HomeMy WebLinkAboutPACKET Stanley Park Committee 1985-04-22AGENDA
STANLEY PARK -COMMITTEE
April 22, 1985 - 2:00 P.M,
1, Lions Club Lease,
2, Paint Horse Show Contract - August 8 - 11, 1985 (standard).
3, Commercial Exhibitor Contracts,
4, Mile -Hi Buckskin International Horse Show - August 20 - 22,
1986,
Methodist Church Garage Sale - Use of grandstand June 8,
1985 - Rental Fee? (Horse Show and Rodeo Committee recom-
mends $100 Clean-up Fee).
6. Stanley Park Used Straw - Turn liability into an asset,
7, P, A. System
LEASE
THIS LEASE, made this d a y of
, 1985, between the TOWN OF
E S T E S PARK, C O L O RAD O, a municipal cor—
poration, hereinafter referred to as
Lessor, and the LIONS CLUB OF E S T E S
PARK, C O L O RAD O, a Colorado nonprofit
corporation, hereinafter referred to
as Lessee, W I THE S S E TH :
Lessor, for an in consider of the covenants and agreements hereinafter
set forth, to be kept and performed by Lessee, has leased and does hereby
lease unto Lessee all those premises, situate in the Town of Estes Park,
County of Larimer, State of Colorado, known and described as follows, to -wit:
The concession stand attached to
t h e grandstand at Stanley Park.
TO HAVE AND TO HOLD, the above described premises with the appurtenances,
unto Lessee from twelve o'clock noon on the 15th day of June 1985, until
twelve o'clock noon on the 15th day of June 1990; and Lessee, in consideration
of the leasing of said premises aforesaid by Lessor to Lessee, Covenants and
agrees with Lessor as follows:
1. To pay to Lessor, as rent for said premises, thirty percent (30Z)
net-p-ro€i-ts from the operation of said concession stand. For the purposes
of this lease, net profits shall be that sum of money remaining after deducting
from gross sales the actual cost of merchandise sold and all ordinary and
necessary expenses of operation. Said rent shall be due and payable at the
office of the Town Clerk on or before the 14th day of each June during the
term hereof beginning on June 14, 1985.
2. To keep complete and accurate records of Lessee's operation of said
concession stand; and to submit to the Board of Trustees of the Town of Estes
Park, at the office of the Town Clerk, a copy of such records on or before
the rent payment dates as herein provided.
3. To make all necessary repairs to the interior of the demised premises
during the term of this lease, including all plumbing, painting, maintenance
and replacing of all broken glass or fixtures; provided, however, should
repairs become necessary because of structural defects and outside repairs,
including the roof of the demised premises, they shall be made by Lessor at
his expense.
4. To keep the demised premises safe and clean and in such order as
may be required by the regulations of any governmental authority.
5. Not to alter the premises in any manner, except with Lessor's
written consent.
6. To allow Lessor or its agents, at all reasonable times, to have
free access to the demised premises for the purpose of examining or inspecting
the condition of the same or the operation of the concession stand.
7. To furnish to Lessor a written physical inventory and statement
of value of all improvements, fixtures and equipment presently located in
the demised premises. Lessee shall keep said inventory and statement of value
current by written notice to Lessor, whenever there are any additions to
said improvements, fixtures and equipment.
And it is agreed by the parties hereto:
a. That all improvements, fixtures and equipment, except grills, shall
become the property of Lessor when placed in the demised premises, and said
improvements, fixtures and equipment shall be insured at Lessor's expense.
b. That Lessee shall have the exclusive concession for the sale of all
food, drink and tobacco products at Stanley Park for all events scheduled
or operated by the Estes Park Horse Show and Rodeo Committee during the term
of this lease.
c. That Lessee agrees to pay to Lessor all additional expenses it
incurs in insurance premiums resulting from Lessee's operations hereunder.
d. That Lessee shall operate said concession stand at all events
scheduled or operated by the Estes Park Horse Show and Rodeo Committee or
at any other event scheduled at Stanley Park, when Lessor requests that the
concession stand be operated.
