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PACKET Town Board 2024-12-10
The Mission of the Town of Estes Park is to provide high-quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, December 10, 2024 7:00 p.m. ACCESSING MEETING TRANSLATIONS (Accediendo a las Traducciones de la Reunión) To access written translation during the meeting, please scan the QR Code or click this link for up to 48 other languages (Para acceder a la traducción durante la reunión, par favor escanee el código QR o haga clic en el enlace para hasta 48 idiomas más): https://attend.wordly.ai/join/UOFH-5928 Choose Language and Click Attend (Seleccione su lenguaje y haga clic en asistir) Use a headset on your phone for audio or read the transcript can assist those having difficulty hearing (Use un auricular en su teléfono para audio o lea la transcripción puede ayudar a aquellos que tienen dificultades para escuchar). The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available or use the link above to access audio or read the transcript. ADVANCED PUBLIC COMMENT By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m. the day of the meeting in order to be provided to the Town Board prior to the meeting. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1. Bills - https://dms.estes.org/WebLink/browse.aspx?id=253208. 2. Town Board Meeting and Study Session Minutes dated November 26, 2024. 3. Board of Adjustment Minutes dated October 1, 2024 (acknowledgement only). 4. Resolution 87-24 Amendment Six of the Professional Services Agreement with SAFEbuilt Colorado, LLC for 2025 Building Services. Prepared 2024-11-29 *Revised 2024-12-06 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 5. Resolution 88-24 Contract with Northern Colorado Energy Solutions for Town Hall HVAC Units Replacement Project - $369,333.99 – Budgeted. 6. Resolution 92-24 Contract with KR Construction Group, Inc., for the Remodel of the Town Hall Visitor Restrooms. LIQUOR ITEMS: 1. RESOLUTION 89-24 NEW HOTEL AND RESTAURANT LIQUOR LICENSE APPLICATION FOR ANTLERS TAVERN LLC DBA ANTLERS TAVERN, 145 E. ELKHORN AVENUE, ESTES PARK, COLORADO. Town Clerk Williamson. To consider a new liquor license application and to consider the needs and desires of the neighborhood. ACTION ITEMS: 1. RESOLUTION 90-24 6E FUNDING EXPENDITURE TO THE ESTES VALLEY RECREATION AND PARK DISTRICT. Housing and Childcare Manager Bangs. To consider allocating 6E Funding in the amount of $11,500 for afterschool programming. 2. RESOLUTION 91-24, SUPPLEMENTAL BUDGET APPROPRIATIONS #6 TO THE 2024 BUDGET. Director Hudson. To consider appropriating funds for final year-end budget adjustments. 3. CHANGE ORDER FOR REMAINDER OF CONSTRUCTION IMPACT FUNDING. Deputy Town Administrator Damweber. To consider expanding the allowable uses of the funds initially approved on June 11, 2024. REQUEST TO ENTER EXECUTIVE SESSION: For a conference with an attorney for the Board for the purpose of receiving legal advice on specific legal questions, Section 24-6-402(4)(b), C.RS. – Petitions for Citizen Initiated Ordinances. ADJOURN. Town Board Meeting for December 24, 2024 Has Been Cancelled. * Town of Estes Park, Larimer County, Colorado, November 26, 2024 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 26th day of November, 2024. Present: Gary Hall, Mayor Marie Cenac, Mayor Pro Tem Trustees Bill Brown Kirby Hazelton Mark Igel Frank Lancaster Cindy Younglund Also Present: Travis Machalek, Town Administrator Bunny Victoria Beers, Deputy Town Clerk Absent: Jason Damweber, Deputy Town Administrator Dan Kramer, Town Attorney Mayor Hall called the meeting to order at 7:00 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Hazelton/Younglund) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. John Guffey/Town resident read a poem by Robert Frost to highlight and promote the First People’s Festival and the importance of respecting nature. TRUSTEE COMMENTS. Board comments were heard and have been summarized: Donations were encouraged for the Police Auxiliary Blue Santa program; the importance of proper visibility for pedestrians, bicyclist and motor vehicles to ensure safety for travelers of all kinds; Estes Valley Fire Protection District held their Fire Academy graduation; the Estes Park Pet Association invited the public to take photos with Santa and their pets as a fundraiser; the public was encouraged to attend the upcoming Mayor Chat; the Tree Lighting Ceremony was well attended and efforts were commended; Platte River Power Authority held a Headquarters Tour for elected officials; Sister Cities have approximately ten students participating in the spring of 2025 exchange program and are continuing to accept applications; Restorative Justice continues to conduct Living Room conversations at the Estes Park High School with topics including substance abuse and cell phone use, revamping girls and boys discussion groups which was in abeyance due to COVID and may create similar community conversation during the comprehensive plan changes; Restorative Justice received donations from Northern Colorado Foundation and El Pomar Foundation and encouraged participation in the Better To Go takeaway meal fundraiser program in December; Visit Estes Park would hold their budget hearing at their upcoming meeting; National Philanthropy Day was held; the public were encouraged to schedule wildfire mitigation evaluations provided by the Estes Valley Fire Protection District; and the public was encouraged to attend the Catch the Glow Parade. TOWN ADMINISTRATOR REPORT. 1.2025 TOWN BOARD MEETING DATE CHANGE. Town Administrator Machalek requested Board consideration to reschedule the November 11, 2025 regular Study Session and Town Board meeting to Wednesday, November 12, 2025 due to the Veterans Day holiday to which the Board stated agreement. DR A F T Board of Trustees – November 26, 2024 – Page 2 CONSENT AGENDA: 1. Bills. 2. Town Board Meeting and Study Session Minutes dated November 12, 2024. 3. Estes Park Planning Commission Minutes dated October 15, 2024 (acknowledgment only). 4. Resolution 83-24 Contracts for Debris Removal and Hauling Services with: • Ceres Environmental Services, Inc • DRC Emergency Services, LLC 5. Resolution 84-24 Amendment to the Donation Agreement with the Estes Park Museum Friends & Foundation, Inc., (EPMFF) for Staffing. 6. Resolution 85-24 Setting the Public Hearing for a New Hotel & Restaurant Liquor License Application for Antlers Tavern LLC DBA Antlers Tavern, 145 E. Elkhorn Avenue, Estes Park, Colorado. It was moved and seconded (Hazelton/Cenac) to the Consent Agenda, and it passed unanimously. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for Town Board Final Action. 1. ACTION ITEMS: A. RESOLUTION 86-24 242 VIRGINIA DRIVE SUBDIVISION FINAL PLAT, CD INVESTMENTS, LLC, OWNER/APPLICANT. Mayor Hall opened the public hearing. Planner Hornbeck presented the request to subdivide 242 Virginia Drive into six residential townhome lots in the RM (Multifamily Residential) zoning district. On August 27, 2024 the Town Board approved the preliminary plat via Resolution 72-24 with conditions. He stated the site slopes down to Virginia Drive, has three buildings with a total of six units. The proposal was consistent with the standards of the Estes Park Development code for subdivisions and subdivision standards. Highlights of the standards included: the proposals relationship to the comprehensive plan; minimum lot size;overall density; open space of 23% exceeds minimum required at 15%; access and right-of-way; grading; and no geologic or wildfire hazards were present. He stated the Town provides water and electric. Applicant Charles Bailey with Cadamount Properties provided a presentation on the proposed subdivision. Highlights of his presentation included attributes (paint color), proposed building bedrooms, drainage, landscaping and the engineer plan, in response to Board comments, juniper bushes would be replaced, and he highlighted sidewalk and curb and gutter improvements. He spoke regarding housing needs in the community and the units this project would provide. John Guffey/Town resident spoke regarding improvements to the area and the ecosystem as high priority for any developments. Kristine Poppitz/County resident spoke against the resolution, highlighted Board responsibility to the citizens, landscape changes if approved and impacts to the neighborhood. The Board requested clarification on the drainage on the property to which staff stated the property would be graded and the drainage plan did not reflect any movement of water uphill and water flow onto neighboring properties would happen in no greater amount than historic drainage patterns. Mayor Hall closed the public hearing and it was moved and seconded (Hazelton/Younglund) to approve Resolution 86-24, and it passed with Mayor Hall voting “No”. ACTION ITEMS: 1. ORDINANCE 17-24 AMENDING CHAPTERS 3 AND 9 AND APPENDIX B OF THE ESTES PARK DEVELOPMENT CODE PERTAINING TO PLANNED UNIT DEVELOPMENT (PUD) AND VARIANCES. Mayor Hall opened the public hearing DR A F T Board of Trustees – November 26, 2024 – Page 3 which was continued at the October 22, 2024 meeting with direction to staff on desired changes to the ordinance. Changes included: limiting modifications for buildings providing attainable/workforce housing units and with a lowered maximum height of 38 feet; eligible projects may utilize the attainable/workforce height bonus in accordance with Development Code Section 4.3.D.6, a bonus currently only available for properties zoned RM (Multifamily Residential); no change to the option for the Community Development Director or Decision Maker to require a shadow study, line of sight analysis, and similar studies; compatibility section includes parking and noise, and a combined preliminary/final PUD process would be available to smaller projects with 10 or fewer dwelling units or five acres or less in size. The ordinance was summarized as follows: eliminates preliminary/final PUD process for small projects in- lieu of a single application; allows PUDs in any non-residential zone rather than only the Outlying Commercial (CO) zone; reduces minimum size to two acres rather than three acres or property of any size with five or more units; reduces minimum open space requirements for smaller properties using a tiered system; allows modifications of building heights up to 38’ for workforce/attainable housing units and parking requirements with supporting parking study; prohibits variances for density of accommodations uses in-lieu of a PUD process; adds standards for compatibility; requires public benefits as a condition of approval. Staff stated the ordinance would provide an interim fix for differences between the Comprehensive Plan’s vision for Mixed Use Centers and Corridors and the existing code’s lack of zoning to implement the vision; allow more properties to be eligible for PUD overlay, providing greater opportunity for innovative designs, which could help address workforce housing needs, and gives the Town Board authority to consider increased density for qualifying accommodation uses. Kristine Poppitz/County resident spoke regarding the impacts to the community if the ordinance passed and requested the Board deny the item. John Guffey/Town resident spoke regarding growth and his concerns for the elements of growth and encouraged the Board to use what exists. Board discussion ensued and has been summarized: questioned how the proposed development would impact open space; the benefits of the flexibility of innovative opportunities to address community needs for PUD applications; the changes were identified as a great tool for the Town to utilize to meet community needs; and questioned whether these changes would provide an advantage for developers or applicants in the future or be used as a way to accelerate the development process. Mayor Hall closed the public hearing. It was moved and seconded (Brown/Younglund) to approve Ordinance 17-24, and it passed with Mayor Pro Tem Cenac and Trustee Igel voting “No”. 2. ORDINANCE 18-24 AMENDING CHAPTER 8.06 OF THE ESTES PARK MUNICIPAL CODE REGARDING MAXIMUM PERMISSIBLE NOISE LEVELS. Mayor Hall opened the public hearing. Town Administrator Machalek stated over the past year, the Town had received feedback from members of the public expressing concerns with the current noise ordinance. Specific concerns included the lack of quantitative decibel standard, the ability of the Town Engineer to issue permits for overnight construction work, and the lack of enforcement of the unreasonable noise standard. After several meetings of Board discussion, staff prepared Ordinance 18-24 with the following proposed: Addition of a decibel-based noise limit that varies by zone, measured from the boundary of any receiving property (except public right-of-way); measurement of noise which travels between zoning districts from the zone which the noise originates; addition of an exception for waste pickup in the downtown commercial zoning district between 6:00 a.m., and 10:00 p.m.; a change in the approval authority for nighttime construction noise from the Town Engineer to the Board of Trustees, and the addition of a provision for escalating fines for successive violations. Staff stated decibel-based enforcement would require an investment in both decibel meters and staff training. Dr. Kenneth Blehm, Colorado State University professor specializing in noise exposure and industrial hygiene research was invited to answer Board questions. Dr. Blehm spoke regarding property rights, the source of noise and receiver impacts, and the elements and factors which impact noise levels. Board comments and questions have been summarized: The best way to deterimine DR A F T Board of Trustees – November 26, 2024 – Page 4 noise levels and reductions in sound across distances; how can a property owner manage sound at an emmitting property to reduce impact outside of the immediate area; where the measurement of sound should be taken and what decibel level should be used when measuring; how the differences between the Town and State levels would impact the community; and questioned Dr. Blehm’s knowledge and insight of other ordinances or other trends in communities for noise enforcement, and whether decibel based measurement can be enforcible. Dr. Blehm followed up comments by stating sound decible levels should reduce by six decibels from a sound emitter without any restrictions in a controlled enviorment. He confirmed there does not exist a clear and consise way to determine how sound reduces over space due to the numerous environmental factors impacting how sound travels. Jenna MacGregor/Town resident and business owner spoke against the ordinance stating limits to noise would negatively impact business operators; the Town should adapt to the current conditions; businesses cannot control the volume heard elsewhere; sound travels differently based on numerous variables; she questioned the exemption for Town events; the existing difficulties for securing talent for local businesses; residential decibel levels would limit parties or small private weddings and visitation; and the Town should define reasonable/unreasonable and make it easier for businesses to operate not harder. Joanie Crockett/Town resident recommended measuring sound levels at the receiving property, and spoke against the extended hours on the weekend to 11:00 p.m. John Guffey/Town resident supported measuring noise at the emitters property. He spoke regarding noise pollution from construction, entertainment and its impact on animals and people. Board discussion ensued regarding measuring sound at the emitting property or the receiving property with Board support varying; changes were proposed to clarify Section D related to unreasonable noise, and the environmental impacts which affect noise making decibel based measurement difficult. Trustee Brown moved to continue Ordinance 18-24 to December 10, 2024. No vote was cast as the motion was not seconded and a substitute motion was passed. It was moved and seconded (Younglund/Cenac) to deny Ordinance 18-24, and it passed with Trustee Brown voting “No”. 3. 6E FUNDING REQUEST FOR THE ESTES VALLEY INVESTMENT IN CHILDHOOD SUCCESS (EVICS) FAMILY RESOURCE CENTER. At the May 28, 2024 meeting the Town awarded EVICS $150,000 for tuition assistance, to be granted in two installments. The second installment of $75,000 was recently granted in October. Staff requested Board direction on the request to reimburse EVICS for funds distributed for tuition assistance during the months of January through April 2024 totalling $38,260 using 6E funding. Christina Craft/EVICS Board Member stated the reserves were used to support families impacted by the CCAP freeze earlier in the year. The Board requested clarification on why EVICS brought the request forward as this was previously discussed during the May meeting. Board comments were heard regarding budget constraints, commitments to represent the needs of the community, the preseidence set when additional funding requests are received after a Board funding decision, and whether there were any other Town funding sources to provide this request to which staff responded no. It was moved and seconded (Cenac/Lancaster) to continue the meeting past 10:00 p.m., and it passed with Trustees Brown, Igel and Younglund voting “No”. After further Board discussion, it was moved and seconded (Cenac/Lancaster) to approve the funding request for EVICS Family Resource Center for $38,260 in 2024 utilizing 6E Funds, and it passed with Trustees Hazelton, Igel and Younglund voting “No”. DR A F T Board of Trustees – November 26, 2024 – Page 5 4. 2025 STRATEGIC PLAN ADOPTION. The Town Board held two strategic planning sessions on May 31 and June 18 to establish a strategic plan for 2025. The provisional 2025 Strategic Plan guided Town departments in the development of the budget for 2025. The plan included numerous edits based on resource allocation decisions and ongoing discussions. Objectives were removed due to decision packages not being funded during the budget process. There being no Board discussion, it was moved and seconded (Brown/Cenac) to approve the 2025 Strategic Plan, and it passed unanimously. Whereupon Mayor Hall adjourned the meeting at 10:21 p.m. Gary Hall, Mayor Bunny Victoria Beers, Deputy Town Clerk DR A F T Town of Estes Park, Larimer County, Colorado November 26, 2024 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 26th day of November, 2024. Board: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown, Hazelton, Igel, Lancaster, and Younglund Attending: Mayor Hall, Trustees Brown, Hazelton, Igel, Lancaster, and Younglund Also Attending: Town Administrator Machalek and Recording Secretary Richards Absent: Deputy Town Administrator Damweber and Town Attorney Kramer Mayor Hall called the meeting to order at 4:45 p.m. PURCHASING: PROJECT DELIVERY TOOLS. Director Fetherston presented information on three procurement methods to support the delivery of maintenance, repair and construction projects for Facilities to complement the Request for Proposals (RFP) and Invitation to Bid (ITB) methods which were presently utilized. The incorporation of these methods would strengthen the Town’s capacity to maintain its facilities, which totaled 150,000 square feet of occupiable space. He stated that challenges of the current project delivery system include allocation of staff resources, availability of interested vendors, and vendor response times. On-Call General Contracting Services would use an RFP to generate a list of contractors to enter into an on-call contract with outlining labor costs upfront. A bid would occur once every five years with room for a yearly cost update. A recent RFP was issued to begin building an on-call list with two vendor responses. Job Order Contracting (JOC) would offer fixed prices per job type, emphasizing alignment on scope and pricing to minimize contract changes throughout a project. Contractors associated with Sourcewell, a government entity, would be selected to establish multi-year JOC contracts. Project Manager Pastor presented the Construction Manager General Contractor (CM/GC) method which would shorten the duration of a project by allowing a contractor to begin once 90% of a design was set and provide an accurate cost estimate in the early stages of a project by utilizing the profit factor and establishing a guaranteed maximum price. Staff noted that contracts and projects with a value greater than $100,000 would continue to require Board approval. 2024 PAID PARKING SEASON RESULTS. Manager Klein presented an overview of the current parking program during 2024 which consisted of 150 days from May 24 to October 20 mirroring the RMNP timed entry season. As with 2023, 2024 was a season of change with several lots impacted and unavailable due to construction in the downtown corridor. Operational improvements focused on increased visibility of non-enforcement parking ambassadors in the field to greet and assist customers. The average occupancy for paid parking was 93.3% and 74% for free parking in 2024. Turnover data demonstrated an increase in the purchase of one extra hour of parking to extend an initial purchase of two hours. Utilization of the ParkMobile app surpassed 50% in 2024, compared to past years averaging a 65% use rate of the payment kiosks. Board discussion ensued and has been summarized: statistics on length of time to complete a transaction; are ambassadors sustainable; how customer feedback gets recorded; and quantified and do other organizations’ visitor surveys include a paid parking question. Manager Klein clarified that a recently issued DR A F T Town Board Study Session – November 26, 2024 – Page 2 parking RFP required at least two full time ambassadors throughout the season; a parking survey would be conducted next year to gather increased customer feedback; staff would connect with Visit Estes Park (VEP) regarding future surveys, and a survey posted inside shuttles would be considered. Staff would return in March 2025 to present planned parking rates for the 2025 season. FUTURE FUNDING FOR THE BIGHORN PARKING STRUCTURE. Manager Klein provided an update on the progress of a parking structure located on Big Horn Drive, stating that five responses were received from an RFP issued for design of the structure. With parking revenue down due to several lots being unavailable during construction throughout the 2024 paid parking season, Board direction was requested on whether to pursue the project in 2025, delay to 2026, or take no action. Board discussion ensued and has been summarized: questioned if the design brings the best value to the community; an opportunity to better serve visitors and residents on the West side of town; what can the top-selected designer provide for the price; future potential for Cleave Street to become a destination; concern was raised on allocating money from the General Fund due to recent lower sales tax collections; and the importance of considering how the structure may be repurposed in the future should it no longer be needed for parking. Director Muhonen stated that the project would support the downtown parking management plan by replacing 40 spaces lost to the Cleave Street Improvement project and referenced Board support for increased parking inventory with the possible addition of workforce housing at the May 14 study session. Project Manager Pastor explained that the RFP was based on qualifications with prices provided after selection and that consideration for future use and height limitations was included in the RFP. Town Administrator Machalek highlighted that guidance on next steps was needed for staff to begin planning and that additional milestones were necessary prior to staff seeking Board approval on the project. The Board was in favor of staff returning in February 2025 to present a broader package with opportunities for community engagement. FUTURE STUDY SESSION AGENDA ITEMS. Town Administrator Machalek proposed a presentation on Law Enforcement Event Security MOUs at the January 14, 2025 study session. COMMENTS & QUESTIONS. None. There being no further business, Mayor Hall adjourned the meeting at 6:30 p.m. Rachel Richards, Recording Secretary DR A F T Town of Estes Park, Larimer County, Colorado, October 1, 2024 Minutes of a Regular meeting of the ESTES PARK BOARD OF ADJUSTMENT of the Town of Estes Park, Larimer County, Colorado. The meeting was held in the Town of Estes Park on October 1, 2024. Board: Chair Jeff Moreau, Vice-Chair Wayne Newsom, Board Member Joe Holtzman Attending: Chair Moreau, Vice-Chair Newsom, Member Holtzman, Senior Planner Paul Hornbeck, Planner Kara Washam, Community Development Director Steve Careccia, Town Board Liaison Bill Brown, Recording Secretary Karin Swanlund Absent: none Chair Moreau called the meeting to order at 9:08 a.m. APPROVAL OF AGENDA It was moved and seconded (Holtzman/Newsom) to approve the agenda. The motion passed 3-0. APPROVAL OF CONSENT AGENDA It was moved and seconded (Newsom/Holtzman) to approve the Consent Agenda. The motion passed 3-0. PUBLIC COMMENT: none ACTION ITEMS: 1. Variance to the Side Setback 1041 Pine Lane Planner Washam The Applicant requests a variance to allow a reduced side setback of three feet (3') along the east property line in lieu of the ten feet (10') side setback required in the R- 2 (Two-Family Residential) Zone District. The proposal is to construct an attached garage with a new access drive, and the existing driveway will be removed. The rock outcropping makes it impossible to build the garage within the setbacks. Staff recommends the Board of Adjustment approve the variance request, subject to the findings described in the report. DISCUSSION: The code allows two curb cuts for a driveway. Mike Daley, Architech, stated the applicants agree with staff conditions. It was moved and seconded (Moreau/Holtzman) to approve the variance request for a three-foot (3') side setback along the east property line for the subject property, with the conditions and findings outlined in the staff report. The motion passed 3-0. 2. Variance to the River Setback 375 Moraine Ave Senior Planner Hornbeck The Applicant desires to replace the existing bumper car building with a new amusement ride in the same general footprint, encroaching into the required 30' river setback. The Applicant requests a variance from Estes Park Development Code Sec. 7.6.E.1.a(2)(b) requiring a 30' setback from the annual high-water mark of the river. The amusement ride would be constructed as close as 5.5' from the high water mark of the Big Thompson River. The existing building is located approximately 4.7' from the river at its closest point. Staff recommended approval of the request with no conditions. DISCUSSION Lonnie Sheldon, Van Horn Engineering, was available to answer questions. Board of Adjustment, October 1, 2024 – Page 2 It was moved and seconded (Moreau/Holtzman) to approve the variance with the findings as outlined in the staff report. The motion passed 3-0. REPORTS: Planning Staff will attend the State Planning Conference in Loveland later this week. With no further business, Chair Moreau adjourned the meeting at 9:27 a.m. Jeff Moreau, Chair Karin Swanlund, Recording Secretary COMMUNITY DEVELOPMENT Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Steve Careccia, Community Development Director Date: December 10, 2024 RE: Resolution 87-24 Amendment Six of the Professional Services Agreement with SAFEbuilt Colorado, LLC for 2025 Building Services (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Review and approve an amendment to extend the current Professional Services Agreement (Agreement) with SAFEbuilt Colorado, LLC, to provide building safety services. Present Situation: Since 2020, the Town and SAFEbuilt have had a contractual agreement for staffing the Building Safety division in the Community Development Department to provide building and inspection services (Attachment 2). This Agreement and the services performed pursuant to it have proven satisfactory over the terms of the Agreement. Proposal: The existing Agreement terminates on December 31, 2024. The Town and SAFEbuilt would like to discuss renewal of the Agreement. However, the negotiation and review of the new agreement would extend into 2025. As such, the Town and SAFEbuilt desire to extend the current Agreement for an additional six months to allow such processes to occur (Attachment 3). All other provisions of the Agreement will remain in effect without change. Advantages: • This amendment will allow building and inspection services to continue without interruption while the new agreement is negotiated. Disadvantages: • This Agreement precludes the provision of building services through a Town staffing and resource model, should that model be desired. Action Recommended: Staff recommends approval of the amendment to extend the Agreement with SAFEbuilt Colorado, LLC. Finance/Resource Impact: Approximately budget neutral as collected building fees are distributed to SAFEbuilt for services rendered. Level of Public Interest Public interest has been low. Sample Motion: I move for the approval/denial of Resolution 87-24. Attachments: 1. Resolution 87-24 2. Professional Services Agreement with SAFEbuilt Colorado, LLC (Original Contract) 3. Professional Services Agreement with SAFEbuilt Colorado, LLC (Amendment Six) RESOLUTION 87-24 APPROVING AMENDMENT SIX TO THE PROFESSIONAL SERVICES AGREEMENT WITH SAFEBUILT COLORADO, LLC, FOR PROVISION OF BUILDING SERVICES WHEREAS, the Town and SAFEbuilt Colorado, LLC, (Consultant) entered into a Professional Services Agreement (Agreement), by which both parties established the terms and conditions for service delivery for the period of January 1, 2020 through December 31, 2020 with the option of four (4) additional renewals, on an annual basis, upon agreement of both parties; and WHEREAS, on July 15, 2020, the Town and Consultant instituted Amendment One to the Agreement to add Permit Technician services; and WHEREAS, on January 19, 2021, the Town and Consultant instituted Amendment Two to the Agreement to exercise the first of four (4) renewal options and extend the term of the Agreement through December 31, 2021; and WHEREAS, on December 14, 2021, the Town and Consultant instituted Amendment Three to the Agreement to exercise the second of four (4) renewal options and extend the term of the Agreement through December 31, 2022; and WHEREAS, on December 13, 2022, the Town and Consultant instituted Amendment Four to the Agreement to exercise the third of four (4) renewal options and extend the term of the Agreement through December 31, 2023; and WHEREAS, on December 12, 2023, the Town and Consultant instituted Amendment Five to the Agreement to exercise the fourth of four (4) renewal options and extend the term of the Agreement through December 31, 2024; and WHEREAS, with the exercise of the fourth and final renewal option, a new Professional Services Agreement between the Town and Consultant needs to be negotiated and executed, as the current Agreement terminates on December 31, 2024; and WHEREAS, the Town and Consultant desire to negotiate a new Professional Services Agreement. However, as additional time is needed to conduct such negotiations, the Town and Consultant desire to extend the Agreement an additional six (6) months through June 30, 2025, or until the new Agreement is executed, whichever comes first, to allow such negotiations to take place; and WHEREAS, all other provisions of the original Agreement shall remain in effect, to the extent not modified by this Amendment. ATTACHMENT 1 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, Amendment Six to the Professional Services Agreement with SAFEbuilt Colorado, LLC, in