HomeMy WebLinkAboutRESOLUTION 83-24RESOLUTION 83-24
APPROVING CONTRACTS FOR DEBRIS REMOVAL & HAULING SERVICES IN THE EVENT
OF A STORM OR DISASTER
WHEREAS, Larimer County (County) issued a Request for Proposals (RFP) for debris
removal & hauling services in March 2024 for purposes of contracting with one or more vendors
for debris removal and hauling services to deal with a storm, disaster, or other event(s) that affects
the County and municipalities within it as a part of its emergency management service
responsibilities to municipalities within the County; and
WHEREAS, the County RFP included language enabling the Town of Estes Park (Town)
to enter into a cooperative agreement with the awarded vendor(s) utilizing the Town's purchasing
and contracting process; and
WHEREAS, the RFP requires the contractors) to provide reasonable, cost-effective,
efficient removal and lawful disposal of debris from affected County and Town roads, facilities,
public rights-of-way (ROW), waterways, bridges, and any public or private property as directed
by the County or Town, respectively; and
WHEREAS, through its RFP process, the County selected two firms to comprise a pool of
vendors to provide debris removal & hauling services to deal with storm, disasters and other
event(s) affecting the County; and
WHEREAS, the emergency nature of the services provided through this RFP are typically
not budgeted or planned, resulting in the potential that the individual and aggregate costs for
these services may exceed staff spending authority under the current policy; and
WHEREAS, contracts have been negotiated with the two awarded vendors based on the
County RFP process; and
WHEREAS, the Town Board of Trustees wishes to enter into contracts with these firms to
facilitate debris removal & hauling services as needed.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the debris removal & hauling
services contracts with Ceres Environmental Services, Inc.; and DRC Emergency Services; in
substantially the form now before the Board.
If, in any fiscal year, the amount to be spent under either contract will exceed the staff
spending authority under the Town policies, Town Board approval shall be required for exceeding
expenditures under that contract. The approval will authorize further expenditures, not to exceed
an amount specified by the Town Board for that contract year.
DATED this 26th day of November, 2024.
TOWN OF ESTES PARK
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ATTEST:
Gary Hall, Ma^,, /
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APPROVED AS TO FORM:
Town Attorney