFICATION
For all resilience project subawards and any other subaward over $250,000, the Recipient must notify the DOE
Contracting Officer and Project Officer in writing prior to the execution of new or modified subawards/subcontracts. This
notification does not constitute a waiver of the prior approval requirements outlined in 2 CFR 200, nor does it relieve the
Recipient from its obligation to comply with applicable Federal statutes, regulations, and executive o rders.
The Recipient is responsible for making a final determination to award or modify subawards/subcontracts under this
agreement, but the Recipient may not proceed with the subaward/subcontract until the DOE determines, and provides the
Recipient written notification, that the information provided is adequate.
In order to satisfy this notification requirement, Recipient documentation must, at a minimum, include the following:
(a) Recipient confirms that the subawardee:
(i) is an eligible entity type identified in BIL section 40101(a)(2);
(ii) is a domestic entity; to qualify as a domestic entity, the entity must be organized, chartered or
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incorporated (or otherwise formed) under the laws of a particular state or territory of the United
States; have majority domestic ownership and control; and have a physical place of business in
the United States;
(iii) is not a debarred or a suspended entity; and
(iv) will pay all of the laborers and mechanics performing construction, alteration, or repair work in
excess of $2,000 on projects funded directly by or assisted in whole or in part by and through
funding under the award, wages at rates not less than those prevailing on projects of a character
similar in the locality as determined by subchapter IV of Chapter 1 of Title 40, United State Code
commonly referred to as the “Davis-Bacon Act” (DBA).
(b) Recipient confirms that:
(i) the process undertaken to solicit the subaward/subcontract complies with their written
procurement procedures as outlined in 2 CFR 200.318;
(ii) the proposed work to be done is an eligible activity identified in BIL Section 40101(e)(1);
(iii) the proposed subaward effort is consistent with the Program Narrative being executed under the
award;
(iv) the primary purpose of the proposed project is not cyber security but that the implementation of
the proposed project will adhere to any applicable cybersecurity requirements, and where
possible, best practices in deploying technologies under their subaward;
(v) no planned, actual or apparent conflict of interest exists between the Recipient and the selected
subawardee/subcontractor and that the Recipient’s written standards of conduct were followed;
(vi) as applicable, subaward/subcontracts address the Small Utilities Set Aside requirement set forth
in BIL Section 40101(d)(6); and
(vii) all required award provisions will be flowed down in the resulting subaward/subcontract.
(c) Recipient provides:
(i) SF-424A Budget Information form and Budget Justification form for all resilience project
subawards; and any other subaward over $250,000;
(ii) a completed Environmental Questionnaire covering the subaward activity;
(iii) cost match commitment letter from the eligible entity committing to meet the cost matching as
required in BIL Section 40101(h);
(iv) the proposed metrics that will be collected and reported in the Quarterly Progress Report to
measure and demonstrate the beneficial impact of the resilience project on the resilience of the
grid and to the community served;
(v) listing of Foreign Nationals for subrecipients/eligible entities and technical assistance contractors
in accordance with the Foreign National Participation – Approval term;
(vi) Performance of Work in the United States waiver (if applicable);
(vii)Buy America for Infrastructure Projects waiver (if applicable);
(viii)Domestic entity waiver for subrecipients (if applicable); and
(ix) a summary/brief description of any application, similar in nature, submitted by the proposed
subawardee to the DOE under BIL Section 40101(c), DE-FOA-0002740, Grid Resilience and
Innovation Partnerships (GRIP).
If a State or Indian Tribe petitions the Secretary to be designated as an eligible entity for the purpose of executing a
resilience project, it must provide both the 15% cost match for the entire allocation made by DOE to the State or Tribe
(see BIL section 40101(d)(8)) and the project specific cost match requirement of 100% or 1/3 (see BIL section 40101(h)).
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REPORTING
Reporting requirements are identified on the Federal Assistance Reporting Checklist and Instructions, DOE F 4600.2,
attached to the award agreement. Additional reporting requirements apply to projects funded by BIL. As part of tracking
progress toward key Departmental goals – ensuring justice and equity, creating jobs, boosting domestic manufacturing,
reducing greenhouse gas emissions, and advancing a pathway to private sector – DOE may require specific data
collection. Examples of data that may be collected include:
● project locations,
● measurable improvements of resilience,
● transmission capacity upgraded, expanded, or built,
● electricity storage capacity installed,
● funding leveraged,
● stakeholders engaged,
● technical assistance provided, and
● value of contracts or agreements with minority owned business for supplies, services, or
equipment.
Recipients must maintain sufficient records to substantiate this information upon request.
FOREIGN NATIONAL PARTICIPATION – APPROVAL REQUIRED (APRIL 2024)
If the Recipient (including any of its subrecipients and contractors) anticipates involving foreign nationals in the
performance of this award, the Recipient must provide DOE with specific information about each foreign national to
ensure compliance with the requirements for foreign national participation and access approvals. The volume and type of
information required may depend on various factors associated with the award.
Approval for foreign nationals in Principal Investigator/Co-Principal Investigator roles, from countries of risk (i.e., China,
Iran, North Korea, and Russia), and from countries identified on the U.S. Department of State’s list of State Sponsors of
Terrorism (https://www.state.gov/state-sponsors-of-terrorism/) must be obtained from DOE before they can participate in
the performance of any work under this award.
A “foreign national” is defined as a person without United States citizenship or nationality (may include a stateless
person). DOE may elect to deny a foreign national’s participation in the award. Likewise, DOE may elect to deny a
foreign national’s access to a DOE sites, information, technologies, equipment, programs, or personnel. DOE’s
determination to deny participation or access is not appealable.
The Recipient must include this term in any subaward and in any applicable contractual agreement(s) associated
with this award.
STATEMENT OF FEDERAL STEWARDSHIP
DOE/NNSA will exercise normal Federal stewardship in overseeing the project activities performed under this award.
Stewardship activities include, but are not limited to, conducting site visits; reviewing performance and financial reports;
providing technical assistance and/or temporary intervention in unusual circumstances to correct deficiencies which
develop during the project; assuring compliance with terms and conditions; and reviewing technical performance after
project completion to ensure that the award objectives have been accomplished.
SITE VISITS
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DOE/NNSA's authorized representatives have the right to make site visits at reasonable times to review project
accomplishments and management control systems and to provide technical assistance, if required. You must provide, and
must require your subrecipients to provide, reasonable access to facilities, office space, resources, and assistance for the
safety and convenience of the government representatives in the performance of their duties. All site visits and e valuations
must be performed in a manner that does not unduly interfere with or delay the work.
CATEGORICAL EXCLUSION (CX) – Initial Application
DOE must comply with the National Environmental Policy Act (NEPA) prior to authorizing the use of federal
funds. Based on the initial information provided by the Recipient, DOE has made a NEPA determination by issuing a
CX, thereby authorizing use of funds for technical assistance and administrative project activities only.
NEPA review and approval of proposed resilience project activities are required as per the Resilience Project and
Subaward/Subcontract Notification Term. If any of the proposed projects are likely to require an Environmental
Assessment (EA) or Environmental Impact Statement (EIS), the DOE NEPA Compliance Officer will provide further
guidance. Should the recipient elect to undertake activities prior to authorization from the DOE, the Recipient is doing so
at risk and such costs may not be authorized and recognized as allowable cost.
FEDERAL, STATE, AND MUNICIPAL REQUIREMENTS
You must obtain any required permits and comply with applicable federal, state, and municipal laws, codes, and
regulations for work performed under this award.
ELIGIBLE ENTITY PRIORITIZATION – 40101(d)(5)
In making subawards to eligible entities using funds made available under the program, the Recipient shall give priority to
projects that, in the determination of the Recipient, will generate the greatest community benefit (whether rural or urban) i n
reducing the likelihood and consequences of disruptive events.
SMALL UTILITIES SET ASIDE – 40101(d)(6)
The Recipient shall ensure that, of the amounts made available to eligible entities, the percentage made available to eligible
entities that sell not more than 4,000,000 megawatt hours of electricity per year is not less than the percentage of all
customers in the Recipient State or Indian Tribe (as applicable) that are served by those eligible entities.
TECHNICAL ASSISTANCE AND ADMINISTRATIVE EXPENSES – 40101(d)(7)
Of the amounts made available to the Recipient under the program each fiscal year, the Recipient may use not more than 5
percent for technical assistance (see BIL Section 40101(g)(1)(A)) and administrative expenses associated with the program.
NOTICE REGARDING THE PURCHASE OF AMERICAN-MADE EQUIPMENT AND PRODUCTS -- SENSE
OF CONGRESS
It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds
made available under this award should be American-made.
INSURANCE COVERAGE (DECEMBER 2014)
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See 2 CFR 200.310 for insurance requirements for real property and equipment acquired or improved with Federal funds.
REAL PROPERTY – GRID RESILIENCE
Acquisition of land or easements is not permitted under this grant program. Improvements to real property for the
purpose of grid hardening or resilience is not considered acquisition of real property for the purpose of this grant program,
and therefore may be permitted.
EQUIPMENT (DECEMBER 2014) (NETL - MAY 2024)
Subject to the conditions provided in 2 CFR 200.313 and 2 CFR 910.360 (as applicable), title to equipment (property)
acquired under a Federal award will vest conditionally with the non-Federal entity.
The non-Federal entity cannot encumber this property or permit encumbrance without prior written approval by the DOE
Contracting Officer and must follow the requirements of 2 CFR 200.313 before disposing of the property.
States must use equipment acquired under a Federal award by the state in accordance with state laws and procedures.
Equipment must be used by the non-Federal entity in the program or project for which it was acquired as long as it is
needed, whether or not the project or program continues to be supported by the Federal award. When no longer needed for
the originally authorized purpose, the equipment may be used by programs supported by the Federal awarding agency in
the priority order specified in 2 CFR 200.313(c)(1)(i) and (ii).
Management requirements, including inventory and control systems, for equipment are provided in 2 CFR 200.313(d).
When equipment acquired under a Federal award is no longer needed, the non-Federal entity must obtain disposition
instructions from the Federal awarding agency or pass-through entity. However, pursuant to the FY23 Consolidated
Appropriations Act (Pub. L. No. 117-328), Division D, Title III, Section 309, the Secretary, or a designee of the Secretary
may, at their discretion, vest unconditional title or other property interests acquired under th is project regardless of the fair
market value of the property at the end of the award period.
Subject to the vesting of any property pursuant to Section 309 of the FY23 Consolidated Appropriations Act (Pub. L. No.
117-328), Division D, Title III, disposition will be made as follows: (a) items of equipment with a current fair market
value of $5,000 or less may be retained, sold, or otherwise disposed of with no further obligation to the Federal awarding
agency; (b) non-Federal entity may retain title or sell the equipment after compensating the Federal awarding agency as
described in 2 CFR 200.313(e)(2); or (c) transfer title to the Federal awarding agency or to an eligible third Party as
specified in 2 CFR 200.313(e)(3).
See 2 CFR 200.313 for additional requirements pertaining to equipment acquired under a Federal award. Also see 2 CFR
200.439 Equipment and other capital expenditures.
See 2 CFR 910.360 for supplemental requirements for Equipment for for-profit Recipients.
SUPPLIES (DECEMBER 2014)
See 2 CFR Part 200.314 for requirements pertaining to supplies acquired under a Federal award.
See also § 200.453 Materials and supplies costs, including costs of computing devices.
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CONTINUED USE OF REAL PROPERTY AND EQUIPMENT (OCTOBER 2022)
Real property and equipment purchased with project funds (federal share and recipient cost share) under this Award are
subject to the requirements at 2 CFR 200.311, 200.313, and 200.316 (non-Federal entities, except for-profit entities) and 2
CFR 910.360 (for-profit entities). The Recipient may continue to use the real property and equipment after the conclusion
of the award period of performance so long as the Recipient:
a. Continues to use the property for the authorized project purposes;
b. Complies with the applicable reporting requirements and regulatory property standards;
c. As applicable to for-profit entities, UCC filing statements are maintained; and
d. Submits a written Request for Continued Use for DOE authorization, which is approved by the DOE Contracting
Officer.
The Recipient must request authorization from the Contracting Officer to continue to use the property for the authorized
project purposes beyond the award period of performance (“Request for Continued Use”). The Recipient’s written
Request for Continued Use must identify the property and include: a summary of how the property will be used (must
align with the authorized project purposes); a proposed use period (e.g., perpetuity, until fully depreciated, or a calendar
date where the Recipient expects to submit disposition instructions); acknowledgement that the recipient shall not sell or
encumber the property or permit any encumbrance without prior written DOE approval; current fair market value of the
property; and an Estimated Useful Life or depreciation schedule for equipment.
When the property is no longer needed for authorized project purposes, the Recipient must request disposition instructions
from DOE. For-profit entity disposition requirements are set forth at 2 CFR 910.360. Property disposition requirements
for other non-federal entities are set forth in 2 CFR 200.310-200.316.
PROPERTY TRUST RELATIONSHIP (DECEMBER 2014)
Real property, equipment, and intangible property, that are acquired or improved with a Federal award must be held in
trust by the non-Federal entity as trustee for the beneficiaries of the project or program under which the property was
acquired or improved.
See 2 CFR Part 200.316 for additional requirements pertaining to real property, equipment, and intangible property
acquired or improved under a Federal award.
INSOLVENCY, BANKRUPTCY OR RECEIVERSHIP
The Recipient must include the insolvency, bankruptcy or receivership term in any for-profit/non-profit sub-
award(s), at any tier.
a. You shall immediately notify the DOE of the occurrence of any of the following events: (i) you or your parent's filing
of a voluntary case seeking liquidation or reorganization under the Bankruptcy Act; (ii) your consent to the institution of
an involuntary case under the Bankruptcy Act against you or your parent; (iii) the filing of any similar proceeding for or
against you or your parent, or its consent to, the dissolution, winding-up or readjustment of your debts, appointment of a
receiver, conservator, trustee, or other officer with similar powers over you, under any other applicable state or federal
law; or (iv) your insolvency due to your inability to pay your debts generally as they become due.
b. Such notification shall be in writing and shall: (i) specifically set out the details of the occurrence of an event
referenced in paragraph a; (ii) provide the facts surrounding that event; and (iii) provide the impact such event will have
on the project being funded by this award.
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c. Upon the occurrence of any of the four events described in the first paragraph, DOE reserves the right to conduct a
review of your award to determine your compliance with the required elements of the award (including such items as cost
share, progress towards technical project objectives, and submission of required reports). If the DOE review determines
that there are significant deficiencies or concerns with your performance under the award, DOE reserves the right to
impose additional requirements, as needed, including (i) change your payment method; or (ii) institute payment controls.
d. Failure of the Recipient to comply with this term may be considered a material noncompliance of this financial
assistance award by the Contracting Officer.
PERFORMANCE OF WORK IN UNITED STATES
The Recipient agrees that at least 100% of the direct labor cost for the project (including subrecipient labor) shall be
incurred in the United States, unless the Recipient can demonstrate to the satisfaction of the DOE that the United States
economic interest will be better served through a greater percentage of the work being performed outside the United
States.
REPORTING SUBAWARD AND EXECUTIVE COMPENSATION (SEPTEMBER 2023)
a. Reporting of first-tier subawards.
1. Applicability. Unless the Recipient is exempt as provided in paragraph d. of this award term, the Recipient must
report each action that equals or exceeds $30,000 in Federal funds for a subaward to a non -Federal entity or
Federal agency (see definitions in paragraph e. of this award term).
2. Where and when to report.
i. The non-Federal entity or Federal agency must report each obligating action described in paragraph a.1.
of this award term to http://www.fsrs.gov.
ii. For subaward information, report no later than the end of the month following the month in which the
obligation was made. (For example, if the obligation was made on November 7, 2010, the obligation must
be reported by no later than December 31, 2010.)
3. What to report. The Recipient must report the information about each obligating action that the submission
instructions posted at http://www.fsrs.gov specify.
b. Reporting total compensation of recipient executives for non-Federal entities.
1. Applicability and what to report. The Recipient must report total compensation for each of its five most highly
compensated executives for the preceding completed fiscal year, if
i. The total Federal funding authorized to date under this Federal award is $30,000 or more as defined in 2
CFR 170.320;
ii. In the preceding fiscal year, the Recipient received:
a) 80 percent or more of the Recipient’s annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR
170.320 (and subawards); and
b) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and subcontracts)
and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and
subawards); and
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iii. The public does not have access to information about the compensation of the executives through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to
the compensation information, see the U.S. Security and Exchange Commission total compensation
filings at https://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. The Recipient must report executive total compensation described in paragraph b.1. of
this award term:
i. As part of the Recipients registration profile at https://www.sam.gov.
ii. By the end of the month following the month in which this award is made, and annually thereafter.
c. Reporting of total compensation of subrecipient executives.
1. Applicability and what to report. Unless the Recipient is exempt as provided in paragraph d. of this award term,
for each first-tier non-Federal entity subrecipient under this award, the Recipient shall report the names and total
compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's
preceding completed fiscal year, if:
i. In the subrecipient’s preceding fiscal year, the subrecipient received;
a) 80 percent or more of its annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act, as defined at 2 CFR
170.320 (and subawards); and
b) $25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts), and Federal financial assistance subject to the Transparency Act (and subawards); and
ii. The public does not have access to information about the compensation of the executives through periodic
reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to
the compensation information, see the U.S. Security and Exchange Commission total compensation
filings at https://www.sec.gov/answers/execomp.htm.)
2. Where and when to report. The Recipient must report subrecipient executive total compensation described in
paragraph c.1. of this award term:
i. To the recipient
ii. By the end of the month following the month during which the Recipient makes the subaward. For
example, if a subaward is obligated on any date during the month of October of a given year ( i.e.,
between October 1 and 31), the Recipient must report any required compensation information of the
subrecipient by November 30 of that year.
d. Exemptions
If, in the previous tax year, the Recipient had gross income, from all sources, under $300,000, it is exempt from the
requirements to report:
i. Subawards, and
ii. The total compensation of the five most highly compensated executives of any subrecipient.
e. Definitions. For purposes of this award term:
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1. Federal Agency means a Federal agency as defined at 5 U.S.C. 551(1) and further clarified by 5 U.S.C. 552(f).
2. Non-Federal entity means all of the following, as defined in 2 CFR part 25:
i. A Governmental organization, which is a State, local government, or Indian tribe;
ii. A foreign public entity;
iii. A domestic or foreign nonprofit organization; and
iv. A domestic or foreign for-profit organization;
3. Executive means officers, managing partners, or any other employees in management positions.
4. Subaward:
i. This term means a legal instrument to provide support for the performance of any portion of the
substantive project or program for which the Recipient received this award and that the recipient awards
to an eligible subrecipient.
ii. The term does not include the Recipient’s procurement of property and services needed to carry out the
project or program (for further explanation, see 2 CFR 200.331).
iii. A subaward may be provided through any legal agreement, including an agreement that the Recipient or a
subrecipient considers a contract.
5. Subrecipient means a non-Federal entity or Federal agency that:
i. Receives a subaward from the Recipient under this award; and
ii. Is accountable to the Recipient for the use of the Federal funds provided by the subaward.
6. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or
subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)).
SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS
A. Requirement for System for Award Management (SAM) Unless exempted from this requirement under 2 CFR 25.110,
the prime recipient must remain registered and maintain current information in SAM for the entire period of performance
of the award. This includes providing information on the prime recipient’s immediate and highest-level owner and
subsidiaries, as well as on all of its predecessors that have been awarded a Federal contract or Federal financial assistance
agreements within the last three years, if applicable, until the prime recipient submits the final financial report required
under this award or receives the final payment, whichever is later. This requires the prime recipient to review its
information in SAM at least annually after the initial registration, and to update its information as soon as there are
changes. Reviews and updates may be required more frequently due to changes in recipient information or as required by
another award term.
B. Requirement for Unique Entity Identifier
If authorized to make subawards under this award, the prime recipient:
1. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a
subaward until the entity has provided its unique entity identifier to the prime recipient.
2. Must not make a subaward to an entity unless the entity has provided its unique entity identifier to the prime
recipient. Subrecipients are not required to obtain an active SAM registration but must o btain a unique entity identifier.
C. Definitions
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For purposes of this term:
1. System for Award Management (SAM) means the Federal repository into which a recipient must provide
information required for the conduct of business as a recipient. Additional information about registration procedures may
be found at the SAM internet site (currently at https://www.sam.gov).
2. Unique Entity Identifier means the identifier assigned by SAM to uniquely identify business entities.
3. Entity includes non-Federal entities as defined at 2 CFR 200.1 and also includes all of the following for purposes of
this part:
a. A foreign organization;
b. A foreign public entity;
c. A domestic for-profit organization; and
d. A Federal agency.
4. Subaward has the meaning given in 2 CFR 200.1.
5. Subrecipient has the meaning given in 2 CFR 200.1.
FINAL INCURRED COST AUDIT (DECEMBER 2014)
In accordance with 2 CFR Part 200 as amended by 2 CFR Part 910, DOE reserves the right to initiate a final incurred cost
audit on this award. If the audit has not been performed or completed prior to the closeout of the award, DOE retains the
right to recover an appropriate amount after fully considering the recommendations on disallowed costs resulting from the
final audit.
INDEMNITY
The Recipient must include the following indemnity provision in any sub-awards to eligible entities performing the
resilience projects at any tier:
The Recipient shall indemnify the Government and its officers, agents, or employees for any and all liability, including
litigation expenses and attorneys' fees, arising from suits, actions, or claims of any character for death, bodily injury, or
loss of or damage to property or to the environment, resulting from the project, except to the extent that such liability
results from the direct fault or negligence of Government officers, agents or employees, or to the extent such liability may
be covered by applicable allowable costs provisions.
LOBBYING RESTRICTIONS (MARCH 2012)
By accepting funds under this award, you agree that none of the funds obligated on the award shall be expended, directly
or indirectly, to influence congressional action on any legislation or appropriation matters pending before Congress, ot her
than to communicate to Members of Congress as described in 18 U.S.C. 1913. This restriction is in addition to those
prescribed elsewhere in statute and regulation.
CORPORATE FELONY CONVICTION AND FEDERAL TAX LIABILITY ASSURANCES (MARCH 2014)
By entering into this agreement, the undersigned attests that Colorado Energy Office has not been convicted of a felony
criminal violation under Federal law in the 24 months preceding the date of signature.
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The undersigned further attests that Colorado Energy Office does not have any unpaid Federal tax liability that has been
assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid
in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.
For purposes of these assurances, the following definitions apply:
A Corporation includes any entity that has filed articles of incorporation in any of the 50 states, the District of Columbia,
or the various territories of the United States [but not foreign corporations]. It includes both for-profit and non-profit
organizations.
NONDISCLOSURE AND CONFIDENTIALITY AGREEMENTS ASSURANCES (JUNE 2015)
(1) By entering into this agreement, the undersigned attests that Colorado Energy Office does not and will not require its
employees or contractors to sign internal nondisclosure or confidentiality agreements or statements prohibiting or
otherwise restricting its employees or contactors from lawfully reporting waste, fraud, or abuse to a designated
investigative or law enforcement representative of a Federal department or agency authorized to receive such information.
(2) The undersigned further attests that does not and will not use any Federal funds to implement or e nforce any
nondisclosure and/or confidentiality policy, form, or agreement it uses unless it contains the following provisions:
a.‘‘These provisions are consistent with and do not supersede, conflict with, or otherwise alter the employee
obligations, rights, or liabilities created by existing statute or Executive order relating to (1) classified information, (2)
communications to Congress, (3) the reporting to an Inspector General of a violation of any law, rule, or regulation, or
mismanagement, a gross waste of funds, an abuse of authority, or a substantial and specific danger to public health or
safety, or (4) any other whistleblower protection. The definitions, requirements, obligations, rights, sanctions, and
liabilities created by controlling Executive orders and statutory provisions are incorporated into this agreement and are
controlling.’’
b. The limitation above shall not contravene requirements applicable to Standard Form 312, Form 4414, or any other
form issued by a Federal department or agency governing the nondisclosure of classified information.
c. Notwithstanding provision listed in paragraph (a), a nondisclosure or confidentiality policy form or agreement that is
to be executed by a person connected with the conduct of an intelligence or intelligence-related activity, other than an
employee or officer of the United States Government, may contain provisions appropriate to the particular activity for
which such document is to be used. Such form or agreement shall, at a minimum, require that the person will not disclose
any classified information received in the course of such activity unless specifically authorized to do so by the United
States Government. Such nondisclosure or confidentiality forms shall also make it clear that they do not bar disclosures to
Congress, or to an authorized official of an executive agency or the Department of Justice, that are essential to reporting a
substantial violation of law.
REPORTING OF MATTERS RELATED TO RECIPIENT INTEGRITY AND PERFORMANCE (DECEMBER
2015)
a. General Reporting Requirement
If the total value of your currently active grants, cooperative agreements, and procurement contracts from all Federal
awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award,
then you as the recipient during that period of time must maintain the currency of information reported to the System for
Award Management (SAM) that is made available in the designated integrity and performance system (currently the
Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative
proceedings described in paragraph 2 of this award term and condition. This is a statutory requirement under section 872
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of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all
information posted in the designated integrity and performance system on or after April 15, 2011, except past performance
reviews required for Federal procurement contracts, will be publicly available.
b. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
1. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the
Federal Government;
2. Reached its final disposition during the most recent five-year period; and
3. Is one of the following:
(A) A criminal proceeding that resulted in a conviction, as defined in paragraph 5 of this award term and condition;
(B) A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty,
reimbursement, restitution, or damages of $5,000 or more;
(C) An administrative proceeding, as defined in paragraph 5. of this award term and condition, that resulted in a finding
of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement,
restitution, or damages in excess of $100,000; or
(D) Any other criminal, civil, or administrative proceeding if:
(i) It could have led to an outcome described in paragraph 2.c.(1), (2), or (3) of this award term and condition;
(ii) It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part;
and
(iii) The requirement in this award term and condition to disclose information about the proceeding does not
conflict with applicable laws and regulations.
c. Reporting Procedures
Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in
paragraph 2 of this award term and condition. You do not need to submit the information a second time under assistance
awards that you received if you already provided the information through SAM because you were required to do so under
Federal procurement contracts that you were awarded.
d. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph 1 of this award term and condition, you
must report proceedings information through SAM for the most recent five-year period, either to report new information
about any proceeding(s) that you have not reported previously or affirm that there is no new information to report.
Recipients that have Federal contract, grant, and cooperative agreement awards with a cumulative total value greater than
$10,000,000 must disclose semiannually any information about the criminal, civil, and administrative proceedings.
e. Definitions
For purposes of this award term and condition:
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1. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination
of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract
Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the
Federal and State level but only in connection with performance of a Federal contract or grant. It does not include audits,
site visits, corrective plans, or A. Reporting of Matters Related to Recipient Integrity and Performance.
2. Conviction, for purposes of this award term and condition, means a judgment or conviction of a criminal offense by any
court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of
nolo contendere.
3. Total value of currently active grants, cooperative agreements, and procurement contracts includes —
(A) Only the Federal share of the funding under any Federal award with a recipient cost share or match; and
(B) The value of all expected funding increments under a Federal award and options, even if not yet
EXPORT CONTROL (JUNE 2024)
The United States government regulates the transfer of information, commodities, technology, and software considered to
be strategically important to the U.S. to protect national security, foreign policy, and economic interests without imposing
undue regulatory burdens on legitimate international trade. There is a network of Federal agencies and regulations that
govern exports that are collectively referred to as “Export Controls.” The Recipient is responsible for ensuring compliance
with all applicable United States Export Control laws and regulations relating to any work performed under the award.
The Recipient must immediately report to DOE any export control investigations, charges, convictions, and violations
upon occurrence, at the recipient or subrecipient level, and for convictions/violations, provide the corrective action(s) to
prevent future convictions/violations.
PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT (APRIL 2024)
As set forth in 2 CFR 200.216, recipients and subrecipients are prohibited from obligating or expending project funds
(Federal and non-Federal funds) to:
(1) Procure or obtain;
(2) Extend or renew a contract to procure or obtain;
(3) Exercise an option to procure; or
(4) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses
covered telecommunications equipment or services as a substantial or essential component of any system, or as
critical technology as part of any system. As described in Public Law 115-232, section 889, covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or
ZTE Corporation (or any subsidiary or affiliate of such entities).
(i) For the purpose of public safety, security of government facilities, physical security surveillance of critical
infrastructure, and other national security purposes, video surveillance and telecommunications equipment
produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or
Dahua Technology Company (or any subsidiary or affiliate of such entities).
(ii) Telecommunications or video surveillance services provided by such entities or using such equipment.
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(iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that
the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the
Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise
connected to, the government of a covered foreign country.
See Public Law 115-232, section 889 for additional information.
PROHIBITION RELATED TO FOREIGN GOVERNMENT-SPONSORED TALENT RECRUITMENT
PROGRAMS (MARCH 2023)
A. Prohibition
Persons participating in a Foreign Government-Sponsored Talent Recruitment Program of a Foreign Country of
Risk are prohibited from participating in this Award. The Recipient must exercise ongoing due diligence to
reasonably ensure that no individuals participating on the DOE-funded project are participating in a Foreign
Government-Sponsored Talent Recruitment Program of a Foreign Country of Risk. Consequences for violations
of this prohibition will be determined according to applicable law, regulations, and policy. Further, the Recipient
must notify DOE within five (5) business days upon learning that an owner of the Recipient or subrecipient or
individual on the project team is or is believed to be participating in a Foreign Government-Sponsored Talent
Recruitment Program of a Foreign Country of Risk. DOE may modify and add requirements related to this
prohibition to the extent required by law.
B. Definitions
1. Foreign Government-Sponsored Talent Recruitment Program. An effort directly or indirectly
organized, managed, or funded by a foreign government, or a foreign government instrumentality or
entity, to recruit science and technology professionals or students (regardless of citizenship or national
origin, or whether having a full-time or part-time position). Some foreign government-sponsored talent
recruitment programs operate with the intent to import or otherwise acquire from abroad, sometimes
through illicit means, proprietary technology or software, unpublished data and methods, and intellectual
property to further the military modernization goals and/or economic goals of a foreign government.
Many, but not all, programs aim to incentivize the targeted individual to relocate physically to the foreign
state for the above purpose. Some programs allow for or encourage continued employment at United
States research facilities or receipt of federal research funds while concurrently working at and/or
receiving compensation from a foreign institution, and some direct participants not to disclose their
participation to U.S. entities. Compensation could take many forms including cash, research funding,
complimentary foreign travel, honorific titles, career advancement opportunities, promised future
compensation, or other types of remuneration or consideration, including in-kind compensation.
2. Foreign Country of Risk. DOE has designated the following countries as foreign countries of risk: Iran,
North Korea, Russia, and China. This list is subject to change.
IMPLEMENTATION OF EXECUTIVE ORDER 13798, PROMOTING FREE SPEECH AND RELIGIOUS
LIBERTY (NOVEMBER 2020)
States, local governments, or other public entities may not condition sub-awards in a manner that would discriminate, or
disadvantage sub-recipients based on their religious character.
INTERIM CONFLICT OF INTEREST REQUIREMENTS FOR FINANCIAL ASSISTANCE (MARCH 2023)
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The DOE interim Conflict of Interest Policy for Financial Assistance (COI Policy) can be found at
https://www.energy.gov/management/department-energy-interim-conflict-interest-policy-requirements-financial-
assistance. This policy is applicable to all non-Federal entities applying for, or that receive, DOE funding by means of a
financial assistance award (e.g., a grant, cooperative agreement, or technology investment agreement) and, through the
implementation of this policy by the entity, to each Investigator who is planning to participate in, or is participating in, the
project funded wholly or in part under this Award. The term “Investigator” means the PI and any other person, regardless
of title or position, who is responsible for the purpose, design, conduct, or reporting of a project funded by DOE or
proposed for funding by DOE. The Recipient must flow down the requirements of the interim COI Policy to any
subrecipient non-Federal entities, with the exception of DOE National Laboratories. Further, the Recipient must identify
all financial conflicts of interests (FCOI), i.e., managed and unmanaged/ unmanageable, in its initial and ongoing FCOI
reports.
Prior to award, the Recipient was required to: 1) ensure all Investigators on this Award completed their significant
financial disclosures; 2) review the disclosures; 3) determine whether a FCOI exists; 4) develop and implement a
management plan for FCOIs; and 5) provide DOE with an initial FCOI report that includes all FCOIs (i.e., managed and
unmanaged/unmanageable). Within 180 days of the date of the Award, the Recipient must be in full compliance with the
other requirements set forth in DOE’s interim COI Policy.
ORGANIZATIONAL CONFLICT OF INTEREST (APRIL 2024)
Organizational conflicts of interest are those where, because of relationships with a parent company, affiliate, or
subsidiary organization, the Recipient is unable or appears to be unable to be impartial in conducting procurement action
involving a related organization (2 CFR 200.318(c)(2)).
The Recipient must disclose in writing any potential or actual organizational conflict of interest to the DOE Contracting
Officer. The Recipient must provide the disclosure prior to engaging in a procurement or transaction using project funds
with a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian Tribe. For a list of th e
information that must be included the disclosure, see Section VI. of the DOE interim Conflict of Interest Policy for
Financial Assistance at https://www.energy.gov/management/department-energy-interim-conflict-interest-policy-
requirements-financial-assistance.
If the effects of the potential or actual organizational conflict of interest cannot be avoided, neutralized, or mitigated, t he
Recipient must procure goods and services from other sources when using project fund s.
The Recipient must flow down the requirements of the interim COI Policy to any subrecipient non -Federal entities, with
the exception of DOE National Laboratories. The Recipient is responsible for ensuring subrecipient compliance with this
term.
If the Recipient has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian Tribe, the
Recipient must maintain written standards of conduct covering organizational conflicts of interest.
FRAUD, WASTE AND ABUSE (MARCH 2023)
The mission of the DOE Office of Inspector General (OIG) is to strengthen the integrity, economy and efficiency of
DOE’s programs and operations including deterring and detecting fraud, waste, abuse and mismanagement. The OIG
accomplishes this mission primarily through investigations, audits, and inspections of Department of Energy activities to
include grants, cooperative agreements, loans, and contracts. The OIG maintains a Hotline for reporting allegations of
fraud, waste, abuse, or mismanagement. To report such allegations, please visit https://www.energy.gov/ig/ig‐hotline.
Additionally, the Recipient must be cognizant of the requirements of 2 CFR § 200.113 Mandatory disclosures, which
states:
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The non‐Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing
to the Federal awarding agency or pass‐through entity all violations of Federal criminal law involving
fraud, bribery, or gratuity violations potentially affecting the Federal award. Non‐Federal entities that
have received a Federal award including the term and condition outlined in appendix XII of 2 CFR
Part 200 are required to report certain civil, criminal, or administrative proceedings to SAM (currently
FAPIIS). Failure to make required disclosures can result in any of the remedies described in §
200.339. (See also 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.)
TRANSPARENCY OF FOREIGN CONNECTIONS (APRIL 2024)
The Recipient must notify the DOE Contracting Officer within fifteen (15) business days of learning of the following
circumstances in relation to the Recipient and subrecipients:
1. Any current or pending subsidiary, foreign business entity, or offshore entity that is based in or funded by
any foreign country of risk or foreign entity based in a country of risk;
2. Any current or pending contractual or financial obligation or other agreement specific to a business
arrangement, or joint venture-like arrangement with an entity owned by a country of risk or foreign entity
based in a country of risk;
3. Any current or pending change in ownership structure of the Recipient or subrecipients that increases
foreign ownership related to a country of risk. Each notification shall be accompanied by a complete and
up-to-date capitalization table showing all equity interests held including limited liability company (LLC)
and partnership interests, as well as derivative securities. Include both the number of shares issued to
each equity holder, as well as the percentage of that series and of all equity on fully diluted basis. For
each equity holder, provide the place of incorporation and the principal place of business, as applicable.
If the equity holder is a natural person, identify the citizenship(s);
4. Any current or pending venture capital or institutional investment by an entity that has a general partner
or individual holding a leadership role in such entity who has a foreign affiliation with any foreign
country of risk;
5. Any current or pending technology licensing or intellectual property sales to a foreign country of risk; and
6. Any changes to the Recipient or the subrecipients’ board of directors, including additions to the number
of directors, the identity of new directors, as well as each new director’s citizenship, shareholder
affiliation (if applicable); each notification shall include a complete up-to-date list of all directors (and
board observers), including their full name, citizenship and shareholder affiliation, date of appointment,
duration of term, as well as a description of observer rights as applicable.
7. Any proposed changes to the equipment used on the project that would result in:
a. Equipment originally made or manufactured in a foreign country of risk (including relabeled or rebranded
equipment).
b. Coded equipment where the source code is written in a foreign country of risk.
c. Equipment from a foreign country of risk that will be connected to the internet or other remote
communication system.
d. Any companies from a foreign country of risk that will have physical or remote access to any part of the
equipment used on the project after delivery.
Should DOE determine the connection poses a risk to economic or national security, DOE will require measures to
mitigate or eliminate the risk.
DOE has designated the following countries as foreign countries of risk: Iran, North Korea, Russia, and China. This list is
subject to change.
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Recognizing the disclosures may contain business confidential information, subrecipients may submit their disclosures
directly to DOE.
FOREIGN COLLABORATION CONSIDERATIONS (MARCH 2023)
A. Consideration of new collaborations with foreign organizations and governments. The Recipient must provide
DOE with advanced written notification of any potential collaboration with foreign entities, organizations or
governments in connection with its DOE-funded award scope. The Recipient must await further guidance from
DOE prior to contacting the proposed foreign entity, organization or government regarding the potential
collaboration or negotiating the terms of any potential agreement.
B. Existing collaborations with foreign entities, organizations and governments. The Recipient must provide DOE
with a written list of all existing foreign collaborations in which has entered in connection with its DOE-funded
award scope.
C. Description of collaborations that should be reported: In general, a collaboration will involve some provision of a
thing of value to, or from, the Recipient. A thing of value includes but may not be limited to all resources made
available to, or from, the recipient in support of and/or related to the Award, regardless of whether or not they
have monetary value. Things of value also may include in-kind contributions (such as office/laboratory space,
data, equipment, supplies, employees, students). In-kind contributions not intended for direct use on the Award
but resulting in provision of a thing of value from or to the Award must also be reported. Collaborations do not
include routine workshops, conferences, use of the Recipient’s services and facilities by foreign investigators
resulting from its standard published process for evaluating requests for access, or the routine use of foreign
facilities by awardee staff in accordance with the Recipient’s standard policies and procedures.
BUY AMERICAN REQUIREMENT FOR INFRASTRUCTURE PROJECTS (MAY 2024)
A. Definitions
Components See 2 CFR 184.3 “Definitions.”
Construction Materials See 2 CFR 184.3 “Definitions.”
Buy America Preference, Buy America Requirement, or domestic content procurement preference”
means a requirement that no amount of funds made available through a program for federal financial assistance
may be obligated for an infrastructure project unless—
(A) all iron and steel used in the project are produced in the United States;
(B) the manufactured products used in the project are produced in the United States; or
(C) the construction materials used in the project are produced in the United States.
Infrastructure See 2 CFR 184.4 (c) and (d).
Manufactured Products See 2 CFR 184.3 “Definitions.”
Predominantly of iron or steel See 2 CFR 184.3 “Definitions."
Infrastructure Project- See 2 CFR 184.3 “Definitions."
Public- The Buy America Requirement does not apply to non-public infrastructure. For purposes of this
guidance, infrastructure should be considered “public” if it is: (1) publicly owned or (2) privately owned but
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utilized primarily for a public purpose. Infrastructure should be considered to be “utilized primarily for a public
purpose” if it is privately operated on behalf of the public or is a place of public accommodation.
B. Buy America Requirement for Infrastructure Projects (Buy America Requirement)
None of the funds provided under this award (federal share or recipient cost-share) may be used for a project for
infrastructure unless:
1. All iron and steel used in the project is produced in the United States—this means all
manufacturing processes, from the initial melting stage through the application of coatings,
occurred in the United States;
2. All manufactured products used in the project are produced in the United States—this means the
manufactured product was manufactured in the United States; and the cost of the components of
the manufactured product that are mined, produced, or manufactured in the United States is
greater than 55 percent of the total cost of all components of the manufactured product, unless
another standard for determining the minimum amount of domestic content of the manufactured
product has been established under applicable law or regulation. See 2 CFR 184.5 for
determining the cost of components for manufactured products; and
3. All construction materials are manufactured in the United States—this means that all
manufacturing processes for the construction material occurred in the United States. See 2 CFR
184.6 for construction material standards.
The Buy America Requirement only applies to those articles, materials, and supplies that are consumed in,
incorporated into, or permanently affixed to the infrastructure in the project. As such, it does not apply to tools,
equipment, and supplies, such as temporary scaffolding, brought into the construction site and removed at or
before the completion of the infrastructure project. Nor does a Buy America Requirement apply to equipment
and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the
finished infrastructure project but are not an integral part of the structure or permanently affixed to the
infrastructure project.