e. That, if Lessee shall fail to comply with the conditions of this
— 2.—
lease, or should not well and truly perform all and every one of the covenants
and agreements herein contained on the part of the Lessee to be performed
and kept, then this lease shall, at the option of Lessor, cease and absolutely
determine. Notice of such termination shall be delivered to either the then
acting President or the then -acting Secretary of Lessee.
f. That Lessee shall be entitled to retain from Lessor's thirty per-
cent (30%) share of the net profit a sum equal to the annual occupation tax
for 3.2% Beer levied by Lessor as set forth in section 5.28.040 of the
municipal code or any amendment thereto.
g. In the event that changes occur which materially affect the Lessee's
operation of the demised premises, the Lessee shall have the option to
request of the Lessor that this lease be renegotiated, provided that the
Lessee notify the Lessor of said desire, in writing, thirty (30) or more
days prior to any annual anniversary date of this lease.
IN WITNESS WHEREOF, the parties have set their hands the day and year
first above written.
Lessor
TOWN OF ESTES PARK, C O L O RAD O
By
Mayor
ATTEST:
Town Cleric
LESSEE
LIONS CLUB OF ESTES PARK, C O L O RAD O
By
President
ATTEST:
Secretary
Eae4 Pam.54o4A a;-. 'ctdeet,e,c mttee
Sieea Pcvt4, edatado
"HORSE CAPITOL OF THE NATION"
SUBJECT ---CONCESSION STAND LEASE
Current lease as presented:
30% of net
Exclusive on food, drinks & Tabacco products
Heated We now pay Elec., Water, Sewer & Trash pick up
Grandstand
The following is information obtained by Bob Scott over the
5/8 Mlle last three (3) years concerning food stand rental rates.
Race Track
1. No exclusive agreements were found.
Complete (only exception was Pepsi, Coca, Coors, Millers & ect.
Rodeo promoting an event, show or special event.) _.
Facilities
2. Rent or fee charged food vendor 20% to 25% of gross sales.
(gross sales calculated after sales tax)
Special
Contestant 3. 20% to 25% of gross sales or $40.00 to $70.00 per front
and
Exhibitor foot whichever is the greater.
Grand Stand 4. Flat rate ($110.00 per week) plus 20% of gross sales.
Showers 5. Elec. fee charged in addition to rental fee (charged per week)
and $50.00 to $110.00 up to 50 amps.
Toilets
for $190.00 50 to 110 amps.
Grooms
and $270.00 over 100 amps.
Exhibitors 6. Most used a one or two year lease only.
Lunch Stand
on Grounds
Ref.;
Close to
Lodging Colo. State Fair 1985 (2 year lease) 22% of gross
and
Restaurants Larimer County Fair (1 year lease) goes out to bid in April and
ask % of gross with a min. of $25.00 per day.
Fully others-- Eugene, Ore. Fair; Salem, ore Fair; Louisville, Ken. Fair;
Equipped
for Raleigh, N.C. Fair; Springfield, I11. Fair; Des Moines, Iowa Fair;
Grade A
Shows Hamburg, N.Y. Fair; San Jose, Calif. Fair; Dallas, Tex. Fair; Neb.
State Fair;
At
Stanley Field
Municipally Owned
East Edge
of
Town
HOME OF THE "ROOFTOP RODEO"
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50,44 pepaq'OrLC e S %oa awe gadec2 6Ktmetee
Sated Avi4 eo&utde
Heated
Grandstand
5/8 Mile
Race Track
Complete.
Rodeo
Facilities- -
Contestant
and_ _
Exhibitor
Grand Stand
Showers
and
Toilets
for
Grooms
and
Exhibitors
Lunch Stand
on Grounds
Close to
Lodging
and
Restaurants
Fully
Equipped
for
Grade A
Shows
At
Stanley Field
.^unlcipally Owned
East Edge
of
Town
"HORSE CAPITOL OF THE NATION"
STANLEY PARK USED STRAW ----LIBILITY TO ASSEST
1. Grind and decompose used straw into top quality top soil
2. E.P. park dept. reports it now cost $20.00 per yd. deleivered
here in Estes Park.
3. Est. cost per. yd. to produce is $7.00 per yd. (labor,fuel and
maintenance. (finished product looks, feels & smells like dirt.)
4. 1985 est. dump fee for used straw is $30.50 per truck load or
1985 summer total $5,000.00. (park dept. would also bring all
.their grass clippings out'to the straw thus saving their dump fee.)