substantially the form now before the Board. DATED this day of December 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 2 AMENDMENT SIX PROFESSIONAL SERVICES AGREEMENT BETWEEN TOWN OF ESTES PARK, COLORADO AND SAFEBUILT COLORADO, LLC This amendment is entered into to amend the Professional Services Agreement previously entered into on January 1, 2020, by and between Town of Estes Park, Colorado (Town) and SAFEbuilt Colorado, LLC, a wholly owned subsidiary of SAFEbuilt, LLC, (Consultant). Town and Consultant shall be jointly referred to as the “Parties”. Amendment Effective Date: Effective the 1st (first) day of the month following full execution by both parties. RECITALS AND REPRESENTATIONS Parties entered into a Professional Services Agreement (Agreement), by which both Parties established the terms and conditions for service delivery for the period of January 1, 2020 through December 31, 2020 with the option of four (4) additional renewals, on an annual basis, upon agreement of both Parties; and On July 15, 2020, Town and Consultant instituted Amendment One to the Agreement to add Permit Technician services; and On January 19, 2021, Parties instituted Amendment Two to the Agreement to exercise the first of four (4) renewal options and extend the term of the Agreement through December 31, 2021; and On December 14, 2021, Parties instituted Amendment Three to the Agreement to exercise the second of four (4) renewal options and extend the term of the Agreement through December 31, 2022; and On December 13, 2022, Parties instituted Amendment Four to the Agreement to exercise the third of four (4) renewal options and extend the term of the Agreement through December 31, 2023; and On December 12, 2023, Parties instituted Amendment Five to the Agreement to exercise the fourth of four (4) renewal options and extend the term of the Agreement through December 31, 2024; and With the exercise of the fourth and final renewal option, a new Professional Services Agreement between the Parties needs to be negotiated and executed, as the current Agreement shall terminate on December 31, 2024. Parties hereto now desire to amend the Agreement as set forth herein. ATTACHMENT 3 NOW, THEREFORE Agreement is hereby amended as set forth below: 1. Town and Consultant desire to negotiate a new Professional Services Agreement. However, additional time is needed to conduct such negotiations. As such, the Parties agree to extend the Agreement an additional six (6) months through June 30, 2025, to allow such negotiations to take place. All other provisions of the original Agreement shall remain in effect, to the extent not modified by this Amendment. IN WITNESS HEREOF, the undersigned have caused this Amendment to be executed in their respective names on the dates hereinafter enumerated. SAFEbuilt COLORADO, LLC By: _________________________ ______________________ Title: ________________________ Date TOWN OF ESTES PARK: ____________________________ ______________________ Mayor Date ATTEST: ____________________________ ______________________ Town Clerk Date APPROVED AS TO FORM ____________________________ Town Attorney PUBLIC WORKS Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Derek Pastor, PMP, Project Manager Paul Fetherston, Internal Services Director Date: December 10, 2024 RE: Resolution 88-24 Contract with Northern Colorado Energy Solutions for the Town Hall HVAC Units Replacement Project - $369,333.99 Budgeted (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: The Internal Services Department seeks Town Board approval of the construction contract with Northern Colorado Energy Solutions (NoCo Commercial, LLC) for the replacement of 39 variable refrigerant flow (VRF) air conditioning units in the Town Hall building. Present Situation: The majority of the existing VRF units are nearing or exceeding their useful life, resulting in costly and frequent repairs to maintain. These units are also not as energy- efficient as the newer models. There are currently 39 units consisting of 5 different manufacturers and 10 different models. After four (4) weeks of advertising, four (4) bids were received and opened on June 27, 2024. Seven (7) companies attended the mandatory pre-bid meeting. The following table contains the project budget and bid summary: Approved Budget Amount $420,337 COMPANY TOTAL PROPOSAL Northern Colorado Energy Solutions $369,333.99 American Air Heating & AC Inc $428,712.00 Everest Mechanical $523,819.41 Mtech Mechanical $536.042.00 Staff have confirmed the contractor’s capabilities and their experience performing projects of similar cost and complexity in Colorado. The Town held off the award of this contract in order to seek grant funding for this project through the State of Colorado Energy Office’s Public Building Electrification Grant. The Town received notification on November 22, 2024 that the grant application was not approved and is now ready to move forward with the contract award. Proposal: Staff propose approval of the construction agreement with Northern Colorado Energy Solutions for Town Hall VRF Unit Replacements Project. The contractor’s proposed cost is below the approved budget amount for this Capital Improvement Project, which will be managed by the Public Work Project Manager with daily status updates and weekly (minimum) inspections for the duration of the project. Advantages: • The new models are highly energy-efficient units with both heating and cooling components included • Reduction in electricity usage and costs • Simplified operation and maintenance due to uniformity of equipment – 1 manufacturer, 4 models • Alignment with the Town’s green initiative for energy-conscious decision making Disadvantages: • This is an expensive project due to the quantity of equipment and the associated installation labor; however, the cost is currently under the approved budget. • Performing the work in 2024 avoids a projected 20% increase in equipment costs if this project is postponed to 2025. • There will be disruption to individual office staff while work is being performed in the offices; however, this will be mitigated/minimized by proactive communication about the work schedule and duration. Action Recommended: Staff recommend that the Town Board approve the attached construction contract with NoCo Commercial, LLC in the amount of $369,333.99, and authorize the staff to spend up the budgeted amount of $420,337 if needed to pay for unanticipated conditions encountered during construction. Upon approval, the contractor can order the equipment and have this project completed by the end of March 2025. Finance/Resource Impact: Current Impact: 204-5400-544-33-31 Community Reinvestment Fund. The Town previously budgeted $420,337 for this project. The current contract amount for this project is $369,333.99. Future Ongoing Impacts: None Future One-Time Impacts: None Level of Public Interest There is public interest in ensuring that the Town’s facilities have systems that are energy efficient and maintained and replaced appropriately. Sample Motion: I move for the approval of Resolution 88-24. Attachments: 1. Resolution 88-24 2. Town Hall VRF Unit Replacements Project Contract – NoCo Commercial, LLC RESOLUTION 88-24 APPROVING A CONTRACT WITH NORTHERN COLORADO ENERGY SOLUTIONS (NOCO COMMERCIAL, LLC) FOR THE REPLACEMENT OF THE TOWN HALL VARIABLE REFRIGERANT FLOW (VRF) AIR CONDITIONING UNITS WHEREAS, the Town Board wishes to enter into a construction contract referenced in the title of this resolution for Town Hall air conditioning unit replacements. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves and authorizes the Mayor to sign the construction contract referenced in the title of this resolution in substantially the form now before the Board, and further authorizes the Internal Services Director or designee to pay NOCO Commercial, LLC up to a total amount of $420,337 under the contract if needed to address unanticipated conditions encountered during construction. DATED this day of , 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 Agreement for Construction Contract-Town Hall VRF Systems Replacement Page 1 of 6 CONSTRUCTION CONTRACT Town Hall Variable Refrigerant Flow (VRF) Systems Replacement THIS CONTRACT is made at the Town of Estes Park, Colorado, by and between the Town of Estes Park, Colorado (Town), a municipal corporation, and NoCo Commercial, LLC Partnership whose address is 3665 Canal Drive Unit B, Fort Collins, CO 80524. In consideration of these mutual covenants and conditions, the Town and Contractor agree as follows: SCOPE OF WORK. The Contractor shall execute the entire Work described in the Contract Documents. CONTRACT DOCUMENTS. The Contract incorporates the following Contract Documents. In resolving inconsistencies among two or more of the Contract Documents, precedence will be given in the same order as enumerated. LIST OF CONTRACT DOCUMENTS. The Contract Documents, except for Modifications and Change Orders issued after execution of this Agreement, are: 1. Change Orders; 2. Construction Contract; 3. The following addenda, if any: i. Bid Addendum #1 – 6.7.24 4. The following Special Conditions of the Contract: i. Document – 10. Special Conditions 5. General Conditions; i. Document – 09. General Conditions 6. The following Technical Specifications: i. Document – 16. Equipment Specifications Details 7. The following Drawings: i. Document – 14. TH Mechanical Drawings - Completed 8. Notice to Proceed; 9. Notice of Award; 10. Invitation to Bid 11. Bid Bond; 12. Bid Proposal; 13. Instructions to Bidders; 14. Performance Bond and Payment Bond; ATTACHMENT 2 Agreement for Construction Contract-Town Hall VRF Systems Replacement Page 2 of 6 15. Insurance Certificates; 16. Construction Timeline; and 17. Any other documents listed as Contract Documents in the General Conditions. CONTRACT PRICE. The Town shall pay the Contractor for performing the Work and the completion of the Project according to the Contract, subject to change orders as approved in writing by the Town, under the guidelines in the General Conditions. The Town will pay the base sum of three hundred sixty nine thousand, three hundred thirty three dollars and ninety nine cents 369,333.99), to the Contractor, subject to full and satisfactory performance of the terms and conditions of the Contract. The Town has appropriated sufficient money for this work. COMPLETION OF WORK. The Contractor must begin work covered by the Contract within 90 days from the Notice of Award (based on current lead times of equipment and materials), and must achieve Substantial Completion within 120 days from and including the date of Notice to Proceed, according to the General Conditions. LIQUIDATED DAMAGES. If the Contractor fails to substantially complete the Work within the time period described above, or within such other construction time if modified by a change order, the Town may permit the Contractor to proceed, and in such case, may deduct the sum of 500.00 for each calendar day that the Work shall remain uncompleted from monies due or that may become due the Contractor. This sum is not a penalty but is the cost of field and office engineering, inspecting, interest on financing and liquidated damages. The parties agree that, under all of the circumstances, the daily basis and the amount set for liquidated damages is a reasonable and equitable estimate of all the Town's actual damages for delay. The Town expends additional personnel effort in administrating the Contract or portions of it that are not completed on time, and such efforts and the costs thereof are impossible to accurately compute. In addition, some, if not all, citizens of Estes Park incur personal inconvenience and lose confidence in their government as a result of public projects or parts of them not being completed on time, and the impact and damages, certainly serious in monetary as well as other terms are impossible to measure. SERVICE OF NOTICES. Notices to either of the parties are given if sent by registered or certified mail, postage prepaid, to the following address: TOWN OF ESTES PARK CONTRACTOR Public Works Department NoCo Commercial, LLC 170 MacGregor Ave 3665 Canal Drive Unit B, Estes Park, CO 80517 Fort Collins, CO 80524 INSURANCE PROVISIONS. The Contractor must not begin any work until the Contractor obtains, at the Contractor's own expense, all required insurance as specified in the General Conditions. Such insurance must have the approval of the Town of Estes Park as to limits, form and amount. Agreement for Construction Contract-Town Hall VRF Systems Replacement Page 3 of 6 RESPONSIBILITY FOR DAMAGE CLAIMS. The Contractor shall indemnify, save harmless, and defend the Town, its officers and employees, from and in all suits, actions or claims of any character brought because of: any injuries or damage received or sustained by any person, persons or property because of operations for the Town under the Contract; the Contractor's failure to comply with the provisions of the Contract; the Contractor's neglect of materials while constructing the Work; because of any act or omission, neglect or misconduct of the Contractor; because of any claims or amounts recovered from any infringements of patent, trademark, or copyright, unless the design, device, materials or process involved are specifically required by Contract; from any claims or amount arising or recovered under the "Workers' Compensation Act," by reason of the Contractor's failure to comply with the act; pollution or environmental liability; or any failure of the Contractor to comply with any other law, ordinance, order or decree. The Town may retain so much of the money due the Contractor under the Contract, as the Town considers necessary for such purpose, for the Town's use. If no money is due, the Contractor's Surety may be held until such suits, actions, claims for injuries or damages have been settled. Money due the Contractor will not be withheld when the Contractor produces satisfactory evidence that the Contractor and the Town are adequately protected by public liability and property damage insurance. The Contractor also agrees to pay the Town all expenses incurred to enforce this "Responsibility for Damage Claim" agreement and if the Contractor's insurer fails to provide or pay for the defense of the Town of Estes Park, its officers and employees, as additional insureds, the Contractor agrees to pay for the cost of that defense. Nothing in the INSURANCE PROVISIONS of the General Conditions shall limit the Contractor's responsibility for payment of claims, liabilities, damages, fines, penalties, and costs resulting from its performance or nonperformance under the Contract. STATUS OF CONTRACTOR. The Contractor is performing all work under the Contract as an independent contractor and not as an agent or employee of the Town. No employee or official of the Town will supervise the Contractor nor will the Contractor exercise supervision over any employee or official of the Town. The Contractor shall not represent that it is an employee or agent of the Town in any capacity. The Contractor and its employees are not entitled to Workers' Compensation benefits from the Town and are obligated to pay federal and state income tax on money earned pursuant to the Contract. This is not an exclusive contract. THIRD-PARTY BENEFICIARIES. None of the terms or conditions in the Contract shall give or allow any claim, benefit, or right of action by any third person not a party to the Contract. Any person except the Town or the Contractor receiving services or benefits under the Contract shall be only an incidental beneficiary. INTEGRATION. The Contract is an integration of the entire understanding of the parties with respect to the matters set forth in it, and supersedes prior negotiations, written or oral representations and agreements. DEFINITIONS. The Definitions in the General Conditions apply to the entire Contract unless modified within a Contract Document. Agreement for Construction Contract-Town Hall VRF Systems Replacement Page 4 of 6 EXECUTED this _____ day of _____________, 2024. Signature pages to follow.) Agreement for Construction Contract-Town Hall VRF Systems Replacement Page 6 of 6 CONTRACTOR By: Date Title: _______________________________ State of ) ss: County of ) The foregoing instrument was acknowledged before me by , Name of party signing) a member/partner/manager/limited partner/agent (select one) on behalf of Name of limited liability company) a limited liability company, this day of , 2024. Witness my hand and official Seal. My Commission expires . Notary Public INTERNAL SERVICES Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Derek Pastor, PMP, Project Manager Paul Fetherston, Internal Services Director Date: December 10, 2024 RE: Resolution 92-24 Contract with KR Construction Group, Inc for the Remodel of the Town Hall Visitor Restrooms (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Internal Services seeks approval from the Town Board for the construction contract with KR Construction Group, Inc for the remodeling of the Town Hall men’s and women’s visitor restrooms. Present Situation: The current condition of the Town Hall visitor restroom is unsatisfactory. Fixtures such as toilets, sinks, and urinals are outdated, inefficient, and prone to frequent malfunctions. The wall and floor tiles are no longer modern. The restrooms are difficult to keep clean due to worn-out surfaces and fixtures that are prone to dirt accumulation; nor are they attractive to the guests and visitors to Estes Park. After four (4) weeks of advertising, five (5) bids were received and opened on November 18, 2024 (there were 14 attendees at the pre-bid meeting). The following table contains the project budget and bid summary: Approved Budget Amount: $275,000 COMPANY CITY PROJECT DURATION TOTAL PROPOSAL KR Construction Group Colorado Springs 35 days $157,161.65 Whitestone Construction Boulder 31 days $215,907.35 Sentinel Management Longmont 33 days $217,436 Bryan Construction Colorado Springs 28 days $222,917 Classic Contractors Loveland 100 days $268,561 Internal Services staff have confirmed the contractor’s capabilities and their experience performing projects of similar cost and complexity in Colorado. Proposal: Internal Services staff propose approval of the construction agreement with KR Construction Group, Inc for the Town Hall Visitors Restrooms Remodel Project. The contractor’s proposal is below the approved Capital Improvement Plan (CIP) budget. Entering into this agreement at this time will provide the contractor the time necessary to order materials with lengthy lead times, while still being able to begin this project in mid- to late January with an expected completion date of late March or early April, in time for these facilities to be accessible to the public for the first major event at Bond Park for 2025, Big Foot Days. This project will be managed by the Public Works Project Manager with daily status updates and weekly (minimum) inspections for the duration of the project. Advantages: • Modern Fixtures: Installing new, easy-to-clean fixtures reduces the risk of hygiene-related issues and are easier to maintain. • Structural Repairs: Addressing structural damage and leaks eliminates safety hazards and prevents further deterioration. • Aesthetic Improvements: A clean, modern, and visually appealing restroom enhances the overall park experience for visitors. • Durability: Using high-quality, durable materials and fixtures reduces the need for frequent repairs and replacements, saving money over time. • Energy and Water Efficiency: Installing efficient lighting, plumbing, and hand dryers lowers utility costs and promotes environmental sustainability. Disadvantages: • Expense: Remodeling can be costly, involving significant upfront investment in materials, labor, and possible design fees. However, the current aesthetics of these facilities do not represent the impression the Town wants to have on the visitors and guests, and the proposal is below the budgeted amount for this project. • Closure During Renovation: The restrooms will need to be closed during the remodeling process, causing inconvenience to visitors who rely on these facilities. However, we are looking to schedule this work during non-peak seasons when the restrooms will be less utilized. Also, the contractors will be providing portable toilets for the duration of this project. Action Recommended: Internal Services staff recommend the Town Board approve the attached construction contract with KR Construction Group, Inc., in the amount of $157,161.65, and authorize the Internal Services staff to spend up to the budgeted amount of $275,000 if needed to pay for unanticipated conditions encountered during construction. There are two significant reasons for the large disparity between the budgeted amount for this project and the construction costs, due to work the Town’s Project Manager and Facilities Manager have done. First, the staff have created standards for all restroom equipment, materials, fixtures and finishes to be consistent with the recently remodeled Weist and Tregent Park restrooms. Having these standards in place allows the Town to maintain similar equipment and aesthetic design in those facilities. Secondly, by creating these standards, the Town did not need to engage with an architect to design the Town Hall Restrooms. Upon approval, the contractor can order the materials and equipment to have this project completed by April 1, 2025. Finance/Resource Impact: The Town has budgeted $275,000 for this project. Project Code: TREGRR; Account Number: 204-5400-544-32-22. The contract amount for this project is $157,161.65. Currently, there are sufficient unencumbered funds remaining from other 2024 CIP projects to cover any unexpected expenses until January 1, 2025 when the funds for this project will be appropriated accordingly. Level of Public Interest The level of public interest for this project is considered to be high due to the visitors, guest, and business traffic to that area. Sample Motion: I move for the approval of Resolution 92-24. Attachments: 1. Resolution 92-24 2. Town Hall Visitor Restrooms Remodel Construction Contract TOWN CLERK Memo To: Honorable Mayor Hall Board of Trustees Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: December 10, 2024 RE: Resolution 89-24 New Hotel & Restaurant Liquor License Application for Antlers Tavern LLC dba Antlers Tavern for a new Hotel & Restaurant Liquor License located at 145 E. Elkhorn Avenue, Units 300-304, Estes Park, Colorado (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Approval of a new Hotel & Restaurant liquor license located at 145 E. Elkhorn Avenue, Units 300-304, Estes Park, Colorado. Application filed by Antlers Tavern LLC dba Antlers Tavern. Present Situation: An application for a new concurrent Hotel & Restaurant liquor license was received by the Town Clerk’s office on November 4, 2024. All necessary paperwork and fees were submitted; please see the attached Procedure for Hearing on Application – New Liquor License for additional information. The applicant is aware of the Town Board’s Training for Intervention Procedures (TIPS) requirement. This location has previously been licensed as a liquor establishment held most recently by Ole International Kitchen and is located in the Commercial Downtown zoning district where there is a concentration of restaurants with liquor licenses. The liquor license application has been sent to the Colorado Department of Revenue Liquor Enforcement Division (LED) for a concurrent review as requested by the applicant. This allows the LED to review the application simultaneously with the Town and expedites the issuance of the new liquor license. Proposal: Town Board review and consideration of the application for a new Hotel & Restaurant liquor license. Advantages: Approval of the license provides the business owner with the opportunity to operate a liquor-licensed establishment in the Town of Estes Park. Disadvantages: The owner is denied a business opportunity to operate a liquor license establishment. Action Recommended: Approval of the application for a new Hotel & Restaurant liquor license. Finance/Resources Impact: The fee paid to the Town of Estes Park for a new Hotel & Restaurant Liquor license is $1,319. The fee covers the administrative costs related to processing the application, background checks, and business licensing. In addition, the annual renewal fee payable to the Town of Estes Park for a Hotel & Restaurant Liquor license is $869. Level of Public Interest: Low Sample Motion: I move that Resolution 89-24 be approved/denied for a new Hotel & Restaurant liquor license for Antlers Tavern LLC dba Antlers Tavern, 145 E. Elkhorn Avenue, Units 300-304, Estes Park, Colorado. Attachments: 1.Procedure for Hearing 2. Resolution 89-24 3.Application, Diagram, Individual History 4.Police Report 1 July 2002 PROCEDURE FOR HEARING ON APPLICATION NEW LIQUOR LICENSE 1.MAYOR. The next order of business is convening the Liquor Licensing Authority for the Town of Estes Park. The next order of business will be the public hearing on the application of Antlers Tavern LLC dba Antlers Tavern for a new Hotel & Restaurant Liquor License located at 145 E. Elkhorn Avenue, Units 300-304, Estes Park, Colorado. At this hearing, the Board of Trustees shall consider the facts and evidence determined as a result of its investigation, as well as any other facts, the reasonable requirements of the neighborhood for the type of license for which application has been made, the desires of the adult inhabitants, the number, type and availability of liquor outlets located in or near the neighborhood under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. OPEN PUBLIC HEARING 2.TOWN CLERK. Will present the application and confirm the following: The application was filed November 4, 2024. At a meeting of the Board of Trustees on November 26, 2024, the public hearing was set for 7:00 p.m. on Tuesday, December 10, 2024. The neighborhood boundaries for the purpose of this application and hearing were established to be 3.5 miles. The Town has received all necessary fees and hearing costs. The applicant is filing as a Limited Liability Corporation. The property is zoned CD – Commercial Downtown which allows this type of business as a permitted use. The notice of hearing was published on November 29, 2024 . ATTACHMENT 1 2 There is a police report with regard to the investigation of the applicant. Status of T.I.P.S. Training: Unscheduled Scheduled * X Completed There is a map indicating all liquor outlets presently in the Town of Estes Park available upon request. 3. APPLICANT. The applicants will be allowed to state their case and present any evidence they wish to support the application. 4. OPPONENTS. The opponents will be given an opportunity to state their case and present any evidence in opposition to the application. The applicant will be allowed a rebuttal limited to the evidence presented by the opponents. No new evidence may be submitted. 5. MAYOR. Ask the Town Clerk whether any communications have been received in regard to the application and, if so, to read all communication. Indicate that all evidence presented will be accepted as part of the record. Ask the Board of Trustees if there are any questions of any person speaking at any time during the course of this hearing. Declare the public hearing closed. 6. SUGGESTED MOTION: I move that Resolution 89-24 be approved/denied for a new Hotel & Restaurant liquor license for Antlers Tavern LLC dba Antlers Tavern, 145 E. Elkhorn Avenue, Units 300-304, Estes Park, Colorado. RESOLUTION 89-24 A RESOLUTION APPROVING A NEW HOTEL & RESTAURANT LIQUOR LICENSE APPLICATION FOR ANTLERS TAVERN LLC DBA ANTLERS TAVERN, 145 E. ELKHORN AVENUE, UNIT 300-304, ESTES PARK, COLORADO WHEREAS, the Town Board of Trustees acting in their capacity as the Liquor Licensing Authority for the Town of Estes Park held a public hearing on December 10, 2024 for a New Hotel & Restaurant Liquor License, filed by Antlers Tavern LLC dba Antlers Tavern; and WHEREAS, C.R.S. § 44-3-301(2)(a) requires the licensing authority to consider the reasonable requirements of the neighborhood, the desires of the adult inhabitants, and all other reasonable restrictions that are or may be placed upon the neighborhood by the local licensing authority; and WHEREAS, the Board of Trustees finds that the reasonable requirements of the neighborhood are not met by the present liquor outlets in the neighborhood and that the desires of the adult inhabitants are for the granting of this liquor license. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The new Hotel & Restaurant Liquor License, filed by Antlers Tavern LLC dba Antlers Tavern, Estes Park, Colorado is hereby approved. DATED this day of , 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 2 DR 8404 (03/26/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO BOX 17087 Denver CO 80217-0087 .•».« • • • n - ». . - ••r3o3)°2o5"23oo uuu Colorado Liquor Retail License Application * Note that the Division will not accept cash l^j Paid by Check Date Uploaded to Movelt D Paid Online y New License |yJ New-Concurrent |_| Transfer of Ownership |_| State Property Only |_| Master file All answers must be printed in black ink or typewritten Applicant must check the appropriate box(es) Applicant should obtain a copy of the Colorado Liquor and Beer Code: S6G. Colorado.gov/Liquor Applicant is applying as a/an Individual FT Limited Liability Company || Association or Other II Corporation II Partnership (includes Limited Liability and Husband and Wife Partnerships) Applicant Name If an LLC, name of LLC; if partnership, at least 2 partner's names; if corporation, name of corporation /^••-r-L^c •T- ^t"-^A/ ^-<- FEIN Number State Sales Tax Number ^ ^ - ^ ^ -z ^ ^ ^ ^-,6^33^ Trade Name of Establishment (DBA) /}Mrl^e^^ 7 /^eW< 3usiness Telephone '?2^-^7'-1S'T^ Address of Premises (specify exact location of premises, include suite/unit numbers) J. ^ 5 ^ • T^ \-WL ^-\ y p.s-1 Pcv fc 3ity £/Cf-^ \>^y/i<—- bounty <—^ ^^//^c_ state 71P Code ^QS^ bailing Address (Number and Street) PO !}Q\ ^^i5 ^ity or Town £ ^ ^p^ ^ state (0 71P Code <^wt Email Address <?? h '/f e r-j- •/ -^,1--^^ ,^ ^ (^ ^y\^^i f' Cf ^ If the premises currently has a liquor or beer license, you must answer the following questions. Present Trade Name of Establishment (DBA) C'/^ Ju../-(''il^--//Ci-^f ^/(:l...^t.-•i--^. Present State License Number Present Class of License Present Expiration Date ^ '/^-?? -?f(^ ^/^ /S. ^^-^s" Page 1 of 16 ATTACHMENT 3 Section A Nonrefundable application fees* f 'Application Fee for New License ...................................................................................................................$1,100.00 application Fee for New License with Concurrent Review............................................................................$1,200.00 II Application Fee for Transfer...........................................................................................................................$1,100.00 Section B Liquor License Fees* Add Optional Premises to H & R ...............................................................$100.00 X Total II Add Sidewalk Service Area.................................................................................................................................$75.00 II Arts License (City)..................................................................................................................................^ II Arts License (County).......................................................................................................................................