HomeMy WebLinkAboutPACKET Town Board 2024-09-10The Mission of the Town of Estes Park is to provide high-quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, September 10, 2024
7:00 p.m.
ACCESSING MEETING TRANSLATIONS
(Accediendo a las Traducciones de la Reunión)
To access written translation during the meeting, please scan the QR Code
or click this link for up to 48 other languages (Para acceder a la traducción
durante la reunión, par favor escanee el código QR o haga clic en el enlace
para hasta 48 idiomas más):
https://attend.wordly.ai/join/UOFH-5928
Choose Language and Click Attend (Seleccione su lenguaje y haga clic en
asistir)
Use a headset on your phone for audio or read the transcript can assist
those having difficulty hearing (Use un auricular en su teléfono para audio o
lea la transcripción puede ayudar a aquellos que tienen dificultades para
escuchar).
The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and
activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777.
TDD available or use the link above to access audio or read the transcript.
ADVANCED PUBLIC COMMENT
By Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the form found at https://dms.estes.org/forms/TownBoardPublicComment.
The form must be submitted by 12:00 p.m. the day of the meeting in order to be provided to the Town
Board prior to the meeting. All comments will be provided to the Board for consideration during the
agenda item and added to the final packet.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
1. POLICY GOVERNANCE MONITORING REPORT - POLICY 3.8.
Board Policy 2.3 establishing reporting requirements for the Town Administrator under
Policy Governance. Policy 3.8 is reported on each September.
CONSENT AGENDA:
1. Bills - https://dms.estes.org/WebLink/browse.aspx?id=253208.
2. Town Board Meeting and Study Session Minutes dated August 27, 2024.
3. Transportation Advisory Board Minutes dated July 17, 2024 (acknowledgment only).
Prepared 2024-08-30
*Revised
NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
4.Resolution 74-24 Grant Agreement with Front Range Waste Diversion to Purchase
Four (4) Water Refill Stations, Three (3) Recycling Stations and One (1) Storage
Container.
5.Appointment of Carissa Streib to the Transportation Advisory Board for a term expiring
March 31, 2027.
6.Appointment of Jeffrey Robbins to the Estes Park Planning Commission to complete
the term of Matt Comstock expiring March 31, 2026.
7.Acceptance of Town Administrator Policy Governance Monitoring Report.
ACTION ITEMS:
1. RESOLUTION 75-24 CONTRACT WITH RATP DEV USA, INC FOR 2024
OPERATION OF THE PEAK’S SILVER, GOLD, BROWN AND BLUE ROUTES.
Manager Klein.
To extend service for routes from July 1, 2024 through September 2, 2024, and
weekend-only operation September 7, 2024 through September 29, 2024 in the
amount of $412,703.82 - Budgeted.
2.ORDINANCE 13-24 TO REFER CAMPAIGN FINANCE COMPLAINTS TO THE
COLORADO SECRETARY OF STATE. Town Attorney Kramer.
Establish a procedure for resolving any future complaints under the Fair Campaign
Practices Act for municipal elections.
REPORTS AND DISCUSSION ITEMS:
1. CARRIAGE HILLS/SPRUCE KNOB WATER PROJECT. Director Bergsten and
Project Manager Wesley.
ADJOURN.
Town Administrator’s Office Memo
To: Honorable Mayor Hall
Board of Trustees
From: Town Administrator Machalek
Date: September 10, 2024
RE: Policy Governance Monitoring Report – Policy 3.8
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: Policy
QUASI-JUDICIAL YES NO
Board Policy 2.3 designates specific reporting requirements for the Town Administrator
to provide information on policy compliance to the Board.
Reporting on Policy 3.8 – Compensation and Benefits is required in September of each
year.
Policy 3.8 states:
“With respect to employment, compensation, and benefits to employees,
consultants, contract workers and volunteers, the Town Administrator shall not
cause or allow jeopardy to fiscal integrity.”
This report constitutes my assurance that, as reasonable interpreted, these conditions
have not occurred and further, that the data submitted below are accurate as of this
date.
Travis Machalek
Town Administrator
Policy 3.8: With respect to employment, compensation, and benefits to employees,
consultants, contract workers and volunteers, the Town Administrator shall not cause or
allow jeopardy to fiscal integrity of the Town. Accordingly, pertaining to paid workers, he
or she may not:
3.8.1: Change his or her own compensation and benefits
Status: Compliance
Interpretation: I interpret this to mean that I cannot take any action that would
result in a personal financial benefit, including modifying my benefits, leave
provisions, or compensation in any way that is not defined in my employment
agreement or specifically approved by the Town Board.
Compliance with the policy will be achieved when: All of my compensation
and benefits remain as approved by the Board through either my employment
agreement or by specific action of the Town Board.
Evidence:
1. The adopted budget and Annual Comprehensive Financial Report
document that I have not taken any action to change my own
compensation or benefits.
Report: I report compliance.
3.8.2: Promise or imply permanent or guaranteed employment
Status: Compliance
Interpretation: I interpret this to mean that I cannot make any statements to
current or potential employees that they can be assured of guaranteed employment
with the Town of Estes Park.
Compliance with the policy will be achieved when: I did not make any
comments, verbally or in writing to any employee that can be construed as
implying permanent or guaranteed employment.
Evidence:
1. Since this is a requirement NOT to do something, the evidence would be
for non-compliance (a substantiated allegation that such a promise or
implication was made). No such allegations have been raised with myself,
Human Resources, or with the Town Board.
Report: I report compliance
3.8.3: Establish current compensation and benefits which deviate materially for the
regional or professional market for the skills employed
Status: Compliance
Interpretation: I interpret this to mean we regularly compare our compensation
and benefits to the regional market. That market has been defined in Policy 303 as
adopted by the Board. The specifics of the market comparison process are defined
in Policy 303.
Compliance with the policy will be achieved when: I ensure we fully comply
the procedures and steps outlined in the Board adopted Policy 303 regarding
Classification and Compensation
Evidence:
1. The compensation study, as prepared by the Town Compensation
Consultant under the supervision of Human Resources staff.
2. Published Compensation schedules and Classification plan which is
congruent with the results of the annual Compensation Study.
3.Specifics of the compensation model and most recent study are available
for inspection upon request.
Report: I report compliance.
3.8.4: Establish deferred or long-term compensation and benefits, without approval
of the Town Board.
Status: Compliance
Interpretation: I interpret this to mean that I cannot take any action that would
create or change any deferred or other long-term compensation for any employees
without specific Board approval.
Compliance with the policy will be achieved when: There have been no
changes to anyone’s deferred or other long-term compensation or benefits without
Board approval.
Evidence:
1. The adopted budget and the Annual Comprehensive Financial Report
document that I have not taken any action to change any long-term
compensation or benefits without the prior approval of the Board.
Report: I report compliance.
Town of Estes Park, Larimer County, Colorado, August 27, 2024
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of
Estes Park on the 27th day of August, 2024.
Present: Gary Hall, Mayor
Marie Cenac, Mayor Pro Tem
Trustees Bill Brown
Kirby Hazelton
Mark Igel
Frank Lancaster
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Rachel Richards, Recording Secretary
Absent: None
Mayor Hall called the meeting to order at 7:00 p.m. and all desiring to do so recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Cenac/Younglund) to approve the Agenda, and it passed
unanimously.
PUBLIC COMMENTS.
John Meissner/Town resident spoke regarding an upcoming Discovery Channel filming
opportunity in Estes Park and suggested a resource outlining filming procedures to attract
similar projects.
John Guffey/Town resident spoke regarding loud vehicles in town over the weekend and
encouraged increased enforcement for vehicle noise.
TRUSTEE COMMENTS.
Board comments were heard and have been summarized: the Transportation Advisory
Board (TAB) continues to work on projects at the request of the Board; the August Trustee
Talk topics included the purchases of Fall River Village and the property that houses
Mountaintop Childcare; request for an economic update from Estes Park Health at a
future meeting; discussion at Colorado Association of Ski Towns recent meeting in
Durango included cultural acceptance training for businesses, hotel conversion to provide
affordable housing, workforce transportation, and mental health partnership with law
enforcement; EVICS Family Resource Center’s Annual Gala would be held September
14, 2024; Restorative Justice Community Conversation discussed cell phones in schools;
Visit Estes Park met to appoint an Interim Director and would hold a Community
Roundtable conversation on September 17, 2024; and newly assembled QUO Ecology
Committee would promote local ecological awareness.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek reported that an emergency purchase regarding a water
main break on Highway 34 was not made and that replacement options would be
incorporated into a future Capital Improvement Plan. He stated the Town Administrator’s
Office had temporarily relocated to the upstairs meeting rooms while drainage issues
beneath the office were mitigated and encouraged making an appointment to meet with
staff in the meantime.
CONSENT AGENDA:
1.Bills.
DR
A
F
T
Board of Trustees – August 27, 2024 – Page 2
2.Town Board and Study Session Minutes dated August 13, 2024.
3.Estes Park Planning Commission and Study Session Minutes dated July 16, 2024
(acknowledgment only).
4.Appointments to the Estes Valley Public Library District Board of Julie Abel
completing Anne Dewey's term expiring December 31, 2025 and J'Ann Wright for
a four year term beginning January 1, 2025 and expiring December 31, 2028.
It was moved and seconded (Brown/Hazelton) to approve the Consent Agenda with
the removal of Consent Agenda Item 4, and it passed unanimously.
Consent Agenda Item #4: Appointments to the Estes Valley Public Library District Board
of Julie Abel completing Anne Dewey’s term expiring December 31, 2025 and J’Ann
Wright for a four year term beginning January 1, 2025 and expiring December 31, 2028.