Est 2400 ydsused straw will reduce to 1200 yds. of composit.
1200 yds. x $20.00.= $24,000.00
7. C.S.U.-has'run test -on finished material and analysis is positive.
8. Nat. Western Stock Show started this year and is delevering to
commercial landscrapers at $12.00 per yd.
9. E.P. park dept. est. they can use most of the first years material
just on town parks. Cheif and the Rec. Dist. are possible purchasers.
According to the Stanley Park Master Plan - Stanley Park alone
would use the product for several years. Once the program is
under way the problem may be not being able to produce enough.
10.Est. cost -April 1985 prices; (no ground prep. included.)
100' x 200' blacktop lot = $ 8,600.00 (part of master plan)
tub grinder - new = 17,000.00
125 hp. tractor -used = 16,000.00 to 20,000.00
total investment est. $41,600.00 or 45,600.00
11.1985 savings;
$ 5,000.00
24,000.00
less production 8,400.00
total $20,600.00
12. Five (5) years savings x 5 = $103,000.00
13. Life of machines - depreciation 5 to 7 years - could be 10 yr. life.
14. Investment can be recovered in the third (3) year.
(investigation and reserch was conducted by Dan Speedlin and
Bob Scott including a trip to the National Western Stock Show
operation to watch the operation and bring back samples.
HOME OF THE "ROOFTOP RODEO"
Heated
Grandstand
5/8 Mile
Race Track
E4ee4 Peva 'qeevtdeAug cued Rodeo eamotereee
Edee4 Peviz, edepteas
"HORSE CAPITOL OF THE NATION"
GENERAL INFORMATION
1. The town and surrounding area has no source for good top soil.
thus a high cost ot hall it up from the valley.
2. Because of the poor condition of soils in the area costly
fertilization is a necessity.
3. Components needed to compost;
a. large level area, hardsurfaced
b. grinder - ta grind straw 3 times
. .
Complete '- C . tractor to run grinder - 100 to 125 hp.
Rodeo •-•
Facilities d. loader - turn compost - for areation necessity
e. labor - safety hard hats and tractor cabs
Special f. water - keep•moistre at 40%
Cantestant
and g. thermometer - to test temperature - need 160 degrees
Exhibitor
Grand Stand 4. Location;
a. old land fill - hauling required
b. Stanley Park - very little hauling required
4. Procedures;
a. as the mixture is ground and decomposed it will
decrease in volume by 50%
b. the final product will be an organic compost high in
nutients and low in salts. since the compost is organic
it is virtually impossible to have the nitrogen burn when
using a chemical fertilizer.
The product can be used as a top dressing in established
sod areas when verticle cultivation is part of the procedures
with safer, longer lasting cheaper results.
Compost can be mixed 50/50 with existing clean soil in new
construction landscaped areas or major renovations.It will
be an excellent mulch or topsoil in planting beds.
Anytime is is used it will eliminate any top soil, planters
mix, peat moss or fertilizer with the development of better
root systems (summer growth and winter hardiness) and better
water retention (less irrigation) with the possibility of
complet control of the soil Ph levels.
Showers
and
Toilets
for
Grooms
and
Exhibitors
Lunch Stand
on Grounds
Close to
Lodging
and
Restaurants
Fully
Equipped
for
Grade A
Shows
At
Stanley Field
Municipally Owned
East Edge
of
Town
HOME OF THE "ROOFTOP RODEO"
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ESTES PARK AREA HISTORICAL MUSEUM
200 4TH. STREET • P.O. BOX 1691 • ESTES PARK. COLORADO 80517 • PHONE (3031 586-6256
April 22, 1985
To - Stanley Park Committee
From - Mel Busch, Director EPAHM
RE - Re -locate museum east boundary
and move Macdonald Cabin to site
A log cabin, approximately 14'X30', presently located behind Macdonald Bookshop
has been offered to the museum by its owner, Paula Laing.
The museum board of directors formally accepted the offer, provided the east
boundary of the museum property can be re -located to accommodate that building,
other structures of historic significance that may be otherwise destroyed,
and future expansion of the museum facility.
