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HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2010-11-11RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 11, 2010 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 1 1 th day of November, 2010. Committee: Chair Blackhurst, Trustees Ericson and Koenig Attending: Chair Blackhurst, Trustees Ericson Also Attending: Town Administrator Halburnt, Deputy Town Administrator Richardson, Dir. Zurn, and Deputy Town Clerk Deats Absent: Trustee Koenig Chair Blackhurst called the meeting to order at 8:00 a.m. PUBLIC COMMENT. Art Blume, Town resident, requested the Town work with CDOT to install additional signage along Moraine Avenue between the Donut Haus and Marys Lake Road identifying the area as a wildlife crossing corridor, and noted that motorists often exceed the speed limit in that area. In addition, he expressed concern for the safety of emergency responders and police officers working accident scenes, noting that often motorists do not slow down sufficiently showing a disregard for the officers and putting emergency personnel at risk. Johanna Darden, Town resident, read a prepared statement related to the community outreach procedure for Bond Park improvements which she considers flawed and biased. She expressed dissatisfaction with the focus groups, the focus group invitation process, and said representatives from organizations that attended the focus groups were not representing the views of their membership. UTILITIES. REPORTS. Reports provided for informational purposes and made a part of the proceedings. 1. Distribution System Upgrades — Line Supt. Steichen presented samples of the materials utilized to upgrade the various circuits. The Beaver Point Circuit Upgrade and the Peakview Circuit Upgrade were both completed on time and on budget. Platte River Power Authority (PRPA) and Baja have completed their fiber and TV cable transfers. To date, Qwest has not started telephone cable transfers. Fish Creek Circuit Upgrades are approximately 70% complete. Difficulties working around existing utilities and rock removal have caused delays to the project. The contractor continues to work on undergrounding lines between Brodie Avenue and Highway 36. Line Supt. Steichen commended Light and Power staff for their efforts working on special projects in addition to their regular duties. PUBLIC WORKS. CONTRACT FOR FALL RIVER RETAINING WALL AT WIEST DRIVE. High water run-off events that occurred last spring eroded and undermined the retaining wall along the south bank of Fall River, west of the Wiest Drive auto bridge. After reviewing the damage, staff determined that maintenance on the wall was impractical and proposes replacement of the retaining wall. Van Horn Engineering was contacted to design a new retaining wall based on previous design work on the Wiest Drive Riverwalk extension completed for the Estes Park Urban Renewal Authority (EPURA). The design will be in keeping with, and match, the work done by EPURA. Bids for replacement of the retaining wall were received from four local companies: RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — November 11, 2010 — Page 2 Kearney and Cornerstone Construction Concepts Fairbanks and Cornerstone Concrete, Inc. Mountain Concrete Company Bryson Concrete $49,981.00 $42,771.00 $32,696.16 $44,136.31 Staff recommends contracting with low bidder, Mountain Concrete Company, at a cost of $32,696.16, to be funded from the Street Improvement Program (STIP) account. Project Mgr. Sievers assured the Committee that meeting the specifications of the job is within the purview of the contractor. Staff proposes work to begin as soon as possible due to approaching winter weather conditions and to take advantage of low water flow in the river. The replacement of the retaining wall is not a budgeted item. PUBLIC COMMENT. Johanna Darden, Town resident, suggested that, in the future, staff research using durable, natural materials rather than concrete. The Committee recommends approval of a contract with Mountain Concrete Company in the amount of $32,696.16 for the replacement of the Fall River retaining wall at Wiest Drive from account #101-3100-431-35-51, non -budgeted, to be included on the consent agenda at the November 23, 2010, Town Board meeting. INCREASE OF DESIGN SCOPE FOR TRANSPORTATION HUB. In March 2009 in order to compete for American Recovery and Reinvestment Act (ARRA) funds, Public Works contracted with David Evans Associates (DEA) of Denver for the development and design of a park -and -ride type hub at the Stanley Park Fairgrounds at a cost of $27,241. Although unsuccessful in obtaining ARRA stimulus funds, the Town did successfully obtain state Congestion Mitigation and Air Quality grant funding to construct the project. At that time, plans for a multi -purpose event center (MPEC) which contained drainage and utility infrastructure, were also being considered by the Town. Since the MPEC project is currently unfunded, the infrastructure will need to be constructed as part of the transportation hub project. Staff is requesting to add underground facilities to transport storm water, detention basins for water quality, extension of water and sewer mains, a lighting plan, irrigation, landscaping, and plans for pedestrian shelters and communication lines for future use to the DEA scope of services. The additional cost of $37,178 will essentially shift from the MPEC project to the transportation hub, bringing the design contract with David Evans Associates to a total of $64,419, from account #204-5400-544-22-02. Dir. Zurn noted that the increase will bring the design fee up to approximately 4.5% of the anticipated construction costs, well below the industry average of 10-23%. The Committee recommends including the increase of design scope on the November 23, 2010, Town Board agenda as an action item. MISCELLANEOUS. Trustee Ericson attended a joint meeting of the Larimer County Open Space Committee, the Fort Collins Land Preservation Group, and the Loveland Open Space Committee to hear a presentation related to the expiration of the existing Open Space tax in 2018. Trustee Blackhurst said that the Trustees will be discussing street maintenance and upgrades in conjunction with long-range planning at an upcoming Town Board retreat. There being no further business, Chair Blackhurst adjourned the meeting at 8:48 a.m. APPRO ED NOV 2 3 2O O Cynthia Deats, Deputy Town Clerk TOWN OF ESTES PARK BOARD OF TRUSTEES