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Home My WebLink AboutMINUTES Town Board 2024-04-23Town of Estes Park, Larimer County, Colorado, April 23, 2024 Minutes ofeRegular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall and Virtually in said Town of Estes Park on the 23rd day of April, 2024. Present: Also Present: Wendy Koenig, Mayor Mahe Cenac, Mayor Pro Tern Trustees KirbvHoze|ton Frank Lancaster BarbonaK8aoA|pine PatriokMartchink C|ndyYoung|und Travis Machelek,Town Administrator Jason Domvvebe[ Assistant Town Administrator Dan Kramer, Town Attorney David Thrower, Municipal Judge Jackie Williamson, Town Clerk Bunny Victoria Beers, Deputy Town Clerk Absent: None Mayor Koenig called the meeting to order at 7:00 p.m. PROCLAMATION — PUBLIC SERVICE RECOGNITION WEEK. Mayor Koenig proclaimed May 5w through the 11m public oemioo recognition week and recognized the accomplishments and contributions of government employees at all AGENDA APPROVAL. Town Administrator yWaoha|ek requested on addition of the Future Study 8onniun discussion as Action Item one following the swearing -in ceremony. It was moved and seconded [Ynung|und8NaoA|pina) to approve the Agenda with the addition of future study session agenda item as Action Item one, and it passed unanimously. PUBLIC COMMENTS. Richard Laekey/EsteaVaUey Fine Protection District (EVFPO) Chief introduced himself to the community and the 8oand, and stated he was hired in January 2024. He commented on his eagerness to serve the community, spoke regarding the commitment of the volunteers, and looked forward to building relationships as the Fire Chief. TRUSTEE COMMENTS. Trustee comments have been summarized: Earth Week Celebrations would take place to include: environmental film foadvm|a, one hosted by local students, seedling giveaways, the Watershed Coalition and VEPwould host asymposium onWater inthe weat. Lauren 8hhweoY\u mnoutwou|d speak at the YMCA of the Rockies on his shuttle misaion, and o Community Clean Up along the hwenwa|k and downtown ahead of spring blooms. In July 2024. Sister Cities would be traveling to Montewende. Costa Rica to learn about their government leadership, local eoonomy, and education systems to prepare for future adult and student exchanges. It was suggested the dark skies initiatives and opportunities could expand tourism by promoting the ability to see the Milky Way in Estes Park. Trustee PWem\p|ine has assembled an exploratory committee to investigate opportunities toform o Colorado Mountain College in Estes Park. Rooftop Rodeo would take place July 5mthrough 1Um. The public was reminded to attend the next Trustee Talk hosted by Mayor Pm Tern Cenac and Trustee Lancaster. The Economic Development and Workforce Council would be defining metrics for the organization to adequately measure success in the future. The Platte River Power Authority stated they were on schedule to provide renewable energy by 2030. Mayor Koenig encouraged Efficiency Works 1n provide a presentation tothe incoming Board. The Board recognized Mayor Koenig and Trustees k1aoA|pine and K8artch|nkfor their time and service on the Board of Trustees. Outgoing Board members stated gratitude Board ofTrustees — April 23, 2O24—Page 2 for the opportunity to serve and encouraging other citizens to consider running in the TOWN ADMINISTRATOR REPORT. Town Administrator Manha|ek presented the 2024 Organization Plan as required by Board Policy 3.13 and following the certification of results of each biennial election. He presented policy governance report for policies 3.3 and 3.7 and reported full compliance outside of3.32 and 33.4where he reported partial compliance due to three budgeting onnns causing budget spending to materially deviate from the levels approved in the adopted budget including: 2024 Budgeted Salary Pnojection, 2023/2024 Purchase Power, and the Internal Services Director allocation, He stated secondary checks on purchase power budget entries would be conducted moving fonwand, and the power budget would inonanma at a projected rate ofOY6 per year to ensure the budget covers purchase power ifdemand exceeds projections. |norder tomaintain structural balance, staff would continue to monitor sales tax which was trending 8% lower than budget. He recognized Mayor Koenig and Trustees N1acNpina and Martohinkfor dnsr years of service on the Board of Trustees and spoke briefly on their strengths. 