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HomeMy WebLinkAboutPACKET Town Board 2024-06-11The Mission of the Town of Estes Park is to provide high‐quality, reliable services for the benefit of our citizens, guests, and employees, while being good stewards of public resources and our natural setting. BOARD OF TRUSTEES - TOWN OF ESTES PARK Tuesday, June 11, 2024 7:00 p.m. ACCESSING MEETING TRANSLATIONS (Accediendo a las Traducciones de la Reunión) To access written translation during the meeting, please scan the QR Code or click this link for up to 48 other languages (Para acceder a la traducción durante la reunión, par favor escanee el código QR o haga clic en el enlace para hasta 48 idiomas más): https://attend.wordly.ai/join/UOFH-5928 Choose Language and Click Attend (Seleccione su lenguaje y haga clic en asistir) Use a headset on your phone for audio or read the transcript can assist those having difficulty hearing (Use un auricular en su teléfono para audio o lea la transcripción puede ayudar a aquellos que tienen dificultades para escuchar). The Town of Estes Park will make reasonable accommodations for access to Town services, programs, and activities and special communication arrangements for persons with disabilities. Please call (970) 577-4777. TDD available or use the link above to access audio or read the transcript. ADVANCED PUBLIC COMMENT By Public Comment Form: Members of the public may provide written public comment on a specific agenda item by completing the form found at https://dms.estes.org/forms/TownBoardPublicComment. The form must be submitted by 12:00 p.m. the day of the meeting in order to be provided to the Town Board prior to the meeting. All comments will be provided to the Board for consideration during the agenda item and added to the final packet. PLEDGE OF ALLEGIANCE. (Any person desiring to participate, please join the Board in the Pledge of Allegiance). AGENDA APPROVAL. PUBLIC COMMENT. (Please state your name and address). TOWN BOARD COMMENTS / LIAISON REPORTS. TOWN ADMINISTRATOR REPORT. CONSENT AGENDA: 1. Bills - https://dms.estes.org/WebLink/Browse.aspx?id=253208. 2. Town Board and Study Session Minutes dated May 28, 2024. 3. Estes Park Board of Adjustment Minutes dated March 5, 2024 (acknowledgment only). 4. Resolution 49-24 Revisions to the Transportation Advisory Board Bylaws. 5. Resolution 50-24 Contract with ABC Asphalt, Inc. for the Cleave Street Improvements Project - $1,991,567 - Budgeted. Prepared 05-31-2024 *Revised 06-07-2024 Page 1 NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was prepared. 6. Resolution 51-24 Grant Agreement for Fiscal Year 2024 Federal Transit Administration 5311. 7. Resolution 52-24 Intergovernmental Agreement with CDOT for Fiscal Year 2024 Federal Transit Administration 5339 (B) Funds for Construction of Electric Trolley Facility PO#491003517. 8. Appointment of Duane Hudson as the Interim Finance Director. 9. Appointments to the Estes Park Planning Commission of David Arterburn and Richard Mulhern for terms expiring March 31, 2030. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. DISTRICT ATTORNEY'S OFFICE ANNUAL REPORT. District Attorney McLaughlin. An update to the Town Board on the Office of the District Attorney and to answer any questions or concerns regarding safety in our communities. 2. BASE FUNDING REPORT - ESTES NONPROFIT NETWORK. Executive Director Kraft. ACTION ITEMS: 1. RESOLUTION 53-24 SUPPLEMENTAL BUDGET APPROPRIATIONS #4 TO THE 2024 BUDGET. Interim Finance Director Hudson & Town Administrator Machalek. To appropriate funds for the proposed downtown business assistance due to the Downtown Estes Loop construction. 2. RESOLUTION 54-24 CONTRACT WITH THE ESTES CHAMBER OF COMMERCE, INC., CONSTRUCTION IMPACT RELIEF PROJECT SERVICES. Town Administrator Machalek. To enter into a contract to disperse funds allocated from the general fund to provide direct financial support for businesses in the downtown impacted by the Downtown Estes Loop construction. 3. COMMUNITY WILDFIRE DEFENSE GRANT MATCH FUNDING. Grant Writer Kuryllo. Authorize the Town Administrator to provide Estes Valley Fire Protection District with the required 25% grant match of $175,000 for the Community Wildfire Defense Grant utilizing budgeted funds. ADJOURN. * * Page 2 Town of Estes Park, Larimer County, Colorado, May 28, 2024 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 28th day of May, 2024. Present: Gary Hall, Mayor Marie Cenac, Mayor Pro Tem Trustees Bill Brown Kirby Hazelton Mark Igel Frank Lancaster Cindy Younglund Also Present: Travis Machalek, Town Administrator Jason Damweber, Deputy Town Administrator Dan Kramer, Town Attorney Jackie Williamson, Town Clerk Absent: None Mayor Hall called the meeting to order at 7:02 p.m. and all desiring to do so, recited the Pledge of Allegiance. AGENDA APPROVAL. It was moved and seconded (Cenac/Hazelton) to approve the Agenda, and it passed unanimously. PUBLIC COMMENTS. Sherry Unruh/Town citizen and Ingrid Drouin/County citizen thanked the Mayor for supporting the 10th anniversary to “Paint Estes Pink” which is designed to raise funds to help patients in the Estes Valley who are undergoing cancer treatment or prevention. The funds provided would assist with decorations for businesses interested in participating. They stated the funds raised this year would be used to purchase a needle-guided biopsy machine. TRUSTEE COMMENTS. Trustee comments were heard and summarized: commented staff have listened to the impacts and concerns related to the Loop construction project; acknowledged the Police Auxiliary are committed to serving the community; interviews were held to fill vacancies on the Transportation Advisory Board; stated appreciation for staff’s efforts to maintain Town facilities such as public restrooms; encouraged citizens interested to apply for the current vacancies on the Estes Park Planning Commission and the Estes Valley Water Coalition Board; noted the Estes Valley Water Coalition has expanded mission to include fire mitigation through grant funding; requested the Consent Agenda be presented during the approval process; commented there may be issues with the Rooftop parade; stated support for Crown Miss Rooftop Rodeo to raise funds for the Estes Park Hospital; the Opioid Abatement Council has provided Larimer County with $5.5 million which has been used to fund several programs in the county; Rocky Mountain National Park update was provided at the Visit Estes Park (VEP) meeting including time entry, Trail Ridge opening, and Fall River entrance completion date and the inability of the entrance to handle the traffic volume similar to Beaver Meadows entrance; the recent VEP meeting heard a report on 6E funds, spending $125,000 in VEP reserves for the construction marketing campaign, and the 2023 Annual Report; Trustee Talk held and heard discussion on the Loop, Police Chief process, and bed & breakfast licensing; meet with Estes Valley Residence to discuss philosophy of the Town; thanked staff for a successful Police Chief hiring process; toured the Fall River Village with the Estes Park Housing Authority for the potential purchase of the accommodation lodging to be converted to workforce housing through CHAFFA; the Economic Development Workforce Housing Council meet to discuss restructuring and holding an investor meeting in June; requested study session DR A F T Page 3 Board of Trustees – May 28, 2024 – Page 2 topics on public comment at study sessions and agenda policy review; and requested civility in community discourse and stated the best chance to fixing issues remains the ability to work together in a civil manner. TOWN ADMINISTRATOR REPORT. Town Administrator Machalek requested and received approval to add to the unscheduled study session items a discussion on public comment during study sessions and Policy 105 Agendas. He provided the Board with an update on the potential assistance to businesses impacted by the Loop construction, and stated staff would work on establishing a special meeting to consider the approach and appropriate funding. 1. CONSENT AGENDA: 1. Bills. 2. Town Board and Study Session Minutes dated May 14, 2024. 3. Estes Park Planning Commission Minutes dated March 19, 2024 (acknowledgment only). 4. Endorsing Town Attorney Dan Kramer for the Colorado Municipal League Executive Board. 5. Resolution 48-24 First Amendment to the Intergovernmental Agreement with Platte River Power Authority, Fort Collins, Loveland, and Longmont for Fiber Management. 6. Revised Policy 601 Purchasing Policy - Spending Authority & Limits. 7. Appointments to the Transportation Advisory Board: • Joan Hooper to complete the term of Mark Igel expiring March 31, 2025. • Wallace Wood to complete the term of Ann Finley expiring March 31, 2026. • Misti Marcantonio to a 3-year term expiring March 31, 2027. • Kristen Ekeren to a 3-year term expiring March 31, 2027. It was moved and seconded (Igel/Cenac) to approve the Consent Agenda, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: (Outside Entities). 1. BASE FUNDING REPORT – SALUD FAMILY HEALTH. Salud Vice President Morse provided a review of the organization that started in 1970 as an entity to care for farmworkers which provides quality, integrated health care to the communities they serve, both in person and through telehealth. The Estes Park clinic served approximately 2100 patients in 2023 with a sliding fee scale based on family size and income in areas of behavioral health, dental, and medical services. The majority of the population served live at or below the poverty level with 45% uninsured. Salud faces challenges serving Estes Park due to a lack of increase in federal funding to match inflation, loss of Medicaid coverage due to the unwinding of continuous enrollment provisions during the public health emergency under COVID, compounding impacts of health inflation, difficulty in recruiting and retaining staff, cost of living for staff, and changing patient demographics. The Estes Park Salud Foundation fundraises and provides community outreach to ensure access to services in Estes Park. ACTION ITEMS: 1. 6E FUNDING EXPENDITURE FOR CHILDCARE TUITION ASSISTANCE. Manager Bangs presented an application submitted by Estes Valley Investment in Childhood Success (EVICS) for 6E funds to support tuition assistance for 2024 in the amount of $200,000. The Colorado Childcare Assistance Program (CCAP), serves families that fall below the 235% federal poverty level, was frozen in February 2024 to DR A F T Page 4 Board of Trustees – May 28, 2024 – Page 3 new applicants/families; however, current recipients would continue to be funded. Those applicants on the CCAP waitlist are being supported by the EVICS tuition assistance program. EVICS has funded the program to date from reserves at approximately $52,000. The request would establish a funding agreement to expend up to $200,000 for the remainder of 2024 for tuition assistance and backfill the reserves utilized by EVICS to support the program during the first third of the year. Funding would not be used for staffing or the administration of the program. Rut Miller/Interim Executive Director and Jan Boatman/Board President provided a review of EVICS established in 2006, the tuition assistance process, and the application request. The organization has seen an increase over the years in the number of children supported by the tuition assistance program. EVICS anticipates serving up to 38 children at any given time in 2024 at an estimated cost of $213,950, an average cost of $550/per month/per child. A grant has been awarded and received for the program in the amount of $15,000. Manager Bangs reiterated the support EVICS provides through the tuition assistance program to serve the nine families on the CCAP waitlist and other families in need of childcare assistance. The drafted strategic plan and needs assessment for childcare indicates tuition assistance as a key strategy to address childcare challenges. Staff and other key organization would continue to address the need to develop efficient application processes, streamline processes for the administration of assistance, increase collaboration and communication with other programs such as CCAP, decrease administrative costs for local assistance, and pursue the utilization of existing online platforms for administration of programs. Board comments and question were heard and have been summarized: questioned the number of children served by the program; questioned how the average cost of $550 was established; requested information on where the funds used in January- April to fund the program came from; questioned the reserve levels of EVICS; encouraged EVICS to continue requesting past donors to match 6E funds to make the funds go further in assisting families; questioned what percentage the $200,000 request would be based on the organization’s annual budget; concern with the fiscal responsibility based on the statement of activity and deficit in operating expenses; questioned if EVICS would request base funding for 2025; commented on the need to appropriately disperse the 6E funds while maintaining a diversity of funding sources; questioned how EVICS would address funding the staff position if grant funds are not received; questioned the need in the community; questioned if there are other organizations that support childcare utilizing the 6E funds for childcare; and commented on the need for the Town to ensure the funds are managed appropriately and the Town maintains its fiduciary responsibilities of the 6E funds. Manager Bangs stated the current childcare assessment has identified the need for 60 – 70 infant and toddler spots and an additional 12 spots for other age groups. She stated there continues to be an anticipated need for funds to be used on capital improvements for centers. Christie DeLorme/Mountaintop Preschool commented her center serves 40 children with 80% in need of tuition assistance. The center requires the support of EVICS and the Town to maintain services. Lesta Johnson/EVICS employee stated the tuition assistance has been provided for the past 18 years and EVICS has successfully administered the funds. Families and kids require reliable childcare to prevent latchkey kids. It was moved and seconded (Brown/Lancaster) to approve the funding request from EVICS Family Resource Center up to $200,000 payable in equal monthly installments over the remaining months in 2024, and to authorize the Town Administrator to approve a contract for the purpose. No vote was taken as a substitute motion was offered and approved. DR A F T Page 5 Board of Trustees – May 28, 2024 – Page 4 A substitute motion was offered. It was moved and seconded (Younglund/Cenac) to approve $150,000, not to include replacing the reserves utilized by EVICS, to be allocated for the remaining months through December 31, 2024 and to authorize the Town Administrator to approve a contract for the purpose, and it passed with Mayor Hall and Trustee Brown voting “No”. 2. INTERVIEW COMMITTEE FOR THE ESTES PARK HOUSING AUTHORITY BOARD OF COMMISSIONERS. It was moved and seconded (Hazelton/Younglund) to appoint Trustees Brown and Cenac to the Estes Park Housing Authority Board of Commissioners interview committee, and it passed unanimously. REPORTS AND DISCUSSION ITEMS: 1. STATE REVOLVING FUND LOAN FOR WATER MAIN REPLACEMENTS. Director Bergsten and Project Manager Wesley provided an update to the Town Board on the use of the State Revolving Fund (SRF) to finance potential water system improvement projects in Carriage Hills subdivision and Spruce Knob Water Company. The Carriage Hills water mains were built with brittle cast iron pipes prone to leaks due to cold weather, not built to Town standards, experience pressure issues, and contain limited looping that can lead to stale water. The Spruce Knob Water Company serves properties along Joel Estes Drive. The State issued a cease-and-desist use of the well servicing the homes because the Company does not have an augmentation plan nor replacement water. The Town approved Resolution 102-22 to provide bulk water to the Company and required Spruce Knob to replace their water mains to Town standards by December 2024. Staff intends to apply for a competitive SRF loan in June with final approval announced in the fall 2024. If successful, staff would bring the project financing project forward for the Board’s consideration. Staff anticipates $1 million in principal forgiveness and an additional $1 million DOLA grant. Board discussion and questions were heard and summarized: questioned if leakage from breaks in the Carriage Hills subdivision are the highest in the system; would the Spruce Knob Water Company be included in the Town’s water system once improved; questioned if annexation of the properties served by the Spruce Knob Water Company had been discussed; and concern heard that citizens have become tired of construction in the community. Staff noted Water would construct and manage the new Spruce Knob Water system and the homeowners would pay for the new system. It was noted the agreement approved by Resolution 102-22 required the property owners to be annexed when eligible for annexation. It was moved and seconded (Younglund/Hazelton) to extend the meeting past 10:00 p.m., and it passed unanimously. Mayor Hall called a break at 10:00 p.m. and reconvened the meeting at 10:07 p.m. 2. GOVERNANCE ORIENTATION. Town Administrator Machalek provided the Board with an overview of Policy Governance, Board Code of Conduct, meeting procedures, strategic planning, and roles and relationships with other entities. REQUEST TO ENTER EXECUTIVE SESSION: It was moved and seconded (Igel/Younglund) to approve entering into Executive Session for the discussion of specialized details of security arrangements or investigations per CRS Section 24-6-402(4)(d), and it passed unanimously. The Board entered Executive Session at 10:45 p.m. and concluded at 11:25 p.m. Whereupon Mayor Hall adjourned the meeting at 11:25 p.m. Gary Hall, Mayor Jackie Williamson, Town Clerk DR A F T Page 6 Town of Estes Park, Larimer County, Colorado May 28, 2024 Minutes of a Study Session meeting of the TOWN BOARD of the Town of Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the Board Room in said Town of Estes Park on the 28th day of May , 2024. Board: Mayor Hall, Trustees Brown, Cenac, Hazelton, Igel, Lancaster, and Younglund Attending: All Also Attending: Town Administrator Machalek, Deputy Town Administrator Damweber, Town Attorney Kramer, Town Clerk Williamson and Deputy Town Clerk Beers Absent: None. Mayor Pro Tem Cenac called the meeting to order at 4:00 p.m. Mayor Hall arrived at approximately 4:16 p.m. CIRSA LIABILITY AND RISK AS AN ELECTED OFFICIAL. Tami Tanoue/CIRSA Executive Director provided a presentation on ethics, liability, and best practices for elected officials. The presentation focused on enhancing the effectiveness and success of the Town Board members and in turn reducing the risk to the Town and the individual member. She reviewed Open Meetings law and Open Records law, transparency rules and the need for transparency, quasi-judicial issues, social media and differences between legislative and administrative matters. She reviewed the role of a public official, ethical obligations, organizational structure and liability, involvement in personnel matters, board and staff roles and due process requirements. BED & BREAKFAST AND VACATION HOME CAP. Town Clerk Williamson provided an outline on the history and current vacation home license numbers and requested Board direction on the vacation home cap for residentially zoned properties. At the March 26, 2024 Board meeting, staff presented a report and discussion item on bed & breakfast (B&B) code amendments. Board consensus was: owner/on-site manager (innkeeper) is to reside in the same unit as the B&B, the innkeeper is to interact with the guests and be available within 30 minutes, the B&B must offer breakfast to its guests, no transferring of the grandfathered use, a drawing of the property to outline common areas, guest only areas, and innkeeper only areas, and the need for a life safety inspection for all B&Bs. Town Clerk Williamson provided a high-level overview of B&B discussions, proposed code amendments and an outline of previous grandfathering options including: Option 1 – no change to the current code regulations; Option 2 – adoption of the revised code regulations with a grace period for current licenses to come into compliance; Option 3 – partial grandfathering to include a drawing and life safety inspections; and Option 4 – grandfather current licenses until the property transfers or no longer operates as a B&B. At the April 9, 2024, meeting the Board consensus was Option 2; however, the Board requested the newly seated Board, following the April 2024 election, review and provide feedback before final code amendments were drafted. Staff stated Option 2 would align with vacation home regulation implementation in 2017. Staff requested Board direction on code amendments and grandfathering options. Board discussion has been summarized: clarification was requested on the B&B commercial property tax rates; support was stated for a grace period while staff research options for hosted short-term rentals including possible code modifications, and hosted rentals may provide a higher quality rental offering in a residential areas. Clarification was provided regarding the prohibition of vacation home licenses and B&B’s on the same residential lot as an accessory dwelling unit, attached or detached. DR A F T Page 7 Town Board Study Session – May 28, 2024 – Page 2 After further conversation, the consensus was to maintain the existing residential vacation home license cap of 322 and support the proposed amendments and grandfathering Option 2 with discussion on hosted short term rentals at a future meeting. Staff would draft an ordinance for Board consideration at a future meeting. MAYOR/TRUSTEE TALKS. Mayor Hall proposed attending more Trustee Talk sessions versus forming a separate Mayor’s Chat and requested feedback from the Board. Board comments have been summarized: Benefits and impacts for expanding Board attendance with two Trustees and the Mayor; two Trustees in attendance may be a less intimidating and casual forum; the benefits of holding Mayor’s chats throughout the community; importance of optimizing public attendance and participation; and the opportunities for Trustees to get to know each other outside of official meetings. The Mayor would consider the feedback and options. TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS. None. FUTURE STUDY SESSION AGENDA ITEMS. It was determined to add an update on new locations for the Police Department to approved/unscheduled. There being no further business, Mayor Hall adjourned the meeting at 6:39 p.m. Bunny Victoria Beers, Deputy Town Clerk DR A F T Page 8 Town of Estes Park, Larimer County, Colorado, March 5, 2024 Minutes of a Regular meeting of the ESTES PARK BOARD OF ADJUSTMENT of the Town of Estes Park, Larimer County, Colorado. The meeting was held in the Town of Estes Park on March 5, 2024. Board: Chair Jeff Moreau, Vice-Chair Wayne Newsom, Board Member Joe Holtzman Attending: Chair Moreau, Vice Chair Newsom, Member Holtzman, Planner I Kara Washam, Senior Planner Hornbeck, Director Steve Careccia, Town Board Liaison Barbara MacAlpine, Town Engineer Jeff Bailey, Recording Secretary Karin Swanlund Absent: None Chair Moreau called the meeting to order at 9:00 a.m. APPROVAL OF AGENDA It was moved and seconded (Newsom/Holtzman) to approve the agenda. The motion passed 3-0. APPROVAL OF CONSENT AGENDA It was moved and seconded (Newsom/Holtzman) to approve the Consent Agenda. The motion passed 3-0. PUBLIC COMMENT: none ELECTION OF OFFICERS: It was moved and seconded (Moreau/Holtzman) to keep the structure the same, with Moreau as Chair and Newsom as Vice Chair. The motion passed 3-0. VARIANCE REQUEST 540-550 W Elkhorn Avenue Planner Hornbeck The Applicant seeks to replace existing decks with new, larger decks with a 10’ width to provide more usable space. The decks could be replaced within the existing footprint without variances as they are considered legally non-conforming. However, the following variances are required since the new decks are desired to be larger and encroach further into required setbacks: 1. A variance from EPDC Sec. 7.6.E(2)(b) requires a 30’ setback from the annual high-water mark of the river. The proposed decks would be constructed as close as 13’ from the high water mark of the Fall River rather than the required 30’. 