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Home My WebLink AboutPACKET Administrative Committee 1992-11-02ADMINISTRATIVE COMMITTEE November 2, 1992 10:00 a.m. -- Room 103 AGENDA 1. Review Proposed 1993 Enterprise Fund Budgets. A. Light and Power. B. Water. 2. Review Proposed 1993 Budget Highlights. 3. Review List of Future 1993 Budget Considerations. 4. Recommend to Town Board Proposed 1993 Budget for Approval on November 10, 1992. FUTURE 1993 BUDGET CONSIDERATIONS ITEM COMMITTEE 1. Salary Appropriations (Administrative) 2. Arts Support (Community Development) 3. Sister City Program (Community Development) 4. Museum Long Range Plan (Administrative) FUND FUNCTION DIVISION ACTIVITY DESCRIPTION REVENUES CHARGES FOR SRVCS. CURRENT REVENUE MISCELLANEOUS REV. TOTAL EXPENSES SOURCE OF SUPPLY PURIFICATION EXP. DISTRIBUTION EXP. TOWN OF ESTES PARK 1993 BUDGET ENTERPRISE FUNDS ENTERPRISE FUNDS ENTERPRISE FUNDS SUMMARY OF ACTIVITY FOR LIGHT & POWER AND WATER FUNDS 1991 ACTUAL 6,768,229 459,994 133,028 7,361,251 3,319,454 297,543 923,686 CUSTOMER ACCOUNTS 321,546 ADMINISTRATION/GEN.1,096,762 OTHER CURRENT EXP. 0 DEBT SERVICE 249,549 CAPITAL 3,328,939 TOTAL OTHER FINANCIAL SOURCES (USES) 680,025 TOTAL INCREASE (DECREASE) IN RETAINED EARNINGS 1992 1992 1993 BUDGET BUDGET ESTIMATE REQUEST 6,926,195 285,000 123,030 7,334,225 3,609,300 177,300 827,966 357,775 1,306,360 7,734 317,253 2,816,014 9,537,479 9,419,702 (559,080) (1,496,203)(2,644,557) OTHER APPLICATIONS OF CASH 1,295,116 BEGINNING CASH BALANCE ENDING CASH BALANCE 635,934 3,614,374 3,303,173 3,413,287 1,294,550 1993 TOWN ADM. REVIEW 7,007,305 7,231,065 7,316,985 205,000 155,000 155,000 157,294 138,075 138,075 7,369,599 7,524,140 7,610,060 3,259,500 177,300 826,817 356,663 1,289,521 0 317,000 2,746,331 3,733,500 180,300 825,275 354,410 1,392,570 130,000 317,000 1,134,400 3,733,500 244,366 1,000,169 389,844 1,067,691 130,000 317,000 1,172,900 8,973,132 8,067,455 8,055,470 (559,080) (575,590) (2,162,613)(1,118,905) 2,130,448 635,934 (575,590) (1,021,000) 635,934 3,413,287 3,381,122 3,381,122 3,381,122 2,898,151 2,996,056 3 State of Colorado Department of Local Affairs Division of Local Government 1313 Sherman, Room 521 Denver, CO 80203 Phone: (303) 866-2156 PROPERTY TAX REVENUE LIMITATION CRS 29-1-301 Budget Year 1993 Form DLG-53 Rev. 1992 The Division has calculated this Property Tax Revenue Limit using data provided by the County Assessor(s). Notify the Division immediately if you do not agree with this data. Note: Immediately notify the Division and your County Commissioners if you intend to exceed this limit. Requests from eligible entitles to exceed this limit must be submitted to the Division by October 20. Refer to the Budgeting Section of the Financial Management Manual for the formula used in this calculation. If the "% increase" Indicated in the box below Is greater than 5 5Y. , It Is due to a legally allowed exception for "growth" (new construction, annexations/Inclusions and other excluded properties). 