The Buy America Requirement only applies to an article, material, or supply classified into one of the following
categories* based on its status at the time it is brought to the work site for incorporation into an infrastructure
project:
(i) Iron or steel products;
(ii) Manufactured products; or
(iii) Construction materials;
The Buy America Requirement only applies to the iron or steel products, manufactured products, and
construction materials used for the construction, alteration, maintenance, or repair of public infrastructure in the
United States when those items are consumed in, incorporated into, or permanently affixed to the infrastructure.
An article, material, or supply incorporated into an infrastructure project should not be considered to fall into
multiple categories, but rather must meet the Buy America Preference Requirement for only the single category
in which it is classified.
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All iron and steel, manufactured products, and construction materials used in the infrastructure project must be
produced in the United States.
* Section 70917(c) of the BABA states that “construction materials” do not include cement and cementitious
materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives. Section 70917(c)
materials are excluded from Construction materials. Asphalt concrete pavement mixes are typically composed
of asphalt cement (a binding agent) and aggregates such as stone, sand, and gravel. Accordingly, asphalt is also
excluded from the definition of Construction materials.
Section 70917(c) materials, on their own, are not manufactured products. Further, Section 70917(c) materials
should not be considered manufactured products when they are used at or combined proximate to the work
site—such as is the case with wet concrete or hot mix asphalt brought to the work site for incorporation.
However, when certain Section 70917(c) materials (such as stone, sand, and gravel) are used to produce a
manufactured product, such as is precast concrete processed into a specific shape or form, and is in such state
when brought to the work site, then that product is subject to the BABA requirements.
Further clarification is provided in 2 CFR 184 on the circumstances under which a determination is made that
Section 70917(c) materials should be treated as components of a manufactured product. That determination is
based on consideration of: (i) the revised definition of the “manufactured products” at 2 CFR 184.3; (ii) a new
definition of “section 70917(c) materials” at 2 CFR 184.3; (iii) new instructions at 2 CFR 184.4(e) on how and
when to categorize articles, materials, and supplies; and (iv) new instructions at 2 CFR 184.4(f) on how to apply
the Buy America preference by category.
Recipients are responsible for administering their award in accordance with the terms and conditions, including
the Buy America Requirement. The recipient must ensure that the Buy America Requirement flows down to all
subawards and that the subawardees and subrecipients comply with the Buy America Requirement. The Buy
America Requirement term and condition must be included all sub-awards, contracts, subcontracts, and
purchase orders for work performed under the infrastructure project.
C. Certification of Compliance
Recipients must certify or provide equivalent documentation for proof of compliance that a good faith effort
was made to solicit bids for domestic products used in the infrastructure project under this award.
Recipients must also maintain certifications or equivalent documentation for proof of compliance that those
articles, materials, and supplies that are consumed in, incorporated into, affixed to, or otherwise used in the
infrastructure project, not covered by a waiver or exemption provided in 2 CFR 184.8, are produced in the
United States. The certification or proof of compliance must be provided by the suppliers or manufacturers of
the iron, steel, manufactured products and construction materials and flow up from all subawardees, contractors
and vendors to the recipient. Recipients must keep these certifications with the award/project files and be able to
produce them upon request from DOE, auditors or Office of Inspector General.
D. Waivers
When necessary, recipients may apply for, and DOE may grant, a waiver from the Buy America Requirement.
Waiver requests are subject to review by DOE and the Office of Management and Budget, as well as a public
comment period of no less than 15 calendar days.
1. Waivers must be based on one of the following justifications:
a) Public Interest- Applying the Buy America Requirement would be inconsistent with the public
interest;
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b) Non-Availability- The types of iron, steel, manufactured products, or construction materials are not
produced in the United States in sufficient and reasonably available quantities or of a satisfactory
quality; or
c) Unreasonable Cost- The inclusion of iron, steel, manufactured products, or construction materials
produced in the United States will increase the cost of the overall project by more than 25 percent.
2. Requests to waive the Buy America Requirement must include the following:
● Waiver type (Public Interest, Non-Availability, or Unreasonable Cost);
● Recipient name and Unique Entity Identifier (UEI);
● Award information (Federal Award Identification Number, Assistance Listing number);
● A brief description of the project, its location, and the specific infrastructure involved;
● Total estimated project cost, with estimated federal share and recipient cost share breakdowns;
● Total estimated infrastructure costs, with estimated federal share and recipient cost share
breakdowns;
● List and description of iron or steel item(s), manufactured goods, and/or construction material(s) the
recipient seeks to waive from the Buy America Preference, including name, cost, quantity(ies),
country(ies) of origin, and relevant Product Service Codes (PSC) and North American Industry
Classification System (NAICS) codes for each;
● A detailed justification as to how the non-domestic item(s) is/are essential the project;
● A certification that the recipient made a good faith effort to solicit bids for domestic products
supported by terms included in requests for proposals, contracts, and non-proprietary
communications with potential suppliers;
● A justification statement—based on one of the applicable justifications outlined above—as to why
the listed items cannot be procured domestically, including the due diligence performed (e.g., market
research, industry outreach, cost analysis, cost-benefit analysis) by the recipient to attempt to avoid
the need for a waiver. This justification may cite, if applicable, the absence of any Buy America-
compliant bids received for domestic products in response to a solicitation;
● A description of the market research conducted that includes who conducted the market research,
when it was conducted, sources that were used, and the methods used to conduct the research; and
● Anticipated impact to the project if no waiver is issued.
3. How to submit a waiver
Requests to waive the application of the Buy America Requirement must be submitted in writing to your
cognizant Contracting Officer or Grants Officer.
DOE may request, and the recipient must provide, additional information for consideration of this wavier. DOE
may reject or grant waivers in whole or in part depending on its review, analysis, and/or feedback from OMB or
the public. DOEs final determination regarding approval or rejection of the waiver request may not be appealed.
Waiver requests may take up to 90 calendar days to process.
REPORTING, TRACKING AND SEGREGATION OF INCURRED COSTS (MARCH 2023)
BIL funds can be used in conjunction with other funding, as necessary to complete projects, but tracking and reporting
must be separate to meet the reporting requirements of the BIL and related Office of Management and Budget (OMB)
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Guidance. The Recipient must keep separate records for BIL funds and must ensure those records comply with the
requirements of the BIL. Funding provided through the BIL that is supplemental to an existing grant or cooperative
agreement is one-time funding.
DAVIS-BACON REQUIREMENTS (NETL – JUNE 2024)
This Award is funded under Division D of the Bipartisan Infrastructure Law (BIL). All laborers and mechanics
employed by the recipient, subrecipients, contractors or subcontractors in the performance of construction,
alteration, or repair work in excess of $2,000 on a project assisted in whole or in part by funds made available
under this Award shall be paid wages at rates not less than those prevailing on similar projects in the locality, as
determined by the Secretary of Labor in accordance with Subchapter IV of Chapter 31 of Title 40, United States
Code commonly referred to as the “Davis-Bacon Act” (DBA) and its implementing regulations in 29 CFR parts
1, 3, and 5 (collectively the “Davis-Bacon Act Requirements”).
Award recipients shall provide written acknowledgement and confirmation of compliance with the Davis-Bacon
Act Requirements which include but are not limited to:
1. Ensuring that laborers and mechanics on BIL funded/assisted projects are paid at least the prevailing
wage for their work classification on applicable projects.
2. Ensuring that laborers and mechanics on BIL funded/assisted projects are paid on a weekly basis.
3. Ensuring that the applicable wage determination(s) for construction work performed by laborers and
mechanics employed by the recipient, subrecipients, contractors, or subcontractors are identified and
obtained from the database at www.sam.gov, by 1) selecting “Wage Determinations,” then, 2) selecting
“Public Buildings and Public Works,” then, 3) filtering search results by State (selecting the appropriate
state from the drop-down menus), and by County or Independent City (selecting the appropriate
County/Independent City from the drop-down menu) in which the work will take place, then, 4)
selecting the appropriate construction type (e.g., Building, Residential, Heavy, or Highway). The
appropriate wage determination number hyperlink should be selected from the result. If the wage
determination which opens lists a “Last Revised Date” after the date of the contract award/start of
construction, then scroll to the bottom of the document, and under History, click on the wage
determination with the date closest to, but still before the date of contract award/start of construction.
4. Ensuring that applicable wage determination(s) are uploaded to LCPtracker (see below section on
LCPtracker).
5. Ensuring that the applicable wage determination(s) and the required contract provisions per 29 CFR 5.5
are flowed down to and incorporated into any applicable contracts/subcontracts or subrecipient awards.
6. Preserving a copy of the applicable wage determination(s) identified and obtained from www.sam.gov,
for a period of 3 years after the construction, alteration or repair work herein is completed.
7. Maintaining responsibility for compliance by any lower-tier subcontractors or subrecipients subject to
the Davis-Bacon Act Requirements.
8. Receiving and reviewing certified weekly payrolls submitted by all subcontractors and subrecipients for
accuracy as needed and identifying potential compliance issues.
9. Maintaining original certified weekly payrolls for 3 years after the completion of the project and making
those payrolls available to the Department of Energy or the Department of Labor upon request.
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10. Conducting site-visit interviews with employees as needed to provide reasonable assurance of
compliance with subcontractors and subrecipients.
11. Cooperating with authorized representatives of the Department of Energy or Department of Labor in the
inspection of DBA-related records, on-site interviews of laborers and mechanics, and other reasonable
requests related to a DBA investigation.
12. Posting in a prominent and accessible place the applicable wage determination(s) and Department of
Labor Publication: WH-1321, Notice to Employees Working on Federal or Federally Assisted
Construction Projects.
13. Notifying the Contracting Officer of Davis-Bacon Act Requirement issues, including complaints,
violations (as defined in 29 CFR 5.7), disputes (pursuant to 29 CFR parts 4, 6, and 8 and as defined in
FAR 52.222-14), disputed DBA-related determinations, Department of Labor investigations, or
legal/judicial proceedings related to the Davis-Bacon Act Requirements under this contract, subcontract,
or subrecipient award.
14. Preparing and submitting the Semi-Annual Labor Enforcement Report, by April 21 and October 21 of
each year, in accordance with the reporting instructions in Attachment 2, Federal Assistance Reporting
Checklist.
15. Maintain competency in complying with Davis-Bacon Act Requirements. The Contracting Officer will
notify the recipient of any DOE-sponsored Davis-Bacon Act compliance trainings. The Department of
Labor offers free Prevailing Wage Seminars several times a year that meet this requirement, at
https://www.dol.gov/agencies/whd/government-contracts/construction/seminars/events.
To avoid voluminous attachments under this award, all applicable wage determination(s) included in the
www.sam.gov database and uploaded to LCPtracker are incorporated by reference herein as if set forth and
attached in full. The applicable wage determination(s) are effective herein even if they have not been attached
to the contract/subcontract(s) or subrecipient awards thereunder or have not been correctly identified and
obtained from www.sam.gov and/or uploaded to LCPtracker.
The Department of Energy has contracted with LCPtracker, a third-party DBA electronic payroll compliance
software application. A waiver for the use of LCPtracker may be granted to a particular contractor or
subcontractor if they are unable or limited in their ability to use or access the software.
Davis-Bacon Act Electronic Certified Payroll Submission Waiver
A waiver must be granted before the start of work subject to Davis-Bacon Act requirements (e.g., construction,
alteration, or repair work). The recipient does not have the right to appeal DOE’s decision concerning a waiver
request.
For additional guidance on how to comply with the Davis-Bacon provisions and clauses, see
https://www.dol.gov/agencies/whd/government-contracts/construction and
https://www.dol.gov/agencies/whd/government-contracts/protections-for-workers-in-construction.
AFFIRMATIVE ACTION AND PAY TRANSPARENCY REQUIREMENTS (SEPTEMBER 2023)
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All federally assisted construction contracts exceeding $10,000 annually will be subject to the requirements of
Executive Order 11246:
(1) Recipients, subrecipients, and contractors are prohibited from discriminating in employment
decisions on the basis of race, color, religion, sex, sexual orientation, gender identity or national origin.
(2) Recipients and Contractors are required to take affirmative action to ensure that equal opportunity is
provided in all aspects of their employment. This includes flowing down the appropriate language to all
subrecipients, contractors and subcontractors.
(3) Recipients, subrecipients, contractors and subcontractors are prohibited from taking adverse
employment actions against applicants and employees for asking about, discussing, or sharing
information about their pay or, under certain circumstances, the pay of their co‐workers.
The Department of Labor’s (DOL) Office of Federal Contractor Compliance Programs (OFCCP) uses a neutral
process to schedule contractors for compliance evaluations. OFCCP’s Technical Assistance Guide should be
consulted to gain an understanding of the requirements and possible actions the recipients, subrecipients,
contractors and subcontractors must take. See OFCCP’s Technical Assistance Guide at:
https://www.dol.gov/sites/dolgov/files/ofccp/Construction/files/ConstructionTAG.pdf?msclkid=9e397d68c4b11
1ec9d8e6fecb6c710ec.
Additionally, for construction projects valued at $35 million or more and lasting more than one year,
Recipients, subrecipients, contractors, or subcontractors may be selected by OFCCP to participate in the Mega
Construction Project Program. DOE, under relevant legal authorities including Sections 205 and 303(a) of
Executive Order 11246, will require participation as a condition of the award. This program offers extensive
compliance assistance with EO 11246. For more information regarding this program, see
https://www.dol.gov/agencies/ofccp/construction/mega-program.
POTENTIALLY DUPLICATIVE FUNDING NOTICE (MARCH 2023)
If the Recipient or subrecipients have or receive any other award of federal funds for activities that potentially overlap
with the activities funded under this Award, the Recipient must promptly notify DOE in writing of the potential overlap
and state whether project funds (i.e., recipient cost share and federal funds) from any of those other federal awards have
been, are being, or are to be used (in whole or in part) for one or more of the identical cost items under this Award. If
there are identical cost items, the Recipient must promptly notify the DOE Contracting Officer in writing of the potential
duplication and eliminate any inappropriate duplication of funding.
CONSTRUCTION SIGNAGE (MAY 2024)
The Recipient is encouraged to display DOE Investing in America signage during and after construction. Guidance can be
found at: (https://www.energy.gov/design). Proposed signage costs that meet these specifications are an allowable cost
and may be included in the proposed project budget.
POST AWARD DUE DILIGENCE REVIEWS (APRIL 2024)
During the period of performance of the Award, DOE may conduct ongoing due diligence reviews, through Government
resources, to identify potential risks of undue foreign influence. In the event a risk is identified, DOE may require risk
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mitigation measures, including but not limited to, requiring an individual or entity not participate in the Award. As part of
the research, technology, and economic security risk review, DOE may contact the Recipient project team members for
additional information to inform the review.
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Exhibit C, Grant Federal Provisions Page 1 of 7 Version 12.2023
EXHIBIT C, GRANT FEDERAL PROVISIONS
1. APPLICABILITY OF PROVISIONS.
1.1. The Grant to which these Federal Provisions are attached has been funded, in whole or in
part, with an Award of Federal funds. In the event of a conflict between the provisions of
these Federal Provisions, the Special Provisions, the body of the Grant, or any attachments
or exhibits incorporated into and made a part of the Grant, the provisions of these Federal
Provisions shall control.
1.2 These Federal Provisions are subject to the Award as defined in §2 of these Federal
Provisions, as may be revised pursuant to ongoing guidance from the relevant Federal or State
of Colorado agency or institutions of higher education.
2. DEFINITIONS.
2.1. For the purposes of these Federal Provisions, the following terms shall have the meanings
ascribed to them below.
2.1.1. “Award” means an award of Federal financial assistance, and the Grant setting forth the
terms and conditions of that financial assistance, that a non-Federal Entity receives or
administers.
2.1.2. “Entity” means:
2.1.2.1. a Non-Federal Entity;
2.1.2.2. a foreign public entity;
2.1.2.3. a foreign organization;
2.1.2.4. a non-profit organization;
2.1.2.5. a domestic for-profit organization (for 2 CFR parts 25 and 170 only);
2.1.2.6. a foreign non-profit organization (only for 2 CFR part 170) only);
2.1.2.7. a Federal agency, but only as a Subrecipient under an Award or Subaward to
a non-Federal entity (or 2 CFR 200.1); or
2.1.2.8. a foreign for-profit organization (for 2 CFR part 170 only).
2.1.3. “Executive” means an officer, managing partner or any other employee in a management
position.
2.1.4. “Federal Awarding Agency” means a Federal agency providing a Federal Award to a
Recipient as described in 2 CFR 200.1
2.1.5. “Grant” means the Grant to which these Federal Provisions are attached.
2.1.6. “Grantee” means the party or parties identified as such in the Grant to which these Federal
Provisions are attached. Grantee also means Subrecipient.
2.1.7. “Non-Federal Entity” means a State, local government, Indian tribe, institution of higher
education, or nonprofit organization that carries out a Federal Award as a Recipient or a
Subrecipient.
2.1.8. “Nonprofit Organization” means any corporation, trust, association, cooperative, or other
organization, not including IHEs, that:
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2.1.8.1. Is operated primarily for scientific, educational, service, charitable, or similar
purposes in the public interest;
2.1.8.2. Is not organized primarily for profit; and
2.1.8.3. Uses net proceeds to maintain, improve, or expand the operations of the
organization.
2.1.9. “OMB” means the Executive Office of the President, Office of Management and Budget.
2.1.10. “Pass-through Entity” means a non-Federal Entity that provides a Subaward to a
Subrecipient to carry out part of a Federal program.
2.1.11. “Recipient” means the Colorado State agency or institution of higher education identified
as the Grantor in the Grant to which these Federal Provisions are attached.
2.1.12. “Subaward” means an award by a Recipient to a Subrecipient or a Grantee funded in
whole or in part by a Federal Award. The terms and conditions of the Federal Award
flow down to the Subaward unless the terms and conditions of the Federal Award
specifically indicate otherwise in accordance with 2 CFR 200.101. The term does not
include payments to a contractor or payments to an individual that is a beneficiary of a
Federal program.
2.1.13. “Subrecipient” or “Subgrantee” means a non-Federal Entity (or a Federal agency under
an Award or Subaward to a non-Federal Entity) receiving Federal funds through a
Recipient to support the performance of the Federal project or program for which the
Federal funds were awarded. A Subrecipient is subject to the terms and conditions of the
Federal Award to the Recipient, including program compliance requirements. The term
does not include an individual who is a beneficiary of a federal program. Subrecipient
also means Grantee.
2.1.14. “System for Award Management (SAM)” means the Federal repository into which an
Entity must enter the information required under the Transparency Act, which may be
found at http://www.sam.gov.
2.1.15. “Total Compensation” means the cash and noncash dollar value earned by an Executive
during the Subrecipient’s preceding fiscal year (see 48 CFR 52.204-10, as prescribed in
48 CFR 4.1403(a)) and includes the following:
2.1.15.1. Salary and bonus;
2.1.15.2. Awards of stock, stock options, and stock appreciation rights, using the dollar
amount recognized for financial statement reporting purposes with respect to
the fiscal year in accordance with the Statement of Financial Accounting
Standards No. 123 (Revised 2005) (FAS 123R), Shared Based Payments;
2.1.15.3. Earnings for services under non-equity incentive plans, not including group
life, health, hospitalization or medical reimbursement plans that do not
discriminate in favor of Executives and are available generally to all salaried
employees;
2.1.15.4. Change in present value of defined benefit and actuarial pension plans;
2.1.15.5. Above-market earnings on deferred compensation which is not tax-qualified;
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2.1.15.6. Other compensation, if the aggregate value of all such other compensation
(e.g., severance, termination payments, value of life insurance paid on behalf
of the employee, perquisites or property) for the Executive exceeds $10,000.
2.1.16. “Transparency Act” means the Federal Funding Accountability and Transparency Act of
2006 (Public Law 109-282), as amended by §6202 of Public Law 110-252.
2.1.17. “Unique Entity ID” means the Unique Entity ID established by the federal government
for a Grantee or Subrecipient at https://sam.gov/content/home.
2.1.18. “Uniform Guidance” means the Office of Management and Budget Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards. The terms and conditions of the Uniform Guidance flow down to Awards to
Subrecipients unless the Uniform Guidance or the terms and conditions of the Federal
Award specifically indicate otherwise.
3. COMPLIANCE.
3.1. Subrecipient shall comply with all applicable provisions of the Transparency Act and the
regulations issued pursuant thereto, all applicable provisions of the Uniform Guidance, and
all applicable Federal Laws and regulations required by this Federal Award. Any revisions
to such provisions or regulations shall automatically become a part of these Federal
Provisions, without the necessity of either party executing any further instrument. The State
of Colorado, at its discretion, may provide written notification to Subrecipient of such
revisions, but such notice shall not be a condition precedent to the effectiveness of such
revisions.
4. SYSTEM FOR AWARD MANAGEMENT (SAM) AND UNIQUE ENTITY ID
REQUIREMENTS.
4.1. SAM. Subrecipient shall maintain the currency of its information in SAM until the
Subrecipient submits the final financial report required under the Award or receives final
payment, whichever is later. Subrecipient shall review and update SAM information at least
annually after the initial registration, and more frequently if required by changes in its
information.
4.2. Unique Entity ID. Subrecipient shall provide its Unique Entity ID to its Recipient, and shall
update Subrecipient’s information at http://www.sam.gov at least annually after the initial
registration, and more frequently if required by changes in Subrecipient’s information.
5. TOTAL COMPENSATION.
5.1. Subrecipient shall include Total Compensation in SAM for each of its five most highly
compensated Executives for the preceding fiscal year if:
5.1.1. The total Federal funding authorized to date under the Award is $30,000 or more; and
5.1.2. In the preceding fiscal year, Subrecipient received:
5.1.2.1. 80% or more of its annual gross revenues from Federal procurement contracts and
subcontracts and/or Federal financial assistance Awards or Subawards subject to
the Transparency Act; and
5.1.2.2. $30,000,000 or more in annual gross revenues from Federal procurement
contracts and subcontracts and/or Federal financial assistance Awards or
Subawards subject to the Transparency Act; and
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5.1.2.3. The public does not have access to information about the compensation of such
Executives through periodic reports filed under section 13(a) or 15(d) of the
Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d) or § 6104 of the
Internal Revenue Code of 1986.
6. REPORTING.
6.1. Pursuant to the Transparency Act, Subrecipient shall report data elements to SAM and to the
Recipient as required in this Exhibit. No direct payment shall be made to Subrecipient for
providing any reports required under these Federal Provisions and the cost of producing such
reports shall be included in the Grant price. The reporting requirements in this Exhibit are
based on guidance from the OMB, and as such are subject to change at any time by OMB.
Any such changes shall be automatically incorporated into this Grant and shall become part
of Subrecipient’s obligations under this Grant.
7. EFFECTIVE DATE AND DOLLAR THRESHOLD FOR REPORTING.
7.1. Reporting requirements in §8 below apply to new Awards as of October 1, 2010, if the initial
award is $30,000 or more. If the initial Award is below $30,000 but subsequent Award
modifications result in a total Award of $30,000 or more, the Award is subject to the reporting
requirements as of the date the Award exceeds $30,000. If the initial Award is $30,000 or
more, but funding is subsequently de-obligated such that the total award amount falls below
$30,000, the Award shall continue to be subject to the reporting requirements.
7.2. The procurement standards in §9 below are applicable to new Awards made by Recipient as
of December 26, 2015. The standards set forth in §0 below are applicable to audits of fiscal
years beginning on or after December 26, 2014.
8. SUBRECIPIENT REPORTING REQUIREMENTS.
8.1. Subrecipient shall report as set forth below.
8.1.1. To SAM. A Subrecipient shall register in SAM and report the following data elements
in SAM for each Federal Award Identification Number (FAIN) assigned by a Federal
agency to a Recipient no later than the end of the month following the month in which
the Subaward was made:
8.1.1.1. Subrecipient Unique Entity ID;
8.1.1.2. Subrecipient Unique Entity ID if more than one electronic funds transfer
(EFT) account;
8.1.1.3. Subrecipient parent’s organization Unique Entity ID;
8.1.1.4. Subrecipient’s address, including: Street Address, City, State, Country, Zip +
4, and Congressional District;
8.1.1.5. Subrecipient’s top 5 most highly compensated Executives if the criteria in §4
above are met; and
8.1.1.6. Subrecipient’s Total Compensation of top 5 most highly compensated
Executives if the criteria in §4 above met.
8.1.2. To Recipient. A Subrecipient shall report to its Recipient, upon the effective date of the
Grant, the following data elements:
8.1.2.1. Subrecipient’s Unique Entity ID as registered in SAM.
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8.1.2.2. Primary Place of Performance Information, including: Street Address, City,
State, Country, Zip code + 4, and Congressional District.
9. PROCUREMENT STANDARDS.
9.1. Procurement Procedures. A Subrecipient shall use its own documented procurement
procedures which reflect applicable State, local, and Tribal laws and applicable regulations,
provided that the procurements conform to applicable Federal law and the standards
identified in the Uniform Guidance, including without limitation, 2 CFR 200.318 through
200.327 thereof.
9.2. Domestic preference for procurements (2 CFR 200.322). As appropriate and to the extent
consistent with law, the non-Federal entity should, to the greatest extent practicable under a
Federal award, provide a preference for the purchase, acquisition, or use of goods, products,
or materials produced in the United States (including but not limited to iron, aluminum, steel,
cement, and other manufactured products). The requirements of this section must be included
in all subawards including all contracts and purchase orders for work or products under this
award.
9.3. Procurement of Recovered Materials. If a Subrecipient is a State Agency or an agency of a
political subdivision of the State, its contractors must comply with section 6002 of the Solid
Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The
requirements of Section 6002 include procuring only items designated in guidelines of the
Environmental Protection Agency (EPA) at 40 CFR part 247, that contain the highest
percentage of recovered materials practicable, consistent with maintaining a satisfactory level
of competition, where the purchase price of the item exceeds $10,000 or the value of the
quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste
management services in a manner that maximizes energy and resource recovery; and
establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
9.4. Never contract with the enemy (2 CFR 200.215). Federal awarding agencies and recipients
are subject to the regulations implementing “Never contract with the enemy” in 2 CFR part
183. The regulations in 2 CFR part 183 affect covered contracts, grants and cooperative
agreements that are expected to exceed $50,000 within the period of performance, are
performed outside the United States and its territories, and are in support of a contingency
operation in which members of the Armed Forces are actively engaged in hostilities.
9.5. Prohibition on certain telecommunications and video surveillance services or equipment (2
CFR 200.216). Subrecipient is prohibited from obligating or expending loan or grant funds
on certain telecommunications and video surveillance services or equipment pursuant to 2
CFR 200.216.
10. ACCESS TO RECORDS.
10.1. A Subrecipient shall permit Recipient and its auditors to have access to Subrecipient’s records
and financial statements as necessary for Recipient to meet the requirements of 2 CFR
200.332 (Requirements for pass-through entities), 2 CFR 200.300 (Statutory and national
policy requirements) through 2 CFR 200.309 (Period of performance), and Subpart F-Audit
Requirements of the Uniform Guidance.
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GRID # 0006-007
Exhibit C, Grant Federal Provisions Page 6 of 7 Version 12.2023
11. SINGLE AUDIT REQUIREMENTS.
11.1. If a Subrecipient expends $750,000 or more in Federal Awards during the Subrecipient’s
fiscal year, the Subrecipient shall procure or arrange for a single or program-specific audit
conducted for that year in accordance with the provisions of Subpart F-Audit Requirements
of the Uniform Guidance, issued pursuant to the Single Audit Act Amendments of 1996, (31
U.S.C. 7501-7507), 2 CFR 200.501.
11.1.1. Election. A Subrecipient shall have a single audit conducted in accordance with Uniform
Guidance 2 CFR 200.514 (Scope of audit), except when it elects to have a program-
specific audit conducted in accordance with 2 CFR 200.507 (Program-specific audits).
The Subrecipient may elect to have a program-specific audit if Subrecipient expends
Federal Awards under only one Federal program (excluding research and development)
and the Federal program’s statutes, regulations, or the terms and conditions of the Federal
award do not require a financial statement audit of Recipient. A program-specific audit
may not be elected for research and development unless all of the Federal Awards
expended were received from Recipient and Recipient approves in advance a program-
specific audit.
11.1.2. Exemption. If a Subrecipient expends less than $750,000 in Federal Awards during its
fiscal year, the Subrecipient shall be exempt from Federal audit requirements for that
year, except as noted in 2 CFR 200.503 (Relation to other audit requirements), but records
shall be available for review or audit by appropriate officials of the Federal agency, the
State, and the Government Accountability Office.
11.1.3. Subrecipient Compliance Responsibility. A Subrecipient shall procure or otherwise
arrange for the audit required by Subpart F of the Uniform Guidance and ensure it is
properly performed and submitted when due in accordance with the Uniform Guidance.
Subrecipient shall prepare appropriate financial statements, including the schedule of
expenditures of Federal awards in accordance with 2 CFR 200.510 (Financial statements)
and provide the auditor with access to personnel, accounts, books, records, supporting
documentation, and other information as needed for the auditor to perform the audit
required by Uniform Guidance Subpart F-Audit Requirements.
12. REQUIRED PROVISIONS FOR SUBRECEPIENT WITH SUBCONTRACTORS.
12.1. In addition to other provisions required by the Federal Awarding Agency or the Recipient,
Subrecipients shall include all of the following applicable provisions;
12.1.1. For agreements with Subrecipients – Include the terms in the Grant Federal
Provisions Exhibit (this exhibit)
12.1.2. For contracts with Subcontractors – Include the terms in the State of Colorado’s
Contract Federal Provisions Exhibit.
13. CERTIFICATIONS.
13.1. Unless prohibited by Federal statutes or regulations, Recipient may require Subrecipient to
submit certifications and representations required by Federal statutes or regulations on an
annual basis. 2 CFR 200.208. Submission may be required more frequently if Subrecipient
fails to meet a requirement of the Federal award. Subrecipient shall certify in writing to the
State at the end of the Award that the project or activity was completed or the level of effort
was expended. 2 CFR 200.201(3). If the required level of activity or effort was not carried
out, the amount of the Award must be adjusted.
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GRID # 0006-007
Exhibit C, Grant Federal Provisions Page 7 of 7 Version 12.2023
14. EXEMPTIONS.
14.1. These Federal Provisions do not apply to an individual who receives an Award as a natural
person, unrelated to any business or non-profit organization he or she may own or operate in
his or her name.
14.2. A Subrecipient with gross income from all sources of less than $300,000 in the previous tax
year is exempt from the requirements to report Subawards and the Total Compensation of its
most highly compensated Executives.
15. EVENT OF DEFAULT AND TERMINATION.
15.1. Failure to comply with these Federal Provisions shall constitute an event of default under the
Grant and the State of Colorado may terminate the Grant upon 30 days prior written notice if
the default remains uncured five calendar days following the termination of the 30-day notice
period. This remedy will be in addition to any other remedy available to the State of Colorado
under the Grant, at law or in equity.
15.2. Termination (2 CFR 200.340). The Federal Award may be terminated in whole or in part
as follows:
15.2.1. By the Federal Awarding Agency or Pass-through Entity, if a Non-Federal Entity fails to
comply with the terms and conditions of a Federal Award;
15.2.2. By the Federal awarding agency or Pass-through Entity, to the greatest extent authorized
by law, if an award no longer effectuates the program goals or agency priorities;
15.2.3. By the Federal awarding agency or Pass-through Entity with the consent of the Non-
Federal Entity, in which case the two parties must agree upon the termination conditions,
including the effective date and, in the case of partial termination, the portion to be
terminated;
15.2.4. By the Non-Federal Entity upon sending to the Federal Awarding Agency or Pass-
through Entity written notification setting forth the reasons for such termination, the
effective date, and, in the case of partial termination, the portion to be terminated.
However, if the Federal Awarding Agency or Pass-through Entity determines in the case
of partial termination that the reduced or modified portion of the Federal Award or
Subaward will not accomplish the purposes for which the Federal Award was made, the
Federal Awarding Agency or Pass-through Entity may terminate the Federal Award in its
entirety; or
15.2.5. By the Federal Awarding Agency or Pass-through Entity pursuant to termination
provisions included in the Federal Award.
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EXHIBIT D
Page 1 of 3
OPTION LETTER #Insert # Here
SIGNATURE AND COVER PAGE
State Agency
Colorado Energy Office
Previous Agreement #(s)
Insert CTGG1 number for
orig Agreement, and any
prior chg docs
Option Letter Number
Insert Option Ltr number for
this Amendment
Grantee
Insert Grantee's Full Legal Name
Agreement Performance Beginning Date
Project Description
Insert CEO's project number and name
Grant Award Amount
Initial Award: $Insert orig award amt
Option Letter ## and date effective/spendable: $0.00
Option Letter ## and date effective/spendable: $0.00
Total Grant Amount: $Insert total award to date
Program Name
Grid Hardening for Small and Rural Communities and
Advanced Grid Monitoring Programs
Prior Grant Agreement
Expiration Date
Month Day, Year
Current Grant Agreement
Expiration Date
Month Day, Year
THE PARTIES HERETO HAVE EXECUTED THIS OPTION LETTER
Each person signing this Option Letter represents and warrants that he or she is duly authorized to execute this
Option Letter and to bind the Party authorizing his or her signature.
STATE OF COLORADO
Jared S. Polis GOVERNOR
Colorado Energy Office
By: ____________________________________
Date: ___________________
ALL CONTRACTS REQUIRE APPROVAL BY THE STATE CONTROLLER
CRS §24-30-202 requires the State Controller to approve all State contracts. This Option Letter is not valid until signed and
dated below by the State Controller or delegate.
STATE CONTROLLER
Robert Jaros, CPA, MBA, JD
By: ____________________________________
Jonathon Bray, Office of the Governor, Controller
Effective Date: ___________________
1) OPTIONS: Choose all applicable options listed in §1 and in §2
a. Option to extend (use this option for Extension of Time)
b. Change in the Grant Award Amount within the current term (use this option for an Increase or
Decrease in Grant Funds, including Supplemental funding awards)
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EXHIBIT D
Page 2 of 3
c. Budget Line Adjustment(s) – reallocation of awarded Grant Funds to Budget Line(s) (use this
Option to redistribute existing Grant Funds between budget lines)
2) REQUIRED PROVISIONS. All Option Letters shall contain the appropriate provisions set forth below:
a. For use with Option 1(a): In accordance with Section 2(C) of the original Grant Agreement between the State
of Colorado, acting by and through the Colorado Energy Office, and Grantee's Name, the State hereby exercises
its option for an additional term beginning Insert start date and ending on Insert ending date. Tables in
Sections 4.3 and 4.6.1 of Exhibit A are deleted and replaced with the following:
Milestone/Performance Measure Complete By:
Put Project out to bid. Within __ days of the Effective Date of this Intergovernmental
Grant Agreement.
Award and finalize subcontract(s) and/or sub-
grant(s).
[give target date]
Provide CEO with Project Timeline Within __ days of the Effective Date of the subcontract(s).
Contractor mobilization/begin Work. Within __ days of the Effective Date of the subcontract(s).
Submit Monthly Reimbursement Requests Monthly, by the 15th of the following month.
Submit Quarterly Status Reports Monthly, by the 15th of the following month.
Submit Quarterly Progress Reports (QPR) See §4.5.2 below
Submit Project Final Report [give date certain]
Quarter Year Due Date Quarterly
Progress Report
1st (Jan-Mar) 2024 April 15, 2024 Yes
2nd (Apr-Jun) 2024 JULY 15, 2024* Yes
3rd (Jul-Sep) 2024 October 15, 2024 Yes
4th (Oct-Dec) 2024 January 15, 2025 Yes
1st (Jan-Mar) 2025 April 15, 2025 Yes
2nd (Apr-Jun) 2025 JULY 15, 2025* Yes
3rd (Jul-Sep) 2025 October 15, 2025 Yes
4th (Oct-Dec) 2025 January 15, 2026 Yes
1st (Jan-Mar) 2026 April 15, 2026 Yes
2nd (Apr-Jun) 2026 JULY 15, 2026* Yes
3rd (Jul-Sep) 2026 October 15, 2026 Yes
4th (Oct-Dec) 2026** January 15, 2027 Yes
*State fiscal year runs July 1 – June 30 annually. Grantee must request reimbursement for all eligible
costs incurred during a State fiscal year by July 15 annually.
**This schedule will continue on the same quarterly basis through the end of the grant implementation
and including the quarter following the end of the grant implementation.
b. For use with Option 1(b): In accordance with Section 5(A) of the original Grant Agreement between the State
of Colorado, acting by and through the Colorado Energy Office, and Grantee's Name, the State hereby exercises
its option to increase/decrease Grant Funds awarded for this Project in an amount equal to amt of increase or
(decrease), from beginning dollar amt to ending dollar amt. The Grant Award Amount shown on the Summary
of Terms and Conditions page of this Grant Agreement is hereby changed to ending dollar amt. The Budget table
in Section 6.2 and the Payment Schedule in Section 7.1, both of Exhibit A, are deleted and replaced with the
following:
Line
#
Cost Category Grant Funds Local Match
Funds
Total
Project
Cost
Local Match
Funds
Source
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EXHIBIT D
Page 3 of 3
Personnel $ 0.00 Grantee
Fringe Benefits Grantee
Travel Grantee
Equipment Grantee
Supplies Grantee
Contractual Grantee
Construction Grantee
Other Grantee
Indirect Charges Grantee
Total $ 0.00 $ 0.00 $ 0.00
Payment Amount Description
Interim Payment(s) Paid upon receipt of actual expense documentation and
written Pay Requests from the Grantee for reimbursement
of eligible approved expenses.
Final Payment Paid upon Substantial Completion of the Project (as
determined by the State in its sole discretion), provided that
the Grantee has submitted, and CEO has accepted, all
required reports.
Total
c. For use with Option 1(c): In accordance with Section 5(A)(i) of the original Grant Agreement between the
State of Colorado, acting by and through the Colorado Energy Office, and Grantee's Name, the State hereby
exercises its option to re-allocate awarded Grant Funds within the Project Budget. The Budget table in Section 6.2
of Exhibit A is deleted and replaced with the following:
Budget Line(s) Grant Funds Local
Match
Amount
Total
Project
Cost
Local
Match
Funds
Source
Line
#
Cost Category
Personnel $ 0.00 Grantee
Fringe Benefits Grantee
Travel Grantee
Equipment Grantee
Supplies Grantee
Contractual Grantee
Construction Grantee
Other Grantee
Indirect Charges Grantee
Total $ 0.00 $ 0.00 $ 0.00
3) Effective Date. The effective date of this Option Letter is upon approval of the State Controller or , whichever
is later.
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SENT VIA ELECTRONIC MAIL
1600 Broadway, Suite 1960, Denver, CO 80202
Joe Lockhart, Line Foreman
Town of Estes Park Power and Communications
PO Box 1747
Estes Park, CO 80517
jlockhart@estes.org
September 12, 2024
Subject: Estes Park Colorado Grid Hardening Grant Award
Dear Joe Lockhart:
Evaluation of your application received in response to the Request for Applications (RFA) Grid
Hardening for Small and Rural Communities Grant has been completed at both the state and
federal level. This has been completed in accordance with the process specified in the section
“Application Review and Selection Process” of the RFA, following the State of Colorado
Controller’s Policy on Competition Requirements for Grants, as well as the federal Infrastructure
Investment and Jobs Act (IIJA) section 40101d Grid Resiliency, as administered by the U.S.
Department of Energy and National Energy Technologies Laboratory.
We are pleased to inform you that based on this evaluation, your application was approved by
the State of Colorado and the US Department of Energy (DOE) for award.
Date of Notification to DOE: 02/08/2024
Grant Recipient: Colorado Energy Office
Grant Number: GD0000006
Eligible Entity Performing Work: Town of Estes Park (Estes Park)
Project Title: Estes Park Undergrounding and Wildfire Hardening Project
Subaward Value: $538,262
Subaward Cost Match: $184,633 (34.3%)
Total Project Cost: $722,895
We will soon begin working on the contract between the Colorado Energy Office (CEO) and
Estes Park, which we hope to finalize within 4-6 weeks. Any work, invoices, or payments made
on this project before the finalization of the contracts will not be reimbursable expenses.
This grant is provided from the IIJA 40101d Grid Resilience funding to States and Tribes, and
will require federally required financial and impact reporting requirements. We will work closely
ATTACHMENT 3
with you to help ensure timely reimbursement of your qualified project expenses as well as your
providing the reporting requirements.
Federal reporting requirements include:
● Weekly Reporting
○ Davis Bacon Act (DBA) compliance (only if employing laborers and/or
mechanics through the grant, either directly or through a contractor) of
competitive wages through certified payroll submissions via LCP Tracker
Pro platform.