Trustee Brown questioned if the current appointment process for the Library board, a
separate governmental entity, should be reviewed. Trustee Igel stated the Library board
manages tax revenues, therefore, the Town Board should review and appointment the
board members. It was moved and seconded (Younglund/Cenac) to approve Consent
Agenda Item 4, and it passed with Trustee Hazelton abstaining as an employee of the
Estes Valley Public Library.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1.SISTER CITIES ASSOCIATION UPDATE. Estes Park Sister Cities Association
Board Vice President Thomas provided an update on the 2024 Community Impact
Funding received which supported a trip to Monteverde, Costa Rica in July 2024.
The trip provided delegates with various opportunities to re-establish a relationship
with Monteverde residents and culminated with the signing of a letter of intent to
formally establish a Sister Cities relationship. A Monteverde delegation intends to
visit Estes Park in October, and the Sister Cities Association would hold their
annual meeting on October 2, 2024.
PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or staff for
Town Board Final Action.
1.ACTION ITEMS:
A. RESOLUTION 72-24 242 VIRGINIA DRIVE PRELIMINARY SUBDIVISION
PLAT, CD INVESTMENTS, LLC, OWNER/APPLICANT. Mayor Hall opened
the public hearing. Planner Hornbeck presented the request to subdivide 242
Virginia Drive into six residential townhome lots in the RM (Multifamily
Residential) zoning district. The proposed subdivision has met all review
criteria including alignment with the Estes Forward Comprehensive Plan, lot
size, open space, grading, geologic and wildfire hazards, stormwater, and
landscaping. Comments regarding fire protection and utilites were to be
addressed by the applicant. A neighborhood meeting held in November 2023
produced one statement of support and inquiries regarding density, building
height, and drainage. Charles Bailey/applicant presented an overview of the
proposed land use and stated that drainage currently routed to the north would
be redirected to the south end of the property in addition to curb and gutter
installation to accommodate excess flow from the detention pond. A sidewalk
located east of egress totaling 90 feet would be installed to improve access to
downtown.Town residents Lisa Voelker, Dan Timbrell, and William Noll spoke
in opposition of the subdivision, citing concern for the proposed drainage plan;
neighboring multi-story homes being built against hills to reduce perceived
height; loss of natural light leading to increased heating costs; general
detriment to neighborhood; and concern for wildlife. Town residents John
Guffey and John Meissner questioned the future maintenance of a wildlife
corridor and whether soil sample testing had been completed. Applicant Bailey
restated the proposed plans met Estes Park Development Code height,
drainage, and wildlife accomodation requirements and that two of the three
buildings would be built into an existing slope.
DR
A
F
T
Board of Trustees – August 27, 2024 – Page 3
Board discussion ensued and has been summarized: questioned density of
neighboring Willowstone Court development; requested confirmation that only
the subdivision of the property was under consideration; and requested to
replace Juniper trees with a less flammable plant. Planner Hornbeck stated
Willowstone Court density was nearly identical to the proposed project density;
no zoning changes to the property have occurred since the applicant
purchased the property in 2016, and clarified the final development plan will
be reveiwed separately. Mayor Hall closed the public hearing and it was
moved and seconded (Younglund/Cenac) to approve Resolution 72-24,
and it passed with Mayor Hall voting “No”.
ACTION ITEMS:
1.RESOLUTION 73-24 SUPPLEMENTAL BUDGET APPROPRIATIONS #5 TO
THE 2024 BUDGET. Interim Finance Director Hudson provided an overview of the
schedule of budgeted appropriation changes. The fifth amendment to the 2024
budget included increases to the General Fund, Community Reinvestment Fund,
Power and Communication Fund, Water Fund, Fleet Maintenance Fund, and
Workforce Housing Linkage Impact Fee balance. Discussion ensued regarding
$1,250,000 toward redevelopment of 179 Stanley Circle Drive and $4,500,000
toward the Spruce Knob / Carriage Hill water line replacement project. Clarification
was requested on budgetary procedures related to appropriating funds from capital
improvement projects. There being no further comments, it was moved and
seconded (Hazelton/Younglund) to approve Resolution 73-24, and it passed
unanimously.
Whereupon Mayor Hall adjourned the meeting at 9:08 p.m.
Gary Hall, Mayor
Rachel Richards, Recording Secretary
DR
A
F
T
Town of Estes Park, Larimer County, Colorado August 27, 2024
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 27th day of August, 2024.
Board: Mayor Hall, Trustees Brown, Cenac, Hazelton, Igel,
Lancaster, and Younglund
Attending: Mayor Hall, Trustees Brown, Cenac, Hazelton, Igel,
Lancaster, and Younglund
Also Attending: Town Administrator Machalek, Deputy Town Administrator
Damweber, Town Attorney Kramer, Town Clerk Williamson
and Deputy Town Clerk Beers
Absent: None
Mayor Hall called the meeting to order at 4:30 p.m.
WILDLIFE SAFETY EFFORTS.
Chief Stewart provided an overview of the Police Department’s (PD) approach to wildlife
safety efforts which consist of proactive and reactive public outreach. He stated wildlife
calls are seasonal with calving in the spring and the rut in the fall. Proactive
engagement may include social media, Coffee and Tea sessions and other
opportunities to relay safety information to the public; 48”x36” educational signs to be
placed around Town where needed. Mitigation efforts are also relayed through Code
Enforcement interactions. Reactive efforts may include using police auxiliary,
community service officers, code enforcement officer and patrol officers to create a
buffer between the animals and the public to include taping off areas to help create a
barrier. Citations for wildlife violations are primarily issued through Colorado Parks and
Wildlife; however, the PD can issue citations if there are violations. He spoke to other
national marketing efforts to help inform the public of safety measures when observing
the local wildlife and welcomed Board feedback or alternate options to increase public
safety as it relates to wildlife. Board comments have been summarized: The value in
raising awareness during peak seasons and officer availability; the PD were
encouraged to engage with a local group through the wildlife coalition called the “elk
brigade”, volunteers who are trained in safety engagement; questioned the threshold of
when an Estes Park officer would issue a ticket; opportunities for interactive digital
proximity displays which are already used in other jurisdictions or National Parks; if Visit
Estes Park (VEP) has messaging and opportunities for coordination; and video, audio or
print options in/on public transportation. Town Administrator Machalek stated VEP
markets wildlife safety messaging through their “Do Estes Right” promotion. Staff would
research Board feedback and provide more information when available.
SEMI-ANNUAL COMPLIANCE REVIEW WITH BOARD GOVERNING POLICIES –
POLICY 1.10 SELF-MONITORING OF THE BOARD. Mayor Hall requested comments
from the Board and hearing none, closed the discussion.
HOSTED SHORT TERM RENTALS.
Town Clerk Williamson stated the initial discussion would provide the Town Board with
an overview of “hosted” short-term rentals, provide staff with direction on the use,
provide guidance on use regulations, and if applicable, what public process the Board
may consider. Through the approval of Ordinance 11-24, amending the Estes Park
Municipal Code regulations for bed and breakfasts (B&B), the Board discussed how to
classify currently licenses B&Bs that may not be able to meet the new regulations.
These properties operate in alignment with the vacation home regulations; however,
those regulations do not allow the homeowner to be present on the property while
DR
A
F
T
Town Board Study Session – August 27, 2024 – Page 2
rented short-term. It was further noted through public comment, the renting of a room, or
portion of the home as a separate dwelling unit allowed homeowners to afford to live
and work or be retired in Estes Park. At the Board’s direction, staff reviewed
communities (25) and counties (2) with short-term rental use and regulations to
determine if they allow “hosted” rentals, and if so, what limitations or caps may be
utilized to regulate the use. Staff’s review determined 16 communities do not allow
“hosted” rentals, six communities allow the use, and Larimer and Summit County allow
the use. Some key elements regulating the use include the home must be owner
occupied, the use is not subject to a cap, some limit the number of bedrooms to be
rented, most do not limit the number of bookings per year, and a number of them limit
the use by zoning district. Staff stated any new use would require a development code
review to identify allowed use, definition, zoning, accessory dwelling unit (ADU)
tenancy, accessory kitchen, and the creation of separate dwelling units.
Public comment was heard from Jim Doctor/Town resident, South Cox/Town resident,
Kyrie Cox/Town resident, Dick Mulhern/Town resident, Becky Robbins/Town resident,
Steve Ferrante/Town resident, and Liz Mulhern/Town resident and has been
summarized: spoke to the breakfast requirements for bed and breakfast inns; dietary
restrictions/allergies and varying customer interaction preferences with hosts; operating
as a B&B with no neighbor complaints; the concept of hosted would be a great solution
for people in the Town; B&B rentals operating as a separate unit in the basement allows
individual’s to live and retire in Estes Park; short-term rental use provides services,
brings guests into the community, and generates sales tax revenue; and a cap on
hosted short term rentals would not be needed due to the unique market.
Board comments and questions have been summarized: Whether health and safety
standards differ between vacation homes, B&Bs and ADUs; if Larimer County would
apply commercial property tax rates on hosted short-term rentals similar to B&Bs; if
hosted short-term rentals are resident occupied, are there agreements which exist with
the owner; should public input on how properties are operating based on zoning or the
creation of an additional dwelling unit be reviewed; review how short-term rentals impact
commercial accommodations which pay commercial rates; there may be value in
creating a distinction between a B&B and the term “Airbnb”; short-term rentals are
expensive houses not typical of workforce housing; some issues or neighbor complaints
can be mitigated with an owner present; recommended the removal of the B&B
category, maintain traditional vacation home licenses, and allow hosted to simplify the
categories; rentals change the character of the neighborhood when there are multiple
rentals in residential areas regardless if they are hosted or traditional vacation homes;
concern with enforcement for hosted short-term rentals; support was heard to review
currently licensed B&B properties on an individual basis to determine if they are
operating within the current vacation home regulations in order to be added to the
residential cap; importance of attempting to identify unintended consequences and
challenges of having short-term rentals in residential neighborhoods; impacts to
property values and long term impact if the license would be transferable; implications if
the owner occupied requirement were removed from the current vacation home
definition; if the workforce housing regulatory linkage fee would applied to hosted short-
term rentals; and the importance in creating a balance based on community needs.
