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HomeMy WebLinkAboutREPORT 2025 Strategic Plan Progress1 2025 Town of Estes Park Strategic Plan Progress Report November KEY OUTCOME AREAS Party Responsible On Track Behind Schedule Hold/ Tabled Done*% Complete Comments EXCEPTIONAL COMMUNITY SERVICES - Estes Park is an exceptionally vibrant, diverse, inclusive, and active mountain community in which to live, work, and play, with housing available for all segments in our community. Increase utilization of "Access Granted" program for senior community that will allow participants to share home access codes and emergency contract information so that first responders will not have to damage anything if they need to do an emergency welfare check. Ian Stewart 100%Multiple presentations have been given and have been well attended. Process in place to continue to make these presentations in the future. Track progress towards metrics of success established for childcare in 2024.Jason Damweber 100%Metrics developed; tracking in progress and ongoing. Develop a master plan for Town Parks and Open Space, in cooperation with the Recreation District and Estes Valley Land Trust. Include chapters on water-conscious landscaping and pocket parks. David Greear 50% The Town Board approved a professional services contract with Design Workshop at the April 8 Town Board meeting. Projected completion is scheduled for April 2026. Formalize an annexation policy with Larimer County. (2024 CARRYOVER)Steve Careccia 99%A draft annexation policy will be considered for adoption by the Town Board at their December 9 meeting. Continue rewriting the Estes Park Development Code with participation from elected/appointed officials, stakeholders, and residents. (Multi-Year Objective)Steve Careccia 35% The consultant has completed 2 of 3 scheduled study sessions before the Town Board, seeking direction on the development review process and regulations, architectural design guidelines, and housing typologies (scheduled for December 9 study session). Replace ADA non-compliant signs in Town Hall.Paul Fetherston 90%Design services were secured through a competitive process and were completed in October. Production and installation of Town Hall signage is scheduled for late January 2026. Develop a digital accessibility transition plan as required by state law. Kate Miller 100%The digital accessibility plan was completed in 2024 and will be continually updated each year to reflect the Town's progress in this area. Promote utilization of "Reachwell" app for non-English speaking community alerts (NoCo Alerts & EP Alerts).Ian Stewart 100%Completed. As with "Access Granted" this program will require ongoing community messaging and presentations. Expand the greenhouse footprint and production capacity to service expanding planting demands on public properties. (2023 CARRYOVER)Greg Muhonen 100% Construction on the greenhouse was completed on March 20, 2025. Continue to work with the Fine Arts Guild to evaluate the feasibility of a performing arts center in Stanley Park. (2024 CARRYOVER)Rob Hinkle 100% Staff and the Fine Arts Guild of the Rockies worked with Design Concepts to review the Master Plan and the feasibility of a performing arts center. Encore will be meeting with the Museum about the possibility of partnering with the Museum on their possible future expansion. The Board approved a performing artcs center as an add-alternate to the Stanley Park Master Plan, contingent on the execution of an agreement between the Town and the Fine Arts Guild of the Rockies by the end of 2025. The Fine Arts Guild has found a new opportunity and will not be signing an agreement with the Town. Complete Museum Annex addition.Paul Fetherston 50% The contract was awarded by the Town Board during its August 26 regular meeting. Construction, which has been underway since early October, has been delayed by challenges. Substantial completion originally estimated in mid to late December is now anticipated sometime in January 2026. GOVERNMENTAL SERVICES AND INTERNAL SUPPORT - We provide high-quality support for all municipal services. Implement 2024 Organizational Culture Action Plan.Travis Machalek 90%2025 Organizational Culture Action Plan implementation underway. Revise Employee Success & Development Form and Process for 2025 based on feedback received in 2024. Jackie Williamson 100%Completed and rolled out revised form in December 2024. 