2. A variance from EPDC Table 4-2 which requires a 10’ rear setback in the RM zone district. The proposed decks would be constructed as close as 4’ from the rear lot line rather than the required 10’. 3. The new deck proposed with Building B would have a side setback of 13’, and the existing setback requirement is 10’; however, a concurrent application requesting to rezone the property to Commercial Outlying (CO) would increase the side setback requirement to 15’. Therefore, the applicant is requesting a variance from EPDC Table 4-5, which requires a 15’ side setback in the CO zone district. The proposed decks would be constructed as close as 13’ from the east lot line rather than the required 15’. However, the variance is only applicable if the current rezoning is approved. Staff recommended denial of the variance request. Joe Coop, VanHorn Engineering, stated that the request is for four feet due to the current legal nonconforming location. Building A is a smaller request. The condos were built in 1968 and 1970. The floods of 1982 or 2013 did not impact them. VanHorn Engineering Page 9 Board of Adjustment, March 5, 2024 – Page 2 modeled and adjusted the 100-year Floodplain while working with Elkhorn Lodge. No retaining wall will be constructed. He stressed that we couldn’t regulate to the infinite as the building is not in the floodplain. The legal lot to the North is mostly nonbuildable. There is hope that the two lots can be combined in the future. Eric Mankin, 550 W Elkhorn, is one of three permanent residents at these condos. He shared photos of the property and explained the variance request from the owner's point of view. Gerald Mayo, 265 Lookout Street, owns one of the condos. The 56-year-old decks are unsafe and need to be replaced. In his opinion, Illegal downzoning occurred in 2000, hence the upcoming rezoning request. Thomas Thurman, owner of Condo B8, says the fundamental issue is the lack of facts in the comments about what could happen. The hydrologics of a flood are not specific. It was moved and seconded (Moreau/Newsom) to approve the variance request for a 13’ river setback, 4’ rear setback from the north property line, 13’ side setback from the east property line, and a side setback from the east lot of 13’ (only applicable if the rezoning to CO is approved) for the subject property addressed as 540 and 550 West Elkhorn Avenue, with the conditions of no stairs extending to the north without a lot consolidation. The motion passed 3-0. , There being no further business, Chair Moreau adjourned the meeting at 9:50 a.m. Jeff Moreau, Chair Karin Swanlund, Recording Secretary Page 10 PUBLIC WORKS Memo To: Honorable Mayor Gary Hall Board of Trustees Through: Town Administrator Machalek From: Greg Muhonen, PE, Public Works Director Belle Morris, Chair, Transportation Advisory Board Date: June 11, 2024 RE: Resolution 49-24 Revisions to Transportation Advisory Board Bylaws PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: Bylaws QUASI-JUDICIAL YES NO Objective: Public Works staff and the citizen Transportation Advisory Board (TAB) request approval of the proposed amendments to the TAB bylaws. Present Situation: The TAB comprises citizens who meet with Town staff to review and provide input on proposed transportation initiatives. Historically, the TAB’s nine (9) members convened for regular monthly meetings, with special meetings being scheduled as needed. The TAB’s current bylaws, adopted in October 2023, state that the TAB shall hold regular meetings once per month, and “regular” or “special” meetings are referenced several times. Also specified is that the TAB consists of nine (9) members. The TAB has had recurring discussions about whether or when to change the regular meeting days, times, and frequency. At its February 2024 meeting, if was agreed that the potential packet content for each month could be used to determine whether to hold an official meeting or to instead receive a packet of staff and member reports. At its April 2024 meeting, the TAB agreed to recommend an adjustment to the bylaws language defining its member count. Proposal: Public Works staff and the TAB propose the following minor revisions to the current bylaws: Page 11 • Replace all references to regular or special meeting times with generalized language that allows the TAB Chair or Public Works Director to schedule meetings as needed. • Designate a maximum number members to allow the TAB to still function as a complete advisory board when vacancies occur. Advantages: • Stating in the bylaws that the TAB shall meet monthly excludes the opportunity for meetings to be evaluated for necessity based on potential content and actual discussion needs. When these factors are not considered, member and staff administrative time may be inefficiently consumed by unnecessary meetings. • The TAB will have the freedom to discuss and agree upon scheduled meeting times that positively impact the participation of current and new members and the public. Current meeting details are always accessible on the Town’s website. • The TAB may still function as a complete advisory board when vacancies arise due to term expirations or unexpected resignations. Disadvantages: • TAB members accustomed to a regularly scheduled meeting time will have to remain flexible since meeting times will be set by majority vote; however, all members will have the opportunity to discuss and vote upon the proposed meeting time. • Defining a maximum number of TAB members limits the number of citizen voices participation in the meeting topics; however, preserving a membership cap keeps the group at a functionally manageable size. Action Recommended: Public Works staff and the citizen Transportation Advisory Board recommend adoption of the revised TAB bylaws. Finance/Resource Impact: The proposed change to the TAB bylaws has no financial impact to the Town or to citizen volunteer members of the TAB. Level of Public Interest: Staff expects a low level of public interest in this item. Sample Motion: I move for the approval/denial of Resolution 49-24. Attachments: 1. Resolution 49-24 Revision to TAB Bylaws 2. TAB Bylaws 2023-10 rev 2024-06 Page 12 RESOLUTION 49-24 A RESOLUTION APPROVING REVISIONS TO THE TRANSPORTATION ADVISORY BOARD BYLAWS WHEREAS, the Transportation Advisory Board (TAB) has performed a review of its Bylaws and has proposed a revision; and WHEREAS, it is appropriate to revise the Bylaws as adopted by the TAB for board function and role; and WHEREAS, under section VII of the TAB Bylaws, revisions to the Bylaws must be approved by the Board of Trustees. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the revised TAB Bylaws referenced in the title of this resolution in substantially the form now before the Board. The revised bylaws supersede and replace all prior versions of the TAB Bylaws. DATED this day of , 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 Page 13 TRANSPORTATION ADVISORY BOARD BYLAWS [ADOPTED 10/202306/2024] I. ROLE The mission of the Town of Estes Park Transportation Advisory Board (TAB) is to advise the Town Board and the Public Works staff on: 1.Local and Regional Comprehensive Transportation Planning Policies that protect air quality, diminish congestion, and enhance the safety and quality of life for the citizens, businesses, and visitors to the Estes Valley, including but not limited to pedestrian, bicycle, automobile, and transit modes; and 2.Maintenance, Operation, and Expansion Programs for all modes of the Town’s transportation system; and 3.Transportation Capital Projects to ensure the Town’s transportation goals and policies for roads, trails, parking, signage, and transit are implemented. “Chair” in the remainder of this document will refer to the Chair of TAB. II. MEETINGS A.Regular Meetings. Shall be held at least one time per month, with additional meetings scheduled aswhen needed, as determined by the Chair or the Public Works Director, who shall consider the question together on a monthly basis. Regular meetings shall occur at regular times each month asA consistent meeting date and time shall be set by the TAB by majority vote. Any item on the agenda which cannot be heard and considered by the conclusion of the meeting may be continued until and heard at the next regularly scheduled meeting or a specially scheduled meeting and shall have priority over any other matters to be heard and considered. B.Special Meetings. May be held at any time upon call by the Chair or the Public Works Director. Notice of at least three (3) calendar days shall be given to each member of the TAB. The time, place, and purpose of the special meeting shall be specified in the notice to the committee members. Should a special meeting be scheduled, notification must be provided to the Public Works Director in an effort to adequately notify the public in accordance with the State of Colorado Open Meetings Law Section 24-6-402(2)(c) C.R.S. C.Cancellation of Meetings. Regularly sScheduled meetings of the TAB may be cancelled or rescheduled upon determination by the Chair. Any cancelled meeting requires notification to the Public Works Director in an effort to adequately notify the public. Attachment 2 Page 14 D. Meeting Procedures. Chair shall preside in accordance with generally accepted norms for the conduct of parliamentary procedure. The TAB may overturn a parliamentary determination of the Chair by majority vote. Robert’s Rules of Order may be considered as a parliamentary guide. E. Open Meetings. All meetings and action of the TAB shall be in full compliance with state statutes governing open meetings, as amended and incorporated herein by reference. It is the responsibility of the assigned staff member of the Public Works Department to be familiar with these statutes and regulations. F. Attendance by Non-members. Meetings may be attended by persons who are not members of the TAB. At the discretion of the Chair, non-members may be allowed to speak at meetings. However, in no event shall non-members be allowed to vote on matters for which a vote is required. III. MEMBERS AND QUORUM A. Membership. The TAB consists of a maximum of nine (9) voting members. Members must reside within the Estes Park R-3 School District. Appointments of members shall be made by the Town Board in accordance with Policy 102. B. Terms. Members shall be appointed to a three (3) year term. The terms of the members shall be staggered so that the terms of an equal number of the members, or as equal a number as possible, expire on the last day of March each year. There are no term limitations, and members may be reappointed by the Town Board in accordance with Policy 102. C. Vacancies. Vacant positions shall be filled by appointment by the Town Board for the unexpired portion of the term of the position to be filled. D. Quorum. A quorum for transaction of business of the TAB shall consist of a majority of the appointed (voting) member positions that are filled at the time. This is the minimum number of members required to be present to open a meeting and conduct business. E. Action. Any action by the TAB shall be by majority vote of the members attending any regular or special meeting at which a quorum is present, unless otherwise provided by law or ordinance. A tie vote shall constitute failure of the motion on the floor. F. Town Board Liaison. The Town Board may appoint one of its members as a liaison to the TAB, who shall receive copies of all notices, documents, and records of proceedings of the TAB which any member would also receive. IV. OFFICERS Page 15 A. Officers. There shall be a Chair and a Vice-Chair as selected by the TAB. B. Elections. Officers shall be elected by the members annually, at the first regularly scheduled meeting of each year. Officers shall be members of the TAB. Notification of who is elected Chair and Vice-Chair will be sent to the Town Clerk. C. Chair Responsibilities: 1. Preside at all meetings 2. Ensure that all meetings are conducted with decorum and efficiency 3. Call special meetings in accordance with the bylaws 4. Authority to cancel a meeting 5. Sign any documents prepared by the TAB for submission to the Town Board or Town departments 6. Represent the TAB in dealings with the Town Board or other organizations 7. The Chair has the same right as any other member of the Board to vote on matters before the TAB, to move or second a motion, and to speak for or against proposals. D. Vice-Chair Responsibilities: 1. Assist the Chair as requested 2. Accept and undertake duties delegated by the Chair 3. Preside over meetings or perform other duties of the Chair in the event the Chair is absent or unable to act. E. Chair Pro Tem. In the absence of the Chair and Vice-Chair at a given meeting, the TAB may elect a voting member to serve as Chair for the duration of that meeting. V. STAFF ROLE An assigned staff member of the Public Works Department is responsible for proper notification of meeting, preparation and distribution of agenda, assembly of packet and minute taking for all meetings. VI. ATTENDANCE Regular attendance by the members of the TAB is expected. In the event any member misses three (3) consecutive regular meetings or a total of four (4) regular meetings in a calendar year, the Town Board may remove its appointed member for neglect of duty and designate a new member to fill the vacancy. VII. GENERAL PROVISIONS Recommendations for amendments to these bylaws may be adopted at any regular or special meeting of the TAB by a majority of the membership of the TAB provided that notice of such possible amendments is given to all members at least five (5) days prior Page 16 to the meeting at which action is to be taken. Any amendments shall be subject to approval by the Town Board. VIII. COMPLIANCE WITH TOWN POLICIES A. In addition to these bylaws, the TAB shall operate in compliance with the adopted Town Board policy on Town Committees, Policy 102, as amended. The terms of this policy are incorporated into these bylaws by this reference. A copy of the policy, along with these bylaws, shall be provided to each member at the time of their appointment. B. Failure to comply with applicable Town policies may be grounds for an official reprimand or censure by the TAB and/or a recommendation to the Town Board for removal. IX. CONFLICT OF INTEREST All members of the TAB are subject to the standards of conduct under the State of Colorado Code of Ethics, Sections 24-18-101 et seq., C.R.S., and Article XXIX of the Colorado Constitution (Amendment 41). At the time of introduction of an individual item on the TAB agenda in which the member has a conflict of interest, the member shall state that a conflict of interest exists and then abstain from participating and voting on the matter. A member having a conflict of interest on any matter shall not attempt to influence other members of the TAB at any time with regard to said matter. Adopted this ___ day of ______________, 20234. ESTES PARK BOARD OF TRUSTEES By: ________________ Mayor Page 17       Page 18 PUBLIC WORKS Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Jeff Bailey, PE, PTOE, Town Engineer Greg Muhonen, PE, Public Works Director Date: June 11, 2024 RE: Resolution 50-24 Contract with ABC Asphalt, Inc. for the Cleave Street Improvements Project - $1,991,567 Budgeted (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Public Works staff seek Town Board approval for the construction contract with ABC Asphalt, Inc. for the construction of the Cleave Street Improvements Project. Present Situation: In January 2020, Public Works began a partnership with Kimley-Horn for public outreach and design of interim public improvements along Cleave Street. This was intended to be the first step toward drastically improving the Cleave Street corridor, as envisioned in the 2018 Downtown Plan. With the onset of the COVID-19 pandemic and a challenging budget cycle in 2021, the project took a back seat to more pressing Town needs. In early 2022, in light of several redevelopment proposals along Cleave Street, the project was reinitiated as an expanded, more time-intensive, permanent improvement project requiring a higher level of design and coordination, as well as increased cost. When completed, the Cleave Street corridor will achieve the vision outlined in the 2018 Downtown Plan. The project design, completed in mid-2023, provides a more aesthetically pleasing and welcoming corridor through the use of stamped colored concrete and stacked stone planter walls; incorporates traffic calming features and multimodal accessibility in accordance with the Town’s Complete Streets Policy; and maintains loading areas critical to the adjacent businesses. Additionally, the existing drainage issues will be resolved and a heated concrete drainage pan will be incorporated to help alleviate historic winter icing conditions. Page 19 Since fall 2023, significant utility relocations necessary to facilitating the construction portion of the project have been underway; completion of the relocations is expected by July 2024, with construction beginning in late October 2024. After three weeks of advertising, two bids were received and opened on January 25, 2024. Due to the ongoing utility relocations and changes in the scope of work, Public Works staff rejected the bids received in January and rebid the project in late April; three bids were received. The following table contains the project budget and bid summary. COMPANY CITY TOTAL FEE Engineer’s Estimate Town of Estes Park $2,464,055.00 ABC Asphalt, Inc. Brighton, CO $1,991,567.00 Mountain Constructors, Inc. Platteville, CO $2,564,204.00 Dietzler Construction Corporation Berthoud, CO $2,629,140.36 Public Works Engineering staff have confirmed the contractor’s production capabilities and their experience performing projects of similar cost and complexity in Colorado. Proposal: Public Works staff propose approval of the construction agreement with ABC Asphalt, Inc. for the Cleave Street Improvements Project. Advantages: • Realization of the 2018 Downtown Plan vision for Cleave Street as a true multimodal corridor that features enhanced walkability and bikeability without compromising the vehicular and delivery needs of adjacent residences and businesses. • Anticipation of this project has already spurred several large redevelopment/building improvement efforts along the Cleave Street corridor. Completion of the project is expected to spur additional private improvement projects, further enhancing the visitor experience. Disadvantages: • This is an expensive project due to enhanced corridor aesthetics (stamped colored concrete, stacked stone planter/seat walls, decorative pedestrian level lighting, etc.), and a heated drainage pan; however, these amenities will reduce winter ice build-up and greatly improve the Cleave Street visitor experience. • Disruption of all modes of traffic and business deliveries in the proposed work areas during construction will occur; however, the complete improvements will greatly improve and enhance corridor mobility. Action Recommended: Public Works staff recommend approving the construction contract with ABC Asphalt, Inc., and authorizing staff to spend, if needed, an additional contingency amount up to $200,000 to address unanticipated conditions encountered during construction. The maximum expenditure amount is $2,191,567. Page 20 Finance/Resource Impact: The Town previously budgeted $2,823,804 for construction of Cleave Street. With the addition of a Revitalizing Main Street Grant for $241,000, a total of $3,064,804 is available for construction. Level of Public Interest Interest in Cleave Street is modest for the overall community, but significant for adjacent property owners, residents, and business owners. Sample Motion: I move for approval/denial of Resolution 50-24. Attachments: 1. Resolution 50-24 2. Cleave Street Improvements Contract – ABC Asphalt, Inc Page 21 RESOLUTION 50-24 APPROVING A CONSTRUCTION CONTRACT WITH ABC ASPHALT, INC. FOR THE CLEAVE STREET IMPROVEMENTS PROJECT WHEREAS, the Town Board wishes to enter a construction contract referenced in the title of this resolution for construction of Cleave Street. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the construction contract referenced in the title of this resolution in substantially the form now before the Board. The Board authorizes the Public Works Director to spend up to $2,191,567.00 under this contract. DATED this day of , 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 Page 22 Attachment 2 Page 23 Page 24 Page 25 Page 26 Page 27 Page 28 TOWN BOARD MEETING June 11, 2024 Consent Agenda Item #8 Appointment of Duane Hudson as the Interim Finance Director. No packet material will be provided for this item. Page 29       Page 30 TOWN CLERK’S OFFICE Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Jackie Williamson, Town Clerk Date: June 11, 2024 RE: Appointments to the Estes Park Planning Commission of David Arterburn and Richard Mulhern for terms expiring March 31, 2030 (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER Appointment QUASI-JUDICIAL YES NO Objective: To consider the appointments recommended by the interview committee for the Estes Park Planning Commission. Present Situation: The Town Clerk’s Office advertised for the vacant positions on the Estes Park Planning Commission. Four applications were received, two of which were ineligible as they do not reside inside Town limits (Estes Park Development Code §2.1.C.). The interview committee, consisting of Mayor Hall and Trustee Lancaster, conducted interviews for eligible applicants on June 4, 2024. Proposal: The interview committee recommends the appointment of David Arterburn and Richard Mulhern to six-year terms expiring March 31, 2030. Advantages: Filling the positions would complete the five-member commission. Disadvantages: If the appointments are not made, the positions would remain vacant until additional applications are received, and interviews conducted. Action Recommended: Appoint David Arterburn and Richard Mulhern to terms expiring March 31, 2030. Finance/Resource Impact: None. Page 31 Level of Public Interest Low. Sample Motion: I move to approve/deny the appointments of David Arterburn and Richard Mulhern to the Estes Park Planning Commission for terms expiring March 31, 2030. Attachments: None. Page 32 6/7/2024 8th Judicial District Attorney Annual Report 2024 Estes Park Town Board 8th Judicial District Larimer & Jackson Counties (pop. ~370,000) 6th most populous JD www.larimer.gov/da @DA8Colorado on Facebook & Twitter 1 2 Page 33 6/7/2024 Mission The District Attorney’s office serves to seek justice and ensure the safety of our community in an equitable manner. Every day we work to thoughtfully prosecute crime, protect victims of crime, address systemic bias, rectify injustice, and provide transparency about our work. We are zealous advocates for the truth and fair practitioners of justice. Vision To protect and serve Larimer and Jackson counties, while creating a stronger community where the application of criminal justice is more equitable and no longer at odds with social justice. 