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HomeMy WebLinkAboutMINUTES Town Board Study Session 2024-10-22RECORD OF PROCEEDINGS Town ofEstes Park, Larimer County, Colorado October 22, 2024 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 22nd day of October, 2024. Board: Mayor Hall, Mayor Pro Tem Cenac, Trustees Brown, Hazelton, Igel, Lancaster, and Younglund Attending: Mayor Hall, Trustees Brown, Hazelton, Igel, Lancaster, and Younglund Also Attending: Town Administrator Machalek, Town Attorney Kramer, and Recording Secretary Richards Absent: None Mayor Hall called the meeting to order at 5:00 p.m. RODEO UPDATE. Rodeo Coordinator Schonholtz provided an overview of the 2024 Rooftop Rodeo which had been held in July. She highlighted a new ticketing system, expansion of the sponsorship program, new parade route centered around fairgrounds, and increased income from previous years. The 2025 Rooftop Rodeo would be held July 5-10, 2025 with a continued focus on community involvement and increased prize amounts to attract contestants. Mayor Pro Tem Cenac questioned whether the Rodeo had identified needs to bring before the Board at a future meeting. Rodeo Coordinator Schonholtz stated that support for barn facility updates and a bracket for a new, larger display screen could be brought forward prior to the 2025 Rooftop Rodeo. WATER 102 - SYSTEM CONDITION. Project Manager Wesley provided a Water 101 overview at a previous study session highlighting a treelike system made up of 125 miles of piping, a full water quality lab, and four water sources originating from two water treatment plants: Marys Lake which operates in Spring and Summer, and Glacier Creek which operates in Winter and Fall. To begin Water 102, she provided an overview of the criteria used to evaluate the condition of water system assets which produce a score to indicate risk assessment. Staff spoke on the tracking of peak demand dates, noting that a higher flow duration of over two million gallons per day is typically seen May through September and the challenges of projecting future demand for Town water system infrastructure with such a seasonal demand. Superintendent Fredricks continued that consulting firm AE2S rated the treatment conditions of the Marys Lake plant at moderate risk, and the Glacier Creek plant at high risk due to the aging infrastructure and spring runoff capacity. The distribution system conditions returned ratings of low, moderate, and high risk with staff citing challenges of aging cast iron and galvanized assets prone to leaks and breaks, highlighting the importance of long-term planning to retain a high standard and quality. Staff stated the outdated technology at the Glacier Creek plant compliments updated processes at Marys Lake and would be phased out over time; several specific funds were in use for continuous improvements; Glacier Creek plant had reached its end of useful life with unpredictable operation time; and that consultants would help to advise on future process updates and location options. Staff would return with more specific needs as the updated water master plan progressed. ARBORIST LICENSING. Supen/isor Berg provided an update to the Arborist licensing discussion held at the July 23 study session. The change would amend Chapter 5.20 of the Estes Park Municipal Code to require tree service providers to document Arborist certification by the International Society of Arboriculture (ISA) prior to receiving a business license to RECORD OF PROCEEDINGS Town Board Study Session - October 22, 2024 - Page 2 perform work within town limits. He spoke with three of five tree service providers that held a Town business license and were located within town limits to discuss whether any ISA certified arborists were on staff, thoughts on the certification becoming a requirement, difficulties and benefits of the certification, and estimated time to complete the certification should it become a requirement. He reported that provider responses were mixed on the value of the ISA certification and consistent on the need for at least one winter season to prepare for and complete the testing portion. Board conversation has been summarized: concern for additional licensing requirements excluding new businesses from the industry; whether any state requirements exist for tree service providers; responsibility of the consumer to ensure a provider is properly licensed to their comfort level and choose accordingly; support for the disease prevention element of the certification and whether other business license categories require a comparable certification. Board consensus was to not pursue an ISA certification requirement at this time and future reconsideration was not requested. MASSAGE THiRAPIST LICENSING. Town Attorney Kramer introduced Colorado Revised Statute 30-15-401.4 to prevent the operation of illicit massage facilities by authorizing local regulation through fingerprint- based background checks of employees not already licensed as massage therapists by the state. He noted the Town could mirror Larimer County's ordinance language which was in early stages of being drafted and proposed reviewing their implementation and discussing changes when available. Board discussion has been summarized: repercussions if no action is taken; support for waiting to review Larimer County's approach; responsibility to uphold state requirements and how many local facilities would be affected. Town Clerk Williamson estimated less than ten facilities are currently present within town limits. Board consensus was to assess Larimer County's procedure which staff would bring before the Board at a future study session. FUTURE STUDY SESSION AGENDA ITEMS. Trustee Hazelton requested an update from Rocky Mountain National Park Superintendent Ingram on 2024 timed entry and capital improvement projects. Town Administrator Machalek requested Board interest in revisiting discussions on the allowance of off-highway vehicles on Town streets with Chief Stewart and the Police Department as other communities have begun to reconsider the issue from a sustainability standpoint. Additional Board interest was requested on the use of a Board contact form in place of the current method of listing the email addresses of each Trustee on the Town website. All three items would be added to Approved/Unscheduled and be heard at a future study session. COMMENTS & QUESTIONS. None. There being no further business, Mayor Hall adjourned the meeting at 6:38 p.m. •-f>/^ Rachel Richards, Recording Secretary