2025 ESD reviews were completed in April. Propose and implement approved recommendations from the Town employee benefit package review conducted in 2024.Jackie Williamson 100%Data collected and analysis completed. Staff identified the Town is lagging behind in its basic life insurance provided. Additional research and cost analysis will be performed in 2026 to determine if the Town can increase the benefit. Investigate translation of the volunteer form into other languages to solicit a diverse applicant pool. Kate Miller 100%A link to a Spanish version of the application, as well as Policy 207 and the waiver have been posted to the page. Implement new Human Resources Information System/Payroll.Jackie Williamson 50%A vendor has been identified in September and contract neogotiations have begun. Implementation will begin in December or early January 2026 and will take 6 to 9 months for full implementation 2 2025 Town of Estes Park Strategic Plan Progress Report November KEY OUTCOME AREAS Party Responsible On Track Behind Schedule Hold/ Tabled Done*% Complete Comments OUTSTANDING GUEST SERVICES - We are a preferred Colorado mountain destination providing an exceptional guest experience. Develop a guiding philosophy for events that includes consideration of impact on businesses and the community.Rob Hinkle 90% Management Analyst Simpson has begun working on this project with the Events team. A survey was completed and was presented at the Town Board Study Session on November 25th. A draft of an events guiding philosophy will be presented December 9th to the Board for approval. Add Breakaway Roping as a women's competitive event at the Rooftop Rodeo. Rob Hinkle 100%Breakaway Roping took place at the 2025 Rooftop Rodeo Utilize Laserfiche to automate event processes such as event orders, vendor inquiries and forms, and check request forms. Rob Hinkle 100% Our new website now has links to Laserfiche forms for outside organizations to complete submissions for Vendors, Sponsorships, Performance opportunities, as well as to our permit application process through Laserfiche. This has helped reduce the number of inquiries we receive, helping to reduce the workload. Check requests forms are completed. Evaluate and implement better tracking metrics for the Town's outdoor festivals.Rob Hinkle 100%We will conitnue to use survey results from Event Survey and Town Survey. Additionally, we will begin using Visit Estes Park's Placer Ai to gather data on festival attendees. Ensure the availability of an Official Visitor Guide mailing program.Rob Hinkle 100%Mailing program is in place and being utilized. The Town has taken on this program. Collaborate with the Rocky Mountain Conservancy to provide on-site education opportunities at the Estes Park Visitor Center. Rob Hinkle 100%The Rocky Mountain Conservancy will be providing on-site pop up educational opportunities inside and outside the Visitor Center throughout the summer. 3 2025 Town of Estes Park Strategic Plan Progress Report November KEY OUTCOME AREAS Party Responsible On Track Behind Schedule Hold/ Tabled Done*% Complete Comments PUBLIC SAFETY, HEALTH, AND ENVIRONMENT - Estes Park is a safe place to live, work, and visit within our extraordinary natural environment. Explore the feasibility of solar panels and battery storage on the proposed new Police Department building.Paul Fetherston 100% Staff has explored the feasibility of renewable energy options for a new Police facility, including solar and battery storage, and determined that these elements could indeed be feasible. The most significant considerations will be the high upfront costs for panels and the battery (or batteries) required for power storage, and the current unknowns when it comes to the reliability of battery storage technology and maintenance requirements. We intend to look further into the possibility of including these and other sustainable features during the facility design stage, which we hope will begin in 2026. Currently, funding is only in place for assessment and not design. Any design work will include a more detailed feasibility assessment of incorporating solar panels into the new facility. Evaluate the feasibility of plug-in hybrid vehicles for use in the Police Department.Paul Fetherston 100% Currently, the Town purchases hybrid vehicles for police patrol vehicles. Each year a police vehicle is purchased, options related to viable sustainable options such as hybrid and plug-in hybrid are considered. It will also be a factor considered in designing the infrastructure necessary for a new police facility. Replace