3 4 Page 34 6/7/2024 Case Roadmap Current Programs & Projects Diversion •Divert cases away from traditional CJ resolution – address root causes •In 2023: •452 Juveniles – 52% success rate •182 Adults – 94% success rate Fentanyl Causing Death •New law started in July 2022 •Charged 7 distribution causing death cases since July 2023 •First conviction in the state Community Engagement & Accountability •www.larimer.gov/da •@DA8Colorado (Twitter & FB) •Community Presentations / Annual Report •Citizens Academy Problem Solving Courts •Competency Docket - efficient treatment & services for those w/ MH needs •Statewide/nationwide model •Veterans Court – coming soon! Collaborative Task Forces •Economic Crime: Never Summer Yurts (107 victims & $24k in restation) •Drug Crime: 78,323 dosage units of fentanyl seized in 2023 •Grand Jury Indictments – 8.5lbs fentanyl, 32lbs meth, 45 firearms… 5 6 Page 35 6/7/2024 Current Programs & Projects Domestic Violence Team • DDA, Investigator, & Advocate •High risk case assessment & earlier victim support •Investigation of DV firearm restrictions • Victim Rights Week (April 25 th Event) Warrant Clearance • Resolve case (restitution, treatment, etc.) • Accountability & resources • Cleared 125 warrants in 2023 • Loveland Warrant Event 4/6 (72 warrants cleared) Award Winners • Judge Conrad Ball Award: Victim Witness Manager Kate Perrill • Colorado District Attorney Prosecutor of the Year: Chief Deputy District Attorney Amanda Duhon • Colorado Drug Investigators Assoc. Prosecutor of the Year: Complex Crimes Deputy DA Lynzi Mass Legislation • 2023: •Strengthening of Auto Theft Laws •Indecent Exposure Penalties • 2024: •Fixes to Victim Services Funding •Social Media Accountability •Preventing Felons from Possessing Firearms Estes Cases of Note •Jacobo Mendozo 21CR1252 –Charged with 17 counts: •Attempted Murder •Sexual Assault •Kidnapping •Sexual Exploitation •(All charges are allegations and the defendant is presumed innocent unless and until proven guilty beyond a reasonable doubt) –Defendant found competent to proceed –Litigated preliminary hearing and charges bound over –Defendant has pled Not Guilty by Reason of Insanity –Next set June 17 7 8 Page 36 6/7/2024 Number of Cases Filed (Estes Park PD) Estes Park PD Total Case Filings 9 10 Page 37 6/7/2024 Estes Park PD Case Filings by Type 8th JD Estes Park PD Case Resolution (8th JD) 2023 30% Fee/Fine/Community Service 7% Credit for Time Served 41% Probation 5% Probation + Jail *Youth Corrections are less than 0.5% 9% Jail 3% Community Corrections 5% Department of Corrections 11 12 Page 38 6/7/2024 Thank You! Please Reach Out In Person: Loveland Police & Courts Building (810 E 10th St) Larimer County Justice Center (201 LaPorte Ave) Online: Larimer.gov/da (Data Dashboard, CIRT Findings, Victim Services, Events, etc.) Email: 8thdist-da@co.larimer.co.us Phone: (970) 498-7200 Facebook: DA8Colorado Twitter: @DA8Colorado 13 14 Page 39       Page 40 Page 41 Page 42 Page 43 Page 44 FINANCE DEPT Memo To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Duane Hudson, Interim Finance Director Date: June 11, 2024 RE: Resolution 53-24, Supplemental Budget Appropriations #4 to the 2024 Budget (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: To adjust anticipated sales tax revenue for 2024 and to appropriate funds for construction relief programs. Present Situation: The Town’s sales tax collections through March of 2024 have been lower than projected resulting in the need to reduce budgeted sales tax revenues. In addition, the downtown Loop construction project has been and will continue to impact several businesses in the downtown area resulting in decreased sales activity. Proposal: The accompanying budget amendment reflects a reduction of the anticipated sales tax revenues from an original projection of 2% increase over the 2022 actual sales tax revenues to a reduction of 4% over the 2022 actual sales tax revenues. This change in the sales tax revenue estimate also reduces the budgeted transfers to the Estes Valley Fire Protection District (EVFPD) and the transfer to the Estes Valley Recreation and Park District (EVRPD) for the Community Center. In addition, the Town is proposing a business assistance program for the businesses impacted by the downtown Loop construction project in the amount of $300,000. It is fully recognized that the reduction in anticipated sales tax revenues will result in the usage of fund balances in the General Fund with ongoing expenses exceeding ongoing revenues by $881,671 for the 2024 fiscal year. This is currently anticipated to be a one-time usage of fund balance for 2024. Management will closely monitor sales tax trends over the next few months to determine if this is an ongoing trend or just impacting the first three months of the year. If trends indicate this is a long term decrease, management can then budget for appropriate reductions during development of the 2025 budget. As always, if things deteriorate significantly, the Town can amend the 2024 budget and make immediate Page 45 operational changes as deemed appropriate, but the proposed approach allows for a more measured and systematic approach to any needed budgetary changes. Staff is seeking approval of the budget resolution authorizing the proposed budget amendments as follows: Summary of Supplemental Appropriations: General Fund – Increase of $225,657 This amount includes an increase in appropriations of $250,000 for direct financial assistance to downtown businesses and $50,000 for a marketing match program to assist business owners impacted by Loop construction. This increase is partially offset by a $74,343 decrease in the transfer of General Fund sales tax revenues to the Estes Valley Fire Protection District due to the decrease in projected sales tax revenues. Community Center Fund – Decrease of $26,373 All sales taxes received in the Community Center Fund are passed through to the Estes Valley Recreation and Park District. With the decrease in projected sales tax revenues, a similar reduction in appropriations is needed for the payments to EVRPD. Wildfire Mitigation Fund – Decrease of $13,737 All sales taxes received in the Wildfire Mitigation Fund are passed through to the Estes Valley Fire Protection District. With the decrease in projected sales tax revenues, a similar reduction in appropriations is needed for the payments to EVFPD. Advantages: The Town will continue to operate in compliance with statutory requirements regarding municipal budget law. The downtown business assistance program will also help mitigate some of the impact of the Loop construction project on the downtown businesses. Disadvantages: As the Town’s financial position tightens, the financial assistance program will reduce the Town’s reserves available to address future needs. Action Recommended: Staff recommends approval of the 2024 supplemental budget appropriation #4 resolution. Finance/Resource Impact: After reflecting this budget amendment, the General Fund reserves are projected at 29.3% of 2024 operating expenditures. Level of Public Interest High – Many local businesses have asked for assistance to help with losses associated with the Loop project. Sample Motion: I move for the approval/denial of Resolution 53-24. Attachments: 1.Resolution 53-24 Supplemental Budget Appropriations #4 to the 2024 Budget. 2.Recaps of Proposed Budget Adjustments and Supporting Documents Page 46 RESOLUTION 53-24 SUPPLEMENTAL BUDGET APPROPRIATIONS # 4 TO THE 2024 BUDGET WHEREAS, the Board of Trustees of the Town of Estes Park adopted the 2024 annual budget in accordance with the Local Government Budget Law on November 14th, 2023; and WHEREAS, sales tax revenue collections for 2024 have been lower than initially anticipated in the original annual budget projections; and WHEREAS, certain projects and expenditures have additional funding needs which were identified after adoption of the original annual budget; and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Town of Estes Park. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the appropriations for 2024 be increased by $185,547 for the funds specified below and these amounts are hereby appropriated from additional revenue or available fund balance of each fund. Fund # Fund Name Existing Appropriations Amendment Amended Appropriations 101 General Fund 30,211,996 225,657 30,437,653 204 Community Reinvestment Fund 9,572,467 0 9,572,467 211 Conservation Trust Fund 54,000 0 54,000 220 Larimer County Open Space Fund 1,156,006 0 1,156,006 236 Emergency Response System Fund 66,746 0 66,746 238 Community Center Fund 459,171 (26,373) 432,798 240 Wildfire Mitigation Fund 244,324 (13,737) 230,587 244 Trails Improvement Fund 5,635,524 0 5,635,524 246 Trails Improvement Extension Fund 319,000 0 319,000 256 Parking Services Fund 3,006,843 0 3,006,843 260 Street Fund 7,363,863 0 7,363,863 265 Stormwater Fund 88,769 0 88,769 270 Workforce Housing Lodging Tax Fund 5,157,470 0 5,157,470 502 Power and Communications Fund 30,450,968 0 30,450,968 503 Water Fund 25,291,895 0 25,291,895 505 Workforce Housing Fund 500,000 0 500,000 606 Medical Insurance Fund 4,310,000 0 4,310,000 612 Fleet Maintenance Fund 1,405,812 0 1,405,812 625 Information Technology Fund 1,222,626 0 1,222,626 635 Vehicle Replacement Fund 1,098,131 0 1,098,131 645 Risk Management Fund 568,164 0 568,164 Total All Funds 128,183,775 185,547 128,369,322 Attachment 1 Page 47 DATED this ______ day of ____________, 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Page 48 TOWN OF ESTES PARK SCHEDULE OF BUDGETED REVENUE CHANGES ALL FUNDS BA# 4 - Sales Tax Reduction and Construction Impact Funding Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 101 General Fund General Government NA Reduce sales tax projections to reflect a 4% decrease from 2023 One Time - (1,062,039) (1,062,039) Total General Fund - (1,062,039) (1,062,039) 236 Emergency Response System Fund Police NA Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (2,638) (2,638) Total Emergency Response System Fund - (2,638) (2,638) 238 Community Center Fund Community Recreation Center NA Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (26,373) (26,373) Total Community Center Fund - (26,373) (26,373) 240 Wildfire Mitigation Fund General Government EVFPD Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (13,737) (13,737) Total Wildfire Mitigation Fund - (13,737) (13,737) 244 Trails Improvement Fund Public Works Engineering Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (13,186) (13,186) Total Trails Improvement Fund - (13,186) (13,186) 246 Trails Improvement Sales Tax Extension Fund Public Works Engineering Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (19,080) (19,080) Total Trails Impr. Sales Tax Extension Fund - (19,080) (19,080) 260 Street Improvement Fund Public Works Street Improvements Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (133,511) (133,511) Total Street Improvement Fund - (133,511) (133,511) 265 Stormwater Fund Public Works Stormwater Maintenance Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (42,740) (42,740) Total Stormwater Fund - (42,740) (42,740) 502 Power and Communication Fund Utilities NA Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (6,869) (6,869) Total Power and Communication Fund - (6,869) (6,869) Total Projected Revenue Changes - (1,320,173) (1,320,173) Attachment 2 Page 49 TOWN OF ESTES PARK SCHEDULE OF BUDGETED APPROPRIATION CHANGES ALL FUNDS BA# 4 - Sales Tax Reduction and Construction Impact Funding Fund Fund Name Department Division Description Of Change Type (One Time or Ongoing) One Time Increase (Decrease) Ongoing Increase (Decrease) Total Changes Increase (Decrease) 101 General Fund Outside Entity Funding NA To budget for transfer to Estes Park Chamber of Commerce to support the downtown Construction Impact Funding Program One Time 300,000 - 300,000 101 General Fund Outside Entity Funding NA To reduce budgeted transfer to Estes Valley Fire Protection District based on the revised projected sales tax revenues Ongoing (74,343) (74,343) Total General Fund 300,000 (74,343) 225,657 238 Community Center Fund Community Recreation Center Community Recreation Center To reduce budgeted transfer to Community Center Fund based on projected revised sales tax revenues Ongoing (26,373) (26,373) Total Community Center Fund - (26,373) (26,373) 240 Wildfire Mitigation Fund Wildfire Mitigation Wildfire Mitigation To reduce budgeted transfer to Estes Valley Fire Protection District based on the revised projected sales tax revenues Ongoing - (13,737) (13,737) Total Wildfire Mitigation Fund - (13,737) (13,737) Total Expenditure Appropriation Changes 300,000 (114,453) 185,547 Page 50 101 204 211 220 236 238 240 244 246 256 260 265 270 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER WILDFIRE MITIGATION TRAILS TRAILS EXTENSION PARKING SERVICES STREET STORMWATER WORKFORCE HOUSING LODGING TAX Revenues $24,402,532 $5,872,640 $34,000 $928,226 $43,279 $432,798 $230,587 $5,469,956 $320,258 $2,739,250 $3,508,068 $717,378 $5,380,000 Expenses 30,437,653 9,572,467 54,000 1,156,006 66,746 432,798 230,587 5,635,524 319,000 3,006,843 7,363,863 88,769 5,157,470 Net (6,035,121)(3,699,827)(20,000)(227,780)(23,467)0 0 (165,568)1,258 (267,593)(3,855,795)628,609 222,530 Estimated Beginning Fund Balance, 1/1/24 15,464,580 3,899,530 100,783 807,665 287,898 11 0 393,394 0 411,336 5,431,369 0 365,965 Add Back Reserves included in Budgeted Expenses 776,000 0 0 0 0 0 0 0 0 0 0 0 0 Estimated Ending Fund Balance, 12/31/24 $10,205,459 $199,703 $80,783 $579,885 $264,431 $11 $0 $227,826 $1,258 $143,743 $1,575,574 $628,609 $588,495 502 503 505 606 612 625 635 645 POWER AND COMMUNICA TIONS WATER WORKFORCE HOUSING LINKAGE IMPACT FEE MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Revenues $26,934,639 $24,599,378 $715,000 $4,278,252 $1,281,468 $973,608 $627,508 $530,518 $110,019,343 Expenses 30,450,968 25,291,895 500,000 4,310,000 1,405,812 1,222,626 1,098,131 568,164 128,369,321 Net (3,516,329)(692,517)215,000 (31,748)(124,344)(249,018)(470,623)(37,646)(18,349,978) Estimated Beginning Fund Balance, 1/1/24 13,035,076 15,312,026 742,589 1,919,451 485,589 769,605 2,025,852 62,087 61,514,806 Add Back Reserves included in Budgeted Expenses 433,650 116,030 0 0 0 0 0 0 1,325,680 Estimated Ending Fund Balance, 12/31/24 $9,952,397 $14,735,539 $957,589 $1,887,703 $361,246 $520,587 $1,555,229 $24,441 $44,490,508 TOWN OF ESTES PARK 2024 ADOPTED BUDGET RECAP OF BUDGET ALL FUNDS 6/4/2024 3:16 PM BA#4 - Sales Tax and Construction Relief.xlsx Page 51 add new funds 101 204 211 220 236 238 240 244 246 256 260 265 270 GENERAL FUND COMMUNITY REINVESTMENT CONSERVATION TRUST LARIMER COUNTY OPEN SPACE EMERGENCY RESPONSE COMMUNITY CENTER WILDFIRE MITIGATION TRAILS TRAILS EXTENSION PARKING SERVICES STREET STORMWATER WORKFORCE HOUSING LODGING TAX Estimated Ending Fund Balance, 12/31/2024 $10,205,459 $199,703 $80,783 $579,885 $264,431 $11 $0 $227,826 $1,258 $143,743 $1,575,574 $628,609 $588,495 Budgeted Reserves *** Pkg Garage Maint Reserve 75,000 - - - - - - - - - - - - Childcare Reserve - - - - - - - - - - - - - Workforce Housing Reserve 882,186 - - - - - - - - - - - - Facility and Employee Housing Reserve 1,250,000 - - - - - - - - - - - - Capital Reserve - - - - - - - - - - - - - Restr Donations 70,825 - - - - - - - - - - - - Nonspendable Prepaids 15,909 - - - - - - - - - - - - Equipment Reserve - - - - - - - - - - - - - Policy 660 Fund Balance Reserves 6,924,869 - - - - - - - - - - - - Total Reserved Fund Balance 9,218,789 - - - - - - - - - - - - Unreserved Budgetary Fund Balance 12/31/2024 $986,671 $199,703 $80,783 $579,885 $264,431 $11 $0 $227,826 $1,258 $143,743 $1,575,574 $628,609 $588,495 502 503 505 606 612 625 635 645 POWER AND COMMUNICATIONS WATER WORKFORCE HOUSING LINKAGE IMPACT FEE MEDICAL INSURANCE FLEET INFORMATION TECHNOLOGY VEHICLE REPLACEMENT RISK MANAGEMENT TOTAL Estimated Ending Fund Balance, 12/31/2024 $9,952,397 $14,735,539 $957,589 $1,887,703 $361,246 $520,587 $1,555,229 $24,441 $44,490,508 Budgeted Reserves *** Pkg Garage Maint Reserve - - - - - - - - 75,000 Childcare Reserve - - - - - - - - - Workforce Housing Reserve - - - - - - - - 882,186 Facility and Employee Housing Reserve - - - - - - - - 1,250,000 Capital Reserve - - - - - - - - - Restr Donations - - - - - - - - 70,825 Nonspendable Prepaids - - - - - - - - 15,909 Equipment Reserve 2,184,054 805,313 - - - - 1,555,229 - 4,544,596 Policy 660 Fund Balance Reserves 5,324,913 1,581,118 - 965,291 140,581 200,000 - - 15,136,771 Total Reserved Fund Balance 7,508,967 2,386,431 - 965,291 140,581 200,000 1,555,229 - 21,975,288 Unreserved Budgetary Fund Balance 12/31/2024 $2,443,430 $12,349,108 $957,589 $922,411 $220,665 $320,587 $0 $24,441 $22,515,220 *** These miscellaneous reserves include current year additions to the reserves budgeted as expenses plus amounts accumulated in prior years. The current year additions are added back to fund balance since these appropriations are budget management accounts and are merely changes to reserved fund balances. TOWN OF ESTES PARK 2024 ADOPTED BUDGET RECAP OF BUDGETED RESERVES ALL FUNDS Page 52 #204 COMMUNITY REINVESTMENT FUND #502 POWER & COMMUN- ICATIONS FUND #503 WATER FUND Description Account # (if applicable) Project (if applicable) Facility and Employee Housing Reserve Parking Garage Maint Reserve Childcare Reserve Workforce Housing Reserve Capital Reserve Equipment Reserve Equipment Reserve Projected Ending Reserve Balance 12-31-2023 500,000 49,000 82,582 882,186 819,900 2,902,350 954,764 2024 Budgeted Additions to Reserves 101-1700-417.37-96 750,000 101-1700-417.37-99 26,000 101-1900-419.37-97 - 101-1945-419.37-98 - 204-5400-544.37-95 - 270-0000-316.10-00 502-6501-560.25-44 433,650 503-6300-540.25-44 116,030 2024 Budgeted Use of Reserves Childcare Assistance Prog 101-1900-419.29-75 CHCARE (82,582) BUILDING REMODELING 204-5400-544.32-22 MUSADD (600,000) WAYFINDING SIGNAGE 204-5400-544.35-63 WAYFND (219,900) OTHER EQUIPMENT 502-7001-580.33-98 93313C (48,000) OTHER EQUIPMENT 502-7001-580.33-98 93345 (43,492) OTHER EQUIPMENT 502-7001-580.33-98 93328B (83,217) OTHER EQUIPMENT 502-7001-580.33-98 93338B (39,666) OTHER EQUIPMENT 502-7001-580.33-98 93319C (83,217) OTHER EQUIPMENT 502-7001-580.33-98 93319C (9,354) TRUCKS 502-7001-580.34-42 93349 (45,000) TRUCKS 502-7001-580.34-42 93331C (500,000) TRUCKS 502-7001-580.34-42 93341A (300,000) TRUCKS 503-7000-580.34-42 90398 (150,000) Trucks 503-7000-580.34-42 90383 (20,000) Trucks 503-7000-580.34-42 90310B (18,504) Trucks 503-7000-580.34-42 9036B (76,977) Projected Ending Reserve Balance 12-31-2024 1,250,000 75,000 - 882,186 - 2,184,054 805,313 #101 GENERAL FUND TOWN OF ESTES PARK RESERVE ACCOUNT BUDGETED ACTIVITY ALL FUNDS 2024 ADOPTED BUDGET Page 53 General Conservation Open Emergency Community Wildfire Trails Parking Fund Trust Space Response Center Mitigation Trails Extension Services 101 211 220 236 238 240 244 246 256 REVENUE Operating revenues Taxes 18,696,632$ -$ -$ 43,279$ 432,798$ 230,587$ 216,399$ 320,258$ -$ Licenses and permits 955,900 - - - - - - - 22,000 Intergovernmental 628,799 34,000 898,226 - - - 5,253,557 - - Charges for services 732,482 - - - - - - - 776,250 Fines and forfeitures 27,000 - - - - - - - 39,000 Rental income 325,950 - - - - - - - - Investment income 500,000 - 30,000 - - - - - - Donations 127,500 - - - - - - - - Miscellaneous 799,038 - - - - - - - - Total Operating Revenues 22,793,301 34,000 928,226 43,279 432,798 230,587 5,469,956 320,258 837,250 Other sources Transfers-In from other funds 1,609,231 - - - - - - - - Sale of assets - - - - - - - - - Financing proceeds - - - - - - - - 1,902,000 TOTAL REVENUES 24,402,532 34,000 928,226 43,279 432,798 230,587 5,469,956 320,258 2,739,250 EXPENDITURES Operating expenditures Source of supply - - - - - - - - - Personnel 13,672,819 - 124,752 - - - 107,749 - 163,889 Operations & maintenance 12,561,905 35,000 96,200 18,200 432,798 230,587 - - 552,880 Total Operating Expenditures 26,234,723 35,000 220,952 18,200 432,798 230,587 107,749 - 716,769 Other uses Debt service - - - 48,546 - - - - - Capital 897,414 19,000 935,054 - - - 5,527,776 319,000 2,192,000 Transfers-out to other funds 3,305,515 - - - - - - - 98,074 Contingency - - - - - - - - - TOTAL EXPENDITURES 30,437,653 54,000 1,156,006 66,746 432,798 230,587 5,635,524 319,000 3,006,843 NET SOURCE (USE) OF FUNDS (6,035,121) (20,000) (227,780) (23,467) - - (165,568) 1,258 (267,593) FUND BALANCES, Beginning 15,464,580 100,783 807,665 287,898 11 - 393,394 - 411,336 Reserve increases included in exp. above 776,000 - - - - - - - - FUND BALANCES, End of Year 10,205,459 80,783 579,885 264,431 11 - 227,826 1,258 143,743 Special Revenue Funds ALL FUNDS TOWN OF ESTES PARK 2024 ADOPTED BUDGET FINANCIAL OVERVIEW Page 54 Capital Projects Special Revenue Funds (Cont)FundWorkforce Housing Lodging Community Information Vehicle Risk Streets Stormwater Tax Reinvestment Medical Fleet Technology Replacement Management 260 265 270 204 606 612 625 635 645 2,217,264$ 717,378$ 5,375,000$ -$ -$ -$ -$ -$ -$ - - - - - - - - - 1,270,804 - - 2,499,625 - 521,351 - - - - - - - 300,000 759,117 958,608 627,508 530,518 - - - - - - - - - - - - - - - - - - 20,000 - 5,000 - 100,000 1,000 15,000 - - - - - 67,500 - - - - - - - - - 3,878,252 - - - - 3,508,068 717,378 5,380,000 2,567,125 4,278,252 1,281,468 973,608 627,508 530,518 - - - 3,305,515 - - - - - - - - - - - - - - - - - - - - - - - 3,508,068 717,378 5,380,000 5,872,640 4,278,252 1,281,468 973,608 627,508 530,518 - - - - - - - - - 78,433 88,769 157,470 - - 635,461 690,601 - 33,056 287,114 - 5,000,000 544,433 4,310,000 124,885 364,897 - 535,108 365,547 88,769 5,157,470 544,433 4,310,000 760,346 1,055,498 - 568,164 - - - 920,318 - - - - - 6,998,317 - - 8,107,716 - 645,466 167,128 1,098,131 - - - - - - - - - - - - - - - - - - - 7,363,863 88,769 5,157,470 9,572,467 4,310,000 1,405,812 1,222,626 1,098,131 568,164 (3,855,795) 628,609 222,530 (3,699,827) (31,748) (124,344) (249,018) (470,623) (37,646) 5,431,369 - 365,965 3,899,530 1,919,451 485,589 769,605 2,025,852 62,087 - - - - - - - - - 1,575,574 628,609 588,495 199,703 1,887,703 361,246 520,587 1,555,229 24,441 Internal Service Funds ALL FUNDS TOWN OF ESTES PARK 2024 ADOPTED BUDGET FINANCIAL OVERVIEW Page 55 Power & Workforce Housing % of Communication Water Linkage Fee Total 502 503 505 Total REVENUE Operating revenues Taxes 115,293$ -$ -$ 28,364,888$ 30.55% Licenses and permits - - 715,000 1,692,900 1.82% Intergovernmental 1,385,779 7,210,000 - 19,702,141 21.22% Charges for services 25,055,167 6,699,618 - 36,439,268 39.25% Fines and forfeitures - - - 66,000 0.07% Rental income 5,400 - - 331,350 0.36% Investment income 275,000 300,000 - 1,246,000 1.34% Donations - - - 195,000 0.21% Miscellaneous 98,000 25,000 - 4,800,290 5.17% Total Operating Revenues 26,934,639 14,234,618 715,000 92,837,837 100.00% Other sources Transfers-In from other funds - - - 4,914,746 Sale of assets - - - - Financing proceeds - 10,364,760 - 12,266,760 TOTAL REVENUES 26,934,639 24,599,378 715,000 110,019,343 EXPENDITURES Operating expenditures Source of supply 10,074,000 100,000 - 10,174,000 14.68% Personnel 6,076,266 3,340,403 - 25,169,667 36.31% Operations & maintenance 5,489,384 2,884,069 500,000 33,967,460 49.01% Total Operating Expenditures 21,639,650 6,324,472 500,000 