HomeMy WebLinkAboutMINUTES Town Board 2017-08-22Town of Estes Park, Larimer County, Colorado, August 22, 2017
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 22nd day of August, 2017.
Present:
Also Present:
Todd Jirsa, Mayor
Wendy Koenig, Mayor Pro Tem
Trustees Bob Holcomb
Patrick Martchink
Ward Nelson
Ron Norris
Cody Rex Walker
Travis Machalek, Assistant Town Administrator
Greg White, Town Attorney
Jackie Williamson, Town Clerk
Absent: Frank Lancaster, Town Administrator
Mayor Jirsa called the meeting to order at 7:00 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Holcomb/Koenig) to approve the Agenda, and it
passed unanimously.
PUBLIC COMMENTS.
Jerry Kennell/Town citizen expressed his appreciation for the completion of MacGregor
Avenue, the attractiveness of the project, and the addition of the crosswalk flashers for
pedestrains. He requested the Town consider posting the speed limit of 35 mph near
the intersection rather than the current increase to 40 mph within approximately 100
yards of MacGregor Avenue.
Gordon MacAlpine/Town citizen thanked the Platte River Power Authority and the Town
Board for considering the request to model and study renewable energy options for
Estes Park and the other three PRPA communities. He requested the Board include
renewable energy in the 2018 Strategic Plan because the final modeling report would
not be available until the final quarter of 2017 or early 2018.
Ron Wilcocks/County citizen and downtown business owner stated concern with the
downtown paid parking plan being considered by the Town. He stated the information
being utilized by the Transportation Advisory Board in making their recommendations is
old data and incorrect. He requested the Town slow the project down and consider the
impact the new parking structure would have on the utilization rates. He also stated the
businesses downtown have not been contacted to discuss paid parking downtown.
TOWN BOARD COMMENTS
Trustee Walker reminded the community to slow down in and around the school zones
because the kids are back in school.
Trustee Norris discussed with Mayor Jirsa and Administrator Lancaster the need to
review the 2017 Strategic Plan and create an outline of all the items addressing the
environment, including items related to water, clean air, solid waste and energy to
educate the citizen of the ongoing initiatives. The Estes Valley Planning Commission
approved five large vacation home applications, two subdivision plats and three code
amendments were delayed to a future meeting. He stated Susan Strom and Maria
Jimenez would be considered by the Board as Family Advisory Board members.
Board of Trustees — August 22, 2017 — Page 2
Trustee Martchink thanked all four applicants who applied for and interviewed for the
Family Advisory Board.
TOWN ADMINISTRATOR REPORT.
None.
1. CONSENT AGENDA:
1. Town Board Minutes dated August 8, 2017.
2. Bills.
3. Committee Minutes:
a. Public Safety, Utilities and Public Works Committee Minutes dated July
27, 2017.
1. Emergency Communications Center 4th Console Project, Xybix
Systems Inc., $11,928.83— Unbudgeted 1A Funds.
2. Repair & Replacement of AM Emergency Radio Antenna, Information
Station Specialists, Inc., not to exceed $5,000 — Unbudgeted 1A funds.
3. Parks Advisory Board Minutes dated July 20, 2017 (acknowledgment only).
4. Estes Valley Planning Commission Special Meeting Minutes dated June 30,
2017 and Estes Valley Planning Commission Minutes dated July 18, 2017
(acknowledgement only).
5. Family Advisory Board Appointments:
• Susan Strom replacing Jessica McGee, term expiring on March 31,
2019.
• Maria Jimenez, term expiring on March 31, 2018.
6. Transportation Advisory Board Appointment.
• Claudine Perrault replacing Gregg Rounds term
2018.
It was moved and seconded (Norris/Walker) to approve
Items, and it passed unanimously.
expiring on March 31,
the Consent Agenda
2. PLANNING COMMISSION ITEMS: Items reviewed by Planning Commission or
staff for Town Board Final Action.
1. CONSENT ITEMS:
A. SUBDIVISION FINAL PLAT — ESTES PARK RESORT; LOT 1, LAKE
ESTES 2ND ADDITION, 1700 BIG THOMPSON AVENUE. Application
continued to September 26, 2017.
B. ORDINANCE #21-17 AMENDMENT TO THE ESTES VALLEY
DEVELOPMENT CODE REGARDING ADMINISTRATION OF THE
"COMDEV RECOMMENDED PLANT LIST" — FORMERLY THE
"PREFERRED PLANTING LIST". Item continued to September 26,
2017.
It was moved and seconded (Norris/Holcomb) to approve the Planning
Commission Consent Agenda, and it passed unanimously.
2. ACTION ITEMS:
A. KEARNEY MINOR SUBDIVISION; METES & BOUNDS PARCEL; 1360
BROOK DRIVE; KEARNEY & SONS EXCAVATING/OWNER. Planner
Gonzalez reviewed the application to create two legal lots and one outlot.
Board of Trustees — August 22, 2017 — Page 3
The two lots would continue to be zoned I -Industry and have
industrial/commercial uses. Access for each lot would be from Acacia
Drive and Brook Drive. The final subdivision plat would be considered by
the Town Board at the September 26, 2017 meeting. It was moved and
seconded (Koenig/Norris) to approve the Kearney Preliminary Minor
Subdivision with the July 18, 2017 Estes Valley Planning Commission
recommended conditions, and it passed unanimously.
B. PRELIMINARY AND FINAL CONDOMINIUM MAP; RIVERVIEW PINES II
CONDOMINIUMS; 1150 W ELKHORN AVENUE; FRED KROPP/OWNER.
Planner Gonzales presented the preliminary and final condominium map
which would plat the newly constructed office/dwelling unit, two easements
proposed to be vacated for electric and water, plat the newly located main
within side lot utility easements, and plat a 15-foot easement for an existing
sewer main. It was moved and seconded (Nelson/Holcomb) to approve
the Riverview Pines II Preliminary and Final Condominium Maps, and
it passed unanimously.
3. ACTION ITEMS:
1. 2016 COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR). Finance
Director Hudson stated the CAFR was completed by CliftonLarsonAllen for the
fifth year in a row. Paul Neidermuller/CliftonLarsonAllen presented an overview
of the annual financial reporting process. The auditing firm of
CliftonLarsonAllen, LLP conducted an independent audit of the Town of Estes
Park's financial statements as of December 31, 2016 and have expressed an
unmodified opinion (clean) that the financial statements presented fairly, in all
material respects, the financial position of the funds and activities of the Town
of Estes Park in conformity with Generally Accepted Accounting Principles
(GAAP). During the audit deficiencies in internal controls were documented
and include the bank reconciliation procedures and timeliness, inventory
reconciliation, and information technology user access. The single audit
demonstrated a need to address internal controls on the booking capital assets,
including donated items, custody of electronic signatures and enhancing
controls, and audit of the federal programs. It was moved and seconded
(Holcomb/Koenig) to accept the audit report and Comprehensive Annual
Financial Report for the year ending December 31, 2016, and it passed
unanimously.
Whereupon Mayor Jirsa adjourned the meeting at 7:43 p.m.
Todd Jirsa, Mayor
ie Williamson, Town Clerk