HomeMy WebLinkAboutPACKET Town Board 2024-06-11The Mission of the Town of Estes Park is to provide high‐quality, reliable services
for the benefit of our citizens, guests, and employees, while being good stewards
of public resources and our natural setting.
BOARD OF TRUSTEES - TOWN OF ESTES PARK
Tuesday, June 11, 2024
7:00 p.m.
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ADVANCED PUBLIC COMMENT
By Public Comment Form: Members of the public may provide written public comment on a specific
agenda item by completing the form found at https://dms.estes.org/forms/TownBoardPublicComment.
The form must be submitted by 12:00 p.m. the day of the meeting in order to be provided to the Town
Board prior to the meeting. All comments will be provided to the Board for consideration during the
agenda item and added to the final packet.
PLEDGE OF ALLEGIANCE.
(Any person desiring to participate, please join the Board in the Pledge of Allegiance).
AGENDA APPROVAL.
PUBLIC COMMENT. (Please state your name and address).
TOWN BOARD COMMENTS / LIAISON REPORTS.
TOWN ADMINISTRATOR REPORT.
CONSENT AGENDA:
1. Bills - https://dms.estes.org/WebLink/Browse.aspx?id=253208.
2. Town Board and Study Session Minutes dated May 28, 2024.
3. Estes Park Board of Adjustment Minutes dated March 5, 2024 (acknowledgment only).
4. Resolution 49-24 Revisions to the Transportation Advisory Board Bylaws.
5. Resolution 50-24 Contract with ABC Asphalt, Inc. for the Cleave Street Improvements
Project - $1,991,567 - Budgeted.
Prepared 05-31-2024
*Revised 06-07-2024
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NOTE: The Town Board reserves the right to consider other appropriate items not available at the time the agenda was
prepared.
6. Resolution 51-24 Grant Agreement for Fiscal Year 2024 Federal Transit Administration
5311.
7. Resolution 52-24 Intergovernmental Agreement with CDOT for Fiscal Year 2024
Federal Transit Administration 5339 (B) Funds for Construction of Electric Trolley
Facility PO#491003517.
8. Appointment of Duane Hudson as the Interim Finance Director.
9. Appointments to the Estes Park Planning Commission of David Arterburn and Richard
Mulhern for terms expiring March 31, 2030.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. DISTRICT ATTORNEY'S OFFICE ANNUAL REPORT. District Attorney McLaughlin.
An update to the Town Board on the Office of the District Attorney and to answer any
questions or concerns regarding safety in our communities.
2. BASE FUNDING REPORT - ESTES NONPROFIT NETWORK. Executive Director
Kraft.
ACTION ITEMS:
1. RESOLUTION 53-24 SUPPLEMENTAL BUDGET APPROPRIATIONS #4 TO THE
2024 BUDGET. Interim Finance Director Hudson & Town Administrator Machalek.
To appropriate funds for the proposed downtown business assistance due to the
Downtown Estes Loop construction.
2. RESOLUTION 54-24 CONTRACT WITH THE ESTES CHAMBER OF COMMERCE,
INC., CONSTRUCTION IMPACT RELIEF PROJECT SERVICES. Town Administrator
Machalek.
To enter into a contract to disperse funds allocated from the general fund to provide
direct financial support for businesses in the downtown impacted by the Downtown
Estes Loop construction.
3. COMMUNITY WILDFIRE DEFENSE GRANT MATCH FUNDING. Grant Writer
Kuryllo.
Authorize the Town Administrator to provide Estes Valley Fire Protection District with
the required 25% grant match of $175,000 for the Community Wildfire Defense Grant
utilizing budgeted funds.
ADJOURN.
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Town of Estes Park, Larimer County, Colorado, May 28, 2024
Minutes of a Regular meeting of the Board of Trustees of the Town of Estes
Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town
of Estes Park on the 28th day of May, 2024.
Present: Gary Hall, Mayor
Marie Cenac, Mayor Pro Tem
Trustees Bill Brown
Kirby Hazelton
Mark Igel
Frank Lancaster
Cindy Younglund
Also Present: Travis Machalek, Town Administrator
Jason Damweber, Deputy Town Administrator
Dan Kramer, Town Attorney
Jackie Williamson, Town Clerk
Absent: None
Mayor Hall called the meeting to order at 7:02 p.m. and all desiring to do so, recited the
Pledge of Allegiance.
AGENDA APPROVAL.
It was moved and seconded (Cenac/Hazelton) to approve the Agenda, and it passed
unanimously.
PUBLIC COMMENTS.
Sherry Unruh/Town citizen and Ingrid Drouin/County citizen thanked the Mayor for
supporting the 10th anniversary to “Paint Estes Pink” which is designed to raise funds to
help patients in the Estes Valley who are undergoing cancer treatment or prevention. The
funds provided would assist with decorations for businesses interested in participating.
They stated the funds raised this year would be used to purchase a needle-guided biopsy
machine.
TRUSTEE COMMENTS.
Trustee comments were heard and summarized: commented staff have listened to the
impacts and concerns related to the Loop construction project; acknowledged the Police
Auxiliary are committed to serving the community; interviews were held to fill vacancies
on the Transportation Advisory Board; stated appreciation for staff’s efforts to maintain
Town facilities such as public restrooms; encouraged citizens interested to apply for the
current vacancies on the Estes Park Planning Commission and the Estes Valley Water
Coalition Board; noted the Estes Valley Water Coalition has expanded mission to include
fire mitigation through grant funding; requested the Consent Agenda be presented during
the approval process; commented there may be issues with the Rooftop parade; stated
support for Crown Miss Rooftop Rodeo to raise funds for the Estes Park Hospital; the
Opioid Abatement Council has provided Larimer County with $5.5 million which has been
used to fund several programs in the county; Rocky Mountain National Park update was
provided at the Visit Estes Park (VEP) meeting including time entry, Trail Ridge opening,
and Fall River entrance completion date and the inability of the entrance to handle the
traffic volume similar to Beaver Meadows entrance; the recent VEP meeting heard a
report on 6E funds, spending $125,000 in VEP reserves for the construction marketing
campaign, and the 2023 Annual Report; Trustee Talk held and heard discussion on the
Loop, Police Chief process, and bed & breakfast licensing; meet with Estes Valley
Residence to discuss philosophy of the Town; thanked staff for a successful Police Chief
hiring process; toured the Fall River Village with the Estes Park Housing Authority for the
potential purchase of the accommodation lodging to be converted to workforce housing
through CHAFFA; the Economic Development Workforce Housing Council meet to
discuss restructuring and holding an investor meeting in June; requested study session
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Board of Trustees – May 28, 2024 – Page 2
topics on public comment at study sessions and agenda policy review; and requested
civility in community discourse and stated the best chance to fixing issues remains the
ability to work together in a civil manner.
TOWN ADMINISTRATOR REPORT.
Town Administrator Machalek requested and received approval to add to the
unscheduled study session items a discussion on public comment during study sessions
and Policy 105 Agendas. He provided the Board with an update on the potential
assistance to businesses impacted by the Loop construction, and stated staff would work
on establishing a special meeting to consider the approach and appropriate funding.
1. CONSENT AGENDA:
1. Bills.
2. Town Board and Study Session Minutes dated May 14, 2024.
3. Estes Park Planning Commission Minutes dated March 19, 2024
(acknowledgment only).
4. Endorsing Town Attorney Dan Kramer for the Colorado Municipal League
Executive Board.
5. Resolution 48-24 First Amendment to the Intergovernmental Agreement with
Platte River Power Authority, Fort Collins, Loveland, and Longmont for Fiber
Management.
6. Revised Policy 601 Purchasing Policy - Spending Authority & Limits.
7. Appointments to the Transportation Advisory Board:
• Joan Hooper to complete the term of Mark Igel expiring March 31, 2025.
• Wallace Wood to complete the term of Ann Finley expiring March 31, 2026.
• Misti Marcantonio to a 3-year term expiring March 31, 2027.
• Kristen Ekeren to a 3-year term expiring March 31, 2027.
It was moved and seconded (Igel/Cenac) to approve the Consent Agenda, and it
passed unanimously.
REPORTS AND DISCUSSION ITEMS: (Outside Entities).
1. BASE FUNDING REPORT – SALUD FAMILY HEALTH.
Salud Vice President Morse provided a review of the organization that started in 1970
as an entity to care for farmworkers which provides quality, integrated health care to
the communities they serve, both in person and through telehealth. The Estes Park
clinic served approximately 2100 patients in 2023 with a sliding fee scale based on
family size and income in areas of behavioral health, dental, and medical services.
The majority of the population served live at or below the poverty level with 45%
uninsured. Salud faces challenges serving Estes Park due to a lack of increase in
federal funding to match inflation, loss of Medicaid coverage due to the unwinding of
continuous enrollment provisions during the public health emergency under COVID,
compounding impacts of health inflation, difficulty in recruiting and retaining staff, cost
of living for staff, and changing patient demographics. The Estes Park Salud
Foundation fundraises and provides community outreach to ensure access to services
in Estes Park.
ACTION ITEMS:
1. 6E FUNDING EXPENDITURE FOR CHILDCARE TUITION ASSISTANCE.
Manager Bangs presented an application submitted by Estes Valley Investment in
Childhood Success (EVICS) for 6E funds to support tuition assistance for 2024 in the
amount of $200,000. The Colorado Childcare Assistance Program (CCAP), serves
families that fall below the 235% federal poverty level, was frozen in February 2024 to
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Board of Trustees – May 28, 2024 – Page 3
new applicants/families; however, current recipients would continue to be funded.
Those applicants on the CCAP waitlist are being supported by the EVICS tuition
assistance program. EVICS has funded the program to date from reserves at
approximately $52,000. The request would establish a funding agreement to expend
up to $200,000 for the remainder of 2024 for tuition assistance and backfill the
reserves utilized by EVICS to support the program during the first third of the year.
Funding would not be used for staffing or the administration of the program.
Rut Miller/Interim Executive Director and Jan Boatman/Board President provided a
review of EVICS established in 2006, the tuition assistance process, and the
application request. The organization has seen an increase over the years in the
number of children supported by the tuition assistance program. EVICS anticipates
serving up to 38 children at any given time in 2024 at an estimated cost of $213,950,
an average cost of $550/per month/per child. A grant has been awarded and received
for the program in the amount of $15,000.
Manager Bangs reiterated the support EVICS provides through the tuition assistance
program to serve the nine families on the CCAP waitlist and other families in need of
childcare assistance. The drafted strategic plan and needs assessment for childcare
indicates tuition assistance as a key strategy to address childcare challenges. Staff
and other key organization would continue to address the need to develop efficient
application processes, streamline processes for the administration of assistance,
increase collaboration and communication with other programs such as CCAP,
decrease administrative costs for local assistance, and pursue the utilization of
existing online platforms for administration of programs.
Board comments and question were heard and have been summarized: questioned
the number of children served by the program; questioned how the average cost of
$550 was established; requested information on where the funds used in January-
April to fund the program came from; questioned the reserve levels of EVICS;
encouraged EVICS to continue requesting past donors to match 6E funds to make the
funds go further in assisting families; questioned what percentage the $200,000
request would be based on the organization’s annual budget; concern with the fiscal
responsibility based on the statement of activity and deficit in operating expenses;
questioned if EVICS would request base funding for 2025; commented on the need to
appropriately disperse the 6E funds while maintaining a diversity of funding sources;
questioned how EVICS would address funding the staff position if grant funds are not
received; questioned the need in the community; questioned if there are other
organizations that support childcare utilizing the 6E funds for childcare; and
commented on the need for the Town to ensure the funds are managed appropriately
and the Town maintains its fiduciary responsibilities of the 6E funds.
Manager Bangs stated the current childcare assessment has identified the need for
60 – 70 infant and toddler spots and an additional 12 spots for other age groups. She
stated there continues to be an anticipated need for funds to be used on capital
improvements for centers.
Christie DeLorme/Mountaintop Preschool commented her center serves 40 children
with 80% in need of tuition assistance. The center requires the support of EVICS and
the Town to maintain services.
Lesta Johnson/EVICS employee stated the tuition assistance has been provided for
the past 18 years and EVICS has successfully administered the funds. Families and
kids require reliable childcare to prevent latchkey kids.
It was moved and seconded (Brown/Lancaster) to approve the funding request
from EVICS Family Resource Center up to $200,000 payable in equal monthly
installments over the remaining months in 2024, and to authorize the Town
Administrator to approve a contract for the purpose. No vote was taken as a
substitute motion was offered and approved.
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Board of Trustees – May 28, 2024 – Page 4
A substitute motion was offered. It was moved and seconded (Younglund/Cenac)
to approve $150,000, not to include replacing the reserves utilized by EVICS, to
be allocated for the remaining months through December 31, 2024 and to
authorize the Town Administrator to approve a contract for the purpose, and it
passed with Mayor Hall and Trustee Brown voting “No”.
2. INTERVIEW COMMITTEE FOR THE ESTES PARK HOUSING AUTHORITY
BOARD OF COMMISSIONERS. It was moved and seconded (Hazelton/Younglund)
to appoint Trustees Brown and Cenac to the Estes Park Housing Authority
Board of Commissioners interview committee, and it passed unanimously.
REPORTS AND DISCUSSION ITEMS:
1. STATE REVOLVING FUND LOAN FOR WATER MAIN REPLACEMENTS.
Director Bergsten and Project Manager Wesley provided an update to the Town Board
on the use of the State Revolving Fund (SRF) to finance potential water system
improvement projects in Carriage Hills subdivision and Spruce Knob Water Company.
The Carriage Hills water mains were built with brittle cast iron pipes prone to leaks
due to cold weather, not built to Town standards, experience pressure issues, and
contain limited looping that can lead to stale water. The Spruce Knob Water Company
serves properties along Joel Estes Drive. The State issued a cease-and-desist use
of the well servicing the homes because the Company does not have an augmentation
plan nor replacement water. The Town approved Resolution 102-22 to provide bulk
water to the Company and required Spruce Knob to replace their water mains to Town
standards by December 2024. Staff intends to apply for a competitive SRF loan in
June with final approval announced in the fall 2024. If successful, staff would bring the
project financing project forward for the Board’s consideration. Staff anticipates $1
million in principal forgiveness and an additional $1 million DOLA grant. Board
discussion and questions were heard and summarized: questioned if leakage from
breaks in the Carriage Hills subdivision are the highest in the system; would the
Spruce Knob Water Company be included in the Town’s water system once improved;
questioned if annexation of the properties served by the Spruce Knob Water Company
had been discussed; and concern heard that citizens have become tired of
construction in the community. Staff noted Water would construct and manage the
new Spruce Knob Water system and the homeowners would pay for the new system.
It was noted the agreement approved by Resolution 102-22 required the property
owners to be annexed when eligible for annexation.
It was moved and seconded (Younglund/Hazelton) to extend the meeting past
10:00 p.m., and it passed unanimously.
Mayor Hall called a break at 10:00 p.m. and reconvened the meeting at 10:07 p.m.
2. GOVERNANCE ORIENTATION.
Town Administrator Machalek provided the Board with an overview of Policy
Governance, Board Code of Conduct, meeting procedures, strategic planning, and
roles and relationships with other entities.
REQUEST TO ENTER EXECUTIVE SESSION:
It was moved and seconded (Igel/Younglund) to approve entering into Executive
Session for the discussion of specialized details of security arrangements or
investigations per CRS Section 24-6-402(4)(d), and it passed unanimously.
The Board entered Executive Session at 10:45 p.m. and concluded at 11:25 p.m.
Whereupon Mayor Hall adjourned the meeting at 11:25 p.m.
Gary Hall, Mayor
Jackie Williamson, Town Clerk
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Town of Estes Park, Larimer County, Colorado May 28, 2024
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, Larimer County, Colorado. Meeting held at Town Hall in the
Board Room in said Town of Estes Park on the 28th day of May , 2024.
Board: Mayor Hall, Trustees Brown, Cenac, Hazelton, Igel,
Lancaster, and Younglund
Attending: All
Also Attending: Town Administrator Machalek, Deputy Town Administrator
Damweber, Town Attorney Kramer, Town Clerk Williamson
and Deputy Town Clerk Beers
Absent: None.
Mayor Pro Tem Cenac called the meeting to order at 4:00 p.m. Mayor Hall arrived at
approximately 4:16 p.m.
CIRSA LIABILITY AND RISK AS AN ELECTED OFFICIAL. Tami Tanoue/CIRSA
Executive Director provided a presentation on ethics, liability, and best practices for
elected officials. The presentation focused on enhancing the effectiveness and success
of the Town Board members and in turn reducing the risk to the Town and the individual
member. She reviewed Open Meetings law and Open Records law, transparency rules
and the need for transparency, quasi-judicial issues, social media and differences
between legislative and administrative matters. She reviewed the role of a public official,
ethical obligations, organizational structure and liability, involvement in personnel
matters, board and staff roles and due process requirements.
BED & BREAKFAST AND VACATION HOME CAP.
Town Clerk Williamson provided an outline on the history and current vacation home
license numbers and requested Board direction on the vacation home cap for
residentially zoned properties. At the March 26, 2024 Board meeting, staff presented a
report and discussion item on bed & breakfast (B&B) code amendments. Board
consensus was: owner/on-site manager (innkeeper) is to reside in the same unit as the
B&B, the innkeeper is to interact with the guests and be available within 30 minutes, the
B&B must offer breakfast to its guests, no transferring of the grandfathered use, a
drawing of the property to outline common areas, guest only areas, and innkeeper only
areas, and the need for a life safety inspection for all B&Bs. Town Clerk Williamson
provided a high-level overview of B&B discussions, proposed code amendments and an
outline of previous grandfathering options including: Option 1 – no change to the current
code regulations; Option 2 – adoption of the revised code regulations with a grace
period for current licenses to come into compliance; Option 3 – partial grandfathering to
include a drawing and life safety inspections; and Option 4 – grandfather current
licenses until the property transfers or no longer operates as a B&B. At the April 9,
2024, meeting the Board consensus was Option 2; however, the Board requested the
newly seated Board, following the April 2024 election, review and provide feedback
before final code amendments were drafted. Staff stated Option 2 would align with
vacation home regulation implementation in 2017. Staff requested Board direction on
code amendments and grandfathering options. Board discussion has been summarized:
clarification was requested on the B&B commercial property tax rates; support was
stated for a grace period while staff research options for hosted short-term rentals
including possible code modifications, and hosted rentals may provide a higher quality
rental offering in a residential areas. Clarification was provided regarding the prohibition
of vacation home licenses and B&B’s on the same residential lot as an accessory
dwelling unit, attached or detached.
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Town Board Study Session – May 28, 2024 – Page 2
After further conversation, the consensus was to maintain the existing residential
vacation home license cap of 322 and support the proposed amendments and
grandfathering Option 2 with discussion on hosted short term rentals at a future
meeting. Staff would draft an ordinance for Board consideration at a future meeting.
MAYOR/TRUSTEE TALKS.
Mayor Hall proposed attending more Trustee Talk sessions versus forming a separate
Mayor’s Chat and requested feedback from the Board. Board comments have been
summarized: Benefits and impacts for expanding Board attendance with two Trustees
and the Mayor; two Trustees in attendance may be a less intimidating and casual forum;
the benefits of holding Mayor’s chats throughout the community; importance of
optimizing public attendance and participation; and the opportunities for Trustees to get
to know each other outside of official meetings. The Mayor would consider the feedback
and options.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
It was determined to add an update on new locations for the Police Department to
approved/unscheduled.
There being no further business, Mayor Hall adjourned the meeting at 6:39 p.m.
Bunny Victoria Beers, Deputy Town Clerk
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Town of Estes Park, Larimer County, Colorado, March 5, 2024
Minutes of a Regular meeting of the ESTES PARK BOARD OF ADJUSTMENT of the
Town of Estes Park, Larimer County, Colorado. The meeting was held in the Town of
Estes Park on March 5, 2024.
Board: Chair Jeff Moreau, Vice-Chair Wayne Newsom, Board Member Joe Holtzman
Attending: Chair Moreau, Vice Chair Newsom, Member Holtzman, Planner I Kara
Washam, Senior Planner Hornbeck, Director Steve Careccia, Town Board Liaison
Barbara MacAlpine, Town Engineer Jeff Bailey, Recording Secretary Karin Swanlund
Absent: None
Chair Moreau called the meeting to order at 9:00 a.m.
APPROVAL OF AGENDA
It was moved and seconded (Newsom/Holtzman) to approve the agenda. The motion
passed 3-0.
APPROVAL OF CONSENT AGENDA
It was moved and seconded (Newsom/Holtzman) to approve the Consent Agenda. The
motion passed 3-0.
PUBLIC COMMENT: none
ELECTION OF OFFICERS:
It was moved and seconded (Moreau/Holtzman) to keep the structure the same, with
Moreau as Chair and Newsom as Vice Chair. The motion passed 3-0.
VARIANCE REQUEST 540-550 W Elkhorn Avenue Planner Hornbeck
The Applicant seeks to replace existing decks with new, larger decks with a 10’ width to
provide more usable space. The decks could be replaced within the existing footprint
without variances as they are considered legally non-conforming. However, the following
variances are required since the new decks are desired to be larger and encroach further
into required setbacks:
1. A variance from EPDC Sec. 7.6.E(2)(b) requires a 30’ setback from the
annual high-water mark of the river. The proposed decks would be
constructed as close as 13’ from the high water mark of the Fall River rather
than the required 30’.
2. A variance from EPDC Table 4-2 which requires a 10’ rear setback in the
RM zone district. The proposed decks would be constructed as close as 4’
from the rear lot line rather than the required 10’.
3. The new deck proposed with Building B would have a side setback of 13’,
and the existing setback requirement is 10’; however, a concurrent
application requesting to rezone the property to Commercial Outlying (CO)
would increase the side setback requirement to 15’. Therefore, the
applicant is requesting a variance from EPDC Table 4-5, which requires a
15’ side setback in the CO zone district. The proposed decks would be
constructed as close as 13’ from the east lot line rather than the required
15’. However, the variance is only applicable if the current rezoning is
approved.
Staff recommended denial of the variance request.
Joe Coop, VanHorn Engineering, stated that the request is for four feet due to the current
legal nonconforming location. Building A is a smaller request. The condos were built in
1968 and 1970. The floods of 1982 or 2013 did not impact them. VanHorn Engineering
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Board of Adjustment, March 5, 2024 – Page 2
modeled and adjusted the 100-year Floodplain while working with Elkhorn Lodge. No
retaining wall will be constructed. He stressed that we couldn’t regulate to the infinite as
the building is not in the floodplain. The legal lot to the North is mostly nonbuildable. There
is hope that the two lots can be combined in the future.
Eric Mankin, 550 W Elkhorn, is one of three permanent residents at these condos. He
shared photos of the property and explained the variance request from the owner's point
of view.
Gerald Mayo, 265 Lookout Street, owns one of the condos. The 56-year-old decks are
unsafe and need to be replaced. In his opinion, Illegal downzoning occurred in 2000,
hence the upcoming rezoning request.
Thomas Thurman, owner of Condo B8, says the fundamental issue is the lack of facts in
the comments about what could happen. The hydrologics of a flood are not specific.
It was moved and seconded (Moreau/Newsom) to approve the variance request for a
13’ river setback, 4’ rear setback from the north property line, 13’ side setback from the
east property line, and a side setback from the east lot of 13’ (only applicable if the
rezoning to CO is approved) for the subject property addressed as 540 and 550 West
Elkhorn Avenue, with the conditions of no stairs extending to the north without a lot
consolidation. The motion passed 3-0. ,
There being no further business, Chair Moreau adjourned the meeting at 9:50 a.m.
Jeff Moreau, Chair
Karin Swanlund, Recording Secretary
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PUBLIC WORKS Memo
To: Honorable Mayor Gary Hall
Board of Trustees
Through: Town Administrator Machalek
From: Greg Muhonen, PE, Public Works Director
Belle Morris, Chair, Transportation Advisory Board
Date: June 11, 2024
RE: Resolution 49-24 Revisions to Transportation Advisory Board Bylaws
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: Bylaws
QUASI-JUDICIAL YES NO
Objective:
Public Works staff and the citizen Transportation Advisory Board (TAB) request
approval of the proposed amendments to the TAB bylaws.