hedge trimmers, leaf blowers, and line trimmers powered with internal combustion engines with battery operated tools to comply with state standards for municipal governments. David Greear 100% Parks acquired battery powered equipment including 4 weed whips with edger and tiller adapters, 2 chainsaws, 1 pole saw, 3 backpack blowers, 4 handheld blowers, and a chop saw. The state mandates Parks operate battery powered handheld equipment from June 1 through August 1 on a yearly basis. This criteria has been met as of June 1, 2025. Partner with Larimer County to utilize grant funds to develop a Climate Action Plan specific to Estes Park.Jason Damweber 100% Staff participated in an interview process for the County's grant funded position responsible for developing Climate Action Plan in January 2025; a candidate was selected just prior to learning that the grant funding was in jeopardy after the transition in administration at the Federal level. After several months in limbo, the County decided to pivot to a contracted services model with the International Council for Environmental Initiatives (ICLEI). The County entered into an agreement with ICLEI in late spring. The plan now is to work with ICLEI and the County to conduct a Greenhouse Gas Emissions inventory and develop a Climate Action Plan. This work is expected to begin in late 2025 and conclude in late 2026. This partnership is executed and the work is underway. Collaborate with Drive Clean Colorado to accelerate equitable adoption of clean transportation options. David Greear (DK)90%Manager Klein continues to virtually attend monthly meetings with Larimer County Climate Smart Future Ready for scheduling electric vehicle events during Bond Park scheduled events. Increase interagency operability by collaborating with public safety partners on radio channel sharing authorizations.Ian Stewart 100%Radio 800MHz talkgroups have expanded from 3 banks of 16 channels to 16 banks of 16 channels. We have also added 11 banks of 16 VHF channels. All achieved through collaboration with Fire/Law/EMS/Emergency Management partners. Implement Phase 3 of the Security Camera project to address the needs of the Event Center and the associated parking area. (2022 CARRYOVER)Paul Fetherston 100%The installation and programming of the security cameras at the Events Center and Museum Annex was completed in August. Acquire dual-band radios for Police Department supervisors to assure emergency communications during critical incidents and disasters.Ian Stewart 100%PD Supervisors and Command Staff have dual band (800MHz and VHF) packset radios operational. ROBUST ECONOMY - We have a diverse, healthy, year-round economy. 4 2025 Town of Estes Park Strategic Plan Progress Report November KEY OUTCOME AREAS Party Responsible On Track Behind Schedule Hold/ Tabled Done*% Complete Comments TOWN FINANCIAL HEALTH - We will maintain a strong and sustainable financial condition, balancing expenditures with available revenues, including adequate cash reserves for future needs and unanticipated emergencies. Complete the implementation of the Enterprise Resource Planning (ERP) system by the end of 2025. Tammy Zimmerman 95% Implementation is fully underway with the full Go Live scheduled for January 5, 2026. As of December 2025, all ERP modules and user permissions are set-up. Currently, Finance is conducting end user training for all departments and modules. We have two project management consultants that are ensuring that balances for purchase orders, project budgets and operating 2025 revised budgets and 2026 adopted budgets are imported into the Tyler ERP. Coordination with the IT department has established a workflow for help desk tickets and a separate webpage on the employee intranet has been created. Detailed procedure manuals have been written and put on that page. Finalize a set of general budget policies to help guide budget development in the future.Tammy Zimmerman 75% Drafting of budget policies is underway with the completion of the audit and finalization of the 2026 budget. The Executive Budget Team met in November to go over issues or suggestions for the next budget cycle and narrowed what should be incorporated into the formal budget guidelines. TRANSPORTATION - We have safe, efficient, and well-maintained multimodal transportation systems for pedestrians, cyclists, motorists, and transit riders. Complete Phase 1 (design) of the US34 and SH7 trail reconstruction projects.David Greear (TW)70%Staff received 30% design plans on 