HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2010-09-09RECORD OF PROCEEDINGS
Town of Estes Park, Larimer County, Colorado, September 9, 2010
Minutes of a Regular meeting of the PUBLIC SAFETY, UTILITIES &
PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer
County, Colorado. Meeting held in the Town Hall in said Town of Estes
Park on the 9th day of September 2010.
Committee: Chair Blackhurst, Trustees Ericson and Koenig
Attending: All
Also Attending: Town Administrator Halburnt, Deputy Town Administrator
Richardson, Chief Kufeld, Director Zurn, Finance Officer
McFarland and Clerk Williamson
Absent: None
Chair Blackhurst called the meeting to order at 8:00 a.m.
PUBLIC COMMENT
None.
PUBLIC WORKS
Utility and Access Easement — 403 Aspen Avenue.
An additional easement on Lot 7, Block 5, Country Club Manor Addition was required
for sidewalk improvements related to the Prospect Avenue reconstruction project due to
the relocation of Estes Park Sanitation line. The utility and access easement has been
executed by the property owners. The Committee recommends approval of the
Utility and Access easement on Lot 7, Block 5, Country Club Manor Addition as a
consent item at the September 14, 2010 Town Board meeting.
MPEC Proforma and Marketing Study.
Finance Officer McFarland stated an RFP was issued for a proforma and market study
for the Multi Purpose Event Center (MPEC) at the Fairgrounds at Stanley Park after the
July 27, 2010 Town Board Study Session. Six proposals were received as follows:
Firm Name Bid Amount*
Strategic Advisory Group (Atlanta, GA) $48,500
AECOM Technical Service (Arlington, VA) $45,000
Economic and Planning Systems (Denver, CO) $44,970
Markin Consulting (Minneapolis, MN) $35,910
C.H. Johnson Consulting (Chicago, IL) $34,500
Greenplay (Broomfield, CO) $24,900
*bids exclude reimbursable costs.
The proposals were reviewed and it was determined that all firms were equally qualified
to perform the analysis and study. The timeframe for completion ranged from 4 to 6
months with some stating a shorter timeframe could possibly be met if required. This
analysis would differ from the information prepared by staff previously in that it would
include participation by other groups, a market analysis with needs assessment, and a
financial resource analysis. A final report would be prepared with draft
recommendations and action plans to be considered by the Board.
After further discussion the Committee recommends approval to contract with
Greenplay to complete a Proforma and Market analysis for the Multi Purpose
Event Center for $24,900 from #204-5400-544-22-02 as an action item at the
September 14, 2010 Town Board meeting. The Committee request staff contact
Greenplay to verify if the report could be completed by the end of the year.
RECORD OF PROCEEDINGS
Public Safety, Utilities & Public Works Committee — September 9, 2010 — Page 2
REPORT
Pavement Condition Index Report.
Director Zurn reviewed the current condition of the 58 miles of mostly residential
roadways owned and maintained by the Town. He stated the pavement condition index
(PCI) was just completed for the roadways and found 8.38 (14%) miles of the system
are in very good condition, 17.63 (31%) good, 16.12 (28%) fair, and 15.41 (27%) poor.
The PCI continues to decline with an average of 69 (low end of fair) or 75% of the useful
life of the roadway. The continued downturn over the last decade is a result of
underfunding roadway maintenance. This downturn in PCI would accelerate at current
funding levels because the rate of deterioration increases exponentially when conditions
are below a PCI of 75. He stated at current funding levels there would be further
degradation of the roadways and lead to costly rehabilitation or reconstruction, costing
three times more than maintenance. For example an asphalt roadway with a 20 year
lifespan has a flat deterioration for the first 5 to 10 years, and without maintenance the
roadway deterioration would accelerate. The recommended maintenance would consist
of a slurry seal after 7 years at a $1/square foot to keep the water out and bring the
roadway back into a good rating. Without the maintenance the roadway would need
potential rehabilitation or reconstruction at a cost of $4 to $14/per square foot.
Administrator Halburnt stated staff continues to educate the public and the Board on the
issues related to the roadway system, including the funds needed each year to maintain
the system. Possible funding options are a Street and Stormwater Utility and/or impact
fees. Director Zurn would recommend the Board fund roadway improvements at $1
million a year for the next 10 years to bring the system back to a good rating.
The Committee recommended staff include examples in future presentation such as the
total funds needed to bring the system into a good rating and provide the cost of redoing
a poor condition road such as Manford Avenue.
MISCELLANEOUS
Trustee Ericson requested a brief report on the Town's alternative energy grants issued
in 2008-2010 on how it is working and if it has lowered individual utility bills.
There being no further business, Chair Blackhurst adjourned the meeting at 8:46 a.m.
•
Jac
Williamson, Town Clerk