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HomeMy WebLinkAboutMINUTES Public Safety, Utilities, and Public Works Committee 2010-05-13RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, May 13, 2010 Minutes of a Regular Meeting of the PUBLIC SAFETY/UTILITIES/PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Town Hall in said Town of Estes Park on the 13t' day of May, 2010. Committee: Chair Blackhurst, Trustees Ericson and Koenig Attending: Chair Blackhurst, Trustees Ericson and Koenig Also Attending: Deputy Town Administrator Richardson, Chief Kufeld, Chief Dorman, Dir. Goehring, Dir. Zurn, and Deputy Town Clerk Deats Absent: Town Administrator Halburnt Chair Blackhurst called the meeting to order at 8:00 a.m. PUBLIC COMMENT. None PUBLIC SAFETY. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • 1st Quarter Statistics Police Department — Sgt. Kenney reported that during 1st quarter 2010, dispatch received a total of 13,579 telephone calls, with computer - aided dispatch incident calls for the Police Department totaling 2,438. He noted the lower total for 2010 is a result of fewer code enforcement calls which are now being handled through the Community Development Department. The Investigations Unit reported a clearance rate of 59%, which is above the national clearance average of between 30% - 40%. • 1st Quarter Statistics Fire District — Chief Dorman reported on total calls received by the fire department, calls by type, calls inside and outside of town limits, and training hours logged January through March 2010. He summarized the accomplishments and activities of the new Fire District Board which include: following the financial plan, establishing the Fire Pension Board, strategic planning, fire code adoption review, and reviewing incentives to recruit and retain volunteers. MISCELLANEOUS. Safety Fair — The Estes Park Police Department's Public Safety Fair is scheduled for Saturday, May 22, 2010, from 10:00 a.m. till 4:00 p.m. Agencies from the Estes Valley, Fort Collins, and Colorado State University will be on hand to provide information related to emergency services. UTILITIES. LIGHT & POWER AND WATER FINANCIAL PLANS. Financial plans for both Water and Light & Power evaluating existing debt expenses, five-year capital improvement plans, and proposed rate increases necessary for both utilities to sustain capital improvement programs, were completed by HDR Engineering, Inc., in March 2007. With the conclusion of the work on the substation for Light & Power, and the near completion of distribution line improvements, and the Marys Lake Water Treatment Plant, staff is requesting approval for HDR Engineering, Inc., to update the financial plans which will facilitate moving forward with additional capital projects and explain how to finance these projects. HDR has submitted a proposal to revise the RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — May 13, 2010 — Page 2 Water Plan at a cost of $9,445 and the Light & Power Plan at a cost of $11,560, for a total of $21,005. The plans will include recommendations for future rate increases. Both the Water and Light & Power budgets contain funds for the financial plan revisions in addition to monies for a Cost of Service Analysis which will be scheduled this fall. The Committee recommends approval of a contract with HDR Engineering, Inc., at a total cost of $21,005; $9,445 from account #503-6500-560-22-89 and $$11,560 from account #502-6501-560-22-02, budgeted. CITY OF LOVELAND IGA RENEWAL FOR ENGINEERING, IT, AND GIS SERVICES. In 2006, the Town of Estes Park entered into an agreement with the City of Loveland for engineering services. Services outlined in the Intergovernmental Agreement (IGA) include performing electrical distribution design and modeling, field engineering for staking and layout, and mapping provided by a GIS specialist. Engineering work on the distribution system improvements are being performed under the current IGA. The proposed IGA contains rates for time and materials for 2010, and allows for yearly updates to these rates. The engineering services are available to the Town of Estes Park on an as needed basis and dependent upon the City of Loveland's workload. The Committee recommends approval to renew the IGA with the City of Loveland for Engineering, IT, and GIS services, as outlined. REPORTS. Reports provided for informational purposes and made a part of the proceedings. • Light & Power Financials — Finance Officer McFarland stated that year to date expenses are at 23% and revenues are at 29% at the end