$308.75 II Beer and Wine License (City)...........................................................................................................................$351.25 II Beer and Wine License (County)......................................................................................................................$436.25 II Brew Pub License (City).................................................................................................................................. $7 II Brew Pub License (County)..............................................................................................................................$750.00 Campus Liquor Complex (City)........................................................................................................................$500.00 II Campus Liquor Complex (County) ...................................................................................................................$500.00 Campus Liquor Complex (State)......................................................................................................................$500.00 Club License (City)..........................................................................................................................................^ Club License (County)......................................................................................................................................$308.75 Distillery Pub License (City)..............................................................................................................................$750.00 II Distillery Pub License (County)........................................................................................................................$750.00 Hotel and Restaurant License (City).................................................................................................................$500.00 Hotel and Restaurant License (County) ...........................................................................................................$500.00 II Hotel and Restaurant License with one optional premises (City).....................................................................$600.00 Hotel and Restaurant License with one optional premises (County)................................................................$600.00 DR 8404 (03/26/24) Page 2 of 16 Section B Liquor License Fees* (Continued) II Liquor-Licensed Drugstore (City).....................................................................................................................$227.50 II Liquor-Licensed Drugstore (County)...............................................................................................................$312.50 Lodging & Entertainment - L&E (City) ..............................................................................................................$500.00 Lodging & Entertainment - L&E (County) .........................................................................................................$500.00 Manager Registration - H & R ............................................................................................................................$30.00 II Manager Registration -Tavern ...........................................................................................................................$30.00 Manager Registration - Lodging & Entertainment ..............................................................................................$30.00 Manager Registration - Campus Liquor Complex ..............................................................................................$30.00 II Optional Premises License (City).....................................................................................................................$500.00 II Optional Premises License (County)................................................................................................................$500.00 Racetrack License (City) ..................................................................................................................................$500.00 Racetrack License (County).............................................................................................................................$500.00 II Resort Complex License (City).........................................................................................................................$500.00 II Resort Complex License (County)....................................................................................................................$500.00 II Related Facility - Campus Liquor Complex (City).............................................................................................$160.00 Related Facility - Campus Liquor Complex (County) .......................................................................................$160.00 Related Facility - Campus Liquor Complex (State) ..........................................................................................$160.00 II Retail Gaming Tavern License (City)................................................................................................................$500.00 Retail Gaming Tavern License (County)...........................................................................................................$500.00 Retail Liquor Store License-Additional (City)..................................................................................................$227.50 II Retail Liquor Store License -Additional (County).............................................................................................$312.50 Retail Liquor Store (City)..................................................................................................................................$227.50 DR 8404 (03/26/24) Page 3 of 16 Section B Liquor License Fees* (Continued) r~| Retail Liquor Store (County).............................................................................................................................$312.50 II Tavern License (City)........................................................................................................................................$500,00 II Tavern License (County)...................................................................................................................................$500.00 II Vintners Restaurant License (City)...................................................................................................................$750.00 II Vintners Restaurant License (County)..............................................................................................................$750.00 Questions? Visit: SBG.Colorado.gov/Liquorfor more information Do not write in this space - For Department of Revenue use only Liability Information -icense Account Number -iability Date License Issued Through (Expiration Date) Total DR 8404 (03/26/24) Page 4 of 16 Application Documents Checklist and Worksheet Instructions: This checklist should be utilized to assist applicants with filing all required documents for licensure. All documents must be properly signed and correspond with the name of the applicant exactly. All documents must be typed or legibly printed. Upon final State approval the license will be mailed to the local licensing authority. Application fees are nonrefundable. Questions? Visit: SBG.Colorado.gov/Liquorfor more information Items submitted, please check all appropriate boxes completed or documents submitted I. Applicant information Applicant/Licensee identified State sales tax license number listed or applied for at time of application II License type or other transaction identified II Return originals to local authority (additional items may be required by the local licensing authority) All sections of the application need to be completed Master file applicants must include the Application for Master File form DR 8415 and applicable fees to this Retail License Application II. Diagram of the premises No larger than 81/2"X 11" II Dimensions included (does not have to be to scale). Exterior areas should show type of control (fences, walls, entry/exit points, etc.) II Separate diagram for each floor (if multiple levels) II Return originals to local authority (additional items may be required by the local licensing authority) II Kitchen - identified if Hotel and Restaurant II Bold/Outlined Licensed Premises III. Proof of property possession (One Year Needed) II Deed in name of the applicant (or) (matching Applicant Name provided on page 1) date stamped / filed with County Clerk I' Lease in the name of the applicant (or) (matching Applicant Name provided on page 1) Lease assignment in the name of the applicant with proper consent from the landlord and acceptance by the applicant Other agreement if not deed or lease, (matching Applicant Name provided on page 1) DR 8404 (03/26/24) Page 5 of 16 IV. Background information (DR 8404-1) and financial documents Complete DR 8404-1 for each principal (individuals with more than 10% ownership, officers, directors, partners, members) Fingerprints taken and submitted to the appropriate Local Licensing Authority through an approved State Vendor. Master File applicants submit results to the State Do not complete fingerprint cards prior to submitting your application. The Vendors are as follows: IdentoGO Appointment Scheduling Website: https://uenroll.identogo.com/workflows/25YQHT Phone: 844-539-5539 (toll-free) IdentoGO FAQs: https://www.colorado.gov/pacific/cbi/identification-faqs State Liquor Code for IdentoGO: 25YQHT Colorado Fingerprinting Appointment Scheduling Website: http://www.coloradofingerprinting.com/cabs/ Phone: 720-292-2722 833-224-2227 (toll free) State Liquor Code for Colorado Fingerprinting: C030LIQI Purchase agreement, stock transfer agreement, and/or authorization to transfer license List of all notes and loans (Copies to also be attached) V. Sole proprietor/husband and wife partnership (if applicable) II Form DR 4679 Lawful Presence Affidavit II Copy of State issued Driver's License or Colorado Identification Card for each applicant VI. Corporate applicant information (if applicable) II Certificate of Incorporation II Certificate of Good Standing Certificate of Authorization if foreign corporation (out of state applicants only) VII. Partnership applicant information (if applicable) Partnership Agreement (general or limited). II Certificate of Good Standing VIII. Limited Liability Company applicant information (if applicable) Copy of articles of organization Certificate of Good Standing Copy of Operating Agreement (if applicable) ^ II Certificate of Authority if foreign LLC (out of state applicants only) IX. Manager registration for Hotel and Restaurant, Tavern, Lodging & Entertainment, and Campus Liquor Complex licenses when included with this application D $30.00 fee If owner is managing, no fee required DR 8404 (03/26/24) Page 6 of 16 1. Is the applicant (including any of the partners if a partnership; members or managers if a limited liability company; or officers, stockholders or directors if a corporation) or managers under the age of twenty-one years?................................ 'rYes Q9 No 2. Has the applicant (including any of the partners if a partnership; members or managers if a limited liability company; or officers, stockholders or directors if a corporation) or managers ever (in Colorado or any other state): a. Been denied an alcohol beverage license?......................................................... Q Yes ® No b. Had an alcohol beverage license suspended or revoked?................................ Q Yes ® No c. Had interest in another entity that had an alcohol beverage license suspended or revoked?......................................................................................... 0 Yes J© No If you answered yes to a, b or c above, explain in detail on a separate sheet. 3. Has a liquor license application (same license class), that was located within 500 feet of the proposed premises, been denied within the preceding two years?.............. 0 Yes @ No If "yes", explain in detail. 4. Are the premises to be licensed within 500 feet, of any public or private school that meets compulsory education requirements of Colorado law, or the principal campus of any college, university or seminary?................................................... 0 Yes (S[ No or Waiver by local ordinance? 0 Yes 0 No Other 5. Is your Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 1500 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of greater than (>) 10,0000? NOTE: The distance shall be determined by a radius measurement that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal doorway of the Licensed LLDS/RLS............................................................. 0 Yes 0 No DR 8404 (03/26/24) Page 7 of 16 6. Is your Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 3000 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of less than (<) 10,0000? NOTE: The distance shall be determined by a radius measurement that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal doorway of the Licensed LLDS/RLS............................................................. 0 Yes ® No For additional Retail Liquor Store only. ^.^ a. Was your Retail Liquor Store License issued on or before January 1, 2016?.... Q Yes 0 No b. Are you a Colorado resident?............................................................................... Q Yes 0 No 7. Has a liquor or beer license ever been issued to the applicant (including any of the partners, if a partnership; members or manager if a Limited Liability Company; or officers, stockholders or directors if a corporation)? If yes, identify the name of the business and list any current financial interest in said business including any loans to or from a licensee.................................................................... 0 Yes ® No 8. Does the applicant, as listed on line 2 of this application, have legal possession of the premises by ownership, lease or other arrangement?.......... G Yes 0 No 0 Ownership 0 Lease 0 Other (Explain in detail) a. If leased, list name of landlord and tenant, and date of expiration, exactly as they appear on the lease: Landlord Tenant Expires \^t( V\^^(± ^ro^r^e^ L(-<-f\^\\^Y ^ "\J^ ^ LL<-3-^|-^2--» b. Is a percentage of alcohol sales included as compensation to the landlord? If yes, complete question on page 9.................................................................... 0 Yes ^ No c. Attach a diagram that designates the area to be licensed in black bold outline (including dimensions) which shows the bars, brewery, walls, partitions, entrances, exits and what each room shall be utilized for in this business. This diagram should be no larger than QVs" X 11". DR 8404 (03/26/24) Page 8 of 16 9. Who, besides the owners listed in this application (including persons, firms, partnerships, corporations, limited liability companies) will loan or give money, inventory, furniture or equipment to or for use in this business; or who will receive money from this business? Attach a separate sheet if necessary. Last Name First Name ,VA Date of Birth (MM/DD/YY)FEIN or SSN Number Interest/Percentage Last Name =irst Name Date of Birth (MM/DDA/Y):EIN or SSN Number nterest/Percentage -ast Name ~wst Name Date of Birth (MM/DDA/Y)=EIN or SSN Number nterest/Percentage Attach copies of all notes and security instruments and any written agreement or details of any oral agreement, by which any person (including partnerships, corporations, limited liability companies, etc.) will share in the profit or gross proceeds of this establishment, and any agreement relating to the business which is contingent or conditional in any way by volume, profit, sales, giving of advice or consultation. <//10. Optional Premises or Hotel and Restaurant Licenses with Optional Premises: / r /Tf Has a local ordinance or resolution authorizing optional premises been adopted?.... 0 Yes 0 No // ^Number of additional Optional Premise areas requested. (See license fee chart) For the addition of a Sidewalk Service Area per Regulation 47-302(A)(4), include a diagram of the service area and documentation received from the local governing body authorizing use of the sidewalk. Documentation may include but is not limited to a statement of use, permit, easement, or other legal permissions. 11. Liquor Licensed Drugstore (LLDS) applicants, answer the following: a. Is there a pharmacy, licensed by the Colorado Board of Pharmacy, located within the applicant's LLDS premise?................................................................. 0 Yes ® Nor If "yes" a copy of license must be attached. DR 8404 (03/26/24)Page 9 of 16 12. Club Liquor License applicants answer the following: Attach a copy of applicable documentation a. Is the applicant organization operated solely for a national, social, fraternal, patriotic, political or athietic purpose and not for pecuniary gain?.................... . 0 Yes @ No b. Is the applicant organization a regularly chartered branch, lodge or chapter of a national organization which is operated solely for the object of a patriotic or fraternal organization or society, but not for pecuniary gain?........................ ^ Yes ^ c. How long has the club been incorporated?. d. Has applicant occupied an establishment for three years (three years required) that was operated solely for the reasons stated above?.................................... 0 Yes ^) No 13. Brew-Pub, Distillery Pub or Vintner's Restaurant applicants answer the following: a. Has the applicant received or applied for a Federal Permit? (Copy of permit or application must be attached).............................................................. .......... 0 Yes (2) No 14. Campus Liquor Complex applicants answer the following: a. Is the applicant an institution of higher education?............................................. Q Yes i@ No b. Is the applicant a person who contracts with the institution of higher education to provide food services?..................................................................... 0 Yes ^ No If "yes" please provide a copy of the contract with the institution of higher education to provide food services. 15. For all on-premises applicants. a. For all Liquor Licensed Drugstores (LLDS) the Permitted Manager must also submit an Manager Permit Application - DR 8000 and fingerprints. Last Name of Manager First Name of Manager 12>^-/r/u^€tf A/^y 1^ 16. Does this manager act as the manager of, or have a financial interest in, any other liquor licensed establishment in the State of Colorado? If yes, provide name, type of license and account number............................................................... ^ Yes ^ No Name Fype of License \ccount Number DR 8404 (03/26/24) Page 10 of 16 17. Related Facility - Campus Liquor Complex applicants answer the following: a. Is the related facility located within the boundaries of the Campus Liquor Complex?.................................................................................................. 0 Yes ^) No If yes, please provide a map of the geographical location within the Campus Liquor Complex. If no, this license type is not available for issues outside the geographical location of the Campus Liquor Complex. b. Designated Manager for Related Facility - Campus Liquor Complex Last Name of Manager First Name of Manager 18. Tax Information. Has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% or greater financial interest in the applicant, been found in final order of a tax agency to be delinquent in the payment of any state or local taxes, penalties, or interest related to a business?................................... 0 Yes © No Has the applicant, including its manager, partners, officer, directors, stockholders, members (LLC), managing members (LLC), or any other person with a 10% or greater financial interest in the applicant failed to pay any fees or surcharges imposed pursuant to section 44-3-503, C.R.S.?......... Q Yes -0N No DR 8404 (03/26/24) Page 11 of 16 If applicant is a corporation, partnership, association or limited liability company, applicant must list all Officers, Directors, General Partners, and Managing Members. In addition, applicant must list any stockholders, partners, or members with ownership of 10% or more in the applicant. All persons listed below must also attach form DR 8404-1 (Individual History Record), and make an appointment with an approved State Vendor through their website. See application checklist, Section IV, for details. Mame J^ -/W^ c^li ^ttu^ Date of Birth (MM/DD/YY) Street Address 3ity State ?IP Code :)osition /oOwned \lame Date of Birth (MM/DDAT) Street Address 3ity state 71P Code :)osition '/oOwned \lame Date of Birth (MM/DD/YY) Street Address 3ity State 71P Code :'osition /o Owned ^Jame Date of Birth (MM/DD/YY) Street Address 3ity state 7|P Code Position !/o0wned \lame Date of Birth (MM/DD/YY) Street Address City State ZIP Code Position %0wned DR 8404 (03/26/24)Page 12 of 16 Antler's Travern LLC Legal name of the Business: Antlers Tavern LLC Business Email: antlerstayern79(cf)^!,,, ;; i'^n Owners Full Legal Name, Address dob and owned % BU'-I-Y Bhetuwa , 406 Birch Ave, Estes Park, CO, 80517 % OWNED 35% Personal Investment: Chcisc Bank, checking $11,246.28 YadavBhetuwal 2650 Erfert St E 206, Longmont, 80504 %OWNED20% Personal Investment: Bank Of America, checking $10,000 Bank of America, savings $2,000 Dary<) Valkavets , 1108 Rambling Dr, Estes Park, CO, 80517 %OWNED15% Personal Investment: USBank, checking $15,000 Delicious adventure LLC , 453 E wondeerview ave unit 3 PMB 279, estes park, Co 80517 % OWN ED 30% Personal Investment: Premier Members Credit Union, checking $30,000 ** If applicant is owned 100% by a parent company, please list the designated principal officer on above. ** Corporations - the President, Vice-President, Secretary and Treasurer must be accounted for above (Include ownership percentage if applicable) ** lft0tal ownership percentage disclosed here does not total 100%, applicant must check this box: m^Applicant affirms that no individual other than these disclosed herein owns 10% or more of the applicant and does not have financial interest in a prohibited liquor license pursuant to Article 3 or 5, C.R.S. Oath Of Applicant I declare under penalty of perjury in the second degree that this application and all attachments are true, correct, and complete to the best of my knowledge. I also acknowledge that it is my responsibility and the responsibility of my agents and employees to comply with the provisions of the Colorado Liquor or Beer and Wine Code which affect my license. Printed Name Title J>/^ '\uthorgA^S1g <^-—^--^^" M^^^ 1s'_EL re ^d-~__^ e<^r(/cb'~i ~~ Date (MM/DD/YY) lo-B'^^ Report and Approval of Local Licensing Authority (City/County) Date application filed with local authority Date of local authority hearing (for new license applicants; cannot be less than ^_I 30 days from date of application) |_f<"/^/Zc>2-^ For Transfer Applications Only - Is the license being transferred valid?........................ 0 Yes 0 No The Local Licensing Authority Hereby Affirms that each person required to file DR 8404-1 (Individual History Record) or a DR 8000 (Manager Permit) has been: Fingerprinted Subject to background investigation, including NCIC/CCIC check for outstanding warrants That the local authority has conducted, or intends to conduct, an inspection of the proposed premises to ensure that the applicant is in compliance with and aware of, liquor code provisions affecting their class of license (Check One) 0 Date of inspection or anticipated date Will conduct inspection upon approval of state licensing authority DR 8404 (03/26/24) Page 13 of 16 II Is the Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 1,500 feet of another retail liquor license for off-premises sales in a jurisdiction with a popuiation of > 10,0000? .................................. Q Yes $) No Is the Liquor Licensed Drugstore (LLDS) or Retail Liquor Store (RLS) within 3,000 feet of another retail liquor license for off-premises sales in a jurisdiction with a population of < 10,0000? .................................. Q Yes QD No NOTE: The distance shall be determined by a radius measurement that begins at the principal doorway of the LLDS/RLS premises for which the application is being made and ends at the principal doorway of the Licensed LLDS/RLS. n Does the Liquor-Licensed Drugstore (LLDS) have at least twenty percent (20%) of the applicant's gross annual income derived from the sale of food, during the prior twelve (12) month period?0 Yes No The foregoing application has been examined; and the premises, business to be conducted, and character of the applicant are satisfactory. We do report that such license, if granted, will meet the reasonable requirements of the neighborhood and the desires of the adult inhabitants, and will comply with the provisions of Title 44, Article 4 or 3, C.R.S., and Liquor Rules. Therefore, this application is approved. 0 Town, City 0 County _ocal Licensing Authority for Felephone Number 3rinted Name mie Signature Date (MM/DDA/Y) Printed Name ntie Signature Date (MM/DD/YY) OR 8404 (03/26/24)Page U of 16 DR 8495 (02/16/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO BOX 17087 Denver CO 80217-0087 (303) 205-2300 Tax Check Authorization, Waiver, and Request to Release Information Dav-^A V^i^A^tS am signing this Tax Check Authorization, Waiver and Request to Release Information (hereinafter "Waiver") on behalf of (the"Applicant/Licensee") /^T^&^Js "T'p^vx£^ L^L-£- to permit the Colorado Department of Revenue and any other state or local taxing authority to release information and documentation that may otherwise be confidential, as provided below. If I am signing this Waiver for someone other than myself, including on behalf of a business entity, I certify that I have the authority to execute this Waiver on behalf of the Applicant/Licensee. The Executive Director of the Colorado Department of Revenue is the State Licensing Authority, and oversees the Colorado Liquor Enforcement Division as his or her agents, clerks, and employees. The information and documentation obtained pursuant to this Waiver may be used in connection with the Applicant/Licensee's liquor license application and ongoing licensure by the state and local licensing authorities. The Colorado Liquor Code, section 44-3-101. et seq. ("Liquor Code"), and the Colorado Liquor Rules, 1 CCR 203-2 ("Liquor Rules"), require compliance with certain tax obligations, and set forth the investigative, disciplinary and licensure actions the state and local licensing authorities may take for violations of the Liquor Code and Liquor Rules, including failure to meet tax reporting and payment obligations. The Waiver is made pursuant to section 39-21-113(4), C.R.S., and any other law, regulation, resolution or ordinance concerning the confidentiality of tax information, or any document, report or return filed in connection with state or local taxes. This Waiver shall be valid until the expiration or revocation of a license, or until both the state and local licensing authorities take final action to approve or deny any application(s) for the renewal of the license, whichever is later. Applicant/Licensee agrees to execute a new waiver for each subsequent licensing period in connection with the renewal of any license, if requested. By signing below, Applicant/Licensee requests that the Colorado Department of Revenue and any other state or local taxing authority or agency in the possession of tax documents or information, release information and documentation to the Colorado Liquor Enforcement Division, and is duly authorized employees, to act as theApplicant's/Licensee's duly authorized representative under section 39-21 -113(4), C.R.S., solely to allow the state and local licensing authorities, and their duly authorized employees, to investigate compliance with the Liquor Code and Liquor Rules. Applicant/ Licensee authorizes the state and local licensing authorities, their duly authorized employees, and their legal representatives, to use the information and documentation obtained using this Waiver in any administrative or judicial action regarding the application or license. Page 15 of 16 Name (Individual/Business) /^ f-r-h /•-€ r r ^ 7~'~>-^ (^ ^~) L L Social Security Number/Tax Identification Number <7^ -^-/^ ^^^o Home Phone Number 3usiness/Work Phone Number •^Zff^P^-^S^ Street Address ?L/5 if- R^f^hor^ ^ 3ity ^~ $ f--^—^ p^ v^<l. State Co 71P Code ^o^V~^ Printed name of person signing on behalf of the Applicant/Licensee I>/<h2y^ \^€( (A^^-^-^-S Applicaat/Ue8Fis^B*^'§ignature (Signature authorizing the disclosure of confidential tax information) Date Signed / o'-g'-z.£!_^7" Privacv^Act Statement Providing your Social Security Number is voluntary and no right, benefit or privilege provided by law will be denied as a result of refusal to disclose it. § 7 of Privacy Act, 5 USCS § 552a (note). DR 8495 (02/16/24)Page 16 of 16 ^ 3 . Ht ^ fn ^ yr- 4 ^ & ' s§ ^1 ^? s; ^0 I ^0A ^^s° ?• fO^ $1 3 5 z ^ ^ CP ^t^>9^0 r ^^p ?9 ^r--< xs?-t -0 .3 Op O Y " ^\ - 0 C Q < ^ OR 8404-1 (03/06/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO Box 17087 Denver CO 80217-0087 (303) 205-2300 Individual History Record To be completed by the following persons, as applicable: sole proprietors; general partners regardless of percentage ownership, and limited partners owning 10% or more of the partnership; all principal officers of a corporation, all directors of a corporation, and any stockholder of a corporation owning 10% or more of the outstanding stock; managing members or officers of a limited liability company, and members owning 10% or more of the company; and any intended registered manager of Hotel and Restaurant, Tavern and Lodging and Entertainment class of retail license Notice: This individual history record requires information that is necessary for the licensing investigation or inquiry. All questions must be answered in their entirety or the license application may be delayed or denied. If a question is not applicable, please indicate so by "N/A". Any deliberate misrepresentation or material omission may jeopardize the license application. (Please attach a separate sheet if necessary to enable you to answer questions completely) Name of Business fto4i€^> Tcwe^n Home Phone Number Dellular Number Your Full Name (last, first, middle) f^^i. g»3^ List any other names you have Mailing address (if different from residence) ^o6 Wo (A< ^^opovt, ro_ ^o$2^. 1. List current residence address. Include any previous addresses within the last five years. (Attach separate sheet if necessary) current Street and Number ^f0(o ^->ck a-^ current City, State, ZIP ^wjf^l, Co , jogi7. = rom:, °>/oV5o^c/, 3: CW^^r Previous Street and Number Previous City, State, ZIP mcio 9^^ ^4 _1 IT^o^-, Co/ ^O()Q^ From: , ^ To: ^-^^CH- 0^/0 Y.(ZQZ^ II 5/Q^I^W Page 1 of 6 Individual History Record (Continued) 2. List all employment within the last five years. Include any self-employment. (Attach separate sheet if necessary) Name of Employer or Business Ui^^-i°i/?