Present Situation:
The TAB comprises citizens who meet with Town staff to review and provide input on
proposed transportation initiatives. Historically, the TAB’s nine (9) members convened
for regular monthly meetings, with special meetings being scheduled as needed.
The TAB’s current bylaws, adopted in October 2023, state that the TAB shall hold
regular meetings once per month, and “regular” or “special” meetings are referenced
several times. Also specified is that the TAB consists of nine (9) members.
The TAB has had recurring discussions about whether or when to change the regular
meeting days, times, and frequency. At its February 2024 meeting, if was agreed that
the potential packet content for each month could be used to determine whether to hold
an official meeting or to instead receive a packet of staff and member reports. At its
April 2024 meeting, the TAB agreed to recommend an adjustment to the bylaws
language defining its member count.
Proposal:
Public Works staff and the TAB propose the following minor revisions to the current
bylaws:
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• Replace all references to regular or special meeting times with generalized
language that allows the TAB Chair or Public Works Director to schedule
meetings as needed.
• Designate a maximum number members to allow the TAB to still function as a
complete advisory board when vacancies occur.
Advantages:
• Stating in the bylaws that the TAB shall meet monthly excludes the opportunity
for meetings to be evaluated for necessity based on potential content and actual
discussion needs. When these factors are not considered, member and staff
administrative time may be inefficiently consumed by unnecessary meetings.
• The TAB will have the freedom to discuss and agree upon scheduled meeting
times that positively impact the participation of current and new members and the
public. Current meeting details are always accessible on the Town’s website.
• The TAB may still function as a complete advisory board when vacancies arise
due to term expirations or unexpected resignations.
Disadvantages:
• TAB members accustomed to a regularly scheduled meeting time will have to
remain flexible since meeting times will be set by majority vote; however, all
members will have the opportunity to discuss and vote upon the proposed
meeting time.
• Defining a maximum number of TAB members limits the number of citizen voices
participation in the meeting topics; however, preserving a membership cap keeps
the group at a functionally manageable size.
Action Recommended:
Public Works staff and the citizen Transportation Advisory Board recommend adoption
of the revised TAB bylaws.
Finance/Resource Impact:
The proposed change to the TAB bylaws has no financial impact to the Town or to
citizen volunteer members of the TAB.
Level of Public Interest:
Staff expects a low level of public interest in this item.
Sample Motion:
I move for the approval/denial of Resolution 49-24.
Attachments:
1. Resolution 49-24 Revision to TAB Bylaws
2. TAB Bylaws 2023-10 rev 2024-06
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RESOLUTION 49-24
A RESOLUTION APPROVING REVISIONS TO THE TRANSPORTATION ADVISORY
BOARD BYLAWS
WHEREAS, the Transportation Advisory Board (TAB) has performed a review of
its Bylaws and has proposed a revision; and
WHEREAS, it is appropriate to revise the Bylaws as adopted by the TAB for board
function and role; and
WHEREAS, under section VII of the TAB Bylaws, revisions to the Bylaws must be
approved by the Board of Trustees.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the revised TAB Bylaws
referenced in the title of this resolution in substantially the form now before the Board.
The revised bylaws supersede and replace all prior versions of the TAB Bylaws.
DATED this day of , 2024.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Attachment 1
Page 13
TRANSPORTATION ADVISORY BOARD
BYLAWS
[ADOPTED 10/202306/2024]
I. ROLE
The mission of the Town of Estes Park Transportation Advisory Board (TAB) is to
advise the Town Board and the Public Works staff on:
1.Local and Regional Comprehensive Transportation Planning Policies that protect
air quality, diminish congestion, and enhance the safety and quality of life for the
citizens, businesses, and visitors to the Estes Valley, including but not limited to
pedestrian, bicycle, automobile, and transit modes; and
2.Maintenance, Operation, and Expansion Programs for all modes of the Town’s
transportation system; and
3.Transportation Capital Projects to ensure the Town’s transportation goals and
policies for roads, trails, parking, signage, and transit are implemented.
“Chair” in the remainder of this document will refer to the Chair of TAB.
II. MEETINGS
A.Regular Meetings. Shall be held at least one time per month, with additional
meetings scheduled aswhen needed, as determined by the Chair or the Public
Works Director, who shall consider the question together on a monthly basis.
Regular meetings shall occur at regular times each month asA consistent
meeting date and time shall be set by the TAB by majority vote. Any item on the
agenda which cannot be heard and considered by the conclusion of the meeting
may be continued until and heard at the next regularly scheduled meeting or a
specially scheduled meeting and shall have priority over any other matters to be
heard and considered.
B.Special Meetings. May be held at any time upon call by the Chair or the Public
Works Director. Notice of at least three (3) calendar days shall be given to each
member of the TAB. The time, place, and purpose of the special meeting shall be
specified in the notice to the committee members. Should a special meeting be
scheduled, notification must be provided to the Public Works Director in an effort
to adequately notify the public in accordance with the State of Colorado Open
Meetings Law Section 24-6-402(2)(c) C.R.S.
C.Cancellation of Meetings. Regularly sScheduled meetings of the TAB may be
cancelled or rescheduled upon determination by the Chair. Any cancelled
meeting requires notification to the Public Works Director in an effort to
adequately notify the public.
Attachment 2
Page 14
D. Meeting Procedures. Chair shall preside in accordance with generally accepted
norms for the conduct of parliamentary procedure. The TAB may overturn a
parliamentary determination of the Chair by majority vote. Robert’s Rules of
Order may be considered as a parliamentary guide.
E. Open Meetings. All meetings and action of the TAB shall be in full compliance
with state statutes governing open meetings, as amended and incorporated
herein by reference. It is the responsibility of the assigned staff member of the
Public Works Department to be familiar with these statutes and regulations.
F. Attendance by Non-members. Meetings may be attended by persons who are
not members of the TAB. At the discretion of the Chair, non-members may be
allowed to speak at meetings. However, in no event shall non-members be
allowed to vote on matters for which a vote is required.
III. MEMBERS AND QUORUM
A. Membership. The TAB consists of a maximum of nine (9) voting members.
Members must reside within the Estes Park R-3 School District. Appointments of
members shall be made by the Town Board in accordance with Policy 102.
B. Terms. Members shall be appointed to a three (3) year term. The terms of the
members shall be staggered so that the terms of an equal number of the
members, or as equal a number as possible, expire on the last day of March
each year. There are no term limitations, and members may be reappointed by
the Town Board in accordance with Policy 102.
C. Vacancies. Vacant positions shall be filled by appointment by the Town Board
for the unexpired portion of the term of the position to be filled.
D. Quorum. A quorum for transaction of business of the TAB shall consist of a
majority of the appointed (voting) member positions that are filled at the time.
This is the minimum number of members required to be present to open a
meeting and conduct business.
E. Action. Any action by the TAB shall be by majority vote of the members
attending any regular or special meeting at which a quorum is present, unless
otherwise provided by law or ordinance. A tie vote shall constitute failure of the
motion on the floor.
F. Town Board Liaison. The Town Board may appoint one of its members as a
liaison to the TAB, who shall receive copies of all notices, documents, and
records of proceedings of the TAB which any member would also receive.
IV. OFFICERS
Page 15
A. Officers. There shall be a Chair and a Vice-Chair as selected by the TAB.
B. Elections. Officers shall be elected by the members annually, at the first
regularly scheduled meeting of each year. Officers shall be members of the TAB.
Notification of who is elected Chair and Vice-Chair will be sent to the Town Clerk.
C. Chair Responsibilities:
1. Preside at all meetings
2. Ensure that all meetings are conducted with decorum and efficiency
3. Call special meetings in accordance with the bylaws
4. Authority to cancel a meeting
5. Sign any documents prepared by the TAB for submission to the Town Board
or Town departments
6. Represent the TAB in dealings with the Town Board or other organizations
7. The Chair has the same right as any other member of the Board to vote on
matters before the TAB, to move or second a motion, and to speak for or
against proposals.
D. Vice-Chair Responsibilities:
1. Assist the Chair as requested
2. Accept and undertake duties delegated by the Chair
3. Preside over meetings or perform other duties of the Chair in the event the
Chair is absent or unable to act.
E. Chair Pro Tem. In the absence of the Chair and Vice-Chair at a given meeting,
the TAB may elect a voting member to serve as Chair for the duration of that
meeting.
V. STAFF ROLE
An assigned staff member of the Public Works Department is responsible for proper
notification of meeting, preparation and distribution of agenda, assembly of packet and
minute taking for all meetings.
VI. ATTENDANCE
Regular attendance by the members of the TAB is expected. In the event any member
misses three (3) consecutive regular meetings or a total of four (4) regular meetings in a
calendar year, the Town Board may remove its appointed member for neglect of duty
and designate a new member to fill the vacancy.
VII. GENERAL PROVISIONS
Recommendations for amendments to these bylaws may be adopted at any regular or
special meeting of the TAB by a majority of the membership of the TAB provided that
notice of such possible amendments is given to all members at least five (5) days prior
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to the meeting at which action is to be taken. Any amendments shall be subject to
approval by the Town Board.
VIII. COMPLIANCE WITH TOWN POLICIES
A. In addition to these bylaws, the TAB shall operate in compliance with the adopted
Town Board policy on Town Committees, Policy 102, as amended. The terms of
this policy are incorporated into these bylaws by this reference. A copy of the
policy, along with these bylaws, shall be provided to each member at the time of
their appointment.
B. Failure to comply with applicable Town policies may be grounds for an official
reprimand or censure by the TAB and/or a recommendation to the Town Board
for removal.
IX. CONFLICT OF INTEREST
All members of the TAB are subject to the standards of conduct under the State of
Colorado Code of Ethics, Sections 24-18-101 et seq., C.R.S., and Article XXIX of the
Colorado Constitution (Amendment 41). At the time of introduction of an individual item
on the TAB agenda in which the member has a conflict of interest, the member shall
state that a conflict of interest exists and then abstain from participating and voting on
the matter. A member having a conflict of interest on any matter shall not attempt to
influence other members of the TAB at any time with regard to said matter.
Adopted this ___ day of ______________, 20234.
ESTES PARK BOARD OF TRUSTEES
By: ________________
Mayor
Page 17
Page 18
PUBLIC WORKS Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Jeff Bailey, PE, PTOE, Town Engineer
Greg Muhonen, PE, Public Works Director
Date: June 11, 2024
RE: Resolution 50-24 Contract with ABC Asphalt, Inc. for the Cleave Street
Improvements Project - $1,991,567 Budgeted
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Public Works staff seek Town Board approval for the construction contract with ABC
Asphalt, Inc. for the construction of the Cleave Street Improvements Project.
Present Situation:
In January 2020, Public Works began a partnership with Kimley-Horn for public
outreach and design of interim public improvements along Cleave Street. This was
intended to be the first step toward drastically improving the Cleave Street corridor, as
envisioned in the 2018 Downtown Plan. With the onset of the COVID-19 pandemic and
a challenging budget cycle in 2021, the project took a back seat to more pressing Town
needs. In early 2022, in light of several redevelopment proposals along Cleave Street,
the project was reinitiated as an expanded, more time-intensive, permanent
improvement project requiring a higher level of design and coordination, as well as
increased cost. When completed, the Cleave Street corridor will achieve the vision
outlined in the 2018 Downtown Plan.
The project design, completed in mid-2023, provides a more aesthetically pleasing and
welcoming corridor through the use of stamped colored concrete and stacked stone
planter walls; incorporates traffic calming features and multimodal accessibility in
accordance with the Town’s Complete Streets Policy; and maintains loading areas
critical to the adjacent businesses. Additionally, the existing drainage issues will be
resolved and a heated concrete drainage pan will be incorporated to help alleviate
historic winter icing conditions.
Page 19
Since fall 2023, significant utility relocations necessary to facilitating the construction
portion of the project have been underway; completion of the relocations is expected by
July 2024, with construction beginning in late October 2024.
After three weeks of advertising, two bids were received and opened on January 25,
2024. Due to the ongoing utility relocations and changes in the scope of work, Public
Works staff rejected the bids received in January and rebid the project in late April;
three bids were received.
The following table contains the project budget and bid summary.
COMPANY CITY TOTAL FEE
Engineer’s Estimate Town of Estes Park $2,464,055.00
ABC Asphalt, Inc. Brighton, CO $1,991,567.00
Mountain Constructors, Inc. Platteville, CO $2,564,204.00
Dietzler Construction Corporation Berthoud, CO $2,629,140.36
Public Works Engineering staff have confirmed the contractor’s production capabilities
and their experience performing projects of similar cost and complexity in Colorado.
Proposal:
Public Works staff propose approval of the construction agreement with ABC Asphalt,
Inc. for the Cleave Street Improvements Project.
Advantages:
• Realization of the 2018 Downtown Plan vision for Cleave Street as a true
multimodal corridor that features enhanced walkability and bikeability without
compromising the vehicular and delivery needs of adjacent residences and
businesses.
• Anticipation of this project has already spurred several large
redevelopment/building improvement efforts along the Cleave Street corridor.
Completion of the project is expected to spur additional private improvement
projects, further enhancing the visitor experience.
Disadvantages:
• This is an expensive project due to enhanced corridor aesthetics (stamped
colored concrete, stacked stone planter/seat walls, decorative pedestrian level
lighting, etc.), and a heated drainage pan; however, these amenities will reduce
winter ice build-up and greatly improve the Cleave Street visitor experience.
• Disruption of all modes of traffic and business deliveries in the proposed work
areas during construction will occur; however, the complete improvements will
greatly improve and enhance corridor mobility.
Action Recommended:
Public Works staff recommend approving the construction contract with ABC Asphalt,
Inc., and authorizing staff to spend, if needed, an additional contingency amount up to
$200,000 to address unanticipated conditions encountered during construction. The
maximum expenditure amount is $2,191,567.
Page 20
Finance/Resource Impact:
The Town previously budgeted $2,823,804 for construction of Cleave Street. With the
addition of a Revitalizing Main Street Grant for $241,000, a total of $3,064,804 is
available for construction.
Level of Public Interest
Interest in Cleave Street is modest for the overall community, but significant for adjacent
property owners, residents, and business owners.
Sample Motion:
I move for approval/denial of Resolution 50-24.
Attachments:
1. Resolution 50-24
2. Cleave Street Improvements Contract – ABC Asphalt, Inc
Page 21
RESOLUTION 50-24
APPROVING A CONSTRUCTION CONTRACT WITH ABC ASPHALT, INC. FOR THE
CLEAVE STREET IMPROVEMENTS PROJECT
WHEREAS, the Town Board wishes to enter a construction contract referenced in
the title of this resolution for construction of Cleave Street.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the construction contract
referenced in the title of this resolution in substantially the form now before the Board.
The Board authorizes the Public Works Director to spend up to $2,191,567.00 under this
contract.
DATED this day of , 2024.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Attachment 1
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Attachment 2
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TOWN BOARD MEETING
June 11, 2024
Consent Agenda Item #8 Appointment of Duane
Hudson as the Interim Finance Director.
No packet material will be provided for
this item.
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TOWN CLERK’S OFFICE Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Jackie Williamson, Town Clerk
Date: June 11, 2024
RE: Appointments to the Estes Park Planning Commission of David Arterburn
and Richard Mulhern for terms expiring March 31, 2030
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER Appointment
QUASI-JUDICIAL YES NO
Objective:
To consider the appointments recommended by the interview committee for the Estes
Park Planning Commission.
Present Situation:
The Town Clerk’s Office advertised for the vacant positions on the Estes Park Planning
Commission. Four applications were received, two of which were ineligible as they do
not reside inside Town limits (Estes Park Development Code §2.1.C.). The interview
committee, consisting of Mayor Hall and Trustee Lancaster, conducted interviews for
eligible applicants on June 4, 2024.
Proposal:
The interview committee recommends the appointment of David Arterburn and Richard
Mulhern to six-year terms expiring March 31, 2030.
Advantages:
Filling the positions would complete the five-member commission.
Disadvantages:
If the appointments are not made, the positions would remain vacant until additional
applications are received, and interviews conducted.
Action Recommended:
Appoint David Arterburn and Richard Mulhern to terms expiring March 31, 2030.
Finance/Resource Impact:
None.
Page 31
Level of Public Interest
Low.
Sample Motion:
I move to approve/deny the appointments of David Arterburn and Richard Mulhern to
the Estes Park Planning Commission for terms expiring March 31, 2030.
Attachments:
None.
Page 32
6/7/2024
8th Judicial
District Attorney
Annual Report
2024 Estes Park Town Board
8th Judicial District
Larimer & Jackson Counties
(pop. ~370,000)
6th most populous JD
www.larimer.gov/da
@DA8Colorado
on Facebook & Twitter
1
2
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6/7/2024
Mission
The District Attorney’s office serves to seek justice and ensure the safety of our community in an equitable manner. Every day we work to thoughtfully prosecute crime, protect victims of crime, address systemic bias, rectify injustice, and provide transparency about our work. We are zealous advocates for the truth and fair practitioners of justice.
Vision
To protect and serve Larimer and Jackson counties, while creating a stronger community where the application of criminal justice is more equitable and no longer at odds with social justice.
3
4
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6/7/2024
Case Roadmap
Current Programs & Projects
Diversion
•Divert cases away from traditional CJ
resolution – address root causes
•In 2023:
•452 Juveniles – 52% success rate
•182 Adults – 94% success rate
Fentanyl Causing Death
•New law started in July 2022
•Charged 7 distribution causing death
cases since July 2023
•First conviction in the state
Community Engagement &
Accountability
•www.larimer.gov/da
•@DA8Colorado (Twitter & FB)
•Community Presentations / Annual
Report
•Citizens Academy
Problem Solving Courts
•Competency Docket - efficient
treatment & services for those w/ MH
needs
•Statewide/nationwide model
•Veterans Court – coming soon!
Collaborative Task Forces
•Economic Crime: Never Summer Yurts
(107 victims & $24k in restation)
•Drug Crime: 78,323 dosage units of
fentanyl seized in 2023
•Grand Jury Indictments – 8.5lbs
fentanyl, 32lbs meth, 45 firearms…
5
6
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6/7/2024
Current Programs & Projects
Domestic Violence Team
• DDA, Investigator, & Advocate
•High risk case assessment & earlier victim
support
•Investigation of DV firearm restrictions
• Victim Rights Week (April 25
th Event)
Warrant Clearance
• Resolve case (restitution, treatment, etc.)
• Accountability & resources
• Cleared 125 warrants in 2023
• Loveland Warrant Event 4/6 (72 warrants
cleared)
Award Winners
• Judge Conrad Ball Award: Victim Witness Manager
Kate Perrill
• Colorado District Attorney Prosecutor of the Year:
Chief Deputy District Attorney Amanda Duhon
• Colorado Drug Investigators Assoc. Prosecutor of
the Year: Complex Crimes Deputy DA Lynzi Mass
Legislation
• 2023:
•Strengthening of Auto Theft Laws
•Indecent Exposure Penalties
• 2024:
•Fixes to Victim Services Funding
•Social Media Accountability
•Preventing Felons from Possessing Firearms
Estes Cases of Note
•Jacobo Mendozo 21CR1252
–Charged with 17 counts:
•Attempted Murder
•Sexual Assault
•Kidnapping
•Sexual Exploitation
•(All charges are allegations and the defendant is presumed innocent unless and until proven guilty
beyond a reasonable doubt)
–Defendant found competent to proceed
–Litigated preliminary hearing and charges bound over
–Defendant has pled Not Guilty by Reason of Insanity
–Next set June 17
7
8
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6/7/2024
Number of Cases Filed (Estes Park PD)
Estes Park PD Total Case Filings
9
10
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6/7/2024
Estes Park PD Case Filings by Type
8th JD Estes Park PD
Case Resolution
(8th JD)
2023
30% Fee/Fine/Community Service
7% Credit for Time Served
41% Probation
5% Probation + Jail
*Youth Corrections
are less than 0.5%
9% Jail
3% Community Corrections
5% Department of Corrections
11
12
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6/7/2024
Thank You!
Please
Reach Out
In Person: Loveland Police & Courts Building (810 E 10th St)
Larimer County Justice Center (201 LaPorte Ave)
Online: Larimer.gov/da (Data Dashboard, CIRT Findings, Victim
Services, Events, etc.)
Email: 8thdist-da@co.larimer.co.us
Phone: (970) 498-7200
Facebook: DA8Colorado
Twitter: @DA8Colorado
13
14
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FINANCE DEPT Memo
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Duane Hudson, Interim Finance Director
Date: June 11, 2024
RE: Resolution 53-24, Supplemental Budget Appropriations #4 to the 2024
Budget
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
To adjust anticipated sales tax revenue for 2024 and to appropriate funds for construction
relief programs.
Present Situation:
The Town’s sales tax collections through March of 2024 have been lower than projected
resulting in the need to reduce budgeted sales tax revenues. In addition, the downtown
Loop construction project has been and will continue to impact several businesses in the
downtown area resulting in decreased sales activity.
Proposal:
The accompanying budget amendment reflects a reduction of the anticipated sales tax
revenues from an original projection of 2% increase over the 2022 actual sales tax
revenues to a reduction of 4% over the 2022 actual sales tax revenues. This change in the
sales tax revenue estimate also reduces the budgeted transfers to the Estes Valley Fire
Protection District (EVFPD) and the transfer to the Estes Valley Recreation and Park District
(EVRPD) for the Community Center.
In addition, the Town is proposing a business assistance program for the businesses
impacted by the downtown Loop construction project in the amount of $300,000.
It is fully recognized that the reduction in anticipated sales tax revenues will result in the
usage of fund balances in the General Fund with ongoing expenses exceeding ongoing
revenues by $881,671 for the 2024 fiscal year. This is currently anticipated to be a one-time
usage of fund balance for 2024. Management will closely monitor sales tax trends over the
next few months to determine if this is an ongoing trend or just impacting the first three
months of the year. If trends indicate this is a long term decrease, management can then
budget for appropriate reductions during development of the 2025 budget. As always, if
things deteriorate significantly, the Town can amend the 2024 budget and make immediate
Page 45
operational changes as deemed appropriate, but the proposed approach allows for a more
measured and systematic approach to any needed budgetary changes.
Staff is seeking approval of the budget resolution authorizing the proposed budget
amendments as follows:
Summary of Supplemental Appropriations:
General Fund – Increase of $225,657
This amount includes an increase in appropriations of $250,000 for direct financial
assistance to downtown businesses and $50,000 for a marketing match program to assist
business owners impacted by Loop construction. This increase is partially offset by a
$74,343 decrease in the transfer of General Fund sales tax revenues to the Estes Valley
Fire Protection District due to the decrease in projected sales tax revenues.
Community Center Fund – Decrease of $26,373
All sales taxes received in the Community Center Fund are passed through to the Estes
Valley Recreation and Park District. With the decrease in projected sales tax revenues, a
similar reduction in appropriations is needed for the payments to EVRPD.
Wildfire Mitigation Fund – Decrease of $13,737
All sales taxes received in the Wildfire Mitigation Fund are passed through to the Estes
Valley Fire Protection District. With the decrease in projected sales tax revenues, a similar
reduction in appropriations is needed for the payments to EVFPD.
Advantages:
The Town will continue to operate in compliance with statutory requirements regarding
municipal budget law. The downtown business assistance program will also help mitigate
some of the impact of the Loop construction project on the downtown businesses.
Disadvantages:
As the Town’s financial position tightens, the financial assistance program will reduce the
Town’s reserves available to address future needs.
Action Recommended:
Staff recommends approval of the 2024 supplemental budget appropriation #4 resolution.
Finance/Resource Impact:
After reflecting this budget amendment, the General Fund reserves are projected at 29.3%
of 2024 operating expenditures.
Level of Public Interest
High – Many local businesses have asked for assistance to help with losses associated with
the Loop project.
Sample Motion:
I move for the approval/denial of Resolution 53-24.