● Monthly Reporting
○ Financial reporting and invoicing
● Quarterly Reporting
○ Build metrics:
■ Miles of Distribution lines undergrounded
■ Miles of Distribution lines reconductored
● Annual reporting (as related to the project):
○ Iimpact metrics (Number of outages, Largest outage cause, number of
individual customer outages that extend beyond 24 hours, outage by
cause), including a five (5) year baseline,
○ job creation and training,
○ workforce demographics,
○ community engagement activities,
○ community engagement events
On behalf of the Colorado Energy Office and the State of Colorado, I would like to sincerely
thank you for your effort in applying for this grant opportunity as well as your patience in
awaiting this award decision. We look forward to working with you to ensure that we can
complete the contracting process and you may begin the implementation phase in a timely
manner. If you have any questions, please contact me at gridresiliency@state.co.us or
970-631-6786.
Sincerely,
John Parks
Electricity Markets and Transmission Policy Analyst
ATTACHMENT 4
TOWN OF ESTES PARK POWER AND COMMUNICATIONS
ORGANIZATION INFORMATION
Name of Utility: Town of Estes Park Power and Communications
Type of Utility: Municipally - Owned
Principal Representative Name: Joe Lockhart
Principal Representative Phone: (970) 577-3613
Principal Representative Email:jlockhart@estes.org
Grant Administrator Name: Jamie Kuryllo
Grant Administrator Phone: (916) 799-6371
Grant Administrator Email:jkuryllo@estes.org
Project Title: Town of Estes Park Grid Hardening
Project Location: Estes Park, Colorado
Total Project Cost: $722,895.00
Grant Funding: $538,262.00
Match Funding: $184,633.00
ELIGIBILITY
Community: Town of Estes Park
Type of Utility: Municipally - Owned
MWh / year: 2022 - 134,368.66 MWh
Population: 5,880
Demographics:
1. Housing cost burdened communities
Census Tract 28.02 - Housing Cost Burdened Percentile - 72.136
2. Linguistically isolated communities
Census Tract 28.01 - Percent Linguistic Isolation Percentile - 71.336
Census Tract 28.02 - Percent Linguistic Isolation Percentile - 71.255
3. Historically marginalized communities
Census Tract 28.01 - Percent Disability Percentile - 82.553
Census Tract 28.02 - Percent Disability Percentile - 76.979
Census Tract 28.01 - Mental Health Indicator Percentile - 66.345
Census Tract 28.01 - Mental Health Indicator Percentile - 70.773
Census Tract 28.01 - Population Over 64 Percentile - 99.119
Census Tract 28.02 - Population Over 64 Percentile - 96.717
Census Tract 28.01 - Impaired Streams and River Percentile - 80.819
Census Tract 28.02 - Impaired Streams and River Percentile - 70.797
Census Tracts 28.01 & 28.02 - Proximity to Mining Locations Percentile - 72.938
Census Tracts 28.01 & 28.02 - Proximity to Oil and Gas Percentile - 80.544
4. Justice40
Census Tract 28.03 - Justice 40 - True
ATTACHMENT 5
APPLICATION NARRATIVE
PROJECT DESCRIPTION
The Town of Estes Park respectfully requests grant funding to harden 4,400 feet of electrical
infrastructure which will significantly improve the resiliency of the electric grid from a variety of
impacts such as weather, wildfire and natural disaster. This involves placing 1,800 feet
underground and installing 2,700 feet of covered conductor.
The Town of Estes Park Power and Communications Division is a municipal utility that sells
134,368.66 million MWh per year to a community of 5,880 permanent residents.
The Division analyzed power outage, GIS and wildfire risk data in order to prioritize a project
that would have the biggest impact on the community.
The proposed project is located on Moraine Ave. This is a main line feeder that connects the
two Estes Park substations. This line was installed in the 70’s and can not support increased
loads from future growth, emergency situations, or needed maintenance on one of our two
substations.
All work in this grant request will be completed by Town of Estes Park employees.
Estimated Timeline
Award Notification: January - February 2024
Town Acceptance: March 2024
Project Reporting: Quarterly, Continuous
Project Design: April - May 2024
Project Permitting: May 2024
Project Work:
Phase 1: 2024
Complete trenching
Install underground conduit
Phase 2: 2025-2026
Transition power to underground
Install new poles and pull in new insulated power lines
Remove overhead infrastructure, where we installed conduit
Recycle metal and dispose of all wood
Project Closeout: Upon completion of work.
The total cost of this project is $722,895.00 with $538,262.00 in grant funding and $184,633.00
of cash match.
Cost breakdown
Labor - $175,259.00
Equipment - $82,211.00
Supplies - $411,063.00
Other - $54,362.00
The Town of Estes Park welcomes representatives of CEO and DOE/NETL to conduct a site
visit to review project accomplishments.
ANTICIPATED NEED AND PROJECT IMPACT
There is a strong demonstrated need for the requested grant dollars based on the Town’s
historically underserved population, aging utility infrastructure, climate vulnerability and financial
need.
NEED - POPULATION
The 2020 Community Health Needs Assessment and Implementation Strategy developed by
Estes Park Heath illustrates that Estes Valley’s population is more vulnerable than that of
Larimer County and the State of Colorado.
Age - The Town of Estes Park has one of the oldest populations in Colorado, with a median age
of 62, and 92% of the population within the Census defined “dependency ratio,” including those
under 18 or over 65. Across the entire Estes Valley, there is a median age of 58 and an 83%
dependency ratio. In addition to this data,Colorado EnviroScreen gives census tract 28.01 a
score of 99.119 for their population over 64 percentile and census tract 28.02 a score of 96.717
for their population over 64 percentile.
Language - Colorado EnviroScreen identifies census tracts 28.01 and 28.02 as linguistically
isolated communities with a percent linguistic isolation percentile of 71 which means there are a
large number of households where all adults speak a language other than English and speak
English less than very well.
Ethnicity - Estes Valley is less ethnically diverse than Larimer County as a whole. 91.5% of
Estes Valley residents are non-Hispanic/Latinx white, compared to 82.5% of Larimer County
residents. However, there is a growing Hispanic/Latinx population in certain parts of the Estes
Valley community. In census tract 28.02, which contains the Town of Estes Park, over 12% of
residents identify as Hispanic/Latinx, an increase from 5.9% in 2010.
Socioeconomic status - Estes Valley residents are more likely to live in poverty than residents of
the State of Colorado. 19.2% of Estes Valley residents have an income below the Federal
Poverty Level ($26,200 for a family of four in 2020), which is higher than the proportions of
Larimer County residents (11.8%) and State of Colorado residents (11.1%).In addition to this
data, Colorado EnviroScreen gives census tract 28.02 a housing cost-burdened percentile score
of 72.146 - these households are spending more than 30% of their income on rent or mortgage
payments.
Veteran status - The Estes Valley area has a slightly higher proportion of veterans (11.2%) than
Larimer County (7.7%), and the State of Colorado (8.9%).
Justice40 - According to Colorado Enviroscreen, census tract 28.03 meets the Justice40
requirements. This area does not fall within the Town’s boundary, however, the Town’s Power
and Communications Division provides power to this location.
NEED - CLIMATE
The Town of Estes Park has a climate vulnerability score in the high 90th percentile.The
percentile for census tract 28.01 is 97.198 while the percentile for census tract 28.02 is 94.476.
This means that the Town of Estes Park has a significantly higher risk of drought, flood, extreme
heat and wildfire compared to the rest of the state.
The community is at highest risk for wildfires and extreme heat days, with both census tracts in
the 90th percentile for these risks.
28.01
Extreme Heat Days Percentile 90.552
Wildfire Risk Percentile 94.235
28.02
Extreme Heat Days Percentile 94.235
Wildfire Risk Percentile 91.433
Extreme heat days often coincide with red flag warning days. In 2020, Estes Valley experienced
24 red flag warnings which indicate increased risk of extreme fire behavior due to a combination
of hot temperatures, very low humidity, dry fuels, strong winds, and the presence of
thunderstorms. These strong winds and thunderstorms significantly increase the risk of power
outages in Estes Valley.
Unfortunately, the high risk of extreme fire behavior was demonstrated on November 16, 2021,
when high winds made a tree fall on our powerline, igniting the Kruger Rock Fire. That fire
resulted in the death of firefighting pilot Marc Thor Olson. We believe infrastructure hardening
with tree cable, also known as covered conductors, would have avoided this fire and the death
of Mr. Olson.
NEED - UTILITY OPERATIONS
The Town of Estes Park utilized the American Public Power Association’s 2022 annual
benchmarking report to analyze power outages in the Town and region. This report reflects data
in the eReliability Tracker from January 1, 2022 to December 31, 2022.
Data showed that the Town of Estes Park’s Power and Communication Division has a higher
frequency and duration of power outages than other regional utilities.
SAIDI is the average duration (in minutes) of an interruption per customer served by the utility
during a specific time frame.
Town of Estes Park - 60.47
Utilities in Region - 53.09
SAIFI is the average number of instances a customer on the utility system will experience a
sustained interruption during a specific time frame. The Town of Estes Park scored 0.42, which
is similar to the region.
CAIDI is the average duration (in minutes) of an interruption experienced by customers during a
specific time frame.
Town of Estes Park - 144.11
Utilities in Region - 102.20
Interruptions Per Mile
Town of Estes Park - 0.48
Utilities in Region - 0.34
Minutes of Interruptions Per Mile
Town of Estes Park - 237.83
Utilities in Region - 56.69
Outages in Estes Park are primarily tied to equipment failures and wind, both of which will be
addressed by hardening the Town’s electric infrastructure.
NEED - FINANCIAL
The Town of Estes Park’s Power and Communications Division provides quality electric power
to approximately 11,000 rural electric accounts. This includes delivering power to the eastside of
Rocky Mountain National Park which is visited by more than 4.5 million people each year.
Power and Communication is responsible for:
● Maintaining more than 3,083 transformers
● Maintaining 2 substations
● Maintaining over 300 miles of distribution lines
● Constructing infrastructure for new developments
● Reading all electric meters
● Maintaining approximately 500 Town-owned street lights
● Conducting monthly billing and collection
● Complying with federal reporting requirements
As a municipal electric utility, the Town of Estes Park’s Power and Communications Division
differs significantly from a private utility. The Town’s Power and Communications Division
operates under an enterprise fund that relies solely on user fees to operate. As a public electric
utility, the goal of the Town’s Power and Communication Division is to keep the cost of power at
the lowest price possible while providing high-quality and reliable service. Costs and revenues
must be balanced to maintain operations and keep utilities in line with ever-increasing federal
standards and customer needs and expectations. Additionally, Town practice is to maintain fund
balances that are at least equal to 90 days (or 25%) of operating expenses which is currently
~$5,000,000. There are also formal fund balance restrictions resulting from bond / debt
issuances.
2023 Enterprise Fund: $19,763,639
Capital Projects, Electric Reconstruction - $ 1,263,300
Capital Project, Electric Expansion - $930,272
Capital Project, Communications (Municipal Broadband Bond Funded) - $3,618,776
Capital, Other (Vehicles, Meters, Computers, Transformers, etc.) - $2,265,420
Dist.Operation/Maintenance - $3,585,871
Purchase of Power - $8,100,000
In recent years, both the Town’s General Fund (GF) and the Power and Communication
Enterprise Fund (EF) represent a significant investment into its capital assets.Large projects for
2023 include:
1. EF - $30,000,000 - Power and Communication began providing a gigabyte broadband
service over a fiber to premise network late in 2019. Due to the COVID-19 pandemic, the
buildout slowed down in 2020 but did continue to connect more and more households.
Buildout will continue in 2023 and beyond until completed.
2. EF - $200,000 for last 4 years - Power and Communication are replacing aged poles and
bare copper with insulated tree cable to extend the life of the system.
3. GF - $500,000 - The Town is partnering with Estes Valley Fire Protection District on
wildland mitigation projects.
The cost to appropriately harden all electric infrastructure in the Town of Estes Park is
approximately $10,000,000. At the Town’s current pace, with $200,000 budgeted each year, this
project will take 50 years to complete. Although utility rates are studied every three years, the
rates could never be raised to an amount that would allow for a significant portion of this work to
be completed. Additionally, as an Enterprise Fund, there are restrictions on receiving revenue
from the General Fund.
This request would increase the pace of the Town’s utility hardening project. The Town
understands the importance of this grant request and did its best to develop a project that would
provide significant benefit to the community by:
1. Utilizing CWPP, GIS and outage data to identify high-risk areas.
2. Prioritizing aging infrastructure within those high-risk areas.
3. Developing a project that connects to other fire mitigation work that, when
combined, offers more benefits than when taken individually - 57 acre Mary’s
Lake Forest Health Project.
PROJECT IMPACT
Metrics that will be utilized to measure success during the grant period of performance include:
Feet Placed Underground: Target - 1,800
Feet of Covered Conductor: Target - 2,700
Increased Load: Target - 10%
Reduced Outage Frequency: Target - 0-3 outages per year
The hardening of 4,400 feet of utility infrastructure between the Town’s two substations will
positively impact:
1. Safety & Resilience: First, underground utility systems and covered conductor are less
vulnerable to external forces compared to above ground infrastructure. In the Town of
Estes Park, these external forces include wind, wildfire and flooding. Second, the lines
being replaced are 50 years old and replacing them will reduce the number of equipment
failure outages (9 in 2022). Third, this grant project involves a main line feeder that
connects the two Estes Park substations. Previously, if one substation went out, the old
line could not handle any extra load and 900 customers would be without power. The
increased capacity of the new line will be able to handle the extra load and keep
electricity flowing to all customers. This project will help ensure uninterrupted service to
635 homes and businesses. This reliability is critical, especially when taking into
consideration the communities large senior population who are more susceptible to
health impacts caused by extreme temperatures when power outages make A/C and
heat inaccessible and a number of whom rely on oxygen or other lifesaving medical
devices. In addition to reducing outages, the underground portion of this project will
minimize safety hazards such as electrocution and fallen poles.
2. Economic Stability Keeping the lights on with more reliable electrical infrastructure helps
maintain business continuity. The Town of Estes Park derives over 60% of its General
Fund revenues from sales tax which makes it essential to keep steady business
revenue.
3. Aesthetics: Placing 1,800 feet of utility lines underground will eliminate unsightly poles
and wires, allowing for unobstructed views of the Rocky Mountains. As the gateway to
the Rockies, maintaining a clean and visually appealing environment is critical to growing
Estes Park’s tourism industry. This also directly ties into economic stability noted above.
According to an economic data report prepared by Dean Runyan Associates, Estes
Park’s tourism industry continues to positively contribute to the local economy and
community. The report shows that tourism-related spending in Estes Park has generated
3,100 jobs and contributes $3,270 per resident household in local tax receipts.
4. Sustainability: The Platte River Power Authority’s goal is to transition to 100% renewable
energy by 2030. This involves shutting down a coal plant that feeds to Estes Park and
transitioning to wind, hydro and solar power. This transition will require large enough
infrastructure to enable greater electric utility integration. It also involves adding new
technologies such as battery storage and software. The new infrastructure will increase
the size of the power line to handle this future load.
5. Longevity: The protection provided by burying infrastructure underground reduces the
need for frequent repairs and replacements which will result in cost savings. Additionally
the underground lines will likely have a longer lifespan - although the line being replaced
is 50 years old, the underground line is expected to last 75 years.
LABOR IMPACT
All work in this grant request will be completed by Town of Estes Park employees. The Town’s
Power and Communications Division has 31 full-time employees and, within that, there are 12
employees that focus on capital improvement projects such as the work proposed in this grant
request.
(1) Light & Power Line Superintendent
(1) Materials Management Specialist
(1) Line Crew Supervisor – Capital Construction
(1) Lead Line Equipment Specialist
(1) Line Equipment Specialist
(2) Lead Lineworkers
(3) Lineworkers
(2) Groundworkers
All employees are appropriately credentialed.
Town line workers have completed a Journeyman Lineman certificate from an accredited
four-year apprentice program and possess a Valid Colorado Class A Commercial Driver’s
license. During this program, line workers learn pole climbing and construction; installation of
underground cable and terminations; proper use of personal protective equipment; pole top and
bucket rescue; proper handling of hazardous material; and construction standards and safety
codes.
Safety is always the top priority. The Power and Communications Division hosts monthly safety
meetings to discuss near misses, the monthly safety topic, upcoming projects and the APPA
Safety manual. Employees are required to complete a yearly defensive driving evaluation and
become certified in CPR, AED and First Aid. Additionally, the Town ensures that Aerial
Lifts/Crane Inspections are completed daily by Town personnel and yearly by an external
company.
The Town of Estes Park also prioritizes continued education - both internal and external. And as
a member of the Colorado Intergovernmental Risk Sharing Agency, specific training is required
of all staff each year.
In 2022, Estes Valley Fire Protection District hosted a Wildfire Fundamentals course which
provided information on how utility employees and District firefighters can safely interact during
a wildfire incident.
External courses completed by Town employees in recent years include:
CDOT Flagger Certification Installations
Rigger/Signalperson Digger Derrick Operator
Advanced Transformers Mobile Crane Operator
First Year Hotsticking Forklift Operator
Hot Tension Stringing Certified Infrared Thermographer
Confined Space Awareness Traditional Voltage Regulator School
PROJECT READINESS
The Town of Estes Park’s project was developed based on its administrative, operational and
technical readiness.
ADMINISTRATIVE
With 26 years of experience, this project will be led by Joe Lockhart, the Town of Estes Park’s
Line Superintendent.
The Town’s Grant Coordinator, Jamie Kuryllo, has over 10 years of experience managing local,
state and federal grants for government agencies, and will ensure all administrative
requirements are met (i.e.: procedural, financial and reporting).
Design work will be completed by the Town’s Line Superintendent (Joe Lockhart ) and begin
immediately upon award. The section of line being updated in this project will require just one
permit from the Town. Since the project is taking place in the backcountry, and does not involve
cutting road, the permit is expected to be issued within just 1-3 business days.
OPERATIONAL
All work in this grant request will be completed in-house.
The Town of Estes Park’s Power and Communications Team has 31 full-time employees with 12
of those employees specifically involved in capital projects such as this grant request:
The Town of Estes Park’s Power and Communications Team is highly skilled - team members
meet all education and certification requirements for their field. For this project, specifically, all
members of the line crew completed a four-year apprenticeship program and all members of the
trenching crew completed a two-year apprenticeship program.
The Town of Estes Park’s Power and Communications Team also has sufficient resources to
complete the requested project including:
Excavators
Dump trucks
Skid steers
Large stockpile of conduit
Large stockpile of wire
TECHNICAL
Recent storms and wildfires have demonstrated the importance of hardening the Town’s utility
infrastructure. Underground cable technology offers enhanced reliability, reduced outages, lower
maintenance costs, increased safety, and improved aesthetics. Based on these lessons learned,
the Town of Estes Park decided to move forward with a project that would harden 4,400 feet of
power lines which includes 1,800 feet underground. The Power and Communications Division
has proven experience with underground cable technology. Since 2017, the Town of Estes Park
has installed 37,617 feet or miles of underground power lines in the community’s most high-risk
areas. Since installation, Estes Park has experienced severe temperatures, harsh winds,
historic wildfires and subsequent flash flooding in burn impacted areas. Being underground, the
new lines were protected from it all, reducing the number of environmental caused outages.
Unfortunately, not all power lines in Estes Park can be placed underground due to extremely
rocky terrain. A significant portion of power lines in this grant request have been identified as
being capable of being placed underground. The remaining will be replaced with covered
conductor.
ORGANIZATIONAL, LOCAL AND REGIONAL PLANS
This request is in direct alignment with organizational, local and regional plans.
The Town’s 2023 Strategic Plan states that the Town will provide high quality, reliable, and
sustainable electric service. This grant request will immediately improve reliability and allow the
lines to handle future load capacity.
The Town’s Power and Communication 2022 Wildfire Mitigation Plan discusses system
hardening. Each new capital improvement and upgrade project located in high-risk fire areas is
evaluated to be installed underground versus overhead where practical. The line in this grant
request was evaluated and 1,800 feet of new line will be installed underground. The remaining
2,800 feet will utilize covered conductor.
Estes Valley’s 2022 Community Wildfire Protection Plan (CWPP) includes a wildfire risk
analysis, prioritization of mitigation activities, and implementation recommendations. This grant
request utilized data from the CWPP to understand where the highest-risk lines are and
prioritize underground work in those areas.
The Platte River Power Authority’s goal is to transition to 100% renewable energy by 2030. This
involves shutting down a coal plant that feeds to Estes Park and transitioning to wind, hydro and
solar power. This transition will require large enough infrastructure to enable greater electric
utility integration. It also involves adding new technologies such as battery storage and
software. An added benefit of this grant request is that it will increase the size of the power line
to handle this future load.
PROJECT MATCH
Total Project Cost: $722,895.00
Grants Funds (75%): $538,262.00
Match Funds (25%): $184,633.00
The Town of Estes Park commits to providing a cost match of one-third the total grant award.
Match funds for this grant request include salary costs funded by the Enterprise Fund.
Position Estimated
Project Hours
Hourly Salary Total Match Funds
(Hours x Salary)
Light & Power Line
Superintendent
25 $83.07 $2,077
Materials Management
Specialist
50 $42.78 $2,139
Line Crew Supervisor 250 $75.52 $18,880
Lead Line Equipment
Specialist
375 $49.13 $18,424
Line Equipment Specialist 375 $44.66 $16,748
Lead Lineworkers 220 $57.39 $12,626
(2) Groundworkers 750 $40.60 $30,450
(3) Apprentice Lineworkers 650 $49.74 $32,331
Fringe Benefits $41,485
Skid Steer 360 $26.04 $9,374
TOTAL MATCH: $184,633.00
IDENTIFICATION OF OTHER FEDERAL APPLICATIONS
FEMA Pre-Disaster Mitigation Grant CFDA #97.047
Award # EMD-2023-PD-0001
Encumbrance # 23LPDM01EP
Total Project Cost: $1,060,000.00
Grant Funding: $785,937.00
Match Funding: $274,063.00
The FEMA Pre-Disaster Mitigation Grant is for the insulated overhead cable in south Estes
Park.
This grant request - Colorado Grid Hardening for Small and Rural - is for the undergrounding of
electrical infrastructure in the center of Estes Valley.
Although this grant request and the FEMA Pre-Disaster Mitigation Grant have a similar goal -
harden electrical infrastructure - there is no overlap of the projects or funding.
BUY AMERICA BUILD AMERICA
All products that will be purchased with grant funds are manufactured in the United States and
comply with the Buy America Build America (BABA) component of the BIL. The Town of Estes
Park requires all vendors to certify that they comply with BABA.
RESUME - ORGANIZATION PRINCIPAL REPRESENTATIVE
Joe Lockhart
Line Superintendent
615 Elm Rd
Estes Park, CO 80517
(970)577-3613
jlockhart@estes.org
SKILLS
As the Line Superintendent performs complex technical and administrative work supervising the
installation, maintenance and repair of electric/ fiber distribution lines and related facilities,
working on the annual budget, present equipment needs, and promoting safety and customer
satisfaction.
EXPERIENCE
Town of Estes Park, CO - Power & Communications Line Superintendent
June 2012 - PRESENT
● Transitioned department to in-house construction from outside contractors improving the
quality of work and reducing costs ty 50%
● Managed ten large scale overhead and underground infrastructure projects totaling
156,000 feet of powerline construction worth $2.8 million of Capital investment.
● Administered the launch of a new municipal broadband utility. Managed infrastructure
design, engineering, and construction for 11,000 customers across 350 square mile
service territory.
● Directed the implementation of a new cloud based work order and inventory
management system. Transitioning to Lucity has led to improved budget management,
streamlined crew work processes, and tightened inventory controls.
● Led the implementation of advanced metering infrastructure program deploying smart
electric meters to 95% of electric customers and network infrastructure across the
service territory.
Town of Estes Park, CO - Light & Power Crew Chief
June 2005 - June 2012
● Directed day to day operations of the line crews, managing daily schedules, customer
service and work orders
● Responsible for crew safety program, implementing the use of daily job briefings and
tailgate safety meetings
● Established Department of Labor recognized lineworker apprenticeship program to
facilitate training and retention of high quality journey lineworkers. To date, over two
dozen apprentices have participated in this program.
TRAINING AND CERTIFICATIONS
Utilities Telecom Council/Light Brigade -Fiber Optic Professional Level 2 Designer
April 2016
Knowledge-based certification for design, administration, operation, and supervision of a utility
fiber optic network
Northwest Line College - Certificate
August 1997 - November 1997
16-week classroom and practical training course covering electrical theory and service delivery,
electrical devices, rigging, loads and equipment OSHA 10-Hour Electrical Transmission &
Distribution Training
AWARDS
2022 - Top 25% electric reliability - APPA
2019 - Cabling Installation & Maintenance Platinum Innovators Awards - Dura-Line FuturePath
Figure-8 in Estes Park
2018 - Plastics Pipe Institute Project of the Year - Dura-Line
2018 - RP3 Gold Designation - APPA
RESUME - GRANT ADMINISTRATOR
JAMIE L. KURYLLO
EDUCATION
University of the Pacific, Sacramento, California
Juris Doctor and Public Law & Policy Certificate, May 2013
CERTIFICATIONS
ICS 100/200/300/400/700/800 – FEMA
L975 All Hazards Position Specific Finance/Administration Unit Leader – FEMA
EXPERIENCE
Town of Estes Park, Estes Park, Colorado
Grant Writer,August 2023–Present
● Write and administer Federal, State, Local and private grants
○ Ready, Set, Go!
○ Colorado Strategic Wildfire Action Program
○ Community Wildfire Defense Grant
City of Bellevue Fire Department, Bellevue, Washington
Grant Coordinator,May 2022–August 2023
● Wrote and administered Federal, State, Local and private grants
○ Urban Area Security Initiative Program
○ Emergency Management Performance Grant
○ U.S. Department of Transportation - Technical Assistance Grants
○ U.S Department of Justice - Edward Byrne Memorial Justice
Assistance Grant
○ FEMA Assistance to Firefighters Grant
○ State of Washington Department of Ecology
○ FM Global Insurance
○ State Farm Insurance
○ Medic One Foundation
○ Last Call Foundation
Mountain Girl Grants, Reno, Nevada
Owner/Grant Writer,September 2020–May 2022
● Wrote and administered Federal, State, Local and private grants
○ FEMA Assistance to Firefighters Grant
○ FEMA Staffing for Adequate Fire and Emergency Response Grant
○ FEMA Fire Prevention & Safety Grant
North Tahoe Fire Protection District, Tahoe City, California
Administrative Assistant II/Clerk of the Board, August 2015–July 2017
● Wrote and administered Federal, State, Local and private grants
○ FEMA Assistance to Firefighters Grant
○ FEMA Staffing for Adequate Fire and Emergency Response Grant
○ FEMA Fire Prevention & Safety Grant
Resolution 23-25 GRANT AGREEMENT
with the Colorado Energy Office
for Grid Hardening
In-Kind Labor, i.e., wages & benefits
approved in the 2025 budget
In-Kind Labor, i.e., wages & benefits
approved in the 2025 budget
COMMUNITY DEVELOPMENT Report
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Paul Hornbeck, Senior Planner
Date: March 25, 2025
RE: Annexation Referral – Elkhorn Lodge Phase II
Objective:
Refer the subject annexation petition to Town Board in compliance with Colorado
Revised Statutes (C.R.S.) 31-12-107, provide background on annexation process and
the subject property, and receive direction from Town Board.
Present Situation:
The annexation process is governed by the Municipal Annexation Act (“MAA”), which is
codified at C.R.S. 31-12-101, et seq. and, to a lesser extent, the Estes Park
Development Code. For a property to be annexed, the MAA requires a referral of an
annexation petition to Town Board (this agenda item), approval of two resolutions, and
ultimately adopting an annexation ordinance that completes the annexation process.
The first required resolution is for the purpose of determining whether the content of the
annexation petition substantially complies with the MAA (“Substantial Compliance
Resolution”). The petition must include signatures and addresses of property owners,
identify their property, request annexation, state that it is desirable, etc. It must also
include a map of the area to be annexed. If the petition contains all the statutorily
required elements, the Town Board will adopt a resolution determining that the petition
substantially complies with the statute.
The second required resolution will determine whether the subject property is eligible for
annexation (“Eligibility Resolution”). The second hearing must be scheduled between
thirty (30) and sixty (60) days from the date of the hearing on the Substantial
Compliance Resolution. There are a number of notice requirements for the hearing on
the Eligibility Resolution:
1) The Town must publish notice of the hearing for four consecutive weeks
with the first publication occurring at least thirty (30) days in advance of
the hearing.
2) The Town must mail notice of the hearing to the Board of County
Commissioners (“BCC”), the County Attorney, and all taxing districts at least
twenty-five (25) days in advance of the hearing.
3) The Town must prepare and submit to the BCC an Annexation Impact Report
at least twenty-five (25) days in advance of the hearing.
Town Board will determine whether the property is eligible for annexation based on the
following MAA requirements:
1) Contiguity, which means that one sixth of the perimeter of the area to be
annexed must be contiguous to the existing boundary of the Town;
2) A community of interest exists between the Town and the area to be annexed;
3) The area to be annexed is urban or is urbanizing;
4) The area to be annexed is integrated with or is capable of being integrated
with the Town.
Contiguity, as described above, is in and of itself a sufficient basis to make the other
three findings. Once the Eligibility Resolution is approved, the Board may proceed to
complete the annexation by adopting an Annexation Ordinance unless an election is
required. The MAA does not require any special notice requirements or deadlines for
the Annexation Ordinance.
The Estes Park Development Code is largely silent on annexation procedures but does
require the applicant to host a neighborhood meeting.
Proposal:
An application requesting the annexation of a 40-acre property has been submitted to
the Town. The subject property is a largely undeveloped tract of land southwest of the
historic Elkhorn Lodge under the same ownership as the historic Elkhorn Lodge
property. The property features considerable topography, areas of dense forests, and
open shrubland. Application materials indicate the applicant is seeking to develop two
110-room hotels, 55-65 treehouse cabins, and 8-10 relocated historic cabins. A
Development Plan would be required to allow such development but is not under
consideration at this time.
Town Board discussion of the subject annexation request is appropriate since
annexations are a State-established legislative process not subject to the special rules
governing the finding of fact and ex-parte communication inherent with quasi-judicial
proceedings. Further, Town Board review and evaluation of an annexation is
discretionary. This means the Board may approve or deny an annexation request as
they see fit, based on the circumstances and conditions presented to them, and they
are not acting as ‘judges’ as they would in a quasi-judicial proceeding. The Board also
has the authority to approve an annexation with additional conditions and requirements
that exceed standard Town-established requirements, typically through approval of an
annexation agreement with the property owner.
The property included in this petition for annexation may be the subject of future
applications for a Planned Unit Development (PUD) zoning overlay and Development
Plan. Those applications would be quasi-judicial and are not before the Board at this
time. This agenda item relates strictly to the annexation itself.
Vicinity Map
Topography
Most of the property feature slopes in the range of 20 to 30 percent. A ridge runs
southeast across the site and is part of an identified ridgeline protection area. Any
subsequent Development Plan(s) submitted will be subject to the ridgeline protection
standards in the Estes Park Development Code (EPDC). Given the slopes on the site,
Development Code limitations on grading and site disturbance will be relevant to future
development, including limitations on changes to the natural grade, generally a
maximum of 10 feet, and maximum retaining wall heights, generally six feet.
Hazards
The site is located within two mapped hazard areas: wildfire and geologic (steep
slopes). As such, a wildfire hazard mitigation plan and geologic hazard mitigation plan in
accordance with EPDC Sec. 7.7 will be required. Pursuant to the Development Code,
these mitigation plans are typically reviewed at the subdivision and/or development plan
stage of development. However, such hazard plans could be requested now for
consideration with the annexation process, should the Town Board direct staff to
proceed with the annexation.
Wildlife
The site is within a mapped important wildlife habitat area as a high use area for deer.
EPDC Sec. 7.8 will therefore apply to any development, including limitations on fencing,
lighting, and non-native landscaping. EPDC Sec. 7.8 would require a wildlife
conservation plan if the site contains endangered or threatened species, big horn sheep
W. Wonderview Ave
(or habitat), or riparian areas. Pursuant to currently available sources (1996
Comprehensive Plan, 2008 Estes Valley Habitat Assessment, and Colorado Parks and
Wildlife maps) none of those items appear to apply to this site so a wildlife conservation
plan will not be required.
Topographic Map
Land Use
The surrounding area includes a residential neighborhood to the north with homes on
lots ranging from 1/3 of an acre to one acre in size. Large lot (8-10 acre) single family
homes are located to the east. These lots are subject to conservation easements held
by the Estes Valley Land Trust that limit development. Properties to the south are
industrial/commercial in nature, including Polar Gas and RATP DEV bus operations.
Properties to the west include single family homes on lots ranging from one to 10 acres
in size. The University of Northern Colorado’s Old Man Mountain Retreat Center is
located on the 80-acre parcel northwest of the subject property. The UNC property
abuts and provides informal trail access to Rocky Mountain National Park.
The property’s current zoning within Larimer County is Estes Valley Rural Estate (EV
RE). Such zoning permits relatively low-density single-family residential development,
with a maximum density of 1 unit per 2.5 acres. The Future Land Use Map in the Estes
Forward Comprehensive Plan designates the property as Low-Density
Accommodations, which is “intended for uses such as rustic lodges, resorts, and cabins
Designated Ridgeline
Protection Area
Subject Property
that are developed in rural areas at a lower density and intensity than urban hotel or
motel-style lodging.” As the Comprehensive Plan states “the Future Land Uses provide
a guide for land use policies and decisions that direct growth according to character and
intensity of use.”
Table 2: Zoning and Land Use Summary
Future Land Use
Designation
Zoning Current
Use
Subject
Parcel
Low-Density
Accommodations
Estes Valley Rural Estate
(RE)
Undeveloped
North Suburban Estate/ Low-
Density Accommodations
Estate (E) Single-Family Residential
South Industrial Mix Estes Valley Restricted
Industrial
Industrial
East Mountains & Foothills Estes Valley Rural Estate
(RE-1)
Single-Family Residential
West Mountains & Foothills/
Mixed Use Centers &
Corridors
Estes Valley Rural Estate/
Estes Valley Commercial
Outlying
Single-Family
Residential/Industrial
Future Land Use Map
Suburban
Estate Public/ Semi Public
Subject Property:
Low-Density
Accommodations
Suburban
Estate
Industrial Mix
Downtown
Mountains &
Foothills
W Elkhorn Ave
Zoning Map
With the annexation application, the applicant has requested
The zoning which most closely corresponds with the Low-Density Accommodations
Future Land Use category is A-1 Accommodations/Low-Intensity Zoning District. Such
zoning allows small hotels (up to 8 guest rooms) and resort lodges/cabins (up to 20
guest rooms). The A-1 district also includes a maximum density of one guest room per
10,890 square feet of land area, with reductions required for sites with slopes in excess
of 12%.
With the annexation application, the applicant has requested A
Accommodations/Highway Corridor Zoning, which allows hotels and resort
lodges/cabins. The A zone district does not limit hotels to small hotels (i.e. 8 or fewer
rooms) or place a limit of 20 guest rooms for lodges/cabins like the A-1 zone. The A
zone does have an overall maximum density of one guest room per 1,800 square feet
land area with reductions required for sites with slopes in excess of 12%.
Staff has provided a rough estimate on the range of possible development densities
under different zoning in the table below. Exact calculations are not possible at this time
because a site-specific development plan is needed to calculate the amount of land
needed for roadways and the average slope of the site, both of which reduce overall
density.
Table 1: Possible Range of Development Density
E RE
CO
W Elkhorn Ave
I-1
RM
E-1
Unincorporated
Larimer County Subject Property
Current County
Zoning
A-1 Zoning A Zoning
Primary
Units
10-16 residential units 75-125 accommodations
units
450 - 750
accommodations units
Accessory
Units
Up to one accessory
dwelling (ADU) unit per
lot
10-20 units employee
housing
65-110 units employee
housing
In addition to the A zoning, the applicant has indicated they will be pursuing a Planned
Unit Development (PUD) zoning overlay, as they believe such zoning would best
facilitate development of the site. In accordance with the Town’s PUD standards, a
demonstration of public benefit would be required. It should also be noted that neither
the A zoning or PUD overlay is under formal consideration at this time as the Town
cannot begin zoning proceedings until the Substantial Compliance Resolution is
approved.
Utilities & Services
The Town provides domestic water service to the site. A 12-inch water main currently
crosses the site. The Water Division has indicated adequate water volume and pressure
exist to serve the site, and potential future development, and no line extensions are
anticipated.
Electric service is provided by the Town and the Power & Communications Department
has indicated there are no major concerns with serving the property.
Sanitary sewer does not currently extend to the site but eight-inch sewer mains exist to
the south in Elm Road and to the north in both Old Ranger Drive and on the historic
Elkhorn Lodge property. Estes Park Sanitation District (EPSD) currently serves the
historic property, while the subject property falls within the Upper Thompson Sanitation
District (UTSD). The applicant has discussed with the sewer districts the possibility of
connecting to EPSD rather than UTSD. Regardless, the applicant will be obligated to
extend the necessary sewer infrastructure to serve the property.
Estes Valley Fire Protection District has indicated they are able to serve the property. A
minimum of two points of access will be required to the site, as will fire sprinklers in all
buildings. Wildfire mitigation will also be required with development as demonstrated
through a wildfire mitigation plan. As with all new development, the Fire District would
charge an impact fee with building permits which helps offset the additional burden
growth places on the District.
The Police Department also indicated they are able to serve the property but cautioned
that, in general, more development in Town will eventually create a demand for
additional officers. The Police Department is supportive of having a connection between
Elkhorn Avenue and Moraine Avenue.
Site Access
A traffic study has been prepared by the applicant’s traffic engineer to analyze potential
impacts of development to the intersections of Elkhorn Avenue/Filbey Court and
Moraine Avenue/Elm Road. As of this writing, the study is pending Public Works review.
The study contemplates three access points to the site: Elm Road, Elkhorn Avenue via
an extension of the private drive through the historic lodge site, and an emergency-only
access to Old Man Mountain Lane. Public Works and CDOT will review potential
impacts and evaluate if intersection improvements are warranted.
The traffic study states the proposed site development would generate, upon
completion and full occupancy, 126 new weekday morning, 151 new weekday
afternoon, and 204 new Saturday midday peak hour vehicle trips as well as 2,208 new
weekday daily trips and 2,258 new Saturday daily trips. It assumes 90% of traffic would
utilize access from Elkhorn Avenue and 10% from Moraine Avenue. The study
concludes that nearby studied intersections would experience additional minor delays
due to the development but would operate in general consistency with the future
background condition.
A public street connection between Moraine Ave (US 36) and Wonderview Drive (US
34)has long been a concept in the vicinity of the subject parcel. As the 1996
Comprehensive Plan states: “A US 36 to US 34 bypass connection, west of downtown
in the vicinity of the former landfill, has been proposed in the past to allow local traffic,
as well as traffic entering and exiting RMNP, to bypass the downtown area.” The 2003
Estes Valley Transportation Alternatives Study recommended construction of a western
bypass and provided high level analysis of five alternatives for the route. Two of the
alternatives traverse the subject property, while a third skirts the eastern boundary. In
2012, a transportation visioning committee of Estes Valley residents produced a report
entitled Roadmap to the Future, which concluded the western bypass unfeasible during
the next 20 years due to high expense and difficulty of proposed routes to meet design
criteria.
The draft 2045 Transportation Plan appears to recognize the considerable challenges
inevitable in constructing the conceptual bypass and identifies a reduced scope, with a
less-intensive connection from Elm Road to Old Ranger Drive shown. This would
presumably be a local street connection rather than a larger bypass. Public Works
believes a public street connection between West Elkhorn Ave and Moraine Ave is an
important element for access during future disaster events, and recommends this
street be a required inclusion of this proposed annexation.
Regardless of what type of vehicular access is provided through the site, pedestrian
amenities and linkage requirements will be required in accordance with EPDC Chapter
4.Numerous informal recreational trails crisscross the property, which previously hosted
horseback rides originating from the Elkhorn Lodge. The Estes Valley Master Trails
Plan identified that these trails “should be formalized and maintained to further connect
the Town and RMNP.” A public access easement could help achieve this connection
and could be included in an annexation agreement.
Other Considerations
Annexation of the property to allow development would likely have a positive economic
impact and increase the Town’s tax base. Conversely, additional jobs associated with
the development could further stress the local housing market.
Neighborhood Meeting
The applicant hosted a neighborhood meeting on December 19, 2024. A summary of
the meeting is enclosed. Some of the issues discussed included impacts to, or
associated with, traffic, wildlife, lighting, grading, and views.
Advantages:
•Annexation would allow the Town to control the development of this property as it
would be subject to Town requirements, such as ridgeline protection,
accommodation density, and wildfire mitigation.
•In return for annexation, the Town can require property owners to meet higher
development standards or provide additional measures to mitigate development
impacts.