The museum's need for additional exhibit, storage and work space is real and
urgent. Our long range planning committee is addressing that need, so that
the needs of the museum, the Town, and area visitors might be met with adequate
facility expansion in the future.
We are therefore requesting that the east boundary of the Estes Park Area
Historical Museum grounds be moved 150 feet east to accommodate present and
future needs. By doing so at this time a more realistic museum boundary
will be established as other Stanley Park facilities evolve.
Thank you very much for your consideration of this request.
XERNMN w Nit
EMINNEEMBIONEll
Heated
Grandstand
5/8 Mile
Race Track
Complete
Rodeo
Facilities
Special
Contestant
and
Exhibitor
Grand Stand
Showers
and
Toilets
for
Grooms
and
Exhibitors
Lunch Stand
on Grounds
Close to
Lodging
and
Restaurants
Fully
Equipped
for
Grade A
Shows
At
Stanley Field
Municipally Owned
East Edge
of
Town
qairde
Fated ZalA, ea€ 4do
"HORSE CAPITOL OF THE NATION"
SUBJECT ---CONCESSION STAND LEASE
Current lease as presented:
30% of net
Exclusive on food, drinks & Tabacco products
We now pay Elec., Water, Sewer & Trash pick up
The following is information obtained by Bob Scott over the
last three (3) years concerning food stand rental rates.
1 No exclusive agreements were found.
(only exception was Pepsi, Coca, Coors, Millers & ect.
promoting an event, show or special event.)
2. Rent or fee charged food vendor 20% to 25% of gross sales.
(gross sales calculated after sales tax)
3. 20% to 25% of gross sales or $40.00 to $70.00 per front
foot whichever is the greater.
4. Flat rate ($110.00 per week) plus 201 of gross sales.
5. Elec. fee charged in addition to rental fee (charged per week)
$50.00 to $110.00 up to 50 amps.
$190.00 50 to 110 amps.
$270.00 over 100 amps.
6. Most used a one or two year lease only.
Ref.;
Colo. State Fair 1985 (2 year lease) 221 of gross
Larimer County Fair (1 year lease) goes out to bid in April and
ask % of gross with a min. of $25.00 per day.
others-- Eugene, Ore. Fair; Salem, Ore Fair; Louisville, Ken. Fair;
Raleigh, N.C. Fair; Springfield, I11. Fair; Des Moines, Iowa Fair;
Hamburg, N.Y. Fair; San Jose, Calif. Fair; Dallas, Tex. Fair; Neb.
State Fair;
HOME OF THE "ROOFTOP RODEO"
LIONS CLUB OF ESTES PARK
P.O. BOX 2016
ESTES PARK, COLORADO 80517
Mr. Dale Hill, Administrator
Town of Estes Park
Estes Park, Colorado 80517
Dear Mr. Hill:
Enclos
stand operated
represents the
Please
KLH:mh
Enclosure
May 24, 1984
ed is the 1983 season report for the Stanley Park concession
by our club. Also enclosed is our check for $6,828.41 which
Towns share of the net earnings per our contractual agreement.
contact me if you have any questions regarding this report.
Sincerely yours,
,?--Zf.//
Kenneth L. Hobert
Treasurer
ESTES PARK LIONS CLUB
P. O. BOX 2016
ESTES PARK, COLORADO 80517
ovizsGt
°FIE
FEDERAL
P.O. BOX2182 FORT COLLINS. COLORADO 80522
307070 2671:007000548
Fay Mam.n Bank Ni,bMNA
102
�'— '2519 ' 82-7026/3070
EY_MARKEi INVESTMENT ACCOUNT
LIONS CLUB OF ESTES PARR
CONCESSION STAND REPORT
FOR THE 1983 SF.ASON
Gross Concession Sales $52,884.85
Operating Expenses
Labor & Management $ 6,875.03
Food, Beverage & Supplies 24,564.40
Repairs, Maint. & Laundry 581.22
Utilities 477.59
Telephone 213.36
Insurance 261.00
Permits & Fees 96.25
Total Operating Expenses
Net Operating Income
Allocation of Income
50% of Income due Town
Less Liquor Licenses
Less Capital Improvements
Amount Due Town
33,068.85
19,816.00
9,908.00
— 503.75
— 2,575.84
$ 6,823.4?