Attachments:
1.Resolution 53-24 Supplemental Budget Appropriations #4 to the 2024 Budget.
2.Recaps of Proposed Budget Adjustments and Supporting Documents
Page 46
RESOLUTION 53-24
SUPPLEMENTAL BUDGET APPROPRIATIONS # 4 TO THE 2024 BUDGET
WHEREAS, the Board of Trustees of the Town of Estes Park adopted the 2024
annual budget in accordance with the Local Government Budget Law on November
14th, 2023; and
WHEREAS, sales tax revenue collections for 2024 have been lower than initially
anticipated in the original annual budget projections; and
WHEREAS, certain projects and expenditures have additional funding needs
which were identified after adoption of the original annual budget; and
WHEREAS, it is not only required by law, but also necessary to appropriate the
revenues provided in the budget to and for the purposes described below, so as not to
impair the operations of the Town of Estes Park.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
That the appropriations for 2024 be increased by $185,547 for the funds
specified below and these amounts are hereby appropriated from additional revenue or
available fund balance of each fund.
Fund
#
Fund Name Existing
Appropriations
Amendment Amended
Appropriations
101 General Fund 30,211,996 225,657 30,437,653
204 Community Reinvestment Fund 9,572,467 0 9,572,467
211 Conservation Trust Fund 54,000 0 54,000
220 Larimer County Open Space Fund 1,156,006 0 1,156,006
236 Emergency Response System Fund 66,746 0 66,746
238 Community Center Fund 459,171 (26,373) 432,798
240 Wildfire Mitigation Fund 244,324 (13,737) 230,587
244 Trails Improvement Fund 5,635,524 0 5,635,524
246 Trails Improvement Extension Fund 319,000 0 319,000
256 Parking Services Fund 3,006,843 0 3,006,843
260 Street Fund 7,363,863 0 7,363,863
265 Stormwater Fund 88,769 0 88,769
270 Workforce Housing Lodging Tax Fund 5,157,470 0 5,157,470
502 Power and Communications Fund 30,450,968 0 30,450,968
503 Water Fund 25,291,895 0 25,291,895
505 Workforce Housing Fund 500,000 0 500,000
606 Medical Insurance Fund 4,310,000 0 4,310,000
612 Fleet Maintenance Fund 1,405,812 0 1,405,812
625 Information Technology Fund 1,222,626 0 1,222,626
635 Vehicle Replacement Fund 1,098,131 0 1,098,131
645 Risk Management Fund 568,164 0 568,164
Total All Funds 128,183,775 185,547 128,369,322
Attachment 1
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DATED this ______ day of ____________, 2024.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Page 48
TOWN OF ESTES PARK
SCHEDULE OF BUDGETED REVENUE CHANGES
ALL FUNDS
BA# 4 - Sales Tax Reduction and Construction Impact Funding
Fund Fund Name Department Division Description Of Change
Type (One
Time or
Ongoing)
One Time
Increase
(Decrease)
Ongoing
Increase
(Decrease)
Total Changes
Increase
(Decrease)
101 General Fund General Government NA Reduce sales tax projections to reflect a 4% decrease from 2023 One Time - (1,062,039) (1,062,039)
Total General Fund - (1,062,039) (1,062,039)
236
Emergency Response
System Fund Police NA Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (2,638) (2,638)
Total Emergency Response System Fund - (2,638) (2,638)
238
Community Center
Fund
Community
Recreation Center NA Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (26,373) (26,373)
Total Community Center Fund - (26,373) (26,373)
240
Wildfire Mitigation
Fund General Government EVFPD Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (13,737) (13,737)
Total Wildfire Mitigation Fund - (13,737) (13,737)
244
Trails Improvement
Fund Public Works Engineering Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (13,186) (13,186)
Total Trails Improvement Fund - (13,186) (13,186)
246
Trails Improvement
Sales Tax Extension
Fund Public Works Engineering Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (19,080) (19,080)
Total Trails Impr. Sales Tax Extension Fund - (19,080) (19,080)
260
Street Improvement
Fund Public Works
Street
Improvements Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (133,511) (133,511)
Total Street Improvement Fund - (133,511) (133,511)
265 Stormwater Fund Public Works
Stormwater
Maintenance Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (42,740) (42,740)
Total Stormwater Fund - (42,740) (42,740)
502
Power and
Communication Fund Utilities NA Reduce sales tax projections to reflect a 4% decrease from 2023 Ongoing - (6,869) (6,869)
Total Power and Communication Fund - (6,869) (6,869)
Total Projected Revenue Changes - (1,320,173) (1,320,173)
Attachment 2
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TOWN OF ESTES PARK
SCHEDULE OF BUDGETED APPROPRIATION CHANGES
ALL FUNDS
BA# 4 - Sales Tax Reduction and Construction Impact Funding
Fund Fund Name Department Division Description Of Change
Type (One
Time or
Ongoing)
One Time
Increase
(Decrease)
Ongoing
Increase
(Decrease)
Total Changes
Increase
(Decrease)
101 General Fund
Outside Entity
Funding NA
To budget for transfer to Estes Park Chamber of Commerce to
support the downtown Construction Impact Funding Program One Time 300,000 - 300,000
101 General Fund
Outside Entity
Funding NA
To reduce budgeted transfer to Estes Valley Fire Protection
District based on the revised projected sales tax revenues Ongoing (74,343) (74,343)
Total General Fund 300,000 (74,343) 225,657
238
Community Center
Fund
Community
Recreation Center
Community
Recreation Center
To reduce budgeted transfer to Community Center Fund based
on projected revised sales tax revenues Ongoing (26,373) (26,373)
Total Community Center Fund - (26,373) (26,373)
240
Wildfire Mitigation
Fund Wildfire Mitigation Wildfire Mitigation
To reduce budgeted transfer to Estes Valley Fire Protection
District based on the revised projected sales tax revenues Ongoing - (13,737) (13,737)
Total Wildfire Mitigation Fund - (13,737) (13,737)
Total Expenditure Appropriation Changes 300,000 (114,453) 185,547
Page 50
101 204 211 220 236 238 240 244 246 256 260 265 270
GENERAL
FUND
COMMUNITY
REINVESTMENT
CONSERVATION
TRUST
LARIMER
COUNTY
OPEN SPACE
EMERGENCY
RESPONSE
COMMUNITY
CENTER
WILDFIRE
MITIGATION TRAILS
TRAILS
EXTENSION
PARKING
SERVICES STREET STORMWATER
WORKFORCE
HOUSING
LODGING TAX
Revenues $24,402,532 $5,872,640 $34,000 $928,226 $43,279 $432,798 $230,587 $5,469,956 $320,258 $2,739,250 $3,508,068 $717,378 $5,380,000
Expenses 30,437,653 9,572,467 54,000 1,156,006 66,746 432,798 230,587 5,635,524 319,000 3,006,843 7,363,863 88,769 5,157,470
Net (6,035,121)(3,699,827)(20,000)(227,780)(23,467)0 0 (165,568)1,258 (267,593)(3,855,795)628,609 222,530
Estimated Beginning Fund Balance, 1/1/24 15,464,580 3,899,530 100,783 807,665 287,898 11 0 393,394 0 411,336 5,431,369 0 365,965
Add Back Reserves included in Budgeted Expenses 776,000 0 0 0 0 0 0 0 0 0 0 0 0
Estimated Ending Fund Balance, 12/31/24 $10,205,459 $199,703 $80,783 $579,885 $264,431 $11 $0 $227,826 $1,258 $143,743 $1,575,574 $628,609 $588,495
502 503 505 606 612 625 635 645
POWER AND
COMMUNICA
TIONS WATER
WORKFORCE
HOUSING
LINKAGE IMPACT
FEE
MEDICAL
INSURANCE FLEET
INFORMATION
TECHNOLOGY
VEHICLE
REPLACEMENT
RISK
MANAGEMENT TOTAL
Revenues $26,934,639 $24,599,378 $715,000 $4,278,252 $1,281,468 $973,608 $627,508 $530,518 $110,019,343
Expenses 30,450,968 25,291,895 500,000 4,310,000 1,405,812 1,222,626 1,098,131 568,164 128,369,321
Net (3,516,329)(692,517)215,000 (31,748)(124,344)(249,018)(470,623)(37,646)(18,349,978)
Estimated Beginning Fund Balance, 1/1/24 13,035,076 15,312,026 742,589 1,919,451 485,589 769,605 2,025,852 62,087 61,514,806
Add Back Reserves included in Budgeted Expenses 433,650 116,030 0 0 0 0 0 0 1,325,680
Estimated Ending Fund Balance, 12/31/24 $9,952,397 $14,735,539 $957,589 $1,887,703 $361,246 $520,587 $1,555,229 $24,441 $44,490,508
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
RECAP OF BUDGET
ALL FUNDS
6/4/2024 3:16 PM
BA#4 - Sales Tax and Construction Relief.xlsx Page 51
add new funds
101 204 211 220 236 238 240 244 246 256 260 265 270
GENERAL FUND
COMMUNITY
REINVESTMENT
CONSERVATION
TRUST
LARIMER COUNTY
OPEN SPACE
EMERGENCY
RESPONSE
COMMUNITY
CENTER
WILDFIRE
MITIGATION TRAILS TRAILS EXTENSION PARKING SERVICES STREET STORMWATER
WORKFORCE
HOUSING
LODGING TAX
Estimated Ending Fund Balance, 12/31/2024 $10,205,459 $199,703 $80,783 $579,885 $264,431 $11 $0 $227,826 $1,258 $143,743 $1,575,574 $628,609 $588,495
Budgeted Reserves ***
Pkg Garage Maint Reserve 75,000 - - - - - - - - - - - -
Childcare Reserve - - - - - - - - - - - - -
Workforce Housing Reserve 882,186 - - - - - - - - - - - -
Facility and Employee Housing Reserve 1,250,000 - - - - - - - - - - - -
Capital Reserve - - - - - - - - - - - - -
Restr Donations 70,825 - - - - - - - - - - - -
Nonspendable Prepaids 15,909 - - - - - - - - - - - -
Equipment Reserve - - - - - - - - - - - - -
Policy 660 Fund Balance Reserves 6,924,869 - - - - - - - - - - - -
Total Reserved Fund Balance 9,218,789 - - - - - - - - - - - -
Unreserved Budgetary Fund Balance 12/31/2024 $986,671 $199,703 $80,783 $579,885 $264,431 $11 $0 $227,826 $1,258 $143,743 $1,575,574 $628,609 $588,495
502 503 505 606 612 625 635 645
POWER AND
COMMUNICATIONS WATER
WORKFORCE
HOUSING LINKAGE
IMPACT FEE
MEDICAL
INSURANCE FLEET
INFORMATION
TECHNOLOGY
VEHICLE
REPLACEMENT
RISK
MANAGEMENT TOTAL
Estimated Ending Fund Balance, 12/31/2024 $9,952,397 $14,735,539 $957,589 $1,887,703 $361,246 $520,587 $1,555,229 $24,441 $44,490,508
Budgeted Reserves ***
Pkg Garage Maint Reserve - - - - - - - - 75,000
Childcare Reserve - - - - - - - - -
Workforce Housing Reserve - - - - - - - - 882,186
Facility and Employee Housing Reserve - - - - - - - - 1,250,000
Capital Reserve - - - - - - - - -
Restr Donations - - - - - - - - 70,825
Nonspendable Prepaids - - - - - - - - 15,909
Equipment Reserve 2,184,054 805,313 - - - - 1,555,229 - 4,544,596
Policy 660 Fund Balance Reserves 5,324,913 1,581,118 - 965,291 140,581 200,000 - - 15,136,771
Total Reserved Fund Balance 7,508,967 2,386,431 - 965,291 140,581 200,000 1,555,229 - 21,975,288
Unreserved Budgetary Fund Balance 12/31/2024 $2,443,430 $12,349,108 $957,589 $922,411 $220,665 $320,587 $0 $24,441 $22,515,220
*** These miscellaneous reserves include current year additions to the reserves budgeted as expenses plus amounts accumulated in prior years. The current year additions are added back to fund balance since these appropriations are budget management accounts and are
merely changes to reserved fund balances.
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
RECAP OF BUDGETED RESERVES
ALL FUNDS
Page 52
#204
COMMUNITY
REINVESTMENT FUND
#502
POWER &
COMMUN-
ICATIONS FUND
#503
WATER FUND
Description
Account #
(if applicable)
Project
(if applicable)
Facility and
Employee Housing
Reserve
Parking Garage
Maint Reserve Childcare Reserve
Workforce
Housing Reserve Capital Reserve Equipment Reserve
Equipment
Reserve
Projected Ending Reserve Balance 12-31-2023 500,000 49,000 82,582 882,186 819,900 2,902,350 954,764
2024 Budgeted Additions to Reserves
101-1700-417.37-96 750,000
101-1700-417.37-99 26,000
101-1900-419.37-97 -
101-1945-419.37-98 -
204-5400-544.37-95 -
270-0000-316.10-00
502-6501-560.25-44 433,650
503-6300-540.25-44 116,030
2024 Budgeted Use of Reserves
Childcare Assistance Prog 101-1900-419.29-75 CHCARE (82,582)
BUILDING REMODELING 204-5400-544.32-22 MUSADD (600,000)
WAYFINDING SIGNAGE 204-5400-544.35-63 WAYFND (219,900)
OTHER EQUIPMENT 502-7001-580.33-98 93313C (48,000)
OTHER EQUIPMENT 502-7001-580.33-98 93345 (43,492)
OTHER EQUIPMENT 502-7001-580.33-98 93328B (83,217)
OTHER EQUIPMENT 502-7001-580.33-98 93338B (39,666)
OTHER EQUIPMENT 502-7001-580.33-98 93319C (83,217)
OTHER EQUIPMENT 502-7001-580.33-98 93319C (9,354)
TRUCKS 502-7001-580.34-42 93349 (45,000)
TRUCKS 502-7001-580.34-42 93331C (500,000)
TRUCKS 502-7001-580.34-42 93341A (300,000)
TRUCKS 503-7000-580.34-42 90398 (150,000)
Trucks 503-7000-580.34-42 90383 (20,000)
Trucks 503-7000-580.34-42 90310B (18,504)
Trucks 503-7000-580.34-42 9036B (76,977)
Projected Ending Reserve Balance 12-31-2024 1,250,000 75,000 - 882,186 - 2,184,054 805,313
#101
GENERAL FUND
TOWN OF ESTES PARK
RESERVE ACCOUNT BUDGETED ACTIVITY
ALL FUNDS
2024 ADOPTED BUDGET
Page 53
General Conservation Open Emergency Community Wildfire Trails Parking
Fund Trust Space Response Center Mitigation Trails Extension Services
101 211 220 236 238 240 244 246 256
REVENUE
Operating revenues
Taxes 18,696,632$ -$ -$ 43,279$ 432,798$ 230,587$ 216,399$ 320,258$ -$
Licenses and permits 955,900 - - - - - - - 22,000
Intergovernmental 628,799 34,000 898,226 - - - 5,253,557 - -
Charges for services 732,482 - - - - - - - 776,250
Fines and forfeitures 27,000 - - - - - - - 39,000
Rental income 325,950 - - - - - - - -
Investment income 500,000 - 30,000 - - - - - -
Donations 127,500 - - - - - - - -
Miscellaneous 799,038 - - - - - - - -
Total Operating Revenues 22,793,301 34,000 928,226 43,279 432,798 230,587 5,469,956 320,258 837,250
Other sources
Transfers-In from other funds 1,609,231 - - - - - - - -
Sale of assets - - - - - - - - -
Financing proceeds - - - - - - - - 1,902,000
TOTAL REVENUES 24,402,532 34,000 928,226 43,279 432,798 230,587 5,469,956 320,258 2,739,250
EXPENDITURES
Operating expenditures
Source of supply - - - - - - - - -
Personnel 13,672,819 - 124,752 - - - 107,749 - 163,889
Operations & maintenance 12,561,905 35,000 96,200 18,200 432,798 230,587 - - 552,880
Total Operating Expenditures 26,234,723 35,000 220,952 18,200 432,798 230,587 107,749 - 716,769
Other uses
Debt service - - - 48,546 - - - - -
Capital 897,414 19,000 935,054 - - - 5,527,776 319,000 2,192,000
Transfers-out to other funds 3,305,515 - - - - - - - 98,074
Contingency - - - - - - - - -
TOTAL EXPENDITURES 30,437,653 54,000 1,156,006 66,746 432,798 230,587 5,635,524 319,000 3,006,843
NET SOURCE (USE) OF FUNDS (6,035,121) (20,000) (227,780) (23,467) - - (165,568) 1,258 (267,593)
FUND BALANCES, Beginning 15,464,580 100,783 807,665 287,898 11 - 393,394 - 411,336
Reserve increases included in exp. above 776,000 - - - - - - - -
FUND BALANCES, End of Year 10,205,459 80,783 579,885 264,431 11 - 227,826 1,258 143,743
Special Revenue Funds
ALL FUNDS
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
FINANCIAL OVERVIEW
Page 54
Capital Projects
Special Revenue Funds (Cont)FundWorkforce
Housing
Lodging Community Information Vehicle Risk
Streets Stormwater Tax Reinvestment Medical Fleet Technology Replacement Management
260 265 270 204 606 612 625 635 645
2,217,264$ 717,378$ 5,375,000$ -$ -$ -$ -$ -$ -$
- - - - - - - - -
1,270,804 - - 2,499,625 - 521,351 - - -
- - - - 300,000 759,117 958,608 627,508 530,518
- - - - - - - - -
- - - - - - - - -
20,000 - 5,000 - 100,000 1,000 15,000 - -
- - - 67,500 - - - - -
- - - - 3,878,252 - - - -
3,508,068 717,378 5,380,000 2,567,125 4,278,252 1,281,468 973,608 627,508 530,518
- - - 3,305,515 - - - - -
- - - - - - - - -
- - - - - - - - -
3,508,068 717,378 5,380,000 5,872,640 4,278,252 1,281,468 973,608 627,508 530,518
- - - - - - - - -
78,433 88,769 157,470 - - 635,461 690,601 - 33,056
287,114 - 5,000,000 544,433 4,310,000 124,885 364,897 - 535,108
365,547 88,769 5,157,470 544,433 4,310,000 760,346 1,055,498 - 568,164
- - - 920,318 - - - - -
6,998,317 - - 8,107,716 - 645,466 167,128 1,098,131 -
- - - - - - - - -
- - - - - - - - -
7,363,863 88,769 5,157,470 9,572,467 4,310,000 1,405,812 1,222,626 1,098,131 568,164
(3,855,795) 628,609 222,530 (3,699,827) (31,748) (124,344) (249,018) (470,623) (37,646)
5,431,369 - 365,965 3,899,530 1,919,451 485,589 769,605 2,025,852 62,087
- - - - - - - - -
1,575,574 628,609 588,495 199,703 1,887,703 361,246 520,587 1,555,229 24,441
Internal Service Funds
ALL FUNDS
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
FINANCIAL OVERVIEW
Page 55
Power &
Workforce
Housing % of
Communication Water Linkage Fee Total
502 503 505 Total
REVENUE
Operating revenues
Taxes 115,293$ -$ -$ 28,364,888$ 30.55%
Licenses and permits - - 715,000 1,692,900 1.82%
Intergovernmental 1,385,779 7,210,000 - 19,702,141 21.22%
Charges for services 25,055,167 6,699,618 - 36,439,268 39.25%
Fines and forfeitures - - - 66,000 0.07%
Rental income 5,400 - - 331,350 0.36%
Investment income 275,000 300,000 - 1,246,000 1.34%
Donations - - - 195,000 0.21%
Miscellaneous 98,000 25,000 - 4,800,290 5.17%
Total Operating Revenues 26,934,639 14,234,618 715,000 92,837,837 100.00%
Other sources
Transfers-In from other funds - - - 4,914,746
Sale of assets - - - -
Financing proceeds - 10,364,760 - 12,266,760
TOTAL REVENUES 26,934,639 24,599,378 715,000 110,019,343
EXPENDITURES
Operating expenditures
Source of supply 10,074,000 100,000 - 10,174,000 14.68%
Personnel 6,076,266 3,340,403 - 25,169,667 36.31%
Operations & maintenance 5,489,384 2,884,069 500,000 33,967,460 49.01%
Total Operating Expenditures 21,639,650 6,324,472 500,000 69,311,126 100.00%
Other uses
Debt service 2,169,972 437,310 - 3,576,146
Capital 5,257,189 18,403,113 - 50,567,303
Transfers-out to other funds 1,384,157 127,000 - 4,914,746
Contingency - - - -
TOTAL EXPENDITURES 30,450,968 25,291,895 500,000 128,369,321
NET SOURCE (USE) OF FUNDS (3,516,329) (692,517) 215,000 (18,349,978)
FUND BALANCES, Beginning 13,035,076 15,312,026 742,589 61,514,806
433,650 116,030 - 1,325,680
FUND BALANCES, End of Year 9,952,397 14,735,539 957,589 44,490,508
Enterprise Funds
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
FINANCIAL OVERVIEW
ALL FUNDS
Page 56
Fund/Dept Fund Name 2022 Actual
2023
Amended
Budget
2023 EOY
Estimate
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
101 GENERAL FUND 25,523,643 25,446,207 25,332,487 25,464,571 (1,062,039) 24,402,532
204 COMMUNITY REINVESTMENT 6,296,325 9,159,298 9,280,745 5,872,640 - 5,872,640
211 CONSERVATION TRUST 37,662 34,100 34,100 34,000 - 34,000
220 LARIMER COUNTY OPEN SPACE 605,393 924,226 928,226 928,226 - 928,226
236 EMERGENCY RESPONSE 113,191 118,130 111,309 45,917 (2,638) 43,279
238 COMMUNITY CENTER 1,131,816 1,181,301 1,113,093 459,171 (26,373) 432,798
240 WILDFIRE MITIGATION - - - 244,324 (13,737) 230,587
244 TRAILS 566,074 6,209,914 6,175,809 5,483,142 (13,186) 5,469,956
246 TRAILS EXTENSION - - - 339,338 (19,080) 320,258
256 PARKING SERVICES 863,770 838,875 833,575 2,739,250 - 2,739,250
260 STREET 2,728,049 3,874,627 3,775,927 3,641,579 (133,511) 3,508,068
265 STORMWATER - - - 760,118 (42,740) 717,378
270 WORKFORCE HOUSING LODGING TAX - 5,375,000 5,375,000 5,380,000 - 5,380,000
502 POWER AND COMMUNICATIONS 22,874,134 25,262,361 25,509,761 26,941,508 (6,869) 26,934,639
503 WATER 7,719,970 24,772,532 24,607,532 24,599,378 - 24,599,378
505 WORKFORCE HOUSING LINKAGE IMPACT FEE - 738,090 718,330 715,000 - 715,000
606 MEDICAL INSURANCE 3,757,977 3,573,042 3,445,534 4,278,252 - 4,278,252
612 FLEET 739,961 1,384,484 1,384,484 1,281,468 - 1,281,468
625 INFORMATION TECHNOLOGY 941,622 937,753 952,753 973,608 - 973,608
635 VEHICLE REPLACEMENT 692,480 675,677 675,677 627,508 - 627,508
645 RISK MANAGEMENT 385,000 426,450 426,450 530,518 - 530,518
TOTAL 74,977,068 110,932,067 110,680,792 111,339,516 (1,320,173) 110,019,343
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SUMMARY OF ANTICIPATED REVENUE
ALL FUNDS
Page 57
Fund/Dept Fund Name 2022 Actual
2023 Amended
Budget
2023 EOY
Estimate
2024
Amended
Budget BA #4
2024
Amended
Budget
101 GENERAL FUND
101-1100 Legislative 319,469 338,858 338,858 385,746 - 385,746
101-1190 Town Attorney 308,307 383,737 383,160 401,450 - 401,450
101-1200 Judicial 67,281 89,654 89,654 55,267 - 55,267
101-1300 Town Administrator's Office 347,736 479,645 479,645 491,462 - 491,462
101-1400 Town Clerk's Office 303,662 427,625 427,625 569,811 - 569,811
101-1500 Finance 627,152 714,330 705,816 744,277 - 744,277