of 1st quarter 2010. Light & Power revenues are currently 4% over budget but will likely level -off over the warmer summer months. • Water Financials — Water revenues are at 18%, trailing budget by 7% but are expected to increase with warmer weather and summer watering. Expenses are also trailing budget at 23%. • Energy Consultant Mike Rubala of Platte River Power Authority (PRPA) — Mr. Rubala is an Energy Services Specialist with PRPA and will be providing energy consultation services to local customers through the Light & Power Department offices in Town Hall. He will be serving in customer relation capacities involving energy efficiency, energy use, new construction, and rebate programs for commercial accounts in Estes Park; providing an additional opportunity for PRPA to assist with the Town's customer base. • Marys Lake Water Treatment Plant Update — Upgrades to the Marys Lake Water Treatment Plant are nearly complete. HDR Engineering is in the process of determining if the acceptance test is complete in accordance with design specifications, or whether additional testing must be performed. Per contract, technical support for the operation of the plant will be provided through March 2011. A system maintenance support agreement will be evaluated during the budgeting process for 2011. • Distribution System Upgrades — Three projects are currently in underway: Prospect Avenue upgrades, and Beaver Point and Peakview Circuit upgrades. All projects are proceeding on time and on budget. PUBLIC WORKS. ELECTRIC EASEMENTS — PROSPECT AVENUE PROJECT. Three additional electric easements were necessary to complete the construction phase of the underground conduit installation. They are as follows: 1. Easement for underground utility construction and maintenance — dedicated to the Town of Estes Park by Daniel Deblasio and Kathleen M. Kase for location 631 Prospect Avenue. 2. Easement for underground utility construction and maintenance — dedicated to the Town of Estes Park by George T. Edwards and Vivian L. Edwards for location 167 Stanley Circle Drive. 3. Easement for underground utility construction and maintenance — dedicated to RECORD OF PROCEEDINGS Public Safety/Utilities/Public Works Committee — May 13, 2010 — Page 3 the Town of Estes Park by Steven S. Miller and Ann M. Miller for location 167A Stanley Circle Drive. The Committee recommends approval of the easements as presented. Project Mgr. Sievers said residents in the area of the project will receive written communication and acknowledgement from the Mayor to thank them for their cooperation during the project. He also reported that the paving was formally rejected as the surface of the roadway did not meet specifications. BOND PARK MASTER PLAN — PHASE ONE FUNDING. Phase One construction under the adopted Bond Park Master Plan will reconfigure MacGregor Avenue to accommodate one-way northbound vehicle traffic only, create festival exhibit space, and incorporate bollards which will supply electricity to vendor tents during festivals. The venue has been designed to accommodate up to 150 vendor tents during events. The estimated cost to complete Phase One is estimated at $391,672. The Larimer County Open Space Fund currently contains $475,000; $240,000 of which has been allocated to begin Phase One. Staff recommends increasing the allocation from the Open Space Fund to $391,672 in order to complete Phase One construction. Staff also requests that the Committee consider upgrading from tinted, scored concrete to pavers throughout the project to provide the flexibility to be more decorative and eliminate multiple surfaces within the park. Discussion followed and is summarized: what additional cost will be incurred in future phases by upgrading to pavers; repair and replacement of pavers is easier than repair and replacement of concrete; Phase One and Two engineering is significant in controlling project drainage; and consider moving ahead with an RFP for engineering of Phases One and Two and construction of Phase One in the fall. After discussion, the Committee recommends Bond Park Phase One Funding, including estimated costs for engineering of Phase One and Two* be brought forward as an action item at the May 25, 2010, Town Board meeting. There being no further business, Chair Blackhurst adjourned the meeting at 9:55 a.m. rr1 Cyntbiia Deats, Deputy Town Clerk * Editor's Note: Phase Two was mislabeled on the map included in the Committee Meeting packet. Improvements along Park Lane should have been labeled "Phase Three" as per the Bond Park Master Plan.