Town Administrator Machalek spoke regarding the duplex code regulations which are
limited by zoning to Two-Family Residential - R-2 and Multi-Family Residential - RM. He
spoke regarding the language in the codes and the allowed use of those type of
properties. Attorney Kramer stated additional research would be needed to determine
regulations for owner-occupied short-term rentals.
Staff would further research a separate category for hosted short-term rentals, a
combined category with no owner occupancy prohibition, and no changes to current
regulations. Staff would further review the process for reviewing current B&B properties
on a case-by-case basis for consideration as a vacation home license. Research would
also include a consequence analysis and enforcement feasibility for all three options.
DR
A
F
T
Town Board Study Session – August 27, 2024 – Page 3
Research would be provided at a future study session to include regulatory impacts and
staff recommendations.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Machalek stated Commercial/Residential Insurance and the Use of
6E Funds for Tuition Assistance would be heard on September 24, 2024. Utility Rates
for Service Areas Outside of Town Limits and Annexation Overview would be added to
the approved/unscheduled list. Staff would continues to research the new state
legislation requiring municipalities to license massage therapists and massage facilities,
and would add a discussion to approved/unscheduled list. The Board spoke regarding
noise complaints from the past weekend and requested the Noise Ordinance discussion
be scheduled.
COMMENTS & QUESTIONS.
None.
There being no further business, Mayor Hall adjourned the meeting at 6:45 p.m.
Bunny Victoria Beers, Deputy Town Clerk
DR
A
F
T
Town of Estes Park, Larimer County, Colorado, July 17, 2024
Minutes of a Regular meeting of the TRANSPORTATION ADVISORY
BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held
in the Municipal Building in said Town of Estes Park on the 17th day of July,
2024.
Board: Chair Belle Morris; Vice-Chair Kristen Ekeren; Members Larry Gamble,
Linda Hanick, Misti Marcantonio, Wallace Wood; Trustee Mark Igel; Staff
Liaison Greg Muhonen
Attending: Chair Morris; Members Gamble, Hanick, and Wood; Trustee Igel; Director
Muhonen; Engineer Bailey; Manager Klein; Manager Pastor; Recording
Secretary McDonald; Paul Hornbeck, Community Development
Absent: Vice-Chair Ekeren, Member Hooper, Member Marcantonio
Chair Morris called the meeting to order at 12:08 p.m.
PUBLIC COMMENT
None.
TRUSTEE LIAISON UPDATE
Trustee Igel did not have new information to present as a formal update but indicated that
he would be glad to take back to the Town Board, at the TAB’s request, any
communication that might result from today’s meeting.
APPROVAL OF MINUTES DATED JUNE 26, 2024
It was moved and seconded (Gamble/Hanick) to approve the June 26, 2024, minutes
with a minor amendment, and it passed unanimously.
PARKING & TRANSIT UPDATES
Manager Klein reported that the May 24–July 14 occupancy data shows near 100%
capacity each weekend in all lots excluding the Events Center and Parking Structure (PS).
Banners, sandwich board signs, and light pole advertising are promoting use of the free
PS and Town transit, with the PS achieving capacity of 85% or higher six times since the
May 24 season launch. Overall parking revenue is down due to temporarily free parking
at the Riverside, East Riverside, and Post Office lots; however, the remaining paid lots
are earning an increase of 6% over the average reported in previous years. Payment use
is mostly balanced between the mobile app and kiosk options, and people are retaining
their stalls for longer periods. Weekly parking data continues to be posted regularly on
the Estes Transit webpage under Paid Parking Season Resources. Manager Klein will
investigate whether the Mistall Platform will feature app accessibility.
Transportation Advisory Board – July 17, 2024 – Page 2
Despite The Peak’s reduced daily operating hours this year (9am-9pm versus 7:30am-
9:30pm in 2023), Red Route ridership reached 11,859 in June, up 13.7% over 2023.
During the special transit schedule offered for July 4 fireworks, ridership was at 525.
Since May 25, Bustang to Estes weekend service has drawn 513 riders, with 137
disembarking at the Visitor Center (VC) and 376 bound for Rocky Mountain National Park
RMNP). At the VC on August 4, 8:30am-noon, Manager Klein will help promote The Peak
at a tabling event hosted by the Colorado Department of Transportation (CDOT) and the
Regional Transportation District (RTD). The Peak’s updated maps and event transit
service are available on the Town’s transit webpage.
Manager Klein continues to represent Estes Park in the creation and organization of the
GoNoCo34 Transportation Management Organization (TMO), which aims to promote
sustainable, regional transit options. Steer Consulting is developing the business
structure and the funding to support branding. Recruitment is underway for a part-time
(24 hours per week) Executive Director.
ENGINEERING UPDATES
Engineer Bailey advised that concrete work on the north side of Graves Avenue will be
completed by the end of this week, with asphalt patching to follow. This Safe Routes to
School (SRTS) project, which is expected to conclude by mid-August, allows two-way
traffic on Graves Avenue, with parking allowed only on the south side.
The Cleave Street Improvements Project (CSI) is on pause until October 21, 2024, when
the project will resume with six weeks of undergrounding work; if possible, the roadway
contractor may also work during that period. Meanwhile, the Street Division will water the
Cleave Street surface as needed. Staff is still working to ensure that Xcel Energy resolves
the bollard issue at the rear of 119 West Elkhorn Avenue.
Following public outreach efforts for the Transportation Management Plan (TMP) and
Transit Development Plan (TDP), Consultant Kimley-Horn is refining data and the
priorities list. The conceptual plans will be reviewed soon by staff and presented to the
TAB on August 21.
The final segment of the Fall River Trail Extension (FRT) may require slight adjustments
to the project’s final design. Bidding will take place in the spring with the goal of
construction in fall 2025.
ADMINISTRATIVE UPDATES
Director Muhonen referred TAB members to the project page links provided on the
agenda for the Downtown Estes Loop (DEL) and CDOT US 34/36 Overlay projects, and
invited questions. He also advised that asphalt milling on Moraine and Elkhorn Avenues
is expected to begin July 29, followed by paving, sealing, and striping. Substantial
completion of the DEL is expected before October.
Transportation Advisory Board – July 17, 2024 – Page 3
Brief discussion points included a horse hitching post near Rockwell Bridge that has been
missing since construction began in fall 2023, and Americans with Disabilities Act (ADA)
compliance work at the intersection of Marys Lake Road and Moraine Avenue.
UPDATE ON PAST PUBLIC COMMENT
Regarding the June 2 TAB Public Comment Form about speeding on Fish Creek Road,
which was discussed at the June 24 meeting, Director Muhonen reminded the TAB that
Larimer County is responsible for signage and speed enforcement there. On roads that
fall within Town and County jurisdictions, maintenance responsibilities are shared.
Regarding Public Comment from the June 24 meeting, Engineer Bailey advised that the
suggestion for year-round Town transit service to the northeast region of Estes Park could
be considered in the TMP development. Public input on the TMP will be taken until the
plan is adopted by the Town Board.
OTHER BUSINESS
Manager Pastor reported that two firms were selected to interview in early August for the
Big Horn Parking Structure design. Public input will be invited once the selected
consultant produces three conceptual designs.
Director Muhonen advised that CDOT Engineer Gina Fox had received an internal
application call for multimodal trail funding; he requested that she submit, on behalf of
Estes Park, the application for a Moraine Avenue multimodal trail from Davis Street to
Marys Lake Road.
There was brief discussion regarding the sidewalk on Big Horn Drive; the planned polling
of school parents this fall regarding Colorado Highway 7 (CO 7) crosswalk safety;
regulations on school bus service on highways; and color guidelines for street marking.
There being no further business, Chair Morris adjourned the meeting at 1:16 p.m.
/s/Lani McDonald, Recording Secretary
EVENTS & VISITOR
SERVICES Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Rob Hinkle, Fairgrounds and Events Director
Date: September 10, 2024
RE: Resolution 74-24 Grant agreement with Front Range Waste Diversion to
Purchase (4) Water Refill Stations, (3) Recycling Stations and (1) Storage
Container
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER________
QUASI-JUDICIAL YES NO
Objective:
Staff at the Estes Park Events Complex seeks Town Board approval for a grant
agreement with Front Range Waste Diversion (FRWD), an enterprise within the
Colorado Department of Public Health and Environment, for grant funding to purchase
(4) water refill stations, (3) recycling stations and (1) storage container for use at large-
scale Town events.
Present Situation:
The Town of Estes Park owns and operates the Estes Park Events Complex which
offers more than 55,000 square feet of flexible event space. In addition to this property,
Town staff coordinate events at other locations such as Bond Park, Performance Park,
Baldwin Park, and the George Hix Riverside Plaza. Each year, there are between 180-
200 events in Estes Park including festivals, concerts, trade shows, conferences,
sporting events and weddings.
In 2023, the Events Center Complex generated approximately 195,000 pounds of solid
waste. Additionally, these venues produce approximately 25,000 pounds of recycling
each year with much of that being single-use drink containers.
Proposal:
To reduce the amount of waste produced at these large events, Estes Park Events
Complex staff applied for and was awarded a Front Range Waste Diversion Mini
Contribution grant to purchase (4) water refill stations, (3) recycling stations and (1)
storage container. Staff recommends approval of the Agreement with FRWD as
presented in order to move forward with this grant project.
Advantages:
•This project is in line with the defined purpose of the Front Range Waste
Diversion Enterprise which is “to drive sustainable waste diversion efforts across
the Front Range region.”
•This project is in line with the Town Board’s 2024 Strategic Plan objective to
“support environmental stewardship and sustainability through our policies and
actions.”
•This project is in line with two of the Town’s Environmental Sustainability
Implementation Plan:
•Install additional water refill stations in Town facilities.
•Provide more recycling bins in Town facilities, especially where there are
larger gatherings of the public ( such as the Visitor Center and Event
Center).