101-1600 Planning 651,656 1,026,895 1,026,595 1,143,852 - 1,143,852
101-1700 Facilities 870,739 1,874,342 1,764,831 2,285,629 - 2,285,629
101-1800 Human Resources 196,961 456,168 435,968 449,342 - 449,342
101-1900 Outside Entity Funding 1,560,308 1,993,012 1,916,618 1,773,398 225,657 1,999,055
101-1945 Workforce Housing 101,271 413,000 407,500 - - -
101-2100 Police - Patrol 4,502,894 5,626,882 5,743,309 5,706,001 - 5,706,001
101-2155 Police - Communications 1,106,265 1,469,926 1,474,326 1,510,906 - 1,510,906
101-2175 Police - Support Svcs 375,823 451,755 488,328 479,955 - 479,955
101-2185 Police - Code Enforcement 123,827 169,489 172,834 205,972 - 205,972
101-2300 Building Safety Divison 727,145 736,707 736,707 750,008 - 750,008
101-2400 Engineering 395,112 636,952 609,525 622,665 - 622,665
101-2600 Visitor Center 426,081 629,522 644,188 624,055 - 624,055
101-3100 Streets 1,186,567 1,740,968 1,653,763 1,461,528 - 1,461,528
101-3175 Stormwater Maintenance 38,530 519,156 539,348 632,603 - 632,603
101-5200 Parks 1,174,861 1,767,131 1,702,336 1,971,658 - 1,971,658
101-5500 Special Events 2,011,840 2,778,455 2,784,455 3,006,450 - 3,006,450
101-5600 Transportation 1,269,097 1,040,895 908,794 1,000,020 - 1,000,020
101-5690 Parking - - - - - -
101-5700 Museum 438,167 508,284 505,584 634,426 - 634,426
101-9000 Transfers 6,413,919 5,712,306 5,833,753 3,305,515 - 3,305,515
101 GENERAL FUND 25,544,672 31,985,694 31,773,520 30,211,996 225,657 30,437,653
204 COMMUNITY REINVESTMENT 2,886,138 12,869,125 12,797,121 9,572,467 - 9,572,467
211 CONSERVATION TRUST 10,736 83,000 74,000 54,000 - 54,000
220 LARIMER COUNTY OPEN SPACE 197,058 2,024,239 2,013,223 1,156,006 - 1,156,006
236 EMERGENCY RESPONSE 50,043 65,245 130,492 66,746 - 66,746
238 COMMUNITY CENTER 1,131,816 1,181,301 1,113,093 459,171 (26,373) 432,798
240 WILDFIRE MITIGATION - - - 244,324 (13,737) 230,587
244 TRAILS 204,755 7,869,563 7,869,563 5,635,524 - 5,635,524
246 TRAILS EXTENSION - - - 319,000 - 319,000
256 PARKING SERVICES 737,808 1,191,215 1,198,628 3,006,843 - 3,006,843
260 STREET 1,381,258 6,913,725 6,993,540 7,363,863 - 7,363,863
265 STORMWATER - - - 88,769 - 88,769
270 WORKFORCE HOUSING LODGING TAX - 5,375,000 5,375,000 5,157,470 - 5,157,470
502 POWER AND COMMUNICATIONS 28,461,219 31,428,981 31,441,724 30,450,968 - 30,450,968
503 WATER 5,173,507 28,772,811 28,693,767 25,291,895 - 25,291,895
505 WORKFORCE HOUSING LINKAGE IMPACT FEE - 500,000 400,000 500,000 - 500,000
606 MEDICAL INSURANCE 4,375,379 3,573,042 4,044,000 4,310,000 - 4,310,000
612 FLEET 780,225 1,575,166 1,577,955 1,405,812 - 1,405,812
625 INFORMATION TECHNOLOGY 746,366 1,283,323 1,283,323 1,222,626 - 1,222,626
635 VEHICLE REPLACEMENT 636,326 485,053 485,053 1,098,131 - 1,098,131
645 RISK MANAGEMENT 366,267 426,450 411,100 568,164 - 568,164
TOTAL ALL FUNDS 72,683,574 137,602,933 137,675,102 128,183,774 185,547 128,369,321
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SUMMARY OF APPROPRIATIONS
ALL FUNDS
Page 58
General Fund
Comm
Reinvestment
Fund Total
Fund Balance 10,205,459$ 199,703$ 10,405,163$
Year End Balance of Reserves to Exclude
Parking Garage Maintenance Reserve (75,000) - (75,000)
Childcare Reserve - - -
Workforce Housing Reserve (882,186) - (882,186)
Facilities & Employee Housing Reserve (1,250,000) - (1,250,000)
Capital Reserve - - -
Prepaids and Restricted Donations Estimate (86,734) - (86,734)
(2,293,920) - (2,293,920)
Unassigned, Unrestricted Fund Balance Subject to Reserve Calculation 7,911,540 199,703 8,111,243
Total Expenditures 30,437,653 9,572,467 40,010,119
Less Reserve Increases (776,000) - (776,000)
Less Transfers Out Between GF & CRF (3,305,515) - (3,305,515)
Net Expenditures 26,356,138 9,572,467 35,928,604
Less Capital Expenditures
General Fund (121,414) - (121,414)
Community Reinvestment Fund - (8,107,716) (8,107,716)
Total Capital to Exclude (121,414) (8,107,716) (8,229,130)
Total Expenditures Subject to Reserve Calculation 26,234,723$ 1,464,751$ 27,699,474$
25% Reserve Requirement 6,558,681$ 366,188$ 6,924,869$
Projected Reserve Ratio as of 12-31-2023 30.2%13.6%29.3%
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
GENERAL & COMMUNITY REINVESTMENT FUNDS
FUND BALANCE RESERVE RATIO
Page 59
General Fund
Community
Reinvestment Fund
Total Amended
Budget
Total Revenues 24,402,532 5,872,640 30,275,172
Less:
Capital Grants (One time funds)- 2,499,625 2,499,625
Capital Donations - 67,500 67,500
Transfers between GF & CRF - 3,305,515 3,305,515
- 5,872,640 5,872,640
Net Ongoing Revenues 24,402,532 - 24,402,532
Total Expenditures 30,437,653 9,572,467 40,010,119
Less:
Transfers between GF & CRF 3,305,515 - 3,305,515
Less Significant One Time Expenditures:
Parking Garage Maint Reserve 101-1700-417-37-99 26,000 - 26,000
Childcare Reserve 101-1900-419.37-97 - - -
Workforce Housing Reserve 101-1945-419-37-98 - - -
Facility and Employee Housing Reserve 101-1700-417.37-96 750,000 - 750,000
Capital Reserve 204-5400-544.37-95 - - -
Fixed Term - Grant Writer Position 82,722 - 82,722
Fixed Term - PW Project Manager (2 Year Position)181,554 - 181,554
UPS Battery Replacement for Communications (Dispatch)22,000 - 22,000
Document Management (Laserfiche)50,000 - 50,000
Town Clerk Office Work Room Remodel 15,000 - 15,000
Tru Narc Testing Equipment for PD 25,000 - 25,000
Flower Bed Concrete Repairs 110,000 - 110,000
Radio Replacement for PD 62,882 - 62,882
Town Board Room Chair Replacement 12,000 - 12,000
Design for Stall Barns at Event Center 45,000 - 45,000
Increase Funding for Walkways and Bikeways 150,000 - 150,000
Laserfiche Scanning Project 126,000 - 126,000
Development Code Rewrite 262,631 262,631
Fall River Trail Repairs - one time additonal appropriations 95,580 95,580
Other non-recurring PO rollovers 330,469 330,469
Chamber of Commerce Construction Impact Funding 300,000
Wildfire Mitigation One Time Appropriation - 500,000 500,000
Stanley Park Master Plan - 44,433 44,433
West Elkhorn Lighting Feasibility Study - - -
Capital 121,414 8,107,716 8,229,130
2,768,253 8,652,149 11,120,401
Net Ongoing Expenditures 24,363,885 920,318 25,284,203
Net Ongoing Rev vs Exp 38,647 (920,318) (881,671)
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
GENERAL & COMMUNITY REINVESTMENT FUNDS
ONGOING REVENUES VS ONGONG EXPENDITURES
Page 60
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes 19,758,671 (1,062,039) 18,696,632
Licenses and permits 955,900 - 955,900
Intergovernmental 628,799 - 628,799
Charges for services 732,482 - 732,482
Fines and forfeitures 27,000 - 27,000
Rental income 325,950 - 325,950
Investment income 500,000 - 500,000
Donations 127,500 - 127,500
Miscellaneous 799,038 - 799,038
Transfers-In from other funds 1,609,231 - 1,609,231
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 25,464,571 (1,062,039) 24,402,532
EXPENDITURES
Legislative 1100 385,746 - 385,746
Attorney 1190 401,450 - 401,450
Judicial 1200 55,267 - 55,267
Town Administrator 1300 491,462 - 491,462
Town Clerk 1400 569,811 - 569,811
Finance 1500 744,277 - 744,277
Planning 1600 1,143,852 - 1,143,852
Facilities 1700 2,285,629 - 2,285,629
Human Resources 1800 449,342 - 449,342
Outside Entity Funding 1900 1,773,398 225,657 1,999,055
Workforce Housing 1945 - - -
Police - Patrol 2100 5,706,001 - 5,706,001
Police - Communications 2155 1,510,906 - 1,510,906
Police - Support Services 2175 479,955 - 479,955
Police - Code Enforcement 2185 205,972 - 205,972
Building Safety 2300 750,008 - 750,008
Engineering 2400 622,665 - 622,665
Visitor Services 2600 624,055 - 624,055
Streets 3100 1,461,528 - 1,461,528
Stormwater Maintenance 3175 632,603 - 632,603
Parks 5200 1,971,658 - 1,971,658
Special Events 5500 3,006,450 - 3,006,450
Transit 5600 1,000,020 - 1,000,020
Museum 5700 634,426 - 634,426
Transfers Out 9000 3,305,515 - 3,305,515
Contingency - Grants 9000 - - -
Rounding - - -
Total Expenditures 30,211,996 225,657 30,437,653
Net Income (Loss)(4,747,425) (1,287,696) (6,035,121)
Beginning Fund Balance 15,464,580 15,464,580
Reserves Included in Expenditures 776,000 - 776,000
Ending Fund Balance 11,493,155 (1,287,696) 10,205,459
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
GENERAL FUND # 101
SUMMARY BY FUND & DEPARTMENT
Page 61
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 2,499,625 - 2,499,625
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations 67,500 - 67,500
Miscellaneous - - -
Transfers-In from other funds 3,305,515 - 3,305,515
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 5,872,640 - 5,872,640
EXPENDITURES
Community Reinvestment Fund 5400 544,433 - 544,433
Capital Outlay 5400 8,107,716 - 8,107,716
Debt Service 6700 920,318 - 920,318
Transfers Out 9000 - - -
Rounding - -
Total Expenditures 9,572,467 - 9,572,467
Net Income (Loss)(3,699,827) - (3,699,827)
Beginning Fund Balance 3,899,530 3,899,530
Reserves Included in Expenditures - - -
Ending Fund Balance 199,703 - 199,703
2024 ADOPTED BUDGET
TOWN OF ESTES PARK
COMMUNITY REINVESTMENT FUND # 204
SUMMARY BY FUND & DEPARTMENT
Page 62
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 34,000 - 34,000
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 34,000 - 34,000
EXPENDITURES
Conservation Trust Fund 54,000 - 54,000
Rounding - - -
Total Expenditures 54,000 - 54,000
Net Income (Loss)(20,000) - (20,000)
Beginning Fund Balance 100,783 100,783
Ending Fund Balance 80,783 - 80,783
2024 ADOPTED BUDGET
TOWN OF ESTES PARK
CONSERVATION TRUST FUND # 211
SUMMARY BY FUND & DEPARTMENT
Page 63
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 898,226 - 898,226
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 30,000 - 30,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 928,226 - 928,226
EXPENDITURES
Open Space 4600 220,952 - 220,952
Capital Outlay 4600 935,054 - 935,054
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 1,156,006 - 1,156,006
Net Income (Loss)(227,780) - (227,780)
Beginning Fund Balance 807,665 807,665
Ending Fund Balance 579,885 - 579,885
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
LARIMER COUNTY OPEN SPACE FUND # 220
SUMMARY BY FUND & DEPARTMENT
Page 64
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes 45,917 (2,638) 43,279
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 45,917 (2,638) 43,279
EXPENDITURES
Emergency Response System 3600 18,200 - 18,200
Debt Service 3600 48,546 - 48,546
Capital Outlay 3600 - - -
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 66,746 - 66,746
Net Income (Loss)(20,829) (2,638) (23,467)
Beginning Fund Balance 287,898 287,898
Ending Fund Balance 267,069 (2,638) 264,431
EMERGENCY RESPONSE SYSTEM FUND # 236
TOWN OF ESTES PARK
SUMMARY BY FUND & DEPARTMENT
2024 ADOPTED BUDGET
Page 65
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes 459,171 (26,373) 432,798
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - -
Sale of assets - -
Financing Proceeds - -
Total Revenues 459,171 (26,373) 432,798
EXPENDITURES
Community Center 3800 459,171 (26,373) 432,798
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 459,171 (26,373) 432,798
Net Income (Loss)- - -
Beginning Fund Balance 11 11
Ending Fund Balance 11 - 11
COMMUNITY CENTER FUND # 238
SUMMARY BY FUND & DEPARTMENT
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
Page 66
3900
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes 244,324 (13,737) 230,587
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 244,324 (13,737) 230,587
EXPENDITURES
Wildfire Mitigation EVFPD 3900 244,324 (13,737) 230,587
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 244,324 (13,737) 230,587
Net Income (Loss)- - -
Beginning Fund Balance - -
Ending Fund Balance - - -
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SUMMARY BY FUND & DEPARTMENT
WILDFIRE MITIGATION # 240
Page 67
3400
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes 229,585 (13,186) 216,399
Licenses and permits - - -
Intergovernmental 5,253,557 - 5,253,557
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 5,483,142 (13,186) 5,469,956
EXPENDITURES
Trails Expansion Operations 3400 107,749 - 107,749
Capital Outlay 3400 5,527,776 - 5,527,776
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 5,635,524 - 5,635,524
Net Income (Loss)(152,382) (13,186) (165,568)
Beginning Fund Balance 393,394 393,394
Ending Fund Balance 241,012 (13,186) 227,826
TRAILS EXPANSION FUND # 244
SUMMARY BY FUND & DEPARTMENT
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
Page 68
3400
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes 339,338 (19,080) 320,258
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 339,338 (19,080) 320,258
EXPENDITURES
Trails Expansion Operations 3400 - - -
Capital Outlay 3400 319,000 - 319,000
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 319,000 - 319,000
Net Income (Loss)20,338 (19,080) 1,258
Beginning Fund Balance -
Ending Fund Balance 20,338 (19,080) 1,258
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SUMMARY BY FUND & DEPARTMENT
TRAILS IMPROVEMENT EXT FUND # 246
Page 69
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits 22,000 - 22,000
Intergovernmental - - -
Charges for services 776,250 - 776,250
Fines and forfeitures 39,000 - 39,000
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds 1,902,000 - 1,902,000
Total Revenues 2,739,250 - 2,739,250
EXPENDITURES
Parking Services Operations 5690 716,769 - 716,769
Capital Outlay 5690 2,192,000 - 2,192,000
Transfers Out 9000 98,074 - 98,074
Rounding - - -
Total Expenditures 3,006,843 - 3,006,843
Net Income (Loss)(267,593) - (267,593)
Beginning Fund Balance 411,336 411,336
Ending Fund Balance 143,743 - 143,743
TOWN OF ESTES PARK
SUMMARY BY FUND & DEPARTMENT
2024 ADOPTED BUDGET
PARKING SERVICES FUND # 256
Page 70
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes 2,350,775 (133,511) 2,217,264
Licenses and permits - - -
Intergovernmental 1,270,804 - 1,270,804
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 20,000 - 20,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 3,641,579 (133,511) 3,508,068
EXPENDITURES
Street Improvement Operations 2000 365,547 - 365,547
Capital Outlay 2000 6,998,317 - 6,998,317
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 7,363,863 - 7,363,863
Net Income (Loss)(3,722,284) (133,511) (3,855,795)
Beginning Fund Balance 5,431,369 5,431,369
Ending Fund Balance 1,709,085 (133,511) 1,575,574
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
STREET IMPROVEMENT FUND # 260
SUMMARY BY FUND & DEPARTMENT
Page 71
3175
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes 760,118 (42,740) 717,378
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 760,118 (42,740) 717,378
EXPENDITURES
Stormwater Operations 3175 88,769 - 88,769
Capital Outlay 3175 - - -
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 88,769 - 88,769
Net Income (Loss)671,349 (42,740) 628,609
Beginning Fund Balance - -
Ending Fund Balance 671,349 (42,740) 628,609
2024 ADOPTED BUDGET
SUMMARY BY FUND & DEPARTMENT
STORMWATER FUND # 265
TOWN OF ESTES PARK
Page 72
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes 5,375,000 - 5,375,000
Licenses and permits - - -
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income 5,000 - 5,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 5,380,000 - 5,380,000
EXPENDITURES
Workforce Housing 1945 4,538,572 - 4,538,572
Childcare 1948 618,898 - 618,898
Capital Outlay 2000 - - -
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 5,157,470 - 5,157,470
Net Income (Loss)222,530 - 222,530
Beginning Fund Balance 365,965 - 365,965
Ending Fund Balance 588,495 - 588,495
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SUMMARY BY FUND & DEPARTMENT
WORKFORCE HOUSING LODGING TAX FUND # 270
Page 73
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes 122,162 (6,869) 115,293
Licenses and permits - - -
Intergovernmental 1,385,779 - 1,385,779
Charges for services 25,055,167 - 25,055,167
Fines and forfeitures - - -
Rental income 5,400 - 5,400
Investment income 275,000 - 275,000
Donations - - -
Miscellaneous 98,000 - 98,000
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - -
Total Revenues 26,941,508 (6,869) 26,934,639
EXPENDITURES
Source of Supply 6100 10,074,000 - 10,074,000
Distribution 6301 5,772,475 - 5,772,475
Customer Accounts 6401 625,751 - 625,751
Admin & General 6501 3,376,651 - 3,376,651
Debt Service 6700 2,169,972 - 2,169,972
Broadband 6900 1,790,773 - 1,790,773
Capital Outlay 7001 5,257,189 - 5,257,189
Transfers Out 6600 1,384,157 - 1,384,157
Rounding - - -
Total Expenditures 30,450,968 - 30,450,968
Net Income (Loss)(3,509,460) (6,869) (3,516,329)
Beginning Fund Balance 13,035,076 13,035,076
Reserves Included in Expenditures 433,650 - 433,650
Ending Fund Balance 9,959,266 (6,869) 9,952,397
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
POWER AND COMMUNICATIONS FUND # 502
SUMMARY BY FUND & DEPARTMENT
Page 74
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 7,210,000 - 7,210,000
Charges for services 6,699,618 - 6,699,618
Fines and forfeitures - - -
Rental income - - -
Investment income 300,000 - 300,000
Donations - - -
Miscellaneous 25,000 - 25,000
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds 10,364,760 - 10,364,760
Total Revenues 24,599,378 - 24,599,378
EXPENDITURES
Source of Supply 6100 100,000 - 100,000
Purification 6200 1,489,300 - 1,489,300
Distribution 6300 2,799,116 - 2,799,116
Customer Accounts 6400 386,139 - 386,139
Admin & General 6500 1,549,917 - 1,549,917
Debt Service 6700 437,310 - 437,310
Capital Outlay 7000 18,403,113 - 18,403,113
Transfers Out 6600 127,000 - 127,000
Rounding - - -
Total Expenditures 25,291,895 - 25,291,895
Net Income (Loss)(692,517) - (692,517)
Beginning Fund Balance 15,312,026 15,312,026
Reserves Included in Expenditures 116,030 - 116,030
Ending Fund Balance 14,735,539 - 14,735,539
WATER FUND # 503
SUMMARY BY FUND & DEPARTMENT
2024 ADOPTED BUDGET
TOWN OF ESTES PARK
Page 75
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits 715,000 - 715,000
Intergovernmental - - -
Charges for services - - -
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 715,000 - 715,000
EXPENDITURES
Workforce Housing Operations 1946 500,000 - 500,000
Capital Outlay 1946 - - -
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 500,000 - 500,000
Net Income (Loss)215,000 - 215,000
Beginning Fund Balance 742,589 742,589
Ending Fund Balance 957,589 - 957,589
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SUMMARY BY FUND & DEPARTMENT
WORKFORCE HOUSING LINKAGE FEE FUND # 505
Page 76
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 300,000 - 300,000
Fines and forfeitures - - -
Rental income - - -
Investment income 100,000 - 100,000
Donations - - -
Miscellaneous 3,878,252 - 3,878,252
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 4,278,252 - 4,278,252
EXPENDITURES
Medical Insurance Fund Operations 4200 4,310,000 - 4,310,000
Contingency - Med Ins Claims 4200 - - -
Rounding - - -
Total Expenditures 4,310,000 - 4,310,000
Net Income (Loss)(31,748) - (31,748)
Beginning Fund Balance 1,919,451 1,919,451
Ending Fund Balance 1,887,703 - 1,887,703
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
MEDICAL INSURANCE FUND # 606
SUMMARY BY FUND & DEPARTMENT
Page 77
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental 521,351 - 521,351
Charges for services 759,117 - 759,117
Fines and forfeitures - - -
Rental income - - -
Investment income 1,000 - 1,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 1,281,468 - 1,281,468
EXPENDITURES
Fleet Maintenance 4300 760,346 - 760,346
Capital Outlay 7000 645,466 - 645,466
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 1,405,812 - 1,405,812
Net Income (Loss)(124,344) - (124,344)