69,311,126 100.00% Other uses Debt service 2,169,972 437,310 - 3,576,146 Capital 5,257,189 18,403,113 - 50,567,303 Transfers-out to other funds 1,384,157 127,000 - 4,914,746 Contingency - - - - TOTAL EXPENDITURES 30,450,968 25,291,895 500,000 128,369,321 NET SOURCE (USE) OF FUNDS (3,516,329) (692,517) 215,000 (18,349,978) FUND BALANCES, Beginning 13,035,076 15,312,026 742,589 61,514,806 433,650 116,030 - 1,325,680 FUND BALANCES, End of Year 9,952,397 14,735,539 957,589 44,490,508 Enterprise Funds TOWN OF ESTES PARK 2024 ADOPTED BUDGET FINANCIAL OVERVIEW ALL FUNDS Page 56 Fund/Dept Fund Name 2022 Actual 2023 Amended Budget 2023 EOY Estimate 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget 101 GENERAL FUND 25,523,643 25,446,207 25,332,487 25,464,571 (1,062,039) 24,402,532 204 COMMUNITY REINVESTMENT 6,296,325 9,159,298 9,280,745 5,872,640 - 5,872,640 211 CONSERVATION TRUST 37,662 34,100 34,100 34,000 - 34,000 220 LARIMER COUNTY OPEN SPACE 605,393 924,226 928,226 928,226 - 928,226 236 EMERGENCY RESPONSE 113,191 118,130 111,309 45,917 (2,638) 43,279 238 COMMUNITY CENTER 1,131,816 1,181,301 1,113,093 459,171 (26,373) 432,798 240 WILDFIRE MITIGATION - - - 244,324 (13,737) 230,587 244 TRAILS 566,074 6,209,914 6,175,809 5,483,142 (13,186) 5,469,956 246 TRAILS EXTENSION - - - 339,338 (19,080) 320,258 256 PARKING SERVICES 863,770 838,875 833,575 2,739,250 - 2,739,250 260 STREET 2,728,049 3,874,627 3,775,927 3,641,579 (133,511) 3,508,068 265 STORMWATER - - - 760,118 (42,740) 717,378 270 WORKFORCE HOUSING LODGING TAX - 5,375,000 5,375,000 5,380,000 - 5,380,000 502 POWER AND COMMUNICATIONS 22,874,134 25,262,361 25,509,761 26,941,508 (6,869) 26,934,639 503 WATER 7,719,970 24,772,532 24,607,532 24,599,378 - 24,599,378 505 WORKFORCE HOUSING LINKAGE IMPACT FEE - 738,090 718,330 715,000 - 715,000 606 MEDICAL INSURANCE 3,757,977 3,573,042 3,445,534 4,278,252 - 4,278,252 612 FLEET 739,961 1,384,484 1,384,484 1,281,468 - 1,281,468 625 INFORMATION TECHNOLOGY 941,622 937,753 952,753 973,608 - 973,608 635 VEHICLE REPLACEMENT 692,480 675,677 675,677 627,508 - 627,508 645 RISK MANAGEMENT 385,000 426,450 426,450 530,518 - 530,518 TOTAL 74,977,068 110,932,067 110,680,792 111,339,516 (1,320,173) 110,019,343 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SUMMARY OF ANTICIPATED REVENUE ALL FUNDS Page 57 Fund/Dept Fund Name 2022 Actual 2023 Amended Budget 2023 EOY Estimate 2024 Amended Budget BA #4 2024 Amended Budget 101 GENERAL FUND 101-1100 Legislative 319,469 338,858 338,858 385,746 - 385,746 101-1190 Town Attorney 308,307 383,737 383,160 401,450 - 401,450 101-1200 Judicial 67,281 89,654 89,654 55,267 - 55,267 101-1300 Town Administrator's Office 347,736 479,645 479,645 491,462 - 491,462 101-1400 Town Clerk's Office 303,662 427,625 427,625 569,811 - 569,811 101-1500 Finance 627,152 714,330 705,816 744,277 - 744,277 101-1600 Planning 651,656 1,026,895 1,026,595 1,143,852 - 1,143,852 101-1700 Facilities 870,739 1,874,342 1,764,831 2,285,629 - 2,285,629 101-1800 Human Resources 196,961 456,168 435,968 449,342 - 449,342 101-1900 Outside Entity Funding 1,560,308 1,993,012 1,916,618 1,773,398 225,657 1,999,055 101-1945 Workforce Housing 101,271 413,000 407,500 - - - 101-2100 Police - Patrol 4,502,894 5,626,882 5,743,309 5,706,001 - 5,706,001 101-2155 Police - Communications 1,106,265 1,469,926 1,474,326 1,510,906 - 1,510,906 101-2175 Police - Support Svcs 375,823 451,755 488,328 479,955 - 479,955 101-2185 Police - Code Enforcement 123,827 169,489 172,834 205,972 - 205,972 101-2300 Building Safety Divison 727,145 736,707 736,707 750,008 - 750,008 101-2400 Engineering 395,112 636,952 609,525 622,665 - 622,665 101-2600 Visitor Center 426,081 629,522 644,188 624,055 - 624,055 101-3100 Streets 1,186,567 1,740,968 1,653,763 1,461,528 - 1,461,528 101-3175 Stormwater Maintenance 38,530 519,156 539,348 632,603 - 632,603 101-5200 Parks 1,174,861 1,767,131 1,702,336 1,971,658 - 1,971,658 101-5500 Special Events 2,011,840 2,778,455 2,784,455 3,006,450 - 3,006,450 101-5600 Transportation 1,269,097 1,040,895 908,794 1,000,020 - 1,000,020 101-5690 Parking - - - - - - 101-5700 Museum 438,167 508,284 505,584 634,426 - 634,426 101-9000 Transfers 6,413,919 5,712,306 5,833,753 3,305,515 - 3,305,515 101 GENERAL FUND 25,544,672 31,985,694 31,773,520 30,211,996 225,657 30,437,653 204 COMMUNITY REINVESTMENT 2,886,138 12,869,125 12,797,121 9,572,467 - 9,572,467 211 CONSERVATION TRUST 10,736 83,000 74,000 54,000 - 54,000 220 LARIMER COUNTY OPEN SPACE 197,058 2,024,239 2,013,223 1,156,006 - 1,156,006 236 EMERGENCY RESPONSE 50,043 65,245 130,492 66,746 - 66,746 238 COMMUNITY CENTER 1,131,816 1,181,301 1,113,093 459,171 (26,373) 432,798 240 WILDFIRE MITIGATION - - - 244,324 (13,737) 230,587 244 TRAILS 204,755 7,869,563 7,869,563 5,635,524 - 5,635,524 246 TRAILS EXTENSION - - - 319,000 - 319,000 256 PARKING SERVICES 737,808 1,191,215 1,198,628 3,006,843 - 3,006,843 260 STREET 1,381,258 6,913,725 6,993,540 7,363,863 - 7,363,863 265 STORMWATER - - - 88,769 - 88,769 270 WORKFORCE HOUSING LODGING TAX - 5,375,000 5,375,000 5,157,470 - 5,157,470 502 POWER AND COMMUNICATIONS 28,461,219 31,428,981 31,441,724 30,450,968 - 30,450,968 503 WATER 5,173,507 28,772,811 28,693,767 25,291,895 - 25,291,895 505 WORKFORCE HOUSING LINKAGE IMPACT FEE - 500,000 400,000 500,000 - 500,000 606 MEDICAL INSURANCE 4,375,379 3,573,042 4,044,000 4,310,000 - 4,310,000 612 FLEET 780,225 1,575,166 1,577,955 1,405,812 - 1,405,812 625 INFORMATION TECHNOLOGY 746,366 1,283,323 1,283,323 1,222,626 - 1,222,626 635 VEHICLE REPLACEMENT 636,326 485,053 485,053 1,098,131 - 1,098,131 645 RISK MANAGEMENT 366,267 426,450 411,100 568,164 - 568,164 TOTAL ALL FUNDS 72,683,574 137,602,933 137,675,102 128,183,774 185,547 128,369,321 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SUMMARY OF APPROPRIATIONS ALL FUNDS Page 58 General Fund Comm Reinvestment Fund Total Fund Balance 10,205,459$ 199,703$ 10,405,163$ Year End Balance of Reserves to Exclude Parking Garage Maintenance Reserve (75,000) - (75,000) Childcare Reserve - - - Workforce Housing Reserve (882,186) - (882,186) Facilities & Employee Housing Reserve (1,250,000) - (1,250,000) Capital Reserve - - - Prepaids and Restricted Donations Estimate (86,734) - (86,734) (2,293,920) - (2,293,920) Unassigned, Unrestricted Fund Balance Subject to Reserve Calculation 7,911,540 199,703 8,111,243 Total Expenditures 30,437,653 9,572,467 40,010,119 Less Reserve Increases (776,000) - (776,000) Less Transfers Out Between GF & CRF (3,305,515) - (3,305,515) Net Expenditures 26,356,138 9,572,467 35,928,604 Less Capital Expenditures General Fund (121,414) - (121,414) Community Reinvestment Fund - (8,107,716) (8,107,716) Total Capital to Exclude (121,414) (8,107,716) (8,229,130) Total Expenditures Subject to Reserve Calculation 26,234,723$ 1,464,751$ 27,699,474$ 25% Reserve Requirement 6,558,681$ 366,188$ 6,924,869$ Projected Reserve Ratio as of 12-31-2023 30.2%13.6%29.3% TOWN OF ESTES PARK 2024 ADOPTED BUDGET GENERAL & COMMUNITY REINVESTMENT FUNDS FUND BALANCE RESERVE RATIO Page 59 General Fund Community Reinvestment Fund Total Amended Budget Total Revenues 24,402,532 5,872,640 30,275,172 Less: Capital Grants (One time funds)- 2,499,625 2,499,625 Capital Donations - 67,500 67,500 Transfers between GF & CRF - 3,305,515 3,305,515 - 5,872,640 5,872,640 Net Ongoing Revenues 24,402,532 - 24,402,532 Total Expenditures 30,437,653 9,572,467 40,010,119 Less: Transfers between GF & CRF 3,305,515 - 3,305,515 Less Significant One Time Expenditures: Parking Garage Maint Reserve 101-1700-417-37-99 26,000 - 26,000 Childcare Reserve 101-1900-419.37-97 - - - Workforce Housing Reserve 101-1945-419-37-98 - - - Facility and Employee Housing Reserve 101-1700-417.37-96 750,000 - 750,000 Capital Reserve 204-5400-544.37-95 - - - Fixed Term - Grant Writer Position 82,722 - 82,722 Fixed Term - PW Project Manager (2 Year Position)181,554 - 181,554 UPS Battery Replacement for Communications (Dispatch)22,000 - 22,000 Document Management (Laserfiche)50,000 - 50,000 Town Clerk Office Work Room Remodel 15,000 - 15,000 Tru Narc Testing Equipment for PD 25,000 - 25,000 Flower Bed Concrete Repairs 110,000 - 110,000 Radio Replacement for PD 62,882 - 62,882 Town Board Room Chair Replacement 12,000 - 12,000 Design for Stall Barns at Event Center 45,000 - 45,000 Increase Funding for Walkways and Bikeways 150,000 - 150,000 Laserfiche Scanning Project 126,000 - 126,000 Development Code Rewrite 262,631 262,631 Fall River Trail Repairs - one time additonal appropriations 95,580 95,580 Other non-recurring PO rollovers 330,469 330,469 Chamber of Commerce Construction Impact Funding 300,000 Wildfire Mitigation One Time Appropriation - 500,000 500,000 Stanley Park Master Plan - 44,433 44,433 West Elkhorn Lighting Feasibility Study - - - Capital 121,414 8,107,716 8,229,130 2,768,253 8,652,149 11,120,401 Net Ongoing Expenditures 24,363,885 920,318 25,284,203 Net Ongoing Rev vs Exp 38,647 (920,318) (881,671) TOWN OF ESTES PARK 2024 ADOPTED BUDGET GENERAL & COMMUNITY REINVESTMENT FUNDS ONGOING REVENUES VS ONGONG EXPENDITURES Page 60 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes 19,758,671 (1,062,039) 18,696,632 Licenses and permits 955,900 - 955,900 Intergovernmental 628,799 - 628,799 Charges for services 732,482 - 732,482 Fines and forfeitures 27,000 - 27,000 Rental income 325,950 - 325,950 Investment income 500,000 - 500,000 Donations 127,500 - 127,500 Miscellaneous 799,038 - 799,038 Transfers-In from other funds 1,609,231 - 1,609,231 Sale of assets - - - Financing Proceeds - - - Total Revenues 25,464,571 (1,062,039) 24,402,532 EXPENDITURES Legislative 1100 385,746 - 385,746 Attorney 1190 401,450 - 401,450 Judicial 1200 55,267 - 55,267 Town Administrator 1300 491,462 - 491,462 Town Clerk 1400 569,811 - 569,811 Finance 1500 744,277 - 744,277 Planning 1600 1,143,852 - 1,143,852 Facilities 1700 2,285,629 - 2,285,629 Human Resources 1800 449,342 - 449,342 Outside Entity Funding 1900 1,773,398 225,657 1,999,055 Workforce Housing 1945 - - - Police - Patrol 2100 5,706,001 - 5,706,001 Police - Communications 2155 1,510,906 - 1,510,906 Police - Support Services 2175 479,955 - 479,955 Police - Code Enforcement 2185 205,972 - 205,972 Building Safety 2300 750,008 - 750,008 Engineering 2400 622,665 - 622,665 Visitor Services 2600 624,055 - 624,055 Streets 3100 1,461,528 - 1,461,528 Stormwater Maintenance 3175 632,603 - 632,603 Parks 5200 1,971,658 - 1,971,658 Special Events 5500 3,006,450 - 3,006,450 Transit 5600 1,000,020 - 1,000,020 Museum 5700 634,426 - 634,426 Transfers Out 9000 3,305,515 - 3,305,515 Contingency - Grants 9000 - - - Rounding - - - Total Expenditures 30,211,996 225,657 30,437,653 Net Income (Loss)(4,747,425) (1,287,696) (6,035,121) Beginning Fund Balance 15,464,580 15,464,580 Reserves Included in Expenditures 776,000 - 776,000 Ending Fund Balance 11,493,155 (1,287,696) 10,205,459 TOWN OF ESTES PARK 2024 ADOPTED BUDGET GENERAL FUND # 101 SUMMARY BY FUND & DEPARTMENT Page 61 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 2,499,625 - 2,499,625 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations 67,500 - 67,500 Miscellaneous - - - Transfers-In from other funds 3,305,515 - 3,305,515 Sale of assets - - - Financing Proceeds - - - Total Revenues 5,872,640 - 5,872,640 EXPENDITURES Community Reinvestment Fund 5400 544,433 - 544,433 Capital Outlay 5400 8,107,716 - 8,107,716 Debt Service 6700 920,318 - 920,318 Transfers Out 9000 - - - Rounding - - Total Expenditures 9,572,467 - 9,572,467 Net Income (Loss)(3,699,827) - (3,699,827) Beginning Fund Balance 3,899,530 3,899,530 Reserves Included in Expenditures - - - Ending Fund Balance 199,703 - 199,703 2024 ADOPTED BUDGET TOWN OF ESTES PARK COMMUNITY REINVESTMENT FUND # 204 SUMMARY BY FUND & DEPARTMENT Page 62 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 34,000 - 34,000 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 34,000 - 34,000 EXPENDITURES Conservation Trust Fund 54,000 - 54,000 Rounding - - - Total Expenditures 54,000 - 54,000 Net Income (Loss)(20,000) - (20,000) Beginning Fund Balance 100,783 100,783 Ending Fund Balance 80,783 - 80,783 2024 ADOPTED BUDGET TOWN OF ESTES PARK CONSERVATION TRUST FUND # 211 SUMMARY BY FUND & DEPARTMENT Page 63 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 898,226 - 898,226 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 30,000 - 30,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 928,226 - 928,226 EXPENDITURES Open Space 4600 220,952 - 220,952 Capital Outlay 4600 935,054 - 935,054 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,156,006 - 1,156,006 Net Income (Loss)(227,780) - (227,780) Beginning Fund Balance 807,665 807,665 Ending Fund Balance 579,885 - 579,885 TOWN OF ESTES PARK 2024 ADOPTED BUDGET LARIMER COUNTY OPEN SPACE FUND # 220 SUMMARY BY FUND & DEPARTMENT Page 64 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes 45,917 (2,638) 43,279 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 45,917 (2,638) 43,279 EXPENDITURES Emergency Response System 3600 18,200 - 18,200 Debt Service 3600 48,546 - 48,546 Capital Outlay 3600 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 66,746 - 66,746 Net Income (Loss)(20,829) (2,638) (23,467) Beginning Fund Balance 287,898 287,898 Ending Fund Balance 267,069 (2,638) 264,431 EMERGENCY RESPONSE SYSTEM FUND # 236 TOWN OF ESTES PARK SUMMARY BY FUND & DEPARTMENT 2024 ADOPTED BUDGET Page 65 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes 459,171 (26,373) 432,798 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - Sale of assets - - Financing Proceeds - - Total Revenues 459,171 (26,373) 432,798 EXPENDITURES Community Center 3800 459,171 (26,373) 432,798 Transfers Out 9000 - - - Rounding - - - Total Expenditures 459,171 (26,373) 432,798 Net Income (Loss)- - - Beginning Fund Balance 11 11 Ending Fund Balance 11 - 11 COMMUNITY CENTER FUND # 238 SUMMARY BY FUND & DEPARTMENT TOWN OF ESTES PARK 2024 ADOPTED BUDGET Page 66 3900 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes 244,324 (13,737) 230,587 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 244,324 (13,737) 230,587 EXPENDITURES Wildfire Mitigation EVFPD 3900 244,324 (13,737) 230,587 Transfers Out 9000 - - - Rounding - - - Total Expenditures 244,324 (13,737) 230,587 Net Income (Loss)- - - Beginning Fund Balance - - Ending Fund Balance - - - TOWN OF ESTES PARK 2024 ADOPTED BUDGET SUMMARY BY FUND & DEPARTMENT WILDFIRE MITIGATION # 240 Page 67 3400 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes 229,585 (13,186) 216,399 Licenses and permits - - - Intergovernmental 5,253,557 - 5,253,557 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 5,483,142 (13,186) 5,469,956 EXPENDITURES Trails Expansion Operations 3400 107,749 - 107,749 Capital Outlay 3400 5,527,776 - 5,527,776 Transfers Out 9000 - - - Rounding - - - Total Expenditures 5,635,524 - 5,635,524 Net Income (Loss)(152,382) (13,186) (165,568) Beginning Fund Balance 393,394 393,394 Ending Fund Balance 241,012 (13,186) 227,826 TRAILS EXPANSION FUND # 244 SUMMARY BY FUND & DEPARTMENT TOWN OF ESTES PARK 2024 ADOPTED BUDGET Page 68 3400 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes 339,338 (19,080) 320,258 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 339,338 (19,080) 320,258 EXPENDITURES Trails Expansion Operations 3400 - - - Capital Outlay 3400 319,000 - 319,000 Transfers Out 9000 - - - Rounding - - - Total Expenditures 319,000 - 319,000 Net Income (Loss)20,338 (19,080) 1,258 Beginning Fund Balance - Ending Fund Balance 20,338 (19,080) 1,258 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SUMMARY BY FUND & DEPARTMENT TRAILS IMPROVEMENT EXT FUND # 246 Page 69 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits 22,000 - 22,000 Intergovernmental - - - Charges for services 776,250 - 776,250 Fines and forfeitures 39,000 - 39,000 Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds 1,902,000 - 1,902,000 Total Revenues 2,739,250 - 2,739,250 EXPENDITURES Parking Services Operations 5690 716,769 - 716,769 Capital Outlay 5690 2,192,000 - 2,192,000 Transfers Out 9000 98,074 - 98,074 Rounding - - - Total Expenditures 3,006,843 - 3,006,843 Net Income (Loss)(267,593) - (267,593) Beginning Fund Balance 411,336 411,336 Ending Fund Balance 143,743 - 143,743 TOWN OF ESTES PARK SUMMARY BY FUND & DEPARTMENT 2024 ADOPTED BUDGET PARKING SERVICES FUND # 256 Page 70 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes 2,350,775 (133,511) 2,217,264 Licenses and permits - - - Intergovernmental 1,270,804 - 1,270,804 Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 20,000 - 20,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 3,641,579 (133,511) 3,508,068 EXPENDITURES Street Improvement Operations 2000 365,547 - 365,547 Capital Outlay 2000 6,998,317 - 6,998,317 Transfers Out 9000 - - - Rounding - - - Total Expenditures 7,363,863 - 7,363,863 Net Income (Loss)(3,722,284) (133,511) (3,855,795) Beginning Fund Balance 5,431,369 5,431,369 Ending Fund Balance 1,709,085 (133,511) 1,575,574 TOWN OF ESTES PARK 2024 ADOPTED BUDGET STREET IMPROVEMENT FUND # 260 SUMMARY BY FUND & DEPARTMENT Page 71 3175 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes 760,118 (42,740) 717,378 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 760,118 (42,740) 717,378 EXPENDITURES Stormwater Operations 3175 88,769 - 88,769 Capital Outlay 3175 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 88,769 - 88,769 Net Income (Loss)671,349 (42,740) 628,609 Beginning Fund Balance - - Ending Fund Balance 671,349 (42,740) 628,609 2024 ADOPTED BUDGET SUMMARY BY FUND & DEPARTMENT STORMWATER FUND # 265 TOWN OF ESTES PARK Page 72 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes 5,375,000 - 5,375,000 Licenses and permits - - - Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income 5,000 - 5,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 5,380,000 - 5,380,000 EXPENDITURES Workforce Housing 1945 4,538,572 - 4,538,572 Childcare 1948 618,898 - 618,898 Capital Outlay 2000 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 5,157,470 - 5,157,470 Net Income (Loss)222,530 - 222,530 Beginning Fund Balance 365,965 - 365,965 Ending Fund Balance 588,495 - 588,495 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SUMMARY BY FUND & DEPARTMENT WORKFORCE HOUSING LODGING TAX FUND # 270 Page 73 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes 122,162 (6,869) 115,293 Licenses and permits - - - Intergovernmental 1,385,779 - 1,385,779 Charges for services 25,055,167 - 25,055,167 Fines and forfeitures - - - Rental income 5,400 - 5,400 Investment income 275,000 - 275,000 Donations - - - Miscellaneous 98,000 - 98,000 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - Total Revenues 26,941,508 (6,869) 26,934,639 EXPENDITURES Source of Supply 6100 10,074,000 - 10,074,000 Distribution 6301 5,772,475 - 5,772,475 Customer Accounts 6401 625,751 - 625,751 Admin & General 6501 3,376,651 - 3,376,651 Debt Service 6700 2,169,972 - 2,169,972 Broadband 6900 1,790,773 - 1,790,773 Capital Outlay 7001 5,257,189 - 5,257,189 Transfers Out 6600 1,384,157 - 1,384,157 Rounding - - - Total Expenditures 30,450,968 - 30,450,968 Net Income (Loss)(3,509,460) (6,869) (3,516,329) Beginning Fund Balance 13,035,076 13,035,076 Reserves Included in Expenditures 433,650 - 433,650 Ending Fund Balance 9,959,266 (6,869) 9,952,397 TOWN OF ESTES PARK 2024 ADOPTED BUDGET POWER AND COMMUNICATIONS FUND # 502 SUMMARY BY FUND & DEPARTMENT Page 74 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 7,210,000 - 7,210,000 Charges for services 6,699,618 - 6,699,618 Fines and forfeitures - - - Rental income - - - Investment income 300,000 - 300,000 Donations - - - Miscellaneous 25,000 - 25,000 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds 10,364,760 - 10,364,760 Total Revenues 24,599,378 - 24,599,378 EXPENDITURES Source of Supply 6100 100,000 - 100,000 Purification 6200 1,489,300 - 1,489,300 Distribution 6300 2,799,116 - 2,799,116 Customer Accounts 6400 386,139 - 386,139 Admin & General 6500 1,549,917 - 1,549,917 Debt Service 6700 437,310 - 437,310 Capital Outlay 7000 18,403,113 - 18,403,113 Transfers Out 6600 127,000 - 127,000 Rounding - - - Total Expenditures 25,291,895 - 25,291,895 Net Income (Loss)(692,517) - (692,517) Beginning Fund Balance 15,312,026 15,312,026 Reserves Included in Expenditures 116,030 - 116,030 Ending Fund Balance 14,735,539 - 14,735,539 WATER FUND # 503 SUMMARY BY FUND & DEPARTMENT 2024 ADOPTED BUDGET TOWN OF ESTES PARK Page 75 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits 715,000 - 715,000 Intergovernmental - - - Charges for services - - - Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 715,000 - 715,000 EXPENDITURES Workforce Housing Operations 1946 500,000 - 500,000 Capital Outlay 1946 - - - Transfers Out 9000 - - - Rounding - - - Total Expenditures 500,000 - 500,000 Net Income (Loss)215,000 - 215,000 Beginning Fund Balance 742,589 742,589 Ending Fund Balance 957,589 - 957,589 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SUMMARY BY FUND & DEPARTMENT WORKFORCE HOUSING LINKAGE FEE FUND # 505 Page 76 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 300,000 - 300,000 Fines and forfeitures - - - Rental income - - - Investment income 100,000 - 100,000 Donations - - - Miscellaneous 3,878,252 - 3,878,252 Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 4,278,252 - 4,278,252 EXPENDITURES Medical Insurance Fund Operations 4200 4,310,000 - 4,310,000 Contingency - Med Ins Claims 4200 - - - Rounding - - - Total Expenditures 4,310,000 - 4,310,000 Net Income (Loss)(31,748) - (31,748) Beginning Fund Balance 1,919,451 1,919,451 Ending Fund Balance 1,887,703 - 1,887,703 TOWN OF ESTES PARK 2024 ADOPTED BUDGET MEDICAL INSURANCE FUND # 606 SUMMARY BY FUND & DEPARTMENT Page 77 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental 521,351 - 521,351 Charges for services 759,117 - 759,117 Fines and forfeitures - - - Rental income - - - Investment income 1,000 - 1,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 1,281,468 - 1,281,468 EXPENDITURES Fleet Maintenance 4300 760,346 - 760,346 Capital Outlay 7000 645,466 - 645,466 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,405,812 - 1,405,812 Net Income (Loss)(124,344) - (124,344) Beginning Fund Balance 485,589 485,589 Ending Fund Balance 361,246 - 361,246 SUMMARY BY FUND & DEPARTMENT TOWN OF ESTES PARK 2024 ADOPTED BUDGET FLEET MAINTENANCE FUND # 612 Page 78 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 958,608 - 958,608 Fines and forfeitures - - - Rental income - - - Investment income 15,000 - 15,000 Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 973,608 - 973,608 EXPENDITURES IT Operations 2500 1,055,498 - 1,055,498 Capital Outlay 2500 167,128 - 167,128 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,222,626 - 1,222,626 Net Income (Loss)(249,018) - (249,018) Beginning Fund Balance 769,605 769,605 Ending Fund Balance 520,587 - 520,587 TOWN OF ESTES PARK 2024 ADOPTED BUDGET INFORMATION SYSTEMS TECHNOLOGY FUND # 625 SUMMARY BY FUND & DEPARTMENT Page 79 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 627,508 - 627,508 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 627,508 - 627,508 EXPENDITURES Fleet Replacement Operations 3500 - - - Capital Outlay 7000 1,098,131 - 1,098,131 Transfers Out 9000 - - - Rounding - - - Total Expenditures 1,098,131 - 1,098,131 Net Income (Loss)(470,623) - (470,623) Beginning Fund Balance 2,025,852 2,025,852 Ending Fund Balance 1,555,229 - 1,555,229 TOWN OF ESTES PARK 2024 ADOPTED BUDGET VEHICLE REPLACEMENT FUND # 635 SUMMARY BY FUND & DEPARTMENT Page 80 Dept # 2024 Adopted Budget BA 4 Budget Amendment - Rollovers 2024 Amended Budget REVENUE Taxes - - - Licenses and permits - - - Intergovernmental - - - Charges for services 530,518 - 530,518 Fines