Disadvantages:
Acceptance of grant funding is accompanied with administrative burdens; however,
Town staff has experience successfully managing grants of this nature.
Action Recommended:
Staff at the Estes Park Events Complex respectfully requests that the Board authorize
execution of the proposed grant agreement with FRWD for grant funding for the
purchase of (4) water refill stations, (3) recycling stations and (1) storage container.
Finance/Resource Impact:
The total cost of this project is as follows:
(4) Water Refill Stations - $22,844.00
(3) Recycling Stations - $14,204.00
(1) Storage Container - $6,350.00
$45,398.00
This project is 100% grant funded. There is no local match commitment.
Level of Public Interest
Public interest in this item is low.
Sample Motion:
I move to approve/deny Resolution 74-24.
Attachments:
1. Resolution 74-24
2.Executed PO 2025-2277.
RESOLUTION 74-24
A RESOLUTION APPROVING A GRANT AGREEMENT WITH FRONT RANGE
WASTE DIVERSION
WHEREAS, the Town Board wishes to enter a grant agreement referenced in the
title of this resolution for the purpose of grant funding to purchase four water refill stations,
three recycling stations, and one storage container for use at large-scale Town events.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves the purchase order constituting the grant agreement
referenced in the title of this resolution, in substantially the form now before the Board.
DATED this day of , 2024.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
STATE OF COLORADO
Department of Public Health & Environment
Page 1 of 1
ORDER *****IMPORTANT*****
Number:PO,FEFA,202500002277 The order number and line number must appear on all
invoices, packing slips, cartons, and correspondence.Date:7/11/24
Description:
FEFA, FRWD, Town of Estes Park, Mini Grant
BILL TO
DEHS - A2
4300 CHERRY CREEK DRIVE SOUTH
DENVER, CO 80246-1530
Effective Date:07/11/24
Expiration Date:01/31/25
BUYER SHIP TO
Buyer:DEHS - A2
4300 CHERRY CREEK DRIVE SOUTH
DENVER, CO 80246-1530
Email:
VENDOR
TOWN OF ESTES PARK
PO BOX 1200
ESTES PARK, CO 80517-1200
SHIPPING INSTRUCTIONS
Delivery/Install Date:
FOB:FOB Dest, Freight PrepaidContact:EFT REMIT
Phone:303-870-1361
VENDOR INSTRUCTIONS
EXTENDED DESCRIPTION
New PO FRWD - $45,398.00 Town of Estes Park Mini Grant
Line Item Commodity/Item Code UOM QTY Unit Cost Total Cost MSDS Req.
1 0 0.00 $45,398.00
Description:FEFA, FRWD, Town of Estes Park, Mini Grant
The FRWD Enterprise is and operates as a government-owned business within CDPHE for the purpose of
collecting the fee charged to waste generators and using the fee to provide grants and technical assistance to
promote waste diversion. The enterprise is overseen by the FRWD Board of Directors. The department
administers the grant program on behalf of the enterprise. See 25-16.5-111(3), C.R.S.
Service From:07/11/24 Service To:01/31/25
TERMS AND CONDITIONS
https://www.colorado.gov/osc/purchase-order-terms-conditions
DOCUMENT TOTAL =$45,398.00
ATTACHMENT 2
Page 1 of 4
Ver. 01.11.19
STATEMENT OF WORK
I.Project Description:
This project serves to protect the public health and environment in Colorado by increasing waste diversion from
landfills in the Town of Estes Park. Town of Estes Park hosts between 180-200 events each year at the Estes Park
Events Complex and at other locations in the Town. To align with the Town’s sustainability efforts, this project
plans to support eliminating the purchasing of bottled water with Town funds, provide more opportunities for
recycling and composting at events, and raise environmental awareness with event attendees. Grant funds will
purchase four (4) 4-spigot water refill stations, three (3) triple-stream recycling stations, and a storage container to
store the water refill stations and recycling stations when not in use. By offering these sustainable alternatives at
events, Town of Estes Park anticipates reducing solid waste disposal to landfills by 20 percent in the first year.
The Colorado Department of Public Health and Environment (CDPHE) is supporting this project because it meets
the goals identified by legislation to increase waste diversion and circularity in Colorado.
II.Definitions:
1.CDPHE:Colorado Department of Public Health and Environment
2.Triple-stream:Includes trash, recycling, and composting collection
III.Work Plan:
Goal #1: To protect Colorado’s environment and human health by implementing sustainable practices to achieve
improvements in waste management through behavioral change in individuals.
Objective #1: No later than the expiration date of this contract, increase sustainable waste diversion in Town of Estes Park.
Primary Activity #1 Contractor shall attend a contract kick off meeting.
Primary Activity #2 Contractor shall obtain four (4) water bottle refill stations.
Sub-Activity #2 1.Contractor shall provide photos of each water bottle refill station on-site.
Primary Activity #3 Contractor shall obtain three (3) triple-stream recycling stations.
Sub-Activity #3 1.Contractor shall provide photos of each triple-stream recycling station on-site.
Primary Activity #4 Contractor shall obtain a storage container.
Sub-Activity #4 1.Contractor shall provide photos of storage container on-site.
Standards and
Requirements
1.CDPHE will schedule the contract kick off meeting via email no later than 15 business days
of this contract’s execution.
a.The contract kick off meeting will be conducted by phone or virtual meeting software.
2.Contractor shall submit all deliverables via email to the CDPHE Contract Monitor unless
otherwise specified.
3.Contractor shall notify CDPHE via email within three (3) business days if there is an
anticipated delay that exceeds a scheduled completion date by more than two (2) weeks.
4.Contractor shall respond to CDPHE inquiries via email within three (3) business days.
5.Contractor shall verify the appropriate language and use of logo with CDPHE when crediting
CDPHE in marketing materials.
Page 2 of 4
Ver. 01.11.19
6. Contractor shall allow no fewer than three (3) business days to comment on the draft
language or logo from the date the CDPHE Contract Monitor receives the request.
7. Contractor shall be solely responsible for all costs associated with grant-funded equipment to
include at a minimum:
a. Repairs
b. Maintenance
c. Replacement
Expected Results of
Activity(s)
1. Increased waste diversion in Colorado.
Measurement of
Expected Results
1. Completion of the outlined project.
Completion Date
Deliverables
1. Contractor shall submit photos of each
water bottle refill station on-site.
No later than ten (10) calendar days after receiving
the refill stations, not to exceed 01/15/2025.
2. Contractor shall submit photos of each
recycling station on-site.
No later than ten (10) calendar days after receiving
the recycling stations, not to exceed 01/15/2025.
3. Contractor shall submit photos of the
storage container on-site.
No later than ten (10) calendar days after receiving
the storage container, not to exceed 01/15/2025.
IV. Budget:
Equipment Awarded Amount
Four (4) Water Bottle Refill Stations $24,844.00
Three (3) Recycling Stations 14,204.00
One (1) Storage Container 6,350.00
Total Project Cost $45,398.00
V. Budget Narrative:
Equipment/Supplies:
Water Bottle Refill Stations: Four (4), 4-spigot tabletop dispensers and water bottle filler spigots on backsplash to
provide water bottle refills at events, including storage crates and shipping.
Recycling Stations: Three (3) triple-stream waste stations to provide trash, recycling, and compost services at
events, including shipping.
Storage Container: One (1) 20-foot storage container including shipping for storage of water refill stations and
recycling stations when not in use.
VI. Additional Provisions:
The following terms and conditions are in addition to the standard purchase order terms and conditions and
are to be read and interpreted in conjunction with the provisions of the purchase order. Wherever used in the
following provisions, “Contractor” and “Vendor” shall have the same meaning. Contractor and/or Vendor – any
party to which a Purchase Order is issued.
Page 3 of 4
Ver. 01.11.19
1.Invoicing
To receive compensation under the Purchase Order, the Contractor shall submit a signed Reimbursement Form upon
final deliverable completion. This form is titled Reimbursement Form and will be emailed to the Contractor by the
Contract Monitor upon the Purchase Order execution. The form is incorporated and made part of this SOW by
reference. The Reimbursement Form must be submitted no later than forty-five (45) calendar days after the end of
the billing period for which services were rendered. Expenditures shall be in accordance with the Statement of Work
and Budget. The Contractor shall submit the invoice using the method listed below.
The Contractor shall submit the following documentation with the completed invoice; copies of timesheets\paystubs,
credit card receipts, copies of cleared checks, invoices with zero balance shown, etc.
Combine the completed and signed Reimbursement Form and supporting documentation into an electronic
document. Email the combined invoice and supporting documentation to: CDPHE Waste Diversion Grants Program,
cdphe_recycling_grants@state.co.us
Final billings under the Purchase Order must be received by the State within a reasonable time after the expiration
or termination of the Purchase Order; but in any event no later than forty-five (45) calendar days from the effective
expiration or termination date of the Purchase Order.
2.Time Limit for Acceptance Of Deliverables.
a.Evaluation Period. The State shall have thirty (30) calendar days from the date a deliverable is
delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables
that have a different time negotiated by the State and the Contractor.
b.Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design
specifications for that particular deliverable, or is otherwise deficient, then the State shall notify
the Contractor of the failure or deficiencies, in writing, within seven (7) calendar days of: 1) the
date the deliverable is delivered to the State by the Contractor if the State is aware of the failure
or deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or
deficiency. The above time frame shall apply to all deliverables except for those deliverables that
have a different time negotiated by the State and the Contractor in writing pursuant to the State’s
fiscal rules.
c.Time to Correct Defect. Upon receipt of timely written notice of an objection to a completed
deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30)
calendar days, to correct the noted deficiencies.
3.The State has determined that this Contract does not constitute a Business Associate relationship under
HIPAA.
4.This award does not include funds for Research and Development.
5.Contractor shall not sell, transfer, abandon, dispose of equipment, or otherwise allow equipment to become
unavailable for use during the term of the contract.