05 35 004 BUDGET OFFICER Town of Estes Pa P. 0. Box 1200 Estes Park CO 80 17 Ce7277jF OCT 281992 rowN OP ESTES PARK FINANCE OFICE DATA USED IN DETERMINING YOUR PROPERTY TAX LIMIT Your Property Tax Revenue Limit 1s: $ 185, 547 % Increase 10. 06 % Mill Levy 3. 586 mills Is a Mill Limitation Imposed? NO 1. PREVIOUS YEAR'S CERTIFIED ASSESSED VALUE $ 46, 999, 470 2. PREVIOUS YEAR'S REVENUE FROM CERTIFIED LEVY $ 3. CURRENT YEAR'S ASSESSED VALUE $ INCREASES IN ASSESSED VALUE DUE TO: 4. ANNEXATIONS AND INCLUSIONS $ 5. NEW CONSTRUCTION $ 6. OTHER EXEMPT PROPERTY $ YOUR LIMIT MAY HAVE BEEN CHANGED BY THE FOLLOWING: INCREASE APPROVED BY ELECTION BY DIVISION $ DECREASES DUE TO: "OMITTED PROPERTIES" REVENUE DEDUCTED PURSUANT TO CRS 29.1-301(1) $ PREVIOUS YEAR'S UNAUTHORIZED EXCESS DEDUCTED PURSUANT TO CRS 29-1-301(6) $ 168, 587 51, 749, 000 1, 175, 740 859,960 0 16 0 -Does not Include revenue to pay O.O. Bond principal and Interest, contractual obligations approved at election, capital expenditure* levied pursuant to CRS 29-1-301(1.2) or any other exempt revenue. Co- 46, llW 43 IF YOU CHOOSE TO LEVY FOR THE FOLLOWING REFUND/ABATEMENT, YOU MUST CERTIFY THIS LEVY SEPARATELY FROM THE LEVY IN THE BOX ABOVE' REFUND/ABATEMENT PURSUANT TO CRS 39-10.114(1)(a)(I)(A) $ 3, 915 0. 074 mills' Calculated 10/21/92 Town of Estes Park Estes Park, Colorado 80517 Budget Highlights, October 30, 1992 -- Page 2 Expenses Health Insurance Property Insurance Citizen Breakfasts Board Room microphones Salary Study Comprehensive Plan Sister City Program Advertising Street Overlay Mail Box Cluster Installation Telephone System ADA Ambulance support PaCK Capital Equipment Building Repairs/Additions Total Expenses t6% t20%/ 4 415% 2,000 3,750 7,500 100,000 3,000 524,871 100,000 23,000 27,500 15, 000 4,000 2,500 225,500 26,500 $6,633,102 Ending General Fund Balance $ 352,944 B. MUSEUM General Fund Transfer Building Roof Repair Outdoor Sign Landscaping Improvements IMS Grant Expenditures $ 100,950 8,000 8,000 4,800 28,580 Total Expenditures $ 175,405 C. CONFERENCE CENTER General Fund Transfer Add Director of Sales Position Outdoor Sign Debt Service D. CONSERVATION TRUST FUND Path Construction E. SPECIAL EVENTS General Fund Transfer ADA (paving) Capital Equipment $ 353,450 25,000 2,500 151,559 $ 25,000 $ 185,100 15,000 41,000 Town of Estes Park Estes Park, Colorado 80517 Budget Highlights, October 30, 1992 -- Page 3 F. CATASTROPHIC LOSS FUND Ending Year Balance G. SELF -FUNDED MEDICAL INSURANCE FUND Premium Revenue Medical Claim Payments Ending Year Balance $1,336,798 $ 107,520 114,600 16,873 H. FLEET MAINTENANCE FUND No Comment I. FIRE PENSION FUND Actuarial Study (in General Fund) $ 3,500 J. POLICE PENSION FUND No Comment K. LIGHT & POWER FUND Various Power Line Projects Convert Work -Study Position to Full Time Telephone System Capital Expenditures Ending Year Balance L. WATER FUND Looping and Master Plan Projects Capital Expenditures Ending Year Balance $ 608,500 $1,250,520 $ 564,400 $1,745,536 October 30, 1992 TOWN OF ESTES PARK MEMORANDUM TO: Honorable Mayor Dannels and Board of Trustees FROM: Rich Widmer Assistant Town Administrator SUBJECT: 1993 BUDGET