and forfeitures - - - Rental income - - - Investment income - - - Donations - - - Miscellaneous - - - Transfers-In from other funds - - - Sale of assets - - - Financing Proceeds - - - Total Revenues 530,518 - 530,518 EXPENDITURES Risk Management Operations 4100 568,164 - 568,164 Rounding - - - Total Expenditures 568,164 - 568,164 Net Income (Loss)(37,646) - (37,646) Beginning Fund Balance 62,087 62,087 Ending Fund Balance 24,441 - 24,441 TOWN OF ESTES PARK 2024 ADOPTED BUDGET RISK MANAGEMENT FUND # 645 SUMMARY BY FUND & DEPARTMENT Page 81 Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2023 Amended Budget 2024 Approved Budget BA #4 2024 Amended Budget 101 101-1600-334.20-00 COMPPL Comp Plan Grant DOLA S 4,128$ -$ -$ 101 101-1945-334.20-00 *22HSN Housing Needs Study Grant DOLA S 2,550 - - 101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F 6,742 10,492 10,492 101 101-2100-334.20-00 POMH23 Police Officer Mental Health DOLA S 35,250 49,250 49,250 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,000 5,000 5,000 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,765 5,765 5,765 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - 2,500 2,500 101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 4,155 - - 101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoin State of Colorado S 4,738 10,238 10,238 101 101-5600-333.00-00 *TR22 2022 Transit 5311 Operating Grant FTA-5311 F 86,481 - - 101 101-5600-333.00-00 *TR23 2023 Transit System Operating Grant CDOT F 35,000 35,000 35,000 101 101-5600-333.00-00 *TR23 2023 Transit System Operating Grant CDOT F 35,000 35,000 35,000 101 101-5600-333.00-00 *TR24 2024 Transit System Operating Grant - 71,050 71,050 101 Total *224,809 224,295 - 224,295 * 204 204-0000-333.00-00 COMMDR Community Drive Roundabout CDOT F 1,460,000 1,460,000 1,460,000 204 204-0000-333.00-00 BIGTHF Big Thompson Flood Mitigation Design FEMA F 410,625 410,625 410,625 204 204-0000-333.00-00 NEAHR Tactical Barricade System Project NEAHR Passthrough F 79,000 79,000 79,000 204 204-0000-333.00-00 43MMTP 2043 Multi Model Transportation Plan CDOT F 225,000 - - 204 204-0000-334.20-00 WILL22 Willow Knolls - Birch Ruins Walkway State of Colorado S 19,491 - - 204 204-0000-334.30-00 COMMDR Community Drive Roundabout CDOT S 550,000 550,000 550,000 204 Total *2,744,116 2,499,625 - 2,499,625 * 220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S 448,226 448,226 448,226 220 Total *448,226 448,226 - 448,226 * 244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 500,000 500,000 244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 955,000 955,000 244 244-0000-333.00-00 FRTR4 Fall River Trail Phase 4 TAP Grant F 2,300,000 2,300,000 2,300,000 244 244-0000-333.00-00 FRTR4 Fall River Trail Phase 4 MMOF Grant F 1,438,557 1,438,557 1,438,557 244 244-0000-334.30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful (19CTB04)S 363,706 - - 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 50,000 50,000 244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 10,000 10,000 244 Total *5,617,263 5,253,557 - 5,253,557 256 256-5690-569.32-21 BHPKGS Big Horn Parking Structure Lease Purchase Lease Purchase Financing O 1,902,000 - 1,902,000 256 Total *- 1,902,000 - 1,902,000 * 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Design CDOT S 200,000 200,000 200,000 260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Constr CDOT S 829,504 829,504 829,504 260 260-0000-334.30-30 CLEAVE1 Cleave St - Revitalizing Main Street CDOT - 241,300 241,300 260 Total *1,029,504 1,270,804 - 1,270,804 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SUMMARY OF BUDGETED GRANT, DONATION, AND DEBT REVENUES ALL FUNDS Page 82 Fund Account #Project Code Project Descr Grant Program / Grantor Federal / State / Other 2023 Amended Budget 2024 Approved Budget BA #4 2024 Amended Budget TOWN OF ESTES PARK 2024 ADOPTED BUDGET SUMMARY OF BUDGETED GRANT, DONATION, AND DEBT REVENUES ALL FUNDS 502 502-0000-333.00-00 TBARPA Trailblazer Buildout- ARPA Funding US Dept of Treasury F 1,615,174 - - - 502 502-0000-334.30-00 TBDOLA Trailblazer Buildout- DOLA Grant DOLA S 1,190,250 599,842 599,842 502 502-0000-333.00-00 WILFRE CDS Fire Mitigation Line Repl CDS (Congressionally Directed Spending)F 785,937 785,937 785,937 502 502-0000-333.00-00 SKILRB Ski Road Line Rebuild F - - - 502 502-0000-333.00-00 TAYLRB Taylor Road Line Rebuild F - - - 502 502-0000-333.00-00 CR90RB County Road 90 Line Rebuild F - - - 502 502-0000-313.10-00 FRMG1A Fire Mitigation 1A 2024 1A Sales tax - not a grant 122,162 (6,869) 115,293 502 Total *3,591,361 1,507,941 (6,869) 1,501,072 * 503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 10,535,000 10,535,000 10,535,000 503 503-0000-333.00-00 GCFLTR GCWTP FILTRATION IMPROVEMENTS USDAGrant F - - - 503 503-0000-333.00-00 WUSBOR BOR Water Meter Project US BOR F 75,000 75,000 75,000 503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 6,964,760 6,964,760 503 Total *18,285,000 17,574,760 - 17,574,760 * 612 612-0000-333.00-00 ELTRCH Trolley Facility Constr CDOT Grant F 260,384 260,384 260,384 612 612-0000-333.00-00 ELTRCH Trolley Facility Design CDOT Grant F 12,833 - - 612 612-0000-333.00-00 ELTRCH Trolley Facility Constr Additional Federal Grant - Applic Pending F 260,967 260,967 260,967 612 Total *534,184 521,351 - 521,351 * Grand Total 32,474,463$ 31,202,559$ (6,869)$ 31,195,690$ Page 83 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Amended Budget BA#4 2024 Amended Budget - BA#4 DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.22-98 SOFTWARE 32,194$ 36,000$ 36,000$ COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 4,322 (0) (0) DEVELOPMENT CODE REWRITE DEVCOD 101-1600-416.22-13 CONTRACT/SKILLED SVCS 262,631 262,631 262,631 MISC LAND / BUILDING ACQUISITION COSTS FACOPP 101-1700-417.32-21 NEW BUILDINGS 1,500 - - FACILITY TRUCK - UTILITY BED FACTBD 101-1700-417.34-42 VEHICLES/TRUCKS 30,000 30,000 30,000 FACILITY & EMPL HOUSING RESERVE FACRSV 101-1700-417.37-96 FACILITY/EMPL HSNG RESERV 500,000 750,000 750,000 PARKING GARAGE MAINTENANCE RESERVE PKGRES 101-1700-417.37-99 MAINTENANCE RESERVE 13,000 26,000 26,000 CHILDCARE ASSISTANCE PROGRAM CHCARE 101-1900-419.29-75 CHILDCARE ASSISTANCE PROGRAM 100,000 72,423 72,423 CHILDCARE RESERVE CHCARE 101-1900-419.37-97 CHILDCARE RESERVES 100,000 - - WORKFORCE HOUSING RESERVE WFHRES 101-1945-419.37-98 WORKFORCE HSNG RESERVES 400,000 - - VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 55,000 55,000 REFUND OF EXCESS FEMA REIMBURSEMENTS ON PW197 15CATC 101-3100-431.36-55 FHWA-FISH CREEK REPAIRS 40,000 0 0 FALL RIVER TRAIL REPAIRS FRTREP 101-5200-452.25-52 WALKWAYS & BIKEWAYS 100,000 95,580 95,580 PEDESTRIAN BRIDGE REPAIRS PDBRDG 101-5200-452.25-52 WALKWAYS & BIKEWAYS 120,000 150,000 150,000 2 BOBCAT TRADE-INS - PARKS BOBPK1 101-5200-452.33-98 EQUIPMENT-OTHER 19,200 10,200 10,200 1 BOBCAT TRADE-IN - EVENTS BOBEV1 101-5500-455.33-98 EQUIPMENT-OTHER 10,000 1,000 1,000 EVENT CENTER STALL BARN DESIGN ECBARN 101-5500-455.22-12 CONTRACT SERVICES - 45,000 45,000 2022 TRANSIT 5311 OPERATING GRANT *TR22 101-5600-456.22-60 TRANSPORTATION FEES 37,656 (0) (0) 2023 TRANSIT SYSTEM OPERATING GRANTS *TR23 101-5600-456.22-60 TRANSPORTATION FEES 70,000 70,000 70,000 2024 TRANSIT SYSTEM OPERATING GRANTS *TR24 101-5600-456.22-60 TRANSPORTATION FEES 71,050 71,050 PINE KNOLLS DR IMPROVEMENTS PKNOLL 101-3175-431.35-51 STREETS 21,800 10,214 10,214 COBB-MACDONALD CABIN RE-ROOF CBNRF 101-5700-457.32-22 BUILDING REMODELING 15,000 15,000 15,000 *TOTAL GENERAL FUND 1,932,303 1,700,098 - 1,700,098 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS Page 84 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Amended Budget BA#4 2024 Amended Budget - BA#4 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS ** WILDFIRE MITIGATION PROJECT WFMITG 204-5400-544.29-82 WILDFIRE MITIGATION 500,000 500,000 500,000$ TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 8,490 - - STANLEY PARK MASTER PLAN UPDATE SPMP23 204-5400-544.22-98 PROF SVCS - OTHER 57,000 40,531 40,531 FACILITY OPPORTUNITY SITES - PURCHASE OPTIONS FACOPP 204-5400-544.31-11 LAND 200,000 - - WILLOW KNOLLS - BIRCH RUINS WALKWAY WILL22 204-5400-544.31-13 LAND IMPROVEMENTS 26,000 2,760 2,760 EVENTS COMPLEX STORAGE BUILDING ECSTOR 204-5400-544.32-21 NEW BUILDINGS - 479,973 479,973 MUSEUM ANNEX ADD ON MUSADD 204-5400-544.32-22 BUILDING REMODELING - 600,000 600,000 MUSEUM BOYD BUILDING ROOF REPLACEMENT BOYDRF 204-5400-544.32-22 BUILDING REMODELING 18,204 18,204 18,204 STREET SHOP REMODEL STSHOP 204-5400-544.32-22 BUILDING REMODELING 299,000 283,257 283,257 TREGENT RESTROOM REMODEL TREGRR 204-5400-544.32-22 BUILDING REMODELING 315,000 304,517 304,517 VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 204-5400-544.32-22 BUILDING REMODELING - 20,000 20,000 EVENT COMPLEX PAVING MPECPV 204-5400-544.32-22 BUILDING REMODELING 10,000 10,000 10,000 PERFORMANCE PARK REFURBISHMENT PERFPK 204-5400-544.32-22 BUILDING REMODELING 190,669 190,669 190,669 COMMUNITY DEVELOPMENT OFFICE REMODEL COMMDV 204-5400-544.32-22 BUILDING REMODELING 217,244 441 441 TOWN HALL RECEPTION DESK OFFICE REMODEL THRECD 204-5400-544.32-22 BUILDING REMODELING 100,000 370,000 370,000 MUSEUM ROOF/WALL MODIFICATION MUSROF 204-5400-544.32-22 BUILDING REMODELING 125,000 102,932 102,932 TOWN HALL AC UNIT REPLACEMENT - PHASE 1 & 2 ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 440,000 420,337 420,337 MUSEUM HVAC REPLACEMENT MUHVAC 204-5400-544.33-31 FURNITURE/FIXTURES 250,000 250,000 250,000 MUSEUM LED LIGHTS CONVERSION MUSLED 204-5400-544.33-31 FURNITURE/FIXTURES 3,100 3,100 3,100 MUSEUM FURNITURE MUSFUR 204-5400-544.33-31 FURNITURE/FIXTURES 27,900 27,900 27,900 MUSEUM COMPACT SHELVING MUSCSH 204-5400-544.33-31 FURNITURE/FIXTURES - 67,500 67,500 EVENT CENTER ACOUSTICAL PANELS ECACST 204-5400-544.33-31 FURNITURE/FIXTURES 75,000 1,112 1,112 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 204-5400-544.33-33 DATA PROCESSING EQUIPMENT 537,500 620,672 620,672 Page 85 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Amended Budget BA#4 2024 Amended Budget - BA#4 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS EVENT CENTER PUBLIC ACCESS WIRELESS INTERNET ECWIRE 204-5400-544.33-36 COMMUNICATION EQUIPMENT 140,000 10,426 10,426 EVENT CENTER SECURITY CAMERA SYSTEM ECSEC 204-5400-544.33-98 EQUIPMENT-OTHER 148,500 148,500 148,500 MUSEUM SECURITY CAMERA SYSTEM MUSECC 204-5400-544.33-98 EQUIPMENT-OTHER 27,000 27,000 27,000 MUSEUM ALARM SYSTEM MUSALM 204-5400-544.33-98 EQUIPMENT-OTHER 24,500 24,500 24,500 BOBCAT TOOLCAT TRAIL MAINT EQUIP TOOLCT 204-5400-544.33-98 EQUIPMENT-OTHER 70,000 - - COMPOST AND SOIL SCREEN SCREEN 204-5400-544.33-98 EQUIPMENT-OTHER 25,000 0 0 STREET SWEEPER LEASE PURCHASE 23SWPR 204-5400-544.33-98 EQUIPMENT-OTHER 365,375 365,375 365,375 WALKER RIDING MOWER FOR PARKS PKMOWR 204-5400-544.33-98 EQUIPMENT-OTHER 21,000 - - TACTICAL BARRICADE SYSTEM PROJECT NEAHR 204-5400-544.33-98 EQUIPMENT-OTHER 110,000 110,000 110,000 PLATE COMPACTOR ATTACHMENT FOR MINI-EXCAVATOR STCOMP 204-5400-544.33-98 EQUIPMENT-OTHER - 10,000 10,000 HYBRID DUMP UTILITY TRAILER G38 204-5400-544.33-98 EQUIPMENT-OTHER - 18,000 18,000 STORMWATER CREW PICKUP G68C 204-5400-544.34-41 AUTOMOBILES 66,881 - - NEW OFFICER PATROL CAR G158 204-5400-544.34-41 AUTOMOBILES 11,044 9,926 9,926 EVENTS CENTER WATER TRUCK REPLACEMENT ECWTRT 204-5400-544.34-41 AUTOMOBILES 145,500 37,236 37,236 COMMUNITY DR ROUNDABOUT COMMDR 204-5400-544.35-51 STREETS 3,681,101 958,987 958,987 2043 MULTI MODEL TRANSPORTATION PLAN 43MMTP 204-5400-544.35-51 STREETS 300,000 209,839 209,839 CLEAVE STREET MAJOR REHAB CLEAVE 204-5400-544.35-51 STREETS 903,449 903,449 903,449 REFUND OF EXCESS FEMA REIMBURSEMENTS ON PW69 6CATC 204-5400-544.35-51 STREETS 131,000 (0) (0) BIG THOMPSON FLOOD MITIGATION DESIGN BIGTHF 204-5400-544.35-53 STORM DRAINAGE 550,000 531,498 531,498 GRAVES AVE IMPROVEMENT- SCOPE EXPANSION GRAVES 204-5400-544.35-60 WALKWAYS & BIKEWAYS 250,000 250,000 250,000 WONDERVIEW VILLAGE TOWNHOME SIDEWALK WVSIDE 204-5400-544.35-60 WALKWAYS & BIKEWAYS 120,000 120,000 120,000 PURCHASE SECOND GREENHOUSE GRNHS2 204-5400-544.35-61 PARK IMPROVEMENTS 240,000 234,000 234,000 DOWNTOWN WAYFINDING PROJECT - PHASE 1 & 2 WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 355,266 115,105 115,105 FALL RIVER TRAIL PHASE 4 FRTR4 204-5400-544.36-60 FALL RIVER TRAIL IMPR - 250,000 250,000 CAPITAL RESERVE CONTRIBUTION CAPRES 204-5400-544.37-95 CAPITAL RESERVES CONTRIB 819,900 - - *TOTAL COMMUNITY REINVESTMENT FUND 11,905,623 8,647,747 - 8,647,747 ** THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 19,000 19,000 THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 211-5900-459.35-61 PARK IMPROVEMENTS 40,000 - - *TOTAL CONSERVATON TRUST FUND 59,000 19,000 - 19,000 Page 86 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Amended Budget BA#4 2024 Amended Budget - BA#4 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS ** THUMB OPEN SPACE ECOLOGICAL ASSESSMENT *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 2,080 - - THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 10,000 10,000 10,000 BRIDGE MAINTENANCE PDBRDG 220-4600-462.25-52 MAINT - WALKWAYS & BIKEWAYS - 70,000 70,000 US 34 & SH 7 PHASE 1 TRAIL CONSTRUCITON TR34-1 220-4600-462.35-60 WALKWAYS & BIKEWAYS - 250,000 250,000 REGENT & SHEEP ISLAND IMPROVEMENTS ISLIMP 220-4600-462.35-61 PARK IMPROVEMENTS - 60,000 60,000 THUMB OPEN SPACE - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 16,000 16,000 THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 19,669 81,669 81,669 PARKS LANDSCAPING REPLACEMENT PROJECT LANDSP 220-4600-462.35-61 PARK IMPROVEMENTS 68,900 68,900 68,900 FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 1,342,553 458,486 458,486 FALL RIVER TRAIL PHASE 2B FRTR2B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 431,000 - - *TOTAL LARIMER COUNTY OPEN SPACE FUND 1,890,202 1,015,055 - 1,015,055 ** GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 939,472 835,926 - 835,926 FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 4,962 - - FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 1,618,722 349,813 349,813 FALL RIVER TRAIL PHASE 2B (CTB GRANT)FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 484,132 20,469 20,469 FALL RIVER TRAIL PHASE 4 FRTR4 244-3400-434.36-60 FALL RIVER TRAIL IMPR 4,690,724 4,321,568 4,321,568 *TOTAL TRAILS FUND 7,738,012 5,527,776 - 5,527,776 ** GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 246-3400-434.35-60 WALKWAYS & BIKEWAYS - 319,000 319,000 - 319,000 - 319,000 BIG HORN PARKING STRUCTURE DESIGN BHPKGS 256-5690-569.32-21 NEW BUILDINGS 190,000 2,192,000 2,192,000 MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT - - - *TOTAL PARKING SERVICES FUND 190,000 2,192,000 - 2,192,000 ** WILDFIRE ROAD IMPROVEMENTS WLDFIR 260-2000-420.35-51 STREETS 371 - - PINE KNOLLS DR IMPROVEMENTS PKNOLL 260-2000-420.35-51 STREETS 38,200 38,200 38,200 CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 3,150,773 3,101,644 3,101,644 CLEAVE STREET RMS GRANT CLEAV1 260-2000-420-35.51 STREETS - 268,111 268,111 BUREAU AREA PHASE 4 WTBRP4 260-2000-420.35-51 STREETS 604,200 577,407 577,407 OVERLAY PROGRAM OVRLAY 260-2000-420.35-51 STREETS 954,218 974,986 974,986 W ELKHORN MAJOR REHAB ELKRHB 260-2000-420.35-51 STREETS - 405,000 405,000 PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 231,569 345,969 345,969 EP Mobility Hub - Visitor Center Parking Lot EPMOBH 260-2000-420.35-52 PARKING LOT 1,287,000 1,287,000 1,287,000 *TOTAL STREET FUND 6,266,331 6,998,317 - 6,998,317 Page 87 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Amended Budget BA#4 2024 Amended Budget - BA#4 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS ** TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 310,374 - - WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING 13,707 - - P&C UPSTAIRS REMODEL PROJECT PCUPST 502-7001-580.32-22 BUILDING REMODELING 27,000 20,086 20,086 FIBER SHOP RENOVATON FBRSHP 502-7001-580.32-22 BUILDING REMODELING 30,000 30,000 30,000 WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 44,773 0 0 ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 502-7001-580.33-33 DATA PROCESSING EQUIPMENT 350,000 724,920 724,920 METERS ELMTR 502-7001-580.33-34 METERS 225,000 50,000 50,000 TRANSFORMER & TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 400,000 150,000 150,000 SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 9,506 30,000 30,000 VC, REPEATERS, SPARE VC CARDS EQUIP 502-7001-580.33-36 COMMUNICATION EQUIPMENT 19,624 19,624 19,624 NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 96,251 134,055 134,055 2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 48,000 48,000 3 PHASE REEL TRAILER 933104 502-7001-580.33-98 OTHER EQUIPMENT 130,000 - - REPL 2013 JEEP FREEDOM 93313C 502-7001-580.33-98 OTHER EQUIPMENT 36,344 43,492 43,492 NEW ONE TON PICKUP 93345 502-7001-580.33-98 OTHER EQUIPMENT 83,217 83,217 83,217 REPL 2003 JD 310SG BACKHOE 93328B 502-7001-580.33-98 OTHER EQUIPMENT 39,666 39,666 39,666 REPL 2015 CHEV 3500 93338B 502-7001-580.33-98 OTHER EQUIPMENT 83,217 83,217 83,217 REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93319C 502-7001-580.33-98 OTHER EQUIPMENT 45,000 9,354 9,354 REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93335A 502-7001-580.33-98 OTHER EQUIPMENT 11,043 - - REPL 2012 FORD F-150 4X4 PICKUP 93317B 502-7001-580.34-42 TRUCKS 60,000 - - Vehicle Replacement 93349 502-7001-580.34-42 TRUCKS - 45,000 45,000 REPL 2014 ALTEC FRGHTLNR - BUCKET 93331C 502-7001-580.34-42 TRUCKS 500,000 500,000 500,000 REPL 2016 DODGE RAM BUCKET TRUCK 93341A 502-7001-580.34-42 TRUCKS 300,000 300,000 300,000 STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 67,679 67,679 SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 17,030 17,030 17,030 LINE REBUILD LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 16,270 200,000 200,000 BEAVER POINT CIRCUIT/LINE REBUILD BVRPNT 502-7001-580.35-57 POWER LINE CONSTRUCTION 170,000 - - CDS FIRE MITIGATION LINE REPL WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION 1,060,000 785,937 785,937 NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 930,272 781,000 781,000 UTILITY SYSTEM MASTER PLAN UPDATE LPMSTR 502-7001-580.35-62 UT SYSTEM MASTER PLAN 50,000 50,000 50,000 SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL - 350,000 350,000 TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 2,480,162 435,372 435,372 TRAILBLAZER BROADBAND CONSTRUCTION - DOLA Grant TBDOLA 502-7001-580.35-66 FIBER OPTIC INSTALL 1,138,614 75,349 75,349 GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 92,698 108,932 108,932 SMART GRID SOFTWARE/MIDDLEWARE DEVELOPMENT SMTGRD 502-7001-580.37-01 SOFTWARE DEVELOPMENT 20,000 20,000 20,000 *TOTAL POWER & COMMUNICATIONS FUND 8,877,768 5,201,928 - 5,201,928 Page 88 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Amended Budget BA#4 2024 Amended Budget - BA#4 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS ** MARYS LAKE WTP PUMP STATION LAND PURCHASE MLPUMP 503-7000-580.31-11 LAND 400,000 775,000 775,000 GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 50,000 - - GCWTP FILTRATION IMPROVEMENTS GCFLTR 503-7000-580.32-22 BUILDING REMODELING - 2,000,000 2,000,000 CRYSTAL STORAGE SITE REHAB CRREHB 503-7000-580.32-22 BUILDING REMODELING - 325,000 325,000 ELECTRICAL UPGRADES AND GROUNDING WELECT 503-7000-580.32-22 BUILDING REMODELING - 330,000 330,000 WATER TANK REHABILITATION GCTANK 503-7000-580.32-22 BUILDING REMODELING - 1,225,000 1,225,000 SCALE HOUSE MODIFICATIONS SHREMD 503-7000-580.32-22 BUILDING REMODELING 81,989 8,170 8,170 GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 6,000 - - ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 187,500 373,224 373,224 BOR WATER METER REPLACEMENT PROJECT WUSBOR 503-7000-580.33-34 METERS 89,063 50,362 50,362 GCWTP CLEARWELL FLOW METER GCFMTR 503-7000-580.33-34 METERS - 15,000 15,000 SCADA VHF REPEATER & RADIOS EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 53,994 - - GCWTP COMMUNICAITON & DISTRIB SYSTEM BACTST 503-7000-580.33-36 COMMUNICATION EQUIPMENT - 100,000 100,000 THM ANALYZER & BACT TESTING SYSTEM BACTST 503-7000-580.33-37 LABORATORY EQUIPMENT - 90,000 90,000 SAFETY IMPROVEMENTS AT MARY'S LAKE WTP MLSAFE 503-7000-580.33-38 SHOP EQUIPMENT - 65,000 65,000 STORAGE TANK MIXER WTRMXR 503-7000-580.33-40 PURIFICATION EQUIPMENT 19,150 - - LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT 1,508 - - BULK WATER DISPENSER REPLACEMENT WTRDIS 503-7000-580.33-98 OTHER EQUIPMENT 83,674 0 0 EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT - - - TOWABLE AIR COMPRESSOR AIRCMP 503-7000-580.33-98 OTHER EQUIPMENT 34,000 (0) (0) HALOGEN SHUTOFF VALVE HALSOV 503-7000-580.33-98 OTHER EQUIPMENT - 15,000 15,000 NEW PICKUP FOR WATER SUPERINTENDENT 90399 503-7000-580.33-98 OTHER EQUIPMENT - 35,711 35,711 JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS 20,000 - - 2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS 86,746 - - 2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 18,504 18,504 18,504 2011 FORD EXPLORER REPL 9035B 503-7000-580.34-42 TRUCKS 36,500 (0) (0) 2012 FORD F-350 4X4 REPL 9036B 503-7000-580.34-42 TRUCKS 76,977 76,977 76,977 NEW POTHOLE TRUCK TRAILER 90398 503-7000-580.34-42 TRUCKS - 150,000 150,000 PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 14,811,059 8,339,876 8,339,876 18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 120,000 120,000 NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 71,658 71,658 71,658 CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 85,278 (0) (0) CIP BUREAU AREA WTBRP4 503-7000-580.35-54 WATER SYSTEM 2,491,137 2,465,268 2,465,268 MARYS LAKE WTP PRETREATMENT - PHASE 1 DESIGN MLPRET 503-7000-580.35-54 WATER SYSTEM 650,000 650,000 650,000 GLACIER CREEK STORAGE TANK GCTANK 503-7000-580.35-54 WATER SYSTEM 320,000 - - MALL ROAD WATER LOOP MALLRO 503-7000-580.35-54 WATER SYSTEM 350,000 339,432 339,432 THUNDER MOUNTAIN WATER TANK TNDTNK 503-7000-580.35-54 WATER SYSTEM 70,000 26,278 26,278 GLACIER CREEK SEPTIC GCSEPT 503-7000-580.35-54 WATER SYSTEM 35,000 - - Page 89 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Amended Budget BA#4 2024 Amended Budget - BA#4 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 500,000 534,492 534,492 ELKHORN WATER MAIN REPLACEMENT ELKWTR 503-7000-580.35-54 WATER SYSTEM 745,451 7,813 7,813 UTILITY SYSTEM MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 263,512 169,613 169,613 WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 69,024 - - GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 13,382 5,734 5,734 WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 20,000 20,000 20,000 *TOTAL WATER FUND 21,861,106 18,403,111 - 18,403,111 ** PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS - - - DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 141,205 16,185 16,185 ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 578,830 622,781 622,781 USED FLEET MAINTENANCE PICKUP G61D 612-7000-610.34-42 TRUCKS - 6,500 6,500 *TOTAL FLEET MAINTENANCE FUND 720,035 645,465 - 645,465 BACKUP APPLIANCE NETWRK 625-2500-425.33-33 DATA PROCESSING EQUIPMENT - 30,000 30,000 INCREASED SECURITY FOOTPRINT ITSEC 625-2500-425.33-33 DATA PROCESSING EQUIPMENT - 50,000 50,000 SERVER UPGRADES NETWRK 625-2500-425.33-33 DATA PROCESSING EQUIPMENT - 25,000 25,000 NETWORK UPGRADES NETWRK 625-2500-425.33-36 COMMUNICATION EQUIPMENT - 15,000 15,000 PHONE SYSTEM UPGRADES PHONE 625-2500-425.33-36 COMMUNICATION EQUIPMENT - 15,000 15,000 NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 60,000 2,199 2,199 SHARED NETWORK STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 39,000 - - DELL SERVERS & 10 G SWITCHES & NAS STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 