6.Contractor shall notify CDPHE via email if the project goals change or if the Contractor is unable to
utilize the expenses outlined in Section IV, Budget due to a change of business status.
7.Contractor acknowledges and agrees that CDPHE may, at its sole discretion, execute a security lien against
any piece of equipment purchased by Contractor pursuant to this contract. Any such lien shall remain in
place until CDPHE determines that Contractor has satisfied all obligations of the contract, and CDPHE
acknowledges and releases Contractor by written notice.
Page 4 of 4
Ver. 01.11.19
8.Entire Agreement. These Provisions together with the Purchase Order constitute the entire agreement
between the parties, and supersedes all prior proposals, agreements or other communications between the
parties.
VII. Monitoring:
CDPHE’s monitoring of the purchase order for compliance with performance requirements will be conducted throughout the
purchase order period by CDPHE. Methods used will include a review of documentation determined by CDPHE to be
reflective of performance to include progress reports and other fiscal and programmatic documentation as applicable. The
Contractor’s performance will be evaluated at set intervals and communicated to the Contractor.
VIII.Resolution of Non-Compliance:
The Contractor will be notified in writing within 15 calendar days of discovery of a compliance issue. Within 30 calendar
days of discovery, the Contractor and the State will collaborate, when appropriate, to determine the action(s) necessary to
rectify the compliance issue and determine when the action(s) must be completed. The action(s) and time line for completion
will be documented in writing and agreed to by both parties. If extenuating circumstances arise that requires an extension to
the time line, the Contractor must email a request to CDPHE and receive approval for a new due date. The State will oversee
the completion/implementation of the action(s) to ensure time lines are met and the issue(s) is resolved. If the Contractor
demonstrates inaction or disregard for the agreed upon compliance resolution plan, the State may exercise its rights under the
Terms and Conditions of this Purchase Order.
Start date Agenda_Item_Title Stance_on_item Name Comments_for_the_Board_of_Trustees_File_Upload
9/6/2024 6:39 PM Resolution 74‐24. For Yvonne Salfinger see attached 962024 I fully support Resolution 74 Salfinger.pdf
9/6/2024 7:34 PM Resolution 74‐24. For Joy Bryant
I want to voice my opinion that I am very much in favor of practices that help move Estes Park towards sustainability, including
this resolution which would help us in that direction. There are many things that the town and individuals can do and I would
appreciate you considering this and or other other ways.
9/6/2024 7:39 PM Resolution 74‐24. For Carla Spreng This is about sustainability and waste control. The grant seems like a good option.
9/6/2024 8:14 PM Resolution 74‐24. For Marina Connors
I would like the board to approve Resolution 74‐24 Grant Agreement with Front Range Waste Diversion to Purchase Four (4)
Water Refill Stations, Three (3) Recycling Stations and One (1) Storage Container to reduce solid waste generated at the Event
Center.
Any actions the town takes to reduce solid waste generated in Estes Park is of high importance to me.
9/7/2024 2:37 PM Resolution 74‐24. For Darra McCown
Please support this item; environmental impacts need to be a priority today no matter where we live and frankly Estes is far
behind other communities. I'm disappointed at the lack of basic recycling services around town for our visitors and residents. I've
been using Allenspark recycling for years because they are so much easier to deal with, accept more items and have more
accessible hours. Unfortunately, they are now turning Larimer county residents away due to the significant increase from our
county using their services. I've taken to driving to Boulder to recycle items Estes won't take. Any progress we can make in town
to reduce the environmental impact we have will benefit us all.
9/8/2024 10:58 AM Resolution 74‐24. For joan hooper
Thank you to Fairgrounds and Events Director Hinkle for identifying a funding source to help Estes Park reduce waste and promote
recycling. These water refill and recycling stations are a small step towards improving the sustainability of our tourist economy.
Yet their visibility will have an outsized influence, making a public statement that we value our environment and take our
stewardship role seriously.
9/8/2024 5:43 PM Resolution 74‐24. For Lisa Hutchins
First, a question: who decides that public interest in this issue is low? (Referencing page two of the attached materials for the
agenda.) I would really like to know how that designation is made. On to the resolution. This is such a no‐brainer! Why would we
*not* want to have water refill stations, recycling stations, and a large container to reduce the amount of waste generated at
large events? And accept a grant to help? Honestly, we need to get going on being a more environmentally‐friendly and
environmentally‐aware community. The progress seems to run at a snail's pace. So frustrating when the planet is burning up and
it's practically too late to do anything. Please, board of trustees: Vote yes on this resolution! Thank you!
9/8/2024 5:54 PM Resolution 74‐24. For Cathy Alper
I support Rob Hinkel's efforts to secure a grant that would help deal with waste from large events in a more sustainable way.
This is an important move for our town in increasing efforts towards sustainability. and showcasing for visitors that Estes Park
supports the environment.
9/8/2024 6:01 PM Resolution 74‐24. For JoAnn Batey I support Rob Hinkel's efforts to secure a grant that would help deal with waste from large events in a more sustainable way.
9/8/2024 6:50 PM Resolution 74‐24. For Elizabeth Marshall
I have heard tourists complain more than once that EP does not have a recycle option for their trash; we need to get with the
times. We live in a beautiful place and our town policies regarding recycle do not match the environment we are so fortunate to
participate in as a community. This is an excellent step in the right direction. It's good for EP, the community, and the planet.
9/8/2024 7:59 PM Resolution 74‐24. For Amy Plummer
Please reduce waste from large events by accepting this grant which fully funds your staff’s request except for administrative
costs. Thank you!
9/9/2024 8:31 AM Resolution 74‐24. For Judith Beechy
As a resident of Estes Park I strongly support Town Board actions that improve the environment and climate of this community,
including this resolution!
9/9/2024 10:03 AM Resolution 74‐24. For Douglas Sacarto
GET IT DONE! With or without a grant, the Town should years ago have taken the steps to reduce single use of plastics and to
recycle wastes from Events Center programs, specifically substitution of water filling stations for the pallets of bottled water
currently being consumed, and sufficient recycling stations, with good user signage, to collect wastes for recycling‐‐which means
that consumables supplied in the Events Center should be recyclable to the maximum extent.
Now you have outside money to pay for the purchases! GET IT DONE!
PUBLIC COMMENT ON RESOLUTION 74-24 RECEIVED BY NOON 2024-09-09
I fully support Resolution 74-24, A RESOLUTION APPROVING A GRANT AGREEMENT WITH FRONT
RANGE WASTE DIVERSION
I support the Town Board entering a grant agreement for the purpose of grant funding to purchase
four water refill stations, three recycling stations, and one storage container for use at large-scale
Town events. With the number of events held in Estes Park (180-200; 25,000 pounds of recycling
each year, much of that being single-use containers), and the amount of waste generated at the
Events Center Complex alone (195,000 pounds of solid waste), these items will help to reduce the
amount of waste produced at these large events.
This project is in line with the defined purpose of the Front Range Waste Diversion Enterprise which
is “to drive sustainable waste diversion efforts across the Front Range region”, the Town Board’s
2024 Strategic Plan objective to “support environmental stewardship and sustainability through our
policies and actions,” and importantly, in line with t wo of the Town’s Environmental Sustainability
Implementation Plan: Install additional water refill stations in Town facilities and to provide more
recycling bins in Town facilities, especially where there are larger gatherings of the public ( such as
the Visitor Center and Event Center). The disadvantages, including administrative burden, should
not be an obstacle, since this is part of the business of the Town staff, who have experience
successfully managing grants of this nature.
Sincerely,
Yvonne Salfinger
1441 Matthew Circle
Estes Park, CO 80517
TOWN CLERK’S OFFICE Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: September 10, 2024
RE: Appointment of Carissa Streib to the Transportation Advisory Board for a
term expiring March 31, 2027
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Appointment
QUASI-JUDICIAL YES NO
Objective:
To consider the recommended appointment of Carissa Streib to the Transportation
Advisory Board (TAB).
Present Situation:
Jessica Ferko resigned from her position on the Board June 27, 2024, additionally a
vacancy for a full term has existed since March 31, 2024. The Town Clerk’s Office
advertised for vacant positions on the Board and three applications were received. The
interview committee, consisting of Trustees Hazelton and Igel, conducted interviews on
August 23, 2024.
Proposal:
The interview committee recommends the appointment of Carissa Streib to complete
the term expiring March 31, 2027.
Advantages:
Filling the position would bring the membership to eight, with one remaining partial term
vacancy, and assist in completing the nine-member advisory board.
Disadvantages:
If the appointment is not made, the position will remain vacant until additional
applications are received and interviews conducted.
Action Recommended:
Appoint Carissa Streib to a term expiring March 31, 2027.
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the appointment of Carissa Streib to the Transportation
Advisory Board for a term expiring March 31, 2027
Attachments:
None.
TOWN CLERK’S OFFICE Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: September 10, 2024
RE: Appointment of Jeffrey Robbins to the Estes Park Planning Commission to
complete the term of Matthew Comstock expiring March 31, 2026
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Appointment
QUASI-JUDICIAL YES NO
Objective:
To consider the recommended appointment of Jeffrey Robbins to the Estes Park
Planning Commission (EPPC) to complete the term of Matthew Comstock.
Present Situation:
Matthew Comstock resigned from his position on the Commission July 8, 2024. The
Town Clerk’s Office advertised for the vacant position on the EPPC and two
applications were received, one of which was withdrawn prior to interview. The interview
committee, consisting of Trustees Brown and Lancaster, conducted interviews on
August 28, 2024.
Proposal:
The interview committee recommends the appointment of Jeffrey Robbins to complete
the term of Matthew Comstock expiring March 31, 2026.
Advantages:
Filling the position would complete the five-member commission.
Disadvantages:
If the appointment is not made, the position would remain vacant until additional
applications are received, and interviews conducted.
Action Recommended:
Appoint Jeffrey Robbins to a term expiring March 31, 2026.
Finance/Resource Impact:
None.