^b^teAddtess (Street, Num'ber, City, State, ZIP) o^^ow.b (fi^ ^os'oL Cl$$ £- ^€A f^^ ^vA)^ PositionT-feld^From: ^0^/W^- ^0^/J/O/O.J- ro: ^OZ^ /p$/ Q^ Name of Employer or Business ^UY^)^ &^ { ^^}. Address (Street, Number, City, State, ZIP) 69'W? ( ^(AV^ (0 . Position Held C,^v^— From:To: ^-/W^r. ^ll^l^n C<JYV^^, . Name of Employer or Business Fowc/^^L COYn Address (Street, Number, City, State, ZIP) e.s.k^p^ r Co. Position Held C\)')^^^/ <>LO^ U . From:To: ^l^/ WH (ji^f^ • 3. List the name(s) of relatives working in or holding a financial interest in the Colorado alcohol beverage industry. \jame of Relative A//A-1 relationship to You: Hft Position Held /v/^ *^ame of Licensee ^/ft Mame of Relative r^/fi relationship to You:T^T Position Held~ww ^ame of Licensee~WP OR 8404-1 (03/06/24)Page 2 of 6 Individual History Record (Continued) \lame of Relative v^relationship to You:~w Position Held Name of Licensee~PW A7^ ^Jame of Relative ^/^relationship to You:~ppT :3osition Held ,,~fw \lame of Licensee~7^~ 4. Have you ever applied for, held, or had an interest in a Colorado Liquor or Beer License, or loaned money, furniture, fixtures, equipment or inventory to any licensee?............................................................................................................... (If yes, answer in detail.) 5. Have you ever received a violation notice, suspension, or revocation for a liquor law violation, or have you applied for or been denied a liquor or beer license anywhere in the United States?. (If yes, answer in detail.) 0 Yes ©^No 6.Have you ever been convicted of a crime or received a suspended sentence, deferred sentence, or forfeited bail for any offense in criminal or military court or do you have any charges pending?. (If yes, answer in detail.) 0 Yes 7. Are you currently under probation (supervised or unsupervised), parole, or completing the requirements of a deferred sentence?.0 Yes Q^o (If yes, answer in detail.) DR 8404-1 (03/06/24)Page 3 of 6 Individual History Record (Continued) 8. Have you ever had any professional license suspended, revoked, or denied?..... 0 Yes ©^lo (If yes, answer in detail.) Personal and Financial Information Unless otherwise provided by law, the personal information required in this section will be treated as confidential. The personal information required in this section is solely for identification purposes. Date of Birth Social Security Number Place of Birth /epaL /^u^a\<~o^- U.S. Citizen 0 Yes 0' No If Naturalized, state where A/hen \jame of District Court Naturalization Certificate Number Date of Certification If an Alien, Give Alien's Registration Card Number Permanent Residence Card Number 252.'57o-szs -leight~SL /eight165 [h -lair ColorI^T ye Color Klacl- Sender fv}4t Do you have a current Driver's License/ID? If so, give number and state. Driver's License Number Driver's License State Q^Yes 0 No To~ Financial Information 9. -Total purchase price or investment being made by the applying entity, corporation, partnership, limited liability company, other..0 10. List the total amount of the personal investment, made by the person listed on page 1 in this business including any notes, loans,cash, services or equipment, operating capital, stock purchases or fees paid.^ //, 2/^. ^^ NOTE: If corporate investment only, please skip to and complete question 12 NOTE: Question 10 should reflect the total of questions 11 and 13 OR 8404-1 (03/06/24)Page 4 of 6 11. Provide details Personal and Financial of the personal the sources of this investment. Type: Cash, Services cc^ Bank Name cU^-c Type: Cash, Services Bank Name Type: Cash, Services Bank Name Type: Cash, Services Bank Name or Equipment l?cin^. or Equipment or Equipment or Equipment Information (Continued) investment described in question 10. You must account for all of (Attach a separate sheet if needed) Account Type _c ^c(c -J^ Amount U/2^.2;? Account Type Amount Account Type Amount Account Type Amount 12. Provide details of the corporate investment described in question 9. You must account for all of the sources of this investment. (Attach a separate shoo+ if nefiHprn Type: Cash, Services or Equipment •~7/W -oans L\CCOUIIl lypo Bank Name ^(pl amount Type: Cash, Services or Equipment Loans Account Type~^rw Bank Name A//A \mount Type: Cash, Services or Equipment Loans Account Typef^fft Bank Name amount 13.Loan Information (Attach copies of all notes or loans) Name of Lender Address /^fp Term Security Amount /^//A DR 8404-1 (03/06/24)Page 5 of 6 Personal and Financial Information (Continued) Name of Lender Address /V/^ Term Security Amount A^ (^ Mame of Lender h 1^ \ddress Ferm /^//4 Security \mount Name of Lender Address ^(^ Term Security Amount ^//fir Oath of Applicant I declare under penalty of perjury that this application and all attachments are true, correct, and complete to the best of my knowledge. Authorized Signature^/^Print Signature gi;c^ ^^\^CJL Title IZ Date (MM/DD/YY) p^r^e^05/OY/^yf\j-T-T^yi[ 0(0^1101^ DR 8404-1 (03/06/24)Page 6 of 6 ^ u0 ^ < = 00 ^ ^ C° c ? . S N 0 v - ' ' _ " r ^ ^ ^ ' ^ DR 8404-1 (03/06/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division POBox 17087 Denver CO 80217-0087 (303) 205-2300 Individual History Record To be completed by the following persons, as applicable: sole proprietors; general partners regardless of percentage ownership, and limited partners owning 10% or more of the partnership; all principal officers of a corporation, all directors of a corporation, and any stockholder of a corporation owning 10% or more of the outstanding stock; managing members or officers of a limited liability company, and members owning 10% or more of the company; and any intended registered manager of Hotel and Restaurant, Tavern and Lodging and Entertainment class of retail license Notice: This individual history record requires information that is necessary for the licensing investigation or inquiry. All questions must be answered in their entirety or the license application may be delayed or denied. If a question is not applicable, please indicate so by "N/A". Any deliberate misrepresentation or material omission may jeopardize the license application. (Please attach a separate sheet if necessary to enable you to answer questions completely) Name of Business /^n'+ie-^^ ~~^\/^Yn Home Phone Number Cellular Number Your Full Name (last, first, middle) Bh -ist any e-^ other u u-^ names c^ you j_^ have ^used d c^\/ Mailing address (if different from residence) 9-r -fe r+ SY r e ^ ^ P+^^^6 , ^o/^/wn +, CO , ^ 0 C3 G^-f Email Address ^ a da v < b he ^^' ^ ^ fm cu /• Co '^7 1. List current residence address. Include any previous addresses within the last five years. (Attach separate sheet if necessary) current Street and Number 2^0 ^y-fer^ <5We = rom: <2o^^ =)revious Street and Number \7-<S^ T^rc^ P.'^e- From: 20-2.1> •eJr ^d -^r t'^Oh I current City, State, ZIP /.of^jwont / GO) To: Prc^sen'V Previous City, State, ZIP l^o n cpiAor^ , CO/ To: 20-2- ^ '§osoLi ^0€>0 ^f Page 1 of 6 Individual History Record (Continued) 2. List all employment within the last five years. Include any self-employment. (Attach separate sheet if necessary) Name of Employer or Business ^[\^ C^-f^c.^ Address (Street, Number, City, State, ZIP) v^S £ ^\\<^o^n av^^^c^ , ^^\£-^ pc^v fc co, g'o^y'f Position Held 5eNT\/ii/ ^ (So ^Vend-ey From:To: Z02-\^Te^en-^- Name of Employer or Business ^, ~(\ A ^ e>) , AA /^ Address (Street, Number, City, State, ZIP) 600 25^ <^W S-^ -20^, ^ c^u^cL, A^ -^C^oi Position Held osp From:To: Q.o\c[2o2- \ Name of Employer or Business _/^/_A Address (Street, Number, City, State, ZIP) ^/A Position Held /V/A From:To: ^ /A 3. List the name(s) of relatives working in or holding a financial interest in the Colorado alcohol beverage industry. Mame of Relative ^7/A relationship to You: /v/A 3ositlon Held Name of Licensee A^/A /V/A Mame of Relative Relationship to You: A^A /~^/A ='osition Held Name of Licensee <^ fA /V/A DR 8404-1 (03/06/24)Page 2 of 6 Individual History Record (Continued) Name of Relative /V/A relationship to You: -A7/A- Position Held A//A ^lame of Licensee v//^ Mame of Relative /v//:\ relationship to You: /V/A Position Held /v /^ Mame of Licensee ^v /^ 4. Have you ever applied for, held, or had an interest in a Colorado Liquor or Beer License, or loaned money, furniture, fixtures, equipment or inventory to any licensee?............................................................................................................... (If yes, answer in detail.) 5. Have you ever received a violation notice, suspension, or revocation for a liquor law violation, or have you applied for or been denied a liquor or beer license anywhere in the United States?. (If yes, answer in detail.) 0 Yes (gf No 6. Have you ever been convicted of a crime or received a suspended sentence, deferred sentence, or forfeited bail for any offense in criminal or military court or do you have any charges pending?. (If yes, answer in detail.) 0 Yes Qf No 7. Are you currently under probation (supervised or unsupervised), parole, or completing the requirements of a deferred sentence?. (If yes, answer in detail.) 0 Yes No DR 8404-1 (03/06/24)Page 3 of 6 Individual History Record (Continued) 8. Have you ever had any professional license suspended, revoked, or denied?..... 0 Yes •QTNo (If yes, answer in detail.) Personal and Financial Information Unless otherwise provided by law, the personal information required in this section will be treated as confidential. The personal information required in this section is solely for identification purposes. Date of Birth Social Security Number Place of Birth f\)u^c^o^~, A^pcU U.S. Citizen 0 Yes @T No if Naturalized, state where A/hen Name of District Court Naturalization Certificate Number Date of Certification If an Alien, Give Alien's Registration Card Number 3ermanent Residence Card Number Height S{ to" Weight t ^0 lb -lair Color b ^a c«- Eye Color ^•{•Q^-> n 3ender McA<^ Do you have a current Driver's License/ID? If so, give number and state. Driver's License Number Driver's License State 0 Yes 0 No Co \ 0 ^c\ d. 0 Financial Information 9. Total purchase price or investment being made by the applying entity, corporation, partnership, limited liability company, other.. 10. List the total amount of the personal investment, made by the person listed on page 1 in this business including any notes, loans,cash, sen/ices or equipment, operating capital, stock purchases or fees paid.f t Z., P 0 (? NOTE: If corporate investment only, please skip to and complete question 12 NOTE: Question 10 should reflect the total of questions 11 and 13 DR 8404-1 (03/06/24)Page 4 of 6 Personal and Financial Information (Continued) 11. Provide details of the personal investment described in question 10. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Type: Cash, Services or Equipment Account Type C-C^-S ^C.Kei^_ \^ ^ Bank Name Amount &NVN\< ©^ /\^<e-'r»'C^-^1 © f 1© 00 Type: Cash, Services^or Equipment Account Type C€^^•c^\/> r\' Bank Name Amount .n>o^\^. o^ ^'/v\^^^c^_•^ 2-p© o Type: Cash, Services or Equipment \ccount Type Bank Name \mount Type: Cash, Services or Equipment account Type Bank Name amount 12. Provide details of the corporate investment described in question 9. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Type: Casn, oen/ices or tquiprTieni ' Account Type~7^W 3ank Name Type: Cash, Services or Bank Name Type: Cash, Services or Bank Name 13. Loan Information Name of Lender ^/ ( Term /^f ^ Equipment Equipment (Attach copies ^ Security /\y of all (^ Amount Loans Amount Loans Amount notes or loans) Address Amount Account Type Account Type A///^ A/^ DR 8404-1 (03/06/24)Page 5 of 6 Personal and Financial Information (Continued) Name of Lender Address /\) f A /^f^ Term Security Amount v^( ^^ f^/^//^ Name of Lender Address A/ f /?^//} Term Security Amount ^(^^// /^A//^ Name of Lender Address ^/ /9-^//^ Term Security Amount ^ / <^r /\//^/^//^ Oath of Applicant I declare under penalty of perjury that this application and all attachments are true, correct, and complete to the best of my knowledge. Authorized Signature Print SfgnaUre Yad.c^\/ iShe-l-uiAJ^C Title Date (MM/DD/YY) v^\<? f\/\V^er 0^)^ DR 8404-1 (03/06/24)Page 6 of 6 r- ^ ^ 0 0 ^> — ^s > ^^ ? ^ ^<x ^00 .c^<L ~s ^> )op ° ^ i i ^u > ^ < ^0 ( ^ ^ ^ ?^ w 0" ^ r%-s s V^ ^ 7 i^K^ [ " 0 ^0 u^-4 0 ^0T •V ^0 ^^1 u^Vo 0 J"0 0^^^p 5"><(0 -^ ^(/ T^s ^ ^ v^ ^ \^ ^ 21 '^Q'<^7(8?E ?-^-i n><.0^^^(L r\0 ^0 0^ io DR 8404-1 (03/06/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO Box 17087 Denver CO 80217-0087 (303) 205-2300 Individual History Record To be completed by the following persons, as applicable: sole proprietors; general partners regardless of percentage ownership, and limited partners owning 10% or more of the partnership; all principal officers of a corporation, all directors of a corporation, and any stockholder of a corporation owning 10% or more of the outstanding stock; managing members or officers of a limited liability company, and members owning 10% or more of the company; and any intended registered manager of Hotel and Restaurant, Tavern and Lodging and Entertainment class of retail license Notice: This individual history record requires information that is necessary for the licensing investigation or inquiry. All questions must be answered in their entirety or the license application may be delayed or denied. If a question is not applicable, please indicate so by "N/A". Any deliberate misrepresentation or material omission may jeopardize the license application. (Please attach a separate sheet if necessary to enable you to answer questions completely) Name of Business hi-41-et^ 7^t/^/"^ Home Phone Number Cellular Number Your Full Name (last, first, middle) b^? r (/^? ^ ^r ^ h List any other names you have used Mailing address (if different from residence) //^ ^UWI-C,^ ^'^, b^> P^r^, as ^s7^ Email Address a'^(^^~t'i/dr^/^f ftc'-^ wn •i /.Ct :.'//-/ 1. List current residence address. Include any previous addresses within the last five years. (Attach separate sheet if necessary) Current Street and Number Current City, State, ZIP ^ ^^/'^ A^v C^ P^ri , ^77 From:To: ^/cuac^- ^^ ^^r^^ Previous Street and Number Previous City, State, ZIP W6 Jir'rc L A^'i..u^b<^ /^r€ ^•^^- ^_ From:To: z^/^J^^-.^..^y Zi'Z'^ Page 1 of 6 Individual History Record (Continued) 2. List all employment within the last five years. Include any self-employment. (Attach separate sheet if necessary) Name of Employer or Business &^r ^ A^? 7^-^' Address -^\ (Street, U.) Number, City, State ^:um^^' , ZIP) ^7^ ^ <w^/w /a)^1JS77? Position Held Gt'.W.Y^.f U(^^^'e^ From:To: zo/^/^7^y^^ -</ Name of Employer or Business ^/c-^z^Qt^ ^r-^n/ a^^c/ A^?^ address ,0 (Street, ^ Number, City, £~/Llu^^ State, ZIP) /^e,^^/^,^^5'7-?- - Position Held i^UiWt^^ From:To: ^.o^-f ^r^c^1^' Name of Employer or Business Address (Street, Number, City, State, ZIP) Position Held From:ro: 3. List the name(s) of relatives working in or holding a financial interest in the Colorado alcohol beverage industry. Name of Relative Relationship to You: bivt^.^L MLU^<^^l)C>LCf<- Position Held Name of Licensee C'U.^tCf"^^~ ^Cc^ ^'Le.^H<^L. ^/^ ^•ht'i.^ c^i tcr<-/ Mame of Relative relationship to You: =>osition Held ^ame of Licensee DR 8404-1 (03/06/24)Page 2 of 6 Individual History Record (Continued) \Jame of Relative relationship to You: 3osition Held ^larne of Licensee ^Jame of Relative relationship to You: 3osition Held *>Jame of Licensee 4. Have you ever applied for, held, or had an interest in a Colorado Liquor or Beer License, or loaned money, furniture, fixtures, equipment or inventory to any licensee? (If yes, answer in detail.) Yes 0 No l'(^J^ , •(', i/,/.C- '"•' [..U^/ ' / '•-' f/K' ^ /^.•^,^.^'/v (fs/c^ /^/-^L-C--? ^7^ 5. Have you ever received a violation notice, suspension, or revocation for a liquor law violation, or have you applied for or been denied a liquor or beer license anywhere in the United States?. (If yes, answer in detail.) 0 Yes No 6. Have you ever been convicted of a crime or received a suspended sentence, deferred sentence, or forfeited bail for any offense in criminal or military court' or do you have any charges pending?....................................................................... (^ yes (^"No (If yes, answer in detail.) 7. Are you currently under probation (supervised or unsupervised), parole, or completing the requirements of a deferred sentence?. (If yes, answer in detail.) 0 Yes (^ No DR 8404-1 (03/06/24)Page 3 of 6 Individual History Record (Continued) 8. Have you ever had any professional license suspended, revoked, or denied?..... 0 Yes (If yes, answer in detail.) No Personal and Financial Information Unless otherwise provided by law, the personal information required in this section will be treated as confidential. The persona] information required in this section is solely for identification purposes. Date of Birth Social Security Number Place of Birth /2^/^r^'<, U.S. Citizen © Yes Q No Name of District Court If Naturalized, state where When t^c'^^{c-r,c z^ ;'L --<--; Naturalization Certificate Number Date of Certification /i I /• "^~i </^ ^/ ' < ^ /' , ,'.^ / /• If an Alien, Give Alien's Registration Card Number :>ermanent Residence Card Number Height •:> ^ Ateight '^, -lair Color ^ / I' - Eye Color .. ^'/•. '. ' Sender Do you have a current Driver's License/ID? If so, give number and state. Driver's License Number Driver's License State Yes 0 No ^('c^-^b Financial Information 9. Total purchase price or investment being made by the applying entity, corporation, partnership, limited liability company, other.. 10. List the total amount of the personal investment, made by the person listed on page 1 in this business including any notes, loans,cash, services or equipment, operating capital, stock purchases or fees paid. ^/5~:£^>0 NOTE: If corporate investment only, please skip to and complete question 12 NOTE: Question 10 should reflect the total of questions 11 and 13 DR 8404-1 (03/06/24)Page 4 of 6 Personal and Financial Information (Continued) 11. Provide details of the personal investment described in question 10. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Type: Cash, Services or Equipment Account Type ^2^C 'fc.4> Bank Name Amount U^K>^u^^-/^€)D:2 Type: Cash, Services or Equipment Account Type Bank Name \mount Type: Cash, Services or Equipment \ccount Type Bank Name 'amount Fype: Cash, Services or Equipment \ccount Type Bank Name amount 12. Provide details of the corporate investment described in question 9. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Type: Cash, Services or Equipmentru7;7T Loans Account Type Bank Name \mount Type: Cash, Services or Equipment -oans \ccount Type Bank Name \mount Type: Cash, Services or Equipment -oans account Type Bank Name amount 13. Loan Information (Attach copies of all notes or loans) Name of Lender Address~J7^~ Tertn security \mount DR 8404-1 (03/06/24)Page 5 of 6 Personal and Financial Information (Continued) Mame of Lender \ddress Term Security \mount Mame of Lender \ddress Term security \mount Mame of Lender address term Security amount Oath of Applicant I declare under penalty of perjury that this application and all attachments are true, correct, and complete to the best of my knowledge. Authorized ^nature Print Signature 7)^r^^, l/a-^^^'/^ Title Date (MM/DD/YY)^r^^^r—o^/z'^/z^ DR 8404-1 (03/06/24)Page 6 of 6 DR 8404-1 (03/06/24) COLORADO DEPARTMENT OF REVENUE Liquor Enforcement Division PO Box 17087 Denver CO 80217-0087 (303) 205-2300 Individual History Record To be completed by the following persons, as applicable: sole proprietors; general partners regardless of percentage ownership, and limited partners owning 10% or more of the partnership; all principal officers of a corporation, all directors of a corporation, and any stockholder of a corporation owning 10% or more of the outstanding stock; managing members or officers of a limited liability company, and members owning 10% or more of the company; and any intended registered manager of Hotel and Restaurant, Tavern and Lodging and Entertainment class of retail license Notice: This individual history record requires information that is necessary for the licensing investigation or inquiry. All questions must be answered in their entirety or the license application may be delayed or denied. If a question is not applicable, please indicate so by "N/A". Any deliberate misrepresentation or material omission may jeopardize the license application. (Please attach a separate sheet if necessary to enable you to answer questions completely) Name of Business W^ f^^ Uc Home Phone Number Dellular Number Your Full Name (last, first, middle) $A<^ p^^< List any other names you have used Mailing address (if different from residence) L/S3 ^ t-W-^rv/^ ^vt ^ ^g, 2-^9 / ^-/-^^uK, ^, <8oS\^- Email Address ^f6? •p^'^^f^lf- w 1. List current residence address. Include any previous addresses within the last five years. (Attach separate sheet if necessary) Current Street and Number ^0 pive^e ^ current City, State, ZIP £.5^^'^^ (3^^^ From: To: 0^0\^^0^pv^<^: Previous Street and Number Previous City, State, ZIP From:ro: Page 1 of 6 Individual History Record (Continued) ). List all employment within the last five years. if necessary) Jame of Employer or Business A/^^ic j^y ^(^^ L^ address (Street, Number, City, State, ZIP) , Include any self-employment. (Attach separate sheet ^0 ^ ^V€^€ JV, )^^/7^, Co r ^/T 3osition Held pr^fw^ 9^<Ay^<N :rom: ^0^ 'lame of Employer or Business UM^ U^° W^y l>LL address (Street, Number, City, State, ZIP) y-3^ ^ eU^ov^ ^ve , ^<^ Position Held : rom: ^n slame of Employer or Business ^Y p^ ^(A^ (-^<- \ddress (Street, Number, City, State, ZIP) 160 ^ ^/^^ a^t , ^^^^ 3osition Held W^i^t rt/om: ^07.1 To: prt^e^t. ;/^r. (js>, e^i^f- / To: ^ye^^ ^, ^n^ To: py^e>t. i. List the name(s) of relatives working in or holding a financial interest in the Colorado alcohol beverage industry. ^Jame of Relative Relationship to You:~W7ft~ :>ositi6n Held Mame of Relative ^sition Held Name of Licensee Relationship to You: Name of Licensee OR 8404-1 (03/06/24) Page 2 of 6 Individual History Record (Continued) Name of Relative relationship to You: Position Held Mame of Licensee Mame of Relative relationship to You: =>osition Held \lame of Licensee 4. Have you ever applied for, held, or had an interest in a Colorado Liquor or Beer License, or loaned money, furniture, fixtures, equipment or inventory to any licensee? (If yes, answer in detail.) 0 Yes No 5. Have you ever received a violation notice, suspension, or revocation for a liquor law violation, or have you applied for or been denied a liquor or beer license anywhere in the United States?. (If yes, answer in detail.) 0 Yes No 6. Have you ever been convicted of a crime or received a suspended sentence, deferred sentence, or forfeited bail for any offense in criminal or military court or do you have any charges pending?. (If yes, answer in detail.) 0 Yes No 7. Are you currently under probation (supervised or unsupervised), parole, or completing the requirements of a deferred sentence?. (If yes, answer in detail.) 0 Yes No DR 8404-1 (03/06/24)Page 3 of 6 Individual History Record (Continued) 8. Have you ever had any professional license suspended, revoked, or denied?. .,, 0 Yes ® No (If yes, answer in detail.) Personal and Financial Information Unless otherwise provided by law, the personal information required in this section will be treated as confidential. The personal information required in this section is solely for identification purposes. Date of Birth Social Security Number Place of Birth fVc^L U.S. Citizen 0 Yes No If Naturalized, state where A/hen Mame of District Court Maturalization Certificate Number Date of Certification If an Alien, Give Alien's Registration Card Number 3ermanent Residence Card Number Zo^-<g^6-W Height 5 /Veight 1^0 /^ -lair Color g(<^< Eye Color 9,\^ Sender _N_ Do you have a current Driver's License/ID? If so, give number and state. Driver's License Number Driver's License State Yes 0 No U\OHh Financial Information 9. Total purchase price or investment being made by the applying entity, |Q) corporation, partnership, limited liability company, other.. 10. List the total amount of the personal investment, made by the person listed on page 1 in this business including any notes, loans,cash, services or equipment, operating capital, stock purchases or fees paid.yw €>00 NOTE: If corporate investment only, please skip to and complete question 12 NOTE: Question 10 should reflect the total of questions 11 and 13 DR 8404-1 (03/06/24)Page 4 of 6 Personal and Financial Information (Continued) 11. Provide details of the personal investment described in question 10. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Type: Cash, Services or Equipment C^e^i^ \ccount Type C^C^'i^ 3ank Name frau/^r A^/^Cre^Wa mountT^r ff^> Type: Cash, Services or Equipment \ccount Type Bank Name \mount Fype: Cash, Services or Equipment \ccount Type Bank Name \mount type: Cash, Services or Equipment \ccount Type Bank Name \mount 12. Provide details of the corporate investment described in question 9. You must account for all of the sources of this investment. (Attach a separate sheet if needed) Type: Cash, Services or Equipment Loans Account Type ^ f ft- ~ ^ Bank Name amount Type: Cash, Services or Equipment -oans \ccount Type Bank Name \mount Type: Cash, Services or Equipment -oans \ccount Type Bank Name \mount 13.Loan Information (Attach copies of all notes or loans) Name of Lender Address~7^W Ferm Security \mount DR 8404-1 (03/06/24)Page 5 of 6 Personal and Financial Information (Continued) \lame of Lender address Term security amount Name of Lender \ddress Term Security (\mount ^ame of Lender ^ddress Term Security (\mount Oath of Applicant I declare under penalty of perjury that this application and all attachments are true, correct, and complete to the best of my knowledge. Authorized Signature^^^ Print Signature ^^ ^4M^< Title Date (MM/DD/YY) f^iW l^v\^\\.a^\0\0^ DR 8404-1 (03/06/24)Page 6 of 6 TCWN OF ESTES PAR]^ November 18, 2024 Jackie Williamson, Town Clerk Town of Estes Park EstesPark,C080517 RE: Antlers Tavern LLC dba Antlers Tavern Bhetuwal, Bijay Bhetuwal, Yadav Valkavets, Darya Pathak, Sanjog Dear Ms. Williamson: A check of the Estes Park Police Department local records on the above business and individuals was conducted. The system reports date back to possibly October of 2004 or more recently when our system upgraded in December 2020. Unfortunately, there is limited information in the updates. There are no criminal reports involving the individuals listed in our system. Sincerely, <^)JA»^ lan Stewart Chief of Police Estes Park Police Department 170 MACGREGOR AVE.P.O. BOX 1287 Police Department lan Stewart, Chief of Police ESTESPARK,C080517 www.estes.org 970-577-3825 istewart@estes.org ADMINISTRATION Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Carlie Bangs, Housing & Childcare Manager Date: December 10, 2024 RE: Resolution 90-24 6E Funding Expenditure to the Estes Valley Recreation and Park District for Aftercare Programming (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: QUASI-JUDICIAL YES NO Objective: Staff seeks approval to utilize 6E funds to grant $11,500 to the Estes Valley Recreation and Park District (EVRPD) for the afterschool program, Lil’ Bobcats Playtime Child Watch. Present Situation: The 2024 Annual Workforce Housing and Childcare Funding Plan identifies out-of- school programming as a priority area for the use of 6E funds. The Plan defines out-of- school programming as after- and/or before-school care, out-of-school days (like Teacher Professional Development days), and summertime programs. Further, the 2024 Childcare Needs Assessment defines school-age care as care that is consistent, regular, ongoing, and aligned with working parents’ schedules, regardless of a program’s licensed status. The Estes Valley Recreation and Park District received funding from the Town in 2023 to expand the Lil’ Bobcats Playtime Child Watch program from two to five days a week and provide six, six-week sessions for four to six-year-olds. The program was well received and attended, as every session was full and oftentimes had a waitlist in 2024. Proposal: Funding for out-of-school programming is essential to supporting our workforce in the Estes Valley. Programs such as Lil’ Bobcats Playtime Child Watch provide after-school care that is not otherwise available for children under the age of six. Children under five are not able to attend Boys and Girls Club after-school programming, and children in kindergarten cannot take the bus after school. Additionally, there are very few consistent after-school programs or clubs for preschool and kindergarteners. The Estes Valley Recreation and Park District requests $11,500 to continue to subsidize the program in 2025. The request includes $9,900 to cover staff wages and the remaining $1,600 for needed equipment and supplies. The requested funds will provide six, six-week sessions in the spring and fall semesters in 2025. Advantages: •The award would support out-of-school programming for local students. Disadvantages: None. Action Recommended: Approval of the 6E Expenditure to the Estes Valley Recreation and Park District. Finance/Resource Impact: $11,500 expended from the 6E Childcare Lodging Tax Fund, account 270-1948-419.29- 79. Level of Public Interest Medium. Sample Motion: I move for the approval/denial of Resolution 90-24. Attachments: 1. Resolution 90-24 2.EVRPD Application and Financial Statement 3.Childcare Funding Agreement RESOLUTION 90-24 APPROVING A CHILDCARE FUNDING AGREEMENT WITH THE ESTES VALLEY RECREATION AND PARK DISTRICT WHEREAS, the Town of Estes Park prioritized the funding of out-of-school funding for the use of Workforce Housing and Childcare (6E) Tax revenue in the 2024 Funding Plan; and WHEREAS, the Estes Valley Recreation and Park District provides after school child watch programming for children; and WHEREAS, the Estes Valley Recreation and Park District seeks funding through the Policy 225 Childcare Funding application to support operations and staffing of their programming; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the Childcare Funding Agreement between the Town of Estes Park and the Estes Valley Recreation and Park District, in substantially the form now before the Board. DATED this day of , 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney ATTACHMENT 1 ATTACHMENT 2 ` CHILDCARE FUNDING AGREEMENT Between the Town of Estes Park and the Estes Valley Recreation and Park District The Town of Estes Park, Colorado (Town), a Colorado municipal corporation, and Estes Valley Recreation and Park District (Recipient), a body corporate and politic, hereby agree to the following on this _______ day of _____________, 2024, for good and valuable consideration the receipt of which is hereby acknowledged: 1. The Town will grant $11,500 to the Recipient of the Rockies to provide financial support and to address workforce challenges as described in the 2024 Funding Plan. 2. Funds received as this one-time subsidy must be used to contribute to the mission of the Recipient and the Lil’ Bobcats Playtime Child Watch program as described in theirapplication. 3.Of the $11,500 funds received by the Recipient, $9,900 must be used to support the wages of staff in the Lil’ Bobcats Playtime Child Watch (“Program”) as described in the Recipient’s application for this subsidy and the remaining will go toward equipment and supplies for the Program. 4. The hourly wage for the lead staff who carry out the Program must be a minimum of $20/hour and $16/hour for aides, not including benefits or any recruitment and retention bonuses. 5. At least one parent or guardian of each of the children served by the Program must work full-time (at least 30 hours per week) within the boundaries of the Estes Park R-3 School District. 6.The Recipient agrees to use these funds only for the purposes described above. The Recipient shall keep full records of the use of these funds and compliance with the above requirements and shall deliver them to the Town promptly upon request. Recipient acknowledges that, in addition to all other remedies the Town may pursue for Recipient’s breach of this agreement, Recipient may become ineligible for future funds from the Town. 7.The Recipient shall provide a final report of expenditures to the Town by December 31,2025. 