7/25 for the CO 7 trail. Final design is anticipated to be complete in December 2025. Complete the rehabilitation of West Elkhorn Avenue from Moraine Avenue to Far View Drive. (2024 CARRYOVER)David Greear (TW)100%Project was completed on 5/14/2025. Complete the reconstruction of Matthew Circle.David Greear (TW)100%This project was completed in October 2025 Complete the reconstruction of Steamer Parkway David Greear (TW)100%This project was completed in September 2025. Complete the Cleave Street Improvements Project. (2024 CARRYOVER)Greg Muhonen 99% The roadway was opened to the public on June 24, 2025. The Notice of Substantial Completion was sent to ABC Asphalt along with a punch list of 25 tasks to be completed prior to final completion and project acceptance. Two items remain. Sealing of the roadway is expected to be complete by the second week of November. The state electrical inspector has completed/passed inspection of the heated drain pan. Operational training for the heating system has occurred. Begin evaluating traffic flow and business impacts upon completion of the Downtown Estes Loop. David Greear 100%Findings are complete and were presented at the November 12th Study Session. Seek funding and create an implementation timeline for the year-one recommendations from the Transit Development Plan. (2024 CARRYOVER)David Greear (DK)100% The following items from the Plan have already been implemented in 2025: Implemented expanded route schedules for daily service for the Blue, Brown, Silver and Gold routes throughout September and on weekends in October. Implemented live tracking of transit vehicles through the use of QR codes and website portal. Made route adjustments to the Red Route and Brown Routes to facilitate right turns out of the visitor center, improving safety. This progress completes the year one initiatives. For 2026, we have applied for a grant to acquire a small van to establish a pilot microtransit program for next season. Collaborate with RTD and the newly created GoNoCo34 Transportation Management Organization to enhance regional transit connectivity options.David Greear (DK)90%Manager Klein continues to represent the Town as Board member (Treasurer) at monthly meetings of the Transportation Management Organization. 5 2025 Town of Estes Park Strategic Plan Progress Report November KEY OUTCOME AREAS Party Responsible On Track Behind Schedule Hold/ Tabled Done*% Complete Comments UTILITY INFRASTRUCTURE - We have reliable, efficient, and up-to-date utility infrastructure serving our community and customers. Update the Water Master Plan. (2023 CARRYOVER)Reuben Bergsten 95% Staff will finish by the end of this year with presentation early 2026. Staff estimates that a new treatment water plant (excluding supporting infrastructure and distribution system needs) will cost $15 to $27M for every million gallons per day plant capacity, totaling $45 to $108 M. Complete a Zero-Emission Transit Fleet Transition Plan. (2024 CARRYOVER)David Greear (DK)100% The Grant Agreement was executed in October 2024 and a third party consultant has been selected to conduct the study. The consultant contract was signed January 15, 2025. Completion of the Plan is anticipated by Q3 2025. This Plan will cover only the Town's Transit Fleet - not the entire Town fleet. Manager Klein held a data stakeholder meeting in February. The Town Board adopted the Zero Emission Transition Plan for Transit at the August 26th Town Board meeting. Develop, fund, and implement a stormwater drainage system maintenance program. (2023 CARRYOVER)David Greear (TW) 100% Public Works completed Policy 899 (Stormwater Drainage System Maintenace) in October of 2025. The Town has purchased a vacuum truck and the use of CCTV inspections services is under evaluation. Development of systematic, proactive annual maintenance actions is a dynamic ongoing process that will be refined annually. Complete construction of Trailblazer Broadband system for customers in the electric service area. (Multi-year Objective)Reuben Bergsten 90%Our resubmitted BEAD applications were preliminarily awarded. We've completed 90% of the build based on customer count. The remaining 10% of customers are the highest-cost construction and lowest revenue density 6 2025 Town of Estes Park Strategic Plan Progress Report November KEY OUTCOME AREAS Party Responsible On Track Behind Schedule Hold/ Tabled Done*% Complete Comments * for multi-year projects, DONE refers to the portion of the project planned for the current year.