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the appointment of Jeffrey Robbins to the Estes Park Planning
Commission to complete the term of Matthew Comstock expiring March 31, 2026.
Attachments:
None.
PUBLIC WORKS Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Dana Klein, CPP, CCTM, Parking & Transit Manager
Greg Muhonen, PE, Public Works Director
Date: September 10, 2024
RE: Resolution 75-24 Contract with RATP Dev USA, Inc. for 2024 Operation of
The Peak’s Silver, Gold, Brown and Blue Routes
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Public Works (PW) staff seek Town Board approval of Resolution 75-24, the 2024
services contract with RATP Dev USA, Inc. for daily operation of The Peak transit’s
Silver, Gold, Brown and Blue Routes July 1–September 2, and weekend-only operation
September 7–29.
Present Situation:
The Town of Estes Park utilizes the same third-party transit service provider as Rocky
Mountain National Park (RMNP), RATP Dev USA (formerly MacDonald Transit dba
Rocky Mountain Transit). RATP Dev USA was selected by RMNP to continue in their
role as its transit service provider from 2023 through 2028, with the option for five
additional years through 2033.
As allowed by the Town of Estes Park's adopted Finance Policies and Procedures
Manual, Section 3.7.3 (Exemptions from the Public Bidding Process, Use of State Bid
Awards), Public Works (PW) intends to piggyback off RMNP's Federal contract with
RATP Dev USA for the Town's 2024 services contract for operation of The Peak’s
Silver, Gold, Brown and Blue Route transit service.
The Town Board approved a contract with RATP Dev for the Red Route (downtown
trolley) service at the May 14, 2024 meeting. At that same meeting staff informed the
Town Board that we would be returning for approval of the remainder of the Transit
routes at a later date, following receipt of the grant agreement with CDOT for the
Federal Transit Administration 5311 funds.
The Town Board approved Resolution 51-24, Intergovernmental Agreement with the
Colorado Department of Transportation for FY 2024 Federal Transit Administration
5311 Rural Area Formula Funds to Support Estes Transit (The Peak) – CDOT PO
491003538 at a July 23, 2024 meeting.
Due to the timing of grant approval and funding, this item is coming to you for payment
approval at the end of The Peak’s 2024 transit season. This item is an outlier, and
future years will seek approval at the beginning of the transit season with contingencies
for expected grant funding.
The Finance/Resource Impact section details the General Fund and Grant revenue
sources for the payments.
Proposal:
Details of the Town's 2024 services contract (Silver, Gold, Brown and Blue Routes July
1–September 2, and weekend-only operation September 7–29) include:
•Rental of four vehicles; the Town of Estes Park will reimburse 100% of vehicle
rental costs with no mark up. Vehicle rental rate will be $17.71 per hour of
service. These costs will align with the hours of operation for each route and are
estimated at $61,790.19 for the season.
•RATP Dev USA's 2024 hourly service rate will be $82.50, which includes routine
maintenance, shuttle drivers, drug and alcohol testing, training, insurance, and
gasoline/diesel fuel costs up to $2.75 per gallon for the four full-service routes
and additional special event services as detailed in Appendix A.
•To elevate the service level provided to The Peak’s customers, the RMNP Hiker
Shuttle, Bustang to Estes, the Town, and RMNP are partnering again in 2024 to
jointly fund a dispatcher who will work outside the Estes Park Visitor Center. This
position will be managed by RATP Dev USA.
Advantages:
•Reduce the reliance on personal vehicles for locals and guests during the Town's
busy summer season.
•Provide a free public transportation option that is available to riders of all ages
and abilities.
•Encourage use of the Town's free parking structure, with the goal of reducing
traffic congestion in the downtown core.
Disadvantages:
•The Peak is a significant General Fund investment; however, PW staff have
worked diligently since 2019 to diversify transit funding, and now the General
Fund contribution is supplemented by paid parking revenues and Federal grants.
Action Recommended:
PW staff recommend approval of the 2024 Contract with RATP Dev USA, Inc. for daily
operation of The Peak transit’s Silver, Gold, Brown and Blue Routes July 1–September
2, and weekend-only operation September 7–29.
Finance/Resource Impact:
Current Impact: Total expenditure $412,703.82 (budgeted) to be drawn from 101-5600-
456.22- 60 (Transportation Fees). It is important to note that this line item was originally
budgeted for $389,281 in 2024; however, per recommendation from the Downtown
Parking Revenue Task Force and PW staff, $98,074.00 in paid parking revenues was
transferred to the line item, bringing the available total to $487,355.00. Additionally,
funding from the Town's Fiscal Year (FY) 2024 Federal Transit Administration (FTA)
5311 grant awards (totaling $100,000, after match) and 2024 Ozone Season Transit
Grant (totaling $42,629.50) will supplement what is currently available in 101-5600-
456.22-60 to cover the cost to operate The Peak in 2024. Of the $629,984.50 available,
$177,870 has been contracted for the Red Route, leaving an available balance of
$452,114.50. This balance will support the request of $412,703.82.
Future Ongoing Impacts: The budget for The Peak annual service is set during the
regular Town budget process. This contract is through October 20, 2024, only.
Future One-Time Impacts: This item is not expected to significantly impact future one-
time costs.
Level of Public Interest
Public interest in this item is moderate.
Sample Motion:
I move for the approval/denial of Resolution 75-24.
Attachments:
1.Resolution 75-24
2.2024 Contract with RATP Dev USA for All Routes
•Email - Proposed Contract Mods
•Email - Town of Estes Park Email – Bus Lease
3.All Routes Budget Estimate
RESOLUTION 75-24
SERVICES CONTRACT WITH RATP DEV USA, INC. FOR OPERATION OF THE PEAK
TRANSIT’S SILVER, GOLD, BROWN AND BLUE ROUTES IN 2024
WHEREAS, the Town desires to renew its contract with RATP Dev USA, Inc. to
continue operating the Town’s Silver, Gold, Brown and Blue Routes’ free daily transit
service July 1-September 2 and weekends only September 7-29 for The Peak’s 2024
summer season; and
WHEREAS, the Town’s annual contract is a piggyback off the 2023 Federal
Services Contract between Rocky Mountain National Park and RATP Dev USA, Inc. as
allowed by the Town of Estes Park’s adopted procurement policy; and
WHEREAS, the proposed contract extension for the 2024 Silver, Gold, Brown and
Blue Routes is for $412,703.82, which is budgeted.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the services contract
extension referenced in the title of this resolution in substantially the form now before the
Board.
DATED this day of , 2024
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
ATTACHMENT 1
SERVICES CONTRACT
EXTENSION NO. 1B
Contract with RATP Dev USA, Inc. for Operation of The Peak Transit’s Silver, Gold, Brown,
and Blue Routes
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and
RATP Dev USA, Inc. (Contractor), a Texas corporation, whose address is 300 Throckmorton
Street, Suite 670, Fort Worth, Texas 76137, make this Contract Extension this __________ day
of ____________________, 2024, at the Town of Estes Park, Colorado, considering the
following facts and circumstances:
1 RECITALS:
1.1 Town and Contractor entered into a Services Contract on May 23, 2023, for
Operation of Estes Transit (Contract).
1.2 Section 21 of the Contract originally provided that the term would continue through
December 31, 2023, and provided for up to five (5) renewals for a period of one year
each, upon mutual agreement of the parties.
1.3 The Contract has been renewed in part, for one year. Town and Contractor extended
the Contract as it related to the Red Route via Services Contract Extension No. 1A
dated May 16, 2024.
1.4 Town and Contractor intend to renew the remainder of the Contract as well, for 2024,
by this extension.
1.5 Town and Contractor desire to extend the Contract for an additional year, for all
routes other than the Red Route, as described (i) in an attachment, entitled “AC1
_gold slvr blu brwn routes budget estimate” and consisting of one page, to an email
from the Contractor to the Town entitled “Proposed Contract Mods”, dated August
13, 2024, as well as (ii) an email entitled “Town of Estes Park – Bus Lease”, dated
May 22, 2024, from the Contractor to the Town, consisting of one page (collectively,
2024 Other Routes Proposal).
2 EXTENSION: The term of the Contract is hereby extended for one additional year as it
relates to the 2024 Other Routes Proposal. Prices in the Contract are hereby updated to
reflect the 2024 Other Routes Proposal, with a total price of $412,703.82 for 2024, exclusive
of the additional price as described in Services Contract Extension No. 1A.
3 PROVISIONS CONTINUE IN EFFECT: All other provisions of the Contract remain in full
force and effect. All provisions of the Contract relating to the interpretation or application
of the Contract shall apply equally to this Contract Extension as though fully set forth
ATTACHMENT 2
Page 2 of 4
herein. This instrument forms a contract only when executed in writing by duly authorized
representatives of Town and Contractor. By their signatures on this document, the
signatories represent that they have actual authority to enter this Contract for the respective
parties.
Signature pages follow.
Page 3 of 4
CONTRACTOR
By:
Title: _______________________________
STATE OF )
) ss:
COUNTY OF )
The foregoing instrument was acknowledged before me this __________ day of
____________________, 2024, by ______________________________, as
_____________________________ of ______________________________, Contractor. (If by
natural person or persons, insert name or names; if by person acting in representative or official
capacity or as attorney-in-fact, insert name of person as an executor, attorney-in-fact, or other
capacity or description; if by officer of corporation, insert name of such officer or officers as the
President or other officers of such corporation, naming it.)
Witness my hand and official seal.
My Commission Expires .
Notary Public
Page 4 of 4
TOWN OF ESTES PARK
By:
Title: _______________________________
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
as of the Town of Estes Park, a Colorado municipal
corporation, on behalf of the corporation, this day of , 2024.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
Dana Klein <dklein@estes.org>
Proposed Contract Mods
COTTRELL Andrew <andrew.cottrell@ratpdev.com>Tue, Aug 13, 2024 at 9:02 AM
To: Dana Klein <dklein@estes.org>
Removed the Red line on July 4th extra service.