1. CONSENT AGENDA: 1 Bills. 2. Town Board Minutes and Study Session Minutes dated April &.2O24. 3. Resolution 34'24 Intergovernmental Agreement for 2024 Fiscal Year Certifications and Assurances an required for Federal Transit Administration Funding for Public Transportation with CDOT. 4. Acceptance of Town Administrator Policy Governance Monitoring Report. 5. Resolution 37-24 Authorizing Town Staff to Administer an Account on the Application Intake System of the United States Department of Agriculture. It was moved and seconded (MurtohinWHazekon) to approve the Consent Agenda, and it passed unanimously. ACTION ITEMS: 1. RESOLUTION 35-24 GE FUNDING EXPENDITURE FOR A CHILDCARE FUNDING AGREEMENT WITH THE YMCA OFTHE ROCH3ES.Manager Bangs expressed gratitude for the Board's commitment to childcare and workforce housing initiatives. She presented a resolution toapprove mn expenditure tothe YMCA of the Rockies to support out -of -school programming, additional staffing and assistance to local families with children with special needs. The request would fund a new lead Inclusion Counselor, additional Inclusion Counselor for children under 5years old and tuition assistance totaling $35.420. Town staff recommended approval. It was moved and seconded (K8aoA|pina/Cenoo) with m correction to the reference to E\/RPD in Section 15 of the Agreement to YMCA, and the motion passed unanimously. ACKNOWLEDGEMENT OF MAYOR KOEN|GAND TRUSTEES MACALP|NEANO K8ARTCH|NhL Resolutions of Respect were read for Mayor Koenig. and Tmuh*eo PWaoA|pine and K4ortchink and Town Administrator yNaoha|ek acknowledged each member and thanked them for their service tn the community. Mayor Koenig was further recognized aaserving the Town aothe first woman mayor. Mayor Koenig called a break at 7:23 p.m. and the meeting was reconvened at 7:45 p.m. SWEARING -IN CEREMONY FOR N MAYOR AND TRUSTEES. Judge Thrower conducted m swearing -in ceremony for newly -elected Mayor Gary Hall and Trustees Bill Brown, Mark |ge|and Cindy Young|und. Board ofTrustees - April 23'3V24-Page 3 The meeting reconvened at approximately 825 p.m. ACTION ITEMS: 1. FUTURE STUDY SESSION AGENDA ITEMS. Mayor Hall requested Board interest in adding future study session agenda items. It was requested and determined the following would be added to future study session/unscheduled agenda items: 1) options for relief to downtown businesses impacted by the Downtown Estes Loop construction; 2) the Tuwn'a noise ordinanoe� 3) annexation of unincorporated area of the Estes Valley; and 4) possible neimp|omentationofthe joint planning area. 2. APPOINT MAYOR PRO TEM. |twas moved and seconded (Ha|VYoung|und)to approve the appointment ofTrustee Marie Canoo as Mayor Pro Tem, and the motion passed unanimously. 3. TOWN BOARD POLICY 101 - BOARD ASSIGNMENTS. Policy Governance 101 Board Appointments outline the appointments to a number of Buands. Commissions and Tank Forces. The following were considered by the Board for formal approval and appointment: Board, Commission orTask Force Estes Park Planning Commission Liaison Trustee Lancaster Staff Liaison SbaveCaneocia Type of ` Committee Advisory/ Decision Making Estes Park Board ofAdjustment Trustee Brown 3teveCareoda Decision Making Rooftop Rodeo Committee TruoteeCenao n/a Outside Estes Park Museum Friends and Foundation Inc. n/a DemkFortini Outside Police Auxiliary Trustee |go| Ian Stewart (interim) Working Group Transportation Advisory Board Trustee Igel GregK8uhonen Advisory Estes Valley Restorative Justice Trustee HazeUun Becky Weller (interim) Working Group Estes Park Board ofAppeals Trustee Ynung|und StaveCarewcin Advisory/ Decision Making Sister Cities Trustee