•The Town would receive tax revenue from the operation of the proposed hotels.
•Development could help facilitate a roadway connection between Moraine
Avenue and Elkhorn Avenue, which could serve as an important route for
emergency access and evacuations.
Disadvantages:
•The Town will be required to provide municipal services to the property.
•Potential negative impacts to quality of life of nearby residents.
•Potential additional stress on the housing market.
•Town staff will spend significant time on the continued review of development
applications and permits for the project.
Action Recommended:
No formal action is required. If desired, Town Board can provide staff and the applicant
with direction on the subject request for annexation, including their level of support for
the annexation and requested accommodations development and density. It should also
be noted that this is the first step in the annexation process, and that there will be
additional opportunities for the Town Board to provide more detailed direction.
Finance/Resource Impact:
All new development has the potential to impact municipal finances and resources.
While detailed financial analysis of this or any new development is not typically done, it
could be a consideration with an annexation. New development can generate additional
sales, lodging, and property tax revenue. Development also has financial costs through
the provision of services, capital requirements, and ongoing public works maintenance.
It is anticipated with this proposal, as with any new development in Town, that the cost
to extend or improve infrastructure (roads, utilities, etc.) would be borne by the
developer and not the Town. Ongoing maintenance of public infrastructure would
become the responsibility of the Town, as would the provision of other services.
Level of Public Interest
Public interest in this annexation is anticipated to be high.
Attachments:
1.Annexation Petition
2.Statement of Intent
3.Conceptual Site Plan
4.Annexation Map
5.LINK-Traffic Study
6.Neighborhood Meeting Summary
1
Annexation Petition
PETITION FOR ANNEXATION
TO THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO:
In accordance with Article 12, Title 31, CRS, 1973, as amended, the undersigned hereby petition
the Board of Trustees of the Town of Estes Park, Colorado annexation into the Town of Estes Park,
Colorado, the following described unincorporated territory located in the County of Larimer, State
of Colorado, to be known as Elkhorn Lodge Phase 2, to wit:
LEGAL DESCRIPTION:
The Southwest Quarter of the Northeast Quarter of Section 26, Township 5 North, Range 73 West of
the Prime Meridian, County of Larimer, State of Colorado
AND, in support of said Petition, petitioners state that:
1.It is desirable and necessary that the above-described territory be annexed into the Town of
Estes Park, Colorado.
2.Not less than one-sixth (1/6th) of the perimeter of the area proposed to be annexed is
contiguous with the Town of Estes Park, Colorado.
3.A community of interest exists between the territory proposed to be annexed and the Town
of Estes Park, Colorado.
4.The territory proposed to be annexed is urban or will be urbanized in the near future.
5.The territory proposed to be annexed is integrated with or is capable of being integrated with
the Town of Estes Park, Colorado.
6.The signatures of the Petition collectively comprise more than 50% of the landowners of the
total territory to be included in the area proposed to be annexed and said landowners
attesting to the facts and agreeing to the conditions herein contained will negate the
necessity of any annexation election.
7.No land held in identical ownership, whether consisting of one tract or parcels of real
estate:
a.Is divided into separate parts or parcels without the written consent of the
landowners thereof, unless such tracts or parcels are separated by a dedicated
street, road or other public way
b.Comprising twenty acres or more which, together with the buildings and
improvements situated thereon has an assessed value in excess of two hundred
thousand dollars ($200,000) for ad valorem tax purposed for 6th year next preceding
ATTACHMENT 1
2
Annexation Petition
the annexation, is included within the territory proposed to be annexed without
consent of the landowners.
8.The signer of the petition is the landowner of all the territory included in the area proposed
to be annexed, exclusive of streets and alleys.
9.No part of the area proposed to be annexed is more than three (3) miles from a point on the
municipal boundary, as such was established more than one (1) year before this annexation
will take place.
10.The area proposed to be annexed comprises (check the appropriate box below):
☐Less than ten (10) acres, thus an annexation impact report as provided for in Section
31-12-108.5 C.R.S. is not required
☒More than ten (10) acres, thus an annexation impact report as provided for in
Section 31-12-108.5 C.R.S. is required.
11.The petitioner requests that the Town of Estes Park approve the annexation of said property
to the Town of Estes Park, Colorado.
12.The mailing address of the petitioner, the legal description of the land owned by the
petitioner, and the date of the signing are all shown on this petition.
13.Accompany this petition are four (4) copies of the annexation map and digital file of the map
containing the following information:
a.A written legal description of the boundaries of the area proposed to be annexed.
b.A map showing the boundary of the area proposed to be annexed, such map
prepared and containing the seal of a registered engineer or land surveyor.
c.Within the annexation boundary map, there is shown the location of each ownership
tract in unplatted land, and if part of all of the area be platted, then the boundaries
of the plat numbers of plots or of lots and blocks.
d.Next to the boundary of the area proposed to be annexed is drawn the contiguous
boundary of the Town of Estes Park, Colorado, and the contiguous boundary of any
other municipality abutting the area proposed to be annexed.
e.The dimensions of the contiguous boundaries are shown on the map.
14.The undersigned agree to the following conditions, which shall be covenants running with
the land, and which shall, at the option of the Town, appear on the annexation map:
5235 Ronald Reagan Blvd., Suite 200
Johnstown, CO 80534
970.800.3300 • GallowayUS.com
Paul Hornbeck, AICP
Senior Planner
Community Development Department
Town of Estes Park
170 MacGregor Ave
Estes Park, CO 80517
970-577-3720
Dear Mr. Hornbeck,
We are pleased to submit this Annexation and Establishment of Zone/Rezone Application for the
development of a 43-acre parcel of mountainous terrain adjacent to the Historic Elkhorn Lodge in
Estes Valley. This secluded, timbered property, accessible via Elm Road to the southwest and Old
Ranger Drive to the north, is an ideal setting for a year -round resort campus that embodies the rustic
charm and historic appeal of the area. Inspired by the rich heritage of the Historic Elkhorn Lodge, this
development is intended as an extension of the character and legacy established through the Historic
Elkhorn Lodge, cabins and Hilton Homewood Suites.
Our vision includes two 110-room upscale hotels that complement the historical aesthetic, providing
luxury accommodations in harmony with the natural environment. The project will feature 55 -65
treehouse units, carefully designed to minimize impact on the existing landscape and allow guests an
immersive, elevated experience of the surrounding forest. Additionally, we will relocate and restore 8 -
10 historic cabins from the Elkhorn Lodge property, preserving these structures as unique
accommodations within the resort.
To support guest needs while preserving the site’s natural feel, the development will include
designated parking areas, utility connections based on the existing waterline, and dual sewer access
from both Elm Road and the Elkhorn Lodge site. Walking paths will meander through the property,
encouraging guests to explore and connect with the Estes Valley’s beautiful and serene natural
surroundings.
Collaborative Approach to Planning and Development: Our team is committed to working in close
partnership with the Town of Estes Park, Larimer County, and local stakeholders throughout the
planning and approval process. Key components of this approach include:
1.Annexation and Zoning:
o We are seeking to annex the 40-acre property into the Town of Estes Park to ensure
streamlined municipal service access and integration with the broader community
vision.
o The preferred zoning approach is a Planned Unit Development (PUD) to create a
cohesive development and unified land use approach, with Zone A or CO as potential
options, to accommodate the unique layout and operational needs of this site.
2.Utility Coordination and Infrastructure:
o To support development, we are coordinating with local agencies to finalize utility
access. Sewer service will be accessible from both Upper Thompson and Estes Park
Sanitation Districts, with an 8-inch sewer line already stubbed into the Elkhorn Lodge
property. This line has adequate capacity to support the additional units planned for
this site.
The resort’s design and character will reflect the historic charm of the Elkhorn Lodge and the new
Hilton Homewood Suites, establishing a cohesive, extended campus that honors the Estes Valley’s
unique heritage. We look forward to moving forward in partnership with the Town, County, and local
stakeholders to realize this vision.
ATTACHMENT 2
Annexation & Establishment of Zone/Rezone Statement of Intent
Elkhorn Lodge Phase 2 | Estes Park, CO
January 30, 2025
Galloway & Company, Inc. Page 2 of 2
Sincerely,
Matt Lowder
801-602-0417
East Avenue Development
Kyle Pollock PE
CIVIL ENGINEERING PROJECT MANAGER
SR. ASSOCIATE
5235 Ronald Reagan Blvd., Suite 200, Johnstown, CO 80534
O 970.800.3300 C 970.800.3315
kylepollock@gallowayus.com
GallowayUS.com
FIGURE 1-2
CONCEPTUAL SITE PLAN
ELKHORN LODGE PHASE 2
ESTES PARK, CO 10
ATTACHMENT 3
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THESE PLANS ARE AN INSTRUMENT OF SERVICE
AND ARE THE PROPERTY OF GALLOWAY, AND MAY
NOT BE DUPLICATED, DISCLOSED, OR REPRODUCED
WITHOUT THE WRITTEN CONSENT OF GALLOWAY.
COPYRIGHTS AND INFRINGEMENTS WILL BE
ENFORCED AND PROSECUTED.
COPYRIGHT
5235 Ronald Reagan Blvd., Suite 200
Johnstown, CO 80534
970.800.3300
GallowayUS.com
Date:
Drawn By:
Project No:
Checked By:
ELKHORN LODGE PHASE 2 ANNEXATION
BEING THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 26, TOWNSHIP 5 NORTH, RANGE 73 WEST OF THE 6TH P.M.,
COUNTY OF LARIMER, STATE OF COLORADO
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SHEET 1 OF 1
1
11/20/2024
RCR
JSP
EAD000001.10
SCALE: 1"=100'
0 50 10020
ATTACHMENT 4
PREPARED FOR:
East Avenue Development, LLC.
PREPARED BY:
Brian Horan, PE, PTOE
Daniela Gonzalez
Cooper Riddell-Brosig
Galloway & Company, Inc.
5500 Greenwood Plaza Blvd, Suite 200
Greenwood Village, CO 80111
DATE:
January 10, 2025
ELKHORN LODGE PHASE 2
Estes Park, CO
TRAFFIC IMPACT STUDY
ATTACHMENT 5
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
Executive Summary ...................................................................................................................................... 5
Site Location and Study Area .......................................................................................................... 5
Description of Proposed Development ............................................................................................ 5
Conclusions and Recommendations ............................................................................................................ 5
Conclusions ...................................................................................................................................... 5
Recommendations ........................................................................................................................... 6
I. Introduction ................................................................................................................................................ 7
Overview .......................................................................................................................................... 7
Site Location and Study Area .......................................................................................................... 7
Site Description and Access ............................................................................................................ 8
Figure 1-1 Site Location ...................................................................................................... 9
Figure 1-2 Conceptual Site Plan ....................................................................................... 10
Figure 1-3 Existing Zoning ................................................................................................ 11
II. Background Information .......................................................................................................................... 12
Study Area ..................................................................................................................................... 12
Study Assumptions ........................................................................................................................ 12
Study Methodology ........................................................................................................................ 12
Existing Roadway Network ............................................................................................................ 12
Figure 2-1 Existing Lane Use and Traffic Control ............................................................. 14
III. Analysis of Existing Conditions .............................................................................................................. 15
Traffic Volumes .............................................................................................................................. 15
Existing Levels of Service .............................................................................................................. 15
Existing Intersection Queues ......................................................................................................... 15
Figure 3-1 Existing Volumes ............................................................................................. 16
Figure 3-2 Existing Levels of Service................................................................................ 17
Table 3-1 Existing Levels of Service ................................................................................. 18
Table 3-2 Existing Queues ................................................................................................ 19
IV. Analysis of Future Conditions without Site Development ...................................................................... 20
Methodology ................................................................................................................................... 20
Regional Growth ............................................................................................................................ 20
Elkhorn Lodge Expansion Phase 1 ................................................................................................ 20
Background Traffic Forecasts ........................................................................................................ 20
Background Future Levels of Service ............................................................................................ 21
Background Future Queueing ........................................................................................................ 21
TABLE OF CONTENTS
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
Figure 4-1 Background Growth 2030 ................................................................................ 22
Figure 4-2 Background Growth 2046 ................................................................................ 23
Figure 4-3 Elkhorn Lodge Phase 1 Location .................................................................... 24
Figure 4-4 Elkhorn Lodge Phase 1 Site Trips ................................................................... 25
Figure 4-5 Background Future Forecasts 2030 ................................................................ 26
Figure 4-6 Background Future Forecasts 2046 ................................................................ 27
Figure 4-7 Background Future Levels of Service 2030 .................................................... 28
Figure 4-8 Background Future Levels of Service 2046 .................................................... 29
Table 4-1 Background Levels of Service .......................................................................... 30
Table 4-2 Background Queues ......................................................................................... 31
V. Site Analysis ........................................................................................................................................... 32
Overview ........................................................................................................................................ 32
Proposed Site Access .................................................................................................................... 32
Trip Generation .............................................................................................................................. 32
Figure 5-1 Site Trips.......................................................................................................... 33
Table 5-1 Site Trip Generation .......................................................................................... 34
VI. Analysis of Future Conditions with Site Development ........................................................................... 35
Total Future Traffic Forecasts ........................................................................................................ 35
Total Future Levels of Service ....................................................................................................... 35
Total Future Queuing ..................................................................................................................... 35
Figure 6-1 Total Future Forecasts 2030 ........................................................................... 36
Figure 6-2 Total Future Forecasts 2046 ........................................................................... 37
Figure 6-3 Total Future Levels of Service 2030 ................................................................ 38
Figure 6-4 Total Future Levels of Service 2046 ................................................................ 39
Table 6-1 Future Levels of Service ................................................................................... 40
Table 6-2 Future Queues .................................................................................................. 41
VII. Conclusions and Recommendations .................................................................................................... 42
Conclusions .................................................................................................................................... 42
Recommendations ......................................................................................................................... 42
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
Appendices:
A. Full Sized Conceptual Site Plan
B. Base Assumptions Form
C. LOS Descriptions
D. Elkhorn Lodge Phase 1 Development Excerpts
E. Traffic Counts
F. Existing Synchro Outputs
G. Background (without site development) Synchro Outputs
H. Future (with site development) Synchro Outputs
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
Executive Summary
Site Location and Study Area
The property that comprises the application area for the proposed development is approximately 40.8 acres
in size and is identified as Larimer County Parcel Number 3526100001. It is located north of Moraine Ave,
west of Elkhorn Ave, south of Old Ranger Dr, and east of Elm Rd, in Estes Park, CO. It is zoned Rural
Estate (EV RE) and is currently vacant.
The study area for the project includes intersections that could be affected by the proposed development:
· Elkhorn Ave & Filbey Ct
· Moraine Ave & Elm Rd
Description of Proposed Development
The Applicant, East Avenue Development, seeks to develop the property with lodging/recreational uses.
The preliminary concept plans specifically contemplate two hotel uses, restored historic cabins, and guest
tree houses. The intent of this development is to occur as Phase 2 of the Elkhorn Lodge expansion project.
Phase 1 of the Elkhorn Lodge expansion project is supported by a Traffic Impact Study (TIS) prepared by
Delich Associates dated December 2019. It is the intent that the development of Phase 2 would follow the
completion of Phase 1.
Site access for the Elkhorn Lodge Phase 2 development is proposed via the existing access on Elkhorn
Ave through the Elkhorn Lodge Phase 1 access and a secondary access via Elm Rd. As requested by the
Town, an additional restricted emergency only access is proposed via a connection to Old Man Mountain
Lane.
Conclusions and Recommendations
Conclusions
Based on the results of this traffic impact study, the following may be concluded:
· Under existing traffic conditions, the intersection movements within the study area currently operate
at acceptable levels of service (LOS) “D” or better during the weekday AM/PM, and Saturday
midday peak hours with the exception of the northbound approach at the Moraine Ave & Elm Rd
intersection which operates at LOS “F” (v/c 0.625) during the Saturday midday peak hour. All
queues remain within their respective storage lengths.
· Under background future 2030 conditions, without development of the subject site, the movements
for the unsignalized intersections in the study area are forecasted to operate generally consistent
with existing conditions. All queues would remain within their respective storage lengths.
· Under background future 2046 traffic conditions, without the development of the subject site, delays
would increase slightly at study intersections due to regional traffic growth. The intersection
movements are forecasted to operate at acceptable LOS “D” or better during the weekday AM/PM
and Saturday midday peak hours with the following exceptions at the Moraine Ave & Elm Rd
intersection:
o LOS “E” (v/c 0.324) for the southbound approach in the weekday PM peak hour
5
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
o LOS “F” (v/c 0.927) for the southbound approach in the Saturday midday peak hour
(consistent with existing conditions)
o LOS “E” (v/c .075) for the northbound approach in the Saturday midday peak hour
All queues would remain within their respective storage lengths.
· The proposed site development would generate, upon completion and full occupancy, 126 new
weekday AM, 151 new weekday PM, and 204 new Saturday midday peak hour vehicle trips as well
as 2,208 new weekday daily trips and 2,258 new Saturday daily trips.
· Under total future 2030 and 2046 traffic conditions with development of the site, the intersections
within the study area would operate generally consistent with background conditions. Overall
delays would experience a minor increase due to site trips. All queues would remain within their
respective storage lengths.
Recommendations
· It is recommended that the Applicant provide access consistent with the site plan contained herein.
· Due to the unique nature of the Elkhorn Lodge Phase 1 and Phase 2 location and proposed uses,
ITE likely overestimates the forecasts of trip generation for these uses. Therefore, it is
recommended that traffic counts be collected upon build out and occupancy of Elkhorn Lodge
Phase 1 at the Elkhorn Ave access and an updated analysis provided to identify any necessary
improvements.
6
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
I. Introduction
Overview
This report presents the results of a Traffic Impact Study (TIS) conducted in support of a proposed
annexation application and subsequent development of lodging/recreational uses in Estes Park, CO.
Currently the site is vacant.
Per the requirements of the Town of Estes Park and Larimer County, a Transportation Impact Study is
required to support the proposed annexation and development.
Site Location and Study Area
The property that comprises the application area for the proposed development is approximately 40.8 acres
in size and is identified as Larimer County Parcel Number 3526100001. It is located north of Moraine Ave,
west of Elkhorn Ave, south of Old Ranger Dr, and east of Elm Rd in Estes Park, CO. It is zoned Rural Estate
(EV RE) and is currently vacant. Site access is proposed via the existing access on Elkhorn Ave through
the Elkhorn Lodge Phase 1 access and a secondary access via Elm Rd. As requested by the Town, an
additional restricted emergency only access is proposed via a connection to Old Man Mountain Lane.
The Applicant, East Avenue Development, seeks to develop the property with lodging/recreational uses.
Preliminary concept plans specifically contemplate two hotel uses, historic cabins, and guest tree houses.
The intent of this development is to occur as Phase 2 of the Elkhorn Lodge expansion project. Phase 1 of
the Elkhorn Lodge expansion project is supported by a Traffic Impact Study (TIS) prepared by Delich
Associates dated December 2019. It is the intent that the development of Phase 2 would follow the
completion of Phase 1.
A reduction of the Applicant’s proposed conceptual site plan is provided in Figure 1-2. A full-size copy of
the plan is provided in Appendix A.
Tasks undertaken during this study included the following:
1. Reviewed the Applicant’s proposed development plans and other background data.
2. Conducted a field reconnaissance of existing roadway and intersection geometries, traffic controls, and
speed limits.
3. Collected weekday AM/PM and Saturday midday (SAT) peak hour turning movement counts at the key
intersections.
4. Analyzed existing levels of service at each of the key study intersections based on the methodologies
set forth in the Highway Capacity Guidelines (HCM) 7th Edition and reports generated by Synchro as
reported by Synchro version 12.
5. Forecasted background future traffic volumes based on baseline traffic counts, Elkhorn Lodge Phase
1 site trips, and regional traffic growth for 2030 (build-out) and 2046 (long-range) conditions.
6. Calculated background levels of service at each of the key study intersections for the projected build-
out years based on background future traffic forecasts, and the existing lane use and traffic controls.
7
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
7. Estimated the number of weekday AM/ PM, and SAT peak hour trips that would be generated by the
proposed use based on the Institute of Transportation Engineers (ITE) Trip Generation 11th Edition
rates/equations and methodologies.
8. Prepared weekday AM/PM, and SAT peak hour total future traffic forecasts based on background traffic
forecasts plus site traffic assignments for the 2030 (build-out), as well as 2046 (long-range) conditions.
9. Calculated total future levels of service for each of the key study intersections based on projected total
future traffic forecasts and existing traffic controls and intersection geometries.
10. Identified roadway improvements required to accommodate future traffic volumes, as necessary.
Sources of data for this analysis included the Institute of Transportation Engineers (ITE) Trip Generation,
11th edition, the Highway Capacity Guidelines HCM 7th, Synchro 12, East Avenue Development, Town of
Estes Park, Colorado, Larimer County, CDOT, and the files/library of Galloway.
Site Description and Access
Proposed Site Access
Access to the site is proposed via the existing access on Elkhorn Ave through the Elkhorn Lodge Phase 1
access and a secondary access via Elm Rd. As requested by the Town, an additional restricted emergency
only access is proposed via a connection to Old Man Mountain Lane.
Existing Zoning
The subject site is currently zoned Rural Estate (EV RE) and is currently vacant. Figure 1-3 depicts the
existing zoning associated with the subject property, as well as neighboring properties as shown on the
Larimer County zoning map.
Nearby Uses
The properties surrounding the subject site are generally developed with residential uses to the north, and
residential/industrial uses to the west and south.
Conformance with Comprehensive Plan
In accordance with the Future Land Use Map in the Town of Estes Park Comprehensive Plan, Estes
Forward (the Plan), completed 2022, the subject site is planned for Accommodations. Per the Plan, “The
Low-Density Accommodations category is intended for uses such as rustic lodges, resorts, and cabins that
are developed in rural areas at a lower density and intensity than urban hotel or motel-style lodging. The
proposed uses are in conformance with the Plan.
8
FIGURE 1-1
SITE LOCATION
ELKHORN LODGE PHASE 2
ESTES PARK, CO 9
FIGURE 1-2
CONCEPTUAL SITE PLAN
ELKHORN LODGE PHASE 2
ESTES PARK, CO 10
FIGURE 1-3
EXISTING ZONING
ELKHORN LODGE PHASE 2
ESTES PARK, CO
SITE
11
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
II. Background Information
Study Area
The study area was determined by a review of intersections that would experience a significant portion of
turning movement volumes generated by the site. As such, the traffic study focuses primarily on the
following intersections:
Study Intersections
· Elkhorn Ave & Filbey Ct
· Moraine Ave & Elm Rd
The study intersections, as well as additional study assumptions were confirmed via a base assumptions
form and subsequent meetings with Staff. The approved base assumptions form is provided as Appendix
B.
Study Assumptions
For purposes of this analysis only, the proposed use was assumed to be built and occupied in one distinct
phase. It was assumed that the use would be built and operational in study year 2030. A long-term analysis
of 2046 is also provided.
Study Methodology
Synchro software version 12 was used to evaluate levels of service at each of the study intersections during
the weekday AM, weekday PM, and Saturday midday peak hours. Synchro is a macroscopic model used
for optimizing traffic signal timing and performing capacity analyses. The software can model existing traffic
signal timings or optimize splits, offsets, and cycle lengths for individual intersections, an arterial, or a
complete network. Synchro allows the user to evaluate the effects of changing intersection geometrics,
traffic demands, traffic control, and/or traffic signal settings as well as optimize traffic signal timings.
The levels of service reported for the signalized and unsignalized intersections analyzed herein were taken
from the Highway Capacity Manual (HCM) 7th and reports generated by Synchro. Level of service
descriptions are included in Appendix C.
A default percent heavy vehicle (%HV) factor of 2% was used for all movements in the study area consistent
with CDOT’s OTIS data for US-36.
Existing Roadway Network
Access to the subject site is provided via Elkhorn Ave and Moraine Ave. Figure 2-1 depicts existing lane
use and traffic controls in the vicinity of the subject site. The following provides a description of each of the
roadways within the study network.
Elkhorn Ave
Elkhorn Ave is constructed as an east/west two-lane section with a posted speed limit of 35 mph in the
vicinity of the subject site. Larimer County classifies the roadway functionally as a State Highway/Interstate.
The intersection with Filbey Ct/Elkhorn Lodge Site Access operates under stop control.
12
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
Moraine Ave (US-36)
Moraine Ave (US-36) is constructed as an east/west two-lane roadway with a posted speed limit of 35 mph
in the vicinity of the subject site. CDOT classifies the roadway functionally as Principal Arterial – Other and
classifies the roadway access as a Non-Rural Arterial (NR-B). Larimer County classifies the roadway
functionally as a State Highway/Interstate. The intersection with Elm Rd operates under stop control.
Filbey Ct
Filbey Ct is constructed as a two-lane roadway in the vicinity of the subject site with no posted speed limit.
A speed limit of 25 mph was assumed for analysis purposes. The roadway provides connections for
residential and lodging uses.
Elm Rd
Elm Rd is constructed as a two-lane roadway in the vicinity of the subject site with no posted speed limit. A
speed limit of 25 mph was assumed for analysis purposes. The roadway provides connections for
residential and industrial uses in the vicinity of the subject site.
13
STOP
YIELD
FIGURE 2-1
EXISTING LANE USE AND TRAFFIC CONTROL
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
STOP
STOP
STOP
14
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
III. Analysis of Existing Conditions
Traffic Volumes
Weekday AM and PM peak hour traffic volumes counts were conducted on Thursday December 5, 2024,
from 7:00 AM to 9:00 AM and 4:00 PM to 6:00 PM and Saturday midday peak hour traffic volume counts
were conducted on Saturday December 7, 2024, from 11:00 AM to 1:00 PM at the study intersections by
IDAX Data solutions.
Seasonal Factor Adjustment:
A review of continuous count data provided by CDOT’s OTIS, specifically station 000205 on US-34 and
station 000244 on US-36, suggests that the peak seasons for traffic in the vicinity of the subject site occur
June, July, and August with the peak month for traffic occurring in July. In comparing the July AADT’s to
the December AADT’s for these two count locations using the most recent 10 years of data, a seasonal
factor of 2.5 was found. This factor was applied to through movements along Elkhorn Ave and Moraine Ave
of study intersections to account for the peak season.
As Filbey Ct serves as access to adjacent lodging properties, it was determined that a seasonal factor
would be appropriate for the turning movements at the Elkhorn Ave & Filbey Ct intersection. As the Elkhorn
Lodge Phase 1 TIS had traffic volume counts conducted during peak season, the turning movements for
this intersection were grown to match the Elkhorn Lodge Phase 1 TIS. Excerpts from this TIS can be found
in Appendix D.
As Elm Rd serves residential and industrial uses it was determined that a seasonal factor would not be
applicable for the turning movements at the Moraine Ave & Elm Rd intersection.
The existing volumes are summarized in Figure 3-1. Copies of traffic counts are included in Appendix E.
Existing peak hour factors (PHF) were also computed by approach from the traffic counts and applied to
the analysis with a minimum of 0.85 and a maximum of 0.92.
Existing Levels of Service
Capacity/level of service (LOS) analyses were conducted at the study intersections based on the existing
lane use and traffic controls shown in Figure 2-1 and existing baseline vehicular traffic volumes shown in
Figure 3-1. The capacity analysis results are presented in Appendix F and summarized in Table 3-1 and in
Figure 3-2.
As shown in Table 3-1, the movements for the unsignalized intersections in the study area currently operate
at acceptable LOS “D” or better during the weekday AM/PM and Saturday midday peak hours with the
exception of the southbound approach at the Moraine Ave & Elm Rd intersection which operates at LOS
“F” during the Saturday peak hour. LOS “F” is typical for unsignalized side street delays. In these cases, it
is appropriate to further investigate operations and review the volume/capacity (v/c) ratio. The v/c ratio is
less than 1.0 which suggests additional capacity is available.
Existing Intersection Queues
An analysis of intersection 95th-percentile queues was performed at key locations. The results of the
queuing analysis, as reported by Synchro, are summarized in Table 3-2. As shown in the table, all queues
are contained within their effective storage.
15
FIGURE 3-1
EXISTING VOLUMES
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
STOP
STOP
STOP
STOP
YIELD
16
FIGURE 3-2
EXISTING LEVELS OF SERVICE
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
17
Table 3-1
Elkhorn Lodge Phase 2 - Estes Park, CO
Existing Intersection Level of Service Summary (1)
Intersection Operating Street Approach/AM PM SAT
Condition Name Movement Peak Hour Peak Hour Peak Hour
1 Elkhorn Ave & Filbey Ct STOP Elkhorn Ave EBLTR A [0.0] A [7.5] A [7.6]
WBL A [7.3] A [7.5] A [7.5]
WBTR A [0.0] A [0.0] A [0.0]
Elkhorn Lodge Site Access NBLTR A [8.6] B [10.2] A [8.9]
Filbey Ct SBLTR A [9.4] A [9.8] B [10.9]
2 Moraine Ave & Elm Rd STOP Moraine Ave EBLTR A [8.4] A [8.3] A [9.4]
Moraine Ave WBLTR A [8.1] A [8.9] A [8.8]
Driveway NBLTR B [10.5] C [21.8] D [32.2]
Elm Rd SBLTR C [19.2] D [27.8] F [69.6]
Notes : (1) Numbers in brackets [] represent delay at unsignalized intersections in seconds per vehicle.
Elkhorn Ave
Existing 2024
18
Table 3-2
Elkhorn Lodge Phase 2 - Estes Park, CO
Existing Intersection Queueing Summary (1)
Intersection Operating Street Approach/Available AM PM SAT
Condition Name Movement Storage Peak Hour Peak Hour Peak Hour
1 Elkhorn Ave & Filbey Ct STOP Elkhorn Ave EBLTR - 0 0 0
WBL 250 0 0 0
WBTR - 0 0 0
Elkhorn Lodge Site Access NBLTR - 0 3 0
Filbey Ct SBLTR - 0 0 0
2 Moraine Ave & Elm Rd STOP Moraine Ave EBLTR - 3 3 3
Moraine Ave WBLTR - 0 0 0
Driveway NBLTR - 0 0 5
Elm Rd SBLTR - 23 25 83
Notes : (1) Queue length, in feet, is based on the 95th percentile queue as reported by Synchro, Version 12.
Existing 2024
Elkhorn Ave
19
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
IV. Analysis of Future Conditions without Site Development
Methodology
The future traffic forecasts, without the proposed new use, were developed for 2030 and 2046 conditions
based on a composite of existing baseline traffic volumes and regional traffic growth. A 1.0% growth factor
per year was applied to the through movements of existing traffic on Moraine Ave and Elkhorn Ave,
consistent with CDOT’s OTIS traffic projections.
Regional Growth
Increases in traffic associated with regional growth were estimated at 1.0 percent per year compounded for
the through movements on Moraine Ave and Elkhorn Ave up to 2030 as well as to 2046. This growth
accounts for increases in traffic resulting from influences outside of the immediate study area. The resulting
increases in volumes within the study area are reflected in Figure 4-1 for 2030 conditions and Figure 4-2
for 2046 conditions.
Elkhorn Lodge Expansion Phase 1
Elkhorn Phase 1 is an approved but unbuilt/unoccupied development was identified for consideration within
the study. The following development and development program was included in the background and total
future analysis for 2030 and 2046 conditions:
Elkhorn Lodge Expansion Phase 1
36 Room Hotel
132 Room Hotel
6,004 SF Sit-Down Restaurant
2,880 SF Sit-Down Restaurant
2,880 SF Retail
3,550 SF Sit-Down Restaurant
2,200 SF Light Industrial (Distillery)
The location of the Elkhorn Lodge Phase 1 developments in relation to the Applicant’s property is shown in
Figure 4-3. Background future lane use and traffic control is consistent with existing conditions shown in
Figure 2-1. The development site trips were obtained from the Elkhorn Lodge Expansion TIS for weekday
AM and PM peak hours and were derived for Saturday midday peak hour per the standard Institute of
Transportation Engineers (ITE) Trip Generation Manual rates/equations, as published in the 11th edition.
These volumes are shown in Figure 4-4. Relevant excerpts from the Elkhorn Phase 1 development TIS is
included in Appendix D.
It should be noted that the analysis contained herein is likely highly conservative. ITE provides a national
database of forecasted trip generation for typical uses. The analysis utilized herein does not consider the
synergies that would be achieved on a resort type site such as this. Future data collection should be
performed and this analysis should be updated after the build out and occupancy of Elkhorn Phase 1 to
analyze the specific traffic impact.
Background Traffic Forecasts
The existing traffic forecasts depicted in Figure 3-1, the regional growth shown in Figure 4-1 (2030) and
Figure 4-2 (2046), and the Elkhorn Lodge Phase 1 development site trips shown in Figure 4-4 were added
20
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
together to yield the background future traffic forecasts shown in Figure 4-5 for 2030 conditions and Figure
4-6 for 2046 conditions.
Background Future Levels of Service
Capacity analyses of 2030 and 2046 future traffic conditions without the proposed development are
provided in Appendix G and summarized in Table 4-1. The forecasted levels of service are also depicted
graphically in Figure 4-7 for 2030 conditions and Figure 4-8 for 2046 conditions.
As shown on Table 4-1, under background future 2030 conditions, the movements for the unsignalized
intersections in the study area are forecasted to operate generally consistent with existing conditions.
Under background future 2046 conditions, movements for the unsignalized intersections in the study area
are forecasted to operate at acceptable levels of service (LOS) “D” or better during the weekday AM/PM
and Saturday midday peak hours with the following exceptions at the Moraine Ave & Elm Rd intersection:
· LOS “E” (v/c 0.324) for the southbound approach in the weekday PM peak hour
· LOS “F” (v/c 0.927) for the southbound approach in the Saturday midday peak hour (consistent
with existing conditions)
· LOS “E” (v/c 0.075) for the northbound approach in the Saturday midday peak hour
Background Future Queueing
An analysis of intersection queues was performed at key locations under background future traffic
conditions. The results of the queuing analysis are summarized in Table 4-2. As shown in the table, queues
within the study network would increase due to regional traffic growth. All queues are expected to be
contained in their effective storage.
21
FIGURE 4-1
BACKGROUND GROWTH 2030
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
22
FIGURE 4-2
BACKGROUND GROWTH 2046
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
23
FIGURE 4-3
ELKHORN LODGE PHASE 1 LOCATION
ELKHORN LODGE PHASE 2
ESTES PARK, CO 24
FIGURE 4-4
ELKHORN LODGE PHASE 1 SITE TRIPS
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
25
FIGURE 4-5
BACKGROUND FUTURE FORECASTS 2030
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
26
FIGURE 4-6
BACKGROUND FUTURE FORECASTS 2046
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
27
FIGURE 4-7
BACKGROUND FUTURE LEVELS OF SERVICE 2030
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
28
FIGURE 4-8
BACKGROUND FUTURE LEVELS OF SERVICE 2046
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
29
Table 4-1
Elkhorn Lodge Phase 2 - Estes Park, CO
Background Future Intersection Level of Service Summary (1)
Intersection Operating Street Approach/AM PM SAT AM PM SAT AM PM SAT
Condition Name Movement Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour
1 Elkhorn Ave & Filbey Ct STOP Elkhorn Ave EBLTR A [0.0] A [7.5] A [7.6] A [0.0] A [7.5] A [7.6] A [0.0] A [7.6] A [7.7]
WBL A [7.3] A [7.5] A [7.5] A [7.4] A [7.7] A [7.8] A [7.5] A [7.8] A [7.8]
WBTR A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0]
Elkhorn Lodge Site Access NBLTR A [8.6] B [10.2] A [8.9] A [9.2] B [11.4] B [12.1] A [9.3] B [11.8] B [12.7]
Filbey Ct SBLTR A [9.4] A [9.8] B [10.9] A [10.0] B [11.1] B [14.4] B [10.2] B [11.5] C [15.4]
2 Moraine Ave & Elm Rd STOP Moraine Ave EBLTR A [8.4] A [8.3] A [9.4] A [8.4] A [8.2] A [9.6] A [8.7] A [8.4] B [10.2]
Moraine Ave WBLTR A [8.1] A [8.9] A [8.8] A [8.1] A [8.9] A [8.8] A [8.3] A [9.3] A [9.2]
Driveway NBLTR B [10.5] C [21.8] D [32.2] B [10.5] C [21.9] D [34.4] B [11.0] D [27.7] E [49.8]
Elm Rd SBLTR C [19.2] D [27.8] F [69.6] C [19.6] D [27.6] F [75.1] C [24.1] E [38.4] F [168.7]
Notes : (1) Numbers in brackets [] represent delay at unsignalized intersections in seconds per vehicle.
Elkhorn Ave
Existing 2024 Background 2030 Background 2046
30
Table 4-2
Elkhorn Lodge Phase 2 - Estes Park, CO
Background Future Intersection Queueing Summary (1)
Intersection Operating Street Approach/Available AM PM SAT AM PM SAT AM PM SAT
Condition Name Movement Storage Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour
1 Elkhorn Ave & Filbey Ct STOP Elkhorn Ave EBLTR -0 0 0 0 0 0 0 0 0
WBL 250 0 0 0 3 5 5 3 5 5
WBTR -0 0 0 0 0 0 0 0 0
Elkhorn Lodge Site Access NBLTR -0 3 0 3 15 20 3 15 20
Filbey Ct SBLTR -0 0 0 0 0 0 0 0 0
2 Moraine Ave & Elm Rd STOP Moraine Ave EBLTR -3 3 3 3 0 3 3 0 3
Moraine Ave WBLTR -0 0 0 0 0 0 0 0 0
Driveway NBLTR -0 0 5 0 3 5 0 3 5
Elm Rd SBLTR -23 25 83 23 23 80 28 33 125
Notes : (1) Queue length, in feet, is based on the 95th percentile queue as reported by Synchro, Version 12.
Background 2046Existing 2024 Background 2030
Elkhorn Ave
31
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
V. Site Analysis
Overview
The Applicant is proposing to develop the approximately 40.8-acre site with lodging/recreational uses.
Preliminary concept plants specifically contemplate two hotel uses, historic cabins, and guest tree houses.
For purposes of this study, the site is assumed complete and occupied in 2030. The following use and
development programs were analyzed:
Build-Out 2030:
125 Rooms Hotel
125 Rooms Hotel
10 Sites Historic Cabins “Campground/Recreational Vehicle Park”
65 Sites Tree Houses “Campground/Recreational Vehicle Park”
Proposed Site Access
As shown on the Applicant’s conceptual plan (Figure 1-2), access to the development is being proposed
via the existing access on Elkhorn Ave through the Elkhorn Lodge Phase 1 access and a secondary access
via Elm Rd. As requested by the Town, an additional restricted emergency only access is proposed via a
connection to Old Man Mountain Lane. Proposed lane use and traffic control is consistent with the existing
lane use and traffic control shown in Figure 2-1.
Trip Generation
Overview
Trip generation estimates for the weekday AM, weekday PM, and Saturday midday peak hours, as well as
the weekday average daily traffic (ADT) and Saturday ADT, were derived from the standard Institute of
Transportation Engineers (ITE) Trip Generation Manual rates/equations, as published in the 11th edition.
The trip generation analysis is presented in Table 5-1.
Site Trips
The vehicle trips that would be generated by the proposed development plan are summarized in Table 5-
1. As shown in Table 5-1, the site would generate upon completion and full occupancy 126 new weekday
AM, 151 new weekday PM, and 204 new Saturday midday peak hour vehicle trips. The site would generate
2,208 new weekday daily trips and 2,258 new Saturday midday daily trips.
Site Trip Distributions
The distribution of the anticipated trips generated by the completion of the proposed development was
based on an examination of existing traffic counts and local knowledge. It is the intent for the access along
Elkhorn Ave to serve as the main access for the site. The following distributions were applied consistent
with previous traffic studies:
· To/from the west on Elkhorn Ave: 35%
· To/from the east on Elkhorn Ave: 55%
· To/from the west on Moraine Ave: 5%
· To/from the east on Moraine Ave: 5%
Site Trip Assignments
The assignment of the new vehicle trips generated upon the future build-out of the development project
was based on the above distribution. The trips assignments are depicted in Figure 5-1.