HIGHLIGHTS A. GENERAL FUND Revenues Property Tax (Mill Levy reduced to 0.003) Sales Tax t7% Light & Power Transfer Light & Power in lieu of taxes Light & Power Franchise Fee Occupation License Conference Transportation Surcharge Total Revenue t8.3% $ 150,000 3,962,000 557,190 77,715 93,255 145,000 10,000 $6,522,311 (303) 586-5331 '3 P.O. BOX 1200 ESTES PARK 805 '586-2 !;),vAIN :TR586-6r ,THER FUND FUNCTION DIVISION ACTIVITY TOWN OF ESTES PARK 1993 BUDGET LIGHT & POWER ENTERPRISE FUND LIGHT & POWER LIGHT & POWER ACTIVITY The Light & Power Department is accounted for as an Enterprise Fund. The Light & Power Department provides electric service to approximately 7,150 customers in Estes Park and the surrounding area. PERSONNEL LEVELS 1 Director 1 1 Line Foreman 5 1 Meter Specialist Frmn. 3 3 Groundmen 1/2 1 1/3 Clerical Aide 2/5 2/5 Town Administrator 2/5 1/5 Const. Public Fac. Mgr. 2/5 2/3 Billing Collection Supr 1/3 Assistant Director Linemen Meter Specialists Secretary Town Clerk Finance Officer Asst. Administrator 1/3 Accountant \ 2 1 Line Equipment Specialist 1 Storekeeper 1 Administrative Clerk 1 1/2 Data Input/Computer Operator 1 Acctg. Supervisor/Pers. Officer 2/5 Deputy Town Clerk Accounts Payable Clerk CAPITAL OUTLAY 3 0, 0 0 0- Land Purchase - Substation site 2,00 13,000 - Structures: 5,000 Asphalt 3,00 3,500 Landscape 2,500 Miscellaneous 2,000 Drop box 23,00 3 7, 0 0 0- Station Equipment: 25,000 SCADA w/PRPA 7, 500 SCADA upgrade* 4,500 Miscellaneous 65,00 8 5, 5 0 0- Office Furniture/Equipment: 90,00 7,000 Finance copy machine* 75,00 45,000 Telephone system** 90,00 4,000 Postage machine 25,00 500 Miscellaneous calculators 35,0 2,000 Map board 25,0 1,000 Desks, chairs, shelves 2,5 3,500 Personal computer* 7,5 1,000 Network 1,500 Software upgrades 15,000 Mainframe upgrade* 5 , 000 Fixed Asset module* * - Items to be returned to committee for further action **- Items to be returned to committee for pre -authorization to Cont'd. next page o Communication Equipment: 2,000 Vehicle radio upgrade O Lab Equipment: 1,500 Misc. test equipment 1,500 Thermal camera o Vehicles & Equipment: 5,000 Wire trailer 15,500 Meter vehicle* 2,500 Miscellaneous o Poles, Towers, and Fixtures 0 Overhead Cond. & Devices o Underground Cond. & Devices A' o Line Transformers' -&)-(,) Q,&t,QA7. O Services 0 o Meters 00 Street Lighting 00 Stores Equipment 00 Shop Equipment* bid. 1c TOWN OF ESTES P 1993 BUDGET A FUNCTION DIVISION ACTIVITY DESCRIPTION CHARGES FOR SRVCS. CURRENT REVENUE MISCELLANEOUS REV. TOTAL (EXPENSES--) SOURCE OF SUPPLY DISTRIBUTION CUSTOMER ACCOUNTS ADMINISTRATION/GEN. OTHER EXPENDITURES (CAPITAL TOTAL OTHER FINANCIAL SOURCES (USES) TOTAL INCREASE (DECREASE) IN RETAINED EARNINGS OTHER APPLICATIONS OF CASH BEGINNING CASH BALANCE ENDING CASH BALANCE LIGHT & POWER ENTERPRISE LIGHT & POWER LIGHT & POWER CONT'D. 1991 ACTUAL 5,423,432 135,795 127,638 5,686,865 3,256,205 623,765 261,522 735,271 0 525,158 1992 BUDGET 5,698,295 115,000 106,000 5,919,295 3,526,200 609,144 295,416 861,614 6,493 786,650 5,401,921 6,085,517 (501,565) (545,275) (216,621) (711,497) 