96,253 - - MPEC SERVER ROOM AC UNIT ACMPEC 625-2500-425.33-98 OTHER EQUIPMENT 3,305 9,956 9,956 *TOTAL INFORMATION TECHNOLOGY FUND 198,558 147,155 - 147,155 Page 90 Project Name/Description Project Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended Budget 2024 Amended Budget BA#4 2024 Amended Budget - BA#4 TOWN OF ESTES PARK 2024 ADOPTED BUDGET SCHEDULE OF BUDGETED PROJECTS ALL FUNDS 2005 JOHN DEERE SMALL TRACTOR REPL G93B 635-7000-435.33-98 OTHER EQUIPMENT - 25,000 25,000 2012 WALKER MOWER G94D 635-7000-435.33-98 OTHER EQUIPMENT - 24,000 24,000 POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 20,818 20,818 20,818 POLICE CRUISER G-140A G-140A 635-7000-435.34-42 TRUCKS - - - FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 70,450 70,450 POLICE CRUISER REPL G142A 635-7000-435.34-42 TRUCKS 10,346 9,228 9,228 POLICE CRUISER REPL G148A 635-7000-435.34-42 TRUCKS 7,669 6,551 6,551 POLICE CRUISER REPL G71C 635-7000-435.34-42 TRUCKS 28,297 5,935 5,935 PARKS FORD RANGER PICKUP G45C 635-7000-435.34-42 TRUCKS 35,711 1,519 1,519 2012 GMC 3500 4X4 TRUCK REPL G-132A 635-7000-435.34-42 TRUCKS 70,000 (0) (0) 2010 FORD F-450 4X2 PARKS PICKUP G-22C 635-7000-435.34-42 TRUCKS 78,529 - - 2011 BOBCAT 3400 G115C 635-7000-435.34-42 TRUCKS - 16,000 16,000 2017 BOBCAT 3400 G123B 635-7000-435.34-42 TRUCKS - 16,000 16,000 2011 EZ CLUB GOLF CART G137A 635-7000-435.34-42 TRUCKS - 16,000 16,000 1974 FORD F350 G127A 635-7000-435.34-42 TRUCKS - 70,000 70,000 2005 INTERNATIONAL SINGLE AXLE DUMP TRUCK G81B 635-7000-435.34-42 TRUCKS - 240,000 240,000 2006 INTERNATIONAL SINGLE AXLE DUMP TRUCK G87B 635-7000-435.34-42 TRUCKS - 240,000 240,000 2014 JOHN DEERE GATOR REPL G42B 635-7000-435.34-42 TRUCKS - 16,000 16,000 2011 BOBCAT 3400 REPL G56A 635-7000-435.34-42 TRUCKS - 16,000 16,000 2015 POLICE INTERCEPTOR G147A 635-7000-435.34-44 PD VEHICLE - 70,000 70,000 2015 POLICE INTERCEPTOR - UNMARKED G143A 635-7000-435.34-44 PD VEHICLE - 70,000 70,000 2015 POLICE INTERCEPTOR G144A 635-7000-435.34-44 PD VEHICLE - 70,000 70,000 2012 FORD EXPEDITION G72D 635-7000-435.34-44 PD VEHICLE 96,605 28,003 28,003 2010 FORD EXPLORER G98A 635-7000-435.34-44 PD VEHICLE 66,628 66,628 66,628 *TOTAL VEHICLE REPLACEMENT FUND 485,053 1,098,131 - 1,098,131 ** *TOTAL PROJECT RECAP 62,123,991$ 51,595,783$ -$ 51,914,783$ Page 91       Page 92 TOWN ADMINISTRATOR’S OFFICE Memo To: Honorable Mayor Hall Board of Trustees From: Town Administrator Machalek Date: June 11, 2024 RE: Resolution 54-24 Contract with the Estes Chamber of Commerce to Assist with Distribution of Construction Impact Relief Funds (Mark all that apply) PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER: _____________ QUASI-JUDICIAL YES NO Objective: Consideration of Resolution 54-24, awarding $300,000. Present Situation: In 2014, the Town, Central Federal Lands Highway Division (CFLHD), and the Colorado Department of Transportation (CDOT) entered into agreements to fund, design, and construct roadway and bridge improvements to improve access to Rocky Mountain National Park by reducing traffic congestion in downtown Estes Park. The project leverages a Town investment of $5.71 million to deliver a $42.00 million project. Construction of the “Downtown Estes Loop” began in spring of 2023 and it is expected to be complete by January, 2025. A term of the construction contract is that the most disruptive work must occur during non-peak months -- January through June and October through December. The project is currently in its most impactful phase, with widespread disruptions to traffic flow downtown. Local businesses are reporting financial losses attributable, at least in part, to the intensive construction activity. While sales tax receipts are an imperfect measure of total economic activity within Town limits, they do serve as a reasonable bellwether for local economic health. Sales tax receipts in from January through March are down 11.36% from the same months in 2023, while the combined traffic count on US 34 and 36 is up 1.26% through the same period. At the May 14, 2024 Town Board Study Session, the Board directed staff to bring back a proposal for direct financial aid payments and a marketing match program. Proposal: The proposed contract with the Estes Chamber of Commerce provides for two programs:1) a $250,000 direct-grant program for downtown businesses impacted by Page 93 downtown construction and 2) a $50,000 marketing match program available to businesses within the local marketing district. Construction Impact Grant Program - $250,000 The Construction Impact Grant Program will provide grants to downtown businesses that have suffered economic loss due to the Downtown Estes Loop construction project in 2023 and 2024. The Estes Chamber of Commerce will administer the applications and approval of these grants. The grant will be allocated based on a percentage of net sales loss compared to the total net sales loss by all applicants. Businesses will need to submit an affirmation of eligibility, provide revenue statements for the affected time period, and provide a W-9 form. A business must meet the following criteria to be eligible for the Construction Impact Grant program: • Hold a business license with the Town of Estes Park; • Be physically located within the eligibility area; and • Have no outstanding tax liens or legal judgments. Marketing Match Program - $50,000 The Marketing Match Program will provide a 50% reimbursement (up to $500) for funds that a business spends on marketing between June 12, 2024 and July 31, 2024. The Estes Chamber of Commerce will administer the applications and approval of these marketing match grants. This program will be open to all businesses physically located within the Local Marketing District and will be distributed on a first-come, first-served basis. Businesses will need to submit an affirmation of eligibility and provide receipts to receive reimbursement. A business must meet the following criteria to be eligible for the Marketing Match program: • Hold a business license with the Town of Estes Park; • Be physically located within the Local Marketing District boundaries; and • Have no outstanding tax liens or legal judgments. Advantages: • These two programs will provide some assistance to businesses that are being negatively impacted by the construction disruption associated with the Downtown Estes Loop project. • The Town has successfully worked with the Estes Chamber of Commerce to distribute business assistance before, during the beginning stages of the COVID- 19 pandemic in 2020. Disadvantages: • These two programs will not fully compensate businesses for business loss due to construction. Page 94 Action Recommended: Staff recommends approval of Resolution 54-24 Finance/Resource Impact: $300,000 from General Fund reserves, as reflected in Budget Amendment #4. Level of Public Interest High Sample Motion: I move for the approval/denial of Resolution 54-24. Attachments: 1. Resolution 54-24 2. Construction Impact Relief Contract Agreement Page 95 RESOLUTION 54-24 A RESOLUTION APPROVING A CONTRACT WITH THE ESTES CHAMBER OF COMMERCE, INC. FOR CONSTRUCTION IMPACT RELIEF PROJECT SERVICES WHEREAS, the Town Board wishes to enter a services contract referenced in the title of this resolution for the purpose of construction impact relief. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: The Board approves, and authorizes the Mayor to sign, the services contract referenced in the title of this resolution in substantially the form now before the Board. DATED this day of , 2024. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk APPROVED AS TO FORM: Town Attorney Attachment 1 Page 96 TOWN OF ESTES PARK, COLORADO SERVICES CONTRACT CONSTRUCTION IMPACT RELIEF PROJECT The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and the Estes Chamber of Commerce, Inc. (“Contractor”), a Colorado nonprofit corporation, whose address is P.O. Box 2376, Estes Park, CO, make this Contract this __________ day of ____________________, 2024, at the Town of Estes Park, Colorado, considering the following facts and circumstances: 1 RECITALS: 1.1 Town desires to use the services of Contractor outlined in Contractor’s Proposal (defined collectively as the applications listed in sections 2.4 and 2.5); and 1.2 Contractor has agreed to provide the Services outlined in its Proposal, on the terms and conditions stated in this Contract. 2 CONTRACT: This Agreement is a Contract, representing the entire and integrated agreement between the parties and supersedes any prior negotiations, written or oral representations and agreements. The Agreement incorporates the following Contract Documents. In resolving inconsistencies between two or more of the Contract Documents, they shall take precedence in the order enumerated, with the first listed Contract Document having highest precedence. The Contract Documents, except for amendments executed after execution of this Contract, are: 2.1 Change Orders; 2.2 Notice to Proceed; 2.3 This Contract; 2.4 Application for Construction Impact Grant, containing 5 pages, dated June 11, 2024, attached to this contract as Exhibit A. 2.5 Application for Marketing Match, containing 5 pages, dated June 11, 2024, attached to this contract as Exhibit B. 2.6 Insurance Certificates 3 SCOPE OF SERVICES: Contractor shall provide and furnish at its own cost and expense all materials, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to provide its Services in strict accordance with the Attachment 2 Page 97 conditions and prices stated in the Contract Documents. Contractor shall administer the grants as described in the Contract Documents. Contractor shall maintain records to account for the use of the funds from the Town and shall provide a brief report to the Town within one year of the award date, and at any time upon request. Contractor shall publicize the grant award from the Town when and where appropriate, including using the Town logo on materials promoting the services provided through the funds. 4 BEGINNING WORK AND COMPLETION SCHEDULE: The Contractor shall begin services under this Contract as soon as possible. Contractor shall expeditiously perform its Services and report to the Town on its progress. The services to be provided under this Contract may commence immediately, and shall be completed by September 30, 2024. Contractor shall notify the Town when it receives the funds. 5 PRICE: The Town will pay Contractor for the performance of this Contract, not to exceed $300,000, as the Price for the total Services performed as stipulated in Contractor’s Proposal. The Town finds that the use of these funds to assist local businesses is for the public purpose of protecting the economic and social vitality of the Town by supporting businesses in the Town that have been disadvantaged by construction in downtown Estes Park, and supporting local businesses’ ability to stay in business and contribute to the diversity of commerce in the Town and to the Town’s tax base. The Town finds that this Contract’s public purposes are both significant and substantial, and justify the expenditure of the public funds. The Town finds that the support of businesses both inside and in the immediate vicinity of the Town contributes to the public purposes described above, that the economy of the entire Estes Valley is inextricably interconnected, and that supporting the economy of the Estes Valley is integral to supporting the economic and social vitality of the Town. The Town also finds that the Town will receive adequate consideration for its financial contribution to the Program in the form of the significant and substantial public benefits described above. This Contract does not create a multiple fiscal year direct or indirect debt or other financial obligation. Each request for service shall incur a concurrent debt for that request only. All financial obligations of the Town under this Contract are contingent upon appropriation, budgeting, and availability of specific funds to discharge such obligations. 6 TIME OF PAYMENTS TO CONTRACTOR: The Town shall advance the funds to the Contractor for the Price above, by payment to the Chamber. 7 QUALIFICATIONS ON OBLIGATIONS TO PAY: [REMOVED] 8 CHANGE ORDERS: Town reserves the right to order work changes in the nature of additions, deletions, or modifications, without invalidating this agreement, and agrees to make corresponding adjustments in the contract price and time for completion. All changes will be authorized by a written change order signed by Town. Work shall be changed, and the contract price and completion time shall be modified only as set out in the written change order. Page 98 9 SERVICE OF NOTICES: The parties may give each other required notices in person or by first class mail or by email to their authorized representatives (or their successors) at the addresses listed below: TOWN OF ESTES PARK: Jason Damweber Assistant Town Administrator 170 MacGregor Ave, PO Box 1200 Estes Park, CO 80517 CONTRACTOR: Colleen DePasquale, Executive Director Estes Chamber of Commerce PO Box 2376 Estes Park, CO 80517 10 COMPLIANCE WITH LAW: Contractor will perform this Contract in strict compliance with applicable federal, state, and municipal laws, rules, statutes, charter provisions, ordinances, and regulations (including sections of the Occupational Safety and Health Administration [OSHA] regulations, latest revised edition, providing for job safety and health protection for workers) and all orders and decrees of bodies or tribunals applicable to work under this Contract. Contractor shall protect and indemnify Town against any claim or liability arising from or based on the violations of any such law, ordinance, regulation, order, or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to insure that Contractor follows the safety regulations issued by OSHA. 11 PERMITS AND LICENSES: The Contractor shall secure all permits and licenses, pay all charges, files, and taxes and give all notices necessary and incidental to the lawful prosecution of its Services. Anyone conducting business in the Town of Estes Park is required to have a business license which can be obtained from the Town Clerk’s Office. 12 PATENTED DEVICES, MATERIALS AND PROCESSES: The Contractor shall hold and save harmless the Town from all claims for infringement, by reason of fee use of any patented design, device, material, process, or trademark or copyright and shall indemnify the Town for any costs, expenses, and damages, including court costs and attorney fees, incurred by reason of actual or alleged infringement during the prosecution or after completion of Services. 13 INSURANCE: [REMOVED] 14 INDEMNIFICATION: 14.1 Contractor and its agents, principals, officers, partners, employees, and subcontractors ("Indemnitors") shall and do agree to indemnify, protect, and hold harmless the Town, its officers, employees, and agents ("Indemnitees") from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’ fees), of any nature, kind, or description ("Liabilities") by any third party arising out of, caused by, or resulting from any Services under this Contract. 14.2 If more than one Indemnitor is liable for any act covered by this Agreement, each such Indemnitor shall be jointly and severally liable to the Indemnitees for indemnification and the Indemnitors may settle ultimate responsibility among Page 99 themselves for the loss and expense of any such indemnification by separate proceedings and without jeopardy to any Indemnitee. This Agreement shall not eliminate or reduce any other right to indemnification or other remedy the Town, or any of the Indemnitees may have by law. 14.3 As part of this indemnity obligation, the Contractor shall compensate the Town for any time the Town Attorney's Office and other counsel to the Town reasonably spend on such claims or actions at the rates generally prevailing among private practitioners in the Town of Estes Park for similar services. This obligation to indemnify the Town shall survive the termination or expiration of this Agreement. 15 INDEPENDENT CONTRACTOR: Contractor shall perform all Services under this Agreement as an independent contractor, and not as an agent or employee of Town. No employee or official of Town shall supervise Contractor. Contractor shall exercise no supervision over any employee or official of Town. Contractor shall not represent that it is an employee or agent of the Town in any capacity. Contractor’s officers, employees and agents are not entitled to Workers' Compensation benefits from the Town and is obligated to pay federal and state income tax on money earned under this Agreement. Except as this Agreement expressly states, Contractor shall, at its sole expense, supply all buildings, equipment and materials, machinery, tools, superintendence, personnel, insurance and other accessories and Services necessary. This Agreement is not exclusive; subject the terms of this Agreement, Town and Contractor may each contract with other parties. 16 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this Agreement shall construe its terms as to their fair meaning, and not for or against any party based upon any attribution to either party. 17 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience and reference only and of no meaning in the interpretation or effect of this Contract. 18 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries under this Contract. Any person besides Town or Contractor receiving services or benefits under this Agreement is an incidental beneficiary only. 19 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or may expose Town to liability or loss, Town may bar any person (including Contractor’s and subcontractors’ employees) from the Town's work sites. Such a bar shall not require any employee's discharge from employment, but shall merely prohibit the employee's presence at Town’s work sites. Such a bar shall not warrant an increase in contract time or Price. 20 WAIVER: No waiver of any breach or default under this Agreement shall waive any other or later breach or default. 21 TERM: This Contract shall commence on its effective date, and shall continue through September 30, 2024. Page 100 22 TERMINATION: 22.1 In addition to any other available remedies, either party may terminate this Contract if the other party fails to cure a specified default within seven (7) days of receiving written notice of the default. The notice shall specify each such material breach, in reasonable detail. 22.2 Town may, at any time, terminate performance of the work, in whole or in part, for its own convenience. The Town may effect such termination by giving Contractor written Notice of Termination specifying the extent and effective date of termination. In case of termination, for convenience, Town shall pay Contractor for work satisfactorily completed, to the date of termination. The Town shall determine the portion of work completed. 22.3 If either party so terminates, the Contractor shall promptly deliver to the Town all drawings, computer programs, computer input and output, analysis, plans, photographic images, tests, maps, surveys and writer’s materials of any kind generated in the performance of its Services under this Contract up to and including the date of termination. Contractor shall also refund to the Town any funds advanced by the Town that were not yet spent, or were spent in a manner that did not comply with this Contract. 23 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its pleasure, suspend fee services of the Contractor hereunder. Town may effect suspension by giving the Contractor written notice one (1) day in advance of the suspension date. Upon receipt of such notices the Contractor shall cease their work as efficiently as possible, to keep total charges to a minimum. The Town must specifically authorize any work performed during suspension. Since suspension and subsequent reactivation may inconvenience the Contractor, Town will endeavor to provide advance notice and minimize its use. After a suspension has been in effect for thirty days, the Contractor may terminate this Contract at will. 24 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights or delegate its duties under this Contract without the express written approval of the other. 25 SUBCONTRACTING: Except subcontractor clearly identified and accepted in the Contractor's Proposal, Contractor may employ subcontractors to perform the Services only with Town's express prior written approval. Contractor is solely responsible for any compensation, insurance, and all clerical detail involved in employment of subcontractors. 26 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern enforcement and interpretation of this Contract. Venue and jurisdiction for any court action filed regarding this agreement shall be only in Larimer County, Colorado. 27 AUTHORITY: This instrument forms a contract only when executed in writing by duly authorized representatives of Town and Contractor. By their signatures on this document, Page 101 the signatories represent that they have actual authority to enter this Contract for the respective parties. 28 INTEGRATION: There are no other agreements on the same subject than expressly stated or incorporated in this Contract. 29 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable remedy the Town may be entitled to for a breach of this Contract, if the Town terminates this Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract, Contractor shall be liable for actual and consequential damages to the Town. Signature pages follow. Page 102 CONTRACTOR Date Title: _______________________________ ACKNOWLEDGMENT State of ) ) ss: County of ) The foregoing instrument was acknowledged before me by , (Name of party signing) as of (Title of party signing) (Name of corporation) a corporation, on behalf of the corporation, this (State of incorporation) day of , 2024. Witness my hand and official Seal. My Commission expires . Notary Public Page 103 TOWN OF ESTES PARK: Title: Mayor Date State of ) ) ss: County of ) The foregoing instrument was acknowledged before me by Gary Hall, as Mayor of the Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this day of , 2024. Witness my hand and official Seal. My Commission expires . Notary Public APPROVED AS TO FORM: Town Attorney Page 104 Estes Park Construction Impact Relief Project Application for Construction Impact Grant 06/11/2024 Contact: EPBusinessRelief@gmail.com The Town of Estes Park has allocated $250,000 for relief to businesses that have suffered economic loss due to the Loop Construction project in 2023 and 2024. The Estes Chamber of Commerce is administering the applications and approval of these grants. Who Can Apply? Businesses that have experienced a loss in net revenue sales and are located within the designated eligibility area (Appendix 3). If a business believes that they have been inadvertently left out of the designated eligibility area due to a mapping error, they may appeal this exclusion to the Town Administrator and Chamber of Commerce Executive Director by emailing EPBusinessRelief@gmail.com. The grant will be allocated based on a percentage of net sales loss compared to the total net sales loss by all applicants. Businesses accessed by Crags Drive will compare calendar year 2022 to calendar year 2023. The remaining businesses will compare 9/1/23 - 5/31/2024 compared to 9/1/22 - 5/31/2023. Business must meet the following criteria to be eligible: ●Hold a business license with the Town of Estes Park. ●Be physically located within the eligibility area (Appendix 3). ●Have no outstanding tax liens or legal judgments. How to Apply 1.Complete the Affirmation that your business is eligible (Appendix 1) and email it to EPBusinessRelief@gmail.com to submit your application. Include materials indicated Appendix 2 with Affirmation. 