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Home My WebLink AboutMINUTES Town Board 2024-09-10Town ofEstes Park, Larimer County, Colorado, September 10, 2024 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 10th day of September, 2024. Present: Gary Hall, Mayor Trustees Bill Brown Kirby Hazelton Mark Igel Frank Lancaster CindyYounglund Also Present: Travis Machalek, Town Administrator Jason Damweber, Deputy Town Administrator Dan Kramer, Town Attorney Rachel Richards, Recording Secretary Absent: Marie Cenac, Mayor Pro Tem Mayor Hall called the meeting to order at 7:00 p.m. and all desiring to do so recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Igel/Younglund) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Judi Smith/Town resident encouraged resident participation in Town Board meetings through written public comment and attendance. John Meissner/Town resident spoke regarding the recent suspect at large in the High Drive neighborhood and requested additional sources for updates during future incidents. He encouraged additional public outreach in response to the low attendance for the discussion on Project Scoping for Capacity Improvements on the Big Thompson River and Fall Rivers at the study session. TRUSTEE COMMENTS. Board comments were heard and have been summarized: a joint Study Session with the Board and County Commissioners was held to hear the 2025 Visit Estes Park (VEP) Operating Plan; concern was raised on the lack of a residency requirement for the VEP Executive Director; the need to closely review VEP's Operating Plan to ensure accountability; the Sister Cities Association provided a letter in support of visas for the Monteverde, Costa Rica delegation to visit Estes Park in October; Boulder County does not intend to exclude Larimer County residents from future waste removal; and confirmation the Scotsfest parade cancellation was due to uncertainty of downtown construction completion date. Trustee Younglund reiterated her commitment to transparency regarding her history of owning motels, workforce housing and short-term rentals, stating her recusal from discussions on these topics was not necessary in response to public comment received since the previous Board meeting. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek presented the Policy Governance Monitoring Report which reported compliance with all sections of Policy 3.8. CONSENT AGENDA: 1. Bills - https://dms.estes.orq/WebLink/browse.asDX?id=253208. 2. Town Board Meeting and Study Session Minutes dated August 27,2024. Board of Trustees - September 10, 2024 - Page 2 3. Transportation Advisory Board Minutes dated July 17, 2024 (acknowledgment only). 4. Resolution 74-24 Grant Agreement with Front Range Waste Diversion to Purchase Four (4) Water Refill Stations, Three (3) Recycling Stations and One (1) Storage Container. 5. Appointment of Carissa Streib to the Transportation Advisory Board for a term expiring March 31,2027. 6. Appointment of Jeffrey Robbins to the Estes Park Planning Commission to complete the term of Matt Comstock expiring March 31, 2026. 7. Acceptance of Town Administrator Policy Governance Monitoring Report. It was moved and seconded (Igel/Younglund) to approve the Consent Agenda with the removal of Consent Agenda Item #4, and it passed unanimously. Consent Agenda Item #4 Resolution 74-24 Grant Agreement with Front Range Waste Diversion to Purchase Four (4) Water Refill Stations, Three (3) Recyclinc) Stations and One (1) Storage Container. Trustee Igel questioned whether there were any expenses related to the new equipment not included in the provided packet material. Director Hinkle stated that only disposal services for trash and recycling were anticipated. It was moved and seconded (Igel/Hazelton) to approve Consent Agenda Item #4, and it passed unanimously. ACTION ITEMS: 1. RESOLUTION 75-24 CONTRACrW^ OPERATION OF THE PEAK'S SILVER, GOLD, BROWN AND BLUE ROUTES. Manager Klein presented Resolution 75-24 to extend a contract with RATP Dev USA, Inc. to provide shuttle service operation of the Peak's Silver, Gold, Brown and Blue shuttle routes. He clarified that while much of the service had already occurred, the formal contract was able to come before the Board following the approval of grant funding, Colorado Department of Transportation (CDOT) for Federal Transit Administration (FTA) 531 1 Rural Area Formula Funds, approved through Resolution 51-24. He stated future contracts would be executed as a bundle with contingencies for grant funding. Mayor Hall requested public and Board comment and hearing none, it was moved and seconded (Igel/Hazelton) to approve Resolution 75-24 and it passed unanimously. 2. ORDINANCE 13-24 TO REFER CAMPAIGN^INANCE COMPLAINTS TO THE COLORADO SECRETARY OF STATE. Mayor Hall opened the public hearing. Town Attorney Kramer provided an overview of Ordinance 13-24 which would refer campaign finance complaints to the Colorado Secretary of State (SoS) rather than addressing them through an internal procedure. He stated recent legislation had affirmed the ability of statutory municipalities to refer complaints to the SoS. Trustee Brown questioned the frequency of campaign related complaints that are historically received. Town Clerk Williamson stated that formal complaints are generally not received, rather questions and clarifications regarding campaign finance processes. Mayor Hall closed the public hearing. It was moved and seconded (Younglund/Brown) to approve Ordinance 13-24 and it passed unanimously. REPORTS AND DISCUSSION ITEMS: 1. CARRIAGE HILLS/SPRUCE KNOB WATER PROJECT. Director Bergsten presented an overview of the Carriage Hills and Spruce Knob Water Project which would include replacing aged, shallow pipes prone to breakage, improving fire protection, increasing water conservation, and bringing the water systems into compliance with Town standards. While design work for the Carriage Hills portion of the project had been approved through Resolution 91-23, the addition of 12 properties serviced by the Spruce Knob water system aided in the award of an Board of Trustees - September 10, 2024 - Page 3 additional $1,000,000 of grant funding by the Department of Local Affairs (DOLA). Project Manager Wesley provided an anticipated project timeline which indicated advertising for bids in late 2024, presenting bid award for Board consideration in early 2025, and beginning construction in Spring 2025. Board discussion ensued and has been summarized: how are residents in affected neighborhoods notified of project-related public outreach meetings; would the project add customers to Town water services; and concern for subsidization of projects outside of town limits. Project Manager Wesley stated that press releases, close cooperation with Homeowners Associations, and word of mouth encouraged meeting attendance. Spruce Knob residents would pay tap fees as they would be new water customers, and for their portion of the pipe installation. Whereupon Mayor Hall adjourned the meeting at 8:10 p.m. Gary Hall, M^yoj^/ <^ /? Rachel Richards, Recording Secretary