32
FIGURE 5-1
SITE TRIPS
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
33
Table 5-1
Elkhorn Lodge Phase 2 - Estes Park, CO
Site Trip Generation
Land Average SAT
Land Use Use Daily Average
Code Amount Units In Out Total In Out Total Trips In Out Total Daily Trips
Proposed (1)
Hotel 310 125 ROOMS 31 24 55 33 32 65 999 50 40 90 1,009
Hotel 310 125 ROOMS 31 24 55 33 32 65 999 50 40 90 1,009
Historic Cabins "Campground/Recreational Vehicle Park"416 10 SITES 1 1 2 2 1 3 30 2 1 3 30
Tree Houses "Campground/Recreational Vehicle Park"416 65 SITES 5 9 14 12 6 18 180 14 7 21 210
68 58 126 80 71 151 2,208 116 88 204 2,258
Note(s):
* Saturday trip generation data unavailable for LUC 416. Saturday trip generation for LUC 416 estimated by applying PM/SAT peak hour trips ratio from LUC 310
SAT Peak HourAM Peak Hour PM Peak Hour
Total Trips
(1) Trip generation based on the Institute of Transportation Engineers' Trip Generation Manual, 11th Edition
34
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
VI. Analysis of Future Conditions with Site Development
Total Future Traffic Forecasts
The 2030 and 2046 total future traffic forecasts associated with the proposed development were developed
by combining the background future forecasts shown in Figure 4-5 (2030) and Figure 4-6 (2046) and the
site trip assignments shown in Figure 5-1. The resulting total future traffic forecasts are provided in Figure
6-1 for 2030 conditions and Figure 6-2 for 2046 conditions.
Total Future Levels of Service
Future levels of service with the proposed development plan were estimated at key study intersections
based on the future traffic volumes shown in Figures 6-1 and Figure 6-2, the existing future lane use in
Figure 2-1, and the HCM 7th methodologies for unsignalized intersections. The results of these analyses
are provided in Appendix H and presented in Table 6-1. Total future levels of service are also presented
graphically in Figure 6-3 (2030) and Figure 6-4 (2046).
As shown in Table 6-1, levels of service under future site development conditions would remain generally
consistent with future background conditions (i.e., without site development). Overall delays would
experience a minor increase due to site trips.
Total Future Queuing
Total future queues were forecasted using Synchro software. The results of the queuing analysis are
summarized in Table 6-2. All queues are expected to be contained in their effective storage.
35
FIGURE 6-1
TOTAL FUTURE FORECASTS 2030
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
36
FIGURE 6-2
TOTAL FUTURE FORECASTS 2046
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
37
FIGURE 6-3
TOTAL FUTURE LEVELS OF SERVICE 2030
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
38
FIGURE 6-4
TOTAL FUTURE LEVELS OF SERVICE 2046
ELKHORN LODGE PHASE 2
ESTES PARK, CO
STOP
YIELD
STOP
STOP
STOP
STOP
39
Table 6-1
Elkhorn Lodge Phase 2 - Estes Park, CO
Total Future Intersection Level of Service Summary (1)
Intersection Operating Street Approach/AM PM SAT AM PM SAT AM PM SAT AM PM SAT
Condition Name Movement Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour
1 Elkhorn Ave & Filbey Ct STOP Elkhorn Ave EBLTR A [0.0] A [7.5] A [7.6] A [0.0] A [7.6] A [7.7] A [0.0] A [7.5] A [7.6] A [0.0] A [7.6] A [7.7]
WBL A [7.4] A [7.7] A [7.8] A [7.5] A [7.8] A [7.8] A [7.6] A [7.9] A [8.0] A [7.6] A [7.9] A [8.1]
WBTR A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0] A [0.0]
Elkhorn Lodge Site Access NBLTR A [9.2] B [11.4] B [12.1] A [9.3] B [11.8] B [12.7] A [10.0] B [13.7] C [16.9] B [10.2] B [14.4] C [18.5]
Filbey Ct SBLTR A [10.0] B [11.1] B [14.4] B [10.2] B [11.5] C [15.4] B [11.0] B [12.2] C [18.4] B [11.3] B [12.7] C [19.8]
2 Moraine Ave & Elm Rd STOP Moraine Ave EBLTR A [8.4] A [8.2] A [9.6] A [8.7] A [8.4] B [10.2] A [8.5] A [8.3] A [9.7] A [8.7] A [8.5] B [10.3]
Moraine Ave WBLTR A [8.1] A [8.9] A [8.8] A [8.3] A [9.3] A [9.2] A [8.1] A [8.9] A [8.8] A [8.3] A [9.3] A [9.2]
Driveway NBLTR B [10.5] C [21.9] D [34.4] B [11.0] D [27.7] E [49.8] B [10.5] C [22.4] E [35.7] B [11.0] D [28.3] F [52.2]
Elm Rd SBLTR C [19.6] D [27.6] F [75.1] C [24.1] E [38.4] F [168.7] C [20.1] D [28.3] F [87.6] C [25.0] E [40.1] F [206.3]
Notes : (1) Numbers in brackets [] represent delay at unsignalized intersections in seconds per vehicle.
Elkhorn Ave
Total Future 2046Background 2030 Total Future 2030Background 2046
40
Table 6-2
Elkhorn Lodge Phase 2 - Estes Park, CO
Total Future Intersection Queueing Summary (1)
Intersection Operating Street Approach/Available AM PM SAT AM PM SAT AM PM SAT AM PM SAT
Condition Name Movement Storage Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour Peak Hour
1 Elkhorn Ave & Filbey Ct STOP Elkhorn Ave EBLTR - 0 0 0 0 0 0 0 0 0 0 0 0
WBL 250 3 5 5 3 5 5 5 8 10 5 8 10
WBTR - 0 0 0 0 0 0 0 0 0 0 0 0
Elkhorn Lodge Site Access NBLTR - 3 15 20 3 15 20 10 33 53 10 35 58
Filbey Ct SBLTR - 0 0 0 0 0 0 0 0 0 0 0 3
2 Moraine Ave & Elm Rd STOP Moraine Ave EBLTR - 3 0 3 3 0 3 3 0 3 3 0 3
Moraine Ave WBLTR - 0 0 0 0 0 0 0 0 0 0 0 0
Driveway NBLTR - 0 3 5 0 3 5 0 3 5 0 3 8
Elm Rd SBLTR - 23 23 80 28 33 125 25 28 98 33 40 148
Notes : (1) Queue length, in feet, is based on the 95th percentile queue as reported by Synchro, Version 12.
Background 2046 Total Future 2030 Total Future 2046Background 2030
Elkhorn Ave
41
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
VII. Conclusions and Recommendations
Conclusions
Based on the results of this traffic impact study, the following may be concluded:
· Under existing traffic conditions, the intersection movements within the study area currently operate
at acceptable levels of service (LOS) “D” or better during the weekday AM/PM, and Saturday
midday peak hours with the exception of the northbound approach at the Moraine Ave & Elm Rd
intersection which operates at LOS “F” (v/c 0.625) during the Saturday midday peak hour. All
queues remain within their respective storage lengths.
· Under background future 2030 conditions, without development of the subject site, the movements
for the unsignalized intersections in the study area are forecasted to operate generally consistent
with existing conditions. All queues would remain within their respective storage lengths.
· Under background future 2046 traffic conditions, without the development of the subject site, delays
would increase slightly at study intersections due to regional traffic growth. The intersection
movements are forecasted to operate at acceptable LOS “D” or better during the weekday AM/PM
and Saturday midday peak hours with the following exceptions at the Moraine Ave & Elm Rd
intersection:
o LOS “E” (v/c 0.324) for the southbound approach in the weekday PM peak hour
o LOS “F” (v/c 0.927) for the southbound approach in the Saturday midday peak hour
(consistent with existing conditions)
o LOS “E” (v/c .075) for the northbound approach in the Saturday midday peak hour
All queues would remain within their respective storage lengths.
· The proposed site development would generate, upon completion and full occupancy, 126 new
weekday AM, 151 new weekday PM, and 204 new Saturday midday peak hour vehicle trips as well
as 2,208 new weekday daily trips and 2,258 new Saturday daily trips.
· Under total future 2030 and 2046 traffic conditions with development of the site, the intersections
within the study area would operate generally consistent with background conditions. Overall
delays would experience a minor increase due to site trips. All queues would remain within their
respective storage lengths.
Recommendations
· It is recommended that the Applicant provide access consistent with the site plan contained herein.
· Due to the unique nature of the Elkhorn Lodge Phase 1 and Phase 2 location and proposed uses,
ITE likely overestimates the forecasts of trip generation for these uses. Therefore, it is
recommended that traffic counts be collected upon build out and occupancy of Elkhorn Lodge
Phase 1 at the Elkhorn Ave access and an updated analysis provided to identify any necessary
improvements.
42
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
APPENDIX A – Full Sized Conceptual Plan
11.11.2024
SKETCH PLANESTES PARK, CO
Elkhorn Lodge Phase 2
NOTES:
1.All areas provided & property delineated are approximate & will
need to be verified.
2. Plan for Illustrative purposes only.
3. Setbacks (Building or otherwise) to be established with
the Establishment of Zone.
4. The boundaries of this drawing were developed from
Scaled information & should not be construed as accurate.
Legend
Annexation & Establishment
of Zone Boundary
Proposed Access Drive
Hotel 1
Max Units: 110-125
Guest Tree Houses
Max Units: 55 - 65
Potential Parking
Areas of focused Revegetation
/ Reforestation
No Build Area over the
Blueline Elevation of 7950
Hotel 2
Max Units: 110-125
Historic Cabins
Max Units: 8 - 10
Use: Guest Tree Houses
Area: ~4.70 AC
Old Ra
n
g
e
r
D
r
Local 6
0
f
t
R
O
W
Use
:
H
o
t
e
l
1
Are
a
:
~
1
.
1
A
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Use:
H
o
t
e
l
2
Area
:
~
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.
0
A
C
Use:
P
a
r
k
i
n
g
Area:
~
1
.
0
A
C
Use: Guest Historic Cabins
Area:~1.0 AC
Ol
d
M
a
n
M
o
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t
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m
R
d
6
0
f
t
R
O
W
Single Family
Residential
Single
Family
Residential
Single
Family
Residential
Elm Rd
Offices Storage
Warehouse
Storage
Warehouse
Storage
Warehouse
Commercial
Ju
n
i
p
e
r
L
n
RO
W
Vacant
Residential
Vacant
Residential
Single Family
Residential
Single Family
Residential
Vacant
Residential
Single Family
Residential
Existing Elkhorn Lodge
Single Family
Residential
Single Family
Residential
University of Northern
Colorado Property
Use:
P
a
r
k
i
n
g
Area:
~
0
.
8
A
C
Us
e
:
P
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r
k
i
n
g
Ar
e
a
:
~
1
.
0
A
C
No Build Area over the
Blueline Elevation of 7950
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
APPENDIX B – Base Assumptions Form
Chapter 4 – Attachments
Larimer County Urban Area Street Standards – Repealed and Reenacted August 1, 2021 Page 4-35
Adopted by Larimer County, City of Loveland, City of Fort Collins
Attachment A
Transportation Impact Study Base Assumptions
Project Information
Project Name
Project Location
TIS Assumptions
Type of Study Full: Intermediate:
MTIS: Memo:
Study Area Boundaries North: South:
East: West:
Study Years Short Range: Long Range:
Future Traffic Growth Rate
Study Intersections 1. All access drives 5.
2. 6.
3. 7.
4. 8.
Time Period for Study AM: 7:00-9:00 PM: 4:00-6:00 Sat Noon:
Trip Generation Rates
Trip Adjustment Factors Passby: Captive Market:
Overall Trip Distribution SEE ATTACHED SKETCH
Mode Split Assumptions
Design Vehicle Information
Committed Roadway Improvements
Other Traffic Studies
Areas Requiring Special Study
Date:
Traffic Engineer:
Local Entity Engineer:
Elkhorn Lodge
Estes Park, CO
Old Ranger Dr
Old Man Mt. Ln
2026
Moraine Ave
2046
Elm Rd
Per OTIS
Elm Rd/Moraine Ave
Per ITE - see attached table
N/A N/A
Per Multimodal Plan
Passenger car
11/27/2024
Brian Horan, PE, PTOE; Daniela Gonzalez
Jeff Bailey
N/A
Elkhorn Lodge Expansion TIS
Fall River Village TIS
N/A
Elkhorn Ave/Filbey Ct
12/3/24
Table 1
Elkhorn Lodge - Estes Park, CO
Site Trip Generation
Land Average SAT
Land Use Use Daily Average
Code Amount Units In Out Total In Out Total Trips In Out Total Daily Trips
Proposed (1)
Hotel 310 125 ROOMS 31 24 55 33 32 65 999 50 40 90 1,009
Hotel 310 125 ROOMS 31 24 55 33 32 65 999 50 40 90 1,009
Histroic Cabins "Campground/Recreational Vehicle Park"416 10 SITES 1 1 2 2 1 3 30 2 1 3 30
Tree Houses "Campground/Recreational Vehicle Park"416 65 SITES 5 9 14 12 6 18 180 14 7 21 210
68 58 126 80 71 151 2,208 116 88 204 2,258
Note(s):
*Saturday trip generation data unavailable for LUC 416. Saturday trip generation for LUC 416 estimated by applying PM/SAT peak hour trips ratio from LUC 310
SAT Peak HourAM Peak Hour PM Peak Hour
(1) Trip generation based on the Institute of Transportation Engineers' Trip Generation Manual, 11th Edition
Total Trips
SITE
ELKH
O
R
N
A
V
E
N
U
E
MOR
A
I
N
E
A
V
E
N
U
E
EL
M
R
O
A
D
35
%
55%
*site trip distributions subject to
change based on collected traffic
counts and future design changes
LEGEND:
SITE TRIP
DISTRUBTION (%):
STUDY
INTERSECTION:
5%
5
%
11.11.2024
SKETCH PLANESTES PARK, CO
Elkhorn Lodge Phase 2
NOTES:
1.All areas provided & property delineated are approximate & will
need to be verified.
2. Plan for Illustrative purposes only.
3. Setbacks (Building or otherwise) to be established with
the Establishment of Zone.
4. The boundaries of this drawing were developed from
Scaled information & should not be construed as accurate.
Legend
Annexation & Establishment
of Zone Boundary
Proposed Access Drive
Hotel 1
Max Units: 110-125
Guest Tree Houses
Max Units: 55 - 65
Potential Parking
Areas of focused Revegetation
/ Reforestation
No Build Area over the
Blueline Elevation of 7950
Hotel 2
Max Units: 110-125
Historic Cabins
Max Units: 8 - 10
Use: Guest Tree Houses
Area: ~4.70 AC
Old Ra
n
g
e
r
D
r
Local 6
0
f
t
R
O
W
Use
:
H
o
t
e
l
1
Are
a
:
~
1
.
1
A
C
Use:
H
o
t
e
l
2
Area
:
~
1
.
0
A
C
Use:
P
a
r
k
i
n
g
Area:
~
1
.
0
A
C
Use: Guest Historic Cabins
Area:~1.0 AC
Ol
d
M
a
n
M
o
u
n
t
a
i
n
L
n
Pr
i
v
a
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e
D
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i
v
e
E
l
m
R
d
6
0
f
t
R
O
W
Single Family
Residential
Single
Family
Residential
Single
Family
Residential
Elm Rd
Offices Storage
Warehouse
Storage
Warehouse
Storage
Warehouse
Commercial
Ju
n
i
p
e
r
L
n
RO
W
Vacant
Residential
Vacant
Residential
Single Family
Residential
Single Family
Residential
Vacant
Residential
Single Family
Residential
Existing Elkhorn Lodge
Single Family
Residential
Single Family
Residential
University of Northern
Colorado Property
Use:
P
a
r
k
i
n
g
Area:
~
0
.
8
A
C
Us
e
:
P
a
r
k
i
n
g
Ar
e
a
:
~
1
.
0
A
C
No Build Area over the
Blueline Elevation of 7950
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
APPENDIX C – LOS Descriptions
Level of Service for Signalized Intersections
Level of service for signalized intersections is defined in terms of delay, which is a measure of driver discomfort and frustration,
fuel consumption, and lost travel time. Specifically, level-of-service (LOS) criteria are stated in terms of the average stopped
delay per vehicle for a 15-min analysis period. The criteria are given in Exhibit 16-2. Delay may be measured in the field or
estimated using procedures presented later in this chapter. Delay is a complex measure and is dependent on a number of
variables, including the quality of progression, the cycle length, the green ratio, and the v/c ratio for the lane group in question.
LOS A describes operations with very low delay, up to 10 sec per vehicle. This level of service occurs when progression is
extremely favorable and most vehicles arrive during the green phase. Most vehicles do not stop at all. Short cycle lengths may
also contribute to low delay.
LOS B describes operations with delay greater than 10 and up to 20 sec per vehicle. This level generally occurs with good
progression, short cycle lengths, or both. More vehicles stop than with LOS A, causing higher levels of average delay.
Exhibit 16-2. Level-of-Service Criteria for Signalized Intersections
LEVEL OF SERVICE STOPPED DELAY PER VEHICLE (SEC)
A <10.0
B > 10.0 and <20.0
C > 20.0 and < 35.0
D > 35.0 and < 55.0
E > 55.0 and < 80.0
F >80.0
LOS C describes operations with delay greater than 20 and up to 35 sec per vehicle. These higher delays may result from fair
progression, longer cycle lengths, or both. Individual cycle failures may begin to appear at this level. The number of vehicles
stopping is significant at this level, though many still pass through the intersection without stopping.
LOS D describes operations with delay greater than 35 and up to 55 sec per vehicle. At level D, the influence of congestion
becomes more noticeable. Longer delays may result from some combination of unfavorable progression, long cycle lengths, or
high v/c ratios. Many vehicles stop, and the proportion of vehicles not stopping declines. Individual cycle failures are noticeable.
LOS E describes operations with delay greater than 55 and up to 80 sec per vehicle. This level is considered by many agencies
to be the limit of acceptable delay. These high delay values generally indicate poor progression, long cycle lengths, and high v/c
ratios. Individual cycle failures are frequent occurrences.
LOS F describes operations with delay in excess of 80 sec per vehicle. This level, considered to be unacceptable to most
drivers, often occurs with oversaturation, that is, when arrival flow rates exceed the capacity of the intersection. It may also
occur at high v/c ratios below 1.0 with many individual cycle failures. Poor progression and long cycle lengths may also be
major contributing causes to such delay levels.
Source: Highway Capacity Manual, 2000. Transportation Research Board, National Research Council
Level of Service Criteria for Stop Sign Controlled Intersections
The level of service criteria are given in Table 17-2. As used here, control delay is defined as the total elapsed time
from the time a vehicle stops at the end of the queue until the vehicle departs from the stop line; this time includes the
time required for the vehicle to travel from the last-in-queue position to the first-in-queue position, including
deceleration of vehicles from free-flow speed to the speed of vehicles in queue.
The average total delay for any particular minor movement is a function of the service rate or capacity of the approach
and the degree of saturation. . . .
Table 17-2. Level of Service Criteria for TWSC Intersections
LEVEL OF SERVICE AVERAGE CONTROL DELAY
(sec/veh)
A < 10
B > 10 and < 15
C > 15 and < 25
D > 25 and < 35
E > 35 and < 50
F > 50
Average total delay less than 10 sec/veh is defined as Level of Service (LOS) A. Follow-up times of less than 5 sec have
been measured when there is no conflicting traffic for a minor street movement, so control delays of less than 10
sec/veh are appropriate for low flow conditions. To remain consistent with the AWSC intersection analysis
procedure described later in this chapter, a total delay of 50 sec/veh is assumed as the break point between LOS E and
F.
The proposed level of service criteria for TWSC intersections are somewhat different from the criteria used in
Chapter 16 for signalized intersections. The primary reason for this difference is that drivers expect different levels
of performance from different kinds of transportation facilities. The expectation is that a signalized intersection is
designed to carry higher traffic volumes than an unsignalized intersection. Additionally, several driver behavior
considerations combine to make delays at signalized intersections less onerous than at unsignalized intersections. For
example, drivers at signalized intersections are able to relax during the red interval, where drivers on the minor
approaches to unsignalized intersections must remain attentive to the task of identifying acceptable gaps and vehicle
conflicts. Also, there is often much more variability in the amount of delay experienced by individual drivers at
unsignalized than signalized intersections. For these reasons, it is considered that the total delay threshold for any
given level of service is less for an unsignalized intersection than for a signalized intersection. . . .
LOS F exists when there are insufficient gaps of suitable size to allow a side street demand to cross safely through a
major street traffic stream. This level of service is generally evident from extremely long total delays experienced by
side street traffic and by queueing on the minor approaches. The method, however, is based on a constant critical gap
size - that is, the critical gap remains constant, no matter how long the side street motorist waits. LOS F may also
appear in the form of side street vehicles’ selecting smaller-than-usual gaps. In such cases, safety may be a problem
and some disruption to the major traffic stream may result. It is important to note that LOS F may not always result
in long queues but may result in adjustments to normal gap acceptance behavior. The latter is more difficult to
observe on the field than queueing, which is more obvious.
Source: Highway Capacity Manual, 2000. Transportation Research Board, National Research Council
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
APPENDIX D – Elkhorn Lodge Phase 1 Development Excerpts
RECENT PEAK
HOUR TRAFFIC Figure 3
DELICH
ASSOCIATES Elkhorn Lodge Expansion TIS, December 2019
Page 7
0/
3
8/
3
4/3
101/106
0/1
65/121
7/
1
4
18
/
3
6
11/57
130/111
5/10
98/143
3/
5
3/
4
4/3
69/76
6/3
57/106
105/108
0/29
72/100
1/24
0/
1
0/
2
72/80
0/1
63/109
1/5
0/
2
0/
0
67/66
5/16
50/105
2/6
5/
4
14
/
9
174/168
6/18
86/216
44/63
59
/
6
6
9/
7
Sp
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D
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Fi
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C
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Ja
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s
S
t
r
e
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t
El
k
h
o
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n
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v
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n
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El
k
h
o
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n
Ma
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n
A
c
c
e
s
s
El
k
h
o
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St
a
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A
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Dr
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ElkHorn Avenue
ElkHorn Avenue
ElkHorn Avenue
Wonderview
Avenue (US34)
Elkhorn Avenue
ElkHorn Avenue
ElkHorn Avenue
E
l
k
h
o
r
n
A
v
e
n
u
e
Wonderview (US34)
AM/PM
DELICH Elkhorn Lodge Expansion TIS, December 2019
ASSOCIATES Page 11
TABLE 2
Trip Generation
Code Use Size AWDTE AM Peak Hour PM Peak Hour
Rate Trips Rate In Rate Out Rate In Rate Out
310 Hotel 36
Rooms 8.36 300 0.28 10 0.19 7 0.31 11 0.29 10
310 Hotel 132
Rooms 8.36 1104 0.28 37 0.19 25 0.31 41 0.29 38
932 Sit-Down Restaurant
(Riverside) 6.04 KSF 112.18
(2)
678
(474) (1) 0 (1) 0 6.06 37 3.71 22
932 Sit-Down Restaurant
(Hillside) 2.88 KSF 112.18
(2)
324
(226) (1) 0 (1) 0 6.06 17 3.71 11
820 Retail 2.88 KSF 37.75 108 0.58 2 0.36 1 1.83 5 1.98 6
932 Sit-Down Restaurant
(Coach House) 3.55 KSF 112.18
(2)
398
(278) (1) 0 (1) 0 6.06 22 3.71 13
Light Industrial
(Distillery) 2.20 KSF 4.96 10 0.62 1 0.08 0 0.08 0 0.55 1
Total 2500 50 33 133 101
(1) Not open for breakfast
(2) Since not open for breakfast, the daily factored by 0.70
TRIP DISTRIBUTION Figure 5
DELICH
ASSOCIATES Elkhorn Lodge Expansion TIS, December 2019
Page 12
E
l
k
h
o
r
n
A
v
e
n
u
e
Wonderview (US34)
60%
40%
SITE GENERATED
PEAK HOUR TRAFFIC Figure 6
DELICH
ASSOCIATES Elkhorn Lodge Expansion TIS, December 2019
Page 13
10
/
3
2
20
/
6
1
16/42
30/80
30/80
20/61
10/32
16/42
10/32
16/42
10/32
16/42
4/11
3/
8
20/53
13
/
4
0
Sp
r
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c
e
D
r
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v
e
Fi
l
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C
o
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t
Ja
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s
S
t
r
e
e
t
El
k
h
o
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A
v
e
n
u
e
El
k
h
o
r
n
Ma
i
n
A
c
c
e
s
s
El
k
h
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n
St
a
b
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A
c
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s
s
Ol
d
R
a
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Dr
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ElkHorn Avenue
ElkHorn Avenue
Wonderview
Avenue (US34)
Elkhorn Avenue
ElkHorn Avenue
ElkHorn Avenue
E
l
k
h
o
r
n
A
v
e
n
u
e
Wonderview (US34)
AM/PM
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
APPENDIX E – Traffic Counts
www.idaxdata.com
Date:
Peak Hour Count Period:
Peak Hour:
HV%PHF
EB 4%0.82
WB 13%0.60
NB 0%0.25
SB ----
TOTAL 8%0.92
Peak Hour Count Summaries
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
7:45 AM 0 0 6 1 0 1 4 1 0 0 0 0 0 0 0 0 13 0
8:00 AM 0 0 7 0 0 0 4 0 0 0 0 0 0 0 0 0 11 0
8:15 AM 0 0 3 0 0 0 10 0 0 0 0 0 0 0 0 0 13 0
8:30 AM 0 0 6 0 0 0 4 0 0 0 0 1 0 0 0 0 11 48
0 0 22 1 0 1 22 1 0 0 0 1 0 0 0 0 48
0 0 1 0 0 0 3 0 0 0 0 0 0 0 0 0 4
--5%0%-0%14%0%---0%----8%
EB WB NB SB EB WB NB SB E W N S
7:45 AM 0 2 0 0 0 0 0 0 0 0 2 0
8:00 AM 0 0 0 0 0 0 0 0 0 0 1 0
8:15 AM 1 1 0 0 0 0 0 0 0 0 1 0
8:30 AM 0 0 0 0 0 0 0 0 0 0 0 1
Peak Hour 1 3 0 0 0 0 0 0 0 0 4 140 5
1
2 0 1
0 0
2 0 2
0 0 1
Bicycles Pedestrians (Crossing Leg)
Total Total Total
Interval
Start
Heavy Vehicle Totals
Note: For complete count summary (all intervals), see following pages.
** Heavy Vehicle Classifications include FHWA Classes 4-13.
** Count Summaries include heavy vehicles, but exclude bicycles in overall count.
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Peak Hour
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct 15-min
Total
7:45 AM to 8:45 AM
12/5/2024
7:00 AM to 9:00 AM
0
0
0
0 0 0
000
0
0
0
4
1
0 0
N
Fiibey Ct
W Elkhorn Ave
W Elkhorn Ave
Dr
i
v
e
w
a
y
W Elkhorn Ave
Fi
i
b
e
y
C
t
48TEV:
0.9231PHF:
0 0 0
0 1
0
1
22
1
24
230
100
12
0
1
22
0
23
22 0
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - All Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
7:00 AM 0 0 2 0 0 1 4 0 0 0 0 0 0 0 0 0 7 0
7:15 AM 0 0 6 0 0 1 6 0 0 0 0 0 0 0 0 0 13 0
7:30 AM 0 0 4 0 0 2 1 0 0 0 0 0 0 0 0 0 7 0
7:45 AM 0 0 6 1 0 1 4 1 0 0 0 0 0 0 0 0 13 40
8:00 AM 0 0 7 0 0 0 4 0 0 0 0 0 0 0 0 0 11 44
8:15 AM 0 0 3 0 0 0 10 0 0 0 0 0 0 0 0 0 13 44
8:30 AM 0 0 6 0 0 0 4 0 0 0 0 1 0 0 0 0 11 48
8:45 AM 0 0 5 0 0 0 6 0 0 0 0 1 0 0 0 0 12 47
Count Total 0 0 39 1 0 5 39 1 0 0 0 2 0 0 0 0 87
0 0 22 1 0 1 22 1 0 0 0 1 0 0 0 0 48
0 0 1 0 0 0 3 0 0 0 0 0 0 0 0 0 4
--5%0%-0%14%0%---0%----8%
EB WB NB SB EB WB NB SB E W N S
7:00 AM 0 0 0 0 0 0 0 0 0 0 0 0
7:15 AM 1 1 0 0 0 0 0 0 0 0 1 0
7:30 AM 0 0 0 0 0 0 0 0 0 0 0 0
7:45 AM 0 2 0 0 0 0 0 0 0 0 2 0
8:00 AM 0 0 0 0 0 0 0 0 0 0 1 0
8:15 AM 1 1 0 0 0 0 0 0 0 0 1 0
8:30 AM 0 0 0 0 0 0 0 0 0 0 0 1
8:45 AM 0 0 0 0 0 0 0 0 0 0 1 0
Count Total 2 4 0 0 0 0 0 0 0 0 6 1
Peak Hour 1 3 0 0 0 0 0 0 0 0 4 1
6 0 7
4 0 5
0 0 1
0 0 1
0 0 1
2 0 1
0 0 0
2 0 2
0 0 0
2 0 1
Interval
Start
Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg)
Total Total Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - Heavy Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
7:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
7:15 AM 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 2 0
7:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
7:45 AM 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 2 4
8:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4
8:15 AM 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 2 4
8:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4
8:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2
Count Total 0 0 2 0 0 0 4 0 0 0 0 0 0 0 0 0 6
Pk Hr Heavy 0 0 1 0 0 0 3 0 0 0 0 0 0 0 0 0 4
Count Summaries - Bikes
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
7:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
7:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
7:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
7:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
8:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
8:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
8:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
8:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Count Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Pk Hr Bike 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
15-min
Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Date:
Peak Hour Count Period:
Peak Hour:
HV%PHF
EB 0%0.83
WB 0%0.83
NB 0%0.28
SB ----
TOTAL 0%0.92
Peak Hour Count Summaries
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
4:00 PM 0 0 11 0 0 0 13 0 0 0 0 0 0 0 0 0 24 0
4:15 PM 0 0 6 0 0 1 8 1 0 1 5 3 0 0 0 0 25 0
4:30 PM 0 0 11 0 0 0 14 0 0 1 0 0 0 0 0 0 26 0
4:45 PM 0 0 12 0 1 0 15 0 0 0 0 0 0 0 0 0 28 103
0 0 40 0 1 1 50 1 0 2 5 3 0 0 0 0 103
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
--0%-0%0%0%0%-0%0%0%----0%
EB WB NB SB EB WB NB SB E W N S
4:00 PM 0 0 0 0 0 0 0 0 0 0 0 0
4:15 PM 0 0 0 0 0 0 0 0 0 0 0 0
4:30 PM 0 0 0 0 0 0 0 0 0 0 0 0
4:45 PM 0 0 0 0 0 0 0 0 0 0 1 0
Peak Hour 0 0 0 0 0 0 0 0 0 0 1 000 1
1
0 0 0
0 0
0 0 0
0 0 0
Bicycles Pedestrians (Crossing Leg)
Total Total Total
Interval
Start
Heavy Vehicle Totals
Note: For complete count summary (all intervals), see following pages.
** Heavy Vehicle Classifications include FHWA Classes 4-13.
** Count Summaries include heavy vehicles, but exclude bicycles in overall count.
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Peak Hour
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct 15-min
Total
4:00 PM to 5:00 PM
12/5/2024
4:00 PM to 6:00 PM
0
0
0
0 0 0
000
0
0
0
1
0
0 0
N
Fiibey Ct
W Elkhorn Ave
W Elkhorn Ave
Dr
i
v
e
w
a
y
W Elkhorn Ave
Fi
i
b
e
y
C
t
103TEV:
0.9196PHF:
0 0 0
0 6
0
1
50
1
53
441
352
101
0
0
40
0
40
52 0
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - All Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
4:00 PM 0 0 11 0 0 0 13 0 0 0 0 0 0 0 0 0 24 0
4:15 PM 0 0 6 0 0 1 8 1 0 1 5 3 0 0 0 0 25 0
4:30 PM 0 0 11 0 0 0 14 0 0 1 0 0 0 0 0 0 26 0
4:45 PM 0 0 12 0 1 0 15 0 0 0 0 0 0 0 0 0 28 103
5:00 PM 0 0 14 0 0 0 6 1 0 0 0 1 0 0 0 0 22 101
5:15 PM 0 0 7 0 0 0 7 0 0 0 0 0 0 2 0 0 16 92
5:30 PM 0 0 3 0 0 0 9 1 0 0 0 0 0 0 0 0 13 79
5:45 PM 0 0 7 0 0 0 10 0 0 0 0 0 0 0 0 0 17 68
Count Total 0 0 71 0 1 1 82 3 0 2 5 4 0 2 0 0 171
0 0 40 0 1 1 50 1 0 2 5 3 0 0 0 0 103
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
--0%-0%0%0%0%-0%0%0%----0%
EB WB NB SB EB WB NB SB E W N S
4:00 PM 0 0 0 0 0 0 0 0 0 0 0 0
4:15 PM 0 0 0 0 0 0 0 0 0 0 0 0
4:30 PM 0 0 0 0 0 0 0 0 0 0 0 0
4:45 PM 0 0 0 0 0 0 0 0 0 0 1 0
5:00 PM 0 0 0 0 0 0 0 0 0 0 0 0
5:15 PM 0 0 0 0 0 0 0 0 0 0 1 0
5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0
5:45 PM 0 0 0 0 0 0 0 0 0 0 0 0
Count Total 0 0 0 0 0 0 0 0 0 0 2 0
Peak Hour 0 0 0 0 0 0 0 0 0 0 1 0
0 0 2
0 0 1
0 0 0
0 0 0
0 0 0
0 0 1
0 0 0
0 0 1
0 0 0
0 0 0
Interval
Start
Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg)
Total Total Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - Heavy Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
4:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Count Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Pk Hr Heavy 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Count Summaries - Bikes
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
4:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Count Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Pk Hr Bike 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
15-min
Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Date:
Peak Hour Count Period:
Peak Hour:
HV%PHF
EB 3%0.69
WB 2%0.64
NB 100%0.25
SB 0%0.25
TOTAL 2%0.95
Peak Hour Count Summaries
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
11:45 AM 0 0 9 0 0 0 20 1 0 0 0 0 0 2 0 0 32 0
12:00 PM 0 1 12 0 0 0 17 1 0 0 0 0 0 0 0 0 31 0
12:15 PM 0 0 11 0 0 0 17 0 0 0 0 0 0 1 0 0 29 0
12:30 PM 0 1 10 1 0 2 17 0 0 0 0 1 0 1 0 0 33 125
0 2 42 1 0 2 71 2 0 0 0 1 0 4 0 0 125
0 0 0 1 0 0 1 0 0 0 0 1 0 0 0 0 3
-0%0%100%-0%1%0%---100%-0%--2%
EB WB NB SB EB WB NB SB E W N S
11:45 AM 0 0 0 0 0 0 0 0 0 0 2 0
12:00 PM 0 0 0 0 0 0 0 0 0 0 1 0
12:15 PM 0 1 0 0 0 0 0 0 0 0 0 0
12:30 PM 1 0 1 0 0 0 0 0 0 0 1 0
Peak Hour 1 1 1 0 0 0 0 0 0 0 4 030 4
1
1 0 0
2 0
0 0 2
0 0 1
Bicycles Pedestrians (Crossing Leg)
Total Total Total
Interval
Start
Heavy Vehicle Totals
Note: For complete count summary (all intervals), see following pages.
** Heavy Vehicle Classifications include FHWA Classes 4-13.
** Count Summaries include heavy vehicles, but exclude bicycles in overall count.
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Peak Hour
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct 15-min
Total
11:45 AM to 12:45 PM
12/7/2024
11:00 AM to 1:00 PM
0
0
0
0 0 0
000
0
0
0
4
0
0 0
N
Fiibey Ct
W Elkhorn Ave
W Elkhorn Ave
Dr
i
v
e
w
a
y
W Elkhorn Ave
Fi
i
b
e
y
C
t
93TEV:
0.9470PHF:
0 0 4
2 3
0
2
71
2
54
360
100
13
0
1
42
2
36
51 0
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - All Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
11:00 AM 0 0 11 0 0 0 11 0 0 0 0 1 0 0 0 0 23 0
11:15 AM 0 0 15 0 0 0 10 0 0 0 0 0 0 0 0 0 25 0
11:30 AM 0 0 16 0 1 0 8 0 0 0 0 0 0 0 0 0 25 0
11:45 AM 0 0 9 0 0 0 20 1 0 0 0 0 0 2 0 0 32 105
12:00 PM 0 1 12 0 0 0 17 1 0 0 0 0 0 0 0 0 31 113
12:15 PM 0 0 11 0 0 0 17 0 0 0 0 0 0 1 0 0 29 117
12:30 PM 0 1 10 1 0 2 17 0 0 0 0 1 0 1 0 0 33 125
12:45 PM 0 0 14 0 0 0 15 0 0 0 0 0 0 0 0 0 29 122
Count Total 0 2 98 1 1 2 115 2 0 0 0 2 0 4 0 0 227
0 2 42 1 0 2 71 2 0 0 0 1 0 4 0 0 125
0 0 0 1 0 0 1 0 0 0 0 1 0 0 0 0 3
-0%0%100%-0%1%0%---100%-0%--2%
EB WB NB SB EB WB NB SB E W N S
11:00 AM 0 0 0 0 0 0 0 0 0 0 1 0
11:15 AM 0 0 0 0 0 0 0 0 0 0 1 0
11:30 AM 0 0 0 0 0 0 0 0 0 0 3 0
11:45 AM 0 0 0 0 0 0 0 0 0 0 2 0
12:00 PM 0 0 0 0 0 0 0 0 0 0 1 0
12:15 PM 0 1 0 0 0 0 0 0 0 0 0 0
12:30 PM 1 0 1 0 0 0 0 0 0 0 1 0
12:45 PM 0 0 0 0 0 0 0 0 0 0 0 0
Count Total 1 1 1 0 0 0 0 0 0 0 9 0
Peak Hour 1 1 1 0 0 0 0 0 0 0 4 0
3 0 9
3 0 4
2 0 1
0 0 0
0 0 1
1 0 0
0 0 3
0 0 2
0 0 1
0 0 1
Interval
Start
Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg)
Total Total Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - Heavy Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
11:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
11:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
11:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
11:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
12:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
12:15 PM 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 1
12:30 PM 0 0 0 1 0 0 0 0 0 0 0 1 0 0 0 0 2 3
12:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3
Count Total 0 0 0 1 0 0 1 0 0 0 0 1 0 0 0 0 3
Pk Hr Heavy 0 0 0 1 0 0 1 0 0 0 0 1 0 0 0 0 3
Count Summaries - Bikes
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
11:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
11:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
11:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
11:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
12:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
12:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
12:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
12:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Count Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Pk Hr Bike 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
15-min
Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct
Interval
Start
W Elkhorn Ave W Elkhorn Ave Driveway Fiibey Ct 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Date:
Peak Hour Count Period:
Peak Hour:
HV%PHF
EB 4%0.81
WB 3%0.92
NB 0%0.25
SB 21%0.94
TOTAL 6%0.90
Peak Hour Count Summaries
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
8:00 AM 0 8 18 0 0 0 39 14 0 0 0 0 0 10 0 4 93 0
8:15 AM 0 4 37 0 0 0 37 9 0 0 0 2 0 6 0 12 107 0
8:30 AM 0 11 37 1 0 0 47 6 0 0 0 0 0 13 0 5 120 0
8:45 AM 1 8 43 0 0 2 29 12 0 0 0 0 0 10 0 8 113 433
1 31 135 1 0 2 152 41 0 0 0 2 0 39 0 29 433
0 4 3 0 0 0 4 2 0 0 0 0 0 6 0 8 27
0%13%2%0%-0%3%5%---0%-15%-28%6%
EB WB NB SB EB WB NB SB E W N S
8:00 AM 1 0 0 2 0 0 0 0 0 0 0 0
8:15 AM 1 1 0 2 0 0 0 0 0 0 0 0
8:30 AM 2 4 0 6 0 0 0 0 0 0 0 0
8:45 AM 3 1 0 4 1 0 0 0 0 0 0 0
Peak Hour 7 6 0 14 1 0 0 0 0 0 0 0271 0
0
12 0 0
8 1
3 0 0
4 0 0
Bicycles Pedestrians (Crossing Leg)
Total Total Total
Interval
Start
Heavy Vehicle Totals
Note: For complete count summary (all intervals), see following pages.