2.The application period will be open from June 13, 2024 to June 28, 2024. Attachment 3 Page 105 Appendix 1: Construction Impact Grant Program Affirmation Please Read, Complete, and Affirm. Business Name: _____________________________________________________________ Business license #: ______________________________ Address: ______________________________________ City, State ZIP: __________________________________ Phone: _________________________________ Email: _________________________________ In order to participate in the Estes Park Construction Impact Grant Program (“Program”) and receive a grant, the Estes Chamber of Commerce (“Administrator”) requires that you (“Applicant”) certify the following: ● You own or are authorized to represent a business that holds an Estes Park Business License. ● Your business is physically located within the Payment Boundaries. ● Have no outstanding tax liens or legal judgments. A materially false statement willfully or fraudulently made in connection with this affirmation may result in rendering the submitting company ineligible with respect to the Program, and, in addition, may subject the person making the false statement to criminal charges. Notwithstanding any other rights of the Administrator under other Sections of this Affirmation or applicable law, if the Applicant violates any of the terms, covenants or provisions of the Affirmation, or if any representation or warranty made by the Applicant in this Affirmation or in any document or application submitted in connection with this Affirmation or the Program shall prove false or misleading, or if, in the sole judgment of the Administrator, the conduct of the Applicant is such that the interests of the Administrator have been or are likely to be impaired or prejudiced, the Administrator shall thereupon have the right to terminate any grant or withhold payments due under the Program and/or demand and obtain the return of payments already made which are equal to the damages the Administrator may have already suffered due to a breach by the Applicant. Any such action by the Administrator shall not give rise to any cause of action for damages against the Administrators. Applicant agrees to indemnify, protect, and hold harmless the Administrator from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’ fees), of any nature by any third party arising out of, caused by, or resulting from this application. Page 106 All Applicants Must Certify to the Following: (1) I (name of business owner) ______________________________________hereby certify to the Administrator as of the date of this affirmation that my business (business name) ___________________________ holds an Estes Park Business License, is physically located within the ___ Area, and the information contained herein is, to the best of my knowledge, information and belief, accurate and complete. (2) I certify that as a result of the Loop Project, my business experienced a decrease in Net Sales revenue during one of these periods: a. Businesses Accessed by Crags Drive: 2023 compared to 2022 b. Remaining businesses located in designated geographic area: 9/1/2023 - 5/31/2024 compared to 9/1/2022 -5/31/2024. (3) I understand that the business must comply with all laws and rules applicable to the program, including Town, State and Federal laws. This certification shall be deemed executed in the Town of Estes Park and State of Colorado and shall be governed and construed in accordance with the laws of the State of Colorado and the laws of the United States. (4) I am authorized to complete and submit this certification on behalf of the Business. I verify that the statements contained herein are true and correct and that the Business has not misrepresented its eligibility for the Program. (5) I understand that willful or fraudulent submission of a materially false statement in connection with this certification may result in the Business being ineligible for the Program reimbursements and may subject the Business or the person making false statements to criminal charges. By entering my name below, I certify that the above statements are true and correct to the best of my knowledge. I understand that a false statement may disqualify me from benefits. Business Owner Name: ______________________________________ Date: _____________________________ Page 107 Appendix 2: Document Checklist for Construction Impact Grant Application Document Why we need this Documents accepted Revenue statements for affected time period based on geography Documentation of net revenue loss for designated time period One or more of the following for the entire impacted period: point-of-sales reports, sales reports (demonstrating fees collected or earned income), bank statements, quarterly sales tax filings, or profit & loss statements W-9 Form Required document for payment to a for-profit business. Grants provided to for-profit businesses are taxable income. The Administrators will provide a 1099 form documenting the payment. Please consult your tax advisor for more details about the tax consequences of receiving this grant. Page 108 Appendix 3: Eligibility Area Map Page 109 Estes Park Construction Impact Relief Project Application for Marketing Match 06/11/2024 Contact: EPBusinessRelief@gmail.com The Town of Estes Park has allocated $50,000 to be used as a marketing match for businesses that have suffered economic loss due to the Loop Construction project in 2024. The Estes Chamber of Commerce is administering the applications and approval of these grants. The grant funds will reimburse marketing expenses spent from 6/12/2024 to 7/31/2024. Who Can Apply? Any businesses located in the Visit Estes Park Local Marketing District may apply for the grant (map included as Appendix 3). Please refer to this map to confirm your eligibility. Business must meet the following criteria to be eligible: ●Hold a business license with the Town of Estes Park. ●Be physically located within the Local Marketing District boundaries. ●Have no outstanding tax liens or legal judgments. How to Apply 1.Complete the Affirmation (Appendix 1) and email it to EPBusinessRelief@gmail.com to submit your application. 2.Wait for approval of your application before spending any funds on marketing for this program. 3.After receiving approval of your application, make the marketing purchases and save your receipts. 4.Submit your receipts using the Marketing Match Reimbursement Form (Appendix 2) to EPBusinessRelief@gmail.com by 8/31/2024. Reimbursement checks will be cut weekly. 5.The grant will provide a 50% reimbursement of the marketing spend up to $500. 6.(Optional) Report on the effectiveness of the matching grant dollars: a.How and what were the results of the marketing efforts (e.g. Facebook data, sales growth, customer count, etc.)? b.What is your overall assessment of the marketing match grants? Attachment 4 Page 110 Appendix 1: Marketing Match Program Affirmation Please Read, Complete, and Affirm. Business Name: _____________________________________________________________ Business License #: _____________________________ Address: ______________________________________ City, State ZIP: __________________________________ Phone: _________________________________ Email: _________________________________ Amount of Reimbursement Requested ($500 max): _________________________________ Total Anticipated Marketing Spend: _________________________________ Brief (1-2 Sentence) Description of Marketing Tactics that the Grant will Support: ___________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ In order to participate in the Marketing Match Program (“Program”) and receive a grant, the Estes Chamber of Commerce (“Administrator”) requires that you (“Applicant”) certify the following: ● You own or are authorized to represent a business that holds an Estes Park Business License. ● Your business is physically located in the Visit Estes Park Local Marketing District Area. ● Have no outstanding tax liens or legal judgments. A materially false statement willfully or fraudulently made in connection with this affirmation may result in rendering the submitting company ineligible with respect to the Program, and, in addition, may subject the person making the false statement to criminal charges. Notwithstanding any other rights of the Administrator under other Sections of this Affirmation or applicable law, if the Applicant violates any of the terms, covenants or provisions of the Affirmation, or if any representation or warranty made by the Applicant in this Affirmation or in Page 111 any document or application submitted in connection with this Affirmation or the Program shall prove false or misleading, or if, in the sole judgment of the Administrator, the conduct of the Applicant is such that the interests of the Administrator have been or are likely to be impaired or prejudiced, the Administrator shall thereupon have the right to terminate any grant or withhold payments due under the Program and/or demand and obtain the return of payments already made which are equal to the damages the Administrator may have already suffered due to a breach by the Applicant. Any such action by the Administrator shall not give rise to any cause of action for damages against the Administrators. Applicant agrees to indemnify, protect, and hold harmless the Administrator from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’ fees), of any nature by any third party arising out of, caused by, or resulting from this application. All Applicants Must Certify to the Following: (1) I (name of business owner) ______________________________________hereby certify to the Administrator as of the date of this affirmation that my business (business name) ___________________________ holds an Estes Park Business License, is physically located within the VEP Local Marketing District and the information contained herein is, to the best of my knowledge, information and belief, accurate and complete. (2) I understand that the business must comply with all laws and rules applicable to the program, including Town, State and Federal laws. This certification shall be deemed executed in the Town of Estes Park and State of Colorado and shall be governed and construed in accordance with the laws of the State of Colorado and the laws of the United States. (3) I am authorized to complete and submit this certification on behalf of the Business. I verify that the statements contained herein are true and correct and that the Business has not misrepresented its eligibility for the Program. (4) I understand that willful or fraudulent submission of a materially false statement in connection with this certification may result in the Business being ineligible for the Program reimbursements and may subject the Business or the person making false statements to criminal charges. By entering my name below, I certify that the above statements are true and correct to the best of my knowledge. I understand that a false statement may disqualify me from benefits. Business Owner Name: ______________________________________ Date: _____________________________ Page 112 Appendix 2: Marketing Match Reimbursement Form Business Name: _____________________________________________________________ Business License #: _____________________________ Address: ______________________________________ City, State ZIP: __________________________________ Phone: _________________________________ Email: _________________________________ Reimbursement Requested (50% of total spend/$500 max): ____________________________ Please attach any receipts used for the match. Page 113 Appendix 3: Local Marketing District Map Page 114 TOWN OF ESTES PARK, COLORADO SERVICES CONTRACT CONSTRUCTION IMPACT RELIEF PROJECT The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and the Estes Chamber of Commerce, Inc. (“Contractor”), a Colorado nonprofit corporation, whose address is P.O. Box 2376, Estes Park, CO, make this Contract this __________ day of ____________________, 2024, at the Town of Estes Park, Colorado, considering the following facts and circumstances: 1 RECITALS: 1.1 Town desires to use the services of Contractor outlined in Contractor’s Proposal (defined collectively as the applications listed in sections 2.4 and 2.5); and 1.2 Contractor has agreed to provide the Services outlined in its Proposal, on the terms and conditions stated in this Contract. 2 CONTRACT: This Agreement is a Contract, representing the entire and integrated agreement between the parties and supersedes any prior negotiations, written or oral representations and agreements. The Agreement incorporates the following Contract Documents. In resolving inconsistencies between two or more of the Contract Documents, they shall take precedence in the order enumerated, with the first listed Contract Document having highest precedence. The Contract Documents, except for amendments executed after execution of this Contract, are: 2.1 Change Orders; 2.2 Notice to Proceed; 2.3 This Contract; 2.4 Application for Construction Impact Grant, containing 5 pages, dated June 11, 2024, attached to this contract as Exhibit A. 2.5 Application for Marketing Match, containing 5 pages, dated June 11, 2024, attached to this contract as Exhibit B. 2.6 Insurance Certificates 3 SCOPE OF SERVICES: Contractor shall provide and furnish at its own cost and expense all materials, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to provide its Services in strict accordance with the Updated Attachment 2 Page 115 conditions and prices stated in the Contract Documents. Contractor shall administer the grants as described in the Contract Documents. Contractor shall maintain records to account for the use of the funds from the Town and shall provide a brief report to the Town within one year of the award date, and at any time upon request. Contractor shall publicize the grant award from the Town when and where appropriate, including using the Town logo on materials promoting the services provided through the funds. 4 BEGINNING WORK AND COMPLETION SCHEDULE: The Contractor shall begin services under this Contract as soon as possible. Contractor shall expeditiously perform its Services and report to the Town on its progress. The services to be provided under this Contract may commence immediately, and shall be completed by September 30, 2024. Contractor shall notify the Town when it receives the funds. 5 PRICE: The Town will pay Contractor for the performance of this Contract, not to exceed $400,000, as the Price for the total Services performed as stipulated in Contractor’s Proposal. The Town finds that the use of these funds to assist local businesses is for the public purpose of protecting the economic and social vitality of the Town by supporting businesses in the Town that have been disadvantaged by construction in downtown Estes Park, and supporting local businesses’ ability to stay in business and contribute to the diversity of commerce in the Town and to the Town’s tax base. The Town finds that this Contract’s public purposes are both significant and substantial, and justify the expenditure of the public funds. The Town finds that the support of businesses both inside and in the immediate vicinity of the Town contributes to the public purposes described above, that the economy of the entire Estes Valley is inextricably interconnected, and that supporting the economy of the Estes Valley is integral to supporting the economic and social vitality of the Town. The Town also finds that the Town will receive adequate consideration for its financial contribution to the Program in the form of the significant and substantial public benefits described above. This Contract does not create a multiple fiscal year direct or indirect debt or other financial obligation. Each request for service shall incur a concurrent debt for that request only. All financial obligations of the Town under this Contract are contingent upon appropriation, budgeting, and availability of specific funds to discharge such obligations. 6 TIME OF PAYMENTS TO CONTRACTOR: The Town shall advance the funds to the Contractor for the Price above, by payment to the Chamber. 7 QUALIFICATIONS ON OBLIGATIONS TO PAY: [REMOVED] 8 CHANGE ORDERS: Town reserves the right to order work changes in the nature of additions, deletions, or modifications, without invalidating this agreement, and agrees to make corresponding adjustments in the contract price and time for completion. All changes will be authorized by a written change order signed by Town. Work shall be changed, and the contract price and completion time shall be modified only as set out in the written change order. Page 116 9 SERVICE OF NOTICES: The parties may give each other required notices in person or by first class mail or by email to their authorized representatives (or their successors) at the addresses listed below: TOWN OF ESTES PARK: Jason Damweber Assistant Town Administrator 170 MacGregor Ave, PO Box 1200 Estes Park, CO 80517 CONTRACTOR: Colleen DePasquale, Executive Director Estes Chamber of Commerce PO Box 2376 Estes Park, CO 80517 10 COMPLIANCE WITH LAW: Contractor will perform this Contract in strict compliance with applicable federal, state, and municipal laws, rules, statutes, charter provisions, ordinances, and regulations (including sections of the Occupational Safety and Health Administration [OSHA] regulations, latest revised edition, providing for job safety and health protection for workers) and all orders and decrees of bodies or tribunals applicable to work under this Contract. Contractor shall protect and indemnify Town against any claim or liability arising from or based on the violations of any such law, ordinance, regulation, order, or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to insure that Contractor follows the safety regulations issued by OSHA. 11 PERMITS AND LICENSES: The Contractor shall secure all permits and licenses, pay all charges, files, and taxes and give all notices necessary and incidental to the lawful prosecution of its Services. Anyone conducting business in the Town of Estes Park is required to have a business license which can be obtained from the Town Clerk’s Office. 12 PATENTED DEVICES, MATERIALS AND PROCESSES: The Contractor shall hold and save harmless the Town from all claims for infringement, by reason of fee use of any patented design, device, material, process, or trademark or copyright and shall indemnify the Town for any costs, expenses, and damages, including court costs and attorney fees, incurred by reason of actual or alleged infringement during the prosecution or after completion of Services. 13 INSURANCE: [REMOVED] 14 INDEMNIFICATION: 14.1 Contractor and its agents, principals, officers, partners, employees, and subcontractors ("Indemnitors") shall and do agree to indemnify, protect, and hold harmless the Town, its officers, employees, and agents ("Indemnitees") from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’ fees), of any nature, kind, or description ("Liabilities") by any third party arising out of, caused by, or resulting from any Services under this Contract. 14.2 If more than one Indemnitor is liable for any act covered by this Agreement, each such Indemnitor shall be jointly and severally liable to the Indemnitees for indemnification and the Indemnitors may settle ultimate responsibility among Page 117 themselves for the loss and expense of any such indemnification by separate proceedings and without jeopardy to any Indemnitee. This Agreement shall not eliminate or reduce any other right to indemnification or other remedy the Town, or any of the Indemnitees may have by law. 14.3 As part of this indemnity obligation, the Contractor shall compensate the Town for any time the Town Attorney's Office and other counsel to the Town reasonably spend on such claims or actions at the rates generally prevailing among private practitioners in the Town of Estes Park for similar services. This obligation to indemnify the Town shall survive the termination or expiration of this Agreement. 15 INDEPENDENT CONTRACTOR: Contractor shall perform all Services under this Agreement as an independent contractor, and not as an agent or employee of Town. No employee or official of Town shall supervise Contractor. Contractor shall exercise no supervision over any employee or official of Town. Contractor shall not represent that it is an employee or agent of the Town in any capacity. Contractor’s officers, employees and agents are not entitled to Workers' Compensation benefits from the Town and is obligated to pay federal and state income tax on money earned under this Agreement. Except as this Agreement expressly states, Contractor shall, at its sole expense, supply all buildings, equipment and materials, machinery, tools, superintendence, personnel, insurance and other accessories and Services necessary. This Agreement is not exclusive; subject the terms of this Agreement, Town and Contractor may each contract with other parties. 16 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this Agreement shall construe its terms as to their fair meaning, and not for or against any party based upon any attribution to either party. 17 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience and reference only and of no meaning in the interpretation or effect of this Contract. 18 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries under this Contract. Any person besides Town or Contractor receiving services or benefits under this Agreement is an incidental beneficiary only. 19 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or may expose Town to liability or loss, Town may bar any person (including Contractor’s and subcontractors’ employees) from the Town's work sites. Such a bar shall not require any employee's discharge from employment, but shall merely prohibit the employee's presence at Town’s work sites. Such a bar shall not warrant an increase in contract time or Price. 20 WAIVER: No waiver of any breach or default under this Agreement shall waive any other or later breach or default. 21 TERM: This Contract shall commence on its effective date, and shall continue through September 30, 2024. Page 118 22 TERMINATION: 22.1 In addition to any other available remedies, either party may terminate this Contract if the other party fails to cure a specified default within seven (7) days of receiving written notice of the default. The notice shall specify each such material breach, in reasonable detail. 22.2 Town may, at any time, terminate performance of the work, in whole or in part, for its own convenience. The Town may effect such termination by giving Contractor written Notice of Termination specifying the extent and effective date of termination. In case of termination, for convenience, Town shall pay Contractor for work satisfactorily completed, to the date of termination. The Town shall determine the portion of work completed. 22.3 If either party so terminates, the Contractor shall promptly deliver to the Town all drawings, computer programs, computer input and output, analysis, plans, photographic images, tests, maps, surveys and writer’s materials of any kind generated in the performance of its Services under this Contract up to and including the date of termination. Contractor shall also refund to the Town any funds advanced by the Town that were not yet spent, or were spent in a manner that did not comply with this Contract. 