109,259 0 2,266,955 1,759,716 2,159,593 1,048,219 1992 ESTIMATE 5,644,295 70,000 136,000 5,850,295 3,175,000 608,540 292,359 839,738 0 755,767 1993 BUDGET REQUEST 5,954,265 70,000 130,000 6,154,265 3,649,400 603,445 290,360 939,847 80,000 570,000 5,671,404 6,133,052 (545,275) (566,390) 1993 TOWN ADM. REVIEW 5,954,385 70,000 130,000 154,385 3,649,400 771,970 315,185 705,629/ 80,000( ( 608 , 500 6,130,684 (566,390) (366,384) (545,177) (542,689) 0 0 2,159,593 1,793,209 0 1,793,209 1,793,209 1,248,032 1,250,520 36 FUND FUNCTION DIVISION ACTIVITY TOWN OF ESTES PARK 1993 BUDGET WATER ENTERPRISE FUND WATER WATER ACTIVITY Provide water service to residents of Estes Park and adjacent areas. PERSONNEL LEVELS 2/5 Public Works Director 1/3 3 Water Plant Operators 1 2/5 Data Proc/Comp Operator 1/5 1/7 Secretary 1/5 1/4 Town Administrator 1/3 1/4 Asst. Town Administrator Accountant Water Maintenance Supervisor Town Clerk Engineering Technician Meter Specialist Foreman CAPITAL OUTLAY 2,500 - Backflow software 17,000 - Meters 10,250 - Communication Equipment 6,500 Fall River SCADA* 3,750 Flow meter @ B.T. 2,450 - Laboratory Equipment 950 Portable Ph Meter 1,500 Polymer pumps 14,800 - Shop Equipment 7,000 Hazard mtls. container* 2,800 Gas detector 1,900 Pipe threader 1,300 Tap machine 1, 800 Hand tools * - Items to be returned to committee for further action ** - Items to be returned to committee for pre -authorization to bid. Cont'd. Next Page 1 Water Superintendent 3 Municipal Service Worker 1/4 Finance Officer 4/5 Administrative Clerk 2/3 Meter Specialists 1/5 Deputy Town Clerk 3,500 Lime soda feeder 153,000 Water System 150,000 Looping** 3,000 Map reduction 360,90o Water System Master Plan 310,900 Fall River II** 50, 0oo Devils Gulch** 37 TOWN OF ESTES P 1993 BUDGET FUND FUNCTION DIVISION ACTIVITY DESCRIPTION REVENUES CHARGES FOR SRVCS. CURRENT REVENUE MISCELLANEOUS REV. TOTAL WATER ENTERPRISE FUND WATER WATER CONT'D. 1991 ACTUAL 1,344,797 324,199 5,390 1,674,386 EXPENSES SOURCE OF SUPPLY 63,249 PURIFICATION EXPENSES297,543 DISTRIBUTION EXPENSES299,921 CUSTOMER ACCOUNTS 60,024 ADMINISTRATION/GEN. 361,491 OTHER EXPENSES 0 DEBT SERVICE 249,549 CAPITAL TOTAL OTHER FINANCIAL SOURCES/(USES) 2,803,781 4,135,558 1,181,590 1992 BUDGET 1,227,900 170,000 17,030 1,414,930 83,100 177,300 218,822 62,359 444,746 1,241 317,253 2,029,364 3,334,185 (13,805) TOTAL INCREASE (DECREASE) IN RETAINED EARNINGS (1,279,582)(1,933,060) OTHER APPLICATIONS OF CASH 1,185,857 BEGINNING CASH BALANCE ENDING CASH BALANCE 635,934 1,347,419 1,543,457 1,253,694 1992 ESTIMATE 1993 BUDGET REQUEST 1993 TOWN ADM. BUDGET 1,363,010 1,276,800 1,362,600 135,000 85,000 85,000 21,294 8,075 8,075 1,519,304 1,369,875 1,455,675 84,500 177,300 218,277 64,304 449,783 0 317,000 1,990,564 84,100 180,300 221,830 64,050 452,723 50,000 317,000 84, 100\ 244,366 \\,,, 228,199 74,659 / 362,062 50,000 / 317,000/ 564,400 564,400 3,301,728 1,934,403 1,924,786 (13,805) (9,200) (9,200) (1,796,229) (573,728) (478,311) 2,130,448 635,934 635,934 1,253,694 1,587,913 1,587,913 246,331 1,587,913 1,650,119 1,745,536 38