** Heavy Vehicle Classifications include FHWA Classes 4-13.
** Count Summaries include heavy vehicles, but exclude bicycles in overall count.
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Peak Hour
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd 15-min
Total
8:00 AM to 9:00 AM
12/5/2024
7:00 AM to 9:00 AM
0
1
0
0 0 0
000
0
0
0
0
0
0 0
N
Elm Rd
Moraine Ave
Moraine Ave
Dr
i
v
e
w
a
y
Moraine Ave
El
m
R
d
433TEV:
0.9021PHF:
29 0 39
68 72
0
41
152
2
195
1760
200
23
0
1
135
31
168
182 1
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - All Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
7:00 AM 0 4 10 0 0 0 24 6 0 0 0 0 0 4 0 1 49 0
7:15 AM 0 2 16 0 0 0 29 6 0 0 0 0 0 5 0 3 61 0
7:30 AM 0 5 25 0 0 1 24 1 0 0 0 0 0 5 0 5 66 0
7:45 AM 0 8 31 1 0 0 50 9 0 1 0 0 0 7 0 4 111 287
8:00 AM 0 8 18 0 0 0 39 14 0 0 0 0 0 10 0 4 93 331
8:15 AM 0 4 37 0 0 0 37 9 0 0 0 2 0 6 0 12 107 377
8:30 AM 0 11 37 1 0 0 47 6 0 0 0 0 0 13 0 5 120 431
8:45 AM 1 8 43 0 0 2 29 12 0 0 0 0 0 10 0 8 113 433
Count Total 1 50 217 2 0 3 279 63 0 1 0 2 0 60 0 42 720
1 31 135 1 0 2 152 41 0 0 0 2 0 39 0 29 433
0 4 3 0 0 0 4 2 0 0 0 0 0 6 0 8 27
0%13%2%0%-0%3%5%---0%-15%-28%6%
EB WB NB SB EB WB NB SB E W N S
7:00 AM 2 2 0 2 0 1 0 0 0 0 0 0
7:15 AM 1 1 0 1 0 0 0 0 0 0 0 0
7:30 AM 2 2 0 2 0 0 0 0 0 0 0 0
7:45 AM 1 1 0 0 1 0 0 0 0 0 2 0
8:00 AM 1 0 0 2 0 0 0 0 0 0 0 0
8:15 AM 1 1 0 2 0 0 0 0 0 0 0 0
8:30 AM 2 4 0 6 0 0 0 0 0 0 0 0
8:45 AM 3 1 0 4 1 0 0 0 0 0 0 0
Count Total 13 12 0 19 2 1 0 0 0 0 2 0
Peak Hour 7 6 0 14 1 0 0 0 0 0 0 0
44 3 2
27 1 0
12 0 0
8 1 0
3 0 0
4 0 0
6 0 0
2 1 2
6 1 0
3 0 0
Interval
Start
Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg)
Total Total Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - Heavy Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
7:00 AM 0 0 2 0 0 0 2 0 0 0 0 0 0 2 0 0 6 0
7:15 AM 0 0 1 0 0 0 0 1 0 0 0 0 0 1 0 0 3 0
7:30 AM 0 0 2 0 0 0 1 1 0 0 0 0 0 0 0 2 6 0
7:45 AM 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 2 17
8:00 AM 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 2 3 14
8:15 AM 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 2 4 15
8:30 AM 0 1 1 0 0 0 4 0 0 0 0 0 0 4 0 2 12 21
8:45 AM 0 2 1 0 0 0 0 1 0 0 0 0 0 2 0 2 8 27
Count Total 0 4 9 0 0 0 7 5 0 0 0 0 0 9 0 10 44
Pk Hr Heavy 0 4 3 0 0 0 4 2 0 0 0 0 0 6 0 8 27
Count Summaries - Bikes
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
7:00 AM 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 0
7:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
7:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
7:45 AM 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2
8:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1
8:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1
8:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1
8:45 AM 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1
Count Total 0 0 2 0 0 0 1 0 0 0 0 0 0 0 0 0 3
Pk Hr Bike 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1
15-min
Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Date:
Peak Hour Count Period:
Peak Hour:
HV%PHF
EB 2%0.89
WB 3%0.85
NB 0%0.58
SB 2%0.62
TOTAL 2%0.87
Peak Hour Count Summaries
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
4:00 PM 0 3 58 1 0 0 44 4 0 1 0 2 0 16 0 3 132 0
4:15 PM 0 2 66 0 0 0 38 9 0 2 0 0 0 10 0 3 130 0
4:30 PM 0 2 57 0 0 0 28 3 0 1 0 0 0 8 0 2 101 0
4:45 PM 0 2 51 1 0 1 33 4 0 1 0 0 0 4 0 1 98 461
0 9 232 2 0 1 143 20 0 5 0 2 0 38 0 9 461
0 0 4 0 0 0 2 3 0 0 0 0 0 1 0 0 10
-0%2%0%-0%1%15%-0%-0%-3%-0%2%
EB WB NB SB EB WB NB SB E W N S
4:00 PM 2 1 0 0 0 0 0 0 0 0 0 0
4:15 PM 1 2 0 0 0 0 0 0 0 0 0 0
4:30 PM 1 2 0 0 0 0 0 0 0 1 0 1
4:45 PM 0 0 0 1 0 0 0 0 0 0 0 0
Peak Hour 4 5 0 1 0 0 0 0 0 1 0 1100 2
0
3 0 2
1 0
3 0 0
3 0 0
Bicycles Pedestrians (Crossing Leg)
Total Total Total
Interval
Start
Heavy Vehicle Totals
Note: For complete count summary (all intervals), see following pages.
** Heavy Vehicle Classifications include FHWA Classes 4-13.
** Count Summaries include heavy vehicles, but exclude bicycles in overall count.
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Peak Hour
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd 15-min
Total
4:00 PM to 5:00 PM
12/5/2024
4:00 PM to 6:00 PM
0
0
0
0 0 0
000
0
0
0
0
1
1 0
N
Elm Rd
Moraine Ave
Moraine Ave
Dr
i
v
e
w
a
y
Moraine Ave
El
m
R
d
461TEV:
0.8731PHF:
9 0 38
47 29
0
20
143
1
164
2720
205
73
0
2
232
9
243
157 0
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - All Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
4:00 PM 0 3 58 1 0 0 44 4 0 1 0 2 0 16 0 3 132 0
4:15 PM 0 2 66 0 0 0 38 9 0 2 0 0 0 10 0 3 130 0
4:30 PM 0 2 57 0 0 0 28 3 0 1 0 0 0 8 0 2 101 0
4:45 PM 0 2 51 1 0 1 33 4 0 1 0 0 0 4 0 1 98 461
5:00 PM 0 4 56 0 0 0 44 3 0 0 0 0 0 9 0 5 121 450
5:15 PM 0 0 36 0 0 1 39 1 0 0 0 0 0 3 0 1 81 401
5:30 PM 0 1 35 0 0 0 32 2 0 0 0 0 0 5 0 1 76 376
5:45 PM 0 0 32 0 0 0 32 4 0 0 0 0 0 4 0 1 73 351
Count Total 0 14 391 2 0 2 290 30 0 5 0 2 0 59 0 17 812
0 9 232 2 0 1 143 20 0 5 0 2 0 38 0 9 461
0 0 4 0 0 0 2 3 0 0 0 0 0 1 0 0 10
-0%2%0%-0%1%15%-0%-0%-3%-0%2%
EB WB NB SB EB WB NB SB E W N S
4:00 PM 2 1 0 0 0 0 0 0 0 0 0 0
4:15 PM 1 2 0 0 0 0 0 0 0 0 0 0
4:30 PM 1 2 0 0 0 0 0 0 0 1 0 1
4:45 PM 0 0 0 1 0 0 0 0 0 0 0 0
5:00 PM 0 0 0 0 0 0 0 0 0 0 0 0
5:15 PM 0 0 0 0 0 0 0 0 0 0 0 0
5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0
5:45 PM 0 1 0 0 0 0 0 0 0 0 0 0
Count Total 4 6 0 1 0 0 0 0 0 1 0 1
Peak Hour 4 5 0 1 0 0 0 0 0 1 0 1
11 0 2
10 0 2
0 0 0
1 0 0
0 0 0
0 0 0
3 0 2
1 0 0
3 0 0
3 0 0
Interval
Start
Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg)
Total Total Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - Heavy Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
4:00 PM 0 0 2 0 0 0 1 0 0 0 0 0 0 0 0 0 3 0
4:15 PM 0 0 1 0 0 0 0 2 0 0 0 0 0 0 0 0 3 0
4:30 PM 0 0 1 0 0 0 1 1 0 0 0 0 0 0 0 0 3 0
4:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 10
5:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7
5:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4
5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1
5:45 PM 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 1
Count Total 0 0 4 0 0 0 3 3 0 0 0 0 0 1 0 0 11
Pk Hr Heavy 0 0 4 0 0 0 2 3 0 0 0 0 0 1 0 0 10
Count Summaries - Bikes
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
4:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Count Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Pk Hr Bike 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
15-min
Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Date:
Peak Hour Count Period:
Peak Hour:
HV%PHF
EB 1%0.68
WB 1%0.71
NB 0%0.63
SB 2%0.52
TOTAL 1%0.95
Peak Hour Count Summaries
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
11:00 AM 0 5 50 0 0 2 68 11 0 1 0 0 0 11 0 5 153 0
11:15 AM 1 5 53 0 0 0 69 11 0 1 0 0 0 19 0 7 166 0
11:30 AM 0 3 54 2 0 0 70 10 0 1 0 1 0 12 0 0 153 0
11:45 AM 0 7 62 0 0 0 66 4 0 1 0 1 0 9 0 7 157 629
1 20 219 2 0 2 273 36 0 4 0 2 0 51 0 19 629
0 1 1 0 0 0 2 0 0 0 0 0 0 1 0 0 5
0%5%0%0%-0%1%0%-0%-0%-2%-0%1%
EB WB NB SB EB WB NB SB E W N S
11:00 AM 1 0 0 0 0 0 0 0 0 0 0 0
11:15 AM 0 2 0 0 0 0 0 0 0 0 0 0
11:30 AM 1 0 0 0 0 0 0 0 0 0 0 0
11:45 AM 0 0 0 1 0 0 0 0 0 0 0 0
Peak Hour 2 2 0 1 0 0 0 0 0 0 0 050 0
0
1 0 0
1 0
1 0 0
2 0 0
Bicycles Pedestrians (Crossing Leg)
Total Total Total
Interval
Start
Heavy Vehicle Totals
Note: For complete count summary (all intervals), see following pages.
** Heavy Vehicle Classifications include FHWA Classes 4-13.
** Count Summaries include heavy vehicles, but exclude bicycles in overall count.
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Peak Hour
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd 15-min
Total
11:00 AM to 12:00 PM
12/7/2024
11:00 AM to 1:00 PM
0
0
0
0 0 0
000
0
0
0
0
0
0 0
N
Elm Rd
Moraine Ave
Moraine Ave
Dr
i
v
e
w
a
y
Moraine Ave
El
m
R
d
476TEV:
0.9473PHF:
19 0 51
54 40
0
36
273
2
230
2110
204
52
0
2
219
20
187
223 1
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - All Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
11:00 AM 0 5 50 0 0 2 68 11 0 1 0 0 0 11 0 5 153 0
11:15 AM 1 5 53 0 0 0 69 11 0 1 0 0 0 19 0 7 166 0
11:30 AM 0 3 54 2 0 0 70 10 0 1 0 1 0 12 0 0 153 0
11:45 AM 0 7 62 0 0 0 66 4 0 1 0 1 0 9 0 7 157 629
12:00 PM 0 2 58 1 0 0 59 3 0 0 0 0 0 9 0 3 135 611
12:15 PM 0 4 64 1 0 0 57 4 0 1 0 0 0 2 0 4 137 582
12:30 PM 0 9 67 1 0 0 69 2 0 0 0 1 0 7 0 2 158 587
12:45 PM 0 2 69 1 0 0 71 9 0 0 0 0 0 8 0 5 165 595
Count Total 1 37 477 6 0 2 529 54 0 5 0 3 0 77 0 33 1,224
1 20 219 2 0 2 273 36 0 4 0 2 0 51 0 19 629
0 1 1 0 0 0 2 0 0 0 0 0 0 1 0 0 5
0%5%0%0%-0%1%0%-0%-0%-2%-0%1%
EB WB NB SB EB WB NB SB E W N S
11:00 AM 1 0 0 0 0 0 0 0 0 0 0 0
11:15 AM 0 2 0 0 0 0 0 0 0 0 0 0
11:30 AM 1 0 0 0 0 0 0 0 0 0 0 0
11:45 AM 0 0 0 1 0 0 0 0 0 0 0 0
12:00 PM 0 0 0 1 0 0 0 0 0 0 0 0
12:15 PM 1 0 0 0 0 0 0 0 0 0 0 0
12:30 PM 1 0 0 0 0 0 0 0 0 0 0 1
12:45 PM 1 0 0 0 0 1 0 0 0 0 0 1
Count Total 5 2 0 2 0 1 0 0 0 0 0 2
Peak Hour 2 2 0 1 0 0 0 0 0 0 0 0
9 1 2
5 0 0
1 0 1
1 1 1
1 0 0
1 0 0
1 0 0
1 0 0
1 0 0
2 0 0
Interval
Start
Heavy Vehicle Totals Bicycles Pedestrians (Crossing Leg)
Total Total Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
www.idaxdata.com
Count Summaries - Heavy Vehicles
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
11:00 AM 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0
11:15 AM 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 2 0
11:30 AM 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0
11:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 5
12:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 5
12:15 PM 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 4
12:30 PM 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 4
12:45 PM 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 4
Count Total 0 2 3 0 0 0 2 0 0 0 0 0 0 1 0 1 9
Pk Hr Heavy 0 1 1 0 0 0 2 0 0 0 0 0 0 1 0 0 5
Count Summaries - Bikes
UT LT TH RT UT LT TH RT UT LT TH RT UT LT TH RT
11:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
11:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
11:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
11:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
12:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
12:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
12:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
12:45 PM 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 1
Count Total 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1
Pk Hr Bike 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
15-min
Total
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Rolling
Hour
TotalEastboundWestboundNorthboundSouthbound
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd
Interval
Start
Moraine Ave Moraine Ave Driveway Elm Rd 15-min
Total
TJ Wethington
(720) 646-1008 tj.wethington@idaxdata.com
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
APPENDIX F – Existing Synchro Outputs
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 12/13/2024
1-EX AM 11:46 am 12/12/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 0.7
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 0 55 1 1 55 4 0 0 1 8 0 0
Future Vol, veh/h 0 55 1 1 55 4 0 0 1 8 0 0
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 85 85 85 85 85 85 85 85 85 85 85 85
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 0 65 1 1 65 5 0 0 1 9 0 0
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 69 0 0 66 0 0 132 137 65 134 135 67
Stage 1 - - - - - - 65 65 - 69 69 -
Stage 2 - - - - - - 67 72 - 65 66 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1531 - - 1536 - - 840 754 999 837 756 996
Stage 1 - - - - - - 945 841 - 941 837 -
Stage 2 - - - - - - 943 835 - 946 840 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1531 - - 1536 - - 839 753 999 836 755 996
Mov Cap-2 Maneuver - - - - - - 839 753 - 836 755 -
Stage 1 - - - - - - 945 841 - 940 836 -
Stage 2 - - - - - - 943 835 - 945 840 -
Approach EB WB NB SB
HCM Control Delay, s/v 0 0.12 8.61 9.36
HCM LOS A A
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 999 1531 - - 1536 - - 836
HCM Lane V/C Ratio 0.001 - - - 0.001 - - 0.011
HCM Control Delay (s/veh) 8.6 0 - - 7.3 - - 9.4
HCM Lane LOS A A - - A - - A
HCM 95th %tile Q(veh) 0 0 - - 0 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 12/13/2024
1-EX AM 11:46 am 12/12/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 1.8
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 32 338 1 2 380 41 0 0 2 39 0 29
Future Vol, veh/h 32 338 1 2 380 41 0 0 2 39 0 29
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 85 85 85 92 92 92 85 85 85 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 38 398 1 2 413 45 0 0 2 42 0 32
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 458 0 0 399 0 0 891 935 398 913 914 435
Stage 1 - - - - - - 474 474 - 440 440 -
Stage 2 - - - - - - 417 462 - 473 474 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1103 - - 1160 - - 263 265 651 254 273 621
Stage 1 - - - - - - 571 558 - 596 578 -
Stage 2 - - - - - - 613 565 - 572 558 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1103 - - 1160 - - 238 253 651 242 260 621
Mov Cap-2 Maneuver - - - - - - 238 253 - 242 260 -
Stage 1 - - - - - - 546 534 - 595 576 -
Stage 2 - - - - - - 580 563 - 545 533 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.72 0.04 10.55 19.2
HCM LOS B C
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 651 155 - - 8 - - 327
HCM Lane V/C Ratio 0.004 0.034 - - 0.002 - - 0.226
HCM Control Delay (s/veh) 10.5 8.4 0 - 8.1 0 - 19.2
HCM Lane LOS B A A - A A - C
HCM 95th %tile Q(veh) 0 0.1 - - 0 - - 0.9
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 12/13/2024
1-EX PM 11:20 am 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 0.7
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 1 100 0 2 125 3 2 5 3 3 0 3
Future Vol, veh/h 1 100 0 2 125 3 2 5 3 3 0 3
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 85 85 85 85 85 85 85 85 85 85 85 85
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 1 118 0 2 147 4 2 6 4 4 0 4
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 151 0 0 118 0 0 272 275 118 276 274 149
Stage 1 - - - - - - 120 120 - 154 154 -
Stage 2 - - - - - - 152 155 - 123 120 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1430 - - 1471 - - 681 632 934 676 634 898
Stage 1 - - - - - - 884 796 - 849 770 -
Stage 2 - - - - - - 851 769 - 881 796 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1430 - - 1471 - - 676 631 934 665 632 898
Mov Cap-2 Maneuver - - - - - - 676 631 - 665 632 -
Stage 1 - - - - - - 884 796 - 847 769 -
Stage 2 - - - - - - 846 768 - 871 796 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.07 0.11 10.16 9.75
HCM LOS B A
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 709 18 - - 1471 - - 764
HCM Lane V/C Ratio 0.017 0.001 - - 0.002 - - 0.009
HCM Control Delay (s/veh) 10.2 7.5 0 - 7.5 - - 9.8
HCM Lane LOS B A A - A - - A
HCM 95th %tile Q(veh) 0.1 0 - - 0 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 12/13/2024
1-EX PM 11:20 am 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 1.5
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 9 580 2 1 358 20 5 0 2 38 0 9
Future Vol, veh/h 9 580 2 1 358 20 5 0 2 38 0 9
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 89 89 89 85 85 85 85 85 85 85 85 85
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 10 652 2 1 421 24 6 0 2 45 0 11
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 445 0 0 654 0 0 1097 1120 653 1107 1109 433
Stage 1 - - - - - - 673 673 - 435 435 -
Stage 2 - - - - - - 424 447 - 672 674 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1115 - - 933 - - 191 206 467 187 209 623
Stage 1 - - - - - - 445 454 - 599 580 -
Stage 2 - - - - - - 608 573 - 445 453 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1115 - - 933 - - 184 203 467 184 206 623
Mov Cap-2 Maneuver - - - - - - 184 203 - 184 206 -
Stage 1 - - - - - - 438 448 - 598 579 -
Stage 2 - - - - - - 597 572 - 437 447 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.13 0.02 21.76 27.84
HCM LOS C D
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 223 27 - - 5 - - 212
HCM Lane V/C Ratio 0.037 0.009 - - 0.001 - - 0.261
HCM Control Delay (s/veh) 21.8 8.3 0 - 8.9 0 - 27.8
HCM Lane LOS C A A - A A - D
HCM 95th %tile Q(veh) 0.1 0 - - 0 - - 1
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 12/13/2024
1-EX SAT 11:22 am 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 0.3
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 2 105 1 2 178 2 0 0 1 4 0 0
Future Vol, veh/h 2 105 1 2 178 2 0 0 1 4 0 0
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 87 87 87 89 89 89 85 85 85 85 85 85
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 2 121 1 2 200 2 0 0 1 5 0 0
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 202 0 0 122 0 0 330 333 121 331 332 201
Stage 1 - - - - - - 126 126 - 206 206 -
Stage 2 - - - - - - 204 207 - 125 126 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1370 - - 1465 - - 623 587 930 622 588 840
Stage 1 - - - - - - 878 792 - 796 732 -
Stage 2 - - - - - - 797 731 - 879 791 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1370 - - 1465 - - 621 585 930 620 586 840
Mov Cap-2 Maneuver - - - - - - 621 585 - 620 586 -
Stage 1 - - - - - - 876 790 - 795 730 -
Stage 2 - - - - - - 796 730 - 876 790 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.14 0.08 8.88 10.85
HCM LOS A B
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 930 33 - - 1465 - - 620
HCM Lane V/C Ratio 0.001 0.002 - - 0.002 - - 0.008
HCM Control Delay (s/veh) 8.9 7.6 0 - 7.5 - - 10.9
HCM Lane LOS A A A - A - - B
HCM 95th %tile Q(veh) 0 0 - - 0 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 12/13/2024
1-EX SAT 11:22 am 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 4.1
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 21 548 2 2 683 36 4 0 2 51 0 19
Future Vol, veh/h 21 548 2 2 683 36 4 0 2 51 0 19
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 88 88 88 92 92 92 85 85 85 85 85 85
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 24 623 2 2 742 39 5 0 2 60 0 22
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 782 0 0 625 0 0 1418 1457 624 1437 1439 762
Stage 1 - - - - - - 672 672 - 766 766 -
Stage 2 - - - - - - 747 786 - 670 673 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 836 - - 956 - - 114 130 486 111 133 405
Stage 1 - - - - - - 446 455 - 395 412 -
Stage 2 - - - - - - 405 403 - 446 454 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 836 - - 956 - - 103 123 486 105 127 405
Mov Cap-2 Maneuver - - - - - - 103 123 - 105 127 -
Stage 1 - - - - - - 426 435 - 394 410 -
Stage 2 - - - - - - 381 402 - 425 434 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.35 0.02 32.15 69.63
HCM LOS D F
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 140 66 - - 5 - - 132
HCM Lane V/C Ratio 0.051 0.029 - - 0.002 - - 0.625
HCM Control Delay (s/veh) 32.2 9.4 0 - 8.8 0 - 69.6
HCM Lane LOS D A A - A A - F
HCM 95th %tile Q(veh) 0.2 0.1 - - 0 - - 3.3
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
APPENDIX G – Background (without site development) Synchro
Outputs
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 01/10/2025
2-BG 30 AM 11:20 am 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 2.9
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 0 58 17 31 58 4 11 0 21 8 0 0
Future Vol, veh/h 0 58 17 31 58 4 11 0 21 8 0 0
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 0 63 18 34 63 4 12 0 23 9 0 0
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 67 0 0 82 0 0 203 207 72 196 214 65
Stage 1 - - - - - - 72 72 - 133 133 -
Stage 2 - - - - - - 130 135 - 63 82 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1534 - - 1516 - - 755 690 990 764 683 999
Stage 1 - - - - - - 937 835 - 871 787 -
Stage 2 - - - - - - 873 785 - 948 827 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1534 - - 1516 - - 739 674 990 729 668 999
Mov Cap-2 Maneuver - - - - - - 739 674 - 729 668 -
Stage 1 - - - - - - 937 835 - 851 769 -
Stage 2 - - - - - - 854 767 - 926 827 -
Approach EB WB NB SB
HCM Control Delay, s/v 0 2.48 9.23 10
HCM LOS A A
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 886 1534 - - 1516 - - 729
HCM Lane V/C Ratio 0.039 - - - 0.022 - - 0.012
HCM Control Delay (s/veh) 9.2 0 - - 7.4 - - 10
HCM Lane LOS A A - - A - - A
HCM 95th %tile Q(veh) 0.1 0 - - 0.1 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 01/10/2025
2-BG 30 AM 11:20 am 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 1.8
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 32 359 1 2 403 41 0 0 2 39 0 29
Future Vol, veh/h 32 359 1 2 403 41 0 0 2 39 0 29
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 35 390 1 2 438 45 0 0 2 42 0 32
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 483 0 0 391 0 0 903 947 391 924 926 460
Stage 1 - - - - - - 460 460 - 465 465 -
Stage 2 - - - - - - 442 487 - 460 461 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1080 - - 1167 - - 258 261 658 250 269 601
Stage 1 - - - - - - 581 566 - 578 563 -
Stage 2 - - - - - - 594 550 - 581 565 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1080 - - 1167 - - 234 250 658 238 257 601
Mov Cap-2 Maneuver - - - - - - 234 250 - 238 257 -
Stage 1 - - - - - - 557 542 - 576 562 -
Stage 2 - - - - - - 562 549 - 556 542 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.69 0.04 10.49 19.56
HCM LOS B C
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 658 147 - - 8 - - 321
HCM Lane V/C Ratio 0.003 0.032 - - 0.002 - - 0.231
HCM Control Delay (s/veh) 10.5 8.4 0 - 8.1 0 - 19.6
HCM Lane LOS B A A - A A - C
HCM 95th %tile Q(veh) 0 0.1 - - 0 - - 0.9
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 01/10/2025
2-BG 30 PM 11:20 am 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 3.9
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 1 106 43 82 133 3 34 5 64 3 0 3
Future Vol, veh/h 1 106 43 82 133 3 34 5 64 3 0 3
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 1 115 47 89 145 3 37 5 70 3 0 3
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 148 0 0 162 0 0 464 467 139 445 489 146
Stage 1 - - - - - - 141 141 - 324 324 -
Stage 2 - - - - - - 323 326 - 120 164 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1434 - - 1417 - - 509 494 910 524 480 901
Stage 1 - - - - - - 862 780 - 688 649 -
Stage 2 - - - - - - 689 648 - 884 762 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1434 - - 1417 - - 475 462 910 448 449 901
Mov Cap-2 Maneuver - - - - - - 475 462 - 448 449 -
Stage 1 - - - - - - 861 780 - 645 609 -
Stage 2 - - - - - - 644 608 - 810 762 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.05 2.9 11.4 11.08
HCM LOS B B
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 674 11 - - 1417 - - 598
HCM Lane V/C Ratio 0.166 0.001 - - 0.063 - - 0.011
HCM Control Delay (s/veh) 11.4 7.5 0 - 7.7 - - 11.1
HCM Lane LOS B A A - A - - B
HCM 95th %tile Q(veh) 0.6 0 - - 0.2 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 01/10/2025
2-BG 30 PM 11:20 am 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 1.4
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 9 616 2 1 380 20 5 0 2 38 0 9
Future Vol, veh/h 9 616 2 1 380 20 5 0 2 38 0 9
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 10 670 2 1 413 22 5 0 2 41 0 10
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 435 0 0 672 0 0 1105 1127 671 1115 1117 424
Stage 1 - - - - - - 690 690 - 426 426 -
Stage 2 - - - - - - 415 437 - 689 691 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1125 - - 919 - - 188 204 457 185 207 630
Stage 1 - - - - - - 435 446 - 606 586 -
Stage 2 - - - - - - 615 579 - 436 445 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1125 - - 919 - - 182 201 457 181 204 630
Mov Cap-2 Maneuver - - - - - - 182 201 - 181 204 -
Stage 1 - - - - - - 429 440 - 605 585 -
Stage 2 - - - - - - 604 578 - 428 439 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.12 0.02 21.95 27.56
HCM LOS C D
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 220 26 - - 4 - - 210
HCM Lane V/C Ratio 0.035 0.009 - - 0.001 - - 0.243
HCM Control Delay (s/veh) 21.9 8.2 0 - 8.9 0 - 27.6
HCM Lane LOS C A A - A A - D
HCM 95th %tile Q(veh) 0.1 0 - - 0 - - 0.9
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 01/10/2025
2-BG 30 SAT 2:10 pm 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 4
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 2 111 49 91 189 2 42 0 80 4 0 0
Future Vol, veh/h 2 111 49 91 189 2 42 0 80 4 0 0
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 2 121 53 99 205 2 46 0 87 4 0 0
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 208 0 0 174 0 0 555 557 147 529 583 207
Stage 1 - - - - - - 152 152 - 404 404 -
Stage 2 - - - - - - 403 405 - 125 178 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1363 - - 1403 - - 442 439 900 460 424 834
Stage 1 - - - - - - 851 772 - 623 599 -
Stage 2 - - - - - - 624 598 - 879 752 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1363 - - 1403 - - 410 407 900 386 394 834
Mov Cap-2 Maneuver - - - - - - 410 407 - 386 394 -
Stage 1 - - - - - - 849 771 - 579 557 -
Stage 2 - - - - - - 580 556 - 793 750 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.09 2.5 12.12 14.44
HCM LOS B B
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 638 21 - - 1403 - - 386
HCM Lane V/C Ratio 0.208 0.002 - - 0.071 - - 0.011
HCM Control Delay (s/veh) 12.1 7.6 0 - 7.8 - - 14.4
HCM Lane LOS B A A - A - - B
HCM 95th %tile Q(veh) 0.8 0 - - 0.2 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 01/10/2025
2-BG 30 SAT 2:10 pm 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 3.9
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 21 582 2 2 725 36 4 0 2 51 0 19
Future Vol, veh/h 21 582 2 2 725 36 4 0 2 51 0 19
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 23 633 2 2 788 39 4 0 2 55 0 21
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 827 0 0 635 0 0 1472 1511 634 1490 1492 808
Stage 1 - - - - - - 679 679 - 812 812 -
Stage 2 - - - - - - 792 832 - 678 680 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 804 - - 948 - - 105 120 479 102 123 381
Stage 1 - - - - - - 441 451 - 373 392 -
Stage 2 - - - - - - 382 384 - 442 451 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 804 - - 948 - - 95 114 479 97 117 381
Mov Cap-2 Maneuver - - - - - - 95 114 - 97 117 -
Stage 1 - - - - - - 422 431 - 371 391 -
Stage 2 - - - - - - 360 383 - 421 431 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.33 0.02 34.35 75.07
HCM LOS D F
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 129 62 - - 5 - - 121
HCM Lane V/C Ratio 0.051 0.028 - - 0.002 - - 0.628
HCM Control Delay (s/veh) 34.4 9.6 0 - 8.8 0 - 75.1
HCM Lane LOS D A A - A A - F
HCM 95th %tile Q(veh) 0.2 0.1 - - 0 - - 3.2
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 12/18/2024
2-BG 46 AM 2:12 pm 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 2.7
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 0 68 17 31 68 4 11 0 21 8 0 0
Future Vol, veh/h 0 68 17 31 68 4 11 0 21 8 0 0
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 0 74 18 34 74 4 12 0 23 9 0 0
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 78 0 0 92 0 0 224 229 83 217 236 76
Stage 1 - - - - - - 83 83 - 143 143 -
Stage 2 - - - - - - 141 146 - 74 92 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1520 - - 1502 - - 731 671 976 739 665 985
Stage 1 - - - - - - 925 826 - 859 778 -
Stage 2 - - - - - - 862 776 - 935 818 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1520 - - 1502 - - 715 656 976 705 650 985
Mov Cap-2 Maneuver - - - - - - 715 656 - 705 650 -
Stage 1 - - - - - - 925 826 - 840 761 -
Stage 2 - - - - - - 842 759 - 914 818 -
Approach EB WB NB SB
HCM Control Delay, s/v 0 2.24 9.32 10.17
HCM LOS A B
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 867 1520 - - 1502 - - 705
HCM Lane V/C Ratio 0.04 - - - 0.022 - - 0.012
HCM Control Delay (s/veh) 9.3 0 - - 7.5 - - 10.2
HCM Lane LOS A A - - A - - B
HCM 95th %tile Q(veh) 0.1 0 - - 0.1 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 12/18/2024
2-BG 46 AM 2:12 pm 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 1.9
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 32 421 1 2 473 41 0 0 2 39 0 29
Future Vol, veh/h 32 421 1 2 473 41 0 0 2 39 0 29
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 35 458 1 2 514 45 0 0 2 42 0 32
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 559 0 0 459 0 0 1046 1091 458 1068 1069 536
Stage 1 - - - - - - 528 528 - 541 541 -
Stage 2 - - - - - - 518 563 - 527 528 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1012 - - 1102 - - 206 215 603 199 221 544
Stage 1 - - - - - - 534 528 - 525 521 -
Stage 2 - - - - - - 540 509 - 534 528 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1012 - - 1102 - - 185 204 603 189 211 544
Mov Cap-2 Maneuver - - - - - - 185 204 - 189 211 -
Stage 1 - - - - - - 509 504 - 524 519 -
Stage 2 - - - - - - 508 507 - 508 503 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.61 0.03 10.99 24.06
HCM LOS B C
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 603 127 - - 7 - - 262
HCM Lane V/C Ratio 0.004 0.034 - - 0.002 - - 0.282
HCM Control Delay (s/veh) 11 8.7 0 - 8.3 0 - 24.1
HCM Lane LOS B A A - A A - C
HCM 95th %tile Q(veh) 0 0.1 - - 0 - - 1.1
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 12/18/2024
2-BG 46 PM 2:13 pm 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 3.7
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 1 124 43 82 156 3 34 5 64 3 0 3
Future Vol, veh/h 1 124 43 82 156 3 34 5 64 3 0 3
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 1 135 47 89 170 3 37 5 70 3 0 3
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 173 0 0 182 0 0 508 511 158 489 533 171
Stage 1 - - - - - - 160 160 - 349 349 -
Stage 2 - - - - - - 348 351 - 140 184 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1404 - - 1394 - - 475 466 887 489 453 873
Stage 1 - - - - - - 842 765 - 667 633 -
Stage 2 - - - - - - 668 632 - 863 748 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1404 - - 1394 - - 443 436 887 417 423 873
Mov Cap-2 Maneuver - - - - - - 443 436 - 417 423 -
Stage 1 - - - - - - 841 765 - 624 593 -
Stage 2 - - - - - - 623 592 - 789 747 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.05 2.64 11.79 11.46
HCM LOS B B
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 642 10 - - 1394 - - 564
HCM Lane V/C Ratio 0.174 0.001 - - 0.064 - - 0.012
HCM Control Delay (s/veh) 11.8 7.6 0 - 7.8 - - 11.5
HCM Lane LOS B A A - A - - B
HCM 95th %tile Q(veh) 0.6 0 - - 0.2 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 12/18/2024
2-BG 46 PM 2:13 pm 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 1.7
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 9 722 2 1 445 20 5 0 2 38 0 9
Future Vol, veh/h 9 722 2 1 445 20 5 0 2 38 0 9
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 10 785 2 1 484 22 5 0 2 41 0 10
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 505 0 0 787 0 0 1291 1313 786 1301 1303 495
Stage 1 - - - - - - 805 805 - 497 497 -
Stage 2 - - - - - - 486 508 - 804 807 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1059 - - 832 - - 140 158 392 138 160 575
Stage 1 - - - - - - 376 395 - 555 545 -
Stage 2 - - - - - - 563 539 - 376 395 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1059 - - 832 - - 135 155 392 135 158 575
Mov Cap-2 Maneuver - - - - - - 135 155 - 135 158 -
Stage 1 - - - - - - 370 389 - 554 544 -
Stage 2 - - - - - - 552 538 - 368 388 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.1 0.02 27.68 38.37
HCM LOS D E
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 166 22 - - 4 - - 158
HCM Lane V/C Ratio 0.046 0.009 - - 0.001 - - 0.324
HCM Control Delay (s/veh) 27.7 8.4 0 - 9.3 0 - 38.4
HCM Lane LOS D A A - A A - E
HCM 95th %tile Q(veh) 0.1 0 - - 0 - - 1.3
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 12/18/2024
2-BG 46 SAT 2:13 pm 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 3.8
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 2 131 49 91 222 2 42 0 80 4 0 0
Future Vol, veh/h 2 131 49 91 222 2 42 0 80 4 0 0
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 2 142 53 99 241 2 46 0 87 4 0 0
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 243 0 0 196 0 0 613 615 169 587 640 242
Stage 1 - - - - - - 173 173 - 440 440 -
Stage 2 - - - - - - 439 441 - 147 200 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1323 - - 1377 - - 405 407 875 421 393 796
Stage 1 - - - - - - 828 755 - 596 577 -
Stage 2 - - - - - - 597 577 - 856 736 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1323 - - 1377 - - 375 377 875 351 364 796
Mov Cap-2 Maneuver - - - - - - 375 377 - 351 364 -
Stage 1 - - - - - - 827 754 - 553 536 -
Stage 2 - - - - - - 554 535 - 769 734 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.08 2.26 12.7 15.37
HCM LOS B C
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 600 19 - - 1377 - - 351
HCM Lane V/C Ratio 0.221 0.002 - - 0.072 - - 0.012
HCM Control Delay (s/veh) 12.7 7.7 0 - 7.8 - - 15.4
HCM Lane LOS B A A - A - - C
HCM 95th %tile Q(veh) 0.8 0 - - 0.2 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 12/18/2024
2-BG 46 SAT 2:13 pm 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 7.4
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 21 682 2 2 850 36 4 0 2 51 0 19
Future Vol, veh/h 21 682 2 2 850 36 4 0 2 51 0 19
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 23 741 2 2 924 39 4 0 2 55 0 21
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 963 0 0 743 0 0 1716 1755 742 1735 1737 943
Stage 1 - - - - - - 788 788 - 948 948 -
Stage 2 - - - - - - 928 967 - 787 789 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 715 - - 864 - - 71 85 415 69 87 318
Stage 1 - - - - - - 384 402 - 313 339 -
Stage 2 - - - - - - 321 332 - 385 402 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 715 - - 864 - - 62 80 415 64 82 318
Mov Cap-2 Maneuver - - - - - - 62 80 - 64 82 -
Stage 1 - - - - - - 363 380 - 312 338 -
Stage 2 - - - - - - 299 331 - 362 380 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.3 0.02 49.75 168.65
HCM LOS E F
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 87 54 - - 4 - - 82
HCM Lane V/C Ratio 0.075 0.032 - - 0.003 - - 0.927
HCM Control Delay (s/veh) 49.8 10.2 0 - 9.2 0 - 168.7
HCM Lane LOS E B A - A A - F
HCM 95th %tile Q(veh) 0.2 0.1 - - 0 - - 5
Elkhorn Lodge Phase 2
Estes Park, CO
Galloway & Company, Inc.