8.The Recipient must spend all funds provided under this Agreement within twelve (12) months of its effective date or must return the funds to the Town. ATTACHMENT 3 9. The Recipient must provide childcare service and staffing levels, as described in its application for this subsidy and supporting documents, for a minimum of 24 months from the effective date of this Agreement or the funds must be returned to the Town. 10. The Recipient warrants that all of the information included in its application for this subsidy, its attachments, its supplemental documents, and all other information communicated to the Town to solicit its approval of this grant is true and correct. 11. This Agreement does not preclude the Recipient from being eligible for additional funding from the Town for the purposes of childcare. Such funding may be provided on an application basis or through a direct subsidy program. 12. The Town finds that the use of these funds is for the public purpose of protecting the economic and social vitality of the Town by supporting employment for residents of the Town by expanding childcare options for working parents and guardians, thereby allowing employees to continue to live and work locally, and ultimately to continue to contribute to the Town’s tax base. The Town finds that this Agreement’s public purposes are both significant and substantial, and justify the expenditure of the public funds. The Town finds that the support of childcare operations both inside and in the immediate vicinity of the Town and the boundaries of the Estes Park Local Marketing District contributes to the public purposes described above, that the economy and society of the entire Estes Valley is inextricably interconnected, and that supporting the families of the Estes Valley is integral to supporting the economic and social vitality of the Town. The Town also finds that the Town will receive adequate consideration for its financial contribution to the Program in the form of the significant and substantial public benefits described above. Finally, the Town finds that the activities funded by this Agreement consitute development and operation of a program to support affordable workforce childcare services. 13. This Agreement does not establish a partnership or joint venture between the Town and the Recipient. The Recipient shall perform all activities under this agreement as an independent entity, and not as an agent or employee of Town. No employee or official of Town shall supervise the Recipient or its agents or employees. The Recipient shall exercise no supervision over any employee or official of Town. The Recipient and its agents and employees shall not represent that they are an employee or agent of the Town in any capacity. The Recipient’s officers, employees and agents are not entitled to Workers' Compensation benefits from the Town, and the Recipient and its officers, employees and agents are obligated to pay any applicable federal and state income tax on money paid under this Agreement. Except as this Agreement expressly states, the Recipient shall, at its sole expense, supply all buildings, equipment and materials, machinery, tools, superintendence, personnel, insurance and other accessories and services necessary. This Agreement is not exclusive; subject the terms of this Agreement, Town and the Recipient may each contract with other parties. 14. To the extent permitted by law, the Recipient and its agents, principals, officers, partners, employees, and subcontractors shall and do agree to indemnify, protect, and hold harmless the Town, its officers, employees, and agents from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’ fees and the value of the time of in-house counsel), of any nature, kind, or description by any third party arising out of, caused by, or resulting from any activities under this Agreement. 15. The Recipient will perform activities under this Agreement in strict compliance with applicable federal, state, and municipal laws, rules, statutes, charter provisions, ordinances, and regulations (including sections of the Occupational Safety and Health Administration [OSHA] regulations, latest revised edition, providing for job safety and health protection for workers) and all orders and decrees of bodies or tribunals applicable to work under this Agreement. The Recipient shall protect and indemnify Town against any claim or liability arising from or based on the violations of any such law, ordinance, regulation, order, or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to ensure that the Recipient follows the safety regulations issued by OSHA. The Recipient shall secure all permits and licenses, pay all charges, files, and taxes and give all notices necessary and incidental to the lawful prosecution of its activities under this Agreement. 16. The Recipient shall maintain such insurance as necessary to cover such liability as may arise from its activities under this Agreement, and shall provide evidence of such coverage to the Town upon request. 17. This instrument forms a contract only when executed in writing by duly authorized representatives of Town and the Recipient. By their signatures on this document, the signatories represent that they have actual authority to enter this Agreement for the respective parties. 18. There are no other agreements on the same subject than expressly stated or incorporated in this Agreement. 19. The laws of the State of Colorado shall govern enforcement and interpretation of this Agreement. Venue and jurisdiction for any court action filed regarding this Agreement shall be only in Larimer County, Colorado. 20. This Agreement does not create a multiple fiscal year direct or indirect debt or other financial obligation. All financial obligations of the Town under this Agreement are contingent upon appropriation, budgeting, and availability of specific funds to discharge such obligations. 21. Only the Town and the Recipient, as parties to this Agreement, shall have the right to bring an action to enforce the respective rights and obligations under this Agreement. No other third party shall have the right or standing to enforce the terms of this Agreement, directly or by derivative action on behalf of either Party. 22. This Agreement shall not be construed more strictly against one party than against the other merely by virtue of the fact that it may have been prepared by counsel for one of the Parties, it being recognized that both the Town and the Recipient have contributed substantially and materially to the preparation of this Agreement. 23. The Parties warrant that they have taken all actions necessary or required by their own procedures, bylaws, or applicable law, to authorize their respective signatories to sign this Agreement for them and to bind them to its terms. (Signature pages to follow.) TOWN OF ESTES PARK: By: Date Title: _______________________________ State of ) ) ss County of ) The foregoing instrument was acknowledged before me by , as of the Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this day of , 2024. Witness my hand and official Seal. My Commission expires . Notary Public APPROVED AS TO FORM: Town Attorney RECIPIENT: By: Date Title: _______________________________ State of ) ) ss County of ) The foregoing instrument was acknowledged before me this __________ day of ____________________, 2024, by ______________________________, as _____________________________ of ______________________________, Recipient. (If by natural person or persons, insert name or names; if by person acting in representative or official capacity or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other capacity or description; if by officer of corporation, insert name of such officer or officers as the President or other officers of such corporation, naming it.) Witness my hand and official Seal. My Commission expires . Notary Public 1. Below is our budget for a total of $12,400 we are asking from the Town of Estes Park that will allow us to offer child watch as a service to the community and help us in rental assistance, purchase of equipment, assistance with workforce retainment/retention and to complete our mission "to enrich lives with quality recreation." We plan to offer (6) 6 week sessions of the Lil' Bobcats Playtime Child Watch program in our indoor playground and child watch designated are called the "Cubz Den". a. This program will be offered throughout the year of 2024 in the following sessions - i. January 7 - February 14th 3:00pm - 5:30pm ii. February 18-April 4th 3:00-5:30pm (skipping week of Spring Break) iii. April 8- May 22nd 3:00pm - 5:30pm iv. August 12- September 191h 3:00pm - 5:30pm v. September 22- Oct 31st 3:00pm- 5:30pm vi. November 3 - December 19th 3:00pm- 5:30pm (skipping week of Thanksgiving Break) We will pay one Cubz Den Attendant to oversee the program at $20/hr for 2.75 hours per day. $20/hr * 2.75 (hrs/day) = $55 per day $55 * 5 days = $275 per week $270 * 36 weeks = $9900 in wages We will offer 2 different programs so that families can choose from one or both options 2 days/week or 3 days/week. There will be a T/Th session and a M/W/F session available during the school year. We would like to ask for $2,500 for equipment and supplies. 2. How many children in the Estes Valley do you sen/e or expect to serve through your childcare program? What age group? Throughout the year of 2024 in the Estes Valley Recreation Center we expect to serve a range from 10- 360 children during after school time from 3pm - 5:30pm. This program is for ages 4-6 years old and they will need to be potty trained in order to register. 3. See application 4. Describe in detail how funds will be used if granted? If granted, the funds from the Town of Estes Park will act as funding for wages for our staff member(s), rental fee of the room usage, reading materials, arts and crafts supplies and snack for the children who are participating. 5. How will you measure the success of the project or program for which funding is requested? We will advertise the same way as we do our other successful Recreation Programs, through our website, our facebook page, the newspaper and partnerships with the school. We will measure success by keeping track of registration numbers and asking for feedback from parents and participants on the quality of the program. 6. Who will be responsible for the administration of the project or program for which you are requesting funding? Lauren Pavlish, Recreation Manager, Estes Valley Parks and Recreation District 7. See forms attached 8. Please list all anticipated funding sources for this project or program. We do not anticipate other funding for this project besides this application. Out-of-School Funding Carlie Bangs Housing & Childcare Manager Town of Estes Park Town Board Meeting December 10, 2024 Approval to utilize 6E funds to grant $11,500 to the Estes Valley Recreation and Park District (EVRPD) for the afterschool program, Lil’ Bobcats Playtime Child Watch. Objective Present Situation ●Lil’ Bobcats Playtime Child Watch program serves potty-trained 4-6 year-olds ●Programming is offered at the Cubz Den room at the Community Center ●Free for local youth ●Staffing includes one teacher and one aide ●Serves 12 youth per session ●Six 6-week sessions throughout 2024 Proposal Town staff proposes that the Town Board approve the expenditure of 6E funds to the Estes Valley Recreation and Park District. Finance Impact $11,500 expenditure from the 6E Childcare Lodging Tax FINANCE DEPT Memo To: Honorable Gary Hall Board of Trustees Through: Town Administrator Machalek From: Duane Hudson, Interim Finance Director Date: December 10, 2024 RE: Resolution 91-24, Supplemental Budget Appropriations #6 to the 2024 Budget (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To appropriate for additional workforce housing projects, Carriage Drive / Spruce Knob waterline improvements, additional funding for snow plow truck replacement, removal of the single level Big Horn Parking Structure project budget, and other final year-end adjustments. Present Situation: As each year progresses, needs are identified that have not been included in the budget. This may include new capital projects, new grants, or operational needs that have recently come to light. Periodically, the budget needs to be amended to address these needs. Proposal: The following explains the most significant proposed changes in appropriations by Fund. Additional items may be described in the “Schedule of Budgeted Revenue Changes” and the “Schedule of Budgeted Appropriation Changes” which are included as part of Attachment B. Sales Tax Revenues: Increase of $922,895 In some of the funds below, sales tax is the primary revenue source which is transferred out to our partner agencies at the Fire District and Recreation District. The amount transferred is directly related to the sales tax revenues collected. If sales taxes come in stronger than projected in the budget at year end, appropriations may be insufficient to make the necessary transfers without violating statutory budget laws. To reduce that possibility, the final year-end sales tax revenue projection is more optimistic than normal and includes $200,000 in additional revenues as a margin of error. This is the final year end budget adjustment intended to cover any unexpected sales tax growth during the last few months of the year and is for statutory compliance purposes, not financial planning purposes. General Fund: Decrease of $178,665 The General Fund decrease is largely due to a $200,000 reduction in the estimated SafeBuilt contracted services due to a reduction in building permit revenues in 2024. There is a smaller increase of $51,682 for transfers out to the EVFPD for the 7% of the revised sales tax revenue estimate. Community Center Fund: Increase of $22,083 This is an increase of $22,083 in transfers out to the EVRPD for the community center due to a revised sales tax revenue estimate. Wildfire Mitigation Fund – Increase of $8,660 This is an increase of $8,660 in transfers out to the EVFPD due to a revised sales tax revenue estimate. Parking Services Fund – Decrease of $2,192,000 This is to remove the single level Big Horn Parking Garage from the budget. When new plans for the Big Horn Parking Garage are developed, a budget amendment can be prepared at that time. Workforce Housing Fund: Increase $4,065,312 Appropriations for the EPHA increased $2,065,312 in response to increased projected revenues for the lodging tax based upon actuals through Oct. Appropriations for the Fish Hatchery workforce housing project have been increased for use of a $2,000,000 grant from Larimer County for this purpose. Power and Communication Fund: Increase of $62,600 This increase includes appropriation of $200,000 contract labor for Trailblazer installations, partially offset by a $180,000 reduction in salary appropriations due to vacancy savings. Appropriations were also increased by $42,600 to cover the arbitrage rebate of excess interest income earned on the 2019A bond proceeds. Interest income earned on tax exempt bond proceeds in excess of the interest expense paid on the tax exempt debt is considered arbitrage and must be refunded to the IRS on the five year anniversary of debt issuance which is Dec 1, 2024. Interest rates increased significantly over the last couple of years, far exceeding the 2.4827% interest expense on the bonds. Water Fund: Increase of $3,229,050 This increase includes $3,132,105 for the Carriage Drive / Spruce Knob waterline replacement project. This increase also includes $96,945 in interest expense for the Prospect Mountain Waterline Replacement Project for the CoBank construction loan. Workforce Housing Linkage Impact Fee: Increase of $57,849 This increase of $57,849 is to transfer the accumulated linkage impact fees to the Estes Park Housing Authority to assist with the purchase of Fall River Village for workforce housing. Appropriations were increased based upon a revision of the projected final year end linkage impact fees. Medical Insurance Fund: Increase of 155,640 The increase is to cover the final estimate of benefit administration fees and medical claims. This estimate is extremely difficult to project due to the timing of medical claim submission by Doctors and Service Providers. Fleet Maintenance Fund: Increase of $10,000 This is to appropriate $10,000 to help the school district replace the backup power generator for the fuel pumps which are also used by the Town. Vehicle Replacement Fund: Increase of $204,000 This is additional funding to replace two heavy snowplow trucks (2005 and a 2006 International). Costs have gone up considerably since the replacement was originally budgeted. Risk Management Fund: Increase of $15,660 Increase appropriations for the actual CIRSA insurance premiums at year end. This includes minor amounts for new equipment additions during the year. Advantages: The Town will continue to operate in compliance with statutory requirements regarding municipal budget law. The proposed projects can continue as well as the proposed property acquisitions. Disadvantages: Use of these funds will expend much of the accumulated Town reserves, reducing future investment income and limiting future flexibility of the Town. Action Recommended: Staff recommends approval of the 2024 supplemental budget appropriation #6 resolution. Finance/Resource Impact: After reflecting this budget amendment, the General Fund reserves are projected at 30.3% of 2024 operating expenditures. Level of Public Interest Minimal – No comments received or expected. Sample Motion: I move for the approval/denial of Resolution 91-24. Attachments: 1.Resolution 91-24 Supplemental Budget Appropriations # 6 to the 2024 Budget. 2.LINK - Recaps of Proposed Budget Adjustments and Supporting Documents RESOLUTION 91-24 SUPPLEMENTAL BUDGET APPROPRIATIONS #6 TO THE 2024 BUDGET WHEREAS, the Board of Trustees of the Town of Estes Park adopted the 2024 annual budget in accordance with the Local Government Budget Law on November 14th, 2023; and WHEREAS, additional unanticipated grants have been received after adoption of the original annual budget; and WHEREAS, certain projects and expenditures have additional funding needs which were identified after adoption of the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations for 2024 be increased by $5,460,189 for the funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 32,030,209 (178,665) 31,851,544 204 Community Reinvestment Fund 10,867,467 0 10,867,467 211 Conservation Trust Fund 54,000 0 54,000 220 Larimer County Open Space Fund 1,156,006 0 1,156,006 236 Emergency Response System Fund 66,746 0 66,746 238 Community Center Fund 432,798 22,083 454,881 240 Wildfire Mitigation Fund 230,587 8,660 239,247 244 Trails Improvement Fund 5,635,524 0 5,635,524 246 Trails Improvement Extension Fund 319,000 0 319,000 256 Parking Services Fund 3,006,843 (2,192,000) 814,843 260 Street Fund 7,363,863 0 7,363,863 265 Stormwater Fund 88,769 0 88,769 270 Workforce Housing Lodging Tax Fund 5,882,470 4,065,312 9,947,782 502 Power and Communications Fund 30,576,461 62,600 30,639,061 503 Water Fund 29,084,182 3,229,050 32,313,232 505 Workforce Housing Fund 1,457,000 57,849 1,514,849 606 Medical Insurance Fund 4,310,000 155,640 4,465,640 612 Fleet Maintenance Fund 1,445,812 10,000 1,455,812 625 Information Technology Fund 1,222,626 0 1,222,626 635 Vehicle Replacement Fund 1,098,131 204,000 1,302,131 645 Risk Management Fund 568,164 15,660 583,824 Total All Funds 136,896,658 5,460,189 142,356,847 ATTACHMENT 1 DATED this ______ day of _____________, 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney TOWN OF ESTES PARK SCHEDULE OF BUDGETED REVENUE CHANGES ALL FUNDS 2024 AMENDED BUDGET - BA#6 Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 101 General Fund Fundwide NA Increase in year end sales tax revenue estimate to provide a margin of error for the external transfers out Ongoing - 738,319 738,319 101 General Fund Fundwide NA Increase in interest income estimate based on actuals through Oct Ongoing - 50,000 50,000 101 General Fund Community Development Building Safety Reduce building permit revenue estimate based on actuals through Nov Ongoing - (200,000) (200,000) 101 General Fund Various Various Net increases in various other small revenue accounts, including true up with final grant awards, etc.Ongoing - 20,349 20,349 Total General Fund - 608,668 608,668 236 Emergency Response Communication Fund Police NA Increase in year end sales tax revenue estimate to provide a margin of error for the external transfers out Ongoing - 2,209 2,209 Total Emergency Response Communication Fund - 2,209 2,209 238 Community Center Fund Gen Govt NA Increase in year end sales tax revenue estimate to provide a margin of error for the external transfers out Ongoing - 22,083 22,083 Total Workforce Housing Fund - 22,083 22,083 240 Wildfire Mitigation EVFPD Sales Tax Fund Gen Govt NA Increase in year end sales tax revenue estimate to provide a margin of error for the external transfers out Ongoing - 8,660 8,660 Total Wildfire Mitigation EVFPD Sales Tax Fund - 8,660 8,660 244 Trails Improvement Fund Public Works Parks Increase in year end sales tax revenue estimate to provide a margin of error for the external transfers out Ongoing - 11,042 11,042 Total Wildfire Mitigation EVFPD Sales Tax Fund - 11,042 11,042 246 Trails Improvement Sales Tax Extension Fund Public Works Parks Increase in year end sales tax revenue estimate to provide a margin of error for the external transfers out Ongoing - 12,030 12,030 Total Trails Improvement Sales Tax Extension Fund - 12,030 12,030 256 Parking Services Fund Public Works Parking and Transit Remove anticipated financing proceeds for the Big Horn Parking Garage single level project. Will need to budget for the new redesigned parking garage upon revising the plans in 2025.One Time (1,902,000) - (1,902,000) Total Parking Services Fund (1,902,000) - (1,902,000) ATTACHMENT 3 Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 260 Street Improvements Fund Public Works Engineering Increase in year end sales tax revenue estimate to provide a margin of error for the external transfers out Ongoing - 97,273 97,273 Total Street Improvement Fund - 97,273 97,273 265 Stormwater Fund Public Works Engineering Increase in year end sales tax revenue estimate to provide a margin of error for the external transfers out Ongoing - 26,948 26,948 Total Stormwater Fund - 26,948 26,948 270 Workforce Housing Lodging Tax Fund Housing / Childcare NA Increase lodging tax estimate based upon actuals through Oct 24 Ongoing - 2,025,778 2,025,778 270 Workforce Housing Lodging Tax Fund Housing / Childcare NA Budget for workforce housing grant from Larimer County for the development of the Fish Hatchery property One Time 2,000,000 - 2,000,000 Total Workforce Housing Lodging Tax Fund 2,000,000 2,025,778 4,025,778 502 Power and Communications Fund Utilities NA Increase in year end sales tax revenue estimate to provide a margin of error for the external transfers out Ongoing - 4,331 4,331 Total Power and Communications Fund - 4,331 4,331 503 Water Fund Utilities NA True up grants for the Prospect Mtn, Carriage Drive, Spruce Knob, and Bureau of Reclamation waterline replacement projects.One Time 3,900,000 - 3,900,000 503 Water Fund Utilities NA True up financing proceed estimates based on actual debt agreements in process One Time (2,371,760) - (2,371,760) Total Water Fund 1,528,240 - 1,528,240 505 Workforce Housing Linkage Impact Fee Housing / Childcare NA Revise estimated revenues from the short term rental impact fees based on actuals through Oct Ongoing - 22,770 22,770 505 Workforce Housing Linkage Impact Fee Housing / Childcare NA Revise interest income projection based on actuals through Oct Ongoing - 34,490 34,490 Total Workforce Housing Linkage Impact Fee Fund - 57,260 57,260 606 Medical Insurance Fund Town Clerk HR Increase estimated stop loss insurance recoveries based on actuals through Oct Ongoing - 149,000 149,000 606 Medical Insurance Fund Town Clerk HR Increase estimated insurance premiums collected based on actuals through Oct Ongoing - 367,923 367,923 Total Medical Insurance Fund - 516,923 516,923 635 Vehicle Replacement Fund Internal Services Fleet Revise interest income projection based on actuals through Oct Ongoing - 75,000 75,000 Total Vehicle Replacement Fund - 75,000 75,000 Total Projected Revenue Changes 1,626,240 3,468,205 5,094,445 TOWN OF ESTES PARK SCHEDULE OF BUDGETED APPROPRIATION CHANGES ALL FUNDS 2024 AMENDED BUDGET - BA#6 Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 101 General Fund Community Development Planning Reduce contracted services to revised estimated for ongoing contractual services Ongoing - (62,631) (62,631) 101 General Fund Community Development Planning Increase interest expense paid on refundable escrow deposits for two large refunds in 2024 Ongoing - 56,000 56,000 101 General Fund General Government Outside Entity Funding Increase transfer to the EVFPD due to revised sales tax revenue estimate Ongoing - 51,682 51,682 101 General Fund Police Patrol Reallocate and reduce salaries and benefits for vacancy savings Ongoing - (27,500) (27,500) 101 General Fund Police Support Services Reallocate salaries and OT at a net zero change Ongoing - - - 101 General Fund Community Development Building Safety Division Reduce SafeBuilt contracted services in line with the reduction of building permit fees Ongoing - (200,000) (200,000) 101 General Fund Museum NA Budget for private foundation grant for museum artifact conservation supplies One Time 3,784 - 3,784 Total General Fund 3,784 (182,449) (178,665) 238 Community Center Fund Gen Govt NA Increase transfer out for revised sales tax revenue estimate Ongoing - 22,083 22,083 Total Community Center Fund - 22,083 22,083 240 Wildfire Mitigation EVFPD Sales Tax Fund Gen Govt NA Increase transfer out for revised sales tax revenue estimate Ongoing - 8,660 8,660 Total Wildfire Mitigation EVFPD Sales Tax Fund - 8,660 8,660 256 Parking Services Fund Public Works Parking and Transit Remove the Big Horn Parking Garage single level project. We will need to budget for the newly redesigned parking garage upon revising the plans in 2025.One Time (2,192,000) - (2,192,000) Total Parking Services Fund (2,192,000) - (2,192,000) 270 Workforce Housing Workforce Housing NA Increase workforce housing assistance provided to the EPHA due to anticipated additional lodging tax revenues Ongoing - 2,065,312 2,065,312 270 Workforce Housing Workforce Housing NA Increase funding for the Fish Hatchery workforce housing project, funded by a $2,000,000 grant from Larimer County.One Time 2,000,000 - 2,000,000 Total Workforce Housing Fund 2,000,000 2,065,312 4,065,312 502 Power and Communication Fund Utilities Trailblazer Reallocate position vacancy savings along with additional funding to contracted services within Trailblazer for additional contracted service installations.Ongoing - (180,000) (180,000) 502 Power and Communication Fund Utilities Trailblazer Reallocate position vacancy savings along with additional funding to contracted services within Trailblazer for additional contracted service installations.One time 200,000 - 200,000 502 Power and Communication Fund Utilities NA Appropriate for arbitrage rebate of excess interest earned on the 2019A bond proceeds.One time 42,600 - 42,600 Total Power and Communication Fund 242,600 (180,000) 62,600 Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 503 Water Fund Utilities NA Increase interest expense for CoBank construction loan interest payments.One Time 96,945 - 96,945 503 Water Fund Utilities Capital Oulay Increase the Carriage Drive / Spruce Knob waterline replacement project to cost estiamtes used in bond application One Time 3,132,105 - 3,132,105 Total Water Fund 3,229,050 - 3,229,050 505 Workforce Housing Linkage Impact Fee Workforce Housing NA Increase appropriations to transfer increased revenues to EPHA Ongoing - 57,849 57,849 Total Workforce Housing Linkage Impact Fee - 57,849 57,849 606 Medical Insurance Fund Town Clerk HR Increase medical insurance benefit administration fees to year end actual estimate Ongoing - 72,561 72,561 606 Medical Insurance Fund Town Clerk HR Increase health benefit payments (claims expense) based on year end estimates Ongoing - 83,079 83,079 Total Medical Insurance Fund - 155,640 155,640 612 Fleet Maintenance Fund Internal Services Fleet Increase appropriations for the Town's contribution for the backup generator at the school's fuel tank farm.One Time - 10,000 10,000 Total Fleet Maintenance Fund - 10,000 10,000 635 Vehicle Replacement Fund Internal Services Fleet Increase appropriations for replacement of two snow plow trucks, a 2005 and a 2006 International.One Time 204,000 - 204,000 Total Vehicle Replacement Fund 204,000 - 204,000 645 Risk Management Fund Internal Services Risk Increase appropriations for the actual 2024 CIRSA premiums Ongoing - 15,660 15,660 Total Risk Management Fund - 15,660 15,660 Total Expenditure Appropriation Changes 3,487,434 1,972,755 5,460,189 101 204 211 220 236 238 240 244 246 256 260 265 270 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER WILDFIRE MITIGATION TRAILS TRAILS EXTENSION PARKING SERVICES STREET STORMWATER WORKFORCE HOUSING LODGING TAX Revenues $25,027,756 $6,968,640 $34,000 $928,226 $45,488 $454,881 $239,247 $5,480,998 $332,288 $837,250 $3,605,341 $744,326 $9,830,778 Expenses 31,851,544 10,867,467 54,000 1,156,006 66,746 454,881 239,247 5,635,524 319,000 814,843 7,363,863 88,769 9,947,782 Net (6,823,788)(3,898,827)(20,000)(227,780)(21,258)0 0 (154,526)13,288 22,407 (3,758,522)655,557 (117,004) Beginning Fund Balance, 1/1/24 15,464,578 3,899,530 100,783 807,665 287,899 11 0 393,394 0 411,337 5,431,370 0 365,965 Add Back Reserves included in Budgeted Expenses 776,000 0 0 0 0 0 0 0 0 0 0 0 0 Estimated Ending Fund Balance, 12/31/24 $9,416,790 $703 $80,783 $579,885 $266,641 $11 $0 $238,868 $13,288 $433,744 $1,672,848 $655,557 $248,961 502 503 505 606 612 625 635 645 POWER AND COMMUNICA TIONS WATER WORKFORCE HOUSING LINKAGE IMPACT FEE MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Revenues $26,938,970 $27,127,618 $772,260 $4,795,175 $1,317,468 $973,608 $702,508 $530,518 $117,687,344 Expenses 30,639,061 32,313,232 1,514,849 4,465,640 1,455,812 1,222,626 1,302,131 583,824 142,356,847 Net (3,700,091)(5,185,614)(742,589)329,535 (138,344)(249,018)(599,623)(53,306)(24,669,503) Beginning Fund Balance, 1/1/24 13,178,294 13,453,759 742,589 1,919,451 485,410 774,996 2,025,852 62,087 59,804,969 Add Back Reserves included in Budgeted Expenses 433,650 116,030 0 0 0 0 0 0 1,325,680 Estimated Ending Fund Balance, 12/31/24 $9,911,853 $8,384,175 $0 $2,248,986 $347,066 $525,978 $1,426,229 $8,781 $36,461,147 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 RECAP OF BUDGET ALL FUNDS 12/3/2024 4:57 PM BA#6 - YE Final Amendments.xlsx add new funds 101 204 211 220 236 238 240 244 246 256 260 265 270 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER WILDFIRE MITIGATION TRAILS TRAILS EXTENSION PARKING SERVICES STREET STORMWATER WORKFORCE HOUSING LODGING TAX Estimated Ending Fund Balance, 12/31/2024 $9,416,790 $703 $80,783 $579,885 $266,641 $11 $0 $238,868 $13,288 $433,744 $1,672,848 $655,557 $248,961 Budgeted Reserves *** Pkg Garage Maint Reserve 75,000 - - - - - - - - - - - - Childcare Reserve - - - - - - - - - - - - - Workforce Housing Reserve 882,186 - - - - - - - - - - - - Facility and Employee Housing Reserve - - - - - - - - - - - - - Capital Reserve - - - - - - - - - - - - - Restr Donations 70,825 - - - - - - - - - - - - Nonspendable Prepaids 15,909 - - - - - - - - - - - - Equipment Reserve - - - - - - - - - - - - - Policy 660 Fund Balance Reserves 6,903,091 - - - - - - - - - - - - Total Reserved