Please see the proposed service estimates for the 2024 season. This spreadsheet captures the
town routes service estimates for the season, including the new rate and the rate for vehicle lease.
Andrew Cottrell
General Manager
M (719) 447-5376
andrew.cottrell@ratpdev.com
RATP Dev USA
1050 Kenwood Ln Unit 1
Estes Park, CO 80517
ratpdevusa.com
LIMITED SHARING
From: Dana Klein <dklein@estes.org>
Sent: Sunday, August 11, 2024 1:40 PM
[Quoted text hidden]
[Quoted text hidden]
AC1_ gold slvr blu brwn routes budget estimate.xlsx
15K
8/15/24, 10:43 AM Town of Estes Park Mail - Proposed Contract Mods
https://mail.google.com/mail/u/0/?ik=3724d51f6b&view=pt&search=all&permmsgid=msg-f:1807285079798266491&simpl=msg-f:1807285079798266491 1/1
Dana Klein <dklein@estes.org>
Bus Lease
COTTRELL Andrew <andrew.cottrell@ratpdev.com>Wed, May 22, 2024 at 11:25 AM
To: Dana Klein <dklein@estes.org>
We will have 3 cutaways and the bus. We will also have 1 cutaway to use as a spare. I have the approval for $17.71 per
hour totaling $61, 790.19 for the season.
Andrew Cottrell
General Manager
M (719) 447-5376
andrew.cottrell@ratpdev.com
RATP Dev USA
1050 Kenwood Ln Unit 1
Estes Park, CO 80517
ratpdevusa.com
LIMITED SHARING
[Quoted text hidden]
6/13/24, 11:12 AM Town of Estes Park Mail - Bus Lease
https://mail.google.com/mail/u/0/?ik=3724d51f6b&view=pt&search=all&permmsgid=msg-f:1799774538475193803&simpl=msg-f:1799774538475193803 1/1
APPENDIX A
Town of Estes Park
Estes Transit 2024 Schedule
Silver Gold Blue Brown Routes and dispatch
Summer Route Name
Hour
per
day May June July Aug
Sept (red
each day and
others
weekend
only)
Oct (red
each day
and others
weekend
only)Total Hours
Rolling Grand
Totals Notes or updates
Number of days (May 24 - Oct 20)7 30 31 31 30 20 149
Number of days weekend only 10 6 16 26feb - changed number of days for weekend
9am - 9pm
Blue (9a - 9p)12 372 372 120 72 948
Gold (9a - 9p)12 372 372 120 72 948
change from 0900-2100 (12hrs) to 0900-1900 (10hrs), back to 12 hours for
Ozone Grant
Silver (9a - 9p)12 372 372 120 72 948
change from 0900-2100 (12hrs) to 0900-1900 (10hrs), back to 12 hours for
Ozone Grant
Brown (9a -9p)12 372 372 120 72 948
TOTAL HRS Summer Hrs Total 3792
Rate 82.50$
Total 312,840.00$
TOTAL SUMMER 312,840.00$ 312,840.00$
Extra July 4 hours (estimated)
Blue 2 2
Gold 2 2
Silver 2 2
Brown 2 2
Extra Bus 5 5
Total Extra July 4 Hrs 13
Rate 82.50$
Total July 4 1,072.50$ 313,912.50$
Extra Scot Fest Hrs (estimated)
Sat Parade and Event hrs 10 10
Sat Event hrs 5 5
Fri & Sun Event 10 10
Total Extra Scotfest Hrs 25
Rate 82.50$
Total Scotfest 2,062.50$ 315,975.00$
Additional Service Hours
Nov- Catch the Glow Parade 13 13
# LIMITED SHARING
ATTACHMENT 3
Total Extra CTG Hrs 13
Rate 82.50$
Total CTG 1,072.50$ 317,047.50$
Estimated Shuttle Lease Rate per Hour Total Hours (from above)
22 Passenger ADA Gold 17.71$ 948 16,789.08$
22 Passenger ADA Slver 17.71$ 948 16,789.08$
22 Passenger ADA Blue 17.71$ 948 16,789.08$
33 Passenger ADA Brown 17.71$ 948 16,789.08$
Total Shuttle Lease 67,156.32$ 384,203.82$
EP Visitor Center Dispatch (estimated)16,500.00$ 400,703.82$
Fuel Overage (estimate)12,000.00$ 412,703.82$
GRAND TOTAL for 2024 412,703.82$
# LIMITED SHARING
PROCEDURE FOR PUBLIC HEARING
Applicable items include: Rate Hearings, Code Adoption, Budget Adoption
1.MAYOR.
The next order of business will be the public hearing on ACTION ITEM 2 –
Ordinance 13-24 To Refer Campaign Finance Complaints to the Colorado
Secretary of State.
At this hearing, the Board of Trustees shall consider the information
presented during the public hearing, from the Town staff, public comment,
and written comments received on the item.
Any member of the Board may ask questions at any stage of the public
hearing which may be responded to at that time.
Mayor declares the Public Hearing open.
2.STAFF REPORT.
Review the staff report.
3.PUBLIC COMMENT.
Any person will be given an opportunity to address the Board concerning the
item. All individuals must state their name and address for the record.
Comments from the public are requested to be limited to three minutes per
person.
4.MAYOR.
Ask the Town Clerk whether any communications have been received in regard
to the item which are not in the Board packet.
Ask the Board of Trustees if there are any further questions concerning the item.
Indicate that all reports, statements, exhibits, and written communications
presented will be accepted as part of the record.
Declare the public hearing closed.
Request Board consider a motion.
7.SUGGESTED MOTION.
Suggested motion(s) are set forth in the staff report.
8.DISCUSSION ON THE MOTION.
Discussion by the Board on the motion.
9.VOTE ON THE MOTION.
Vote on the motion or consideration of another action.
*NOTE: Ordinances are read into record at the discretion of the Mayor as it is not required
to do so by State Statute.
TOWN ATTORNEY’S OFFICE Memo
To: Honorable Mayor Hall
Board of Trustees
From: Dan Kramer, Town Attorney
Date: September 10, 2024
RE: Ordinance 13-24 to Refer Campaign Finance Complaints to the Colorado
Secretary of State
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Establish a procedure for resolving any future complaints under the Fair Campaign
Practices Act for Town elections, by referring complaints to the Colorado Secretary of
State for investigation and decision.
Present Situation:
The Colorado Fair Campaign Practices Act regulates campaign finance in state and
local elections, including those of statutory towns, and including both candidate and
issue elections. The Colorado Constitution gives the Secretary of State’s office the
responsibility for administering the provisions of the Act when a member of the public
complains that it has been violated. They have historically performed that role, but the
arrangement has undergone some flux in recent years. In 2019, despite the
constitutional language, the legislature passed a law requiring campaign finance
complaints arising from municipal campaigns to be filed exclusively with the town clerk.
2019 Colo. Sess. Laws ch. 330 (S.B. 19-232). As a result, some municipalities
undertook to review and adjudicate campaign finance matters themselves. The
Secretary of State’s office declined to review some complaints that were referred to
them, although the issue then got mired in litigation. It was never entirely clear whether
it would be possible for a statutory municipality to refer complaints to the Secretary
despite the 2019 law, under the constitution and statute.
In any case, this year the legislature cleaned up the matter by reaffirming our ability to
refer complaints to the Secretary. To do so, the Board would need to pass an
ordinance to that effect and containing certain language.
Proposal:
Approve an ordinance to refer municipal campaign finance complaints to the Secretary
of State, containing the language required by statute.
Advantages:
•Establishes a clear process for the review of campaign finance complaints.
•Conserves Town resources by making use of another agency’s investigatory and
adjudicatory capacity.
•Places decisions with important political consequences in the hands of a third-
party neutral arbiter.
Disadvantages:
•The main alternative would be to set up a new process for the Town to resolve
campaign finance complaints itself, which would have the advantage of allowing
the Town to design its own process and retain more control.
Action Recommended:
Approve Ordinance 13-24.
Finance/Resource Impact:
None; conserves resources by relying on another entity to perform a function, but also
disclaims any interest in fines collected in connection with complaints.
Level of Public Interest
The Town Clerk’s Office has received no communications from Town residents on these
matters in recent years. However, public interest could easily spike if a campaign
finance complaint were to be lodged with the Clerk’s Office.
Sample Motion:
I move for the approval/denial of Ordinance 13-24.
Attachments:
1. Ordinance 13-24.
ORDINANCE NO. 13-24
AN ORDINANCE TO REFER CAMPAIGN FINANCE COMPLAINTS TO THE
COLORADO SECRETARY OF STATE
WHEREAS, the Town of Estes Park does not have a campaign finance complaint
and hearing process; and
WHEREAS, the Town desires to refer all future campaign finance complaints it
may receive to the Colorado Secretary of State.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO AS FOLLOWS:
Section 1: The Estes Park Municipal Code is hereby amended by the addition of
section 2.04.080, to read as follows:
2.04.080 - Referral of Campaign Finance Complaints to the Colorado
Secretary of State
(a)The Town Clerk is authorized and directed to refer campaign finance
complaints to the Colorado Secretary of State or their designee (“Secretary”,
for the purposes of this section) because the Town does not have a campaign
finance complaint and hearing process. See § 1-45-111.7(10)(c)(II), C.R.S.
(2024).
(b)The Secretary is authorized to use the provisions of section 1-45-111.7(3)-(7),
C.R.S., and any other applicable statutory provisions, to process, investigate,
and resolve each campaign finance complaint. The Town has not set a
different time for filing a complaint under local law, but defaults to statutory
requirements.
(c)A campaign finance complaint may be filed no more than one hundred eighty
days after the date on which the complainant either knew or should have
known, by the exercise of reasonable diligence, of the alleged violation.
(d)A campaign finance complaint must be filed in writing and signed by the
complainant on a form provided by the Secretary, including identification of one
or more respondents and including the information required to be provided on
the form.