APPENDIX H – Future (with site development) Synchro Outputs
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 01/10/2025
3-TF 30 AM 2:40 pm 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 4.5
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 0 58 41 68 58 4 31 0 53 8 0 0
Future Vol, veh/h 0 58 41 68 58 4 31 0 53 8 0 0
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 0 63 45 74 63 4 34 0 58 9 0 0
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 67 0 0 108 0 0 296 301 85 276 321 65
Stage 1 - - - - - - 85 85 - 213 213 -
Stage 2 - - - - - - 211 215 - 63 108 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1534 - - 1483 - - 656 612 974 676 596 999
Stage 1 - - - - - - 923 824 - 789 726 -
Stage 2 - - - - - - 791 725 - 948 806 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1534 - - 1483 - - 623 581 974 605 567 999
Mov Cap-2 Maneuver - - - - - - 623 581 - 605 567 -
Stage 1 - - - - - - 923 824 - 750 690 -
Stage 2 - - - - - - 752 688 - 892 806 -
Approach EB WB NB SB
HCM Control Delay, s/v 0 3.95 10.03 11.04
HCM LOS B B
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 806 1534 - - 1483 - - 605
HCM Lane V/C Ratio 0.113 - - - 0.05 - - 0.014
HCM Control Delay (s/veh) 10 0 - - 7.6 - - 11
HCM Lane LOS B A - - A - - B
HCM 95th %tile Q(veh) 0.4 0 - - 0.2 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 01/10/2025
3-TF 30 AM 2:40 pm 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 2
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 35 359 1 2 403 44 0 0 2 42 0 32
Future Vol, veh/h 35 359 1 2 403 44 0 0 2 42 0 32
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 38 390 1 2 438 48 0 0 2 46 0 35
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 486 0 0 391 0 0 909 957 391 933 934 462
Stage 1 - - - - - - 467 467 - 466 466 -
Stage 2 - - - - - - 442 490 - 466 467 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1077 - - 1167 - - 256 258 658 247 266 600
Stage 1 - - - - - - 576 562 - 577 562 -
Stage 2 - - - - - - 594 549 - 577 562 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1077 - - 1167 - - 229 245 658 234 253 600
Mov Cap-2 Maneuver - - - - - - 229 245 - 234 253 -
Stage 1 - - - - - - 550 537 - 575 561 -
Stage 2 - - - - - - 558 547 - 549 536 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.75 0.04 10.49 20.12
HCM LOS B C
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 658 159 - - 8 - - 318
HCM Lane V/C Ratio 0.003 0.035 - - 0.002 - - 0.253
HCM Control Delay (s/veh) 10.5 8.5 0 - 8.1 0 - 20.1
HCM Lane LOS B A A - A A - C
HCM 95th %tile Q(veh) 0 0.1 - - 0 - - 1
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 01/10/2025
3-TF 30 PM 2:41 pm 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 5.5
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 1 106 71 126 133 3 59 5 103 3 0 3
Future Vol, veh/h 1 106 71 126 133 3 59 5 103 3 0 3
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 1 115 77 137 145 3 64 5 112 3 0 3
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 148 0 0 192 0 0 574 578 154 540 615 146
Stage 1 - - - - - - 156 156 - 420 420 -
Stage 2 - - - - - - 418 422 - 120 195 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1434 - - 1381 - - 429 427 892 452 407 901
Stage 1 - - - - - - 846 769 - 611 589 -
Stage 2 - - - - - - 612 588 - 884 740 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1434 - - 1381 - - 385 384 892 352 366 901
Mov Cap-2 Maneuver - - - - - - 385 384 - 352 366 -
Stage 1 - - - - - - 846 768 - 550 531 -
Stage 2 - - - - - - 549 530 - 767 739 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.04 3.8 13.73 12.21
HCM LOS B B
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 593 9 - - 1381 - - 506
HCM Lane V/C Ratio 0.306 0.001 - - 0.099 - - 0.013
HCM Control Delay (s/veh) 13.7 7.5 0 - 7.9 - - 12.2
HCM Lane LOS B A A - A - - B
HCM 95th %tile Q(veh) 1.3 0 - - 0.3 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 01/10/2025
3-TF 30 PM 2:41 pm 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 1.7
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 13 616 2 1 380 24 5 0 2 42 0 13
Future Vol, veh/h 13 616 2 1 380 24 5 0 2 42 0 13
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 14 670 2 1 413 26 5 0 2 46 0 14
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 439 0 0 672 0 0 1114 1140 671 1126 1128 426
Stage 1 - - - - - - 699 699 - 428 428 -
Stage 2 - - - - - - 415 441 - 698 700 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1121 - - 919 - - 185 201 457 182 204 628
Stage 1 - - - - - - 430 442 - 605 584 -
Stage 2 - - - - - - 615 577 - 431 441 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1121 - - 919 - - 177 196 457 177 200 628
Mov Cap-2 Maneuver - - - - - - 177 196 - 177 200 -
Stage 1 - - - - - - 422 433 - 604 584 -
Stage 2 - - - - - - 600 576 - 420 432 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.17 0.02 22.37 28.31
HCM LOS C D
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 215 37 - - 4 - - 213
HCM Lane V/C Ratio 0.035 0.013 - - 0.001 - - 0.28
HCM Control Delay (s/veh) 22.4 8.3 0 - 8.9 0 - 28.3
HCM Lane LOS C A A - A A - D
HCM 95th %tile Q(veh) 0.1 0 - - 0 - - 1.1
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 01/10/2025
3-TF 30 SAT 2:41 pm 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 6.3
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 2 111 90 155 189 2 73 0 128 4 0 0
Future Vol, veh/h 2 111 90 155 189 2 73 0 128 4 0 0
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 2 121 98 168 205 2 79 0 139 4 0 0
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 208 0 0 218 0 0 716 718 170 668 766 207
Stage 1 - - - - - - 174 174 - 543 543 -
Stage 2 - - - - - - 542 545 - 125 223 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1363 - - 1351 - - 345 355 874 372 333 834
Stage 1 - - - - - - 828 755 - 524 519 -
Stage 2 - - - - - - 524 519 - 879 719 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1363 - - 1351 - - 301 310 874 273 291 834
Mov Cap-2 Maneuver - - - - - - 301 310 - 273 291 -
Stage 1 - - - - - - 826 754 - 458 455 -
Stage 2 - - - - - - 459 454 - 738 718 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.08 3.6 16.95 18.4
HCM LOS C C
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 517 16 - - 1351 - - 273
HCM Lane V/C Ratio 0.422 0.002 - - 0.125 - - 0.016
HCM Control Delay (s/veh) 16.9 7.6 0 - 8 - - 18.4
HCM Lane LOS C A A - A - - C
HCM 95th %tile Q(veh) 2.1 0 - - 0.4 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 01/10/2025
3-TF 30 SAT 2:41 pm 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 5
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 27 582 2 2 725 42 4 0 2 55 0 23
Future Vol, veh/h 27 582 2 2 725 42 4 0 2 55 0 23
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 29 633 2 2 788 46 4 0 2 60 0 25
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 834 0 0 635 0 0 1485 1530 634 1507 1509 811
Stage 1 - - - - - - 692 692 - 815 815 -
Stage 2 - - - - - - 792 838 - 691 693 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 799 - - 948 - - 103 117 479 99 121 379
Stage 1 - - - - - - 434 445 - 371 391 -
Stage 2 - - - - - - 382 382 - 435 444 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 799 - - 948 - - 90 110 479 93 113 379
Mov Cap-2 Maneuver - - - - - - 90 110 - 93 113 -
Stage 1 - - - - - - 409 420 - 370 389 -
Stage 2 - - - - - - 356 380 - 408 419 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.43 0.02 35.71 87.63
HCM LOS E F
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 124 79 - - 5 - - 119
HCM Lane V/C Ratio 0.053 0.037 - - 0.002 - - 0.71
HCM Control Delay (s/veh) 35.7 9.7 0 - 8.8 0 - 87.6
HCM Lane LOS E A A - A A - F
HCM 95th %tile Q(veh) 0.2 0.1 - - 0 - - 3.9
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 01/07/2025
3-TF 46 AM 2:43 pm 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 4.3
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 0 68 41 68 68 4 31 0 53 8 0 0
Future Vol, veh/h 0 68 41 68 68 4 31 0 53 8 0 0
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 0 74 45 74 74 4 34 0 58 9 0 0
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 78 0 0 118 0 0 318 322 96 298 342 76
Stage 1 - - - - - - 96 96 - 224 224 -
Stage 2 - - - - - - 222 226 - 74 118 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1520 - - 1470 - - 635 595 960 654 580 985
Stage 1 - - - - - - 910 815 - 779 718 -
Stage 2 - - - - - - 781 717 - 935 798 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1520 - - 1470 - - 603 565 960 584 551 985
Mov Cap-2 Maneuver - - - - - - 603 565 - 584 551 -
Stage 1 - - - - - - 910 815 - 739 682 -
Stage 2 - - - - - - 741 681 - 879 798 -
Approach EB WB NB SB
HCM Control Delay, s/v 0 3.68 10.17 11.26
HCM LOS B B
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 788 1520 - - 1470 - - 584
HCM Lane V/C Ratio 0.116 - - - 0.05 - - 0.015
HCM Control Delay (s/veh) 10.2 0 - - 7.6 - - 11.3
HCM Lane LOS B A - - A - - B
HCM 95th %tile Q(veh) 0.4 0 - - 0.2 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 01/07/2025
3-TF 46 AM 2:43 pm 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 2.1
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 35 421 1 2 473 44 0 0 2 42 0 32
Future Vol, veh/h 35 421 1 2 473 44 0 0 2 42 0 32
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 38 458 1 2 514 48 0 0 2 46 0 35
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 562 0 0 459 0 0 1053 1101 458 1076 1077 538
Stage 1 - - - - - - 534 534 - 542 542 -
Stage 2 - - - - - - 518 566 - 534 535 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1009 - - 1102 - - 204 212 603 197 219 543
Stage 1 - - - - - - 530 524 - 524 520 -
Stage 2 - - - - - - 540 507 - 530 524 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1009 - - 1102 - - 181 201 603 186 207 543
Mov Cap-2 Maneuver - - - - - - 181 201 - 186 207 -
Stage 1 - - - - - - 503 498 - 523 518 -
Stage 2 - - - - - - 504 506 - 501 498 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.67 0.03 10.99 24.97
HCM LOS B C
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 603 138 - - 7 - - 260
HCM Lane V/C Ratio 0.004 0.038 - - 0.002 - - 0.31
HCM Control Delay (s/veh) 11 8.7 0 - 8.3 0 - 25
HCM Lane LOS B A A - A A - C
HCM 95th %tile Q(veh) 0 0.1 - - 0 - - 1.3
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 01/07/2025
3-TF 46 PM 2:43 pm 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 5.3
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 1 124 71 126 156 3 59 5 103 3 0 3
Future Vol, veh/h 1 124 71 126 156 3 59 5 103 3 0 3
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 1 135 77 137 170 3 64 5 112 3 0 3
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 173 0 0 212 0 0 619 622 173 585 659 171
Stage 1 - - - - - - 176 176 - 445 445 -
Stage 2 - - - - - - 443 447 - 140 214 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1404 - - 1358 - - 401 403 870 423 384 873
Stage 1 - - - - - - 826 754 - 592 575 -
Stage 2 - - - - - - 593 574 - 863 725 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1404 - - 1358 - - 359 362 870 326 345 873
Mov Cap-2 Maneuver - - - - - - 359 362 - 326 345 -
Stage 1 - - - - - - 826 753 - 532 517 -
Stage 2 - - - - - - 532 516 - 746 725 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.04 3.51 14.41 12.68
HCM LOS B B
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 563 9 - - 1358 - - 475
HCM Lane V/C Ratio 0.322 0.001 - - 0.101 - - 0.014
HCM Control Delay (s/veh) 14.4 7.6 0 - 7.9 - - 12.7
HCM Lane LOS B A A - A - - B
HCM 95th %tile Q(veh) 1.4 0 - - 0.3 - - 0
HCM 7th TWSC
2: Elm Rd & Moraine Ave 01/07/2025
3-TF 46 PM 2:43 pm 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 2
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 13 722 2 1 445 24 5 0 2 42 0 13
Future Vol, veh/h 13 722 2 1 445 24 5 0 2 42 0 13
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 14 785 2 1 484 26 5 0 2 46 0 14
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 510 0 0 787 0 0 1300 1326 786 1312 1314 497
Stage 1 - - - - - - 814 814 - 499 499 -
Stage 2 - - - - - - 486 512 - 813 815 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1055 - - 832 - - 138 155 392 136 158 573
Stage 1 - - - - - - 372 391 - 554 544 -
Stage 2 - - - - - - 563 536 - 372 391 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1055 - - 832 - - 131 152 392 131 154 573
Mov Cap-2 Maneuver - - - - - - 131 152 - 131 154 -
Stage 1 - - - - - - 363 382 - 553 543 -
Stage 2 - - - - - - 548 536 - 361 382 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.15 0.02 28.29 40.12
HCM LOS D E
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 162 32 - - 4 - - 161
HCM Lane V/C Ratio 0.047 0.013 - - 0.001 - - 0.372
HCM Control Delay (s/veh) 28.3 8.5 0 - 9.3 0 - 40.1
HCM Lane LOS D A A - A A - E
HCM 95th %tile Q(veh) 0.1 0 - - 0 - - 1.6
HCM 7th TWSC
1: Elkhorn Lodge Site Access/Filbey Ct & Elkhorn Ave 01/07/2025
3-TF 46 SAT 2:43 pm 12/13/2024 Baseline Synchro 12 Report
Page 1
Intersection
Int Delay, s/veh 6.3
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 2 131 90 155 222 2 73 0 128 4 0 0
Future Vol, veh/h 2 131 90 155 222 2 73 0 128 4 0 0
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - 250 - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 2 142 98 168 241 2 79 0 139 4 0 0
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 243 0 0 240 0 0 774 776 191 726 824 242
Stage 1 - - - - - - 196 196 - 579 579 -
Stage 2 - - - - - - 578 580 - 147 245 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 1323 - - 1326 - - 316 328 850 340 308 796
Stage 1 - - - - - - 806 739 - 501 500 -
Stage 2 - - - - - - 501 500 - 856 704 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 1323 - - 1326 - - 275 286 850 248 268 796
Mov Cap-2 Maneuver - - - - - - 275 286 - 248 268 -
Stage 1 - - - - - - 805 737 - 437 437 -
Stage 2 - - - - - - 438 436 - 715 702 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.07 3.32 18.45 19.79
HCM LOS C C
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 483 15 - - 1326 - - 248
HCM Lane V/C Ratio 0.452 0.002 - - 0.127 - - 0.018
HCM Control Delay (s/veh) 18.5 7.7 0 - 8.1 - - 19.8
HCM Lane LOS C A A - A - - C
HCM 95th %tile Q(veh) 2.3 0 - - 0.4 - - 0.1
HCM 7th TWSC
2: Elm Rd & Moraine Ave 01/07/2025
3-TF 46 SAT 2:43 pm 12/13/2024 Baseline Synchro 12 Report
Page 2
Intersection
Int Delay, s/veh 9.9
Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL SBT SBR
Lane Configurations
Traffic Vol, veh/h 27 682 2 2 850 42 4 0 2 55 0 23
Future Vol, veh/h 27 682 2 2 850 42 4 0 2 55 0 23
Conflicting Peds, #/hr 0 0 0 0 0 0 0 0 0 0 0 0
Sign Control Free Free Free Free Free Free Stop Stop Stop Stop Stop Stop
RT Channelized - - None - - None - - None - - None
Storage Length - - - - - - - - - - - -
Veh in Median Storage, # - 0 - - 0 - - 0 - - 0 -
Grade, % - 0 - - 0 - - 0 - - 0 -
Peak Hour Factor 92 92 92 92 92 92 92 92 92 92 92 92
Heavy Vehicles, % 2 2 2 2 2 2 2 2 2 2 2 2
Mvmt Flow 29 741 2 2 924 46 4 0 2 60 0 25
Major/Minor Major1 Major2 Minor1 Minor2
Conflicting Flow All 970 0 0 743 0 0 1729 1775 742 1751 1753 947
Stage 1 - - - - - - 801 801 - 951 951 -
Stage 2 - - - - - - 928 974 - 800 802 -
Critical Hdwy 4.12 - - 4.12 - - 7.12 6.52 6.22 7.12 6.52 6.22
Critical Hdwy Stg 1 - - - - - - 6.12 5.52 - 6.12 5.52 -
Critical Hdwy Stg 2 - - - - - - 6.12 5.52 - 6.12 5.52 -
Follow-up Hdwy 2.218 - - 2.218 - - 3.518 4.018 3.318 3.518 4.018 3.318
Pot Cap-1 Maneuver 711 - - 864 - - 69 83 415 67 85 317
Stage 1 - - - - - - 378 397 - 312 338 -
Stage 2 - - - - - - 321 330 - 379 396 -
Platoon blocked, % - - - -
Mov Cap-1 Maneuver 711 - - 864 - - 59 76 415 62 79 317
Mov Cap-2 Maneuver - - - - - - 59 76 - 62 79 -
Stage 1 - - - - - - 351 369 - 310 336 -
Stage 2 - - - - - - 294 328 - 350 368 -
Approach EB WB NB SB
HCM Control Delay, s/v 0.39 0.02 52.22 206.34
HCM LOS F F
Minor Lane/Major Mvmt NBLn1 EBL EBT EBR WBL WBT WBRSBLn1
Capacity (veh/h) 83 68 - - 4 - - 81
HCM Lane V/C Ratio 0.079 0.041 - - 0.003 - - 1.05
HCM Control Delay (s/veh) 52.2 10.3 0 - 9.2 0 - 206.3
HCM Lane LOS F B A - A A - F
HCM 95th %tile Q(veh) 0.3 0.1 - - 0 - - 5.9
5235 Ronald Reagan Blvd., Suite 200
Johnstown, CO 80534
970.800.3300 •GallowayUS.com
Elkhorn Lodge Phase 2 Annexation Neighborhood Meeting Notes Summary_Final.docx
Page 1 of 2
12/19/24 - Neighborhood Meeting Summary / Notes
Applicant / Developer:
East Avenue Development
Justin Mabey & Matt Lowder
1001 Cypress Creek Rd. Suite 203
Cedar Park, TX 78613
Phone: (801) 602-0417
matt@eastavenue.com
Galloway Consultant
Team in Attendance:
Brian Horan (Traffic)
Brynhildr Halsten (Planning)
Daniela Gonzalez (Traffic)
Jon Romero (Landscape Architecture / Planning)
Community Feeback:
1. Traffic
a. Circulation & Safety (Pedestrian, Bicycle and Vehicle)
b. Access
i. Private through property
ii. Options to restrict/manage access to Old Man Mountain Ln and Elm St
iii. Construction Traffic
iv. Trespassing on adjacent private properties (Pedestrian & Equestrian)
v. Connections to Trail network to Rocky Mountain National Park
vi. Emergency vehicle restricted access points in quantity and location
c. Improvements to existing roadway network
d. Parking (Location and amount)
2. Lighting
a. Impacts of new development, particularly parking
b. Current Town requirements are not modern in approach to “dark sky”
3. Wildlife
a. Current migration patterns and areas of concentration
b. Limit impacts on existing Wildlife patterns
4. Grading
a. Steep slopes on portions of the site
5. Views
a. Building height and grades on site are a concern
6. Water
a. Does the Town have water to supply this kind of development?
7. Buildings
a. Architecture
b. Location to minimize impact on adjacent properties
c. Height
ATTACHMENT 6
Elkhorn Lodge Phase 2
Neighborhood Meeting Summary | Estes Park, CO
December 23, 2024
Galloway & Company, Inc.Page 2 of 2
d. Quantity
e. Unit Count / Density
8. Land Use
a. Impacts of rezoning into Town
i. Currently a residential zone in County. If it was developed under current
County zoning (1 DU/2.5 acres) could potentially have 17 homes and each
could construct an ADU. Could have more impact on the site than “pocket”
development of Accommodations.
9. Timing
a. When would Phase 2 efforts happen?
i. Ways to stay involved and up to date
b. Delays in Phase 1 effort
Annexation Referral
Elkhorn Lodge Phase II Annexation
Town Board
March 25, 2025
Present Situation –Process
1.Neighborhood Meeting (Dec. 19, 2024)
2.Referral of annexation petition to Town Board (today)
•No formal action
3.Substantial Compliance Resolution (future date TBD)
•Town Board determines whether the content of the annexation petition substantially complies with
the Municipal Annexation Act
4.Eligibility Resolution (30-60 days after #3)
•Town Board determines whether the property is eligible for annexation
5.Annexation Ordinance (date TBD after #4)
•Town Board may proceed to complete the annexation by adopting an Annexation Ordinance
6.Establishment of Zoning (with #5 or within 90 days)
7.Other Applications (with or after #6)
•Planned Unit Development zoning overlay, Development Plan
Vicinity Map of Subject Area
W. Wonderview Ave
Topographic Map
Future Land Use Map
Zoning Map
Possible Range of Development Density
Current County
Zoning
A-1 Zoning A Zoning
Primary
Units
10-16 residential
units
75-125
accommodations units
450 - 750
accommodations
units
Accessory
Units
Up to one accessory
dwelling (ADU) unit
per lot
10-20 units employee
housing
65-110 units
employee housing
Conceptual Site Plan
Enlarged Conceptual
Site Plan
Advantages/ Disadvantages
Advantages:
•Annexation would allow the Town to control the development of this property as it would be subject to
Town requirements, such as ridgeline protection, accommodation density, and wildfire mitigation.
•In return for annexation, the Town can require property owners to meet higher development standards or
provide additional measures to mitigate development impacts.
•The Town would receive tax revenue from the operation of the proposed hotels.
•Development could help facilitate a roadway connection between Moraine Avenue and Elkhorn Avenue,
which could serve as an important route for emergency access and evacuations.
Disadvantages:
•The Town will be required to provide municipal services to the property.
•Potential negative impacts to quality of life of nearby residents.
•Potential additional stress on the housing market.
•Town staff will spend significant time on the continued review of development applications and permits
for the project.
Action Recommended
No formal action is required. If desired, Town Board can provide staff and the applicant with
direction on the subject request for annexation, including their level of support for the annexation
and requested accommodations development and density. It should also be noted that this is the
first step in the annexation process, and that there will be additional opportunities for the Town
Board to provide more detailed direction.
Finance/Resource Impact:
All new development has the potential to impact municipal finances and resources. While
detailed financial analysis of this or any new development is not typically done, it could be a
consideration with an annexation. New development can generate additional sales, lodging, and
property tax revenue. Development also has financial costs through the provision of services,
capital requirements, and ongoing public works maintenance.
It is anticipated with this proposal, as with any new development in Town, that the cost to extend
or improve infrastructure (roads, utilities, etc.) would be borne by the developer and not the
Town. Ongoing maintenance of public infrastructure would become the responsibility of the Town,
as would the provision of other services.
Level of Public Interest
Public interest in this annexation is anticipated to be high.
Elkhorn Lodge
Phase 2 Annexation
Town of Estes | Estes Park, CO
Team
C I V I L
E N G I N E E R I N G
P R O J E C T
M A N A G E R
Kyle Pollock, PE
Jon Romero, PLA
S E N I O R C I V I L
P R O J E C T M A N A G E R
& R E G I O N A L
M A N A G E R
Rob Van Uffelen, PE
T R A N S P O R T A T I O N
T E A M M A N A G E R
Brian Horan, PE | PTOE
L A N D S C A P E
A R C H I T E C T U R E
/ P L A N N I N G T E A M
M A N A G E R
C O - F O U N D E R &
P A R T N E R
Justin Mabey
D I R E C T O R O F
D E V E L O P M E N T
Matt Lowder
V I C E
P R E S I D E N T O F
A S S E T
M A N A G E M E N T
Fred Parker
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
Site Context - History
Craig &
Gould
The
Woodlands
Castle
North
Vision
A deep commitment to preserving and celebrating the rich history of Estes Park. Vibrant community space that honors the
legacy of the Elkhorn Lodge, bringing it back to life with new amenities and restored properties. An approach rooted in
creating value for all stakeholders, including the community, through unwavering honesty, loyalty, and trust. Uphold the
highest standards to provide exceptional lodging and memorable experiences for families and friends. Create a destination
where cherished memories are made, and the community's heritage is preserved. Together, build a place that everyone can
be proud of, where the past and present harmoniously blend to create a future filled with joy and pride.
Goals
1. Preserve Historical Integrity
2. Revitalize & Restore
3. Community Pride & Preference
4. Environmental Stewardship
5. Walkability & Accessibility
6. Celebrate Local Heritage & Nature
7. Sustainable Tourism
Courtesy Estes Park Museum ID# 1986.026.010
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
Site Context – Location
•Located near the Town of Estes.
•Approximately 40.1 Acres.
•North of Moraine Ave (US 36) and south of
W. Elkhorn Ave.
•Surrounded by a mix of industrial,
accommodation & residential uses
Castle Rock
Church of Christ
SUBJECT
PROPERTY
(SITE)
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
Site Context - Location
•Entire northern property line is adjacent to
the Town of Estes boundary.
•Adjacent to residential and industrial uses.
•Entire northern property line touches Town
of Estes boundary.
•Approximately 1/4th contiguity with
current boundary of Estes Park
Castle Rock
Church of Christ
SITE CHARACTER
SUBJECT
PROPERTY
(SITE)
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
Zoning
LARIMER COUNTY
ESTES VALLEY ZONE DISTRICT
ZONE : RE (RURAL ESTATE)
USE : FOR SINGLE FAMILY RESIDENTIAL
ZONE: EV RE-1
Rural Estate
(County)
ZONE: EV RE
Rural Estate
(County)
ZONE: CO
Commercial
(County)
ZONE: EV I-1
Industrial
(County)
ZONE: EV RE
Rural Estate
(County)
ZONE: E
Estate
ZONE: CO
Commercial
Outlying
ZONE: RE
Rural
Estate
ZONE: A
Accommodations
Site
•Currently zoned Rural Estate in Larimer
County.
•Identified as Accommodations in the Future
Land Use Map of the Estes Park
Comprehensive Plan
Site
Current Application
ANNEXATION GUIDELINES
Town Board will determine whether the property is eligible
for annexation based on the following MAA requirements:
1. Contiguity, which means that one sixth of the
perimeter of the area to be annexed must be
contiguous to the existing boundary of the Town;
2. A community of interest exists between the Town and
the area to be annexed;
3. The area to be annexed is urban or is urbanizing;
4. The area to be annexed is integrated with or is capable
of being integrated with the Town.
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
ANNEXATION APPLICATION INTO
THE TOWN OF ESTES AND PUD
REZONE
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
1. Contiguity
Total property boundary perimeter length: 5,288’
1/6th contiguity required: 881’
Total property contiguity: 1,311’
More than one sixth of the perimeter of the area to be
annexed is contiguous to the existing boundary of the
Town
1,311’
ANNEXATION GUIDELINES
Town Board will determine whether the property is eligible
for annexation based on the following MAA requirements:
1. Contiguity, which means that one sixth of the perimeter of the
area to be annexed must be contiguous to the existing
boundary of the Town;
2. A community of interest exists between the Town and the area
to be annexed;
3. The area to be annexed is urban or is urbanizing;
4. The area to be annexed is integrated with or is capable of
being integrated with the Town.
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
2. Community Interest
RURAL
ESTATE
•Estes Forward Comprehensive Plan identifies site
within the State mandated 3-mile annexation area.
•Supports the Comprehensive plans Guiding Principles
for a connected community and diversified economy.
•Supports the Goals and Actions of the Comprehensive
Plan that addresses both Town and County direction.
•Through future Annexation Hearings, Zoning and PUD
development engagement will be key to process
moving forward
ANNEXATION GUIDELINES
Town Board will determine whether the property is eligible
for annexation based on the following MAA requirements:
1. Contiguity, which means that one sixth of the perimeter of the
area to be annexed must be contiguous to the existing
boundary of the Town;
2. A community of interest exists between the Town and the area
to be annexed;
3. The area to be annexed is urban or is urbanizing;
4. The area to be annexed is integrated with or is capable of
being integrated with the Town.Site
Annexation Process
Pre-
Application
Meeting with
Town
Neighborhood
& Community
Meeting
December
19th
Applicant
submits
Annexation
Petition per
Town &
Community
Feedback
Town, Public
& Outside
Referral
Agency
Review
Town
Provides
Review
Comments &
Applicant
Submits
Revised
Package
Town
Provides Final
Review
Comments &
Applicant
Submits Final
Package
Town Staff
Schedules
Public
Hearing Town
Board
Town Board
Reviews in a
Public
Hearing &
Makes Final
Determination
Opportunities for
Public Input
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
2. Community Interest
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
3. Urbanizing Area
ANNEXATION GUIDELINES
Town Board will determine whether the property is eligible
for annexation based on the following MAA requirements:
1. Contiguity, which means that one sixth of the perimeter of the
area to be annexed must be contiguous to the existing
boundary of the Town;
2. A community of interest exists between the Town and the area
to be annexed;
3. The area to be annexed is urban or is urbanizing;
4. The area to be annexed is integrated with or is capable of
being integrated with the Town.
Site
•Comprehensive Plan specifically looks address 20 year growth
projections for urban level densities to identify (Goal BE1.G)
Water / Sewer / Urban Fire Service / Multi-modal
Connectivity
•Close proximity Downtown (less then 1 mile)
•Adjacency to existing commercial land uses
•Supportive of the Comprehensive Plan goals for
appropriate and compatible land use transitions (Goal
BE3.2)
Downtown
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
4. Integration Capability
ANNEXATION GUIDELINES
Town Board will determine whether the property is eligible
for annexation based on the following MAA requirements:
1. Contiguity, which means that one sixth of the perimeter of the
area to be annexed must be contiguous to the existing
boundary of the Town;
2. A community of interest exists between the Town and the area
to be annexed;
3. The area to be annexed is urban or is urbanizing;
4. The area to be annexed is integrated with or is capable of
being integrated with the Town.
•Preliminary discussions with Town indicates appropriate
capacity for utilities, connectivity and access provisions
•Existing 12” waterline and associated easement on site
•Access provisions at Elm Road, Juniper Lane and from
adjacent site off Elkhorn Ave
•Fire and Police indicate capacity
E L K H O R N L O D G E P H A S E 2 A N N E X A T I O N
Annexation Application
Development could help facilitate a
roadway connection between Moraine
Avenue and Elkhorn Avenue, which
could serve as an important route for
emergency access and evacuations.
Creates additional infrastructure
connectivity and redundancy.
The Town would receive tax
revenue from the operation of the
proposed hotels.
In return for annexation, the Town can
require property owners to meet site
specific development standards or provide
additional measures to mitigate
development impacts.
Annexation would allow greater flexibility
for the Town to direct development of this
property as it would be subject to Town
requirements, such as ridgeline protection,
accommodation density, and wildfire
mitigation.
East Avenue –Elkhorn Lodge
Phase 2 Annexation
Town of Estes | Estes Park, CO
QUESTIONS ?
THANK YOU
Town Clerk <townclerk@estes.org>
Elkhorn Lodge Phase II
1 message
Frederic Barber <fredbarber@alum.mit.edu>Thu, Mar 20, 2025 at 8:13 AM
To: "ghall@estes.org" <ghall@estes.org>, "mcenac@estes.org" <mcenac@estes.org>, "bbrown@estes.org"
<bbrown@estes.org>, "khazelton@estes.org" <khazelton@estes.org>, "migel@estes.org" <migel@estes.org>,
"franklancaster@estes.org" <franklancaster@estes.org>, "cyounglund@estes.org" <cyounglund@estes.org>
Cc: "tmachalek@estes.org" <tmachalek@estes.org>, "planning@estes.org" <planning@estes.org>, "townclerk@estes.org"
<townclerk@estes.org>
I am writing with comments on the Elkhorn Lodge Phase II project, including the proposed annexation of the parcel by
the Town, its rezoning and the development proposal itself.
While the annexation, rezoning and project approval are technically three separate processes under the law, they are
intimately linked in practical terms. The annexation should not proceed without the expectation that the rezoning
will be approved and that the project will be approved in substantially the proposed form. Any lesser expectation is
unfair to the applicant, the Town and the citizens of both the Town and County. Approval of the annexation and
rezoning would place extreme pressure on Town staff, boards and Trustees involved in subsequent evaluations to
approve the project regardless of its merit under the Comprehensive Plan and Development Code despite the good
intentions of all involved.
While the details of the proposed annexation and rezoning are clear, there is not yet enough detail regarding the
project itself to allow its evaluation. The public review process with regard to the project itself is not intended to
prohibit development in strict compliance with the Development Code, but is intended to give the public visibility to
potential non-compliances and project elements subject to extraordinary approvals and certain judgments. The
requirement for approval by the boards and Trustees act in support of public review, allowing for review and
comment by the public at large followed by consideration by the appointed and elected representatives. Absent the
information needed to allow such public review, annexation and rezoning carry too much risk and should be either
deferred or denied.
It is understandable that the applicant is reluctant to make too great an investment in detailed planning without
preliminary assurance that the project is likely to be approvable in some economically viable form. Nevertheless,
fairness and an orderly process require that additional detail regarding certain aspects of the project be made
available in support of public review.
I would highlight three items:
First, the submitted Traffic Impact Study uses questionable methods and fails to address several significant aspects of
the project. It generally describes only intersection capacity at the entry/egress points on both West Elkhorn and
Moraine, making no comment on the capacity of the roads themselves.
The Study relies on traffic measurements made in December (!) of last year and applies a seasonal scale factor of 2.5
(!) to some, but not all, of the measurements to estimate worst case. I am hard pressed to believe that anyone would
3/24/25, 8:14 AM Town of Estes Park Mail - Elkhorn Lodge Phase II
https://mail.google.com/mail/u/2/?ik=54517dd595&view=pt&search=all&permthid=thread-f:1827122695499281998&simpl=msg-f:1827122695499281998 1/3
PUBLIC COMMENT RECEIVED BY 8:30 A.M. 2025-03-24
find a factor of 2.5 to adequately represent the peak season traffic on Moraine Ave in comparison to December
traffic. Moreover, the Study does not apply any seasonal adjustment to turning traffic on Elm, contending that the
industrial and commercial nature of the abutters represents a consistent level of utilization throughout the year. This
is clearly a preposterous assertion given that a substantial fraction of the traffic is generated by the transfer station
and recycling facility, both of which are highly dependent on seasonal variations in both local population and
visitation.
Based on claims that the intersections in question offer adequate performance under the projected load, despite
citing marginal actual grades (E and F) under current conditions, it makes no recommendations as to intersection
reconfiguration (addition of turn lanes or roundabouts, for example) or traffic control modifications (replacement of
stop signs by signals that will likely be required based on projected volumes. Commendably, it recommends
reassessment of the situation once the Elkhorn Lodge Phase I is completed, but a call for reassessment cannot really
make up for deficiencies at this point in the planning and approval process.
Even more importantly, despite the Town’s insistence that a road be put through the development to connect West
Elkhorn and (via Elm Rd) Moraine, the TIS does not account for any through traffic – only that associated with the
development itself. Some residents predict that this “bypass” could be very attractive to residents of the West
Elkhorn/Wonderview/Fall River corridor wishing to access businesses on Moraine without transiting the highly
congested Elkhorn/Moraine intersection. This is, after all, why the Town wants the road built in the first place, isn’t
it?
The staff report mentions this bypass but fails to note its significance with regard to the validity of the TIS. This
omission must be corrected.
Second, the parcel includes a significant area identified in the Development Code as protected ridgeline, subject to
specific design constraints related to visibility of structures above the crest of the ridge. The two large hotel buildings
appear to be located within the protected ridgeline and must be assessed for compliance with the Code. The
compliance criteria are somewhat subjective, but compliance cannot be assessed without, as a minimum, elevation
renderings of the proposed structures in the ridgeline area, potentially from different vantage points, and possibly
even renderings inserted in photographs of the site. While the staff report identifies the presence of the protected
ridgeline as an issue, its comments are insubstantial and do not address compliance criteria or the potential difficulty
of meeting them given the proposed location of the two large hotel buildings.
Third, and perhaps most important, the rezoning request and preliminary development proposal are strikingly
inconsistent with the new Comprehensive Plan. In particular, as detailed in the staff report, the Comp Plan
recommends use of the parcel for “rustic lodges, resorts, and cabins that are developed… at a lower density and
intensity than urban hotel or motel-style lodging”, corresponding to A-1 under the Development Code. The two large
hotel buildings would appear to be wholly inconsistent in size and character with this description and, especially in
such a prominent location, would be an eyesore and a blight on the area. (The annexation application refers to the
development as “a year-round resort campus that embodies the rustic charm and historic appeal of the area” with
“two 110-room upscale hotels that complement the historical aesthetic, providing luxury accommodations in
harmony with the natural environment” with no further substantiation.)
Traffic, prominence of the structures and general compatibility of the facility with the site are likely to be the most
controversial aspects of this project. (Wildlife impact would likely be another.) Presenting sufficient relevant data on
3/24/25, 8:14 AM Town of Estes Park Mail - Elkhorn Lodge Phase II
https://mail.google.com/mail/u/2/?ik=54517dd595&view=pt&search=all&permthid=thread-f:1827122695499281998&simpl=msg-f:1827122695499281998 2/3
these subjects prior to any approvals is critical to gaining public acceptance of the project and ensuring that
government approval at the earliest stages takes into account all relevant community input.
I would strongly recommend that the annexation and rezoning proposals not be approved (that is, be deferred or
denied) unless additional detail is made available in support of review by the boards, Trustees and public.
Sincerely,
Fred Barber
2190 Devils Gulch Rd
3/24/25, 8:14 AM Town of Estes Park Mail - Elkhorn Lodge Phase II
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Town Clerk <townclerk@estes.org>
Elkhorn Lodge Phase II development
Jim Fisherkeller <jim.fisherkeller@att.net>Thu, Mar 20, 2025 at 9:10 AM
To: "townclerk@estes.org" <townclerk@estes.org>, "phornbeck@estes.org" <phornbeck@estes.org>
Dear Mayor Hall, Trustee Board, Cenac, Hazelton, Igle, Lancaster, and Younglund,
I am writing to strongly oppose the proposed annexation for the Elkhorn Lodge Phase II Development. There are several
critical concerns that must be addressed before any decision is made.
1.Public Safety: The annexation poses serious risks to public safety. With the recent dismissal of multiple fire
inspectors, concerns about fire safety are heightened. The steep slopes and large-scale properties in the proposed
development will exacerbate the already significant risk of wildfires, while also reducing accessibility for emergency
responders. Furthermore, this development will likely increase fire risks for current residents and result in
skyrocketing property insurance costs for them.
2.Child Care and Workforce Housing Shortages: Estes Park is already grappling with severe shortages in child
care and workforce housing, with long waitlists in both areas. This development will only further strain these
services, making it even more difficult for local families to find adequate care for their children and housing options
for workers.
3.Impact on Wildlife and Tourism: Estes Park’s economy heavily relies on wildlife tourism, particularly during the
peak season. The proposed development’s proximity to Old Man Mountain and its potential impact on wildlife
habitat poses a direct threat to the region’s primary tourist draw. Diminishing wildlife populations will directly harm
the local economy, which depends on visitors coming to see the animals in their natural habitats. The loss of this
core attraction will affect local businesses, including shops and restaurants, and diminish the unique charm of
Estes Park.
4.Environmental and Economic Studies: Before proceeding with any vote, it is imperative that comprehensive
environmental and economic studies be conducted. These studies should address the potential impact on wildlife,
infrastructure, housing, schools, traffic, and the local economy, including the effect on existing hotels and vacation
rentals. Without these studies, we are unable to fully understand the long-term consequences this development
could have on our community.
For these reasons, I strongly urge the denial of the Elkhorn Lodge Phase II annexation. Estes Park’s well-being, both in
terms of public safety and its long-standing values, must take precedence over short-term gains for seasonal residents.
Sincerely,
Jim Fisherkeller
249 Old Man Mountain Lane
3/24/25, 8:16 AM Town of Estes Park Mail - Elkhorn Lodge Phase II development
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PUBLIC COMMENT RECEIVED BY 8:30 A.M. 2025-03-24
Town Clerk <townclerk@estes.org>
Elkhorn Lodge Phase II development
Jim Fisherkeller <jim.fisherkeller@att.net>Thu, Mar 20, 2025 at 9:11 AM
To: "townclerk@estes.org" <townclerk@estes.org>, "phornbeck@estes.org" <phornbeck@estes.org>
Dear Mayor Hall, Trustee Board, Cenac, Hazelton, Igle, Lancaster, and Younglund,
I am writing to express my strong opposition to the proposed annexation. As a resident of Old Man Mountain Lane, I have
several significant concerns that have remained unaddressed since the start of phase one and are only becoming more
pressing as phase two moves forward.
First and foremost, there has been a lack of transparency throughout this process. During phase one, we were assured
there would be no access to Old Ranger Drive, yet a road was built that allows for both right-hand and left-hand turns onto
Old Ranger Drive. The reason given for this was fire codes. Now, with phase two, we are told that a fence will be placed
to allow only emergency vehicles to access the road—but now that plan is being reconsidered. It is difficult to believe
anything we are told when the situation continues to change without clear communication.
Second, the issue of funding is a serious concern. We have witnessed multiple contractors being employed due to cash
flow issues and insufficient funding. How can we trust that this will not happen again when it has been an ongoing
problem? For the past four years, the entrance to Elkhorn Estates has been an eyesore, and it could be at least two more
years before improvements are made. This ongoing neglect has directly affected property values in the area.
Furthermore, the current infrastructure, especially the roads, is in dire condition. Last year, the town replaced the 60-year-
old sewer lines on Old Man Mountain Lane, but the water lines were also noted to be corroded and in need of
replacement. However, this was never accounted for in the budget. How can we believe that annexation will not further
degrade our water lines, necessitating expensive replacements?
Additionally, the roads remain patched and unrepaired, which continues to impact the quality of life in our community. We
are being asked to trust that annexation will somehow improve these conditions, but the lack of action to date makes it
difficult to believe such promises.
For all these reasons, I strongly oppose the annexation. The continued lack of transparency, mismanagement of funds,
and deterioration of infrastructure are unacceptable, and it is clear that we need a more accountable and transparent
approach to address these issues.
Sincerely,
Jim Fisherkeller
249 Old Man Mountain Lane
3/24/25, 8:17 AM Town of Estes Park Mail - Elkhorn Lodge Phase II development
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PUBLIC COMMENT RECEIVED BY 8:30 A.M. 2025-03-24
Town Clerk <townclerk@estes.org>
Elkhorn Lodge Phase 2
Joe Hladick <joehladick@gmail.com>Fri, Mar 21, 2025 at 3:14 PM
To: townclerk@estes.org
Cc: garyhall@estes.org, planning@estes.org
I am opposed to the town annexing the property for development of Phase two of the Elkhorn Lodge remodel and
expansion project for the following reasons:
1.The remodel and construction at the Original Elkhorn Lodge is not yet complete and that should be proven
economically healthy for the Lodging business first. Its common knowledge that the current Lodging in town has
never come to full capacity during peak season, and the revenues have increased from higher taxes on Lodging
but the actual occupancy has decreased in trend for the existing establishments......So what existing hotel will go
first with the added rooms in competition.
2.The draw for more people has not significantly increased to warrant yet another new hotel above the existing
Elkhorn Lodge thats not open. So why should the town annex the county property to accommodate another
hotel? What's in it for the community? How will it improve the quality of life? reduce the burden of taxes on the
community - Jobs? Certainly it does not match the Code allowed development of exisiting single family
dwellings.
3.From the sounds of it there is a road over the top in the offering.... I don't think the cost and convenience of this
road warrant the negative impact on the community in up keep cross traffic in a light industrial area along side the
residential area adjacent to the transfer station.
4.Lastly the greatest cause of demize to the wild life that live in the area is Loss Of Habitat... The proposed area
holds a proportionate number of Elk and Deer that migrate through given the chance. They are a major
resource that draw tourists that cost the town nothing in upkeep, revenue and management.
5.The town needs to enforce the development code and consider the long term effects of their decision . There are
10 people for every letter received that feel the same way about the community. People are observant, and
watching. Consider the "dark" lighting code the town adopted and go look at areas around town that have "day
lights" on, and night lights that look like construction zone.
I am opposed to the building of this development, and do not want the town to annex this property to benefit the
construction of this hotel by this Corporation.