Fund Balance 7,947,011 - - - - - - - - - - - - Unreserved Budgetary Fund Balance 12/31/2024 $1,469,779 $703 $80,783 $579,885 $266,641 $11 $0 $238,868 $13,288 $433,744 $1,672,848 $655,557 $248,961 502 503 505 606 612 625 635 645 POWER AND COMMUNICATIONS WATER WORKFORCE HOUSING LINKAGE IMPACT FEE MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Estimated Ending Fund Balance, 12/31/2024 $9,911,853 $8,384,175 $0 $2,248,986 $347,066 $525,978 $1,426,229 $8,781 $36,461,147 Budgeted Reserves *** Pkg Garage Maint Reserve - - - - - - - - 75,000 Childcare Reserve - - - - - - - - - Workforce Housing Reserve - - - - - - - - 882,186 Facility and Employee Housing Reserve - - - - - - - - - Capital Reserve - - - - - - - - - Restr Donations - - - - - - - - 70,825 Nonspendable Prepaids - - - - - - - - 15,909 Equipment Reserve 2,199,054 855,674 - - - - 1,426,229 - 4,480,957 Policy 660 Fund Balance Reserves 5,282,463 1,576,068 - 965,291 145,581 200,000 - - 15,072,494 Total Reserved Fund Balance 7,481,517 2,431,742 - 965,291 145,581 200,000 1,426,229 - 20,597,372 Unreserved Budgetary Fund Balance 12/31/2024 $2,430,336 $5,952,433 $0 $1,283,694 $201,485 $325,978 $0 $8,781 $15,863,775 *** These miscellaneous reserves include current year additions to the reserves budgeted as expenses plus amounts accumulated in prior years. The current year additions are added back to fund balance since these appropriations are budget management accounts and are merely changes to reserved fund balances. TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 RECAP OF BUDGETED RESERVES ALL FUNDS #204 COMMUNITY REINVESTMENT FUND #502 POWER & COMMUN- ICATIONS FUND #503 WATER FUND Description Account # (if applicable) Project (if applicable) Facility and Employee Housing Reserve Parking Garage Maint Reserve Childcare Reserve Workforce Housing Reserve Capital Reserve Equipment Reserve Equipment Reserve Projected Ending Reserve Balance 12-31-2023 500,000 49,000 82,582 882,186 819,900 2,902,350 954,764 2024 Budgeted Additions to Reserves 101-1700-417.37-96 750,000 101-1700-417.37-99 26,000 101-1900-419.37-97 - 101-1945-419.37-98 - 204-5400-544.37-95 - 270-0000-316.10-00 502-6501-560.25-44 433,650 503-6300-540.25-44 116,030 2024 Budgeted Use of Reserves Childcare Assistance Prog 101-1900-419.29-75 CHCARE (82,582) BUILDING REMODELING 204-5400-544.32-22 MUSADD (600,000) EMPLOYEE HOUSING 204-5400-544.32-23 179STN (1,250,000) WAYFINDING SIGNAGE 204-5400-544.35-63 WAYFND (219,900) OTHER EQUIPMENT 502-7001-580.33-98 93313C (48,000) OTHER EQUIPMENT 502-7001-580.33-98 93345 (43,492) OTHER EQUIPMENT 502-7001-580.33-98 93328B (83,217) OTHER EQUIPMENT 502-7001-580.33-98 93338B (39,666) OTHER EQUIPMENT 502-7001-580.33-98 93319C (83,217) OTHER EQUIPMENT 502-7001-580.33-98 93319C (9,354) TRUCKS 502-7001-580.34-42 93349 (30,000) TRUCKS 502-7001-580.34-42 93331C (500,000) TRUCKS 502-7001-580.34-42 93341A (300,000) TRUCKS 503-7000-580.34-42 90398 (99,639) Trucks 503-7000-580.34-42 90383 (20,000) Trucks 503-7000-580.34-42 90310B (18,504) Trucks 503-7000-580.34-42 9036B (76,977) Projected Ending Reserve Balance 12-31-2024 - 75,000 - 882,186 - 2,199,054 855,674 #101 GENERAL FUND TOWN OF ESTES PARK RESERVE ACCOUNT BUDGETED ACTIVITY ALL FUNDS 2024 AMENDED BUDGET - BA#6 General Conservation Open Emergency Community Wildfire Trails Parking Fund Trust Space Response Center Mitigation Trails Extension Services 101 211 220 236 238 240 244 246 256 REVENUE Operating revenues Taxes 19,434,951$ -$ -$ 45,488$ 454,881$ 239,247$ 227,441$ 332,288$ -$ Licenses and permits 791,900 - - - - - - - 22,000 Intergovernmental 629,704 34,000 898,226 - - - 5,253,557 - - Charges for services 732,482 - - - - - - - 776,250 Fines and forfeitures 27,000 - - - - - - - 39,000 Rental income 325,950 - - - - - - - - Investment income 550,000 - 30,000 - - - - - - Donations 127,500 - - - - - - - - Miscellaneous 799,038 - - - - - - - - Total Operating Revenues 23,418,525 34,000 928,226 45,488 454,881 239,247 5,480,998 332,288 837,250 Other sources Transfers-In from other funds 1,609,231 - - - - - - - - Sale of assets - - - - - - - - - Financing proceeds - - - - - - - - - TOTAL REVENUES 25,027,756 34,000 928,226 45,488 454,881 239,247 5,480,998 332,288 837,250 EXPENDITURES Operating expenditures Source of supply - - - - - - - - - Personnel 13,640,319 - 124,752 - - - 107,749 - 163,889 Operations & maintenance 12,507,296 35,000 96,200 18,200 454,881 239,247 - - 552,880 Total Operating Expenditures 26,147,614 35,000 220,952 18,200 454,881 239,247 107,749 - 716,769 Other uses Debt service - - - 48,546 - - - - - Capital 922,414 19,000 935,054 - - - 5,527,776 319,000 - Transfers-out to other funds 4,781,515 - - - - - - - 98,074 Contingency - - - - - - - - - TOTAL EXPENDITURES 31,851,544 54,000 1,156,006 66,746 454,881 239,247 5,635,524 319,000 814,843 NET SOURCE (USE) OF FUNDS (6,823,788) (20,000) (227,780) (21,258) - - (154,526) 13,288 22,407 FUND BALANCES, Beginning 15,464,578 100,783 807,665 287,899 11 - 393,394 - 411,337 Reserve increases included in exp. above 776,000 - - - - - - - - FUND BALANCES, End of Year 9,416,790 80,783 579,885 266,641 11 - 238,868 13,288 433,744 Special Revenue Funds ALL FUNDS TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 FINANCIAL OVERVIEW Capital Projects Special Revenue Funds (Cont)FundWorkforce Housing Lodging Community Information Vehicle Risk Streets Stormwater Tax Reinvestment Medical Fleet Technology Replacement Management 260 265 270 204 606 612 625 635 645 2,314,537$ 744,326$ 7,400,778$ -$ -$ -$ -$ -$ -$ - - - - - - - - - 1,270,804 - 2,000,000 2,544,625 - 557,351 - - - - - - - 449,000 759,117 958,608 627,508 530,518 - - - - - - - - - - - - - - - - - - 20,000 - 5,000 - 100,000 1,000 15,000 75,000 - - - - 67,500 - - - - - - - - - 4,246,175 - - - - 3,605,341 744,326 9,405,778 2,612,125 4,795,175 1,317,468 973,608 702,508 530,518 - - 425,000 4,356,515 - - - - - - - - - - - - - - - - - - - - - - - 3,605,341 744,326 9,830,778 6,968,640 4,795,175 1,317,468 973,608 702,508 530,518 - - - - - - - - - 78,432 88,769 157,470 - - 635,461 690,601 - 33,056 133,114 - 7,065,312 544,433 4,465,640 174,885 364,897 - 550,768 211,546 88,769 7,222,782 544,433 4,465,640 810,346 1,055,498 - 583,824 - - - 920,318 - - - - - 7,152,317 - 2,725,000 9,402,716 - 645,466 167,128 1,302,131 - - - - - - - - - - - - - - - - - - - 7,363,863 88,769 9,947,782 10,867,467 4,465,640 1,455,812 1,222,626 1,302,131 583,824 (3,758,522) 655,557 (117,004) (3,898,827) 329,535 (138,344) (249,018) (599,623) (53,306) 5,431,370 - 365,965 3,899,530 1,919,451 485,410 774,996 2,025,852 62,087 - - - - - - - - - 1,672,848 655,557 248,961 703 2,248,986 347,066 525,978 1,426,229 8,781 Internal Service Funds ALL FUNDS TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 FINANCIAL OVERVIEW Power & Workforce Housing % of Communication Water Linkage Fee Total 502 503 505 Total REVENUE Operating revenues Taxes 119,624$ -$ -$ 31,313,561$ 30.31% Licenses and permits - - 737,770 1,551,670 1.50% Intergovernmental 1,385,779 12,110,000 - 26,684,046 25.83% Charges for services 25,055,167 6,699,618 - 36,588,268 35.42% Fines and forfeitures - - - 66,000 0.06% Rental income 5,400 - - 331,350 0.32% Investment income 275,000 300,000 34,490 1,405,490 1.36% Donations - - - 195,000 0.19% Miscellaneous 98,000 25,000 - 5,168,213 5.00% Total Operating Revenues 26,938,970 19,134,618 772,260 103,303,598 100.00% Other sources Transfers-In from other funds - - - 6,390,746 Sale of assets - - - - Financing proceeds - 7,993,000 - 7,993,000 TOTAL REVENUES 26,938,970 27,127,618 772,260 117,687,344 EXPENDITURES Operating expenditures Source of supply 10,074,000 100,000 - 10,174,000 14.09% Personnel 5,896,266 3,340,403 - 24,957,166 34.56% Operations & maintenance 5,499,584 2,863,869 1,514,849 37,081,055 51.35% Total Operating Expenditures 21,469,850 6,304,272 1,514,849 72,212,221 100.00% Other uses Debt service 2,212,572 534,255 - 3,715,691 Capital 5,572,482 25,347,705 - 60,038,188 Transfers-out to other funds 1,384,157 127,000 - 6,390,746 Contingency - - - - TOTAL EXPENDITURES 30,639,061 32,313,232 1,514,849 142,356,846 NET SOURCE (USE) OF FUNDS (3,700,091) (5,185,614) (742,589) (24,669,502) FUND BALANCES, Beginning 13,178,294 13,453,759 742,589 59,804,969 433,650 116,030 - 1,325,680 FUND BALANCES, End of Year 9,911,853 8,384,175 - 36,461,148 Enterprise Funds TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 FINANCIAL OVERVIEW ALL FUNDS Fund/Dept Fund Name 2022 Actual 2023 Amended Budget 2023 EOY Estimate 2024 Adopted Budget Amendment 2024 Amended Budget 101 GENERAL FUND 25,523,643 25,446,207 25,332,487 24,419,088 608,668 25,027,756 204 COMMUNITY REINVESTMENT 6,296,325 9,159,298 9,280,745 6,968,640 - 6,968,640 211 CONSERVATION TRUST 37,662 34,100 34,100 34,000 - 34,000 220 LARIMER COUNTY OPEN SPACE 605,393 924,226 928,226 928,226 - 928,226 236 EMERGENCY RESPONSE 113,191 118,130 111,309 43,279 2,209 45,488 238 COMMUNITY CENTER 1,131,816 1,181,301 1,113,093 432,798 22,083 454,881 240 WILDFIRE MITIGATION - - - 230,587 8,660 239,247 244 TRAILS 566,074 6,209,914 6,175,809 5,469,956 11,042 5,480,998 246 TRAILS EXTENSION - - - 320,258 12,030 332,288 256 PARKING SERVICES 863,770 838,875 833,575 2,739,250 (1,902,000) 837,250 260 STREET 2,728,049 3,874,627 3,775,927 3,508,068 97,273 3,605,341 265 STORMWATER - - - 717,378 26,948 744,326 270 WORKFORCE HOUSING LODGING TAX - 5,375,000 5,375,000 5,805,000 4,025,778 9,830,778 502 POWER AND COMMUNICATIONS 22,874,134 25,262,361 25,509,761 26,934,639 4,331 26,938,970 503 WATER 7,719,970 24,772,532 24,607,532 25,599,378 1,528,240 27,127,618 505 WORKFORCE HOUSING LINKAGE IMPACT FEE - 738,090 718,330 715,000 57,260 772,260 606 MEDICAL INSURANCE 3,757,977 3,573,042 3,445,534 4,278,252 516,923 4,795,175 612 FLEET 739,961 1,384,484 1,384,484 1,317,468 - 1,317,468 625 INFORMATION TECHNOLOGY 941,622 937,753 952,753 973,608 - 973,608 635 VEHICLE REPLACEMENT 692,480 675,677 675,677 627,508 75,000 702,508 645 RISK MANAGEMENT 385,000 426,450 426,450 530,518 - 530,518 TOTAL 74,977,068 110,932,067 110,680,792 112,592,899 5,094,445 117,687,344 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY OF ANTICIPATED REVENUE ALL FUNDS Fund/Dept Fund Name 2022 Actual 2023 Amended Budget 2023 EOY Estimate 2024 Amended Budget Amendment 2024 Amended Budget 101 GENERAL FUND 101-1100 Legislative 319,469 338,858 338,858 385,746 - 385,746 101-1190 Town Attorney 308,307 383,737 383,160 401,450 - 401,450 101-1200 Judicial 67,281 89,654 89,654 55,267 - 55,267 101-1300 Town Administrator's Office 347,736 479,645 479,645 491,462 - 491,462 101-1400 Town Clerk's Office 303,662 427,625 427,625 569,811 - 569,811 101-1500 Finance 627,152 714,330 705,816 744,277 - 744,277 101-1600 Planning 651,656 1,026,895 1,026,595 1,143,852 (6,631) 1,137,221 101-1700 Facilities 870,739 1,874,342 1,764,831 2,285,629 - 2,285,629 101-1800 Human Resources 196,961 456,168 435,968 449,342 - 449,342 101-1900 Outside Entity Funding 1,560,308 1,993,012 1,916,618 2,099,055 51,682 2,150,737 101-1945 Workforce Housing 101,271 413,000 407,500 - - - 101-2100 Police - Patrol 4,502,894 5,626,882 5,743,309 5,706,001 (27,500) 5,678,501 101-2155 Police - Communications 1,106,265 1,469,926 1,474,326 1,510,906 - 1,510,906 101-2175 Police - Support Svcs 375,823 451,755 488,328 479,955 - 479,955 101-2185 Police - Code Enforcement 123,827 169,489 172,834 205,972 - 205,972 101-2300 Building Safety Divison 727,145 736,707 736,707 750,008 (200,000) 550,008 101-2400 Engineering 395,112 636,952 609,525 622,665 - 622,665 101-2600 Visitor Center 426,081 629,522 644,188 624,055 - 624,055 101-3100 Streets 1,186,567 1,740,968 1,653,763 1,461,528 - 1,461,528 101-3175 Stormwater Maintenance 38,530 519,156 539,348 632,603 - 632,603 101-5200 Parks 1,174,861 1,767,131 1,702,336 1,971,658 - 1,971,658 101-5500 Special Events 2,011,840 2,778,455 2,784,455 3,006,450 - 3,006,450 101-5600 Transportation 1,269,097 1,040,895 908,794 1,016,576 - 1,016,576 101-5690 Parking - - - - - - 101-5700 Museum 438,167 508,284 505,584 634,426 3,784 638,210 101-9000 Transfers 6,413,919 5,712,306 5,833,753 4,781,515 - 4,781,515 101 GENERAL FUND 25,544,672 31,985,694 31,773,520 32,030,209 (178,665) 31,851,544 204 COMMUNITY REINVESTMENT 2,886,138 12,869,125 12,797,121 10,867,467 - 10,867,467 211 CONSERVATION TRUST 10,736 83,000 74,000 54,000 - 54,000 220 LARIMER COUNTY OPEN SPACE 197,058 2,024,239 2,013,223 1,156,006 - 1,156,006 236 EMERGENCY RESPONSE 50,043 65,245 130,492 66,746 - 66,746 238 COMMUNITY CENTER 1,131,816 1,181,301 1,113,093 432,798 22,083 454,881 240 WILDFIRE MITIGATION - - - 230,587 8,660 239,247 244 TRAILS 204,755 7,869,563 7,869,563 5,635,524 - 5,635,524 246 TRAILS EXTENSION - - - 319,000 - 319,000 256 PARKING SERVICES 737,808 1,191,215 1,198,628 3,006,843 (2,192,000) 814,843 260 STREET 1,381,258 6,913,725 6,993,540 7,363,863 - 7,363,863 265 STORMWATER - - - 88,769 - 88,769 270 WORKFORCE HOUSING LODGING TAX - 5,375,000 5,375,000 5,882,470 4,065,312 9,947,782 502 POWER AND COMMUNICATIONS 28,461,219 31,428,981 31,441,724 30,576,461 62,600 30,639,061 503 WATER 5,173,507 28,772,811 28,693,767 29,084,182 3,229,050 32,313,232 505 WORKFORCE HOUSING LINKAGE IMPACT FEE - 500,000 400,000 1,457,000 57,849 1,514,849 606 MEDICAL INSURANCE 4,375,379 3,573,042 4,044,000 4,310,000 155,640 4,465,640 612 FLEET 780,225 1,575,166 1,577,955 1,445,812 10,000 1,455,812 625 INFORMATION TECHNOLOGY 746,366 1,283,323 1,283,323 1,222,626 - 1,222,626 635 VEHICLE REPLACEMENT 636,326 485,053 485,053 1,098,131 204,000 1,302,131 645 RISK MANAGEMENT 366,267 426,450 411,100 568,164 15,660 583,824 TOTAL ALL FUNDS 72,683,574 137,602,933 137,675,102 136,896,657 5,460,189 142,356,846 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY OF APPROPRIATIONS ALL FUNDS General Fund Comm Reinvestment Fund Total Fund Balance 9,416,790$ 703$ 9,417,493$ Year End Balance of Reserves to Exclude Parking Garage Maintenance Reserve (75,000) - (75,000) Childcare Reserve - - - Workforce Housing Reserve (882,186) - (882,186) Facilities & Employee Housing Reserve - - - Capital Reserve - - - Prepaids and Restricted Donations Estimate (86,734) - (86,734) (1,043,920) - (1,043,920) Unassigned, Unrestricted Fund Balance Subject to Reserve Calculation 8,372,870 703 8,373,573 Total Expenditures 31,851,544 10,867,467 42,719,011 Less Reserve Increases (776,000) - (776,000) Less Transfers Out Between GF & CRF (4,356,515) - (4,356,515) Net Expenditures 26,719,029 10,867,467 37,586,496 Less Capital Expenditures General Fund (146,414) - (146,414) Community Reinvestment Fund - (9,402,716) (9,402,716) Workforce Housing Capital Loan (425,000) - (425,000) Total Capital to Exclude (571,414) (9,402,716) (9,974,130) Total Expenditures Subject to Reserve Calculation 26,147,615$ 1,464,751$ 27,612,366$ 25% Reserve Requirement 6,536,904$ 366,188$ 6,903,091$ Projected Reserve Ratio as of 12-31-2023 32.0%0.0%30.3% TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 GENERAL & COMMUNITY REINVESTMENT FUNDS FUND BALANCE RESERVE RATIO General Fund Community Reinvestment Fund Total Amended Budget Total Revenues 25,027,756 6,968,640 31,996,396 Less: Capital Grants (One time funds)- 2,544,625 2,544,625 Capital Donations - 67,500 67,500 Transfers between GF & CRF - 4,356,515 4,356,515 - 6,968,640 6,968,640 Net Ongoing Revenues 25,027,756 - 25,027,756 Total Expenditures 31,851,544 10,867,467 42,719,011 Less: Transfers between GF & CRF 4,356,515 - 4,356,515 Less Significant One Time Expenditures: Parking Garage Maint Reserve 101-1700-417-37-99 26,000 - 26,000 Facility and Employee Housing Reserve 101-1700-417.37-96 750,000 - 750,000 Tranfer of loan to Workforce Housing for 1250 Woodstock 425,000 - 425,000 Fixed Term - Grant Writer Position 82,722 - 82,722 Fixed Term - PW Project Manager (2 Year Position)181,554 - 181,554 UPS Battery Replacement for Communications (Dispatch)22,000 - 22,000 Document Management (Laserfiche)50,000 - 50,000 Town Clerk Office Work Room Remodel 15,000 - 15,000 Tru Narc Testing Equipment for PD 25,000 - 25,000 Flower Bed Concrete Repairs 110,000 - 110,000 Radio Replacement for PD 62,882 - 62,882 Town Board Room Chair Replacement 12,000 - 12,000 Design for Stall Barns at Event Center 45,000 - 45,000 Increase Funding for Walkways and Bikeways 150,000 - 150,000 Laserfiche Scanning Project 126,000 - 126,000 Development Code Rewrite 350,000 350,000 Fall River Trail Repairs - one time additonal appropriations 95,580 95,580 Other non-recurring PO rollovers 330,469 330,469 Chamber of Commerce Construction Impact Funding 400,000 400,000 Museum Supplies from a Foundation Grant 3,784 3,784 Wildfire Mitigation One Time Appropriation - 500,000 500,000 Stanley Park Master Plan - 44,433 44,433 Capital 146,414 9,402,716 9,549,130 3,409,406 9,947,149 13,356,555 Net Ongoing Expenditures 24,085,623 920,318 25,005,941 Net Ongoing Rev vs Exp 942,133 (920,318) 21,815 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 GENERAL & COMMUNITY REINVESTMENT FUNDS ONGOING REVENUES VS ONGONG EXPENDITURES Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes 18,696,632 738,319 19,434,951 Licenses and permits 955,900 (164,000) 791,900 Intergovernmental 645,355 (15,651) 629,704 Charges for services 732,482 - 732,482 Fines and forfeitures 27,000 - 27,000 Rental income 325,950 - 325,950 Investment income 500,000 50,000 550,000 Donations 127,500 - 127,500 Miscellaneous 799,038 - 799,038 Transfers-In from other funds 1,609,231 - 1,609,231 Sale of assets - - - Financing Proceeds - - - Total Revenues 24,419,088 608,668 25,027,756 EXPENDITURES Legislative 1100 385,746 - 385,746 Attorney 1190 401,450 - 401,450 Judicial 1200 55,267 - 55,267 Town Administrator 1300 491,462 - 491,462 Town Clerk 1400 569,811 - 569,811 Finance 1500 744,277 - 744,277 Planning 1600 1,143,852 (6,631) 1,137,221 Facilities 1700 2,285,629 - 2,285,629 Human Resources 1800 449,342 - 449,342 Outside Entity Funding 1900 2,099,055 51,682 2,150,737 Workforce Housing 1945 - - - Police - Patrol 2100 5,706,001 (27,500) 5,678,501 Police - Communications 2155 1,510,906 - 1,510,906 Police - Support Services 2175 479,955 - 479,955 Police - Code Enforcement 2185 205,972 - 205,972 Building Safety 2300 750,008 (200,000) 550,008 Engineering 2400 622,665 - 622,665 Visitor Services 2600 624,055 - 624,055 Streets 3100 1,461,528 - 1,461,528 Stormwater Maintenance 3175 632,603 - 632,603 Parks 5200 1,971,658 - 1,971,658 Special Events 5500 3,006,450 - 3,006,450 Transit 5600 1,016,576 - 1,016,576 Museum 5700 634,426 3,784 638,210 Transfers Out 9000 4,781,515 - 4,781,515 Contingency - Grants 9000 - - - Rounding - - - Total Expenditures 32,030,209 (178,665) 31,851,544 Net Income (Loss)(7,611,121) 787,333 (6,823,788) Beginning Fund Balance 15,464,578 15,464,578 Reserves Included in Expenditures 776,000 - 776,000 Ending Fund Balance 8,629,457 787,333 9,416,790 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT GENERAL FUND # 101 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 2,544,625 - 2,544,625 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations 67,500 - 67,500 Miscellaneous - - - Transfers-In from other funds 4,356,515 - 4,356,515 Sale of assets - - - Financing Proceeds - - - Total Revenues 6,968,640 - 6,968,640 EXPENDITURES Community Reinvestment Fund 5400 544,433 - 544,433 Capital Outlay 5400 9,402,716 - 9,402,716 Debt Service 6700 920,318 - 920,318 Transfers Out 9000 - - - Rounding - - Total Expenditures 10,867,467 - 10,867,467 Net Income (Loss)(3,898,827) - (3,898,827) Beginning Fund Balance 3,899,530 3,899,530 Reserves Included in Expenditures - - - Ending Fund Balance 703 - 703 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT COMMUNITY REINVESTMENT FUND # 204 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 34,000 - 34,000 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 34,000 - 34,000 EXPENDITURES Conservation Trust Fund 54,000 - 54,000 Rounding - - - Total Expenditures 54,000 - 54,000 Net Income (Loss)(20,000) - (20,000) Beginning Fund Balance 100,783 100,783 Ending Fund Balance 80,783 - 80,783 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT CONSERVATION TRUST FUND # 211 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 898,226 - 898,226 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 30,000 - 30,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 928,226 - 928,226 EXPENDITURES Open Space 4600 220,952 - 220,952 Capital Outlay 4600 935,054 - 935,054 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,156,006 - 1,156,006 Net Income (Loss)(227,780) - (227,780) Beginning Fund Balance 807,665 807,665 Ending Fund Balance 579,885 - 579,885 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT LARIMER COUNTY OPEN SPACE FUND # 220 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes 43,279 2,209 45,488 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 43,279 2,209 45,488 EXPENDITURES Emergency Response System 3600 18,200 - 18,200 Debt Service 3600 48,546 - 48,546 Capital Outlay 3600 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 66,746 - 66,746 Net Income (Loss)(23,467) 2,209 (21,258) Beginning Fund Balance 287,899 287,899 Ending Fund Balance 264,432 2,209 266,641 TOWN OF ESTES PARK EMERGENCY RESPONSE SYSTEM FUND # 236 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes 432,798 22,083 454,881 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - Sale of assets - - Financing Proceeds - - Total Revenues 432,798 22,083 454,881 EXPENDITURES Community Center 3800 432,798 22,083 454,881 Transfers Out 9000 - - - Rounding - - - Total Expenditures 432,798 22,083 454,881 Net Income (Loss)- - - Beginning Fund Balance 11 11 Ending Fund Balance 11 - 11 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT COMMUNITY CENTER FUND # 238 3900 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes 230,587 8,660 239,247 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 230,587 8,660 239,247 EXPENDITURES Wildfire Mitigation EVFPD 3900 230,587 8,660 239,247 Transfers Out 9000 - - - Rounding - - - Total Expenditures 230,587 8,660 239,247 Net Income (Loss)- - - Beginning Fund Balance - - Ending Fund Balance - - - SUMMARY BY FUND & DEPARTMENT WILDFIRE MITIGATION # 240 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 3400 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes 216,399 11,042 227,441 Licenses and permits - - - Intergovernmental 5,253,557 - 5,253,557 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 5,469,956 11,042 5,480,998 EXPENDITURES Trails Expansion Operations 3400 107,749 - 107,749 Capital Outlay 3400 5,527,776 - 5,527,776 Transfers Out 9000 - - - Rounding - - - Total Expenditures 5,635,524 - 5,635,524 Net Income (Loss)(165,568) 11,042 (154,526) Beginning Fund Balance 393,394 393,394 Ending Fund Balance 227,826 11,042 238,868 TRAILS EXPANSION FUND # 244 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT 3400 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes 320,258 12,030 332,288 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 320,258 12,030 332,288 EXPENDITURES Trails Expansion Operations 3400 - - - Capital Outlay 3400 319,000 - 319,000 Transfers Out 9000 - - - Rounding - - - Total Expenditures 319,000 - 319,000 Net Income (Loss)1,258 12,030 13,288 Beginning Fund Balance - - Ending Fund Balance 1,258 12,030 13,288 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT TRAILS IMPROVEMENT EXT FUND # 246 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits 22,000 - 22,000 Intergovernmental - - - Charges for services 776,250 - 776,250 Fines and forfeitures 39,000 - 39,000 Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds 1,902,000 (1,902,000) - Total Revenues 2,739,250 (1,902,000) 837,250 EXPENDITURES Parking Services Operations 5690 716,769 - 716,769 Capital Outlay 5690 2,192,000 (2,192,000) - Transfers Out 9000 98,074 - 98,074 Rounding - - - Total Expenditures 3,006,843 (2,192,000) 814,843 Net Income (Loss)(267,593) 290,000 22,407 Beginning Fund Balance 411,337 411,337 Ending Fund Balance 143,744 290,000 433,744 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT PARKING SERVICES FUND # 256 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes 2,217,264 97,273 2,314,537 Licenses and permits - - - Intergovernmental 1,270,804 - 1,270,804 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 20,000 - 20,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 3,508,068 97,273 3,605,341 EXPENDITURES Street Improvement Operations 2000 211,546 - 211,546 Capital Outlay 2000 7,152,317 - 7,152,317 Transfers Out 9000 - - - Rounding - - - Total Expenditures 7,363,863 - 7,363,863 Net Income (Loss)(3,855,795) 97,273 (3,758,522) Beginning Fund Balance 5,431,370 5,431,370 Ending Fund Balance 1,575,575 97,273 1,672,848 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT STREET IMPROVEMENT FUND # 260 TOWN OF ESTES PARK 3175 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes 717,378 26,948 744,326 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 717,378 26,948 744,326 EXPENDITURES Stormwater Operations 3175 88,769 - 88,769 Capital Outlay 3175 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 88,769 - 88,769 Net Income (Loss)628,609 26,948 655,557 Beginning Fund Balance - - Ending Fund Balance 628,609 26,948 655,557 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT STORMWATER FUND # 265 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes 5,375,000 2,025,778 7,400,778 Licenses and permits - - - Intergovernmental - 2,000,000 2,000,000 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 5,000 - 5,000 Donations - - - Miscellaneous - - - Transfers-In from other funds 425,000 - 425,000 Sale of assets - - - Financing Proceeds - - - Total Revenues 5,805,000 4,025,778 9,830,778 EXPENDITURES Workforce Housing 1945 3,813,572 2,065,312 5,878,884 Childcare 1948 1,343,898 1,275,000 2,618,898 Capital Outlay 1948 725,000 725,000 1,450,000 Transfers Out 9000 - - - Rounding - - - Total Expenditures 5,882,470 4,065,312 9,947,782 Net Income (Loss)(77,470) (39,534) (117,004) Beginning Fund Balance 365,965 - 365,965 Ending Fund Balance 288,495 (39,534) 248,961 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT WORKFORCE HOUSING LODGING TAX FUND # 270 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes 115,293 4,331 119,624 Licenses and permits - - - Intergovernmental 1,385,779 - 1,385,779 Charges for services 25,055,167 - 25,055,167 Fines and forfeitures - - - Rental income 5,400 - 5,400 Investment income 275,000 - 275,000 Donations - - - Miscellaneous 98,000 - 98,000 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - Total Revenues 26,934,639 4,331 26,938,970 EXPENDITURES Source of Supply 6100 10,074,000 - 10,074,000 Distribution 6301 5,782,675 (180,000) 5,602,675 Customer Accounts 6401 625,751 - 625,751 Admin & General 6501 3,376,651 - 3,376,651 Debt Service 6700 2,169,972 42,600 2,212,572 Broadband 6900 1,790,773 - 1,790,773 Capital Outlay 7001 5,372,482 200,000 5,572,482 Transfers Out 6600 1,384,157 - 1,384,157 Rounding - - - Total Expenditures 30,576,461 62,600 30,639,061 Net Income (Loss)(3,641,822) (58,269) (3,700,091) Beginning Fund Balance 13,178,294 13,178,294 Reserves Included in Expenditures 433,650 - 433,650 Ending Fund Balance 9,970,122 (58,269) 9,911,853 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT POWER AND COMMUNICATIONS FUND # 502 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 8,210,000 3,900,000 12,110,000 Charges for services 6,699,618 - 6,699,618 Fines and forfeitures - - - Rental income - - - Investment income 300,000 - 300,000 Donations - - - Miscellaneous 25,000 - 25,000 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds 10,364,760 (2,371,760) 7,993,000 Total Revenues 25,599,378 1,528,240 27,127,618 EXPENDITURES Source of Supply 6100 100,000 - 100,000 Purification 6200 1,489,300 - 1,489,300 Distribution 6300 2,788,916 - 2,788,916 Customer Accounts 6400 386,139 - 386,139 Admin & General 6500 1,539,917 - 1,539,917 Debt Service 6700 437,310 96,945 534,255 Capital Outlay 7000 22,215,600 3,132,105 25,347,705 Transfers Out 6600 127,000 - 127,000 Rounding - - - Total Expenditures 29,084,182 3,229,050 32,313,232 Net Income (Loss)(3,484,804) (1,700,810) (5,185,614) Beginning Fund Balance 13,453,759 13,453,759 Reserves Included in Expenditures 116,030 - 116,030 Ending Fund Balance 10,084,985 (1,700,810) 8,384,175 WATER FUND # 503 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits 715,000 22,770 737,770 Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - 34,490 34,490 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 715,000 57,260 772,260 EXPENDITURES Workforce Housing Operations 1946 1,457,000 57,849 1,514,849 Capital Outlay 1946 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,457,000 57,849 1,514,849 Net Income (Loss)(742,000) (589) (742,589) Beginning Fund Balance 742,589 742,589 Ending Fund Balance 589 (589) - TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT WORKFORCE HOUSING LINKAGE FEE FUND # 505 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 300,000 149,000 449,000 Fines and forfeitures - - - Rental income - - - Investment income 100,000 - 100,000 Donations - - - Miscellaneous 3,878,252 367,923 4,246,175 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 4,278,252 516,923 4,795,175 EXPENDITURES Medical Insurance Fund Operations 4200 4,310,000 155,640 4,465,640 Contingency - Med Ins Claims 4200 - 155,640 155,640 Rounding - - - Total Expenditures 4,310,000 311,280 4,621,280 Net Income (Loss)(31,748) 205,643 173,895 Beginning Fund Balance 1,919,451 1,919,451 Ending Fund Balance 1,887,703 205,643 2,093,346 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT MEDICAL INSURANCE FUND # 606 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 557,351 - 557,351 Charges for services 759,117 - 759,117 Fines and forfeitures - - - Rental income - - - Investment income 1,000 - 1,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 1,317,468 - 1,317,468 EXPENDITURES Fleet Maintenance 4300 800,346 10,000 810,346 Capital Outlay 7000 645,466 - 645,466 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,445,812 10,000 1,455,812 Net Income (Loss)(128,344) (10,000) (138,344) Beginning Fund Balance 485,410 485,410 Ending Fund Balance 357,066 (10,000) 347,066 SUMMARY BY FUND & DEPARTMENT FLEET MAINTENANCE FUND # 612 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 958,608 - 958,608 Fines and forfeitures - - - Rental income - - - Investment income 15,000 - 15,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 973,608 - 973,608 EXPENDITURES IT Operations 2500 1,055,498 - 1,055,498 Capital Outlay 2500 167,128 - 167,128 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,222,626 - 1,222,626 Net Income (Loss)(249,018) - (249,018) Beginning Fund Balance 774,996 774,996 Ending Fund Balance 525,978 - 525,978 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT INFORMATION SYSTEMS TECHNOLOGY FUND # 625 Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 627,508 - 627,508 Fines and forfeitures - - - Rental income - - - Investment income - 75,000 75,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 627,508 75,000 702,508 EXPENDITURES Fleet Replacement Operations 3500 - - - Capital Outlay 7000 1,098,131 204,000 1,302,131 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,098,131 204,000 1,302,131 Net Income (Loss)(470,623) (129,000) (599,623) Beginning Fund Balance 2,025,852 2,025,852 Ending Fund Balance 1,555,229 (129,000) 1,426,229 VEHICLE REPLACEMENT FUND # 635 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY BY FUND & DEPARTMENT Dept # 2024 Adopted Budget Amendment 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 530,518 - 530,518 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 530,518 - 530,518 EXPENDITURES Risk Management Operations 4100 568,164 15,660 583,824 Rounding - - - Total Expenditures 568,164 15,660 583,824 Net Income (Loss)(37,646) (15,660) (53,306) Beginning Fund Balance 62,087 62,087 Ending Fund Balance 24,441 (15,660) 