HomeMy WebLinkAboutMINUTES Town Board Study Session 2024-04-09RECORD 0FPROCEEDINGS
Town of Estes Park, Larimer County, Colorado April 9, 2024
Minutes of a Study Session meeting of the TOWN BOARD of the Town of
Estes Park, LahnnerCountv. Colorado. Meeting held at Town Hall in the
Board Room insaid Town ofEstes Park onthe S1hday ofApril, 3024.
Board:
Attending:
Also Attending:
Mayor KoenkJ, Mayor Pro Tom Cenac Trustees Hez*hon,
Mayor Koenig, Mayor Pro Tern Cenao, Trustees Hmehon,
Town Administrator K4aohe|ak, Deputy Town Administrator
Damweber, Town Attorney Kramer, and Deputy Town Clerk
Beers
Absent: None
Mayor Koenig called the meeting to order at 5:35 p.m.
ENCORE ARTS AND FAIRGROUNDS FACILITY RELOCATION COSTS.
The Stanley Park Master Plan update included design concepts for the possible
construction of a performing arts center on the Stanley Park Fairgrounds. At the
December 12. 2024 study session, the Fine Arts Guild stated interest in locating the
center on the Stanley Park Fairgrounds property. The Board directed staff to review
relocation of existing facilities and financial impacts and haka for the proposed project.
The proposal would bring a new attraction and asset to the arts community and general
public. Staff stated the main risk of constructing the project at the fairgrounds revolves
around the operationally sustainabi|ity of the center to meet assumptions and
projections outlined in the plan. Additionally, staff highlighted the opportunity cost of the
land currently used for larger horse and dog ehowm, feetiva|o, rodeos and other events,
Relocation costs were estimated at $71 million comprised of otmrt-up, demo|ition,
erosion contm|, xiba+xork, uti|itieo, barnu, and roundabout expansion. Staff requested
Board direction on relocating facilities for the proposed project. Board discussion has
been summarized: whether existing pavilion stalls would be adequate to meet existing
needs-, construction impacts; grant opportunities to offset costs; minimum costs directly
related to the proposal versus needed costs- whether staff identified community
financial impact to businesses and potential un� ofother fairgrounds areas including
parking to minimize impacts; more information was requested related to Fine Art Guild
contributions; the need for existing events outweighing the costs for relocating existing
facilities; considering a multi -level parking lot orsub-ground parking to maximize space, -
the level of public outreach; and the importance of soliciting feedback from the public.
Town Administrator K8acha|ek stated them would be no guarantee the master plan
would incorporate a performing arts center and staff would continue to evaluate options.
Board consensus was to direct staff to continue the Stanley Park Master Plan to include
performing arts center alternatives for consideration. Tim Phi||ipa, Fine Arts Guild
representative stated the Guild would be available to discuss expenseu, answer
quostionm, and proposed the Elm Road Town owned property as another option fora
performing arts center.
POWER OUTAGE OVERVIEW.
Atthe request ofthe Board, staff were directed toprovide onoverview ofpower outages
and response. Power & Communication staff operate 24/7 and prioritize response for
power outages. Advanced metering infrastructure (4M|) plays a vital role in response to
outages which also acts as an nn|ine, in'house, customer call tracking system used to
instantly share infonnudon, including an automated online power outage map. AM| has
reduced oaUn into the 011 emergency dispatch center and expedited repairs. Line
Superintendent Lockhart reviewed a presentation and highlighted the definition of an
'outsga', scheduled versus unscheduled uutygaa, tracking impmvammnto, data trends
and use, reliability indicators, and metrics. |n2O23.the Town received the Public Power
RECORD OF PROCEEDINGS
Town Board Study Session — April 9, 2024 — Page 2
Association Certificate of Excellence in Reliability by exceeding the 5-year average for
all US electric utilities for reliable electric service. Board discussion has been
summarized: whether the new tree cable has minimized wind related impacts in
Allenspark; if downed lines have created spark concerns, and whether the Town has
considered proactive power terminations during red flag warnings. Staff stated concerns
for a total shut off during red flag warnings primarily due to safety should downed lines
be across a home or in public right of ways and delays to service repairs. Staff
reiterated the value of the AMI and the ability it provides to identify impacted area which
has improved monitoring and response.
TRUSTEE & ADMINISTRATOR COMMENTS & QUESTIONS.
None.
FUTURE STUDY SESSION AGENDA ITEMS.
Town Administrator Machalek requested and it was determined to add the Governance
Orientation to Approved/Unscheduled anticipated for May 14, 2024 and the Big Horn
Parking Structure Design Considerations for 3rd and 4th levels to May 14, 2024.
There being no further business, Mayor Koenig adjourned the meeting at 6:43 p.m.
Buet�ty ictoria Beers, D
Town Clerk