-Thank-you-
Joe Hladick
1081 Marys Lake
Estes Park
Colorado
80517
970-217-2225
3/24/25, 8:17 AM Town of Estes Park Mail - Elkhorn Lodge Phase 2
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PUBLIC COMMENT RECEIVED BY 8:30 A.M. 2025-03-24
Town Clerk <townclerk@estes.org>
1st step of Elkhorn Phase II approvals
Mike Hesher <mikehesher@yahoo.com>Sat, Mar 22, 2025 at 4:00 AM
To: "townclerk@estes.org" <townclerk@estes.org>
Cc: "phornbeck@estes.org" <phornbeck@estes.org>
Dear Mayor Hall: Trustees Brown, Cenac, Hazleton, Igle, Lancaster, Younglund.
I am submitting this email as a response to the proposed Elkhorn Phase II annexation. As a current
property owner of 270 Elm Road in Estes Park, I'm firmly against this proposed annexation.
I'll take a slightly different approach to my stance against the annexation. Growing up in Central Kansas, my
aunt and uncle discovered the property in the last 60's while looking for a place in Colorado. They thought it
had the best view of Longs Peak. After their purchase, they along with my family built a cabin on the
property.
As a youngster, I spend many of summers, the 70's into the early 80's, in Estes Park, walking to Tiny Town
to play mini-golf, taking day trips through RMNP and enjoing the calmness of the Estes Valley. Throughout
the years, the property has transferred amongst family members. With the death of my mother in 2021, the
property was purchased from the family trust by my brother and me.
I was fortunate enough to move to Estes Park in 2014, gain employment at the YMCA of the Rockies until
COVID and decisions made by the administration of the Y, drove me back to Kansas.
The main point of this is that a family friend pointed out to me that while Estes Park is bustling during the
peak season, the property and surrounding properties are still a place that is quiet, void of a lot of traffic,
abundant wildlife passes through and beds down for the evening Our water well has been steady since we
made improvements to the well. This area would be greatly affected by the annexation and take away the
beauty and calmness that I have grown to appreciate over the years.
Thank you for your time.
Mike Hesher
450 West 5th
Hoisington, Kansas
3/24/25, 8:17 AM Town of Estes Park Mail - 1st step of Elkhorn Phase II approvals
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PUBLIC COMMENT RECEIVED BY 8:30 A.M. 2025-03-24
To Estes Park Board of Trustees
As a local business owner and resident of Estes Park for the past 10 years, I wholeheartedly
support Expedition Lodge's plans to annex and develop the 40-acre property adjacent to the
Historic Elkhorn Lodge. Throughout my decade living here, Elkhorn has remained an empty
relic, a shadow of its former self, devolving into nothing more than a parking lot for parade
floats, and I am grateful that Expedition Lodge is stepping up to breathe new life into this
significant piece of our history.
I want to emphasize that Expedition Lodge represents the finest example of responsible outside
investment I've witnessed in Estes Park. Their leadership team has made extraordinary efforts
to engage with local business owners, actively seeking out our feedback and regularly
communicating with us to understand community concerns and provide partnership
opportunities. As someone who has historically been skeptical of outside capital investments, I
am impressed and encouraged by their genuine dedication to doing things right and supporting
the local community.
Furthermore, Expedition Lodge's responsiveness to my personal concerns about the
development is commendable. Not only did their upper management actively listen, but they
also followed up by implementing tangible actions based on my feedback, specifically giving me
details on preserving the original cabins and steps they are taking to keep the original elk
mounts intact. This type of genuine community partnership is exactly what Estes Park needs as
outside capital inevitably comes into our town.
I fully support Expedition Lodge's vision for the annexation and development of this property and
strongly urge our Town Board to do the same.
Sincerely,
Kevin Benes
Running Wild Events
Founder
Kevin@Runningwildevents.com
PUBLIC COMMENT RECEIVED BY 8:30 A.M. 2025-03-24
Town Clerk <townclerk@estes.org>
comment for Tuesday's Trustee meeting
Rebecca Urquhart <rebecca.l.urquhart@gmail.com>Sat, Mar 22, 2025 at 10:07 AM
To: Town Clerk <townclerk@estes.org>
The Board of the Estes Valley Residents' Association opposes approval of the proposed annexation and/or the
rezoning of the Elkhorn Lodge II parcel until such time as the proposed development plans are adequately
completed.The current information provided by the owner inadequately addresses traffic plans and impact,
including consideration of a through route from Elkhorn to Moraine, ridgeline protections, environmental and
other impacts of the proposed density and use, and to annex and rezone without consideration of these factors
would be premature.
Board of Estes Valley Residents' Association
3/24/25, 8:19 AM Town of Estes Park Mail - comment for Tuesday's Trustee meeting
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PUBLIC COMMENT RECEIVED BY 8:30 A.M. 2025-03-24
Town Clerk <townclerk@estes.org>
I oppose annexation of the Elkhorn Lodge
Keith .L. <keith.lober@gmail.com>Sun, Mar 23, 2025 at 10:02 AM
To: townclerk@estes.org
Cc: planning@estes.org
March 23, 2025
Dear Mayor Hall, Trustee Board, Cenac, Hazelton, Igle, Lancaster, and Younglund,
I strongly oppose the proposed annexation for the Elkhorn Lodge Phase II
Development.
I have several significant concerns that include but are not limited to resident quality
of life, Wildlife impacts, Traffic, Fire hazard, Utility infrastructure and the enormous
scale deemed inappropriate to the well being of Estes Park residents.
Sincerely, Keith Lober 1230 middle Broadview Rd.
Keith Lober
IronAscent Solutions LLC
(C) 530-721-2958
3/24/25, 8:20 AM Town of Estes Park Mail - I oppose annexation of the Elkhorn Lodge
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PUBLIC COMMENT RECEIVED BY 8:30 A.M. 2025-03-24
Town Clerk <townclerk@estes.org>
Elkhorn phase 2 development
Aaron Walters <riggingfx@hotmail.com>Sun, Mar 23, 2025 at 10:35 AM
To: "townclerk@estes.org" <townclerk@estes.org>
To the Mayor and Trustees of Estes Park,
As a 50-year resident of the Estes Park valley, I vehemently oppose the Elkhorn phase 2 development. I have
observed the unrelen ng destruc on of the wildlife habitat and the serenity of this once idyllic mountain
community over those years. It is truly heart breaking.
Although I understand that development is going to happen because of the pressures of popula on growth
and outdoor recrea on, I feel this project is a bridge too far. There are op ons that be er serve those of us
who live here. We do not need such an invasive project for the many reasons that others who oppose this
have already eloquently noted and expressed.
Please do not approve the annexa on, zoning changes and PUD.
Sincerely,
Aaron Walters
1270 Range View Road
Estes Park, Colorado
3/24/25, 8:20 AM Town of Estes Park Mail - Elkhorn phase 2 development
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PUBLIC COMMENT RECEIVED BY 8:30 A.M. 2025-03-24
Town Clerk <townclerk@estes.org>
Annexation of Elkhorn Lodge property
Carly Lober <clober@sbcglobal.net>Sun, Mar 23, 2025 at 4:27 PM
To: townclerk@estes.org
Cc: planning@estes.org
Dear Mayor Hall, Trustees Board - Cenac,Hazelton, Igle, Lancaster and Younglund
I STRONGLY OPPOSE the proposed annexation for the Elkhorn Lodge Phase II !
The enormous scale of this possible development is inappropriate for the size of Estes Park and the quality of life for it’s
residents.
There are so many negative aspects to this possible development; traffic , no
Housing for employees, impact on wildlife, the adjoining residential neighborhoods, fire hazards and possible fire
evacuations, cost of roads, and utilities.
Please do not vote to annex this property to the Town of Estes Park .
Thank you,
Carly Lober
1230 Middle Broadview Rd
Estes Park
Sent from my iPhone
3/24/25, 8:20 AM Town of Estes Park Mail - Annexation of Elkhorn Lodge property
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PUBLIC COMMENT RECEIVED BY 8:30 A.M. 2025-03-24
March 23, 2025
To: Mayor Hall, Trustees Brown, Cenac, Hazleton, Igle, Lancaster, Younlund and Town
Administrator Machalek.
My name is Bill Brown. I reside at 340 Elm Road and am the owner of said residence.
I am writing this letter to hereby protest the proposed development known as Elkhorn Lodge Phase
#2, East Avenue Development. Cypress Creek Rd., Cedar Park, Texas.
Following are several concerns and problems I see with the East Avenue Development.
The transparency of the proposed development has not been made clear.
This development will have a negative impact on my quality of life, of my neighborhood, my
community, town of Estes Park, Rocky Mountain National Park, and the state of Colorado. The town
would be required to provide municipal services to the property and the neighborhood access,
drainage plans/flood mitigation, and wildfire protection.
125 room hotel
125 room hotel
10 sites cabins "Campground/recreational vehicle park"
65 sites tree houses "Campground/recreational vehicle park"
Wilt this upscale development increase my property tax burden?
Please see the attached pages that reference the Galloway Neighborhood Meeting Summary notes
submitted publicly on 12/19/24, and the Galloway Traffic Impact Study Elkhorn Lodge Phase #2
Estes Park CO 1/10/25, (TSI). I have the following questions/statements:
1. Traffic. There were several questions that were not answered with any clarity including the
following:
Safety
Road and access trails
Trespassing
Emergency points
Improvements to existing roadway network
2. Lighting. No answers were given to questions regarding lighting
3. Wildlife. No answers were given to questions. Is there an updated Wildlife Study?
4. Grading. No answers were given. Mountainous terrain exceeds "(15)" degrees!
5. Views. Will there be any ridgeline protection?
6. Water. Will the water and wastewater lines be extended to help the neighborhoods adjacent
to the planned development? Specifically, will there exist service for emergencies?
PUBLIC COMMENT RECEIVED BY 5:00 P.M. 2025-03-24
7. Buildings. No answers were given with clarity specifically regarding the following:
Quantity
Unit count
Density
I want to have a definition of:
-10 sites cabins "Campground/recreational vehicle park"
- 65 sites tree houses "Campground/recreational vehicle park"
8. Land Use. What will be the impact of rezoning into the Town of Estes Park? Current county
zoning would take a 40-acre parcel and consider ridgeline protection, mountainous terrain,
road safety, (1 DU/2.5 acres), trail to Rocky Mountain National Park and utility corridors may
come up to 13 tots. 13 residential units now, 325+ Accommodations (Low/Density
Accommodations). I believe 325+ units could have more impact on this site than 13
residential homes.
There is no mention of worker housing for this project. What would be a living wage for this upscale
complex? Is this helping Estes Park or adding to the current housing problem?
This 40- acre parcel borders on three (3) sides by single family residential zoning, and one side
industrial zoning. Three sides county zoning and one side Town of Estes Park zoning.
Do we want a Mixed Zoning Accommodation in the middle of a Single Family Residential and county
Industrial zoning? Does this become "IslancTzoning? Would this zoning change be in compliance
with the zoning plan for the future of the town of Estes Park and outlying area of Larimer County?
Is this a good example of what is to come? 13 residential units now, 380 Accommodation units in
March of 20257
In addition to the above, I am very concerned about the safety of Elm Road. This will add to a great
deal of traffic with more cars and trucks speeding on the road. Other issues for Elm Road include
the grade, drainage, maintenance, and the intersection with highway #36 (Moraine Ave). At the
12/19/24 Neighborhood Meeting representatives from Galloway stated, "Old Man Mountain Ln and
Elm Road will be used for emergency only". There are other alternatives for access.
Sincerely,
i^/. ^\.,'^/' ..['i^^-'L
Bill Brown
340 Elm Road
EstesPark,CO 90517
Billbrown220@outlook.com
Galloway
TRAFFIC IMPACT STUDY
ELKHORN LODGE PHASE 2
Estes Park, CO
PREPARED FOR:
East Avenue Development, LLC.
PREPARED BY:
Brian Horan, PE, PTOE
Daniela Gonzalez
Cooper Riddell-Brosig
Galloway & Company, Inc.
5500 Greenwood Plaza Blvd, Suite 200
Greenwood Village, CO 80111
DATE:
January 10,2025
Elkhorn Lodge Phase 2
Estes Park, CO
Executive Summary
Site Location and Stydy^Area
The property that comprises the application area for the proposed development is approximately 40.8 acres
in size and is identified as Larimer County Parcel Number 3526100001. It is located north of Moraine Ave,
west of Elkhorn Ave, south of Old Ranger Dr, and east of Elm Rd, in Estes Park, CO. It is zonecLRyrigl
Estate (EV RE) and is currently vacant.
The study area for the project includes intersections that could be affected by the proposed development:
• Elkhorn Ave & Fllbey Ct
• Moraine Ave & Elm Rd
Description of Proposed Development
The Applicant, East Avenue Development, seeks to develop the property with lodging/recreational uses.
The preliminary concept plans specifically contemplate two hotel uses, restored historic cabins, and guest
tree houses. The intent of this development is to occur as Phase 2 of the Elkhorn Lodge expansion project.
Phase 1 of the Elkhorn Lodge expansion project is supported by a Traffic Impact Study (TIS) prepared by
^ ) Delich Associates dated December 2019. Itjsjbe intent that the development of Phase 2 would follQwthg
completion of Phase 1.
Site access for the Elkhorn Lodge Phase 2 development is proposed via the existing access on Elkhorn
Ave through the Elkhorn Lodge Phase 1 access and a secondary access via Elm Rd. As requested by the
Town, an additional restricted emergency only access is proposed via a connection to Old Man Mountain
Lane.
Conclusions and Recommendations
Conclusions
Based on the results of this traffic impact study, the following may be concluded:
• Under existing traffic conditions, the intersection movements within the study area currently operate
at acceptable levels of service (LOS) "D" or better during the weekday AM/PM, and Saturday
( -y) midday peak hours with the exception of the northbound approach at the Moraine Ave & Elm Rd
intersection which operates at LOS "F" (v/c 0.625) during the Saturday midday peak hour. All
queues remain within their respective storage lengths.
• Under background future 2030 conditions, without development of the subject site, the movements
for the unsignalized intersections in the study area are forecasted to operate generally consistent
with existing conditions. All queues would remain within their respective storage lengths.
• Under background future 2046 traffic conditions, without the development of the subject site, delays
would increase slightly at study intersections due to regional traffic growth. The intersection
movements are forecasted to operate at acceptable LOS "D" or better during the weekday AM/PM
and Saturday midday peak hours with the following exceptions at the Moraine Ave & Elm Rd
intersection:
o LOS "E" (v/c 0.324) for the southbound approach in the weekday PM peak hour
Galloway & Company, Inc.
Elkhorn Lodge Phase 2
Estes Park, CO
Executive Summary
Site Location and Study Area
The property that comprises the application area for the proposed development Is approximately 40.8 acres
in size and is identified as Larimer County Parcel Number 3526100001. It is located north of Moraine Ave,
west of Elkhorn Ave, south of Old Ranger Dr, and east of Elm Rd, in Estes Park, CO. It is zoned RJJT§I
Estate (EV RE) and is currently vacant.
The study area for the project includes intersections that could be affected by the proposed development:
• Elkhorn Ave & Filbey Ct
• Moraine Ave & Elm Rd
Description of Proposed Development
The Applicant, East Avenue Development, seeks to develop the property with lodging/recreational uses.
The preliminary concept plans specifically contemplate two hotel uses, restored historic cabins, and guest
tree houses. The intent of this development is to occur as Phase 2 of the Elkhorn Lodge expansion project.
Phase 1 of the Elkhorn Lodge expansion project is supported by a Traffic Impact Study (TIS) prepared by
^ ) Delich Associates dated December 2019. Hjsjjtie.jntent that the deyelppment of Phase 2 wpuld.foJlQW.the
completion of Phase 1.
Site access for the Elkhorn Lodge Phase 2 development is proposed via the existing access on Elkhorn
Ave through the Elkhorn Lodge Phase 1 access and a secondary access via Elm Rd. As requested by the
Town, an additional restricted emergency only access is proposed via a connection to Old Man Mountain
Lane.
Conclusions and Recommendations
Conclusions
Based on the results of this traffic impact study, the following may be concluded:
• Under existing traffic conditions, the intersection movements within the study area currently operate
at acceptable levels of service (LOS) "D" or better during the weekday AM/PM, and Saturday
midday peak hours with the exception of the northbound approach at the Moraine Ave & Elm Rd
intersection which operates at LOS "F" (v/c 0.625) during the Saturday midday peak hour. All
queues remain within their respective storage lengths.
• Under background future 2030 conditions, without development of the subject site, the movements
for the unsignalized intersections in the study area are forecasted to operate generally consistent
with existing conditions. All queues would remain within their respective storage lengths.
• Under background future 2046 traffic conditions, without the development of the subject site, delays
would increase slightly at study intersections due to regional traffic growth. The intersection
movements are forecasted to operate at acceptable LOS "D" or better during the weekday AM/PM
and Saturday midday peak hours with the following exceptions at the Moraine Ave & Elm Rd
intersection:
o LOS "E" (v/c 0.324) for the southbound approach in the weekday PM peak hour
Galloway & Company, Inc.
Elkhorn Lodge Phase 2
Estes Park, CO
o LOS "F" (v/c 0.927) for the southbound approach in the Saturday midday peak hour
(consistent with existing conditions)
o LOS "E" (v/c .075) for the northbound approach in the Saturday midday peak hour
All queues would remain within their respective storage lengths.
• The proposed site development would generate, upon completion and full occupancy, 126 new
weekday AM, 151 new weekday PM, and 204 new Saturday midday peak hour vehicle trips as well
as 2,208 new weekday daily trips and 2,258 new Saturday daily trips.
• Under total future 2030 and 2046 traffic conditions with development of the site, the intersections
within the study area would operate generally consistent with background conditions. Overall
delays would experience a minor increase due to site trips. All queues would remain within their
respective storage lengths.
Recommendations
• It is recommended that the Applicant provide access consistent with the site plan contained herein.
• Due to the unique nature of the Elkhorn Lodge Phase 1 and Phase 2 location and proposed uses,
ITE likely overestimates the forecasts of trip generation for these uses. Therefore, it is
recommended that traffic counts be collected upon build out and occupancy of Elkhorn Lodge
Phase 1 at the Etkhorn Ave access and an updated analysis provided to identify any necessary
improvements.
Galloway & Company, Inc.
Elkhorn Lodge Phase 2
Estes Park, CO
I. Introduction
Overview
This report presents the results of a Traffic Impact Study (TIS) conducted in support of a proposed
annexation application and subsequent development of lodging/recreational uses in Estes Park, CO.
Currently the site is vacant.
Per the requirements of the Town of Estes Park and Larimer County, a Transportation Impact Study is
required to support the proposed annexation and development.
Site Location and Study Area
The property that comprises the application area for the proposed development is approximately 40.8 acres
in size and is identified as Larimer County Parcel Number 3526100001. It is located north of Moraine Ave,
west of Elkhorn Ave, south of Old Ranger Dr, and east of Elm Rd in Estes Park, CO. It is zoned Rural Estate
(EV RE) and is currently vacant. Site access is proposed via the existing access on Elkhorn Ave through
the Elkhorn Lodge Phase 1 access and a secondary access via Elm Rd. As requested by the Town, an
additional restricted emergency only access is proposed via a connection to Old Man Mountain Lane.
The Applicant, East Avenue Development, seeks to develop the property with lodging/recreational uses.
Preliminary concept plans specifically contemplate two hotel uses, historic cabins, and guest tree houses.
The intent of this development is to occur as Phase 2 of the Elkhorn Lodge expansion project. Phase 1 of
the Elkhorn Lodge expansion project is supported by a Traffic Impact Study (TIS) prepared by Delich
Associates dated December 2019. It is the intent that the development of Phase 2 would follow the
completion of Phase 1.
A reduction of the Applicant's proposed conceptual site plan is provided in Figure 1-2. A fult-size copy of
the plan is provided in Appendix A.
Tasks undertaken during this study included the following:
1. Reviewed the Applicant's proposed development plans and other background data.
'5 ) 2. Conducted a field reconnaissance of existing roadway and intersection geometries, traffic controls, and
speed limits.
3. Collected weekday AM/PM and Saturday midday (SAT) peak hour turning movement counts at the key
intersections.
4. Analyzed existing levels of sen/ice at each of the key study intersections based on the methodologies
set forth in the Highway Capacity Guidelines (HCM) 7th Edition and reports generated by Synchro as
reported by Synchro version 12.
5. Forecasted background future traffic volumes based on baseline traffic counts, Elkhorn Lodge Phase
1 site trips, and regional traffic growth for 2030 (build-out) and 2046 (long-range) conditions.
6. Calculated background levels of service at each of the key study intersections for the projected build-
out years based on background future traffic forecasts, and the existing lane use and traffic controls.
^
Galloway & Company, Inc.
Elkhorn Lodge Phase 2
Estes Park, CO
7. Estimated the number of weekday AM/ PM, and SAT peak hour trips that would be generated by the
proposed use based on the Institute of Transportation Engineers (ITE) Trip Generation 11U1 Edition
rates/equalions and methodologies.
8. Prepared weekday AM/PM, and SAT peak hour total future traffic forecasts based on background traffic
forecasts plus site traffic assignments for the 2030 (build-out), as well as 2046 (long-range) conditions.
9. Calculated total future levels of service for each of the key study intersections based on projected total
future traffic forecasts and existing traffic controls and intersection geometries.
10. Identified roadway improvements required to accommodate future traffic volumes, as necessary.
Sources of data for this analysis included the Institute of Transportation Engineers (ITE) Trip Generation,
11th edition, the Highway Capacity Guidelines HCM 7th, Synchro 12, East Avenue Development, Town of
Estes Park, Colorado, Larimer County, CDOT, and the files/library of Galloway.
Site Description and Access
Proposed Site Access
Access to the site is proposed via the existing access on Elkhorn Ave through the Elkhorn Lodge Phase 1
access and a secondary access via Elm Rd. As requested by the Town, an additional restricted emergency
only access is proposed via a connection to Old Man Mountain Lane.
Existing Zoning
The subject site is currently zoned Rural Estate (EV RE) and is currently vacant. Figure 1-3 depicts the
existing zoning associated with the subject property, as well as neighboring properties as shown on the
Larimer County zoning map.
Nearby Uses
The properties surrounding the subject site are generally developed with residential uses to the north, and
residential/industrial uses to the west and south.
Conformance with Comprehensive Plan
In accordance with the Future Land Use Map in the Town of Estes Park Comprehensive Plan, Estes
Forward (the Plan), completed 2022, the subject site is planned for Accommodations. Per the Plan, "The
Low-Density Accommodations category is intended for uses such as rustic lodges, resorts, and cabins that
are developed in rural areas at a lower density and intensity than urban hotel or motet-style lodging. The
proposed uses are in conformance with the Plan.
Galloway & Company, Inc.
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EV RE-1, RURAL ESTATE
EV RE, RURAL ESTATE
EV E-l, ESTATE
EV E-1S, ESTATE SHORT-TERM RENTAL
EV E, ESTATE
EV R, RESIDENTIAL
EV RM, MULTI-FAMILY
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FIGURE 1-3
EXISTING ZONING
ELKHORN LODGE PHASE 2
ESTES PARK, CO
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Rlkhorn Lodge Phase 2
Estes Park, CO
III. Analysis of Existing Conditions
Traffic Volumes
Weekday AM and PM peak hour traffic volumes counts were conducted on Thursday December 5, 2024,
from 7:00 AM to 9:00 AM and 4:00 PM to 6:00 PM and Saturday midday peak hour traffic volume counts
were conducted on Saturday December 7, 2024, from 11:00 AM to 1:00 PM at the study intersections by
IDAX Data solutions.
Seasonal Factor Adjustment:
A review of continuous count data provided by CDOT's OTIS, specifically station 000205 on US-34 and
station 000244 on US-36, suggests that the peak seasons for traffic in the vicinity of the subject site occur
June, July, and August with the peak month for traffic occurring in July. In comparing the July MDT's to
the December AADT's for these two count locations using the most recent 10 years of data, a seasonal
factor of 2.5 was found. This factor was applied to through movements along Elkhorn Ave and Moraine Ave
of study intersections to account for the peak season.
As Filbey Ct serves as access to adjacent lodging properties, it was determined that a seasonal factor
would be appropriate for the turning movements at the Elkhorn Ave & Filbey Ct intersection. As the Elkhorn
Lodge Phase 1 TIS had traffic volume counts conducted during peak season, the turning movements for
this intersection were grown to match the Elkhorn Lodge Phase 1 TIS. Excerpts from this TIS can be found
in Appendix D.
As Elm Rd serves residential and industrial uses it was determined that a seasonal factor would not be
applicable for the turning movements at the Moraine Ave & Elm Rd intersection.
The existing volumes are summarized in Figure 3-1. Copies of traffic counts are included in Appendix E.
Existing peak hour factors (PHF) were also computed by approach from the traffic counts and applied to
the analysis with a minimum of 0.85 and a maximum of 0.92.
Existing Levels of Service
Capacity/level of service (LOS) analyses were conducted at the study intersections based on the existing
lane use and traffic controls shown in Figure 2-1 and existing baseline vehicular traffic volumes shown in
Figure 3-1. The capacity analysis results are presented in Appendix F and summarized in Table 3-1 and in
Figure 3-2.
As shown in Table 3-1 , the movements for the unsignalized intersections in the study area currently operate
at acceptable LOS "D" or better during the weekday AM/PM and Saturday midday peak hours with the
exception of the southbound approach at the Moraine Ave & Elm Rd intersection which operates at LOS
"F" during the Saturday peak hour. LOS "F" is typical for unsignalized side street delays. In these cases, it
is appropriate to further investigate operations and review the volume/capacity (v/c) ratio. The v/c ratio is
less than 1.0 which suggests additional capacity is available.
Existing Intersection Queues
An analysis of intersection 951h-percentile queues was performed at key locations. The results of the
queuing analysis, as reported by Synchro, are summarized in Table 3-2. As shown in the table, all queues
are contained within their effective storage.
Galloway & Company, Inc.
15
Elkhom Lodge Phase 2
Estes Park, CO
IV. Analysis of Future Conditions without Site Development
Methodology
The future traffic forecasts, without the proposed new use, were developed for 2030 and 2046 conditions
based on a composite of existing baseline traffic volumes and regional traffic growth. A 1.0% growth factor
per year was applied to the through movements of existing traffic on Moraine Ave and Elkhorn Ave,
consistent with CDOT's OTIS traffic projections.
Reoional Growth
Increases in traffic associated with regional growth were estimated at 1.0 percent per year compounded for
the through movements on Moraine Ave and Elkhorn Ave up to 2030 as well as to 2046. This growth
accounts for increases in traffic resulting from influences outside of the immediate study area. The resulting
increases in volumes within the study area are reflected in Figure 4-1 for 2030 conditions and Figure 4-2
for 2046 conditions.
Elkhorn Lodge Expansion Phase 1
Elkhorn Phase 1 is an approved but unbuilt/unoccupied development was identified for consideration within
the study. The following development and development program was included in the background and total
future analysis for 2030 and 2046 conditions:
Elkhorn Lodge Expansion Phase 1
36
132
6,004
2,880
2,880
3,550
2,200
Room
Room
SF
SF
SF
SF
SF
Hotel
Hotel
Sit-Down Restaurant
Sit-Down Restaurant
Retail
Sit-Down Restaurant
Light Industrial (Distillery)
The location of the Elkhorn Lodge Phase 1 developments in relation to the Applicant's property is shown in
Figure 4-3. Background future lane use and traffic control is consistent with existing conditions shown in
Figure 2-1. The development site trips were obtained from the Elkhorn Lodge Expansion TIS for weekday
AM and PM peak hours and were derived for Saturday midday peak hour per the standard Institute of
Transportation Engineers (ITE) Trip Generation Manual rates/equations, as published in the 11th edition.
These volumes are shown in Figure 4-4. Relevant excerpts from the Elkhorn Phase 1 development TIS is
included in Appendix D.
It should be noted that the analysis contained herein is likely highly conservative. ITE provides a national
database of forecasted trip generation for typical uses. The analysis utilized herein does not consider the
'•^} synergies that would be achieved on a resort type site such as this. Future data collection should be
performed and this analysis should be updated after the build out and occupancy of Elkhorn Phase 1 to
analyze the specific traffic impact.
Background Traffic Forecasts
The existing traffic forecasts depicted in Figure 3-1, the regional growth shown in Figure 4-1 (2030) and
Figure 4-2 (2046), and the Elkhorn Lodge Phase 1 development site trips shown in Figure 4-4 were added
Galloway & Company, Inc.20
Elkhorn Lodge Phase 2
Estes Park, CO
V. Site Analysis
Overview
The Applicant is proposing to develop the approximately 40.8-acre site with lodging/recreational uses.
Preliminary concept plants specifically contemplate two hotel uses, historic cabins, and guest tree houses.
For purposes of this study. the site is assumed complete and occupied in 2030. The following use and
development programs were analyzed:
Build-Out 2030:
125 Rooms Hotel
125 Rooms Hotel
10 Sites Historic Cabins "Campground/Recreational Vehicle Park"
65 Sites Tree Houses "Campground/Recreational Vehicle Park"
Proposed Site Access
As shown on the Applicant's conceptual plan (Figure 1-2), access to the development is being proposed
via the existing access on Elkhorn Ave through the Elkhorn Lodge Phase 1 access and a secondary access
via Elm Rd. As requested by the Town, an additional restricted emergency only access is proposed via a
connection to Old Man Mountain Lane. Proposed lane use and traffic control is consistent with the existing
lane use and traffic control shown in Figure 2-1.
Trip Generation
Overview
Trip generation estimates for the weekday AM, weekday PM, and Saturday midday peak hours, as well as
the weekday average daily traffic (ADT) and Saturday ADT, were derived from the standard Institute of
Transportation Engineers (ITE) Trip Generation Manual rates/equations, as published in the 11th edition.
The trip generation analysis is presented in Table 5-1.
Site Trips
The vehicle trips that would be generated by the proposed development plan are summarized in Table 5-
1. As shown in Table 5-1, the site would generate upon completion and full occupancy 126 new weekday
AM, 151 new weekday PM, and 204 new Saturday midday peak hour vehicle trips. The site would generate
2,208 new weekday daily trips and 2,258 new Saturday midday daily trips.
Site Trip Distributions
The distribution of the anticipated trips generated by the completion of the proposed development was
' y based on an examination of existing traffic counts and local knowledge. It is the intent for the access along
Elkhorn Ave to serve as the main access for the site. The following distributions were applied consistent
with previous traffic studies:
• To/from the west on Elkhorn Ave: 35%
• To/from the east on Elkhorn Ave: 55%
• To/from the west on Moraine Ave: 5%
• To/from the east on Moraine Ave: 5%
Site Trip Assignments
The assignment of the new vehicle trips generated upon the future build-out of the development project
was based on the above distribution. The trips assignments are depicted in Figure 5-1.
Galloway & Company, Inc.32
;\
TOV^N OF ESTES PARI^
PROJECT ROUTING REFERRAL FORM
AGENCY
REVIEWER
SIGNATURE
DATE
Public Works
Jennifer Waters
3/3/2025
D No Comments
Kl Resubmittal Required
Kl Comments Provided below
SUMMARY OF COMMENTS:
Elkhorn Lodge Phase 2 -Annexation referral for TB. Galloway's submittal
documents include a Statement of Intent (1/30/25), Annexation map (parcel survey
drawing, 11/20/24), and Traffic Impact Study (1/10/25). The TIS was shared with Kellar
Engineering. Sean Kellar's letter (3/3/25) represents the Public Works response to the
TIS. It is understood that the forthcoming TB meeting presentation and discussion
should provide guidance from elected officials regarding the overall plan for
development of the parcel in the Town's jurisdiction. Public Works support for the
annexation is conditioned on acceptance of a revised TIS. Public Works approval of the
annexation application will be based on an approved TIS and include requirements for
traffic mitigation, access, and other design considerations associated with a public
street on the parcel.
170 MACGREGOR AVE.P.O. BOX 1200, ESTES PARK CO.80517 WWW.ESTES.ORG
Community Development Department
Planning Division
970-577-3721
planning@estes.org
KELLAR ENGINEERING
March 3, 2025
Elkhorn Lodge Phase 2 Traffic Impact Study Review Comments:
Kellar Engineering (KE) has reviewed the submitted Traffic Impact Study (TIS) for
Elkhorn Lodge Phase 2 in Estes Park, CO prepared by Galloway, dated January
10, 2025. The submitted TIS generally follows industry standard methods for
traffic impact studies/traffic impact analysis.
The TIS does not to appear to distribute traffic in accordance with the signed Base
Assumptions Form (BAF). In the BAF, the Town approved 60% of site traffic to
Elkhorn Ave and 40% to Elm Road. The TIS appears to have used 90% -10%. In
recent correspondence with the Town, they do not agree with the trip distribution
that was used in the TIS. Please revise the TIS accordingly.
The TIS should be updated to include an accident history within the last five years
at the study intersections. Crash data can be obtained from CDOT and local law
enforcement. Also provide the calculated crash rate at the study intersections.
Provide a sight distance analysis at the study intersections.
Provide an auxiliary lane analysis evaluation of the study intersections per the
CDOT State Highway Access Code (SHAC) criteria.
The TIS shows a LOS F for the year 2030 Short Range Total Saturday peak hour
for the SB approach for the Moraine Ave/Elm Road intersection. Provide
alternatives to mitigate the failing levels of service at the intersection in the TIS.
A traffic signal warrant analysis should also be provided for the year 2030 Total
Traffic condition (2030 Short Range Total) at the Moraine Ave/Elm Road
intersection.
It is recommended that the TIS is revised to address the above comments.
lof2
E STE $
Paul Hornbeck <phornbeck@estes.org>
•PARK
Re: Estes Park Referral - Elkhorn Lodge Ph II Annexation
Traci Shambo <shambotl@co.tarimer.co.us>
To: Paul Hornbeck <phornbeck@estes.org>, Jennifer Waters <jwaters@estes.org>
Cc: On Call Planner <planning@larimer.org>
Mon, Feb 24, 2025 at 4:24 PM
Paul & Jennifer -
LC Engineering does not have concern with the annexation request. As you are both aware, further development of the
property after annexation will trigger improvements to ELM ROAD if it is planned as one of the access roads. ELM ROAD
does not meet County Road Standards and is a mix of public right-of-way and private road easements. County
Engineering would like to have the opportunity to review the project as a referral agency and hope that the Town requires
aTIS and Drainage Study.
Thank you.
Traci
On Fri, Feb 14, 2025 at 11:54 AM Paul Hornbeck <phornbeck@estes.org> wrote:
Good morning,
The Town has received a request to annex a 40 acre parcel of land and establish A (Accomodations) zoning. The
property is located approximately 1/2 mile north of Moraine Ave/ US 36 on Elm Road and southwest of the historic
Elkhorn Lodge. The statement of intent indicates future applications are anticipated to include a Planned Unit
Development (PUD) zoning overlay and Development Plan to entitle up to 300 accommodation rooms (hotels, cabins,
etc.)
Please review the linked submittal documents and complete Page 2 of the Referral Form with any comments or check
"no comments" if applicable. Please return the Referral Form via email and ec' planning@estes.org. Comments are
due February 28th. Please let me know if you anticipate any difficulty meeting this deadline.
Submittal documents: https://drive.google,com/drive/folders/1cghWkl8TQr2vAy1XF_-7baeKtspFTF_0?usp=sharing
Paul Hornbeck, AICP
Senior Planner
Community Development Department
Town of Estes Park
170 MacGregorAve
EstesPark,C080517
970-577-3727
LARIMERCOUNTY
Traci Shambo, PE, CFM
Senior Civil Engineer
Engineering Department
200 W Oak St, Fort Collins, 80522 | 3rd Floor
Phone: (970) 498-5701
tshambo@larimer.org | www.larimer.org
Re: Estes Park Referral - Elkhorn Lodge Ph II Annexation
1 message
Young - CDOT, Allyson <allyson.young@state.co.us> Tue, Mar 4, 2025 at 10:27 AM
To: Paul Hornbeck <phornbeck@estes.org>
Cc: "Bilobran - CDOT, Timothy" <timothy.bilobran@state.co.us>
Hi Paul,
Thanks for your patience. I took a look at the traffic study included in the submittal and CDOT's comments are as follows:
1. CDOT does not accept LOS as a means of negating the need for highway improvements.
2. The study does not reference the State Highway Access Code. Moraine Ave is a state highway and therefore the Elm
Road access point is within CDOT's jurisdiction. Evaluations and the Conclusion must be revised to reflect the State
Highway Access Code requirements and warrants. The study should state 1) whether or not a CDOT Access Permit is
required and 2) the specific highway improvements that are warranted based on the long range, total volumes in phase 1
and 2 (Figure 6-2).
3. Was a signal warrant analysis completed? I did not see one included, but please let me know if I missed it.
Thank you,
Ally
We, the undersigned, do hereby protest the proposed development known as Elkhorn Lodge Phase II, including but not limited to the annexation,
non-residential zoning and PU D classification of parcels 3526100001 and 3526105046 referred to in that proposal.
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PUBLIC COMMENT RECEIVED BY 5:00 P.M. 2025-03-24
Board of Trustees Public Comment
Name: Mary Lamy
Stance on Item: Against
Agenda Item Title: Annexation Referral – Elkhorn Lodge Phase II
Public Comment:
2 hotels, cabins, parking and roads would result in light pollution that would impact town and the entire
community; loss of wildlife corridors and environmental damage would be irreversible; Phase 1 and phase
ll would rival any concentrated area of commercial accommodations anywhere in the Estes Valley. The site
and encroachment on established neighborhoods make this rezoning and annexation request a travesty.
Respectfully submitted, Mary Lamy
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PUBLIC COMMENT RECEIVED BY 12:00 PM 2025-03-25
PUBLIC COMMENT RECEIVED BY 12:00 P.M. 2025-03-25
Board of Trustees Public Comment
Name: Kristine L. Poppitz
Stance on Item: Against
Agenda Item Title: Annexation Referral - Elkhorn Lodge Phase II.
Public Comment:
Dear Mayor and Trustees, I understand that tonight's Town Board Agenda item for the Annexation request
is a report only; however, I am writing in strong opposition to the Annexation request for the proposed
Elkhorn Lodge Phase II. There have been many letters of opposition, and 1 in support, of this Annexation
request. While I have been previously counseled that all voices should be heard (I concur), and not to say,
"ditto" to the comments of others, in the interest of all of your time, I will simply state that I trust that all of
the previous letters have been read and that all future letters, as I presume there will be many, will also be
read. I look forward to the meeting this evening. With thanks, KLP Full time Estes Park Resident
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Elkhorn Lodge
Master Planned Development
Dear Esteemed Town Board Members,
We appreciate the opportunity to present our request for the annexation of 40 acres of land
adjacent to the Historic Elkhorn Lodge. As owners and developers, we are deeply
committed to preserving and revitalizing the rich history of this treasured landmark. While
progress has been slower than we initially hoped due to macro economic challenges, we
have made significant strides, including the monumental task of lifting the 150-year-old
lodge and placing it on a new concrete foundation, breathing new life into this beloved
structure.
Throughout this journey, we have actively engaged with neighbors and local businesses,
seeking feedback and fostering partnerships. This ongoing dialogue is essential to our
approach, as we strive to understand and address community concerns while providing
meaningful opportunities for collaboration. Additionally, our purchase and substantial
renovation of the Rocky Mountain Hotel, now renamed Expedition Lodge, reflect our
commitment to investing in and improving the Estes Park community.
We recognize that many concerns surrounding this annexation stem from the potential
development of the property. It is natural for change to prompt apprehension, particularly
among residents near Elm Road. However, we are encouraged by the minimal opposition
from residents on Old Ranger Road, many of whom have witnessed firsthand our
dedication to responsible development. Diversity of thought is valuable, and we welcome
dialogue as we work to minimize impacts and enhance community benefits. The December
2024 neighborhood meeting demonstrated both support and thoughtful concerns,
primarily focused on mitigating impacts in addition to some opposition to the project itself.
We look forward to continuing our discussions with the Town Board and adhering to the
proper processes to ensure a thoughtful, community-oriented approach.
Frequently Asked Questions and Concerns:
6. Light and Noise Pollution:
Having developed properties near national parks, we are experienced in minimizing light
and noise pollution and will apply these best practices and will only use the minimal
required standards per the town for safety concerns. Our guests are coming to the
mountains to have a unique nature experience and the night sky is part of that.
8. Legal Concerns About Annexation:
• Commitment to Community: Our continued collaboration with local businesses
fosters economic growth through partnerships with restaurants, wedding services,
spas, tour guides, and more.
• Significant Investment: Our substantial investment in the formerly
underperforming Rocky Mountain Hotel (Expedition Lodge) has improved its ratings
and appeal.
• Positive Neighborhood Relations: Minimal opposition from some neighbor