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Home My WebLink AboutMINUTES Public Safety, Utilities, and Public Works Committee 2010-10-14RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 14, 2010 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 14' day of October, 2010. Committee: Chair Blackhurst, Trustees Ericson and Koenig Attending: Chair Blackhurst, Trustees Ericson and Koenig Also Attending: Town Administrator Halburnt, Deputy Town Administrator Richardson, Chief Kufeld, Dir. Goehring, Dir. Zurn, and Deputy Town Clerk Deats Absent: None Chair Blackhurst called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None PUBLIC SAFETY. PARK R-3 SCHOOL DISTRICT SCHOOL RESOURCE OFFICER AGREEMENT. The Police Department has provided School Resource Officer (SRO) services to Park School District R-3 since 2005. Starting with the 2009-2010 school year, the School District agreed to pay $20,000 per year to be utilized to offset overtime costs associated with the SRO position. The School District considers the presence of an SRO in the schools important but, due to reduced funding from the State of Colorado, is unable to participate in funding the position. The District made a formal request to the Town asking that the $20,000 charge be waived and that SRO services continue for the 2010- 2011 school year. Staff modified the Memorandum of Understanding (MOU) to reduce the SRO services to three days per week at a cost to the Town of $12,000. Trustee Koenig had questions related to the authority the SRO can exercise on campus since the school district is a private entity, and asked if this results in a disparity or conflict in how enforcement is handled. She noted that this may be a good time to negotiate a new contract with the School District if staff felt it was necessary. Amanda Nagl, SRO supervisor stated that different guidelines do exist for the school district and police officers, and that communication is a necessary component between the two. She said that when conflict does arise, experience has shown that the agreement provides a good structure and guideline to work out the conflict. Chief Kufeld stated he is comfortable with the language in the MOU and that if an illegal activity occurs in the schools, the SRO will exercise the authority of a police officer. He said that he meets with Supt. of Schools Chapman on a monthly basis to keep the lines of communication open and that the Town and the School District have developed a good working relationship. The Committee stated that staffs comments alleviated concerns about the agreement and recommended approval of the Memorandum of Understanding between the Town of Estes Park and Park School District R-3 for a School Resource Officer to the consent agenda. REPORTS. None RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — October 14, 2010 — Page 2 UTILITIES. WATER DEPARTMENT VEHICLE REPLACEMENT. The 2010 Vehicle Replacement budget includes $40,000 for the replacement of the Water Department's 2003 GMC 2500 HD utility truck. This truck is seven years old with 86,747 miles and falls within the defined Vehicle Replacement Policy parameters for replacement. It should be noted that no alternative fuel option exists for this type of equipment. Staff solicited bids for the vehicle with the following results: Groove Ford, Centennial, Colorado 2011 Ford F350 4x4 w/utility body $50,344.10 Trade -In $9,625.00 Bid Price $40,719.10 Spradley Barr Ford, Fort Collins, Colorado 2011 Ford F350 4x4 w/utility body $42,821.00 Trade -In -$9,000.00 Bid Price $42,821.00 Weld County Garage, Greeley, Colorado No bid received Transwest GMC, Henderson, Colorado No bid received Staff recommends trading in the 2003 GMC utility truck and purchasing the 2011 truck from Groove Ford at the low bid price of $40,719.10 from the Vehicle Replacement Fund. Supt. Mahany said that purchasing a used rather than a new vehicle would not be cost effective in this situation, as any vehicle meeting the specifications would likely be high mileage and no longer be under warranty. The Committee recommends purchasing a 2011 Ford F350 4x4 utility truck from Groove Ford at a cost of $40,719.10 from the Vehicle Replacement Fund, account #635-7000-432-34-42 budgeted, to the consent agenda. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Renewable Systems — Estes Park Light and Power polled 15 current net -metering customers, some of whom participated in rebate programs offered by the Governor's Energy Office (GEO), regarding the type of renewable system installed, the performance of the system, and the system's performance related to payback analysis. Of the six responses received, two were received from customers who installed wind turbines. One owner is happy with the system and is realizing a 25- 50% decrease in electricity costs, while the other is dissatisfied with the turbine's kilowatt production and is experiencing an increase in electricity costs. The four respondents who installed solar panels generally expressed satisfaction with their systems, with some dissatisfaction related to the payback being realized. Trustee Ericson thanked staff for following up on the rebate programs and renewable energy options with this report. Trustee Koenig expressed concern about promoting programs that impact utility rates for the rest of the utility customers. Eng. Bergsten stated these programs were designed to be incentive programs for supplemental energy and not sustainable programs. He said measures to educate the public about renewable energy systems, and to promote the purchase of renewable wind energy are being planned. PUBLIC WORKS. 2010 CONCRETE REHABILITATION. Mgr. Sievers stated that sidewalks, trails, and parking areas are reviewed each year for surface quality and said that in 2010, the Public Works Department has identified the 100 block of East Elkhorn, the Riverwalk, the 100-300 blocks of West Elkhorn, the Cleave Street area, Ptarmigan Trail, and 4th Street as areas requiring concrete RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — October 14, 2010 — Page 3 replacement. Staff prioritized the projects based on concrete surface quality, pedestrian safety issues and the age, damage, and wear of the sidewalks, curbs, and trails. Bids were solicited from four local concrete companies with the following results: Bryson Concrete Cornerstone Construction Concepts Cornerstone Concrete Company Mountain Concrete Company No Bid $63,980 $50,650 No Bid Staff requests approval to contract with Cornerstone Concrete for an amount not to exceed the budget of $50,000 for these projects. Staff will modify quantities to stay within budget and will proceed with work as weather permits, giving consideration to the Catch the Glow Parade and holiday shopping when scheduling. The Committee recommends approval of a contract for concrete rehabilitation with Cornerstone Concrete at a cost not to exceed $50,000 from account #101-3100-431-35-51 budgeted, to the consent agenda. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Self -Compacting Trash Cans — The cost for a solar -powered self compacting trash can is approximately $3,700. The use of this type of trash receptacle would reduce the number of trash pick-ups required per week, but may result in an increase in staff costs as additional staff would be involved in emptying the containers due to the weight of the compacted trash. Figures for maintenance of the units was not available, but must be considered as well. The Committee requested additional information, including whether leasing options exist, in order to provide adequate information to determine whether this type of system would have a cost benefit for the Town. 2. Pothole Patcher & Roller and Street Sweeper — Supt. Mahany informed the Committee that recently purchased equipment, the street sweeper, pothole patcher trailer, and the asphalt roller, were available for inspection in the parking lot following the meeting. MISCELLANEOUS. Staff will respond to a complaint letter to provide information related to the Town's efforts to control noxious weeds. Staff continues work to evaluate the concrete on the Prospect Avenue project for compliance with specifications in order to come to a resolution with the contractor. There being no further business, Chair Blackhurst adjourned the meeting at 8:59 a.m. Jirr, f,,c, abfkKITTh Cynthia Deats, Deputy Town Clerk TOWN OF ESTES PARK BOARD OF TRUSTEES