Beginning Fund Balance 485,589 485,589
Ending Fund Balance 361,246 - 361,246
SUMMARY BY FUND & DEPARTMENT
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
FLEET MAINTENANCE FUND # 612
Page 78
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 958,608 - 958,608
Fines and forfeitures - - -
Rental income - - -
Investment income 15,000 - 15,000
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 973,608 - 973,608
EXPENDITURES
IT Operations 2500 1,055,498 - 1,055,498
Capital Outlay 2500 167,128 - 167,128
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 1,222,626 - 1,222,626
Net Income (Loss)(249,018) - (249,018)
Beginning Fund Balance 769,605 769,605
Ending Fund Balance 520,587 - 520,587
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
INFORMATION SYSTEMS TECHNOLOGY FUND # 625
SUMMARY BY FUND & DEPARTMENT
Page 79
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 627,508 - 627,508
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 627,508 - 627,508
EXPENDITURES
Fleet Replacement Operations 3500 - - -
Capital Outlay 7000 1,098,131 - 1,098,131
Transfers Out 9000 - - -
Rounding - - -
Total Expenditures 1,098,131 - 1,098,131
Net Income (Loss)(470,623) - (470,623)
Beginning Fund Balance 2,025,852 2,025,852
Ending Fund Balance 1,555,229 - 1,555,229
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
VEHICLE REPLACEMENT FUND # 635
SUMMARY BY FUND & DEPARTMENT
Page 80
Dept #
2024 Adopted
Budget
BA 4 Budget
Amendment -
Rollovers
2024
Amended
Budget
REVENUE
Taxes - - -
Licenses and permits - - -
Intergovernmental - - -
Charges for services 530,518 - 530,518
Fines and forfeitures - - -
Rental income - - -
Investment income - - -
Donations - - -
Miscellaneous - - -
Transfers-In from other funds - - -
Sale of assets - - -
Financing Proceeds - - -
Total Revenues 530,518 - 530,518
EXPENDITURES
Risk Management Operations 4100 568,164 - 568,164
Rounding - - -
Total Expenditures 568,164 - 568,164
Net Income (Loss)(37,646) - (37,646)
Beginning Fund Balance 62,087 62,087
Ending Fund Balance 24,441 - 24,441
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
RISK MANAGEMENT FUND # 645
SUMMARY BY FUND & DEPARTMENT
Page 81
Fund Account #Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2023 Amended
Budget
2024 Approved
Budget BA #4 2024 Amended
Budget
101 101-1600-334.20-00 COMPPL Comp Plan Grant DOLA S 4,128$ -$ -$
101 101-1945-334.20-00 *22HSN Housing Needs Study Grant DOLA S 2,550 - -
101 101-2100-333.00-00 BVEST Bulletproof Vest Partnership Program US Dept of Justice F 6,742 10,492 10,492
101 101-2100-334.20-00 POMH23 Police Officer Mental Health DOLA S 35,250 49,250 49,250
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,000 5,000 5,000
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 5,765 5,765 5,765
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S - 2,500 2,500
101 101-2100-334.20-00 PDPOST PD Post Grants State of Colorado S 4,155 - -
101 101-2100-334.20-00 CDOT High Visibility Enforcement (Seatbelt and DUI Checkpoin State of Colorado S 4,738 10,238 10,238
101 101-5600-333.00-00 *TR22 2022 Transit 5311 Operating Grant FTA-5311 F 86,481 - -
101 101-5600-333.00-00 *TR23 2023 Transit System Operating Grant CDOT F 35,000 35,000 35,000
101 101-5600-333.00-00 *TR23 2023 Transit System Operating Grant CDOT F 35,000 35,000 35,000
101 101-5600-333.00-00 *TR24 2024 Transit System Operating Grant - 71,050 71,050
101 Total *224,809 224,295 - 224,295
*
204 204-0000-333.00-00 COMMDR Community Drive Roundabout CDOT F 1,460,000 1,460,000 1,460,000
204 204-0000-333.00-00 BIGTHF Big Thompson Flood Mitigation Design FEMA F 410,625 410,625 410,625
204 204-0000-333.00-00 NEAHR Tactical Barricade System Project NEAHR Passthrough F 79,000 79,000 79,000
204 204-0000-333.00-00 43MMTP 2043 Multi Model Transportation Plan CDOT F 225,000 - -
204 204-0000-334.20-00 WILL22 Willow Knolls - Birch Ruins Walkway State of Colorado S 19,491 - -
204 204-0000-334.30-00 COMMDR Community Drive Roundabout CDOT S 550,000 550,000 550,000
204 Total *2,744,116 2,499,625 - 2,499,625
*
220 220-0000-334.30-00 FRTR1B Fall River Trail Phase 1B MTF M405-026 S 448,226 448,226 448,226
220 Total *448,226 448,226 - 448,226
*
244 244-0000-333.00-00 GRAVES Graves Ave Trail Grant Safe Routes to School F 500,000 500,000 500,000
244 244-0000-333.00-00 FRTR1A Fall River Trail Phase 1A TAP M405-025 F 955,000 955,000 955,000
244 244-0000-333.00-00 FRTR4 Fall River Trail Phase 4 TAP Grant F 2,300,000 2,300,000 2,300,000
244 244-0000-333.00-00 FRTR4 Fall River Trail Phase 4 MMOF Grant F 1,438,557 1,438,557 1,438,557
244 244-0000-334.30-00 FRTR2B Fall River Trail Phase 2B Colorado the Beautiful (19CTB04)S 363,706 - -
244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B EV Parks and Rec District O 50,000 50,000 50,000
244 244-0000-334.40-00 FRTR2B Fall River Trail Phase 2B Larimer County Dept of Nat Res O 10,000 10,000 10,000
244 Total *5,617,263 5,253,557 - 5,253,557
256 256-5690-569.32-21 BHPKGS Big Horn Parking Structure Lease Purchase Lease Purchase Financing O 1,902,000 - 1,902,000
256 Total *- 1,902,000 - 1,902,000
*
260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Design CDOT S 200,000 200,000 200,000
260 260-0000-334.30-00 EPMOBH EP Mobility Hub - Visitor Center Parking Lot - Constr CDOT S 829,504 829,504 829,504
260 260-0000-334.30-30 CLEAVE1 Cleave St - Revitalizing Main Street CDOT - 241,300 241,300
260 Total *1,029,504 1,270,804 - 1,270,804
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SUMMARY OF BUDGETED GRANT, DONATION, AND DEBT REVENUES
ALL FUNDS
Page 82
Fund Account #Project
Code Project Descr Grant Program / Grantor
Federal /
State /
Other
2023 Amended
Budget
2024 Approved
Budget BA #4 2024 Amended
Budget
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SUMMARY OF BUDGETED GRANT, DONATION, AND DEBT REVENUES
ALL FUNDS
502 502-0000-333.00-00 TBARPA Trailblazer Buildout- ARPA Funding US Dept of Treasury F 1,615,174 - - -
502 502-0000-334.30-00 TBDOLA Trailblazer Buildout- DOLA Grant DOLA S 1,190,250 599,842 599,842
502 502-0000-333.00-00 WILFRE CDS Fire Mitigation Line Repl
CDS (Congressionally Directed
Spending)F 785,937 785,937 785,937
502 502-0000-333.00-00 SKILRB Ski Road Line Rebuild F - - -
502 502-0000-333.00-00 TAYLRB Taylor Road Line Rebuild F - - -
502 502-0000-333.00-00 CR90RB County Road 90 Line Rebuild F - - -
502 502-0000-313.10-00 FRMG1A Fire Mitigation 1A 2024 1A Sales tax - not a grant 122,162 (6,869) 115,293
502 Total *3,591,361 1,507,941 (6,869) 1,501,072
*
503 503-0000-333.00-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Grant F 10,535,000 10,535,000 10,535,000
503 503-0000-333.00-00 GCFLTR GCWTP FILTRATION IMPROVEMENTS USDAGrant F - - -
503 503-0000-333.00-00 WUSBOR BOR Water Meter Project US BOR F 75,000 75,000 75,000
503 503-0000-388.40-00 PMLOAN Prospect Mtn Water Dist Waterline USDA Loan F 7,675,000 6,964,760 6,964,760
503 Total *18,285,000 17,574,760 - 17,574,760
*
612 612-0000-333.00-00 ELTRCH Trolley Facility Constr CDOT Grant F 260,384 260,384 260,384
612 612-0000-333.00-00 ELTRCH Trolley Facility Design CDOT Grant F 12,833 - -
612 612-0000-333.00-00 ELTRCH Trolley Facility Constr
Additional Federal Grant - Applic
Pending F 260,967 260,967 260,967
612 Total *534,184 521,351 - 521,351
*
Grand Total 32,474,463$ 31,202,559$ (6,869)$ 31,195,690$
Page 83
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended
Budget
2024 Amended
Budget BA#4 2024 Amended
Budget - BA#4
DOCUMENT MANAGEMENT SOFTWARE & EQUIP DOCMGT 101-1400-414.22-98 SOFTWARE 32,194$ 36,000$ 36,000$
COMPREHENSIVE LAND USE PLAN COMPPL 101-1600-416.22-13 CONTRACT/SKILLED SVCS 4,322 (0) (0)
DEVELOPMENT CODE REWRITE DEVCOD 101-1600-416.22-13 CONTRACT/SKILLED SVCS 262,631 262,631 262,631
MISC LAND / BUILDING ACQUISITION COSTS FACOPP 101-1700-417.32-21 NEW BUILDINGS 1,500 - -
FACILITY TRUCK - UTILITY BED FACTBD 101-1700-417.34-42 VEHICLES/TRUCKS 30,000 30,000 30,000
FACILITY & EMPL HOUSING RESERVE FACRSV 101-1700-417.37-96 FACILITY/EMPL HSNG RESERV 500,000 750,000 750,000
PARKING GARAGE MAINTENANCE RESERVE PKGRES 101-1700-417.37-99 MAINTENANCE RESERVE 13,000 26,000 26,000
CHILDCARE ASSISTANCE PROGRAM CHCARE 101-1900-419.29-75 CHILDCARE ASSISTANCE PROGRAM 100,000 72,423 72,423
CHILDCARE RESERVE CHCARE 101-1900-419.37-97 CHILDCARE RESERVES 100,000 - -
WORKFORCE HOUSING RESERVE WFHRES 101-1945-419.37-98 WORKFORCE HSNG RESERVES 400,000 - -
VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 101-2600-426.32-22 BUILDING REMODELING 55,000 55,000 55,000
REFUND OF EXCESS FEMA REIMBURSEMENTS ON PW197 15CATC 101-3100-431.36-55 FHWA-FISH CREEK REPAIRS 40,000 0 0
FALL RIVER TRAIL REPAIRS FRTREP 101-5200-452.25-52 WALKWAYS & BIKEWAYS 100,000 95,580 95,580
PEDESTRIAN BRIDGE REPAIRS PDBRDG 101-5200-452.25-52 WALKWAYS & BIKEWAYS 120,000 150,000 150,000
2 BOBCAT TRADE-INS - PARKS BOBPK1 101-5200-452.33-98 EQUIPMENT-OTHER 19,200 10,200 10,200
1 BOBCAT TRADE-IN - EVENTS BOBEV1 101-5500-455.33-98 EQUIPMENT-OTHER 10,000 1,000 1,000
EVENT CENTER STALL BARN DESIGN ECBARN 101-5500-455.22-12 CONTRACT SERVICES - 45,000 45,000
2022 TRANSIT 5311 OPERATING GRANT *TR22 101-5600-456.22-60 TRANSPORTATION FEES 37,656 (0) (0)
2023 TRANSIT SYSTEM OPERATING GRANTS *TR23 101-5600-456.22-60 TRANSPORTATION FEES 70,000 70,000 70,000
2024 TRANSIT SYSTEM OPERATING GRANTS *TR24 101-5600-456.22-60 TRANSPORTATION FEES 71,050 71,050
PINE KNOLLS DR IMPROVEMENTS PKNOLL 101-3175-431.35-51 STREETS 21,800 10,214 10,214
COBB-MACDONALD CABIN RE-ROOF CBNRF 101-5700-457.32-22 BUILDING REMODELING 15,000 15,000 15,000
*TOTAL GENERAL FUND 1,932,303 1,700,098 - 1,700,098
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
Page 84
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended
Budget
2024 Amended
Budget BA#4 2024 Amended
Budget - BA#4
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
**
WILDFIRE MITIGATION PROJECT WFMITG 204-5400-544.29-82 WILDFIRE MITIGATION 500,000 500,000 500,000$
TOWN WIDE FACILITIES SPACE NEEDS STUDY *SPACE 204-5400-544.22-98 PROF SVCS - OTHER 8,490 - -
STANLEY PARK MASTER PLAN UPDATE SPMP23 204-5400-544.22-98 PROF SVCS - OTHER 57,000 40,531 40,531
FACILITY OPPORTUNITY SITES - PURCHASE OPTIONS FACOPP 204-5400-544.31-11 LAND 200,000 - -
WILLOW KNOLLS - BIRCH RUINS WALKWAY WILL22 204-5400-544.31-13 LAND IMPROVEMENTS 26,000 2,760 2,760
EVENTS COMPLEX STORAGE BUILDING ECSTOR 204-5400-544.32-21 NEW BUILDINGS - 479,973 479,973
MUSEUM ANNEX ADD ON MUSADD 204-5400-544.32-22 BUILDING REMODELING - 600,000 600,000
MUSEUM BOYD BUILDING ROOF REPLACEMENT BOYDRF 204-5400-544.32-22 BUILDING REMODELING 18,204 18,204 18,204
STREET SHOP REMODEL STSHOP 204-5400-544.32-22 BUILDING REMODELING 299,000 283,257 283,257
TREGENT RESTROOM REMODEL TREGRR 204-5400-544.32-22 BUILDING REMODELING 315,000 304,517 304,517
VISITOR CENTER MAIN DOOR REPLACEMENT VCDOOR 204-5400-544.32-22 BUILDING REMODELING - 20,000 20,000
EVENT COMPLEX PAVING MPECPV 204-5400-544.32-22 BUILDING REMODELING 10,000 10,000 10,000
PERFORMANCE PARK REFURBISHMENT PERFPK 204-5400-544.32-22 BUILDING REMODELING 190,669 190,669 190,669
COMMUNITY DEVELOPMENT OFFICE REMODEL COMMDV 204-5400-544.32-22 BUILDING REMODELING 217,244 441 441
TOWN HALL RECEPTION DESK OFFICE REMODEL THRECD 204-5400-544.32-22 BUILDING REMODELING 100,000 370,000 370,000
MUSEUM ROOF/WALL MODIFICATION MUSROF 204-5400-544.32-22 BUILDING REMODELING 125,000 102,932 102,932
TOWN HALL AC UNIT REPLACEMENT - PHASE 1 & 2 ACUNIT 204-5400-544.33-31 FURNITURE/FIXTURES 440,000 420,337 420,337
MUSEUM HVAC REPLACEMENT MUHVAC 204-5400-544.33-31 FURNITURE/FIXTURES 250,000 250,000 250,000
MUSEUM LED LIGHTS CONVERSION MUSLED 204-5400-544.33-31 FURNITURE/FIXTURES 3,100 3,100 3,100
MUSEUM FURNITURE MUSFUR 204-5400-544.33-31 FURNITURE/FIXTURES 27,900 27,900 27,900
MUSEUM COMPACT SHELVING MUSCSH 204-5400-544.33-31 FURNITURE/FIXTURES - 67,500 67,500
EVENT CENTER ACOUSTICAL PANELS ECACST 204-5400-544.33-31 FURNITURE/FIXTURES 75,000 1,112 1,112
ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 204-5400-544.33-33 DATA PROCESSING EQUIPMENT 537,500 620,672 620,672
Page 85
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended
Budget
2024 Amended
Budget BA#4 2024 Amended
Budget - BA#4
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
EVENT CENTER PUBLIC ACCESS WIRELESS INTERNET ECWIRE 204-5400-544.33-36 COMMUNICATION EQUIPMENT 140,000 10,426 10,426
EVENT CENTER SECURITY CAMERA SYSTEM ECSEC 204-5400-544.33-98 EQUIPMENT-OTHER 148,500 148,500 148,500
MUSEUM SECURITY CAMERA SYSTEM MUSECC 204-5400-544.33-98 EQUIPMENT-OTHER 27,000 27,000 27,000
MUSEUM ALARM SYSTEM MUSALM 204-5400-544.33-98 EQUIPMENT-OTHER 24,500 24,500 24,500
BOBCAT TOOLCAT TRAIL MAINT EQUIP TOOLCT 204-5400-544.33-98 EQUIPMENT-OTHER 70,000 - -
COMPOST AND SOIL SCREEN SCREEN 204-5400-544.33-98 EQUIPMENT-OTHER 25,000 0 0
STREET SWEEPER LEASE PURCHASE 23SWPR 204-5400-544.33-98 EQUIPMENT-OTHER 365,375 365,375 365,375
WALKER RIDING MOWER FOR PARKS PKMOWR 204-5400-544.33-98 EQUIPMENT-OTHER 21,000 - -
TACTICAL BARRICADE SYSTEM PROJECT NEAHR 204-5400-544.33-98 EQUIPMENT-OTHER 110,000 110,000 110,000
PLATE COMPACTOR ATTACHMENT FOR MINI-EXCAVATOR STCOMP 204-5400-544.33-98 EQUIPMENT-OTHER - 10,000 10,000
HYBRID DUMP UTILITY TRAILER G38 204-5400-544.33-98 EQUIPMENT-OTHER - 18,000 18,000
STORMWATER CREW PICKUP G68C 204-5400-544.34-41 AUTOMOBILES 66,881 - -
NEW OFFICER PATROL CAR G158 204-5400-544.34-41 AUTOMOBILES 11,044 9,926 9,926
EVENTS CENTER WATER TRUCK REPLACEMENT ECWTRT 204-5400-544.34-41 AUTOMOBILES 145,500 37,236 37,236
COMMUNITY DR ROUNDABOUT COMMDR 204-5400-544.35-51 STREETS 3,681,101 958,987 958,987
2043 MULTI MODEL TRANSPORTATION PLAN 43MMTP 204-5400-544.35-51 STREETS 300,000 209,839 209,839
CLEAVE STREET MAJOR REHAB CLEAVE 204-5400-544.35-51 STREETS 903,449 903,449 903,449
REFUND OF EXCESS FEMA REIMBURSEMENTS ON PW69 6CATC 204-5400-544.35-51 STREETS 131,000 (0) (0)
BIG THOMPSON FLOOD MITIGATION DESIGN BIGTHF 204-5400-544.35-53 STORM DRAINAGE 550,000 531,498 531,498
GRAVES AVE IMPROVEMENT- SCOPE EXPANSION GRAVES 204-5400-544.35-60 WALKWAYS & BIKEWAYS 250,000 250,000 250,000
WONDERVIEW VILLAGE TOWNHOME SIDEWALK WVSIDE 204-5400-544.35-60 WALKWAYS & BIKEWAYS 120,000 120,000 120,000
PURCHASE SECOND GREENHOUSE GRNHS2 204-5400-544.35-61 PARK IMPROVEMENTS 240,000 234,000 234,000
DOWNTOWN WAYFINDING PROJECT - PHASE 1 & 2 WAYFND 204-5400-544.35-63 WAYFINDING SIGNAGE 355,266 115,105 115,105
FALL RIVER TRAIL PHASE 4 FRTR4 204-5400-544.36-60 FALL RIVER TRAIL IMPR - 250,000 250,000
CAPITAL RESERVE CONTRIBUTION CAPRES 204-5400-544.37-95 CAPITAL RESERVES CONTRIB 819,900 - -
*TOTAL COMMUNITY REINVESTMENT FUND 11,905,623 8,647,747 - 8,647,747
**
THUMB OPEN SPACE PARKING IMPROVEMENTS THMBPK 211-5900-459.35-61 PARK IMPROVEMENTS 19,000 19,000 19,000
THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 211-5900-459.35-61 PARK IMPROVEMENTS 40,000 - -
*TOTAL CONSERVATON TRUST FUND 59,000 19,000 - 19,000
Page 86
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended
Budget
2024 Amended
Budget BA#4 2024 Amended
Budget - BA#4
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
**
THUMB OPEN SPACE ECOLOGICAL ASSESSMENT *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 2,080 - -
THUMB OPEN SPACE ROCK FALL STUDY *THUMB 220-4600-462.22-13 PROF SVCS - CONTRACT/SKILLED SVC 10,000 10,000 10,000
BRIDGE MAINTENANCE PDBRDG 220-4600-462.25-52 MAINT - WALKWAYS & BIKEWAYS - 70,000 70,000
US 34 & SH 7 PHASE 1 TRAIL CONSTRUCITON TR34-1 220-4600-462.35-60 WALKWAYS & BIKEWAYS - 250,000 250,000
REGENT & SHEEP ISLAND IMPROVEMENTS ISLIMP 220-4600-462.35-61 PARK IMPROVEMENTS - 60,000 60,000
THUMB OPEN SPACE - GATE ON CURRY DRIVE THGATE 220-4600-462.35-61 PARK IMPROVEMENTS 16,000 16,000 16,000
THUMB OPEN SPACE - TRAIL IMPROVEMENTS THTIMP 220-4600-462.35-61 PARK IMPROVEMENTS 19,669 81,669 81,669
PARKS LANDSCAPING REPLACEMENT PROJECT LANDSP 220-4600-462.35-61 PARK IMPROVEMENTS 68,900 68,900 68,900
FALL RIVER TRAIL PHASE 1B (MTF GRANT)FRTR1B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 1,342,553 458,486 458,486
FALL RIVER TRAIL PHASE 2B FRTR2B 220-4600-462.36-60 FALL RIVER TRAIL IMPR 431,000 - -
*TOTAL LARIMER COUNTY OPEN SPACE FUND 1,890,202 1,015,055 - 1,015,055
**
GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 244-3400-434.35-60 WALKWAYS & BIKEWAYS 939,472 835,926 - 835,926
FALL RIVER TRAIL FRTRL 244-3400-434.36-60 FALL RIVER TRAIL IMPR 4,962 - -
FALL RIVER TRAIL PHASE 1A (TAP GRANT)FRTR1A 244-3400-434.36-60 FALL RIVER TRAIL IMPR 1,618,722 349,813 349,813
FALL RIVER TRAIL PHASE 2B (CTB GRANT)FRTR2B 244-3400-434.36-60 FALL RIVER TRAIL IMPR 484,132 20,469 20,469
FALL RIVER TRAIL PHASE 4 FRTR4 244-3400-434.36-60 FALL RIVER TRAIL IMPR 4,690,724 4,321,568 4,321,568
*TOTAL TRAILS FUND 7,738,012 5,527,776 - 5,527,776
**
GRAVES AVE TRAIL (SRT SCHOOL GRANT PROJECT)GRAVES 246-3400-434.35-60 WALKWAYS & BIKEWAYS - 319,000 319,000
- 319,000 - 319,000
BIG HORN PARKING STRUCTURE DESIGN BHPKGS 256-5690-569.32-21 NEW BUILDINGS 190,000 2,192,000 2,192,000
MISCELLANEOUS DATA PROCESSING EQUIP EQUIP 256-5690-569.33-33 DATA PROCESSING EQUIPMENT - - -
*TOTAL PARKING SERVICES FUND 190,000 2,192,000 - 2,192,000
**
WILDFIRE ROAD IMPROVEMENTS WLDFIR 260-2000-420.35-51 STREETS 371 - -
PINE KNOLLS DR IMPROVEMENTS PKNOLL 260-2000-420.35-51 STREETS 38,200 38,200 38,200
CLEAVE STREET MAJOR REHAB CLEAVE 260-2000-420.35-51 STREETS 3,150,773 3,101,644 3,101,644
CLEAVE STREET RMS GRANT CLEAV1 260-2000-420-35.51 STREETS - 268,111 268,111
BUREAU AREA PHASE 4 WTBRP4 260-2000-420.35-51 STREETS 604,200 577,407 577,407
OVERLAY PROGRAM OVRLAY 260-2000-420.35-51 STREETS 954,218 974,986 974,986
W ELKHORN MAJOR REHAB ELKRHB 260-2000-420.35-51 STREETS - 405,000 405,000
PARKING LOT REHABILITATION PARKLT 260-2000-420.35-52 PARKING LOT 231,569 345,969 345,969
EP Mobility Hub - Visitor Center Parking Lot EPMOBH 260-2000-420.35-52 PARKING LOT 1,287,000 1,287,000 1,287,000
*TOTAL STREET FUND 6,266,331 6,998,317 - 6,998,317
Page 87
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended
Budget
2024 Amended
Budget BA#4 2024 Amended
Budget - BA#4
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
**
TRAILBLAZER BROADBAND OFFICE TBNBND 502-7001-580.32-21 BUILDINGS 310,374 - -
WOODSTOCK FACILITY LANDSCAPING TBNBND 502-7001-580.32-22 BUILDING REMODELING 13,707 - -
P&C UPSTAIRS REMODEL PROJECT PCUPST 502-7001-580.32-22 BUILDING REMODELING 27,000 20,086 20,086
FIBER SHOP RENOVATON FBRSHP 502-7001-580.32-22 BUILDING REMODELING 30,000 30,000 30,000
WOODSTOCK OFFICE FURNITURE TBFURN 502-7001-580.33-32 FURNITURE/FIXTURES 44,773 0 0
ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 502-7001-580.33-33 DATA PROCESSING EQUIPMENT 350,000 724,920 724,920
METERS ELMTR 502-7001-580.33-34 METERS 225,000 50,000 50,000
TRANSFORMER & TRIP SAVERS TRANSF 502-7001-580.33-35 TRANSFORMERS 400,000 150,000 150,000
SMART METER PURCHASES SMRTEL 502-7001-580.33-36 COMMUNICATION EQUIPMENT 9,506 30,000 30,000
VC, REPEATERS, SPARE VC CARDS EQUIP 502-7001-580.33-36 COMMUNICATION EQUIPMENT 19,624 19,624 19,624
NONSPECIFIC EQUIPMENT EQUIP 502-7001-580.33-41 TOOLS 96,251 134,055 134,055
2 REEL TRAILERS - #93370 & 93371 REELTR 502-7001-580.33-98 OTHER EQUIPMENT 48,000 48,000 48,000
3 PHASE REEL TRAILER 933104 502-7001-580.33-98 OTHER EQUIPMENT 130,000 - -
REPL 2013 JEEP FREEDOM 93313C 502-7001-580.33-98 OTHER EQUIPMENT 36,344 43,492 43,492
NEW ONE TON PICKUP 93345 502-7001-580.33-98 OTHER EQUIPMENT 83,217 83,217 83,217
REPL 2003 JD 310SG BACKHOE 93328B 502-7001-580.33-98 OTHER EQUIPMENT 39,666 39,666 39,666
REPL 2015 CHEV 3500 93338B 502-7001-580.33-98 OTHER EQUIPMENT 83,217 83,217 83,217
REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93319C 502-7001-580.33-98 OTHER EQUIPMENT 45,000 9,354 9,354
REPL ONE TON TRUCK WITH TWO 1/2 TON TRUCKS 93335A 502-7001-580.33-98 OTHER EQUIPMENT 11,043 - -
REPL 2012 FORD F-150 4X4 PICKUP 93317B 502-7001-580.34-42 TRUCKS 60,000 - -
Vehicle Replacement 93349 502-7001-580.34-42 TRUCKS - 45,000 45,000
REPL 2014 ALTEC FRGHTLNR - BUCKET 93331C 502-7001-580.34-42 TRUCKS 500,000 500,000 500,000
REPL 2016 DODGE RAM BUCKET TRUCK 93341A 502-7001-580.34-42 TRUCKS 300,000 300,000 300,000
STREET LIGHTING, POLES & FIXTURES LIGHTS 502-7001-580.35-55 STREET LIGHTS 40,000 67,679 67,679
SMART FUSES (INTELLIRUPTER & TRIP SAVERS)SMTFUS 502-7001-580.35-57 POWER LINE CONSTRUCTION 17,030 17,030 17,030
LINE REBUILD LRBLDS 502-7001-580.35-57 POWER LINE CONSTRUCTION 16,270 200,000 200,000
BEAVER POINT CIRCUIT/LINE REBUILD BVRPNT 502-7001-580.35-57 POWER LINE CONSTRUCTION 170,000 - -
CDS FIRE MITIGATION LINE REPL WILFRE 502-7001-580.35-57 POWER LINE CONSTRUCTION 1,060,000 785,937 785,937
NEW SERVICE CONNECTIONS WOKEXT 502-7001-580.35-59 CUSTOMER SERVICE LINES 930,272 781,000 781,000
UTILITY SYSTEM MASTER PLAN UPDATE LPMSTR 502-7001-580.35-62 UT SYSTEM MASTER PLAN 50,000 50,000 50,000
SMART GRID FIBER OPTIC INSTALL SMTFBR 502-7001-580.35-66 FIBER OPTIC INSTALL - 350,000 350,000
TRAILBLAZER BROADBAND CONSTRUCTION TBNBND 502-7001-580.35-66 FIBER OPTIC INSTALL 2,480,162 435,372 435,372
TRAILBLAZER BROADBAND CONSTRUCTION - DOLA Grant TBDOLA 502-7001-580.35-66 FIBER OPTIC INSTALL 1,138,614 75,349 75,349
GIS MAPPING IMPROVEMENTS GIS18 502-7001-580.37-01 SOFTWARE DEVELOPMENT 92,698 108,932 108,932
SMART GRID SOFTWARE/MIDDLEWARE DEVELOPMENT SMTGRD 502-7001-580.37-01 SOFTWARE DEVELOPMENT 20,000 20,000 20,000
*TOTAL POWER & COMMUNICATIONS FUND 8,877,768 5,201,928 - 5,201,928
Page 88
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended
Budget
2024 Amended
Budget BA#4 2024 Amended
Budget - BA#4
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
**
MARYS LAKE WTP PUMP STATION LAND PURCHASE MLPUMP 503-7000-580.31-11 LAND 400,000 775,000 775,000
GLACIER CREEK WTP - DISCHARGE OUT STRUCTURE GCDSCH 503-7000-580.32-22 BUILDING REMODELING 50,000 - -
GCWTP FILTRATION IMPROVEMENTS GCFLTR 503-7000-580.32-22 BUILDING REMODELING - 2,000,000 2,000,000
CRYSTAL STORAGE SITE REHAB CRREHB 503-7000-580.32-22 BUILDING REMODELING - 325,000 325,000
ELECTRICAL UPGRADES AND GROUNDING WELECT 503-7000-580.32-22 BUILDING REMODELING - 330,000 330,000
WATER TANK REHABILITATION GCTANK 503-7000-580.32-22 BUILDING REMODELING - 1,225,000 1,225,000
SCALE HOUSE MODIFICATIONS SHREMD 503-7000-580.32-22 BUILDING REMODELING 81,989 8,170 8,170
GENERAL OFFICE EQUIPMENT REPLACEMENT EQUIP 503-7000-580.33-32 OFFICE EQUIPMENT 6,000 - -
ERP ACCOUNTING SYSTEM REPLACEMENT PROJECT ERP22 503-7000-580.33-33 DATA PROCESSING EQUIPMENT 187,500 373,224 373,224
BOR WATER METER REPLACEMENT PROJECT WUSBOR 503-7000-580.33-34 METERS 89,063 50,362 50,362
GCWTP CLEARWELL FLOW METER GCFMTR 503-7000-580.33-34 METERS - 15,000 15,000
SCADA VHF REPEATER & RADIOS EQUIP 503-7000-580.33-36 COMMUNICATION EQUIPMENT 53,994 - -
GCWTP COMMUNICAITON & DISTRIB SYSTEM BACTST 503-7000-580.33-36 COMMUNICATION EQUIPMENT - 100,000 100,000
THM ANALYZER & BACT TESTING SYSTEM BACTST 503-7000-580.33-37 LABORATORY EQUIPMENT - 90,000 90,000
SAFETY IMPROVEMENTS AT MARY'S LAKE WTP MLSAFE 503-7000-580.33-38 SHOP EQUIPMENT - 65,000 65,000
STORAGE TANK MIXER WTRMXR 503-7000-580.33-40 PURIFICATION EQUIPMENT 19,150 - -
LEAK CORRELATOR EQUIP LEAKCO 503-7000-580.33-98 OTHER EQUIPMENT 1,508 - -
BULK WATER DISPENSER REPLACEMENT WTRDIS 503-7000-580.33-98 OTHER EQUIPMENT 83,674 0 0
EXCAVATOR & SKID STEER ANNUAL TRADE-INS EQUIP 503-7000-580.33-98 OTHER EQUIPMENT - - -
TOWABLE AIR COMPRESSOR AIRCMP 503-7000-580.33-98 OTHER EQUIPMENT 34,000 (0) (0)
HALOGEN SHUTOFF VALVE HALSOV 503-7000-580.33-98 OTHER EQUIPMENT - 15,000 15,000
NEW PICKUP FOR WATER SUPERINTENDENT 90399 503-7000-580.33-98 OTHER EQUIPMENT - 35,711 35,711
JOBSITE UTV 90383 503-7000-580.34-42 TRUCKS 20,000 - -
2011 FORD F-350 UNIT 9037A REPL 9037B 503-7000-580.34-42 TRUCKS 86,746 - -
2013 Dodge 3500 90310B 503-7000-580.34-42 TRUCKS 18,504 18,504 18,504
2011 FORD EXPLORER REPL 9035B 503-7000-580.34-42 TRUCKS 36,500 (0) (0)
2012 FORD F-350 4X4 REPL 9036B 503-7000-580.34-42 TRUCKS 76,977 76,977 76,977
NEW POTHOLE TRUCK TRAILER 90398 503-7000-580.34-42 TRUCKS - 150,000 150,000
PROSPECT MTN WATER DIST - LOAN IMPROVEMENTS PMLOAN 503-7000-580.35-54 WATER SYSTEM 14,811,059 8,339,876 8,339,876
18" MAIN VALVE INSTALLATIONS 18VALV 503-7000-580.35-54 WATER SYSTEM 120,000 120,000 120,000
NCWCD MUNICIPAL SUBDISTRICT INCLUSIONS NCWCD 503-7000-580.35-54 WATER SYSTEM 71,658 71,658 71,658
CIP ROCKWELL/WEST RIVERSIDE DR 16" MAIN ROCKWL 503-7000-580.35-54 WATER SYSTEM 85,278 (0) (0)
CIP BUREAU AREA WTBRP4 503-7000-580.35-54 WATER SYSTEM 2,491,137 2,465,268 2,465,268
MARYS LAKE WTP PRETREATMENT - PHASE 1 DESIGN MLPRET 503-7000-580.35-54 WATER SYSTEM 650,000 650,000 650,000
GLACIER CREEK STORAGE TANK GCTANK 503-7000-580.35-54 WATER SYSTEM 320,000 - -
MALL ROAD WATER LOOP MALLRO 503-7000-580.35-54 WATER SYSTEM 350,000 339,432 339,432
THUNDER MOUNTAIN WATER TANK TNDTNK 503-7000-580.35-54 WATER SYSTEM 70,000 26,278 26,278
GLACIER CREEK SEPTIC GCSEPT 503-7000-580.35-54 WATER SYSTEM 35,000 - -
Page 89
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended
Budget
2024 Amended
Budget BA#4 2024 Amended
Budget - BA#4
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
CARRIAGE DRIVE WATER MAIN REPL CAHILL 503-7000-580.35-54 WATER SYSTEM 500,000 534,492 534,492
ELKHORN WATER MAIN REPLACEMENT ELKWTR 503-7000-580.35-54 WATER SYSTEM 745,451 7,813 7,813
UTILITY SYSTEM MASTER PLAN WTRMPL 503-7000-580.35-62 UT SYSTEM MASTER PLAN 263,512 169,613 169,613
WTR RISK ASSESSMT & EMERG RESPONSE PLAN UPDATE WTREMG 503-7000-580.35-62 UT SYSTEM MASTER PLAN 69,024 - -
GIS WORK WTRGIS 503-7000-580.37-01 SOFTWARE DEVELOPMENT 13,382 5,734 5,734
WATER RIGHT ACQUISITION/RENEWAL WTRRIT 503-7000-580.37-10 WATER RIGHTS 20,000 20,000 20,000
*TOTAL WATER FUND 21,861,106 18,403,111 - 18,403,111
**
PURCH WATER SHOP FOR NEW FLEET MAINT FAC FLSHOP 612-7000-610.32-21 BUILDINGS - - -
DESIGN FOR REMODEL OF WATER SHOP FOR PW FLSHOP 612-7000-610.32-22 BUILDING REMODELING 141,205 16,185 16,185
ELECTRIC TROLLEY FACILITY & CHG STATION ELTRCH 612-7000-610.32-22 BUILDING REMODELING 578,830 622,781 622,781
USED FLEET MAINTENANCE PICKUP G61D 612-7000-610.34-42 TRUCKS - 6,500 6,500
*TOTAL FLEET MAINTENANCE FUND 720,035 645,465 - 645,465
BACKUP APPLIANCE NETWRK 625-2500-425.33-33 DATA PROCESSING EQUIPMENT - 30,000 30,000
INCREASED SECURITY FOOTPRINT ITSEC 625-2500-425.33-33 DATA PROCESSING EQUIPMENT - 50,000 50,000
SERVER UPGRADES NETWRK 625-2500-425.33-33 DATA PROCESSING EQUIPMENT - 25,000 25,000
NETWORK UPGRADES NETWRK 625-2500-425.33-36 COMMUNICATION EQUIPMENT - 15,000 15,000
PHONE SYSTEM UPGRADES PHONE 625-2500-425.33-36 COMMUNICATION EQUIPMENT - 15,000 15,000
NEW NETWORK SERVER NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 60,000 2,199 2,199
SHARED NETWORK STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 39,000 - -
DELL SERVERS & 10 G SWITCHES & NAS STORAGE NETWRK 625-2500-425.33-98 OTHER EQUIPMENT 96,253 - -
MPEC SERVER ROOM AC UNIT ACMPEC 625-2500-425.33-98 OTHER EQUIPMENT 3,305 9,956 9,956
*TOTAL INFORMATION TECHNOLOGY FUND 198,558 147,155 - 147,155
Page 90
Project Name/Description Project
Code ACCOUNT NUMBER ACCOUNT DESCRIPTION 2023 Amended
Budget
2024 Amended
Budget BA#4 2024 Amended
Budget - BA#4
TOWN OF ESTES PARK
2024 ADOPTED BUDGET
SCHEDULE OF BUDGETED PROJECTS
ALL FUNDS
2005 JOHN DEERE SMALL TRACTOR REPL G93B 635-7000-435.33-98 OTHER EQUIPMENT - 25,000 25,000
2012 WALKER MOWER G94D 635-7000-435.33-98 OTHER EQUIPMENT - 24,000 24,000
POLICE CRUISER G-98A G-98B 635-7000-435.34-42 TRUCKS 20,818 20,818 20,818
POLICE CRUISER G-140A G-140A 635-7000-435.34-42 TRUCKS - - -
FLEET G-61 G61A 635-7000-435.34-42 TRUCKS 70,450 70,450 70,450
POLICE CRUISER REPL G142A 635-7000-435.34-42 TRUCKS 10,346 9,228 9,228
POLICE CRUISER REPL G148A 635-7000-435.34-42 TRUCKS 7,669 6,551 6,551
POLICE CRUISER REPL G71C 635-7000-435.34-42 TRUCKS 28,297 5,935 5,935
PARKS FORD RANGER PICKUP G45C 635-7000-435.34-42 TRUCKS 35,711 1,519 1,519
2012 GMC 3500 4X4 TRUCK REPL G-132A 635-7000-435.34-42 TRUCKS 70,000 (0) (0)
2010 FORD F-450 4X2 PARKS PICKUP G-22C 635-7000-435.34-42 TRUCKS 78,529 - -
2011 BOBCAT 3400 G115C 635-7000-435.34-42 TRUCKS - 16,000 16,000
2017 BOBCAT 3400 G123B 635-7000-435.34-42 TRUCKS - 16,000 16,000
2011 EZ CLUB GOLF CART G137A 635-7000-435.34-42 TRUCKS - 16,000 16,000
1974 FORD F350 G127A 635-7000-435.34-42 TRUCKS - 70,000 70,000
2005 INTERNATIONAL SINGLE AXLE DUMP TRUCK G81B 635-7000-435.34-42 TRUCKS - 240,000 240,000
2006 INTERNATIONAL SINGLE AXLE DUMP TRUCK G87B 635-7000-435.34-42 TRUCKS - 240,000 240,000
2014 JOHN DEERE GATOR REPL G42B 635-7000-435.34-42 TRUCKS - 16,000 16,000
2011 BOBCAT 3400 REPL G56A 635-7000-435.34-42 TRUCKS - 16,000 16,000
2015 POLICE INTERCEPTOR G147A 635-7000-435.34-44 PD VEHICLE - 70,000 70,000
2015 POLICE INTERCEPTOR - UNMARKED G143A 635-7000-435.34-44 PD VEHICLE - 70,000 70,000
2015 POLICE INTERCEPTOR G144A 635-7000-435.34-44 PD VEHICLE - 70,000 70,000
2012 FORD EXPEDITION G72D 635-7000-435.34-44 PD VEHICLE 96,605 28,003 28,003
2010 FORD EXPLORER G98A 635-7000-435.34-44 PD VEHICLE 66,628 66,628 66,628
*TOTAL VEHICLE REPLACEMENT FUND 485,053 1,098,131 - 1,098,131
**
*TOTAL PROJECT RECAP 62,123,991$ 51,595,783$ -$ 51,914,783$
Page 91
Page 92
TOWN ADMINISTRATOR’S
OFFICE
Memo
To: Honorable Mayor Hall
Board of Trustees
From: Town Administrator Machalek
Date: June 11, 2024
RE: Resolution 54-24 Contract with the Estes Chamber of Commerce to Assist
with Distribution of Construction Impact Relief Funds
(Mark all that apply)
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER: _____________
QUASI-JUDICIAL YES NO
Objective:
Consideration of Resolution 54-24, awarding $300,000.
Present Situation:
In 2014, the Town, Central Federal Lands Highway Division (CFLHD), and the Colorado
Department of Transportation (CDOT) entered into agreements to fund, design, and
construct roadway and bridge improvements to improve access to Rocky Mountain
National Park by reducing traffic congestion in downtown Estes Park. The project
leverages a Town investment of $5.71 million to deliver a $42.00 million project.
Construction of the “Downtown Estes Loop” began in spring of 2023 and it is expected
to be complete by January, 2025. A term of the construction contract is that the most
disruptive work must occur during non-peak months -- January through June and
October through December.
The project is currently in its most impactful phase, with widespread disruptions to traffic
flow downtown. Local businesses are reporting financial losses attributable, at least in
part, to the intensive construction activity. While sales tax receipts are an imperfect
measure of total economic activity within Town limits, they do serve as a reasonable
bellwether for local economic health. Sales tax receipts in from January through March
are down 11.36% from the same months in 2023, while the combined traffic count on
US 34 and 36 is up 1.26% through the same period.
At the May 14, 2024 Town Board Study Session, the Board directed staff to bring back
a proposal for direct financial aid payments and a marketing match program.
Proposal:
The proposed contract with the Estes Chamber of Commerce provides for two
programs:1) a $250,000 direct-grant program for downtown businesses impacted by
Page 93
downtown construction and 2) a $50,000 marketing match program available to
businesses within the local marketing district.
Construction Impact Grant Program - $250,000
The Construction Impact Grant Program will provide grants to downtown
businesses that have suffered economic loss due to the Downtown Estes Loop
construction project in 2023 and 2024. The Estes Chamber of Commerce will
administer the applications and approval of these grants. The grant will be
allocated based on a percentage of net sales loss compared to the total net sales
loss by all applicants. Businesses will need to submit an affirmation of eligibility,
provide revenue statements for the affected time period, and provide a W-9 form.
A business must meet the following criteria to be eligible for the Construction
Impact Grant program:
• Hold a business license with the Town of Estes Park;
• Be physically located within the eligibility area; and
• Have no outstanding tax liens or legal judgments.
Marketing Match Program - $50,000
The Marketing Match Program will provide a 50% reimbursement (up to $500) for
funds that a business spends on marketing between June 12, 2024 and July 31,
2024. The Estes Chamber of Commerce will administer the applications and
approval of these marketing match grants. This program will be open to all
businesses physically located within the Local Marketing District and will be
distributed on a first-come, first-served basis. Businesses will need to submit an
affirmation of eligibility and provide receipts to receive reimbursement. A
business must meet the following criteria to be eligible for the Marketing Match
program:
• Hold a business license with the Town of Estes Park;
• Be physically located within the Local Marketing District boundaries; and
• Have no outstanding tax liens or legal judgments.
Advantages:
• These two programs will provide some assistance to businesses that are being
negatively impacted by the construction disruption associated with the Downtown
Estes Loop project.
• The Town has successfully worked with the Estes Chamber of Commerce to
distribute business assistance before, during the beginning stages of the COVID-
19 pandemic in 2020.
Disadvantages:
• These two programs will not fully compensate businesses for business loss due
to construction.
Page 94
Action Recommended:
Staff recommends approval of Resolution 54-24
Finance/Resource Impact:
$300,000 from General Fund reserves, as reflected in Budget Amendment #4.
Level of Public Interest
High
Sample Motion:
I move for the approval/denial of Resolution 54-24.
Attachments:
1. Resolution 54-24
2. Construction Impact Relief Contract Agreement
Page 95
RESOLUTION 54-24
A RESOLUTION APPROVING A CONTRACT WITH THE ESTES CHAMBER OF
COMMERCE, INC. FOR CONSTRUCTION IMPACT RELIEF PROJECT SERVICES
WHEREAS, the Town Board wishes to enter a services contract referenced in the
title of this resolution for the purpose of construction impact relief.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF
THE TOWN OF ESTES PARK, COLORADO:
The Board approves, and authorizes the Mayor to sign, the services contract
referenced in the title of this resolution in substantially the form now before the Board.
DATED this day of , 2024.
TOWN OF ESTES PARK
Mayor
ATTEST:
Town Clerk
APPROVED AS TO FORM:
Town Attorney
Attachment 1
Page 96
TOWN OF ESTES PARK, COLORADO SERVICES CONTRACT
CONSTRUCTION IMPACT RELIEF PROJECT
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and the
Estes Chamber of Commerce, Inc. (“Contractor”), a Colorado nonprofit corporation, whose
address is P.O. Box 2376, Estes Park, CO, make this Contract this __________ day of
____________________, 2024, at the Town of Estes Park, Colorado, considering the following
facts and circumstances:
1 RECITALS:
1.1 Town desires to use the services of Contractor outlined in Contractor’s Proposal
(defined collectively as the applications listed in sections 2.4 and 2.5); and
1.2 Contractor has agreed to provide the Services outlined in its Proposal, on the terms
and conditions stated in this Contract.
2 CONTRACT: This Agreement is a Contract, representing the entire and integrated
agreement between the parties and supersedes any prior negotiations, written or oral
representations and agreements. The Agreement incorporates the following Contract
Documents. In resolving inconsistencies between two or more of the Contract Documents,
they shall take precedence in the order enumerated, with the first listed Contract Document
having highest precedence.
The Contract Documents, except for amendments executed after execution of this Contract, are:
2.1 Change Orders;
2.2 Notice to Proceed;
2.3 This Contract;
2.4 Application for Construction Impact Grant, containing 5 pages, dated June 11, 2024,
attached to this contract as Exhibit A.
2.5 Application for Marketing Match, containing 5 pages, dated June 11, 2024, attached
to this contract as Exhibit B.
2.6 Insurance Certificates
3 SCOPE OF SERVICES: Contractor shall provide and furnish at its own cost and expense all
materials, machinery, equipment, tools, superintendence, labor, insurance and other
accessories and services necessary to provide its Services in strict accordance with the
Attachment 2
Page 97
conditions and prices stated in the Contract Documents. Contractor shall administer the
grants as described in the Contract Documents. Contractor shall maintain records to account
for the use of the funds from the Town and shall provide a brief report to the Town within
one year of the award date, and at any time upon request. Contractor shall publicize the
grant award from the Town when and where appropriate, including using the Town logo on
materials promoting the services provided through the funds.
4 BEGINNING WORK AND COMPLETION SCHEDULE: The Contractor shall begin
services under this Contract as soon as possible. Contractor shall expeditiously perform its
Services and report to the Town on its progress. The services to be provided under this
Contract may commence immediately, and shall be completed by September 30, 2024.
Contractor shall notify the Town when it receives the funds.
5 PRICE: The Town will pay Contractor for the performance of this Contract, not to exceed
$300,000, as the Price for the total Services performed as stipulated in Contractor’s
Proposal. The Town finds that the use of these funds to assist local businesses is for the
public purpose of protecting the economic and social vitality of the Town by supporting
businesses in the Town that have been disadvantaged by construction in downtown Estes
Park, and supporting local businesses’ ability to stay in business and contribute to the
diversity of commerce in the Town and to the Town’s tax base. The Town finds that this
Contract’s public purposes are both significant and substantial, and justify the expenditure of
the public funds. The Town finds that the support of businesses both inside and in the
immediate vicinity of the Town contributes to the public purposes described above, that the
economy of the entire Estes Valley is inextricably interconnected, and that supporting the
economy of the Estes Valley is integral to supporting the economic and social vitality of the
Town. The Town also finds that the Town will receive adequate consideration for its
financial contribution to the Program in the form of the significant and substantial public
benefits described above. This Contract does not create a multiple fiscal year direct or
indirect debt or other financial obligation. Each request for service shall incur a concurrent
debt for that request only. All financial obligations of the Town under this Contract are
contingent upon appropriation, budgeting, and availability of specific funds to discharge
such obligations.
6 TIME OF PAYMENTS TO CONTRACTOR: The Town shall advance the funds to the
Contractor for the Price above, by payment to the Chamber.