Young|und n/a Working Group Estes Perk Housing Authority Board of Commissioners Trustee Brown n/a Outside Committee mrBoard Audit Committee Appointed Member(s) - Mayor Hall Trustee C*nao Trustee Brown Staff Liaison Travis PWnoha|eh Type of Committee �~ Advisory Colorado Association ofSki Towns (CAST) VotingDeaignee- TrueteoCenao Alt Designee TruoteeHaze|ton n/a Outside Platte River Power Authority Board of Directors Mayor Hall Reuben Bengoten Outside Estes Chamber ofCommerce Economic Development and Workforce Council Trustee Hazo|tnn& TA&1auhm|okor Designee n/a Outside LahmorCounty Regional 0pioid Abatement Council TruoteeYoung|und axpirenO2/14/2O25 Outside LarimarCounty Solid Waste Policy Council Trustee Lancaster expires11/30/2O24 n/a Outside Local Marketing District (Visit Eaten Park) Trustee Brown Alt Designee Trustee n/a Outside Board of Trustees — April 23, 2024 — Page 4 Lancaster Regional Transportation Infrastructure Funding Task Force Trustee !gel n/a Outside Larimer County Behavioral Health Policy Council Mayor Hall n/a Outside It was moved and seconded (Cenac/Igel) to approve the revisions to Policy 101 Board of Trustees Division of Responsibilities. No vote was cast as the substitute motion was passed. Board discussion ensued regarding the proposed Local Market District (LMD) appointment, the need for an alternate designee on the LMD, and the workload for a new Trustee. Trustee Lancaster stated the previous Board was committed to discussing whether the appointed Town Board member would be a voting member of the LMD or a citizen liaison. Board consensus was to remove the alternate designee and to maintain a Board member as a voting member of the LMD Board. Kent Smith/Town citizen and Greg Rosener/Town citizen stated support to maintain a Trustee member on the VEP Board. Kara Franker, CEO of Visit Estes Park (LMD) stated the District would support the Board's decision and would work with the Board member appointed.. Additional discussion on the LMD Board appointment has been summarized: clarification on the reasoning behind the recommended appointment; whether a fresh perspective and opinion was of value; the commitment level for certain liaison responsibilities; and the learning curve for newly elected members. Both Trustees Brown and Hazelton stated a willingness to serve the community and both shared interest in serving on the LMD Board. A substitute motion was made (Lancaster/Younglund) to adopt Policy 101 appointing Trustee Hazelton to the LMD, removing the alternate designee, and appointing Trustee Brown to the Estes Chamber of Commerce Economic Development and Workforce Council, and it passed with Mayor Hall, Trustee Brown, and Trustee !gel voting "No". 4. STAFF ASSIGNMENTS. Town Clerk Williamson presented the staff appointments and noted a minor change on the Assistant Municipal Judge position. Assistant Municipal Judge Courtenay Patterson would be stepping down from the position due to other judicial commitments. The Town would consider a process for filling the position at a later date. It was moved and seconded (Hazelton/lgel) to approve the appointments of Jackie Williamson as Town Clerk, Jeremy Creamean as Town Treasurer/Town Clerk Pro Tem, Dan Kramer as Town Attorney, David Thrower as the Municipal Judge and Travis Machalek as the Town Administrator, and it passed unanimously. 5. RESOLUTION 36-24 CONTRACT WITH DAVID THROWER FOR MUNICIPAL JUDGE SERVICES. Town Clerk Williamson presented a new contract for Municipal Judge Thrower. The contract would run through the next regular municipal election in 2026. No changes to the contract were proposed. Judge Thrower also presides as the Liquor Authority as outlined in the Municipal Code through the proposed contract. The contract would begin on April 24, 2024 and terminate on April 28, 2026 with all other conditions remaining the same. It was moved and seconded (Brown/Cenac) to approve Resolution 36-24, and it passed unanimously. Whereupon Mayor Hall adjourned the meeting at 9:18 p.m. Gary Hall, a Beers, Deputy Town Clerk