23 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its pleasure, suspend fee services of the Contractor hereunder. Town may effect suspension by giving the Contractor written notice one (1) day in advance of the suspension date. Upon receipt of such notices the Contractor shall cease their work as efficiently as possible, to keep total charges to a minimum. The Town must specifically authorize any work performed during suspension. Since suspension and subsequent reactivation may inconvenience the Contractor, Town will endeavor to provide advance notice and minimize its use. After a suspension has been in effect for thirty days, the Contractor may terminate this Contract at will. 24 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights or delegate its duties under this Contract without the express written approval of the other. 25 SUBCONTRACTING: Except subcontractor clearly identified and accepted in the Contractor's Proposal, Contractor may employ subcontractors to perform the Services only with Town's express prior written approval. Contractor is solely responsible for any compensation, insurance, and all clerical detail involved in employment of subcontractors. 26 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern enforcement and interpretation of this Contract. Venue and jurisdiction for any court action filed regarding this agreement shall be only in Larimer County, Colorado. 27 AUTHORITY: This instrument forms a contract only when executed in writing by duly authorized representatives of Town and Contractor. By their signatures on this document, Page 119 the signatories represent that they have actual authority to enter this Contract for the respective parties. 28 INTEGRATION: There are no other agreements on the same subject than expressly stated or incorporated in this Contract. 29 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable remedy the Town may be entitled to for a breach of this Contract, if the Town terminates this Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract, Contractor shall be liable for actual and consequential damages to the Town. Signature pages follow. Page 120 CONTRACTOR Date Title: _______________________________ ACKNOWLEDGMENT State of ) ) ss: County of ) The foregoing instrument was acknowledged before me by , (Name of party signing) as of (Title of party signing) (Name of corporation) a corporation, on behalf of the corporation, this (State of incorporation) day of , 2024. Witness my hand and official Seal. My Commission expires . Notary Public Page 121 TOWN OF ESTES PARK: Title: Mayor Date State of ) ) ss: County of ) The foregoing instrument was acknowledged before me by Gary Hall, as Mayor of the Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this day of , 2024. Witness my hand and official Seal. My Commission expires . Notary Public APPROVED AS TO FORM: Town Attorney Page 122 Exhibit A Estes Park Construction Impact Relief Project Application for Construction Impact Grant 06/11/2024 Contact: EPBusinessRelief@gmail.com The Town of Estes Park has allocated $200,000 for relief to businesses that have suffered economic loss due to the Loop Construction project in 2023 and 2024. The Estes Chamber of Commerce is administering the applications and approval of these grants. Who Can Apply? Businesses that have experienced a loss in net revenue sales and are located within the designated eligibility area (Appendix 3). The grant will be allocated based on a percentage of net sales loss compared to the total net sales loss by all applicants. Businesses accessed by Crags Drive will compare calendar year 2022 to calendar year 2023. The remaining businesses will compare 9/1/23 - 5/31/2024 compared to 9/1/22 - 5/31/2023. Business must meet the following criteria to be eligible: ●Hold a business license with the Town of Estes Park. ●Be physically located within the eligibility area (Appendix 3). ●Have no outstanding tax liens or legal judgments. How to Apply 1. Complete the Affirmation that your business is eligible (Appendix 1) and email it to EPBusinessRelief@gmail.com to submit your application. Include materials indicated Appendix 2 with Affirmation. 2. The application period will be open from June 13, 2024 to June 28, 2024. Updated Attachment 3 Page 123 Exhibit A Appendix 1: Construction Impact Grant Program Affirmation Please Read, Complete, and Affirm. Business Name: _____________________________________________________________ Business license #: ______________________________ Address: ______________________________________ City, State ZIP: __________________________________ Phone: _________________________________ Email: _________________________________ In order to participate in the Estes Park Construction Impact Grant Program (“Program”) and receive a grant, the Estes Chamber of Commerce (“Administrator”) requires that you (“Applicant”) certify the following: ● You own or are authorized to represent a business that holds an Estes Park Business License. ● Your business is physically located within the eligibility area. ● Have no outstanding tax liens or legal judgments. A materially false statement willfully or fraudulently made in connection with this affirmation may result in rendering the submitting company ineligible with respect to the Program, and, in addition, may subject the person making the false statement to criminal charges. Notwithstanding any other rights of the Administrator under other Sections of this Affirmation or applicable law, if the Applicant violates any of the terms, covenants or provisions of the Affirmation, or if any representation or warranty made by the Applicant in this Affirmation or in any document or application submitted in connection with this Affirmation or the Program shall prove false or misleading, or if, in the sole judgment of the Administrator, the conduct of the Applicant is such that the interests of the Administrator have been or are likely to be impaired or prejudiced, the Administrator shall thereupon have the right to terminate any grant or withhold payments due under the Program and/or demand and obtain the return of payments already made which are equal to the damages the Administrator may have already suffered due to a breach by the Applicant. Any such action by the Administrator shall not give rise to any cause of action for damages against the Administrators. Applicant agrees to indemnify, protect, and hold harmless the Administrator from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’ fees), of any nature by any third party arising out of, caused by, or resulting from this application. Page 124 Exhibit A All Applicants Must Certify to the Following: (1) I (name of business owner) ______________________________________hereby certify to the Administrator as of the date of this affirmation that my business (business name) ___________________________ holds an Estes Park Business License, is physically located within the ___ Area, and the information contained herein is, to the best of my knowledge, information and belief, accurate and complete. (2) I certify that as a result of the Loop Project, my business experienced a decrease in Net Sales revenue during one of these periods: a. Businesses Accessed by Crags Drive: 2023 compared to 2022 b. Remaining businesses located in designated geographic area: 9/1/2023 - 5/31/2024 compared to 9/1/2022 -5/31/2024. (3) I understand that the business must comply with all laws and rules applicable to the program, including Town, State and Federal laws. This certification shall be deemed executed in the Town of Estes Park and State of Colorado and shall be governed and construed in accordance with the laws of the State of Colorado and the laws of the United States. (4) I am authorized to complete and submit this certification on behalf of the Business. I verify that the statements contained herein are true and correct and that the Business has not misrepresented its eligibility for the Program. (5) I understand that willful or fraudulent submission of a materially false statement in connection with this certification may result in the Business being ineligible for the Program reimbursements and may subject the Business or the person making false statements to criminal charges. By entering my name below, I certify that the above statements are true and correct to the best of my knowledge. I understand that a false statement may disqualify me from benefits. Business Owner Name: ______________________________________ Date: _____________________________ Page 125 Exhibit A Appendix 2: Document Checklist for Construction Impact Grant Application Document Why we need this Documents accepted Revenue statements for affected time period based on geography Documentation of net revenue loss for designated time period One or more of the following for the entire impacted period: point-of-sales reports, sales reports (demonstrating fees collected or earned income), bank statements, quarterly sales tax filings, or profit & loss statements W-9 Form Required document for payment to a for-profit business. Grants provided to for-profit businesses are taxable income. The Administrators will provide a 1099 form documenting the payment. Please consult your tax advisor for more details about the tax consequences of receiving this grant. Page 126 Exhibit A Appendix 3: Eligibility Area Map Page 127 Exhibit B Estes Park Construction Impact Relief Project Application for Marketing Match 06/11/2024 Contact: EPBusinessRelief@gmail.com The Town of Estes Park has allocated $200,000 to be used as a marketing match for businesses that have suffered economic loss due to the Loop Construction project in 2024. The Estes Chamber of Commerce is administering the applications and approval of these grants. The grant funds will reimburse marketing expenses spent from 05/01/2024 to 7/31/2024. Who Can Apply? Any businesses located in the Visit Estes Park Local Marketing District may apply for the grant (map included as Appendix 3). Please refer to this map to confirm your eligibility. Business must meet the following criteria to be eligible: ●Hold a business license with the Town of Estes Park. ●Be physically located within the Local Marketing District boundaries. ●Have no outstanding tax liens or legal judgments. How to Apply 1. Complete the Affirmation (Appendix 1) and email it to EPBusinessRelief@gmail.com to submit your application. 2. Wait for approval of your application before spending any funds on marketing for this program. 3. After receiving approval of your application, make the marketing purchases and save your receipts. 4. Submit your receipts using the Marketing Match Reimbursement Form (Appendix 2) to EPBusinessRelief@gmail.com by 8/31/2024. Reimbursement checks will be cut weekly. 5. The grant will provide a 75% reimbursement of the marketing spend up to $2500. 6. (Optional) Report on the effectiveness of the matching grant dollars: a. How and what were the results of the marketing efforts (e.g. Facebook data, sales growth, customer count, etc.)? b. What is your overall assessment of the marketing match grants? Updated Attachment 4 Page 128 Exhibit B Appendix 1: Marketing Match Program Affirmation Please Read, Complete, and Affirm. Business Name: _____________________________________________________________ Business License #: _____________________________ Address: ______________________________________ City, State ZIP: __________________________________ Phone: _________________________________ Email: _________________________________ Amount of Reimbursement Requested ($2500 max): _________________________________ Total Anticipated Marketing Spend: _________________________________ Brief (1-2 Sentence) Description of Marketing Tactics that the Grant will Support: ___________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ In order to participate in the Marketing Match Program (“Program”) and receive a grant, the Estes Chamber of Commerce (“Administrator”) requires that you (“Applicant”) certify the following: ● You own or are authorized to represent a business that holds an Estes Park Business License. ● Your business is physically located in the Visit Estes Park Local Marketing District Area. ● Have no outstanding tax liens or legal judgments. A materially false statement willfully or fraudulently made in connection with this affirmation may result in rendering the submitting company ineligible with respect to the Program, and, in addition, may subject the person making the false statement to criminal charges. Notwithstanding any other rights of the Administrator under other Sections of this Affirmation or applicable law, if the Applicant violates any of the terms, covenants or provisions of the Affirmation, or if any representation or warranty made by the Applicant in this Affirmation or in any document or application submitted in connection with this Affirmation or the Program shall Page 129 Exhibit B prove false or misleading, or if, in the sole judgment of the Administrator, the conduct of the Applicant is such that the interests of the Administrator have been or are likely to be impaired or prejudiced, the Administrator shall thereupon have the right to terminate any grant or withhold payments due under the Program and/or demand and obtain the return of payments already made which are equal to the damages the Administrator may have already suffered due to a breach by the Applicant. Any such action by the Administrator shall not give rise to any cause of action for damages against the Administrators. Applicant agrees to indemnify, protect, and hold harmless the Administrator from all claims, damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’ fees), of any nature by any third party arising out of, caused by, or resulting from this application. All Applicants Must Certify to the Following: (1) I (name of business owner) ______________________________________hereby certify to the Administrator as of the date of this affirmation that my business (business name) ___________________________ holds an Estes Park Business License, is physically located within the VEP Local Marketing District and the information contained herein is, to the best of my knowledge, information and belief, accurate and complete. (2) I understand that the business must comply with all laws and rules applicable to the program, including Town, State and Federal laws. This certification shall be deemed executed in the Town of Estes Park and State of Colorado and shall be governed and construed in accordance with the laws of the State of Colorado and the laws of the United States. (3) I am authorized to complete and submit this certification on behalf of the Business. I verify that the statements contained herein are true and correct and that the Business has not misrepresented its eligibility for the Program. (4) I understand that willful or fraudulent submission of a materially false statement in connection with this certification may result in the Business being ineligible for the Program reimbursements and may subject the Business or the person making false statements to criminal charges. By entering my name below, I certify that the above statements are true and correct to the best of my knowledge. I understand that a false statement may disqualify me from benefits. Business Owner Name: ______________________________________ Date: _____________________________ Page 130 Exhibit B Appendix 2: Marketing Match Reimbursement Form Business Name: _____________________________________________________________ Business License #: _____________________________ Address: ______________________________________ City, State ZIP: __________________________________ Phone: _________________________________ Email: _________________________________ Reimbursement Requested (75% of total spend/$2500 max): ____________________________ Please attach any receipts used for the match. Page 131 Exhibit B Appendix 3: Local Marketing District Map Page 132 TOWN ADMINISTRATOR’S OFFICE Report To: Honorable Mayor Hall Board of Trustees Through: Town Administrator Machalek From: Jamie Kuryllo, Grant Writer Date: June 11, 2024 RE: Community Wildfire Defense Grant Match Funding PUBLIC HEARING ORDINANCE LAND USE CONTRACT/AGREEMENT RESOLUTION OTHER______________ QUASI-JUDICIAL YES NO Objective: Authorize the Town Administrator to provide Estes Valley Fire Protection District with the required 25% match requirement ($175,000) for the Community Wildfire Defense Grant utilizing budgeted funds for wildfire mitigation. Present Situation: The Estes Valley is at high risk for large, high-severity wildfires due to dense forest conditions, dry and hot weather, and strong, gusty winds. According to the 2020 Wildfire Risk to Communities analysis by the United States Forest Service, homes in Estes Park and the surrounding areas have a higher risk of fire than 89% of the communities in the state of Colorado and 91% of communities in the nation. The Town of Estes Park has long seen the value of collaborating with community stakeholders on preparedness and response efforts for hazards that put the region at risk. In 2022, the Town of Estes Park, Estes Valley Fire Protection District, Town of Estes Park, Larimer County, Colorado State Forest Service, and Estes Valley Watershed Collaboration worked together to complete an update of the 2009 Community Wildfire Protection Plan (CWPP) in order to address the area's changing landscape and take advantage of advances in fire science. The updated CWPP includes a wildfire risk analysis, prioritization of mitigation activities, and implementation recommendations. With an updated CWPP, the region was ready to take the next step and collaborate on a fire mitigation project in a community identified as extreme risk in the plan. In October 2023, Estes Valley Fire Protection District submitted a FY 2023 Community Wildfire Defense Grant application to fund a portion of the Thunder Mountain fuels reduction project. The Thunder Mountain grant project is located in southwest Estes Valley on Page 133 private properties along the south side of Spur 66 adjacent to Rocky Mountain National Park. The project involves contracting with forestry contractors to complete hand and mechanical treatment on 200 acres based on Colorado State Forest Service recommendations. This work will take place over a five-year period of performance with a goal of 20-50 acres per year to be thinned and treated. Proposal: On May 14, 2024, Estes Valley Fire Protection District’s Community Wildfire Defense application was awarded. This project will be a collaborative effort between Estes Valley Fire Protection District, Estes Valley Watershed Coalition and the Town of Estes Park. 1. Estes Valley Fire Protection District As the applicant, Estes Valley Fire will act as the overall grant manager and fiscal agent and ensure all grant requirements are met (ex: reporting accomplishments and match). Additionally, the District’s Wildland Specialist will serve as the onsite project manager for the grant project. 2. Estes Valley Watershed Coalition (EVWC): As experts in project coordination, Estes Valley Watershed Coalition will continue its work supporting planning efforts and working with landowners in the project area. EVWC will partner with Estes Valley Fire to effectively implement the fuels reduction work, continue HOA and property owner engagement and outreach, coordinate meetings, GIS mapping for identifying treatment and maintenance areas, technical support for project coordination, and project management related to contractors. 3. Town of Estes Park: In recent years, the Town of Estes Park developed a strong partnership with the Estes Valley Fire in order to more effectively work towards the shared goal of creating a safe and resilient community. As part of this partnership, the Town has been asked to support this grant project by (1) providing the 25% required match and (2) providing Estes Valley Fire with administrative guidance (ex: grant writing, public bidding). On October 24, 2023, Grant Writer Jamie Kuryllo presented a study session item summarizing the Community Wildfire Defense Grant program. The Town Board consensus was to support the submission of the grant application. Now that the grant has been awarded, Town staff is bringing forward a Town Board action item to provide the Fire District with the grant’s 25% match requirement ($175,000) out of budgeted funds for wildfire mitigation. Advantages: ● This funding will support wildland fire mitigation efforts in Estes Valley. ● This request supports the Town Board’s 2024 Strategic Plan policy statement to “be proactive in our approach to wildfire planning and mitigation in response to elevated fire risks in the Estes Valley and surrounding area.” ● Leveraging $175,000 to receive $555,000 in grant funding can be positively viewed as good financial stewardship. Page 134 Disadvantages: • Resources used for fire mitigation are then not available for other uses. However, fire mitigation is a high-priority for the Town and this funding will leverage additional grant funding to create a higher-value project. Action Recommended: Staff recommends authorizing a $175,000 expenditure. Finance/Resource Impact: The Community Wildfire Defense Grant requires a 25% local match. The total cost of the Thunder Mountain Project is $740,000- $555,000 (75%) of grant funding and $185,000 (25%) matching funds. The Estes Valley Watershed Coalition will provide $10,000 towards the required match which is 25% of the Watershed's requested project management time ($40,000 x 25% = $10,000). The Town is being asked to contribute $175,000 towards the required match, which is 25% of the fuel reduction costs ($700,000 x 25% = $175,000). The Town’s 2023 budget includes $500,000 for wildland mitigation work. 204-5400-544.29-82 Level of Public Interest: Medium Sample Motion: I move for the approval/denial of the expenditure of $175,000 to the Estes Valley Fire Protection District for match funding for the Community Wildfire Defense Grant. Attachments: 1. Presentation Page 135 6/4/2024 Community Wildfire Defense Grant UPDATE Community Wildfire Defense Grant - October 2023 Applicant ● Estes Valley Fire Protection District Core Partners ● Town of Estes Park ● Estes Valley Watershed Coalition Project Location ● Thunder Mountain and Windcliff communities ● Southwest Estes Valley along the south side of Spur 66 adjacent to RMNP Project Impact ● Hand and mechanical work on 200 acres Project Timeline ● 2024-2029 1 2 Attachment 1 Page 136 6/4/2024 Community Wildfire Defense Grant - May 2024 Community Wildfire Defense Grant - Action Requested Authorize the Town Administrator to provide Estes Valley Fire Protection District with the required 25% match requirement ($175,000) for the Community Wildfire Defense Grant utilizing budgeted funds for wildfire mitigation. Total Project Cost - $740,000 Grant - $555,000 (75%) Match - $185,000 (25%) Project Costs - Contractual 1. $700,000 - Implementation of fire mitigation treatments on 200 acres. 2. $40,000 - Estes Valley Watershed Coalition project management time. 200 hours/year x $40/hr x 5 years = $40,000 Match Funds 1. $175,000 - Town of Estes Park $700,000 x 25% = $175,000 1. $10,000 - Estes Valley Watershed Coalition $40,000 x 25% = $10,000 3 4 Page 137 6/4/2024 Additional Funding Opportunities Wildland Fire Mitigation 1. AWARDED: Ready, Set, Go 2. AWARDED: Colorado Strategic Wildfire Action Program 3. PENDING: Bureau of Land Management Community Fire Assistance 4. PENDING: Coalitions and Collaboratives Community Catalyst Fund Other 1. PENDING: Colorado Grid Hardening for Small and Rural Communities 2. AWARDED: Front Range Waste Diversion Mini Contribution Grants Questions Jamie KurylloGrant Writerjkuryllo@estes.org 5 6 Page 138