(e)Town staff are directed to cooperate with the Secretary in the processing and
investigation of each campaign finance complaint.
(f)The Town disclaims any interest in fines collected in connection with a referred
campaign finance complaint.
Section 2: This Ordinance shall take effect and be enforced thirty (30) days after
its adoption and publication.
PASSED AND ADOPTED by the Board of Trustees of the Town of Estes Park,
Colorado this ____ day of _______________, 2024.
TOWN OF ESTES PARK, COLORADO
By:
Mayor
ATTEST:
Town Clerk
ATTACHMENT 2
I hereby certify that the above Ordinance was introduced at a regular meeting of the Board
of Trustees on the day of , 2024 and published by title in a
newspaper of general circulation in the Town of Estes Park, Colorado, on the day of
, 2024, all as required by the Statutes of the State of Colorado.
Town Clerk
APPROVED AS TO FORM:
Town Attorney
UTILITIES Report
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Reuben Bergsten, Utilities Director;
Jacqui Wesley, Utilities Project Manager
Date: 9-10-2024
RE: Carriage Hills/Spruce Knob Water Project
Objective:
The Water Division will give a status report on the Carriage Hills/Spruce Knob Project
and take feedback and thoughts from the Board.
Present Situation:
Carriage Hills water mains are prone to emergency leaks because the pipe installed by
the Crystall Water Company is brittle cast iron in shallow trenches without adequate
trench bedding. Town Board Resolution 91-23 approved the Carriage Hills Water
system improvements design work.
The Spruce Knob Water Company serves homes along Joel Estes Drive. The State
revoked their well permit, requiring them to purchase water from the Town. Additionally,
Spruce Knob Water Company will voluntarily transfer ownership of their system to the
Town.
DOLA indicated our $1M project grant application would be more competitive if the
Town agreed to combine the reconstruction of both Carriage Hills and Spruce Knob
water mains into one project. Town Board agreed and passed resolution 25-24.
DOLA awarded the project the $1M grant. An additional ~$1.5M in principal forgiveness
was awarded to the project under an SRF loan (State Revolving Fund).
Proposal:
Staff proposes the Town Board considers and take future action on the pending:
1.Voluntary Water System Transfer Agreement between Spruce Knob and the Town
2.Acceptance of the $1M DOLA grant
3.DWRF (Drinking Water Revolving Fund) loan plus principal forgiveness agreement
a.$5,000,000 (*$2,661,922.98 of Base direct loan to be repaid, *$838,077.02 of BIL
General Supplemental loan to be re-paid, and *$1,500,000 of BIL (Bipartisan
Infrastructure Bill) General Supplemental principal forgiveness, for a total of
$5,000,000 DWRF term of 20 years at an interest rate of 3.25%
*estimates
4.Approval of a future construction agreement
Advantages:
•Increased conservation of water associated with emergency leaks
•Reduction in reactive emergency leak workload
•Reduction in O&M costs associated with repairing emergency leaks
•The grant helps limit water rate increases
Disadvantages:
•Increased workload for the Water Division and Finance; however, obtaining
~$2,500,000 in grants for the benefit of our water customers and guests
improves staff morale and keeps us motivated to complete this extra work
Action Recommended:
Staff requests feedback and thoughts from the Board.
Finance/Resource Impact:
502-7000-580.35-54; $6 to $7 M depending on bids, comprised of: $2.5M in “grants”,
$3.5M loan and the remaining from the Water Division’s fund balance
Level of Public Interest
Medium, the interest is isolated to Carriage Hills and home owners along Joel Estes
Drive
Attachments:
1. Presentation
Water Division
Carriage Hills and Spruce Knob
Water System Improvements
Sept 10, 2024
Outline
▪Project Introduction
▪Carriage Hills
▪Spruce Knob
▪Funding ‐Grants and Loans
▪Construction and Environmental Considerations
▪Next Steps
1
2
ATTACHMENT 1 Updated by Staff 2024-09-05
Town Water System
▪Purchased in the 1930's
▪Customer Accounts: +5,000
▪Over 120 Miles of Pipe
▪Two Treatment Plants
▪Two Raw Water Sources
▪Glacier Creek
▪Western Slope via C‐BT
(Colorado‐Big Thompson Project)
Perspective of the Project
cost/benefit ideological change in value of conservation
Let’s use this spreadsheet to list the major timeline events
https://docs.google.com/spreadsheets/d/1eqB-oIgnNp_nrp-
KLBTSWoHkqRIYZS5Cz62N5de2RsA/edit?usp=sharing
And then insert the list into Chat gpt to auto generate a timeline
Example
timeline
2020: CIP added
Carriage Hills
Nov 2021:
BIL/IIJA Money
Nov 2021: Passed
BIL/IIJA Funding
Dec 2022:
Design
Dec 2022: add
Spruce Knob,
Res. 102-22
1989: Voluntary Transfer,
Carriage Hills/Crystal
Water Co. to the Town
Historical Values:
Defer CIP using bleeders
2013: Values Changing
May State Water Plan
Aug. Trustee emphasis on conservation
Mar. 2024:
Grant, Res. 25-24
May 2024: Public
Meeting
Aug 2024:
DOLA Grant Award, $1M
Aug 2024:
$1.5M grant plus $3.5M Loan
from SRF (State Revolving Fund)
3
4
Project Approval Workflow
Construction
Summer 2025
Loan Application
June 2024
Infrastructure Design
2024
Public BID Process
Late 2024/Early 2025
Advertise for Bids through BidNet and Town
Review bids for lowest qualified bidder
Recommendation for base bid and/or additive alternates
Board authorization of contract with lowest qualified bidder
Issue Notice of Award and Notice to Proceed
Manage construction process, pay applications, and funding
Board updates
Financing Agreements
Fall 2024
Infrastructure Design
2024
Loan Application
June 2024
Complete loan and grant paperwork
Board approval
Project Locations
General Location –
Carriage Hills
General Location –
Spruce Knob
5
6
Carriage Hills Water System Overview
▪Serves over 1,000 people
▪540 properties
▪A private water system transferred
to the Town in 1988/89
▪Not constructed to Town standards
▪Most frequent area of emergency
leaks leading to high‐cost repairs
(50 breaks since 1995)
▪Limited looping
▪Limited fire protection
Carriage Hills Water System Improvements Project
Phasing Plan
▪Planned in four phases
▪Priority is based on the
frequency of breaks and
improvements to the overall
system
▪Phasing is subject to change
depending on funding
availability
7
8
Carriage Hills ‐Phase 1
Base Bid:
−Carriage Dr. from Highway 7 to Ramshorn Dr.
−Whispering Pines Dr. from Ponderosa Ave. to
the existing PRV near Pine Meadow Dr.
−Connections to Grey Fox Dr. and Pawnee Dr.
Bid Alternatives,ranked order
(potential increase scope if bids have good cost/benefit):
−Whispering Pines Dr. from Pine Meadow Dr.
including Sunrise Ct.
−Ponderosa Ave. with Sunset Ln. and Ridge Ln.
−Dunraven Ln.
−Spruce Ave. and/or Larkspur Ave.
−Ponderosa Ln.
RAMSHORN DR
GR
E
Y
F
O
X
D
R
CO
N
N
E
C
T
I
O
N
Project Goals
▪Mitigate/prevalent breaks
▪Bring systems to current standards
▪Improve water quality
▪Balance system pressures
▪Ensure compliant fire flows
▪Reduce service interruptions
▪Complete the “trunk” to set up for
future phases
9
10
Project Location – Spruce Knob (Joel Estes)
General Location
– Spruce Knob
Spruce Knob Water System Overview
▪Serves 12 properties
▪Private water system formed in
1938 for the Park Hill Subdivision
▪Not constructed to Town standards
▪No fire protection
▪In 2021, Department of Natural
Resources ordered ceasing use of
their well (no augmentation plan)
▪Town agreed to provide water until December 2024, when they must
connect their upgraded system to the Town and become customers.
11
12
Spruce Knob Water System Overview
▪Spruce Knob not eligible for SRF or BIL
funding
▪Limited technical/managerial/financial
capacity
▪Combine Spruce Knob with Carriage Hills
▪Supports grant & principal forgiveness
▪First segment of a critical looping project
CDPHE approached the Town in January requesting support for
Spruce Knob.
Funding and Financial Strategy
▪Project Costs ($6M) Carriage Hills Phase 1 ‐$5.4M Spruce Knob ‐$0.6M
▪Funding
$2,660,454Drinking Water Revolving Fund Base Loan (State Revolving Fund or SRF)
$1,500,000BIL Principal Forgiveness (administered through SRF)
$838,087Drinking Water BIL Loan (administered through SRF)
$1,000,0002024 EIAF (DOLA) Grant
$5,998,541Subtotal (reserves for the remainder of project funding, contingency, and required match)
$3,498,541Requested Loan (BIL and SRF)
20SRF Loan Duration, years
3.25%Interest Rate
$239,263Debt Service, annual
13
14
Construction and Environmental Impacts
▪Temporary Construction Impacts
−Noise, dust, and increased construction traffic
−Detours and temporary road closures
The contractor will mitigate as much as
possible.
▪Environmental Impacts
−Completed an Environmental Assessment
−Consultation with state/federal historical,
wildlife, and environmental agencies
−Finding of No Significant Impact (FONSI)
expected from State
Public Outreach
January 12, March 6, and May 29 meetings with Spruce Knob
July 9, 2024, Carriage Hills POA meeting presentation
August 30, 2024 meeting with Spruce Knob
October 15, 2024, Carriage Hills meeting
Public meeting(s) prior to construction (Spring 2025)
Website updates
15
16
Public Outreach
January 12, March 6, and May 29 meetings with Spruce Knob
July 9, 2024, Carriage Hills POA meeting presentation
August 30, 2024 meeting with Spruce Knob
October 15, 2024, Carriage Hills meeting
Public meeting(s) prior to construction (Spring 2025)
Website updates
Questions
17
18