7 QUALIFICATIONS ON OBLIGATIONS TO PAY: [REMOVED]
8 CHANGE ORDERS: Town reserves the right to order work changes in the nature of
additions, deletions, or modifications, without invalidating this agreement, and agrees to
make corresponding adjustments in the contract price and time for completion. All changes
will be authorized by a written change order signed by Town. Work shall be changed, and
the contract price and completion time shall be modified only as set out in the written
change order.
Page 98
9 SERVICE OF NOTICES: The parties may give each other required notices in person or by
first class mail or by email to their authorized representatives (or their successors) at the
addresses listed below:
TOWN OF ESTES PARK:
Jason Damweber
Assistant Town Administrator
170 MacGregor Ave, PO Box 1200
Estes Park, CO 80517
CONTRACTOR:
Colleen DePasquale, Executive Director
Estes Chamber of Commerce
PO Box 2376
Estes Park, CO 80517
10 COMPLIANCE WITH LAW: Contractor will perform this Contract in strict compliance
with applicable federal, state, and municipal laws, rules, statutes, charter provisions,
ordinances, and regulations (including sections of the Occupational Safety and Health
Administration [OSHA] regulations, latest revised edition, providing for job safety and
health protection for workers) and all orders and decrees of bodies or tribunals applicable to
work under this Contract. Contractor shall protect and indemnify Town against any claim or
liability arising from or based on the violations of any such law, ordinance, regulation, order,
or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to
insure that Contractor follows the safety regulations issued by OSHA.
11 PERMITS AND LICENSES: The Contractor shall secure all permits and licenses, pay all
charges, files, and taxes and give all notices necessary and incidental to the lawful
prosecution of its Services. Anyone conducting business in the Town of Estes Park is
required to have a business license which can be obtained from the Town Clerk’s Office.
12 PATENTED DEVICES, MATERIALS AND PROCESSES: The Contractor shall hold and
save harmless the Town from all claims for infringement, by reason of fee use of any
patented design, device, material, process, or trademark or copyright and shall indemnify the
Town for any costs, expenses, and damages, including court costs and attorney fees, incurred
by reason of actual or alleged infringement during the prosecution or after completion of
Services.
13 INSURANCE: [REMOVED]
14 INDEMNIFICATION:
14.1 Contractor and its agents, principals, officers, partners, employees, and subcontractors
("Indemnitors") shall and do agree to indemnify, protect, and hold harmless the
Town, its officers, employees, and agents ("Indemnitees") from all claims, damages,
losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’
fees), of any nature, kind, or description ("Liabilities") by any third party arising out
of, caused by, or resulting from any Services under this Contract.
14.2 If more than one Indemnitor is liable for any act covered by this Agreement, each
such Indemnitor shall be jointly and severally liable to the Indemnitees for
indemnification and the Indemnitors may settle ultimate responsibility among
Page 99
themselves for the loss and expense of any such indemnification by separate
proceedings and without jeopardy to any Indemnitee. This Agreement shall not
eliminate or reduce any other right to indemnification or other remedy the Town, or
any of the Indemnitees may have by law.
14.3 As part of this indemnity obligation, the Contractor shall compensate the Town for
any time the Town Attorney's Office and other counsel to the Town reasonably spend
on such claims or actions at the rates generally prevailing among private practitioners
in the Town of Estes Park for similar services. This obligation to indemnify the Town
shall survive the termination or expiration of this Agreement.
15 INDEPENDENT CONTRACTOR: Contractor shall perform all Services under this
Agreement as an independent contractor, and not as an agent or employee of Town. No
employee or official of Town shall supervise Contractor. Contractor shall exercise no
supervision over any employee or official of Town. Contractor shall not represent that it is
an employee or agent of the Town in any capacity. Contractor’s officers, employees and
agents are not entitled to Workers' Compensation benefits from the Town and is
obligated to pay federal and state income tax on money earned under this Agreement.
Except as this Agreement expressly states, Contractor shall, at its sole expense, supply all
buildings, equipment and materials, machinery, tools, superintendence, personnel, insurance
and other accessories and Services necessary. This Agreement is not exclusive; subject the
terms of this Agreement, Town and Contractor may each contract with other parties.
16 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this
Agreement shall construe its terms as to their fair meaning, and not for or against any party
based upon any attribution to either party.
17 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience
and reference only and of no meaning in the interpretation or effect of this Contract.
18 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries
under this Contract. Any person besides Town or Contractor receiving services or benefits
under this Agreement is an incidental beneficiary only.
19 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in
its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or
may expose Town to liability or loss, Town may bar any person (including Contractor’s and
subcontractors’ employees) from the Town's work sites. Such a bar shall not require any
employee's discharge from employment, but shall merely prohibit the employee's presence at
Town’s work sites. Such a bar shall not warrant an increase in contract time or Price.
20 WAIVER: No waiver of any breach or default under this Agreement shall waive any other
or later breach or default.
21 TERM: This Contract shall commence on its effective date, and shall continue through
September 30, 2024.
Page 100
22 TERMINATION:
22.1 In addition to any other available remedies, either party may terminate this Contract if
the other party fails to cure a specified default within seven (7) days of receiving
written notice of the default. The notice shall specify each such material breach, in
reasonable detail.
22.2 Town may, at any time, terminate performance of the work, in whole or in part, for its
own convenience. The Town may effect such termination by giving Contractor
written Notice of Termination specifying the extent and effective date of termination.
In case of termination, for convenience, Town shall pay Contractor for work
satisfactorily completed, to the date of termination. The Town shall determine the
portion of work completed.
22.3 If either party so terminates, the Contractor shall promptly deliver to the Town all
drawings, computer programs, computer input and output, analysis, plans,
photographic images, tests, maps, surveys and writer’s materials of any kind
generated in the performance of its Services under this Contract up to and including
the date of termination. Contractor shall also refund to the Town any funds advanced
by the Town that were not yet spent, or were spent in a manner that did not comply
with this Contract.
23 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its
pleasure, suspend fee services of the Contractor hereunder. Town may effect suspension by
giving the Contractor written notice one (1) day in advance of the suspension date. Upon
receipt of such notices the Contractor shall cease their work as efficiently as possible, to
keep total charges to a minimum. The Town must specifically authorize any work performed
during suspension. Since suspension and subsequent reactivation may inconvenience the
Contractor, Town will endeavor to provide advance notice and minimize its use. After a
suspension has been in effect for thirty days, the Contractor may terminate this Contract at
will.
24 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights
or delegate its duties under this Contract without the express written approval of the other.
25 SUBCONTRACTING: Except subcontractor clearly identified and accepted in the
Contractor's Proposal, Contractor may employ subcontractors to perform the Services only
with Town's express prior written approval. Contractor is solely responsible for any
compensation, insurance, and all clerical detail involved in employment of subcontractors.
26 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern
enforcement and interpretation of this Contract. Venue and jurisdiction for any court action
filed regarding this agreement shall be only in Larimer County, Colorado.
27 AUTHORITY: This instrument forms a contract only when executed in writing by duly
authorized representatives of Town and Contractor. By their signatures on this document,
Page 101
the signatories represent that they have actual authority to enter this Contract for the
respective parties.
28 INTEGRATION: There are no other agreements on the same subject than expressly stated or
incorporated in this Contract.
29 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable
remedy the Town may be entitled to for a breach of this Contract, if the Town terminates
this Contract, in whole or in part, due to Contractor’s breach of any provision of this
Contract, Contractor shall be liable for actual and consequential damages to the Town.
Signature pages follow.
Page 102
CONTRACTOR
Date
Title: _______________________________
ACKNOWLEDGMENT
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
as of
(Title of party signing) (Name of corporation)
a corporation, on behalf of the corporation, this
(State of incorporation)
day of , 2024.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 103
TOWN OF ESTES PARK:
Title: Mayor Date
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by Gary Hall, as Mayor of the
Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this
day of , 2024.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
Page 104
Estes Park Construction Impact Relief Project
Application for Construction Impact Grant
06/11/2024
Contact: EPBusinessRelief@gmail.com
The Town of Estes Park has allocated $250,000 for relief to businesses that have suffered
economic loss due to the Loop Construction project in 2023 and 2024. The Estes Chamber of
Commerce is administering the applications and approval of these grants.
Who Can Apply?
Businesses that have experienced a loss in net revenue sales and are located within the
designated eligibility area (Appendix 3). If a business believes that they have been inadvertently
left out of the designated eligibility area due to a mapping error, they may appeal this exclusion
to the Town Administrator and Chamber of Commerce Executive Director by emailing
EPBusinessRelief@gmail.com. The grant will be allocated based on a percentage of net sales
loss compared to the total net sales loss by all applicants. Businesses accessed by Crags Drive
will compare calendar year 2022 to calendar year 2023. The remaining businesses will compare
9/1/23 - 5/31/2024 compared to 9/1/22 - 5/31/2023.
Business must meet the following criteria to be eligible:
●Hold a business license with the Town of Estes Park.
●Be physically located within the eligibility area (Appendix 3).
●Have no outstanding tax liens or legal judgments.
How to Apply
1.Complete the Affirmation that your business is eligible (Appendix 1) and email it to
EPBusinessRelief@gmail.com to submit your application. Include materials indicated
Appendix 2 with Affirmation.
2.The application period will be open from June 13, 2024 to June 28, 2024.
Attachment 3
Page 105
Appendix 1: Construction Impact Grant Program Affirmation
Please Read, Complete, and Affirm.
Business Name: _____________________________________________________________
Business license #: ______________________________
Address: ______________________________________
City, State ZIP: __________________________________
Phone: _________________________________
Email: _________________________________
In order to participate in the Estes Park Construction Impact Grant Program (“Program”) and
receive a grant, the Estes Chamber of Commerce (“Administrator”) requires that you
(“Applicant”) certify the following:
● You own or are authorized to represent a business that holds an Estes Park Business
License.
● Your business is physically located within the Payment Boundaries.
● Have no outstanding tax liens or legal judgments.
A materially false statement willfully or fraudulently made in connection with this affirmation
may result in rendering the submitting company ineligible with respect to the Program, and, in
addition, may subject the person making the false statement to criminal charges.
Notwithstanding any other rights of the Administrator under other Sections of this Affirmation
or applicable law, if the Applicant violates any of the terms, covenants or provisions of the
Affirmation, or if any representation or warranty made by the Applicant in this Affirmation or in
any document or application submitted in connection with this Affirmation or the Program shall
prove false or misleading, or if, in the sole judgment of the Administrator, the conduct of the
Applicant is such that the interests of the Administrator have been or are likely to be impaired
or prejudiced, the Administrator shall thereupon have the right to terminate any grant or
withhold payments due under the Program and/or demand and obtain the return of payments
already made which are equal to the damages the Administrator may have already suffered due
to a breach by the Applicant. Any such action by the Administrator shall not give rise to any
cause of action for damages against the Administrators.
Applicant agrees to indemnify, protect, and hold harmless the Administrator from all claims,
damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’
fees), of any nature by any third party arising out of, caused by, or resulting from this
application.
Page 106
All Applicants Must Certify to the Following:
(1) I (name of business owner) ______________________________________hereby certify
to the Administrator as of the date of this affirmation that my business (business name)
___________________________ holds an Estes Park Business License, is physically
located within the ___ Area, and the information contained herein is, to the best of my
knowledge, information and belief, accurate and complete.
(2) I certify that as a result of the Loop Project, my business experienced a decrease in Net
Sales revenue during one of these periods:
a. Businesses Accessed by Crags Drive: 2023 compared to 2022
b. Remaining businesses located in designated geographic area: 9/1/2023 -
5/31/2024 compared to 9/1/2022 -5/31/2024.
(3) I understand that the business must comply with all laws and rules applicable to the
program, including Town, State and Federal laws. This certification shall be deemed
executed in the Town of Estes Park and State of Colorado and shall be governed and
construed in accordance with the laws of the State of Colorado and the laws of the
United States.
(4) I am authorized to complete and submit this certification on behalf of the Business. I
verify that the statements contained herein are true and correct and that the Business
has not misrepresented its eligibility for the Program.
(5) I understand that willful or fraudulent submission of a materially false statement in
connection with this certification may result in the Business being ineligible for the
Program reimbursements and may subject the Business or the person making false
statements to criminal charges.
By entering my name below, I certify that the above statements are true and correct to the best
of my knowledge. I understand that a false statement may disqualify me from benefits.
Business Owner Name: ______________________________________
Date: _____________________________
Page 107
Appendix 2: Document Checklist for Construction Impact Grant
Application
Document Why we need this Documents accepted
Revenue statements
for affected time
period based on
geography
Documentation of net revenue loss
for designated time period One or more of the following for the entire
impacted period: point-of-sales reports,
sales reports (demonstrating fees collected
or earned income), bank statements,
quarterly sales tax filings, or profit & loss
statements
W-9 Form Required document for payment to a
for-profit business.
Grants provided to for-profit businesses
are taxable income. The Administrators
will provide a 1099 form documenting the
payment. Please consult your tax advisor
for more details about the tax
consequences of receiving this grant.
Page 108
Appendix 3: Eligibility Area Map
Page 109
Estes Park Construction Impact Relief Project
Application for Marketing Match
06/11/2024
Contact: EPBusinessRelief@gmail.com
The Town of Estes Park has allocated $50,000 to be used as a marketing match for businesses
that have suffered economic loss due to the Loop Construction project in 2024. The Estes
Chamber of Commerce is administering the applications and approval of these grants. The
grant funds will reimburse marketing expenses spent from 6/12/2024 to 7/31/2024.
Who Can Apply?
Any businesses located in the Visit Estes Park Local Marketing District may apply for the grant
(map included as Appendix 3). Please refer to this map to confirm your eligibility.
Business must meet the following criteria to be eligible:
●Hold a business license with the Town of Estes Park.
●Be physically located within the Local Marketing District boundaries.
●Have no outstanding tax liens or legal judgments.
How to Apply
1.Complete the Affirmation (Appendix 1) and email it to EPBusinessRelief@gmail.com to
submit your application.
2.Wait for approval of your application before spending any funds on marketing for this
program.
3.After receiving approval of your application, make the marketing purchases and save
your receipts.
4.Submit your receipts using the Marketing Match Reimbursement Form (Appendix 2) to
EPBusinessRelief@gmail.com by 8/31/2024. Reimbursement checks will be cut weekly.
5.The grant will provide a 50% reimbursement of the marketing spend up to $500.
6.(Optional) Report on the effectiveness of the matching grant dollars:
a.How and what were the results of the marketing efforts (e.g. Facebook data,
sales growth, customer count, etc.)?
b.What is your overall assessment of the marketing match grants?
Attachment 4
Page 110
Appendix 1: Marketing Match Program Affirmation
Please Read, Complete, and Affirm.
Business Name: _____________________________________________________________
Business License #: _____________________________
Address: ______________________________________
City, State ZIP: __________________________________
Phone: _________________________________
Email: _________________________________
Amount of Reimbursement Requested ($500 max): _________________________________
Total Anticipated Marketing Spend: _________________________________
Brief (1-2 Sentence) Description of Marketing Tactics that the Grant will Support: ___________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
In order to participate in the Marketing Match Program (“Program”) and receive a grant, the
Estes Chamber of Commerce (“Administrator”) requires that you (“Applicant”) certify the
following:
● You own or are authorized to represent a business that holds an Estes Park Business
License.
● Your business is physically located in the Visit Estes Park Local Marketing District Area.
● Have no outstanding tax liens or legal judgments.
A materially false statement willfully or fraudulently made in connection with this affirmation
may result in rendering the submitting company ineligible with respect to the Program, and, in
addition, may subject the person making the false statement to criminal charges.
Notwithstanding any other rights of the Administrator under other Sections of this Affirmation
or applicable law, if the Applicant violates any of the terms, covenants or provisions of the
Affirmation, or if any representation or warranty made by the Applicant in this Affirmation or in
Page 111
any document or application submitted in connection with this Affirmation or the Program shall
prove false or misleading, or if, in the sole judgment of the Administrator, the conduct of the
Applicant is such that the interests of the Administrator have been or are likely to be impaired
or prejudiced, the Administrator shall thereupon have the right to terminate any grant or
withhold payments due under the Program and/or demand and obtain the return of payments
already made which are equal to the damages the Administrator may have already suffered due
to a breach by the Applicant. Any such action by the Administrator shall not give rise to any
cause of action for damages against the Administrators.
Applicant agrees to indemnify, protect, and hold harmless the Administrator from all claims,
damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’
fees), of any nature by any third party arising out of, caused by, or resulting from this
application.
All Applicants Must Certify to the Following:
(1) I (name of business owner) ______________________________________hereby certify
to the Administrator as of the date of this affirmation that my business (business name)
___________________________ holds an Estes Park Business License, is physically
located within the VEP Local Marketing District and the information contained herein is,
to the best of my knowledge, information and belief, accurate and complete.
(2) I understand that the business must comply with all laws and rules applicable to the
program, including Town, State and Federal laws. This certification shall be deemed
executed in the Town of Estes Park and State of Colorado and shall be governed and
construed in accordance with the laws of the State of Colorado and the laws of the
United States.
(3) I am authorized to complete and submit this certification on behalf of the Business. I
verify that the statements contained herein are true and correct and that the Business
has not misrepresented its eligibility for the Program.
(4) I understand that willful or fraudulent submission of a materially false statement in
connection with this certification may result in the Business being ineligible for the
Program reimbursements and may subject the Business or the person making false
statements to criminal charges.
By entering my name below, I certify that the above statements are true and correct to the best
of my knowledge. I understand that a false statement may disqualify me from benefits.
Business Owner Name: ______________________________________
Date: _____________________________
Page 112
Appendix 2: Marketing Match Reimbursement Form
Business Name: _____________________________________________________________
Business License #: _____________________________
Address: ______________________________________
City, State ZIP: __________________________________
Phone: _________________________________
Email: _________________________________
Reimbursement Requested (50% of total spend/$500 max): ____________________________
Please attach any receipts used for the match.
Page 113
Appendix 3: Local Marketing District Map
Page 114
TOWN OF ESTES PARK, COLORADO SERVICES CONTRACT
CONSTRUCTION IMPACT RELIEF PROJECT
The parties, the Town of Estes Park, Colorado (Town), a municipal corporation, and the
Estes Chamber of Commerce, Inc. (“Contractor”), a Colorado nonprofit corporation, whose
address is P.O. Box 2376, Estes Park, CO, make this Contract this __________ day of
____________________, 2024, at the Town of Estes Park, Colorado, considering the following
facts and circumstances:
1 RECITALS:
1.1 Town desires to use the services of Contractor outlined in Contractor’s Proposal
(defined collectively as the applications listed in sections 2.4 and 2.5); and
1.2 Contractor has agreed to provide the Services outlined in its Proposal, on the terms
and conditions stated in this Contract.
2 CONTRACT: This Agreement is a Contract, representing the entire and integrated
agreement between the parties and supersedes any prior negotiations, written or oral
representations and agreements. The Agreement incorporates the following Contract
Documents. In resolving inconsistencies between two or more of the Contract Documents,
they shall take precedence in the order enumerated, with the first listed Contract Document
having highest precedence.
The Contract Documents, except for amendments executed after execution of this Contract, are:
2.1 Change Orders;
2.2 Notice to Proceed;
2.3 This Contract;
2.4 Application for Construction Impact Grant, containing 5 pages, dated June 11, 2024,
attached to this contract as Exhibit A.
2.5 Application for Marketing Match, containing 5 pages, dated June 11, 2024, attached
to this contract as Exhibit B.
2.6 Insurance Certificates
3 SCOPE OF SERVICES: Contractor shall provide and furnish at its own cost and expense all
materials, machinery, equipment, tools, superintendence, labor, insurance and other
accessories and services necessary to provide its Services in strict accordance with the
Updated Attachment 2
Page 115
conditions and prices stated in the Contract Documents. Contractor shall administer the
grants as described in the Contract Documents. Contractor shall maintain records to account
for the use of the funds from the Town and shall provide a brief report to the Town within
one year of the award date, and at any time upon request. Contractor shall publicize the
grant award from the Town when and where appropriate, including using the Town logo on
materials promoting the services provided through the funds.
4 BEGINNING WORK AND COMPLETION SCHEDULE: The Contractor shall begin
services under this Contract as soon as possible. Contractor shall expeditiously perform its
Services and report to the Town on its progress. The services to be provided under this
Contract may commence immediately, and shall be completed by September 30, 2024.
Contractor shall notify the Town when it receives the funds.
5 PRICE: The Town will pay Contractor for the performance of this Contract, not to exceed
$400,000, as the Price for the total Services performed as stipulated in Contractor’s
Proposal. The Town finds that the use of these funds to assist local businesses is for the
public purpose of protecting the economic and social vitality of the Town by supporting
businesses in the Town that have been disadvantaged by construction in downtown Estes
Park, and supporting local businesses’ ability to stay in business and contribute to the
diversity of commerce in the Town and to the Town’s tax base. The Town finds that this
Contract’s public purposes are both significant and substantial, and justify the expenditure of
the public funds. The Town finds that the support of businesses both inside and in the
immediate vicinity of the Town contributes to the public purposes described above, that the
economy of the entire Estes Valley is inextricably interconnected, and that supporting the
economy of the Estes Valley is integral to supporting the economic and social vitality of the
Town. The Town also finds that the Town will receive adequate consideration for its
financial contribution to the Program in the form of the significant and substantial public
benefits described above. This Contract does not create a multiple fiscal year direct or
indirect debt or other financial obligation. Each request for service shall incur a concurrent
debt for that request only. All financial obligations of the Town under this Contract are
contingent upon appropriation, budgeting, and availability of specific funds to discharge
such obligations.
6 TIME OF PAYMENTS TO CONTRACTOR: The Town shall advance the funds to the
Contractor for the Price above, by payment to the Chamber.
7 QUALIFICATIONS ON OBLIGATIONS TO PAY: [REMOVED]
8 CHANGE ORDERS: Town reserves the right to order work changes in the nature of
additions, deletions, or modifications, without invalidating this agreement, and agrees to
make corresponding adjustments in the contract price and time for completion. All changes
will be authorized by a written change order signed by Town. Work shall be changed, and
the contract price and completion time shall be modified only as set out in the written
change order.
Page 116
9 SERVICE OF NOTICES: The parties may give each other required notices in person or by
first class mail or by email to their authorized representatives (or their successors) at the
addresses listed below:
TOWN OF ESTES PARK:
Jason Damweber
Assistant Town Administrator
170 MacGregor Ave, PO Box 1200
Estes Park, CO 80517
CONTRACTOR:
Colleen DePasquale, Executive Director
Estes Chamber of Commerce
PO Box 2376
Estes Park, CO 80517
10 COMPLIANCE WITH LAW: Contractor will perform this Contract in strict compliance
with applicable federal, state, and municipal laws, rules, statutes, charter provisions,
ordinances, and regulations (including sections of the Occupational Safety and Health
Administration [OSHA] regulations, latest revised edition, providing for job safety and
health protection for workers) and all orders and decrees of bodies or tribunals applicable to
work under this Contract. Contractor shall protect and indemnify Town against any claim or
liability arising from or based on the violations of any such law, ordinance, regulation, order,
or decrees by itself or by its subcontractors, agents, or employees. Town assumes no duty to
insure that Contractor follows the safety regulations issued by OSHA.
11 PERMITS AND LICENSES: The Contractor shall secure all permits and licenses, pay all
charges, files, and taxes and give all notices necessary and incidental to the lawful
prosecution of its Services. Anyone conducting business in the Town of Estes Park is
required to have a business license which can be obtained from the Town Clerk’s Office.
12 PATENTED DEVICES, MATERIALS AND PROCESSES: The Contractor shall hold and
save harmless the Town from all claims for infringement, by reason of fee use of any
patented design, device, material, process, or trademark or copyright and shall indemnify the
Town for any costs, expenses, and damages, including court costs and attorney fees, incurred
by reason of actual or alleged infringement during the prosecution or after completion of
Services.
