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Home My WebLink AboutPACKET Town Board Study Session 2025-03-11 Town of Estes Park TOWN BOARD STUDY SESSION March 11, 2025 from 5:45 p.m. – 6:45 p.m. Town Hall Board Room 170 MacGregor Ave, Estes Park Accessing Meeting Translations (Accediendo a las Traducciones de la Reunión) can be found on the Town website at www.estes.org/boardsandmeetings Public comment is not typically heard at Study Sessions, but may be allowed by the Mayor with agreement of a majority of the Board. This study session will be streamed live and available at www.estes.org/videos AGENDA 5:45 p.m. Stanley Park Master Plan and Performing Arts Center. (Director Hinkle) 6:35 p.m. Trustee & Administrator Comments & Questions. 6:40 p.m. Future Study Session Agenda Items. (Board Discussion) 6:45 p.m. Adjourn for Town Board Meeting. \ Informal discussion among Trustees and staff concerning agenda items or other Town matters may occur before this meeting at approximately 5:15 p.m. EVENTS & VISITOR SERVICES Report To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Robert Hinkle, Events & Visitor Services Director Date: March 11, 2025 RE: Stanley Park Master Plan and Performing Arts Center Purpose of Study Session Item: The Performing Arts Guild is asking to build a Performing Arts Center “Encore” on the Stanley Park property. Town Board Direction Requested: Staff needs direction on how to proceed with the proposed Performing Arts Center plan “Encore”. Questions that need to be answered: ● Is the Town Board comfortable with the financial assumptions and income projections for Encore? ● Is the Town Board comfortable with the amount of land being utilized and the projected relocation expenses for Encore to be built on Stanley Park? ● Is the Town Board comfortable with the overall concept and does it make sense for Stanley Park? ● Does the Town Board agree with the proposal for use of land on Stanley Park for the Performing Arts Center project “Encore?” If so, does there need to be a revision to the Master Plan that includes a Performing Arts Center on the property or is it treated as an add alternate if fundraising targets are met? Present Situation: The current Stanley Park Master Plan does not include a Performing Arts Center. The proposed plan for “Encore” would utilize 4-5 acres, which is approximately 10-12% of the property on the Events Complex. After the roundabout was installed at Community Drive, about ¾ of an acre was carved off of the Events Complex. Just that small piece was very noticeable in the production of the Hunter/Jumper Show, Rodeo and Scottish Festival. Since the 2019 Master Plan, the business has evolved in different directions than experienced before 2019. Larger events such as Frozen Dead Guy Days, Skijoring and National Specialty Dog Shows utilize more of our property than ever before. Also the growing number of contestants with Western Equine Sporting Events such as Team Penning and Rodeo brings additional parking problems, especially with their larger trailers. Proposal: Background: The Town Board was approached by the Fine Arts Guild about the Elm Road parcel for a performing arts center. The Town Board didn’t like that parcel for this use and suggested exploring Stanley Park. December 12, 2023 Study Session - The Fine Arts Guild requested the Board support through the donation of land on Stanley Park. Summarized comments and questions by the Board: What the exit strategy would be if the project does not meet projections: the Board encouraged a review of patronage and projections to develop a realistic approach of the first year's operation; more details were requested on the cost estimates for the “Inner Sanctum” and whether design would be outsourced, and the difference between this application and previous unsuccessful applications. Board consensus was to review relocation of existing facilities and financial impacts and risks prior to public outreach for the Stanley Park Master Plan update in early 2024. April 9, 2024 Study Session - Staff reviewed the relocation of existing facilities and financial impacts and risks for the proposed project. The main risk for the proposed project revolves around operational sustainability of the center to meet assumptions and projects outlined in the plan. Additionally, staff highlighted the opportunity cost of the land currently used for larger horse and dog shows, festivals, rodeos and other events. Relocation costs were estimated at $7.1 million. The Town Board directed staff to solicit feedback from the public. Board consensus was to direct staff to continue the Stanley Park Master Plan to include performing arts center alternatives for consideration. Tim Phillips, Fine Arts Guild representative stated the Guild would be available to discuss expenses, answer questions, and he proposed the Elm Road Town owned property as another option for a performing arts center. Town Administrator Machalek stated there would be no guarantee the master plan would incorporate a performing arts center and staff would continue to evaluate options. A community survey was conducted by Design Concepts September 17-October 4, 2024 and had 376 respondents. Results were made available in November, 2024. “Encore” is asking for +/- 4 acres of land on Stanley Park with a 100 year lease. Town Board direction is needed whether to include this in the Master Plan and if so, how? Advantages: A new Performing Arts Center “Encore” in Estes Park would be a new attraction and serve the arts community and general public. Disadvantages: ● There is a risk for the Town if the project is built and cannot sustain itself operationally by meeting the assumptions and projections. ● Either the Town or project would need to incur the additional expense of relocating our current facilities. ● The opportunity cost of the land that can currently be utilized for our larger horse shows, dog shows, festivals and rodeos. Finance/Resource Impact: The additional expense of relocating our current facilities would be greater than $7,000,000. Level of Public Interest The item is initiated by the Fine Arts Guild and has medium public interest. Attachments: 1. Stanley Park Performing Arts Center Summary Stanley Park Performing Arts Center Events Department March 11, 2025 Review & Requested Direction Events Complex •Would occupy 10-12% of the property at the Events Complex •$7 million plus of relocation/infrastructure expenses Encore Financial Assumptions •Design and Construction $18-$20 million •Attendance 200,00-400,000 •Annual Payroll/Operating Expense $5.5 million Requested Direction Does the Town Board agree with the proposal for use of land on Stanley Park for the Performing Arts Center project “Encore”? If so, does there need to be a revision to the Master Plan that includes a Performing Arts Center on the property or is it treated as an add alternate if fundraising targets are met? March 25, 2025 • Estes Park Municipal Code Title 10 Parking Prohibition Revisions • Policy 842 Parking Permits Revisions • Estes Park Housing Authority Board Appointment Interview Process April 8, 2025 • Vacation Home Waitlist • Hosted Short-Term Rentals • Annual Review of the Vacation Home Cap April 22, 2025 • Annexation Policy • OHV/Golf Carts on Roads • Bed & Breakfast/Vacation Home License Transition May 13, 2025 • Noise Ordinance Enforcement • Flock Safety Cameras Items Approved – Unscheduled: • Estes Park Health Update • Cleave Street Redevelopment Update • Town Board Email Listing on Website • Police Department Facility Financing • Curb and Gutter Philosophy • Liquor License Process • Stanley Park Master Plan Implementation • State Wildfire Code Items for Town Board Consideration: • Police Department Facility Update Future Town Board Study Session Agenda Items March 11, 2025