8,781 SUMMARY BY FUND & DEPARTMENT RISK MANAGEMENT FUND # 645 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget 101 101-1600-334.20-00 COMPPL Comp Plan Grant DOLA S 4,128$ -$ -$ 101 101-1945-334.20-00 *22HSN Housing Needs Study Grant DOLA S 2,550 - - 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F 6,742 10,492 (3,750) 6,742 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F - - 3,400 3,400 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F - - 4,275 4,275 101 101-2100-334.20-00 POMH23 Police Officer Mental Health DOLA S 35,250 49,250 (14,000) 35,250 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,000 5,000 5,000 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,765 5,765 5,765 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - 2,500 (534) 1,966 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 4,155 - - 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkp State of Colorado S 4,738 - - 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkp State of Colorado S - 10,238 (4,299) 5,939 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkp State of Colorado S - - 11,500 11,500 101 101-5600-333.00-00 *TR22 2022 Transit 5311 Operating Grant FTA-5311 F 86,481 - - 101 101-5600-333.00-00 *TR23 2023 Transit System Operating Grant CDOT F 35,000 35,000 35,000 101 101-5600-333.00-00 *TR23 2023 Transit System Operating Grant CDOT F 35,000 35,000 35,000 101 101-5600-333.00-00 *TR24E 2024 Transit System Operating Grant CDOT F - 28,950 28,950 101 101-5600-333.00-00 *TR24O 2024 Transit System Operating Grant CDOT F - - 71,050 71,050 101 101-5600-334.20-00 OSTG24 2024 OZONE SEASON TRANSIT GRANT Colorado Energy Office S - 42,629 42,629 101 101-5600-334.20-00 OSTG23 2023 OZONE SEASON TRANSIT GRANT Colorado Energy Office S - 16,027 (16,027) - 101 Total *224,809 240,851 51,615 292,466 * TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY OF BUDGETED GRANT, DONATION, AND DEBT REVENUES ALL FUNDS Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY OF BUDGETED GRANT, DONATION, AND DEBT REVENUES ALL FUNDS 204 204-0000-333.00-00 COMMDR Community Drive Roundabout CDOT F 1,460,000 1,460,000 1,460,000 204 204-0000-333.00-00 BIGTHF Big Thompson Flood Mitigation Design FEMA F 410,625 410,625 410,625 204 204-0000-333.00-00 NEAHR Tactical Barricade System Project NEAHR Passthrough F 79,000 79,000 79,000 204 204-0000-333.00-00 43MMTP 2043 Multi Model Transportation Plan CDOT F 225,000 - - 204 204-0000-334.20-00 WILL22 Willow Knolls - Birch Ruins Walkway State of Colorado S 19,491 - - 204 204-0000-334.20-00 FRTR43 FALL RIVER TRAIL- DESIGN Colorado Parks & Wildlife S - 45,000 45,000 204 204-0000-334.30-00 COMMDR Community Drive Roundabout CDOT S 550,000 550,000 550,000 204 Total *2,744,116 2,544,625 - 2,544,625 * 220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B CDOT-MMOF S 448,226 448,226 448,226 220 Total *448,226 448,226 - 448,226 * 244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 500,000 500,000 244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 955,000 955,000 244 244-0000-333.00-00 FRTR43 Fall River Trail Phase 4 TAP Grant F 2,300,000 2,300,000 2,300,000 244 244-0000-333.00-00 FRTR43 Fall River Trail Phase 4 MMOF Grant F 1,438,557 1,438,557 1,438,557 244 244-0000-334.30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful (19CTB04)S 363,706 - - 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 50,000 50,000 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 10,000 10,000 244 Total *5,617,263 5,253,557 - 5,253,557 256 256-5690-569.32-21 BHPKGS Big Horn Parking Structure Lease Purchase Lease Purchase Financing O 1,902,000 (1,902,000) - 256 Total *- 1,902,000 (1,902,000) - * 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Design CDOT-SB267 S 200,000 200,000 200,000 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Constr CDOT-SB267 S 829,504 829,504 829,504 260 260-0000-334.30-00 CLEAVE1 Cleave St - Revitalizing Main Street CDOT-RMS - 241,300 241,300 260 Total *1,029,504 1,270,804 - 1,270,804 Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SUMMARY OF BUDGETED GRANT, DONATION, AND DEBT REVENUES ALL FUNDS 270 270-0000-334.40-00 6EARPA Fish Hatchery Workforce Housing Project Larimer County O - - 2,000,000 2,000,000 270 Total - - 2,000,000 2,000,000 502 502-0000-313.10-00 FRMG1A Fire Mitigation 1A 2024 1A Sales tax - not a grant 115,293 4,331 119,624 502 502-0000-333.00-00 TBARPA Trailblazer Buildout- ARPA Funding US Dept of Treasury F 1,615,174 - - - 502 502-0000-333.00-00 WILFRE CDS Fire Mitigation Line Repl CDS (Congressionally Directed Spending)F 785,937 751,937 34,000 785,937 502 502-0000-333.00-00 SKILRB Ski Road Line Rebuild Part of CDS F - - - 502 502-0000-333.00-00 TAYLRB Taylor Road Line Rebuild Part of CDS F - - - 502 502-0000-334.30-00 CR90RB County Road 90 Line Rebuild Part of CDS F - 34,000 (34,000) - 502 502-0000-334.30-00 TBDOLA Trailblazer Buildout- DOLA Grant DOLA S 1,190,250 599,842 599,842 502 Total *3,591,361 1,501,072 4,331 1,505,403 * 503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant # 6 F 6,547,000 6,547,000 6,547,000 503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant # 6 F 3,988,000 3,988,000 3,988,000 503 503-0000-333.00-00 WUSBOR BOR Water Meter Project US BOR F 75,000 75,000 75,000 503 503-0000-334.30-00 CAHILL CARRIAGE DRIVE / SPRUCE KNOB WATER MAIN REPL CWRPDA S - 1,000,000 500,000 1,500,000 503 503-0000-388.40-00 CAHILL CARRIAGE DRIVE / SPRUCE KNOB WATER MAIN REPL CWRPDA Loan S - 2,471,760 1,028,240 3,500,000 503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 4,493,000 4,493,000 503 Total *18,285,000 18,574,760 1,528,240 20,103,000 * 612 612-0000-333.00-00 ELTRCH Trolley Facility Constr CDOT Grant F 260,384 260,384 260,384 612 612-0000-333.00-00 ELTRCH Trolley Facility Design CDOT Grant F 12,833 - - 612 612-0000-333.00-00 ELTRCH Trolley Facility Constr Additional Federal Grant - Applic Pending F 260,967 260,967 260,967 612 612-0000-334.20-00 FLZEV OIM ZEV Estes Park Zero Emission Fleet Transition Plan S - - 36,000 36,000 612 Total *534,184 521,351 36,000 557,351 * Grand Total 32,474,463$ 32,257,246$ 1,718,186$ 33,975,432$ Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.22-98 OTHER PROFESSIONAL SVCS 32,194$ 36,000$ 36,000$ COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 4,322 (0) (0) DEVELOPMENT CODE REWRITE DEVCOD 101-1600-416.22-13 CONTRACT/SKILLED SVCS 262,631 412,631 (62,631) 350,000 ADA EVALUATION / REPAIRS 24ADA 101-1700-417.25-02 BUILDING R&M - - - MISC LAND / BUILDING ACQUISITION COSTS FACOPP 101-1700-417.32-21 NEW BUILDINGS 1,500 - - FACILITY TRUCK - UTILITY BED FACTBD 101-1700-417.34-42 VEHICLES/TRUCKS 30,000 30,000 30,000 FACILITY & EMPL HOUSING RESERVE FACRSV 101-1700-417.37-96 FACILITY/EMPL HSNG RESERV 500,000 750,000 750,000 PARKING GARAGE MAINTENANCE RESERVE PKGRES 101-1700-417.37-99 MAINTENANCE RESERVE 13,000 26,000 26,000 CHILDCARE ASSISTANCE PROGRAM CHCARE 101-1900-419.29-75 CHILDCARE ASSISTANCE PROGRAM 100,000 72,423 72,423 CHILDCARE RESERVE CHCARE 101-1900-419.37-97 CHILDCARE RESERVES 100,000 - - WORKFORCE HOUSING RESERVE WFHRES 101-1945-419.37-98 WORKFORCE HSNG RESERVES 400,000 - - REPL FINGERPRINT MACHINE FGRPRT 101-2100-421-33-98 EQUIPMENT-OTHER - 25,000 25,000 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 55,000 55,000 REFUND OF EXCESS FEMA REIMBURSEMENTS ON PW197 15CATC 101-3100-431.36-55 FHWA-FISH CREEK REPAIRS 40,000 0 0 FALL RIVER TRAIL REPAIRS FRTREP 101-5200-452.25-52 WALKWAYS & BIKEWAYS 100,000 95,580 95,580 PEDESTRIAN BRIDGE REPAIRS PDBRDG 101-5200-452.25-52 WALKWAYS & BIKEWAYS 120,000 150,000 150,000 2 BOBCAT TRADE-INS - PARKS BOBPK1 101-5200-452.33-98 EQUIPMENT-OTHER 19,200 10,200 10,200 1 BOBCAT TRADE-IN - EVENTS BOBEV1 101-5500-455.33-98 EQUIPMENT-OTHER 10,000 1,000 1,000 EVENT CENTER STALL BARN DESIGN ECBARN 101-5500-455.22-12 CONTRACT SERVICES - 45,000 45,000 2022 TRANSIT 5311 OPERATING GRANT *TR22 101-5600-456.22-60 TRANSPORTATION FEES 37,656 (0) (0) 2023 TRANSIT SYSTEM OPERATING GRANTS *TR23 101-5600-456.22-60 TRANSPORTATION FEES 70,000 - - 2024 TRANSIT SYSTEM OPERATING GRANTS *TR24 101-5600-456.22-60 TRANSPORTATION FEES - 28,950 28,950 2024 TRANSIT SYSTEM OPERATING GRANTS *TR240 101-5600-456.22-60 TRANSPORTATION FEES - 71,050 71,050 2023 OZONE SEASON TRANSIT GRANT OSTG23 101-5600-456.22-60 TRANSPORTATION FEES - 14,755 14,755 2024 OZONE SEASON TRANSIT GRANT OSTG24 101-5600-456.22-60 TRANSPORTATION FEES - 38,479 38,479 2024 OZONE SEASON TRANSIT GRANT OSTG24 101-5600-456.23-02 ADVERTISING MEDIA - 4,150 4,150 2023 TRANSIT SYSTEM OPERATING GRANTS OSTG23 101-5600-456.23-02 ADVERTISING MEDIA - 1,272 1,272 PINE KNOLLS DR IMPROVEMENTS PKNOLL 101-3175-431.35-51 STREETS 21,800 10,214 10,214 ARCHIVAL STORAGE SUPPLIES - GREENWOOD FOUND GRANT ARCHIV 101-5700-457.26-26 CONSERVATION SUPPLIES - - 3,784 3,784 COBB-MACDONALD CABIN RE-ROOF CBNRF 101-5700-457.32-22 BUILDING REMODELING 15,000 15,000 15,000 *TOTAL GENERAL FUND 1,932,303 1,892,704 (58,847) 1,833,857 TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SCHEDULE OF BUDGETED PROJECTS ALL FUNDS Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SCHEDULE OF BUDGETED PROJECTS ALL FUNDS ** TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 8,490 - - STANLEY PARK MASTER PLAN UPDATE SPMP23 204-5400-544.22-98 PROF SVCS - OTHER 57,000 40,531 40,531 WILDFIRE MITIGATION PROJECT WFMITG 204-5400-544.29-82 WILDFIRE MITIGATION 500,000 500,000 500,000$ FACILITY OPPORTUNITY SITES - PURCHASE OPTIONS FACOPP 204-5400-544.31-11 LAND 200,000 - - WILLOW KNOLLS - BIRCH RUINS WALKWAY WILL22 204-5400-544.31-13 LAND IMPROVEMENTS 26,000 2,760 2,760 EVENTS COMPLEX STORAGE BUILDING ECSTOR 204-5400-544.32-21 NEW BUILDINGS - 479,973 479,973 MUSEUM ANNEX ADD ON MUSADD 204-5400-544.32-22 BUILDING REMODELING - 600,000 600,000 MUSEUM BOYD BUILDING ROOF REPLACEMENT BOYDRF 204-5400-544.32-22 BUILDING REMODELING 18,204 18,204 18,204 STREET SHOP REMODEL STSHOP 204-5400-544.32-22 BUILDING REMODELING 299,000 283,257 283,257 TREGENT RESTROOM REMODEL TREGRR 204-5400-544.32-22 BUILDING REMODELING 315,000 253,517 253,517 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 204-5400-544.32-22 BUILDING REMODELING - 20,000 20,000 EVENT COMPLEX PAVING MPECPV 204-5400-544.32-22 BUILDING REMODELING 10,000 10,000 10,000 PERFORMANCE PARK REFURBISHMENT PERFPK 204-5400-544.32-22 BUILDING REMODELING 190,669 190,669 190,669 COMMUNITY DEVELOPMENT OFFICE REMODEL COMMDV 204-5400-544.32-22 BUILDING REMODELING 217,244 441 441 TOWN HALL RECEPTION DESK OFFICE REMODEL THRECD 204-5400-544.32-22 BUILDING REMODELING 100,000 370,000 370,000 MUSEUM ROOF/WALL MODIFICATION MUSROF 204-5400-544.32-22 BUILDING REMODELING 125,000 17,932 17,932 HYDRO HOUSE ROOF HYDROF 204-5400-544.32-22 BUILDING REMODELING - 35,000 35,000 NEW POLICE BUILDING NEWPD 204-5400-544.32-22 BUILDING REMODELING - 50,000 50,000 179 STANLEY REDEVELOPMENT 179STN 204-5400-544.32-23 EMPLOYEE HOUSING - 1,250,000 1,250,000 TOWN HALL AC UNIT REPLACEMENT - PHASE 1 & 2 ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 440,000 395,337 395,337 MUSEUM HVAC REPLACEMENT MUHVAC 204-5400-544.33-31 FURNITURE/FIXTURES 250,000 250,000 250,000 MUSEUM LED LIGHTS CONVERSION MUSLED 204-5400-544.33-31 FURNITURE/FIXTURES 3,100 3,100 3,100 MUSEUM FURNITURE MUSFUR 204-5400-544.33-31 FURNITURE/FIXTURES 27,900 27,900 27,900 MUSEUM COMPACT SHELVING MUSCSH 204-5400-544.33-31 FURNITURE/FIXTURES - 67,500 67,500 EVENT CENTER ACOUSTICAL PANELS ECACST 204-5400-544.33-31 FURNITURE/FIXTURES 75,000 1,112 1,112 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 204-5400-544.33-33 DATA PROCESSING EQUIPMENT 537,500 620,673 620,673 EVENT CENTER PUBLIC ACCESS WIRELESS INTERNET ECWIRE 204-5400-544.33-36 COMMUNICATION EQUIPMENT 140,000 10,426 10,426 EVENT CENTER SECURITY CAMERA SYSTEM ECSEC 204-5400-544.33-98 EQUIPMENT-OTHER 148,500 148,500 148,500 MUSEUM SECURITY CAMERA SYSTEM MUSECC 204-5400-544.33-98 EQUIPMENT-OTHER 27,000 27,000 27,000 MUSEUM ALARM SYSTEM MUSALM 204-5400-544.33-98 EQUIPMENT-OTHER 24,500 24,500 24,500 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SCHEDULE OF BUDGETED PROJECTS ALL FUNDS BOBCAT TOOLCAT TRAIL MAINT EQUIP TOOLCT 204-5400-544.33-98 EQUIPMENT-OTHER 70,000 - - COMPOST AND SOIL SCREEN SCREEN 204-5400-544.33-98 EQUIPMENT-OTHER 25,000 0 0 STREET SWEEPER LEASE PURCHASE 23SWPR 204-5400-544.33-98 EQUIPMENT-OTHER 365,375 365,375 365,375 WALKER RIDING MOWER FOR PARKS PKMOWR 204-5400-544.33-98 EQUIPMENT-OTHER 21,000 - - TACTICAL BARRICADE SYSTEM PROJECT NEAHR 204-5400-544.33-98 EQUIPMENT-OTHER 110,000 110,000 110,000 PLATE COMPACTOR ATTACHMENT FOR MINI-EXCAVATOR STCOMP 204-5400-544.33-98 EQUIPMENT-OTHER - 10,000 10,000 HYBRID DUMP UTILITY TRAILER G38 204-5400-544.33-98 EQUIPMENT-OTHER - 18,500 18,500 STORMWATER CREW PICKUP G68C 204-5400-544.34-41 AUTOMOBILES 66,881 - - NEW OFFICER PATROL CAR G158 204-5400-544.34-41 AUTOMOBILES 11,044 9,926 9,926 EVENTS CENTER WATER TRUCK REPLACEMENT ECWTRT 204-5400-544.34-41 AUTOMOBILES 145,500 37,236 37,236 COMMUNITY DR ROUNDABOUT COMMDR 204-5400-544.35-51 STREETS 3,681,101 958,987 958,987 2043 MULTI MODEL TRANSPORTATION PLAN 43MMTP 204-5400-544.35-51 STREETS 300,000 209,839 209,839 CLEAVE STREET MAJOR REHAB CLEAVE 204-5400-544.35-51 STREETS 903,449 903,449 903,449 REFUND OF EXCESS FEMA REIMBURSEMENTS ON PW69 6CATC 204-5400-544.35-51 STREETS 131,000 (0) (0) BIG THOMPSON FLOOD MITIGATION DESIGN BIGTHF 204-5400-544.35-53 STORM DRAINAGE 550,000 531,498 531,498 GRAVES AVE IMPROVEMENT- SCOPE EXPANSION GRAVES 204-5400-544.35-60 WALKWAYS & BIKEWAYS 250,000 250,000 250,000 WONDERVIEW VILLAGE TOWNHOME SIDEWALK WVSIDE 204-5400-544.35-60 WALKWAYS & BIKEWAYS 120,000 120,000 120,000 FALL RIVER TRAIL PHASE 4 FRTR43 204-5400-544.35-60 FALL RIVER TRAIL IMPR - 295,000 295,000 PURCHASE SECOND GREENHOUSE GRNHS2 204-5400-544.35-61 PARK IMPROVEMENTS 240,000 310,000 310,000 DOWNTOWN WAYFINDING PROJECT - PHASE 1 & 2 WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 355,266 115,105 115,105 CAPITAL RESERVE CONTRIBUTION CAPRES 204-5400-544.37-95 CAPITAL RESERVES CONTRIB 819,900 - - *TOTAL COMMUNITY REINVESTMENT FUND 11,905,623 9,943,247 - 9,943,247 ** THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 19,000 19,000 THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 211-5900-459.35-61 PARK IMPROVEMENTS 40,000 - - *TOTAL CONSERVATON TRUST FUND 59,000 19,000 - 19,000 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SCHEDULE OF BUDGETED PROJECTS ALL FUNDS THUMB OPEN SPACE ECOLOGICAL ASSESSMENT *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 2,080 - - THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 10,000 10,000 10,000 BRIDGE MAINTENANCE PDBRDG 220-4600-462.25-52 MAINT - WALKWAYS & BIKEWAYS - 70,000 70,000 US 34 & SH 7 PHASE 1 TRAIL CONSTRUCITON TR34-1 220-4600-462.35-60 WALKWAYS & BIKEWAYS - 250,000 250,000 REGENT & SHEEP ISLAND IMPROVEMENTS ISLIMP 220-4600-462.35-61 PARK IMPROVEMENTS - 60,000 60,000 THUMB OPEN SPACE - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 16,000 16,000 THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 19,669 81,669 81,669 PARKS LANDSCAPING REPLACEMENT PROJECT LANDSP 220-4600-462.35-61 PARK IMPROVEMENTS 68,900 68,900 68,900 FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 1,342,553 458,485 458,485 FALL RIVER TRAIL PHASE 2B FRTR2B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 431,000 - - *TOTAL LARIMER COUNTY OPEN SPACE FUND 1,890,202 1,015,054 - 1,015,054 ** GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 939,472 835,926 - 835,926 FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 4,962 - - FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 1,618,722 349,813 349,813 FALL RIVER TRAIL PHASE 2B (CTB GRANT)FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 484,132 20,469 20,469 FALL RIVER TRAIL PHASE 43 FRTR43 244-3400-434.36-60 FALL RIVER TRAIL IMPR 4,690,724 4,321,568 4,321,568 *TOTAL TRAILS FUND 7,738,012 5,527,776 - 5,527,776 ** GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 246-3400-434.35-60 WALKWAYS & BIKEWAYS - 319,000 319,000 - 319,000 - 319,000 BIG HORN PARKING STRUCTURE DESIGN BHPKGS 256-5690-569.32-21 NEW BUILDINGS 190,000 2,192,000 (2,192,000) - MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT - - - *TOTAL PARKING SERVICES FUND 190,000 2,192,000 (2,192,000) - ** WILDFIRE ROAD IMPROVEMENTS WLDFIR 260-2000-420.35-51 STREETS 371 - - PINE KNOLLS DR IMPROVEMENTS PKNOLL 260-2000-420.35-51 STREETS 38,200 38,200 38,200 CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 3,150,773 3,101,644 3,101,644 CLEAVE STREET RMS GRANT CLEAV1 260-2000-420-35.51 STREETS - 268,112 268,112 BUREAU AREA PHASE 4 WTBRP4 260-2000-420.35-51 STREETS 604,200 768,375 768,375 OVERLAY PROGRAM OVRLAY 260-2000-420.35-51 STREETS 954,218 1,240,986 1,240,986 W ELKHORN MAJOR REHAB ELKRHB 260-2000-420.35-51 STREETS - 405,000 405,000 PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 231,569 43,000 43,000 EP Mobility Hub - Visitor Center Parking Lot EPMOBH 260-2000-420.35-52 PARKING LOT 1,287,000 1,287,000 1,287,000 *TOTAL STREET FUND 6,266,331 7,152,317 - 7,152,317 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SCHEDULE OF BUDGETED PROJECTS ALL FUNDS 1250 WOODSTOCK CHILDCARE CENTER ACQUISITION WOODST 270-1948-419.32-21 BUILDINGS - 725,000 725,000 FISH HATCHERY WORKFORCE HOUSING PROJECT 6EARPA 270-1948-419.32-21 BUILDINGS - - 2,000,000 2,000,000 *TOTAL WORKFORCE HOUSING FUND - 725,000 2,000,000 2,725,000 ** TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 310,374 - - WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING 13,707 - - P&C UPSTAIRS REMODEL PROJECT PCUPST 502-7001-580.32-22 BUILDING REMODELING 27,000 20,086 20,086 FIBER SHOP RENOVATON FBRSHP 502-7001-580.32-22 BUILDING REMODELING 30,000 30,000 30,000 WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 44,773 0 0 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 502-7001-580.33-33 DATA PROCESSING EQUIPMENT 350,000 724,920 724,920 METERS ELMTR 502-7001-580.33-34 METERS 225,000 107,940 107,940 TRANSFORMER & TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 400,000 150,000 150,000 SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 9,506 30,000 30,000 VC, REPEATERS, SPARE VC CARDS EQUIP 502-7001-580.33-36 COMMUNICATION EQUIPMENT 19,624 19,624 19,624 NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 96,251 134,055 134,055 2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 48,000 48,000 3 PHASE REEL TRAILER 933104 502-7001-580.33-98 OTHER EQUIPMENT 130,000 - - REPL 2013 JEEP FREEDOM 93313C 502-7001-580.33-98 OTHER EQUIPMENT 36,344 43,492 43,492 NEW ONE TON PICKUP 93345 502-7001-580.33-98 OTHER EQUIPMENT 83,217 83,217 83,217 REPL 2003 JD 310SG BACKHOE 93328B 502-7001-580.33-98 OTHER EQUIPMENT 39,666 39,666 39,666 REPL 2015 CHEV 3500 93338B 502-7001-580.33-98 OTHER EQUIPMENT 83,217 83,217 83,217 REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93319C 502-7001-580.33-98 OTHER EQUIPMENT 45,000 9,354 9,354 REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93335A 502-7001-580.33-98 OTHER EQUIPMENT 11,043 - - REPL 2012 FORD F-150 4X4 PICKUP 93317B 502-7001-580.34-42 TRUCKS 60,000 - - Vehicle Replacement 93349 502-7001-580.34-42 TRUCKS - 30,000 30,000 REPL 2014 ALTEC FRGHTLNR - BUCKET 93331C 502-7001-580.34-42 TRUCKS 500,000 500,000 500,000 REPL 2016 DODGE RAM BUCKET TRUCK 93341A 502-7001-580.34-42 TRUCKS 300,000 300,000 300,000 STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 80,000 80,000 SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 17,030 17,030 17,030 LINE REBUILD LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 16,270 200,000 200,000 BEAVER POINT CIRCUIT/LINE REBUILD BVRPNT 502-7001-580.35-57 POWER LINE CONSTRUCTION 170,000 - - CDS FIRE MITIGATION LINE REPL WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION 1,060,000 785,937 785,937 TREE CABLE SALES TAX PROJECT FRMG1A 502-7001-580.35-57 POWER LINE CONSTRUCTION - 115,293 115,293 NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 930,272 781,000 781,000 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SCHEDULE OF BUDGETED PROJECTS ALL FUNDS UTILITY SYSTEM MASTER PLAN UPDATE LPMSTR 502-7001-580.35-62 UT SYSTEM MASTER PLAN 50,000 50,000 50,000 SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL - 350,000 350,000 TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 2,480,162 435,372 200,000 635,372 TRAILBLAZER BROADBAND CONSTRUCTION - DOLA Grant TBDOLA 502-7001-580.35-66 FIBER OPTIC INSTALL 1,138,614 75,349 75,349 GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 92,698 108,932 108,932 SMART GRID SOFTWARE/MIDDLEWARE DEVELOPMENT SMTGRD 502-7001-580.37-01 SOFTWARE DEVELOPMENT 20,000 20,000 20,000 *TOTAL POWER & COMMUNICATIONS FUND 8,877,768 5,372,483 200,000 5,572,483 ** MARYS LAKE WTP PUMP STATION LAND PURCHASE MLPUMP 503-7000-580.31-11 LAND 400,000 - - GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 50,000 - - GCWTP FILTRATION IMPROVEMENTS GCFLTR 503-7000-580.32-22 BUILDING REMODELING - 2,000,000 2,000,000 CRYSTAL STORAGE SITE REHAB CRREHB 503-7000-580.32-22 BUILDING REMODELING - 300,000 300,000 ELECTRICAL UPGRADES AND GROUNDING WELECT 503-7000-580.32-22 BUILDING REMODELING - 330,000 330,000 WATER TANK REHABILITATION GCTANK 503-7000-580.32-22 BUILDING REMODELING - - - GLACIER CREEK RAW WATER VALVE GCVALV 503-7000-580.32-22 BUILDING REMODELING 50,000 50,000 SCALE HOUSE MODIFICATIONS SHREMD 503-7000-580.32-22 BUILDING REMODELING 81,989 46,286 46,286 GNSS RECEIVER GNSS 503-7000-580.33-30 STATION EQUIPMENT - 10,000 10,000 GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 6,000 - - ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 187,500 373,224 373,224 BOR WATER METER REPLACEMENT PROJECT WUSBOR 503-7000-580.33-34 METERS 89,063 50,362 50,362 GCWTP CLEARWELL FLOW METER GCFMTR 503-7000-580.33-34 METERS - 45,000 45,000 SCADA VHF REPEATER & RADIOS EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 53,994 - - GCWTP COMMUNICAITON & DISTRIB SYSTEM BACTST 503-7000-580.33-36 COMMUNICATION EQUIPMENT - 100,000 100,000 THM ANALYZER & BACT TESTING SYSTEM BACTST 503-7000-580.33-37 LABORATORY EQUIPMENT - 90,000 90,000 SAFETY IMPROVEMENTS AT MARY'S LAKE WTP MLSAFE 503-7000-580.33-38 SHOP EQUIPMENT - 200,000 200,000 STORAGE TANK MIXER WTRMXR 503-7000-580.33-40 PURIFICATION EQUIPMENT 19,150 - - WATER HYDRANTS HYDC 503-7000-580.33-42 HYDRANTS - - - LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT 1,508 - - BULK WATER DISPENSER REPLACEMENT WTRDIS 503-7000-580.33-98 OTHER EQUIPMENT 83,674 0 0 EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT - - - TOWABLE AIR COMPRESSOR AIRCMP 503-7000-580.33-98 OTHER EQUIPMENT 34,000 (0) (0) HALOGEN SHUTOFF VALVE HALSOV 503-7000-580.33-98 OTHER EQUIPMENT - 15,000 15,000 NEW PICKUP FOR WATER SUPERINTENDENT 90399 503-7000-580.33-98 OTHER EQUIPMENT - 35,711 35,711 JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS 20,000 - - 2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS 86,746 - - 2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 18,504 18,504 18,504 2011 FORD EXPLORER REPL 9035B 503-7000-580.34-42 TRUCKS 36,500 (0) (0) 2012 FORD F-350 4X4 REPL 9036B 503-7000-580.34-42 TRUCKS 76,977 76,977 76,977 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SCHEDULE OF BUDGETED PROJECTS ALL FUNDS NEW POTHOLE TRUCK TRAILER 90398 503-7000-580.34-42 TRUCKS - 99,639 99,639 PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 14,811,059 8,339,877 8,339,877 18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 120,000 120,000 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 71,658 71,658 71,658 CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 85,278 (0) (0) CIP BUREAU AREA WTBRP4 503-7000-580.35-54 WATER SYSTEM 2,491,137 3,260,000 3,260,000 MARYS LAKE WTP PRETREATMENT - PHASE 1 DESIGN MLPRET 503-7000-580.35-54 WATER SYSTEM 650,000 650,000 650,000 GLACIER CREEK STORAGE TANK GCTANK 503-7000-580.35-54 WATER SYSTEM 320,000 - - MALL ROAD WATER LOOP MALLRO 503-7000-580.35-54 WATER SYSTEM 350,000 339,432 339,432 THUNDER MOUNTAIN WATER TANK TNDTNK 503-7000-580.35-54 WATER SYSTEM 70,000 26,278 26,278 GLACIER CREEK SEPTIC GCSEPT 503-7000-580.35-54 WATER SYSTEM 35,000 - - CARRIAGE DRIVE / SPRUCE KNOB WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 500,000 5,134,492 3,132,105 8,266,597 ELKHORN WATER MAIN REPLACEMENT ELKWTR 503-7000-580.35-54 WATER SYSTEM 745,451 - - UTILITY SYSTEM MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 263,512 427,426 427,426 WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 69,024 - - GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 13,382 5,735 5,735 WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 20,000 - - *TOTAL WATER FUND 21,861,106 22,215,600 3,132,105 25,347,705 ** ZERO EMISSION FLEET TRANSITION PLAN FLZEV 612-4300-610.22-98 CONSULTING SERVICES - OTHER - 40,000 40,000 PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS - - - DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 141,205 16,185 16,185 ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 578,830 622,781 622,781 USED FLEET MAINTENANCE PICKUP G61D 612-7000-610.34-42 TRUCKS - 6,500 6,500 *TOTAL FLEET MAINTENANCE FUND 720,035 685,466 - 685,466 BACKUP APPLIANCE NETWRK 625-2500-425.33-33 DATA PROCESSING EQUIPMENT - 30,000 30,000 INCREASED SECURITY FOOTPRINT ITSEC 625-2500-425.33-33 DATA PROCESSING EQUIPMENT - 50,000 50,000 SERVER UPGRADES NETWRK 625-2500-425.33-33 DATA PROCESSING EQUIPMENT - 25,000 25,000 NETWORK UPGRADES NETWRK 625-2500-425.33-36 COMMUNICATION EQUIPMENT - 15,000 15,000 PHONE SYSTEM UPGRADES PHONE 625-2500-425.33-36 COMMUNICATION EQUIPMENT - 15,000 15,000 NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 60,000 2,199 2,199 SHARED NETWORK STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 39,000 - - DELL SERVERS & 10 G SWITCHES & NAS STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 96,253 19,973 19,973 MPEC SERVER ROOM AC UNIT ACMPEC 625-2500-425.33-98 OTHER EQUIPMENT 3,305 9,956 9,956 *TOTAL INFORMATION TECHNOLOGY FUND 198,558 167,128 - 167,128 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Approved Budget Amendment 2024 Amended Budget TOWN OF ESTES PARK 2024 AMENDED BUDGET - BA#6 SCHEDULE OF BUDGETED PROJECTS ALL FUNDS 2005 JOHN DEERE SMALL TRACTOR REPL G93B 635-7000-435.33-98 OTHER EQUIPMENT - 25,000 25,000 2012 WALKER MOWER G94D 635-7000-435.33-98 OTHER EQUIPMENT - 24,000 24,000 POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 20,818 20,818 20,818 POLICE CRUISER G-140A G-140A 635-7000-435.34-42 TRUCKS - - - FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 70,450 70,450 POLICE CRUISER REPL G142A 635-7000-435.34-42 TRUCKS 10,346 9,228 9,228 POLICE CRUISER REPL G148A 635-7000-435.34-42 TRUCKS 7,669 6,551 6,551 POLICE CRUISER REPL G71C 635-7000-435.34-42 TRUCKS 28,297 5,935 5,935 PARKS FORD RANGER PICKUP G45C 635-7000-435.34-42 TRUCKS 35,711 1,519 1,519 2012 GMC 3500 4X4 TRUCK REPL G-132A 635-7000-435.34-42 TRUCKS 70,000 (0) (0) 2010 FORD F-450 4X2 PARKS PICKUP G-22C 635-7000-435.34-42 TRUCKS 78,529 - - 2011 BOBCAT 3400 G115C 635-7000-435.34-42 TRUCKS - 16,000 16,000 2017 BOBCAT 3400 G123B 635-7000-435.34-42 TRUCKS - 16,000 16,000 2011 EZ CLUB GOLF CART G137A 635-7000-435.34-42 TRUCKS - 16,000 16,000 1974 FORD F350 G127A 635-7000-435.34-42 TRUCKS - 70,000 70,000 2005 INTERNATIONAL SINGLE AXLE DUMP TRUCK G81B 635-7000-435.34-42 TRUCKS - 240,000 92,000 332,000 2006 INTERNATIONAL SINGLE AXLE DUMP TRUCK G87B 635-7000-435.34-42 TRUCKS - 240,000 112,000 352,000 2014 JOHN DEERE GATOR REPL G42B 635-7000-435.34-42 TRUCKS - 32,000 32,000 2011 BOBCAT 3400 REPL G56A 635-7000-435.34-42 TRUCKS - - - 2015 POLICE INTERCEPTOR G147A 635-7000-435.34-44 PD VEHICLE - 70,000 70,000 2015 POLICE INTERCEPTOR - UNMARKED G143A 635-7000-435.34-44 PD VEHICLE - 70,000 70,000 2015 POLICE INTERCEPTOR G144A 635-7000-435.34-44 PD VEHICLE - 70,000 70,000 2012 FORD EXPEDITION G72D 635-7000-435.34-44 PD VEHICLE 96,605 28,003 28,003 2010 FORD EXPLORER G98A 635-7000-435.34-44 PD VEHICLE 66,628 66,628 66,628 *TOTAL VEHICLE REPLACEMENT FUND 485,053 1,098,131 204,000 1,302,131 ** *TOTAL PROJECT RECAP 62,123,991$ 57,599,906$ 1,285,258$ 58,885,164$ TOWN ADMINISTRATOR’S OFFICE Memo To: Honorable Mayor Hall Board of Trustees From: Town Administrator Machalek Date: December 10, 2024 RE: Change Order for Remainder of Construction Impact Funding (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: _____________ QUASI-JUDICIAL YES NO Objective: Board consideration of an expansion of the allowable uses of Construction Impact Funds initially approved by the Town Board on June 11, 2024. Present Situation: On June 11, 2024, the Town Board approved a contract with the Estes Chamber of Commerce to administer the Construction Impact Relief Project. The total award of $400,000 was split between two programs: $200,000 for direct Construction Impact Grants and $200,000 for the Marketing Match program, which provided a 75% reimbursement of marketing expenses up to $2,500. An earlier administrative change order (Change Order #1) made two changes: • Modified Exhibit A of the contract to only require businesses located within Town limits to hold a business license (if required by the Municipal Code); and • Modified Exhibit A to allow new businesses that did not have a mechanism to demonstrate losses sustained from September 1, 2023 through May 31, 2024 to petition the Executive Director of the Chamber of Commerce to recognize losses as a new business. While all of the direct Construction Impact Grant funding was distributed, $28,323.71 in marketing match funds remain unspent. Proposal: The proposed change order expands the allowable uses of Construction Impact Funds to two additional areas: 1) reimbursement to the Estes Chamber of Commerce for up to $5,824 for staff time spent administering the Construction Impact Relief Project, and 2) local event sponsorships of up to $2,500 per event, for up to nine (9) events, between December 11, 2024 and December 31, 2025. Advantages: • The Estes Chamber of Commerce is made whole for the staff time spend administering the Construction Impact Relief Project. • Additional marketing support for local events is likely to result in additional economic activity for local businesses. Disadvantages: • Expanding the allowable uses of the remaining Construction Impact Funds necessarily means that these funds will not be available for other Town priorities. Staff believes that the proposed expansion of the allowable uses is in the best interest of the community. Action Recommended: Staff recommends approval of the change order. Finance/Resource Impact: No change in total dollars allocated. Level of Public Interest High Sample Motion: I move for the approval/denial of Change Order #2 to the Construction Impact Relief Project contract. Attachments: 1. Change Order #2 to Construction Impact Relief Project Contract 2. Construction Impact Relief Project Contract Page 1 of 1 Date: 12/10/2024 Submitted by: Travis Machalek Project Name: Construction Impact Relief Project Contractor: Estes Chamber of Commerce, Inc. Address: P.O. Box 2376, Estes Park, CO 80517 Change Order #: 2 Reason for Change The Chamber has completed the original scope of work of the Construction Impact Relief Project. There is $28,323.71 left unspent from the Marketing Match program. Description of Change The following three changes are ordered to the services contract for Construction Impact Relief Project dated June 17, 2024: 1. The completion date in Section 4 is modified from September 30, 2024 to March 31, 2025. 