13 INSURANCE: [REMOVED]
14 INDEMNIFICATION:
14.1 Contractor and its agents, principals, officers, partners, employees, and subcontractors
("Indemnitors") shall and do agree to indemnify, protect, and hold harmless the
Town, its officers, employees, and agents ("Indemnitees") from all claims, damages,
losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’
fees), of any nature, kind, or description ("Liabilities") by any third party arising out
of, caused by, or resulting from any Services under this Contract.
14.2 If more than one Indemnitor is liable for any act covered by this Agreement, each
such Indemnitor shall be jointly and severally liable to the Indemnitees for
indemnification and the Indemnitors may settle ultimate responsibility among
Page 117
themselves for the loss and expense of any such indemnification by separate
proceedings and without jeopardy to any Indemnitee. This Agreement shall not
eliminate or reduce any other right to indemnification or other remedy the Town, or
any of the Indemnitees may have by law.
14.3 As part of this indemnity obligation, the Contractor shall compensate the Town for
any time the Town Attorney's Office and other counsel to the Town reasonably spend
on such claims or actions at the rates generally prevailing among private practitioners
in the Town of Estes Park for similar services. This obligation to indemnify the Town
shall survive the termination or expiration of this Agreement.
15 INDEPENDENT CONTRACTOR: Contractor shall perform all Services under this
Agreement as an independent contractor, and not as an agent or employee of Town. No
employee or official of Town shall supervise Contractor. Contractor shall exercise no
supervision over any employee or official of Town. Contractor shall not represent that it is
an employee or agent of the Town in any capacity. Contractor’s officers, employees and
agents are not entitled to Workers' Compensation benefits from the Town and is
obligated to pay federal and state income tax on money earned under this Agreement.
Except as this Agreement expressly states, Contractor shall, at its sole expense, supply all
buildings, equipment and materials, machinery, tools, superintendence, personnel, insurance
and other accessories and Services necessary. This Agreement is not exclusive; subject the
terms of this Agreement, Town and Contractor may each contract with other parties.
16 PROVISIONS CONSTRUED AS TO FAIR MEANING: Any tribunal enforcing this
Agreement shall construe its terms as to their fair meaning, and not for or against any party
based upon any attribution to either party.
17 HEADINGS FOR CONVENIENCE: All headings, captions and titles are for convenience
and reference only and of no meaning in the interpretation or effect of this Contract.
18 NO THIRD-PARTY BENEFICIARIES: The parties intend no third-party beneficiaries
under this Contract. Any person besides Town or Contractor receiving services or benefits
under this Agreement is an incidental beneficiary only.
19 TOWN’S RIGHT TO BAR PERSONNEL FROM WORK SITE: For conduct the Town (in
its sole discretion) decides may violate applicable laws, ordinances rules or regulations, or
may expose Town to liability or loss, Town may bar any person (including Contractor’s and
subcontractors’ employees) from the Town's work sites. Such a bar shall not require any
employee's discharge from employment, but shall merely prohibit the employee's presence at
Town’s work sites. Such a bar shall not warrant an increase in contract time or Price.
20 WAIVER: No waiver of any breach or default under this Agreement shall waive any other
or later breach or default.
21 TERM: This Contract shall commence on its effective date, and shall continue through
September 30, 2024.
Page 118
22 TERMINATION:
22.1 In addition to any other available remedies, either party may terminate this Contract if
the other party fails to cure a specified default within seven (7) days of receiving
written notice of the default. The notice shall specify each such material breach, in
reasonable detail.
22.2 Town may, at any time, terminate performance of the work, in whole or in part, for its
own convenience. The Town may effect such termination by giving Contractor
written Notice of Termination specifying the extent and effective date of termination.
In case of termination, for convenience, Town shall pay Contractor for work
satisfactorily completed, to the date of termination. The Town shall determine the
portion of work completed.
22.3 If either party so terminates, the Contractor shall promptly deliver to the Town all
drawings, computer programs, computer input and output, analysis, plans,
photographic images, tests, maps, surveys and writer’s materials of any kind
generated in the performance of its Services under this Contract up to and including
the date of termination. Contractor shall also refund to the Town any funds advanced
by the Town that were not yet spent, or were spent in a manner that did not comply
with this Contract.
23 SUSPENSION: Without terminating or breaching this Contract, the Town may, at its
pleasure, suspend fee services of the Contractor hereunder. Town may effect suspension by
giving the Contractor written notice one (1) day in advance of the suspension date. Upon
receipt of such notices the Contractor shall cease their work as efficiently as possible, to
keep total charges to a minimum. The Town must specifically authorize any work performed
during suspension. Since suspension and subsequent reactivation may inconvenience the
Contractor, Town will endeavor to provide advance notice and minimize its use. After a
suspension has been in effect for thirty days, the Contractor may terminate this Contract at
will.
24 ASSIGNMENT AND DELEGATION: Except as stated, neither party may assign its rights
or delegate its duties under this Contract without the express written approval of the other.
25 SUBCONTRACTING: Except subcontractor clearly identified and accepted in the
Contractor's Proposal, Contractor may employ subcontractors to perform the Services only
with Town's express prior written approval. Contractor is solely responsible for any
compensation, insurance, and all clerical detail involved in employment of subcontractors.
26 GOVERNING LAW AND VENUE: The laws of the State of Colorado shall govern
enforcement and interpretation of this Contract. Venue and jurisdiction for any court action
filed regarding this agreement shall be only in Larimer County, Colorado.
27 AUTHORITY: This instrument forms a contract only when executed in writing by duly
authorized representatives of Town and Contractor. By their signatures on this document,
Page 119
the signatories represent that they have actual authority to enter this Contract for the
respective parties.
28 INTEGRATION: There are no other agreements on the same subject than expressly stated or
incorporated in this Contract.
29 DAMAGES FOR BREACH OF CONTRACT: In addition to any other legal or equitable
remedy the Town may be entitled to for a breach of this Contract, if the Town terminates
this Contract, in whole or in part, due to Contractor’s breach of any provision of this
Contract, Contractor shall be liable for actual and consequential damages to the Town.
Signature pages follow.
Page 120
CONTRACTOR
Date
Title: _______________________________
ACKNOWLEDGMENT
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by ,
(Name of party signing)
as of
(Title of party signing) (Name of corporation)
a corporation, on behalf of the corporation, this
(State of incorporation)
day of , 2024.
Witness my hand and official Seal.
My Commission expires .
Notary Public
Page 121
TOWN OF ESTES PARK:
Title: Mayor Date
State of )
) ss:
County of )
The foregoing instrument was acknowledged before me by Gary Hall, as Mayor of the
Town of Estes Park, a Colorado municipal corporation, on behalf of the corporation, this
day of , 2024.
Witness my hand and official Seal.
My Commission expires .
Notary Public
APPROVED AS TO FORM:
Town Attorney
Page 122
Exhibit A
Estes Park Construction Impact Relief Project
Application for Construction Impact Grant
06/11/2024
Contact: EPBusinessRelief@gmail.com
The Town of Estes Park has allocated $200,000 for relief to businesses that have suffered
economic loss due to the Loop Construction project in 2023 and 2024. The Estes Chamber of
Commerce is administering the applications and approval of these grants.
Who Can Apply?
Businesses that have experienced a loss in net revenue sales and are located within the
designated eligibility area (Appendix 3). The grant will be allocated based on a percentage of
net sales loss compared to the total net sales loss by all applicants. Businesses accessed by
Crags Drive will compare calendar year 2022 to calendar year 2023. The remaining businesses
will compare 9/1/23 - 5/31/2024 compared to 9/1/22 - 5/31/2023.
Business must meet the following criteria to be eligible:
●Hold a business license with the Town of Estes Park.
●Be physically located within the eligibility area (Appendix 3).
●Have no outstanding tax liens or legal judgments.
How to Apply
1. Complete the Affirmation that your business is eligible (Appendix 1) and email it to
EPBusinessRelief@gmail.com to submit your application. Include materials indicated
Appendix 2 with Affirmation.
2. The application period will be open from June 13, 2024 to June 28, 2024.
Updated Attachment 3
Page 123
Exhibit A
Appendix 1: Construction Impact Grant Program Affirmation
Please Read, Complete, and Affirm.
Business Name: _____________________________________________________________
Business license #: ______________________________
Address: ______________________________________
City, State ZIP: __________________________________
Phone: _________________________________
Email: _________________________________
In order to participate in the Estes Park Construction Impact Grant Program (“Program”) and
receive a grant, the Estes Chamber of Commerce (“Administrator”) requires that you
(“Applicant”) certify the following:
● You own or are authorized to represent a business that holds an Estes Park Business
License.
● Your business is physically located within the eligibility area.
● Have no outstanding tax liens or legal judgments.
A materially false statement willfully or fraudulently made in connection with this affirmation
may result in rendering the submitting company ineligible with respect to the Program, and, in
addition, may subject the person making the false statement to criminal charges.
Notwithstanding any other rights of the Administrator under other Sections of this Affirmation
or applicable law, if the Applicant violates any of the terms, covenants or provisions of the
Affirmation, or if any representation or warranty made by the Applicant in this Affirmation or in
any document or application submitted in connection with this Affirmation or the Program shall
prove false or misleading, or if, in the sole judgment of the Administrator, the conduct of the
Applicant is such that the interests of the Administrator have been or are likely to be impaired
or prejudiced, the Administrator shall thereupon have the right to terminate any grant or
withhold payments due under the Program and/or demand and obtain the return of payments
already made which are equal to the damages the Administrator may have already suffered due
to a breach by the Applicant. Any such action by the Administrator shall not give rise to any
cause of action for damages against the Administrators.
Applicant agrees to indemnify, protect, and hold harmless the Administrator from all claims,
damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’
fees), of any nature by any third party arising out of, caused by, or resulting from this
application.
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Exhibit A
All Applicants Must Certify to the Following:
(1) I (name of business owner) ______________________________________hereby certify
to the Administrator as of the date of this affirmation that my business (business name)
___________________________ holds an Estes Park Business License, is physically
located within the ___ Area, and the information contained herein is, to the best of my
knowledge, information and belief, accurate and complete.
(2) I certify that as a result of the Loop Project, my business experienced a decrease in Net
Sales revenue during one of these periods:
a. Businesses Accessed by Crags Drive: 2023 compared to 2022
b. Remaining businesses located in designated geographic area: 9/1/2023 -
5/31/2024 compared to 9/1/2022 -5/31/2024.
(3) I understand that the business must comply with all laws and rules applicable to the
program, including Town, State and Federal laws. This certification shall be deemed
executed in the Town of Estes Park and State of Colorado and shall be governed and
construed in accordance with the laws of the State of Colorado and the laws of the
United States.
(4) I am authorized to complete and submit this certification on behalf of the Business. I
verify that the statements contained herein are true and correct and that the Business
has not misrepresented its eligibility for the Program.
(5) I understand that willful or fraudulent submission of a materially false statement in
connection with this certification may result in the Business being ineligible for the
Program reimbursements and may subject the Business or the person making false
statements to criminal charges.
By entering my name below, I certify that the above statements are true and correct to the best
of my knowledge. I understand that a false statement may disqualify me from benefits.
Business Owner Name: ______________________________________
Date: _____________________________
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Exhibit A
Appendix 2: Document Checklist for Construction Impact Grant
Application
Document Why we need this Documents accepted
Revenue statements
for affected time
period based on
geography
Documentation of net revenue loss
for designated time period
One or more of the following for the entire
impacted period: point-of-sales reports,
sales reports (demonstrating fees collected
or earned income), bank statements,
quarterly sales tax filings, or profit & loss
statements
W-9 Form Required document for payment to a
for-profit business.
Grants provided to for-profit businesses
are taxable income. The Administrators
will provide a 1099 form documenting the
payment. Please consult your tax advisor
for more details about the tax
consequences of receiving this grant.
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Exhibit A
Appendix 3: Eligibility Area Map
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Exhibit B
Estes Park Construction Impact Relief Project
Application for Marketing Match
06/11/2024
Contact: EPBusinessRelief@gmail.com
The Town of Estes Park has allocated $200,000 to be used as a marketing match for businesses
that have suffered economic loss due to the Loop Construction project in 2024. The Estes
Chamber of Commerce is administering the applications and approval of these grants. The
grant funds will reimburse marketing expenses spent from 05/01/2024 to 7/31/2024.
Who Can Apply?
Any businesses located in the Visit Estes Park Local Marketing District may apply for the grant
(map included as Appendix 3). Please refer to this map to confirm your eligibility.
Business must meet the following criteria to be eligible:
●Hold a business license with the Town of Estes Park.
●Be physically located within the Local Marketing District boundaries.
●Have no outstanding tax liens or legal judgments.
How to Apply
1. Complete the Affirmation (Appendix 1) and email it to EPBusinessRelief@gmail.com to
submit your application.
2. Wait for approval of your application before spending any funds on marketing for this
program.
3. After receiving approval of your application, make the marketing purchases and save
your receipts.
4. Submit your receipts using the Marketing Match Reimbursement Form (Appendix 2) to
EPBusinessRelief@gmail.com by 8/31/2024. Reimbursement checks will be cut weekly.
5. The grant will provide a 75% reimbursement of the marketing spend up to $2500.
6. (Optional) Report on the effectiveness of the matching grant dollars:
a. How and what were the results of the marketing efforts (e.g. Facebook data,
sales growth, customer count, etc.)?
b. What is your overall assessment of the marketing match grants?
Updated Attachment 4
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Exhibit B
Appendix 1: Marketing Match Program Affirmation
Please Read, Complete, and Affirm.
Business Name: _____________________________________________________________
Business License #: _____________________________
Address: ______________________________________
City, State ZIP: __________________________________
Phone: _________________________________
Email: _________________________________
Amount of Reimbursement Requested ($2500 max): _________________________________
Total Anticipated Marketing Spend: _________________________________
Brief (1-2 Sentence) Description of Marketing Tactics that the Grant will Support: ___________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
In order to participate in the Marketing Match Program (“Program”) and receive a grant, the
Estes Chamber of Commerce (“Administrator”) requires that you (“Applicant”) certify the
following:
● You own or are authorized to represent a business that holds an Estes Park Business
License.
● Your business is physically located in the Visit Estes Park Local Marketing District Area.
● Have no outstanding tax liens or legal judgments.
A materially false statement willfully or fraudulently made in connection with this affirmation
may result in rendering the submitting company ineligible with respect to the Program, and, in
addition, may subject the person making the false statement to criminal charges.
Notwithstanding any other rights of the Administrator under other Sections of this Affirmation
or applicable law, if the Applicant violates any of the terms, covenants or provisions of the
Affirmation, or if any representation or warranty made by the Applicant in this Affirmation or in
any document or application submitted in connection with this Affirmation or the Program shall
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Exhibit B
prove false or misleading, or if, in the sole judgment of the Administrator, the conduct of the
Applicant is such that the interests of the Administrator have been or are likely to be impaired
or prejudiced, the Administrator shall thereupon have the right to terminate any grant or
withhold payments due under the Program and/or demand and obtain the return of payments
already made which are equal to the damages the Administrator may have already suffered due
to a breach by the Applicant. Any such action by the Administrator shall not give rise to any
cause of action for damages against the Administrators.
Applicant agrees to indemnify, protect, and hold harmless the Administrator from all claims,
damages, losses, liens, causes of actions, suits, judgments, and expenses (including attorneys’
fees), of any nature by any third party arising out of, caused by, or resulting from this
application.
All Applicants Must Certify to the Following:
(1) I (name of business owner) ______________________________________hereby certify
to the Administrator as of the date of this affirmation that my business (business name)
___________________________ holds an Estes Park Business License, is physically
located within the VEP Local Marketing District and the information contained herein is,
to the best of my knowledge, information and belief, accurate and complete.
(2) I understand that the business must comply with all laws and rules applicable to the
program, including Town, State and Federal laws. This certification shall be deemed
executed in the Town of Estes Park and State of Colorado and shall be governed and
construed in accordance with the laws of the State of Colorado and the laws of the
United States.
(3) I am authorized to complete and submit this certification on behalf of the Business. I
verify that the statements contained herein are true and correct and that the Business
has not misrepresented its eligibility for the Program.
(4) I understand that willful or fraudulent submission of a materially false statement in
connection with this certification may result in the Business being ineligible for the
Program reimbursements and may subject the Business or the person making false
statements to criminal charges.
By entering my name below, I certify that the above statements are true and correct to the best
of my knowledge. I understand that a false statement may disqualify me from benefits.
Business Owner Name: ______________________________________
Date: _____________________________
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Exhibit B
Appendix 2: Marketing Match Reimbursement Form
Business Name: _____________________________________________________________
Business License #: _____________________________
Address: ______________________________________
City, State ZIP: __________________________________
Phone: _________________________________
Email: _________________________________
Reimbursement Requested (75% of total spend/$2500 max): ____________________________
Please attach any receipts used for the match.
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Exhibit B
Appendix 3: Local Marketing District Map
Page 132
TOWN ADMINISTRATOR’S
OFFICE Report
To: Honorable Mayor Hall
Board of Trustees
Through: Town Administrator Machalek
From: Jamie Kuryllo, Grant Writer
Date: June 11, 2024
RE: Community Wildfire Defense Grant Match Funding
PUBLIC HEARING ORDINANCE LAND USE
CONTRACT/AGREEMENT RESOLUTION OTHER______________
QUASI-JUDICIAL YES NO
Objective:
Authorize the Town Administrator to provide Estes Valley Fire Protection District with
the required 25% match requirement ($175,000) for the Community Wildfire Defense
Grant utilizing budgeted funds for wildfire mitigation.
Present Situation:
The Estes Valley is at high risk for large, high-severity wildfires due to dense forest
conditions, dry and hot weather, and strong, gusty winds. According to the 2020 Wildfire
Risk to Communities analysis by the United States Forest Service, homes in Estes Park
and the surrounding areas have a higher risk of fire than 89% of the communities in the
state of Colorado and 91% of communities in the nation.
The Town of Estes Park has long seen the value of collaborating with community
stakeholders on preparedness and response efforts for hazards that put the region at
risk. In 2022, the Town of Estes Park, Estes Valley Fire Protection District, Town of
Estes Park, Larimer County, Colorado State Forest Service, and Estes Valley
Watershed Collaboration worked together to complete an update of the 2009
Community Wildfire Protection Plan (CWPP) in order to address the area's changing
landscape and take advantage of advances in fire science. The updated CWPP
includes a wildfire risk analysis, prioritization of mitigation activities, and implementation
recommendations.
With an updated CWPP, the region was ready to take the next step and collaborate on
a fire mitigation project in a community identified as extreme risk in the plan. In October
2023, Estes Valley Fire Protection District submitted a FY 2023 Community Wildfire
Defense Grant application to fund a portion of the Thunder Mountain fuels reduction
project. The Thunder Mountain grant project is located in southwest Estes Valley on
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private properties along the south side of Spur 66 adjacent to Rocky Mountain National
Park. The project involves contracting with forestry contractors to complete hand and
mechanical treatment on 200 acres based on Colorado State Forest Service
recommendations. This work will take place over a five-year period of performance with
a goal of 20-50 acres per year to be thinned and treated.
Proposal:
On May 14, 2024, Estes Valley Fire Protection District’s Community Wildfire Defense
application was awarded.
This project will be a collaborative effort between Estes Valley Fire Protection District,
Estes Valley Watershed Coalition and the Town of Estes Park.
1. Estes Valley Fire Protection District
As the applicant, Estes Valley Fire will act as the overall grant manager and fiscal agent
and ensure all grant requirements are met (ex: reporting accomplishments and match).
Additionally, the District’s Wildland Specialist will serve as the onsite project manager
for the grant project.
2. Estes Valley Watershed Coalition (EVWC):
As experts in project coordination, Estes Valley Watershed Coalition will continue its
work supporting planning efforts and working with landowners in the project area.
EVWC will partner with Estes Valley Fire to effectively implement the fuels reduction
work, continue HOA and property owner engagement and outreach, coordinate
meetings, GIS mapping for identifying treatment and maintenance areas, technical
support for project coordination, and project management related to contractors.
3. Town of Estes Park:
In recent years, the Town of Estes Park developed a strong partnership with the Estes
Valley Fire in order to more effectively work towards the shared goal of creating a safe
and resilient community. As part of this partnership, the Town has been asked to
support this grant project by (1) providing the 25% required match and (2) providing
Estes Valley Fire with administrative guidance (ex: grant writing, public bidding).
On October 24, 2023, Grant Writer Jamie Kuryllo presented a study session item
summarizing the Community Wildfire Defense Grant program. The Town Board
consensus was to support the submission of the grant application. Now that the grant
has been awarded, Town staff is bringing forward a Town Board action item to provide
the Fire District with the grant’s 25% match requirement ($175,000) out of budgeted
funds for wildfire mitigation.
Advantages:
● This funding will support wildland fire mitigation efforts in Estes Valley.
● This request supports the Town Board’s 2024 Strategic Plan policy statement to
“be proactive in our approach to wildfire planning and mitigation in response to
elevated fire risks in the Estes Valley and surrounding area.”
● Leveraging $175,000 to receive $555,000 in grant funding can be positively
viewed as good financial stewardship.
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Disadvantages:
• Resources used for fire mitigation are then not available for other uses. However,
fire mitigation is a high-priority for the Town and this funding will leverage
additional grant funding to create a higher-value project.
Action Recommended:
Staff recommends authorizing a $175,000 expenditure.
Finance/Resource Impact:
The Community Wildfire Defense Grant requires a 25% local match.
The total cost of the Thunder Mountain Project is $740,000- $555,000 (75%) of grant
funding and $185,000 (25%) matching funds.
The Estes Valley Watershed Coalition will provide $10,000 towards the required match
which is 25% of the Watershed's requested project management time ($40,000 x 25% =
$10,000).
The Town is being asked to contribute $175,000 towards the required match, which is
25% of the fuel reduction costs ($700,000 x 25% = $175,000).
The Town’s 2023 budget includes $500,000 for wildland mitigation work.
204-5400-544.29-82
Level of Public Interest:
Medium
Sample Motion:
I move for the approval/denial of the expenditure of $175,000 to the Estes Valley Fire
Protection District for match funding for the Community Wildfire Defense Grant.
Attachments:
1. Presentation
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6/4/2024
Community
Wildfire
Defense Grant
UPDATE
Community Wildfire Defense Grant - October 2023
Applicant
● Estes Valley Fire Protection District
Core Partners
● Town of Estes Park
● Estes Valley Watershed Coalition
Project Location
● Thunder Mountain and Windcliff communities
● Southwest Estes Valley along the south side of
Spur 66 adjacent to RMNP
Project Impact
● Hand and mechanical work on 200 acres
Project Timeline
● 2024-2029
1
2
Attachment 1
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6/4/2024
Community Wildfire Defense Grant - May 2024
Community Wildfire Defense Grant - Action Requested
Authorize the Town Administrator to provide Estes Valley Fire Protection District with the
required 25% match requirement ($175,000) for the Community Wildfire Defense Grant
utilizing budgeted funds for wildfire mitigation.
Total Project Cost - $740,000
Grant - $555,000 (75%)
Match - $185,000 (25%)
Project Costs - Contractual
1. $700,000 - Implementation of fire mitigation treatments on 200 acres.
2. $40,000 - Estes Valley Watershed Coalition project management time.
200 hours/year x $40/hr x 5 years = $40,000
Match Funds
1. $175,000 - Town of Estes Park
$700,000 x 25% = $175,000
1. $10,000 - Estes Valley Watershed Coalition
$40,000 x 25% = $10,000
3
4
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6/4/2024
Additional Funding Opportunities
Wildland Fire Mitigation
1. AWARDED: Ready, Set, Go
2. AWARDED: Colorado Strategic Wildfire Action Program
3. PENDING: Bureau of Land Management Community Fire Assistance
4. PENDING: Coalitions and Collaboratives Community Catalyst Fund
Other
1. PENDING: Colorado Grid Hardening for Small and Rural Communities
2. AWARDED: Front Range Waste Diversion Mini Contribution Grants
Questions
Jamie KurylloGrant Writerjkuryllo@estes.org
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6
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