2. Section 5 is modified to allow reimbursement of the Contractor up to $5,824 for Contractor staff time spent administering the Construction Impact Relief Project, upon receipt of documentation of such time. 3.The “Event Sponsorship Program” is added as an allowable use of funds, and the Chamber President is granted the authority to sponsor up to nine (9) local events for up to $2,500 each using Construction Impact Relief Project funding. Events must take place within the Local Marketing District boundaries (as established in Exhibit B – Appendix 3) between December 11 , 2024 and December 31, 2025. Cost Change Original contract amount $400,000 Change in contract costs previous change order/s $0 Change in contract costs this change order $0 Adjusted contract amount $400,000 Percent change to contract costs (informational only) 0% APPROVAL TOWN OF ESTES PARK CONTRACTOR ____________________________ ______________________________ Mayor Date President Date ATTACHMENT 1 TCWN OF ESTES PARI<^ TOWN OF ESTES PARK, COLORADO SERVICES CONTRACT CONSTRUCTION IMPACT RELIEF PROJECT The parties, the Town ofEstes Park, Colorado (Town), a municipal corporation, and the Estes Chamber of Commerce, Inc. ("Contractor"), a Colorado nonprofit corporation, whose address is P.O. Box 2376, Estes Park, CO, make this Contract this l~^ day of tu.(^&_, 2024, at the Town ofEstes Park, Colorado, considering the following facts and circumstances: 1 RECITALS: 1.1 Town desires to use the services of Contractor outlined in Contractor's Proposal defined collectively as the applications listed in sections 2.4 and 2.5); and 1.2 Contractor has agreed to provide the Services outlined in its Proposal, on the terms and conditions stated in this Contract. 2 CONTRACT: This Agreement is a Contract, representing the entire and integrated agreement between the parties and supersedes any prior negotiations, written or oral representations and agreements. The Agreement incorporates the following Contract Documents. In resolving inconsistencies between two or more of the Contract Documents, they shall take precedence in the order enumerated, with the first listed Contract Document having highest precedence. The Contract Documents, except for amendments executed after execution of this Contract, are: 2.1 Change Orders; 2.2 Notice to Proceed; 2.3 This Contract; 2.4 Application for Construction Impact Grant, containing 5 pages, dated June 11, 2024, attached to this contract as Exhibit A. 2.5 Application for Marketing Match, containing 5 pages, dated June 11, 2024, attached to this contract as Exhibit B. 2.6 Insurance Certificates 3 SCOPE OF SERVICES: Contractor shall provide and furnish at its own cost and expense all materials, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessaiy to provide its Services in strict accordance with the ATTACHMENT 2 conditions and prices stated in the Contract Documents. Contractor shall administer the grants as described in the Contract Documents. Contractor shall maintain records to account for the use of the funds from the Town and shall provide a brief report to the Town within one year of the award date, and at any time upon request. Contractor shall publicize the grant award from the Town when and where appropriate, including using the Town logo on materials promoting the services provided through the funds. 4 BEGINNING WORK AND COMPLETION SCHEDULE: The Contractor shall begin services under this Contract as soon as possible. Contractor shall expeditiously perform its Services and report to the Town on its progress. The services to be provided under this Contract may commence immediately, and shall be completed by September 30,2024. Contractor shall notify the Town when it receives the funds. 5 PRICE: The Town will pay Contractor for the performance of this Contract, not to exceed 400,000, as the Price for the total Services performed as stipulated in Contractor's Proposal. The Town finds that the use of these funds to assist local businesses is for the public pmpose of protecting the economic and social vitality of the Town by supporting businesses in the Town that have been disadvantaged by construction in downtown Estes Park, and supporting local businesses' ability to stay in business and contribute to the diversity of commerce in the Town and to the Town's tax base. The Town finds that this Contract's public purposes are both significant and substantial, and justify the expenditure of the public funds. The Town finds that the support of businesses both inside and in the immediate vicinity of the Town contributes to the public purposes described above, that the economy of the entire Estes Valley is inextricably interconnected, and that supporting the economy of the Estes Valley is integral to supporting the economic and social vitality of the Town. The Town also finds that the Town will receive adequate consideration for its financial contribution to the Program in the form of the significant and substantial public benefits described above. This Contract does not create a multiple fiscal year direct or indirect debt or other financial obligation. Each request for service shall incur a concurrent debt for that request only. All financial obligations of the Town under this Contract are contingent upon appropriation, budgeting, and availability of specific funds to discharge such obligations. 6 TIME OF PAYMENTS TO CONTRACTOR: The Town shall advance the funds to the Contractor for the Price above, by payment to the Chamber. 7 QUALIFICATIONS ON OBLIGATIONS TO PAY: [REMOVED] 8 CHANGE ORDERS: Town reserves the right to order work changes in the nature of additions, deletions, or modifications, without invalidating this agreement, and agrees to make corresponding adjustments in the contract price and time for completion. All changes will be authorized by a written change order signed by Town. Work shall be changed, and the contract price and completion time shall be modified only as set out in the written change order. SERVICE OF NOTICES: The parties may give each other required notices in person or by first class mail or by email to their authorized representatives (or their successors) at the addresses listed below: TOWN OF ESTES PARK: Jason Damweber Assistant Town Administrator 170 MacGregor Ave, PO Box 1200 EstesPark,C080517 CONTRACTOR: Colleen DePasquale, Executive Director Estes Chamber of Commerce PO Box 2376 EstesPark,C080517 10 COMPLIANCE WITH LAW: Contractor will perform this Contract in strict compliance with applicable federal, state, and municipal laws, rules, statutes, charter provisions, ordinances, and regulations (including sections of the Occupational Safety and Health Administration [OSHA] regulations, latest revised edition, providing for job safety and health protection for workers) and all orders and decrees of bodies or tribunals applicable to work under this Contract. Contractor shall protect and indemnify Town against any claim or liability arising from or based on the violations of any such law, ordinance, regulation, order, or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to insure that Contractor follows the safety regulations issued by OSHA. 11 PERMITS AND LICENSES: The Contractor shall secure all permits and licenses, pay all charges, files, and taxes and give all notices necessary and incidental to the lawful prosecution of its Services. Anyone conducting business in the Town ofEstes Park is required to have a business license which can be obtained from the Town Clerk's Office. 12 PATENTED DEVICES. MATERIALS AND PROCESSES: The Contractor shall hold and save harmless the Town from all claims for infringement, by reason of fee use of any patented design, device, material, process, or trademark or copyright and shall indemnify the Town for any costs, expenses, and damages, including court costs and attorney fees, incurred by reason of actual or alleged infringement during the prosecution or after completion of Services. 13 INSURANCE: [REMOVED] 14 INDEMNIFICATION: 14.1 Contractor and its agents, principals, officers, partners, employees, and subcontractors Indemnitors") shall and do agree to indemnify, protect, and hold harmless the Town, its officers, employees, and agents ("Indemnitees") from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys' fees), of any nature, kind, or description ("Liabilities") by any third party arising out of, caused by, or resulting from any Services under this Contract. 14.2 If more than one Indemnitor is liable for any act covered by this Agreement, each such Indemnitor shall be jointly and severally liable to the Indemnitees for indemnification and the Indemnitors may settle ultimate responsibility among themselves for the loss and expense of any such indemnification by separate proceedings and without jeopardy to any Indemnitee. This Agreement shall not eliminate or reduce any other right to indemnification or other remedy the Town, or any of the Indemnitees may have by law. 14.3 As part of this indemnity obligation, the Contractor shall compensate the Town for any time the Town Attorney's Office and other counsel to the Town reasonably spend on such claims or actions at the rates generally prevailing among private practitioners in the Town ofEstes Park for similar services. This obligation to indemnify the Town shall survive the termination or expiration of this Agreement. 15 INDEPENDENT CONTRACTOR: Contractor shall perform all Services under this Agreement as an independent contractor, and not as an agent or employee of Town. No employee or official of Town shall supervise Contractor. Contractor shall exercise no supervision over any employee or official of Town. Contractor shall not represent that it is an employee or agent of the Town in any capacity. Contractor's officers, employees and agents are not entitled to Workers' Compensation benefits from the Town and is obligated to pay federal and state income tax on money earned under this Agreement. Except as this Agreement expressly states. Contractor shall, at its sole expense, supply all buildings, equipment and materials, machinery, tools, superintendence, personnel, insurance and other accessories and Services necessary. This Agreement is not exclusive; subject the terms of this Agreement, Town and Contractor may each contract with other parties. 16 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this Agreement shall construe its terms as to their fair meaning, and not for or against any party based upon any attribution to either party. 17 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience and reference only and of no meaning in the interpretation or effect of this Contract. 18 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries under this Contract. Any person besides Town or Contractor receiving services or benefits under this Agreement is an incidental beneficiary only. 19 TOWN'S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or may expose Town to liability or loss. Town may bar any person (including Contractor's and subcontractors' employees) from the Town's work sites. Such a bar shall not require any employee's discharge from employment, but shall merely prohibit the employee's presence at Town's work sites. Such a bar shall not warrant an increase in contract time or Price. 20 WAIVER: No waiver of any breach or default under this Agreement shall waive any other or later breach or default. 21 TERM: This Contract shall commence on its effective date, and shall continue through September 30, 2024. 22 TERMINATION: 22.1 In addition to any other available remedies, either party may terminate this Contract if the other party fails to cure a specified default within seven (7) days of receiving written notice of the default. The notice shall speciiy each such material breach, in reasonable detail. 22.2 Town may, at any time, terminate performance of the work, in whole or in part, for its own convenience. The Town may effect such termination by giving Contractor written Notice of Termination specifying the extent and effective date of termination. In case of termination, for convenience, Town shall pay Contractor for work satisfactorily completed, to the date of termination. The Town shall determine the portion of work completed. 22.3 If either party so terminates, the Contractor shall promptly deliver to the Town all drawings, computer programs, computer input and output, analysis, plans, photographic images, tests, maps, surveys and writer's materials of any kind generated in the performance of its Services under this Contract up to and including the date of termination. Contractor shall also refund to the Town any funds advanced by the Town that were not yet spent, or were spent in a manner that did not comply with this Contract. 23 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its pleasure, suspend fee services of the Contractor hereunder. Town may effect suspension by giving the Contractor written notice one (1) day in advance of the suspension date. Upon receipt of such notices the Contractor shall cease their work as efficiently as possible, to keep total charges to a minimum. The Town must specifically authorize any work performed during suspension. Since suspension and subsequent reactivation may inconvenience the Contractor, Town will endeavor to provide advance notice and minimize its use. After a suspension has been in effect for thirty days, the Contractor may terminate this Contract at will. 24 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights or delegate its duties under this Contract without the express written approval of the other. 25 SUBCONTRACTING: Except subcontractor clearly identified and accepted in the Contractor's Proposal, Contractor may employ subcontractors to perform the Services only with Town's express prior written approval. Contractor is solely responsible for any compensation, insurance, and all clerical detail involved in employment of subcontractors. 26 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern enforcement and interpretation of this Contract. Venue and jurisdiction for any court action filed regarding this agreement shall be only in Larimer County, Colorado. 27 AUTHORITY: This instrument forms a contract only when executed in writing by duly authorized representatives of Town and Contractor. By their signatures on this document, the signatories represent that they have actual authority to enter this Contract for the respective parties. 28 INTEGRATION: There are no other agreements on the same subject than expressly stated or incorporated in this Contract. 29 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable remedy the Town may be entitled to for a breach of this Contract, if the Town terminates this Contract, in whole or in part, due to Contractor's breach of any provision of this Contract, Contractor shall be liable for actual and consequential damages to the Town. Signature pages follow. CONTRACTOR W w?t>^_^^ vo\^ ^2^ Date Title: Vr<?svCS-v\\-'s. ACKNOWLEDGMENT State of (IOU^.<^>Q ) ss: County of CAS£we£. ) The foregoing instrument was acknowledged before me by ^()U£K>/ ' ^ePf^sGMALd Name of party signing) as Fke^u.hff bf^£^o/' of Gsnss AftAM'&.e1^- Pp &>AM^vyC-d-fi' Title of party signing) (Name of corporation) a (!o/A<Z^r^O _ coiporation, on behalf of the corporation, this State of incorporation) y-K- day of ^UM^ _,2024. Witness my hand and official Seal. My Commission Expires 07-29-2024 My Commission expires ^\-y\^^0^i BUNNY VICTORIA BEERS Notary Public State of Colorado Notary ID #20164028823 i^A. SL^—~ ublic TOWN OF ESTES PARK: 31 Title: Mayor s 1^- l-^o ^ ^ Date State of ^QLoC4^o County of_LA^»A^-_ ss: The foregoing instrument was acknowledged before me by Gary Hall, as Mayor of the Town ofEstes Park, a Colorado municipal corporation, on behalf of the corporation, this \2?'<lk day of__ay^G_, 2024. Witness my hand and official Seal. My Commission expires c>~l--<9L<)~?G9^/ BUNNY VICTORIA BEERS Notary Public State of Colorado Notary ID #201 64028823 My Commission Expires 07-29-2024 l^=^.' ry^ublic APPROVED AS TO FORM: Town Attorney Exhibit A Estes Park Construction Impact Relief Project Application for Construction Impact Grant 06/11/2024 Contact: EPBusinessRelief@Rmail.com The Town of Estes Park has allocated $200,000 for relief to businesses that have suffered economic loss due to the Loop Construction project in 2023 and 2024. The Estes Chamber of Commerce is administering the applications and approval of these grants. Who Can Apply? Businesses that have experienced a loss in net revenue sales and are located within the designated eligibility area (Appendix 3). The grant will be allocated based on a percentage of net sales loss compared to the total net sales loss by all applicants. Businesses accessed by Crags Drive will compare calendar year 2022 to calendar year 2023. The remaining businesses will compare 9/1/23 - 5/31/2024 compared to 9/1/22 - 5/31/2023. Business must meet the following criteria to be eligible: Hold a business license with the Town of Estes Park. Be physically located within the eligibility area (Appendix 3). Have no outstanding tax liens or legal judgments. How to Apply 1. Complete the Affirmation that your business is eligible (Appendix 1) and email it to EPBusinessRelief@Rmail.com to submit your application. Include materials indicated Appendix 2 with Affirmation. 2. The application period will be open from June 13, 2024 to June 28, 2024. Exhibit A Appendix 1: Construction Impact Grant Program Affirmation Please Read, Complete, and Affirm. Business Name: Business licensed: Address: City, State ZIP: Phone: Email: In order to participate in the Estes Park Construction Impact Grant Program ("Program") and receive a grant, the Estes Chamber of Commerce ("Administrator") requires that you Applicant") certify the following: You own or are authorized to represent a business that holds an Estes Park Business License. Your business is physically located within the eligibility area. Have no outstanding tax liens or legal judgments. A materially false statement willfully or fraudulently made in connection with this affirmation may result in rendering the submitting company ineligible with respect to the Program, and, in addition, may subject the person making the false statement to criminal charges. Notwithstanding any other rights of the Administrator under other Sections of this Affirmation or applicable law, if the Applicant violates any of the terms, covenants or provisions of the Affirmation, or if any representation or warranty made by the Applicant in this Affirmation or in any document or application submitted in connection with this Affirmation or the Program shall prove false or misleading, or if/ in the sole judgment of the Administrator, the conduct of the Applicant is such that the interests of the Administrator have been or are likely to be impaired or prejudiced, the Administrator shall thereupon have the right to terminate any grant or withhold payments due under the Program and/or demand and obtain the return of payments already made which are equal to the damages the Administrator may have already suffered due to a breach by the Applicant. Any such action by the Administrator shall not give rise to any cause of action for damages against the Administrators. Applicant agrees to indemnify, protect, and hold harmless the Administrator from all claims, damages, losses/ liens/ causes of actions, suits, judgments, and expenses (including attorneys' fees), of any nature by any third party arising out of, caused by, or resulting from this application. Exhibit A All Applicants Must Certify to the Following: 1) I (name of business owner) _hereby certify to the Administrator as of the date of this affirmation that my business (business name) holds an Estes Park Business License, is physically located within the _ Area, and the information contained herein is, to the best of my knowledge, information and belief, accurate and complete. 2) I certify that as a result of the Loop Project, my business experienced a decrease in Net Sales revenue during one of these periods: a. Businesses Accessed by Crags Drive: 2023 compared to 2022 b. Remaining businesses located in designated geographic area: 9/1/2023 - 5/31/2024 compared to 9/1/2022 -5/31/2024. 3) I understand that the business must comply with all laws and rules applicable to the program, including Town, State and Federal laws. This certification shall be deemed executed in the Town of Estes Park and State of Colorado and shall be governed and construed in accordance with the laws of the State of Colorado and the laws of the United States. 4) I am authorized to complete and submit this certification on behalf of the Business. I verify that the statements contained herein are true and correct and that the Business has not misrepresented its eligibility for the Program. 5) I understand that willful or fraudulent submission of a materially false statement in connection with this certification may result in the Business being ineligible for the Program reimbursements and may subject the Business or the person making false statements to criminal charges. By entering my name below, I certify that the above statements are true and correct to the best of my knowledge. I understand that a false statement may disqualify me from benefits. Business Owner Name: Date: Exhibit A Appendix 2: Document Checklist for Construction Impact Grant Application Document Revenue statements for affected time period based on geography W-9 Form Why we need this Documentation of net revenue loss for designated time period Required document for payment to a for-profit business. Documents accepted One or more of the following for the entire impacted period: point-of-sales reports, sales reports (demonstrating fees collected 3r earned income), bank statements, quarterly sales tax filings, or profit & loss statements Srants provided to for-profit businesses are taxable income. The Administrators will provide a 1099 form documenting the oayment. Please consult your tax advisor For more details about the tax consequences of receiving this grant. Appendix 3: Eligibility Area Map F>»-d(UUoinbnA Trbngc 1/oy-taln6 Gt<nH*v»n CfOttei l/Ol^ti^& PanoiPa*<> t> I Visit. Esfes Park Boundarv Town of Estes Park VI, tfo-rAn<;• ; Vicinity Map-""' J ViMlKK-sl'ark Boumlnry olorado Springs i -\ SWSPeiU<> tol, UouiUiia S^fc tw tsi, Lw.wn.s. fj^___,_^:/ f^t.^ . OSOS,'l^t*wap;'lPC, HRCW. fesn/ '-^ lajMyET^&uni-yHgt't -?-'^'":|'^ j< ^to^l.En^TtoHul.-Tmlo^Iir FflpMHI leUo SbufsV Es-i, DBLwrr.e. riAVT^O. Created: 7/13/2014 Estes Park Local Marketing District, dba Visit Estes Park VisitE.stesPark.com Exhibit B Estes Park Construction Impact Relief Project Application for Marketing Match 06/11/2024 Contact: EPBusinessRelief@gmail.com The Town of Estes Park has allocated $200,000 to be used as a marketing match for businesses that have suffered economic loss due to the Loop Construction project in 2024. The Estes Chamber of Commerce is administering the applications and approval of these grants. The grant funds will reimburse marketing expenses spent from 05/01/2024 to 7/31/2024. Who Can Apply? Any businesses located in the Visit Estes Park Local Marketing District may apply for the grant map included as Appendix 3). Please refer to this map to confirm your eligibility. Business must meet the following criteria to be eligible: Hold a business license with the Town of Estes Park. Be physically located within the Local Marketing District boundaries. Have no outstanding tax liens or legal judgments. How to Apply 1. Complete the Affirmation (Appendix 1) and email it to EPBusinessRelief@Rmail.com to submit your application. 2. Wait for approval of your application before spending any funds on marketing for this program. 3. After receiving approval of your application, make the marketing purchases and save your receipts. 4. Submit your receipts using the Marketing Match Reimbursement Form (Appendix 2) to EPBusinessRelief@gmail.com by 8/31/2024. Reimbursement checks will be cut weekly. 5. The grant will provide a 75% reimbursement of the marketing spend up to $2500. 6. (Optional) Report on the effectiveness of the matching grant dollars: a. How and what were the results of the marketing efforts (e.g. Facebook data, sales growth, customer count, etc.)? b. What is your overall assessment of the marketing match grants? Exhibit B Appendix 1: Marketing Match Program Affirmation Please Read/ Complete, and Affirm. Business Name: Business License #: Address: City, State ZIP: Phone: Email: Amount of Reimbursement Requested ($2500 max): Total Anticipated Marketing Spend: Brief (1-2 Sentence) Description of Marketing Tactics that the Grant will Support: In order to participate in the Marketing Match Program ("Program") and receive a grant/ the Estes Chamber of Commerce ("Administrator") requires that you ("Applicant") certify the following: You own or are authorized to represent a business that holds an Estes Park Business License. Your business is physically located in the Visit Estes Park Local Marketing District Area. Have no outstanding tax liens or legal judgments. A materially false statement willfully or fraudulently made in connection with this affirmation may result in rendering the submitting company ineligible with respect to the Program, and, in addition, may subject the person making the false statement to criminal charges. Notwithstanding any other rights of the Administrator under other Sections of this Affirmation or applicable law, if the Applicant violates any of the terms/ covenants or provisions of the Affirmation, or if any representation or warranty made by the Applicant in this Affirmation or in any document or application submitted in connection with this Affirmation or the Program shall Exhibit B prove false or misleading, or if, in the sole judgment of the Administrator, the conduct of the Applicant is such that the interests of the Administrator have been or are likely to be impaired or prejudiced, the Administrator shall thereupon have the right to terminate any grant or withhold payments due under the Program and/or demand and obtain the return of payments already made which are equal to the damages the Administrator may have already suffered due to a breach by the Applicant. Any such action by the Administrator shall not give rise to any cause of action for damages against the Administrators. Applicant agrees to indemnify, protect, and hold harmless the Administrator from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys' fees), of any nature by any third party arising out of, caused by, or resulting from this application. All Applicants Must Certify to the Following: 1) I (name of business owner) _hereby certify to the Administrator as of the date of this affirmation that my business (business name) holds an Estes Park Business License, is physically located within the VEP Local Marketing District and the information contained herein is, to the best of my knowledge, information and belief, accurate and complete. 2) I understand that the business must comply with all laws and rules applicable to the program, including Town, State and Federal laws. This certification shall be deemed executed in the Town of Estes Park and State of Colorado and shall be governed and construed in accordance with the laws of the State of Colorado and the laws of the United States. 3) I am authorized to complete and submit this certification on behalf of the Business. I verify that the statements contained herein are true and correct and that the Business has not misrepresented its eligibility for the Program. 4) I understand that willful or fraudulent submission of a materially false statement in connection with this certification may result in the Business being ineligible for the Program reimbursements and may subject the Business or the person making false statements to criminal charges. By entering my name below, I certify that the above statements are true and correct to the best of my knowledge. I understand that a false statement may disqualify me from benefits. Business Owner Name: Date: Exhibit B Appendix 2: Marketing Match Reimbursement Form Business Name: Business Licensed: Address: City, State ZIP: Phone: Email: Reimbursement Requested (75% of total spend/$2500 max): Please attach any receipts used for the match. Exhibit B Appendix 3: Local Marketing District Map FVTrtUUointan«»-tntftff4Uwnln& ClanHt»«n JT- l(~/f WIF^t McOfCQW M.untatpA f'^-*-.-,?^'-, r,y"" 7 TWxrtftiz"wSSS.-Estes <^r ^sJ -.^ w.'urt Patk u- "^-.luff, "i-i" s F ^ <E^' I Kiugcr RootA Dttkt Visit Esles Park Eoundarv Town ol' Ksles Fark Fcr!1. c\ Vicinity MSn".'^' . -"' t":i FWt 7^^..':': ^' S'k r^ COfOftADO" _ ....- J^-^T^ Colorado Springs s'^ ''•»'-. J 0; ' ... Grand '• Junclpn VMIKstoit'.irk Boundary v'^ KtCWf Vflwb^ 4> Pno "Rf-t, Ibur.tan H*'lR*>t V <••/ 'r' \ V)i>pi"M\.- Sfcur?il EM, DeLAm. riA\TEO.'' f^,_^//'7''t .„_ OKi^l^wep;'fPC,N'R&<N-ES'n T "Japan ,y£TI,.Esii Gtil^^to}(j- haiand}^'om16(r).S013 Created: 7/13/2014 Estes Park Local Marketing District, dba Visit Estes Park VisilEslesFark.com F.lev.ilitw 7.522' PUBLIC COMMENT RECEIVED ON 12/10/2024 Board of Trustees Public Comment Name: Kristine L. Poppitz Stance on Item: For Agenda Item Title: General Public Comment. Public Comment: Hello, As per the Agenda for this evening's Town Board Meeting: REQUEST TO ENTER EXECUTIVE SESSION: For a conference with an attorney for the Board for the purpose of receiving legal advice on specific legal questions, Section 24-6-402(4)(b), C.RS. – Petitions for Citizen Initiated Ordinances. Why is a 2nd Executive Session with "...an attorney..." required for "Citizen Initiated Ordinances?" Shouldn't the "Citizens" be included? Thank you, KLP File Upload Please note, all information provided in this form is considered public record and will be included as permanent record for the item which it references. Files are limited to PDF or JPG. 25 MB limit. Video files cannot be saved to the final packet and must be transcribed before submitting. 13D~ fD !Y ) 00 ^fv j0hJ -{ ^ ;g i : : i ^ 5 i . u ^ ^ ;t l i ^ ; j j | s j | ^ S' S p S ' u S ; s T - < H ix s ° " ! ; " ; > ? = • •o " , , i n • g - < 3 99 • ^ - • l 3a- 3 ; ' ^ a ' 3 . "C D 3 r t - 3Q c n _ ^ v _ §J ? ~ 1 J ^ ^- D - § _ > >- T 3 17 ? il l - " ri g - -§I <^ ^i M " i l s ys s s s s s s i s s s J? b & c © ' a ' y 57 ?•n? Pow Wow Flyer •u 1st/annual prst peoples frestival f^rienclship f^owwow ^ |ndigenous/\rfc Market January 18-19,2025 Estes Park Events Complex F1K5T rEDFLLS FESTIVAL EVOMT5 FRIDAY S:00pm - Twin Owls Steakhouse Dinner with "Stoux Chef" Scan Sherman and performance by INDIGENOUS* SATURDAY 1:30pm, 2;30pm - Estes Park Rec CenterFirst Peoples Film Symposium Indigenous Art Market 5:30pm - Holiday Ion Estes Park First peoples Fashion Show' SUNDAY 1:30pm, 2:30pm . Estes Park Rec Center First Peoples Film Symposium 10:00am - Estes Park Event Comple Special Community Concert byINDIGENOUS 9am-4pm - Estes Paric Event Comple 1st Annual Friendship Powwow and Indigenous Art Market WHd'more Info. I J (""' ^") i S (.) I 1 ^ I-'OW WOW '••- i i'"l ('¥ ! l''1 ("' -..) I i 11-^. i S I p Pow Wow Flyer lst/\nhual ]=irst peoples festival f^riendship f7owwow ^ Indigenous /\rt |\43rt<e't; January 18-19,2025 Esles Park Events Complex 1125 Roollop Way Kslcs Park, CO 80517 ^^^^i'iiSi^^^^^S^^Si^'SSS^^^SS^^Ksyi|s||l^g®g|KB|gg^s»i;|g;§^^IS?8<S!Bi«8X8KSaUt?iSSSttBSSs^^'WW'^isSSSSSVSSiSSSMSS ''%%! FIK5T rC.On-C.5 FC5TIVAL g CVCNT5 • FRIDAY ||{ 5:00pm - Twin Owls Steakhouse ^ Dinner with "Sioux Chef" Sean Shorman ^ and performance by INDIGENOUS* |g| ^^•@;|^^i^^^^lS^l!^^.^%^^^^3WSE^('^B^^ iiiililiifliBliiiiill SIS9;*liKSBBS^U18B8Bi?ft'MIS8'?18SA5lSS SATURDAY ):30pm. 2;30pm - Estes Part< Rec Cen First Peoples Film Symposium Sam-'tpfn - Estes Park Event Complex 1st Annual Friendship Powwow and indigenous Art Market S:30pm - Holiday Inn Esles Park First Peoples Fashion Show* SUNDAY l:30pm, 2;30pm - Estes Park Rec Centef First Peoples Film Symposium t0:00am - Esles Park Event Complex Special Community Concert byINDIGENOUS sag gS3 9am-4p(ii - Estes Park Event Comptex 1st Annual Friendship Powwow and Indigenous Art Market ^«i. Scan OR code l.l^^j^^^^pftBljl^^tfi^td.d more Info. |